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Home My WebLink About2018/02/26 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of February 26, 2018 Monday, February 26, 2018 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 10:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation 10:25 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation 10:45 A.M. BREAK 11:00 A.M. Sheriff's Office — Lt. Jason Dracobly 11:30 A.M. Community Services — Dave Windom Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. Public Works — Jerry Hauth Utilities & Waste Management Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 02/22/18 at 11:03 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF February 26, 2018 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. ��SoK Co�N�I'' 1854 f ° Mason County Support Services Department Budget Management s , COC 411 North 5th Street Commissioner Administration �rY �- Emergency Management Shelton, WA 98584 Facilities, Parks&Trails { 360.427.9670 ext. 419 Human Resources 4' Information Services Labor Relations �Su ' Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES February 26, 2018 • Specific Items for Review o Does the Board want a briefing with Mason Conservation District for an update on the Voluntary Stewardship Program (VSP)? o Advisory Boards— ➢ Lewis-Mason Thurston Area Agency on Aging. Application from Joel Harper - one vacancy and only applicant ➢ HCCC Technical Advisory Group (TAG) has one vacancy—issue news release? ➢ Noxious Weed Control Board—Tamara Cowles application. Reviewed and recommended by Noxious Weed Control Board members to appoint. o Defense & Indemnification Requests for County Employees—Dawn o Public Safety Testing agreement for Corrections Corporal &Sergeant positions—Dawn 0 2018 Department of Commerce Public Services Community Development Block Grant application - Frank o Traffic Policing Agreements—Frank o Request to reallocate a portion of Parks, Trails & Facilities staff salary to REET 1 and REET 2 and hire back Maintenance/Parks staff for seasonal help—Frank o Draft Resolution for Citizen's Advisory Budget Committee - Frank • Commissioner Discussion o Impediments to water sports in County Code—Cmmr. Drexler J:\DLZ\Briefing Items\2018\2018-02-26.docx 3 i a Voluntary Stewardship Program Interlocal Agreement -Amendment#1 3 4 Between Mason County and MASON CONSERVATION DISTRICT r This Amendment, issued pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, ' extends the Interlocal Agreement dated July 1, 2017, relating to the Voluntary Stewardship Program, for a two year period through June 30, 2019. I i It is the purpose of this Amendment to AGREEMENT for the COUNTY to meet the requirements for implementation of the Voluntary Stewardship Program, consistent with RCW 36.70A.700- 760 and related statutes. THEREFORE, IT IS MUTUALLY AGREED THAT: R i DEFINITIONS Terms used throughout this contract are defined below: "Agreement"shall mean the Interfocal Agreement to which these terms and conditions are affixed. "Agent"shall mean any entity to which the County has assigned responsibilities as allowed in the agreement. "COUNTY"shall mean MASON COUNTY, any division, section, office, unit or other entity of the COUNTY, or any of the officers or other officials lawfully representing the COUNTY. "DISTRICT"shall mean the MASON CONSERVATION DISTRICT receiving the funds as identified in the Agreement that this Appendix is a part of, and is performing activities under this contract, and shall include all employees of the DISTRICT. "Agreement Manager"shall mean the specific employee of either the DISTRICT or COUNTY that is assigned as the primary contact for purposes of the fulfillment of this Agreement. "Voluntary Stewardship Program"and WSP"shall mean the program established in, and governed by, RCW 36.70A.700-760 and associated statutes. "WSCC"shall mean the Washington State Conservation Commission 4 INTENT The COUNTY will provide funding consistent with the terms of this agreement,the policies of the COUNTY, and the laws of the state of Washington; and the DISTRICT will implement the terms of this AGREEMENT with the funding provided consistent with the policies of the DISTRICT and the laws of the state of Washington. k STATEMENT OF WORK The DISTRICT shall furnish the necessary personnel, equipment, material and/or service(s), or ' contract with third parties to accomplish the same, and otherwise do all things necessary for or incidental to the performance of the work set forth herein, and set forth in Attachment A-Statement _ of Work which is incorporated herein. The DISTRICT shall report in writing any problems, delays or adverse conditions that will materially affect their ability to meet project objectives or time schedules stated herein.This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed to resolve the situation. PERIOD OF PERFORMANCE I It is the intent of the PARTIES that the period of performance will be consistent with the timelines set forth in RCW 36.70A.720-760,subject to available funding. Subject to its other provisions,the period of performance of this AGREEMENT shall commence on July 1, 2017 and be completed on s { i June 30, 2019, unless either extended by AGREEMENT of the PARTIES or terminated sooner, as provided herein. It is anticipated that sufficient funding will be provided through November 24,2018 when the plan and other work items referred to within RCW 36.70A.720-735 must be completed and approved. DISTRICT will be responsible for completing the activities detailed in Attachment A- Statement of Work during this performance period. The remaining activities and work products addressed in subsequent AGREEMENTs or amendments as funding is provided through the WSCC.If such funding is not provided,the PARTIES agree that the DISTRICT shall be under no additional obligations under this AGREEMENT and any funds that have been provided up to that point shall not be returned to COUNTY or the State. PAYMENT Compensation for the work provided in accordance with this AGREEMENT has been established under the terms of chapter 39.34.130 RCW. The PARTIES have estimated that the cost of accomplishing the work herein will not exceed$220,000. Payment for satisfactory performance of the work shall not exceed this amount unless the PARTIES mutually agree to a higher amount prior to the commencement of any work which will cause the maximum payment to be exceeded. i Compensation for services shall be in accordance with the in Attachment B-Budget which is attached and incorporated herein. ! I METHOD OF PAYMENT Payment shall be made on a reimbursable basis for costs or obligations. Eligible costs or obligations incurred by the DISTRICT will be considered to have been paid under this AGREEMENT at the time the DISTRICT seeks reimbursement from the WSCC. No payments in advance of or in anticipation of goods or services to be provided under this AGREEMENT shall be made by the COUNTY. l BILLING PROCEDURES i The DISTRICT shall voucher the WSCC directly. The COUNTY agrees to send a copy of this signed AGREEMENT to the WSCC for their records. BILLING DETAIL The DISTRICT shall use the A-19 form that the WSCC will provide to the DISTRICT for all billings against this AGREEMENT.. The A-19, along with the WSCC standard Summary and Detail voucher pages will need to be submitted along with backup for all the charges requested for reimbursement. Billings will need to be submitted monthly to the WSCC. e ELIGIBLE COSTS 1. The COUNTY shall reimburse the DISTRICT at the contract hourly rates for each hour worked by DISTRICT personnel. 2. Travel-as allowed per current Washington State Per Diem rates j 3. Meeting rooms and light refreshments-Light refreshments are defined as: an edible item that 1 may be served between meals, for example, doughnuts, sweet rolls, and pieces of fruit or cheese. A list of meeting attendees is also required. 4. Reports, studies and research 5. Copy and printing costs (for reports, studies, etc.) 6. Facilitation costs (if any). 7. Equipment purchases will be considered on a case by case basis. These costs need to be directly related to the activities of the Work Group. The purchase will need to be approved in writing by the WSCC prior to the costs being incurred, or the costs will not be reimbursed. Equipment includes, but is not limited to: computers, data base software, and GIS software.The DISTRICT must submit requests for equipment purchase consideration to the WSCC for approval. 2Page 4 r REPORTING REQUIREMENTS Reports are due quarterly for this AGREEMENT. • Period of July 1 —September 30, 2017—Due October 10, 2017 • Period of October 1 —December 31, 2017—Due January 10,2018 • Period of January 1 —March 31, 2018—Due April 10, 2018 • Period of April 1 —June 30, 2018—Due July 10, 2018 • Period of July 1 —September 30, 2018—Due October 10, 2018 • Period of October 1 —December 31, 2018—Due January 10, 2019 • Period of January 1 —March 31, 2019—Due April 10, 2019 • Period of April 1 —June 30, 2019—Due July 10, 2019 t Reports are to be submitted online using the online form system of the WSCC. NOTE: The ultimate responsibility for the AGREEMENT deliverables is the COUNTY. The DISTRICT will notify the COUNTY when an invoice request has been sent to the WSCC. The DISTRICT will complete quarterly reporting on behalf of the COUNTY, and provide a copy of the t report to the COUNTY. DUPLICATION OF BILLED COSTS The DISTRICT shall not bill the COUNTY for services performed under this contract, and the COUNTY shall not pay the DISTRICT, if the DISTRICT is entitled to payment or has been or will be paid by any other source, including grants, for that service. s 9 FUNDING CONTINGENCY In the event funding from state,federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this AGREEMENT and prior to completion of the work in this AGREEMENT, COUNTY may: 1. Terminate this AGREEMENT with five days advance notice. If this AGREEMENT is terminated, the PARTIES shall be liable only for performance rendered or costs incurred in accordance with the terms of this AGREEMENT prior to the effective date of termination. s 2. Renegotiate the terms of the AGREEMENT under those new funding limitations and conditions, 3.After a review of project expenditures and deliverable status, extend the end date of this AGREEMENT and postpone deliverables or portions of deliverables, or 4. Pursue such other alternative as the PARTIES mutually agree to writing FUNDING AVAILABLE i Funding provided by legislative appropriation for the work herein will not exceed X220,000. Payment for satisfactory performance of the work accomplished under this AGREEMENT shall not exceed this amount. DISALLOWED COSTS if The DISTRICT is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors (such as consultants), and Assignees. If the DISTRICT expends more than the amount of COUNTY funding in this AGREEMENT in anticipation of receiving additional funds from COUNTY, it does so at its own risk. COUNTY is not legally obligated to reimburse the DISTRICT for costs incurred in excess of this AGREEMENT. i i INSUFFICIENT FUNDS The obligation of COUNTY to fund this AGREEMENT is contingent on the availability of state and 1 federal funds through legislative appropriation and state allotment. When this AGREEMENT i crosses over state fiscal years the obligation of the DISTRICT is contingent upon the appropriation i a 3 P a g e -- ---- i of funds during the next fiscal year. The failure of the legislature or federal agencies to appropriate or allot such funds to the program shall be good cause to terminate this AGREEMENT. ASSIGNMENT The DISTRICT may not assign or delegate the Lead Entity work to be completed under this AGREEMENT. DISTRICT retains the right to subcontract any portion or portion(s)of the work as it deems necessary to complete the work. AGREEMENT MANAGEMENT Each PARTY has assigned a specific individual to be responsible for and shall be the contact person for all communications and billings regarding the performance of this AGREEMENT. Written notification must be provided should either PARTY change their AGREEMENT Manager. r s 1.The AGREEMENT Manager for COUNTY is: Frank Pinter, Budget Manager 411 N 5th Street Shelton WA 98584 Phone: 360-427-9670, x530 E-mail: FPinter@co.mason.wa.us t 9 2.The AGREEMENT Manager for the DISTRICT is: John Bolender, District Manager 450 W Business Park Rd. Shelton,WA 98584 Phone: 360-427-9436, x121 E-mail: jbolender@masoncd.org TERMINATION COUNTY may terminate this AGREEMENT upon 30-days' prior written notification to the DISTRICT for cause, or for failure to complete the requirements of the Statement of Work in a t reasonable time frame. If this AGREEMENT is terminated by the COUNTY, the DISTRICT shall be reimbursed only for performance rendered or costs incurred in accordance with the terms of this AGREEMENT prior to the effective date of termination. The DISTRICT may terminate this AGREEMENT upon 30-days' prior written notification to the COUNTY. If this AGREEMENT is terminated by the DISTRICT,the DISTRICT shall be reimbursed only for performance rendered or costs incurred in accordance with the terms of this AGREEMENT prior to the effective date of termination. If the DISTRICT terminates this AGREEMENT prior to the Work Plan's approval, or prior to when the Work Plan's goals and benchmarks are met, COUNTY may be subject to the requirements of RCW 36.70A.735 and related statutory sections. i AMENDMENTS This AGREEMENT may be amended by mutual agreement of the PARTIES. Such amendments shall not be binding unless they are in writing and signed by individuals authorized to bind each of the PARTIES. ASSURANCES 1 The PARTIES agree that all activity pursuant to this AGREEMENT shall be in accordance with all applicable federal, state and local laws, rules, and regulations as they currently exist or as amended. 41 Page — - — i gf 1 DISPUTES i Except as otherwise provided in this AGREEMENT, any dispute arising under this AGREEMENT shall be decided by COUNTY's AGREEMENT Manager or other designated official who shall provide a written statement of decision to the DISTRICT. The decision of COUNTY's AGREEMENT Manager or other designated official shall be final and conclusive unless,within thirty days from the date the DISTRICT receives such statement,the DISTRICT mails or otherwise furnishes to COUNTY a written appeal. An appeal of COUNTY's AGREEMENT Manager's decision shall be addressed by the County's Board of Commissioners (BOCC). The DISTRICT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision i of BOCC for the resolution of such appeals shall be final and conclusive and constitutes a final agency action for the purposes of the Washington Administrative Procedures Act, RCW 34.05. Pending final decision of dispute hereunder, the DISTRICT shall proceed diligently with the performance of this AGREEMENT and in accordance with the decision rendered. } GOVERNANCE This AGREEMENT is entered into pursuant to and under the authority granted by the laws of the i state of Washington and any applicable federal laws.The provisions of this AGREEMENT shall be construed to conform to those laws. The DISTRICT shall comply fully with all applicable federal, state and local laws, orders, regulations and permits. Any action brought to enforce the terms of this AGREEMENT shall be in the Superior Court for Mason County. Except as otherwise provided in this AGREEMENT, in the event of litigation or other action brought to enforce AGREEMENT terms, each party agrees to bear its own attorney fees and costs. In the event of an inconsistency in the terms of this AGREEMENT, or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: 1.Applicable local, state and federal statutes and rules; 2.Agreement; 3.Attachments; and 4..Any other provisions of the AGREEMENT, including materials incorporated by reference. i CONTRACTING FOR SERVICES § Contracts for personal services, purchased services/goods, and public works shall be awarded through a competitive process in adherence with RCW 39.26 Washington State codes, laws, and regulations. The DISTRICT shall retain copies of all proposals or bids received and contracts awarded,for inspection and use by the COUNTY. Contracts with service providers must include I the terms and conditions as detailed in this AGREEMENT as appropriate. COUNTY retains the right to require a contract review prior to execution. Retention of copies shall be consistent with time periods established herein. INDEMNIFICATION 1. Mutual Indemnity. To the extent of its comparative liability, each PARTY agrees to indemnify, defend and hold the other PARTY, its elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which are alleged or proven to be caused by an act or omission, negligent or otherwise, of its elected and appointed officials, employees, agents or volunteers. In the event of any concurrent act or omission of the PARTIES, each PARTY shall pay its proportionate share of any damages awarded. The PARTIES agree to maintain a consolidated defense to claims made against them and to reserve all indemnity claims against each other until after liability to the claimant and damages, if any, are adjudicated. If any claim is resolved by voluntary settlement and the PARTIES cannot agree upon apportionment of damages and defense costs, they shall submit apportionment to binding arbitration. s 2. Survival of Indemnity Obligations. The PARTIES agree all indemnity obligations shall survive the completion, expiration or termination of this AGREEMENT. ` INDEPENDENT RELATIONSHIP The DISTRICTs services shall be furnished by the DISTRICT as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this AGREEMENT by the DISTRICT as an independent contractor. I The DISTRICT acknowledges that the entire compensation for this AGREEMENT is specified in Attachment B-Budget and the DISTRICT is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any I other rights or privileges afforded to employees of the COUNTY. The DISTRICT represents that he/she/it maintains a separate place of business, serves clients other than the COUNTY,will report all income and expense accrued under this AGREEMENT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for s payment of all sales and use and Business and Occupation taxes collected by the State of Washington. s The DISTRICT will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. NON-DISCRIMINATION IN EMPLOYMENT COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of s employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. The DISTRICT shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. NON-DISCRIMINATION IN PARTICIPATION The DISTRICT shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny the participation of an individual or business under this AGREEMENT. f KICKBACKS The DISTRICT and its employees and authorized representatives are prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee or gift in return for award of a subcontract hereunder. DISTRICT shall meet or exceed the requirements detailed in RCW 42.52 Ethics in Public Service. I I 9 3 OWNERSIP OF ITEMS PRODUCED All writings, programs, data, public records or other materials prepared by The DISTRICT and/or its consultants or sub-contractors, in connection with performance of this AGREEMENT, shall be the sole and absolute property of COUNTY. i When the DISTRICT creates any copyrightable materials or invents any patentable property, COUNTY retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the materials or property and to authorize other governments to use l the same for state or local governmental purposes. The DISTRICT further agrees to make research, notes, and other work products produced in the performance of this AGREEMENT available to COUNTY upon request. WORK PRODUCTS The DISTRICT will provide COUNTY with all work product including; plans, data, maps, as- builds, reports or similar prior to the release of the final payment for services. PATENT/COPYRIGHT INFRINGEMENT The DISTRICT will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied b the DISTRICT infringes an patent or copyright. The DISTRICT will a those costs ` Pp Y 9 Y ppay I and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. The DISTRICT shall be notified promptly in writing by COUNTY of any notice of such claim. l B. The DISTRICT shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. s RECORDS MAINTENANCE The DISTRICT shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein.These records shall be subject to inspection, review or audit by personnel of COUNTY and other individuals duly authorized,the Office of the State Auditor,federal officials so authorized by law, and as provided by the state Public Records Act, RCW 42.56.All books, records, documents, and other material relevant to this AGREEMENT will be retained for a minimum of six years after expiration and the Office of the State Auditor,federal auditors, and any persons duly authorized by COUNTY shall have full access and the right to examine any of these materials during this period. SEVERABILITY If any provision of this AGREEMENT or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this AGREEMENT,which can be given effect without the invalid provision if such remainder conforms to the requirements of applicable law and the fundamental purpose of this AGREEMENT, and to this end the provisions of this AGREEMENT are declared to be severable. WAIVER A failure by either party to exercise its rights under this AGREEMENT shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this AGREEMENT unless stated to be such in a writing signed by an authorized representative of the party and attached to the original AGREEMENT. i 71Page s i i 3 BREACH The DISTRICT shall not be relieved of any liability to COUNTY for damages sustained by COUNTY and/or the State of Washington because of any breach of AGREEMENT by the DISTRICT. COUNTY may withhold payments for the purpose of setoff until such time as the exact amount of damages due COUNTY from the DISTRICT is determined. In the event the DISTRICT fails to commence work on the project funded herein within the timelines established under RCW 36.70A., COUNTY shall be subject to the requirements of RCW 36.70A.735. ENTIRE AGREEMENT AND CHANGES, MODIFICATIONS AND AMENDMENTS i This AGREEMENT and Attachment A-Statement of Work, Attachment B-Budget and Attachment C-Forms contain the entire integrated AGREEMENT of the PARTIES and may be changed, modified or amended by written AGREEMENT executed by both PARTIES. EFFECT!VE DATE The effective date of this Agreement shall be July 1, 2017. i r Amendment dated this St' day of August, 2017. 1 r MASON CONSERVATION DISTRICT: BOARD OF COUNTY COMMISSIONERS MASON COU ASHINGTON Jason Ragan, Chair Kevin Shu 7, Chair D AS TO FORM: i Tim Whitehead, Chief DPA i f 8 1-Page ------ — -------- Voluntary Stewardship Program Interlocal Agreement Mason County and Mason Conservation District Attachment A-Statement of Work COUNTY has designated the DISTRICT as the Lead Entity responsible for administering VSP funds and coordinating the VSP Watershed Work Group. COUNTY is responsible for the overall administration of the Mason County VSP including program and fiscal responsibilities and compliance. PRIMARY GOALS 1. Organize,facilitate and provide leadership to a Watershed Work Group that will develop the VSP Work Plan in accordance to guidance set by the BOCC; and 2. Facilitate development of a Work Plan that provides protection of critical areas while maintaining the viability of agriculture, and 3. Draft a VSP Work Plan to be completed and submitted to the Director of the Washington State Conservation Commission for approval prior to Aug 10, 2018. i TASKS Task 1: VSP Lead Entity Management and Administration A. The DISTRICT will manage and administer all aspects of the work described in this Statement of Work(SOW). The DISTRICT will work closely with COUNTY to ensure full compliance with the requirements and intent of VSP. Responsibilities will include but not be limited to: 1. Submit accurate and timely vouchers/invoices to the WSCC with back-up documentation on a I monthly basis, using the required forms (reference Attachment C-Forms). 2. Preparation and submission of comprehensive quarterly progress reports to the WSCC that align with and account for expenses billed in the same period in the format required by the WSCC. 3. Maintenance of records as detailed in the AGREEMENT as well as Washington State codes, laws and regulations. 4. Maintain compliance with applicable procurement and contracting procedures and laws as detailed in Washington State, codes, laws and regulations. 5. Maintain compliance with requirements of this AGREEMENT. B. The DISTRICT will ensure that every effort is made to maintain effective communication between the VSP Work Group,the COUNTY, local stakeholders, and participating state and federal agency personnel. Deliverables: 1. Effective management and administration of the project. 2. Maintenance of all project records. 3. Timely submission of all required performance items such as vouchers, fiscal records and quarterly progress reports as specified in the AGREEMENT. 4. Provide program status including identified challenges and upcoming activities for COUNTY at BOCC Briefings. i t 1 i Task 2• VSP Watershed Work Group Organization and Facilitation A.The DISTRICT will organize and select participants for the VSP Watershed Work Group as designated by the BOCC that includes representatives from a variety of stakeholder groups including but not limited to tribes, environmental groups, and agriculture. 1 B. Develop meeting bylaws/rules/policies. C. Provide facilitation (either in-house or consultant)for VSP Watershed Work Group meetings which are expected to be monthly. i Deliverables: 1. Organization of a core VSP Work Group that meets the BOCC designation and is comprised of a broad representation of key watershed stakeholders and, at a minimum, representatives of agricultural and environmental groups and tribes that agree to participate.The DISTRICT will encourage existing lead entities,watershed planning units, or other integrating organizations to serve as the watershed group. 2.Well-developed meeting bylaws/rules/policies. t 3. Facilitation of meetings and other actions of VSP Work Group including communications, agendas, minutes, etc. 4. Monthly meetings of VSP Work Group voting members and interested public. I Task 3: Facilitate VSP Work Plan Development A. The DISTRICT will facilitate the VSP Watershed Work Group which will complete the following VSP Work Plan as per RCW 36.70A.720 including the setting of the July 22, 2011 baseline to be used as the VSP benchmark. It is understood that the VSP Work Plan will not be completed during this AGREEMENT performance period. It is expected that the DISTRICT will complete as many of these activities as possible within the one-year AGREEMENT period. The VSP Watershed Work Group will: i 1. Set the July 22, 2011 baseline through an analysis of available maps, plans, data and other methods. Baseline to be sent to COUNTY for review and input. 2. Identify critical areas and agricultural activities within those critical areas. 3. Identify a public outreach plan to contact landowners to participate in the VSP. 4. Identify and designate entity(is)to provide landowner assistance (voluntary stewardship plans) RCW 36.70A.720 (1)(f). 5 Identify measurable programmatic and implementation goals and benchmarks. 6. Review and incorporate applicable water quality, watershed management,farmland protection, and required species recovery data and plans. RCW 36.70A.720 (1)(a). 7. Seek input from tribes, agencies and stakeholders. RCW 36.70A.720(1)(b). f 8. Develop goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities necessary to meet the protection and enhancement benchmarks per RCW 36.70A.720 (1)(c). 9. Ensure outreach and technical assistance is provided to producers and operators in the various watersheds. RCW 36.70A.720(1)(d). 10. Create measurable benchmarks that, within ten years after receipt of funding, are designed to result in (a)the protection of critical areas functions and values and (b)the enhancement of critical areas functions and values through voluntary, incentive based measures RCW36.70A.720 (1)(e). 11. Incorporate into the Work Plan any existing development regulations relied upon to achieve the goals and benchmarks for protection of critical areas. RCW 36.70A.720 (h). 12. Establish baseline monitoring for: a. Participation and implementation of voluntary stewardship plans and f projects b. Stewardship activities, and c. Effects on critical areas and agriculture relevant to protection and enhancement benchmarks. RCW 36.70A.720(1)(i). 13. Develop timeline for periodic evaluations, adaptive management, and provide written reports of plan status/accomplishments to the COUNTY and the WSCC. 14. Coordinate monitoring programs with other state agency activities. 15. Meet any other requirement for the successful implementation of VSP in RCW 36.70A.720. Deliverables: € 1. Provide to COUNTY a draft VSP Work Plan as completed by 6/30/18 in compliance with the requirements of RCW 36.70A.720 with the understanding being that, upon additional funding from the WSCC, COUNTY will amend this AGREEMENT with the DISTICT to continue the VSP and submit the Work Plan within the timeline requirements provided in RCW 36.70A.720-735. i Task 4: Public Outreach and Technical Assistance A. The VSP Watershed Work Group will utilize existing outreach tools (e.g. the DISTRICT's I newsletter)to the extent possible to keep County landowners and the public informed as to the status and potential requirements that will be addressed in the VSP Work Plan. 1 i B. The Watershed Work Group will continually encourage public and landowner input into the VSP Work Plan development process. C. The DISTRICT will develop a webpage for VSP process. This webpage will include program description, goals, and products for public review. It will also include meeting minutes, dates and agendas for future meetings. D. Public informational meetings will be held as needed in compliance with RCW 42.30. i E. Additional public outreach will be determined by the Work Group. F. Local newspapers will be the primary media for publication of public meetings as well as invitations for input into the VSP process and Work Plan. i G. The DISTRICT will provide technical assistance to operators/producers when funding is available. i Deliverables: 1. Public outreach using existing and/or new outreach tools. 2. Develop and maintain webpage for VSP process. 3. Public informational meetings as needed/required. 4.Additional public contact to be determined. i f i. I i i i 1 Voluntary Stewardship Program Interlocal Agreement I Mason County and Mason Conservation District Attachment B-Budget Task 1: VSP Management and Administration $30,000 Task 2: Watershed Group Organization and Facilitation $50,000 Task 3: Facilitate VSP Work Plan Development $80,000 Task 4: Public Outreach and Technical Assistance $60,000 t TOTAL $220,000 a i 1 I I i i t I I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 02/26/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: The following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage assigned by the county as named defendant's in the Estate of Tim Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case served upon them on January 9, 2018: Joel Nault, George Albertson, Alfonso Mercado, William Philpott, Casey Salisbury, Jeff Rhoades, Jim Barrett, Matthew Gray, Nathan Smith, Russ Osterhout, Ryan Spurling, Tim Ripp, Trevor Severance EXECUTIVE SUMMARY: Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees any officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting to perform his or her official duties. Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against any of the named defendant's, until, and if, a judgment is awarded. RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 6, 2018 Action Agenda the following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage as named defendant's in the Megan Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case served upon them on January 9, 2018: Joel Nault, George Albertson, Alfonso Mercado, William Philpott, Casey Salisbury, Jeff Rhoades, Jim Barrett, Matthew Gray, Nathan Smith, Russ Osterhout, Ryan Spurling, Tim Ripp, Trevor Severance. ATTACHMENTS: Signed Defense & Indemnification Request Forms and Estate of Tim Elliot, Civil Action 3:17-cv-06067 RJB United States District Court Case on file with Clerk of the Board Case 3:17-cv-06067-RJB Document 2 Filed 12/26/17 Page 1 of 2 AO 440(Rev.0&12) Summ m in a Civil Action UNITED STATES DISTRICT COURT for the RECEIVED Western District of Washington MEGAN ELLIOTT,in her Personal Capacity and as DEC 2 7 2017 Personal Representative of the Estate of TIM ELLIOTT, deceased ) Mason County Auditor's Office V. ) Civil Action No. 3:17-Cv-06067-RJB Mason County,et W. ) Defrndant(s) SUMMONS IN A CIVIL ACTION To: (Defendants name acrd address) Mason County c%Karen Herr. Mason County Auditor 411 N.5th Street, Shelton,WA 98584 A lawsuit has been filed against you. Within 21 days after service of this summons on you(not counting the day you received it)—or 60 days if you are the United States or a United States agency,or an officer or employee of the United States described in Fed R.Civ. P. 12(a)(2)or(3)—you must serve on the plaintiff an answer to the attached complaint or a motion under Rule 12 of the Federal Rules of Civil Procedure. The answer or motion must be served on the plaintiff or plaintiff's attorney, whose name and address are: Gabriel S.Galanda, WSBA#30331 Ryan D. Dreveskracht,WSBA#42593 Galanda Broadman,PLLC PO Box 15146 Seattle, WA,98115 (206)557-7509 If you fail to respond,judgment by default will be entered against you for the relief demanded in the complaint. You also must file your answer or motion with the court. CLERK OF COURT ,"`l 40 V w v '. Date: 12/26/2017 Case 3:17-cv-06067-RJB Document 2 Filed 12/26/17 Page 2 of 2 AO 440(Rev.06/(2) Summons in a Civil Action(Page 2) Civil Action No. PROOF OF SERVICE (This section should not befiled with the court unless required by Fed R Civ. P. 4(1)) This summons for(name of individual and title,ifany) was received by me on(date) O I personally served the summons on the individual at(place) on(date) ;or O I left the summons at the individual's residence or usual place of abode with(name) a person of suitable age and discretion who resides there, on(date) T ,and mailed a copy to the individual's last known address;or ❑ I served the summons on(name of individual) ,who is designated by law to accept service of process on behalf of(name of organization) on(date) ;or ❑ I returned the summons unexecuted because ;or O Other(sped). My fees are$ for travel and$ for services,for a total of$ 0,0 I declare under penalty of perjury that this information is true. Date: Server's signature Printed name ami title Servers address Additional information regarding attempted service,etc: Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 1 of 11 1 2 3 4 5 6 UNITED STATES DISTRICT COURT 7 WESTERN DISTRICT OF WASHINGTON AT TACOMA 8 MEGAN ELLIOTT,in her Personal Capacity NO. 9 and as Personal Representative of the Estate of TIM ELLIOTT, deceased, COMPLAINT 10 Plaintiff, 11 V. 12 MASON COUNTY, apolitical subdivision of 13 the State of Washington; CASEY SALISBURY, Sheriff,Mason County Sheriff's 14 Office,individually and in his official capacity acting under the color of state law; JIM 15 BARRETT,Undersheriff,Mason County Sheriff's Office,individually and in his official 16 capacity acting underthecolor of state law;. RUSS OSTERHOUT, Chief Deputy,Mason 17 County Sheriffs Office,individually and in his official capacity acting under the color of state 18 law;RYAN SPURLING, Chief Deputy,Mason County Sheriffs Office,individually and in his 19 official capacity acting under the color of state law;ALFONSO MERCADO,Deputy,Mason 20 County Sheriff's Office,individually and in his official capacity acting under the color of state 21 law; TREVOR SEVERANCE, Sergeant,Mason County Sheriff's Office, individually and in his 22 official capacity acting under the color of state law;MATTHEW GRAY,Deputy, Mason 23 County Sheriff's Office, individually and in his official capacity acting under the color of state 24 law; G.ALBERTSON,Deputy,Mason County Sheriff's Office, individually and in his official 25 COMPLAINT- 1 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.Ll Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 2 of 11 1 capacity acting under the color of state law; BILL PHILPOTT,Deputy,Mason County 2 Sheriff's Office,individually and in his official capacity acting under the color of state law; 3 JOEL NAULT,Deputy,Mason County Sheriff's Office,individually and in his official 4 capacity acting under the color of state law; JEFFREY RHOADES,Deputy,Mason County 5 Sheriff's Office,individually and in his official capacity acting under the color of state law; 6 NATHAN SMITH,Deputy,Mason County Sheriff's Office,individually and in his official 7 capacity acting under the color of state law; TIMOTHY RIPP I1,Deputy,Mason County 8 Sheriff's Office, individually and in his official capacity acting under the color of state law; and 9 JOHN DOES 1-10, individually and in'their official capacities acting under the color of state 10 law, 11 Defendants. 12 COMES NOW the above-named Plaintiff Megan Elliott, by and through her attorneys of 13 record, Gabriel S. Galanda and Ryan D. Dreveskracht,of Galanda Broadman,PLLC,and by way 14 of claim alleges upon personal knowledge as to herself and her own actions, and upon 15 information and belief upon all other matters, as follows: _ 11.- PARTIES- - - - - - 17 1. Defendant MASON COUNTY is a political subdivision of the State of 18 Washington. Mason County has various departments, including but not limited to the Mason 19 County Sheriffs Office ("MCSO"). The MCSO is responsible for providing law enforcement 20 services within Mason County. 21 2. Mason County is, and was at all times mentioned herein, responsible for the 22 actions or inactions, and the policies,procedures, and practices/customs of all the MCSO and its 23 employees including, but not limited to, Mason County Sheriff Casey Salisbury, Undersheriff 24 Jim Barrett, Chief Deputy Russ Osterhout, Chief Deputy Ryan Spurling, Deputy Alfonso 25 COMPLAINT-2 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 3 of 11 1 Mercado, Sergeant Trevor Severance, Deputy Matthew Gray, Deputy G. Albertson, Deputy Bill 2 Philpott, Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy Nathan Smith, and Deputy 3 Timothy Ripp II. 4 3. At all times material to this lawsuit, Sheriff Casey Salisbury, Undersheriff Jim 5 Barrett, Chief Deputy Russ Osterhout, Chief Deputy Ryan Spurling, Deputy Alfonso Mercado, 6 Sergeant Trevor Severance, Deputy Matthew Gray, Deputy G. Albertson, Deputy Bill Philpott, 7 Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy Nathan Smith, and Deputy Timothy Ripp H 8 were acting within the course and scope of their employment during the incident that gave rise to 9 Plaintiff's Complaint. 10 4. Defendant CASEY SALISBURY is the Mason County Sheriff. In this role as 11 Sheriff, Defendant Salisbury is responsible for formulating and implementing MCSO's policies 12 and procedures and ensuring that its officers are properly and adequately trained. Defendant 13 Salisbury was responsible for the managerial decisions as they relate to MCSO's employees 14 and/or agents, including Undersheriff Jim Barrett, Chief Deputy Russ Osterhout, Chief Deputy 15 Ryan Spurling, Deputy Alfonso Mercado, Sergeant Trevor Severance, Deputy Matthew Gray, 16 Deputy G. Albertson, Deputy Bill Philpott, Deputy Joel Nault, Deputy Jeffrey Rhoades, Deputy 17 Nathan Smith, and Deputy Timothy Ripp II, and Does 1 through 20 (collectively, "Defendant 18 Officers"). Defendant Salisbury's acts and omissions were, at all times alleged, affirmatively 19 linked to the behavior of Defendant Officers, in the sense that he encouraged, condoned, and/or 20 acquiesced in their acts,omissions, and established practices. 21 5. Defendant JIM BARRETT is the Mason County Undersheriff who, at all times 22 relevant hereto, was acting under color of law. In this role as Undersheriff, Defendant Barrett is 23 second in command of the Mason County Sheriff's Office. He is directly responsible for the 24 overall command of operations. He is responsible for enforcing MCSO's policies and 25 COMPLAINT-3 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 4 of 11 1 procedures, and propagating established practices. Defendant Barrett was responsible for the 2 supervisory decisions as they relate to Defendant Officers. Defendant Barrett's acts and 3 omissions were, at all times alleged, affirmatively linked to the behavior of Defendant Officers, 4 in the sense that he encouraged, condoned, and/or acquiesced in their acts, omissions, and 5 established practices. 6 6. Defendant RUSS OSTERHOUT is the Mason County Chief Deputy who, at all 7 times relevant hereto, was acting under color of law. In this role as Chief Deputy, Defendant 8 Osterhout is responsible for Patrol, Detectives, and Special Units. He is responsible for 9 enforcing MCSO's policies and procedures, and propagating established practices. Defendant 10 Osterhout was responsible for the supervisory decisions as they relate to Defendant Officers. 11 Defendant Osterhout's acts and omissions were, at all times alleged, affirmatively linked to the 12 behavior of Defendant Officers, in the sense that he encouraged, condoned, and/or acquiesced in 13 their acts, omissions, and established practices. 14 7. Defendant RYAN SPURLING is the Mason County Chief Deputy who, at all 15 times relevant hereto,was acting under color of law. 16 8. Defendant ALFONSO MERCADO is a MCSO Deputy who, at all times relevant 17 hereto,was acting under color of law. 18 9. Defendant TREVOR SEVERANCE is a MCSO Sergeant who, at all times 19 relevant hereto,was acting under color of law. 20 10. Defendant MATTHEW GRAY is a MCSO Deputy who, at all times relevant 21 hereto,was acting under color of law. 22 11. Defendant G.ALBERTSON is a MCSO Deputy who, at all times relevant hereto, 23 was acting under color of law. 24 25 COMPLAINT-4 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 5 of 11 1 12. Defendant BILL PHILPOTT is a MCSO Deputy who, at all times relevant hereto, 2 was acting under color of law. 3 13. Defendant JOEL NAULT is a MCSO Deputy who, at all times relevant hereto, 4 was acting under color of law. 5 14. Defendant JEFFREY RHOADES is a MCSO Deputy who, at all times relevant 6 hereto,was acting under color of law. 7 15. Defendant NATHAN SMITH is a MCSO Deputy who, at all times relevant 8 hereto,was acting under color of law. 9 16. Defendant TIMOTHY RIPP II is a MCSO Deputy who, at all times relevant 10 hereto,was acting under color of law. 11 17. Defendants JOHN DOES 1 - 10 (hereinafter "Defendants Doe") are 12 subcontractors, employees, and/or agents of Mason County. Each Defendant Doe was within the 13 scope of his/her employment at all times relevant hereto. It is believed most, if not all, of the 14 Defendants Doe are residents of Mason County. These Defendants Doe knew and were 15 deliberately indifferent and were negligent; acted in fin-therance of an official and/or de facto 16 policy or procedure of deliberate indifference and negligence; and/or were responsible for the 17 promulgation of the policies and procedures and permitted the customs/practices pursuant to 18 which the acts alleged herein were committed. Their identities are unknown at this time and will 19 be named as discovery progresses. 20 18. Plaintiff MEGAN ELLIOTT is the Personal Representative of the Estate of her 21 father, TIM ELLIOTT. Plaintiff brings all claims available to the Estate of Tim Elliott,herself in 22 her personal capacity, and all beneficiaries under federal law. 23 H. JURISDICTION AND VENUE 24 19. This Court has jurisdiction pursuant to 28 U.S.C. § 1331 and 28 U.S.C. § 1367. 25 COMPLAINT-5 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 6 of 11 1 20. Venue is proper in the Western District of Washington pursuant to 28 U.S.C. § 2 1391 because Defendants are situated in this judicial district and because a substantial portion of 3 the events and omissions giving rise to this claim occurred in Mason County,Washington,within 4 the Western District of Washington. 5 III. STATEMENT OF FACTS 6 21. Tim Elliot had been suffering from depression and anxiety and had a severe pain 7 in his foot that forced him to go on disability. 8 22. On January 2, 2015, Megan Elliott, Tim's daughter, heard a loud boom in the 9 back bedroom. When she went inside the bedroom, Megan saw her father on the bed with a gun 10 in his hand and an apparent wound to his head. 11 23. Megan called Mason County Emergency Communications ("MACECOM") to 12 report that her father had seemingly shot himself. MACECOM put out a radio call for an officer 13 in the area to respond an apparent suicide attempt. 14 24. Defendant Mercado and Defendant answered the radio call. 15 25. MACECOM dispatch instructed Megan to begin CPR and continued to ask her 16 questions. Through this conversation, MACECOM was told that Tim was conscious, breathing, 17 and still had the gun in his hand. MACECOM relayed this information to the responding officers 18 over the radio. 19 26. MACECOM asked Defendant Severance whether Megan should take the gun 20 from Tim's hand,and he responded,"Don't touch anything except for trying to revive him." 21 27. Megan continued to perform CPR while waiting for officers to arrive at the house. 22 Megan informed MACECOM that Tim was holding the gun. Megan was never instructed to take 23 the gun out of Tim's hands,nor did she say Tim was pointing the gun at her. 24 25 COMPLAINT-6 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 7 of 11 1 28. At 9:38 pm Defendant Severance arrived at Tim's house. Megan, thinking that 2 help had arrived, called out to Defendant Severance that they were in the back bedroom. 3 Defendant Severance barged into the bedroom, screaming for Tim to drop the weapon and for 4 Megan to get out of the room. 5 29. Defendant Severance did not exit the room with Megan to make sure that she was 6 unharmed, and did not ask her any questions. He did not ask Megan if there was anyone else in 7 the house, did not ask if Tim was still conscious, did not ask about Tim's mental state, did not 8 ask if Tim took any medication, did not ask about Tim's physical injuries, and did not ask where 9 Tim shot himself. Instead of attempting to get information about Tim's injuries or mental state, 10 Defendant Severance aggressively charged into the bedroom. 11 30. Defendant Severance found Tim on the bed, alive. Defendant Severance knelt on 12 the ground in the bedroom doorway, and loudly yelled over and over for Tim to drop the gun. 13 Defendant Severance did not say anything else, implement de-escalation techniques, or attempt 14 to retreat from the doorway. 15 31. Defendant Mercado arrived at the house at this time. As he was running to the 16 front door of the house, Defendant Mercado could hear Defendant Severance "screaming" for 17 Tim to drop the gun. Upon entering the house, Defendant Mercado saw Megan crying in the 18 living room. Defendant Mercado asked where Defendant Severance was and Megan responded 19 that he was "in the backroom." Defendant Mercado did not ask Megan any further questions. 20 Instead, he ran towards the back bedroom, drawing his weapon. 21 32. Defendant Mercado was outside of the bedroom door and could not see Tim 22 because clothing hanging in the doorway obstructed his view. He tried multiple times to get an 23 unobstructed view of the room, but was unsuccessful. Defendant Severance continued to yell for 24 25 COMPLAINT-7 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 8 of 11 1 Tim to drop his weapon while kneeling on the ground in the doorway. Defendant Mercado did 2 not hear any noise from Tim or see any indication that Tim understood the command. 3 ,33. Within seconds of Defendant Mercado's arrival, Defendant Severance fired his 4 service weapon twice, striking Tim on the left side of his abdomen. Defendant Mercado then 5 entered the bedroom and for the first time saw Tim. Tim was lying on the bed; a gun in his right 6 hand near his head. 7 34. One minute and seventeen seconds after arriving on scene, Defendant Severance 8 shot and killed Tim. Defendant Severance was the only officer to fire his weapon and the only 9 officer to see Tim prior to shooting him. Tim was unconscious the entire time, having sustained 10 a gunshot wound to the head. 11 35. At no point did Tim do anything that could reasonably be construed as threatening 12 any of the Defendant Officers. 13 36. As this was officer involved shooting, the Regional Critical Incident Investigative 14 Team was dispatched to handle the investigation. 15 IV. FIRST CAUSE OF ACTION—UNCONSTITUTIONAL USE OF EXCESSIVE FORCE 16 37. The acts and failure to act described above were done under color of law and are 17 in violation of 42 U.S.C. § 1983, depriving Tim and Plaintiff Megan of their civil rights. 18 38. The Fourth Amendment to the United States Constitution prohibits unreasonable 19 searches and seizures of the person. This protects citizens and members of the community and 20 prohibits the government from using excessive force against those citizens. 21 39. In addition, children have a constitutionally protected interest under the 22 Fourteenth Amendment to the companionship and society of their parents. 23 40. These constitutional rights are long-standing and were clearly established at all 24 times relevant hereto. 25 COMPLAINT-8 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1' Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 9 of 11 1 41. Defendants violated Tim and his daughter, Megan's constitutional rights by using 2 excessive, deadly force against Tim—as set forth herein, and in other respects as well. 3 42. As a result of these violations, Tim experienced increased terror and anxiety 4 before he was shot and killed. 5 43. As a result of these violations by Defendants, Megan lost her father and was 6 deprived of the familial relationship. 7 44. Defendants' acts and omissions were unreasonable under the circumstances. 8 45. Defendant Severance's decision to shoot and kill Tim was particularly 9 unreasonable under the circumstances. Tim was experiencing a mental health crisis and did not 10 pose any threat to the officers before or after they entered his home. Without obtaining any 11 information from anyone, Defendant Severance charged into the bedroom screaming, 12 endangering himself and Megan. 13 V. SECOND CAUSE OF ACTION—VIOLATIONS OF CONSTITUTIONAL RIGHTS BY DEFENDANTS 14 46. The acts and failure to act described above were done under color of law and are 15 in violation of 42 U.S.C. § 1983, depriving Tim and Plaintiff Megan of their civil rights. 16 47. Defendants were subjectively aware that Tim was experiencing a mental health 17 crisis. Defendants Severance and Mercado were responding to Tim's attempted suicide, yet 18 disregarded this affliction by failing to take reasonable measures to abate it. In fact, their actions 19 aggregated the symptoms and caused his death. 20 48. Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurting, with 21 deliberate indifference, failed to adequately train MCSO law enforcement officers and failed to 22 adopt and implement policies for, among other things, dealing with citizens experiencing a 23 mental health crisis. 24 25 COMPLAINT-9 Calanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 Q Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 10 of 11 1 49. Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurling, with 2 deliberate indifference, failed to adequately train MCSO law enforcement officers and failed to 3 adopt and implement policies for, among other things, the use of de-escalation techniques, crisis 4 intervention techniques, non-lethal tactics, and the decision-making process that should 5 accompany the use of lethal force. 6 50. The failure of Defendants Mason County, Salisbury, Barrett, Osterhout, and 7 Spurling to train amounts to deliberate indifference to the rights of the persons with whom 8 MCSO law enforcement officers regularly come into contact. 9 51. It was highly predictable that these failures would result in constitutional 10 violations, like those that occurred here. The death of Tim was the foreseeable consequence of 11 Defendants Mason County, Salisbury, Barrett, Osterhout, and Spurling's failure to equip its law 12 enforcement officers with the necessary tools to handle recurring situations, such as those that 13 involve citizens in psychological and/or mental distress and those that require the use of de- 14 escalation techniques, crisis intervention techniques, non-lethal tactics, and the appropriate 15 decision-making process that should accompany use of lethal force. 16 52. The action of Defendant Severance, which deprived Tim and Megan of their 17 constitutional rights, conformed to policy, custom, and practice of Mason County. 18 53. As a direct and proximate result of the deliberate indifference of Defendants, as 19 described above and in other respects as well, Tim died a terrible and easily preventable death. 20 He suffered pre-death pain, anxiety, and terror, before being shot, and leaving behind a loving 21 family. 22 54. As a direct and proximate result of the deliberate indifference of Defendants, 23 Plaintiff Megan has suffered the loss of familial association with Tim, in violation of her 24 25 COMPLAINT- 10 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L l Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 b t. Case 3:17-cv-06067 Document 1 Filed 12/22/17 Page 11 of 11 1 Fourteenth Amendment rights. Plaintiff Megan has suffered, and continues to suffer, extreme 2 grief and harm due to mental and emotional distress as a result of Tim's wrongful death. 3 55. Defendants have shown reckless and careless disregard and indifference to Megan 4 and Tim's rights and safety, and are therefore subject to an award of punitive damages to deter 5 such conduct in the future. 6 VI. JURY DEMAND 7 56. Plaintiff hereby demands a jury. 8 VII. PRAYER FOR RELIEF 9 57. For judgment against the Defendants for general, special, and punitive damages, 10 including damages for pain, suffering, terror, loss of consortium, and loss of familial relations, 11 and loss of society and companionship under 42 U.S.C. §§ 1983 and 1988, in an amount to be 12 proven at trial; 13 58. For compensatory damages to include, but not restricted to, damages for 14 emotional distress and mental anguish in amounts to be proven at trial; 15 59. An award of reasonable attorneys' fees and costs; 16 60. Any and all applicable interest on the judgment; and 17 61. For such additional relief as the Court may deem just and proper. 18 DATED this 22nd day of December, 2017. 19 GALANDA BROADMAN,PLLC 20 s/Gabriel S. Galanda Gabriel S. Galanda, WSBA#30331 21 s/Ryan D. Dreveskracht 22 Ryan D. Dreveskracht, WSBA #42593 Attorneys for Plaintiffs 23 P.O. Box 15146 Seattle, WA 98115 (206) 557-7509 Fax: (206) 299-7690 24 Email: gabe@galandabroadman.com Email: ryan@galandabroadman.com 25 COMPLAINT- 11 Galanda Broadman PLLC 8606 35th Avenue NE,Ste.L 1 Mailing:P.O.Box 15146 Seattle,WA 98115 (206)557-7509 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Trevor Severance SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryanc@i!landabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING- I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO T UNTY EMPLOYEES. ^TCC 6c, tow rt-cv►lv�a�' 4:22z"19 DATE PERSONAL REPRESENTA ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: ` _ DENIED: DATE: CONDITIONS AND COMD'IENTS: Trevor Severance has been a fthftuindepenclantly i es and pursues countterclaims against the plaintiff in this matter,he will not be in violation THIS DECISION MAY FRPDATE THE PROSECUTING ATTORNEYS DETERMINATION. OM THEIN WRITING TO. BOARD OF COUNTY SSIONERS WITHIN FIVE DAYS AY Complete this form and submit it to: Mason CountyCoPrse uting Atttorney's Office v P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Matthew Gray SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvan(a)alandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON B F OF THE COUNTY:. (1) NEGOTIATE OR OTHERWISE AF T SETTLEMENT OF THE CASE; (2) MAKE A1PEN, SSION OF LIAB TY; (3) DISCUSSAS WI PERS S O ARE NOT COUNTY EMPLOYEES. DATE AL REPRESENTATIVE STATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott-deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Joel Nault SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvan()e1andabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE.OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE W112PERSONS WHO AMNOTCOUNTY EMPLOYEES. DATE ONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER QUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Medan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:George Albertson SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanZ.elands broad man.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN AD SION OF LIABILITY; (3) DISCUSS RSONS WHO ARE NOT COUNTY EMPLOYEES. .Qble a&1j5 DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 i REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Casey Salisbury SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanCa.elandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE SE WITH P RSONS WHO ARE NOT COUNTY EMPLOYEES. l-�3!$ DATE PE RSO REPRE E OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Medan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Alfonso Mercado SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvannibelandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WI E ONS O NOT COUNTY EMPLOYEES. D PERS PRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER RWU9STING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 3 1 d REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Tim Kipp 11 SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryan(a)glandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS.WITH PERS WHO ARE NOT COUNTY EMPLOYEES. DATE PERSON RES ATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUES G DEF74SE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Nathan Smith SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanAelandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO ARE NOT COUNTY EMPLOYEES. O DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 i REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Russ Osterhout SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvan(a)¢landabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASE WITH PERSONS WHO ARE NOT COUNTY EMPLOYEES. -? - DATE PEIPSONAL REPRESENTA O ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Meean Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Jeffrey Rhoades SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvanniDelandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHER AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION F L ITY; (3) DISCUSS THE C PERSO WHO ARE NOT COUNTY EMPLOYEES. 01 i DATE PERSONAL RALRE ATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott,deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Bill Philuott SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 ryan(a zlandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CA VaTH-PESONS WHO ARE NOT COUNTY EMPLOYEES. DATE PERSONAL REPRESENTATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: l THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Ryan Saurling SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 roan ,,¢landabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFEW THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABIL ; (3) DISCUSS THE C E WITH PERSO S WHO TOT COUNTY EMPLOYEES. 1 2Z DA E PE AL REPRESE ATIVE O E ATE OF EMPLOYEE/OFFICER RE STING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 i REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE:Megan Elliott(Tim Elliott.deceased) COURT:United States District Court CAUSE NUMBER:3:17-cv-06067 RJB EMPLOYEE/OFFICER REQUESTING DEFENSE:Jim Barrett SPOUSE(IF NAMED DEFENDANT): COMPLAINT—ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED:01/09/18 FROM WHOM RECEIVED: Ryan Dreveskracht PO BOX 15146 Seattle,WA 98115 rvan(@alandabroadman.com(206)557-7509 REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 127-03 ON BEHALF OF MYSELF(AND MY SPOUSE IF LISTED ABOVE),I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF AT ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY'S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY'S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1) NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2) MAKE AN ADMISSION OF LIABILITY; (3) DISCUSS THE CASETH PERSONS WHO ARE NOT COUNTY EMPLOYEES. U i Z2 (., . DAfE PERSONAL REPRESENIATIVE OF ESTATE OF EMPLOYEE/OFFICER REQUESTING DEFENSE WASHINGTON COUNTIES RISK POOL DETERMINATION: APPROVED: DATE: DENIED: DATE: CONDITIONS AND COMMENTS: THIS DECISION MAY BE APPEALED IN WRITING TO THE BOARD OF COUNTY COMMISSIONERS WITHIN FIVE DAYS FROM THE DATE OF THE PROSECUTING ATTORNEY'S DETERMINATION. Complete this form and submit it to: Mason County Prosecuting Attorney's Office Civil Division P.O.Box 639 Shelton,WA 98584 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 02/26/18 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to place on March 6, 2018 Action Agenda agreement with Public Safety Testing to provide promotional testing for Corrections Corporal and Sergeant positions. The professional services agreement includes one written test and an assessment center for both positions. The Corrections Corporal and Sergeant testing agreement amount is $7,675, plus associated travel expenses as outlined in the agreement. EXECUTIVE SUMMARY: The approval of an agreement with Public Safety Testing to provide testing for the Corrections Corporal and Sergeant positions ensures Mason County promotional assessment process is valid, defensible and current to today's professional standards. Public Safety Testing uses contemporary professional standards that are uniquely customized through collaboration and the partnership we have with them. Currently we use Public Safety Testing for our testing of all entry level Corrections and Sheriff Deputy Positions. Budget Impacts: While preparing the Civil Service budget for 2018 this was an unforeseen expenditure and is not budgeted for. However, at this time, I am not requesting a supplemental budget. The total amount will be absorbed within the Human Resources budget. RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 6, 2018 Action Agenda the agreement with Public Safety Testing to provide Corrections Corporal and Sergeant promotional testing for $7,675 plus associated travel expenses as outlined in the agreement. ATTACHMENTS: Public Safety Testing Agreement Pu61k Teshrng January 29, 2018 Becky Rogers, Chief Examiner Mason County Civil Service 411 North 5th Street Shelton, WA 98584 VIA Email: civilservice@co.mason.wa.us Dear Ms. Rogers: It is our pleasure to offer promotional testing services to the Mason County Sheriff's Office. Please find attached our proposal to conduct a promotional testing selection processes for the positions of Corporal and Sergeant. The professional services to be performed, the related costs, and the County's responsibilities are outlined in the following pages. Public Safety Testing is committed to ensuring that the promotional and assessment center processes are valid, defensible and current to today's professional standards. Though our promotional system is a product of years of experience and uses contemporary professional standards, it is uniquely customized for Mason County Sheriff's Office through close collaboration and partnership. Thank you for the opportunity to be of service to Mason County. Please contact me at 425.776.9615 (or email: Colleen@PublicSofetyTesting.com) if you have any questions or need any additional information. Best regards, Colleen Wilson Promotional Testing & Executive Services lip Public Sde Teh ng A proposal to MASON COUNTY for the development and management of promotional testing for CORPORAL/SERGEANT Scope of Services Provided by Public Safety Testing, Inc.: Public Safety Testing offers to develop and administer assessment center promotional processes for the Mason County Sheriff's Office (hereinafter"County"). Public Safety Testing (hereinafter"PST") will apply the guidelines as adopted by the International Congress on Assessment Centers and the recommendations provided by the International Association of Chiefs of Police related to the development and management of assessment centers. PROMOTIONAL ASSESSMENT CENTER Methodology for Service The project shall consist of three basic phases: 1. Test Preparation & Development 2. Test Administration 3. Post-Test Activities Phase One:Test Preparation &Development Two on-site meetings with the appropriate personnel from the Mason County Sheriff's Office are held to: • Determine the County's specific needs and components of the assessment center; • Create a calendar of tasks, benchmarks and a schedule to deliver the promotional test; • Identify the behavioral dimensions to be measured in the assessment centers; • Provide written summaries of decisions as the process develops; • Survey department members currently serving in the positions being tested to identify the critical tasks being performed (Job Task Analysis); • Survey the management/leadership team to identify essential supervisory and administrative skills and abilities of a newly promoted supervisor/manager. These Promotional Testing Proposal Page 2 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 survey results create the unique weighting of the behavioral dimensions that are specifically relevant to the Mason County Sheriffs Office; • Provide a description of typical categories and examples of exercises that can be used in the promotional process. Working with the County, exercises are tailored with information provided by the Department and customized to fit the specific environment and needs of the agency; • Create a scoring map that identifies weighted behavioral dimensions which will be measured for each exercise; • Build exercises using information specific to your community and department and integrating the results of the surveys used above, • PST will become familiar with, and will follow the County's Personnel/Civil Service Rules when developing and administering the test. The County shall be responsible for notifying PST of any unusual or special process or limitation of its rules, contractual agreements or policies that are related to the development and delivery of the test, and • Finalize the assessment center's exercises and schedule with the Department's subject matter expert(s) for Phase Two. Assessment Center Exercise Theme Flow I — . a a — 0 Communication Skills Coach &Mentor . . . Train Employees Oral Communications • Evaluate Employees Interpersonal Insight Administrative Progressive Discipline Problem Analysis Interpersonal Manage a Critical Event Judgment Field Supervision Manage Schedules Decisiveness Writing Manage Logistics Written Communications Critical Thinking Make&Manage Documentation Planning&Organization Delegation&Control Phase Two:Test Administration PST will facilitate and manage the assessment center process, including: • Conduct one 3-hour long "Candidate Orientation Workshop" that provides candidates an overview of the assessment center testing process, highlights tips for success, and pitfalls to avoid. This candidate orientation de-mystifies the assessment center/promotional testing process. Promotional Testing Proposal Page 3 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 • Conduct a training workshop for the assessors and role players whom the County has selected prior to the test date. The training shall include guidelines in scoring, pitfalls to avoid in assessing and a practice session of scoring an exercise. Only trained assessors will participate in the testing process; • Provide all the typical equipment, supplies and materials for the training, orientation and testing process. The County of Mason may be asked to provide specific equipment related to exercises; • Create the grading process that conforms to the County's Personnel/Civil Service Commission's rules; • Through an empirical process that incorporates the candidate's performance, the weighted dimensions, and the County's Personnel/Civil Service Commission's rules, create a final rank order listing of the candidates tested; • Survey each candidate about his/her observations of the promotional process and assessment center's relevance to the position being tested for; and Phase Three: Post Test Activities • Each candidate receives written commendations and recommendations that are created by the assessors. These comments are separated from the objective score sheets, collated for each candidate and sent to the County, and are intended to assist the candidates in their professional development; and • Provide the County with electronic copies of all the documents related to testing, training and scoring of candidates. This typically includes: the instructions for each exercise, original copies of the score sheets for each candidate created by the assessors, a matrix of the weighted dimensions as they were applied to each exercise, a copy of the raw scores for each candidate in each exercise and for each dimension, the assignment sheet of candidates to letter designators with corresponding photographs, a copy of the training outline provided to the assessors, a copy of the training outline provided to the candidates, a copy of the test schedule, a copy of the written comments made by the assessors to each candidate, the signed test security agreements, and copies of the assessor and candidate critiques. • PST shall appear in any County administrative or civil service proceeding to testify to and provide all necessary information to document the validity of the testing process, to participate in the defense of the testing process conducted by PST pursuant to this Agreement and to otherwise provide any information necessary to the County to evaluate challenges to or appeals from the testing process. PST shall appear without additional charge to the County. Promotional Testing Proposal Page 4 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Indemnity and Hold Harmless The parties agree and hold harmless each other, their officers, agents and employees in accordance with the following provisions: 1. PST shall indemnify and hold harmless the County, its employees and agents from any and all costs, claims or liability arising from: a. Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein provided for; b. Any cost, claim or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that PST shall be an independent Contractor and the County shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between PST and third parties; c. The alleged negligent or tortious act of PST in the provision of services under this Agreement. d. Solely for the purposes of this indemnification provision, PST expressly waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and acknowledges that this waiver was mutually negotiated by the parties. 2. The County shall indemnify and hold harmless PST, its officers, agents and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the County in the provision of services hereunder. 3. These indemnification provisions shall survive the expiration or termination of this Agreement. Resources to be provided by MASON COUNTY: Mason County shall agree to: • Provide to PST a copy of those sections of your Civil Service Rules and, if applicable, your collective bargaining agreement, that relate to the promotional testing process. • Provide a Subject Matter Expert(s) to assist in the development of the exercises, distribute and collect surveys that provide an analysis of the position being tested for, and distribute and collect a survey that provides the relative importance of the supervisory dimensions to be measured in the assessment center. The work of the Subject Matter Expert will happen on or before the agreed upon deadlines. The County's Subject Matter Expert will be available on the day of testing as a resource to answer questions. The role of the SME is very important and critical to the success of this process; • Obtain a minimum of two (2) qualified assessors per exercise (8 assessors for a 4 event AC) and role players, if necessary. PST will work with the County to assist in the identification of appropriate assessors; Promotional Testing Proposal Page 5 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 • Have the appropriate supervisory and management personnel participate in the surveys of the job task analysis and the behavioral dimensions; • Provide the physical facilities appropriate for the Candidate Orientation Workshop, the Assessor Training and the assessment center (including the selected exercises). Provide meals, refreshments and beverages for the assessors, candidates, and PST staff; • At the end of the final day of testing, agencies find it very beneficial to have the department head and management team present during the discussion with the assessors to hear comments and insights about the candidates; • If necessary, cover the expenses of the assessors; and • Pay any travel-related and per diem expenses for the PST staff. PROMOTIONAL ASSESSMENT CENTER PROFESSIONAL FEES The Promotional Assessment Center is our most requested service and testing fees are based on a formula that uses the current base monthly salary for the position,the number of exercises and number of candidates: 1-S,Candidates 9-12 Candidates 10-16 Candidates (2.0 4 Exercises $6,175 $7,175 $8.1 75 A 5%discount has been applied for PST subscribing agency. Additional Costs: PST staff's travel, lodging and per diem expenses are additional, using the federal mileage and per diem rates for your agency's location. Currently these rates are $0.545 per mile and $51 per day for meals/per diem. Also, a 4%surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. TERMINATION OF THIS PROJECT PST and Mason County acknowledge that either party may terminate this project at any time with or without cause. Upon termination, the County shall be liable for the amortized remainder of the professional fees, if any, from the effective date of the termination notice based on the percentage of completion of duties listed above. In the event of a termination, both parties will agree upon the fees, if any. Promotional Testing Proposal Page 6 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 ADDITIONAL TESTING COMPONENTS, SERVICES & PROFESSIONAL FEES-, Assessment centers developed by PST are not "off the shelf" products and are highly customized for the client agency. Our testing model also includes options the County may wish to consider. A. Additional Candidate Orientation Workshops: One three-hour long orientation workshop is included for each assessment center. Additional workshop(s) are available if needed to accommodate the schedules of candidates. Sometimes, clients want the Candidate Workshop open to all employees who are interested in preparing for a promotional opportunity. Fee: $500 each session plus travel expenses B. Work Performance Rating: A PST-exclusive product that is a unique method to objectively incorporate the candidate's prior work performance into the promotional testing process. Clients who add this testing element give very high feedback. This is separate from our assessment center exercises and clients determine the weight of this testing component in the testing process. This one-day long process uses evidence provided by documentation, and a facilitated discussion with all of the candidate's supervisors to place objective scores on five performance dimensions: a. Demonstrates Ethical Behavior b. Demonstrates Agency's Mission &Values c. Quality of Work d. Quantity of Work e. Demonstrates Leadership A weighting process determines the importance of the individual performance dimensions. Clients often find that this process has collateral benefits for the involved supervisors and is a positive experience for the leadership team. WPR Professional Fees 0 2-4 Candidates @ $1,000 (half-day event) 0 5-8 Candidates @ $1,800 (one-day event) 0 9-16 Candidates @ $3,300 (two-day event) Additional Costs:PST staff's travel,lodging and per diem expenses are additional,using the federal mileage and per diem rates for your agency's location. Currently these rates are$0.545 per mile and$51 per day for meals/per diem. Also,a 4% surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. Promotional Testing Proposal Page 7 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29, 2018 C. Semi-Customized Written Examination for Washington State Law Enforcement or Corrections Supervisor/Manager: A 100-item, multiple choice, semi-customized written examination. Source materials include the textbook, Management and Supervision of Law Enforcement Personnel, 5th edition, 6 to 18 months of WSCJTC Law Enforcement Digests (LED's) and 25 questions from the agency's critical policies. This test is specifically valid for Washington State, for a law enforcement or corrections supervisor/manager and to your agency(for Corrections' candidates,the LED questions may be replaced with questions from readily-available corrections' publications). PST needs at least 3-4 weeks to develop this product. A minimum of four(4+)weeks study time is highly recommended. What PST does: • Provides 75 multiple choice questions from the textbook, and legal updates or LED's • Develops 30 questions from the agency's critical policies; • Creates a draft test booklet for pilot testing by the agency; • Creates the final test booklet and the scoresheet, makes copies for all the candidates, and ships them to the agency before the administration date • If desired, scores the answer sheets, conducts an item analysis, and sends the results to the agency What the agency does: • Announces the test to the candidates, provides the source material to the candidates, and arranges for the site; • Specifically identifies the critical policies that will be tested and sends those to PST: • Determines the span of time for the material from the Legal Updates/LED's. (most clients choose 6-12 months); • Reviews the policy questions, selects 25 for the test and verifies the answers: • Pilot tests the examination, if desired; • Administers the test. PST can proctor the test at an additional cost; • Sends the answer sheets to PST for scoring • Receives the scores and the analysis of the answers. Agency makes determination and decides if questions should be eliminated; and • Notifies the candidates of their scores. Fee: Semi-Customized Written Exam: $149 each candidate (minimum 10) D. Customized Promotional Written Examination: A 100-item, multiple choice, uniquely customized written examination that is developed from source material provided by the agency. The agency's Subject Matter Expert(s) (SME's) are used to validate the test. PST needs 8 weeks to develop this product. Fee: $4,950 Promotional Testing Proposal Page 8 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 E. Supervisory Skills &Abilities Promotional Test (SSAPT) The SSAPT is a 3-part event where each candidate spends 60 minutes before a panel of assessors and experiences mini-exercises. This product is appropriate for 4 candidates or less and is intended only to rank order the candidates. Clients typically choose this type of test because it can be scheduled and delivered in less time, is simpler, more affordable and they do not desire the full spectrum of features that an assessment center provides. The typical SSAPT events include a (a) structured interview; (b) an in-basket exercise where the candidate reviews and prioritizes a simulated in-box following their days-off and prioritizes and explains to the assessors the decisions they made and why they made them; and, (c) a critical thinking exercise where the candidate is provided a series of events that a Corporal would face and asked how they would respond to those What is different from an assessment center? Three mini-exercises, fewer assessors, no role player or written exercises, no job task analysis or weighting the dimensions, fewer dimensions are scored, no candidate feedback and no candidate orientation workshop are included for the price. Fee: $999 plus$999 per candidate F. Command Skills &Abilities Promotional Test(CSAPT) The CSAPT is a four-exercise testing process where each event is intended to assess different skills and abilities of the candidate. Maximum 3 candidates. The four parts are: (1) Presentation of Expectations where the candidate describes their expectations of their subordinates as if they are the Commander and the assessors are the Corporals; (2) In-Basket with On-Demand Writing of an email where the items in the In-Basket are command level issues of budget, labor, personnel, and community topics; (3)Three Practical Scenarios that are field events or organizational scenarios that a Commander would typically be expected to handle and (4)Two Case Studies where the candidate researches and writes a two-page memo about each topic before the test and makes an presentation at the event. The candidates have 90 minutes to prepare and then spend 90 minutes with the assessors who have specific expectations for each part that identifies what a strong candidate looks like. Five Command Level Behavioral Dimensions are Assessed: A. Oral and Written Communication B. Interpersonal Insight and Emotional Intelligence C. Command Judgment D. Decisiveness E. Planning &Organizing Promotional Testing Proposal Page 9 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Assessors and Scoring: Four assessors are needed and they are trained in the morning and will use PST supplied laptops. They use a precision scoring model for each behavioral dimension that uses a 70-100 point range. The assessor's scores are averaged for each behavioral dimension. The results are a ranked list and provided to the client at end of the test. What is different from an assessment center? Fewer assessors, no job task analysis or weighting the dimensions,fewer dimensions are scored, no candidate feedback and no candidate orientation workshop are included for the price. Fee: $1,950 plus$1,000 per candidate G. Onsite Written Examination Proctoring: Onsite written examination proctoring is available at$100 per hour for each PST staff person required H. Performance Profiles Indicator (PPI). The PPI is a DISC-type of assessment reveals a candidate's job performance and aspects of their personality that could impact their manager, coworkers and team. It measures a candidate's motivational intensity and behaviors related to productivity. Two reports are generated; one for the employer and one for the candidate. Clients often use this tool to help identify who is the best "fit"for the position and when it is coupled with the post-test comments from the assessors, these provide the foundation for a great career development conversation. Fee: $199 per candidate I. Profiles XT Job Match. The ProfileXT is a state of the art occupational assessment tool used to measure how well an individual fits a specific job in your organization. The job- matching feature enables you to evaluate an individual relative to the qualities required to successfully perform in a specific job. Through job analysis and other features, a model is created. When your candidates complete this assessment, their individual results are compared to the model and you are provided a detailed report on how the candidate compares to your model (%). Fee: $225 per candidate J. Additional On-Site Meetings.Two on-site meetings are included in the package of services once the proposal is accepted and signed. Additional on-site meetings can be held at the client's request. Fee: $125 per hour(including travel time) plus travel expenses Promotional Testing Proposal Page 10 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Please use this page to indicate what services you have selected for this process. Mason County Sergeant/Corporal PROMOTIONAL TESTING SERVICES DESIRED IN THIS AGREEMENT ❑ 4 Exercise Assessment Center: ❑ One Day, 2 to 8 Candidates - $6,175 ❑ One and one-half Days, 9-12 Candidates—$7,175 ❑ Two Days, 10 to 16 Candidates—$8,175 ❑ Work Performance Rating ❑ 2-8 Candidates: One Day- $1,800 ❑ 9-16 Candidates:Two Days - $3,300 ❑ Additional Candidate Orientation Workshop -$500 ❑ Semi-Customized Written Promotional Examination for Washington Law Enforcement or Corrections Supervisor or Manager-$149 per candidate (minimum charge of 10 candidates) ❑ Fully Customized Written Promotional Examination for Washington Law Enforcement or Corrections Supervisor or Manager -$3,900 ❑ Supervisory Skills &Abilities Promotional Test. $999 plus $999 per candidate (Maximum 4 candidates. #of Candidates? ) ❑ Command Skills&Abilities Promotional Test. $1,950 plus $1,000 per candidate (Maximum 3 candidates. #of Candidates? ) ❑ Other(please describe): Promotional Testing Proposal Page 11 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 Agreement&Acceptance Please send your formal acceptance of this proposal by email, fax or mail to: Public Safety Testing, Inc. Attn: Colleen Wilson 20818-44th Ave W., Suite 160 Lynnwood, WA 98036 Email: Colleen@ PublicSafetvTesting.com FAX: 425.776.0165 This proposal is valid for 90 days and should be accepted and returned to PST at least eight weeks before mutually agreed-upon testing dates. Agreement&Acceptance: MASON COUNTY, WA PUBLIC SAFETY TESTING, INC. By: Print: Jon F. Walters,Jr. Its: President Address: 20818-44 th Ave W, Suite 160 Lynnwood, WA 98036 Phone: 425.776.9615 Date: January 29, 2018 Billing Information: (Please complete if different from contact information above) Billing Contact Name: Title: Address: City/State/Zip: Telephone: Email: Promotional Testing Proposal Page 12 of 12 Public Safety Testing, Inc. MASON COUNTY SHERIFF'S OFFICE—SGT/CPL January 29,2018 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jessica Sweet DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: 2018 Department of Commerce Public Services Community Development Block Grant Application EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County coordinates with the Community Action Council of Lewis, Mason, &Thurston Counties on an annual basis to apply for, receive, and provide services through a Public Services Community Development Block Grant (PS- CDBG) administered by the Washington State Department of Commerce (DOC). The DOC prefers that the actual service provision be done by the local Community Action Council. The grant application, which is due April 6th, requires a public hearing, input, and participation. The public hearing will serve as a time to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason, &Thurston Counties (CAC), as well as receive comments on the 2017 program. BUDGET IMPACTS: This project would be fully funded by the CDBG grant. RECOMMENDED OR REQUESTED ACTION: Approve the submission of the Public Hearing notice to the Shelton-Mason Journal on Monday, March 5th to be published on Thursday, March 8th and 15th , in order to allow adequate time for public notice and meet the CDBG application requirements. The proposed public hearing date is Tuesday, March 27, 2018 and the CDBG application deadline is Friday, April 6, 2018. ATTACHMENTS: Eligible CDBG Public Services Activities J:\Grants\CDBG Public Service Grant\2018-2019\Briefing Item Summary for CDBG 2018-2019 Grant.doc ELIGIBLE CDBG PUBLIC SERVICES ACTIVITIES FEDERAL REGULATION EXCERPT TITLE 24--HOUSING AND URBAN DEVELOPMENT CHAPTER V--OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PART 570 COMMUNITY DEVELOPMENT BLOCK GRANTS Subpart C_ Eligible Activities Sec. 570.201 Basic eligible activities. CDBG funds may be used for the following activities: (e) Public services. Provision of public services (including labor, supplies, and materials) including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, fair housing counseling, energy conservation (counseling and testing), welfare (but excluding the provision of income payments identified under Sec. 570.207(b)(4)), homebuyer down payment assistance, or recreational needs. To be eligible for CDBG assistance, a public service must be either a new service or a quantifiable increase in the level of an existing service above that which has been provided by or on behalf of the unit of general local government (through funds raised by the unit or received by the unit from the State in which it is located) in the 12 calendar months before the submission of the action plan. (An exception to this requirement may be made if HUD determines that any decrease in the level of a service was the result of events not within the control of the unit of general local government.) PUBLIC SERVICES DEFINITIONS AND CODES Below are definitions and codes for public services. This excerpt from HUD's database manual provides the most common types of CDBG funded services (in numeric, not alpha order), and not all possible service types are listed. Code Type of Services and Definition 05A Senior Services Services for the elderly. 05A may be used for an activity that serves both the elderly and the handicapped, provided it is not intended primarily to serve persons with handicaps. If it is, use 05B instead. 05B Handicap Services Services for the handicapped, regardless of age. 36 Code Type of Services and Definition 05C Legal Services Services providing legal aid to low- and moderate-income (LMI) persons. If the only legal service provided is for the settlement of tenant/landlord disputes, use 05K. 05D Youth Services Services for young people age 13 to 19 that include, for example, recreational services limited to teenagers and teen counseling programs. Also use 05D for counseling programs that target teens but include counseling for the family as well. For services for children age 12 and under, use 05L; for services for abused and neglected children, use 05N. 05E Transportation Services. General transportation services. Transportation services for a specific client group should use the matrix code for that client group. For example, use 05A for transportation services for the elderly. 05F Substance Abuse Services Substance abuse recovery programs and substance abuse prevention/education activities. If the services are provided for a specific client group, the matrix code for that client group may be used instead. For example, substance abuse services that target teenagers may be coded either 05D or 05F. 05G Services for Battered and Abused Spouses Services for battered and abused spouses and their families. For services limited to abused and neglected children, use 05N. 05H Employment Training Assistance for increased self-sufficiency, including literacy, independent living skills, and job training. For activities providing training for permanent jobs with specific businesses, use 18A. 051 Crime Awareness/Prevention Promotion of crime awareness and prevention, including crime prevention education programs and paying for security guards. 051 Fair Housing Activities (subject to Public Services subrecipient) Fair housing services (3.g., counseling on housing discrimination) that meet a national objective. 05K Tenant/Landlord Counseling Counseling to help prevent or settle disputes between tenants and landlords. 05L Child Care Services Services that will benefit children (generally under age 13), including parenting skills classes. For services exclusively for abused and neglected children, use 05N. 37 Code Type of Services and Definition 05M Health Services .Services addressing the physical health needs of residents of the community. For mental health services, use 050. 05N Services for Abused and Neglected Children Daycare and other services exclusively for abused and neglected children. 050 Mental Health Services Services addressing the mental health needs of residents of the community. 05P Screening for Lead Poisoning Activities undertaken primarily to provide screening for lead poisoning. For lead poisoning testing/abatement activities, use Housing Rehabilitation 141. 05Q Subsistence Payments One-time or short-term (no more than three month) emergency payments on behalf of individuals or families, generally for the purpose of preventing homelessness. Examples include utility payments to prevent cutoff of service and rent/mortgage payments to prevent eviction. 05R Homeownership Assistance (not direct) Homeowner down-payment assistance provided as a public service. If housing counseling is provided to those applying for down-payment assistance, the counseling is considered part of the 05R activity. Assistance provided under 05R is subject to the public service subrecipient and only low/mod households may be assisted. For more extensive types of homeownership assistance provided under authority of the National Affordable Housing Act, use code 13. 05U Housing Counseling Housing counseling for renters, homeowners, and/or potential new homebuyers that is provided as an independent public service (i.e., not as part of another eligible housing activity). 05Ua Energy Conservation Counseling Energy conversation counseling and testing for renters, homeowners, and/or potential new homebuyers that is provided as an independent public service (i.e., not as part of another eligible housing activity). 05 Other Public Services Examples are client referrals to social services, neighborhood cleanup, graffiti removal, and food distribution (community kitchen, food bank, and food pantry services). HUD IDIS Manual,Appendix A: CDBG Matrix Codes(excerpt) 38 MASON COUNTY - BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: 1/22/18 If this is a follow-up briefing, please provide only new information ITEM: Traffic Policing Agreement and SMOU between MCSO and Roads EXECUTIVE SUMMARY: Public Works and the Sheriff's Office have been working together on a Traffic Policing Agreement between the BOCC and MCSO and a Sheriff's Memorandum of Understanding between MCSO and Public Works. The agreement was being drafted between Public Works and MCSO with the review by the BOCC subsequent to their modifications. THE MCSO pulled out of the discussions with Public Works last week and brought forward a draft of an agreement they prepared and wishes to negotiate with the BOCC directly prior to completing an MOU with Public Works. Attached is the draft of the MCSO version and a draft of a proposal for review of a BOCC version for your review BUDGET IMPACTS: None- at this time RECOMMENDED OR REQUESTED ACTION: Review versions and make recommendations to finalize draft. ATTACHMENTS: Contract and agreement amendment Briefmg Summary 2/22/2018 - BOCC-Version MASON COUNTY TRAFFIC POLICING FOR COUNTY ROADS AGREEMENT THIS AGREEMENT is between the duly elected Mason County Sheriff, hereafter referred to as "MCSO", and the duly elected Mason County oard of County Commissioners, hereafter referred to as`BOCC". Section I Purpose The purpose of this agreement is to p accountab - or an appropriate use of County Road Funds for the enforcement of S. ordinances, ruff Ations, rules, regulations and policies pertaining to county roads wi on County. In add W�--c issues and concerns of the Road Department as they pertain to cons nand tenance aeon the roadways, damage to equipment and traffic sim& and potentiMISM the County sloe a part of this agreement. The use of County Road Fun can eemenTMII Lnecessary for the health, safety and welfare of the citizens of Mason Coin. Section II SO— es and-implementation The BOCC agrem� pro,6 aximum annual amount from the County Road Fund to the Genera1&91W1&r the eft -_R_Mahe MGM for the sole purposes of providing traffic policin ad-NEW sere. The B�C�slW determine the amount during the annual budge ess throu� ultnl�-__th the C— y Engineer, County Sheriff, and other County Official aged in develWent aWe County Road and County Sheriff's budgets. These funds shalrade availabler expeRQue through road levy diversion, to be used exclusively for the follownMunty road Wktraffic icing purposes: Activity T (1) Speed limit and a fic law enforcement; (2) Collision investigatizn documenting/reporting; (3) Oversize vehicle(weight,length,width, and height)enforcement; (4) Special traffic emphasis patrols; (5)Facilitating the removal of abandoned vehicles from the county road and rights of way; (6)Facilitating the removal of roadway and right of way obstructions at the request of the county engineer; (7)Investigating illegal littering and dumping on county road rights of way; (8) Sign damage investigation and enforcement; (9)Road condition enforcement,including mud,water,debris, or spills; (10)Rights of way encroachment investigation and enforcement at the request of the county engineer; (11)Maintenance and construction zone traffic enforcement; (12)Road department vehicle special collision investigation at the request of the county engineer; and (13) Other activities clearly related to county road law enforcement needs, as mutually agreed upon in writing by the county road engineer and the county sheriff. Disagreements shall be elevated to the county legislative authority. The MCSO and County Engineer shall develop a Sheriff's Memorandum of Understanding (SMOU) to meet the requirements set out in this agreement. The SMOU shall contain as a minimum the following elements and shall be attached as Attachment A: 1. Contact information for both the MCSO and the County Engineer's Office, both central office and field units; 2. Other required mechanism(s) for coordination between the MCSO and the County Engineer's Office; 3. Personnel assigned to traffic policing; Attachment B 4. Provision for establishing and reviewing together the Sheriff's traffic policing detailed budget utilizing the current Sheriff Department Fund and BARS Account numbers in the County Cash Basis BARS manual as prescribed by SAO for eligible traffic policing activities(currently BASUB and Element 521.70); 5. Reporting on CSO and Road Department related traffic policing activities to both the BOCC and the County Engineer as needed. a. Reporting shall be at a sufficiently detailed level, including a detailed proposed budget and actual expenditure report from MUNIS for traffic policing expenditures coded to the current Sheriff Department Fund and BARS Account numbers in the County Cash Basis BARS manual as prescribed by SAO (currently BASUB and Element 521.70) along with a report showing the percentage of the budget spent on eligible activities according to WAC 136-25- 030 to facilitate the Sheriff and County Engineer's review of appropriate expenditures and reporting of County Road Funds under state laws and regulations. b. If expenditures are deemed ineligible by the State Auditor's Office and reversing or adjusting entries are necessary to reimburse the Road Fund for disallowed expenditures, these adjustments will be made out of future MCSO budget allocations. c. The County Engineer may provide additional information to the MCSO as required on reporting requirements. While these are the primary duties to be performed under this agreement, Sheriff's 2 Deputies funded by road funds are Sheriffs employees, supervised by Sheriff's supervisors. Deputies will be available to respond to accidents, incidents and criminal complaints on an as needed,high priority,basis. The MCSO will provide the vehicles and all other equipment and training needed for traffic policing and law enforcement activities. Any costs in addition to the annual amount set in the budget will be the responsibility of the MCSO. : Section III Allocation of Risks The parties to this agreement recognize that each is a department of Mason County, a municipal corporation and that any liability of either department incurs liability for the municipal corporation,Mason County. Section IV Road Levy Diversion As consideration for the services provided under this agreement, the County shall levy the diversion by collecting property tax through the Road District ad valorem authority. The County shall divert a portion of these tax revenues to a separate and identifiable account in the General Fund so that they are never actually deposited in the Road Fund. The County shall then reimburse to the Road Fund any amount deposited in the separate account over the diverted amount set by Resolution OR the Road Fund shall reimburse the County for any amount deposited under the diverted amount set by Resolution. The reimbursement shall take place in January of the following year for the preceding year's diversion. All road levy diversion use shall be recorded using supporting documentation maintained by the Sheriff that specifies how funds were spent for road purposes as designated in RCW 36.79.140, and WAC 136-25-030. Unspent road levy diversion shall be reimbursed to the road fund in January of the following year for the preceding year's diversion. Section V General A. Modification: No change or addition to this agreement shall be valid or binding upon either party unless such change or addition be in writing,executed by both parties. B. Extent of Contract: This agreement shall be in effect from January 1, 2018 to December 31,2018 unless otherwise terminated in accordance with the provisions herein. C. Termination: In the event of termination, the MCSO will deliver a report to the BOCC showing the amount of diverted County Road Funds spent on eligible traffic policing activities up to the date of the termination and the BOCC will then decide how the termination of this agreement may affect the remaining unspent diverted Road Funds. Termination of this Agreement will also affect a termination of the aforementioned SMOU with the County Engineer on the same date. 3 The Board of Commissioners, the Sheriff, and the County Engineer will review this agreement and the success of the traffic policing program annually during the budget process. Funding for traffic policing is dependent on success of the program and the ability of the County and Road Fund to fund such activities, and the overall prioritization of traffic policing compared with other Road Fund needs. Dated this day of , 2018. COUNTY SHERIFF: Casey Salisbury__, Sheriff BOARD OF COUNTY COMMISSIONERS: Randy Neatherlin , Chair Terri Drexler , Commissioner Kevin Shutty., Commissioner Attest: Melissa Drewry Clerk of the Board Approved as to Form Tim Whitehead ,Chief Deputy Prosecuting Attorney 4 MASON COUNTY TRAFFIC POLICING FOR COUNTY ROADS AGREEMENT THIS AGREEMENT is between the duly elected Mason County Sheriff, hereafter referred to as "MCSO", and the duly elected Mason County Board of County Commissioners, hereafter referred to as`BOCC". Section I Purpose The purpose of this agreement is to providA-oun ity for an appropriate use of County Road Funds for the enforcement of the laws, ordinance olutions, rules, regulations and policies pertaining to county roads within Meson County. In on, issues and concerns of the Road Department as they pertain to construction and maintenan eas on the roadways, damage to equipment and traffic signs, and potential liability the Co un 1 be a part of this agreement. cthis agreement=are necessary for the health, safety The use of County Road IS and welfare of the citizens of Mason Min Section H Se Im leMwe n t a The BOCC akh-exclusiW- 1 o proma maximum annual amok from the County Road Fund to the General Fund foruseof MCSO for the sole purposes of providing traffic policing and_road related-services—_ - OCC shall determine the amount during the annual budget p a = ugh cons i f0ari wi - e County Engineer, County Sheriff, and other County Offici gaged in'-development of the County .Road and County Sheriff's budgets. These funds s e made available for exp�gditure through road levy diversion, to be used exclusively for the fo g county road and traf rf - -olicing purposes: (1) Speed d other traffic law enforcement; (2) Collision ' gation �lojAmenting/reporting; (3) Oversize vela eighG*ngth,width, and height)enforcement; (4) Special traffic a -patrols; (5)Facilitating the remOMW of abandoned vehicles from the county road and rights of way; (6)Facilitating the removal of roadway and right of way obstructions at the request of the county engineer; (7)Investigating illegal littering and dumping on county road rights of way; (8) Sign damage investigation and enforcement; (9)Road condition enforcement, including mud,water, debris, or spills; (10)Rights of way encroachment investigation and enforcement at the request of the county engineer; (11)Maintenance and construction zone traffic enforcement; Traffic Policing for County Roads Agreement Mason County (12)Road department vehicle special collision investigation at the request of the county engineer; and (13) Other activities clearly related to county road law enforcement needs, as mutually agreed upon in writing by the county road engineer and the county sheriff. Disagreements shall be elevated to the county legislative authority. Within 90 days of execution of this agreement, MCSO and County Engineer shall develop a Sheriff's Memorandum of Understanding (SMOU)to meet the requirements set out in this agreement. The SMOU shall contain as a minimum the following elements: 1. Contact information for both MCSO and the County Engineer's Office, both central office and field units; 2. Other required mechanism(s) for coordination between MCSO and the County Engineer's Office; 3. Personnel assigned to traffic policing; 4. Reporting on MCSO and Road Department related traffic policing activities to both the BOCC and the County Engineer on a regular basis,not to exceed quarterly. a. Reporting shall be at a sufficiently detailed level, including hours worked on activity types, to provide adequate information to allow the County Engineer to meet the requirements for appropriate expenditure and reporting of the County Road Funds under state laws and regulations. b. The County Engineer will provide additional information to MCSO as required on reporting requirements. c. While these are the primary duties to be performed under this SMOU, Sheriff's Deputies funded by road funds are Sheriff's employees, supervised by Sheriff's supervisors. Deputies will be available to respond to collisions, incidents and criminal complaints on an as needed,high priority,basis. MCSO will provide the vehicles and all other equipment and training needed for traffic policing and law enforcement activities. Any costs in addition to the annual amount set in the budget will be the responsibility of MCSO. Section III Allocation of Risks The parties to this agreement recognize that Public works is a department of Mason County and MCSO is an independent elected office of Mason County, a municipal corporation and that any liability of either incurs liability for the municipal corporation,Mason County. Section IV Road Levy Diversion As consideration for the services provided under this agreement, the County shall levy the diversion by collecting property tax through the Road District ad valorem authority. The Page 2 of 5 Traffic Policing for County Roads Agreement Mason County County shall divert a portion of these tax revenues to a separate and identifiable account in the General Fund so that they are never actually deposited in the Road Fund. The County shall then reimburse to the Road Fund any amount deposited in the separate account over the diverted amount set by Resolution OR the Road Fund shall reimburse the County for any amount deposited under the diverted amount set by Resolution. The reimbursement shall take place in January of the following year for the preceding year's diversion.All road levy diversion use shall be recorded using supporting documentation maintained by the Sheriff that specifies how funds were spent for road purposes as designated in RCW 36.79.140, and WAC 136-25-030. Unspent road levy diversion shall be reimbursed to the road fund in January of the following year for the preceding year's diversion. Section V General A. Modification: No change or addition to this agreement shall be valid or binding upon either parry unless such change or addition be in writing, executed by both parties. B. Extent of Contract: This agreement shall be in effect from January 1, to December 31, unless otherwise terminated in accordance with the provisions herein. C. Termination: In the event of termination, MCSO will deliver a report to the BOCC showing the amount of diverted County Road Funds'spent on eligible traffic policing activities up to the date of the termination. Termination of this Agreement will also affect a termination of the aforementioned SMOU with the County Engineer on the same date. The Board of Commissioners, the Sheriff, and the County Engineer will review this agreement and the success of the traffic policing program annually during the budget process. Funding for traffic policing is dependent on success of the program and the ability of the County and Road Fund to fund such activities, and the overall prioritization of traffic policing compared with other Road Fund needs. Dated this day of COUNTY SHERIFF: Casey Salisbury , Sheriff Page 3 of 5 ' Traffic Policing for County Roads Agreement Mason County BOARD OF COUNTY COMMISSIONERS: Kevin Shutty , Chair Terri Drexler , Commissioner Randy Neatherlin , Commissioner Attest: Melissa Drewry Clerk of the Board Approved as to Form Tim Whitehead , Chief Deputy Prosecuting Attorney Page 4 of 5 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information ITEM: Draft Resolution and Draft By-Laws for Citizen's Advisory Budget Committee EXECUTIVE SUMMARY: The meeting with Elected Officials and Department Heads on February 5' 2018 brought forward a proposal to form a citizens committee to review the budget, budget process, revenues and expenditures. Attached is a draft proposed resolution to establish the committee and a draft bu-laws to organize the committee for your review BUDGET IMPACTS: None- at this time RECOMMENDED OR REQUESTED ACTION: Review versions and make recommendations to finalize draft. ATTACHMENTS: Draft resolution and by-laws Briefing Summary 2/22/2018 Resolution No. A Resolution Establishing a Mason County Citizen's Advisory Budget Committee Whereas,the Mason County Board of Commissioners are responsible for the adoption of a balanced budget pursuant to RCW 36.40; Whereas, Mason County expenditures continue to grow at a higher rate than Mason County revenues; Whereas,the Mason County Board of Commissioners have agreed to form a citizen's advisory committee to evaluate the Mason County budget and provide recommendations to improve the financial stability of Mason County; NOW,THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners that a Mason County Citizen's Budget Advisory Committee be established and comprised of no more than seven members: • Two residents, not employed by Mason County,from each Mason County Commissioner District. • One (at large) Commissioner, Director, Citizen? Mason County elected officials, department directors and staff should serve as a resource to the Citizen's Advisory Budget Committee and attend meetings as requested. The Citizen's Advisory Budget Committee shall review and develop recommendations to the County Commissioners on the following: a. Budget Priorities b. Efficiencies or improvements in service delivery. c. Overall assessment of County Services and customer satisfaction. d. Define opportunities to better manage expenditures and revenues growth e. How to close the funding gap between expenditures and revenues f. Establish recommendations for a county wide sustainable budget g. Examine the effect of funded, unfunded and underfunded mandates on the County h. Define actions to be taken with regard to potentially continued increasing revenues A report containing recommendations should be received by the Board of Commissioners by , 2018, unless extended by the Board of Commissioners. Citizen's Advisory Budget Committee meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County and scheduled during regular operating hours of the County. Dated this day of March,2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON C:\Users\fpinter\Desktop\Citizens Budget Committee\Citizens Budget Advisory Committee resolution.docx Resolution No. Randy Neatherlin, Chair ATTEST: Terri Drexler, Commissioner Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead, Chief DPA C:\UsersVpinter\Desktop\Citizens Budget Committee\Citizens Budget Advisory Committee resolution.doCx Bylaws of Mason County Citizens Budget Committee 1. Name: Mason County Citizens Budget Committee. 2. Mission: To serve the interests of the citizens of Mason County by advising the Board of County Commissioners on: a. Budget Priorities b. Efficiencies or improvements in service delivery. c. Overall assessment of County Services and customer satisfaction. d. Define opportunities to better manage expenditures and revenues growth e. How to close the funding gap between expenditures and revenues f. Establish recommendations for a county wide sustainable budget g. Examine the effect of funded, unfunded and underfunded mandates on the County h. Define actions to be taken with regard to potentially continued increasing revenues 3. The Mason County Citizens Budget Committee is established in accordance with Resolution No. XX-XX adopted XXXX,XX, 2008 by Mason County Board of County Commissioners. The Committee will serve the public interest by reviewing all county programs and services and make recommendations on what types of and how services should be provided in the future. This Committee will examine the County's revenues, expenditures, mandated costs and financial drivers and make recommendations for a sustainable budget to support these services. The Committee will operate in an ethical and responsible manner and is subject to the laws applicable to public bodies. 4. Membership: a. Appointment: The Mason County Citizens Budget Committee shall be comprised of 7 members who shall be appointed by the Mason County Board of County Commissioners and serve at the Board of County Commissioners pleasure. Members shall be appointed for terms of two years. b. Representation: The members of the Committee will be comprised of 2 appointees from each Commissioner District and one at large appointee. In addition, Mason County will assign a secretary to the committee from staff to record minutes and perform administrative functions. The secretary will be a non-voting member. c. Duties/Expectations: The members will complete tasks and projects assigned by the chair and will carry out assignments from the subcommittees to which they have been appointed. Members are expected to be knowledgeable about the matters before the Committee including policy guidelines: Members are expected to assist each other in the orientation and education related to the Committee's responsibilities. 5. Termination: a. Removal by Board of County Commissioners: All Mason County Citizens Budget Committee members serve at the pleasure of the Board of County Commissioners. The Board of County Commissioners may remove a board member on its own motion or upon the recommendation of the Committee. b. Removal by committee: If the Committee determines by a majority vote that a member should be removed,the chair of this Committee shall report This recommendation to the Mason County Board of County Commissioners for its consideration. c. Resignation: Resignations by members shall be submitted in writing to the Mason County Citizens Budget Committee chair or Mason County staff. The resignation will be forwarded to the Mason County Clerk of th Board and the Mason County Board of County Commissioners. d. Reasons for dismissal: The Mason County Board of County Commissioners may remove a member when it determines that it is in the best interest of the Committee or the county to do so. 6. Attendance: a. All Mason County Citizens Budget Committee members are expected to attend regularly scheduled meetings. More than 6 unexcused absences by any member during a 12-month period, or 3 consecutive unexcused absences, may result in removal of the member by the Board of County Commissioners. A member's absence is unexcused if the member fails to notify County Staff in advance of a meeting. b. If the committee determines by a majority vote that a member should be removed, the chair of this Committee shall report the recommendation to the Mason County Board of County Commissioners for its consideration. 7. Meetings: a. Public meetings law: The Mason County Citizens Budget Committee is a public body subject to the public meetings and records law. All meetings will be open to the public. b. Regular meetings: The Committee meets twice a month or as appropriate to complete its mission. Regular meetings may be cancelled or changed to another specific place, date and time provided that actual notice is given. c. Notice: The Committee will provide for and give public notice, reasonably calculated to give actual notice, to board members, interested persons, news media that have requested notice, and the general public. Notice shall include the time and place for holding regular meetings. The notice will also include a list of the primary subjects anticipated to be considered at the meeting. Distribution of meeting notices will be in a manner, which maximizes the potential of the public to be aware of the proceedings and to participate. Whenever possible, matters resulting in a recommendation to the Board of County Commissioners will be deliberated during a minimum of two meetings to assure maximum participation. d. Special meetings: Special meetings may be called by the Committee chair by notifying all members and the general public thorough a.news media notice not less than 24 hours prior to the time of the special meeting. A special meeting should be called only if necessary to conduct business that cannot wait until the next regularly scheduled meeting. When possible, notice should be provided as soon as possible to encourage public participation. e. Quorum: The majority of the appointed membership of the Committee will constitute a quorum for the transaction of all business at meetings. f. Decision making procedure: Each Committee member will be entitled to one vote on all issues presented at meetings at which the member is present. A majority vote is the primary decision making method. Majority is defined as 4 members. g. Minutes: Mason County Staff will provide a secretary to record meeting minutes. Minutes will include meeting length, members present, motions, proposals, resolutions, and orders proposed and their disposition. Minutes will be distributed to the membership one week prior to next meeting. Minutes will be distributed to the Board of County Commissioners and posted on the department's website. h. Agendas: Any Committee member or county staff may place Items on meeting agenda. The agenda will be distributed to members at least five (5)Days prior to a regular meeting. 8. Officers _ a. Chair and vice-chair appointment: The members of the Mason County Citizens Budget Committee will elect the chair and vice-chair. The chair and vice-chair will serve a maximum term of one year. The chair and vice- chair are elected to serve one term. b. Chair responsibilities: The chair will lead and guide the conduct of public meetings. The chairperson is the official representative of the Committee and shall be the official spokesperson to the media. c. Vice-Chair responsibilities: In the absence of the chair, the vice-chair will assume the chair's responsibilities. If neither the chair nor the vice- chair is available for a public meeting, then the assembled members will select a temporary chairperson to conduct the meeting. d. Vacancies or removal of officers: The Board of County Commissioners may remove a chair or vice-chair on its own motion or upon the recommendation of the Committee when it determines that it is in the interest of the Committee or the county to do so. If the chair is removed, the vice-chair will assume the chair's position. If the vice- chair is removed,the Committee will elect a replacement. 9. Conflicts of Interest a. Declaration: Mason County Citizens Budget Committee members are expected to declare a conflict of interest prior to consideration of any matter causing a potential or actual conflict. b. Potential conflict defined: A potential conflict of interest exists when a Committee member takes action that reasonably could be expected to have a special financial impact on that member,a relative, or a business with which the member or member's relative is associated. The Committee member may participate in an action after declaring the potential conflict of interest. c. Actual conflict defined: An actual conflict of interest exists when an action is reasonably certain to result in a special benefit or detriment to the Committee member, a relative, or a business with which the member or member's relative is associated. The member will declare the actual conflict and announce its nature. The member must refrain from taking any official action. 10. Amendment to Bylaws: The Mason County Citizen's Budget Committee will periodically review their bylaws and may propose amendments to the bylaws. Any recommendations agreed upon by the majority of the Committee members shall be forwarded to the Board of County Commissioners for its approval. 12. Community Relations/Public Input: Any member of the public will be welcome to attend and provide input at Mason County Citizen's Budget Committee meetings. Public comments will be encouraged and will be accepted verbally or in writing. Anyone who wishes to voice an opinion or present information or concerns to the Committee may attend meetings or contact either the chair,vice-chair, or staff of the Committee. Arrangements will be made and time will be allotted at meetings as appropriate to assure broad public participation. Freshwater Buoy Marker Regulations 9.04.130 - Speed regulations. (a) Speed limits . No vessel shall exceed the following speeds: (1) Within one hundred feet of a swimmer or permanent structure, six miles per hour; (2) Within one hundred fifty feet from shore on every body of water, any speed capable of creating a harmful wake, but in no event, a speed in excess of six miles per hour. (3) Within one hundred fifty feet of any vessel not propelled by a motor, six miles per hour; (4) In fresh water lakes, one hour after sunset to one hour before sunrise, eight miles per hour; (5) During daylight hours in unrestricted areas, fifty miles per hour, unless otherwise posted; (6) Within three hundred feet on any public boat launch, six miles per hour. (b) Due care and caution required . Compliance with the speed regulations contained herein shall not relieve the operator of any vessel from any further exercise of due care and caution as circumstances shall require. (Res. No. 55-16, Att. A, 8-16-2016) 9.04.135 - Water skiing. No vessel shall be operated with a water skier or other occupied contrivance in tow unless: (a) The vessel is occupied by two persons, one legal operator according to Section 9.04.035 and one observer at least twelve years of age. (b) Pattern. All vessels shall go in a counter-clockwise pattern in accordance with-section 9.04.125. (c) Both vessel and person in tow are over three hundred feet from shoreline of saltwater or one hundred fifty feet from the shoreline of freshwater and any pier or restricted area thereof, provided; that the person being towed may start at the shore or a pier and must proceed directly to a point at least three hundred feet from the shoreline of saltwater or one hundred fifty feet from the shoreline of freshwater before paralleling the shoreline; provided further, that persons in tow may return to shore or a pier at an angle of no less than forty-five degrees to the shoreline with the shoreline on the right of the person being towed, maintaining the counter-clockwise direction. The towing vessel must maintain its distance from shoreline and reduce speed on returning towards shore to avoid any shoreline wake damage to docks and frontage (Res. No. 55-16, Aft. A, 8-16-2016) 9.04.235 - Shoreline marker buoys. Lake waterfront property owners may place one appropriate floating buoy one hundred fifty [feet]from their respective shoreline to mark the minimum water skiing distance on fresh water. Such buoys shall be anchored individually and shall not be connected to any other neighboring buoy by any means. An appropriate buoy shall be round in shape, with a diameter of at least twelve inches, and shall be red in color. Any person choosing to place out such a buoy shall assume all responsibility for the buoy. (Res. No. 55-16, Aft. A, 8-16-2016) Potential Process for Exempting Freshwater Lakes From 150' Shoreline Marker Buoy Regulations Mason County uses the following process to further restrict activities on water bodies in the County. This process could be replicated for exempting regulations to be less restrictive. 9.04.230 - Restricted areas—Special use regulations. (a) The board of county commissioners may designate certain restricted areas for a specific purpose or activity. No person shall operate a vessel within a restricted area; provided, that this section shall not apply to vessels engaging in or accompanying the activity to which the area is restricted. (b) The board of county commissioners may designate special use regulations for specific bodies of waters and/or specific areas within those bodies of water. (c) The board of county commissioners shall establish a process for citizen petition, for establishing restricted areas/special use regulations which shall, at a minimum, contain the following steps: (1) Petition with twenty-five or more signatures from permanent residents of Mason County. A permanent resident of Mason County is a person who spends most of their time in Mason County and who has a verifiable Mason County address. The board of county commissioners shall determine the sufficiency of the petition; (2) Public hearing; (3) Public meeting for consideration/decision; (4) Report from sheriff addressing safety and enforcement issues. (d) The board shall consider the following factors when deciding upon designation of a restricted area and/or special use regulation(s): (1) Does the request improve/enhance the public use of the waterway? (2) Does the request increase public safety of life and property? (3) Will the request increase the public liability? (e) Designations under this section shall be made by resolution. M Designations under this section shall be fully enforceable under this chapter. (g) When special use designations conflict with other regulations, the more restrictive regulations shall apply. (Res. No. 55-16, Aft. A, 8-16-2016) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information ITEM: Reallocation of a portion of the Parks, Trails and Facilities staff salary to REET 1 and REET 2 Funds and hire back maintenance and parks staff for seasonal help EXECUTIVE SUMMARY: RCW 82.46.010(7)and 82.46.035(7) allows for REET 1 and REET 2 funds to be used for O&M after December 31, 2016 for the use of labor and materials that will preserve, prevent the decline of, or extend the useful life of a capital project that is current a REET 1 or REET 2 project. Maintenance does not include labor or material costs for routine operations. REET funds available to be spent on O&M is the greater if$100,000 or 35% of the available funds not to exceed $1M Reporting Requirements Written report identifying two-year plan Prior two year uses Succeeding two your uses Percentage used from REET funds compared to other sources BUDGET IMPACTS: None - at this time RECOMMENDED OR REQUESTED ACTION: Authorize the hire of one maintenance and one parks employee back from layoff and three seasonal employees in parks from April to September ATTACHMENTS: None Briefing Summary 2/22/2018 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mason County Sheriff's Office DEPARTMENT: Commissioners EXT: BRIEFING DATE: 2/26/2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: The Mason County Sheriff's Office is requesting BHO funding from the BOCC in the amount of$101,000.00 to cover the cost of the Criminal Justice Training Commission's 40 hour Crisis Intervention Training (CIT). This training will be for all Patrol Deputies and 4 Jail supervisors. Background: For several years now MCSO planned/requested to send all of it Deputies to the 40 hour CIT Training. This training will help all of our Deputies and Supervisors when they are required to interact with people in crisis. Our goal is to get people in crisis the help they need. This training would make MCSO one of the few agencies in the State to go beyond the RCW mandated requirements found in RCW 43.101.427. On 1/24/18, MCSO meet with Bob Graham, CJTC CIT Coordinator. We have preliminarily reserved two separate weeks of training, one in April, and the other in May. These weeks match up with regular days off for each of our respective patrol squads, thus the training is done on overtime and will not affect the basic patrol coverages. This is a follow up to the budget adaption discussion for a supplemental up to 150K for mental health training which directly address current risk management issues. The benefits for this training are; • Improved/educated access to crisis and behavioral health services • Increased public safety to personnel and civilians • Build stronger public safety and behavioral health partnerships • Improve public safety interactions with people, and families, in need of services EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACTS: The training will be conducted on overtime at a cost of$88,268.00 and each class costs no more than $6000.00, and food/drinks at approximately $732.00 for a total 3 cost of$101,000.00. OTC will reimburse to a maximum of$28,160.00 for overtime costs. RECOMMENDED OR REQUESTED ACTION: Request the BOCC to move forward on this proposal and request a vote and authorize at the March 6t' BOCC meeting I ATTACHMENTS: WSCJTC documents reference the training, Preliminary Class outline, and Cost sheet. t p i g5 3 yd yfl 3 h WSCJTC Training Mission and Goals for CIT: The WSCJTC CIT 40-HR Training Class Mission l The CIT trainingis designed to provide tools and resources to criminal justice personnel 9 to respond more effectively to individuals in behavioral health crisis. Officer and first responder safety is priority. This training provides tools to increase safety for both criminal justice personnel and those in crisis. r WSCJTC CIT Goals 1. Provide CIT training pursuant to legislation. (RCW 43.101.427) 2. Provide tools and resources to criminal justice agencies to implement and sustain local CIT programs. 3. Support the local CIT coordinators as they build and maintain CIT programs that focus on the TEAM to strengthen partnerships between agencies, behavioral health, and the public. 4. Help personnel identify ways to reduce the number of individuals in behavioral health crisis using costly interventions, such as,jail, emergency rooms, and hospitals. 5. Train personnel on available local justice system diversion options for individuals in behavioral health crisis. Mar 2017 WSCJTC Public Message on CIT: The Washington State Criminal Justice Training Commission provides the Crisis Intervention Team (CIT) model to all public safety agencies as a form of community policing to improve public safety responses to individuals experiencing a behavioral health crisis. Police, fire, and medical personnel work together with behavioral health services to provide help to those people experiencing a behavioral health crisis. Program Benefits • Improve access to crisis and behavioral health services. Increase public safety personnel and civilian safety. • Build stronger public safety and behavioral health partnerships. Improve public safety interactions with people in need of services and families. i 3 K E E Mar 2017 Crisis Intervention Team Training Page I of 2 Crisis Intervention Team Training CIT NEWS WSCJTC Public Message on CIT... Click Here f The WSCITC provides training for criminal justice personnel responding to people in a mental health crisis.Crisis Intervention Team Training(CIi),involves working in a team with mental health practitioners,law enforcement,medical personnel,and other first responders.The focus is to provide the best services possible to the individual In a mental health crisis. In 2008,the WSCJTC created a curriculum manual with suggested course materials on CIT.The WSCJTC also has informational guides available by request from the Bureau of Justice Assistance,The Substance Abuse and Mental Health Services Administrations. . INFORMATIONAL GUIDES 1.Crisis Intervention Training Suggested Course Materials Manual-WSCJTC 053108 2.Improving Responses to People with Mental Illnesses,Strategies for Effective Law Enforcement Training,Bureau of Justice Assistance(BJA)2008 3.A Guide to Implementing Police-Based Diversion Programs for People with Mental Illness,Melissa Reuland,January 2004, Substance Abuse and Mental Health Services Administration(SAMHSA) i In 2010,the WSCJTC partnered with King County Mental Health to provide CIT Training to first responders working or assigned to King County.CIT-King CO training Includes 40-hour,8-hr,and much more. CTT-King County Courses • Crisis Intervention Team Training(40 Hour)-King CO,Course#8070 • CrIsis Intervention Team Training(8 Hour)-King CO,Course#8071 • CIT-King CO 911/Dismatch Train the Trainer,Course#8074 • Crisis Intervention Team Advanced,course#8077 • CIT-King CO Fire/EMS In-Service 8-HR,#8068 • CIT-King CO Corrections In-Service 8-HR, #8069 • CIT-King CO Corrections Train the Trainer,Course# 8073 • CIT Force Options,Course#808Q • CIT Executive Roundtable Training,Course 48081 • CIT-Crisis Intervention Team-Youth Course#8076 Statewide CIT Trainings • Crisis Intervention TeaM Training(N-Hour)-Statewide,Course#8062 • Crisis Intervention Team Trainina(8 Hour)-Statewide.Course#5509 x • Crisis Intervention Team Advanced,Course#8077 • CIT Force Options.Course#8080 • CIT Executive Roundtable Tralning,Course#8081 https://fortress.wa.gov/c jtc/www/index,php?view=article&catid=5%3Atraining&id=376%... 1/25/2018 Crisis Tntetvention Team Training Page 2 of 2 i • Mental Health First Aid for Criminal Justice.Course#8878 1 • CIT-Crisis Intervention Team-Youth.Course#8076 i Crisis Interention Tea Resoures There are many CIT resources available nationwide.This CIT Resource Page lists local,county,state,and national resources.This listing is for resource purposes only and is not endorsed or supported by the WSCI TC. g Iced a resource addedCFinail citregistrarl7citc.state.tiva.us Regiona CIT Assoiation Currently in process of being formedEinore information pending. i h Contating to SCTC Crisis Interention Tea Training rogra Foow us on Faeoo g o Graa Raee rigt Statewide CIT Program Manager King CO CIT Program Manager bgrahamOcitc.state.wa.us ►wrightOcitc.state.wam 206-835-7302 206.835.7346 i Sergeant Antony Loart SCTC CIT Training Ole Contats " E King CO CIT Program Coordinator citregistrar0cjtc.state.wa.us tlockhartOcitc.statemam Office FaxEP06-835-7953 206-330-3607 cell Rev Mar 2017 f a a s https://fortress.wa.gov/c jtc/www/index.php?view=article&catid=S%3Atrain ing&id=376%... 1/25/2018 40-Hour Crisis Intervention Team Training j Monday Tuesday Wednesday Thursday j April 23 April 24 April 25 April 26 Time Time 1100 Welcome 0800 Crisis Set-vices/ ��ith ltd Andy Pro co Training Sgt/Sheriff Involuntary Cornmnit mll D -escalation Eation o( _ in _ DMHP Crisis 1200 t ;,,,.;t } rl,f J', 0900 Cont I.3 Ft>atonally Disturbed l Persons 1300 SeniorsrBlderlyi Issues 1000 Peer Support 1400 NAMI Introduction to'Role Plays and Cont 1100 C�c�utimm ed Police Intervention:Spectrum 1500 Lunch 1200 Lunch Lunch Lunch I l3tain l3i�ui.i� Camolic C ouunwuty 1600 1300 Communicating with the Co-Occurring l)tsords Services i4ienmallu 111 Rote Play 1700 1400 CISM Cotitinucd Role Play 1800 1500 DD,&Autism Continued gninued Role Play. 1900 DD& Autism 1600 Role Play 2000 Vets Excited Dcliriumn Suicide by Cop 1700 Role l'lay 2100 1800 l xciled Deliriutti Role Play&Wrap Up Sponsored by the Tacoma Police Department €i MCSO cost for 40 hour OTC CIT training OT Class Sub totals Green Squad $40,480.80 $6,000 $46,481 Gold Squad $39,147.60 $6,000 $45,147.60 Jail Supervisors (4) $8,640.00 $8,640.00 CJTC reimbursement for Patrol max $28,160.40 -28,160.40 E Total $ 72,108.00 E MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: DCD EXT: 571 BRIEFING DATE: February 26, 2018 No previous briefing on this item ITEM: Briefing for recommendation to add the approval of two Winter 2018 Heritage Grant applications totaling $7,549.29 to the March 7th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions RCW 36.22.170 created a surcharge on documents recorded with the County Auditor, one dollar of which is dedicated for County historic preservation purposes. The Mason County Historic Preservation Commission wishes to channel some of these funds to organizations engaged in the collection, preservation and interpretation of Mason County's heritage. In pursuit of that goal, the Mason County established a Heritage Grant program in 2011 that provides reimbursement grants for up to $5,000 for qualified projects and applicants. This is a reimbursement grant, so no public money is spent until contracted grant work is complete. Summer 2018 marks the County's 14th HGP cycle. Four applications were received this cycle (totaling $1,7529.29), all were found to be qualifying projects, but for financial reasons, the MCHPC voted to only forword to two highest scoring proposals to to BOCC for approval. The successful applicants are the Mason County Historical Society with a $4,5000 request to scan photo albums of old Mason County familes which will be availalble for public viewing on line. Also, the Pickering Community Club with a $3,049.29 request to restore an historic shed on the Grant Schoolhouse site. BUDGET IMPACTS: The HPC budgeted $15,000 for fiscal year 2018. So far, no money has been spent, but $5,000 is earmarked for reimbursement for a Summer 2017 grant. If the outstanding 2017 grant ends up being paid and these two new grants are also paid, there will be $2,450.71 availaible for the Summer 2018 grant cycle. RECOMMENDED OR REQUESTED ACTION: Approval of two Winter 2018 Mason County Heritage Grants, as discussed above, for a total amount of $7,549.29 at the March 8th BOCC meeting. ATTACHMENTS: Copies of the grant proposals from applicant, Mason County Heritage Grant Program Guidelines, Comments about Contract from Tim Whitehead, Draft Contracts. Briefing Item Summary Form Heritage Grants S 16.doc DocuSign Envelope ID:4EBOCFI3-3318-4EB3-83A1-C347AF9BDO76 Mason County Heritage Grant Application Applicant: Macon County Historical Snrie Date: 1111 119W R Project Description Attached on Separate Page: Yeses No Total Project Cost: $4,500 Grant Request Amount: $4500 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yesy-lo How many of the following categories does your project fall into?Please mark all that apply: Professional Development: Yes_ No Public Education: Yes No Small Capital Projects: Yes No_ Collections Management: Yes x No Heritage Investigations: Yes No Historic Preservation: Yes x No Does your organization have a current incomplete Heritage Grant project pending? Yes Nom We are awaiting reimbursement for our last Heritage Grant Project which is complete Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No x If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No N/A DocuSign Envelope ID:4EBOCFI3-3318-4EB3-83A1-C347AF9BDO76 Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? YeSy `No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes No Does your organization have the funding ability to complete the project prior to reimbursement? Yes_YNo_ Signature of official for your organization(i.e. city official, organizational president, etc): n q� Date: 1 I1'O Signature of your organization's financial officer: 5 Docu3igned by: D� Date: 1/11/2018 7C01AOB56FC44F2... Dave Dally Treasurer Project Summary: The Mason County Historical Society would like to apply for a grant in order to have part of our photo archives scanned and hosted online for public viewing. Currently the Mason County Historical Society houses several very old family photo albums from local pioneer families in our vault. The albums are very brittle and every time they are handled further damage is done to the albums that are already falling apart. We would like to contract the local company SmallTownPapers to scan in this collection and host the photos on their platform Archiveinabox. The photos would then be able to be viewed by the public with no further damage to the collection. Project Criteria: • Promotes heritage, preservation and history in Mason County The family photo albums tell a story of the pioneers of Mason County and preserving them will save a chapter of Mason County history that might otherwise be lost. Many of the photo albums were compiled by the family members themselves and have information, names, and dates of people and events that make up Mason County's past. • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history. Currently these photo albums can only be accessed while the museum is open with special access to the vault and patrons must wear gloves to carefully leaf through their pages. It is because of this that these photos are rarely seen by the public. Scanning and hosting these photos online will allow anyone to access this history while keeping the original photos intact. • Applicant has the capacity to complete the project using professional standards. Mason County Historical Society would be sending the photo albums to the SmallTownPapers Inc.to be digitized. SmallTownPapers Inc., based in Shelton,WA, is the industry leader in digitizing bound volume newspaper archives and has been responsible for scanning and digitizing the Mason County Journal Archives that are currently available online. ArchivelnABox is a platform from the creators of SmallTownPapers designed to help historical societies have their bound-volume and loose printed archives digitized for preservation and accessibility, reliably and at low cost. Each album page will be scanned as a high quality .TIF file and hosted online. • Immediate need or opportunity and relates to applicants mission and/or goals. It is the mission of the Mason County Historical Society to collect, preserve, and publish the history of Mason County. The photo albums that are to be converted are very old and brittle and in order to preserve them it is beneficial to minimize the use of the original documents. Publicly accessible digital photo archives will allow for viewing without destroying the original photos. • Measurable Outcomes At the end of the project,2000 pages from the photo albums will be scanned in by SmallTownPapers and the original photos will be returned to Mason County Historical Society. The digital photo albums will be available online through Archiveinabox web hosting service which is free to the Mason County Historical Society. • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e.grant amount plus hard and soft match;enhancing historic visibility) Service Cost of scan #of pages Total scanned Scanning of photos(includes website hosting and $2.25 2000 $4,500 shipping) Total$4,500 • Economic benefit to Mason County The company SmallTownPapers is locally based so the grant money will not only help preserve Mason County History but will go back into the local economy. Also, an online presence allows the Mason County Historical Society to attract visitors from a larger area. Increased tourism to Mason County area is of benefit not only to the museum but to surrounding businesses as well. 1/11/2018 Gmail-ArchivelnABox—MCH Mason County Historical—Digitize Photo Albums MFlail Kristin Fabry<mchsdirector2015@gmail.com> ArchivelnABox -- MCH Mason County Historical -- Digitize Photo Albums 1 message Paul Jeffko <paulj@smalltownpapers.com> Thu, Jan 11, 2018 at 2:13 PM To: Kristin Fabry<mchsdirector2015@gmail.com> Hi Kristin, Here is our price to digitize and host your collection of family albums. Our price is all inclusive of logistical (shipping containers and UPS shipping), processing, publishing and hosting on our public platform where anyone can browse and search the collection. Printing or downloading of images may be controlled by you so that you can sell digital or printed reprints. Hosting will be on your own branded website which you can link to from your other web properties. Original materials are returned intact. Original scans returned to you on a portable hard drive. You own all copies and rights to the images. Turn around time varies with work load but plan on 6 to 10 weeks total time. Details: • 20-30 old, or very old, family photo albums.They are not really that fragile since they were originally made as photo scrapbooks. Some are circa 1860s and early 1900s. • The photos are mounted to pages and the scans are to be full page (not individual photos). • There is loose tissue between each page that will have to be removed then replaced after scanning. • Some pages have notes tucked into die-cut slots...those have to be removed and centered under the photo, scanned, then replaced. • All pages scanned intact including all attached notes • Covers scanned inside and out, and spines. • 600 dpi full color scans in TIF or JPG format • I think it will fit in two of our standard shipping containers. • Approximately 1,500-2,000 scans $2.25 per scan all inclusive Attached is our new customer form which includes our terms, conditions, and limited warranty. Please let me know if you need additional information. Paul Jeffko S mallTown Papers, Inc. 217 W. Cota Street Shelton,WA 98584 360-427-6300 ArchivelnABox for Historicals is coming! [Your entire museum online accessible.] AIB_Terms_Conditions_Limited_Warranty_01062017.doc 398K https://mail.google.com/mail/u/0/?ui=2&ik=7b52d5ad98&jsver=pkG7biCEwP U.en.&view=pt&search=inl>ox&th=l 60e7494c160993e&siml=160e7494c1... 1/1 Mason County Heritage Grant Application Applicant: P, c k t r v-\r earnm tcn 1141 C (v[� Date: J ii(). , -O 1 Y Project Description Attached on Separate Page: Yeses No Total Project Cost: Grant Request Amount 3 0 4 g• 02 c7 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes No Public Education: Yes No Small Capital Projects: Yes_K No Collections Management: Yes_No_ Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes_NoX If your organization had a previously approved six month time extension, has one year elapsed since the completion of the project? Yes_ Nom Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed $5,000? YesX No Does your organization have the funding ability to complete the project prior to reimbursement? Yes)( No Signature of official for your organization(i.e. city official, organizational president, etc): G t Date: Signature of your organization's financial officer: Date: Mason County Heritage Grant Date of Grant Application: Jan.4, 2018 Organization: Pickering Homemakers Club Inc. dba—Pickering Community Club www.thegrantschool.org Address: Community Club Road–Shelton, WA President: Kenny Latimer Contact person and Mailing Address: Jonelle Adams,Treasurer–2736 Gravelly Beach Lp. NW, Olympia, WA 98502- Cell Phone: 206-235-7830 Mason County Heritage Grant Application Applicant: Pickering Community Club//Grant School Category:Small Capital Project Project Description: Pickering Community Club is seeking funds to restore a shed on the property of the Grant School. Improving and protecting the Grant School property is our membership's top concern. Given that the shed's corners are sinking and the floor is experiencing dry rot, we are requesting support to help lift the sinking corners, install new concrete piers, replace the floor, replace damaged siding and as needed chalking and weatherproofing. The shed was believed to have been built in the 1930's and used as a "watch shed" during World War II. Ernie Harrell's mother was reported to have volunteered as the "watch person" and installed a phone to call in any reports of aircraft overhead. Watch persons were given a small book to identify and spot enemy aircraft. 9 I � 1 ff) i( 1. i Grant School Shed located by the entry to school property. 1 ,4 YjtZ 'Yt Ss f ' Interior of Shed--Repairing and chalking to seal from weather will reduce deterioration. New floor will be stalled with vapor barrier to prevent moisture damage. ,,yam,,•.-�'" Y,. • 1 Raising shed to level floors and provide new concrete piers and replacing siding where rotted 2 Overall Total Project Budget:$3,799.29 Request for Grant:$3,049.29 Project Budget Pickering Community Club Shed restoration: Puget Construction Inc. provided previous restoration work at the Grant School for our 2017 Heritage grant to restore our three porches and rails. Puget Construction did an excellent job and is a trusted contractor in the Hartstine/Pickering area. Puget Construction Inc. will provide all labor and materials and has given a bid for the following work. 1)Foundation repair: Lift and relevel shed replacing all rotten lumber with treated lumber and using new piers.Any excavation will be done by hand so building will not be damaged. Club members will provide project oversight and volunteer labor to complete the exterior painting for all new boards replaced. 2)Remove existing plywood floor. Replace/add structural floor joists as necessary. Install new vapor barrier, relevel floor and replace floor with new plywood. 3)Seal the larger gaps in siding due to settling where possible. Material and supplies = $1090 Labor @ 38 Hours x$45 = $1710 $2800.00 Sales Tax 240.20 Total $3049.20 Anything above and beyond work specified will be done at$45 plus materials and sales tax. Pickering Community Club In-Kind Support Painting of new exterior siding (labor and supplies) - $300 Labor and dumping fees for removal and disposal of all debris-$250 Pruning and removal of scrubs and trees around shed -$200 Total $750 How does this project promote heritage,preservation and history of Mason County? 3 In 1946, the Pickering Homemakers Club, alumni and residents of the neighborhood were concerned about the future of an old one room school house called the "Grant School" established in 1914. No one seemed to want the responsibility of the up keep. However, the Pickering Homemakers club had just incorporated,thereby giving it a solid community presence and agreed to take over the stewardship of the old school,taking responsibility for its upkeep and continued preservation. Subsequently,the property was then deeded to the Pickering Homemakers Club and their meetings and activities were located at the school. Sometime later, the masculine gender joined the membership as the "homemakers" responsibilities began to include building repairs, roof replacement and social events. The school also had the honor of being used as a precinct polling site. As shepherds of The Grant School,the Pickering Community Club has the following goals: • To preserve the 1914 Grant School historic flavor for the Pickering neighborhood's use and enjoyment. • To invite neighbors and friends to share in the experience of The Grant School and to be a part of our potlucks and events. • To create a living classroom museum available to children for educational school field trips. • Support other neighborhood charitable organizations who contribute to our area. Through the interest, participation and monetary support of friends and neighbors, Mason County Heritage Grant program, and the Green Diamond Grant program,the school's history and structures are being preserved. Fund-raising for the repair or improvement of The Grant School is an ongoing project. We wish to acknowledge past support from the Board of County Commissioners, Mason County Historic Preservation Commission and the Green Diamond Corporation for funding past improvements which included the kitchen remodel, a new bathroom, return of the original school bell to the roof-top, repair of 1916-era maps and map case, meeting room ceiling replacement, a new flagpole and most recently the rebuilding of three porch railings. How does this project benefit the public and increase public understanding,exposure,and experience of Mason County history? The Pickering Community Club is responsible for the preservation of the Grant School and is very proud to promote the legacy and history of the Pickering Community.Through community projects and community volunteerism,the Grant School property is known as a local hub for community gatherings and fundraising events for its' historic preservation-examples: annual plant sale, annual garage and bake sale and auctions. The Grant School also serves our community by providing Yoga Classes,various monthly meetings, and a venue for memorials, community classes and family/social events. The Pickering Community Club has also partnered with Pioneer School District to engage students in a STEM project to help replant native plants on the old playground area. Students learned to apply plant identification skills, soil conservation and erosion prevention techniques and the importance of preserving beaches along the Puget Sound.This project was funded by a Green Diamond Grant in 2017. 4 Pickering Community Club also continues to promote Mason County history by offering field trips for surrounding school districts. Grade school students visit Grant School and learn how students were educated back in 1914. Students learn the history of the area by participating in a hand-on-experience, while pretending to be a student at Grant School.Volunteer members conduct the educational field trip and help students experience "a day in the life of Mason County history in 1914." Does the applicant have the capacity to complete the project using professional standards? The Pickering Community Club has received previous grants and has proven capacity to complete past projects using professional standards. Past grants were received in 2011,2013 and 2017. What is the immediate need and relationship to our mission? Pickering Community Club is dedicated to the preservation of Grant School and has been conducting continuous fundraising events to accomplish that goal. However, every dollar the club has raised has been focused on generating a long-term capital improvement fund to support a new roof, installing insulation and an efficient heating/cooling system, and bringing the kitchen up to code. We have set a goal of$30,000. But the immediate need for restoring the shed is also important to prevent further deterioration. We hope to secure grant funding from Mason County Heritage Grant program to complete this requirement. We are a small volunteer group with limited fundraising opportunities, but we are a dedicated group of volunteers with a proven track record for preservation. We have set some ambitious goals and hope this commitment to the long-term investment in the Grant School is worthy of your support. What are the measurable outcomes? Preserving the Grant School shed will enhance and compliment the historic setting of the Grant School. Pickering Community Club is committed to assure that the work is completed with quality materials and maintains the historic architecture. We will measure this by establishing a special committee to oversee the repair work and ensure that the shed's historic integrity is adhered to.The committee will establish a Project timeline/action plan and report to the Pickering Community Club Board of Directors. Pictures will be taken to capture the work being completed and incorporated into the final report provided to Mason County Historic Preservation Commission upon completion of project. What is the economic benefit to Mason County? The overall economic benefit to Mason County is the preserving and enhancing the Grant School as a community facility for continued community use. We will also be employing local small business owners to complete the necessary repairs. 5 • iPICKERING COMMUNITY As shepherds of The Grant School, the Pickering Community Club Pickering Community Club has goals: is the DBA of Pickering Homemakers Club, Inc., • To preserve the 1914 Grant School a 501(c)(3) organization. PICKERING COMMUNITY CLUB historic flavor for the Pickering neigh- The club is eligible for grants. borhood's use apd enjoyment. Donations to this organization may be tax deductible. 1 Federal tax I.D. 91-1275293 » Located: _ 1914 Grant School ' 151 East Community Club Road Mason County Shelton, Washington 98584 ,, "- Grant School 1914 • To invite neighbors and friends to In the fir trees of the share in the experience of The Grant Pickering neighborhood School and to be a part of our pot- lucks and events. Information: of Shelton, Washington 360-427-5302 is the historic Grant School. • To create a living classroom museum This one-room available to children for educational Meetings: school house has been school field trips. Monthly the center of social activity except for January and February in the Pioneer District on the 3rd Thursday at 5:30pm for a century. .. Originally established to serve local elementary children, the Grant School was closed in 1942 New members are always welcome! and is now the home of the Pickering Community Club which is dedicated - _ to the preservation Grant School of the historic may be rented Mason County landmark. for special occasions upon approval of the Board. LEGACY OF COMMUNITY EFFORTS SCHOOL'S OUT FOR GOOD ENTER PICKERING COMMUNITY CLUB The Grant School opened in the fall of In 1946, the Pickering Homemakers Club, In 2006, the Pickering Homemakers Club, 1914 for grades 1 through 8, with 13 stu- alumni and residents of the neighborhood 'Inc. received approval to use "Doing dents, 10 from Spencer Lake, which had were concerned about the future of this Business As"(DBA) the Pickering closed earlier that same year. old school. No one seemed to want the Community Club, which reflects the responsibility of the upkeep. community involvement, broader goals Miss Kennedy was the first teacher for the and uses for the school, one-room school house. A wood-burning By this time, the Pickering Homemakers potbelly stove heated the classroom. The had incorporated, thereby giving it a solid _ _T AND FUND RAISING "necessary house"was out back, a cold community presence. They agreed to take • trip on winter days and not a place to lin- over the stewardship of the old school, ger. taking responsibility for its upkeep and Through the interest, participation and continued preservation. Subsequently, the monetary support of friends and neigh- property was deeded to the Pickering bors, the school's history and structure Homemakers Club and their meetings and are being preserved. activities were shifted to the school. c Sometime later, the masculine gender Fund-raising for the repair or improve- joined the membership as the ment of The Grant School is an ongoing "homemakers"responsibilities began to project. Past improvements include the include building repairs, roof replacement kitchen remodel, a new bathroom, return and social events. The school was also of the original school bell to the roof-top, used as a precinct polling site. repair of 1916-era maps and map case, meeting room ceiling replacement and a new flagpole, CHANGING TIMES F 'yyJ4b'4 No longer are the quilting frames or the In 1939, a play shed that had been built treadle sewing machines in evidence. The on the property earlier, was moved on potbelly stove which heated the school skid logs pulled by horses and a stump until a few years ago, is still an important puller. It was then attached to the part of the unique historic school- , original building. All work was done by room. Other original items include the single and double desks blackboards neighborhood volunteers. This provided 9 , an an area for children to play without going old piano, circa 1900 maps and many outside. The last class, with only three schoolbooks. students enrolled, was in 1942. In the mid-30's, the Pickering Homemak- ers Club was organized by women from the Pickering Road neighborhood. Meet- ings were held in private homes. Recipes comparison, needlework and quilting were major activities. Afternoon coffees pro- r vided the perfect platform to discuss problems and concerns of the neighbor- hood. r - i Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection,preservation,and interpretation of Mason County's heritage. About the Program: On behalf of the Board of County Commissioners,the Mason County Historic Preservation Commission(MCHPC)administers the Mason County Heritage Grant Program(HGP)to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor.The allocation of these fees for projects that"promote historical preservation or historical programs,which may include preservation of historic documents"is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year,ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who can apply:Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3),government entities, including tribes, are eligible for consideration as long as they have a clear focus on heritage within Mason County.Projects sponsored by individuals are not eligible. 2. Project Categories:To qualify for assistance,projects must fall into one of the following categories: - • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3.Project Ranking Criteria: The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage,preservation and history in Mason County(25 pts.maximum) • Public benefit, shows public need and scope,and will increase public understanding, exposure and experience of Mason County history(20 pts.maximum) • Applicant has the capacity to complete the project using professional standards(15 pts.maximum) • Immediate need or opportunity and relates to applicants mission and/or goals(15 pts.maximum) • Measurable outcomes(10 pts.maximum) • Well defined budget as well as effectively leveraged funding and support from other sources(total project costs, i.e.grant amount plus hard and soft match; enhancing historic visibility)(10 pts.maximum) • Economic benefit to Mason County(5 pts.maximum) Mason County Heritage Grant Program Guidelines January 2,2018 Page 1 Note- Ongoing operational costs(staff,utilities,rent,etc.)are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to$5,000.Total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with two proposal cycles during the calendar year.The proposal deadlines for each calendar year are the second Friday in January for the Winter Cycle and the second Friday in July for the Summer Cycle. Projects for both cycles are to be completed within 6 months of grant award. Grant recipients can request a one time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 4:30 p.m.four months from date of award. Applicants are allowed to submit one proposal per granting period. If a six-month time extension has been granted for a previously approved grant,the grant recipient will not be eligible to request grant funding until completion of the participants current grant.Grant recipients not completing projects within the initial six month cycle and do not have an approved time extension will not be eligible for grant funding for one year from the date of the completed grant.Only an authorized official for the organization is allowed to sign the proposal(i.e. city official,organization president, etc.).The application must also be signed by the organization's financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Ranking Criteria. • Complete the grant proposal and submit one original signed proposal,one set of support materials(optional), and five additional copies of all materials to the Mason County Historical Preservation Commission,Mason County DCD,615 W Alder Street, Shelton, WA 9 85 84.Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period.Hand delivered proposals must be received no later than by 4:30 p.m. for the deadline dates established for each cycle. If proposal deadline dates fall on a non-county business day, proposals are due by 4:30 p.m.the next business day.Late or incomplete proposals will not be accepted. • Proposals will be reviewed for completeness by staff.After the proposal deadline closes, staff will forward completed proposals to the MCHPC Subcommittee for review and ranking using the MCHPC approved ranking criteria.The Subcommittee will forward a ranking report to the MCHPC for endorsement by a majority of the MCHPC.A recommendation will then be forwarded to the Board of County Commissioners (BOCC).The BOCC will make all final funding and approval decisions. 2.Contract/Scope of Work:Approved grant proposals recipients will sign a contract with Mason County, and will provide a scope of work.The scope of work will be an attachment to the contract. Mason County Heritage Grant Program Guidelines January 2,2018 Page 2 3.Reimbursement:The HGP is a reimbursement program.The grantee will complete their projects and invoice the County for reimbursement of the approved expenditures.Grantees will allow at least 30 days for reimbursement after the invoice has been received by the County.A progress report and documentation of expenditures will be required for the advance of funds before the completion of a project. 4.Final Report: Upon completion of the granted project,a final report shall be submitted by the grantee to the MCHPC.The final report should briefly report the completion and the outcome of the granted project and shall be submitted to the Mason County Historical Preservation Commission,Mason County DCD,615 W Alder Street, Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice: Properties listed on the Mason County Register of Historic Places must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. ADDITIONAL INFORMATION: Project Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects.The examples listed below are not meant to be exclusive.Applicants unsure of a potential project's eligibility should contact the Mason County Historical Preservation Commission,at Mason County DCD, 615 W Alder Street, Shelton,WA 98584, 360-427-9670 for a determination.Projects may fall under more than one category. • Professional Development: This category provides support for activities,which enhance the capabilities of the board, staff and volunteers of non-profit organizations to collect,preserve and interpret history in Mason County.Examples: o Development or sponsorship of programs for the professional training of nonprofit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non- profit heritage organizations. • Public Education:This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse.Examples: o Research,design,production, installation and promotion of permanent and semi-permanent exhibits,both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. o Original research that will result in publication,exhibit,public event,or some other product that places the outcome of the research before the public on a not for profit basis. o Production and distribution costs for books, articles, videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. Mason County Heritage Grant Program Guidelines January2,2018 Page 3 • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public.If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance(roofing,painting,relevant landscaping, etc.)of substantive value/nature, i.e.,more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant's project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections.Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management(For technology hardware,refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program (e.g.,the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery,recording and reporting/presentations of Mason County heritage materials.Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes,within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County., o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County.Artifacts in this category can vary in scale,e.g.,from bams/buildings down to projectile points and oxen shoes. • Historic Preservation: This category provides support for activities that directly result in the identification,evaluation and and protection of significant heritage resources. Examples: o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. Mason County Heritage Grant Program Guidelines January2,2018 Page 4 o Other efforts that result in the protection of Mason County heritage.Enabling Legislation for this Program: RCW 36.22.170: The Revised Code of Washington can be viewed online at:bq://apps.leg.wa.gov/rcw/. Professional Standards Guidelines for An_nlicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: http://www.aam-us.org/aboutmuseums/standards/stbp.cfin American Association of Museums Code of Ethics: 'hU://www.curcom.org/docs/08COE draft web.htm Secretary of the Interior Standards for Rehabilitating,Restoring,and Reconstructing Historic Buildings: hU://www.nps.p,ov/hps/tps/standguide/ Oral History Standards: ho://www.oralWstoU.org/?s=Standards Americans with Disabilities Act Guidelines: http://www.ada. Digital Project Standards Resources: hM://content.lib.washington.edu/cmpwgb/project/proi-resources.httnl Mason County Historical Preservation Commission hn://www.co.mason.wa.us/historic/index.php Mason County Heritage Grant Program Guidelines January 2,2018 Page 5 Page 1 of 1 Michael MacSems - Re: Draft Winter 2018 Heritage Grant Contracts From: Tim Whitehead To: Michael MacSems Date: 2/13/201810:58 AM Subject: Re: Draft Winter 2018 Heritage Grant Contracts They look good. Let me know if you need a signature at some point. Thanks Tim >>> Michael MacSems 2/9/2018 12:48 PM >>> Hello Tim, Attached are two draft contracts for winter 2018 Heritage Grants.These contracts are identical to earlier contracts except for the project specifics.I am hoping to brief the BOCC on 2/26 and I need to include your approval perform. Thank you, Michael file:///C:/Users/mms/AnnData/Local/TemDW=wise/5A82C4B9Masonmai11001613462... 2/14/2018 HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 7,2018 by and between Mason County(the"County"),and the Mason County Historical Society,(the"Grantee"). Mason County Historical Society Mason County P.O.Box 1366 c/o Mason County Historic Preservation Commission Shelton,WA 98584 615 W Alder Street (360)426-1020 Shelton,WA 98584 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$4,500 to cover the cost of scanning historic photo albums and making to images available to the public on-line. 2.The County is granting up to the$4,500 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1. Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of scanning historic photo albums so that they may be viewable to the public on-line as described in the scope-of-work (Exhibit "A"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award (July 7,2018). HG 14 A 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 A Scope of Work Mason County Heritage Grant #14A Exhibit "A" Mason County Historical Society Scanning of historic photo albums to viewable to the public on-line 1. Scan 20 to 30 very old family photo albums (full page, including attached notes) 2. 600 dpi full color scans in TIF or JPEG formats 3. Photo albums to be hosted on Achivebox which shall be linked to the MCHS website HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract')is entered into as of March 7,2018 by and between Mason County(the"County"),and the Pickering Community Club(the"Grantee"). Pickering Community Club Mason County c/o Jonelle Adams c/o Mason County Historic Preservation Commission 2736 Gravelly Beach Loop NW 615 W Alder Street Olympia,WA 98502 Shelton,WA 98584 (206)235-7830 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$3,049.290 to cover the cost of restoring a historic shed on the grounds of the historic Grant Schoolhouse. 2.The County is granting up to the$3,049.29 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 7,2018 to September 7,2018 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 7,2018). HG 14 B 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date HG 14 B Scope of Work Mason County Heritage Grant #14B Exhibit "A" Pickering Community Club Restoration of historic shed on Grant School site 1. Lift sinking corners 2. Install concrete piers 3. Replace floor 4. Replace damaged siding as needed 5. Chalking and weatherproofing MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: Community Services EXT: 571 BRIEFING DATE: Februray 26, 2018 ITEM: Appoint Patricia Jerrells and Loriyn F. Rogers to fill two vacant seats on the Mason County Historic Preservation Commission. These terms will both expire in November 2019. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently the MCHPC has three vacant seats. Both Ms Jerrells and Ms Rogers attended the MCHPC's February 8th meeting. At the meeting the MCHPC members informally encourage women to apply to be appointed to the MCHPC, which they did. There is a urgent need to refill vacant seats on the MCHPC and the MCHPC expressed hope that these community member could be seated by the March 8th, 2018 meeting. (Note, a formal vote did not occur, but technically it doesn't appear to be a requirement of 17.40.130). BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: At the March 7th BOCC meeting, appoint Patricia Jerrells and Lorilyn F. Rogers to the Mason County Historic Preservation Commission to fill the balance of terms ending in November 2019. ATTACHMENTS: Applications from Patrica Jerrells and Lorilyn F. Rogers. 2018 HPC membership list. Briefing Item Summary Form Appointments 11 23.doc 2018 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2018 91 E Morris Creek Dr. Belfair,WA 98528 stephvanb@hotmail.com Works for Squaxin Cultural Resources,formerly with USFS Steve Rose Vice Chair Nov 2019 P.O.Box 1215 Allyn,WA 98524 STEVE—E—ROSE@hotmail.com Vacant Seat Nov 2020 Vacant Seat Nov 2019 Edgar Huber Professional Expertise Nov 2020 111 SE Emerald Drive Shelton,WA 98584 ehuber@sricrm.com Principle Investigator/Project Manager at SRI Vacant Seat Nov 2019 Rick Calvin Chair Nov 2018 2461 E Grapeview Loop Rd Grapeview,WA 98546 calvinsteely@aol.com Rhonda Foster Ex-Officio Member THPO Squaxin Tribe SE 70 Squaxin Ln Shelton,WA 98584 rfoster@sqaxin.us Kris Miller Ex-Officio Member THPO Skokomish Tribe N 541 Tribal Center Shelton,WA 98584, Shlanayl@skokomish.org cc:CMMRS Neatherlin,Shutty&Drexler Clerk j 1vL C wac.'' I v 1 , jkRECEIVED MASON COUNTY COMMISSIONERS411 NORTH FPTH STREET FEB 0 8 2010 SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 Mason County Commissioners I AM SEEKING APPOINTMENT TO Mason County Historic Preservation Commission NAME; Lorilyn F. Rogers ADDRESS: PHONE: 360- CITY/ZIP: VOTING PRECINCT: WORK PHONE: 98584 E-MAIL* (OR AREA INTHE COUNTY YOU LIVE)E) ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED.PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Mt.Olive Schools(2016-2018) YRS r.ommunity I ife I ins(Dinner.-services) Founder of Back To School Jamboree(BTSJ) POSITION: On site Tutor Director 5 yrs of BTSJ COMPANY. Shelton&Southside School Districts(20) YRS Vice Chair of MCWRC POSITION: Long and Short term Guest Teacher -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board,Committee or Council for which you are applying: I would work with the Commission to restoreand preserve historical strictures and elements for Mason County for enrichment. I will also be actively involved in promoting historic awareness to our community. This will include working with oui ustaltifthed Historical Society and becuming invie Nillilial with our lucal fdlkluie and dratails of the county's past residence and early settlers This is a passion of mine and I want to become more aware of Mason County History. What interests,skills do you wish to offer the Board,Committee,or Council? mentionedove histnr�_ l Pcnrarially enjoyhuitding_details ar>d facts to support-current findings I also have skills promoting and organizing big and small projects,and motivating support and volunteers. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) None that-t-am are of Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? Quarterly X Monthly Weekly Daily Office Use Only Lorilyn Rogers 2/07/18 Appointment Date Signature Date Terni Expire Date cc:CMMRS Neatherlin,Shutty&Drexler t6 `°°� RECEIVE �Ierk,M►c� � �► „. ® MASON COUNTY COMMISSIONERS t _ 411 NORTH FIFTH STREET FEB 0 8 2010 SHELTON WA 98584 Fax 360-427-8437, Voice 360-427-9670, Ext.419,,275-4467 or 482-5269 �- asap Mason County Commissioners I AM SEEKING APPOINTMENT TO P��51�� O`c3,'cr\SS�o�N NAME: S ADDRESS: JEHONE. CITY/ZIP: VOTING PRECINCT: WORK PHONE: 'Z31 THE COUNTY YOU LIVE) E-MAIL: �� (ro��_C�►t� ------------------------------------------------------------------------------------------- COMMUNITYSERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY : ''��c..��.a.�� •Re6�a�AL oIF -Nv.-Z� POSITION: COMPANY. -'myz'cwa ��.R� oJ�'RS V \POSITION: In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Na What interests,skills do you wish to offer the Board, Committee,or Council? likk Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? •�rcr�.� y.�> �e `^� Realistically,how much time can you Ive tQ his position?p Quarterly Monthly Weekly Daily Office Use Only Appointment Date Signature Date Term Expire Date Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit DEPARTMENT: Community Services—Family Health EXT: 404 and Human Services BRIEFING DATE: 2/26/18 PREVIOUS BRIEFING DATES: if this is a follow-up briefing, please provide only new information ITEM: Personal Services Contract with an Evaluator, (Lachezar (Lucky) Anguelov, for mandatory service, evaluation of our Federal Comprehensive Opioid Abuse Site-based Program (COAP). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACTS: None—The grant funding is already in the 2018 budget and costs of this contract are covered. RECOMMENDED OR REQUESTED ACTION: Move to consent agenda and requesting to put on consent agenda for same week, February 27, 2018 due to needing approval of contract in order for Evaluator to attend the COAP grant mandatory meeting the first week of March. ATTACHMENTS: Personal Services Contract with Lachezar Anguelov. Briefing Summary 2/21/2018 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT ID COAP EVALUATION 2018-2020 This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and LGA Consulting LLC, hereinafter referred to as"CONTRACTOR." Contracted Entity LGA Consulting LLC Address 1400 Fones Rd SE Apt 8-301 City, State, Zip Code Olympia, WA 98501 Phone (850) 241-4155 Primary Contact: Name, Title Lachezar (Lucky) Anguelov Primary Contact: E-mail I.g.anguelov@gmail.com Total Award/Contract Value $19,775 Contract Term 03/01/2018-09/30/2020 Special Conditions Funding Source: Federal Funding—Bureau of Justice Assistance Cooperative Agreement 2017-AR-BX-K033 General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Compensation: CONTRACT total values are not to exceed $19,775. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance 1 benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the 2 CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit "B." Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. 3 Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. 4 B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. 5 CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. 6 Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Lydia Buchheit, Community and Family Health & Human Services Manager Mason County Community Services 415 N. 6th Street Phone: 360-427-9670 Ext. 293 Fax: 360-427-7787 E-mail: LydiaB@co.mason.wa.us Financial Contact: Casey Bingham, Finance Manager Mason County Public Health and Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@co.mason.wa.us Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the 7 same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by 8 arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) C. Exhibit C Insurance Requirements D. Special Conditions 9 EXHIBIT A SCOPE OF SERVICES 1. Document the impact of the opioid epidemic based on local, regional, or state-level data 2. Develop an evaluation plan, in conjunction with project staff 3. Train project staff as needed 4. Design or select data collection instruments 5. Implement data collection procedures 6. Establish and overs confidentiality procedures 7. Conduct site specific or cross-site evaluation 8. Track quarterly performance measures, including measures associated with future naloxone administrations as well as treatment engagement and retention. 9. Assist with data collection needed to support the proposed project. Data ownership/stewardship and uses, will be determined by BJA (Funder) in agreement with Mason County (Grantee) and Evaluator. 10. Work closely with all stakeholders to develop secure database systems with the following purposes: 11. Storing data on grantees' activities for analysis 12. Ensure that programming decisions are responsive to current demands and consistent with resources and document the impact of the opioid epidemic based on local, regional, and/or state-level data. 13. Establish a process of off-site monitoring and reporting on grantees' work 14. Creating the foundations for the evaluation of the grant implementation and outcomes 15. Timeline and deliverables as follows: Project Phase Milestone or Deliverable Estimated Completion Date Conduct systematic analysis Data analyzed by Evaluator End of Month 3 of available data(#7 above) Data analyzed by Evaluator End of Month 12 Data analyzed by Evaluator End of Month 24 Data analyzed by Evaluator End of Month 36 Grant closed-out by BJA Final report TBD by Grant Schedule 16. Write progress and final evaluation reports and send electronically to Lydia Buchheit, Manager Iydiab(@co.mason.wa.us 17. Attend staff, board and funder meetings as required or needed 18. Present findings to board and community stakeholders 11 EXHIBIT B COMPENSATION A. Compensation: 1. CONTRACTOR will be compensated according to the fee schedule below. 2. Required COAP training travel costs will be reimbursable according to Mason County travel policy and GSA per diem rates in addition to the total contract amount. B. Requests for Payment: 1. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; invoice total; and any additional applicable information. 2. Submit via e-mail or hard copy as preferred to: Casey Bingham, Finance Manager caseyb(a-)co.mason.wa.us 3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice Fees Project Phase Description Conduct systematic analysis of available data End of Month 3 $1,458 Data collected and analyzed; site visits at the end of month 3 End of Month 12 $4,374 Data is collected and analyzed; site visits to inter-local agreement participants End of Month 24 $5,832 Data is collected and analyzed; site visits to inter-local agreement participants End of Month 36 $5,832 Data is collected and analyzed; site visits to inter-local agreement participants TBD by Grant guidance $2,279 Data is collected and analyzed; site visits to inter-local agreement participants; literature review on innovative and evidence-based strategies is completed; final report is completed and shared with interested stakeholders Total Fees/Costs $19,775 12 EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter "indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR 13 agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior 14 to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. 15 PUBLIC WORKS MONDAY February 26,2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting March 6,2018) Items for this meeting are due to Diane Zoren on Wednesday,February 28,2018 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS • Notice: Spring application of herbicides for vegetation control along county roads on or after Wednesday, March 7, 2018. 8.0 APPROVAL OF ACTION ITEM • Authorize Public Works to hire a consultant to assist with the County Road Safety Plan. • Sole Source purchased services for screen parts/repair services by Huber Technology (Manufacturer of the units)in the amount of$18,782 for Belfair Water Reclamation Facility. • Federal Lands Access Program Grant Proposal for Skokomish Valley Road realignment project-MP 3.8-4.6. 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • Update: Traffic Policing Agreement and MOU w/Sheriff's Dept • Update: Public Works Property subdivision • Update: Belfair Mobility Plan Attendees: Commissioners: Public Works: Other Dept.: Press: Public: _Randy Neatherlin _Jerry Hauth List below: List below: List Below: Kevin Shutty _John Huestis Terri Drexler _Bart Stepp Others-list below: NOTICE Mason County Department of Public Works will begin the spring application of herbicides for vegetation control along county roads on or after Wednesday, March 7, 2018,weather permitting. For a detailed list of the roads effected by the herbicide application program, please contact the Mason County Department of Public Works at(360) 427-9670, Ext. 450 or visit the county website: www.co.mason.wa.us. Property owners that are adjacent to the areas to be sprayed, that do not want the spraying to take place, may enroll in our"Owner Will Maintain" program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray,"will not need to contact the Public Works office --their property will not be s r� ayed. Publish 2 times-- The Shelton Journal -- 3/1/18 and 3/8/18 Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton, WA 98584 2018 Spray List Area Road # Road Name 2 58202 3rd St 2 58240 4th Street 1 89280 Admiral Dr 2 24160 Agate Beach Dr 2 23500 Agate Lp Rd 2 23910 Agate Rd 1 67590 Allynview Drive 3 1770 ANDERSON RD 2 62670 Anthony Rd 3 02390 ARROWHEAD DR 1 78610 BARTLETT PL 2 49170 Beacon Ct 2 49150 Beacon Ln 2 49120 Beacon PI E 2 49110 Beacon PI W 2 49111 Beacon Pt Lp S 2 49100 Beacon Pt. Dr 2 49101 Beacon Pt. Lp N 1 79800 Bear Creek Dewatto Rd 1 83500 Beck Rd 3 01420 Beeville Loop Rd 3 01650 Beeville Rd 1 97500 Belafair Tahuya Rd 1 83500 Belfair Shop 2 23930 Benson Loop Rd 2 24360 Bertlesen Rd 2 24360 Bertlesen Rd 3 18730 Binns Swinger Loop Rd 3 00270 BLACKBERRY LN 3 03370 BLAKELY DR 3 14410 Bloomfield Rd 3 00250 BLUEBERRY LN 2018 Spray List 3 10510 Bolling Rd 3 00140 Boundary Cut Off West 3 00110 Boundary Rd West 2 41960 Bourgault Rd W 2 90090 Brockdale Rd 3 00220 BUCK PRAIRIE RD 3 10290 Bulb Farm Rd 2 41100 California Rd 2 30380 Camus Dr 2 51730 Capitol Hill Rd 2 40100 Central Shop 2 34810 Chapman Rd 1 79310 CHRISTINE LN 1 86750 Clifton Ln 3 02960 CLOQUALLUM DR 3 10000 Cloquallum Rd 3 15830 Cole Rd 1 67620 Country Club Dr 3 12080 Craig Rd 1 79131 CRAIG SORGER LN 1 75320 CREEKSIDEPL 2 20900 Crestview Dr 2 58380 Dalby Rd 2 31111 Dana Dr 3 09900 Dayton Airport Rd 3 00800 Deckerville Rd 3 06110 Deegan Rd W 1 76090 Dewatto Beach Dr. 1 76690 Dewatto Holly Rd 1 76080 Dewatto Rd 2 48570 Eagle Creek Rd 2 64500 Eckert Rd 2 52370 Ecler Rd 2018 Spray List 3 14210 Jollif rd 3 03070 KAMILCHE DR 3 11310 Kamilche Ln 3 14880 Kamilche Point Rd 2 29120 Krabbenhoft Rd 1 79170 LAKE CHRISTINE RD 1 77790 LAKE DR 1 67580 Lakeland Dr 1 79280 LAKEVIEW LN 2 23300 Leeds Dr 2 24050 Lighthouse Rd 3 01890 Lillie Rd 3 04670 Little Egypt Rd 3 00230 LOGANBERRY CRT 2 63630 Lombard Rd North 3 05310 LOST LAKE PARK CT 3 05420 LOST LAKE PARK DR 3 05730 LOST LAKE RD 3 05610 LOST LAKE VIEW DR 3 15500 Lynch Rd 2 57850 Main St 3 00500 Mary M Knight Rd 2 63010 Mason Benson Rd 2 60130 Mason Lake Dr W 2 52210 Mason Lake Rd 2 60830 Mason Ik Dr E 3 90100 MATLOCK BRADY RD 3 90100 Matlock Compound 3 01110 Matlock Deckerville 2 51800 McEwan Prarie Rd 2 97670 McReavy Rd 3 40090 Metzler Mill rd 1 83790 Mission Creek Rd 2018 Spray List 1 79130 MOUNTAIN VIEW DRIVE 2 F63310 Murray Rd North 1 N.Bay-Case Inlet Water Facility 1 68360 North Bay Rd 2 45650 North Hill Rd 2 39630 North Island Dr 1 70390 North Shore Rd 1 70390 North Shore Rd(Little Mission Crk Mitigation Site) 1 98250 Old Belfair Hwy 1 98250 Old Belfair Hwy(Boad rd mit site) 2 44110 Old Mill Hill Rd 3 14010 Old Olympic Hwy 2 53490 Olde Lyme Rd 2 29330 Orchard Beach Rd 2 58500 Orre Noble Rd 1 87970 Panther Lake Rd 2 79200 PARKLN 2 20260 Peyton PI 2 28370 Phillips lake rd 2 28850 Pickering Park& Ride 2 28850 Pickering rd 3 02310 Plug Mill Rd 3 03290 PRAIRIE LOOP RD 2 40100 Public Works Dr 2 41780 Purdy Cutt-off 1 75230 RAINBOW PL 2 62400 Rasor Rd West 1 78100 RHODODENDRON BLVD 1 79240 RHODY LN 1 75290 RIVER RD 1 86500 Romance Hill Rd 1 86700 Roy Boad Rd 3 00240 SALMONBERRY DR 2018 Spray List 2 F40850 Eells Hill Rd 1 80610 Elfendahl Pass Rd 3 10590 Elson Rd 3 75190 EVERGREEN DR 3 03450 FAIRWAY DR 2 Field E of Public works dr outside compound 2 45140 Finch Creek Rd 1 75280 FIRWOOD PL 3 00300 Fish Hatchery Rd 3 00190 Ford Loop Rd 3 01010 Ford Rd 1 75270 FOREST CREEK DR 1 97500 Fred Hill Pit (Belfair) 3 00690 FRISKEN Y 3 05200 FROSTY LN 3 05850 GALLAGHER RD 1 85010 Gladwin Rd 3 11790 Golden Pheasant Rd 1 96140 Grapeview Lp Rd 2 96140 Grapeview Mitigation Site 2 28110 HALBERG RD 2 30000 Harstine Bridge Rd 2 39190 Harstine Island Rd N 2 31110 Harstine Island Rd S 1 77560 HAVEN LAKE DR 1 78310 HAVEN LANE 1 77270 Haven Wy 3 04450 Highland Rd 3 00610 HOMER ADAMS 3 11200 Hurley Waldrip Rd 3 10000 Isabelle Pit 2 29460 Island View Rd 2 91720 Johns Prarie Rd 2018 Spray List 1 86070 Sand Hill Rd 1 86070 Sand Hill Transfer Station 3 02000 Satsop Cloquallum Rd 3 02870 SATSOP DR 3 00020 SATSOP MAPLE GLEN DR 3 02020 Satsop Rd. East 3 02070 Schafer Park Rd 2 44360 SchoolHouse Hill Rd 2 58201 Seattle St 3 90100 Shelton Matlock Brady Rd 2 Shelton Transfer Station 3 05930 Shelton Valley Rd 1 66800 Sherwood creek Rd 2 20220 Sherwood PI 1 66750 Sherwood Rd 2 41640 Skokomish Valley Rd 1 75200 Snowcap Dr 1 75250 SNOWCAP PL 2 35230 South Isl Dr. 2 28240 Spencer lake rd 3 12370 Spring Rd 2 54650 St. Andrews Dr 2 29750 Stadium Beach W 3 02750 STAR LAKE DR 3 03180 STAR POINT WAY 1 84110 Steelhead Dr S 1 75330 STEELHEAD PL 2 42360 Sunnyside Rd 1 70670 Tahuya Blacksmith Rd 1 75210 Tahuya River Dr 1 70950 Tahuya River Rd 1 76370 Tee Lake Rd 2 29610 Thomas Rd 2018 Spray List 1 88910 Tiger Lake Rd 1 89870 Tiger Mission Rd 3 16820 Totten Shores 2 62310 Trails rd 2 62310 Trails Stockpile 2 49610 Triton Head Dr 2 44880 Upper Finch Creek Rd 2 23390 Valley Rose Dr 1 68420 Victor Rd 1 81210 Virginia 3 15160 Whitener Rd 2 52240 Willey Ln 1 75180 WOODSIDE PL 1 75310 WOODVIEW LN MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: John Huestis, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: June 27, 2016 ITEM: County Road Safety Plan EXECUTIVE SUMMARY: On July 5, 2016, Commissioners authorized Public Works to use the MRSC Roster Consultant Roster to select a consultant to assist with creating the County Road Safety Plan. With limited success using the roster, Public Works would like to advertise a formal request for proposals to collect data and assist in creating a Plan. A County Road Safety Plan with a prioritized list of projects is required in order to apply for future Federal Highway Safety Improvement Program funding. This plan will focus on low-cost, widespread projects with a goal of reducing the risk of fatal and serious injury collisions on the county roadway system, and be based upon a systemic data- driven approach. Data collection includes various elements like roadway geometry, imaging, and roadway/roadside features. BUDGET IMPACTS: Federal Highway Administration (FHWA) will contribute 90% of the cost for the project through the Highway Safety Improvement Program (amount not to exceed $90,000). The estimated cost of the project is $150,000 which was budgeted for in 2018. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to procure a consultant to assist with collecting roadway data and creating the County Road Safety Plan, as well as authorize the Chair to sign all pertinent documents. Attachment: None Briefmg Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATE: ITEM: Belfair Water Reclamation Facility Screens Service EXECUTIVE SUMMARY: The coarse and fine screens at the Belfair Water Reclamation Facility are having issues freezing up and not working correctly. A representative from Huber Technology, the manufacturers of the screens, came out to the plant on January 10, 2018 to inspect the screens and determine what work is needed on the machines. The screens have had no service since installation in 2012. Things like brushes and rollers are typically replaced every couple of years so they are overdue. Attached is a quote from Huber Technology that includes the parts and labor to complete the necessary service to the units. Having a Huber rep on-site to do the work will also allow our operators to learn how to fix items like the brushes and rollers ourselves. The price of the work requires Board approval. Only Huber provides the parts and technicians that work on these units so this would be a sole source purchase. Cost Impact to the County The cost of the work is $18,782.40 plus tax and freight. Fund #413, Belfair Sewer, would pay for the work from the maintenance budget. No general fund money would be used on the purchase. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to sole source the purchased services/parts from Huber Technology, the manufacturer of the screen units used at the Belfair Water Reclamation Facility. Attachment 1. Huber Technology Quote for work on Screens Briefing Summary HUBER Technology, Inc. • Huntersville, NC HUBER I + s s .tom WASTE WATER Solutions Billing Address Delivery Address Belfair WWTP Belfair WWTP 100 W. Public Works Dr. 100 W.Public Works Dr. Shelton,WA 98584 Shelton,WA 98584 OFFER: 71003496/V1 Date printed: Jan 23,2018 Project: Belfair,WA(290055) Our Reference: Mike Suddreth Phone: +1-704-990-2410 Your LetterNour Reference: Fax: Email: mike.suddreth@hhusa.net Customer No: 114728 Phone: Fax: All parts in stock unless otherwise indicated below. Customer is responsible for the following prior to Huber's technician arrival: (1)Removal of Huber machine from channel, (2)Pressure washing of machine,and (3)Providing lifting equipment. Failure to do so could result in additional charges for labor,travel expenses and equipment rental charges. Pos Qty Unit Rem Country of origin Price USD Total USD Description HS-Code Tax M —RPPS 1200/6-- 10/1 5.00 PCs 702013 24.15 120.75 flat jet nozzle JAQ1490 1/8"60°3 bar:4,9 0% [/min 20/1 1.00 PCs 506106 204.75 204.75 brush L1001 6D 40/65 0,6 0% 30/1 1.00 PCs 504852 660.63 660.63 brush L2800 6D 40/65 0,6 0% 40/1 1.00 PCs 506087 157.50 157.50 brush R485 roller Rot 1200 0% 50/1 1.00 PCs 504845 274.05 274.05 brush L1077 6D 40/65 0,6 0% HUBER Technology,Inc Huber Technology,Inc.•9735 NorthCross Center Court Suite A•Hmtersville,NC 28078 Phone(764)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-terhnology.com A member of the HUBER Group HUBER Technology, Inc. - Huntersville, NC HUBER �4L�a'lT4Ta s t WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 2(8) Pos Qty Unit Item Country of origin Price USD Total USD Description HS-Code Tax(%) 60/1 1.00 PCs 10065616 295.00 295.00 Oil Mobil SHC 630 0% 70/1 1.00 PCs 508603 236.25 236.25 roller D1O0 d3O L 40 800kg 0% --RPPS 1400/3#1- 80/1 3.00 PCs 702013 2415 72.45 flat jet nozzle JAQ1490 1/8"60°3 bar:4,9 0% I/min 90/1 1.00 PCs 506107 42956 429.66 brush L1210 6D 40/65 0,6 0% 100/1 3.00 PCs 504846 225.75 677.25 brush L 4416D 40/65 0,6 0% 110/1 1.00 PCs 50091918 676.50 676.50 brush L3060 d0,60 W 8 h10 BL16 H26 0% 120/1 1.00 PCs 50983169 1,052.70 1,052.70 sealing ring 1400 PUR 0% 130/1 4.00 PCs 50093044 102.30 409.20 plate 881x 200x 3 9xbt7x7 0% 140/1 20.00 PCs 503235 3.47 69.40 holding plate 49/25/3 lxsh9x22 0% 150/1 2.00 PCs 508603 236.25 472.50 roller D100 d30 L 40 800kg 0% -RPPS 1400/3#2-- 160/1 4.00 PCs 702013 2415 96.60 flat jet nozzle JAQ1490 1/8"60°3 bar:4,9 0% I/min 170/1 1.00 PCs 506107 42956 429.66 brush L121O 6D 40/65 0,6 0% 180/1 3.00 PCs 504846 225.75 677.25 brush L 441 613 40/65 0,6 0% HUBER Technology,Inc Huber Technology,Inc,•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•�.huber-technology.com A member of the HUBER Group HUBER Technology, Inc. Huntersville, NC HUBER WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 3(8) Pos Qty Unit Item Country of origin Price USD Total USD Description HS-Code Tax(%) 190/1 1.00 PCs 50091918 676.50 676.50 brush L3060 d0,60 W 8 h10 BL16 H26 0% 200/1 1.00 PCs 50983169 1,052.70 1,052.70 sealing ring 1400 PUR 0% 210/1 4.00 PCs 50093044 102.30 409.20 plate 881x 200x 3 9xbt7x7 poi 220/1 20.00 PCs 503235 3.47 69.40 holding plate 49/25/3 lxsh9x22 0% 230/1 2.00 PCs 508603 236.25 472.50 roller D100 d30 L 40 800kg 0% 240/1 1.00 PCs 10000002 45.00 45.00 Hydro Ranger lead wire 0% --LABOR.-- 250/1 40.00 HOUR 40001 128.00 5,120.00 Labor 0% 260/1 16.00 HOUR 40003 95.00 1,520.00 Travel Time 0% 270/1 1.00 PCs 10000002 800.00 800.00 Flight 0% 280/1 5.00 PCs 10000002 130.00 650.00 Hotel 0% 290/1 5.00 PCs 10000002 100.00 500.00 Car Rental 0% 300/1 5.00 PCs 10000002 51.00 255.00 Per Diem 0% 310/1 1.00 PCs 10000002 200.00 200.00 Misc 0% HUBER Technology,Inc Huber Technology,Inc•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010-Fax(704)949-1020•huber@hhusanet-wanu.huber-technology.com A member of the HUBER Group HUBER Technology, Inc. Huntersville, NC HUBER WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 4(8) Total net USD 18,782.40 including Tax USD 0.00 Total gross USD 18,782.40 Valid for: 90 days Delivery: prepaid and add Payment terms: Net 30 days Best regards Mike Suddreth Huber Technology,Inc. HUBER Technology,Inc Huber Technology,Inc•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-technology.com A member of the HUBER Group HUBER Technology, Inc. - Hunter5ville, NC HUBER IMIM"I'Mama WASTE;I AT€R Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 5(8) Aftermarket Sales & Service Rates 2018 Field Service Base Rates Continental U.S., Mexico and Canada.............................................................. $128.00 per hour Outside Continental U.S.,Mexico and Canada................................................... $150.00 per hour Training ProductTraining................................................................................................... $128.00 per hour Travel Travel(time).................................................................................................................. $95.00 per hour Mileage....................................................................................................... $0.54 per mile Manufacturing/Engineering Services in house Services include failure analysis of returned hardware........................................... $100.00 per hour Premium Rates Overtime rate(in excess of 8 hours per day...................................................... $187.50 per hour Standbyrate................................................................................................. Applicable base rate Double time rate(Sunday,Holiday,or in excess of 12 hours)................................ $250.00 per hour Expenses Travel and accommodations........................................................................... Actual cost Per Diem......................................................................Business Rate Plan 1..$51.00 per day High Cost Area Rate 2..$66.00 per day ServiceTruck Rate..................................................................................... $75.00 per day Materials,Equipment Rental,Supplies.............................................................. Actual cost plus 20% Laboratory testing........................................................................................ Actual cost plus 20% Fees Visa,work permits,taxes,user fees or special assessments,etc................................ Actual cost Cancellation Charges Prior to departure for travel expenses incurred(i.e.airline/change fees)................... Actual cost HUBER Technology,Inc Huber Technology,Inc•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•w .huber-technology.mm A member of the HUBER Group HUBER Technology, Inc. • Huntersville, NC HUBER a • WASTE t='ti/ATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 6(8) Aftermarket Sales & Service Rates 2018 Field service Base Rate.Rates are calculated from the day the Service Hazardous Locations Specialist departs Huber Technology,Huntersville,North Carolina until the day Huber Technology,Inc.reserves the right to recall its personnel if the the Service Specialist returns to Huber Technology,Inc.,Huntersville,North worksite does not meet governmental health and safety standards. Carolina.Rates include weekends and holidays.If a Service Specialist is required Minimum Daily Charge.For all Field Service Base Rates or combinations to travel from any other location,including,Germany the rates are calculated of Base Rates,the minimum fee will be for eight(8)hours.If services are from when the Service Specialist departs the home office until the day the performed on the same day as travel,travel time will be billed in addition Service Specialist returns to the home office. to service time. Travel.Time includes transportation to and from the airport,security clearance, Overtime.The overtime rate applies to work or travel in excess of eight(B) time between flight changes,driving time and local travel to and from worksite. hours per day(weekdays)and all Saturday work.Workdays in excess of Travel time in excess of eight(8)hours may be billed at the premium rate. (16)hours are prohibited.Service specialist are NOT required to perform, Double Time.Any Sunday or Recognized Huber Technology,Inc.Holiday. and may decline,work in excess of twelve(12)hours.The overtime Transportation. The customer is responsible for reimbursing Huber Technology, charge shall be at the base rate plus a one hundred percent(100%) Inc.for all transportation charges associated with service work.Flights will be premium. booked as coach-tourist class unless it is unavailable.Rental car,gas,taxis,airport Recognized Huber Technology.Inc Holidays New Year's Day,Good /hotel limousines,company or personal vehicles will be used when necessary. Friday,Memorial Day,Independence Day,Labor Day,Thanksgiving Day, Standby rate, Applies to the time a Service Specialist is available for work and is the Friday after Thanksgiving Day,Christmas Eve and Christmas Day. located at or near the job site but unable to work due to circumstances beyond his Expenses.The customer is responsible for ALL expenses associated with control.Time shall be considered time worked and will be charged at the applicable service work.All travel expenses including airfare,taxi,mileage for base or premium rate. personal or company owned vehicles or any other chauffeured vehicle, Accommodations and Meals. Meals are charged at$51.00 per day or$66.00 per living day depending on the area(See Business Rate Plan 1 and 2).If an overnight stay accommodations and meals will be invoiced.Invoices will include a cost is required,the customer is required to reimburse Huber Technology,Inc.for break-down.Copies of receipts will not be furnished unless specifically lodging charges.Hotel rooms will be booked on a business executive,single requested.Original receipts cannot be provided.Receipts for under$25.00 occupancy basis. cannot be provided.Use of personal or company owned vehicles will be Visa Work Permits&Local Taxes.The customer is responsible to pay any and invoice at the rate set by IRS mileage regulations. all taxes,user fees or special assessments.If a visa or work permit is required R@XEwnLAII field service invoices are in U.S.Currency and all payments before departing for an international assignment,the fee will be charged to the must be in U.S.Dollars.Payment is due NET 30 DAYS from the date customer at actual cost(including any expediting charges). of invoice. Warranties. Per Huber Technology,Inc.'s Terms and Conditions of Sale,Huber Purchase OrdersA purchase order is required BEFORE any field Technology,Inc.warrants Field Service work performed at site.`Breach of Warranty'service arrangements will be made.The purchase order is to be made out claims do not entitle the customer to refuse payment for field service work. to Huber Technology,Inc.and must contain the following information: HUBER TECHNOLOGY,INC. MAKES NO OTHER WARRANTY,EXPRESS OR 1) Customer's name,2)company,3)billing address,4)dates of IMPLIED,WITH REGARD TO THE DESIGN,SALE,MERCHANTABILITY OR service,5)type of service requested(i.e.installation, FITNESS OF THE GOODS FOR A PARTICULAR PURPOSE OR USE EXCEPT AS commissioning,troubleshooting,training,etc.),6)serial number EXPRESSLY SET FORTH IN HUBER TECHNOLOGY,INC.'S TERMS AND /model number,7)equipment purchase order number,and 8) CONDITIONS.HUBER TECHNOLOGY,INC.IS NOT SUBJECT TO ANY OTHER equipment tag numbers.A'confirming-copy"purchase order must OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR follow any preliminary arrangements.Equipment location including WARRANTY,TORT CLAIMS INCLUDING NEGLIGENCE AND STRICT LIABILITY, city,state,plant site,directions to the site,a local contact and OR ANY OTHER THEORIES OF LAW.HUBER TECHNOLOGY,INC.IS UNDER telephone number must also be included. NO EVENT LIABLE FOR ANY SPECIFIC,INDIRECT,INCIDENTAL OR 2) Amended Purchase Orders.An amended PO is required if services CONSEQUENTIAL LOSS,DAMAGES,EXPENSE,INJURY,DISMEMBERMENT, are extended beyond the cost of the original PO.If the Service OR DEATH OF ANY KIND WHATSOEVER. Specialist is on site and an amendment is required,the PO must be SCHEDULING—10 Working Days Notice.Request for field service should be made completed and submitted to Huber Technology,Inc.before the in writing(letter,fax or e-mail)to Huber Technology,Inc.at least ten(10)working Service Specialist can continue working. days prior to the date for which services are requested.Confirmation of the Applicable Iaw.Any purchase order accepted by Huber Technology,Inc. service will be conveyed verbally by Huber Technology,Inc. in conjunction with Field Service work,shall be deemed to have been Insurance.All Huber Technology,Inc.Service Specialists are insured.Liability executed,delivered and accepted in the State of North Carolina,USA and insurance certificates may be provided upon request by the customer in order to shall be governed,construed and enforced pursuant to the laws of the allow for sufficient time for document processing,the request must be made at State of North Carolina,USA least seven(7)working days prior to the date of services. Huber Technology,Inc.can not offer fixed lump sum contracts for Field Service activities.The duration of site visitation is neither under our direct control nor influence,and as such we can only provide estimates of time on-site to affect the required service actions.Field service published rates and terms are valid through December 2018. HUBER Technology,Inc. Huber Technology,Inc.-9735 NorthCmss Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010-Fax(704)949-1020•huber@hhusa.net•v .hubertechnology.com A member of the HUBER Group HUBER Technology, Inc. Huntersville, NC HUBER WASTE ILVAM Solutions Quotation No: 71003496 Date: )an 23,2018 Page: 7(8) Warranty and Returns Policy & Instructions Huber Technology,Inc.("Huber")warranties any original Huber Service part(mechanical or electrical)for a period of three(3)months from the date of purchase.Should the part fail within the three(3)month warranty period,a replacement will be supplied at no charge("Replacement Part"). •This warranty is only valid if the product is operated in accordance with the manufacturer's instructions. •The Replacement Part must not be modified or changed in any way. •The Replacement Part must be installed by a qualified person to the manufacturer's specifications. This Warranty does not apply to any damage or defect arising out of any of the following circumstances: •Parts needing repair or replacement due to events or circumstances outside of normal use and operation of the equipment. •Parts or components damaged due to power surges,short circuits,loss of power,lightning strikes, fire or water damage,vandalism,theft,or any other causes outside of normal use and operation of the equipment or that would normally be covered by casualty insurance on the equipment. •Damage or defects caused by neglect,incorrect application,abuse,or by accidental damage of the parts or components. •Repair or replacement of parts or components due to improper or negligent operation of the equipment. •Damage or defects to the parts,components,or equipment caused by the attempted repair by an unauthorized or unqualified person. All Huber parts warranties are non-transferable,and cannot be sold,assigned or transferred in any other way. This warranty of original Huber Service parts does not include the labor to remove the defective part nor the labor to install the new part. All labor costs associated with replacement of the part is the responsibility of the Customer. The request for assistance of a certified Huber field service specialist is available upon the issuance of a purchase order by the Customer.The fee for the assistance of a field service specialist includes the labor (billed at prevailing Huber Field Service Base Rates)plus associated expenses for travel to and from the jobsite. Return of New Wear or Spare Parts: •Any original Huber Service part(s)returned to Huber after a purchase order has been submitted is subject to a flat twenty percent(20%)restocking fee for each part returned. •The customer has up to thirty(30)days to return a part from the purchase order submittal date to Huber. Returns will not be accepted past thirty(30)days. •Part(s)must be new and never installed.Any indication of wear or installation,at Hubei's sole discretion, will result in the part being shipped back to Customer,at the Customers cost,and no credit will be issued. •Exception:The customer may exchange,without a restocking fee,if the incorrect part is delivered and/or sold to the Customer by a Huber team member. Huber will ship the correct part to the Customer expeditiously. A refund will be issued to the Customer upon receipt of the incorrect part at the Huber warehouse. •Exception:The customer may return without a restocking fee unused parts if they were sold as part of a complete rebuild and the technician decided the parts were not needed.The customer has thirty(30) days from the date that the rebuild/service was completed.After the thirty(30)days have expired the normal Huber restocking fee will apply. HUBER Technology,Inc. Huber Technology,Inc-9735 N«thCruss Center Court Suite A-Huntersville,NC 28078 Phone(704)949-1010-Fax(704)949-1020-huber@hhusa.net•w .huber4echnology.com A member of the HUBER Group HUBER Technology, Inc. Huntersville, NC HUBER 1009MEEM WASTE WATER Solutions Quotation No: 71003496 Date: Jan 23,2018 Page: 8(8) Warranty and Returns Policy & Instructions Return of Damaged/Defective Items •In the event of a damaged or defective part,the return process can often be expedited by providing a digital image of the damage or defect(along with a clear description of the problem)in an email to the Huber Aftermarket Team("Aftermarket Team")at the following email address: returns@hhusa.net. The phone and fax numbers for Aftermarket Team are:704.990.2045;Fax:704.896.2830. Huber reserves the right to inspect in person even if a digital image is provided as outlined above. •If the damage or defect cannot be verified over the phone or via email contact,the item may be required to be returned to Huber Technology,Inc.for inspection before a determination can be made as to the state of the product. •The Aftermarket Team will validate the warranty claim for the defective part. •If the Aftermarket Team determines that the part is under warranty and should be replaced,the Aftermarket Team will provide a Return Merchandise Authorization("RMA')number and a shipping address to the Customer for the return of the defective part. •The Customer shall ship the part to the specified address with the RMA number listed on the outside of the package. •When the warranty part has been repaired(or replaced)by Huber,the part will be shipped to the"ship-to" address included in the RMA information provided by the Customer. Return shipping cost •ONLY in the event that an incorrect part is sold to the Customer by a Huber team member,will Huber pay for shipping.The Customer will be provided with a prepaid return shipping label. •UNDER ALL OTHER CIRCUMSTANCES,the Customer returning the part(s)is responsible for any freight costs incurred for returning the part(s). •UNDER NO CIRCUMSTANCE will Huber reimburse(or provide credit)for return shipping costs incurred by the Customer. How to Reauest an RMA(Return Merchandise Authorization) Contact the Huber Technology Aftermarket Sales Team and request a Return Merchandise Authorization("RMA")number. •Completely fill out the RMA form. •Include the completed RMA form in the package along with the item(s)to be returned. •Write the RMA number conspicuously on the outside of the package to ensure proper routing upon receipt by the Aftermarket Team. •Ship the package to: o Huber Technology,Inc. Aftermarket Sales and Service 9735 NorthCross Center Court,Suite A Huntersville NC 28078 Phone: 704.990.2050 Fax:704.896.2830 Email: returns@hhusa.net HUBER Technology,Inc. Huber Technology,Inc•9735 NorthCross Center Court Suite A•Huntersville,NC 28078 Phone(704)949-1010•Fax(704)949-1020•huber@hhusa.net•www.huber-terhnology.com A member of the HUBER Group MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: John Huestis, PE DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: February 26, 2018 PREVIOUS BRIEFING DATES: ITEM: Federal Lands Access Program Grant Proposal EXECUTIVE SUMMARY: Public Works is requesting approval to submit a Federal Lands Access Program (FLAP) Proposal to the Federal Highway Administration (FHWA), for fiscal years 2021-2022. This grant application seeks to provide leverage funding for a roadway realignment project on Skokomish Valley Rd, MP 3.8-4.6. The Skokomish River is aggressively eroding the embankment in the commonly phrased "Dips" portion of the roadway, causing road closures, continual maintenance efforts, and threatening complete loss of access. The project will include raising the roadway, installing a bridge and two large culverts, and providing embankment protection. This FLAP grant request of $1,600,000 will leverage two grants sought by the Mason Conservation District, totaling approximately $6,400,000. Budget Impacts: The total estimated cost and requested funding for this project is listed on the attached Proposal forms as follows: Estimated Total Cost: $8,000,000 FLAP funding being requested (CN Phase): $1,600,000 Mason Conservation District Grants: $6,400,000 Estimated Road Funds: $0 If FLAP funds are approved by FHWA, Public Works will request the Board execute a resolution at a future Commission Meeting to establish the selected project as a County Road Project. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize the County Engineer to execute the Federal Lands Access Program Proposal for a road realignment project on Skokomish Valley Road, as well as approval to authorize the Chair to sign all pertinent documents for the project. Attachments: Grant Questionnaire FLAP RFP and Blank Proposal Vicinity Map Mason County GRANT QUESTIONNAIRE Date: February 26, 2018 Office/Department: Public Works Contact Person: John Huestis, PE 1. Name of Grant/Program Federal Lands Access Program 2. New Grant X Renewing Grant _ Term (# of years) 6 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4. How will this grant benefit the County's citizens? The grant will provide funding for a road realignment project on Skokomish Valley Road (MP 3.8 to MP4.6j to raise the road and provide embankment protection in various locations. 5) Is this a program grant or an equipment grant? Program grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? If selected, the project will be added to the the Six Year Transportation Improvement Program. 8) Does this grant require up front funds? Y X N If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? This grant will cover 86.5% of the cost of employees working on this project. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, SocialSecurity, FICA, PERS, etc? Y X N _ If so, what? A local match of 13.5% is required for these funds, but local funds are not expected to be required to cover the match. 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers salary increases, but not benefits. 12) What fund would support a cash match (if required)? Road Fund 13) If required what is the TOTAL cost of the match over the life of the grant? This grant would be utilized to leverage a larger grant sought by the Mason Conservation District. It is expected that the match requirement of 13.5% ($216,000), would be funded by the other grant. Design $625,000 Right of Way $50,000 Construction $5,855,000 Contingencies $1,470,000 Total $8,000,000 Grant Request - $1,600,000 14) What fund would support the administration of the grant? Road Fund 15) Will the grant allow for the County cost allocation plan to be funded? 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y X N — 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y — N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 2T) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _X_ N_ If so, what is the funding source for consultant fees? The grant would cover the fees. 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Program would cease. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: YlecoOffffii'(ciaV/D partment Head Date Approved by: Chair, Board of County Commissioners Date Page 3 QWestern Federal Lands Highway Division U.S.Department 610 E. Fifth Street of Transportation Vancouver, WA 98661 Federal Highway Phone 360-619-7700 Administration Fax 360-619-7846 November 20,2017 In Reply Refer to: HFL-17 Federal Land Management Agencies Washington State Department of Transportation Regional, County&Local Governments Tribal Governments Greetings: 2018 Request for Proposals Washington Federal Lands Access Program The Western Federal Lands Highway Division(WFLHD)of the Federal Highway Administration is soliciting for capital improvement, enhancement, surface preservation,transit, planning, and research proposals to receive funds through the Washington Federal Lands Program in fiscal years 2021 and 2022. Proposal awards will be contingent upon availability of funds. What is the purpose of the Federal Lands Access Program? The purpose of the Federal Lands Access Program(FLAP) is to improve transportation facilities that provide access to, are adjacent to, or are located within Federal Lands. Where can proposals be located? Proposed projects must be located on Federal Lands Access Transportation Facilities. Federal Lands Access Transportation Facilities means a public highway,road,bridge,trail or transit system that is located on, is adjacent to, or provides access to Federal lands for which title or maintenance responsibility is vested in a state, county, town, township,tribal, municipal,or local government. Maintenance means the preservation of the entire roadway surface, shoulders, roadside ditches,drainage structures,bridges, and traffic control devices necessary for safe and efficient operations. Vested maintenance responsibility means that the majority of the cost for these activities is borne by the state, county, town, township, tribal, municipal, or local government. Applicants are to include supporting documentation which clearly shows which agency has title and/or maintenance responsibility of the facilities. Who may apply? All proposals must be submitted jointly by the Federal Land Management Agency(ies)whose lands are accessed and the entity with title or vested maintenance responsibility(State, county, Page 1 of 5 town,township,tribal, municipal or local government) for the Federal Lands Access Transportation Facility. Early coordination with the appropriate FLMA is encouraged to ensure adequate time is provided for thorough review and input. Proposals must be signed by agency officials that have the authority to commit appropriate resources on behalf of the agency: Federal Mency Siinin$Official National Park Service Park Superintendent US Forest Service Forest Supervisor US Fish&Wildlife Service Refuge/Hatchery Refuge/HatcherySupervisor Bureau of Land Management District Manager Bureau of Reclamation Area Manager US Army Corps of Engineers Operations Project Manager Department of Defense Installation Commander Local A2ency Si2nin2 Official Washington State Department of Transportation Regional Manager County Commissioner City, Town I Mayor Tribe Tribal Chair Transit District District Manager Proposals that do not have the appropriate signatures will not be eligible for consideration. If the Federal Land Management Agency was not listed above and/or you have any questions regarding the appropriateness of the signing official,please contact Neal Christensen(see contact info below). What types of proposals will be considered? Proposals will be accepted for the following: Capital Improvements-These proposals include rehabilitation,restoration,construction, and reconstruction of roads and bridges. This includes improvements such as safety improvements,widening,realignments, surfacing,culverts, signing, guardrail,walls and associated roadway appurtenances. Enhancements-These proposals are road and trail related improvements such as interpretative signing,kiosks, viewpoints, adjacent vehicular parking areas, roadside rest areas(including sanitary and water facilities),provisions for pedestrians and bicycles, acquisition of scenic easement and scenic or historic sites,trailheads,trails, and improvements that improve public safety and reduce vehicle-wildlife mortality while maintaining habitat connectivity. Surface Preservation-These proposals include surface preservation of roads,trails, and adjacent vehicular parking areas. They include chip sealing, crack sealing, and aggregate courses. Transit-These proposals include construction of transit facilities and limited duration operation/maintenance of transit services and facilities (including vehicles). Page 2 of 5 Planning-These proposals include engineering studies, corridor management planning, bicycle/pedestrian planning and alternative transportation planning that will provide valuable information for future FLAP proposals. Research-These proposals include evaluating solutions that enhance access, safety or sustainability. They address issues such as wildlife-vehicle collision avoidance measures,context sensitive roadside safety features, and congestion management strategies. Research must be broad-based and applicable to multiple Federal Lands Management Agencies. Proposals should also be consistent with a statewide,regional, county, local, or tribal transportation plan and a Federal Land Management Plan. Proposals that are specifically identified in a transportation plan will receive additional consideration. Are matching funds required? The program requires matching funds of 13.5%of the total proposal costs. For this request for proposals, the required match can be met using WSDOT toll credits.Applicants may choose to use the toll credits to satisfy the required match or they can provide the match. Applicants may also provide additional funds to contribute to the project. Because of limited FLAP funding, proposals will receive additional consideration when funding is leveraged from other sources such as local funding sources, County Road Administration Board funds, FLMA funds or other non-federal sources. The Forest Service is issuing a concurrent call for projects for the Federal Lands Transportation Program(FLTP). FLTP provides funding to improve the transportation infrastructure owned and maintained by the Federal Lands Management Agencies. Applicants are encouraged to coordinate joint proposals to leverage funding from FLAP and FLTP for larger scale improvements. How do I submit a proposal? The best available data should be used in completing the project proposal forms. Maps are essential and should include project locations,proposal termini,high use federal recreation sites, federal economic generators, and most importantly, show the Federal Lands accessed by the proposal. Photos should be included that support the proposal. Letters of support from other entities may also be included. Email the completed proposal form with all required signatures,maps,photos and any letters of support to: WFL.CallForProj ectsAdot.gov The proposal must be received by March 9,2018. The entire proposal packet(the proposal form, signature pages,maps,photos, and any letters of support) should not exceed 10 megabytes in file size and the total page length should not exceed 30 pages. Copies of this letter, evaluation criteria,proposal instruction checklist,proposal form, and webinar announcement can be downloaded from the following website. http://flh.fhwa.dot.gov/programs/flap/wa/ Page 3 of 5 How will the proposals be evaluated? A Technical Advisory Group (TAG)will review the proposals according to the following evaluation criteria(see attached for additional details): Safety,Preservation, Recreation/Economic, Mobility, Sustainability/Environmental Quality, and Readiness/Support. Preference shall be given to proposals that provide access to high-use federal recreation sites or federal economic generators, as identified by the Federal Land Management Agency. The TAG will be facilitated by the WFLHD and include representatives from the from the Washington State Department of Transportation, County Road Administration Board, U.S. Forest Service,National Park Service,U.S. Fish and Wildlife Service,Bureau of Land Management, U.S Army Corps of Engineers and the Military Surface Deployment and Distribution Command(DOD). The TAG may request additional information during the evaluation process. Proponents should be ready to provide documentation that substantiates, clarifies or appends any information provided in the proposals. How will a final decision be made on the proposals? The Program Decision Committee(PDC)made up of representatives from WFLHD,Washington State Department of Transportation,and the County Road Administration Board,will make a final decision on the proposals. The PDC will make these decisions based on the evaluation criteria and recommendations of the TAG. The PDC will also coordinate with the Federal Land Management Agencies prior to making a final decision. The final decision on the project proposals should be made by end of summer 2018. Who will be the lead agency for project delivery? The lead agency for all facets of project delivery will be the WFLHD. Project delivery consists of federal environmental compliance,design, construction contract advertisement, and construction contract administration. The project proponents may request another agency take the lead for project delivery but must provide rationale for the request.The rationale should include why another agency should take the lead,previous experience in delivering Federal-Aid (Title 23) funded projects, any certifications to deliver Federal-Aid funded projects, and ability to satisfy Federal Highway Administration project delivery requirements. The WFLHD will still be responsible for stewardship and oversight of the project to assure compliance with federal requirements. The final decision for project delivery resides with the PDC. What if I have questions? In conjunction with this request for proposals, WFLHD will conduct an informational webinar on Dec 13,2017. This webinar will provide'information to potential applicants on the FLAP, eligibility, evaluation criteria, how to submit proposals, and helpful hints for filling out proposal forms. Page 4 of 5 In the meantime, if you have questions you can contact Neal Christensen or the FLAP coordinator for your agency. Agency Contact Phone Email Address Federal Highway Neal (360) 619-7780 neal.christensen@dot.gov Administration Christensen Washington State Melanie Vance 360-705-7376 VanceM@wsdot.wa.gov Department of Transportation County Road Randy Hart (360) 350-6081 randy@crab.wa.gov Administration Board US Forest Service Amy Thomas 503) 808-2473 aethomas@fs.fed.us National Park Service Justin De Santis 415)623-2278 Justin DeSantis@nps.gov Bureau of Land Aaron Eklund (503) 808-6100 aeklund@blm.gov Management US Fish&Wildlife Jeff Holm (503) 231-2161 jeff_holrn@fws.gov Service US Army Corps of Patti Williams (503) 808-3897 patricia.d.williams@usace.army.mil Engineers Department of Douglas Briggs (618) 220-5229 douglas.e.briggs.civ@mail.mil Defense Additional information, guidance, and FAQs regarding the Federal Lands Access Program may also be found at the following websites: http://flh.thwa.dot.gov/programs/flame/ https://flh.fhwa.dot.gov/programs/flap/documents/FLAP Implem Guidancepdf Sincerely yours, Neal Christensen,PE Program Manager Enclosures: Proposal Evaluation Criteria Webinar Announcement Proposal Instruction Checklist Proposal Form Proposal Joint Endorsement Form Page 5 of 5 Proposal ID#:WA-FY18- 2018 Washington Federal Lands Access Program (For WFL Use Only) (To be completed jointly by Federal Land Manager and State/County/Local/Tri al Government) Project Name Route Name/Number Federal Land(s)Accessed(Show on Map) Agency(ies)with Title to Road,Bridge, Trail or Transit System Agency(ies)with Title to Enhancement Facility Agency(ies)with Maintenance Responsibility for Road,Bridge,Trail or Transit System Agency(ies)with Maintenance Responsibility for Enhancement Facility ❑ Capital Improvements ❑ Transit Type of Proposal ❑ Enhancement ❑ Planning ❑ Surface Preservation ❑ Research ❑ Paving ❑ Earthwork ❑ Major Concrete Structures ❑ Bridges ❑ Major Culverts ❑ Road Base or Surface Course Key Items of Work ❑ Roadside Safety Structures ❑ Planning Study ❑ Bicycle/Pedestrian Facilities (check all that apply) SafetyEnhancements F-] Chip Seal E] Transit Facilities or Operations ❑ Ancillary Parking Areas,Pullouts/Interpretive Sites ❑ Major Drainage Improvements ❑ Other (specify) Proposed Work Summary Primary Visitor Destinations (Show on Map) High Use Federal Recreation Sites and/ or Federal Economic Generators (Show on Map) Mile Posts Latitude(Decimal Degrees) Longitude(Decimal Degrees) Project Begin Termini (Location) End Nearest Town Fed Congressional District Estimated Total Project Costs Funds Requested from Federal Lands Access Program Project Length(miles) County Required Local Match(13.5%) From Other Funding Contributions to Project From Page I of 3 Acres of Federal Land Accessed by the Project Functional Classification ❑ National Highway System ❑ Major Collector ❑ Local Road of the Roadway ❑ Arterial ❑ Minor Collector (Show official designations of route) Current 20 Year Basis for Projections? Traffic Volumes (e.g.Transportation Plan, Actual Counts Estimated Projections population growth rate...) Start of End of Start of End of Start of End of Project Project Project Project Project Project Average Daily Traffic (ADT)on Highway Seasonal Average Daily Traffic(peak season) (SADT)on Highway % Trucks %Federal Land Related Comments NBI Structure Dimensions No.of NBIS Sufficiently Number (Overall Length Bridge Type Spans Rating(1-100) x Width) ProblemStatement:What purpose oes t is transportation facility serve. What is the need fort is project. Who will this project serve (such as skiers,communities, hikers...)?What are the conditions requiring relief? Describe the consequences if these conditions are not ddressed. Describe physical and functional deficiencies,anticipated changes in use,safety problems,capacity issues,bridge deficiencies, avement or surface conditions,etc. Detailed Description of Proposed Capital Improvement,Enhancement,or Surface Preservation: Describe how the proposed project will address the problem. Describe the overall design concept,scope of work,any unusual design elements,design or operational standards,and any work affecting structures(bridges and major culverts). Include widths,surfacing type,surfacing depth,earthwork needs,roadside safety features,ancillary parking areas,signing improvements,bridge work,guardrail improvements,etc. Include optimum year work should be done and year work needs to be done no later than. Detailed Description of Proposed TransitService: Provide operational details ot the proposed service. What are specific destinations the route will serve? Is the service year-round or seasonal? What are the operating dates/service hours/day of week? Describe transit route details,including miles, number of stops,and variability in service operations. Describe any marketing,way finding,or other information that will be disseminated to promote service. IDetailed Description of Proposed Panning: Describe the details of this planning and the final product that will e developed. Wou this planning effort support projects that could be submitted under future Federal Lands Access Program requests for proposals? Page 2 of 8 Detailed Description of Proposed Research: Describe the type of research and the final product for this effort.Describe the need for the research and how this research enhances safety,access or stainability. ...g t-o -Way Acquisition: Describe which agency agencies as title fort e project and how that title is documented. De_s_7F_e_w_F_icFF agency(agencies)has maintenance responsibilities for the project. Does new ROW need to be acquired? If so, how much,how many owners,and what is the anticipated time(months)to acquire all needed ROW? How does the applicant plan to acquire the ROW? Will coordination with any railroads be needed?What is your agency's experience acquiring ROW for federally-funded or assisted projects? Include supporting documentations which clearly shows which agency has title or maintenance responsibility of the facilities. Utilities: Identify utilities int e roadway corridor or project site. Woulu re ocation be needed?What agreements exist and who pays or relocation costs? Project is identified within the following(Check all that apply and show plan name) ❑ System Transportation Plan D Federal Land Management Plan ❑ Regional Transportation Plan County Transportation System Plan Tribal Transportation Plan Would the proposal require modification amendments to any of these plans? Which of the following environmental and social issues are within the project area? Yes No Unknown Comments Wetlands ❑ Threatened&endangered Species El ❑ Other Fish&Wildlife Habitat ❑ ❑ ❑ Wildlife Movement Corridors 0 0 ❑ Wild&Scenic River ❑ ❑ El Non-Attainment Air Quality Areas ❑ El Cultural/Archeological/Historic Sites El ❑ ❑ Public Parks ❑ ❑ El Wildlife Refuge ❑ El El Hazardous Materials ❑ Stream Encroachments ❑ Page 3 of 9 Describe any other environmental or social issues that should a considered that are within ta project area: Is the route included in an area receiving special management considerations for water quality,wildlife security,connectivity? Describe the range of attitudes,both support and opposition,that this proposed project may receive from organizations,the public and within your own agency: State the basis for this supposition and include coordination efforts and public involvement efforts completed to date. The lead agency for project delivery will be FLHD: The-project proponents may request snot er agency take t e ea or project delivery. If recommending a different agency be lead,indicate below which agency and provide rationale for recommendation. The rationale should include why another agency should take the lead,previous experience in delivering Federal-Aid(Title 23)funded projects,any certifications to deliver Federal-Aid funded projects,and ability to satisfy Federal Highway Administration project delivery requirements. The final decision for project delivery resides with the PDC. "Transit Supplemental Questions: For Transit Proposals on y,p ease answer t e o owing:If transit service is currently being provided to this Federal Land Management Agency unit or service has been provided in the past,please provide details about service parameters, ridership,cost per passenger,and any other pertinent information. What revenue will be collected to support the service?Describe fare pricing,discounts,pass programs,etc.Provide number,type,and age of current fleet. What is the daily number of riders estimated urrently and/or at project completion?Describe how the proposed transit service will be financially sustainable with current and future ources of funding. "Research upp ementa uestions: For esearc Proposals only,please answer the following:Please provide details on how this research is broad-based and not narrowly focused on a localized problem. Provide specific examples showing how this research product can be used across multiple agencies. Cost Estimate for Capital Improvement, Enhancement, and Surface Preservation Projects Fill-in estimates for appropriate items.Add items as needed.Use Current Unit Prices. Quantity Item Unit Price Unit Total 1.5 Clearing and Grubbing $5,000.00 Acres $7,500.00 2,240 Roadway Excavation $7.00 Cubic Yards $15,680.00 5,000 Imported Borrow $15.00 Cubic Yards $75,000.00 500 Sub-Excavation $6.00 Cubic Yards $3,000.00 5,000 Water/Dust Abatement $1.00 Gallons $5,000.00 7,000 Recycled Asphalt(milling,pulverizing,ripping) $2.10 Square Yards $14,700.00 2,200 JAsphalt concrete pavement $85.00 Tons $187,000.00 1,100 Aggregate Base(may include stabilization) $21.00 Cubic Yards $23,100.00 2,200 Aggregate Sub-Base $23.00 Cubic Yards $50,600.00 2 Major Culverts $100,000.00 Each $200,000.00 6 Minor Culverts $1,200.00 Each $7,200.00 50,000 Retaining Walls $30.00 Square Feet $1,500,000.00 5,500 Rip Rap&Slope Protection $40.00 Cubic Yards $220,000.00 1.5 Revegetation $5,000.00 Acres $7,500.00 200 Signing $5.00 Square Feet $1,000.00 7,500 avement Marking $0.35 Linear Feet $2,625.00 1,200 loadside Safety(barriers,guardrail) $50.00 Linear Feet $60,000.00 1 3ridges $2,400,000.00 Lump Sum $2,400,000.00 1 Traffic Control $100,000.00 Lump Sum $100,000.00 200 JILItility Relocation $100.00 Lump Sum $20,000.00 Use table on the next page for additional items. Sub-Total $4,899,905.00 Mobilization(As percentage of Sub-Total)Typically 10%,input 0.08 Lump Sum $391,992.40 estimated percentage in decimal fore. For example: 0.10 Contingencies(As percentage of Sub-Total)Co s;s to cover undefined items. Typically 304'x,input estimated percentage in 0.2 Lump Sum $979,981.00 decimal form. For example: 0.30 Total Estimated Construction Cost $6,271,878.40 Estimated Preliminary Engineering Costs (As a percentage of the Total Estimated Construction Cost) 0.1 Typically 5 to 25 percent,depending upon project scope and complexity. Input estimated percentage in decimal form. For example: 0.15 Estimated Right of Way Costs $50,000.00 Total Estimated Preliminary Engineering Costs $677,187.84 Estimated Construction Engineering Costs (As a percentage of the Total Estimated Construction Cost) 0.09 Typically 5 to 20 percent,depending upon project scope and complexity. Input estimated percentage in decimal form. For example:0.10 Estimated Construction Engineering Costs $564,469.06 Construction Modifications(CM)Cost to cover changes during construction,typically 100,0 of construction cost. Input0.1 Lump Sum $489,990.50 in decimal form. For example:0.10 Total Project Costs $8,003,525.80 Page 5 of 8 Cost Estimate for Capital Improvement, Enhancement, and Surface Preservation Projects (Cont.) Add items as needed. Use Current Unit Prices. Quantity Item Unit Price Unit Total + - Sub-Total Comments: Cost Estimate for Transit Projects Add items as needed. Use Current Unit Prices. Quantity Item Unit Price Unit Total Total Project Costs Comments: Cost Estimate for Planning and Research Projects Add items as needed. Use Current Unit Prices. Quantity Item Unit Price Unit Total Total Project Costs Comments: Required Local Contribution to Project: Descri e the type and source of funds to provi e the required 13.5916 local match. Desai e any soft match,in-kind match,or eligible Federal funds that will be used to satisfy the match requirement. Other Contributions tot the Project: Describe any additional contributions secured or Feing sought to implement the project proposal. Does this opportunity possibly leverage other funds? Page 6 of 8 How does the project relate to the following evaluation criteria? 1. SAFETY Improvement of the Transportation Network for the safety of its users. a) How would the proposed project improve unsafe conditions such as crash sites,inadequate sight distance,roadside hazards, poor vertical/horizontal alignment,hazardous intersections,inadequate lane and shoulders widths,etc? In the response include how many and what type of crashes have occurred on the project site in the last five years,describe the basis for your information,include reported accidents and anecdotal information. Provide maps showing accidents locations. b) How does the proposed project address potentially unsafe locations other than crash sites identified above,such as locations where recreational use may create traffic conflicts? c) How does the project address safety for a wide range of users(freight,destination motorists,touring motorists,bicyclists, pedestrians,public transportation)? 2. PRESERVATION Improvement of the transportation infrastructure for economy of operation and maintenance. a) If the proposal includes a bridge,what is the National Bridge Inventory System(NBIS)bridge rating? How will the project extend the service life of the bridge and/or improve the NBIS bridge rating? Would the proposal increase the NBIS rating above Poor(a"Poor"rating is equivalent to"Structurally Deficient"rating starting in 2018). b) What is the current condition of the existing surfacing? If the surfacing is pavement,what is the Pavement Condition Index (PCI)? If the surface is gravel,what is the PASER rating? How would the project improve the surface condition? c) Is the road included in a surface management system? d) How will this project reduce maintenance or operating costs? 3. RECREATION AND ECONOMIC Development and utilization of the Federal Land and its resources. (Show on map) a) Describe any high use Federal recreation sites or Federal economic generators(as determined by the Federal Land Manager) that are accessed by this project. How many visitors access/use the site annually? How does the project enhance access to these sites? b) Which Federal Lands are accessed by this project? How many acres of Federal Land are accessed by the project? If multiple Federal Lands are accessed,itemize acreage by agency c) How will the proposed project improve the transportation network to support the community's economic goals/needs or meet the needs identified in the National Scenic Byway management plan? 4. MOBILITY Continuity of the transportation network serving the Federal Land and its dependent communities. Mobility of the users of the transportation network and the goods and services provided a) Identify and list the planning documents directedly related to this project. What is the local or regional priority(high, medium,low)of the project considering the Federal Land,State or County network? How does this proposal fit within these plans and what are the consequences to the transportation system of not addressing these needs? b) Does the proposed project connect to a designated route on the Federal Land Management Agency's FLTP inventory? Are there any future improvements planned on the designated route? c) How would the proposed project address travel impediments on the route(e.g.missing links,travel restrictions,bottlenecks, size/load limits)to improve the continuity of the transportation network? What work has been completed on adjacent sections to create route continuity? Is the road the sole access to the area? d) How would the proposed improvements reduce travel time and congestion,increase comfort,and convenience for the federal land user? e) How would the proposed project improve the choices for alternative modes of travel(pedestrian,bike,bus,or rail)?Would the proposed project make any ADA improvements? 5. SUSTAINABILITY AND ENVIRONMENTAL QUALITY Protection and enhancement of the rural environment associated with the Federal Lands and its resources. Note: It is assumed all projects will be constructed in accordance with all environmental regulations. This scoring is for projects which enhance environmental goals. If applicable,describe how the project: a) Contributes to the environmental goals and objectives of the Federal Land Management Agency and/or other applicable land management plans. b) Enhances wildlife connectivity,wildlife habitat and/or aquatic organism passage. c) Enhances water quality,riparian and/or wetland function. d) Uses design,materials or techniques that would exceed the minimum environmental requirements and/or mitigates an existing environmental problem. e) Promotes sustainable practices(e.g.reduces greenhouse gas or vehicle miles traveled). 6. READINESS AND SUPPORT Project readiness,local support,financial support,capacity and project delivery a) List project support,describe how funding this proposal fits with agency priorities and describe the previous federal investment,if known. b) Describe the applicant's share of project costs,type of funds,availability of funds and certainty of funds. c) Describe the project readiness,and the preferred project delivery schedule(with the knowledge that construction funding for project will be programmed for 2021 and 2022). Page 8 of 8 2018 Washington Federal Lands Access Program JOINT ENDORSEMENT-This project is supported and endorsed by (add agency endorsements as needed) Project Name Federal Land Agency(ies) Federal Land Unit Manager's Name Title Signature Date Email Address Telephone Point of Contact Title Email Address Telephone State,County,Local,or Tribal Government Agency Official's Name Title Signature Date Email Address Telephone Point of Contact Title Email Address Telephone Handwritten signatures are required for BOTH the Federal Land MonagementAgency being accessed and the State,County,Local or Tribal Government. Proposals that do not have the appropriate signature will NOT be eligible for consideration. MAINTAIN CURRENT VANCE I LWD STRUCTURES ALONG BANK t SKOKOMISH CREEK BRIDGE I (ENCOURAGE FLOW INTO SIDE CHANNEL) VALLEY ROAD REALIGNMENT FEASIBILITY STUDY , } z « - 100'PROPOSED BRIDGE - w _ PREFERED 1 TARGETED GRADING AND 1 ALTERNATIVE WOOD INSTALLATION TO _ '_-/ �► ;\ ^ RAISE LOW RIGHT BANK AREAS CONCEPT MAP NO CHANNEL ,�\, V L EXCAVATION \\�--\� SC' FORK SKOKOMISH RIVER 16 Baseman _ USDA NAIPr i- IN EXISTING WETLAND t, -. - _...._Washitr8tm 2otf. 4 INSTALL 10'SPAN CULVERT AND MINOR CHANNEL EXCAVATION } Of 3 RAISE EXISTING ROADWAY TO Mason ♦ ' �� EL 66'AND INSTALL 15'SPAN CULVERT \ Conservation r= 2- EXCAVATE SIDE CHANNELA ?sqy ` + District TO CONNECT OFF CHANNEL I HABITAT AT 1,000 CFS 5. RAISE EXISTING ROADWAY TO EL.69.5' 4 _ o rr� u F �� A o too 200 Feet Legend DESIGN COMPONENTS: Ngrc gc y oie°° tERY �- Road-CL CES�Ro o� 1 6 CONSTRUCT BERM TO EL.6375' Side Channel Grading 1. TARGETED RIGHT BANK GRADING 275 CY FILL [ Side Channel No Grading 2. SIDE CHANNEL A 1,875 CY CUT \\�„ II /'irx/70 -Flood Control Berm 3. RAISE ROAD TO EL.66'AND 15'CULVERT 3,125 CY FILL \� 4. 10'CULVERTAND MINOR GRADING 60 CY CUT se,ule,ear:m"e.se<.rao an ey:<eyo --Proposed Raised Road 5. RAISE ROAD TO EL.69.5' 450 CY FILL �!\-� I Targeted Bank Grading 6. CONSTRUCT FLOOD CONTROL BERM 40CYFILL �; �J ///�—� �� I ..w.—d-10. $( Proposed LWD Bridge/Culvert Location Proposed Roadway Delineated Wetlands 1t Active Channel - Sheet 3 of 8 Recording Requested by and Return To: WASHINGTON FINANCE OFFICERS ASSOCIATION c/o Foster Pepper PLLC 1111 Third Avenue, Suite 3000 Seattle,Washington 98101 Attn: William G. Tonkin AMENDMENT TO CERTIFICATE AGREEMENTS Grantees/Grantors: U.S. Bank National Association State of Washington Mason County, Washington Washington Finance Officers Association Abbreviated Legal Ptn of W Half of NE Qtr of Sec 2, T 20 N, R 4 W, W.M., in Description: Mason County, Washington Assessor's Tax Parcel ID#: 42002-10-00010 Reference# (If applicable): 2054093; 2054094; 2054095; 2054096 52963704.2 AMENDMENT TO CERTIFICATE AGREEMENTS THIS AMENDMENT TO CERTIFICATE AGREEMENTS (this "Amendment") is made this day of , 2018, by MASON COUNTY, WASHINGTON; U.S. BANK NATIONAL ASSOCIATION; the STATE OF WASHINGTON; and WASHINGTON FINANCE OFFICERS ASSOCIATION, to amend the legal description of the real property located in Mason County, Washington, contained in the exhibits, identified below,to each of the following documents("Certificate Agreements"): (a) Exhibit A to that certain LOCAL AGENCY SITE LEASE, SERIES 2016A, dated as of March 31, 2016, by and between MASON COUNTY, WASHINGTON, as lessor, and the WASHINGTON FINANCE OFFICERS ASSOCIATION, as lessee, together with Exhibit A to the MEMORANDUM OF LOCAL AGENCY SITE LEASE, SERIES 2016A, dated as of March 31, 2016, and recorded under Mason County Recording No. 2054093; (b) Exhibit A to that certain MASTER FINANCING LEASE, SERIES 2016A (Real Property), dated as of March 31, 2016, by and between the WASHINGTON FINANCE OFFICERS ASSOCIATION, as landlord and sublessor, and the STATE OF WASHINGTON, as tenant and sublessee, together with Exhibit A to the MEMORANDUM OF MASTER FINANCING LEASE dated as of March 31, 2016, and recorded under Mason County Recording No. 2054094; (c) Exhibit B to that certain MASTER ASSIGNMENT, SERIES 2016A (Real Property), dated as of March 31, 2016, by and between the WASHINGTON FINANCE OFFICERS ASSOCIATION, as assignor, and U.S. BANK NATIONAL ASSOCIATION, as Fiscal Agent and assignee, and recorded under Mason County Recording No. 2054095; and (d) Exhibit C to that certain LOCAL AGENCY FINANCING LEASE, SERIES 2016A, dated as of March 31, 2016, by and between the STATE OF WASHINGTON, as landlord and sublessor, and MASON COUNTY, WASHINGTON, as tenant and lessee, together with Exhibit A to the MEMORANDUM OF LOCAL AGENCY FINANCING LEASE dated as of March 31, 2016, and recorded under Mason County Recording No. 2054096; to be the legal description described in Exhibit A attached hereto. -2 - 52963704.2 IN WITNESS WHEREOF,the parties have executed this Amendment as of the day and year first above written. "Fiscal Agent" U.S. BANK NATIONAL ASSOCIATION, as Fiscal Agent By Its "State" STATE OF WASHINGTON OFFICE OF THE STATE TREASURER By Treasurer Representative "Local Agency" MASON COUNTY, WASHINGTON By Authorized Agency Representative By Authorized Agency Representative "Corporation" WASHINGTON FINANCE OFFICERS ASSOCIATION By Authorized Corporation Representative -3 - 52963704_2 STATE OF ) ) ss. COUNTY OF ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that [s]he signed this instrument, on oath stated that [s]he was authorized to execute the instrument and acknowledged it as the of U.S. BANK NATIONAL ASSOCIATION to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature of Notary) Print Name (Legibly Print or Stamp Name of Notary) Notary public in and for the state of ,residing at My commissioiexpires (Use this space for notarial stamp/seal) -4 - 52963704.2 • STATE OF WASHINGTON ) ) ss. COUNTY OF THURSTON ) I certify that I know or have satisfactory evidence that JASON P. RICHTER is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Deputy State Treasurer—Debt Management of the STATE OF WASHINGTON to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature of Notary) Print Name (Legibly Print or Stamp Name of Notary) Notary public in and for the state of Washington,residing at My commission expires (Use this space for notarial stamp/seal) -5 - 52963704.2 STATE OF WASHINGTON ) ) ss. COUNTY OF MASON ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that [s]he signed this instrument, on oath stated that [s]he was authorized to execute the instrument and acknowledged it as of MASON COUNTY, WASHINGTON, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature of Notary) Print Name (Legibly Print or Stamp Name of Notary) Notary public in and for the state of Washington,residing at My conunission expires (Use this space for notarial stamp/seal) -6 - 52963704.2 STATE OF WASHINGTON ) ) ss. COUNTY OF MASON ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that [s]he signed this instrument, on oath stated that [s]he was authorized to execute the instrument and acknowledged it as of MASON COUNTY, WASHINGTON, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature of Notary) Print Name (Legibly Print or Stamp Name of Notary) Notary public in and for the state of Washington,residing at My commission expires (Use this space for notarial stamp/seal) -7 - 52963704.2 STATE OF WASHINGTON ) ) ss. COUNTY OF KITSAP ) I certify that I know or have satisfactory evidence that JANA BROWN is the person who appeared before me, and said person acknowledged that she signed this instrument, on oath stated that she was authorized to execute the instrument and acknowledged it as the President of the WASHINGTON FINANCE OFFICERS ASSOCIATION to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature of Notary) Print Name (Legibly Print or Stamp Name of Notary) Notary public in and for the state of Washington,residing at My commission expires (Use this space for notarial stamp/seal) -8 - 52963704.2 EXHIBIT A AMENDED LEGAL DESCRIPTION OF PROPERTY LOCATED IN MASON COUNTY, WASHINGTON All that portion of Parcel 2, Boundary Line Adjustment No. 06-72, recorded February 6, 2007, under Auditors File No. 1888577, in Section two (2), Township twenty (20)North, Range four(4) West, W.M., lying Northerly and Westerly of the centerline of Public Works Drive, said centerline more particularly shown on the official map of County Road Project 1901 on file in the office of the Mason County Engineer. EXCEPTING therefrom all that portion lying within public roads. 52963704.2