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Home My WebLink About2018/02/13 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA February 13, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance —James Taylor led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 State of Washington Department of Ecology sent a letter regarding the North Bay/Case Inlet Water Reclamation Facility and the Belfair Water and Wastewater Reclamation Facility. 5. Open Forum for Citizen Input— 5.1 James Taylor talked about buoys being shortened in smaller lakes and how the distance varies from each Home Owners Association. He asked that in the future, that distance come from the Board to keep the lengths identical throughout the County. Discussion was had between James and Cmmr. Neatherlin. 6. Adoption of Agenda - Cmmr. Drexler/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes— February 5, 2018 Briefing Minutes; January 23, 2018 Regular Meeting Minutes; February 1, 2018 Special Meeting Minutes. Cmmr. Shutty/Drexler moved and seconded to approve the February 5, 2018 Briefing Minutes; January 23, 2018 Regular Meeting Minutes, and the February 1, 2018 Special Meeting Minutes as written. Motion carried unanimously. N-aye; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant#s $ Direct Deposit Fund Warrant#s 47544-47912 $ 637,311.12 Salary Clearing Fund Warrant#s 7003399-7003437 $ 910,195.61 Total $ 1,547,506.73 8.2 Approval of the Resolution replacing Resolution 595, to update the Public Works Road Department"Working for Others" policy required by WAC 136-50-054. (Ex.A,rtes.09-18) 8.3 Approval to authorize Public Works to purchase a new pump for the Victor Lift Station for the North Bay Sewer System for $20,750, plus tax and freight. 8.4 Approval of the Puget Sound Industrial Center to Belfair Sewer Connection Project Work Plan. Cmmr. Shutty/Drexler moved and seconded to approve action items 8.1 through 8.4. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 13, 2018 - PAGE 2 12. Adjournment–The meeting adjourned at 9:24 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON �— M iss Dr/ , Clerk of a Board R dy Neatherlin, Chair J ztt�L Terri Drexler, Commissioner Kevin Shutty, ommissioner Echibit H RESOLUTION NO. -Ig REPLACING RESOLUTION No. 595 ESTABLISHING A POLICY REGARDING WORK BY THE MASON COUNTY ROAD DEPARTMENT FOR OTHER PUBLIC AGENCIES AND COUNTY DEPARTMENTS WHEREAS, Chapter 39.34 RCW(short title: "Interlocal Cooperation Act"), provides for any power or powers, privileges or authority exercised or capable of exercise by any agency, political subdivision, or unit of local government of this state to be exercised and enjoyed jointly with any other public agency of this state,and jointly with any public agency of any other state or of the United States; and, WHEREAS,the Mason County Road Department has particular skills,expertise and/or equipment that from time to time may be beneficially extended to other agencies, political subdivisions,or units of local government of this state,to agencies, political subdivisions, or units of local government of other states,or to other Mason County departments; and, WHEREAS,the Board of County Commissioners of Mason County will accept requests for cooperative,collaborative,or collective work from other agencies, political subdivisions,or units of local government of this state,from agencies, political subdivisions,or units of local government of other states,and from other Mason County departments; and, WHEREAS, Chapter 136-50 WAC-Standards of Good Practice,Statutory Relationship Between County Engineer and County Legislative Authority,Adoption of Written Policies and 136-50-054 WAC, Policy Regarding Approval of work by the County Road Department For Other Public Agencies and County Departments, require the Board of County Commissioners to develop and by Resolution adopt a written policy regarding the approval of work for other public agencies and for county departments; NOW,THEREFORE, BE IT RESOLVED, County Resolution Number 595,adopted April 12th, 1976, is hereby replaced. NOW,THEREFORE, BE IT FURTHER RESOLVED,that in consideration of the mutual benefits and advantages of intergovernmental cooperation,the Mason County Board of County Commissioners, hereby,establishes the policy and procedures for work performed for others as follows: POLICY: Work may be performed for other agencies, political subdivisions,or units of local government of this state,for agencies, political subdivisions,or units of local government of other states, and for other Mason County departments when, and not before, each of the following conditions and/or requirements have been satisfied: That an appropriate written agreement: (a) has been approved by the department head or county engineer(b) has been approved and executed by Mason County,as specified herein, and (c) has been approved and executed by the requesting agency; and, That such agreement shall precede any work done for others by the County Road Department; and,that all work will be reviewed by the department head/county engineer or their designee to ensure that the performance of the work will neither interfere with nor interrupt the Department's primary functions; and,that the work requested and the agreement approved conforms, in every aspect,to the State of Washington "Interlocal Cooperation Act". Page 1 of 2 PROCEDURES- Public Agencies/Interdepartmental: Public Agencies or other county departments requesting to have reimbursable work performed by the County Road Department shall submit an agreement, provided or approved by the County Road Department,to the department head/county engineer for review and recommended action. The agreement may be for a specific item of work or a general agreement may be executed for any work to be done during the term of the agreement. For work done during the term of the agreement, the general agreement shall be supplemented by individual requests for specific items of work. Individual work requests will be made by fax, email or letter and will be approved by the department head/county engineer or their designee. PROCEDURES-Authorization: Agreements will be approved by the Board of County Commissioners. Work requests covered by an approved agreement shall be approved by the department head/county engineer or their designee. PROCEDURES- Records: The County Road Department shall maintain all agreements for work requested by other public agencies and other county departments. All requested work under an approved agreement will be maintained with the original agreement to maintain complete fiscal records of the work activity. PROCEDURES—Filing: Agreement shall be filed with the county auditor or, alternatively, listed by subject on the public agency's web site or other electronically retrievable public source. PROCEDURES- Reimbursement: Charges for a project shall include the actual cost of labor and benefits, materials,and equipment rental. Indirect costs shall be included at the rate determined by the Mason County Road Department. The public agency or county department for whom the work has been accomplished shall reimburse Mason County by making payment to the Mason County Treasurer.The Mason County Treasurer shall deposit the funds in the County Road Fund. Said payment shall be mailed or delivered to Mason County within thirty(30) days following submission of the billing statement by the County Road Department. This RESOLUTION was approved and passed this_`3 day of +>6r r , 2018 BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON /(/4" /* Ra4y Neatherlin, Chair ATTEST: APPROVED AS TO FORM: M I rewry, C rk of the Board Tim Whitehead, Ch. 6PA Page 2 of 2