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HomeMy WebLinkAbout2018/01/22 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 22,2018 Monday,January 22,2018 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin and Shutty met with Prosecuting Attorney Mike Dorcy and Chief Deputy Tim Whitehead for a potential litigation matter. Frank Pinter was also in attendance. 9:35 A.M. Port of Allyn—Lary Coppola/Andrea Bradford Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. Tim Whitehead,Chief Public Defender,was also in attendance. • Andrea Bradford,POA Attorney,requested the County to adopt Port of Allyn(POA) Regulations. Under RCW 53.08.220,the Port may request the County adopt theses regulations into County Code. The regulations enable the Port to enforce its regulations and prevent theft of services for moorage,parking and boat launch fees.Because the County expressed concerns with the cost of enforcement the regulations the Port proposes the County adopt select portions of the regulations related to moorage,parking and boat launch provisions. Cmmr.Neatherlin stated that when he was POA Commissioner the intent of adopting regulations was for the POA to enforce the regulations. He asked if the POA is ready to put together a police authority which the POA has authority to do. Ms.Bradford asked if the county can delegate authority to the POA to issue tickets. Cmmr.Neatherlin stated that would be up to the Sheriff. It is not realistic for the county to enforce the regulations,because the county doesn't have the money. He would prefer the POA enforce the regulations. Tim Whitehead noted that right now the proposal is for the county to adopt and enforce the proposed regulations and his hesitation is for the enforcement of collecting fees,it is difficult. The enforcement involves many offices including law enforcement,prosecuting attorney,courts and possibility probation and he doesn't see it as revenue neutral. Ms.Bradford stated that based on history,the POA believes it would be minimal time to enforce. The law does permit the county to amend the regulations when adopting. Cmmr. Shutty stated that he gets the sense that these regulations would turn the Sheriff's office into parking enforcement for the POA. He has a hard time given all the circumstances that this is a priority for our Sheriffs office. Cmmr.Neatherlin noted that for the POA to put together a police authority it would be expensive and there is liability. The regulations state the County is to collect the fines but that is not realistic. Cmmr.Neatherlin will attend the POA meeting but he sees these regulations as a liability for the County. 9:55 a.m.—Lary Coppola joined the briefing. He stated adopting the regulations is a best practice for ports. The Port has a security officer and he stated the security officer can enforce the regulations when he is there. Their concern is enforcement of theft of services. Mason County Commissioners Briefing Meeting Minutes January 22,2018 Cmmr.Neatherlin is willing to discuss.further with the Port Authority Association and look at options that other ports have put together. He does not support adopting the proposed regulations put forth by the POA. Lary stated he will ask the County to reimburse the POA their legal fees. The Commissioners were on break from 9:55 a.m.to 11:15 a.m. 11:15 A.M. WSU Extension Office—Justin Smith,Dan Teuteberg,Jim Kropft Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. • Due to the 2018 budget reductions,the WSU Extension Office has been reorganized for efficiencies and to address the budget reductions. Dan Teuteberg has agreed to be the Interim Director and is the Grays Harbor WSU Director. Justin's time has been reallocated to projects outside of the County although he will continue supporting certain projects. The 4-11 program was discussed. Commissioner Discussion—A proclamation will be added to the January 23 agenda. BREAK—NOON 2:00 P.M. Mason Transit Authority Board Interviews Commissioners Neatherlin and Shutty interviewed Sandy Tarzwell and Dan Ward for the MTA Board. 2:30 P.M. Community Services—Dave Windom Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. • Dave Windom presented information about the impact of the Hirst decision and SB 6091 that is now in effect and the necessary Code revisions which include a$500 fee of which $350 will go to Ecology. • A briefing will be scheduled with the On-Line Permitting provider. • Request to purchase a house for Therapeutic Courts using the Treatment Sales Tax (mental health tax). The proposal is to not exceed$300,000 for acquisition and renovation and the preferred house is a duplex. The owner will be a property management agency and Therapeutic Courts will serve as the service provider. Cmmr. Neatherlin expressed concern with the liability to the county although he is supportive of the concept. He wants more information on how the program would actually work. Cmmr.Shutty agreed the proposal needs further review. Todd Parker,Court Commissioner Bob Sauerlender,Renee Cullop and Sam Badgley were also in attendance. After discussion,staff will draft a request for proposal and before issuing the RFP,it will come back to the Commissioners for further review. 3:00 P.M. Clerk—Sharon Fogo Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. • Clerk Fogo is replacing a Clerk position that has been vacated. 3:15 P.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin and Shutty met in Executive Session from 3:15 p.m.to 3:35 p.m.with Chief Deputy Prosecuting Attorney Tim Whitehead and Public Works staff for a potential litigation matter. 3:45 P.M. Public Works—Jerry Hauth Utilities&Waste Management Mason County Commissioners Briefing Meeting Minutes January 22,2018 Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. • Approval to enter into an agreement with South Sound Steel&Recycling to provide scrap metal and refrigerator collection services,paying the county a percentage of the revenues received from the material collected. • Discussion of the Solid Waste Saturday schedules. It was approved to close for President's Day with advance notice. • Approval to fill two accounting positions that will be vacated as long as no budget adjustment is needed. • Regarding Road Diversion-in 2017 there was an over diversion of$102,917.29 and $23,405.22 of the Diversion was not expended by the Sheriff s Office. The Sheriff's office requested several expenses be reposted and no action has been taken by the Auditor's office. Frank has the repost request and this will be briefed again next week. Paige suggested the BARS line be included in an agreement so the Traffic Policing expenses can be tracked. A Traffic Policing Agreement and Sheriffs Memorandum of Understanding will be coming forward. • Cmmr.Neatherlin issues—speed limit on North Shore Road and parking lot on Krabbenhoff. • Belfair meeting—Loretta said it's not timely for a report from SCJ Alliance on the Belfair Mobility Plan. 4:15 P.M. Support Services—Frank Pinter Commissioners Neatherlin and Shutty were in attendance. Commissioner Drexler was absent. • Frank presented a Memorandum of Understanding-Teamsters/AFSCME will be placed on the agenda.Personal property duties are in the Levy Technician position. • Request to fill the Risk Safety Compliance Manager position was approved. • Status of Vehicle Use Policy. Currently no Public Works staff takes home any vehicles so there is no impact for 2017. If a staff person takes home an eligible vehicle they are subject to an IRS commuting tax. Public Works has asked the policy be changed so there is no tax but it's an IRS regulation and Frank has consulted with an outside CPA. These staff members are not public safety employees. • Addendum to Bella Casa Contract will be placed on tomorrow's agenda • Frank presented the December 2017 Financial Statements. Current Expense ending fund cash balance was$4.1M. The Road Fund ended with$9.8M. 4:30 P.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin and Shutty met with Frank Pinter in Closed Session for a labor discussion from 4:45 p.m.to 5:00 p.m. Commissioner Discussion—there was no discussion. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS oL Kevin Shutty Tem Drexler y Neatherlin Chair Commissioner Commissioner