HomeMy WebLinkAbout2018/01/29 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of January 29,2018
Monday,January 29,2018
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin,Shutty and Drexler met in Executive Session with Michael
Dorcy and Tim Whitehead for potential litigation. Frank Pinter was also in attendance.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Drexler were in attendance.
• Review of the Elected Official/Director meeting agenda. The meeting is scheduled on
Monday,Feb 5 @ 2 p.m.The Commissioners requested links to sample strategic plans
from other governmental entities;include the County's Mission&Goal statement and a
review of the Commissioner goals from their 2017 retreat.
• Ross presented the updated Accident Prevention Policy that will be placed on the agenda
for approval.
• Ross reported he has interviewed a couple to serve as parks hosts for the Mason Lake
County Park and an agreement will come forward. A news release will be issued for a
park host at Sandhill Park.
• Dawn provided a Sick Leave Policy that incorporates the new sick leave requirements.
• Dawn provided an updated Indemnification Policy&Procedures that will be placed on
the agenda for approval.
• Frank presented an updated deposit policy for the Parks Department and this will be
placed on the February 6 action Agenda.
• After review and discussion,Cmmrs.Drexler&Shutty agreed to pay all the WA
Association of Counties 2018 invoices. Cmmr.Neatherlin questioned what the County's
successes are by belonging to WSAC.
• Frank reported there is a request to move a Corrections Deputy to a Sergeant position so
there is adequate management coverage because they have moved to 12-hour shifts. The
$12,000 cost will be absorbed by existing budget. This will come back for an additional
briefing.
• There was a discussion of the City of Shelton Alder Street project and impact to parking
since there will no longer be parking on Alder Street. The proposal is that parking spots
will be created on the north side of Alder between 4t',5`h and 6`h Street. The
Commissioners directed Frank to contact the City and let them know the Commissioners
have concern with parking and want to utilize the former Catholic Church property that is
now owned by the County.
• Frank reported on the 2017 Traffic Policing program. Several budget coding corrections
have been submitted by the Sheriffs office. The Audit Committee has recommended the
coding corrections not be made so to not establish a precedent and the Audit Committee
is meeting again on Thursday.
• Cmmr.Drexler announced she will not run for office for the 2019-2022 term.
10:55 A.M. The Commissioners took a 5 minute break.
'0z-v-30 A.M..11:00 a.m. Community Services—Dave Windom
Commissioners Neatherlin, Shutty and Drexler were in attendance.
• Stephen Scott and Maria Machado provided an update on code enforcement. In 2017,
522 cases were closed for Building/Planning enforcement. Solid Waste closed 231 cases
in 2017. The information will be shared on social media so the public knows staff is
working on these complaints.
• Dave requested an emergency interim ordinance be adopted relating to the use of permit
exempt water withdrawals for development purposes. This is in response to address
Mason County Briefing Meeting Minutes
January 29,2018
ESSB6091. Special meeting on Feb 1 @ 3 p.m. and set hearing on February 20,2018.
Tim Whitehead is reviewing the ordinance.
• The Mason Matters Director has been terminated.
• Discussion of environmental health issues and staff certifications.
• Discussion of a coffee stand in Belfair.
11:15 A.M. Probation Services—Jim Madsen
Commissioners Neatherlin,Shutty and Drexler were in attendance.
• Request approved to open recruitment for a Juvenile Detention Officer(male)position.
11:30 A.M. Mason County Economic Development Council
Commissioners Neatherlin,Shutty and Drexler were in attendance.
• Karin reported the business visits have been going great.EDC has increased their
business postings on social media to remind the public the services available in Mason
County.
• Making progress towards hiring a new Director.
Commissioner Discussion—there was no discussion.
BREAK—NOON
2:00 P.M. Treasurer—Lisa Frazier
Commissioners Neatherlin,Shutty and Drexler were in attendance.
• Treasurer Frazier presented the 2017 Property Tax Refund information that will be placed
on the agenda.
• Lisa then presented the 2018 uncollectible personal property taxes and the resolution will
be placed on the agenda.
2:15 P.M. Finance Committee
Treasurer Lisa Frazier,Auditor Karen Herr and Chair Randy Neatherlin were in
attendance for the 2017 4`s quarter Finance Committee meeting. Commissioners Kevin
Shutty and Terri Drexler along with Leo Kim were also in attendance.
Current Expense cash balance at December 31,2017 was at$4,102,983. Cash balance as
of today is$2.8M and$2.2M has been spent in January.
Cash and Investments were reviewed and then the 2017 limited Tax General Obligation
Refunding Bonds sale was reviewed.The County's rating downgraded from`AA-`to
`A+'with a negative outlook for the future.
The Finance Committee Members signed the Public Disclosure Commission statement.
At the next Finance Committee meeting,the Investment Policy and Debt Policy will be
reviewed.
Lisa has certified the 2018 property tax roll for collection. Lisa noted that property taxes
will be increased due to the new school bond.
The meeting adjourned at 2:30 p.m.
2:45 P.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Drexler were in attendance.
• Eells Hill improvements contract award will be placed on the agenda for approval to
McClure&Sons,Inc.in the amount of$515,887.12.This will be paid with the Solid
Waste Fund#402.
• 2018 Road Levy Certification will be placed on the agenda. John Huestis explained how
the Traffic Diversion will be tracked through the budget. The expenses will be monitored
to be certain they are appropriate. Public Works will report to the Commissioners on a
quarterly basis.
Mason County Briefing Meeting Minutes
January 29,2018
• SCJ Alliance contract agreement supplement No.2 was reviewed. This increases the
maximum payable to$304,637.30. Loretta reviewed the work produced to date and
explained the schedule needs to be updated. Cmmr.Neatherlin voiced concern with the
process and wants to be certain the Commissioners have the opportunity for input.
• Request to hire a consultant for surveying services for the subdivision of the property
adjacent to the Public Works Facility. Discussion of the process to follow. The cost is
estimated to cost less than$10,000 and will be paid from the Road Fund.
• John Bolender,Mason Conservation District,presented information on the Skokomish
Valley Road realignment feasibility study. A community meeting will be scheduled in
February.The County will determine if the work will move forward.
• Loretta updated the Commissioners on the levy breaches in the Skokomish Valley. Staff
has been working on a design proposal,permitting and what needs to be done and how to
do it. Public Works staff met with citizens last week.
Commissioner Discussion—there was no discussion.
The meeting adjourned at 4 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Ne Kerlin rri Drexler Kevin S utty
Chair Commissioner Commission