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2018/02/05 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF February 5, 2018 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. SpiQ C0U :'' �s Pr. 1854 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of February 5, 2018 Monday, February 5, 2018 Commission Chambers 9:00 A.M. Public Works — Jerry Hauth Utilities & Waste Management 10:15 A.M. BREAK 10:30 A.M. Community Services — Dave Windom 11:00 A.M. Support Services — Frank Pinter 11:45 A.M. Sheriff's Office — Chief Russ Osterhout Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. Elected Official/Department Head Meeting Commissioner Discussion — as needed Tuesday, February 6, 2018 Commission Chambers 10:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Litigation Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 02/01/18 at 11:10 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. PUBLIC WORKS MONDAY February 5,2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting February 13,2018) items for this meeting are due to Diane Zoren on Wednesday,February 7,2018 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS (None) 8.0 APPROVAL OF ACTION ITEM • 2018 Asphalt Emulsion Bid Award—Albina Asphalt out of Vancouver, WA • Updating the Public Works Road Department Working for Others Policy (Resolution No. 595) • Purchase new replacement pump for the Victor Lift Station(North Bay Sewer System) 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • Bicycle and Pedestrian Grant • Puget Sound Industrial Center(PSIC) Discussion Attendees: Commissioners: Public Works: Other Dept.: Press: Public: _Randy Neatherlin _Jerry Hauth List below: List below: List Below: _Kevin Shutty _John Huestis _Terri Drexler _Bart Stepp Others-list below: r Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: John Huestis, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: February 5, 2018 PREVIOUS BRIEFING DATES: September 11, 2017 If this is a follow-up briefing, please provide only new information ITEM: Bid Award Announcement— 2018 Asphalt Emulsion Contract EXECUTIVE SUMMARY: The Public Works Department is announcing the bid award, to the lowest bidder, for the Asphalt Emulsion contract for 2018. County Commissioners authorized Public Works, on September 19, 2017, to call for bids, set bid opening dates/times, and award. No. Bid Opening for: Contract Award to: Bid Amount: of Bids: Asphalt Emulsion Albina Asphalt, Vancouver, WA Unit prices attached. 1 . Purchase as needed The bid tabulation is attached and also available to the public on the Builders Exchange of Washington website. Recommended Action: No action required. Attachments: Bid Tabulation Briefing Summary 1/31/2018 BID TABULATION SHEET BID OPENING: 1/26/2018 9AM Page 1 of 1 2018 ASPHALT EMULSION ALBINA ASPHALT 801 MAIN ST VANCOUVER WA 98660 ENGINEERS BIDDER NO: 1 BIDDER NO: ESTIMATE BOND/ADD? N/A BOND/ADD? ITEM ITEM UNIT UNIT DELIVERY UNIT DELIVERY NO. DESCRIPTION UNIT PRICE PRICE POINT PRICE POINT 1 CRS-2P EMULSION,FOB TON $ 390.00 $ 410.00 VANCOUVER,WA MASON COUNTY 2 CRS-2P EMULSION SHIPPING TON $ 70.00 $ 65.00 JOB SITES MASON COUNTY 3 CRS-2P DEMURRAGE HOUR $ 100.00 $ 100.00 JOB SITES 4 CSS-11-1,FOB TON $ 400.00 $ 395.00 VANCOUVER,WA MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: John Huestis, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: February 5, 2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Updating Public Works Road Department"Working for Others" Policy EXECUTIVE SUMMARY: Pursuant to WAC 136-50-050, in order to be compliant with the Standard of Good Practice established by the County Road Administration Board (CRAB), the county legislative authority is required at a minimum to adopt written policies listed in WAC 136-50-051 through 136-50-055 to insure efficient and productive operations of the County Road Department. Resolution No. 595, adopted in April of 1976, accomplishes the requirement of WAC 136-50-0541 establishing a policy regarding approval of work for other public agencies and county departments by the Public Works Road Department. Public Works would like to update the County Road Department Working for Others Policy (Resolution No. 595) with the attached resolution. RECOMMENDED ACTION: Recommend the Board approve the Resolution replacing Resolution No. 595, updating the Public Works Road Department "Working for Others" policy required by WAC 136-50-054. ATTACHMENTS: Resolution Resolution No. 595 WAC 136-50-054 Briefing Summary 1/31/2018 RESOLUTION NO. REPLACING RESOLUTION No. 595 ESTABLISHING A POLICY REGARDING WORK BY THE MASON COUNTY ROAD DEPARTMENT FOR OTHER PUBLIC AGENCIES AND COUNTY DEPARTMENTS WHEREAS, Chapter 39.34 RCW(short title: "Interlocal Cooperation Act"), provides for any power or powers, privileges or authority exercised or capable of exercise by any agency, political subdivision, or unit of local government of this state to be exercised and enjoyed jointly with any other public agency of this state, and jointly with any public agency of any other state or of the United States; and, WHEREAS,the Mason County Road Department has particular skills,expertise and/or equipment that from time to time may be beneficially extended to other agencies, political subdivisions,or units of local government of this state, to agencies, political subdivisions,or units of local government of other states,or to other Mason County departments; and, WHEREAS,the Board of County Commissioners of Mason County will accept requests for cooperative,collaborative,or collective work from other agencies, political subdivisions,or units of local government of this state,from agencies, political subdivisions,or units of local government of other states,and from other Mason County departments; and, WHEREAS, Chapter 136-50 WAC-Standards of Good Practice,Statutory Relationship Between County Engineer and County Legislative Authority,Adoption of Written Policies and 136-50-054 WAC, Policy Regarding Approval of work by the County Road Department For Other Public Agencies and County Departments, require the Board of County Commissioners to develop and by Resolution adopt a written policy regarding the approval of work for other public agencies and for county departments; NOW,THEREFORE, BE IT RESOLVED, County Resolution Number 595, adopted April 12th, 1976, is hereby replaced. NOW,THEREFORE, BE IT FURTHER RESOLVED,that in consideration of the mutual benefits and advantages of intergovernmental cooperation,the Mason County Board of County Commissioners, hereby, establishes the policy and procedures for work performed for others as follows: POLICY: Work may be performed for other agencies, political subdivisions, or units of local government of this state,for agencies, political subdivisions,or units of local government of other states, and for other Mason County departments when, and not before, each of the following conditions and/or requirements have been satisfied: That an appropriate written agreement: (a) has been approved by the department head or county engineer(b) has been approved and executed by Mason County, as specified herein, and (c) has been approved and executed by the requesting agency; and, That such agreement shall precede any work done for others by the County Road Department; and,that all work will be reviewed by the department head/county engineer or their designee to ensure that the performance of the work will neither interfere with nor interrupt the Department's primary functions; and,that the work requested and the agreement approved conforms, in every aspect,to the State of Washington "Interlocal Cooperation Act". Pagel of 2 r PROCEDURES-Public Agencies/Interdepartmental: Public Agencies or other county departments requesting to have reimbursable work performed by the County Road Department shall submit an agreement, provided or approved by the County Road Department,to the department head/county engineer for review and recommended action. The agreement may be for a specific item of work or a general agreement may be executed for any work to be done during the term of the agreement. For work done during the term of the agreement,the general agreement shall be supplemented by individual requests for specific items of work. Individual work requests will be made by fax,email or letter and will be approved by the department head/county engineer or their designee. PROCEDURES-Authorization: Agreements will be approved by the Board of County Commissioners.Work requests covered by an approved agreement shall be approved by the department head/county engineer or their designee. PROCEDURES-Records: The County Road Department shall maintain all agreements for work requested by other public agencies and other county departments.All requested work under an approved agreement will be maintained with the original agreement to maintain complete fiscal records of the work activity. PROCEDURES—Filing: Agreement shall be filed with the county auditor or, alternatively, listed by subject on the public agency's web site or other electronically retrievable public source. PROCEDURES- Reimbursement: Charges for a project shall include the actual cost of labor and benefits, materials, and equipment rental. Indirect costs shall be included at the rate determined by the Mason County Road Department. The public agency or county department for whom the work has been accomplished shall reimburse Mason County by making payment to the Mason County Treasurer.The Mason County Treasurer shall deposit the funds in the County Road Fund. Said payment shall be mailed or delivered to Mason County within thirty (30)days following submission of the billing statement by the County Road Department. This RESOLUTION was approved and passed this day of 12018 BOARD OF COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin, Chair ATTEST: APPROVED AS TO FORM: Melissa Drewry,Clerk of the Board Tim Whitehead, Ch. DPA Page 2 of 2 ", �z 't.�> P��Mt.��:: s�L' 3 .stla�aapttaur+ooax �F���' fiY.es3ansaa_,�trxae�,.ib•. �, p.moq aux o .tri qi�s .ptt- �satttiax:ac}I au? 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'e • ..-alausp:biadeid __....�.,...pks Lnliga�,itigid: ,.�... .. .. yup ssa�•;o¢}s ums aqt.u(aou•utsJt�t1+4m1*,4.A'Paaacut psuiiw■ su_p�eu--a+l or;3tuva).aqt. Out a.pds aaivt:lj°)a4 inmmi*pos a}uab�opsaatYs 3augSY ata la'nmit LLd aaMnlisap ;�:. ,�--.je._)tisrj�rdaa-agi jo'Ail t4'tq 943 IS a}dy<'jWpP�`?Qti u('wjpoppoiJs: > P?+Df1L`>4 WuR#lf�[aw a+p 1°Lt*,{tgm.arp pas tuawaifly aqi ts�ue xi+alp i'RaysJ4j+ad aft Y�!uap :s»Jotduq�.� }o 4-a�sata5y:P'+Ph. ,! a'l.'1iOy;'atw�a Od ;tiu�iva iio?Qs • 1/31/2018 WAC 136-50-054:Policy regarding approval of work for other public agencies and county departments. WAC 136-50-054 Policy regarding approval of work for other public agencies and county lepartments. The county legislative authority shall adopt a written policy regarding approval of work for other public agencies and county departments. The policy shall include, but is not limited to, the following: (1) Statement of intent indicating whether or not the legislative authority will accept requests for work for other public agencies or other county departments. (2) Statement indicating procedures to be followed in processing such requests in accordance with applicable statutes. (3) Statement indicating any delegation of authority in processing such requests. [Statutory Authority: Chapter 36.79 RCW. WSR 02-18-020, § 136-50-054, filed 8/22/02, effective 9/22/02.] http://apps.leg.wa.gov/WAC/default.aspx?cite=136-50-054 1/1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: February 5, 2018 PREVIOUS BRIEFING DATE: ITEM: Victor Lift Station Replacement Pump EXECUTIVE SUMMARY: One of the pumps at the Victor Lift Station for the North Bay Sewer System has failed. We had Northwest Motor Service inspect it and they said the pump needs to be replaced. The cost of the pump replacement requires Board approval. We looked at different pumps with a lower cost that would work but any different kind of pump would require us to re-pipe the wet well and install different rails making a simple pump replacement the cheapest alternative. Cost Impact to the Countv The cost of the new pump is $20,750 plus tax and freight. Fund #403, North Bay Sewer, would pay for the pump. No general fund money would be used on the purchase. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the purchase of a new pump. Attachment 1. Victor Pump Quote 2. Victor Pump Curve Briefing Summary Quote 0 NORTHWEST M OTO R Attn cc Quote Number SERVICE Bob Choate RQ267 6 Phone: Fax: Job Number P.O.Box 722 1 LONGVIEW,WA 98632 (360)425-8700 1 NWMOTORSERVICE.COM (360)427-9670 X457 (360)427-7772 x R3021 ,Customer Information Ship To Information Quote Date: 12/14/2017 Mason County Utilities&Waste Mgt Mason County Utilities&Waste Mgt Customer ID: 1390 100 W. Public Works Dr 100 W. Public Works Dr Quoted By: Cad McClure SHELTON,WA 98584 SHELTON,WA 98584 RFQ#: Salesperson: David Olinger Terms: Net 30 Nameplate . . Ship Via:Bestway ID M3210 Frame 220t Make Fairbanks Morse Enclosure ?? Model 184919-0 Rated V. 460 HP/KW 10 Rated A. 15 RPM 175 Reason For Work:customer brought in 10 hp Fairbanks Morse pump for evaluation Cause of Failure:Windings are burned up. Required Work:AC Recondition Work Scope: Disassemble and inspect all parts. ( Impeller wore.) Measure all mechanical fits. Electrically test windings. (Windings are shorted.) Rotor shaft is bent and will need to be replaced. Brand new Fairbanks Morse replacement is being offered. $20,750.00 PLUS FREIGHT 9-11 weeks WEEK LEAD TIME. New Replacement Unit(s) Lead Time Total Price 9-11 Wks. 20,750.00 �10HP Fairbanks Morse Quotes Do Not Include Sales Tax or Freight, Unless Otherwise Noted. Please send your order to sales@nwmotorservice.com. We Are not Responsible For Items Left Over 30 Days. Quote is valid for 30 days. SIGNATURE: DATE: PRINT NAME: PO# (If not yet issued) t NORTHWEST `''quote MOTOR Attn cc Quote Number SERVICE Bob Choate RQ2676 Phone: Fax: Job NumberP.O.Box 722 I LONGVIEW,WA 98632 (360)425-8700 NWMOTORSERVICE.COM (360)427-9670 X457 1 (360)427-7772X R3021 Customer • • • To Information Quote Date: 12/14/2017 Mason County Utilities&Waste Mgt Mason County Utilities&Waste Mgt Customer ID: 1390 100 W. Public Works Dr 100 W. Public Works Dr Quoted By: Carl McClure SHELTON,WA 98584 SHELTON,WA 98584 RFQ#: Salesperson: David Olinger Terms: Net 30 SIGNATURE: DATE: PRINT NAME: PO# (If not yet issued) 5400 Solids-Handling Pumps 92 Performance 3 80 -. - VERTICCAL3FOR 180 ' R - - - - 40 a FLEXIBLE z SHAFTING 160 0 i 5423 HORIZONTAL 14011 A it 5433 ' VERTICAL 120 BILTOGETHER w - _ -. w 5433M&W z 100 SUBMERSIBLE - 5443 - VERTICALCLOSE H 80 ' COUPLED 1775 RPM ~ 60 NO.OF VANES 2 i SUCTION SIZE 40 _ 5423:3' - - - - OTHER:3"OR 4' 20 � 40 IMPELLER T3C1A INLET AREA - - - - - - - - 20 = 23.52 SQ.IN. m MAX.SPHERE 2' 0 0 80 160 240 320 400 480 560 640 720 800 880 960 US GPM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works 7EXT: 652 BRIEFING DATE: February 5, 2018 PREVIOUS BRIEFING DATE: ITEM: Victor Lift Station Replacement Pump EXECUTIVE SUMMARY: One of the pumps at the Victor Lift Station for the North Bay Sewer System has failed. We had Northwest Motor Service inspect it and they said the pump needs to be replaced. The cost of the pump replacement requires Board approval. We looked at different pumps with a lower cost that would work but any different kind of pump would require us to re-pipe the wet well and install different rails making a simple pump replacement the cheapest alternative. Cost Impact to the Countv The cost of the new pump is $20,750 plus tax and freight. Fund #403, North Bay Sewer, would pay for the pump. No general fund money would be used on the purchase. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the purchase of a new pump. Attachment 1. Victor Pump Quote 2. Victor Pump Curve Briefing Summary 0 NORTHWEST Quote MOTOR Attn cc Quote Number SERVICE Bob Choate �— RQ2676 Phone: Fax: job Number P.O.BOX 722 1 LONGVIEW,WA 98632 (360)425-8700 1 NWMOTORSERVICE.COM (360)427- 0 x457 (360)427-7772 x R3021 967 Customer Information Ship To Information Quote Date: 12/14/2017 Mason County Utilities&Waste Mgt Mason County Utilities&Waste Mgt Customer ID: 1390 100 W. Public Works Dr 100 W. Public Works Dr Quoted By: Cad McClure SHELTON,WA 98584 SHELTON,WA 98584 RFQ#: Salesperson: David Olinger Terms: Net 30 Nameplate . . Ship Via:Bestway ID M3210 Frame 220t Make Fairbanks Morse Enclosure ?? Model 184919-0 Rated V. 460 HP/KW 10 Rated A. 15 RPM 175 Reason For Work:customer brought in 10 hp Fairbanks Morse pump for evaluation Cause of Failure:Windings are burned up. Required Work:AC Recondition Work Scope: Disassemble and inspect all parts. ( Impeller wore.) Measure all mechanical fits. Electrically test windings. (Windings are shorted.) Rotor shaft is bent and will need to be replaced. Brand new Fairbanks Morse replacement is being offered. $20,750.00 PLUS FREIGHT 9-11 weeks WEEK LEAD TIME. New Replacement Unit(s) Lead Time Total Price 9-11 wks. 20,750.00 10HP Fairbanks Morse Quotes Do Not Include Sales Tax or Freight, Unless Otherwise Noted. Please send your order to sales@nwmotorservice.com. We Are not Responsible For Items Left Over 30 Days. Quote is valid for 30 days. SIGNATURE: DATE: PRINT NAME: PO# (If not yet issued) 1 NORTHWEST Quote M OTO R Attn cc Quote SERVICE Bob Choate RQ2676 P.O.Box 722 1 LONGVIEW,WA 98632 Phone: Fax: Job Number (360)425-8700 ( NWMOTORSERVICE.COM 360 427-9670x457 1 (360)427-7772x it R3021 Customer • • • To Information Quote Date: 12/14/2017 Mason County Utilities 8�Waste Mgt Mason County Utilities 8.Waste Mgt Customer ID: 1390 100 W. Public Works Dr 100 W. Public Works Dr Quoted By: Cad McClure SHELTON,WA 98584 SHELTON, WA 98584 RFQ#: Salesperson: David Olinger Terms: Net 30 SIGNATURE: DATE: PRINT NAME: PO# (If not yet issued) 5400 Solids-Handling Pumps 92 Performance 3 80 Ir VERTICALFOR180 _ P - ` -�, 40 a FLEXIBLE - _-._.._..�_.. .__i_... ..._. ___. ...._'..._. Z SHAFTING 160 i o 5423 HORIZONTAL - - ��-- -- - - 140 5433 ' VERTICAL 1.- 120 BILTOGETHER w A Q _ __1_.' _ w 5433M&W u- 100 SUBMERSIBLE — ' 5443 80 VERTICAL CLOSE H COUPLED I, 1775 RPM ~ 60 NO.OF VANES 2 i SUCTION SIZE 5423:3" - - OTHER:3"OR 4' i 20 ` 40 IMPELLERT3CIA INLET AREA - 20 Z 23.52 SQ.IN. pp MAKSPHERE 2" 0 0 80 160 240 320 400 480 560 640 720 800 880 960 US GPM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: February 5, 2018 PREVIOUS BRIEFING DATE: January 9 and November 13, 2017 ITEM: PSIC (Puget Sound Industrial Center) Sewer Extension to Belfair Work Plan EXECUTIVE SUMMARY: With the approval of the state Capital Budget the County was awarded $515,000 to plan and design for a sewer collection system extension from the Puget Sound Industrial Center in Bremerton to the Belfair Water Reclamation Facility. Previously in November of last year the County approved an interlocal agreement with the City of Bremerton that provided $1,000,000 over three years from the City to assist in the design process. This is a large project that will require collaboration between the County, City of Bremerton, and the Port of Bremerton. Attached is a draft work plan that County and City staff have been working on to lay the groundwork of how this project will proceed. The County will be the administrative lead but the decisions made as this project moves forward will be a group effort between agencies and other stakeholders. The work plan includes a technical committee made up of agency staff and stakeholders and an executive committee of elected officials. These committees will meet as needed to move the project forward. Cost Impact to the Countv The work plan identifies how the $1,515,000 that has been allocated for this project will be spent and approved. The $1,515,000 is a combination of state and City funds that will be used for paying consultants to plan and design the project. County costs would only include staff time and other incidental expenses to manage the project. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the proposed work plan. Attachment 1. Draft Work Plan Briefing Summary PORT OF .,, . ' r t DATE:JANUARY 22, 2018 PROJECT: PUGET SOUND INDUSTRIAL CENTER TO BELFAIR SEWER CONNECTION PROJECT SUBJECT: DRAFT WORK PLAN PART I: GOVERNANCE AND OVERSIGHT Executive Committee During the course of this project Mason County, the City of Bremerton, and the Port of Bremerton will have Executive Committee meetings, as necessary, to discuss the project status and determine steps to moving forward. The progress of the project through pre-design, design, permitting, and construction will vary, so meetings will be set to accommodate project needs. Executive Committee members will be the Mason County Public Works Director, District 1 Mason County Commissioner or designee, City of Bremerton Public Works Director, City of Bremerton Mayor or designee, Port of Bremerton Chief Executive Officer, and Port of Bremerton Commissioner or designee. These meetings will not be the same as the Technical Committee meetings, although technical committee members may attend Executive Committee meetings. Only the elected official from each agency or their designee will be allowed to vote on any decisions made at these meetings. Project Administration The approved interlocal agreement between the City of Bremerton and Mason County designates Mason County as the administrative lead for the project design. The Deputy Director/Utilities & Waste Management for Mason County will be the project manager for the County. The Deputy Director is responsible for: 1) Coordinating with other agencies and scheduling meetings 2) Bringing information and agreements to the Board of County Commissioner's (BOCC) as needed 3) Leading the RFP review and selection processes for consultant(s) with assistance from the technical committee 4) Reviewing consultant work and approving consultant invoices for payment 5) Providing appropriate public outreach and/or informational public meetings with the goal of ensuring the entire project is managed in a transparent way 6) Preparing budgets for the project and presenting them to the BOCC and other agencies as needed 7) Submitting payments and other documentation for state funding and reimbursement by the City of Bremerton Technical Committee A technical committee will be created to steer the design and construction process to completion. The committee will be made up of the following members: • Mason County Deputy Director/Utilities &Waste Management or designee • City of Bremerton Project Manager or designee • Port of Bremerton Representative • Impacted property owners • Other representatives as needed (WSDOT, DOE, WSDOH, etc.) The technical committee will be responsible for issuing RFPs, reviewing and selecting consultants, and reviewing all work created for this project. Any decisions that need to be approved by the Executive Committee will be reviewed and agreed upon by the Technical Committee first. Project decisions that do not need Executive Committee approval will be reviewed and agreed upon by the Technical Committee before submittal to any outside agencies. The County, City, and Port may have more than one representative attending and participating at the meetings, but all key decisions will only have one vote each for Mason County, the City of Bremerton, and the Port of Bremerton. Consistent with the Interlocal Agreement, consensus between Mason County and the City of Bremerton is required for all substantive decisions. PART II: IMPLEMENTATION TASK NO. 1— Design Report and General Sewer Plan Amendment The current Belfair General Sewer Plan does not identify PSIC (Puget Sound Industrial Center) as part of the potential Belfair Sewer System service area. The first work product for this project will contain two primary deliverables: 1) a design report and planning-level cost estimate that will validate the concept envisioned in the interlocal agreement, and 2) a combined general sewer plan amendment report that will be submitted to the Department of Ecology for review and approval. This report will also form the basis for the NEPA/SEPA process. All environmental and administrative processes associated with the PSIC to Belfair Sewer Connection Project must adhere to federal processes to ensure the project is eligible for federal funding sources. Once this document has gone through NEPA/SEPA and been approved by Ecology, final design for the project can begin. Steps for Task 1 include: 1) Create draft consultant RFP for work— Deputy Director 2) Review draft RFP—Technical Committee 3) Public outreach of draft RFP; coordination with PSIC property owners — Deputy Director 4) Approve final RFP—Technical Committee S) Issue consultant RFP and receive proposals—Mason County 6) Review RFPs, interview consultants, and rank consultants—Technical Committee 7) Approve consultant selection —Executive Committee 8) Negotiate selected consultant scope and contract—Deputy Director 9) Approve Consultant Scope of Work and Price— Mason County and City of Bremerton 10)Work with consultant on design report, planning-level cost estimate, and combined general sewer plan amendment—Technical Committee 21i' ., ` 11) Identify proposed project alignment, including alignment through private property and Port-owned property—Task 1 Consultant &Technical Committee 12)Approve deliverables— Executive Committee 13)Submit final report to Ecology for approval and SEPA to Mason County and City of Bremerton —Deputy Director TASK NO. 2—Completion of Final Design Plans and Specifications Task 2 can begin once Task 1 is completed and approved. Substantial coordination with WSDOT's Belfair Sewer Bypass project is envisioned at this point. Ideally the completed and approved plans would be incorporated into the bypass project through an interlocal agreement between WSDOT, Mason County, and the City of Bremerton. The design consultant for Task 2 would not necessarily be the one completing Task 1, but the project agencies reserve the option of contracting with the Task 1 consultant if they feel that is best for the project. The plans would also need to go through all the necessary permitting by local, state, and federal agencies. Steps for Task 2 include: 1) Create draft consultant RFP for work—Deputy Director 2) Review draft RFP and approve final RFP—Technical Committee 3) Issue consultant RFP and receive proposals—Mason County 4) Review RFPs, interview consultants, and rank consultants—Technical Committee 5) Approve consultant selection — Executive Committee 6) Negotiate selected consultant scope and contract— Deputy Director 7) Approve Consultant Scope of Work and Price—Mason County and City of Bremerton 8) Work with consultant and WSDOT on final design —Technical Committee 9) Approve final design —Technical and Executive Committee 10)Submit final plans and specs to appropriate agencies for approval—Deputy Director TASK NO. 3—Construction Financing The capital budget appropriation and the City of Bremerton's allocated funds should be sufficient to complete Task 1 and 2. Additional funding will be needed for construction. Task 3 is focused on securing enough funding to complete construction of the project. Task 3 has already begun and will continue as Tasks 1 and 2 are on-going. Steps for Task 3 include: 1) Make recommendation on construction administration —Technical Committee 2) Identify potential construction funding sources—Technical Committee 3) Review and make recommendations on potential funding sources—Technical Committee 4) Approve project funding types—Executive Committee 5) Complete necessary funding applications—Technical Committee 6) Approve all funding applications— BOCC and Bremerton City Council 7) Submit all approved funding applications— Deputy Director 8) Supply supplemental information as needed to funding agencies—Technical Committee 9) Complete necessary paperwork for awarded funding— Mason County TASK NO. 4—Project Construction (WSDOT Bid) Task 4 assumes Tasks 1, 2, and 3 have been completed. This task assumes that the project would be bid in conjunction with the Belfair Bypass Project so WSDOT would be the lead agency for the contract. Task 4 steps would be: 1) Approve interlocal agreement between WSDOT, Mason County, and City of Bremerton on construction of project— Mason County BOCC and Bremerton City Council 3 1 P 2) If a Construction Consultant is to be hired complete RFP and hiring process—Executive and Technical Committee 3) Submit approved plans and specifications to WSDOT for inclusion into their project— Deputy Director 4) Assist WSDOT with any bidding questions— Deputy Director and Design Consultant 5) Review sewer project portion of bids—Technical Committee 6) Make bid recommendation (if needed)—Technical Committee 7) Approve sewer portion of construction bid — Executive Committee 8) Review contractor submittals and schedule—Technical Committee and/or Construction Consultant 9) Complete construction inspection — Local agency representatives or Construction Consultant 10)Approve contractor invoices—Technical Committee or Construction Consultant 11)Approve contractor work— Executive Committee Note: If the construction of this project is accelerated ahead of the Belfair Bypass Project construction, Task 4 would need modification. Task 5: Business Plan Formulation A business plan will need to be developed to address the issues listed below, and likely additional issues as well. It is anticipated that the Task 1 Consultant will be assigned this task: 1) Ownership of system components 2) Operational responsibilities 3) Maintenance responsibilities 4) Estimate of expected system revenues and expenses 5) Timeline estimate for system buildout 6) Assignment of revenues and expenses to system owner(s) 7) Develop draft business plan —Technical Committee 8) Approval of draft business plan — Executive Committee 9) Finalize business plan —Task 1 consultant 10) Implement business plan —Executive Committee and appropriate legal instruments adopted by legislative/governing bodies of Mason County, the City of Bremerton and the Port of Bremerton (if indicated) 41 i' MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Debbie Riley DEPARTMENT: Community Services/EH EXT: 358 BRIEFING DATE: February 5, 2018 ITEM: North Bay Shellfish Protection District (SPD) draft plan including boundary map. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) On June 16, 2017 the Washington State Department of Health sent a "findings of fact" that downgraded the classification of portions of North Bay commercial growing area from Approved to Conditionally Approved classification under the National Shellfish Sanitation Program Model Ordinance. The Administrative Order (Downgrade) became final on August 16, 2017. The next steps in the process are to create the shellfish protection district boundaries. Resolution 134-94 created a clean water district in the Case Inlet/North Bay area. This district was not dissolved so our proposal is to use the same district boundaries, identifying the specific downgraded sites as work areas rather than creating a sub district in an existing Shellfish Protection Area. The map is attached. A draft closure plan has been developed for the Board's review. This draft will be further refined by a committee of partners and brought back to the Board for a final approval. Because the area is mostly sewered, Mason County Utilities will be an important partner in the work. The work group will be made up of state agency and other county departments and the Mason Conservation District and Squaxin Tribe. We have requested funding from the South Sound group currently performing near term actions to implement our shellfish protection program drafted in the plan. Work is being done to get that funding in place by April 13, 2018 so field work can be started in accordance with the requirements in Chapter 90.72 RCW Shellfish Protection Districts. RECOMMENDED OR REQUESTED ACTION: Permission to proceed forward using the attached map and to further develop the attached draft work plan, which will come back to the Commissioners for approval before April 13, 2018. ATTACHMENTS: Draft SPD workplan including boundary map. Briefing Summary North Bay Shellfish Protection District Closure Response Plan A committee of citizens, business and government is launching a plan to: • Reduce water pollution • Meet state and federal water quality standards • Ensure that water quality standards are maintained January 22, 2018 Prepared by Katie Otanez and Sean McGuire Environmental Health Specialist Mason County Public Health 360-427-9670 Ext 400 MASON COUNTY ri COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health This document is also available online at: http://www co mason.wa.us/health/environmental/water-quality/case-inlet.php (upon approval) 1 Table of Contents Definitions of Acronyms Page 3 A. Purpose of the North Bay Shellfish Protection District Page 4 B. Background Information and History Page 5 C. Strategy for Water Quality Improvement Page 12 Appendix A: Work Plan Matrix Page 13 2 Definitions of Acronyms DOH- Washington State Department of Health ECY- Washington State Department of Ecology FLUPSY— Floating Upweller System MC- Mason County MCD- Mason Conservation District MCPH- Mason County Public Health MCPW- Mason County Public Works NEP- National Estuaries Program NHD- National Hydrography Dataset NSSP- National Shellfish Sanitation Program QAPP- Quality Assurance Project Plan Septic 0 & M- Septic system operation and maintenance SIT- Squaxin Island Tribe SPD- Shellfish Protection District WADOH- Washington State Department of Health WDFW—Washington Department of Fish & Wildlife 3 A. Purpose of the North Bay Shellfish Protection District Background In August 2017 Washington State Department of Health downgraded approximately 130 acres in North Bay from Approved to Conditionally Approved. This classification change is in response to Marine Stations 7, 548, and 575 failing the National Shellfish Sanitation Program (NSSP) water quality standards for Approved classification. The Conditionally Approved classification means that harvest of shellfish is not allowed under certain conditions. For North Bay, 1 inch of rainfall in 24 hours will trigger a five-day closure. Rainfall data is collected at the Taylor FLUPSY in Oakland Bay. A Shellfish Protection District program is required to be put in place after a growing area classification is downgraded. RCW 90.72.045 -The county legislative authority shall create a shellfish protection district and establish a shellfish protection program to address causes of pollution within one hundred eighty days after the department of health, because of water quality degradation due to ongoing nonpoint sources of pollution, has, after June 11, 1992, closed or downgraded the classification of a recreational or commercial shellfish growing area within the boundaries of the county. Mason County Utilities, a division of Mason County Public Works, maintains and operates the treatment facility that serves approximately 1,400 developed parcels within the watershed of the North Bay Shellfish Growing Area. According to Mason County's 2013 Department of Ecology Water Reclamation Permit, this facility has a maximum monthly design capacity of 365,000 gallons per day and has an average annual flow of 304,000 gallons per day. (North Bay Sanitary Survey May 2017 prepared by Jean Snyder, Public Health Advisor, WADOH.) Mason County Public Health developed this Shellfish Protection District, in cooperation with a stakeholders group of those affected by the North Bay downgrade, to provide leadership, planning and foster collaborations in improving the water quality of North Bay. 4 Who is involved? • Mason County Public Works/Utilities • The citizens of Mason County • Mason County Shellfish Growers • Squaxin Island Tribe • Washington State Department of Health • Washington State Department of Ecology • Washington Department of Fish & Wildlife • Mason Conservation District • Washington State University- Mason County Extension • Washington Sea Grant Program, University of Washington • Mason County Public Health B. Background Information and History Description of the North Bay watershed: North Bay is located at the north end of Case inlet in southern Puget Sound. The Bay is approximately three and one-half miles long, one mile wide at the mouth and is oriented along a north-south axis. The majority of the North Bay watershed lies within Mason County. The bulk of the development within the watershed is along the marine shoreline and in the drainages of Sherwood and Coulter Creeks. The town of Allyn is located on North Bay's western shoreline.The community of Victor is located on the Bay's eastern shoreline. Land use in the watershed ranges from commercial development in Allyn to rural residential properties. Two perennial streams, Coulter Creek and Sherwood Creek,flow into North Bay. Coulter Creek headwaters are located north of Lake Fora Road near Sunnyslope in Kitsap County. From there the stream flows in a southerly direction to the Mason County line and eventually discharges into the northern unclassified portion of North Bay. Land use in the Coulter Creek drainage is predominately forestland with some rural residential and agricultural.The Belfair Wastewater and Water Reclamation Facility is located in the Coulter Creek Watershed near West Fork Coulter Creek.The facility is under permit from the Department of Ecology to generate Class A reclaimed water for use in forest irrigation. Sherwood Creek is approximately 18 miles in length and originates from Mason and Prickett (Trails End) Lakes. The creek discharges to the growing area along the southwest shoreline near the town of Allyn. Land use varies from predominately 5 forested with some residential use in the lower portions of the watershed to extensive residential development surrounding Mason and Prickett Lakes. The drainage area of these creeks has been used to define the North Bay Clean Water District. See Figure 1. Nearly all the homes and businesses surrounding North Bay (approximately 1400 parcels) are connected to the North Bay-Case Inlet Water Reclamation Facility (WRF). The North Bay WRF uses a land-based disposal site on forestlands that are well removed from the bay and its tributaries. The North Bay WRF and the large amount of birds frequenting the marina are the two-main potential point-sources for pollution. The remaining 64 developed parcels along the south end of the growing area along both shorelines utilize individual on-site sewage treatment and disposal systems. Oysters, hard-shell clams, and geoducks are harvested commercially from the bay. Recreational shellfish harvest occurs on privately owned beaches and on public tidelands located in the northeast portion of the bay. A public beach and marina is located near the Port of Allyn dock and boat launch. There are nine commercial shellfish companies operating out of North Bay. The growing area currently has approximately 962 acres in Approved classification, 130 in Conditionally Approved classification, and 163 acres in Prohibited classification near Allyn, Washington. The 130 Conditionally Approved acres were reclassified as a downgrade Jun 16, 2017. -(Adapted from North Bay Sanitary Survey May 2017 prepared by Jean Snyder, Public Health Advisor, WADOH.) 6 g7•.t !h• y■1!�t�. ir•/rffs �[�yr/� r•• ,•rJ• .°riGLa?�1�if�r/Oiti fi��i• [. a r!• MAI aiSo E �f�► • x•1,1 � •�I�f r �� VI,10 _ OVA * MMPIPI / JhSI' /1rl 'I...S�T -�ravn-r', p;01411 Our r anr. r• _ -��� .•9 L ` WE 11 • • M N�Y=e r hS xr r m° 'Rf .x•K#i 7!, l-',�.,,. r�.v ±ef'r ..-`•: 'j+;' '""'3.�' �.. a►y � .s' �_gip MUM. �`ll C r� = R -;-.' ! xrla ; . bra, -- - 1p � 111 11 1 hll • • f North thymetry • • . 11-e ' - � - , ` ;S.��K�«�.. --_�a .3...� �',��. �� '�'.• - _ .r, M{i '� Rvvss •,,.,�' �; T 1��� ate• • CounN,Border gJj Figure 2- North Bay Bathymetry N North Bay Study Area Legend Failing Id arine Stations ®stun;F.rea 0 0 3 06 12 Miles Q Case InletMorth Bar Clean.Water District Boundary 676 7 A 648 Se rcn Esrl.MERE.DK - ntsm; increment PCc*C.4EBCC.US4I. _ FAC.,hfS.hRCAl.GwG#z IG'N,lanastw NL Cranance 5Ony.Esri,sea- MTI.Ei+iCl-irs;I-CN Kc j.laiEtCCC.IAaFmylnaie.f CcerSbaetttOc Oro t"e 415 Ccrnms.n3y Figure 3—Study Area 9 History of Shellfish Harvesting and Water Quality in North Bay • December 13, 1994, Resolution no. 134-94 is passed by the Board of County Commissioners creating a ballot proposition for a Clean Water District in the Case Inlet/North Bay area. • December 14, 1999, Resolution no. 144-99 is passed by the Board of County Commissioners establishing the Sanitary Sewer Utility Administrative Code for the North Bay—Case Inlet Service Area. From an April 2008 sanitary survey of North Bay,with an addendum in July 2009, approximately 25 acres were downgraded from Approved to Conditionally Approved just north of the of the Port of Allyn pier around Station 7. The Conditionally Approved area was closed after 0.50 inch of rainfall was recorded in 24-hours. In February 2010, a sanitary survey addendum upgraded the approximately 25 Conditionally Approved acres to Approved due to water quality improvements at Station 7 and shoreline sanitation conditions. -(Adapted from North Bay Sanitary Survey May 2017 prepared by Jean Snyder, Public Health Advisor, WADOH.) • A 2014 Water Quality Update details effort between Mason County Public Health and Washington Department of Health to address stormwater concerns. A door-to-door campaign visited 347 residences and distributed educational materials regarding stormwater. (http://extension.wsu.edu/mason%wp-content/uploads/sites/20/2014/02/North-Bay- Water-Quality-Update-20141.odf) • May 2017, Washington Department of Health Sanitary Survey of North Bay recommends downgrading approximately 130 acres to Conditionally Approved. • August 2017,the North Bay growing area (130 acres) is downgraded to Conditionally Approved due to Marine Stations 7, 548, and 575 failing to meet NSSP standards. (See Figure 3.) 10 70 60 SO faihng NSSP Standard 41) E 0 0 u LL E ae E 6 u A v 4J LL 2G 10 , Station --4411 0 2.011 2012 2019 2014 2015 2:16 2017 Figure 4. Estimated 90t' Percentiles Trends at the Failing Stations in North Bay (From North Bay Sanitary Survey May 2017 prepared by Jean Snyder, Public Health Advisor, WADOH.) 11 C. Strategy for Water Quality Improvement Goal:To take immediate steps to: • Reduce water pollution • Meet state and federal water quality standards for commercial shellfish • Ensure that water quality standards are maintained Main Objectives: I. Plan and coordinate Closure Response Plan development and implementation 2. Monitor marine and fresh water quality 3. Review and manage non-point sources, primarily the North Bay sewer by Mason County Utilities/Public Works 4. Control OSS pollution sources 5. Control agricultural pollution sources 6. Education and community capacity building 12 Appendix A: North Bay Shellfish Protection District Task Matrix ObiectMe_&Task T—a n Partner Timeline/Due Cate Funding Source status bion/Products/Outcomes m halle es Resources Needed t Etheboundaries ordination,and Re n8ble agencies and create a SPD advisory team MCPH Unfunded In renslist of Advisory Committee member See"Funding Source" and create map of SPD MCPH 2/12/2018 Unfunded ed Ma of boundary See'Furtfiin Source"re Res a Plan MCPH 2/12/2018 Unfunded Completed Draft workingplan See"Fundis Source" Task 4:Ordinance creating SPD adopted by Commissioners MCPH 2/13/2018 _ Unfunded Phoned Approval See"Fundi Source" Task S.Annual SPD reporting to WDOH MCPH August,annually Unfunded On of Annual r See"Funding Source" Objective&Task Lead Agenrx/Partr& Timeline/Due Dip Fending Source j S,jgbg 8Oion/Products/Outcomes Comments/Challenges/Resources Needed tTask2. :Monitor Marine and Fresh Water Quality —.---.- ine water quali monitoring DOH,SIT TBD South Sound NEP In Plana ng g bient stream monitoring when marine sampling is being conducted MCPH,SIT TBD South sound NEP In Plannireline water quality monitorin MCPH,DOH,SR TBD South Sound NEPIn Planrwn_.__investigation vies PIC ocess MCPH TBD South Sound NEP In Planning Task s.Water quality data management MCPH,DOH,SIT TBD South sound NEP In Planning Obiective&Task Lead Agentv/Partner Timeline ue Date Fundint Source Status Actlort/Products/Outcomes CommentslChaBenges/Resources N 3:Control OSS Pollution Sources — —" 03. 1.Inventory location and risk level of OSS in SPD MCPH TBD South Sound NEP In Planning 2.Sanitary/parcel surveys MCPH,MCPW TBD South Sound NEP,Ente ise Fund In Planning Overdue 0&M notification MCPH TBD South sound NEP In Planning Task 4:Dye test O55 of concern MC�HEIn Planning Task 5:Folbw on urisatisfacto 0&M reports � TRD� uth��dNEP In Planning_j� In Planning A on/Products/0utcomes omm e R cled Objective&Task le entv/Partner An Due Date Fundjna source St si objective 4:Control Agricultural Pollution Sources —— Task 1:Identify location and risk level of farms and refer to MCD MCPH TBD South Sound NEP In Planning Task 2:Provide technical assistance to farms MCD TBD {Outside fun In Planning Farm plans,conservation plans,and BMPs MCD will be working under a separate fundis source. Ob' ive&Ta k Lead en Partn T Due D Fundi ce I Status Action/Products/Outcomes CommenWChallenges/Resources Needed rtask ive 5:Point Sources—W WTP and Marinas _ — ------ es _--- :Review WWTP records and performance MCPW,MC Utilities TBD Enterprise Fund In Planning :Evaluate marina usage and risk MCPH TBD southSound NEP In Planning:Inventory wildlife in SPD MCPH.WDFW TBD SouthSoundNEP In Planning :GIs map layer of North Bay Sewer MCPW,MC Utilities TBD Enterprise Fund In Planning Updated GIs map layer of sewer. Task 5:Invento of severed arcels MCPW,Mc Utilities TBDEnterprise Fund In Planning Identify modified connections using existing septic tanks. S &Task n art Tim Rn unAction/Products/Outcomes m h II Re rc N6n and OutreachTask 1:OSSer woricsho MCPH _ TBO South Sound NEP In Planning Task 2:Community outreach events MCPH TBD South Sound NEP In Planning — _—_a. Task 3:Pet waste outreach program MCPH TBD South sound NEP In Planning 13 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Paula Reeves DEPARTMENT: Planning EXT: 286 BRIEFING DATE: February Sth, 2018 PREVIOUS BRIEFING DATES: July 24th, 2017; August 14th, 2017 ITEM: Public Benefit Rating System Background: A Public Benefit Rating System (PBRS) offers an incentive to preserve open space on private property in Mason County by providing a tax reduction. A participating property is assessed at a "current use" value, which is lower than the "highest and best use" assessment value that would otherwise apply to the property. PBRS is based on a point system. Points are assigned to each qualifying resource and bonus category as described in this DRAFT Code Amendment. The total points awarded for a property's PBRS resources translate into a 50% to 90% reduction in land assessed value for the portion of the property participating. The area used for a residence, landscaping, driveway, and other personal uses does not qualify for PBRS and is referred to as the excluded area. It is acceptable to exclude an area for a future home and/or potential use/development. The area that meets an open space resource requirement and enrolls is referred to as the participating area. To qualify for PBRS, the participating area must contain an identified open space resource and must have the potential for use or development that will be restricted by enrollment in the program. Additional Cost to the County: Small administrative cost and reduced property taxes for participating properties RECOMMENDED ACTION: Review attached materials and provide any guidance or direction to staff related to the process outlined in the Timeline attached. Set a ]oint Worksession on the PBRS with Parks Advisory Committee and Planning Advisory Committee for Wednesday, March 14th at 6pm. Attachment A — Open Space Planning Timeline Attachment B — DRAFT FAQ Public Benefit Rating System Attachment C — FIRST DRAFT Public Benefit Rating System Chapter of MCC Briefing Summary DRAFT Chapter 3.25–Mason County Public Benefit Rating System Sections: 3.25.010- Purpose and intent. 3.25.020- Definitions. 3.25.030-Operation of the county public benefit rating system. 3.25.035- Eligibility of high, medium and low priority and bonus public benefit resources. 3.25.040- Ineligible lands. 3.25.050-Assessed valuation schedule—Public benefit rating system. 3.25.060–Outreach to Eligible Landowners 3.25.070- Basis of assessment. 3.25.080-Application to the county under the public benefit rating system. 3.25.090-Application fees. 3.25.100-Time to file. 3.25.110-Application review. 3.25.120-Board decision. 3.25.130-Unincorporated lands. 3.25.140- Incorporated lands. 3.25.160-Monitoring for compliance. 3.25.170-Removal of land classification by county assessor. 3.25.180-When removal of land is not subject to additional tax, interest,and penalties. 3.25.190-Transfer of lands between certain current use taxation classifications. 3.25.200-Owner may request withdrawal from classification. 3.25.210-Action on withdrawal from classification. 3.25.220-Owner to notify assessor of change in use in classification. 3.25.230-Sale of open space classified land. 3.40.240-Review of previously approved open space applications. 3.25.250–Duties of the Planning Commission. 3.25.260-Severability. What is a Public Benefit Rating System? This is a new Chapter of the Mason County Code that would establish a Public Benefit Rating System to determine the appropriate level of tax relief for open space parcels throughout the County. The current process for evaluating Open Space in Mason County consists only of determining whether a parcel of land meets the minimum qualifications of the program and if so, provides the same amount of tax relief to all qualifying parcels, regardless of the quality or quantity of benefits being provided to the public. A PBRS provides a way of extending tax relief that is representative of the corresponding benefits the land provides. Page 1 3.25.010-Purpose and intent. A. Purpose. It is in the best interest of the county to maintain, preserve, conserve, and otherwise continue in existence adequate open space lands for the production of food, fiber, and forest crops, and to assure the use and enjoyment of natural, historic and cultural resources and scenic beauty for the economic and social well-being of the county and its citizens. Additionally, it is in the county's interest to provide incentives that encourage the retention of open space in compliance with Growth Management Act principles. B. Intent. It is the intent of this chapter to implement Revised Code of Washington (RCW) RCW, as amended, by establishing procedures, rules, and fees for the consideration of applications made by land owners for public benefit rating system assessed valuation on "open space land" as defined in RCW 84.34.020(1) and (8). The provisions of Chapter 84.34 RCW, and the regulations adopted thereunder shall govern the matters not expressly covered in this chapter. 3.25.020-Definitions. For the purposes of this chapter, unless otherwise required by the context, words and phrases shall have the following meaning: (1) "Assessor" means the Mason County assessor or his or her designated representative. (2) "Board"means the board of county commissioners of Mason County. (3) "County"means Mason County, state of Washington. (4) "Open space land" means any land area so designated by the Mason County comprehensive land use plan adopted by the County and zoned accordingly, or any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife preserves, nature reservations or sanctuaries or other open space, or (v) enhance recreation opportunities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification, or any land meeting the definition of farm and agricultural conservation land in RCW 8.34. (5) "Planning Commission" means the Mason County Planning Advisory Commission. (6) "Public Benefit" means any activity or activities that accomplish a public purpose and/or provide for a community's social, economic, and cultural well-being, public health, and safety. (7) "Rural Lands" means those areas outside of the designated Resource Lands and Urban Growth Areas. (8) "Timberland" means any parcel of land that is five or more acres or multiple parcels of land that are contiguous and total five or more acres which is or are devoted primarily to the growth and harvest of timber for commercial purposes. Timberland means the land only and does not include a residential homesite. The term includes land used for incidental uses that are Page 2 compatible with the growing and harvesting of timber but no more than ten percent of the land may be used for such incidental uses. It also includes the land on which appurtenances necessary for the production, preparation, or sale of the timber products exist in conjunction with land producing these products. (9) "Urban Areas" are those designated in Urban Growth areas around the incorporated area of Shelton and the two unincorporated areas of Allyn and Belfair as well as those areas defined as Limited Areas of More Intense Rural Developments (LAMRIDs) consistent with RCW 36.70A. 3.25.030-Operation of the county public benefit rating system. To be eligible for open space classification under the county's public benefit rating system, property must contain one (1) or more open space resource listed below as defined in MCC Section 3.25.035 of this Chapter. These resources are defined in this chapter and ranked as high, medium or low priority open space resources. High priority open space resources receive five (5) points each, medium priority open space resources receive three (3) points each, and low priority open space resources receive one (1) point each. Properties can receive a maximum of thirty (30) points from no more than six (6) open space priority resources. In addition, bonus points and super bonus points may be awarded pursuant to this chapter and a property can achieve a maximum of fifty-seven (57) points through the rating system and the bonus system. Portions of property may also qualify for open space designation. A. High priority open space resources. Five(5) points each: 1. Public recreation area. 2. Resource and rural agricultural lands; 3. Trail linkages and recreational corridors; 4. Rural forest lands/wood lots-, 5. Natural shoreline environments; 6. Significant fish and wildlife habitat conservation areas, aquifer protection areas, special plant sites, and category"I"or"ll"wetlands as defined in MCC 8.52.110; 7. Historic landmarks/archeological sites; 8. Private lands within designated national reserves; B. Medium priority open space resources. Three (3) points each: 1. Conservancy shoreline environments; 2. Flood hazard buffer areas; 3. Geologic hazard buffer areas; 4. Scenic natural resources, viewpoints, and view corridors; 5. Urban growth area open space; 6. Category"III"or"IV"wetlands. C. Low priority open space resources. One(1) point each: (1) Exempt and artificial wetlands. D. Bonus system. Properties qualifying in the specific high, medium, or low priority open space resource categories may receive up to twenty-seven (27) bonus points if the following additional qualifications are met: 1. Community priority—Five (5) points. 2. Voluntary resource or critical area restoration—Five (5) points. Page 3 3. Water quality buffer—One(1), three (3), or five (5) points. 4. Contiguous parcels under separate ownership—Three (3) points per contiguous parcel. 5. Conservation/historic/trail easement in perpetuity—Five (5) points. E. Bonus public access points. 1. Unlimited public access—Five(5) points. 2. Limited public access—Sensitive area—Five (5) points. 3. Privately owned tidelands access—Five (5) points. 4. Limited public access—Three(3) points. F. Properties with at least one (1) high priority open space resource and which allow unlimited public access, or limited public access if due to resource sensitivity, and which convey a conservation, historic, or trail easement in perpetuity, in a form approved by the county, shall be automatically eligible for current use value at ten (10) percent of market value. How does this criteria get applied? The property owner applies to Mason County to receive tax relief for their property under the Open Space Tax Act. Mason County uses this criteria to review and score each application. The information from this type of a review process can also be quantified to share with the public about the benefits they are receiving. More detail about each category of open space eligible for tax relieve is included in Section 3.25.035... 3.25.035–Eligibility of high, medium and low priority and bonus public benefit resources. A. Public recreation area means property which is currently devoted to providing active or passive non-motorized recreation use or which complements or substitutes for government facilities. The facility must be open to the public and, if charging a use fee, that fee shall be no higher than the fee charged by a like public facility and the facility must provide recreation or other services to youth, senior citizens, the handicapped, or similar groups. An eligible site is that identified by an appropriate parks department as meeting the definition of an active or passive recreation area. Eligible examples include: 1. Sports fields on private property that are open to the public; 2. Golf courses open to the public with fees comparable to local public golf courses and which adhere to best management PRACTICES (as determined by Mason County Planning and Community Development).Annual monitoring reports are required; 3. A community garden; and 4. Other recreational uses determined to be consistent with the definition of active or passive recreation areas as determined by the Mason County Parks Department. Ineligible examples include: 5. Properties with public or private trails: These are covered under the privately owned trails resource; Page 4 6. Recreational vehicle park portions of sites and related improvements to the land, including parking; 7. Golf courses which do not adhere to best management practices or charge a fee not comparable to public golf courses; and 8. Indoor recreation centers, gambling establishments, arcades, fun centers, etc. B. Resource and rural agricultural lands means Land primarily devoted to the current non- commercial production of horticultural, viticultural, floricultural, dairy, apiary, vegetable, or animal products or of berries, grain, hay, straw, turf, seed, Christmas trees not subject to the excise tax imposed by RCW 84.33.100 through 84.33.140, or livestock, and which has significance for agricultural production. Or, land that has been traditionally in or is still capable of production for the above and which could be returned to productive commercial agriculture. Eligible sites are those that are currently not enrolled in existing current use assessment programs and meet any of the following criteria: 1. Lands of at least five (5) acres which are on prime or unique soils as identified in the data source; or 2. Lands of at least five (5) acres which meet the definition of resource and rural agricultural lands above; or 3. Lands that have been traditionally in or is still capable of production of the above as demonstrated by sales receipts, income tax statements, or other materials which the county accepts as proof that farming once occurred on the property and that the property could be returned to productive commercial agriculture. C. Trail linkages and recreational corridors means privately owned trails and corridors that are publicly accessible and used for hiking, biking, walking, horseback riding, and jogging. The trails may vary in scale and surfacing and may also be used as a means of non-motorized transportation connecting one (1) destination point to another. Streets, roads, and highways with widened shoulders or bike lanes are not included in this category. Eligible lands must be used as a public trail or corridor that remains in private ownership. Public access on the trail from a public road or public trail is required. D. Rural forest lands/woodlots means rural forest lands/woodlots shall mean any parcel of land that is greater than two (2) acres but less than five (5) acres which is devoted primarily to the growth and harvest of forest crops for commercial purposes. A timber management plan shall be filed with the county legislative authority at the time application is made for classification as timber land pursuant to this chapter. Eligible sites are those that are currently not enrolled in existing current use assessment programs and meet the definition for forestlands/woodlots, above. E. "Natural" shoreline environment means a marine, lake, or river shoreline and its "associated wetlands" designated "natural" in the Shoreline Management Master Program for the county. Eligible lands are those identified as natural shoreline environments and their associated wetlands in the adopted shoreline master plan governing the area in which the shoreline is located. Eligible land must be adjacent to the water. To qualify there must be no structures or buildings within 200 feet upland from the ordinary high water mark (OHWM); this area is within the shoreline jurisdiction, and is based on the Shoreline Master Program; and there must be no structures within 200 feet from the edge of an associated wetland boundary. If there is a bluff, any buildings must be at least 200 feet back from the edge of the bluff in a "natural" shoreline environment. Eligibility for this resource category cannot overlap with the "conservancy shoreline environment"category or other wetland categories of the public benefit rating system. F. Significant fish and wildlife habitat conservation areas, aquifer recharge areas, species and habitats of local importance, category I and II wetlands and special plant sites. Page 5 1. Significant fish and wildlife habitat conservation areas means areas identified as being of critical importance to the maintenance of fish and wildlife species including areas with which endangered, threatened, and sensitive species have a primary association; habitats and species of local importance; streams; commercial and recreational shellfish areas; kelp and eelgrass beds; herring and smelt spawning areas; state natural area preserves, and state natural resource conservation; or 2. Aquifer recharge areas means the undisturbed area beyond that required by an applicable regulation that has a plant community in which native plants are dominant adjacent to a groundwater-bearing geologic formation or formations that contain enough saturated permeable material to yield significant quantities of water to wells or springs consistent with WAC 173-100 and MCC 8.52. Eligible sites are those where the buffer is a least fifty percent wider than the buffer required by any applicable regulation and longer than twenty (20) feet. The quality of the buffer area must be preserved from clearing and intrusion by domestic animals and protected from grazing or the use by livestock; 3. Species and habitats of local importance means areas containing vascular plant species as identified and listed in the Natural Heritage Program as being either endangered, threatened, or sensitive and areas identified in the Natural Heritage Program as high quality ecosystems and consistent with MCC 8.52. Eligible sites include: a. The species or habitat is native to the county; b. Locally declining populations that are in danger of extirpation; c. Sensitivity to habitat manipulation; and d. Commercial, game, other special value. e. A habitat management plan shall be submitted which identifies the area to be protected and appropriate mitigation, management and/or protection strategies that will be employed. f. Streams, provided that the stream buffer is at least twice the size of that required under MCC 8.52. Buffer averaging shall not be used; g. Commercial and recreational shellfish areas, provided that the fish and wildlife habitat conservation area buffer is at least twice the size of that required under MCC 8.52. Buffer averaging shall not be used; 4. Kelp and eelgrass beds; herring and smelt spawning areas, provided that the fish and wildlife habitat conservation area buffer is at least twice the size of that required under MCC 8.52. Buffer averaging shall not be used; 5. State natural area preserves and natural resource conservation areas; 6. Sites listed in the Natural Heritage Database as containing endangered, threatened, or sensitive vascular plant species or high quality ecosystems, or which are verified by an expert in the field as containing the same plants or communities and which are acceptable by the state agency for addition to the database. A habitat management plan shall be submitted which identifies the area to be protected and appropriate mitigation, management and/or protection strategies that will be employed. 7. Category I and II wetlands means wetlands that are classified category "I" or "ll" by MCC 8.52.110. 8. Special plant sites means sites where preservation, restoration or enhancement of native plant communities is maintained subject to an approved management plan. Eligible sites have a primary association with federally- or state-listed endangered, threatened, or sensitive species of fish or wildlife, and which, if altered, may reduce the likelihood that the species will maintain and reproduce over the long term. A habitat management plan shall Page 6 be submitted which identifies the area to be protected and appropriate mitigation, management and/or protection strategies that will be employed. Items 1. through 8. listed above require protection through easements, or voluntary buffers in those cases where buffers are not established through MCC 8.52 and, in certain cases, shall require preparation and submittal of a biological site assessment or habitat management plan. The BSA or HMP shall provide a description of the fish and wildlife habitat conservation area, the location of the protected features, the location of buffers and a description of efforts to protect the fish and wildlife habitat conservation area, or a description of restoration efforts in those instances where the critical area has been damaged. G. Historic landmarks/archaeological sites means lands which constitute or upon which is situated an historic landmark formally designated by the county or a local jurisdiction, including buildings, structures or sites of significance in the county's historic or prehistoric heritage, such as Native American settlements, trails, pioneer settlements,farmsteads, roads, industrial works, bridges, burial sites, prehistoric and historic archaeological sites and landscapes, or traditional cultural properties and landscapes. Eligible properties must be listed on the county or other local list or register of historic places or landmarks for which there is local regulatory protection. Eligible properties include contributing properties within designated historic districts. Improvements to the land are not eligible for other federal or state tax credits. Additionally, land that has been verified through an archaeological report prepared by a qualified archaeologist that contains archaeological resources. The county will review and make determinations on eligibility. H. Private lands within designated National Reserves or long term commercial forests means officially designated areas under private ownership located within National Reserves or long term commercial forests that remain undeveloped and are maintained to protect the landscape of the reserve. Eligible lands are privately owned parcels five (5) acres or greater in size, that remain undeveloped and are maintained to protect the landscape of the reserve. I. "Conservancy" shoreline environment means marine and lake shoreline and associated wetlands designated as "conservancy environment" in an adopted shoreline management master plan. Conservancy shoreline areas are intended to preserve their existing character. The area must consist of native vegetation. Eligible sites must be identified as "conservancy shoreline environment" in an adopted shoreline master plan. The property must not be in another shoreline category of the PBRS. The area to be considered eligible is a maximum of 200 feet upland from the ordinary high water mark, within the 100-year floodplain, or the edge of the associated wetland, whichever is greater. To qualify there must be no structures or buildings within 150 feet upland from the ordinary high water mark (OHWM); this area is within the shoreline jurisdiction, and is based on the shoreline master plan; and there must be no structures within 150 feet from the edge of an associated wetland. If there is a bluff, any buildings must be at least 150 feet back from the edge of the bluff in a "conservancy" shoreline environment. Eligibility under this resource category cannot overlap with the "natural shoreline environment"category or other wetland categories of the PBRS. J. Flood Hazard Areas Buffers means land buffering a floodplain within the county subject to a one (1) percent or greater chance of flooding in any given year consistent with MCC 14.22. These areas include, but are not limited to, streams, lakes, coastal areas, and wetlands. Eligible sites are those buffer areas located adjacent to or in the immediate vicinity of and which provide at least two (2) times the additional buffer width beyond that required by regulation for areas located within a 100-year floodplain as identified on the FEMA flood insurance program maps. K. Geologic hazard area buffers means land buffering areas not suited to the siting of commercial, residential, or industrial development consistent with public health or safety concerns due to their susceptibility to sliding or other slope failures, erosion, earthquake, or other geologic events. Eligible sites are those areas of undisturbed vegetation located adjacent to or in the immediate vicinity of geologically hazardous areas and which provide at least two Page 7 (2) times the additional buffer/setback width beyond that required by regulation for areas indicated in the Washington Department of Ecology's Coastal Zone Atlas; USDA Mason County Soil Survey; or areas with slopes forty (40) percent or greater and with a vertical relief of ten (10)feet or more, except areas of consolidated rock. L. Scenic natural resources, viewpoints, and view corridors means areas of ten (10) or more acres of natural features which is visually significant to the aesthetic character of the county or contains features which otherwise qualifies as a historic landmark or archaeological site. No lands that have been subject to commercial logging or mineral extraction within twenty-five (25) years of the date of the open space classification application are eligible under the public benefit rating system. Eligible sites must be significant to the identity of the local area and be visible to a significant number of the general public from public rights-of-way. Such lands must be of sufficient size to substantially preserve the scenic resource value and must be at least ten (10) acres in size. 1. Viewpoint means property that provides a view of an area which is visually significant to the aesthetic character of the county and which provides unlimited public access identified by a permanent sign readily visible from a road or other public right-of-way Eligible sites must provide a view of a scenic natural resource in the county or other visually significant areas and must provide for unlimited public access. 2. View corridor means an area of adjoining parcels which individually may be less than one (1) acre but which, when combined, total at least one (1) acre and create a view corridor critical to maintaining a view of a scenic resource area or other visually significant area. M. Urban growth area open space means five (5) or more acres of land, open to the public, and located within the boundaries of an urban growth area designated by the county. For purposes of this definition, land shall be considered open to the public if it qualifies for receiving any points for public access under the public access section of this open space taxation program. N. Category "III" and "IV" wetlands means wetlands classified as category "III" or "IV" consistent with MCC 8.52. O. Bonus system. Additional point values may be applied for the following eligible lands: 1. Public priority means land containing one (1) or more of the following community natural lands priorities of county residents: a. Critical aquifer recharge areas which materially protect watersheds for drinking water sources and supply; b. Significant undisturbed natural communities and ecosystems; or c. Natural shoreline systems, including lagoons, saltwater tidal flats, marshes and accretion beaches that serve a diversity of ecological functions. 2. Voluntary resource or critical area restoration means restoration of any high, medium or low open space resource defined above. Emphasis shall be placed on restoration of anadromous fish-rearing habitat, wildlife and plant habitat areas, and upland, stream, and wetland habitats. Eligible sites are those that qualify for (A) through (N) resource classification as defined in this Section. The property owner must have an implemented restoration plan developed in cooperation with, or approved by appropriate federal, state, county, or local agency. 3. Water quality buffer areas means an undisturbed zone of native growth vegetation adjacent to a lake, pond, stream, wetland, or marine waters of a sufficient buffer width, but no less than fifty(50) feet that will contribute to the protection of water quality in a surface water body. Bonus points are awarded for a streamside or wetland buffer width of at least one and a half (1'/2) that required by the applicable local critical areas ordinance or for a streamside or wetland buffer, of no less than fifty (50) feet, in agricultural lands otherwise exempted from buffering requirements. The buffer width is measured upland from the Page 8 ordinary high water mark or the outer edge of a regulated wetland. The buffer does not include the body of water waterward of the ordinary high water mark or the wetland itself. Sites qualifying under the "water quality buffer area" or shorelines classifications would receive additional points through the provision of additional buffer which is preserved from clearing and from livestock intrusion. All such lands in or adjacent to pasture land must be fenced to prevent intrusion by domesticated animals. Eligibility requires property use and access restriction beyond those specified in the critical areas ordinance or other surface water protection regulations. The bonus points are awarded as follows: a. One and a half(1'/2) times additional buffer width beyond that required by regulation— One(1) point. b. Two (2) times additional buffer width beyond that required by regulation—Three (3) points. c. Three (3) times additional buffer width beyond that required by regulation—Five (5) points. d. At least seventy-five (75) feet of buffer width in agricultural lands otherwise exempted from buffering requirements—Five (5) points. 4. Contiguous parcels under separate ownership means contiguous parcels of land with the same open space resources are eligible for treatment as a single parcel if open space classification is sought under the same application. "Contiguous parcels" are defined as parcels abutting each other or abutting a publicly owned open space without any significant manmade barrier that materially restricts the free movement of wildlife or interferes with the visual continuity between the two (2) or more properties. Treatment as contiguous parcels shall include the requirement to pay only a single application fee. The total area of all parcels combined must equal or exceed any required minimum (rather than each parcel being required to meet such minimums). This contiguous parcel bonus must be accepted by all the applicants within the configuration under identical terms and conditions of access, easements, and restrictions. Individual parcels may be withdrawn from open space classification consistent with all applicable rules and regulations without affecting the continued eligibility of all other parcels accepted under the same application, provided that the combined area of the parcels remaining in open space classification must equal or exceed any minimum size requirement established in the PBRS and that access to the remaining parcels is not affected. Contiguous parcels must meet the following conditions: a. The application must include two (2) or more parcels; b. Each parcel included in the application must contain qualifying open space resources as defined by the public benefit rating system; c. The owner(s) of parcels included in the application must agree to such terms and conditions for inclusion in the program that are consistent with the open space resource of the property. 5. Conservation/historic easement in perpetuity means an easement that restricts in perpetuity, further potential development, or other uses of a property, and which may include a requirement for native growth protection. Eligible lands are those that qualify for any high, medium or low open space resource classification. The conservation/historic easement will be in a form, and with such conditions, as are acceptable to the county. 6. Public access means access to the county's open space lands by the general public should be encouraged for all lands unless it is determined that such access would damage or endanger the resource. Property owners who allow access to the property, beyond that which is otherwise required by the open space resource category, should be afforded consideration in the level of tax reduction they receive depending on the level of access allowed and the conditions under which access is permitted. Properties shall be awarded Page 9 additional points to the extent that such public access is available to the open space site, to a maximum of five (5) points. For open space resource categories which either contain public access requirements in the definition or eligibility criteria, no public access bonus points shall be awarded. Signage. For properties allowing public access and receiving access points under [subsections] a. and d. above, the county shall furnish and maintain, at its own expense, signage according to county specifications which designates the property as part of the open space taxation program and states the conditions of access. Accessibility. For properties allowing access and being considered for receiving access points under [subsections] a. through c. above, no points will be allowed if the property is not reasonably accessible. Off-road parking may be required where necessary to provide safe vehicular or pedestrian access. The property owner may, at their own expense and without any deduction in the number of access points awarded, limit access to the property to a reasonable number of locations through the use of fences, berms or other access barriers. Such physical barriers must be approved by the appropriate agency in advance, so as not to defeat the purpose of a resource category -for instance restricting wildlife in a wildlife corridor or construction of a visually incompatible fence near an historic resource. Limitations on access and use. Reasonable limitations on access and use of properties may be imposed without a deduction in the number of access points a property receives. For example, prohibiting access before a reasonable time in the morning and after a reasonable time in the evening, prohibiting the use of any motorized or wheeled vehicles (except those required by disabled persons), prohibiting the use of the property for any kind of social gathering, prohibiting the consumption of any alcoholic beverages on the property, prohibiting the use of the property for picnics, etc. are all examples of reasonable limitations on the use of the property by the public which would likely not result in a reduction of points received by the property in the public access category. All such restrictions must be included in such documents or easements that establish the property as eligible for current use taxation. The applicant shall specify the type of access that will be available in the application. Access points shall be awarded on the following scale: a. Unlimited public access means year-round access to the general public is allowed without special arrangement with the property owner. b. Limited public access/sensitive area means access may be reasonably limited due to the sensitive nature of the resource, with access provided only to appropriate user groups. The access allowed must generally be for an educational, scientific, or research purpose and available through special arrangements with the owner. c. Privately owned tidelands access means public access to tidelands and such portions of the upland property necessary to provide access to the water line. Eligibility for public access points requires that the property is able to provide public access to the tidelands from a public right-of-way. Entry points and uses may be posted so that it does not detract from the resource. d. Limited public access means access to the public is allowed, with or without special arrangements with the property owner, for any period of less than the full year, or access is available to any and all of the general public during any period of the year upon special arrangements with the owner or upon the payment of a use fee that may not exceed twice the cost for members of the organization utilizing the facility. Page 10 3.25.040- Ineligible lands. The following properties shall not be eligible for open space classification: A. Properties less than five (5) acres in size unless otherwise specified herein. B. Properties that do not contain an open space resource identified as either high, medium, or low priority. C. Open space areas required by zoning or other land use regulation, unless the owner provides additional public benefit, such as additional public access, resource restoration, or a native growth protection easement. Ineligible lands include open space areas dedicated under zoning or subdivision conditions or which are used to achieve maximum development potential under zoning. D. Buffer areas required as part of a development, subdivision, zoning, or other regulatory requirement are not eligible as a surface water quality buffer area priority open space resource, unless other conditions beyond those required by regulation are imposed. E. Properties with outstanding code violations as tracked and reported by the county. What does this section do? This section lays out several circumstances where property would be ineligible to receive tax relief for open space — less than 5 acres, no eligible benefits, required buffers, properties with code violations. 3.25.050-Assessed valuation schedule—Public benefit rating system. The public benefit rating system for open space land bases the level of assessed fair market value reduction on the total number of awarded points. The market value reduction establishes the current use value. This current use value will be expressed as a percentage of market value based on the public benefit rating of the properly and the valuation schedule below: Public Benefit Rating Points Current Use Value -i (0-4 points) 100%of assessed value (5-9 points) 80%of assessed value (10-14 points) 70%of assessed value(15-19 points) 60%of assessed value (20-24 points) 50%of assessed value (25-29 points) 40%of assessed value (30-34 points) 30%of assessed value (35-39 points) 20%of assessed value �T (40-52 points) 10%of assessed value *Note: Bonus points are available for a total of 57 points maximum not to exceed 10%of assessed value. What does this section do? This table shows how much tax relief a property owner will get based on the score their property received from applying the criteria in Section 3.25.030. For example,a score of 25 points gets 40% of assessed value. Page 11 3.25.060—Outreach to Eligible Landowners The Planning Department shall undertake an outreach effort to actively encourage participation by eligible landowners in obtaining open space classification under the Mason County Public Benefit Rating System, with emphasis on public recreation access, farm and agricultural conservation lands, rural stewardship, aquifer protection areas, trails and recreational corridors, natural shoreline environments, and historic and cultural preservation. This outreach must include, among other elements, communication with community groups, civic organizations, volunteer associations, and similar organizations to: A. highlight the benefits of the program; B. seek participation by qualifying landowners; C. seek communications with local media outlets; and D. Seek participation in workshops by stakeholders. What does this section do? This section required Mason County Planning to educate people about the tax relief opportunity and the Public Benefit Rating System. 3.25.070- Basis of assessment. In determining the market value reduction of a tax lot comprised of property qualifying for a current use assessment as an open space priority resource with non-open space land areas, the open space current use value is applicable to only that portion of the lot containing one (1) or more of the priority open space resources defined in this chapter, except in the case of public access and parcels with an approved rural stewardship plan. For each priority resource, the county will determine the appropriate land area that receives credit for a particular priority resource and accompanying tax reduction. What does this section do? This section applies when a property owner has a house or other improvement on the property, for example. It gives Mason County the authority to determine how much open space is eligible to receive tax relief. To make this determination,we will use GIS data and parcel mapping coupled with detail provided by the property owner. 3.25.080-Application to the county under the public benefit rating system. An owner of open space land desiring assessed valuation under the public benefit rating system shall make application to the Board of County Commissioners by filing an application with the County Planning Department. The application shall be upon forms supplied by the county and shall include such information deemed reasonably necessary to properly classify an area of land under Chapter 84.34 RCW. How does the application process work? This section and several sections following it outline application process,fees, application period, etc...for property owners in Mason County to get tax relief for open space. If a property owner is currently participating in the program,they will not be removed. However,the amount of tax relief received may be change based on the score. Page 12 3.25.090-Application fees. A. Each application for current use open space taxation as defined in RCW 84.34.020, must include an application fee as established in the most current Mason County Permit Fee Schedule. Upon adoption, application fees shall be set at five hundred (500)dollars. B. If an application is filed to add farm and agricultural conservation land, forest stewardship land, resource restoration or rural stewardship land to a parcel that is already enrolled in the Public Benefit Rating System, no fee shall be charged for the application. C. In the case of all farm and agricultural land applications, whether the application is based on land within or outside of an incorporated area, the entire fee shall be collected and retained by the county. In the case of open space or timber land applications based on land in an incorporated area, where the city legislative authority has set no filing fee, the county fee shall govern and the entire fee shall be collected and retained by the county. Where the city legislative authority has established a filing fee, the fee established consistent with Section A of this section shall be collected by the county from the applicant and the county shall pay the city one-half of the fee collected. 3.25.100-Time to file. Applications shall be made to Mason County by December 31 of the calendar year preceding the year in which such classification is to begin. Actual tax reduction will not be recognized until one (1) year after the classification of the property has been made. 3.25.110-Application review. A. Applications under the public benefit rating system shall be reviewed by the county and approved directly by the Board of Mason County Commissioners. By Chapter 84.34 RCW such applications are exempt from the comprehensive plan annual review amendment cycle and are SEPA exempt. B. In determining whether an application made for open space current use taxation status should be approved or disapproved, pursuant to RCW 84.34.020 and this chapter, the county shall consider whether or not preservation of the current use of the land, when balanced against the resulting revenue loss or tax shift from granting the application under the provisions of this chapter will: 1. Conserve or enhance natural, cultural or scenic resources; 2. Protect streams, stream corridors, wetlands, natural shorelines, and aquifers; 3. Protect soil resources and unique or critical wildlife and native plant habitat; 4. Promote conservation principles by example or by offering educational opportunities; 5. Enhance the value of abutting or neighboring parks, forests, wildlife preserves, nature reservations, or sanctuaries or other open spaces; 6. Enhance recreation opportunities; 7. Preserve historic and archeological sites; or 8. Affect any other factors relevant in weighing benefits to the general welfare or preserving the current use of the property as delineated in this chapter. Page 13 3.25.120- Board decision. The Board of County Commissioners shall consider an application to the public benefit rating system as defined by RCW 84.34.037. They shall approve the application, with or without terms and/or conditions, and set the public benefit rating for assessment abatement, or deny the application. In so doing the following provisions will apply: A. They shall rate the land applying for classification according to the public benefit rating system; B. They may approve the application with respect to only part of the land that is the subject of the application; C. If any part of the application is denied or conditions attached the applicant may withdraw the entire application. 3.25.130-Unincorporated lands. In all unincorporated areas, the Board of County Commissioners shall act as the granting authority for applications for classification as open space land. 3.25.140-Incorporated lands. Applications for open space classification of land in an incorporated area shall be acted upon by a determining authority composed of the three (3) members of the Board of County Commissioners and three (3) members of the city legislative body in which the land is located (RCW 84.34.037). Where the county legislative body concurs with a recommendation of the city council to accept or reject an application for open space classification, such council's recommendation will be adopted as the decision of the determining authority. Who makes the final decision? This section outlines how the decision to grant tax relief for open space that gives the public a benefit will be made. In Mason County,the Board of County Commissioners will approve the tax relief for property owners. In the Shelton Urban Growth Area,the Board of County Commissioners and the City Council members will decide. 3.25.150- Monitoring for compliance. A. Monitoring of lands for continuing eligibility for current use assessment as open space lands shall include an affidavit, to be submitted annually by the landowner, of continuing compliance with the terms and conditions under which open space classification was granted and the current uses of the property. The requisite form and contents of the affidavit required for monitoring shall be described more fully in the county guidelines implementing this chapter. The failure of the owner to submit the affidavit of compliance shall be grounds for the county to reevaluate the property under the PERS. B. The Planning Department shall monitor the property to determine the continuing compliance with all of the conditions under which open space classification was granted and the current uses of the property. Where the Planning Department determines that the land is no longer being used for the purpose for which the classification was granted or there has been a change in use, it will report its findings within thirty(30) days to the county assessor. Page 14 3.25.160-Removal of land classification by county assessor. A. Classified land may be removed from the public benefit rating system classification if it is no longer used for the purpose for which classification was granted or for any other classified use within the current use program. The assessor may determine, after giving the owner written notice and an opportunity to respond, that the land classified as open space is no longer primarily devoted to and used for the purposes for which it was granted classification. B. When land is removed from classification an additional tax, applicable interest, and penalties are due unless the removal meets one (1) of the exceptions listed in this chapter. The owner may appeal the removal of classification to the Hearings Examiner consistent with MCC 15.11.020. 3.25.170-When removal of land is not subject to additional tax, interest, and penalties. Removal of land is not subject to additional tax, interest, and penalties in the following instances: A. Land is transferred to a government entity in exchange for other land located in the State of Washington; B. Land is taken by power of eminent domain or transferred in anticipation of the exercise of such power; C. Land is sold or transferred within two (2) years of the death of the owner of at least fifty-percent interest in the land; D. A natural disaster such as a flood, windstorm, earthquake, or other such calamity rather than by virtue of an act of the landowner which changes the use of such property; E. Official action by the state, county or city disallows the present use of such land; F. The land is transferred to a church, such that the land would qualify for a property tax exemption; G. Acquisition of property interests by state agencies or agencies or organizations qualified under RCW 84.34.210 and 64.04.130 for the purpose of protecting, preserving, maintaining, improving, restoring, limiting the future use of, or otherwise conserving, selected open space land as defined in Chapter 84.34 RCW for public use and enjoyment. What if things change and the property is no longer open space? These sections establish a process for Mason County to monitor open space properties receiving the tax relief by getting updated information from property owners annually and removing properties that change status. Owners are also required to notify the County if the use of the property changes. 3.25.180-Transfer of lands between certain current use taxation classifications. Land reclassified between the following current use assessment resource categories pursuant to RCW 84.34.070 are not considered withdrawals and are not subject to the additional tax interest and penalties: A. Reclassification between farm and agricultural lands and timber lands; B. Reclassification of farm and agricultural lands or timber lands to open space lands; C. Reclassification of farm and agricultural lands or timber lands to forest land classified under Chapter 84.33 RCW; and Page 15 D. Reclassification from open space designated farm and agricultural conservation land under RCW 84.34.020(1)(c) to farm and agricultural land under RCW 84.34.020(2) if the land was previously classified as farm and agricultural land. An application fee must be paid at the time the application is submitted consistent with Section 3.25.090 of this chapter. If the type of transfer is not listed in this section, it is considered to be a new application for which the applicable fees will be applied. 3.25.190-Owner may request withdrawal from classification. A. After eight (8) years of the initial ten-year period has passed, the landowner may request that all or part of his/her land be withdrawn from the classification. The landowner must submit the request to withdraw classification to the assessor at least two (2) years prior to the date upon which it is to be removed from the current use assessment classification. The request to withdraw classification may be revoked at any time until the land is withdrawn from classification. B. If a portion of a parcel is removed from classification the remaining portion must meet the same requirements, as did the entire parcel when the land was originally granted classification. Following withdrawal from classification, future valuation of such land as open space resource property under the public benefit rating system is contingent upon reapplication and approval under this chapter. 3.25.200-Action on withdrawal from classification. Upon receipt of a request for withdrawal, the assessor shall notify the legislative authority that originally approved the application, and after one (1) year from the date of the withdrawal request, the assessor shall withdraw the land from classification. The land which is removed shall be subject to a tax equal to the difference between the amount of tax paid under the open space classification and the tax at true and fair value for seven (7) years last past, plus the statutory interest rate charged on delinquent property taxes. What do these sections do? These sections establish a process for the property owner to withdraw from the open space classification of his/her property. It is designed to encourage those property owners interested in preserving the open space value of their property. So,it requires a two(2)year notice and it is available to property owners who have had the open space classification for at least eight(8) years. 3.25.210-Owner to notify assessor of change in use in classification. If an owner changes the use of the classified land, the owner must notify the county assessor of the change within sixty (60) days. The assessor shall then impose an additional tax equal to the difference between the tax paid on current use value and the tax that would have been paid on that land had it not been so classified, payable for the seven (7) years last past, plus interest on this additional tax at the same rate as charged on delinquent property taxes, plus a penalty of twenty (20) percent of the total amount. Page 16 3.25.220-Sale of open space classified land. When classified open space land is sold, the seller or transferor becomes liable at the time of sale for the additional tax, interest, and penalty of all or a portion of classified lands, unless the new owner signs the notice of continuance which is attached to or shown on the excise tax affidavit. What if open space property is sold? Again,the property owner receiving the tax relief is responsible for notifying Mason County if the status of the property changes. If open space property is sold,the seller must pay any additional taxes, interest or penalties associated with the property and change in classification. However, if the buyer formally agrees to continue to keep the property classified as open space,this does not apply. 3.40.230-Review of previously approved open space applications. A. Upon adoption of a public benefit rating system, the Planning Department shall review and re- rate the existing open space land current use assessment program parcels according to the public benefit rating system in determining whether to recommend that an application be approved or denied. B. Owners of property classified under the existing open space land current use assessment program shall be notified of their new assessed value in the same manner as provided in RCW 84.40.045. These lands may be removed from classification under the existing open space land assessment program, without payment of penalties, back taxes, and interest, upon request of the owner, within thirty(30) days of notification of their newly determined value under the public benefit rating system. C. Property which does not qualify under the public benefit rating system and whose owner chooses not to remove the property from the open space land current use assessment program shall be rated according to the public benefit rating system (RCW 84.34.037[3]). What does this section do? This section outlines a process for property owners currently receiving tax relief for open space to have their property assessed under the new Public Benefit Rating System. Existing open space properties cannot be removed, but their tax relief amount may change. This section also gives property owners an opportunity to withdraw their property without paying any penalties. 3.25.240—Duties of the Planning Commission. The Planning Commission shall review participation in the public benefit rating system when the first additional 1,000 acres have been approved for open space classification under the county's current use assessment program or, after the first two (2) years after adoption of this chapter, whichever occurs sooner, and thereafter once every two (2) years. The planning commission shall make written recommendation to the Board of County Commissioners on the following matters: Page 17 A. The fundamental elements of the public benefit rating system, including such as the assessed valuation schedule and the other PBRS procedures defined in this chapter, open space resource definitions, etc.; and B. The overall administrative process, including such issues as staffing, outreach to prospective applicants, application form and application processing, monitoring, etc.; and C. The public benefit of the open space designated properties, the magnitude of the tax shift resulting from the designated properties and recommendations for expanding or restricting the program. What does this section do? This section establishes the role of the Planning Commission as reviewing the Public Benefit Rating System every two years and reporting to the Board of County Commission along with any recommendations for improvements. 3.25.250-Severability. If any provision of this chapter or its application to any person or circumstance is held invalid, the remainder of this chapter or its application to other persons or circumstances is not affected. Page 18 MASON COUNTY COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health Parks, Recreation & Open Space Planning Winter 2018 Public Benefit Rating System - Frequently Asked Questions Q. What is Open Space? Washington State Law(RCW 84.34—Open Space Taxation Act) defines"Open space land" as: (a) any land area so designated by an official comprehensive land use plan adopted by any city or county and zoned accordingly, or (b) any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or water supply, or(iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife preserves, nature reservations or sanctuaries or other open space, or (v) enhance recreation opportunities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification,or(c)any land meeting the definition of farm and agricultural conservation land under subsection (8) of this section. As a condition of granting open space classification, the legislative body may not require public access on land classified under (b)(iii) of this subsection for the purpose of promoting conservation of wetlands." Q. What are Mason County's priorities for Open Space? Mason County's Comprehensive Plan, Chapter 2, includes Countywide Planning Policies addressing open space priorities including: 9.1 Designate and map open space areas in coordination with the incorporated and unincorporated areas designated as Urban Growth Areas. Criteria for designation shall include: • provides multiple use open space • environmentally unique and or fragile • separates incompatible land uses • open space historically by the public • consistency with the UGA's vision statement • traditional cultural places and landscapes. 9.2 Provide accessible public open space and protect environmentally important areas without compromising private property rights. 615 W. Alder♦ Shelton, WA 98584 (360) 427-9760:'(360) 427-7798 fax www.mason.co.wa.us Page 2 of 5 9.3 Identify and prioritize open space areas, both urban and rural, which may be purchased with public funds or conserved through other public means such as conservation easements, life estates, and/or conveyance to a land trust. Assure that private property rights are protected. Through regulations and/or incentives, continue to allow low impact rural uses and densities in environmentally fragile areas designated as open space,consistent with critical area regulations. 9.4 Encourage increased access to publicly owned natural resource lands. Protect existing public access to shorelines and water. Encourage acquisition of lands to provide additional public shoreline and water access. 9.5 Encourage retention of open space and the development of recreational opportunities like parks and public-use recreation areas appropriate for camping, hiking, horseback riding, and off-leash dog exercise. Q. Why is Mason County including Open Space in the Parks and Recreation Plan? Washington State Law calls for open space planning and Mason County, along with many other counties and cities in the state, is making the most of limited resources by combining the required open space planning work with parks and recreation planning. This combined planning effort is the most efficient use of staff time and resources for public meetings on related topics, mapping and analysis efforts,and reduces plan development expenses. Washington State Law(RCW 84.34.55) Open space priorities—Open space plan and public benefit rating system. (1)(a)The county legislative authority may direct the county planning commission to set open space priorities and adopt, after a public hearing, an open space plan and public benefit rating system for the county. The plan shall consist of criteria for determining eligibility of lands, the process for establishing a public benefit rating system,and an assessed valuation schedule. Washington's Growth Management Act(36.70A.160) Identification of open space corridors—Purchase authorized. Each county and city that is required or chooses to prepare a comprehensive land use plan under RCW 36.70A.040 shall identify open space corridors within and between urban growth areas. They shall include lands useful for recreation, wildlife habitat, trails, and connection of critical areas as defined in RCW 36.70A.030. Identification of a corridor under this section by a county or city shall not restrict the use or management of lands within the corridor for agricultural or forest purposes. Restrictions on the use or management of such lands for agricultural or forest purposes imposed after identification solely to maintain or enhance the value of such lands as a corridor may occur only if the county or city acquires sufficient interest to prevent development of the lands or to control the resource development of the lands.The requirement for acquisition of sufficient interest does not include those corridors regulated by the interstate commerce commission, under provisions of 16 U.S.C. Sec. 1247(d), 16 U.S.C. Sec. 1248, or 43 U.S.C. Sec. 912. Nothing in this section shall be interpreted to alter the authority of the state, or a county or city, to regulate land use activities. The city or county may acquire by donation or purchase the fee simple or lesser interests in these open space corridors using funds authorized by RCW 84.34.230 or other sources. 615 W. Alder♦ Shelton,WA 98584 (360) 427-9760!(360) 427-7798 fax www,mason.co.wa.Lis Page 3 of 5 Q. What is a Public Benefit Rating System? The Open Space Taxation Act, RCW 84.34, provides a powerful incentive to private landowners to preserve important natural resources, by offering direct property tax relief for retaining natural features that provide a public benefit. By applying the"public benefit rating system" as provided for in state law, local governments can quantify and demonstrate the public benefit of tax relief that is being given to private property owners. The County can clearly define program enrollment criteria to target property selection to only those attributes and public benefits most desirable for their community's needs. Under the current generic approach for enrollment in Mason County, there are nearly 300 property owners receiving the tax relief. Neither public access nor public benefit have been quantified for these properties. Q. If I get the Open Space Tax Relief from the County now, will I lose it? If you are currently receiving tax relief from the Open Space program, state law prohibits your removal from the program due to the adoption of a PBRS. However, the amount of tax relief you receive may change, based on the priorities of the PBRS. After the PBRS is adopted, taxpayers will receive a new Notice of Value. Taxpayers are provided 30 days to request removal from the program,exempt from the 20% penalty fee normally associated with a requested removal. The primary goal of this public benefit rating system is to enable the County to answer to tax payers about tax relief being given to private property owners and quantify and ensure the public benefit. The DRAFT Public Benefit Rating System is designed to quantify benefits for a wide range of open space including: High priority open space resources. Five(5) points each: • Public recreation area. • Resource and rural agricultural lands; • Trail linkages and recreational corridors; • Rural forest lands/woodlots; • Natural shoreline environments; • Significant fish and wildlife habitat conservation areas,aquifer protection areas,special plant sites,and category"I" or"II"wetlands as defined in MCC 8.52.110; • Historic landmarks/archeological sites; • Private lands within designated national reserves; Medium priority open space resources.Three(3) points each: • Conservancy shoreline environments; • Flood hazard buffer areas; • Geologic hazard buffer areas; • Scenic natural resources,viewpoints, and view corridors; • Urban growth area open space; • Category"III"or"IV"wetlands. Low priority open space resources. One(1) point each: • Exempt and artificial wetlands. 615 W. Alder♦ Shelton.WA 98584 (360) 427-9760;(360)427-7798 fax www.mason.co.aa.us Page 4 of 5 Additionally,open space that has multiple benefits, meets specific community goals(example: a planned trail or park that also preserves a class 1 wetland or critical area), and is accessible may receive more tax relief. Public access is not required for wetlands. Q: Mason County already has a process for evaluating Open Space, so why do we need a Public Benefit Rating System (PBRS)? The current process for evaluating Open Space in Mason County consists only of determining whether a parcel of land meets the minimum qualifications of the program and if so, provides the same amount of tax relief to all qualifying parcels, regardless of the quality or quantity of benefits being provided to the public. A PBRS provides a way of extending tax relief that is representative of the corresponding benefits the land provides. Because Mason County does not have its own method of valuing Open Space land through a PBRS, it has historically applied the "minimum value per acre of classified farm and agricultural land," as authorized by statute, but which has no relevance to the actual value of Open Space land, and in many cases, is providing a severely over-inflated discount for land that the public is receiving minimal benefit from. EXAMPLE#1 Parcel A: • 150 feet of waterfront with a residence (.68 acres) • Under current program, market value of$500,000, use value of$508 ($747/acre) • Under PBRS,could receive a 5%discount, use value$475,000 Parcel B: • 5 acres of forested land, accessible to the public, includes wetlands and walking trails • Under current program, market value of 150,000, use value of$3735($747/acre) • Under PBRS,could receive a 90%discount, use value of$15,000 EXAMPLE#2 Same Amount of Tax Relief Currently Parcel 1—Class 1 Wetland,Aquifer Parcel 2—Freeway frontage with Recharge, Lake Frontage—No residential unit—Built out under buildings " "' current zoning .. 615 W. Alder♦ Shelton, WA 98584 (360) 427-9760-(360) 427-7798 fax www,mason.co.%k a.us Page 5 of 5 Q. Will this new program cause property owners to develop open space? Currently,about 75 percent of the acreage or about 1,900 acres receiving open space tax relief in Mason County is private residential property and over half of this land is built out with existing homes. Additionally,about 7 percent of the acreage receiving tax relief is in the designated urban growth area and zoned for residential development. These are areas that have been identified as desirable and intended to develop. So,there is limited opportunity, especially in the rural areas for changes to this program to result in unintended new development or sprawl. Further,the areas zoned residential and receiving the public tax relief through Mason County are largely inaccessible to the public. Open Space Tax Relief 50% 45% 40% 35% 30% 25 20% 15% 10% 5% 0% Rural Rural Agricultural Urban Inholding Rural Rural Water Long Term Rural Multi Residential Residential Resource Growth Lands Tourist Residential Commercial Family 5 Acres 20 Acres Lands Area 10 Acres Forest 615 W. Alder♦ Shelton,WA 98584 (360) 427-9760/(360) 427-7798 fax www,mason.co.x a.us MASON COUNTY COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health FIRST DRAFT Comprehensive Plan Update- Parks,Trails&Open Space Plan 3 , Duration Lead "+ Task Start End (days) Notes Revise Parks,Trails&Open Space Plan to incorporate 1/30/2018 3/31/2018 60 Parks Committee 2008 Trails Plan and related trails updates Compliance with RCW 36.70A.070(8) Develop a new section of the Parks,Trails&Open Space 1/30/2018 4/30/2018 90 Planning Staff Plan to address open space priorities Consistent with RCW 84.34 Joint Parks&Planning Commission Meeting 3/14/2018 3/14/2018 1 Joint meeting with BOCC Mapping-Open Space Index 1/30/2018 3/19/2018 48 Worksession at PAC 3/19 Development of a new section of Mason Co Code 8/1/2017 4/30/2018 272 Consistent with RCW 84.34 Inventory of Washington State Counties PBRS 8/1/2017 3/14/2018 225 For presentation at 3/14/2018 Approve DRAFT 2018 Parks,Trails&Open Space Plan and Parks Committee recommend approval to Planning Commission 4/30/2018 5/31/2018 31 Compliance with RCW 36.70A.070(8) Planning Approve DRAFT 2018 Parks,Trails&Open Space Plan and Commission recommend approval to BOCC 6/18/2018 6/18/2018 1 Compliance with RCW 36.70A.070(8) Compliance with RCW 36.70A.140-Emphasis on web,community meetings,media updates, Mason County [Amendments ublic Outreach Plan 1/30/2018 6/30/2018 151 Parks&Planning Commission Updates Public Open House 3/14/2018 3/14/2018 1 Website Update 1/30/2018 2/28/2018 29 Targeted Outreach 2/28/2018 6/30/2018 122 Notices,mailings,survey monkey ommission Hearing-2018 Comprehensive Plan 1st hearing opportunity-Compliance with MCC BOCC 6/18/2018 6/18/2018 1 Title 15 CSD ublish"Notice of Adoption" 1 7/1/2018 7/1/2018 1 Compliance with MCC Title 15 1/24/2018 Page 1 of 2 s, MASON COUNTY COMMUNITY SERVICES i Building.Planning Environmental Health,Community Health FIRST DRAFT Timeline - 2018 Parks, Trails, Open Space Plan Update 3 1/30/2018 3/21/2018 5/10/2018 6/29/2018 8/18/2018 1 ...............__._...._.....�._.._.._____..___...._.... i Revise Parks,Trails&Open Space Plan to incorporate 2008 Trails Plan and related trails updates Develop a new section of the Parks,Trails&Open Mason Co. Space Plan to address open space priorities I Joint Parks&Planning Commission Meeting , Parks&Planning - Commission Mapping-Open Space Index BOCC Development of a new section of Mason Co Code Inventory of Washington State Counties PBRS Approve DRAFT 2018 Parks,Trails&Open Space Plan and recommend approval to Planning Commission Approve DRAFT 2018 Parks,Trails&Open Space Plan and recommend approval to BOCC j ....---...._...............--— Public Outreach Plan I Public Open House I Website Update Targeted Outreach I Commission Hearing-2018 Comprehensive Plan Amendments Publish"Notice of Adoption" 1/24/20 8 Page 2 of 2 Mason County Support Services Department Budget Management A e 411 North 5 t Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations J,Yct Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES February 5, 2018 • Specific Items for Review o Oath of Inventory of equipment with a value of more than $5,000 due by March 1 to Auditor— Diane o Request from State Archives for Commissioner emails—Diane o Request to post & fill Secretary/Receptionist Position —Diane o Request to post & fill Budget Manager Position - Frank • Commissioner Discussion J:\DLZ\Briefing Items\2018\2018-02-05.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mason County Sheriff's Office, Chief Deputy Osterhout DEPARTMENT: Mason County Sheriff's Office EXT: 309 BRIEFING DATE: 2/5/2018 @11:45 AM PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: Cooperative Law Enforcement Agreement between the Mason County Sheriffs Office and the USDA Forest Olympic National Forest (FS Agreement Number: 18-LE- 11060900-010). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This agreement between the Sheriffs Office and the Forest Service is for a total of$5,000 of Title II funds which was awarded to the Sheriffs Office after the Olympic Peninsula Resource Advisory Committee (RAC) met in Forks, WA on 9/20/2017. This $5,000 will be used to pay deputys'overtime wages while they patrol specific areas in and around Olympic National Forest land near Lake Cushman. The specific areas are outlined in the agreement and will be briefed to the deputies before patrol activity is activated. Patrol activity will commence on Memroail Day weekend and will continue through the Labor Day weekend. This will be an overtime detail and the schedule will be set up by Chief Deputy Osterhout.This agreement will be run simulataneously with another agreement which is forthcoming from the USDA Forest Service Olympic National Forest. This agreement is for a maximum of$11,000 and the patrol activity will be run the same and in the same area. However, this money is paid to the Forest Service by Tacoma Power and Light and they in turn pay us for the overtime the deputies incur patrolling the designated areas. BUDGET IMPACTS: The overtime will be paid to the deputies by the Sheriff's Office and then reimbursed by the Forest Service at $57.63 an hour which was agreed upon as an average hourly overtime rate. Any overtime incurred that is over the $5,000 of this agreement will not be reimbursed but Chief Deputy Osterhout will ensure this does not occur. The reimbursement request is sent to the Forest Service within two days of completion via email. The funds are sent to the county usually within one week. RECOMMENDED OR REQUESTED ACTION: Request that this agreement be signed by the BOCC Chair so it can be implemented. ATTACHMENTS: 1. Cooperative Law Enforcement Agreement between Mason County Sheriff's Office and the USDA Forest Service Olympic National Forest (FS Agreement Number: 18-LE-11060900-010). 2. Memo from the Olympic National Forest, Forest Service Headquarters, 1835 Black Lake Boulevard SW Olympia, WA 98512. Subject of memo: Approval of Olympic Peninsula Resource Advisory Committee FY2017 Title II Project Recommendation. Briefing Summary 1/31/2018 5 USDA,Forest Service OMB 0596-0217 FS-1500-9 FS Agreement No. 18-LE-11060900-010 Cooperator Agreement No. COOPERATIVE LAW ENFORCEMENT AGREEMENT Between t MASON COUNTY SHERIFF'S OFFICE 1 And The USDA,FOREST SERVICE OLYMPIC NATIONAL FOREST This COOPERATIVE LAW ENFORCEMENT AGREEMENT(`Agreement') is entered into by and between the Mason County Sheriffs Office,hereinafter referred to as"Cooperator,"and the USDA,Forest Service,Olympic National Forest,hereinafter referred to as the"U.S.Forest Service,"under the provisions of the Cooperative Law Enforcement Act of August 10, 1971, Pub. L. 92-82, 16 U.S.C. 551a,and P.L. 106-393 Secure Rural Schools and Community Self- Determination Act,as amended by P.L. 110-343. Background: The parties to this agreement recognize that public use of National Forest System lands(NFS lands)is usually located in areas that are remote or sparsely populated. The parties also recognize that the enforcement of State and local law is related to the administration and regulation of NFS lands and Cooperator has/have a limited amount of financing to meet their responsibility of enforcing these laws. Title: Mason County Sheriffs Office Cooperative Agreement I. PURPOSE: The purpose of this agreement is to document a cooperative effort between the parties to enhance State and local law enforcement in connection with activities on NFS lands and provide for reimbursement to Cooperator for the intensified portion of this effort. In consideration of the above premises,the parties agree as follows: Il. THE COOPERATOR SHALL: A. Perform in accordance with the approved and hereby incorporated Annual Financial and Operating Plan(Annual Operating Plan)attached as Exhibit A. See related Provision X-E. B. Ensure that the officers/agents of Cooperator performing law enforcement activities under this agreement meet the same standards of training required of the officers/agents in their jurisdiction,or the State Peace Officers Standards of Training where they exist. C. Provide uniformed officers/agents with marked vehicles to perform all activities unless agreed to otherwise in the Annual Operating Plan. Page I of 9 (Rev.9-15) its USDA,Forest Service OMB 0596-WH FS4500-9 D. Advise the U.S.Forest Service Principal Contact,listed in Provision IV-B,of any suspected criminal activities in connection with activities on NFS lands: E. Upon the request of the U.S.Forest Service,dispatch additional deputies within manpower capabilities during extraordinary situations as described in Provision IV-J. F. Complete and furnish annually the U.S.Forest Service with Form FS-5300-5, Cooperative Law Enforcement Activity Report,identifying the number of crimes occurring on NFS lands, The report shall follow the FBI Uniform Crime Reporting groupings,Part I and Part II offenses. Offenses and arrest information shall be combined and reported for each crime. This report shall separate the crimes handled under this agreement from those handled during regular duties. G. Provide the U.S.Forest Service Principal Contact, listed in Provision IV-B,with case reports and timely information relating to in connection with activities on NFS lands. H. Bill the U.S.Forest Service for Cooperator's actual costs incurred to date,displayed by separate cost elements,excluding any previous U.S.Forest Service payment(s) made to the date of the invoice,not to exceed the cumulative funds obligated hereunder and as specified on the Annual Operating Plan. Billing frequency will be as specified in the Annual Operating Plan. See related Provisions IH-B, IV-I, and IV- P. VP. 1. Give the U.S.Forest Service or Comptroller General,through any authorized representative,access to and the right to examine all records related to this agreement. As used in this provision,"records"include books, documents,accounting procedures and practices,and other data,regardless of type and regardless of whether such items are in written form,in the form of computer data,or in any other form. J. Comply with all Federal statutes relating to nondiscrimination and all applicable requirements of all other Federal laws,Executive Orders,regulations,and policies. These include,but are not limited to Sections 119 and 504 of the Rehabilitation Act of 1973as amended,which prohibits discrimination on the basis of race,color, religion,sex,age,national origin,marital status,familial status,sexual orientation, participation in any public assistance program,or disability. K. Maintain current information in the System for Award Management(SAM)until receipt of final payment. This requires review and update to the information at least annually after the initial registration,and more frequently if required by changes in information or agreement term(s). For purposes of this agreement,System for Award Management(SAM)means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov. Page 2 of 9 (Rev.9-15) 217 (I�S USDA,Forest Service OMB FS-1 05Q0-8S-1 -8 IMTHE U.S.FOREST SERVICE SHALL: A. Perform in accordance with the Annual Operating Plan attached as Exhibit A. B. Reimburse Cooperator for actual expenses incurred,not to exceed the estimated amount shown in the Annual Operating Plan. The U.S.Forest Service will make payment for project costs upon receipt of an invoice. Each correct invoice shall display Cooperator's actual expenditures to date of the invoice,displayed by separate cost elements as documented in the Annual Operating Plan,less any previous U.S.Forest Service payments. See related Provisions ITH and IV-I The invoice should be forwarded as follows: i Submit original invoice(s)for Send copy to: payment to: USDA,Forest Service James V. Griffin,Patrol Captain Albuquerque Service Center U.S.Forest Service Payments—Grants&Agreements 2930 Wetmore Ave,Ste 3A 101B Sun Avenue NE Everett,WA 98201 Albuquerque,NM 87109 Phone:425-783.-6090 FAX:(877) 687-4894 FAX: 425-783-6098 E-Mail:asc—ga@fs.fed.us E-Mail: jvgriffin@fs.fed.us IV.IT IS MUTUALLY UNDERSTOOD AND AGREED UPON BY AND BETWEEN THE PARTIES THAT: A. The parties will make themselves available;when necessary to provide for continuing consultation,exchange information,aid in training and mutual support,discuss the conditions covered by this agreement and agree to actions essential to fulfill its purposes. B. The principal contacts for this agreement are: Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative:Contact Casey Salisbury,Sheriff Russ Osterhout,Chief Deputy Mason County Sheriff's Office Mason County Sheriff's Office 322 N 3r°St 322 N 3rd St PO Box 1037 PO Box 1037 Shelton,WA 98584 Shelton, WA 98584 Phone: 360-427-9670 ext.313 Phone: 360-427-9670 ext.309 FAX: 360-426-0567 FAX: 360-426-0567 Email:caseys@co.mason.wa.us Email:rosterhout co.mason.wa.us Page 3 of 9 (Rev.9-15) S USDA,Forest Service OMB 0596.0211 FS-1500-8 Principal U.S.Forest Service Contacts: U.S.Forest Service Program Manager U.S.Forest Service Administrative 1 Contact Contact James V. Griffin,Patrol Captain Cindy Orlando,Program Assistant Mt. Baker-Snoqualmie&Olympic NF Mt.Baker-Snoqualmie&Olympic NF 2930 Wetmore Avenue, Ste 3A 2930 Wetmore Avenue, Ste 3A Everett,WA 98201 Everett, WA 98201 Phone:425-783-6090 Phone:425-783-6092 FAX:425-783-6098 FAX:425-783-6098 Email:jvgriffin@)fs.fed.us Email: cindyjorlando@fs.fed.us C. An Annual Operating Plan will be negotiated on a fiscal year basis. At the end of the year,funds not spent may be carried forward to the next year,or deobligated at the request of the U.S.Forest Service. Upon expiration of the Cooperative Law Enforcement Agreement,funds not spent will be deobligated. D. This agreement has no effect upon Cooperator's right to exercise civil and criminal jurisdiction on NFS lands nor does this agreement have any effect upon the responsibility of the U.S. Forest Service for the enforcement of federal laws and regulations relative to NFS lands. E. Any Annual Operating Plan added to this agreement will be jointly prepared and agreed to by the parties. The Annual Operating Plan shall at a minimum contain: I. Specific language stating that the Annual Operating Plan is being added to this agreement thereby subjecting it to the terms of this agreement. 1 2. Specific beginning.and ending dates. 3. Bilateral execution prior to any purchase or the performance of any work for which reimbursement is to be made. 4. Specify any training,equipment purchases,and enforcement activities to be provided and agreed rates for reimbursement including the maximum total amount(s)for reimbursement. 5. An estimate of the useful life of any equipment purchased under this agreement as required by Provision IV-K. 6. Billing frequency requirement(s). See related Provisions,17-H and III-B. 7. Designation of specific individuals and alternate(s)to make or receive requests for enforcement activities under this agreement. Page 4 of 9 (Rev.9-15) USDA,Forest Service OMB 0596-0217 FS-1500-8 8. A review and signature of a U.S.Forest Service Agreements Coordinator. F. Nothing in this agreement obligates either party to accept or offer any Annual Operating Plan under this agreement. G. The officers/agents of Cooperator performing law enforcement activities under this agreement are,and shall remain, under the supervision,authority,and responsibility of Cooperator. Law enforcement provided by Cooperator and its employees shall not be considered as coming within the scope of federal employment and none of the benefits of federal employment shall be conferred under this agreement. H. Federal Communication Commission procedures will be followed when operating radio(s)on either party's frequency. I. Cooperator's reimbursable expenses must be: listed in an approved Annual Operating Plan;expended in connection with activities on NFS lands; and expenses beyond those which are normally able to provide. J. During extraordinary situations such as,but not limited to:fire emergency, drug enforcement activities,or certain group gatherings,the U.S. Forest Service may request to provide additional special enforcement activities. The U.S.Forest Service will reimburse Cooperator for only the additional activities requested and not for activities that are regularly performed by Cooperator. K. Reimbursement may include the costs incurred by Cooperator in equipping or training its officers/agents to perform the additional law enforcement activities authorized by this agreement. Unless specified otherwise in the Annual Operating Plan,reimbursement for equipment and training will be limited to a pro rata share based on the percentage of time an officer/agent spends or equipment is used under this agreement. When reimbursement for items such as radios,radar equipment,and boats is being contemplated,reimbursement for leasing of such equipment should be considered.If the U.S.Forest Service's equipment purchases are approved in the Annual Operating Plan, an estimate of the useful life of such equipment shall be included. When purchased, 1 equipment use rates shall include only operation and maintenance costs and will exclude depreciation and replacement costs. Whether Cooperator is/are reimbursed for lease/purchase costs,or the U.S.Forest Service purchases and transfers the equipment, l the total cost for the equipment cannot exceed the major portion of the total cost of the Annual Operating Plan unless approved by all parties in the agreement and shown in the Annual Operating Plan. When the U.S.Forest Service provides equipment,the transfer shall be documented on an approved property transfer form(AD-107)or equivalent. Title shall remain with the U.S. Forest Service,however; Cooperator shall ensure adequate safeguards and controls exist 1 to protect loss or theft. Cooperator shall be financially responsible for any loss at original acquisition cost less depreciation at the termination of the agreement Cooperator is/are Page 5 of 9 (Rev.9-15) a is USDA,Forest Service OMB 0596-0217 FS-150" responsible for all operating and maintenance costs for equipment that the U.S.Forest Service has reimbursed Cooperator for and/or transferred to Cooperator under the AD- 107 process or equivalent. L. Equipment and supplies approved for purchase under this agreement are available only for use as authorized. The.U.S.Forest Service reserves the right to transfer title to the U.S.Forest Service of equipment and supplies,with a current per-unit fair market value in excess of$5,000.00,purchased by Cooperator using any Federal funding. Upon expiration of this agreement Cooperator shall forward an equipment and supply inventory to the U.S.Forest Service, listing all equipment purchased throughout the life of the project and unused supplies. The U.S. Forest Service will issue disposition instructions within 120 calendar days,in accordance with equipment regulations contained in 7 CFR i 3016.32. M.When no equipment or supplies are approved for purchase under an Annual Operating Plan,U.S.Forest Service funding under this agreement is not available for reimbursement of Cooperator's purchase of equipment or supplies. N. When State conservation agencies have the responsibility for public protection in addition to their normal enforcement responsibility,their public protection enforcement activities may be included in Annual Operating Plans and are then eligible for reimbursement. Reimbursement is not authorized to State Conservation Agencies for enforcement of fish and game laws in connection with activities on NFS Lands. O. Pursuant to 31 U.S.C.3716 and 7 CFR,Part 3,Subpart B,any funds paid to Cooperator in excess of the amount to which Cooperator is/are finally determined to be entitled under the terms and conditions of the award constitute a debt to the federal Government. If not paid within a reasonable period after the demand for payment,the Federal awarding agency may reduce the debt by: 1. Making an administrative offset against other requests for reimbursements. 2. Withholding advance payments otherwise due to Cooperator. 3. Taking other action permitted by statute. Except as otherwise provided by law,the Federal awarding agency shall charge interest on an overdue debt in accordance with 4 CFR, Chapter I I "Federal Claims Collection Standards"and,31 U.S.C.Chapter 37. P. Modifications within the scope of the agreement shall be made by mutual consent of the parties,by the issuance of a written modification,signed and dated by both parties,prior to any changes being performed. The U.S.Forest Service is not obligated to fund any changes not properly approved in advance. r i Page 6 of 9 (Rev.9-15) I {{� L�JS USDA,Forest Service OMB 0596-02- �� FS-1500-88 Q. Either party, in writing,may terminate this agreement in whole,or in part,at any time before the date of expiration. Neither party shall incur any new obligations for the terminated portion of this agreement after the effective date and shall cancel as many obligations as is possible. Full credit shall be allowed for each party's expenses and all noncancelable obligations properly incurred up to the effective date of termination. R. PROHIBITION AGAINST INTERNAL,CONFIDENTIAL AGREEMENTS: All non federal government entities working on this agreement will adhere to the below provisions found in the Consolidated Appropriations Act,2016,Pub.L. 114-113, relating to reporting fraud,waste and abuse to authorities: (a) The recipient may not require its employees, contractors, or subrecipients seeking to report fraud,waste,or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste,fraud,or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The recipient must notify its employees,contractors,or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements inconsistent with paragraph(a)of this award provision are no longer in effect. k (c) The prohibition in paragraph(a)of this award provision does not contravene requirements applicable to any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d) If the Government determines that the recipient is not in compliance with this award provision,it: (1)Will prohibit the recipient's use of funds under this award,in accordance with sections 743,744 of Division E of the Consolidated Appropriations Act,2016,(Pub.L. 114-113)or any successor provision of law; and (2)May pursue other remedies available for the recipient's material failure to comply with award terms and conditions. S. Federal wage provisions(Davis-Bacon or Service Contract Act)are applicable to any contract developed and awarded under this agreement where all or part of the funding is provided with Federal funds. Davis-Bacon wage rates apply on all public works contracts in excess of$2,000 and Service Contract Act wage provisions apply to service contracts in excess of$2,500. The U.S.Forest Service will award contracts in all Page 7 of 9 (Rev.9-15) tW�SI USDA,Forest Service o1Ns FS-15 0-8 ��'"� FS-15o0-8 situations where their contribution exceeds 50 percent of the cost of the contract. If Cooperator is/are approved to issue a contract,it shall be awarded on a competitive basis. T. This agreement in no way restricts the U.S.Forest Service or Cooperator from participating in similar activities with other public or private agencies,organizations,and individuals. U. In accordance with Executive Order(EO) 13513,"Federal Leadership on Reducing Text Messaging While Driving,"any and all text messaging by Federal employees is banned: a)while driving a Government owned vehicle(GOV) or driving a privately owned vehicle(POV)while on official Government business;orb)using any electronic equipment supplied by the Government when driving any vehicle at any time.All cooperators,their employees,volunteers,and contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned,leased or rented vehicles,POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government. V. Any information furnished to the U.S.Forest Service under this agreement is subject to t the Freedom of Information Act(5 U.S.C. 552). W. This agreement is executed as of the date of the last signature and,unless sooner terminated,shall be effective through September,30,2018. X. By signature below,each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof,the parties hereto have executed this agreement as of the last date written below. .- rv,.,� /"" CASEY S A BURY, Sheri Date Mason County RETA LAFORD,Forest Supervisor Date U.S.Forest Service, Olympic National Forest Page 8 of 9 (Rev.9-15) s i r OMB 0546-0217 USS USDA,Forest Service FS-1500-8 ) �GtH j/ 61/{��.% t'✓ h Date County Chair MICHAEL L. LOUDERMILK Date Special Agent in Charge, PN W Region 6 t 1 The authority and format of this agreement have been reviewed and approved for signature. joi,'�'41k)-to1/12/2018 SARAH RUSSELL Date U.S.Forest Set-vice Grants Management Specialist Burden Statement According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 3 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. In accordance with Federal civil rights law and U.S.Department of Agriculture(USDA)civil rights regulations and policies,the USDA,its Agencies,offices,and employees,and institutions participating in or administering USDA programs are prohibited from discriminating based on race,color,national origin,religion,sex, gender identity(including gender expression),sexual orientation,disability,age,marital status,family/parental status,Income derived from a public assistance program,political beliefs,or reprisal or retaliation for prior civil rights activity,in any program or activity conducted or funded by USDA(not all bases apply to all programs).Remedies and complaint firing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information(e.g.,Braille,large print,audiotape,American Sign Language, etc.)should contact the responsible Agency or USDA's TARGET Center at(202)720-2600(voice and TTY)or contact USDA through the Federal Relay Service at(800)877.8339.Additionally,program information may be made available in languages other than English. To file a program discrimination complaint complete the USDA Program Discrimination Complaint Form,AD-3027,found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide In the letter all of the information requested in the form.To request a copy of the complaint farm,call(866)632-9992.Submit your completed form or letter to USDA by:(1)mail:U.S.Department of Agriculture,Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.USDA is an equal opportunity provider,employer,and lender. t Page 9 of 9 (Rev.9-15) OMB 0596-0217 5 USDA,Forest Service FS-1500-8A FS Agreement No. 18-LE-11060900-010 Cooperator Agreement No. EXHIBIT A COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN& FINANCIAL PLAN Between MASON COUNTY SHERIFF'S OFFICE And the USDA,FOREST SERVICE OLYMPIC NATIONAL FOREST 2018 ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan(Annual Operating Plan), is hereby made and entered into by and between Mason County Sheriff's Office,hereinafter referred to as"Cooperator,"and the USDA,Forest Service,Olympic National Forest,hereinafter referred to as the"U.S.Forest Service,"under the provisions of Cooperative Law Enforcement Agreement 418-LE-11060900- 010 executed on . This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning May 1,2018 and ending September 30,2018, FY2018 Total Annual Operating Plan: $5,000.00(Title 1I) I. GENERAL: A. The following individuals shall be the designated and alternate representative(s)of each party,so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Casey Salisbury,Sheriff Russ Osterhout,Chief Deputy Mason County Sheriff's Office Mason County Sheriff's Office 322 N 3'd St. 322 N 3rd St. PO Box 1037 PO Box 1037 Shelton,WA 98584 Shelton,WA 98584 Phone: 360-427-9670 ext.313 Phone: 360-427-9670 ext. 309 Email:case s a.co.mason.wa.us Email: rosterhout@.co.mason.wa.us Page 1 of (Rev. 12-13) I USDA,Forest Service OMB 0596-0 217 PS-1500-8A-8A Principal U.S.Forest Service Contacts: U.S.Forest Service Program Manager U.S.Forest Service Administrative Contact Contact James V. Griffin,Patrol Captain Cindy Orlando,Program Assistant Mt.Baker-Snoqualmie& Olympic NF Mt.Baker-Snoqualmie& Olympic NF 2930 Wetmore Ave. Ste 3A 2930 Wetmore Ave. Ste 3A Everett,WA 98201 Everett,WA 98201 Phone: 425-783-6090 Phone: 425-783-6092 Email: iv griffinRfs.fed.us Email:cind `orlando a fs.fed.us B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Cooperator provided a deputy for overtime shifts between May 1,2018 through September 305 2018,at an overtime rate not to exceed$57.63 per hour(including wages,benefits, vehicle costs,administrative costs). II. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies,other priorities,and day-to-day needs of both Mason County and the U.S.Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity.Cooperator will provide a fully commissioned Deputy from May 1,2018, through September 30,2018,whose primary assignment is the Olympic National Forest inside the boundaries of Mason County,Washington.Particular attention will be given to those places utilized by the visiting public, such as,administered recreation sites, dispersed recreation sites,buildings and boat launching facilities in the Lake Cushman area. B. Within staffing capabilities,additional Deputies shall be dispatched to unforeseen situations upon request of the U.S.Forest Service. C.The Cooperator will assign one fully commissioned Deputy with a fully equipped and marked Mason County Sheriff's Office vehicle, suitable for patrol of Forest areas. D.Ample time will be spent in each area to make Forest users aware that Law Enforcement Officers are in the vicinity.Timely reports and/or information relating to incidents or crimes that have occurred on National Forest System(NFS) lands should be provided to the U.S.Forest Service as soon as possible. E.Any known or reported incidents including contacts,investigations,citations,custodies, searches,etc.,occurring on NFS lands shall be documented on a Daily Activity Report. The U.S. Forest Service will supply Cooperator with these forms which will be forwarded Monthly or quarterly,to the attention of James V. Griffin,Patrol Captain. i Page 2 of 6 (Rev. 12-13) f 3 17 11 5 USDA,Forest Service OMBFS-396-MI 55000--8A0M F.Assigned Deputies will complete Daily Activity Reports denoting hours worked, location and type of activity to assure patrols are consistent with Agreement priorities.This documentation should be submitted with reimbursement requests. G.A completed Form FS 5300-5,Cooperative Law Enforcement Activity Report,shall be furnished to the U.S.Forest Service on a quarterly basis,identifying the number of crimes occurring on National Forest System(NFS)lands. The report shall follow the FBI Uniform Crime Reporting Groupings,Part I and 11 Offenses.Offense and arrest information shall be combined and reported for each crime. The report shall separate the crimes handled under the cooperative agreement from those handled by the County during regular duties. A copy of each Motor Vehicle Collision Report occurring on NFS lands and roads, including photos of the crash site depicting all vehicles involved,any property damage, road conditions and applicable road signs shall be provided to the U.S.Forest Service.All motor vehicle accidents shall be reported by phone to the local U.S.Forest Service Law Enforcement Officer as soon as possible. H. Cooperator shall notify the U.S.Forest Service as soon as possible of all search.and rescues occurring on NFS lands.Deputies assigned to this agreement can perform preliminary search and rescue duties,but Cooperator shall furnish another Deputy for lengthy missions. I. The Cooperator will provide law enforcement coverage on Friday, Saturday,Sunday,and Holidays from Memorial Day to Labor Day weekends. COOPERATIVE PATROL AREAS: 1. Patrol on following U.S.Forest Service roads: FS RD 24 from Hwy 119 to the National Park Service boundary FS RD 2451 2. Patrol in the following campgrounds,developed sites,or dispersed areas: Big Creek Campground Mt.Rose Trailhead Dry Creek Trailhead Lakeshore Day Use sites Bear Gulch Picnic Area Big Rock Dry Creek Trailhead E Page 3 of 6 (Rev. 12-13) OMB 0596-0217 USDA,Forest Service FS-1500-8A Total reimbursement for this category shall not exceed the amount of:$5,000.00. M. TRAINING: See Cooperative Law Enforcement Agreement Provision IV-Kfor additional information. Total reimbursement for this category shall not exceed the amount of: $0.00 IV. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV-K,IV-L, and IV-Mfor additional information. Total reimbursement for this category shall not exceed the amount of: $0.00 t V. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies,Drug Enforcement,and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being i authorized.. Requests for funds should be made to the U.S.Forest Service designated representative listed in Item I-A of this Annual Operating Plan. The designated representative will then notify the Cooperator whether funds will be authorized for reimbursement. If funds are authorized,the parties will then jointly prepare a revised Annual Operating Plan. I. Drug Enforcement: This will be handled on a case by case basis.The request will normally come from the patrol Captain;however, it may come from the Special Agent in Charge or their designated representative.Reimbursement shall be made at the rates specified in Section I-B.Deputies assigned to the incident will coordinate all of their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order,the Cooperator agrees i to provide special services beyond those provided under Section II-A,within the Cooperator's resource capabilities,for the enforcement of State and local laws related to the protection of persons and their property.The Cooperator will be compensated at the rate specified in Section I-B;the Forest Service will specify times and schedules.Upon concurrence of the local patrol Captain or their designated representative,an official from the Incident Management Team managing the incident,Cooperator personnel assigned to an incident where meals are provided will be:entitled to such meals. Page 4 of 6 (Rev. 12-13) i a j i 3 14 USDA,Forest Service OMB 0596-0217 PS-1500-8A 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts,demonstrations, and organization rendezvous. i Upon authorization by a Forest Service representative listed in Section I-A for requested services of this nature,reimbursement shall be made at the rates specified in Section I-B.Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. This includes but is not limited to situations which are normally unanticipated or which typically include very short notice,large group gatherings such as rock concerts, demonstrations,and organizational rendezvous. VI. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions H--H and 111-B for additional information. A. The Cooperator will submit invoices for reimbursement of services provided under _Section II of this agreement monthly or quarterly,at the discretion of the Cooperator. USDA Forest Service Albuquerque Service Center Payments—Grants and Agreements 101 B Sun Avenue NE Albuquerque,NM 87109 EMAIL:asc_ga r@fs.fed.us(preferred method) Invoices may also be faxed to: 1-877-687-4894 FAX coversheet should be addressed to: USDA Forest Service ASC—Payments—Grants and Agreements The statement should also be sent to the following address: USDA Forest Service Mt.Baker-Snoqualmie&Olympic NF i 2930 Wetmore Avenue, Suite 3A Everett,WA 98201 Attn: James V. Griffin,Patrol Captain jv rig ffin(ii fs.fed.us B. The Cooperator will prepare an itemized statement for each invoice submitted to the Albuquerque Service Center. The statement will be in sufficient detail to allow the U.S.. Forest Service to verify expenditures authorized under Section II. The itemized statement for reimbursement will also include the following information: Page 5 of 6 (Rev.12-13) Is USDA,Forest Service OMB 0596-0217 FS-1500-8A 1. Areas patrolled and miles traveled on NFS lands. 2. Person-hours worked in NFS patrol areas. 3. Copies of completed Daily activity Reports. 4. Copies of invoice submitted. C. The Cooperator will be listed and maintain currency in the System for Award Management(SAM)database accessible through the internet at http://www.sam.gov. The Cooperator will notify the SAM and U.S.Forest Service of any changes of their applicable account numbers or banking information to help ensure prompt payment The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category Estimated Costs Not to Exceed b % Patrol Activities $5,000.00 N/A Training 0.00 N/A Equipment 0.00 N/A Special Enforcement Situations 0.00 N/A Total $5,000.00 N/A D. Any.remaining funding in this Annual Operating PIan will not be carried forward to the next fiscal year and will be deobligated at the request of the U.S.Forest Service.See Cooperative Law Enforcement Agreement Provision IV-D. These terms and conditions are incorporated and made a part of the referenced agreement. Burden Statement According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596.0217. The time required to complete this information collection is estimated to average 3 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. The U.S.Department of Agriculture(USDA)prohibits discrimination in all its programs and activities on the basis of race,color,national origin,age,disability,and where applicable,sex,marital status,familial status,parental status,religion,sexual orientation,genetic information,political beliefs,reprisal,or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information(Braille,large print,audiotape,etc,)should contact USDA's TARGET Center at 202-720-2600(voice and TDD). To file a complaint of discrimination,write USDA,Director,Office of Civil Rights,1400 Independence Avenue,SW,Washington,DC 20250-9410 or call toll free (966)632-9992(voice). TDD users can contact USDA through local relay or the Federal relay at(800)677-8339(TDD)or(866)377-8642(relay voice). USDA is an equal opportunity provider and employer. Page 6 of 6 (Rev. 12-13) a� Forest Service Olympic National Forest 1835 Black Lake Boulevard SW [ S Olympia,WA 98512 360-956-2402 File Code: 1350 Date: September 26,2017 Route To: Subject: Approval of Olympic Peninsula Resource Advisory Committee FY2017 Title lI Project Recommendations To: Regional Forester On September 20,2017,the Olympic Peninsula Resource Advisory Committee(RAC)met in Forks, Washington,to review the 2017 project proposals for Title II of the Secure Rural Schools and Community Self Determination Act. The purpose of that meeting was to make recommendations for the projects to be funded with available 2015 funds. This letter serves to document the RACS's recommendations and my approval of these projects as the Designated Federal Officer. All of the projects occur on,or to the benefit of,National Forest System Lands in Clallam,Grays Harbor,Jefferson,and Mason Counties. The RAC made the following recommendations for projects and funding amounts: Clallam County Olympic Peninsula Cooperative Noxious Weed Control(Clallam) $ 28,000 Upper Dungeness Large Wood Enhancement Phase 2 Planning $ 2,000 Clallam Deferred Road Maintenance $ 55,500 Washington Conservation Corps(Clallam) $ 28,577 Trail Footlogs in HCRD $ 2,516 Washington Trails Association Multi-Forest Agreement Support $ 3,000 County Total: $119,593 Grays Harbor Grays Harbor Deferred Road Maintenance(including FSR2372 resurfacing) $ 35,000 Washington Conservation Corps(Grays Harbor) $ 5,590 Invasive Plant Prevention and Control in Grays Harbor County $ 12,632 County Total: $ 53,222 Jefferson County Bogy-Tucker Tributary Improvement $ 10,000 FS Road 2527,2527017 Stabilization and Closure(DNR Q3300 Rd) $ 53,976 Olympic Peninsula Cooperative Noxious Weed Control(Jefferson) $ 28,000 Pit Privies for HCRD ' $ 1,525 Washington Conservation Corps(Jefferson) $ 32.000 County Total: $125,501 USDA Nam America's Working Forests—Caring Every Day in Every Way Printed on Rnydrd Paper i i Regional Forester l 1 Mason County Hood Canal Ranger District Cooperative Noxious Weed Control $ 15,560 Mason County Deferred Road Maintenance $ 17,800 Mason County Sheriff's Office Cooperative Agreement $ 5,000 Pit Privies for HCRD $ 1,525 Trail Footlogs in HCRD $ 4,885 Washington Trails Association Multi-Forest Agreement Support $ 2,847 Washington Conservation Corps(Mason) $ 5,000 County'Total: $62,617 The RAC also made recommendations for any remaining or additional funds. These recommendations are listed below. Clallam County: Any remaining or additional funds should be applied to the Mason County Sheriff Agreement, Grays Harbor County: Any remaining or additional funds should be applied to the Washington Conservation Corps. o Jefferson County: Any remaining or additional funds should be applied to Jefferson County Deferred Road Maintenance. t a Mason County: Any remaining or additional funds should be applied to the Washington Conservation Corps. I intend to follow the RAC recommendations and hereby approve the project list provided above. The 2015 Title II funds have been allocated and the projects can now move forward once the appropriate planning,partnerships agreements,or other acquisition steps are completed. If you have any questions, please contact Susan Piper at(360)456-2435,or Bill Shelmerdine at(360)956-2282. Projects Recommended By: IAN JABLONSKI Olympic Peninsula Resource Advisory Committee Chairperson Projects Approved By: uJ__ o;b �j BETA LAFORD Forest Supervisor cc:Brenna White i t ' 1 Mason County Elected Official/Director Meeting Commission Chambers Monday, February 5, 2018 2 p.m. 1. Call to Order - Introductions 2. 2018 Budget and Cash Flow Update 3. 2018/2019 Budget Outlook 4. Sick Leave Policy 5. Revenue Brainstorming 6. Strategic Planning 7. Updates from Elected Officials/Directors 8. Next Meeting — Monday, April 2 @ 2 p.m. Agendas are subject to change, please contact the Commissioners'office for the most recent version. Last printed 02/01/18 at 11:21 AM If special accommodations are needed, contact the Commissioners'office at ext. 419, Shelton #360-427-9670; Belfair#275-4467, Elma #482-5269. ]:\AGENDAS\2018\2018-02-05 EO-DH mtg.dooc Human Resources Budget Management Mason County Support Services Department Commissioner Administration 411 N 5th Street Emergency Management Facilities, Parks&Trails Shelton, WA 98584 Human Resources 360.427.9670 ext. 422 Information Services Labor Relations Risk Management New Policy—Washington Paid Sick Leave Implementation Effective January 1, 2018 Starting January 1, 2018, employers in Washington are required to provide their employees with paid sick leave. Washington voters approved Initiative 1433 in 2016. Mason County Personnel Policy is being updated to reflect the new language required by the new law. Collective Bargaining Agreements(CBA)will be need to be negotiated individually to adopt the new language. If the current CBA does not speak to the law then the practice is to look to the personnel policy for direction. Currently,regular County employees already have sick leave accruals that exceed the law. The new law requires temporary, extra help, and seasonal employees will earn one hour of paid sick leave for every 40 hours worked. Changes which affect ALL employees include: • A broader definition of family • The ability to use sick leave for more situations • Re-instatement of sick leave for employees who return within a 12 month period,typically seasonal employees • Protection from adverse employer actions for lawful sick leave use Looking Forward—2019-2020 The Washington State Legislature passed the Paid Family and Medical Leave Bill in the 2017 legislative session. This new law is a program administered by the Washington State Employment Security Department. Beginning in 2019,the program will be funded by premiums paid by employers(55%) and employees (45%). In 2020 it will allow eligible workers to apply for up to 12 weeks of paid leave for personal illness, pregnancy or illness of family members. • WPSL Looking Ahead Memo 01312018 for EO DH mtg.docx DFCEMBER MASON COUNTY MONTHLY .l FINANCIAL REPORT 2017 J:\Financials\December Financials12017 December Financial Reports.xlsx 1 l� C0LN� A MASON COUNTY MONTHLY rxu FINANCIAL REPORT DECMBFA 2017 2016 vs 2017 Current Expense Revenue Comparison Revenue Revenue Department Name 2016 Budget Collected Unanticipated % 2017 Budget Collected Unanticipated %2017 Actual dif 2016 vs Through End of Revenue 2016 Through End of Revenue 2017 Month Month WSU Extension $ 35,000 $ 10,474 $ (24,526) 30% $ 37,300 $ 30,749 $ (6,551) 82% $ 20,275 Assessor 10,727 10,727 NA 1,200 4,607 3,407 384% (6,120) Auditor 688,408 745,852 $ 57,444 108% 660,674 733,484 $ 72,810 111% (12,368) Emergency Management 63,869 50,269 (13,600} 79% 156,307 47,332 (108,975) 30% (2,937) Facilities&Grounds 218,400 32,960 $ (185,440) 15% - 601 $ 601 0% (32,359) Human Resources - 2,701 2,701 0% 1,000 634 (366) 63% (2,067) Clerk 273,947 278,063 $ 4,116 102% 331,858 271,573 $ (60,285) 82% (6,490) Commissioners - 18,115 18,115 0% - 201 201 0% (17,914) Central Operations 68,754 46,523 $ (22,231) 68% 5,421 5,348 $ (73) 99% (41,175) District Court 980,896 1,123,410 142,514 115% 1,018,493 1,036,967 18,474 102% (86,443) Community Development 1,582,950 1,868,312 $ 285,362 118% 1,585,450 1,617,711 $ 32,261 102% (250,601) Parks&Trails 44,450 26,058 (18,392) 59% 267,450 48,597 (218,853) 18% 22,539 Probation Services 117,333 107,674 $ (9,659) 92% 134,080 115,306 $ (18,774) 86% 7,632 Juvenile Services 213,272 173,227 (40,045) 81% 181,073 193,994 12,921 107% 20,766 Juvenile Facility 608,094 689,462 $ 81,368 113% 584,998 717,978 $ 132,980 123% 28,516 Prosecutor 189,917 124,739 (65,178) 66% 182,300 166,265 (16,035) 91% 41,526 Child Support Enforcement 257,402 173,517 $ (83,885) 67% 262,431 163,192 $ (99,239) 62% (10,325) Coroner 39,000 32,910 (6,090) 84% 39,000 28,000 (11,000) 72% (4,910) Sheriff 1,214,709 630,395 $ (584,314) 52% 1,241,962 1,177,337 $ (64,625) 95% 546,941 Indigent Defense 146,526 146,603 77 100% 227,493 142,359 (85,134) 63% (4,244) Superior Court 57,592 63,518 $ 5,926 110% 56,200 56,464 $ 264 100% (7,055) Family Court 2,500 2,664 164 107% 2,500 2,544 44 102% (120) Therapeutic Court 218,500 111,098 $ (107,402) 51% ° 258,161 254,023 $ (4,138) 98/° 142,925 Murder Expenditures - 3,297 3,297 0% - - - 0% (3,297) Treasurer 23,593,768 23,573,223 $ (20,545) 100% 22,074,371 23,895,268 $ 1,820,897 108% 322,044 Indirect Payments from Other Funds 3,017,014 2,489,116 (527,898) 83% 3,088,723 2,635,063 (453,660) 85% 145,948 Totals $ 33,632,301 $ 32,534,907 $ (1,097,394) 97% $ 32,398,445 $ 33,345,595 $ 947,150 103% $ 810,687 Unaudited *Benchmark for December is 100% J:\Financials\December Financials\2017 December Financial Reports.xlsx M {I� j!1 i 0 0 �I < v �i N n m En v m m m m m m m -L R e � v ♦ a n „ .a ." a °' .-� .. .. ® o A om n 9:+ � g x'A x CL o Y 8 0 'P Lot ^e o '^ 0 gg 6 0 o n o o .� n $ u♦i o m o .� o u a O z LL � aoo o ❑ o om a n a osssN < gn � r Ci Q gWn m sC; spg � < s " < x N X N O uh � W u u � ❑ � � � u 2 y � � o ° u O x X a N W o a o a a g o 2 i' u 2 0 i d o = fe = u u o a a d ? f Z g '¢ s S 0 0 a c o � ❑ IS t15 N co !6 U C ' C Ul N U N N U C C lL 7 2 % czw I -- -- 7 � � � £ § ■ § § § ( ( § ! ■ | m ! ! m , § ! ! ! ! § k � { \R - _ © � . � , , . as � � � , � � � . � � � � � , mk\ kR � } � , E ( 3 . G ; k . . . . � � ; _ ■ } } 6 . . � # \ ( # ] 25 � � ( o 2 ¥ a § er ■ § / ! & ® 2z0 ` » ; \ + eye § [ - a � § � , , t = GS � 2 ) § ■ eaa . - ; § n § § 2@ ■ - m ■ � � . �< E ^ RE ® ® k § � § § § - § \ ( ; § mE ! \ § oe-� ; o E22 . � � ° ! ; ® 3 § [ 2 � ) � § w � Gm , E13 \ ) j DECEMBER MASON COUNTY MONTHLY FINANCIAL REPORT 2017 2016 vs 2017 Expenditure Comparison for Current Expense Expenditures Unexended Expenditures Unexended Actual dif Department Name 2016 Budget through End of Budget %2016 2017 Budget through End of Budget %2017 2016 vs Month Authority Month Authority 2017 WSU Extension 5 288,589 $ 273,501 $ 15,088 95% $ 266,252 S 261,998 $ 4,254 98% (11,503) Assessor 1,305,664 1,266,336 39,328.42 97% 1,252,364.00 1,244,267 8,096.74 99% (22,068) Auditor 1,346,608 1,272,103 74,505.33 94% 1,288,514.00 1,284,894 3,619.69 100% 12,792 Emergency Management 292,667 238,146 54,521 0% 352,950.00 262,081 90,869 74% 23,935 Facilities&Grounds 1,236,003 1,166,216 69,787 94% 1,110,308.00 1,036,042 74,266 93% (130,175) HR/Risk Mngt/LEOFF 583,797 487,221 96,576 83% 644,102.00 530,057 114,045 82% 42,636 LEOFF - 47,745.00 40,944 6,801 86% 40,944 Clerk 831,850 782,167 49,683 94% 884,810.00 841,041 43,769 95% 58,875 Commissioners 342,640 327,052 15,588 95% 343,790.00 327,928 15,862 95% 876 Support Services 655,351 507,516 147,835 77% 574,988.00 458,899 116,089 80% (48,617) District Court 1,034,104 970,269 63,835 94% 1,066,381.00 1,055,484 10,897 99% 85,216 DCD-Bldg.&Plannin 1,842,064 1,446,052 396,012 79% 1,813,340.00 1,624,790 188,550 90% 178,738 Parks&Trails 562,757 527,430 35,327 94% 503,714.00 495,365 8,349 98% (32,066) Probation Services 743,582 716,426 27,156 96% 751,290.00 727,751 23,539 97% 11,325 Juvenile Services 217,530 162,249 55,281 75% 210,392.00 149,811 60,581 71% (12,437) Juvenile Facility 951,426 849,623 101,803 89% 848,390.00 796,954 51,436 94% (52,669) Prosecutor 1,578,288 1,311,090 267,198 83% 1,504,257.00 1,286,458 217,799 86% (24,632) Child Support Enforcement 262,218 165,469 96,749 63% 262,431.00 171,590 90,841 65% 6,120 Coroner 300,590 278,228 22,362 93% 297,007.00 295,923 1,084 100% 17,695 Sheriff 14,614,505 14,751,620 (137,115) 101% 13,062,678.00 12,666,454 396,224 97% (2,085,166) Courthouse Security 250,041 192,514 57,527 77% 1 167,140.00 140,103 27,037 84% (52,411) Indigent Defense 1,065,419 1,067,213 (1,794) 100% 991,430.00 988,778 2,652 100% (78,434) Superior Court 912,329 846,569 65,760 93% 862,111.00 858,117 3,994 100% 11,548 Family Court 2,500 2,500 - 100% 2,500.00 2,500 - 100% 0 Therapeutic Court 221,642 160,281 61,361 72% 257,999.00 215,102 42,897 83% 54,821 Murder Expenditures 100,000 51,773 48,227 52% 50,000.00 20,170 29,830 40% (31,603) Treasurer 843,901 825,228 18,673 98% 1 774,986.00 714,986 60,000 92% (110,241) Non Departmental 3,700,100 2,752,196 947,904 74% 3,894,533.00 3,188,464 706,069 1 82% 1 436,268 Transfers Out to Other Funds 2,909,948 1,985,471 924,477 68% 1,174,866.00 978,608 196,258 83% (1,006,863) Totals $ 38,996,113 $ 35,382,459 $ 3,613,654 91% $ 35,261,268 $ 32,665,560 $ 2,595,708 93% (2,716,899) Unaudited*benchmark rDecemberislOOM J:Tinancials\December Flnanclals\2017 December Financial Reports.xlsx 5 MASON COUNTY MONTHLY FINANCIAL REPORT DECEMBER 8017 Nine Year Current Expense Specific Revenue Streams Comparison 12/31/2009 12/31/2010 12/31/2011 12!3112012 12/31/2013 12131!2014 12/31/2015 12131/2016 12/31/2017 Community Development Revenues $ 2,076,223 $ 1,687,804 $ 1,676,168 $ 1,411,643 $ 1,377 908 5 1,556,903 1,490,496 $ 1,868,312 S 1,929,557 Swift&Certain Revenue 168,055 596,090 166,606 18,756 Current Expense Property Taxes 8,942,553 9,304,526 9,479,489 9,448,890 9,689,138 10,283 881 10,635,051 12,146,976 0,56d 497 Current Expense Sales Tax Onlv 3,559 286 3,355,584 3,496 353 3,406,047 3,463,112 3,921,298 4,478,557 4,743,388 4,907,329 Criminal Justice 7axes,Entitlements 1,029,681 1 002 708 1,018,870 1 046,752 1,135,307 1,228,845 1,231,865 1,295,581 1,331,000 Rural Sales&Use Tax Fund $ 480,252 $ 470,274 $ 477,699 $ 481,858 $ 461,670 $ 521,904 $ 573,051 $ 604,907 $ 639,812 rm000 3W.W� Com Srvcs-Homelessess Preven Filinos 347,056 395,648 352,334 410,798 462.350 474,497 386,099 499,942 751,221 iWWo w.¢o xo,aoo Lodging(Hotel/Motel)Tax 231,083 238,112 219,814 253,172 279,425 295,291 335,944 373,989 392,410 lowmmo _ REET 1 Excise Tax Only 385,455 391,972 312,257 378,398 449,346 556,668 699,287 825,112 1,061,376 REET 2 Excise Tax Only 385,455 391,972 312,257 378,398 449,346 556,668 699,287 825,112 1,061,376 ,ammo' d:VFlnanclals%Cecember Flnancials12017 December Financial Repoda.xisx 8 P°°" DECEMBER a', MASON COUNTY MONTHLY FINANCIAL REPORT 2017 SALES TAX REVENUE COMPARISON REPORT REVENUE MONTH 12016 REVENUE 1 2017 REVENUE I DIFFERENCE JANUARY $ 290,714.65 $ 345,279.85 $ 54,565.20 FEBRUARY $ 418,403.10 $ 438,919.80 $ 20,516.70 MARCH $ 281,348.25 $ 322,868.26 $ 41,520.01 APRIL $ 294,279.81 $ 318,135.21 $ 23,855.40 MAY $ 377,504.00 $ 422,233.83 $ 44,729.83 JUNE $ 355,685.44 $ 372,570.21 $ 16,884.77 JULY $ 408,800.00 $ 419,812.82 $ 11,012.82 AUGUST $ 483,060.00 $ 523,890.19 $ 40,830.19 SEPTEMBER $ 430,017.00 $ 458,293.08 $ 28,276.08 OCTOBER $ 473,642.00 $ 456,704.52 $ (16,937.48) NOVEMBER $ 542,270.25 $ 461,415.46 $ (80,854.79) DECEMBER $ 387,663.20 $ 367,206.18 $ (20,457.02) TOTAL COLLECTED REVENUE $ 4,743,387.70 $ 4,907,329.41 REVENUE BUDGETED $ 4,500,000.00 $ 4,500,000.00 DIFFERENCE $ 243,387.70 $ 407,329.41 ANTICIPATED INCREASE $ 405,899.81 J:\Financials\December Financials\2017 December Financial Reports.xlsx 7 B xsjvsuodad la!oueui j jagwaoa0 L LOZ\sleloueu!j jagwaoea\slelouew-A:E 89S'054'OZS g60'9gZ'OZs 660'9£L'8LS S9E'6£L'SLs 618'8"'SLS 6L9'COO,ELS OSO'OhS'bLS 66L'O80'LLS LI.VLLO'LLS sle3al 669'TST LOS79T SSE'95T ZT6'80T bZT'£61 498'T61 E8Z'SLT .060'ZLZ ZZb19IT punj;uaw olwaun L40'60L'E L96'4Zb'E tIZ'8TZ'S 88E'89Z'7 6ZC'OEL'E SSO'S4T'L 846'E£L'L OOS'80L'L 116'EEZ'4 punj 2uiAJonaaj a Iquay;uaw inb3 88E'SZT'Z Z88'OLS'T LL4'9T6'T EZO'OLE'T 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SLOZ bLOZ ELOZ ZLOZ LLOZ OLOZ 6002 eoaa asua x3;uaiinC) • 1 _ ICIDUBUIJ JBOAOUIN L IOZ -Mdl2f IVIDNVNIJ AIH1NOW AlNMOD NOS` IN Mason County Cash Flow Analysis 2017 December 2017 Cash at Actual Projected Beginning of Projected Cumulative Cumulative Projected Cash at Actual Cash at End of Month Revenue Expense Actual Income/Loss Income/loss Chane Chane End of Month Recon Items Month 12/31/16 Cash $ 4,412,97458 Prior Period Adjustment (24,274.00) $ 4,388,70088 13th Month (820,688.94) 1/1/2017 $3,568,011.64 $1,583,615.86 ($2,508,82059) ($925,204.73) ($902,791.00) ($925,204.73) ($902,791.00) $2,642,806.91 $0.00 $2,642,806.91 2/1/2017 2,642,806.91 1,849,436.03 (2,641,177.38) (791,741.35) (901,628.24) (1,716,946.08) (1,804,419.24) $1,851,065.56 48,050.87 1,899,116.43 3/1/2017 1,899,116.43 3,550,985.29 (2,850,708.14) 700,277.15 27,906.24 (1,016,668.93) (1,776,513.00) $2,599,393.58 58,165.76 2,657,559.34 4/1/2017 2,657,559.34 5,654,101.31 • (2,569,857.17) 3,084,244.14 3,237,646.24 2,067,575.21 3,270,203.52 $5,741,803.48 (138,49090) 5,603,312.58 5/1/2017 5,603,312.58 3,119,565.91 (2,912,180.94) 207,384.97 32,557.28 2,274,960.18 3,270,203.52 $5,810,697.55 (10,014.45) - 5,800,683.10 6/1/2017 5,800,683.10 2,598,846.74 (2,726,919.77) (128,073.03) (482,817.20) 2,146,887.15 2,787,386.32 $5,672,610.07 (9,178.33) 5,664,431.74 7/1/2017 5,664,431.74 1,577,730.87 (2,497,532.74) (919,801.87) (487,458.24) 1,227,085.28 2,299,918.08 $4,744,629.87 63,467.68 4,808,097.55 8/1/2017 4,808,097.55 1,854,852.40 (2,677,066.52) (822,214.12) (900,465.48) 404,871.16 1,399,452.60 $3,985,883.43 144,419.25 4,130,302.68 9/1/2017 4,130,302.68 1,795,669.49 (2,646,995.03) (851,325.54) (795,762.72) (446,454.38) 603,689.88 $3,278,977.14 (48,272.25) 3,230,704.89 Projection 10/1/2017 3,230,704.89 5,068,014.51 (3,146,962.11) 1,921,052.40 1,791,57452 1,474,598.02 2,395,264.40 $5,151,757.29 based an (141,685.99) 5,010,072.30 2016&2015 11/1/2017 5,010,071.30 2,428,585.01 (2,533,622.46) (105,037.45) 340,851.76 1,369,560.57 2,736,116.16 $4,905,033.85 (47,049.24) 4,857,984.61 Current 12/1/2017 $4,857,984.61 $2,264,161.29 ($2,953,717.15) ($689,555.8$) ($2,229,044.08) $680,004.71 $507,072.08 $4,168,428.75 ($46,120.71) $4,122,308.D4 Fxpense dote. Total 33,345,564.71 (32,665,560.00) 680,004.71 (125,708.91) 4,122,308.04 Petty Cash/Checking 19,325.00 Ending Cash Balance 4,102,983.04 Budgeted2017 38,467,142.001"U" 0.00 3,196,819:00 BEG&END Fund Sol /7,8A/M" 3,19 sIq.00 AJAUS" Net REVand1XP 31,157,197.00 0422 UM pAilkizim Budget Reduction 2017 73x,862.00 87.2.570,00 1,604,432.00 AJterReduggqrREV and UP ___. .31,890,059.00 ProjeciWWdl be underbud9et,amount w0lnot me®t the 9%reserve. 925,489.04 Maxoproloctions TAKE into cons(deradon bud et reduc0ons from the Jul 46th hearin. J'.71nancialsTecember Flnancialsl2017 December Financial Reports.xisx 9 Mason County Reserve Forecast Model 10.16.17 2010 to 2016 2018 to 2075 Average Growth Average Growth Rate Original Budget Revised Budget Rate 2017 2017 2018 2019 2020 2021 2022 2023 2024 2025 2.1% Budgeted Revenue 31,235,219 31,890,059 31,373,174 32,030,172 32,700,928 33,385,730 34,084,873 34,798,658 35,527,390 36,271,382 2.1% 3.5% Actual Revenue 31,648,340 33,489,154 31,373,174 32,469,538 33,604,215 34,778,544 35,993,912 37,251,751 38,553,547 39,900,836 3.5% %of Budgeted 105% 100% 101% 103% 104% 106% 107% 109% 110% Budgeted%Increase -2% 2% -2% 2% 2% 2% 2% 2% 2% 2% Actual%Increase 3% 6% -6% 3% 3% 3% 3% 3% 3% 3% Reduction Rate -1.50% -1.25% -1.00% -0.75% -0.50% -0.25% 0.00% 3.9% Budgeted Expenditures 35,348,344 34,434,449 31,290,090 32,510,531 33,778,781 35,096,399 36,465,413 37,887,829 39,365,729 40,901,279 3.9% 4.3% Actual Expenditures 35,066,256 34,036,793 31,290,090 32,162,744 33,140,143 34,230,095 35,441,470 36,784,317 38,270,005 39,911,374 3.5% %of Budgeted 99% 100% 99% 98% 98% 97% 97% 97% 98% Budgeted%Increase -5% -3% -9% 4% 4% 4% 4% 4% 4% 4% Actual%Increase 5% -3% -8% 3% 3% 3% 4% 4% 4% 4% Budgeted Rev net Exp (4,113,125) (2,544,390) 83,084 (480,459) (1,077,854) (1,710,669) (2,380,540) (3,089,171) (3,838,340) (4,629,897) Actual Rev net Exp (3,417,916) (547,639) 83,084 306,793 464,072 548,449 552,442 467,434 283,542 (10,538) Accrual Reconciling Item 157,420 - - - - - - - - Compounded Operating Reserve @ 15% 389,877 853,949 1,402,398 I 1,927,725 j 2,138,427 2,339,855 2,562,708 Compound Contingency Reserve 27,115 283,847 365,963 132,572 Current Operating Reserve $ 3,177,793 Est.GF Operating Reserve @ 12% $ 4,013,922 3,177,793 3,177,793 3,177,793 3,177,793 3,177,793 3,177,793 3,177,793 3,177,793 Est.GF Operating Reserve @ 15% $ 5,017,403 5,105,519 4,693,514 4,824,412 4,971,022 5,134,514 5,316,220 5,517,648 5,740,501 (2,9_2.7,726)'$(1,515,721) $(1,646,619) $(1,793,229) $ (1,956,721) $(2,138,427) $(2,339,855) $ (2,562,708) Est.Technologh Reserve $ 240,000 Est.GF Equipment Reserve 7.5 MGSO.1,DCD $ 401,000 Est.Accrued Leave Reserve $ 411,000 Rev and Exp Growth compounded by prior 8 year average growth rate,then Actual Expenditures reduced by reduction rate specified 10/16/2017 C:\Users\fpinter\Desktop\Franks Work\Cash Flow Reserve Resolution\Cash Flow Reserve Calculations.xlsx Mason County Reserve Forecast Model December 2017 2010 to 2018 to 2016 2025 Average Budgetto Average Growth Mid Year Actual BFB to Growth Rate Original Budget Revised Budget Year End Actual EFB Adopted Budget Rate 2017 2017 2017 2018 2019 2020 2021 2022 2023 2024 2025 Budgeted Beginning Fund Balance 7,309,944 Actual Beginning Cash 2017 3,568,012 Adjustmentfrom Budgeted to Actual BFB (3,741,932) 2.1% Budgeted Revenue 31,235,219 31,890,059 32,398,445 33,869,240 34,936,148 36,036,664 37,171,848 38,342,791 39,550,619 40,796,495 42,081,617 3.2% 3.5% Actual Revenue 31,648,340 33,489,154 33,345,565 33,345,565 33,869,240 35,052,831 36,277,784 37,545,543 38,857,606 40,215,520 41,620,888 43,075,367 3.5% Unanticipated Revenue 413,121 1,599,095 947,120 %of Budgeted 105% 1031/. 100% 100% 101% 101% 101% 102% 102% 102% Origlnal Budgeted%Increase -2% 2% 4% 5% 3% 3% 3% 3% 3% 3% 3% Original Actual%Increase 3% 6% 5% 2% 3% 3% 3% 3% 3% 3% 3% Reduction Rate -1.50% -1.25% -1.OW.. -0.75% -0.50% -0.25% 0.00% 3.9% Budgeted Expenditures 35,348,344 34,434,449 35,261,269 33,669,534 34,982,890 36,347,477 37,765,292 39,238,413 40,768,996 42,359,283 44,011,602 3.9% 4.3% Actual Expenditures 35,066,256 34,036,793 32,655,560 32,665,560 33,659,534 34,608,549 35,660,274 36,833,111 38,135,604 39,581,568 41,180,234 42,946,420 3.5% Unexpended Budget Authority 282,088 397,655 2,595,709 %of Budgeted 99% 93% 100% 99% 98% 96% 97% 97% 97% 98% Original Budgeted%Increase -5% -3% 0% -5% 4% 4% 4% 4% 4°! - 4% 4% Original Actual%Increase 5% -3% -7% 3% 3% 3% 3% 4% 4% 4% 4% Budgeted Rev net Exp (4,113,125) (2,544,390) (2,862,824) 199,706 (46,742) (310,812) (593,444) (895,622) (1,218,377) (1,562,788) (1,929,985) Actual Rev net Exp (3,417,916) (547,639) 680,005 199,706 444,282 617,510 712,433 721,002 633,952 440,653 128,947 Accrual Reconciling Item 157,420 (125,708) Compounded EFB Increae 199,706 643,988 1,261,497 1,973,930 2,694,933 3,328,885 3,769,538 3,898,485 Allocated EFB increase 643,988 1,261,497 1,973,930 2,694,933 3,328,885 3,769,538 3,898,485 Compounded Operating Reserve 15% 643,988 1,246,058 1,421,5133 1,617,507 1,834,252 2,074,052 Compound Contingency Reserve 173,198 727,872 1,000,000 1,000,000 1,000,000 1,000,000 Compound Excess Reserve 272,949 711,378 935,287 824,433 %Compound Excess Reserve 0.7% i.9% 24% 2-0% Actual Beginning Cash 2017 $ 3,568,012 Actual Revevenue Net Expenses 680,005 G/L Reconciling Items (125,708) (125,708) Petty Cash/Checking (19,325) (19,325) Current Operating Reserve(ending Fund Balance) $ 3,177,793 $ 4,102,983 4,102,983 Est.GF Operating Reserve @ 12% $ 4,013,922 S 4,013,922 4,102,983 4,102,983 4,102,983 4,102,983 4,102,983 4,102,983 4,102,983 4,102,983 Est.GF Operating Reserve @ L'% $ 5,017,403 $ 5,017,403 4,899,834 5,050,430 5,191,282 5,349,041 5,524,967 5,720,491 5,937,235 6.177,035 $ (796,851) $ (947,447) S_JI LR 98 $(1,246,058) S (1,421,983) $(1,517,507) S(1,834,252) S(2,074.052) Est.Technology Reserve $ •240,000 $ 161,816 Est,GF Equipment Reserve 7.5 MC50,1,DCD S 401,000 S - Est.Accrued Leave Reserve S 411,000 S 385,000 Rev and Exp Growth compounded by prior 9year average growth rate,then Actual Expenditures reduced by reduction rate specified J.\FnanclalslDecember Rnancials%2017 December Financlal Reports.xlsx