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HomeMy WebLinkAbout2018/01/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 8,2018 Monday,January 8,2018 9:00 A.M. Planning Advisory Commission Interview Commissioners Neatherlin,Drexler and Shutty interviewed Jamie Bariekman for the Planning Advisory Commission. 9:15 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Request to move forward the Consolidated Contract C17118 with WA State Department of Health. Discussion of the onsite sewage management program and the need of septic education. Approval to place on next week's agenda. • Dave provided an update on the Steve Fors property that has had code violations including RV's on site. The plan is to have the property cleaned up by this summer. • Maintenance of Mackinaw Road west side of Lake Cushman has been an issue and the County does not have the authority to enforce the Lake Cushman Maintenance Company to maintain the road. • Sign Codes need revisions including the Belfair Sign Code. • Discussion of the policy and process of water/well management for the Comprehensive Plan. Erica Marbet,Squaxin Island Tribe,was also attendance.The policy deals with the legal requirements of the Hirst decision while providing an assurance for builders. Discussion of water rights.Dave reviewed the procedure staff will follow to determine water adequacy. The goal is to not impact the aquifer. • Staffing issues—resignations received from a Permit Technician and a Building Inspector. Dave has submitted a reclass request of a clerical position to a Planning Technician position. • Working on a memorandum of understanding with the Housing Authority. Community Services can provide clerical support but not executive director duties. Cmmr.Drexler asked about Crossroads Housing sharing executive director duties with the Housing Authority. • Cmmr.Drexler asked for a timeline to deal with the 150' setback for buoys on lakes. 10:18 A.M. The Commissioners took a 12 minute break. 10:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • Jerry informed the Board the Belfair Sewer used registered warrants in December 2017. $39,291.93 of 2017 expenses will come out of the 2018 budget. • Discussion of the use of the 800 Road that is owned by Green Diamond and has traditionally been used as an evacuation route from Skokomish Valley. There is a road use agreement and Green Diamond has requested revisions to the agreement to address liability concerns and maintenance costs. The request is to close the access unless being used in an emergency situation. Emergency responders have a gate key. Staff will meet with Green Diamond later this month and an agreement will be coming to the Commissioners. • Notification of potential road weight restrictions has gone out to the school districts. Staff has met with the school districts and informed them of the permitted routes. • End of 2017 billings from MCSO for the Traffic Diversion funding have been reviewed by CRAB and not all submitted expenses qualified. Staff will be meeting with the Sheriff's office and CRAB so everyone is aware of the rules. • SR 3 flashing signs can be paid by the Road Fund and there is funding available. • Staff is working on the Skokomish Valley dike repairs. Mason County Commissioners Briefing Meeting Minutes Week of January 8,2018 • Parcel in Allyn is bisected by Drum Street and Cmmr.Neatherlin wants to know if that is vacated by order of law. • Brief discussion of a condemnation on Matlock Brady Road which is being worked on. More information is being gathered and will be briefed on. 11:30 A.M. Hood Canal and Pioneer School Districts—Superintendents Shawn Batstone&Martin Brewer Commissioners Neatherlin,Drexler and Shutty were in attendance. • Presentation of information regarding the February 13,2018 bond measure to build a cooperative high school between Hood Canal and Pioneer School Districts. Commissioner Discussion—there was no discussion. BREAK—NOON 2:00 P.M. Public Defense—Peter Jones Commissioners Neatherlin,Drexler and Shutty were in attendance. • Peter briefed on the 2018 Public Defense attorney contracts with Taschner Law Offices with Sean Taschner and Justus Kandoll. Peter has noticed that the Prosecutor's Office is starting to drop some of the DWLS3 cases. A new program is being developed to deal with the DWLS3 cases. 2:15 P.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Reminder that January 15 is Martin Luther King,Jr Holiday. • The Commissioners reviewed the process for Mason Transit Authority appointments.The Commissioners agreed to place appointments for John Campbell,Don Progreba and Deborah Peterson on their January 9 agenda. Interviews for the remaining positions will be scheduled on January 22. • The Board agreed to appoint Kathy Haigh to the Housing Authority. • The Board agreed to schedule a 5h Tuesday meeting in Belfair on January 30. Agenda items are an update from WSDOT on the Belfair Bypass,an update from SCJ Alliance, updates from Community Development on changes to the sign ordinance,process for water adequacy,Lakeland Village plat approval and on-line permitting. • The Board agreed to increase the Parks&Trails fees as recommended by staff. • A public hearing will be scheduled on January 23,6:30 p.m.to consider 2018-2023 Parks &Trails Comprehensive Plan. A public workshop will be held on Wednesday,January 17 at 6 p.m.in Commission Chambers. • Frank reported a bid has been received for a tax title property in Shorecrest that will not be accepted. Frank stated the process needs to be updated to deal with tax title property. • Dawn explained that the CORE 360 training module will be implemented this year to staff. • Underground tank liability insurance renewal was approved to move forward. • The agreement for the Community Action Council grant with Commerce will be placed on next week's agenda. • The Board asked that Mendy Harlow be appointed to serve on the Parks&Trails Advisory Board. • Vehicle Use Policy and the IRS requirements for take-home vehicles was discussed. The County has to report the fringe benefit on employee's W-2. There will be a follow-up at the January 22 briefing. • The Assessor's Office has forwarded 49 applications for the Open Space program. Because the Public Benefit Rating System has not been implemented,Diane will check with Amber on deadlines for the Commissioners to take action on these requests. Mason County Commissioners Briefing Meeting Minutes Week of January 8,2018 • The 2018 Non-Represented Employee salary resolution needs to be corrected because the COLA was incorrectly recorded as 1.02%and it should be 1.2%.This will be placed on tomorrow's agenda so the payroll will be correct. • Frank reported there needs to be a change to the Public Defense salary scale—a salary step was left off. This will be placed on the January 16 agenda. Commissioner Discussion—there was no discussion. Tuesday,January 9,2018 10:00 A.M. Planning Advisory Commission Interview • Commissioners Neatherlin,Drexler and Shutty interviewed Brian Smith for the Planning Advisory Commission. • The Board agreed to appoint Jamie Bariekman and Brian Smith to the Planning Advisory Commission. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shu Terri Drexler Randy Neatherlin Chair Commissioner Commissioner