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Home My WebLink About2024/10/28 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF October 28, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU�� . 1854 4�°�x aa��rA BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 28, 2024 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, October 28, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 9:30 A.M. Community Development—Kell Rowen 9:35 A.M. Public Health—David Windom 9:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management 10:05 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 10/25/24 at 8:42 AM 9. soN co�� Mason County Community Development Briefing October 28, 2024 Briefing Items 2025 Mason County Heritage Grant news release—Luke Viscusi Mason County Historic Preservation Commission membership—Luke Viscusi C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Luke Viscusi on behalf of the Mason County Ext.282 Historic Preservation Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: November 5,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Mason County Heritage Grant cycle news release Background/Executive Summary: The Mason County Historic Preservation Commission is a seven-member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. RCW 36.22.170 created a surcharge on documents recorded with the County Auditor,one dollar of which is dedicated for County historic preservation purposes. The HPC offers an annual grant program which channels some of these funds to organizations engaged in the collection,preservation,and interpretation of Mason County's heritage. The Mason County Historic Preservation Commission established the Heritage Grant program in 2011,and 2025 marks the County's 22'Heritage Grant program cycle. In the upcoming 2025 grant cycle,the HPC will provide reimbursement grants for up to$5,000 to qualified projects and applicants. This is a reimbursement grant, so no public money is spent until contracted grant work is complete.The application due date for each calendar year is the third Friday of January(1/17/2025)by 12:OOPM. Budget Impact(amount, funding source,budget amendment): None. Public Outreach (news release,community meeting, etc.): News release. Requested Action: Immediate release to communications partners. Attachments News Release for Annual Mason County Heritage Grant—2025 Grant Cycle Open �ASpN CpU�� NEWS RELEASE NOVEMBER 5, 2024 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Annual Mason County Heritage Grant—2025 Grant Cycle Open The Mason County Commissioners and the Mason County Historic Preservation Commission are pleased to announce the opening of the 2025 Heritage Grant cycle. On behalf of the Board of County Commissioners, the Mason County Historic Preservation Commission administers the annual Mason County Heritage Grant program to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that"promote historical preservation or historical programs, which may include preservation of historic documents" is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purpose other than those stipulated in the statute. For the 2025 grant cycle, a total of$20,000 is available. Grants in amounts up to $5,000 may be awarded to qualified organizations for professional development,public education, small capital projects, collections management, heritage investigations and historic preservation. This is a reimbursement grant with a six-month project period. Both the grant guidelines and the application can be found on the Mason County website: hgps://masoncollpIMa.gov/historic/heritage-grant.php. Proposals can be mailed or hand- delivered to the Mason County Historic Preservation Commission at 615 W Alder St, Shelton, WA 98584. Applications must be received by 12:OOPM on January 17, 2025. For questions,please contact Luke Viscusi at 360-427-9670 ext. 282 or by e-mail at HPCkmasoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Commissioner Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Luke Viscusi on behalf of the Mason County Ext.282 Historic Preservation Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: November 5,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• To re-appoint Jann Goodpaster for a new three-year term on the Mason County Historic Preservation Commission,beginning December 2024,and ending November 2027. Background/Executive Summary: The Mason County Historic Preservation Commission is a seven-member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently,the HPC has two positions that expire on November 30th,2023,two vacant seats that expire on November 30th,2025,and one vacant seat that expires on November 30th,2026. One of the terms expiring this year is currently occupied by Jann Goodpaster,who has reapplied for another term. The empty seats are open until filled. Mason County has received one other application for the two expiring and three vacant positions. Budget Impact(amount, funding source,budget amendment): None. Public Outreach (news release,community meeting, etc.): On September 24,2024,the Board of County Commissioners issued a New Release to advertise five open positions on the Historic Preservation Commission. Requested Action: For the BOCC to review the application of Jann Goodpaster to serve on the Mason County Historic Preservation Commission and re-appoint her to the Historic Preservation Commission if desired. Attachments • Current Mason County Historic Preservation Membership List • Mason County Historic Preservation Commission Application from Jann Goodpaster • Mason County Code 17.40.040—Mason County Historic Preservation Commission 2024 Mason County Historic Preservation Commission Membership List Member Position Member Since Term Start Term End Jann Goodpaster Vice Chair Nov 2024 Vacant Nov 2024 Caleb Cowles Nov 2025 Vacant Nov 2025 Vacant Nov 2025 Edgar Huber Chair, Dec 2015 Dec 2023 Nov 2026 Expertise Vacant Nov 2026 Shaun Dinubilo Ex-Officio Kris Miller Ex-Officio Mason County Historic Preservation Commission Membership List Entry#: 9- Historic Preservation Commission Status: Submitted Submitted: 10/10/202410:44 AM Commissioner Randy Neatherlin, 0Advisory Board Name: Sharon Trask,Kevin Shutty. Mark Historic Preservation Commission Nearyand.McKenzie Smith EGEI @B' E P� Name: OCT 11 2024 Today's Date: Jann Goodpaster 8Y_ 10/1/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: President, Mason County Historical Society Retired Vice chair, Mason County Historical Preservation Commission Insurance Market Regulatory Examiner Treasurer, Hoodsport Friends of the Library (10 years as a Director of Risk and Regulatory Examinations, 10 Years, Manager of Market Regulation,Oregon Insurance Division What do you perceive is the role or purpose of this advisory board? Do promote the preservation of historical buildings and places in a manner that may encourage economic growth. What interest or skills do you wish to offer this advisory board? Knowledge of Mason County History.Former committee work and oversight. List any financial, professional,or voluntary affiliations that could create a potential conflict of interest: None Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S,citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Monthly Yes 17.40.040 Mason County historic preservation commission. (a) Creation and Size.There is hereby established a Mason County historic preservation commission, consisting of seven members, as provided in subsection (b)(3) below. Members of the Mason County historic preservation commission shall be appointed by the Mason County board of commissioners and shall be residents of Mason County except as provided in subsection 17.40.040(b)(2) below. (b) Composition of the Commission. (1) All members of the commission must have a demonstrated interest and competence in historic preservation and possess qualities of impartiality and broad judgment. (2) The commission should include at least two professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture, history, architectural history, planning, prehistoric and historic archaeology, folklore, cultural anthropology, curation, conservation, and landscape architecture or related disciplines; and one member who is a duly authorized representative of a local Indian Tribe. The commission action that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of the professional positions, unless the commission action is related to meeting certified local government (CLG) responsibilities cited in the certification agreement between the Mason County board of commissioners and the State Historic Preservation Officer on behalf of the state. Exception to the residency requirement of up to two commission members may be granted by the Mason County board of commissioners in order to obtain representatives from these disciplines. (3) In making appointments,the Mason County commissioners may consider names submitted from any source, but the Mason County board of commissioners shall notify history and Mason County development related organizations of vacancies so that names of interested and qualified individuals may be submitted by such organizations for consideration along with names from any other source. (c) Terms.The original appointment of seven members to the commission shall be as follows:three for two years,two for three years and two for four years.Thereafter, appointments shall be made for a three year term.Vacancies shall be filled by the Mason County board of commissioners for the unexpired term in the same manner as the original appointment. (d) Powers and Duties.The major responsibility of the historic preservation commission is to identify and actively encourage the conservation of the Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties;to raise community awareness of the Mason County's history and historic resources; and to serve as Mason County's primary resource in matters of history, historic planning, and preservation. In carrying out these responsibilities, the historic preservation commission shall engage in the following: (1) Conduct and maintain a comprehensive inventory of historic resources within the boundaries of the Mason County and known as the Mason County historic inventory, and publicize and periodically update inventory results. Properties listed on the inventory shall be recorded on Created: 2023-10-29 15:26:21 [EST] (Supp. No.64,8-23) Page 1 of 3 official zoning records with an "HI" (for historic inventory designation).This designation shall not change or modify the underlying zone classification. (2) Initiate and maintain the Mason County register of historic places.This official register shall be compiled of buildings, structures, sites, objects, and districts identified by the commission as having historic significance worthy of recognition and protection by Mason County and encouragement of efforts by owners to maintain, rehabilitate, and preserve properties. (3) Review nominations to the Mason County register of historic places according to criteria in Section 17.40.050(b) of this ordinance and adopt standards in its rules to be used to guide this review. (4) Review proposals to construct, change, alter, modify, remodel, move, demolish, or significantly affect properties or districts on the register as provided in Section 17.40.060; and adopt standards in its rules to be used to guide this review and the issuance of a certificate of appropriateness or waiver. (5) Provide for the review either by the commission or its staff of all applications for approvals, permits, environmental assessments or impact statements, and other similar documents pertaining to identified historic resources or adjacent properties. (6) Conduct all commission meetings in compliance with Chapter 42.30 RCW, Open Public Meetings Act,to provide for adequate public participation and adopt standards in its rules to guide this action. (7) Participate in, promote and conduct public information, educational and interpretive programs pertaining to historic and prehistoric resources. (8) Establish liaison support, communication and cooperation with federal, state, and other local government entities which will further historic preservation objectives, including public education, within the Mason County area. (9) Review and comment to the Mason County board of commissioners on land use, housing and redevelopment, municipal improvement and other types of planning and programs undertaken by any agency of Mason County, other neighboring communities, Mason County, Native American Tribes, state or federal governments, as they relate to historic resources of Mason County. (10) Advise the Mason County commissioners generally on matters of Mason County history and historic preservation. (11) Perform other related functions assigned to the commission by the Mason County board of commissioners. (12) Provide information to the public on methods of maintaining and rehabilitating historic properties.This may take the form of pamphlets, newsletters,workshops, or similar activities. (13) Officially recognize excellence in the rehabilitation of historic buildings, structures, sites and districts, and new construction in historic areas; and encourage appropriate measures for such recognition. Created: 2023-10-29 15:26:21 [EST] (Supp. No.64,8-23) Page 2 of 3 (14) Be informed about and provide information to the public and Mason County departments on incentives for preservation of historic resources including legislation, regulations and codes which encourage the use and adaptive reuse of historic properties. (15) Review nominations to the State and National Registers of Historic Places. (16) Investigate and report to the Mason County board of commissioners on the use of various federal, state, local or private funding sources available to promote historic resource preservation in Mason County. (17) Serve as the local review board for special valuation and: (A) Make determination concerning the eligibility of historic properties for special valuation; (B) Verify that the improvements are consistent with the Washington State Advisory Council's Standards for Rehabilitation and Maintenance: (C) Enter into agreements with property owners for the duration of the special valuation period as required under WAC 254-20-070(2); (D) Approve or deny applications for special valuation; (E) Monitor the property for continued compliance with the agreement and statutory eligibility requirements during the ten year special valuation period; (F) Adopt bylaws and/or administrative rules and comply with all other local review board responsibilities identified in Chapter 84.26 RCW; (G) Work in conjunction with local Indian Tribes and the Tribal Historic Preservation Office (THPO) in determining the eligibility of properties for special valuation on those sites within the exterior boundaries of local Indian Reservations. (18) The commission shall adopt rules of procedure to address items (3), (4), (6) and (17) inclusive. (e) Compensation.All members shall serve without compensation. (f) Rules and Officers.The commission shall establish and adopt its own rules of procedure, and shall select from among its membership a chairperson and such other officers as may be necessary to conduct the commission's business. (g) Commission Staff. Commission and professional staff assistance shall be provided by the Mason County community development department with additional assistance and information to be provided by other parks and public works departments as may be necessary to aid the commission in carrying out its duties and responsibilities under this chapter. (Ord. 79-05,Attach. A(part), 2005). Created: 2023-10-29 15:26:21 [EST] (Supp. No.64,8-23) Page 3 of 3 • MASON COUNTY (iib Public Health & Human Services Briefing October 28, 2024 Briefing Items Department of Agriculture Interlocal Agreement—David Windom Public Health and Housing budget amendments—Casey Bingham Crossroads Housing Consolidated Homeless Grant (CHG) amendment—Melissa Casey PEON COU�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: David Windom Ext. 260 Department: Public Health Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: November 5,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology N Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Interagency Agreement with Washington State Department of Agriculture Background/Executive Summary: This agreement is part of the State's coordinated response to increases farm and food business viability, reduce food access barriers for socially disadvantaged communities,and increase food security for all Washingtonians while contributing to long-term emergency preparedness and food system resilience. Budget Impact(amount, funding source,budget amendment): Funding for this agreement has been provided in the 2023-2025 biennial state operating budget,ESSB 5187,pursuant to Federal grants to Washington State under the American Rescue Plan Act(ARPA)of 2021, sec. 9901,Public Law 117-2,codified at 42 U.S.C. 902. $27,131.11 Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Public Health and Human Services Director to sign the Interagency Agreement between the Washington State Department of Agriculture and Mason County Public Health and Human Services in the amount of$27,131.11. Attachments Agreement WSDA Contract No. K5563 INTERAGENCY AGREEMENT BETWEEN WASHINGTON STATE DEPARTMENT OF AGRICULTURE AND MASON COUNTY PUBLIC HEALTH AND HUMAN SERVICES Agreement number K5563 is made and entered into by and between the Washington State Department of Agriculture, "WSDA" or"Agency", located at 1111 Washington St. SE, PO Box 42560, Olympia,WA 98504-2560, and Mason County Public Health and Human Services, "MCPHHS" or "Subrecipient", located at 415 N. 6th St. Building 8,Shelton,WA 98584. Subrecipient's UEI is:SNAXPBGW4VR4 AUTHORITY Funding for this agreement has been provided in the 2023-2025 biennial state Operating Budget, ESSB 5187, pursuant to Federal grants to Washington State under the American Rescue Plan Act of 2021 (ARPA or"Act"), sec. 9901, Public Law 117-2, codified at 42 U.S.C. 802. PURPOSE The purpose of this agreement is to facilitate strong relationships and effective communication channels among Washington State's emergency food response networks, including county and state government agencies and local hunger relief organizations.To fill continued gaps in emergency food resources,funding will be used for county-directed procurement and distribution of emergency food to hunger relief organizations as part of a state alternative to the federal USDA Farmers to Food Box program.This agreement is part of the state's coordinated response to increase farm and food business viability, reduce food access barriers for socially disadvantaged communities, and increase food security for all Washingtonians while contributing to long-term emergency preparedness and food system resilience. STATEMENT OF WORK The Subrecipient shall furnish the necessary personnel, equipment, material and/or service(s)and otherwise do all things necessary for or incidental to the performance of work set forth in Exhibit"A" attached and incorporated herein. PERIOD OF PERFORMANCE Subject to its other provisions,the period of performance of this Agreement shall commence on October 15, 2024 or upon execution,whichever is later, and end on June 30,2025 unless terminated sooner as provided in this Agreement, or extended through a properly executed amendment. COMPENSATION Compensation for the work provided in accordance with this Agreement has been established under the terms of chapter 39.34.130 RCW.The parties have estimated that the cost of accomplishing the work herein will not exceed$27,131.11. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount prior to the commencement of any work which will cause the maximum payment to be exceeded. Compensation for services shall be in accordance with the Budget in Exhibit"B"which is attached and incorporated herein. The committed funding is from the Coronavirus State Fiscal Recovery Fund,Assistance Listing 21.027. Page 1 of 12 WSDA Contract No. K5563 INDIRECT COSTS Subrecipient shall provide its indirect cost rate agreement that has been negotiated between the Subrecipient and the federal government. If no such rate exists a de Minimis indirect cost rate of 10% of modified total direct costs(MTDC) may be used. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Identification Number(FAIN): SLFRP0002 The committed funding is from the federal Coronavirus State Fiscal Recovery Fund,Assistance Listing 21.027. Coronavirus State Fiscal Recovery Funds were authorized in the American Rescue Plan in response to COVID-19. Information from the US Department of the Treasury about this federal fund source can be found here: https://home.treasur . ov/policy-issues/coronavirus/assistance-for-state- local-and-tribal-governments/state-and-local-fiscal-recovery-funds.Subrecipient, by accepting this agreement, is a subrecipient of the federal funds that support this award and is subject to all of the federal requirements. 2022 CSLFRF Compliance Supplement can be found here: https://home.treasury.gov/system/fiLes/1 36/21.027-SLFRF-2022-CompLiance-Supplement.pdf Subrecipient agrees that any publications (written,visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Subrecipient describing programs or projects funded in whole or in part with federal funds under this Agreement,shall contain the following statements: This project was supported by funds awarded by the US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury. Funds are administered by the America Rescue Plan Act, State and Local Fiscal Recovery Funds, Washington State Department of Agriculture. COMPLIANCE WITH APPLICABLE FEDERAL LAW AND REGULATIONS A. Subrecipient agrees to comply with the requirements of section 603 of Title VI—Coronavirus Relief, Fiscal Recovery, and Critical Capital Projects Funds of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury, and as amended, regarding the foregoing. Subrecipient also agrees to comply with all other applicable federal statutes, regulations, and executive orders, and Subrecipient shall provide for such compliance by other parties in any agreements it enters into with other parties relating to this award. B. Federal regulations applicable to this award include,without limitation,the following: 1. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F—Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award. 2. Universal identifier and System for Award Management(SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. 3. Reporting Sub Award and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. 4. OMB Guidance to Agencies on Government wide Debarment and Suspension (Non- procurement), 2 C.F.R. Part 180, including the requirement to include a term or condition Page 2 of 12 WSDA Contract No. K5563 in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B)that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19. 5. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200,Appendix XII to Part 200 is hereby incorporated by reference. 6. Government wide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. 7. New Restrictions on Lobbying, 31 C.F.R. Part 21. 8. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(42 U.S.C. §§ 4601-4655) and implementing regulations. 9. Generally applicable federal environmental laws and regulations. C. Statutes and regulations prohibiting discrimination applicable to this award include,without limitation,the following: 1. Title VI of the Civil Rights Act of 1964(42 U.S.C. §§2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22,which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance; 2. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794),which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance; 3. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101 et seq.),and Treasury's implementing regulations at 31 C.F.R. Part 23,which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance; and 4. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.),which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. AUDIT Federal Funding of$750,000 or more. If Subrecipient expends$750,000 or more from all federal sources during Subrecipient's fiscal year, as determined under§200.501 of the Federal Award Uniform Guidance,Subrecipient shall obtain an annual Single Audit conducted in accordance with § 200.514 except when it elects to have a program-specific audit conducted in accordance with paragraph (c)of§200.501.The$750,000 includes the value of food received from federal food programs and any other federal funding sources. DEBARMENT, SUSPENSION AND INELIGIBILITY The Subrecipient certifies that neither it nor its principals are presently debarred, declared ineligible, or voluntarily excluded from participation in transactions by the State of Washington and any federal department or agency. Signature of this contract certifies that to the best of its knowledge that they: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal, state or local government entity; b. Have not within a three-year period preceding this contract been convicted of or had a civil judgement rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or Agreement(federal, state,or local);violation of federal or state antitrust statutes; or commission of Page 3 of 12 WSDA Contract No. K5563 embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements,tax evasion, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and d. Have not within a three-year period preceding the signing of this contract had one or more public transactions(federal, state, or local)terminated for cause or default. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS Subrecipient shall establish procurement policies in accordance with 2 CFR Part 200.The Subrecipient's procurement system should include at least the following: A. A code or standard of conduct that shall govern the performance of its officers, employees, or agents engaged in the awarding of contracts using federal funds. B. Procedures that ensure all procurement transactions shall be conducted in a manner to provide,to the maximum extent practical, open and free competition. C. Minimum procedural requirements, as follows: i. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items. ii. Solicitations shall be based upon a clear and accurate description of the technical requirements of the procured items. iii. Positive efforts shall be made to use small and minority-owned businesses. iv. The type of procuring instrument(fixed price, cost reimbursement)shall be determined by the Subrecipient, but must be appropriate for the particular procurement and for promoting the best interest of the program involved. v. Subcontracts shall be made only with reasonable subcontractors who possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. vi. Some form of price or cost analysis should be performed in connection with every procurement action. vii. Procurement records and files for purchases shall include all the following: a. Subcontractor selection or rejection. b. The basis for the cost or price. c. Justification for lack of competitive bids if offers are not obtained. BILLING PROCEDURES The Subrecipient shall submit invoices monthly. Payment for approved goods and/or services will be made by check,warrant or account transfer within 30 days of receipt of a valid invoice. Upon expiration of the Agreement, invoices shall be paid, if received within 30 days after the expiration date. However, invoices for all work done by June 301"of each year must be submitted by July 15t". BILLING DETAIL Each invoice voucher submitted to the Agency by the Subrecipient shall include such information as is necessary for the Agency to determine the exact nature of all expenditures. Subrecipient must retain all back-up documentation to support invoices to WSDA,which must be made available to WSDA upon request. At a minimum,the Subrecipient shall specify the following: Page 4 of 12 WSDA Contract No. K5563 a. WSDA Agreement Number K5563. b. Subrecipient's Statewide Vendor Registration number assigned by Washington State Office of Financial Management(OFM). c. The month and year of the billed services. d. The total cost for each budget line item of Exhibit"B"—Budget for each month billed. e. The total invoice amount. If Subrecipient does not have an invoice template to request payment, Subrecipient can request a copy of a Certified State Invoice Voucher(Form A-19)from WSDA. Invoices shall be submitted electronically to WSDA's Contract Manager by the 20th of each month for services provided in the previous calendar month. Payment shall be made after acceptance by WSDA's Contract Manager of each deliverable as described in the Statement of Work. No payment in advance or in anticipation of services or supplies under this Contract shall be made by WSDA. Invoices and supporting documentation must be submitted within 90 days of completion of all services to be eligible for payment. If invoices and supporting documentation are not submitted within 90 days of the provision of service,then payment may be forfeited. Claims for payment submitted by the Subrecipient to WSDA for costs due and payable under this Contract that were incurred prior to the end date of the period of performance shall be paid if received by WSDA within 15 days. DUPLICATION OF BILLED COSTS The Subrecipient shall not bill the Agency for services performed under this contract, and the Agency shall not pay the Subrecipient, if the Subrecipient is entitled to payment or has been or will be paid by any other source, including grants,for that service. FUNDING CONTINGENCY In the event funding from state,federal, or other sources is withdrawn, reduced, or limited in anyway after the effective date of this Agreement and prior to completion of the work in this Agreement,the Agency may: a. Terminate this Agreement with 30 days advance notice. If this Agreement is terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination; b. Renegotiate the terms of the Agreement under those new funding limitations and conditions; c. After a review of project expenditures and deliverable status, extend the end date of this Agreement and postpone deliverables or portions of deliverables; or, d. Pursue such other alternative as the parties mutually agree to writing. MAINTENANCE OF RECORDS a. The parties to this Agreement shall each maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party,the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of the contract, and the Office of the State Auditor,federal auditors, and any persons duly authorized by the parties shall Page 5 of 12 WSDA Contract No. K5563 have full access and the right to examine any of these materials during this period. b. If any litigation, claim or audit is started before the expiration of the six(6)year period,the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. c. Records and other documents, in any medium,furnished by one party to this Agreement to the other party,will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available any confidential information to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. However,the parties acknowledge that State Agencies are subject to chapter 42.56 RCW,the Public Records Act. SITE SECURITY While on Agency premises,the Subrecipient, its agents, employees, or Subcontractors shall comply with the Agency security policies and regulations. RIGHTS IN DATA Unless otherwise provided, data that originates from this Agreement shall be"works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by WSDA. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs,films,tapes and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. AMENDMENT This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. SUBCONTRACTING a. "Subcontractor" means one not in the employment of a party to this Agreement,who is performing all or part of those services under this Agreement under a separate contract with a party to this Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. b. Except as otherwise provided in the Agreement,the Subrecipient shall not subcontract any of the contracted services without the prior approval of the Agency. The Subrecipient is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Agreement are included in any and all Subcontracts. Any failure of Subrecipient or its Subcontractors to perform the obligations of this Agreement shall not discharge Subrecipient from its obligations under this Agreement. Page 6 of 12 WSDA Contract No. K5563 TERMINATION FOR CONVENIENCE Either party may terminate this Agreement upon 30 calendar days' prior written notification to the other party. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. TERMINATION FOR CAUSE If for any cause either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure or violation is not corrected,this Agreement may be terminated immediately by written notice of the aggrieved party to the other. DISPUTES In the event that a dispute arises under this Agreement, either of the parties may request intervention by the Governor, as provided by chapter 43.17.330 RCW, in which event the Governor's process will control. LICENSING, BONDING, INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE Subrecipient shall ensure that all Subcontractors hired to perform services under this Agreement shall comply with all applicable licensing and bonding requirements for the type of service to be performed, and with the provisions of Title 51, Industrial Insurance. Subrecipient shall also ensure that all Subcontractors provide proof of an adequate amount of commercial general liability insurance coverage for the activities to be performed under any subcontract. GOVERNING LAWAND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought under this Agreement shall be in Superior Court for Thurston County. ASSURANCES The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable federal, state and local laws, rules, and regulations as they currently exist or as amended. ASSIGNMENT The work to be provided under this Agreement, and any claim arising under this Agreement, is not assignable or delegable by either party in whole or in part,without the express prior written consent of the other party,which consent shall not be unreasonably withheld. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing and signed by personnel authorized to bind each of the Page 7 of 12 WSDA Contract No. K5563 parties. SEVERABILITY If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of the other terms or conditions of this Agreement. CONTRACT MANAGEMENT The contract manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. The Contract Manager for WSDA is: The Contract Manager for Subrecipient is: Andrea Litzow, Contracts Specialist David Windom Washington State Department of Agriculture Mason County Public Health and Human Services 1111 Washington St.SE, PO Box 4256 415 N 6th St. Olympia,WA 98504-2560 Shelton,WA 98584 Phone: (360)918-6914 Phone: (360)427-9670 E-Mail: Andrea.Litzow@Agr.wa.gov E-Mail: dwindom@masoncountywa.gov ORDER OF PRECEDENCE In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes, and local laws, rules and regulations. b. This Agreement. c. Exhibit"A"Statement of Work d. Exhibit"B" Budget Page 8 of 12 WSDA Contract No. K5563 ALL WRITINGS CONTAINED HEREIN This Agreement, consisting of twelve (12) pages, contains all the terms and conditions agreed upon by the parties,which will be delivered in accordance with the WSDA General Terms and Conditions. It is executed by the persons signing below who warrant that they have the authority to execute the contract. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF,the parties have executed this Agreement. Subrecipient Washington State Department of Agriculture David Windom Jason Ferrante (Print Name) (Print Name) Director Deputy Director (Title) (Title) (Signature) (Date) (Signature) (Date) Page 9 of 12 WSDA Contract No. K5563 Exhibit A STATEMENT OF WORK Background.To respond to sustained high rates of food insecurity and continued gaps in emergency food resources following the COVID-19 pandemic,WSDA and Mason County Public Health and Human Services are working together to facilitate county-directed procurement and distribution of emergency food to hunger relief organizations, including organizations that serve black, indigenous, people of color(BIPOC)and other socially disadvantaged communities. The purpose of this Agreement is to build and reinforce relationships among Washington state's emergency food response networks, including county and state government agencies and local hunger relief organizations. It also aims to support local farmers and producers to increase farm and food business viability and increase food security in Washington state,while contributing to long-term emergency preparedness and food system resilience. This Statement of Work describes the services that Subrecipient will perform though June 30, 2025. Services.The Subrecipient will perform the following services: 1. In compliance with County procurement policies and federal funding requirements, develop and implement county-directed procurement and distribution of emergency food to local hunger relief organizations that ensures equitable access to resources and purchasing of Washington grown and produced foods,when possible. Subrecipient may determine a variety of program activities based on identified community needs. 2. Complete reporting on project activities and food security recommendations for future public health emergencies. Schedule.The parties anticipate that the Subrecipient will perform services under this Statement of Work until the earlier of June 30, 2025, or the exhaustion of the funding commitment set forth below. The parties may agree on additional Statements of Work for services to be performed following the completion of this Statement of Work,which will be agreed upon through a fully executed amendment. Funding Commitment.WSDA has committed $27,131.11 for compensation to be paid to the Subrecipient for its satisfactory performance of services under this Statement of Work.The Subrecipient will not be obligated to perform any services and will not be compensated for services that do not fall within the funding commitment. Additional Details. 1. Subrecipient must begin services no later than December 1, 2024. 2. Subrecipient is required to allocate at least 50%of the total funding commitment to emergency food purchasing. Purchasing may be directly from farms and other local or regional food producers or through subcontracts to one or more qualified nonprofit hunger relief organizations based on identified community needs and is generally encouraged to source food from local or regional food producers wherever possible. 3. All Subrecipient and Subcontractors(where applicable) must comply with the following service terms: a. Must comply with all federal and state nondiscrimination laws, regulations, and policies. b. Prayer or religious services must not be required of individuals seeking emergency food. c. Emergency food must not be sold or bartered. It must be given freely to persons in need. Page 10 of 12 WSDA Contract No. K5563 d. Must comply with the WA Retail Food Code. Documents.The Subrecipient will produce and deliver the following written reports and other documents("deliverables") by the dates indicated in the following chart.The Subrecipient's delivery of each document will entitle the Subrecipient to submit an invoice for the applicable amount set forth below. Document Due Date Applicable Fee Monthly Summary of Expenses&Activities to include: Monthly on the 20th All allowable billed • Expenses by budget category for that month expenses will be • Direct purchasing summary by farm or food reimbursed up to vendor and amount budget totals by • New subaward agreements by organization category on name and total amount, if applicable Exhibit"B" Final report on project activities. Report to include: July 15, 2025 N/A • Total amount of funding spent on the purchase of food by Subrecipient or Subcontractor(s), • Summary of hunger relief organizations that received food or funding through this award, including organization name and location, • Number and list of farms and food producers Subrecipient or Subcontractor(s)sourced emergency food from, • Total amount of funding spent on the purchase of food per farm or food producer, • Number of households served by hunger relief organizations that received food or funding through this award during the period of performance, • Total pounds of food purchased by Subrecipient or Subcontractor(s), • Total pounds of food distributed by type: 1. Produce, 2. Meat, 3. Seafood, 4. Non-meat protein, 5. Dairy, 6. Grain,7. Other, and, • Lessons learned. Final report on food security recommendations related July 15, 2025 N/A to future public health emergencies. Report to include: • Recommendations on preferred communication channels between local government agencies and state government specific to food assistance and emergency food response; • A link to or copy of Mason County's current emergency response plan for feeding people during an emergency response, including existing community networks, and; • Lessons learned from COVID-19 food security response to inform future emergency actions. Page 11 of 12 WSDA Contract No. K5563 Exhibit B BUDGET The parties have estimated that the cost of accomplishing the work herein will not exceed $27,131.11. Direct Cost Category* Amount Comments Salaries&Benefits $0 N/A Pass-through Awards** $24,664.65 Awards to pass-through recipients will be for food purchases only. Food Purchases** $0 N/A Distribution &Transportation $0 N/A Indirect Costs $2,466.46 de Minimis indirect cost rate of 10%of MTDC Other(please describe) $0 N/A TOTAL $27,131.11 *WSDA requires a contract amendment for budget revisions that transfer funds among direct cost categories when the cumulative amount of such transfers exceeds 10 percent of the total approved budget. **WSDA requires at least 50%of the total funding commitment to be spent on the purchase of food, either through direct food purchasing by the subrecipient or through the recipient(s)of the pass-through award(s). Therefore, WSDA expects that a minimum of$13,565.55 will be reported on food purchases during the period of performance. Page 12 of 12 coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Casey Bingham Ext. 562 Department: Public Health Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 Public Health&Housing Budget Adjustments Background/Executive Summary: 2024 Public Health Budget Adjustment 2024 Housing Budget Adjustment • Add$150,000 in revenue from infrastructure grant • Add$300,000 from Emergency • Add$76,000 in revenue from WIC grant Housing grant • Add$100,000 in revenue from drug user health • Add$1,000,000 from CHG grant program increase • Add$100,000 in CDC COVID-19 PHWFD-LHJ • Add$215,000 from HEN grant funding increase • Add$156,000 to Salary • Add$300,000 to Professional • Add$150,000 to Professional Services Services • Add$50,000 to Office Supplies • Add$215,000 to HEN pass-through • Add$70,000 to Operating Supplies • Add$1,000,000 to CHG pass- through Budget Impact(amount, funding source,budget amendment): $426,000 in and out; $1,515,000 in and out. There is no additional budgetary impact as the net of these adjustments is zero. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the aforementioned budget adjustments. Attachments Budget Amendment Form 2024 BUDGET AMENDMENT/TRANSFER REQUEST OFFICE/DEPARTMENT REQUESTING CHANGE: Public Health EMPLOYEE AUTHORIZING REQUEST: Casey A. Bingham BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Contracts approved and not budgeted for. INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 117.000000.000.200.333.21.302703.0000.00. Increase 300,000 Emergency Housing Grant 117.000000.000.200.334.04.320018.0000.00. Increase 1,000,000 CHG increase 117.000000.000.200.334.04.320018.0000.00. Increase 215,000 HEN Increase 117.000000.000.200.565.40.541000.0000.00. Increase 300,000 Professional Services 117.000000.000.200.565.40.541030.0000.00. Increase 215,000 HEN Pass through 117.000000.000.200.565.40.541029.0000.00. Increase 1,000,000 CHG Pass through OFFICE/DEPARTMENT REQUESTING CHANGE: Public Health and Human Services EMPLOYEE AUTHORIZING REQUEST: Casey Bingham BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION OFFICE/DEPARTMENT REQUESTING CHANGE: EMPLOYEE AUTHORIZING REQUEST: BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 2024 BUDGET AMENDMENT/TRANSFER REQUEST OFFICE/DEPARTMENT REQUESTING CHANGE: Public Health EMPLOYEE AUTHORIZING REQUEST: Casey A.Bingham BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Contracts approved and not budgeted for. INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 150.000000.100.000.333.93.396700.0000.00. Increase 150,000 Infrastructure Grant 150.000000.100.000.562.10.531010.0000.00. Increase 50,000 Office Supplies(New building) 150.000000.100.000.562.10.510124.0000.00. Increase 50,000 Grant covered Staff 150.000000.200.000.562.20.541010.0000.00. Increase 50,000 Professional Services 150.000000.200.000.333.10.3557010.0000.00. Increase 76,000 WIC 150.000000.200.000.562.20.510115.0000.00. Increase 76,000 WIC Coordinator 150.000000.200.000.334.04.391040.0000.00. Increase 100,00.0 Drug User Health Program 150.000000.100.000.562.10.541010.0000.00. Increase 100,000 Professional Services 150.000000.100.000.333.93.335400.0000.00. Increase 100,000 CDC Covid-19 PHWFD-LHJ 150.000000.200.000.562.20.510115.0000.00. Increase 30,000 WIC Coordinator 150.000000.200.000.562.20.531020.0000.00. Increase 70,000 Operating Supplies OFFICE/DEPARTMENT REQUESTING CHANGE: Public Health and Human Services EMPLOYEE AUTHORIZING REQUEST: David Windom BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): INCREASE FUND OR BALANCE MUNIS ACCOUNT. DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION OFFICE/DEPARTMENT REQUESTING CHANGE: EMPLOYEE AUTHORIZING REQUEST: BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 5/20/24,6/3/24, 8/5/24, 10/14/24, Agenda Date: 11/5/24 10/28/24 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Crossroads Housing Consolidated Homeless Grant Contract Amendment Background/Executive Summary: The Department of Commerce Contract#24-46108-20 Amendment C, adding SFY25 CHG Standard and Local Document Report Fee Support funds,was approved by the Board on the 6/4/24 action agenda. A competitive RFP was released for a total of$512,085; the purpose of these funds is to further develop and expand programs that intersect with the Homeless Response System. Four agencies submitted proposals for six different programs; the Housing&Behavioral Health Advisory Board(HBHAB)made the recommendation to fund$112,000 for Crossroads Housing,which was approved by the Board on the 10/22/24 action agenda. Budget Impact(amount, funding source,budget amendment): Funding Source: Consolidated Homeless Grant. $112,000 awarded to Crossroads Housing Public Outreach (news release,community meeting, etc.): Followed the Request for Proposal Process with news releases and email blasts; HBHAB reviewed applications and made funding recommendations Requested Action: Approval of the Consolidated Homeless Grant(CHG) amendment with Crossroads Housing in the amount of$112,000. Attachments Crossroads Housing FY24-25 CHG.2163.TST Amendment#6 Contract Between Mason County and Crossroads Housing Professional Services Contract #CHFY24-25.CHG.2163.TST (MC Contract #23-037) Amendment #6 IT IS MUTUALLY AGREED THEREFORE That the Original Contract is hereby amended as follows: 1. PURPOSE: Provide additional funding to support additional rent for the CHG Eviction Prevention Program, increased utilities and supplies for the shower program, and Coordinate Entry Diversion financial assistance. 2. FUND SOURCE: Consolidated Homeless Grant 3. AMENDMENT TERM: July 1, 2024, through June 30, 2025 4. TOTAL ADDITIONAL AWARD: $112,000 New CHG Category Starting Amended Total New Budget Amount Budget Local DRF Support 2025 86,804 $112,000 $198,804 Budget Breakdown: LDR DRF Support 2025 for Shower Program $12,000 LDR DRF Support 2025 for CE Diversion $25,000 LDR DRF Support 2025 for EP Rent $75,000 5. INVOICE: Update the invoice spend-down with the amended amount and ensure that all funds are coded to the Local DRF Support 2025 budget line of the Consolidated Homeless Grant. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12024. CONTRACTOR MASON COUNTY Tanya Frazier Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING October 28, 2024 Action Items• • Approval to appoint Terry Lauber and Raini Fogel to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP). Both seeking appointment to represent Commissioner District 2 —Rural positions. • News Release: Rasor Road Improvement District Public Meeting, at 5:30pm, Wednesday, November 20, 2024 at the North Mason High School in the Commons, located at 150 E North Mason School Road Discussion Items: • Skokomish Western Federal Lands Access Program(FLAP) funding • Belfair Sewer Capacity—City of Bremerton Request for Service Commissioner Follow-Up Items: Upcoming Items: 11/04/2024 Skokomish Community Meeting 6:00—7:00 pm Skokomish Community Church 11/05/2024 Public Hearing-River Haven Recreation Franchise Agreement 9:15am Commission Chambers 11/07/2024 Belfair Sewer Ribbon-Cutting Ceremony 1:00—2:00 pm Belfair Pump Station C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE, Deputy Director/ Ext.450 County Engineer Department: Public Works Briefing: ❑X Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date:November 5, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to appoint 2 new members to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP) Background/Executive Summary: Public Works received applications from Terry Lauber and Raini Fogel for appointment to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP),representing the currently unfilled Commissioner District 2—Rural positions. TIP-CAP has five of its nine positions filled,with one seat for Commissioner District 3 —Shelton UGA or City set to reopen after November 8, 2024. Member Representing Term 1 Phillip Wolff Commissioner District I —Rural 08/30/2024—08/30/2027 2 Tim Lincoln Commissioner District I —Rural 08/30/2022—08/30/2025 3 William Harris Commissioner District 1 —Belfair or All n UGA 11/7/2023 — 11/7/2026 4 Raini Fogel Commissioner District 2—Rural 09/24/2024 /24/27 5 Ter Lauber 09/24/2024—9/24/27 6 Vacant Commissioner District 2—Hoods port or Union RACs 7 Don Po reba Commissioner District 3 —Rural 08/30/2022—08/30/2025 8 Vacant Commissioner District 3 —Rural 9 Blair Schirman Commissioner District 3 —Shelton UGA or City 11/8/2021 — 11/8/2024 Budget Impact: N/A Public Outreach: Information regarding the Advisory Board,membership and vacant positions is available on the County website. Requested Action: Request the Board of County Commissioners to consider interviewing and appointing Terry Lauber and Raini Fogel to represent Commissioner District 2—Rural,with terms expiring September 24,2027,to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP). Attachments: Applications �$oN coalyaA MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 _-— Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 ]AM SEEKING APPOINTMENT TO Commissioner District 2-Rural Position, for the TIP-CAP NAME: Raini L. Fogel ADDRESS: PHONE: ( CITY/ZIP: VOTING PRECINCT: WORK PHONE: ( E-MAIL- (OR AREA IN THE COUNTY YOU LIVE) ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: FOGEL'S FORTRESS 25 YRS Former Girl Scout Leader POSITION: Co-Founder, CFO, and Pro Se Litigator Copy Writer Trillium Times COMPANY: CDWA 4 YRS Journalist for Matlock Grange POSITION: Guardian -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The role of any council is to ensure and nourish the wellbeing of the citizenry it is serving to their highest capacity possible. The particular agenda of the committee I am willing to participate in is referred to as the transportation 0 rnprovernent program advisory panel, I wo,lid hope the for,1s,there M101 lid be the safety, stri int,inn-' and -,Prl 1roty nf ni Ir public road ways. With all sincerity it really does not matter what I percieve the purpose to be, the bottom line is I am determined to learn and grow into the position and become an invaluable asset to the squad. What interests, skills do you wish to offer the Board, Committee, or Council? Practical approach to maintaining miles and miles of roadways, yet as fiscally astute as possible. In addition, I have a few different degrees, one of which is a paralegal and highest is master's in public administration, with an emphasis on Tribal Governance. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Absolutely None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? YES Realistically, how much time can you give to this position? Quarterly Monthly X Weekly Daily Office Use Only Appointment Date Signature Date Term Expire Date Entry#: 5 -Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) Status: Submitted Submitted: 8/24/2024 5:54 PM #1.4 Advisory Board Name: Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) Name: Today's Date: Terry Lauber 8/24/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: Homeowner association-current Vice President. HOA Phinney Ridge Productions, Inc. Musician, composer, Treasurer 2014- 2020. recording producer. What do you perceive is the role or purpose of this advisory board? Discuss and offer feedback and possible suggestions for road improvement projects. What interest or skills do you wish to offer this advisory board? I have experience with formation of RID, specifically Shetland Road Improvement District (RID) 2024-01. 1 feel I could be helpful with future RIDS. List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: None Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) Yes and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY, what this advisory board: Mason County resident? is your political party? Quarterly, Monthly Yes 5os Co ap NEWS RELEASE NOVEMBER 5, 2024 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: RASOR ROAD IMPROVEMENT DISTRICT PUBLIC MEETING Mason County Public Works Department will be holding a Public Meeting to discuss the RID proposal for connecting the County road, Rasor Road West to the private section of Rasor Road East up to State Route 3. This meeting will be held on Wednesday,November 20, 2024 at the North Mason High School in the Commons located at 150 E North Mason High School Road Belfair, WA 98528. Meeting is scheduled to begin at 5:30 pm. The public is encouraged to come and participate in the interactive meeting. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice Chair Commissioner Public Meeting Notice Rasor Road Preliminary 4PO Road Improvement District (RID) Boundary The Mason County Public Works Department invites you to join us for a public meeting to discuss the RID proposal for connecting County Rasor Road West to the private section of Rasor Road, up to SR3. We encourage your participation in this interactive meeting! Your feedback is important. LN WHEN Wednesday, November 20, 2024 �� 0 `y" E 1 DY LN at 5:30pm "`" 0. P� u WHERE 0 Op D W ELIADT Ap m E BRIER LN 1 �; The Commons i C EBLA NERD `4'`� 0 at North Mason High School J o / ENEMINGWAT L.td w -- 150 E North Mason School Road Belfa i r, WA 98528 DER �P��P EIHONNE AD DR Take our survey! D:�� f , r Scan the QR code below to share your thoughts. (Lm �I 1 ECDZY RE ST LN We look forward to hearing E, We W I fromo u ! MUTER NRUSNLN Y t �HEIOH,S C G�" Z l\l Q ■ , ■ W • W I ® Up Y W W } J � ' J Legend •T EUgREDpRµ ERYI 0 Proposed RID Project ■ 0 _ ■ ■ , ° �Existing � � x`'p :° �W■Expansion T _�� C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson, Director and Richard Ext.450 Dickinson,Deputy Director/U&W Department: Utilities &Waste Management Briefing: ❑x Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28 and October 14,2024 Agenda Date: Discussion Item Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Belfair Sewer System-Regional Sewer Planning with City of Bremerton Background/Executive Summary: Staff briefed Commissioners on 10/14/2024 regarding the City of Bremerton's request to accommodate a not to exceed,20-year forecast amount of 160,000 GPD. Commissioners asked for three items: 1. Tribal responses to the City's request for consultation(provided). 2. Updated table showing facility capacity and projected capacity needed for UGA 20-year and build-out. 3. Draft ILA to begin discussing key considerations. A flow diagram is attached to describe sewer system capacity. A Draft ILA prepared by the city is also attached to begin dialogue around what considerations to include and key issues to address. Budget Impact• Future capacity upgrades are necessary to support UGA growth and the county will need to seek grant funding to design,permit and construct these upgrades. The most immediate trigger is spray field capacity which could occur with a 200-lot subdivision approval. Approximately$1.3— 1.4 million grant funding is available for the county to design system capacity upgrades if an ILA is executed. The request to serve 160,000 GPD is equivalent to 800 ERUs. The current connection fee for 800 ERUs equals $10,490,000 (800 x$13,113). Public Outreach: N/A Requested Action: Review/discuss Belfair sewer capacity and identify any additional information needed to respond to the City's request. Attachments: 1. Capacity exhibit 2. Draft ILA Belfair Existing Flow - • 1 .0� 0.50 + Belfair Purchased Flow • Redundant 0.125 MGD + 20-Year UGA Projected 0.125 MGD Future Membrane Current spray field permit limit 0.125 + Bremerton Flow Request 0.160 'L(80 - (625 ERUs) ture Current WRF permit limit 0.50 MGD " ' � e Spray field permit trigger 0.106 MGD � WRF permit limit trigger 0.425 MGD (2,125 ERUs) (530 ERUs) Future Membrane Solids Handling Future Belfair Sewer System Membrane Capacity Exhibit Future Membrane October 2024 WRF constructed for up to 1 .00 MGD (5,000 ERUs) i INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND THE CITY OF BREMERTON RELATED TO SANITARY SEWER SERVICE FOR THE PUGET SOUND INDUSTRIAL CENTER THIS INTERLOCAL AGREEMENT("Agreement")is made and entered into pursuant to the Interlocal Cooperation Act,Chapter 39.34 of the Revised Code of Washington,on the day of ,2023,by and between Mason County("County"),a political subdivision of the State of Washington,and the City of Bremerton("City"),a municipal corporation of the State of Washington, (the Parties). WHEREAS,Revised Code of Washington Section 39.34 authorizes cooperative efforts between public agencies on the basis of mutual advantage;and WHEREAS,the City of Bremerton("City")and Mason County("County")will enter into a Sewage Service and Rate Agreement("Agreement");and WHEREAS,this Agreement is intended to set wastewater service and rate guidelines for the transmission of wastewater from the City's Puget Sound Industrial Center("PSIC")southern basin and the treatment of the City's PSIC southern basin wastewater by the County;and WHEREAS,Mason County is constructing a sewer line extension for the County's Belfair Wastewater Reclamation Facility("WRF")near the Kitsap County line;and WHEREAS,the City's PSIC southern basin sewer facilities will connect directly to the Belfair WRF collection system;and WHEREAS,the City shall not be responsible for the rates intended to pay for the County's collection system operation,maintenance and capital improvements for the portion of the County's collection system not utilized by the City;and WHEREAS,the County Board of County Commissioners and Bremerton City Council find that the conveyance of the City's PSIC southern basin flows to the Belfair WRF is in the best public interest;and WHEREAS,the County shall establish a special service district for City's PSIC connection so the connection costs and ongoing monthly sewer rates are separate from the existing Belfair Water Reclamation Facility system. NOW,THEREFORE,in consideration of their mutual covenants,conditions and promises,THE PARTIES AGREE as follows: 1. PURPOSE OF AGREEMENT:The purpose of this Interlocal Agreement is to define the terms, conditions,shared planning responsibilities,shared capital facilities costs,general facilities charges,and rates for the conveyance and treatment of wastewater from the City to the County. 2. ADMINISTRATION OF AGREEMENT:For the purposes of this Interlocal Agreement,unless otherwise stated,the definitions provided in the Mason County Code Title 13�Public Sanitary Commented[NL1]:Is this an adequate reference? we Sewer,as it currently exists.The parties do not by this Agreement create any separate legal or may want to specifically include definitions. administrative entity.The parties do not intend to jointly own any real or personal property as part of this undertaking.The parties will cooperatively work together to further the intent and I purpose of this Agreement.The County Public Works Director or their designee shall be responsible for working with the City Director of Public Works and Utilities,or their designee to administer the terms of this Agreement. 3. (DURATION OF AGREEMENT:This agreement shall take effect upon execution of the agreement by both County and City and shall remain in effect until December 31,2033,unless otherwise terminated or extended pursuant to the terms of this Agreement.This Agreement may be extended for additional consecutive ten(10)year terms,upon the written agreement of the Parties.) Commented[NL2]:We should discuss the term and extension process. 4. TERMINATION OF AGREEMENT:Either the County of the City may terminate this agreement for any reason by delivering ninety(90)days written notice to the other party.) Commented[NL3]:I am uncomfortable with this termination language. If we go down this path we need to 5. COUNTY COMMITMENT TO TREAT WASTEWATER:The County hereby agrees to provide be committed to it. To be negotiated. wastewater conveyance and treatment for wastewater generated by the City's PSIC southern basin,as defined in Exhibit"A"in accordance with all the terms set forth in this Agreement.The City's point of connection shall be the XXXXXXX located at/near the Mason-Kitsap County Line 6. MONTHLY SEWER SERVICE BILLINGS: a) The County shall setup a special sewer service district and billing area for the basin and flows from the PSIC.The sewer rates billed to the City shall include the following: a. Wastewater conveyance fee for the City's pro rata share of the conveyance capacity and maintenance,operations,and improvements costs for the portions of the City's collection system used by the City. b. Wastewater treatment fee for the treatment of the City's wastewater at the County's Belfair WRF. c. The total fee shall be billed per Equivalent Residential Unit(ERU)with each ERU assumed to discharge up to XX gallons per day. b) The County shall bill the City at the established special sewer service district rates.The rate shall become effective on the 1't day of the 1st month after execution of this agreement.If the County's wastewater conveyance and/or treatment fees are amended during the time period,the County shall bill the City at 100.0%of the applicable amended regular rates and charges. c) The County shall review rates and charges every 5 years and may adjust them in an attempt to match the rate to the City's proportionate share of the Belfair WRF costs. Commented[NL4]:Rates structure and adjustments d) All commercial/industrial customer accounts metered water flows shall be submitted to the need to be discussed. County monthly.In the event there is a change of use on any property of for any existing account that results in increased sewage flows;then the City shall notify the County within 30 days of the change in sewerage flow increase.I Commented[NLS]:This depends on whether we want to e) (Water usage data from commercial/industrial users will be monitored by the County.If bill on a pump station meter or individual accounts. abnormally high variations in flow volumes are encountered,the City will be asked to check and recalibrate their flow meters for those user accounts in question.I Commented[NL6]:Depends on decision above. I doubt f) The County shall be paid by the City by the 20th day of each calendar month,the City shall the County wants this level of detail but left it in for consideration. i pay such charges,to include capital charges described below,to the County within 25 days from the billing date,after which time the payment of such respective charges shall be delinquent.Delinquent charges shall accrue interest on the unpaid balance,from the date of delinquency until paid,at an interest rate of 1%per month. 8. CAPITAL CHARGES a) To ensure there is available capacity,the City will notify the County of any pending new development that will increase flows in excess of 165,600 gallons per day(460 gallons per minute at peak flow. b) The City shall pay to the County a capital charge which shall be the same as the charges that County customers would pay when connecting into the Belair WRF for treatment plant capacity.The City shall pay to the County the capital charge within 30 days of installation of the water meter servicing the property. c) In the event there is a change of use on any property or for any existing account that results in increased sewage flows,the City shall notify the County within 30 days of the change in sewerage flow increase and the County shall determine if any additional treatment plant capacity must be paid by the City.The City shall pay to the County the additional treatment plant capacity charge within 30 days of receiving notification from the County. 9. PERMANMENT CAPACITY RIGHTS:The County grants the City permanent capacity rights in the Belfair WRF sewer extension(see Appendix A,Figure 1)for up to 115 gallons per minute(gpm) Averaged Dry Weather Flow (460 gpm Peak Hourly Flow)for commercial and industrial wastewater flows from the PSIC Southern Basin.Permanent capacity rights acquired by the City pursuant to this agreement shall not constitute ownership by the City of any facilities comprising the County sewer system.Permanent capacity rights in the Belfair WRF for the PSIC Southern Basin flows will be granted as the individual connections occur.Once cumulative connections increase peak flows above 85%of the flows stipulated above,an amendment to this agreement will be required. Upon termination of this agreement,payment of rates and charges for utilization of permanent capacity rights shall be governed by subsequent agreement or subsequent ordinance of the Mason County Board of Commissioners.In the absence of ordinances or agreements specifically providing for service of the City,the City shall be billed at the regular rates for sewer service pursuant to Mason County Code Title 13.31. 10. SPECIAL CONDITIONS: a) The City will develop a program to reduce/eliminate inflow and infiltration(I&I)entering its collection system that connects to the County.The I&I program will continue for as long as the City sends wastewater flow to the County.The City shall provide the County with an I&I report in accordance with the Washington State Department of Ecology (Ecology)requirements by February Vt of each year. b) The City shall provide both Ecology and the County notification of sanitary sewer overflow(SSO)events as prescribed by the County's National Pollution Discharge Elimination System(NPDES)Permit No.ST0006224 for the Belfair Water Reclamation Facility. c) The City shall install,operate,and maintain a permanent wastewater flow meter, telemetry for the flowmeter,and a sampler line and power for the sampler at XXXX Lift Station that delivers flow to the County.The City will inform the County if or when it i intends to modify or replace the existing meter,sampler lines or the power source for the meter and sampler.The flow meter shall be calibrated every other year at the expense of the City.Notice of calibration testing shall be given to the County at least one(1)week in advance. d) The City shall furnish the County with an annual update of their PSIC southern basin sewer system in GIS(shape files)or AutoCAD format,by February 1't of each year.The information provided shall identify all sewer pipelines,size of sewer pipelines,pump station,and any other facilities used in the transport of wastewater from the City to the County. 11. DESIGN AND CONSTRUCTION STANDARDS: a) Design and construction standards and methods for all City sewage facilities shall conform to the City's prevailing written specifications,codes,methods,and standards. b) All facilities designed and constructed for the PSIC will be in accordance with the current approved Bremerton Wastewater Comprehensive Plan now in force and as amended from time to time. 12. CONSTRUCTION WITHIN PSIC SOUTHERN BASIN SERVICE AREA:Design approval and construction inspection shall be made by the City for all collection system improvements within the PSIC Southern Basin,with approval and inspection being guided by the requirements of Section 11.Record drawings shall be supplied at no cost to the County upon completion and acceptance of construction works. 13. MAINTENANCE AND OPERATION:The City shall operate and maintain all sewer facilities of the City subject to this Contract and located upstream of its connection point(s).The County shall maintain and operate all other facilities located within its service area and downstream of the connection point.All such maintenance and operation of the sewer facilities shall be consistent with good sanitary engineering practices and in accordance with all applicable laws,standards, and requirements. 14. COOPERATIVE OPERATION AND MAINTENANCE: Should either party require an outage that necessitates cooperation and support from the other party to make repairs,hold flows,tanker wastewater,or any other task to ensure operation of the system,both parties agree to provide said support and that it will not be unreasonably withheld. 15. QUALITY OF WASTEWATER:The quality of wastewater delivered to the County system by the City shall conform to the County's Sewer Utility Administrative Code and the most current County Industrial Pretreatment requirements now in force and as amended from time to time. The County reserves the right to inspect all wastewater facilities of the City and its customers to enable the County to comply with any and all conditions of the current or future Federal,State, and County Regulations including,but not limited to,the monitoring of wastes and the necessary construction of monitoring station facilities.NOTIFICATION TO CITY OF BREMERTON: a) The County agrees to provide the City with copies of newly proposed monthly rate increases and notify the City,when possible,60 days prior to the enactment of a new monthly rate reschedule. b) The County agrees to provide the City copies of the newly enacted sewer related ordinances and changes to the County Sanitary Sewer Utility Administrative Code related to this agreement. 16. INSURANCE:The City and County shall each secure and maintain with responsible insurers or self-insured municipal risk pools all such insurance as is customarily maintained with respect to sewer systems of like character against loss of or damage to the sewer facilities operated and i maintained by the City and the County,and against claims of injury or damage to third parties and other liabilities.The City and County shall each maintain minimum limits of liability coverage in the amount of$10,000,000 each occurrence. 17. INDEMNIFICATION:The County shall defend,indemnify and hold harmless the City,its officials, officers,employees,and agents from any and all costs,claims,judgments,or awards of damages,resulting from the acts or omissions of the County,its officials,officers,employees,or agents associated with this Interlocal Agreement.In executing this Interlocal Agreement,the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility which arises in whole or in part from the existence or effect of City ordinances,rules,regulations,resolutions,customs,policies,or practices.If any cause,claim, suit action,or administrative proceeding is commenced in which the enforceability and/or validity of any such City ordinance,rules,regulation,resolution,custom,policy,or practice is at issue,the City shall defend the same at is sole expense and if judgment is entered or damages are awarded against the City,the County,or both,the City shall satisfy the same,including all chargeable costs and reasonable attorney's fees. 18. MUNICIPAL BOUNDARY CHANGES BY ANNEXATION:No party to this contract shall acquire wastewater facilities or customers from the other due to boundary changes between the parties resulting from annexation unless mutually agreed upon. 19. FUTURE ANNEXATION:It is understood that this agreement shall not preclude future annexations to the City. 20. GOVERNING LAW,VENUE:This Agreement shall be governed by the laws of the State of Washington.Each Party consents to the personal jurisdiction of the Superior Court of the State of Washington for all Party claims,disputes,proceedings or actions in any way arising under,or relating to,this Agreement or the subject matter of this Agreement.Venue for any such claim shall be exclusively in the Kitsap County Superior Court. 21. COUNTY AND CITY TO COOPERATE:In an effort to provide efficient services to customers andresidents in both the County and City areas,the parties to this contract shall cooperate when either party proposes to construct or does construct wastewater facilities to serve its respective services areas. 22. NOTICE:Any notice or communication to be given by the City to the County under this agreement shall be deemed properly given if mailed postage prepaid and addressed to: Mason County Utilities and Waste Management 100 West Public Works Drive Shelton,WA 98584 Attention:Director of Utilities and Waste Management Any notice or communication to be given by the County to the City under this Agreement shall be deemed properly given if mailed postage prepaid and addressed to: City of Bremerton 345 6th Street,Suite 100 Bremerton,WA 98337-1891 Attention:City Engineer The name and address to which notices and communications shall be directed may be changed at any time,and from time to time,by either the City or County giving notice thereof to the i other as herein provided. 23. ENTIRE AGREEMENT:This Agreement supersedes any and all other sewer service and rate agreements,either oral or in writing,between the parties hereto and contains all of the covenants and agreements between them.Each party acknowledges that no representation, inducement,warranty,promise,or agreement,orally or otherwise,has been made by either party,or anyone acting on behalf of any party,which is not embodied herein.Any modification of or amendment to this Agreement shall be effective only if it is in writing and signed by the parties hereto. 24. SEVERABILITY:If any one or more sections,sub-sections,or sentences of this Agreement are held to be unconstitutional or invalid,that decision shall not affect the validity of the remaining portion of this agreement and the remainder shall remain in full force and effect. 25. FILING:Prior to its entry into force,this Agreement shall be filed with the Kitsap and Mason County Auditor's Office or,alternatively,listed by subject on the parties'website(s)or other electronically retrievable public source in compliance with RCW 39.34.040. 26. TERM OF AGREEMENT:This Agreement shall commence upon execution by both parties and shall continue in force for a period of ten(10)years,unless extended or terminated as provided. Following the expiration of the term or extension thereof,or if sooner terminated,this Agreement shall have no force and effect,subject however to any post-termination obligations as described herein.The parties may negotiate extensions to this Agreement and all terms of this Agreement may be subject to re-negotiation in any extension. i CITY OF BREMERTON-MASON COUNTY SANITARY SEWER AGREEMENT �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator October 28, 2024 Specific Items for Review Emergency Management Performance Grant(EMPG)—John Taylor 2025 Non-Represented medical contributions—Mary Ransier Overview of the 2025 proposed budget—Jennifer Beierle Administrator Updates Commissioner Discussion Commissioner calendar updates PEON COU�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Tammi Wright for John Taylor Ext. 806 Department: Emergency Management Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: November 5,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• FY24—Emergency Management Performance Grant(EMPG)contract E25-112.Performance period is June 1,2024—September 30, 2025 Background/Executive Summary: This grant originates from the US Department of Homeland Security to Washington State Military Department to State EMD then to us at the county level. The EMPG grant is a yearly reimbursable grant we have been receiving since 2007. The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. The grant fund will support the purchase of expanding and standardizing our CERT trailers (CERT backpacks), fund the renewal of the 2025 contract with CodeRed, continue the plan to upgrade and outfit the Primary& Secondary EOCs, complete the last phase of the mobile communications van operational capability, and purchase all hazards community outreach and preparedness materials and supplies. The 2024 amount is$4,437 less than in 2023 ($35,890). We will be receiving$31,453 for the 2024 grant. There is a 50%match to the grant,which comes from 2024/2025 Personnel&Fringe Benefits and facility rental. The grant paperwork has been reviewed by the Mason County Prosecuting Attorney's Office as to form. Budget Impact(amount,funding source,budget amendment): Increase 2025 budget revenue for Emergency Management and spending authority for the grant amount $31,453. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the FY24—Emergency Management Performance Grant(EMPG) contract no. E25-112. Attachments FY24 EMPG grant contract E25-112,Debarment Certification, and Signature Authorization Form Washington State Military Department EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET 1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number: Mason County $31,453 E25-112 Division Emergency Management(DEM) PO BOX 429 SHELTON,WA 98584 4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Tammi Wright, 360-427-9670 x800 June 1, 2024 September 30, 2025 tammiw@masoncountywa.gov 7. Department Contact, phone/email: 8. Unique Entity Identifier(UEI): 9. UBI #(state revenue): Jocelyn Overby,253-512-7226 SNAXPBGW4VR4 232-002-101 Jocelyn.Overby@mil.wa.gov 10. Funding Authority: Washington State Military Department(the"DEPARTMENT")and the U.S. Department of Homeland Security(DHS) 11. Federal Award ID#(FAIN): 12. Federal Award Date: 13.Assistance Listings#&Title: EMS-2024-EP-05000 9/9/2024 97.042 24EMPG 14. Total Federal Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN: $6,821,397 743PT NZ 91-6001354 17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State (BY LEGISLATIVE DISTRICT): 35 Mason County Certified: ❑X N/A ❑ NO (BY CONGRESSIONAL DISTRICT): 6, 10 ❑ YES, OMWBE# 20. Agreement Classification: 21. Contract Type(check all that apply): ❑ Personal Services ❑ Client Services ❑X Public/Local Gov't ❑ Contract ❑X Grant ❑X Agreement ❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental (RCW 39.34) ❑ Interagency 22. Subrecipient Selection Process: 23. Subrecipient Type(check all that apply): ❑X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A ❑X Public Organization/Jurisdiction ❑ Non-Profit ❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO I ❑ CONTRACTOR ❑X SUBRECIPIENT ❑ OTHER 24. PURPOSE& DESCRIPTION: The purpose of the Fiscal Year (FY) 2024 Emergency Management Performance Grant (24EMPG) program is to provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of those programs as described in the Work Plan. The Department is the Recipient and Pass-through Entity of the 24EMPG DHS Award Letter for Grant No. EMS-2024-EP-05000 ("Grant"), which is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to the Subrecipient pursuant to this Agreement.The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement and the associated matching funds. IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms&Conditions(Attachment A); General Terms and Conditions(Attachment B);24EMPG Award Letter EMS-2024-EP-05000 (Attachment C); Work Plan (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-Certification (Attachment G); and all other documents expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions 2. DHS/FEMA Award and program documents 5. General Terms and Conditions,and, 3. Work Plan,Timeline, and Budget 6. Other provisions of the Agreement incorporated by reference WHEREAS,the parties hereto have executed this Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Signature Date Regan Anne Hesse, Chief Financial Officer Mark Neary, County Administrator Washington State Military Department Mason County BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable): Dierk Meierbachtol July 12, 2024 Assistant Attorney General Signature Date DHS-FEMA-EMPG-FY24 Page 1 of 46 Mason County, E25-112 Attachment A SPECIAL TERMS AND CONDITIONS ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUBRECIPIENT DEPARTMENT Name Tammi Wright Name Jocelyn Overby Title Senior EM Coordinator Title Program Coordinator Email tammiw@masoncountywa.gov Email Jocelyn.Overby@mil.wa.gov Phone 360-427-9670 x800 Phone 253-512-7226 Name John M. Taylor Name Peter Drance Title Emergency Management, Parks & Title Program Manager Recreations Manager Email jtaylor@masoncountywa.gov Email peter.drance@mil.wa.gov Phone 360-427-9670, ext. 806 Phone 253-512-7322 Name Diane Zoren Name Grant Miller Title Central Services Manager Title Pro ram Assistant Email dlz@masoncountywa.gov Email grant.miller@mil.wa.gov Phone 360-427-9670 x747 Phone 1 253-512-7061 ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 24EMPG Program, including, but not limited to, all criteria, restrictions, and requirements of "The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2024 Emergency Management Performance Grant Program" (hereafter "the NOFO"), the Preparedness Grants Manual, FM-207-23-0001 April 2024 (hereafter "the Manual"), the DHS Award Letter for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C. The Subrecipient acknowledges that since this Agreement involves federal award funding, the performance period may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount. A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS: The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the disbursement of 24EMPG funds received under this Agreement casts the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331. b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity as its subrecipient: i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through entities of 24EMPG funds, including, but not limited to, those contained in 2 CFR 200. ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws, rules, regulations, requirements, and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 24EMPG Program, including, but not DHS-FEMA-EMPG-FY24 Page 2 of 46 Mason County, E25-112 limited to, all criteria, restrictions, and requirements of the NOFO, the Manual, the DHS Award Letter for the Grant in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Department for ensuring that all 24EMPG federal award funds provided to its subrecipients, and associated matching funds, are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement. iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact of conflicts of interest when making subawards, adhering to any applicable federal or state statutes or regulations. Any real or potential conflicts of interest must be reported to the Department in writing upon discovery. 2. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. C. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional documentation is required based on the applicable situation. As described in 2 CFR 200.414 and Appendix VII to 2 CFR 200: i. If the Subrecipient receives direct funding from any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel per the following: A. More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency. B. Less than $35 million, the indirect cost proposal developed in accordance with Appendix VI of 2 CFR 200 requirements. ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a subrecipient), the Subrecipient must either elect to charge a de minimis rate of ten percent (10%) or 10% of modified total direct costs or choose to negotiate a higher rate with the Department. If the latter is preferred, the Subrecipient must contact Department Key Personnel to request approval from FEMA per 2CFR 200.102(b).. d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at .https://www.gsa.gov, and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed without written approval by Department Key Personnel. All international travel requires prior FEMA approval. e. Reimbursement requests will include a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to Reimbursements(a)-mil.wa.gov no later than the due dates listed within the Timeline (Attachment E). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention DHS-FEMA-EMPG-FY24 Page 3 of 46 Mason County, E25-112 requirements of this Agreement and be made available upon request by the Department and auditors. g. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment E). Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities. For waived or extended reimbursement due dates, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the Timeline. Any request for a waiver or extension of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This request must be submitted to the Department Key Personnel sufficiently in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied within the Department's sole discretion. h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within the time period notated in the Timeline (Attachment E) except as otherwise authorized by either(1) written amendment of this Agreement or(2)written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). If funds are not required, the Subrecipient shall notify the Department Key Personnel. i. All costs for equipment and supplies must be incurred, and items received, before the Grant Agreement End Date. j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in the Timeline (Attachment E)will prohibit the Subrecipient from being reimbursed until such reports and reimbursement requests are submitted and the Department has had reasonable time to conduct its review. k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all reporting requirements contained in this Agreement. I. A written amendment will be required if the Subrecipient expects cumulative transfers to approved, direct budget categories, as identified in the Budget (Attachment F), to exceed ten percent(10%)of the Grant Agreement Amount. Any changes to budget category totals not in compliance with this paragraph will not be reimbursed without approval from the Department. M. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federal funds that have been budgeted for the same purpose. The Subrecipient may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 3. REPORTING a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the format provided by the Department. b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report (in the format provided by the Department) describing all completed activities under this Agreement, status of training course completion by individual personnel, how the match was met and documented, and progress made with NQS implementation. C. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department an Audit Certification/FFATA Form. This form is required to be completed once per calendar year, per Subrecipient, and not per agreement. The DHS-FEMA-EMPG-FY24 Page 4 of 46 Mason County, E25-112 Department's Contracts Office will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. d. To document compliance with the National Incident Management System (NIMS), the Subrecipient shall complete the annual NIMS survey conducted by Washington Emergency Management Division (EMD). 4. NIMS COMPLIANCE a. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training, and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. C. In order to receive federal preparedness funding from the Department, the Subrecipient must ensure and maintain adoption and implementation of NIMS. See Agreement Attachment A, Article II section 3.c. for associated reporting requirements. The list of objectives used for progress and achievement reporting can be found at https://www.fema.gov/emergency-managers/nims/implementation-training. d. FEMA requires phased implementation of the National Qualification System (NQS) for EMPG subrecipients. The NQS Implementation Objectives reflect the concepts and principles contained in NQS doctrine and aim to promote consistency in NQS implementation nationwide. Subrecipients will be considered in compliance with NQS requirements as long as they are working towards implementing the NQS Implementation Objectives can be found at https://www.fema.gov/sites/default/files/documents/fema nims-ngs-implementation- objectives fact-sheet.pdf. Only EMPG-funded deployable personnel (determined by the Subrecipient) will be required to meet NQS certification requirements. For 24EMPG NQS Phase 2 of implementation, Subrecipients must: i. Design procedures for an organizational qualification system and subsequently document approval. ii. Ensure designated EMPG-funded deployable personnel meet the minimum training requirements for their job title/position qualification. iii. Track qualification, certification and credentialling for EMPG-funded deployable personnel. iv. Describe the status of implementation as a part of the annual NIMS survey conducted by EMD staff at the end of the calendar year. V. Note within the EMPG final report which EMPG funded personnel are categorized as deployable and status of implementation, as applicable. 5. EQUIPMENT AND SUPPLY MANAGEMENT a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall comply with 2 CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management of supplies, to include, but not limited to: DHS-FEMA-EMPG-FY24 Page 5 of 46 Mason County, E25-112 i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized non-federal entity to which the Subrecipient has made a subaward, for which a contract, Subrecipient grant agreement, or other means of legal transfer of ownership is in place. ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded and maintained in the Subrecipient's inventory system. iii. Inventory system records shall include: A. Description of the property B. Manufacturer's serial number, or other identification number C. Funding source for the property, including the Federal Award Identification Number (FAIN) (Face Sheet, Box 11) D. Assistance Listings Number (Face Sheet, Box 13) E. Who holds the title F. Acquisition date G. Cost of the property and the percentage of federal participation in the cost H. Location, use, and condition of the property at the date the information was reported I. Disposition data including the date of disposal and sale price of the property. iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as applicable, and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. V. The Subrecipient shall be responsible for any and all operational and maintenance expenses and for the safe operation of the equipment and supplies including all questions of liability. The Subrecipient shall develop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well maintained and kept in good operating condition. vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property.Any loss, damage, or theft shall be investigated, and a report generated and sent to the Department's Key Personnel. vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the equipment. viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the Subrecipient must comply with the following procedures: A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal DHS-FEMA-EMPG-FY24 Page 6 of 46 Mason County, E25-112 award, the Subrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government for its share. The amount of compensation must be computed in the same manner as for equipment. B. For Equipment: 1) Items with a current per-unit fair-market value of$5,000 or less may be retained, sold, transferred, or otherwise disposed of with no further obligation to the federal awarding agency. 2) Items with a current per-unit fair-market value in excess of $5,000 may be retained or sold. The Subrecipient shall compensate the federal awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2). C. Notify Department Key Personnel to initiate the disposition process by the federal awarding agency. ix. Records for equipment shall be retained by the Subrecipient for a period of six years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six-year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved. b. The Subrecipient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. C. Allowable equipment categories for the grant program are listed on the Authorized Equipment List (AEL) located on the FEMA website at https://www.fema.gov/qrants/guidance-tools/authorized-equipment-list. It is important that the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program; the AEL includes items that may not be categorized as equipment according to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. If the item is not identified on the AEL as allowable under the grant program, the Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition. d. Equipment might require more than one waiver. The Subrecipient must contact the Department Key Personnel for assistance in identifying what waivers are needed and in seeking FEMA approval prior to acquisition. e. Equipment purchases (those with a current per-unit fair market value in excess of $5,000) must be identified and explained to the Department. Use, management, and disposition of such equipment is subject to requirements outlined in 2 CFR 200.313. Before making such purchases, the Subrecipient should analyze the cost benefits of purchasing versus leasing equipment, especially those subject to rapid technical advances. f. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory state and DHS/FEMA adopted standards to be eligible for purchase using federal award funds. g. If funding is allocated to support emergency communications activities, the Subrecipient must ensure that all projects comply with SAFECOM Guidance on Emergency Communications Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical standards that ensure and enhance interoperable communications. DHS-FEMA-EMPG-FY24 Page 7 of 46 Mason County, E25-112 h. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and subcontractors, may not obligate or expend any FEMA award funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition regarding certain telecommunications and video surveillance services or equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.327, 200.471, and Appendix 11 to 2CFR200. Recipients and subrecipients may use DHS/FEMA grant funding to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the Manual and the NOFO. Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered telecommunications equipment or services means: iv. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); V. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); vi. Telecommunications or video surveillance services provided by such entities or using such equipment; or vii. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. i. The Subrecipient must pass through equipment and supply management requirements that meet or exceed the requirements outlined above to any non-federal entity to which the Subrecipient makes a subaward under this Agreement. 6. ENVIRONMENTAL AND HISTORICAL PRESERVATION a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic Preservation (EHP) program. EHP program information can be found at https://www.fema.gov/grants/guidance-tools/environmental-historic all of which are incorporated in and made a part of this Agreement. b. Projects that have historical impacts or the potential to impact the environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures and facilities; installation of sonar system; or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process prior to initiation. Modification of existing buildings, including minimally invasive improvements such as attaching monitors to interior walls, and training or exercises occurring outside in areas not considered previously disturbed, also require a DHS/FEMA EHP review before project initiation. DHS-FEMA-EMPG-FY24 Page 8 of 46 Mason County, E25-112 C. The EHP review process involves the submission of a detailed project description that includes the entire scope of work, including any alternatives that may be under consideration, along with supporting documentation so FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The EHP review process must be completed and FEMA approval received by the Subrecipient before any work is started for which reimbursement will be later requested. Expenditures for projects started before completion of the EHP review process and receipt of approval by the Subrecipient will not be reimbursed. 7. PROCUREMENT The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.317 through 200.327 and as specified in the General Terms and Conditions (Attachment B, A.10). a. For all contracts expected to exceed the simplified acquisition threshold, per 2 CFR 200.1, the Subrecipient must notify the Department. The Department may request pre- procurement documents, such as request for proposals, invitations for bids and independent cost estimates. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for requesting and reviewing pre-procurement documents. b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the Subrecipient must submit justification to the Department for review and approval. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications to any non-federal entity to which Subrecipient makes any award. C. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. BABAA requires any infrastructure project receiving federal funding must ensure: i. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from initial melting stage through the application of coatings, occurred in the United States. ii. All manufactured products must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States must be greater than 55% of the total cost of all minimum amount of domestic content of manufactured product, unless subject to another standard. iii. All construction materials are manufactured in the United States. This means that all manufacturing processes for construction material occurred in the United States. Additionally, applicable infrastructure projects are subject to domestic preference requirements. A domestic preference does not apply to non-infrastructure spending under an award that also includes a covered project. A domestic preference applies to an entire infrastructure project, even if it is funded by both federal and non-federal funds under one or more awards. i. Domestic preferences under BABAA only apply to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a domestic preference apply to DHS-FEMA-EMPG-FY24 Page 9 of 46 Mason County, E25-112 equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of or permanently affixed to the structure. ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways and bridges; public transportation; dams, ports, harbors and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property. Infrastructure includes facilities that generate, transport, and distribute energy. iii. The Subrecipient's contractors and their subcontractors who apply or bid for an award for an infrastructure project subject to the domestic preference requirement in the BABAA shall file a required certification to the Subrecipient with each bid or offer for an infrastructure project, unless a domestic preference requirement is waived by FEMA. Contractors and subcontractors must certify that no federal financial assistance funding for infrastructure projects will be provided unless all the iron, steel, manufactured projects, and construction materials used in the project are produced in the United States. BABAA, Pub. L. No. 117-58, §§ 70901-52. Contractors and subcontractors shall also disclose any use of federal financial assistance for infrastructure projects that does not ensure compliance with BABAA domestic preference requirement. Such disclosures shall be forwarded to the Subrecipient who will forward them to the Department who, in turn, will forward the disclosures to FEMA. The Build America, Buy America Act Self-Certification form is included herein as Attachment G. If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact the Department Key Personnel to determine the requirements. All waiver requests must include a detailed justification for the use of goods, products, or materials mined, produced, or manufactured outside the United States and a certification that there was a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with potential suppliers. 8. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities is to ensure that subrecipients receiving federal pass-through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department an Audit Certification/FFATA form. Reporting requirements are referenced in section 3.c. C. Monitoring activities may include, but are not limited to: i. Review of financial and performance reports ii. Monitoring and documenting the completion of Agreement deliverables iii. Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting minutes), a-mails and correspondence iv. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement work plan, budget, and federal requirements V. Observation and documentation of Agreement related activities, such as exercises, training, events, and equipment demonstrations DHS-FEMA-EMPG-FY24 Page 10 of 46 Mason County, E25-112 vi. On-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which the Subrecipient makes a subaward as a pass- through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 9. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. FEMA Policy FP-256-23-001 (www.fema.gov/sites/default/files/documents/fema )policy- language-access.pdf)further stresses this requirement applies to anyone awarded FEMA funding. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency(August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/guidance-published-help- department-supported-organizations-provide-meaningful-access-people-limited and additional resources on https://www.lep.gov. b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language assistance services necessary to ensure a LEP individual has meaningful access to the Subrecipient's programs and activities. The analysis should consider i. The number or proportion of LEP individuals eligible to be served or likely encountered by the program ii. The frequency with which LEP individuals come in contact with the program iii. The nature and importance of the program, activity, or service provided by the program to people's lives iv. The resources available to the program and costs B. EMPG PROGRAM SPECIFIC REQUIREMENTS The Department receives EMPG funding from DHS/FEMA, to assist state, local, and tribal governments to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. § 762). A portion of the grant program is passed through to local jurisdictions and tribes with emergency management programs to supplement their local/tribal operating budgets to help sustain and enhance emergency management capabilities pursuant to Washington Administrative Code (WAC) 118-09. a. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform tasks as described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding, incorporated into this Agreement. DHS-FEMA-EMPG-FY24 Page 11 of 46 Mason County, E25-112 b. Funding may not be used to replace or supplant non-federal funding of emergency management programs. C. The Subrecipient shall provide a fifty percent (50%) cash match from non-federal source(s). The Federal share applied toward the EMPG budget shall not exceed fifty percent of the total budget as submitted and approved in the application and documented in the Budget (Attachment F). To meet matching requirements, the Subrecipient's cash matching contributions must be verifiable, reasonable, allowable, allocable, and necessary under the grant program and must comply with all state and Federal requirements and regulations, including, but not limited to, 2 CFR Part 200. An appropriate mechanism must be in place to capture, track, and document matching funds. d. To gather data for the required FEMA deliverables(i.e., Stakeholder Preparedness Review[SPR], Threat Hazard Identification and Risk Assessment [THIRA]), EMD is piloting a three-year County Emergency Preparedness Assessment (CEPA) process with workshops, occurring in a third of the 39 counties each calendar year 2024-2026. The Subrecipient must participate in a CEPA workshop located in their county and in any follow-on data calls to receive EMPG funding. e. Subrecipients shall participate in the State's Integrated Preparedness Planning Workshop (IPPW). Non-participation may result in withholding of funding under future grant years. f. If funding is allocated to non-FEMA training, the Subrecipient must request prior written approval from the Department Key Personnel before attending the training. The Department will coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs Directorate Information Bulletin No. 432, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020- 04/Training Course Review and Approval IB Final 7 19 18.pdf, the training must fall within the FEMA mission scope and be in alignment with the Subrecipient's Emergency Operations Plan. This requirement only applies to training courses and does not include attendance at conferences. Furthermore, additional federal approvals are required for courses that relate to Countering Violent Extremism prior to attendance. g. All personnel funded in any part through federal award or matching funds under this Agreement shall complete and record proof of completion of: i. NIMS training Independent Study (IS): IS-100, IS-200, IS-700, and IS-800, and ii. Either the FEMA Professional Development Series (PDS) IS-120, IS-230, IS-235, IS-240, IS-241, IS-242, and IS-244, or the Emergency Management Professionals Program (EMPP) Basic Academy IS-230, E/L101, E/L 102, E/L103, E/L104 and E/L105. C. DHS TERMS AND CONDITIONS As a Subrecipient of 24EMPG funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 24EMPG Award Letter and its incorporated documents for the Grant, which are incorporated and made a part of this Agreement as Attachment C. DHS-FEMA-EMPG-FY24 Page 12 of 46 Mason County, E25-112 Attachment B Washington State Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants A.1 DEFINITIONS As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart A (which is incorporated herein by reference), except as otherwise set forth below: a. "Agreement" means this Grant Agreement. b. "Department" means the Washington State Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. The Department is a recipient of a federal award directly from a federal awarding agency and is the pass-through entity making a subaward to a Subrecipient under this Agreement. C. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, regulations, authorities, and policies. d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-federal entity identified on the Face Sheet of this Agreement that has received a subaward from the Department. However, the definition of"Subrecipient" is the same as in 2 CFR 200.1 for all other purposes. A.2 ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subrecipient or the Department may request, in writing, an amendment or modification of this Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the Department and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties. The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval of the Award performance period, followed up with a mutually agreed written amendment, or(2) written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35. Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. If the ADA does not apply to the Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. A.5 ASSURANCES The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance with all the applicable current federal, state and local laws, rules and regulations. DHS-FEMA-EMPG-FY24 Page 13 of 46 Mason County, E25-112 A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form located at https://mil.wa.gov/requiredgrantforms.Any such form completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference. Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered transactions" by any federal department or agency. "Covered transactions" include procurement contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining a certification statement from the potential contractor or subrecipient or by checking the System for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and Industries' "Debarred Contractor List" (https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and services with any party on the Department of Enterprise Services' Debarred Vendor List(httl)s://www.des.wa.gov/services/contractinq- purchasing/doing-business-state/vendor-debarment). A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act(PL 94-163, as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act(RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58), State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations. DHS-FEMA-EMPG-FY24 Page 14 of 46 Mason County, E25-112 In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to comply with applicable laws, regulations, executive orders, OMB Circulars or policies. A.9 CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.10 CONTRACTING & PROCUREMENT a. The Subrecipient shall use a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original agreement award. The procurement process followed shall be in accordance with 2 CFR Part 200.318, General procurement standards, through 200.327, Contract provisions. As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under this Agreement must include the following provisions, as applicable: 1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-federal entity including the manner by which it will be effected and the basis for settlement. 3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must DHS-FEMA-EMPG-FY24 Page 15 of 46 Mason County, E25-112 be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. 5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. 7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189)and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. 10) Procurement of recovered materials -- As required by 2 CFR 200.323, a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds DHS-FEMA-EMPG-FY24 Page 16 of 46 Mason County, E25-112 $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11) Notice of federal awarding agency requirements and regulations pertaining to reporting. 12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in data. 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six (6) years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). 16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for Infrastructure Projects," and as appropriate and to the extent consistent with law, the non- Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States, as required in 2 CFR Part 200.322, in every contract, subcontract, purchase order, or sub-award that is chargeable against federal financial assistance awards. 17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video surveillance services or equipment are mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115- 232 (2018). b. The Department reserves the right to review the Subrecipient's procurement plans and documents and require the Subrecipient to make changes to bring its plans and documents into compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. C. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by reference. A.11 DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department's or the Subrecipient's responsibilities with respect to services provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order. A.12 DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall consist of a representative appointed by the Department, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both parties. The determination of the dispute resolution board shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the dispute resolution board and its attorney fees and costs and share equally the cost of the third board member. DHS-FEMA-EMPG-FY24 Page 17 of 46 Mason County, E25-112 A.13 LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold harmless the Department, the state of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Agreement. To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of(1)the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient, or the Subrecipient's agents or employees. Insofar as the funding source, FEMA is an agency of the Federal government, the following shall apply: 44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act. A.14 LIMITATION OF AUTHORITY—AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the Department's Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by both parties' Authorized Signature representatives, except as provided for time extensions in Article A.3. Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the Department may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Subrecipient. A.17 NONDISCRIMINATION During the performance of this agreement, the Subrecipient shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, DHS-FEMA-EMPG-FY24 Page 18 of 46 Mason County, E25-112 mental, or physical handicap. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. b. The Subrecipient shall take action to ensure that employees are employed and treated during employment without discrimination because of their race, color, sex, sexual orientation religion, national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. A.18 NOTICES The Subrecipient shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT (OSHA/WISHA) The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and state safety and health regulations that are in effect during the Subrecipient's performance under this Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless the Department and its employees and agents from all liability, damages and costs of any nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a result of the failure of the Subrecipient to so comply. A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify, and hold the Department, the state of Washington, and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.21 POLITICAL ACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION The assistance provided under this Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity matters relating to this Agreement wherein the Department's name is mentioned, or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views. A.24 RECAPTURE PROVISION In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right DHS-FEMA-EMPG-FY24 Page 19 of 46 Mason County, E25-112 of recapture shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. A.25 RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts, subawards, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Agreement (the "records"). b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the Subrecipient with the terms of this Agreement and to determine the appropriate level of funding to be paid under the Agreement. C. The records shall be made available by the Subrecipient for such inspection and audit, together with suitable space for such purpose, at any and all times during the Subrecipient's normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three (3)years, the more stringent State requirement of six (6) years must be followed. A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders. The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the Department, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. A.27 SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS) The Subrecipient shall comply with and include the following audit requirements in any subawards. Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program- specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" DHS-FEMA-EMPG-FY24 Page 20 of 46 Mason County, E25-112 means a state, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient or subrecipient. Subrecipients that are required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GALAS) as found in the Government Auditing Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After the single audit has been completed, and if it includes any audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the Department at the following address no later than nine (9) months after the end of the Subrecipient's fiscal year(s): Contracts Office Washington Military Department Finance Division, Building #1 TA-20 Camp Murray, WA 98430-5032 OR Contracts.Office(aD-m i I.wa.gov The Department retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result in one or more of the following actions in the Department's sole discretion: a percentage of federal awards being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. A.29 SUBRECIPIENT NOT EMPLOYEE The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit applicable to an officer or employee of the Department or of the state of Washington, including, but not limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right. If the Subrecipient is an individual currently employed by a Washington State agency, the Department shall obtain proper approval from the employing agency or institution before entering into this contract. A statement of"no conflict of interest" shall be submitted to the Department. A.30 TAXES, FEES AND LICENSES Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and DHS-FEMA-EMPG-FY24 Page 21 of 46 Mason County, E25-112 expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. A.31 TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by providing written notice of such termination to the Department Key Personnel identified in the Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date. Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days after emailing notice. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10) business days prior to termination. A.33 TERMINATION OR SUSPENSION FOR CAUSE In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements or stipulations of this Agreement, the Department has the right to immediately suspend or terminate this Agreement in whole or in part. The Department may notify the Subrecipient in writing of the need to take corrective action and provide a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure, the Department shall notify the Subrecipient in writing of the need to take corrective action. If the corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department, or if such corrective action is deemed by the Department to be insufficient, the Agreement may be terminated in whole or in part. The Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between the original Agreement and the replacement or cover Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. If it is determined that the Subrecipient: (1)was not in default or material breach, or(2) failure to perform was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a termination for convenience. A.34 TERMINATION PROCEDURES In addition to the procedures set forth below, if the Department terminates this Agreement, the Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this Agreement and in addition to any other rights provided in this Agreement, the Department may require the Subrecipient to deliver to the Department any property specifically produced or acquired for the performance of such part of this Agreement as has been terminated. DHS-FEMA-EMPG-FY24 Page 22 of 46 Mason County, E25-112 If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the Department prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for(i) completed work and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv)the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department shall have no other obligation to the Subrecipient for termination. The Department may withhold from any amounts due the Subrecipient such sum as the Department determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the Department in writing, the Subrecipient shall: a. Stop work under the Agreement on the date, and to the extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities in relation to this Agreement except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; C. Assign to the Department, in the manner, at the times, and to the extent directed by the Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts, with the approval or ratification of the Department to the extent the Department may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all contractual requirements; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the possession of the Subrecipient and in which the Department has or may acquire an interest. A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and encourage minority-owned and women-owned business enterprises who are certified by the OMWBE under the state of Washington certification program to apply and compete for work under this contract. Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority Business Enterprises: (MBEs): 10% and Woman's Business Enterprises (WBEs): 6%. A.36 VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington. Provides, that if the Subrecipient is a federally recognized Indian Tribe, the parties agree that, in the event either party to this Agreement commences any suit relating to or arising from the Agreement, the United States District Court for the Western District of the State of Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal DHS-FEMA-EMPG-FY24 Page 23 of 46 Mason County, E25-112 subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any other person or entity, and the Tribe does not waive its immunity with respect to any action brought by, or on behalf of, any other entity or person. A.37 WAIVERS No conditions or provisions of this Agreement can be waived unless approved in advance by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. DHS-FEMA-EMPG-FY24 Page 24 of 46 Mason County, E25-112 Attachment C 24EMPG Award Letter EMS-2024-EP-05000 Award Letter U.S.Department of Homeland Security Washington, D.C.20472 Effective date:09/09/2024 ^ FEMA Sierra Wardell MILITARY DEPARTMENT,WASHINGTON STATE BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY,WA 98430 EMS-2024-EP-05000 Dear Sierra Wardell, Congratulations on behalf of the Department of Homeland Security,your application submitted for the Fiscal Year(FY)2024 Emergency Management Performance Grants,has been approved in the amount of$6,821,397.00 in Federal funding.This award of federal assistance is executed as a Grant.As a condition of this award,you are required to contribute non-Federal funds equal to or greater than $6,821,397.00 for a total approved budget of$13,642,794.00. Please see the FY24 Emergency Management Performance Grant(EMPG) Program for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you,you must establish acceptance of the award through the FEMA Grants Outcomes(FEMA GO)system.By accepting this award,you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Award Summary-included in this document • Agreement Articles-included in this document • Obligating Document-included in this document • FY 2024 Emergency Management Performance Grants Notice of Funding Opportunity • FEMA Preparedness Grants Manual Please make sure you read,understand,and maintain a copy of these documents in your official file for this award. Sincerely, Patrick Marcham Grants Program Division Director Region 10 DHS-FEMA-EMPG-FY24 Page 25 of 46 Mason County, E25-112 Award Summary Program:Fiscal Year 2024 Emergency Management Performance Grant Recipient:MILITARY DEPARTMENT,WASHINGTON STATE UEI-EFT: D2EJRGZ2PLG8-0001 DUNS number.8088833830001 Award number:EMS-2024-EP-05000 Summary description of award The Fiscal Year(FY)2024 Emergency Management Performance Grant(EMPG)Program is one of the grant programs that constitute DHS/FEMA's focus on all-hazards emergency preparedness.These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS/FEMA to assist state,local,tribal,and territorial emergency management agencies to implement the National Preparedness System and the National Preparedness Goal of a secure and resilient nation Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. Approved scope of work After review of your application, FEMA has approved the below scope of work.Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award.You must submit scope or budget revision requests for FEMA's prior approval,via an amendment request,as appropriate per 2 C.F.R.§200.308 and the FY2024 EMPG NOFO. //due to new system inclusion of information with no context, pages 5-12 not included— available on request// Agreement Articles Program:Fiscal Year 2024 Emergency Management Performance Grant Recipient:MILITARY DEPARTMENT,WASHINGTON STATE UEI-EFT:D2EJRGZ2PLG8-0001 DUNS number.8088B33830001 Award number:EMS-2024-EP-05000 Table of contents DHS-FEMA-EMPG-FY24 Page 26 of 46 Mason County, E25-112 icle Assurances,Administrative Requirements,Cost Principles, Representations,and 1 Certifications rticle General Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad rticle Age Discrimination Act of 1975 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 Article Civil Rights Act of 1964—Title VI 8 Article Civil Rights Act of 1968 9 icle Copyright 10 Article Debarment and Suspension 11 Article Drug-Free Workplace Regulations 12 Article Duplicative Costs 13 Article Education Amendments of 1972(Equal Opportunity in Education Act)—Title IX 14 Article E.O.14074—Advancing Effective,Accountable Policing and Criminal Justice 15 Practices to Enhance Public Trust and Public Safety icle Energy Policy and Conservation Act 16 Article False Claims Act and Program Fraud Civil Remedies 17 Article Federal Debt Status 18 icle Federal Leadership on Reducing Text Messaging while Driving t Article Fly America Act of 1974 20 Article Hotel and Motel Fire Safety Act of 1990 21 Article John S.McCain National Defense Authorization Act of Fiscal Year 2019 22 Article Limited English Proficiency(Civil Rights Act of 1964,Title VI) 23 Article Lobbying Prohibitions 24 Article National Environmental Policy Act 25 Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations 26 Article Non-Supplanting Requirement 27 DHS-FEMA-EMPG-FY24 Page 27 of 46 Mason County, E25-112 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Procurement of Recovered Materials 30 Article Rehabilitation Act of 1973 31 Article Reporting of Matters Related to Recipient Integrity and Performance 32 Article Reporting Subawards and Executive Compensation 33 Article Required Use of American Iron,Steel,Manufactured Products,and Construction 34 Materials Article SAFECOM 35 Article Terrorist Financing 36 Article Trafficking Victims Protection Act of 2000(TVPA) 37 Article Universal Identifier and System of Award Management 38 Article USA PATRIOT Act of 2001 39 Article Use of DHS Seal, Logo and Flags 40 Article Whistleblower Protection Act 41 Article Environmental Planning and Historic Preservation(EHP) Review 42 Article Applicability of DHS Standard Terms and Conditions to Tribes 43 Article Acceptance of Post Award Changes 44 Article Disposition of Equipment Acquired Under the Federal Award 45 rticle Prior Approval for Modification of Approved Budget Article Indirect Cost Rate 47 DHS-FEMA-EMPG-FY24 Page 28 of 46 Mason County, E25-112 Article 1 Assurances,Administrative Requirements,Cost Principles, Representations,and Certifications I.Recipients must complete either the Office of Management and Budget(OM B) Standard Form 424B Assurances-Non-Construction Programs,or OMB Standard Form 424D Assurances-Construction Programs,as applicable.Certain assurances in these documents may not be applicable to your program and the DHS financial assistance office(DHS FAO)may require applicants to certify additional assurances.Applicants are required to fill out the assurances as instructed by the federal awarding agency. Article 2 General Acknowledgements and Assurances Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards in effect as of the federal award date and located at 2 C.F.R.Part 200 and adopted by DHS at 2 C.F.R.§3002.10.All recipients and subrecipients must acknowledge and agree to provide DHS access to records,accounts,documents, information,facilities,and staff pursuant to 2 C.F.R.§200.337.I.Recipients must cooperate with any DHS compliance reviews or compliance investigations.II. Recipients must give DHS access to examine and copy records,accounts,and other documents and sources of information related to the federal financial assistance award and permit access to facilities and personnel.III.Recipients must submit timely,complete,and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.IV.Recipients must comply with all other special reporting,data collection,and evaluation requirements required by law,federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions,and/or federal awarding agency program guidance.V.Recipients must complete the DHS Civil Rights Evaluation Tool within thirty(30)days of receiving the Notice of Award for the first award under which this term applies.Recipients of multiple federal awards from DHS should only submit one completed tool for their organization,not per federal award.After the initial submission,recipients are required to complete the tool once every two(2) years if they have an active federal award,not every time a federal award is made. Recipients must submit the completed tool,including supporting materials,to Civil RightsEvaluation@hq.dhs.gov.This tool clarifies the civil rights obligations and related reporting requirements contained in these DHS Standard Terms and Conditions.Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at httpsl/www.dhs.gov/publicatiori/dhs-civil- rights-evaluation-tool.DHS Civil Rights Evaluation Tool I Homeland Security.The DHS Office for Civil Rights and Civil Liberties will consider,in its discretion,granting an extension to the 30-day deadline if the recipient identifies steps and a timeline for completing the tool.Recipients must request extensions by emailing the request to Civil RightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal award funding when issuing statements,press releases,requests for proposal,bid invitations,and other documents describing projects or programs funded in whole or in part with federal award funds. DHS-FEMA-EMPG-FY24 Page 29 of 46 Mason County, E25-112 Article 4 Activities Conducted Abroad Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses,permits,or approvals. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975,Pub.L.No.94-135(codified as amended at 42 U.S.C.§6101 et seq.),which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I,II,and III of the Americans with Disabilities Act,Pub.L.No.101-336(1990) (codified as amended at 42 U.S.C. §§12101-12213),which prohibits recipients from discriminating on the basis of disability in the operation of public entities,public and private transportation systems,places of public accommodation,and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information(PII)as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PH they collect.DHS defines PH as any information that permits the identity of an individual to be directly or indirectly inferred,including any information that is linked or linkable to that individual.Recipients may also find the DHS Privacy Impact Assessments:Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964—Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964,Pub.L.No.88-352(codified as amended at 42 U.S.C.§2000d et seq.), which provides that no person in the United States will,on the grounds of race, color,or national origin,be excluded from participation in,be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.DHS implementing regulations for the Act are found at 6 C.F.R. Part 21.Recipients of an award from the Federal Emergency Management Agency (FEMA)must also comply with FEMA's implementing regulations at 44 C.F.R.Part 7. DHS-FEMA-EMPG-FY24 Page 30 of 46 Mason County, E25-112 Article 9 Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub.L.No. 90-284(codified as amended at 42 U.S.C.§3601 et seq.)which prohibits recipients from discriminating in the sale,rental,financing,and advertising of dwellings,or in the provision of services in connection.therewith,on the basis of race,color,national origin,religion,disability,familial status,and sex,as implemented by the U.S.Department of Housing and Urban Development at 24 C.F.R.Part 100.The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e.,the public and common use areas and individual apartment units(all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features.(See 24 C.F.R.Part 100,Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C.§§401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award(including the federal award number and federal awarding agency).As detailed in 2 C.F.R.§ 200.315,a federal awarding agency reserves a royalty-free,nonexclusive,and irrevocable right to reproduce,publish,or otherwise use the work for federal purposes and to authorize others to do so. Article 11 Debarment and Suspension Recipients must comply with the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.)12549 and 12689 set forth at 2 C.F.R.Part 180 as implemented by DHS at 2 C.F.R.Part 3000.These regulations prohibit recipients from entering into covered transactions(such as subawards and contracts)with certain parties that are debarred,suspended,or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug-Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B(or Subpart C,if the recipient is an individual)of 2 C.F.R.Part 3001,which adopts the Government-wide implementation(2 C.F.R.Part 182)of the Drug-Free Workplace Act of 1988(41 U.S.C.§§8101-8106). Article 13 Duplicative Costs Recipients are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period.(See 2 C.F.R.§ 200.403(f)).However,recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes,regulations,or the federal financial assistance award terms and conditions. DHS-FEMA-EMPG-FY24 Page 31 of 46 Mason County, E25-112 Article 14 Education Amendments of 1972(Equal Opportunity in Education Act)— Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub.L.No.92-318(codified as amended at 20 U.S.C.§ 1681 et seq.),which provide that no person in the United States will,on the basis of sex,be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any educational program or activity receiving federal financial assistance.DHS implementing regulations are codified at 6 C.F.R.Part 17. Recipients of an award from the Federal Emergency Management Agency(FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R.Part 19. Article 15 E.O.14074—Advancing Effective,Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State,Tribal,local,or territorial law enforcement agencies must comply with the requirements of section 12(c)of E.O.14074.Recipient State,Tribal,local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O.14074 to support safe and effective policing. Article 16 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub.L.No.94-163(1975)(codified as amended at 42 U.S.C.§ 6201 et seq.),which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 17 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act,31 U.S.C. §§3729-3733,which prohibit the submission of false or fraudulent claims for payment to the Federal Government.(See 31 U.S.C.§§3801-3812,which details the administrative remedies for false claims and statements made.) Article 18 Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt.Examples of relevant debt include delinquent payroll and other taxes,audit disallowances,and benefit overpayments.(See OMB Circular A-129.) Article 19 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient-owned,recipient-rented,or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government.Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a)of E.O.13513. DHS-FEMA-EMPG-FY24 Page 32 of 46 Mason County, E25-112 Article 20 Fly America Act of 1974 Recipients must comply with Preference for U.S.Flag Air Carriers(a list of certified air carriers can be found at:Certificated Air Carriers List I US Department of Transportation,httpsl/www.transportation.gov/policy/aviation-policy/certificated- air-carriers-list)for international air transportation of people and property to the extent that such service is available,in accordance with the International Air Transportation Fair Competitive Practices Act of 1974,49 U.S.C.§40118,and the interpretative guidelines issued by the Comptroller General of the United States in the March 31,1981,amendment to Comptroller General Decision B-138942. Article 21 Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference,meeting,convention,or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C.§2225a. Article 22 John S.McCain National Defense Authorization Act of Fiscal Year 2019 Recipients,subrecipients,and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S.McCain National Defense Authorization Act for Fiscal Year 2019,Pub.L.No.115-232(2018)and 2 C.F.R.§§ 200.216,200.327,200.471,and Appendix 11 to 2 C.F.R.Part 200.The statute-as it applies to DHS recipients,subrecipients,and their contractors and subcontractors -prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Article 23 Limited English Proficiency(Civil Rights Act of 1964,Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.§ 2000d et seq.)prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency(LEP)to their programs and services.For additional assistance and information regarding language access obligations,please refer to the DHS Recipient Guidance: httpsl/www.dhs.gov/guidance-published-help-department-supported- organizations-provide-meaningful-access-people-limited and additional resources on httplAvww.lep.gov. Article 24 Lobbying Prohibitions Recipients must comply with 31 U.S.C.§1352 and 6 C.F.R.Part 9,which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence,or attempt to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with any federal action related to a federal award or contract,including any extension,continuation, renewal,amendment,or modification.Per 6 C.F.R.Part 9,recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R.Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R.Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities(SF-LLL). DHS-FEMA-EMPG-FY24 Page 33 of 46 Mason County, E25-112 Article 25 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969,Pub.L.No.91-190 (1970)(codified as amended at 42 U.S.C.§4321 et seq.)(NEPA)and the Council on Environmental Quality(CEQ)Regulations for Implementing the Procedural Provisions of NEPA,which require recipients to use all practicable means within their authority,and consistent with other essential considerations of national policy,to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social,economic, and other needs of present and future generations of Americans. Article 26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries.Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.Part 19 and other applicable statues, regulations,and guidance governing the participations of faith-based organizations in individual DHS programs. Article 27 Non-Supplanting Requirement Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that,in the absence of such federal funds,would otherwise have been made available for the same purpose. Article 28 Notice of Funding Opportunity Requirements All the instructions,guidance,limitations,scope of work,and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this federal award are incorporated by reference.All recipients must comply with any such requirements set forth in the NOFO.If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the Award,the condition in the NOFO shall be invalid to the extent of the inconsistency.The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect. Article 29 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act,35 U.S.C.§200 et seq.and applicable regulations governing inventions and patents,including the regulations issued by the Department of Commerce at 37 C.F.R.Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts,and Cooperative Agreements)and the standard patent rights clause set forth at 37 C.F.R.§401.14. DHS-FEMA-EMPG-FY24 Page 34 of 46 Mason County, E25-112 Article 30 Procurement of Recovered Materials States,political subdivisions of states,and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub.L.No.89-272(1965)(codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C.§6962) and 2 C.F.R.§200.323.The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R.Part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition. Article 31 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973,Pub.L.No.93-112(codified as amended at 29 U.S.C.§794),which provides that no otherwise qualified handicapped individuals in the United States will,solely by reason of the handicap,be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 32 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants,cooperative agreements,and procurement contracts from all federal awarding agencies exceeds$10,000,000 for any period of time during the period of performance of the federal award,then the recipient must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R.Part 200,Appendix XII,the full text of which is incorporated by reference. Article 33 Reporting Subawards and Executive Compensation For federal awards that equal or exceed$30,000,recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation set forth at 2 C.F.R.Part 170,Appendix A,the full text of which is incorporated by reference. DHS-FEMA-EMPG-FY24 Page 35 of 46 Mason County, E25-112 Article 34 Required Use of American Iron,Steel,Manufactured Products,and Construction Materials Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless:(1)all iron and steel used in the project are produced in the United States—this means all manufacturing processes,from the initial melting stage through the application of coatings, occurred in the United States;(2)all manufactured products used in the project are produced in the United States—this means the manufactured product was manufactured in the United States;and the cost of the components of the manufactured product that are mined,produced,or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product,unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation;and(3)all construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States.The Buy America preference only applies to articles,materials,and supplies that are consumed in, incorporated into,or affixed to an infrastructure project.As such,it does not apply to tools,equipment,and supplies,such as temporary scaffolding,brought to the construction site and removed at or before the completion of the infrastructure project.Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs,desks,and portable computer equipment,that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.Waivers When necessary,recipients may apply for,and the agency may grant,a waiver from these requirements.The agency should notify the recipient for information on the process for requesting a waiver from these requirements.(a)When the Federal agency has determined that one of the following exceptions applies,the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that:(1)applying the domestic content procurement preference would be inconsistent with the public interest;(2)the types of iron,steel, manufactured products,or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality;or (3)the inclusion of iron,steel,manufactured products,or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent.A request to waive the application of the domestic content procurement preference must be in writing.The agency will provide instructions on the format,contents,and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office.There may be instances where an award qualifies,in whole or in part,for an existing waiver described at'Buy America"Preference in FEMA Financial Assistance Programs for Infrastructure FEMA.gov.Definitions The definitions applicable to this term are set forth at 2 C.F.R.§ 184.3,the full text of which is incorporated by reference. DHS-FEMA-EMPG-FY24 Page 36 of 46 Mason County, E25-112 Article 35 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,including provisions on technical standards that ensure and enhance interoperable communications.The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment I CISA. Article 36 Terrorist Financing Recipients must comply with E.O.13224 and applicable statutory prohibitions on transactions with,and the provisions of resources and support to,individuals and organizations associated with terrorism.Recipients are legally responsible for ensuring compliance with the E.O.and laws. Article 37 Trafficking Victims Protection Act of 2000(TVPA) Recipients must comply with the requirements of the government-wide financial assistance award term which implements Trafficking Victims Protection Act of 2000,Pub.L.No.106-386,§ 106(codified as amended at 22 U.S.C.§7104).The award term is located at 2 C.F.R.§175.15,the full text of which is incorporated by reference. Article 38 Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.Part 25, Appendix A,the full text of which is incorporated reference. Article 39 USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act),which amends 18 U.S.C.§§ 175-175c. Article 40 Use of DHS Seal, Logo and Flags Recipients must obtain written permission from DHS prior to using the DHS seals, logos,crests,or reproductions of flags,or likenesses of DHS agency officials.This includes use of DHS component(e.g., FEMA,CISA,etc.)seals,logos,crests,or reproductions of flags,or likenesses of component officials. Article 41 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections at 10 U.S.0§470141 U.S.C.§4712. DHS-FEMA-EMPG-FY24 Page 37 of 46 Mason County, E25-112 Article 42 Environmental Planning and Historic Preservation(EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation(EHP)review are subject to the FEMA EHP review process. This review does not address all federal,state,and local requirements.Acceptance of federal funding requires the recipient to comply with all federal,state and local laws.DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds,through its EHP review process,as mandated by:the National Environmental Policy Act;National Historic Preservation Act of 1966,as amended;National Flood Insurance Program regulations;and any other applicable laws and executive orders.General guidance for FEMA's EHP process is available on the DHS/FEMA Website at: httpsV/www.fema.gov/grants/guidance-toolsVenvironmental-historic.Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program.The EHP review process must be completed before funds are released to carry out the proposed project;otherwise,DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws,executive orders,regulations,and policies.If ground disturbing activities occur during construction,applicant will monitor ground disturbance,and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass-through entity,if applicable,and DHS/FEMA. Article 43 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub-recipients as a matter of law,regulation,or executive order.If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes,then the acceptance by Tribes of,or acquiescence to,DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe.The execution of grant documents is not intended to change,alter,amend,or impose additional liability or responsibility upon the Tribe where it does not already exist. Article 44 Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package,recipients will be notified of the change in writing.Once the notification has been made,any subsequent requests for funds will indicate recipient acceptance of the changes to the award.Please call FEMA Grant Management Operations at(866)927-5646 or via e-mail to:ASK-GMD@fema.dhs.gov if you have any questions. Article 45 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non-state recipient or non-state sub-recipients,when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency,you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313.State recipients and state sub-recipients must follow the disposition requirements in accordance with state laws and procedures. DHS-FEMA-EMPG-FY24 Page 38 of 46 Mason County, E25-112 Article 46 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award,you must request prior written approval from FEMA where required by 2 C.F.R.section 200.308.For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R.section 200.308(f)regarding the transfer of funds among direct cost categories,programs,functions,or activities. Therefore,for awards with an approved budget where the federal share is greater than the simplified acquisition threshold(currently$250,000),you may not transfer funds among direct cost categories,programs,functions,or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent(10%)of the total budget FEMA last approved.For purposes of awards that support both construction and non- construction work,FEMA is utilizing its discretion under 2 C.F.R.section 200.308(h) (5)to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work.You must report any deviations from your FEMA approved budget in the first Federal Financial Report(SF-425)you submit following any budget deviation,regardless of whether the budget deviation requires prior written approval. Article 47 Indirect Cost Rate 2 C.F.R.section 200.211(b)(15)requires the terms of the award to include the indirect cost rate for the federal award.If applicable,the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. DHS-FEMA-EMPG-FY24 Page 39 of 46 Mason County, E25-112 Obligating document 1.Agreement No. 2.Amendment 3. Recipient 4.Type of 5.Control No. EMS-2024-EP- No. No. Action SX00368N2024T 05000 WA 916001095 AWARD 6. Recipient Name and Address 7. Issuing FEMA Office 8. Payment Office and MILITARY DEPARTMENT, and Address Address WASHINGTON STATE FEMA Region X FEMA, Financial CAMP MURRY BUILDING 1 130 228th Street, S.W. Services Branch CAMP MURRAY,WA 98430 Bothell,Washington 500 C Street,S.W., 98021-9796 Room 723 425-487-4600 lWashington DC,20742 9. Name of Recipient 9a.Phone 10. Name of FEMA Project 108. Project Officer No. Coordinator Phone No. Sierra Wardell 253- Emergency Management 1-877-585- 5127121 Performance Grant Grant Program 3242 11.Effective Date of 12.Method of �`rrangement .Assistance 14. Performance This Action Payment Period 10/01/2023 to 09/09/2024 OTHER-FEMA COST SHARING 09/30/2026 GO Budget Period 10/01/2023 to 09/30/2026 15.Description of Action a.(Indicate funding data for awards or financial changes) Accounting Amount Program Assistance Data Prior Awarded Current Total Cumulative Name Total Non-Federal Abbreviation Listing No. (ACCS Award This Action +Award Commitment Code) or(-) 2024-FA- EMPG 97.042 GA01 - $0.00 $6,821,397.00$6,821,397.00 See Totals R 107-)om- 4120-D Totals$0.00 i$6,821,397.001$6,821,397.00$6,821,397.00 b.To describe changes other than funding data or financial changes, attach schedule and check here: N/A 16.FGR NON DISASTER PROGRAMS! RECIPIENT 16 REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA(See Sleek 7!OF mess) This field is riot applicable for digitally signed grant agreements 17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE Sierra Wardell 09/11/2024 18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE Patrick Marcham,Grants Program Division Director Region 10 09/09/2024 DHS-FEMA-EMPG-FY24 Page 40 of 46 Mason County, E25-112 Attachment D WORK PLAN FY 2024 Emergency Management Performance Grant The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant Agreement, funded by EMPG and required match funding, and subsequently approved as allowable under EMPG by the EMPG Program Manager. Emergency Manageme rganizationA Mason County Division Emergency Management(DEM) The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. Activities conducted using EMPG funding should relate directly to the five mission areas of the national preparedness goal of prevention, protection, response, recovery, and mitigation. Washington State does not require a specific number of activities to receive EMPG funding. However, there are required capabilities that must be sustained in order to remain eligible for EMPG funding, including but not limited to the ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS compliant. The Work Plan delineates the Emergency Management Organization's emergency management program planning and priority focus for this grant cycle (to include EMPG grant and local funds). Priority Area-Sustainment Facility Rental Priority Area#1 4.12 Emergency Public Information and Education Primary Core Capabilitil Community Resilience Secondary Core Capability Public Information and Warning Build or Sustai Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Renew the 2025 contract with Code To ensure emergency warnings In compliance with the After-Action Red for a public warning system for reach citizens, both local and Review of the McEwan Fire and Mason County and increase the visitors, in Mason County. We are following activations, Public enrollment throughout County mandated to provide an emergency Notification has been noted as a partnership for the purpose of warning system per our EAS plan. shortcoming within Mason County's emergency notification. We utilize a QR ability to provide emergency alerts Code for alert sign ups that are and updates. Execute the contract provided during community outreach with Code Red for use as our public events, trainings, and new staff warning system. Gain additional orientation. The QR code is posted on subscribers and expand our ability our Facebook page as well as the to give out emergency information CodeRed sign up link that is also posted in several different formats. on the County website. 4.12 Emergency Public Information and Education Primary Core Capability Community Resilience Secondary Core Capability Long-term Vulnerability Reduction Build or Sustain Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Purchase all hazards community There is an ongoing need for public These educational and preparedness outreach and preparedness materials awareness and knowledge of materials will provide the citizens and supplies to support and provide emergency preparedness and a high with the education and tools needed preparedness presentations, demand to provide this information to make family emergency plans, community outreach events,job fairs, at public education presentations survival kits, and coordinate and training. This is part of our DHS-FEMA-EMPG-FY24 Page 41 of 46 Mason County, E25-112 resource fairs, community risk whole community approach in community efforts to help families, reduction events, and training. education for emergency neighborhoods and communities. preparedness. 7 Priority4.6 Incident Management ability Operational Communications Primary Core Cai� Secondary Core Capability Operational Coordination Build or Sustain Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Continuing the PLAN (23EMPG)to "Emergency responders across the This will meet the regulatory upgrade and outfit the Primary and state have difficulty communicating requirements to establish and Secondary EOCs and to complete the with each other due to unreliable maintain the primary and alternate last phase of the mobile radio coverage from outdated and EOCs due to the Hazard Mitigation communications van operational technologically inadequate analysis indicating the county's capability. equipment and infrastructure. SPR topography which divides it -Complete the purchase of minor p. 304" geographically.The alternate EOC is equipment and supplies, including but located on the opposite side of the not limited to, hard boxes for radio "Radio communication gaps across geographical divide, which will allow storage, watt meters, IC 7300 mini the state in local jurisdictions due to service to continue throughout the radio manuals (waterproof), antenna aging equipment and infrastructure, county. tripod, etc. changes in technology and the - Evaluate and provide needed inability to keep pace, and maintenance (rental of manlift to safely challenges due to mountainous access the EOC antennas) terrain. SPR p. 303" Necessary to - Purchase laptop monitor extender establish and maintain command (04MD-03-DISP) and control. • 4.6 Incident Management Primary Core Capability Community Resilience Secondary Core Capability Long-term Vulnerability Reduction Build or Sustain Building WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Continue the expansion and The CERT program educates Having these trailers and supplies standardization of the previously grant volunteers about disaster (critical infrastructure) in place prior purchased CERT trailers. Purchase preparedness for the hazards that (pre-planning)to a major emergency approximately 40 Community may impact their area and trains or disaster will build a more resilient Emergency Response Team (CERT) them in basic disaster response community. The citizens within the backpacks (21GN-00-CCEQ) as our skills, such as fire safety, light county will have quicker and easier program continues to grow based on search,team organization, and access to life-saving supplies if they requests from other geographical areas disaster medical operations. For become and isolated community. in the county, as initial issue PPE for many years Mason County has been This project will also strengthen the training and response, which complies providing CERT training for its communication and coordination with NIMS and ICS, maintaining citizens and we now have several with all our CERT. command, control and communication trained groups located throughout with secondary response groups. We the county. As a county with very will continue to host CERT trainings as limited resources, we rely heavily on well as refresher trainings for the these group to assist us during an existing teams and will assign the new emergency or disaster. Due to backpacks during these events. topography and numerous water bodies, the county is very divided, and communities can easily become DHS-FEMA-EMPG-FY24 Page 42 of 46 Mason County, E25-112 isolated islands during winter storms, earthquakes, landslides and other emergencies/disasters that can interrupt transportation routes. if this happens then our CERT members may be left without the necessary equipment to safely and efficiently do their jobs when needed. The pre-staged CERT trailers, with supplies, in these areas would allow our CERT to be self- sufficient and have the necessary equipment to provide life safety response without delay. Our CERT will likely be the first response, especially within their own communities. They will be able to effectively triage and identify where other limited resources (Fire, EMS, LE) would respond, allowing them to prioritize calls. Update and revise the CEMP and The CEMP is a requirement of RCW Revisions will provide clarity on the appendices, emergency operational 38.52.033 (3) and needs county's roles and responsibilities plans and policies to align with Mason reviewed/updated every 5 years. for emergency management, County's operational approach to using Our current plan requires review in ensuring plans are in place for a ICS/Area Command during disaster 2024. smooth transition of governmental response. operations, emergency activation, and disaster response. DHS-FEMA-EMPG-FY24 Page 43 of 46 Mason County, E25-112 Attachment E TIMELINE FY 2024 Emergency Management Performance Grant The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement milestones to include deliverables that must be submitted to the Department. Both the Department and the Subrecipient shall monitor adherence with the dates below. DATE TASK June 1, 2024 Grant Agreement Start Date April 30, 2025 Submit reimbursement request September 30, 2025 Grant Agreement End Date— all work must be complete November 15, 2025 Submit final reimbursement request, final report, training requirement report, and/or other deliverables. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the above Timeline. For waived or extended reimbursement due dates, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the above Timeline. DHS-FEMA-EMPG-FY24 Page 44 of 46 Mason County, E25-112 Attachment F BUDGET FY 2024 Emergency Management Performance Grant The purpose of this attachment is to identify how the funding is budgeted per the identified activities in the Work Plan. If funding is identified as not being required, contact the Department Key Personnel as soon as possible so funding can be reallocated. 24EMPG AWARD $ 31,453.00 SOLUTION AREA BUDGET CATEGORY EMPG AMOUNT MATCH AMOUNT Personnel&Fringe Benefits $ - $ - ZTravel/Per Diem $ - $ - Z Supplies $ - $ - Z Consultants/Contracts $ - $ Q - a Other $ - $ - Subtotal $ - $ - Z Personnel&Fringe Benefits $ - $ 11,143 Travel/Per Diem $ - $ - N Supplies $ 11,053 $ - Q Consultants/Contracts $ 19,990 $ 20,310 Other $ - $ - 0 Subtotal $ 31,043 $ 31,453 Personnel &Fringe Benefits $ - $ - N Travel/Per Diem $ - $ - u Supplies $ - $ - XConsultants/Contracts $ - $ - Lu Other $ - $ - Subtotal $ - $ - Personnel&Fringe Benefits $ - $ - Z Travel/Per Diem $ - $ - Z Supplies $ - $ - Q Consultants/Contracts $ - $cc - H Other $ - $ - Subtotal $ - $ - Equipment $ 410 $Cr - W Subtotal $ 410 $ - Personnel&Fringe Benefits $ - $ - Travel/Per Diem $ - $ - < Supplies $ - $ - 2 Consultants/Contracts $ - $ - Other $ - $ - Subtotal $ - $ - Indirect $ - $ - Indirect Cost Rate on file 0.00% for Time Period of. N/A TOTAL Grant Agreement AMOUNT: $ 31,453 $ 31,453 The Subrecipient will provide a match of$31,453 of non-federal origin, 50% of the total project cost(local budget plus EMPG award). Cumulative transfers to budget categories in excess of ten percent (10%) of the Grant Agreement Amount will not be reimbursed without prior written approval from the Department. Funding Source: U.S. Department of Homeland Security - PI# 743PT— EMPG DHS-FEMA-EMPG-FY24 Page 45 of 46 Mason County, E25-112 Attachment G BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION The undersigned certifies, to the best of their knowledge and belief, that: The Build America, Buy America Act (BABAA) requires that no federal financial assistance for"infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52. The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured products, and construction materials used in this contract are in full compliance with the BABAA requirements including: 1. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. 2. All manufactured products purchased with FEMA financial assistance must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55% of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation. 3. All construction materials are manufactured in the United States. This means that all manufacturing processes for the construction material occurred in the United States. "The [Contractor or Subcontractor], , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any." Signature of [Contractor's or Subcontractor's] Authorized Official Enter Name and Title Name and Title of[Contractor's or Subcontractor's] Authorized Official Date DHS-FEMA-EMPG-FY24 Page 46 of 46 Mason County, E25-112 Washington Military Department Contract Number: E25-112 Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form NAME Doing business as(DBA) Mason County Emergency Management 1 ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax 100 W. Public Works Dr. or Solicitation#,if any: Identifier(UBI) Identification#: Shelton, WA 98584 232-002-101 91-6001354 This certification is submitted as part of a request to contract. Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and abide by the terms of this certification, without modification, in order to participate in certain transactions directly or indirectly involving federal funds. 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its principals is presently debarred,suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. ! i Bidder or Contractor Signature: Date: Print Name and Title: Mark Neary, County Administrator i i I Washington Military Department Contract Number:E25-112 i FEDERAL DEBARMENT, SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION I (FREQUENTLY ASKED QUESTIONS) What is "Debarment,Suspension, Ineligibility, and Voluntary Exclusion"? These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency. In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have: • had a contract or grant with a federal agency, and • gone through some process where the federal agency notified or attempted to notify you that you could not contract with the federal agency. • Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a contract, or have violated a regulation or law pertaining to the contract. Why am I required to sign this certification? You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549) requires Washington Military Department ensure that persons or companies that contract with Washington Military Department are not prohibited from having federal contracts. What is Executive Order 12549? Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency Code of Federal Regulations (CFRs). What is the purpose of this certification? The purpose of the certification is for you to tell Washington Military Department in writing that you have not been prohibited by federal agencies from entering into a federal contract. What does the word "proposal" mean when referred to in this certification? Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from you to Washington Military Department. What or who is a "lower tier participant"? Lower tier participants means a person or organization that submits a proposal, enters into contracts with, or receives a grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If you hire subcontractors, you should require them to sign a certification and keep it with your subcontract. What is a covered transaction when referred to in this certification? Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract with or receive money from Washington Military Department. Covered Transaction does not include mandatory entitlements and individual benefits. Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any Federal department or agency. If requested by Washington Military Department, the Contractor shall complete a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference. SIGNATURE AUTHORIZATION FORM (sAF) WASHINGTON MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 I Please read instructions on page 2 before completing this form. NAME OF ORGANIZATION DATE SUBMITTED Mason County Emergency Management 10/18/2024 GRANT PROGRAM -Acronyms Accepted AGREEMENT NUMBER(S) FY24 EMPG E25-112 1. AUTHORIZING AUTHORITY PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) Randy Neatherlin Chair Kevin Shutty Vice-Chair Sharon Trask Commissioner ss 2. AUTHORIZED TO SIGN AGREEMENTS /AMENDMENTS PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) Mark Neary County Administrator John Taylor DEM Manager 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) Tammi Wright Sr. EM Coordinator - John Taylor DEM Manager SAF Revised 5/8/2024 Page 1 of 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Meghan Andrews&Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: November 5,2024 Internal Review: ❑X Finance ❑X Human Resources ❑X Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Increase the 2025 Non-Represented Medical Contribution by$52 Per Month Contribution at$1,570 per month,per employee(2025 rate): MEDICAL - It is recommended that the Board adopt, effective January 1, 2025, the County's health insurance contribution rates for Elected Officials,eligible Non-Represented Employees,and any Collective Bargaining Agreements (Community& Family Health, Public Defenders, Probation, Prosecutors Support Staff, Public Defenders Support Staff and Deputy Prosecutors) in place and ratified on January 1, 2025, who participate in PEBB medical and utilizing the pooling method, and resulting in a distribution as follows: $1,236.69 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental,vision, and basic life insurance. $2,002.67 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental,vision,and basic life insurance. Background/Executive Summary: $52 medical increase for Elected Officials and Non-Represented employees maintains parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County Budget Impact(amount,funding source,budget amendment): 2025 Budget Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to amend Resolution No. 2023-067for the County's 2025 health insurance contributions to the following: effective January 1,2025 for participants of the PEBB Medical program,which allocates through the pooling method, $1,236.69 per month County contribution for employees with single enrollments on medical, and$2,002.67 with dependent enrollments,for Teamsters Probation, Community &Family Health,Non-Represented,Elected Officials,Public Defenders,Prosecutors Support Staff, Public Defenders Support Staff,Deputy Prosecutors and General Services. Attachments Resolution Pooling Calculation Details PEBB Medical Premium charts RESOLUTION NO. 20241= AMEND RESOLUTION NO. 2021=075 DETERMINING THE COUNTY9S 2025 HEALTH INSURANCE CONTRIBUTIONS WHEREAS, RCW 36.40.080 states that the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the bUdget; and WHEREAS, RCW 36.16-070 states that the Board shall fix the benefit compensation of all employees; and WHEREAS, the Board has determined that the County's contribution towards health insurance premiums for Elected Officials, eligible non-represented employees, shall increase by $52 per month for a total contribution of $1,570 (One thousand five hundred and seventy dollars) per month, effective January 1, 2025; and WHEREAS, the Board has determined the County's contribution towards health insurance premiums for Elected Officials, eligible non-represented employees, and also those members of the Collective Bargaining Agreements who participate in PEBB medical insurance to utilize the pooling method; and NOW THEREFORE BE IT RESOLVED, effective January 1, 2025, for Elected Officials, eligible non- represented employees, and the following Collective Bargaining Agreements who participate in PEBB: Teamsters Community & Family Health, General Services, Probation, Prosecutor's Support Staff, and 1AM Woodworkers Public Defender's Support Staff, Public Defenders and Deputy Prosecutors utilizing a pooling method to allocate contributions to be resulting in a distribution as follows.- $1,236.69 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $2,002-67 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. Approved this day of 2024. BOARD OF COUNTY COMMISSIONERS Sharon Trask, Commissioner Kevi_n____S_h_utty, Commissioner Randy Neatherlin, Chairperson Attest: McKenzie Smith, Clerk of the Board Approved as to Form. Tim Whitehead, ChieNf Deputy Prosecutor cc: Financial Services, Payroll Human Resources All Elected Officials and Department Heads Please note:County contribution amounts are subject to change in accordance with any memorandum of understanding,collective bargaining agreement,or resolution. Such official changes in contribution levels for 2025 will be announced after the documents are signed. Health and Welfare Breakdown TEAMSTERS/OPERATORS PUBLIC WORKS $1,509.00 Teamster's Plan B Medical or Kaiser(both Composite Premiums)(3 month disability waiver built in) $18.00 Weekly Time Loss of$400(up to 180 days) $11.40 9-Month Waiver(Trust will pay up to 9 months of medical premiums for eligible disability) 143.37 Willamette Dental,VSP Vision&Standard Basic Life with WCIF. Delta members are reduced by$0.31 $1,681.77 Total Health and Walfare 1 570.00 MONTHLY COUNTY CONTRIBUTION-2025 RATE $111.77 MONTHLY EMPLOYEE CONTRIBUTION(LOTH PAY CHECK EACH MONTH) TEAMSTERS APPRAISERS $1,509.00 Teamster's Plan B Medical or Kaiser(both Composite Premiums)(3 month disability waiver built in) $3.00 Weekly Time Loss of$100(up to 180 days) $11.40 9-Month Waiver(Trust will pay up to 9 months of medical premiums for eligible disability)Paid by employer per CBA 143.37 Willamette Dental,VSP Vision&Standard Basic Life with WCIF. Delta members are reduced by$0.31 $1,666.77 GRAND TOTAL MONTHLY PREMIUM 1 581.40 MONTHLY COUNTY CONTRIBUTION(2025 RATE-Includes$11.40(9-Month waiver) $85.37 MONTHLY EMPLOYEE CONTRIBUTION(LOTH PAY CHECK EACH MONTH) $175.00 Retiree Medical XL Plan(Optional but you can't enroll once you have declined coverage) $260.37 Total if you have the Retiree Medical Plan($4.97 less if you have Willamette) TEAMSTERS JUVENILE DETENTION $1,509.00 Teamster's Plan B Medical or Kaiser(both Composite Premiums)(3 month disability waiver built in) $18.00 Weekly Time Loss of$400(up to 180 days) $11.40 9 Month Waiver 143.37 Willamette Dental,VSP Vision&Standard Basic Life with WCIF. Delta members are reduced by$0.31 $1,681.77 GRAND TOTAL MONTHLY PREMIUM 1 570.00 MONTHLY COUNTY CONTRIBUTION(2025 RATE) $111.77 MONTHLY EMPLOYEE CONTRIBUTION(LOTH PAY CHECK EACH MONTH) AFSCME $1,509.00 Teamster's Plan B Medical or Kaiser(both Composite Premiums)(3 month disability waiver built in) 143.37 Willamette Dental,VSP Vision&Standard Basic Life with WCIF. Delta members are reduced by$0.31 $1,652.37 GRAND TOTAL MONTHLY PREMIUM 1 570.00 MONTHLY COUNTY CONTRIBUTION(2025 RATE) $82.37 MONTHLY EMPLOYEE CONTRIBUTION(10TH PAY CHECK EACH MONTH) ENGINEERS GUILD $1,509.00 Teamster's Plan B Medical or Kaiser(both Composite Premiums)(3 month disability waiver built in) 143.37 Willamette Dental,VSP Vision&Standard Basic Life with WCIF. Delta members are reduced by$0.31 $1,652.37 GRAND TOTAL MONTHLY PREMIUM 1 570.00 MONTHLY COUNTY CONTRIBUTION(2025 RATE) $82.37 MONTHLY EMPLOYEE CONTRIBUTION(10TH PAY CHECK EACH MONTH) IWA CORRECTIONS AND SUPPORT STAFF $1,358.72 The Nelson Trust(Dental through Moda Health,VSP vision,and Basic Life and AD&D) $1,358.72 GRAND TOTAL MONTHLY PREMIUM-Updated Rate for July 2024(June worked hours)Rate inceases mid-year) 1 518.00 MONTHLY COUNTY CONTRIBUTION(2024 RATE) $0.00 MONTHLY EMPLOYEE CONTRIBUTION(10TH PAY CHECK EACH MONTH) COMMUNITY FAMILY HEALTH,ELECTED OFFICIALS, NON REPRESENTED,PUBLIC DEFENDERS,PROBATION, PROSECUTORS CLERICAL AND PUBLIC DEFENDERS SUPPORT STAFF PEBB-Medical-Dental-Vision 2025 The County premium contribution using the pooling method,effective January 1,2025 by Resolution 2024- All pooled @ 2025 rate of$1,570 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $1,070.89 $1,970.17 $1,745.35 $2,644.64 CLASSIC $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 $30 Specialist $525/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $641.97 Kaiser Permanente WA PREMIUM $1,061.17 $1,950.73 $1,728.34 $2,617.91 VALUE $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $615.24 Kaiser Permanente WA PREMIUM $972.86 $1,772.76 $1,587.37 $2,328.94 CDHP 10%/Primary Care $1,650/Person $5,100/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 10%Specialist $3,300/Family $10,200/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $326.27 Kaiser Permanente WA PREMIUM $1,015.26 $1,858.92 $1,648.00 $2,491.66 SOUND CHOICE 0 Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 (Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) NONE NONE NONE $488.99 Pierce or Thurston County) Uniform Medical Plan Classic PREMIUM $1,076.01 $1,980.42 $1,754.32 $2,658.73 15%Primary Care $250/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 15%Specialist $750/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $656.06 Uniform Medical Plan Select PREMIUM $1,025.41 $1,879.22 $1,665.77 $2,519.58 20%Primary Care $750/Person $3,500/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 20%Specialist $2,250/Family $7,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $516.91 Uniform Medical Plan CDHP PREMIUM $993.91 $1,814.86 $1,624.21 $2,386.83 15%Primary Care $1,650/Person $4,200/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 15%Specialist $3,300/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $384.16 Uniform Medical Plan PLUS or PREMIUM $1,100.86 $2,030.12 $1,797.81 $2,727.07 Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 Medicine ACN (Must live in Snohomish,King,Kitsap, Pierce,Spokane,Yakima,Skagit or 15%Specialist $375/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) NONE $27.45 NONE $724.40 Thurston County) Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 Medical Waived $171.60 $171.60 $171.60 $171.60 Please visit Healthcare Authority PEBB"My Account"for detailed plan information DENTAL Deductibles Max out-of-pocket VISION OPTIONS BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/Family You pay amounts over Davis Vision by MetLife Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO $1,750 May enroll in supplemental Term Life Insurance without providing evidence of insurability if enrolled no later than 60 days after Delta Care Group#3100 NONE No General Plan EyeMed becoming eligible. Managed care w/limited dentists Maximum Willamette Dental(Group WA82) No General Plan MetLife Vision May enroll in optional LTD within 31 days of initial eligibility for PEBB NONE Maximum Default Plan benefits.After 31 days must also complete Evidence of Insurability Managed care&their facilities form. COMMUNITY FAMILY HEALTH,ELECTED OFFICIALS, NON REPRESENTED,PUBLIC DEFENDERS,PROBATION, PROSECUTORS CLERICAL AND PUBLIC DEFENDERS SUPPORT STAFF PEBB-Medical-Dental-Vision 2025 The County premium contribution using the pooling method,effective January 1,2025 by Resolution 2024- All pooled @ 2025 rate of$1,570 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $1,070.89 $1,970.17 $1,745.35 $2,644.64 CLASSIC $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 $30 Specialist $525/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $641.97 Kaiser Permanente WA PREMIUM $1,061.17 $1,950.73 $1,728.34 $2,617.91 VALUE $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $615.24 Kaiser Permanente WA PREMIUM $972.86 $1,772.76 $1,587.37 $2,328.94 CDHP 10%/Primary Care $1,650/Person $5,100/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 10%Specialist $3,300/Family $10,200/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $326.27 Kaiser Permanente WA PREMIUM $1,015.26 $1,858.92 $1,648.00 $2,491.66 SOUND CHOICE 0 Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 (Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) NONE NONE NONE $488.99 Pierce or Thurston County) Uniform Medical Plan Classic PREMIUM $1,076.01 $1,980.42 $1,754.32 $2,658.73 15%Primary Care $250/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 15%Specialist $750/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $656.06 Uniform Medical Plan Select PREMIUM $1,025.41 $1,879.22 $1,665.77 $2,519.58 20%Primary Care $750/Person $3,500/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 20%Specialist $2,250/Family $7,000/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $516.91 Uniform Medical Plan CDHP PREMIUM $993.91 $1,814.86 $1,624.21 $2,386.83 15%Primary Care $1,650/Person $4,200/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 15%Specialist $3,300/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) F NONE NONE NONE $384.16 Uniform Medical Plan PLUS or PREMIUM $1,100.86 $2,030.12 $1,797.81 $2,727.07 Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,236.69 $2,002.67 $2,002.67 $2,002.67 Medicine ACN (Must live in Snohomish,King,Kitsap, Pierce,Spokane,Yakima,Skagit or 15%Specialist $375/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) NONE $27.45 NONE $724.40 Thurston County) Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 Medical Waived $171.60 $171.60 $171.60 $171.60 Please visit Healthcare Authority PEBB"My Account"for detailed plan information DENTAL Deductibles Max out-of-pocket VISION OPTIONS BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/Family You pay amounts over Davis Vision by MetLife Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO $1,750 May enroll in supplemental Term Life Insurance without providing evidence of insurability if enrolled no later than 60 days after Delta Care Group#3100 NONE No General Plan EyeMed becoming eligible. Managed care w/limited dentists Maximum Willamette Dental(Group WA82) No General Plan MetLife Vision May enroll in optional LTD within 31 days of initial eligibility for PEBB NONE Maximum Default Plan benefits.After 31 days must also complete Evidence of Insurability Managed care&their facilities form. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 28,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Overview of the 2025 Proposed Budget Draft Background/Executive Summary: The summary budget includes the maintenance level budget as of October 28, 2024 and the policy level requests for Commission review. Budget Impact(amount, funding source,budget amendment): See Attached Public Outreach (news release,community meeting, etc.): N/A Requested Action: Request the Board review the draft 2025 Mason County Budget for the General Fund by Department and all other County funds at the fund level Attachments • 2025 Mason County Summary Draft Budget as of October 28,2024: General Fund by Department& all County funds at the fund level including policy level requests Mason County General Fund 2025 Proposed Budget as of October 28,2024 2025 Maintenance Level Budget Difference:2025 Maint.Level Budget vs.2024 Adopted Budget Variance Rev I(D) S&B I(D) Oper I(D) Exp I(D) Salaries& Budgeted Salaries& Budgeted 2025 vs. 2025 vs. 2025 vs. 2025 vs. Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's 2024 2024 2024 2024 001-000 Beginning Fund Balance 26,500,000 - (1,500,000) -5.66% 0% 0% 0% 001-010 WSU 22,000 280,871 123,690 404,561 2.50 (11,500) 1,168 9,183 10,351 - -52.27% 0.42% 7.42% 2.56% 001-020 Assessor 7,000 1,363,046 244,094 1,607,140 13.00 - 79,491 15,927 95,418 - 0.00% 5.83% 6.52% 5.94% 001-030 Auditor 1,082,300 1,777,904 508,976 2,286,880 15.50 (257,014) 179,011 (13,328) 165,683 1.00 -23.75% 10.07% -2.62% 7.24% 001-050 Emergency Management 46,358 391,408 108,851 500,259 3.00 (90,946) 82,829 (112,535) (29,706) 0.50 -196.18% 21.16% -103.38% -5.94% 001-055 Facilities&Grounds 653,247 1,167,865 1,821,112 6.00 20,223 109,396 129,619 - 0% 3.10% 9.37% 7.12% 001-057 Human Resources/Risk Mgmt 665,579 362,270 1,027,849 6.00 (7,876) 44,500 36,624 - 0% -1.18% 12.28% 3.56% 001-058 LEOFF 98,400 1,600 100,000 - - - - - 0% 0.00% 0.00% 0.00% 001-070 Clerk 379,752 1,127,455 123,865 1,251,320 13.00 (15,000) 76,520 13,440 89,960 - -3.95% 6.79% 10.85% 7.19% 001-080 Commissioners 437,509 18,000 455,509 3.00 - 60,534 (2,000) 58,534 - 0% 13.84% -11.11% 12.85% 001-090 Support Services 101,681 1,236,969 38,715 1,275,684 9.65 5,382 (18,475) 7,926 (10,549) - 5.29% -1.49% 20.47% -0.83% 001-100 District Court 871,817 1,520,645 270,917 1,791,562 12.20 (1,699) 76,029 99,850 175,879 - -0.19% 5.00% 36.86% 9.82% 001-125 Community Development 3,213,262 2,954,837 886,262 3,841,099 26.00 497,056 (7,884) 276,995 269,111 - 15.47% -0.27% 31.25% 7.01% 001-126 Historical Preservation 13,000 31,750 31,750 - - (4,850) (4,850) - 0.00% 0% -15.28% -15.28% 001-146 Parks&Trails 69,450 690,351 275,905 966,256 6.00 20,450 72,647 56,993 129,640 0.50 29.45% 10.52% 20.66% 13.42% 001-170 Juvenile Court Services 1,361,010 2,153,403 161,792 2,315,195 19.00 4,794 168,309 22,880 191,189 - 0.35% 7.82% 14.14% 8.26% 001-180 Prosecutor 238,314 2,314,283 160,568 2,474,851 16.00 24,299 152,149 2,628 154,777 - 10.20% 6.57% 1.64% 6.25% 001-185 Child Support Enforcement 179,558 161,758 17,700 179,458 1.00 14,558 13,539 (1,641) 11,898 - 8.11% 8.37% -9.27% 6.63% 001-190 Coroner 55,000 381,224 340,473 721,697 3.40 20,000 12,557 8,015 20,572 - 36.36% 3.29% 2.35% 2.85% 001-205 Sheriff 844,957 13,972,639 4,471,179 18,443,818 102.50 (91,639) 464,231 130,053 594,284 - -10.85% 3.32% 2.91% 3.22% 001-208 Courthouse Security 307,300 307,300 - - - - 0% 0% 0.00% 0.00% 001-240 Office of Public Defense 240,767 1,178,691 1,012,574 2,191,265 9.00 - 128,278 493,404 621,682 - 0.00% 10.88% 48.73% 28.37% 001-250 Superior Court 121,594 1,390,692 304,057 1,694,749 9.65 9,643 76,315 36,741 113,056 - 7.93% 5.49% 12.08% 6.67% 001-255 Family Court 2,500 2,500 2,500 - - - - - 0.00% 0% 0.00% 0.00% 001-256 Therapeutic Court 763,421 349,351 414,070 763,421 3.22 77,975 (6,974) 79,889 72,915 (1.00) 10.21% -2.00% 19.29% 9.55% 001-260 Treasurer 29,843,767 863,732 188,900 1,052,632 8.00 614,933 41,659 30,000 71,659 - 2.06% 4.82% 15.88% 6.81% 001-300 Non Departmental 4,537,386 502,745 5,953,992 6,456,737 (1,120,944) 340 (401,840) (401,500) - -24.70% 0.07% -6.75% -6.22% 001-310 Transfers Out 1,358,239 1,358,239 - - 793,193 793,193 - 0% 0% 58.40% 58.40% 001-320 Ending Fund Balance 15,172,051 - - - (5,159,091) - 0% 0% 0% -34.00% Total General Fund Including BFB&EFB 70,494,894 36,466,739 18,856,104 70,494,894 287.62 (1,799,652) 1,664,620 1,694,819 (1,799,652) 1.00 1 -2.55% 4.56% 8.99% -2.55% Total General Fund Removing BFB&EFB 43,994,894 36,466,739 18,856,104 55,322,843 287.62 (299,652) 1,664,620 1,694,819 3,359,439 1.00 -0.71% 4.56% 8.99% 6.07% Total from Ending Fund Balance 11,327,949 Mason County General Fund 2025 Proposed Budget as of October 28,2024 2025 Maintenance Level Budget Policy Level Policy Level Salaries& Budgeted Requests- Requests- Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue Expense Policy Level Request(PLR)Descriptions 001-000 Beginning Fund Balance 26,500,000 - 001-010 WSU 22,000 280,871 123,690 404,561 2.50 001-020 Assessor 7,000 1,363,046 244,094 1,607,140 13.00 Overtime Add 1 FTE Deputy Position$136,464;Removal of 1 FTE Elections Administrator<$127,910>; Extra Help wage Inc$3,258;Elections OT$1,400;move FS.5 FTE to a 1 FfE$45k or add 1 FTE is 001-030 Auditor 1,082,300 1,777,904 508,976 2,286,880 15.50 73,762 $102,445 001-050 Emergency Management 46,358 391,408 108,851 500,259 3.00 3,800 Overtime for projected training courses,exercises,&night meetings 001-055 Facilities&Grounds 653,247 1,167,865 1,821,112 6.00 Panic button annual maintenance$8k due to change in vendors per KF 10/8/24 001-057 Human Resources/Risk Mgmt 665,579 362,270 1,027,849 6.00 21,500 OT$Sk due to non-exempt employee status;Travel&Training$16,500 001-058 LEOFF 98,400 1,600 100,000 001-070 Clerk 379,752 1,127,455 123,865 1,251,320 13.00 14,572 OT due to staff training$14,572 001-080 Commissioners 437,509 18,000 455,509 3.00 001-090 Support Services 101,681 1,236,969 38,715 1,275,684 9.65 1 FTE Deputy Admin$123,169;OT$20k&trackables for new case mngt system$30k;Furniture 001-100 District Court 871,817 1,520,645 270,917 1,791,562 12.20 163,169 &Equip Bldg 10$100k; 001-125 Community Development 3,213,262 2,954,837 886,262 3,841,099 26.00 65,000 Permit Assistance Center Furnitre,Carpet,Paint,&Celing Tiles 001-126 Historical Preservation 13,000 31,750 31,750 001-146 Parks&Trails 69,450 690,351 275,905 966,256 6.00 80,010 1 FTE Mnt II$80,010;1 adt'I summer extra help$13,245;Tractor$35,000;UTVs$16,500 2,.5 permanent FTE requests$46,576 ea;Reduce extra help by$53k;replace dilapidated - 001-170 Juvenile Court Services 1,361,010 2,153,403 161,792 2,315,195 19.00 - cabinetry$48,000 001-180 Prosecutor 238,314 2,314,283 160,568 2,474,851 16.00 001-185 Child Support Enforcement 179,558 161,758 17,700 179,458 1.00 001-190 Coroner 55,000 381,224 340,473 721,697 3.40 1 FTE Deputy Civil$121,275;1 FTE Pro ACT Sgt$155,100;1 FTE Admin Lt$129,360;New WFVs for FTEs$22k ea;Patrol OT$246k;Evidence Yard/SWAT Storage Building$50k;1 FTE Transport 001-205 Sheriff 844,957 13,972,639 4,471,179 18,443,818 102.50 2,046,624 Sgt$115,889;Jail CIT$23k;Nisqually Jail Outsourcing$1,190,000 001-208 Courthouse Security 307,300 307,300 1 FTE DPD I$72,357;1 FTE DPD III$110,007;Contract increases to account for new case loads 001-240 Office of Public Defense 240,767 1,178,691 1,012,574 2,191,265 9.00 182,364 $488,404 Inc Ct Commissioner to$95/hr$2,571;Adt'I ITA Court Commissioner$21,557;2 yr pilot program Domestic Status Conf Commissioner$7,087;Inc Bailiff wage to$21/hr;Lower Level 2 remodel 001-250 Superior Court 121,594 1,390,692 304,057 1,694,749 9.65 22,087 $68,500 001-255 Family Court 2,500 2,500 2,500 001-256 Therapeutic Court 763,421 349,351 414,070 763,421 3.22 001-260 Treasurer 29,843,767 863,732 188,900 1,052,632 8.00 001-300 Non Departmental 4,537,386 502,745 5,953,992 6,456,737 001-310 Transfers Out 1,358,239 1,358,239 - Public Works is requesting this transfer to Rustlewood in the 2025 budget 001-320 Ending Fund Balance 15,172,051 Total General Fund Including BFB&EFB 70,494,894 36,466,739 18,856,104 70,494,894 287.62 2,672,888 Total General Fund Removing BFB&EFB 43,994,894 36,466,739 18,856,104 55,322,843 287.62 2,672,888 Total from Ending Fund Balance 1 11,327,949 14,000,837 Mason County All Funds 2025 Summary Proposed Budget as of October 28,2024 2025 Maintenance Level Budget Beg Fund Salaries& Ending Fund Operating- Budgeted Fund Fund Name Balance Revenues Revenues Benefits Operating Balance (w/o S&Bs) Expenditures FTE's 103 Sales Use Tax 2,850,000 1,255,000 4,105,000 683,675 3,421,325 4,105,000 4,105,000 - 104 Auditor's 0&M 485,648 90,250 575,898 127,426 448,472 575,898 575,898 - 105 County Road 13,567,378 20,085,213 33,652,591 7,322,336 15,153,745 11,176,510 26,330,255 33,652,591 61.50 106 Paths&Trails 330,000 15,600 345,600 2,682 342,918 345,600 345,600 - 109 Election Equipment 241,502 53,000 294,502 65,002 229,500 294,502 294,502 - 110 Crime Victims 115,990 59,010 175,000 89,376 23,098 62,526 85,624 175,000 1.00 114 Victim Witness Activity - 54,646 54,646 54,646 - - - 54,646 - 117 Community Support Services 1,076,460 4,594,841 5,671,301 223,972 4,373,138 1,074,191 5,447,329 5,671,301 2.00 118 Abatement 306,500 15,600 322,100 54,537 267,563 322,100 322,100 - 120 REET Property Tax 80,000 21,850 101,850 1,193 100,657 - 100,657 101,850 134 National Forest Safety 35,000 24,000 59,000 19,720 39,280 - 39,280 59,000 - 135 Trial Court Improvement 114,243 23,000 137,243 9,060 128,183 137,243 137,243 - 141 Sheriff's Boating Program 50,000 55,463 105,463 22,978 31,848 50,637 82,485 105,463 - 142 Narcotics Investigation Fund 100,000 6,500 106,500 105,958 542 106,500 106,500 - 145 Clean Water District 80,000 190,000 270,000 198,141 71,859 270,000 270,000 - 150 Community Services Health 1,600,000 5,341,756 6,941,756 3,549,931 1,799,853 1,591,972 3,391,825 6,941,756 30.00 155 American Rescue Plan Act 2,000,000 50,000 2,050,000 2,050,000 2,050,000 2,050,000 - 160 Law Library 13,874 23,260 37,134 8,007 29,127 29,127 37,134 0.06 163 Lodging Tax 2,200,000 880,000 3,080,000 1,074,820 2,005,180 3,080,000 3,080,000 - 164 Mental Health Tax 3,082,613 1,451,758 4,534,371 110,021 1,510,327 2,914,023 4,424,350 4,534,371 1.00 180 Treasurer's O&M 200,000 229,200 429,200 112,022 317,178 317,178 429,200 1.00 190 Veterans Assistance 270,000 155,000 425,000 425,000 425,000 425,000 - 194 Mason Lake Management 60,000 45,675 105,675 105,675 - 105,675 105,675 195 Spencer Lake Management 13,000 18,124 31,124 31,124 31,124 31,124 199 Island Lake Management 12,000 500 12,500 12,500 12,500 12,500 205 Public Works Facility Bond - 991,525 991,525 991,525 991,525 991,525 215 MC LTGO 2013 Bond 126,214 126,214 126,214 126,214 126,214 250 MC LTGO 2008 Bond - 235,858 235,858 235,858 235,858 235,858 350 REET 1 2,450,000 2,431,470 4,881,470 85,222 4,791,347 4,901 4,796,248 4,881,470 351 REET 2 6,300,000 1,810,500 8,110,500 79,326 2,982,912 5,048,262 8,031,174 8,110,500 - 402 Mason County Landfill 4,168,516 7,155,539 11,324,055 1,370,893 6,425,723 3,527,439 9,953,162 11,324,055 14.35 403 NBCI Sewer Utility 2,349,425 2,397,965 4,747,390 584,450 2,035,895 2,127,045 4,162,940 4,747,390 6.03 411 Rustlewood Sewer&Water 17,812 1,017,030 1,034,842 119,701 830,228 84,913 915,141 1,034,842 2.10 412 Beards Cove Water 965,153 369,429 1,334,582 167,818 349,194 817,570 1,166,764 1,334,582 0.91 413 Belfair WW&W Reclamation 4,272,585 3,211,402 7,483,987 422,540 4,387,055 2,674,392 7,061,447 7,483,987 2.56 428 Landfill Reserve 436,953 13,109 450,062 252,146 197,916 450,062 450,062 500 Information Technology 330,000 1,300,000 1,630,000 712,911 846,985 70,104 917,089 1,630,000 5.35 501 Equipment Rental&Revolving 5,318,471 2,156,656 7,475,127 750,788 2,133,484 4,590,855 6,724,339 7,475,127 6.55 502 Unemployment Fund 200,000 80,358 280,358 277,925 2,433 2,433 280,358 Total Special Funds 55,693,123 58,036,301 113,729,424 16,085,776 54,714,850 42,928,798 97,643,648 113,729,424 134.41 Total General Fund 26,500,000 43,994,894 70,494,894 36,466,739 18,856,104 15,172,051 34,028,155 70,494,894 287.62 Grand Total All Funds 82,193,123 102,031,195 184,224,318 52,552,515 73,570,954 58,100,849 131,671,803 184,224,318 422.03 Mason County All Funds 2025 Summary Proposed Budget as of October 28,2024 2025 Maintenance Level Budget Policy Level Policy Level Salaries& Operating- Budgeted Requests- Requests- Fund Fund Name Revenues Benefits (w/o S&Bs) Expenditures FTE's Revenue Expense Policy Level Request(PLR)Descriptions Notes from Budget Workshops 103 Sales Use Tax 4,105,000 4,105,000 4,105,000 - 104 Auditor's O&M 575,898 575,898 575,898 - F250s,Striping Machine,County Shop Planning$40k,Other replacement of assets$210k;Storage Shed$10k;Mobile Shelving,Conference AV Systems, Moved all PLRs to MI-3 for Roads except Replace asets$230k per 105 County Road 33,652,591 7,322,336 26,330,255 33,652,591 61.50 210,000 HVAC Repairs BOCC 10.22.24 1061 Paths&Trails 345,600 345,600 345,600 - R:15%of election proceeds from other districts;E:Clear ballot$27k& Steve&Marie explained the expense request Inc:Clear ballot$27k 109 Election Equipment 294,502 294,502 294,502 - 36,000 36,000 Tritech$35k &Tritech$35k 110 Crime Victims 175,000 89,376 85,624 175,000 1.00 114 Victim Witness Activity 54,646 54,646 - 54,646 - 117 Community Support Services 5,671,301 223,972 5,447,329 5,671,301 2.00 118 Abatement 322,100 322,100 322,100 - 120 REEF Property Tax 101,850 1,193 100,657 101,850 - 134 National Forest Safety 59,000 19,720 39,280 59,000 - 135 Trial Court Improvement 137,243 137,243 137,243 - 95,000 Equipment for Building 10 We could use LATCF funds for the Bldg 30 Equipment 141 Sheriff's Boating Program 105,463 22,978 82,485 105,463 - 142 Narcotics Investigation Fund 106,500 106,500 106,500 - 145 Clean Water District 270,000 270,000 270,000 - Added the Env Health Administrator to FTE count,approved 150 Community Services Health 6,941,756 3,549,931 3,391,825 6,941,756 30.00 7/16/24 155 American Rescue Plan Act 2,050,000 2,050,000 2,050,000 - 175,000 Transfer to Belfair Sewer$175k This needs to be done In 2024&can't transfer to 2025. 1601 Law Library 37,134 8,007 29,127 37,134 0.06 163 Lodging Tax 3,080,000 3,080,000 3,080,000 - 164 Mental Health Tax 4,534,371 110,021 4,424,350 4,534,371 1.00 180 Treasurer's O&M 429,200 112,022 317,178 429,200 1.00 190 Veterans Assistance 425,000 425,000 425,000 - 194 Mason Lake Management 105,675 105,675 105,675 - 195 Spencer Lake Management 31,124 31,124 31,124 - 199 Island Lake Management 12,500 12,500 12,500 - 205 Public Works Facility Bond 991,525 991,525 991,525 - 215 MC LTGO 2013 Bond 126,214 126,214 126,214 - 250 MC LTGO 2008 Bond 235,858 235,858 235,858 - 350 REET1 4,881,470 85,222 4,796,248 4,881,470 - 351 REET2 8,110,500 79,326 8,031,174 8,110,500 - Transfer Station Booth Upgrades$140K,Eells Hill Transfer station Improvements($200K)and Belfair Transfer station Site Improvements 402 Mason County Landfill 11,324,055 1,370,893 9,953,162 11,324,055 14.35 ($75,000) Moved all PLRs to ML310.22.24 R:DOC"Rochester"water&sewer upgrades grant$192,500;E:Update Gen Sewer Facility Plan$300k;Victor Creek Main Repi$200k;Replace Probes 403 NBC[Sewer Utility 4,747,390 584,450 4,162,940 4,747,390 6.03 $75k;Screens$130k;Upgrade Programming$l5ok Moved all PLRs to ML310.22.24 R:Transfer in from CE$look;Grant Funding$420k;E:Water System Upgrades&Facility Plan;Receiving Water Study&Outfall Repairs/Repi 411 Rustlewood Sewer&Water 1,034,842 119,701 915,141 1,034,842 2.10 $135k;Other Grant Funding Available;$120k Facility Plan Updates Moved all PLRs to ML310.22.24 R:Beards Cove Intersection Improvement$99,910;E:AC Pipe Repl$look; 412 Beards Cove Water 1,334,582 167,818 1,166,764 1,334,582 0.91 Hydrant Re pi$62,500 Moved all PLRs to M1.310.22.24 R:Ins relmb$450k;$5k FEMA;Transfer from ARPA$175k(s/b in 2024);E: Loan P&I R175,399;Sewer Ext&Building Damage covered by FEMA$860k; 413 Belfair W W&W Reclamation 7,483,987 422,540 7,061,447 7,483,987 2.56 175,000 A&E$200k Moved all PLRs to MI-3 except transfer in from ARPA$175k 428 Landfill Reserve ' 450,062 450,062 450,062 500 Information Technology 1,630,000 712,911 917,089 1,630,000 5.35 501 Equipment Rental&Revolving 7,475,127 750,788 6,724,339 7,475,127 6.55 Striping machine for Road Fund Moved PLR to ML310.22.24 502 Unemployment Fund 280,358 277,925 2,433 280,358 Total Special Funds 113,729,424 16,085,776 97,643,648 113,729,424 134.41 211,000 516,000 Total General Fund 70,494,894 36,466,739 34,028,155 70,494,894 287.62 - 2,672,888 Grand Total All Funds 184 224,318 52,552,515 131,671,803 184,224,318 422.03 211000 3,188,888 2025 Policy Level Requests-General Fund as of 10/28/2024 FTE Requested Approved Approved Office or Department Policy Level Request Priority Request Expense Amount General Fund Special Funds Narrative Assessor OVERTIME $ 51000 $ 5,000 Assessor's Office used$6589 in OT in 2023 My current statement of work is greater than I can perform in a 40-hour work week. The County Auditor is requesting restoration of the position of Chief Deputy Auditor. This position will assist the Auditor by providing management functions for planning,directing, administrative,and support functions and work with the Chief Financial Officer to achieve more efficient and comprehensive Auditor's Office operations.This will be an important position in the Auditor's Office to facilitate community outreach,legislative engagement and incorporation of process changes necessary to comply with new laws,and coverage of Auditor's Office operations anticipated at the County's Belfair location. This positions will be filled without replacment. Future/additional Auditor statement of work: 2025 UNAPPROVED BUDGET REQUEST 1 1 Work with WSACA&35 LID representatives on new laws for elections&land fraud protection. Signature verification enhancement project(available OSOS grant). Rejected ballot(voter signature)follow-up. Cybersecurity. Internal control. Request:In accordance with RCW 36.16.070,re-establish the position of Chief Deputy Auditor. The position would be filled by appointment(promotion)without backfill. This will also enable better coverage of current and planned Auditor's Office support between Shelton and Belfair. Auditor $ 136,464 ELECTIONS ADMINISTRATOR 1 -1 Auditor requested this position be removed from budget&replaced by Chief Deputy Auditor-Elections $ (127,910) Auditor:$89,299 salary,$529 L&I,$6,831 FICA,$8,510 PERS,$661 FMLA:$127,910 Total S&B FS staff FTE number has remained flat for over 10 years.The job requirements grow each 2025 UNAPPROVED BUDGET REQUEST 2 0.5 $ 102,445 $ 44,350 year. We are requesting another FTE position to assist with AP,grants,capital assets, internal control,projects and also assist CFO. Salary$70,431,L&I$529,FICA$5388,PIERS Auditor-FS $6712,Medical$18,864,WA FMLA$521 Auditor-FS SUPPLIES 2 $ 2,455 Equipment and Supplies for Requested Position Auditor-Elections EXTRA HELP $ 3,258 Extra Help wage increases Auditor-Elections OVERTIME $ 1,400 OT for approved additional staff member Emergency Mngt OVERTIME $ 3,800 OT for projected training courses,excercises,and night meetings Facilities PROFESSIONAL SERVICES $ 8,000 $ 8,000 Need to add$8k for panic buttons due to change in vendors per KF 10.2.24 Human Resources/Risk OVERTIME $ 5,000 OT for non-exempt employees beginning in 2024 Human Resources/Risk HR TRAVEL $ 3,500 More train ings/meetings are moving back to in-person and more travel required HR TRAINING Increased training as a result of development plans,continuing education,and remaining Human Resources/Risk $ 51000 current in the field. Human Resources/Risk RISK TRAVEL $ 7,500 More train ings/meetings are moving back to in-person and more travel required RISK TRAINING Increased training as a result of development plans,continuing education,and remaining Human Resources/Risk I$ 500 current in the field. Clerk OVERTIME $ 14,572 OT due to training new employees District Court 2025 UNAPPROVED BUDGET REQUEST 1 $ 123,169 Deputy Administrator position/Exempt position District Court I $ 20,000 $ 10,000 OVERTIME Implementation of new case management system will require weekend work from all District Court I IT TRACKABLE EQUIPMENT $ 30,000 Increase of 30,000 for new case management equipment needs(one time need) FTE Requested Approved Approved Office or Department Policy Level Request Priority Request Expense Amount General Fund Special Funds Narrative District Court TRACKABLE TOOLS/EQUIPMENT $ 100,000 $ 100,000 Increase of 100,000 for furniture and equipment needs for bldg 10(one time need) Community Develop. TRACKABLE TOOLS/EQUIPMENT $ 65,000 Permit Assistance Center Furniture,Carpet,Paint,and Ceiling Tiles Parks&Trails MAINTENANCE $ 80,010 Maintenance II position Parks&Trails EXTRA HELP $ 13,245 $ 13,245 Additional Summer Extra Help Parks&Trails CAPITAL EQUIPMENT $ 51,500 $ 51,500 Tractor purchase$35k(can reduce R&M line by$5.5k if approved;UTVs$16,500 Juvenile Court Services 2025 UNAPPROVED BUDGET REQUEST 0.5 $ 46,576 $ 46,576 .5 FTE-permanent part time position request$58,750(fully loaded,no medical) Juvenile Court Services 2025 UNAPPROVED BUDGET REQUEST 0.5 $ 46,576 $ 46,576 .5 FTE-permanent part time position request$58,750(fully loaded,no medical) Juvenile Court Services EXTRA HELP $ (53,000) $ (53,000) Adjustment w/new positions Juvenile Court Services DETENTION MINOR EQUIPMENT $ 48,000 $ 48,000 Replace dilapidated cabinetry 2025 UNAPPROVED BUDGET REQUEST 1 1 Deputy for Civil,Salary$84,312,FICA$6450,LEOFF$4485,FMLA$624,L&I$5640,Medical Sheriff $ 121,275 $18,864,Uniform$900 2025 UNAPPROVED BUDGET REQUEST 3 1 Pro ACT Sgt Salary$114,059,FICA$8725,LEOFF$6068,FMLA$844,L&I$5640,Medical Sheriff $ 155,100 $18,864,Uniform$900 Sheriff 2025 UNAPPROVED BUDGET REQUEST 2 1 $ 129,360 Admin Lt Salary:$92,213,FICA$7054,LEOFF$4906,FMLA$682,L&I$5640,Med$18,864 PATROL OVERTIME This is a 3-yr average on OT;plus 24K for mandatory CJTC training for Patrol Tactics(1/3rd of Sheriff $ 173,000 Deputies every year) Sheriff PATROL HOLIDAY OVERTIME $ 70,000 This is a 3 yr average on Holiday OT; as per the CBA. Sheriff MOTOR POOL LEASE $ 36,000 3 WFVs for new FTE requests Sheriff OVERTIME $ 2,000 No Budget in 2024,however OT was used Sheriff HOLIDAY OVERTIME $ 1,000 No Budget in 2024,however OT was used Sheriff CAPITAL EQUIPMENT $ 50,000 $ 50,000 Storage Bldg for Evidence Yard/SWAT Stuff Sheriff MOTOR POOL CAP UPFIT $ 30,000 3 WFVs for new FTE requests Sheriff HOLIDAY OVERTIME $ 3,000 3 year average 2025 UNAPPROVED BUDGET REQUEST Transport Sgt Salary$79,575,FICA$6087,LEOFF$4233,FMLA$589,L&I$5640,Med Sheriff-Jail 1 $ 115,889 $18,864,Uniform$900 Sheriff-Jail HOLIDAY OVERTIME $ 20,000 3 year average PROFESSIONAL SERVICES Nisqualiy approximately$100k per month w/need to continue until minimum staffing levels Sheriff-Jail $ 1,190,000 are obtained Office of Public Defense 2025 UNAPPROVED BUDGET REQUEST 1 $ 110,007 Briefed on 5/20/24-New attorney position to adjust for updated IDS Office of Public Defense 2025 UNAPPROVED BUDGET REQUEST 1 $ 72,357 Briefed on 5/20/24-New attorney position to adjust for updated IDS Office of Public Defense ADULT FELONY CONTRACTS $ 208,800 $ 208,800 Briefed on 5/20/24-New attorney contract to adjust for updated IDS Office of Public Defense ADULT FELONY INVESTIGATOR $ 66,330 $ 66,330 Briefed on 5/20/24-Adjusts for new payment levelsbased on previous expends. Office of Public Defense ADULT MISDEMEANOR CONTRACT $ 198,000 $ 198,000 Briefed on 5/20/24-New attorney contract to adjust for updated IDS Office of Public Defense ADULT MISDEMEANOR INVESTIGATE $ 15,274 $ 15,274 Briefed on 5/20/24-Adjusts for new payment levelsbased on previous expends. Superior Court MISC COURT COMMISSIONER 1 $ 2,571 $ 900 Increase from$90.to$95./hr;not approved as of 9/24/24.Cost is$91.80 x444 hrs Superior Court ITA COURT COMMISSIONER 2 $ 21,557 $ 20,785 16hrs per month @$95/hr,not approved as of 9/24/24.Cost is$91.80x16 hrs Superior Court 2025 UNAPPROVED BUDGET REQUEST 3 $ 7,087 $ 6,835 2yr pilot program Domestic Status Conference Commissioner. Superior Court BAILIFF 4 $ 1,297 $ 405 Increase pay from$20 to$21.Added$20.31 x 1100 hours Superior Court EQUIPMENT/FURNITURE 5 $ 68,500 $ 50,000 Lower Level 2 replacement Transfers Out ITRANSFER OUT TO RUSTLEWOOD $ 100,000 $ 100,000 jPublic Works is asking for$100k transfer from the General Fund to Rustlewood Total General Fund Policy Level Requests: 8.5 $ 3,710,464 $ 939,576 $ 98,000 2025 Policy Level Requests-Special Funds-as of 10/28/2024 Requested Approved Requested Approved Fund Policy Level Request Priority Revenue Amount Revenue Expense Amount Expense Narrative (2)new F550 with Snow Package(306K), &New Paint Striping Machine(340K)-F250 CAPITAL MACHINERY&EQUIPMENT Chaise and F250 for Survey(136K) CHANGE TO$782,000 machinery request County Road $ 761,000 $ 761,000 changed after budget submitted with new information PW CENT/LAND IMPROVMENTS N.County Shop Planning(40k),Satellite Maintenance Yards($10K),Replace assets County Road $ 270,000.00 $ 60,000.00 ($210K)and PW Equip storage shed($10k)-Is this acct correct? CAPITAL SOFTWARE Mobile Shelving Unit,Conference AV Systems,HVAC Repairs P 101&102-Move to County Road $ 235,000 $ 235,000 2025? MACHINERY&EQUIPMENT $ 36,000 $ 36,000 R:15%of election proceeds from other districts;E:Clear ballot$27k&Tritech Election Equipment $35k Trial Court Improvement CAPITAL EQUIPMENT $ 95,000.00 Furniture&equipment for building 10 American Rescue Plan Act TRANSFER OUT TO BELFAIR W W $ 175,000.00 Planned for 2024 MINOR FACILITY IMPROV SW-04-00 Transfer Station Booth Upgrades$140K,Eelts Hill Transfer station Improvements Mason County Landfill $ 415,000.00 $ 415,000.00 ($200K)and Belfair Transfer station Site Improvements($75,000) Planned equipment replacement when useful life is nearing end and/or maintenance CAPITAL MACHINERY&EQUIPMENT costs become excessive. Loader,in-bound scales and excavator in next 6 Mason County Landfill $ 724,000.00 $ 724,000.00 years.$424,000,Capital Machinery&Equipment($300K) Update Gen Sewer Facility Plan$300K,Victor Creek Main Replacement$200K, MINOR FACILITY IMPROVEMENTS Replace DO and TSS Probes($75k)Replace Control Screens(130K),Upgrade North Bay Sewer $ 520,000.00 $ 520,000.00 Programming$150K North Bay Sewer MISCELLANEOUS-OTHER REVENUE $ 192,500 $ 192,500 Dept of Commerce"Rochester"water&sewer upgrades grant Rusttewood S&W PROFESSIONAL SVCS/MISCELLANEOU $ 120,000.00 $ 120,000.00 Facility Plan Updates WATER SYSTEM PLAN Water System Upgrades&Facility Plan,Receiving Water Study&Outfall RustlewoodS&W $ 425,000.00 $ 425,000.00 Repairs/Replacement$135K,Other Grant Funding Available Rustlewood S&W TRANSFER IN:GENERAL FUND $ 100,000 $ 100,000 Public Works is requesting this transfer from the general fund Rustlewood S&W RUSTLEWOOD WATER SYSTEM $ 420,000 $ 420,000 Grant funding Beards Cove WATER METER INSTALLATIONS $ 100,000.00 $ 100,000.00 AC Pipe Replacement Beards Cove HYDRANT REPLACEMENT $ 62,500.00 $ 62,500.00 $12,500(5)Hydrants if not complete-Carryforward Beards Cove MISC OTHER REVENUE $ 99,910 $ 99,910 Beards cove intersection improvement grant LOAN PRINCIPLE This would be the new Belfair Extension Loan Principal rolled up-pending new BARS Belfair Sewer $ 162,256.00 $ 162,256.00 line in 2024-Do we have an amortization schedule? LOAN INTEREST This would be the new Belfair Extension Loan Interest rolled up-pending new BARS Belfair Sewer $ 13,143.00 $ 13,143.00 line in 2024-Do we have an amortization schedule? What was the$400K budgeted in 2024?-Carryforward to 2025?-Part of Remaining CAPITAL BUILDING IMPROVEMENTS Sewer Extension Grant Funds?And SCADA/Building Damage Covered by Belfair Sewer $ 860,000.00 $ 860,000.00 FEMA/LiabilityInsurance Belfair Sewer ARCHITECTURE/ENGINEERING $ 200,000.00 $ 200,000.00 How much carryforward in 2025? Belfair Sewer BELFAIR SEWER EXT TO PSIC $ 1,615,000.00 $ 1,615,000.00 $11575 Remaining on Grant and$1.6 for WRF/Reclaim Capacity Design Project Belfair Sewer MISCELLANEOUS-OTHER REVENUE $ 455,000 $ 455,000 Insurance reimbursement$450k;$Sk FEMA Belfair Sewer TRANSFER IN-ARPA $ 175,000 Transfer in from ARPA should happen in 2024 Equipment Rental&Revot. CAPITAL MACHINERY&EQUIPMENT $ 170,000.00 $ 170,000.00 iStriping Machine can remain in Roads if needed...what other machinery&equipment Total Special Funds Policy Level Requests: $ 1,478,410.00 $ 1,267,410.00 $ 6,958,899.00 $ 6,442,899.00