HomeMy WebLinkAbout2024/10/07 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 7, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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1854
4�°�x aa��rA BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 7, 2024
1854
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday, October 7, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:20 A.M. Support Services—Mark Neary
Commissioner Discussion—as needed
Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted
via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 10/03/24 at 2:59 PM
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
October 7, 2024
Action Items•
• Resolution of intent and permanent Facility agreement and temporary Construction Workplace
easement to execute a 20-foot permanent easement and a 20-foot temporary easement along
Cloquallum Road on Parcel#41901-12-60000, allowing NW Pipeline LLC to install an
anticorrosion facility for their gas pipeline.
Discussion Items:
• Rustlewood and Beard's Cove Water System Metered Rates— Status Report
Commissioner Follow-Up Items:
Upcoming Items•
Nov. 5th @ 9:15am Public Hearing to consider Franchise Agreement with River Haven
Recreation, Inc to construct, operate and maintain their water system along
West Haven Drive (Shafer Park Rd).
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Tina Lovejoy Schaefer, Ext.452
Right of Way Agent Senior
Department: Public Works Briefing: ❑X
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 7, 2024 Agenda Date: October 22, 2024
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Northwest Pipeline LLC is proposing a 20-foot permanent easement and a 20-foot
temporary easement adjacent to and along Cloquallum Road on
Parcel#41901-12-60000.
Background/Executive Summary:
Northwest Pipeline LLC has approached Public Works about acquiring a 20-foot permanent
easement and a 20-foot temporary easement for installation of a conventional impressed current
cathodic protection system. Mason County currently owns parcel#41901-12-60000,which was
acquired for a rock pit.
Northwest Pipeline LLC stated the current gas pipeline adjacent to this parcel on the west
services all of Mason County, and that a survey in 2023, determined the required cathodic
protection along this segment is below the minimum threshold.
This proposed cathodic protection system would run along Cloquallum Road outside of the right
of way. The easement will be outside of the right of way to ensure that no other utilities will
conflict with the anode system. The graphite anodes trench will be at a depth of 4 feet below
grade for 300 feet in length. This location is ideal due to its ease of access for bi-monthly
readings and its proximity to the existing gas pipeline.
Budget Impact(amount, funding source, budget amendment):
If the easements are granted the proceeds would be allocated to the Road Fund.
Public Outreach (news release, community meeting, etc.): Not applicable.
Requested Action:
Recommend that the Board of County Commissioners approve a resolution of intent and
authorize the Chair to execute both the permanent Facility Easement agreement and the
temporary Construction Workspace Easement for a 20-foot permanent and a 20-foot temporary
easement along Cloquallum Road on Parcel#41901-12-60000, allowing NW Pipeline LLC to
install an anticorrosion facility for their gas pipeline.
Attachments:
1. Resolution Notice of Intent(Execution of permanent and temporary easement)
2. Letter of proposal for Pipeline Anticorrosion Facility Installation/Exhibit Map
3. Purpose and Scope statement
4. Construction Workspace Agreement
5. Facility Easement
6. Determination of Value Worksheet
7. Exhibit map
8. Market Data Sheet for permanent and temporary easement
RESOLUTION NO.
NOTICE OF INTENT TO EXECUTE A PERMANENT AND TEMPORARY EASEMENT
ON PARCEL#41901-12-60000 TO NORTHWEST PIPELINE LLC FOR INSTALLATION
OF AN ANTICORROSION FACILITY
WHEREAS, Mason County Public Works is the owner of the real property acquired under Auditor's
File No: 111138, identified by the real property tax parcel number is 41901-12-60000, and described
as follows:
All that portion of Government Lot 1, Section 1, Township 19 North, Range 4 West
W.M.,which lies North of the Northerly right of way line of the County road as the same
is now constructed in use over and across said Government Lot 1, excepting therefrom,
however, a strip of land 50 feet in width being 25 feet on each side of the center line of
the Shelton Southwestern Railway Company's former right of way.
WHEREAS,the property was acquired for the road department for use as a rock pit in 1945; and,
WHEREAS,there is a proposal/request for a temporary and permanent easement on the real property
by NW Pipeline LLC for installation of an anticorrosion facility for the adjacent gas pipeline; and,
WHEREAS, the Board of County Commissioners has determined that the permanent and temporary
easement grants are in the best interest to the County,as authorized by Mason County Code 3.40,shall be granted.
Recommended final selling prices are to be approved by the Board of County Commissioners.
NOW, THEREFORE,BE IT RESOLVED,that the Mason County Board of Commissioners
hereby approves the request for both temporary and permanent easements and authorizes the final selling
price of$1,800 for the easements.
Dated this day of 2024.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of the Board
Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty,Vice Chair
Tim Whitehead, Ch. DPA
Sharon Trask, Commissioner
cc: Assessor
Auditor
Willi ma s,
July 16, 2024 1*make energy happen."
Mason County Surplus Properties
411 N 5th St
Shelton, WA98584
RE: PROPOSED PIPELINE ANTICORROSION FACILITY INSTALLATION ON MASON COUNTY TAX
PARCEL 41901-12-60000
Dear Landowner,
Williams-Northwest Pipeline("Williams") is an interstate pipeline company transporting natural gas
through your property to distributors such as Cascade Natural Gas, Puget Sound Energy and other
industrial customers throughout the Northwest. To protect its pipeline system from corrosion Williams
employs an anticorrosion system, in addition to using a protective pipeline coating. To keep the system
functioning optimally, additional anticorrosion facilities are needed on your property, adjacent to the
existing pipeline easement to the west. The facilities consist of a buried steel cable attached to small
buried zinc anodes. This system acts like zinc anodes on boats to transfer corrosion of the hull to the
anodes. In this case, the corrosion of a pipeline is transferred to the buried anodes,which does not need
to be replaced for about 20 years.
With your permission by signature on a new facility easement, Williams plans to construct these facilities
on your property later this year(late summer or fall). The project will require small trenching equipment
along with construction workers and technicians. The project should take about a week to complete.
Northwest Pipeline has assigned Land and Environmental Representatives to this project who can
discuss its impact to your property. Northwest will complete its work in an environmentally responsible
manner and with respect to you as the landowner. Should you have questions or if there are problems
associated with Northwest's work, Northwest will take measures to respond to your concerns.We ask that
you contact us with the details of your concerns in the manner noted below.
(1) In the event that you have concerns or experience problems, please feel free to contact me, as the
projects Land Representative, 253-202-5790. You can also reach me by e-mail at
Rodney.Gregory@williams.com. I will respond within 48 hours of receiving a call or message from you.
(2) If you are still not satisfied with the response, you may contact Northwest's Land Department
Manager, Cory Crawford, at 817-773-8742 or by email at cory.crawford@williams.com.
(3) If your issue cannot be resolved internally within Northwest, the Commission's Dispute Resolution
Service ("DRS") Helpline may be reached by calling the DRS Helpline toll-free at 1-844-238-1560, by e-
mail at ferc.adr@ferc.gov. For more information, the DRS website is https://www.ferc.gov/enforcement-
legal/legal/alternative-dispute-resolution/dispute-resolution-service.
Again, if you have any questions or concerns about this project, please feel free to call or email me at
(425) 301-1068 or clay.gustaves@williams.com. I have also attached a construction map for reference.
Sincerely,,
I`odffety y n
Vety
Rodney Gregory-Land Agent
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NORTHWEST PIPELINE LLC
STANWOOD LATERAL NATURAL GAS PIPELINE FACILITIES
Purpose:
Northwest Pipeline uses impressed current cathodic protection systems to protect the
pipeline from corroding. The Department of Transportation specifies minimum levels of
required cathodic protection along the entire length of pipeline. During a survey performed
in 2023, areas along this segment of pipeline were determined to be below the minimum
threshold.
This location was chosen due to the proximity to existing purchase power and ease of
access. Sites are remotely monitored, but also must be accessed bi-monthly to take
readings of the output levels.
Scope:
Installation of a conventional impressed current cathodic protection system. Graphite
anodes will be trenched in at a depth of 4' below grade for 300' in length and connected
via trenched in wire to a new rectifier, for a total length of 600'. Another cable will be
connected from the pipeline to the new rectifier within the existing Northwest Pipeline
easement. A power drop from the local PUD will power the rectifier. The rectifier will be
located within the existing Northwest Pipeline easement, on a newly installed utility pole.
CONSTRUCTION WORKSPACE AGREEMENT
For Ten Dollars($10.00)and other valuable consideration,MasonCounty,a Washington Municipal
Corporation, whose address is 411 N 5TH ST, Shelton, WA 98584_("Grantor") does grant to
NORTHWEST PIPELINE LLC, a Delaware limited liability company, located at P.O. Box 58000,
Salt Lake City, Utah 84158 ("Grantee"), Its agents, contractors and employees, the right and privilege
of temporarily using a parcel of land for the purpose of constructing a cathodic protectior>_a_rgund bed
("construction workspace"),which property Is situated In Mason County, State of Washington, and more
particularly described below:
LOT 1 EX TR 1 R R/W// R/W
Assessor Parcel Number 41901-12.60000
The approximate location of the construction workspace is designated on Exhibit"A" attached
hereto and made a part of this agreement.
It Is understood and agreed by Grantor and Grantee that said construction workspace is to be
used in connection with the construction of Grantee's buried cathodic protection facility. Upon
completion of the above described work and final restoration of the construction workspace, Grantee's
Interest In said land will revert to Grantor, except as provided by separate Instrument.
Grantee agrees that within a reasonable time following the completion of Its work and subject
to weather and/or soil conditions, will as near as practicable restore said construction workspace to Its
original contours. Grantee will compensate Grantor for adequately documented damages, directly
resulting from its work (i.e. loss of business, timber, growing crops, pasture and livestock). Damages to
other real or personal property will be repaired by Grantee or the Grantor will be compensated for such
repairs.Specific conditions,which will apply to the Initial construction of facilities,are described In Exhibit
"B"attached hereto and made a part of this agreement.
Grantee will possess the above-described rights and such rights will be binding upon Grantor,
Its heirs, legal representatives and successors In title.
Grantee will not be held liable for damages of any kind that arise due to the negligent acts or
willful misconduct of the Grantor, Its successors, assigns, permittee, agents or contractors.
Grantor will not be held liable for damages of any kind that arise due to the negligent acts or
willful misconduct of the Grantee, Its successors, assigns, permlttee, agents or contractors.
WITNESS THE EXECUTION THIS,.,-_day of 20g4.
GRANTOR: MASON COUNTY,A WASHINGTON MUNICIPAL CORPORATION
(Signature)
(Print name and title)
GRANTEE:
NORTHWEST PIPELINE LLC, A DELAWARE LIMITED LIABILITY COMPANY
Attorney-in-Fact
EXHIBIT'$.•
TEMPORARY EASEMENT DESCRIPTION
THE NORTHERLY 20.00 FEET OF THE SOUTHERLY 40.00 FEET OF THE
FOLLOWING DESCRIBED MAIN TRACT LYING WESTERLY OF THE FOLLOWING
DESCRIBED LINE;
COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION 1;
THENCE SOUTH 00'25'35" EAST ALONG THE WEST LINE OF THE NORTHEAST
QUARTER OF SAID SECTION 1 A DISTANCE OF 1072.60 FEET MORE OR LESS TO
NORTH RIGHT OF WAY MARGIN OF WEST CLOQUALLEM ROAD AND THE
SOUTHWEST CORNER OF SAID MAIN TRACT, SAID POINT BEING A POINT ON A
CURVE THE RADIUS POINT OF WHICH BEARS NORTH 17'21'00 WEST A DISTANCE
OF 970.00 FEET;
THENCE NORTHEASTERLY ALONG SAID RIGHT OF WAY MARGIN AND CURVE TO
THE LEFT THROUGH A CENTRAL ANGLE OF 03'09'07" AN ARC LENGTH OF
53,36 FEET;
THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 69'29'53"
EAST 84.59 FEET TO A POINT OF CURVE TO THE LEFT HAVING A RADIUS OF
970.00 FEET;
THENCE ALONG SAID CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF
06*39*50" AN ARC LENGTH OF 112.82 FEET;
THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 62'50'03"
EAST 70.86 FEET TO THE BEGINNING OF SAID LINE,
THENCE NORTH 27'09'57" WEST 40.00 FEET AND THE TERMINUS OF SAID LINE.
MAIN TRACT DESCRIPTION:
ALL THAT PORTION OF GOVERNMENT LOT ONE (1), SECTION ONE (1), TOWNSHIP
NINETEEN (19) NORTH, RANGE FOUR (4) WEST ,W.M., WHICH LIES NORTH OF
THE NORTHERLY RIGHT-OF-WAY LINE OF THE COUNTY ROAD AS SAME IS NOW
CONSTRUCTED IN USE OVER AND ACROSS SAID GOVERNMENT LOT 1,
EXCEPTING THEREFROM, HOWEVER, A STRIP OF LAND FIFTY (50) FEET IN WIDTH
BEING TWENTY-FIVE (25) FEET ON EACH SIDE OF THE CENTER LINE OF THE
SHELTON SOUTHWESTERN RAILWAY COMPANY'S FORMER RIGHT-OF-WAY.
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1320 NW MALL ST., SUITE B
ISSAQUAH WA 98027
PH:(425]392-5351
EXHIBIT B
CONSTRUCTION STIPULATIONS
In accordance with the terms and conditions of the agreement,the Grantor and Grantee agree that
the cathodic protection facilities will be constructed on Grantor's property in accordance with the
following terms and conditions:
I.. Grantee will construct its cathodic protection facilities in compliance with engineering
design and safety standards of the USDOT in force at the time of construction.
2. Grantee will remove all construction waste and debris after completion of construction
activities.
3. Grantee will restore the property after construction to as close to the original condition
as is practical.
4. Grantee will re-seed disturbed areas along the construction workspace with a seed mix
native to the area or as specified by the Grantor here:
5. Grantee will restore all access roads or driveways disturbed by construction to
condition equal to or better than existed prior to construction. Restoration will include
final grading where necessary.
6. Grantee will protect all survey monuments located within the ROW. In the event
survey monuments are disturbed and/or destroyed, it will be the responsibility of the
Grantee to re-establish and survey monuments in conformity with survey standards then
currently established for the State of_Washington .
RETURN ADDRESS
NORTHWEST PIPELINE LLC
A.K.A.WILLIAMS NORTHWEST PIPELINE,
22909 NE REDMOND FALL,CITY ROAD
REDMOND,WA 98053
DOCUMENT TITLE(S)
FACILPrY EASEMENT'
GRANTOR(S)
MASON COUNTY
GRANTEE(S)
NORTHWEST PIPELINE LLC
Legal Description
LOT 1 EX TR 1 &R/W//R/W
Assessor's Property 'Pax Parcel/Account Number
Parcel 1D#; 41901-12-60000
NORTHWEST PIPELINE LLC
FACILITY EASEMENT
On this, the ^day of , 2024, for Ten Dollars ($10.00)and other valuable
consideration, Mason County. a Washington Municipal Corporation,whose address is _411 N 5TH ST.
Shelton. WA 98584 ("Grantor"), does hereby grant,sell and convey to NORTHWEST PIPELINE LLC,
P.O. Box 58900,Salt Lalic City,Utah 84158-0900("Grantee"), its successors and assigns,a facility easement
("Easement") in order to locate,survey,construct,entrench,maintain, repair,replace,protect,inspect and operate a
Cathodic Protection Site including ground bed anode,cable,rectifier,power pole and related facilities("Facilities")
that are necessary for the protection of existing pipelines for the transportation of natural gas, Grantor warants that
it is the owner in fee simple of the land,situated in the County of Mason,State of Washington,to wit:
LOT 1 EX TR 1 &R/W//R/W
A legal description of the Easement is described in Exhibit"A"attached and made a part of this agreement.
The Easement is located in close proximity to the existing pipelines and shall be designated by the survey known as
Exhibit"A"attached hereto and made a part of this agreement,encumbering approximately 6.aM square feet.The
description of facilities is as follows.
A cathodic protection station to provide it low resistance ground bed anode to which soil-generated
current on Grantees natural gas pipelines may be directed,composed of necessary anodes,rectifier,
service pole and underground cables,together with a connecting power line and service.
This Easement convoys to Grantee the right of Ingress and egress to and from,and access on and within said
Easement,with the right to use existing and fidrrro roads, for the purposes of surveying,constructing,inspecting,
repairing,protecting,operating and maintaining said facilities,and the removal or replacement of same at will,
either in whole or in part("work"). Grantee shall have the right of exclusive use of any portion of said property
occupied by Grantees Facilities which may be constructed on or above the surface,
Grantee shall have the right to cut and keep clear all trees,brush,native growth or foliage and other
obstructions that may,in the Grantee's opinion,endanger,hinder or conflict with the construction,operation,
inspection,protection,maintenance and use of said Facilities within the Easement.
Grantee shall possess the above-described rights and Easement,together with all rights necessary to operate,
protect and maintain the facilities involved within(lie Easement granted to the Grantee,its successors and assigns.
Grantee may assign the rights and Easement granted under this agreement,either in whole or in part,subject to the
terms of this agreement,with such rights and Easement deemed as covenants running with the land and to be
binding upon Grantor, Its heirs, legal representatives and successors in title.
Grantee may at any time permanently abandon said Easement and,at its discretion,may remove,or abandon
in place the Facilities constructed on it. Upon such abandonment action,Grantee may,at its discretion,execute and
record a reconvoyance and release of this Easement whereupon this Easement with all rights and privileges mutually
granted,shall be fidly canceled and terminated.
Grantee shall indemnify and hold Grantor hnrmless from and against any and all loss,damage,or injury which
may result from the construction,operation and maintenance of the facilities;provided,however,that said loss,
damage,or injury does not arise out of or result from the actions of the Grantor,his/her agents or employees.
Grantor agrees to indemnify Grantee against any environmental liability that predates the(late of this
Easement or that was caused solely by the Grantor's actions or inactions,
Grantee shall have the right to discharge or redeem for Grantor,in whole or in part,any mortgage,lax or other
lien on said land and shall be subrogated to such lien and rights.
It is mutually understood and agreed that this Easement and the attached Exhibits,as written,cover and
include all of the agreements and stipulations between the parties and that no representations or statements,verbal or
III
written,have been made modifying,adding to or changing the terms of this Easement.
The terms,conditions and provisions of this agreement shall extend to and be binding upon the heirs,
executors,administrators,personal representatives,successors and assigns of the parties.
IN WITNESS WHEREOF the parties have EXECUTED THIS CONVEYANCE AND AOREEMENT THIS
DAY OF 2024.
(GRANTOR): MASON COUNTY
(Signature)
(Print name and title)
NORTHWEST PIPELINE LLC
(GRANTEE):
Attorney-in-Fact
li
I
ACKNOWLEDGMENT
STATE OF )
)ss.
COUNTY OF )
BEFORE ME,the undersigned authority, on this By of 2024
personally appeared the
of Mason County who executed the foregoing instrument and acknowledged
to me that they signed the said instrument as their free and voluntary act and deed for the uses and purposes
therein mentioned,
WITNESS my hand and official seal hereto affixed the day and year in this certificate above written.
Notary Public in and for the State of
My Commission Expires;
ACKNOWLEDGMENT ATTORNEY-IN-FACT
STATE OF )
)ss.
COUNTY OF )
On this__,-day of .2024 personally
appeared before me and being by me duly sworn, did say that they are the Attorney-in-Fact of Northwest
Pipeline LLC,and that the Agreement was signed on behalf of said LLC and said acknowledged to me that
as such Attorney-hr-Fact executed the same.
Notary Public in and for the State of Washington
My Commission Expires;
EXHIBIT
PERMANENT EASEMENT DESCRIPTION
THE SOUTHERLY 20.00 FEET OF THE FOLLOWING DESCRIBED MAIN TRACT LYING
WESTERLY OF THE FOLLOWING DESCRIBED LINE;
COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION 1;
THENCE SOUTH 00025'35" EAST ALONG THE WEST LINE OF THE NORTHEAST
QUARTER OF SAID SECTION 1 A DISTANCE OF 1072.60 FEET MORE OR LESS TO
NORTH RIGHT OF WAY MARGIN OF WEST CLOQUALLEM ROAD AND THE
SOUTHWEST CORNER OF SAID MAIN TRACT, SAID POINT BEING A POINT ON A
CURVE THE RADIUS POINT OF WHICH BEARS NORTH 17'21'00 WEST A DISTANCE
OF 970.00 FEET;
THENCE NORTHEASTERLY ALONG SAID RIGHT OF WAY MARGIN AND CURVE TO
THE LEFT THROUGH A CENTRAL ANGLE OF 03'09'07" AN ARC LENGTH OF
53.36 FEET;
THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 69'29'53"
EAST 84.59 FEET TO A POINT OF CURVE TO THE LEFT HAVING A RADIUS OF
970.00 FEET;
THENCE ALONG SAID CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF
06'39'50" AN ARC LENGTH OF 112.82 FEET;
THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 62050'03"
EAST 70.86 FEET TO THE BEGINNING OF SAID LINE,
THENCE NORTH 27'09'57" WEST 40.00 FEET AND THE TERMINUS OF SAID LINE.
MAIN TRACT DESCRIPTION:
ALL THAT PORTION OF GOVERNMENT LOT ONE (1), SECTION ONE (1), TOWNSHIP
NINETEEN (19) NORTH, RANGE FOUR (4) WEST ,W.M., WHICH LIES NORTH OF
THE NORTHERLY RIGHT-OF-WAY LINE OF THE COUNTY ROAD AS SAME IS NOW
CONSTRUCTED IN USE OVER AND ACROSS SAID GOVERNMENT LOT 1,
EXCEPTING THEREFROM, HOWEVER, A STRIP OF LAND FIFTY (50) FEET IN WIDTH
BEING TWENTY-FIVE (25) FEET ON EACH SIDE OF THE CENTER LINE OF THE
SHELTON SOUTHWESTERN RAILWAY COMPANY'S FORMER RIGHT-OF-WAY.
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William
Determination of Value Worksheet
Dah, 9/5/24
Property Ounce Moon Coun Tract, INA
Address, 411 N STH ST County Parcel Number: 41901-02.60000
Zoning Code at
Parcel Acreage 20.00
City,State,Zip: SHELTON WA 98584
Parcel Information
Assessed Value of Land, $I55 280.00 Market Data Research Value Parcel 50.00
Assessed Value of Land(Per acre) 7 764.00 Market Data Research Vxloe Parcel(Per acre) 0.00
Assessed Value of Lend(Per sqft) 50.18 Market Data Research Value Parcel(Per syft) 0.00
Right of Way and Easement Information Contractual Ensement Costa
Total Affected Acreage 0.3000 Total Rods o.00
Existing Easement Acreage 0.0000 Cost per Rod $1.00
Nesr Easement Acreage 0.1500 Easement $0.0
Temporary Workspace Acreage 0.1500
Imnnct Perceutngea
Existing Easement Impact 25
Nee'Easement Impact IDo7.
Temporary Workspace Area Impact 50%
Values
ConlmctualUlodss S0.0o
Existing Easement $0.00
Neer Easement SI )64.60
Temporary Workstu eArea, S582.30
Access Roads: S0.00
Timber Vnluatlom SDoo
Damages S000
Mis"llaneous: $0.00
Total Values: S1,746.90
ROUNDED f1 Rna nn
Radnor
Lmdcn udAamq•(p im rem.) Contmlor Land Repmmtdiee(pant a")
l.mdo,rWASmq(tip none) Date CM,Nter lsnd Repreem,dire(sign mmn D.uc
Lmd.,mdAanq(prim mane) Amho,ieod Sirens.(pout name)
Lndo,rWASnq(up name) one Amhodead Slams.(ii,nume) Dde
Dateofit"udk
Work Order Number C1008673
Clink N.
Check Date,
OSED GROUND BED
s KEIU.: _,_ LBS LORESCO SC-3
ANODE DEPTH: X'
_ HEADER CABLE: #X, X" MIN. DEPTH
Vl -
z BARNETT FAMIL +
Y3 • O APN q.41901759D133 d '
'. m - _ 3ARNETTF UST
cn APN q 41901 • 00140 MASON COUNTY SURPLUS PRdP ATR. a
_ Y MEN7 WORK AREA: `
APN#:41901128009 - ,:
0.20 AC. NEW PERMANENRWOR ARE
�NORK AREA: 1Sr �.
- :. 6,623.E S.F.10.15 AC
TE•v1PORARY 6TRA WORK AREA. TEMPORARY EXTRA ffO KAR14:
Y 3,305.6 S.F.I OX AC. 6,421.3 S.F.10T�AC.
v
• IT GROUND
PROPOSED
IT - GROUND RED'
m 20'
4
A ,•BEGIN POPOSE
w GRdUND
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o'
APN#;41901120 019
LEGEND
Existing Pipeline Centerline .r• . .
Permanent Right—of—Way
Access Road
-- Property Line �j_ —a „ ' --: ---
l�L__/ Temporary Extra Work Area �f p
NOTE: • � '
New Permanent Work Area BECAUSE THIS EXHIBIT J NOT BASED ON A V:
PROPERTY SURVEY,THE,ACTUAL RIGHT-OF-WAY AND f
Existing Easement Work Area WORKSPACE AREAS MA1jVARY.SLIGHTLY FROM �.
WHAT IS SHOWN. '
NORTHWEST
ALIGNMENT
2024 SHELTONGROUND BED
SHELTON LATERAL PIPELINE(2433)
MASON • •
DATE,0412312024 ISSUED FOR BID
PREILIMIN
Ell, APPROVED FOR PERMITTING ,,:: " . , ,v: '� , , ,
Mason County
DATE 9-11-2024
MARKET DATA SHEET FOR PERMANENT
EASEMENT OFFER
Parcel No. 41901-12-60000
Assessor's Land Value $155,280.
Assessor's Acreage 20. Acres
Value Divided by Acreage $155,280/20. _ $7,764.00 per acre
Per Acre Value / 43,560 $7,764.00 /43,560 = $ 0.18 per sq. ft.
Total Easement required 6534 sq. ft or .15 acre - 6534 sq. ft. x $0.18 = $1,176.12
From the above calculations, we have determined the square foot value of the
property is $0.18 per square foot of land.
Amount of Permanent Easement needed is 6534 sq. ft.
Because this is a Permanent Easement, 100% of the market value is due.
Minimum compensation for Permanent Easement is $500.00.
Therefore, for the Permanent Easement value is $1180.00 rounded.
Mason County
Date — 9-11-2024
MARKET DATA SHEET FOR TEMPORARY CONSTRUCTION
EASEMENT OFFER
Parcel No. 41901-12-60000
Assessor's Land Value $155,280.
Assessor's Acreage 20. Acres
Value Divided by Acreage $155,280./20. _ $7,764.00 per acre
Per Acre Value / 43,560 $7,764./43,560 = $ 0.18 per sq. ft.
Total TCE required 6534 sq. ft or 0.15 acre. 6534 sq. ft. x $0.18 = $1176.12
From the above calculations, we have determined the square foot value of the
property is $0.18 per square foot of land.
The amount of Temporary Construction Easement needed is 6534 sq. ft.
Because this is a Temporary Construction Easement, 10% of the market value:
$1176.12 x .10 = $120.00 (rounded) for the Temporary Construction Easement
offer.
Minimum compensation for Temporary Construction Easements is $250.00.
Therefore, for the use of Temporary Construction Easement, is $250.00
♦'ems ��,yr
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Loretta Swanson and Richard Dickinson Ext.450
Department: Utilities&Waste Management Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 7,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Rustlewood and Beard's Cove Water System Metered Rates—Status Report
Background/Executive Summary: Metered rates go into effect January 1, 2025. The purpose for this
update is twofold:
1. To share on-going communications with utility water customers, and
2. To share recent data for the Rustlewood and Beard's Cove water utilities.
Public Works is sending communications to customers monthly to ensure they are well informed of
likely individual monthly bills. Last briefing we shared a sample certified letter sent to all customers
using 2500 cubic feet of water or more per month and meter reading process. This month we are
sending letters to every customer detailing how much water they consumed during the previous month
and what their bill would be if rates were in effect today.
Budget Impact: We are carefully monitoring consumption and corresponding rate revenue to compare
with budget assumptions. Water consumption will continue to decline as summer uses discontinue, and
waterline leaks are addressed.
Public Outreach:
Direct customer communication
Requested Action: No action—informational briefing
Attachments:
Example customer letter
Beard's Cove and Rustlewood August—September Meter Read Summaries
H C.
2025 BEARDS COVE WATER TIER NOTICE
10/01/2024
ADDRESS BOX
ADDRESS BOX
BELFAIR, WA 98528-
Dear Valued Water Customer at SITE ADDRESS,
Effective 01/01/2025, Beards Cove water rates will increase. The 2025 Beards Cove base water
rate will remain the same at$44.32 per monthly billing cycle for the first 400 cubic feet of water.
Additionally,three new consumption rates will take effect. Tier#1 consumption rate will be an
additional $2.50 per 100 cubic feet over 400 cubic feet to 700 cubic feet. Tier#t2 consumption rate
will be an additional $3.25 per 100 cubic feet over 700 cubic feet to 1200 cubic feet. Tier ##3
consumption rate will be an additional$4.00 per 100 cubic feet over 1200 cubic feet.
Monthly Rates Cubic Feet Cubic Feet Rate
Basic Rate 0 400 $ 44.32
Tier#1 400.01 700 $ 2.50
Tier #2 700.01 1200 $ 3.25
Tier#3 1200.01 and above $ 4.00
*Tier rates are per 100 Cubic Feet
To provide transparency, this is your consumption between 08/20/2024 to 09/18/2024 and how current
consum tion may affect your 2025 rate:
Estimate on how the new rates may affect you:
Month Consumption 2024 Rate 2025 Rate
September 0 $44.32 $44.32
Your Mason County Commissioners and Utilities Staff work hard to maintain a high level of service and
professionalism for an efficient, healthy and effective water delivery system. This rate increase works
toward covering the costs to operate and maintain your water system that the County must pass through to
its customers. A full rate schedule and other services fees are available on our website.
https:Hmasoncountywa.gov/utilities-waste/index.php
If you have any questions or concerns, please do not hesitate to contact 360-427-9670 ext. 207,
Respectfully,
Mason County Utilities & Waste Management
N C'
2025 RUSTLEWOOD WATER TIER NOTICE
10/01/2024
ADDRESS BOX
ADDRESS BOX
SHELTON WA 98584-
Dear Valued Water Customer at SITE ADDRESS,
Effective 01/01/2025, Rustlewood water rates will increase. The 2025 Community base water rate
will increase from $44.32 to$55.00 per monthly billing cycle for the first 400 cubic feet of water per
month. Additionally, four new consumption rates will take effect. Tier#1 consumption rate will be
an additional$10.00 per 100 cubicfeet over 400 cubic feet to 700 cubic feet. Tier#2 consumption
rate will be an additional$15 per 100 cubic feet over 700 cubic feet to 1000 cubic feet. Tier#3
consumption rate will be an additional $20.00 per 100 cubic feet over 1000 cubic feet to 1300 cubic
feet. And Tier#4 consumption rate will be an additional$25.00 per 100 cubic feet over 1300 cubic
feet.
Monthly Rates Cubic Feet Cubic Feet Rate
Basic Rate 0 400 $ 55.00
Tler#1 400.01 700 $ 10.00
Tier#2 700.01 1000 $ 15.00
Tier#3 1000.01 1300 $ 20.00
Tier#4 1300.01 and above 1 $ 25.00
*Tier rates are per 100 Cubic Feet
To provide transparency, this is your consumption between 08/20/2024 to 09/18/2024 and how current
consum tion may affect your 2025 rate:
Estimate on how the new rates may affectyou:
Month Consumption 2024 Rate 2025 Rate
September 0 $44.32 $55
Your Mason County Commissioners and Utilities Staff work hard to maintain a high level of service and
professionalism for an efficient, healthy and effective water delivery system. These rate increases reflect
the increased costs of maintenance and repairs that the County must pass through to its customers.
A full rate schedule and other services fees are available on our website.
https://masoncountywa.gov/utilities-waste/index,php If you have any questions or concerns, please do not
hesitate to contact 360-427-9670 ext. 199,
Respectfully,
Mason County Utilities & Waste
August 20, 2024 - September 18, 2024: 482 customer reads
Beards Cove Customers
Blue is Base:
• 205 Customers charged at Base Rate ($44.32)
• This represents 42%of Customers
• Estimated Total Revenue from this group is$9085.60
Orange is Tier#1:
• 109 Customers charged at Tier#1 ($46.82 to$51.82)
• This represents 23%of Customers
• Estimated Total Revenue from this group is$5345.88
Green is Tier#2
• 87 Customers charged at Tier#2($55.07 to$68.07)
• This represents 18%of Customers
• Estimated Total Revenue from this group is$5,311.09
Teal is Tier#3
• 81 Customers charged at Tier#3($72.07 to$628.07)
• This represents 17%of Customers
• Estimated Total Revenue from this group is$9,309.67
Total Beard's Cove revenue this month if rates in effect today: $29,052.24(summer use)
Row Labels Count of Base Change Sum of Total Change
0 20 886.4
100 25 1108
200 44 1950.08
300 62 2747.84
400 51 2260.32
500
off 29 1430.28
700 34 1761.88
800 20 1101.4
900 17 991.44
1000 21 1292.97
1100 15 972.3
1200 14 952.98
1300 5 360.35
1400 5 380.35
1500 9 720.63
1600 6 504.42
1700 7 616.49
1800 9 828.63
1900 192.14
2000 700.49
2100 312.21
2200 216.14
2300 112.07
2400 348.21
11 3 360.21
11 1 128.07
:11 2 264.14
•11
111 2 280.14
11 2 288.14
11 2 304.14
11 1 160.07
11 1 168.07
•11 1 176.07
4100 1 184.07
4300 1 192.07
4800 1 212.07
9500 1 400.07
00 1 628.07
August 20, 2024 - September 18, 2024: 151 customer reads
RustLewood Customers
Blue is Base:
• 70 Customers charged the base rate of$55
• This represents 46%of billed customers
• Total estimated revenue from this group is$3,850
Orange is Tier#1
• 45 Customers charged at Tier#1 Rates ($65-$85)
• This represents 30%of Customers
• Total estimated revenue from this group is$3,215
Green is Tier#2
• 17 Customers charged at Tier#2 Rates ($100 to$130)
• This represents 11%of Customers
• Total Estimated revenue from this group is$1,925
Pink is Tier#3
• 6 customers charged at Tier#3 Rates ($150-$190)
• This represents 4%of Customers
• Total Estimated Revenue from this group is$1,020
The remainder is Tier#4
• 13 customers charged at Tier#4 Rates($215 to$1,940)
• This represents 9%of Customers
• Total Estimated Revenue from this group is$6,520
Total Rustlewood revenue this month if rates in effect today: $16,530 (summer use)
Row Labels Count of Base Chg Sum of Total Chg
0.00 9 S 495.00
100.00 16 S 880.00
200.00 10 $ 550.00
300.00 18 $ 990.00
400.00 17 $ 935.00
500.00 19 $ 1.235.00
600.00 23 $ 1.725.00
700.00 3 $ 255.00
800.00 6 $ 600.00
900.00 7 $ 805.00
1.000.00 4 $ 520.00
1.100.00 2 $ 300.00
1.200.00 2 $ 340.00
1,300.00 2 $ 380.00
1,400.00 1 S 215.00
1,500.00 2 $ 480.00
1.600.00 1 S 265.00
1.700.00 1 $ 290.00
1.900.00 1 S 340.00
2.100.00 1 $ 390.00
2.200.00 1 S 415.00
2,400.00 1 S 465.00
2.600.00 1 $ 515.00
2.900.00 1 $ 590.00
3.000.00 1 $ 615.00
8.300.00 1 $ 1.940.00
Grand Total 151 S 16,530.00
�r�ON CO&
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
October 7, 2024
Specific Items for Review
Employee Service Awards—McKenzie Smith
Washington Counties Risk Pool(WCRP)liability coverage—Nicole Wilston
Parks Advisory Board membership—John Taylor
Roof replacement for Walker Park Host—John Taylor
Administrator Updates
Commissioner Discussion
5os Co
ap NEWS RELEASE
October 22, 2024
- MASON COUNTY COMMISSIONERS' OFFICE
1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Recognizes 26 Employees for Years of Service
Mason County proudly recognizes 26 County employees for celebrating work anniversaries of 10
years or more of service to Mason County:
Central Services Indigent Defense 20 Years of Service
25 Years of Service 10 Years of Service Pete Medcalf
Ben Ramsfield Peter Jones
Jennifer Beierle Ronald Sergi 10 Years of Service
Grant Dishon
20 Years of Service Juvenile Court Jordan Ward
Tammi Wright 25 Years of Service Kelly Asche
Jamie Bailey
Facilities and Grounds Karon Antonsen Sheriff s Office
10 Years of Service 25 Years of Service
Doug Blair Prosecutor Danielle Drogmund
20 Years of Service Sean Dodge
Health Services Michael Dorcy Tammy Reeves
25 Years of Service Todd Hilyard
Kimberly Knapp Public Works
30 Years of Service 20 Years of Service
20 Years of Service Gary Albaugh Matthew Ledford
Elizabeth Custis Michael McIrvin Sherman Cassidy
10 Years of Service 25 Years of Service
Sunnie Evans Daniel Sorley
Kevin Ward
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
PEON COU���
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From:Nichole Wilston Ext. 643
Department: Human Resources Briefing:
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 7,2024 Agenda Date: October 8,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ® Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Washington Counties Risk Pool Policy and Liability Program
Background/Executive Summary:
This would allow Mason County to participate in Washington Counties Risk Pool's (WCRP) optional$5
million excess of$20 million policy that puts Mason County's liability program coverage at$25 million.
The coverage is for October 1,2024 through January 1,2026.
Budget Impact(amount, funding source,budget amendment):
The optional excess $5 Million is expected to decrease by-4%from the previous year's premium and is
budgeted in non-departmental.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to participate in Washington Counties Risk Pool's(WCRP)optional$5 million excess of$20
million policy for October 1,2024 through January 1,2026.
Attachments
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks&Trails Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/07/2024 Agenda Date: 10/22/2024
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Mason County Parks and Trails Advisory Board member removal recommendation
Background/Executive Summary:
On September 26,2024,the Parks and Trails Advisory Board voted to remove Dennis Hamilton from the
Board due to lack of attendance. Dennis has not attended a Parks meeting since February 2024. In the
Parks and Trails Advisory Board—Board Operations and By-Laws,under the section Removal of Board
Members,it states "The Parks and Trails Advisory Board may by a majority vote of its members submit
a recommendation of removal to the Board of Commissioners for any board member who misses three
consecutive meetings not due to sickness or health or who misses 50%or more of the board meetings in a
calendar year."
Budget Impact•
None
Requested Action:
Approve removal of Dennis Hamilton from the Parks and Trails Advisory Board.
Attachments
By Laws, current members table
Name Area District
Shawn Fontane Allyn 1
Willaim"Bill"Long Hoods port 3
Jeanne Robinson Kamilche 2
Mendy Harlow Agate 3
Kathleen Geist Union 2
Steven Payne Union 2
MASON COUNTY PARKS AND TRAILS ADVISORY BOARD
BOARD OPERATIONS AND BY-LAWS
Officers.
The officers of the board shall be a chairperson and vice-chairperson. The vice-chairperson shall serve in
the absence of the chairperson. In the absence of both the chairperson and vice chairperson,the members
present at such meeting shall elect a temporary chairman.
The Staff Support person of the Parks and Trails Department shall serve as Clerk of the Board.
The terms of office for chairperson and vice chairperson shall be for one year from January 1 through
December 31 for chairperson pro tempore only for the meeting at which he/she is appointed.
The chairperson is the chief executive of the board. He/she has all the powers and duties usually incident
to such office and is responsible to appoint committees and to conduct the business of the board between
regular meetings. The chairperson shall retain full right and responsibility of partaking in all deliberations
and voting for good and sufficient reason. However,he/she does not have the right of casting an
additional deciding vote.
Nominations for officers shall be made orally at the regular December board meeting. Election shall be
by majority vote between the nominees.
Meetings.
Regular meeting of the board shall be held at a place and time determined by majority vote of the board.
In the event of the lack of a quorum at a regular or recessed meeting,the chairperson or vice chairperson
or chairperson pro tempore, in that order, shall adjourn the meeting to another day,and it shall be a
standing order that absentee members be advised of the determination to hold such recessed meetings.
Special meeting may be called:
1. By action of the board at a regular or recessed meeting to another day.
2. By order of the chairperson or, in his/her absence,by the vice-chairperson.
3. By the written request of three or more members of the board.
4. By request of the Director or Designee written or phone notice for special meeting shall be provided
to members of the board.
July 26, 2024 Page 1
Meeting Protocol
The Parks and Trails Advisory Board will include `Parliamentary Authority' that involves meetings being
conducted utilizing `Robert's Rules of Order Newly Revised' as a non-binding guide. All board members
will receive a copy of the Roberts Rules of Order.
Minutes and Records.
Minutes of all official meetings shall be kept and made part of a permanent public record.
The official minutes of the board approved by motion shall be kept in a safe place in the park office and
shall be made available to any citizen desiring to examine them during the hours when the office is open.
Not later than three(3)days prior to the meeting of the board, each member shall receive a complete copy
of the minutes of the previous meeting,including copies of any motions referred to therein.
Motions.
Motions considered by the board shall constitute a part of the minutes of the meeting,which such motion
was considered,provided that the text of any such motion may be considered as being contained in the
minutes when such minutes make a proper identifying reference to such motion.
All motions shall be clearly identified by nature of subject matter and by date, so as to be clearly
identifiable by reference.
Quorum-Voting.
A majority of the sitting membership constitutes a quorum for the conduct of regular business(attendance
of four members).
Voting is by"ayes"and"nayes"except where the members may require a ballot or roll call vote.
Members shall disqualify themselves from voting on any matter which may involve a conflict with their
business interests; and may abstain from voting for good and sufficient reasons which shall be announced
to the meeting upon call of any member.
At any meeting where there is less than a quorum,the members present shall have authority to establish a
date for an adjourned meeting. By-laws may be amended by vote of two-thirds of the membership (five
members).
Formation of Agenda and Staff Reports for Regular Meetings.
A copy of the agenda for every meeting of the Parks and Trails Advisory Board shall be provided each
member not less than three(3) days prior to the date of the meeting at which such agenda is to be
considered.
The Director or Designee shall prepare the agenda. Park Board members may submit agenda items to
the Director or Designee 10 days prior to meeting for consideration.
July 26, 2024 Page 2
Hearings.
Hearings conducted by the board shall conform to the provisions of law in the matter of public notice,
time, and number and reporting.
A formal hearing before the board which,for any reason cannot be completed at the time and place
originally advertised,may be recessed to a later date and the announcement at such recessed meeting and
the time and place of such recessed meeting shall constitute a sufficient notice to all parties concerned.
Hearing procedures shall generally be as follows:
1. Chairperson and Director or Designee presents a summary introduction to the factual background of
the subject for the information of the members.
2. Chairperson instructs the public regarding submission of factual,relevant and non-repetitive material
and requests that each speaker states his/her name, address and interest in the subject.
3. Chairperson instructs the public and invites proponents to speak first, after which opponents and
other interested parties may speak. Board members may pose questions through the chairperson at
the close of each presentation.
4. Hearing closed by chairperson with an indication for the public of the procedures to be followed by
the board. If for any reason a hearing cannot be completed at a single session,the adoption of a
motion to recess to another time shall be deemed sufficient legal notice to all parties who may be
affected.
Visitor Participation at Board Meetings.
The board meets and acts as a public advisory body and citizens are welcome to attend board meetings.
Individuals or groups wishing to be heard may follow these procedures:
1. Correspondence or petitions or public input may be presented to the board under that item on the
agenda.
2. Agenda requests for board action shall be filed with the Director or Designee 10 or more days before
the board meeting.
3. At the discretion of the chairperson,visitors may comment on items listed on the agenda. Those
wishing to comment should stand and identify themselves and comments should be directed to the
board as a whole.
Committees.
From time to time the board may establish standing or advisory committees for the purpose of assisting
the board in carrying out its responsibilities as well as obtain the broadest possible community
involvement and representation.
Removal of Board Members.
The Parks and Trails Advisory Board may by a majority vote of its members submit a recommendation of
removal to the Board of Commissioners for any board member who misses three consecutive meetings
not due to sickness or health or who misses 50%or more of the board meetings in a calendar year.
July 26, 2024 Page 3
Order of Business.
1. Call to order
2. Roll call
3. Determination of quorum
4. Disposition of minutes
5. Public hearings
6. Petitions from public
7. Unfinished business
8. Committee reports
9. New business
10. Staff reports
11. Adjournment
SECTION 3
BOARD MEMBER RELATIONS
An Effective Parks and Trails Advisory Board Member Should:
1. Be concerned with the importance of parks and trails activities.
2. Be willing and able to devote time and energy to board endeavors.
3. Be willing and able to make decisions in a group setting and be loyal to the democratic process and
accept the will of the majority.
4. Be able to understand how groups function and is an open-minded listener treating others fairly and
ethically.
5. Be able to weather criticism yet maintain firm convictions.
6. Be willing to take sides on controversy and be courageous when at the point of conflict.
Board Members Relationship as an Individual:
1. Subordinate their personal interests for the good of the board.
2. Accept and support majority decisions of the board.
3. Identify problems but suspend judgment until facts are available.
4. Look creatively for alternate solutions to problems.
5. Express their opinions and let others express theirs openly.
6. Dedicate quality time to board meetings and departmental tasks
July 26, 2024 Page 4
Board Members Relationship with the Director or Designee:
1. Work as a team with the Director or Designee to promote parks and trails facilities and programs
throughout the county.
2. Call upon the Director or Designee for information, direction or to bring up an issue or concern.
SECTION 4
ORGANIZATIONAL CHART-PARKS AND TRAILS DEPARTMENT
Purpose.
To provide an overview of the chain of command within the park system.
Policy.
The Director or Designee shall have available to the public an organizational chart which shall be updated
as conditions change. The chart shall reflect the organization as it exists.
SECTION 5
BOARD GOALS AND OBJECTIVES
5.1 CONCEPTS OF RECREATION
Concepts of Public Interest in Recreation
Resolved: That in order to lay the foundation for a sound public parks and recreation services for Mason
County,the Park Board hereby adopts the following concepts of public interest in parks and recreation:
1. In order to be and to remain a useful healthy member of society, every individual needs some form
of recreation. Among the ways which recreational needs may be satisfied are the following:
a. Through opportunities for out-of-doors living, camping,hiking,fishing,boating,nature study
and the like.
b. Participation in unsupervised or supervised play,recreation and sports activities.
c. Through special opportunities for recreation for persons with special needs.
d. By membership and participation in social clubs,or interest groups.
e. By utilizing craft or art skills,hobbies or games requiring skill.
f. Through participation in various cultural activities or performing arts.
July 26, 2024 Page 5
Every county resident has need of some or all of these kinds of recreational opportunities at various
times and in varying amounts.
2 In order to provide every citizen of the county with the opportunity to satisfy his recreational
needs,public agencies such as the Park Board should supply those facilities and services which
are impossible or difficult for most individuals or small groups of people to provide for
themselves, in terms of:
a. A nearly equal variety of alternative choices in the use of leisure time.
b. Easily accessible and usable open space waterfront and beach access areas.
c. Special facilities such as play areas, swimming facilities,boat launches,hiking trails, and the
like.
d. Services,primarily leadership.
General Purposes.
The purpose of the Mason County Parks and Recreation Board is to maximize park and recreational
opportunities and thereby improve the quality of life for all residents of the county.
5.2 BOARD GOALS AND OBJECTIVES
1. To adopt, support and communicate the philosophy that recreation means any activity,voluntarily
engaged in,which contributes to the refreshment, enjoyment,education or entertainment of the
individual and which contributes to a sense of self-worth.
2. To provide a variety of recreation opportunities for all citizens regardless of age, sex,race, or
economic status.
3. To maintain full awareness of environmental concerns in the development and use of public lands
and in the implementation of programs.
4. To establish and maintain written polices,practices and procedures that enable maximum
opportunity for use and enjoyment of services.
5. To be responsive to the park and recreational needs and desires of individuals and groups, and to
actively seek citizen input in the operation of the board. To create awareness through
involvement.
6. To conduct and communicate board business in a manner that earns recognition as a highly
ethical,responsible and honorable organization among employees,taxpayers, suppliers,
governmental agencies press and the public at large.
7. To foster innovation by encouraging the board, advisory councils and staff to search for new and
more effective ways of improving the board's operation.
8. To keep abreast of trends and changes that affect the level of service and utilize that information
to increase contributions to the quality of life.
July 26, 2024 Page 6
9. To develop and maintain effective leadership at the appointed,professional and volunteer levels.
10. To maintain an awareness of the political process and to participate in the development of
legislation and/or other governmental regulations which affect the board's ability to meet its
service responsibilities.
11. To support and participate in professional and governmental organizations which are in the
interest of parks and recreation.
12. To coordinate, cooperate, assist, support and otherwise interact with private and public entities so
as to maximize recreational opportunities in Mason County.
13. To take full and prompt advantage of potential economies and to aggressively seek new ways to
finance operating expenses.
July 26, 2024 Page 7
NEWS RELEASE
cou October 8, 2024
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5TH ST,BLDG 1, SHELTON,WA 98584
1854
r
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Parks and Trails Advisory Board Openings
The Board of Mason County Commissioners is seeking applications from community members
who are interested in serving on the Mason County Parks and Trails Advisory Board.
The Mason County Parks and Trails Advisory Board provides recommendations to the Board of
Commissioners regarding the planning, acquisition, and development of parks, trails, and related
programs in Mason County.
The Parks and Trails Advisory Board is a seven-member board appointed by the Mason County
Commissioners.Ideally there would be two positions from each Commissioner District and one at-
large position. If the vacancies cannot be filled with members from the respective districts as
desired, at-large members residing anywhere in Mason County can be substituted. The intent is to
provide equal geographic representation from throughout Mason County if possible. Currently
there are four District 2 representatives and two District 3 representatives. There is one open
position to fill.
If you have an interest in parks,trails,or other outdoor recreational opportunities and would like to
make a difference in your community you are encouraged to apply.
The Mason County Parks and Trails Advisory Board meets the fourth Thursday of each month at
4:00 p.m. Interested citizens may obtain an application at the Mason County Commissioners'
Office,411 North 5th Street, Shelton, or by calling Shelton 360-427- 9670 ext. 419 or by visiting
the Mason County website at https://masoncountyEa.gov. Applications will be accepted until
positions are filled.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
PEON COU���
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From: Cassidy Krall for John Taylor Ext. 535
Department: Parks&Trails Briefing:
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 7,2024 Agenda Date: October 22,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Walker Park Caretaker's Roof Replacement
Background/Executive Summary:
The caretakers building at Walker Park is in need of a new roof. The current roof is approximately 20
years old and is the original roof.Recently a large tree limb fell on it and caused structural damage to the
plywood beneath the shingles so that will also need to be repaired in the process.
Budget Impact(amount, funding source,budget amendment):
Approximately$10,000—currently seeking quotes.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval to replace the caretaker's roof at Walker Park.
Attachments