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HomeMy WebLinkAbout07/18/2024 Docusign Envelope ID:24BOE49A-43D3-4F2B-810E-4B857BC66163 Mason County Civil Service Commission Meeting Minutes July 18, 2024 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair; Mark Nault, Vice-Chair; and Mel Ferrier, Commissioner Others: Mary Ransier, Trevor Clark, Danielle Drogmund, and Becky Rogers Business: 1. Public Hearing - Consider revisions to Civil Service Rule 5.4A Recruitment and Eligibility Qualifications relating to citizenship. Chair Ickes opened the public hearing and called for public comments. No comments were received. Cmmrs. Nault/Ferrier moved and seconded to close the public hearing. Motion carried unanimously. Cmmrs. Nault/Ferrier moved and seconded to approve the revisions to Civil Service Rule 5.4A Recruitment and Eligibility Qualifications relating to citizenship. Motion carried unanimously. 2. Approval of Minutes: June 20,2024, regular meeting minutes. Cmmrs. Nault/Ferrier moved and seconded to approve the June 20, 2024, regular meeting minutes as submitted. Motion carried unanimously. 3. Open Forum for Citizen Input - No public comment. 4. Human Resources Recruitment Update - Mary Ransier, HR Director, touched on recruitment events and application workshops attended the last month. HR is starting a communications plan with a weekly rotation within the month. Law enforcement and corrections are scheduled for week two. Announcements will be pushed out on social medial during this time. The $10K hiring bonus for corrections deputies is good until December 2024. HR is working to get into the transition assistance program through the local Veterans Advisory Board. A recruiter is working to secure an enhanced driver license to get access on Joint Base Lewis- McChord (JBLM) and Bangor Base to attend recruitment events. Cmmr. Nault asked if HR will attend the Chamber of Commerce event in Shelton on July 19, 2024. Ms. Ransier stated that if HR is unable to attend, typically recruitment materials and swag will be sent with another agency that is attending. Cmmr. Ickes questioned what type of responses are received from recruitment events. Ms. Ransier replied that they are getting positive responses. For law enforcement and corrections, there is an opportunity to tap into veterans. HR is working on developing partnerships to get invitations to attend recruitment events. 5. Chief Examiner Update Docusign Envelope ID:24BOE49A-43D3-4F2B-810E-4B857BC66163 Mason County Civil Service Commission Meeting Minutes July 18,2024 Page 2 5.1. Position Tracking - 14 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, Financial Assistant-1, and Support Specialist-2 5.2. Corrections Corporal - Promotional Announcement - Informational 5.3. Approval of revised position descriptions: Animal Control Officer, Corrections Corporal, Corrections Deputy, Corrections Sergeant, Evidence Technician, Financial Assistant, Support Specialist I, Support Specialist II, and Support Specialist III. Mary Ransier explained that the nine revised position descriptions are related to negotiations with the corrections group. As part of the standard negotiations process, they update all the position descriptions as necessary before they comp them in the market. Changes are mostly formatting as they standardize the format to upload to the website easier. The command staff and union have approved these and they are being presented to the Civil Service for approval. Cmmrs. Nault/Ferrier moved and seconded to approve the revised position descriptions for Animal Control Officer, Corrections Corporal, Corrections Deputy, Corrections Sergeant, Evidence Technician, Financial Assistant, Support Specialist I, Support Specialist II, and Support Specialist III. Motion carried unanimously. 5.4. Patrol Promotional Testing Process - Detective Drogmund was in attendance representing herself. She stated she sent an email to Civil Service just prior to the meeting expressing concerns regarding the patrol promotional testing process and suggestions for a better process. Mary Ransier stated HR received a previous complaint which will be forwarded to the Commission. They have attempted to talk with the command staff and the complainant and have not settled on a date and time to discuss this. There is a lot of misunderstanding about the how the testing process is conducted. She felt there is a better way to doing testing and utilizing Public Safety Testing. She expressed concerns about accusations of anything improper that has gone on in HR or in the Civil Service process. She wanted to note that this is not true. After talking with complainants, she would like to come up with a process that is easier to understand on how the list works. The Board stated they would like to know what the complaints are, if the complaints have been reviewed, and what the actual issues are. If it is a misunderstanding, how can that be cleared up. If it is confusion over the process, what can be used to clarify. Docusign Envelope ID:24BOE49A-43D3-4F2B-810E-4B857BC66163 Mason County Civil Service Commission Meeting Minutes July 18,2024 Page 3 6. Sheriff's Office Update - Corporal Clark was in attendance. A report will be brought forward at the next meeting regarding corrections, patrol, and support staff. 6.1. Corrections 6.2. Patrol 6.3. Support Staff 7. Adjourn - The meeting adjourned at 5:25 p.m. Approved: 8/15/2024 DocuSigned by: r I,SineJJd by::�r11Lby: See Salves IAVt� N"J — Susan Ickes Mark Nault Mel Ferrier Chair Vice-Chair Commissioner Signed by: v v' 1`6" Becky (Rogers Secretary/Chief Examiner