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HomeMy WebLinkAbout2024/09/09 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF September 9, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 ♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of September 9, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, September 9, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation 10:00 A.M. Executive Session—RCW 42.30.110(l)(c) Sale Price of Real Estate 10:15 A.M. WSU Extension—Dan Teuteberg 10:20 A.M. Support Services—Mark Neary 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa. og_v;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 09/05/24 at 11:12 AM coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Dan Teuteberg Ext. 686 Department: WSU Extension Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 9,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Washington State University Extension Summer 2024 Report Background/Executive Summary: N/A Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Report + •- _ _ �. �i SU EXTENSION Summer Report 2024 `144 Mason County — sityr Serving Mason Countyfor • Washington State University Extension Mason County helps people put research-based knowledge to work, improving their lives,communities,and the environment. To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs to improve the lives of Mason County residents. WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides access to the resources available at Washington State University and the National Land Grant University Extension System. '9• Dan Teuteberg,County Director& Partnerships Mason Coun and Washin ton State Universi have a 4H Youth Development Specialist County g University dan.teuteberg@wsu.edu ��°N °p°�rA long-standing partnership in providing educational 360-427-9670 Ext.686 programs and research-based information to residents throughout the county.This partnership ensures that - --_ resources are committed from Federal allocations and WSU Extension Mason County 185' University funds to keep important educational programs 303 N 4th Street,Shelton,WA 98584 available in Mason County. 360-427-9670 Ext.680 http://extension.wsu.edu/mason Other Mason County partnerships include: ♦ United Way of Mason County ♦ School Districts—Shelton, Facebook pages: Pioneer and Hood Canal p g ♦ Early Learning Coalition Mason County4-H ♦ Community Services Offices ♦ Shelton Timberland Library Mason County Noxious Weed ♦ Saints Pantry Food Bank ♦ Mason Conservation District Control ♦ Mason General Hospital Mason County WSU Master Gardeners ♦ Mason County Health Department ♦ Washington Conservation Corps WSU Small Farms Mason County ♦ The Salmon Center ♦ South Sound Reading Foundation ♦ Hood Canal Coordinating Council ♦ Mason County Therapeutic Court Cooperating agencies:Washington State University,U.S.Departmentof agriculture,and Washington counties.Extension programs and employment are available to all without discrimination.Evidence of noncompliance may be reported through your local Extension office. I I BY THE NUMBERS 2024 s 205 youth engaged ` through clubs & community outreach programs • 140 members enrolled 4- H Youth Development members enrolled in a 4-H club "To Make the Best Better" • 69 certified adult 4-H CLUBS volunteers 12 active county wide a Summertime in 4-H is a time for clubs to reflect and showcase what 4-H clubs and they have learned this year at the Grays Harbor County Fair. Youth programs entered their animals, created informational displays, exhibited their artwork, photos and crafts. It was marvelous to see the proud 4-H youth showing off what they worked so hard on this year.Our program QUOTES would also like to recognize our dedicated 4-H adult volunteers, we could not provide such wonderful learning opportunities without you. "Through 4-H our 4 Thank you! members have learned to I Leather Crafting take chances, to be The new 4-H year will begin on October 1, and we are excited to see brave, to cope with our clubs grow, new clubs form and youth continue learning about what they are passionate setbacks along the way. about. Each club is led by certified adult volunteers and youth leaders. The clubs each have We can never really repay their own personality and offer projects based on their members interest. what we got from 4-H."- Jim, 4-H Volunteer and PROGRAM IMPACT/HIGHLIGHT parent Volunteer support and project education has resulted in a 50ol increase in projects entered at the Grays Harbor County Fair vs last year. This is the second year in a row our program saw this much growth at fair. DoranHeather empowers • to reach Coordinator Ext. 681 potential, workingand learning in Y caringpartnership with 3 JLAAtLr -*----k Club spotlight: Ridge Creek 4-H Club - Thank you to the wonderful volunteers and youth members who DOTES Jumped right in this spring to "learn ` -T Q .. \ by doing" becoming our county s only am grateful that as 4-H Horse club. 5 members from the both achi/d and adult/ club took on the challenge of riding �. '7 was part of such a their horse at fair. It was so fun to wonderful group of watch as a club in our county was - - ► people (volunteers and once again represented in the arena. staff) who are so devoted to youth . /feel thankful for the adults that SUMMER CAMP mentored me as a child Our "ColorBlast" themed 4-H Summer Camp was awesome! 100 campers, 41 teen in 4-H and those that counselors and 35 adult volunteers spent the week at Panhandle Lake 4-H Camp. mentored my own children. And/fee/so Youth participated in activities like swimming, crafts, hiking, archery, biking, boating, blessed to have met and outdoor games and cooking. Fun new activities were also added this year - pickleball and served and learned from disc golf! A Nuke 'Em volleyball tournament, crazy camp songs, and talent show were so many 4-H youth and highlights for our campers. This year our waterfront adult volunteers created a boat race their families."- course,and helped a camp counselor start a fishing derby! Marilyn, dedicated 35 year 4-H volunteer Our counselor team worked hard this year to earn over 35 training hours _ each to lead our youth campers in a week full of fun! The _ -►� ���� counselors reflected that they were very tired by the end of the week but learned a lot and loved being role models and keeping Panhandle A_ ,/ traditions alive. The teen counselors I were supported by a new camp y4 director and wonderful group of adult volunteers who worked side by side the teens to provide a safe and Camp counselor meeting Camp Counselors fun week at camp. Our 9th grade campers are sad that this was their last year of camp, but many have already asked how they can become counselors next year! better"I PLEDGE my HEAD to clearer thinking, my HEART to greater W�U �XT�.��.. loyalty, my HANDS to larger service and my HEALTH to At Mason County living for • my community, • • my world." Continued from previous page... What did you enjoy most abut 4-H Camp this year? 'Feeling beyond welcomed and included... for our entire family." F'rvetyonejust had an air of happiness and fun, it felt like such a positive and optimistic week." 'lot was great to see how the leadership of the older kids was encouraged and supported!" 'Everyone that l met and interacted with was there for the right reasons, doing the right things. Gave me confidence! 7 think that the camp counselors rocked it this years" 'Overall a fantastic camp experience, l can't wait for next year!" "I PLEDGE my e — r s. t' e 1 to clearer thinking, my HEART to greater loyalty, / 1 larger service and my HEALTH1 better livingMason County forcommunity, 1 and my world." M& k �ci46 AW GRAYS HARBOR COUNTY FAIR Mason County 4-H families wrapped up summer with a great showing at the Grays Harbor County Fair, 359 entries from our youth members represented our county well. Entries that earned blue ribbons are eligible to be showed at the WA state fair in September. This year was the very first time the Grays Harbor Youth Livestock Auction (GHYLA)was open to Mason County youth for participation. We had one youth member join who sold a pen of chickens! Thank you to the GHYLA Committee for opening this wonderful opportunity to our members. Our adult volunteers dedicated their time to judging entries, overseeing animal barns, guiding kitchen activities, and listening to public presentations. The community was able to see our 4-H youth showcase their work, and try some 4-H activities like Robotics,Archery and Crafts. There was always something going on in the"4-H Still Life Barn"located in the fairgrounds pavilion, led by wonderful Mason County volunteers and youth members. 4-H was awarded the Black & White Award this year from the WA State Fair Commission. The WA State Fair Commissioner's Award (Black&White Award) recognizes an individual, area, or exhibit that best represents the fair. Commissioner Greg Stewart was amazed with 4-H and how it is represented in all departments and throughout the fair. He mentioned how many 4-H signs and clovers he saw throughout the fair. Great job 4-H youth and volunteers on showcasing the wonderful things 4-H does for youth,families,and our communities! Ll - i fwk +` WASHINGTON Market Chickens �ST�AT.E.� Black&White Award Presentation Tech Change Makers on stage "I PLEDGE my HEAD to clearer thinking, my HEART to greater WS. loyalty, my HANDS to larger service and my HEALTH to better Mason County living for my club, my community, my country and my world." '`Ar.� � 4XGGF�Eh\HG Q .. _ r � GRAYS HARBOR IU T Y ,,f I LL ., .�'.... tt:!: Sewing FI f _ • 4 rp CO 0.0 GRAYS HARBOR JGRAYS ARBOR • ,• 1 - FAIR \ UNTY FAIR P PLACE LACE RM r Robotics Photography CLOVER KIDS Clover kids was able to continue through the summer with seasonally themed activities and crafts. This free community outreach program is designed to give families a fun 4-H experience while providing educational and unique hands-on opportunities. Both enrolled 4-H members and community youth are welcome to participate. The goal is to help kids spark their inner passions, interests, and talents, helping them to discover their best self! Thanks to the United Way of Mason County for making Clover Kids possible with your generous contribution to our program. loyalty,Al "I PLEDGE my HEAD to clearer thinking, my HEART to greater • my HEALTH to better livingMason County for my club, my community, and my world." • aft State VT. S 1 WSU EXTENSION Summer Report 2024 Mason County TTUAS Grams BY THE NUMBERS 2024 protcin - , � Indirect contacts through on-line learning and resource sharing: • Schools: 3,492 y • Adults: (CSO, Food Bank, Shelton Farmers Market) SNAP- Ed Nutrition 15,284 Supplemental • Assistance Program Direct contacts and impacts: SHELTON FARMERS MARKET • 102 Shoppers were The SNAP-Ed Coordinator works closely with the market manager and vendors to promote assisted navigating the various nutrition incentive programs available at the market to help eligible families buy nutrition incentive more locally grown food. Programs include SNAP EBT, SNAP Market Match, WIC & Senior programs at Shelton Farmers Market Nutrition Program, and WIC Fruit & Vegetable Benefits. Training was also Farmers Market, provided to market staff on the new youth summer SUN Bucks EBT ($120 food benefits) making locally grown redeemable at SNAP-authorized farmers markets and eligible for Market Match. SNAP-Ed fruits and vegetables has held five outreach events throughout the summer at the market manager booth, more accessible for assisting shoppers in understanding how to utilize the food access programs and make the families. most of their purchases. A variety of nutrition materials, including preparation and storage • 379 Visitors at Saints' tips for fresh produce, gardening resources, and recipes highlighting fresh locally grown Pantry Food Bank foods were provided in English and Spanish to support healthy eating. chose more fresh a< ti•n,. �, ' produce offerings and increased their ° vegetable consump- tion after engaging in . SNAP-Ed outreach education. Avarietyof SNAP-Ed nutrition ASNAP EBTshopperusing Market SNAP-Ed provided materials can be found atthe market Match to purchase a tub of fresh reusable cloth bags to manager booth. microgreens. SNAP shoppers Pamela Bish "'Working with limited resource individuals, families, and Ext. 694 Coordinator communities to promote healthy eating on a budget, active living, pllyons@wsu.edu and access to healthy food in Mason County." r 4 Direct contacts and SAINTS' PANTRY FOOD BANK impacts: A new Harvest of the Season intervention was rolled out this summer *�A • 7 Participants in I by SNAP-Ed, aimed at helping shoppers increase the amount of monthly Plan, Shop, - r fresh vegetables they choose at the food bank, many of which are grown b Master Gardeners at Catalyst Park Garden. This Save, Cook classes g Y Y acquired meal intervention includes behavior nudge posters highlighting the health planning, budget benefits and versatile ways to enjoy eating the featured vegetables, shopping, and as well as accompanying brochures with preparation and storage cooking skills while tips, and a variety of recipes, all in English and Spanish. SNAP-Ed conducted three recipe demonstrations in the lobby during June and setting healthy eatingrecipe goals and improving demonstration turning July, showing how the available seasonal produce can be prepared assorted summergreenswith many of the staple foods to make quick delicious meals. Nearly their families' food into-zesty pesto. 74% of shoppers surveyed reported choosing more fresh produce, security. 67% made the featured recipe (or something similar), and 54%indicated they ate at least one more vegetable -- ` E.� serving most days. SNAP-Ed also stocks the lobby with h. i nutrition materials, physical activity and gardening Vresources, and food access program information toAI further support active living and increased food - security. •_ . one PLAN, SHOP, SAVE, COOK CLASSES AT MASON COUNTY THERAPEUTIC COURT Summer•reens •sample — qp SNAP-Ed has again partnered with Mason County Therapeutic Court to QUOTE provide a summer series of nutrition classes as part of its Life Skills workshops for court participants, many of whom are parents of young love this cookbook _ = children. Classes meet monthly and cover topics of planning balanced (`Good& Cheap)l It's - - meals, strategies to stretch food I given me so many great budgets, cooking skills, using ideas for cooking healthy nutrition fact labels to make healthy _ meals. My favorite is the Using unit pricing to food choices, and ways to involve find the best deal on crustless quiche. /tuck groceries. children in meal and snack �^ in all sorts of veggies / preparation. Participants engage in r �� get here and don't waste goal setting and work on improving their families' a thing. It's even good well-being. Many attendees report consuming less Comparing serving sizes and reading cold."-Saints' Pantry sweetened beverages, eating more fruits and nutrition labelsto determine sugar and Food Bank shopper vegetables, being more active, and cooking meals more sodium content in a Plan,shop,save, often. Cook class. WSU ""Making the healthy choice K! . easy , SNAP-Ede aft • State VT. S1 WSU EXTENSION Summer Report 2024 Mason County BY THE NUMBERS 2024 `'� ` 1 t; ► � • 12 gauges checked } -!� • 5 not accurate and required adjustment or replacement Food Safety & Preservation • 23 questions Working • • Count answered -- QUOTES PRESSURE GAUGE TESTING Pressure canners using a dial gauge need to be tested annually for accuracy before use,and Thank you for replaced if they read high or low by more than two pounds. Using a pressure gauge providing this important testing unit, the Mason County WSU Extension office will test dial gauges by service (pressure gauge appointment. Aside from ensuring safe operation of equipment, it's an opportunity to discuss canning methods and give up-to-date USDA food safety and preservation testing), you are guidelines. appreciated." WSU IN-PERSON WORKSHOP OFFERED - Shaune G. PRODUCT DEVELOPMENT FOR VALUE-ADDED WSU is offering the workshop "Product Development for Value-Added" in Thurston County MAN on September 1 Oth.This course is geared towards small and medium scale producers of Mpreserves, sauces, dressings and vinegars, snacks, baked goods, and other value-added Dial Gauge products. This workshop will provide the region's small scale prepared food producers with Testing By Appointment up-to-date information and technical knowledge of the food product development process Mon.-Thurs.U...". for the specialty food industry and how to bring such products to market-targeted to _ t"b wasdtn13 per gauge wnsssa< start-up entrepreneurs and food product developers. Dial gauges for pressure canners should be checked annually for safety. MpSam Gau9esthat are off by more than OW Mropounds need tobereplaced. For more information visit https://foodprocessing.wsu.edu/extension/training/pdvad Funding for this training was made possible, in part, by the USDA- NIFA Food Safety Outreach Program, grant#2020-0421 7. Lisa DeWall / • 1Contact Office Manager Ext 680 Food Safety & Preservation Assistant LisaD@masoncountywa.gov Ainiv ' ��­-Washin ton State VT S1 WSLI EXTENSION Summer Report 2024 Mason County NIIIIIIII BY THE NUMBERS 2024 hr Catalyst• 1 ,500 Facebook 0 followers • 162 email newsletter Master Gardeners 70 subscribers Cultivating Plants, Peopleand • • 33 active BLUE ZONES SUPPORTS RENOVATED POLLINATOR Certified Master DEMONSTRATION GARDEN AT CATALYST PARK Gardener volunteers Two Master Gardener Interns, with P�°r Noy • 14 active Master the support of veteran Master Gardener Interns Gardeners, are taking on the ambitious project of renovating the • 10 incoming Master existing pollinator garden space at Catalyst Park. Blue Zones Activate Gardener Trainees ' Mason County, which is supporting 89 plant clinic the Catalyst Dream visioning project, . questions answered has generously contributed funds to hire someone to completely clear the • 421 pounds of space and has hired a landscape architect to - produce donated to advise on the renovations. The new space _ Saints' Pantry Food proposal features ADA-accessible pathways, e a n Bank area for people to relax and enjoy the space, '$ and examples of pollinator plantings in our 46 pounds of produce native rocky soils for areas of full sun to partial grown for the shade. Shorecrest Mell Schneider and Kathy Clyde at Catalyst Dream outreach booth -Shelton Art Walk Community Garden Tessa Halloran Engaging university-trained volunteers to empower and Master Gardener Coordinatordiverse communities _ r .r• NEW STRAW BALE DEMONSTRATION AT CATALYST PARK One of our new Master Gardener Interns has been Ff 'row" * experimenting with growing their entire vegetable garden using straw bales for several years. After presenting on straw bale gardening at our annual Through the Garden Gate series, they teamed up with the Catalyst Community Garden lead to install too, a straw bale demonstration garden on the hillside at Catalyst Park. This has been incredibly successful - the garden is full of fruits, vegetables, herbs, and flowers. Straw bale gardens are inexpensive, provide more square footage to plant than a raised bed of the same size, and Pumpkins growing conserve water. Our Master Gardeners have also noticed that the protected inner area of the vertically in straw bale garden allowed tender plants to thrive much earlier in the season than in other areas of the garden garden. MASTER GARDENERS ADD QR CODES TO NATIVE PLANT DEMONSTRATION BED One of the benefits of the WSU Extension office demonstration beds is the amount of foot traffic that passes through the area. Master Gardener volunteers brainstormed about ways they could make the space more educational and decided to install plant labels with QR codes that link to webpages created by our Master Gardeners with more information about each plant. The first area to have QR code signage added is the native plant bed; there are plans for more signage to be installed throughout in the future. a MASTER GARDENERS SUPPORT LOCAL FOOD ACCESS EFFORTS Providing our community with access to fresh, organically grown produce is something our Mason County Master Gardeners are very passionate about. In addition to offering many pathways to food production education throughout the county (Master Gardeners have taught 6 classes with 228 attendees and answered 23 community questions on related topics so far this year), our Master Gardeners have two locations in Mason County where produce is grown for free for the community. Catalyst Park Demonstration Garden, started in 2009, grows produce for donation to the Saint's Pantry Food Bank while the Connie West Community Garden, started just a few years ago, distributes their produce to the local community "�• t ' ��' via an onsite farm stand. Collectively, the two gardens have cl�,kv ri�';1 <, already produced 467 pounds of Photo: Produce stand and T produce for the community this garden at Connie West year. Community Garden GardenerMaster WSU EXTENSION Every Monday • : Mason County E-mail: 1 ' • ' / + --146 Ae OFFICE AND ANNEX PLANT CLINICS ARE EXPANDING MASTER GARDENER PROGRAM REACH Demand for Plant Clinics at the WSU Extension office has been increasing; our Master Gardeners are receiving significantly more questions regarding pest and disease damage and weed identification as we enter peak gardening season. Most of the questions focus on growing food (26", indoor and outdoor landscaping suggestions (26Y6), and increasing plant biodiversity(20%). Clients can submit questions in-person from 12pm-3pm on Mondays at the WSU Extension office or reach out via email (mason mastergardener@gmail.com)or phone(360-427-9670 ext. 687); this allows residents from all areas of Mason County to access this incredible resource. In addition to office Plant Clinics, our Master Gardeners have been leading the way on multiple Annex Clinic sites throughout Mason County to expand opportunities for the public to interact with our volunteers face-to-face; volunteers have been hosting a booth at the Shelton Farmers Market and hosting presentations at the Hoodsport Timberland Library once per month. Master Gardener volunteers at these sites have answered the questions of 27 participants so far this year! HIGHLIGHTS As of August 2024, our group of 47 Mason County WSU Master Gardener volunteers have delivered 16 classes and workshops, attended seven outreach events, served as guest speakers at five community events, and hosted 27 plant clinics, providing a total of 621 Mason County residents with research-based gardening education. 2024 Master Gardener Training The Mason County Master Gardener Program will welcome 12 new trainees this fall! We are fortunate to be partnering with several local organizations as well as WSU faculty and staff to provide incoming Master Gardeners with the ~ «� - skills they need to address locally relevant home gardening topics. Training partners include Creation Organics, Brothers Nursery, Mason County Noxious Weed Control, Eric Lee-Mader from Northwest Meadowscapes, and Margaret Kreder from the Mason Conservation District. K.:r • • Gardener learning about pruning Master Gardener Office Clinic WSU EXTENSION Every Monday 12-3 p.m. Ext. 687 • ,:. aft State VT- S1 WSU EXTENSION Summer Report 2024 Mason County Ag t'l '1w• i f' BY THE NUMBERS l - 2024 • 277lnstagram followers • 186 Facebook followers Small Farms • 457 contacts Supporting Local Agriculture and Natural Resources 11 5 email newsletter subscribers NEW MASON COUNTY 'FARM FRESH GUIDE' RELEASED A completely redesigned Mason County 'Farm Fresh Guide' is now available at the WSU Extension Office, at the Shelton Farmers Market market manager booth, and through QUOTES various organizations around Mason County. Copies are completely free to community members and farmers or local businesses who want to distribute them. New this year, the `%learned that the red 'Farm Fresh Guide' features a QR code that links to the Eat Local First 'Washington State huckleberries /had been Food&Farm Finder' map where many of our local farms have online listings. eating from my backyard are part of a much bigger MASON COUNTY AM 1�11f �1� 1:,(�1 1 (�ICI II �1 --- ,•m.mm agricultural family. 00 FARMERS MARKET& Picking berries, whether huckleberry, blackberry, � • -- - _- �- - or raspberry, your 4 FORD E;tRS ---- presentation made me fee/nostalgic"- • ,.,mm.._:- M. - -- — _ _._. - Shelton High School :S • COMMUNITY GARDENS: Student y -® man991Tessa •• � Halloran •rking with Mason County • • Small Farms Coordinator . : fosterprofitable e _ r HYBRID STATEWIDE FARMING COURSES: EXPLORE YOUR FARM DREAMS AND WHOLE FARM PLANNING Cultivating SuccesSTM farming courses are run by a team of statewide WSU Agriculture and WSU Food Systems staff, including the Mason County Small Farms Program Coordinator.With more staff than ever before to support this programming,there are two exciting new additions this year: i% CULTIVATING`% Cultivating SuccessT"''Explore Your Farm Dream'will be offered as a three-hour online class this August. SUCCESS Previously only taught in-person in a few counties throughout the state,this new online course will serve as an introduction to the Cultivating SuccessT"'courses and provide participants who are beginning their farm journey or just dreaming about it with the necessary tools and concepts to evaluate their resources and decide if farming(and what kind of farm) might be best for them and their skillset. Cultivating SuccessT"'Whole Farm Planning'will follow'Explore Your Farm Dreams.'This online course walks participants through the step-by-step process of creating a well thought out plan for their land, life, and farm business. New to this year, the class will be offered in a hybrid format: half of the course topics will be covered via online classes with WSU faculty and farmer speakers, and the remaining half will be provided through one-day in-person intensives at farm sites throughout the state. The Small Farms Program Coordinator in Mason County will be working with one of our local farm sites to provide an intensive for course attendees in the Southwest Washington region. Live Spanish interpretation and facilitation is offered statewide, and scholarships are available for Military Veterans and anyone for whom the course fee is a barrier. Cultivating SuccessTM 'Explore Your Farm Dreams'will be offered August 19th from 6pm-9pm; interested participants can learn more and register here: https://www.cultivatingsuccesswa.org/explore-your-farm-dreams Cultivating SuccessT"''Whole Farm Planning'will be offered on Mondays,September 23rd through November 4th from 6pm-8pm; interested participants can learn more and register here: https://www.cultivatingsuccesswa.org/whole-farm- planning MORE 'BE SEPTIC SMART' WORKSHOPS COMING UP IN 2024 The Small Farms Program and Mason County Public Health & Human Services will host two more septic education workshops in 2024 in addition to the workshop already hosted in March in Shelton. Topics covered include different types of septic systems, how they function, basic maintenance, best landscaping practices, local resources, and financial assistance. Attendees will receive their as-builts as well as other useful maintenance and financial aid resources. ' Photo:Vlad-Mason County Public Health-Sings His Septic Song Working •n County communityto EXTENSIONWSU • profitable • and water Alt 4 1 Mason County stewardship, • access to healthy food. Continued from previous page... The North Mason `Be Septic Smart'workshop will be held at the North Mason Timberland Library in Belfair on August 14th from 5-7:30pm; registration is available at: https://northmasonseptic2024.eventbrite.com The online`Be Septic Smart'workshop will be held via Zoom on October 16th from 5-7:30pm; registration is available at: https://zoomseptic2024.eventbrite.com OAKLAND BAY STUDENTS ATTEND SKOKOMISH VALLEY FARMS FIELD TRIPS On June 4th and 6th,the Small Farms Program Coordinator was invited to join the Mason Conservation District(MCD) in a second year of bringing Oakland BayJunior High students out to Skokomish Valley Farms(SVF). Over two days, 300 eighth graders visited the farm to directly apply their in-class lessons and learn about agricultural career options. Students were able to tour four stations taught by SVF, MCD, and WSU staff- poultry and egg production, vegetable production, meat and egg processing,and soil science. This series of field trips is part of the Mason County Partnership's effort to provide outdoor learning opportunities to K-12 students in Mason County. In addition to the Mason Conservation District and WSU Extension, partners include Pacific Education Institute, Pacific Shellfish Institute, Capitol Land Trust, Puget Sound Estuarium, South Puget Sound Salmon Enhancement Group,and PUD#3. s - Students learn about agricultural career options Qk } , Students make bouquets Working with Mason • • to EXTENSIONWSU • profitable • and water Mason County stewardship, and access to healthy food. !r AAAAAkTM HOOD CANAL SALMON ENHANCEMENT GROUP PUTS ON GREEN STEM SUMMIT On June 7th, the Small Farms Program Coordinator participated for a 5 - second year in the annual GreenSTEM Summit put on by the Hood Canal Salmon Enhancement Group (HCSEG) at the Salmon Center in c Belfair. In total, 42 youth participants from Mason County schools completed soil texturing activities, mixed their own custom soils, and discussed the importance of soil in providing and filtering nutrients and water for plants, humans,and animals. SHELTON HIGH SCHOOL STUDENTS EXPLORE A NATIVE PLANT LANDSCAPE On June 3rd, the Small Farms Program Coordinator provided a field activity for four classes of Shelton High School Students.Students walked across the street from Shelton High School to the Huff`n' Puff trail system where they collected native plant samples, brought them back for identification, and as a group discussed native Pacific Northwest woodland ecosystems, evolutionary adaptations of plants, and key plant identification principles. Aq to • the Huff nPuff High, SheltonSchoolstudents found native twinflower, nativehoneysuckle HIGHLIGHTS The Small Farms Program Coordinator taught agricultural and environmental science to 442 Mason County middle and high school students; this provided them with hands-on opportunities to interact with and understand soil science, native plants, plant identification, and plant adaptations to different environments. Working •n County communityto EXTENSIONWSU • profitable • and water Alt 4 1 Mason County stewardship, and access to healthy food. f.1 "�V1,4!A�f.; .,:5 A "A,' 3s 1854 ti BY THE Noxious Weed Program NUMBERS 2024Mason County Noxious Weed Control Board • 325.75 Acres PROGRAM UPDATE surveyed This summer has been very hot and sunny in Western Washington! Our dedicated staff have • 98.57 Infested Acres been very busy controlling a variety of noxious and invasive weeds throughout the county.A Treated major part of our work this summer has been in the Olympic National Forest. We have completed survey and treatments of rock pits, roadsides, campgrounds and forested areas 25 Landowners in the Olympic National Forest. We have treated 20 acres and surveyed 35 acres in the Assisted with Control National Forest. Some of our high priority weeds in that area are wild basil savory, tansy ragwort, herb Robert and meadow hawkweed. This work is made possible through an • 181 Citizens Assisted agreement with the United States Forest Service that provides Title II and Bipartisan at Events infrastructure Law(BIL)funding to our program. • 37 Weed Wrench We have continued our work surveying and controlling noxious Check Outs weeds at Washington State Parks. We have surveyed and controlled noxious weeds at six state parks in Mason County, including Jerral Cove, Schafer, Lake Isabella, Potlatch, Twanoh and x Belfair State Park. We have assisted State Parks Staff by controlling " orange hawkweed, spurge laurel, tansy ragwort, meadow ' knapweed, shiny geranium, yellow archangel, perennial pepperweed and herb Robert. Orange Hawkweed at Potlatch State Park Heidi Steinbach M7, Responsible for identifying noxious weeds that are Coordinator l�• impacting • • resources,including agriculture, '• • • •• forestry,fisheries, -•I -. • and nativehabitats. Continued from previous page... We are still working to survey and treat giant hogweed.To date,we have surveyed 20 sites and assisted 13 landowners with control. We have also controlled noxious weeds on county U. owned properties and private properties in Mason County. Species treated on County-owned properties includes tansy ragwort, meadow knapweed, spotted knapweed, spurge laurel, poison `��� hemlock and rough chervil. Through all our projects we have controlled 98.57 infested acres of noxious weeds. Gianthogweedon shoreline of Puget Sound THANK YOU TO OUR PARTNERS We have been fortunate to receive help from Washington Conservation Corps, Grays Harbor Noxious Weed Control Board and Thurston Conservation District. Washington Conservation Corps helped us control 7.8 infested acres of perennial pepperweed,Thurston Conservation District helped manually remove meadow knapweed across 5.0 acres of Lake Isabella State Park and Grays Harbor Noxious Weeds assisted us with surveying 13.5 acres for knotweed in the East Fork Satsop River. Crew time has been provided to us at no cost. In addition to these groups, we have received funding for noxious weed control from Washington State Department of Agriculture, Washington State Noxious Weed Control Board, United State Forest Service and Washington State Parks. Huge thank you to our partners-We couldn't do as much without you! iWl I _ Washington Conservation Corps and View of Satsop river during knotweed Mason County Noxious Weed Control survey-July 2024 Board staff with bags of perennial pepperweed Responsible for identifying noxious weeds that are a� =�M • impacting our including agnculture,forestry� • habitats. NEW NOXIOUS WEED CONTROL SPECIALIST am pleased to introduce our noxious weed specialist for the 2024 season - Ryan Youngquist. Ryan is a Shelton, Washington local. He has a bachelor's degree from Washington State University with a focus in Earth and Environmental Science. He has lots of firsthand experience with weed control from his time working with Washington Conservation Corps and on his grandfather's berry farm. I am excited to have him on the team! Welcome to the program, Ryan! NOXIOUS WEEDS AND SMALL FARMS NEWSLETTER Mason County Noxious Weeds puts together a newsletter with Mason County Small Farms Program. In each newsletter we focus on a"Noxious Weed of the Month" to educate the community about identification and impacts of priority noxious weeds.This is a great way to engage the community and help build awareness around noxious weeds. Please sign up to receive the monthly newsletter on the Mason County WSU Extension website https://extension.wsu.edu/mason/noxious- weed-program/. This summer,we have highlighted poison hemlock, a highly toxic Class B- Designate Noxious Weed in the carrot family and perennial pepperweed, a highlighted Class B - Designate Noxious Weed. Poison hemlock is an herbaceous biennial plant. It spends the first year as basal leaves, then . - blooms during the second year. It can grow up to 10 feet tall when it is in bloom. The leaves are dark green and dissected, k F. resembling carrots or parsley. The stems are smooth with not r `` hairs and have red-purple spots. Plants can be dug out using a ze ; shovel or tool to remove the tap root. Poison hemlock is highly Poison hemlock infestation toxic! Wear gloves when pulling! Plants remain toxic after dried, so they should be disposed of in sealed bags and not left on site to dry. Perennial pepperweed is a noxious weed that is found invading the Hood Canal Shoreline. This summer, Mason County Noxious Weeds has controlled perennial pepperweed at Belfair State Park and near Rendsland Creek in Tahuya, Washington. It has small white flowers with four petals that grow in tiny, round clusters at the tops of the stems.The leaves are waxy,green and alternate on the stem with smooth or slightly toothed edges. It usually grows 1-3 feet tall and forms dense stands at established sites. Contact Mason County Noxious Weeds for more information on identification and , control of noxious weeds, or to receive full copies of our newsletter. Perennial Pepperweed includingResponsible for idendf�mg noxious weeds that are impacting our county resources, agriculture, • -stry�fisheries,recreation and native habitats. Mki EDUCATION AND OUTREACH Education and outreach are very important parts of a successful noxious weed control program. July 1 gth_20th � we had a booth at Allyn Days festival. This was a great s opportunity to connect with community members in the Belfair and North Mason area. At this event we spoke to over 130 people about noxious weeds identification and control. We also provided free booklets, resources and native plant seeds to community members. We are scheduled to be at the Shelton Rock and Mineral Show V5 August 1 Th, Shelton Farmers Market on September 14th and Oysterfest on October 4th_ 6th. Come visit our booths and learn about noxious weeds. WORK ON THE HORIZON As we enter late summer we will be focused on knotweed control for property owners on creeks in Mason County.This work covers knotweed control on Finch,Stimson,Sherwood,Coulter, Mission and Little Mission Creek.We will continue our work on Forest Service lands in the late summer and early fall.This will include invasive species survey and control,as well as re-seeding areas of the forest once we start to get rain.We will also be completing some late season noxious weed control on County-owned properties to help us get a jump start of next years'weeds!This will include meeting with Mason County Roads staff to create plan for roadside noxious weeds,and herbicide treatments of herb Robert,tansy ragwort, shiny geranium, meadow knapweed, spurge laurel and feral holly. I v I NIT* S� � 1''U g � �'•k /.p a MCNWCB staff treating MCNWCBstaff manually removing tansy ragwort from giant hogweed Olympic National Forest Responsible for identiNmg nomous weeds that are impacting our county resources, includmg agriculture, • -str)�fisheries,recreation and native habitats. �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator September 9, 2024 Specific Items for Review Cancellation of disaster declaration for Jefferson County—John Taylor Cancellation of disaster declaration for Mason County Fire District No. 12—John Taylor 2025 Budget Workshop schedule—Jennifer Beierle Extension of real estate contract with Richard Beckman Realty—Mark Neary Administrator Updates Commissioner Discussion C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Emergency Management Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 13,2023 Agenda Date: November 21,2023 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Deactivation of the Mason County State of Emergency Background/Executive Summary: On August 16,2024,at 1711 hours,The County of Mason declared a State of Emergency in compliance with the approved Mason County Comprehensive Emergency Management Plan,Resolution Number 2023-008. This declaration is aimed at providing essential assistance to Jefferson County,Washington,in their efforts to protect lives and natural resources in response to the 2620 Wildland Fire west of Brinnon,Washington,north of Duckabush Road,on Mt.Jupiter. Mason County's Point of Contact is the assigned Duty Officer and the undersigned On September 4,2024,at 0709 Mason County deactivated it Declared State of Emergency for the Road 2620 Wildland Fire. Budget Impact(amount, funding source,budget amendment): Mason County Emergency Management Division(MCEMD)cost of labor to coordinate potential allocation of assets. Public Outreach (news release, community meeting, etc.): Requested Action: Informational Only Attachments (1)Declaration State of Emergency,(2)Deactivation State of Emergency STATE OF WSHINGTON COUNTY OF MASON DECLARED STATE OF EMERGENCY August 16, 2024 On August 16, 2024, at 1711 hours, The County of Mason declared a State of Emergency in compliance with the approved Mason County Comprehensive Emergency Management Plan, Resolution Number 2023-008. This declaration is aimed at providing essential assistance to Jefferson County,Washington, in their efforts to protect lives and natural resources in response to the 2620 Wildland Fire west of Brinnon,Washington, north of Duckabush Road, on Mt. Jupiter. Mason County's Point of Contact is the assigned Duty Officer and the undersigned. John M. Taylor. Ed.D(c). Ph.D., MPPA, MBA, NEMAA Mason County Emergency Manager 100 Public Works Dr., Shelton,WA. 98584 j taylor&masoncountywa.gov (360)463-9448 cell RM Declaration of Emergency.pdf STATE OF WSHINGTON COUNTY OF MASON DEACTIVATION OF DECLARED STATE OF EMERGENCY September 4, 2024 On August 16, 2024, at 1711 hours, The County of Mason declared a State of Emergency in compliance with the approved Mason County Comprehensive Emergency Management Plan, Resolution Number 2023-008. This declaration is aimed at providing essential assistance to Jefferson County,Washington, in their efforts to protect lives and natural resources in response to the 2620 Wildland Fire west of Brinnon, Washington, north of Duckabush Road, on Mt. Jupiter. Mason County's Point of Contact is the assigned Duty Officer and the undersigned. On September 4, 2024, at 0709 Mason County deactivated it Declared State of Emergency for the Road 2620 Wildland Fire. John M. Taylor. Ed.D(c). Ph.D., MPPA, MBA,NEMAA Mason County Emergency Manager 100 Public Works Dr., Shelton,WA. 98584 jtaylor&masoncoun a._ov (360) 463-9448 cell lj-� Declaration of Emergency.pdf C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Emergency Management Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 17,2024/September 9,2024 Agenda Date: September 24,2024 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Cancellation of State of Disaster for Mason County Fire District No. 12 Background/Executive Summary: On May 17',2024,the Mason County Commission declared a State of Disaster for the failed Mason County Fire District-12 (MCFD-12) and the area it served. The declaration was following the National Incident Management System(NIMS), activation Mason County's Comprehensive Emergency Management Plan CEMP),instituting the Incident Command System Area Command. Assigned as the Incident Commander was the Mason County Sherrif in compliance with the CEMP. The declaration will continue until the MCFD-12 is capable of reacquiring operational insurance and provide a level of fire and emergency medical services to the Matlock area. Budget Impact(amount, funding source,budget amendment): Budget impact consisted of Mason County Emergency Management Division(MCEMD) staff overtime. There were no other expenses in compliance with Mason County Resolution Number 2024-031. Public Outreach (news release,community meeting, etc.): In compliance with the approved and published Incident Action Plans, community coordination was conducted.Additionally, an After-Action Review, in compliance with NIMS is in progress and will be presented when completed. Requested Action: The Commission deactivate the State of Disaster. Attachments Resolutions RESOLUTION N0. D3z _ 031 MASON COUNTY, WASENGTON DECLARATION OF DISASTER FOR THE AREA SERVED BY MASON COUNTY FIRE PROTECTION DISTRICT 12 WHEREAS,Mason County Fire Protection District 12, a Special Purpose District created by the Washington State Government, is incapable of meeting the fundamental requirement to protect the lives of citizens in Mason County Fire Protection District 12 as of 12:01 A.M. May 17,2024; and WHEREAS,the Mason County Commission recognizes the imminent threat to life and property a non- functioning fire district poses to the community it is expected to serve and declares a state of disaster for the area served by Mason County Fire Protection District 12,Washington; and WHEREAS, extraordinary measures must be taken to ensure that citizens are protected in the area served by Mason County Fire Protection 12; and WHEREAS, declaring a state of disaster for the area served by the Mason County Fire Protection District 12 will facilitate and expedite the procurement, use, and deployment of resources to enhance preparedness,response, and public safety from Washington State. NOW,THEREFORE, BE IT PROCLAIMED BY THE MASON COUNTY COMMISSION: 1. A state of disaster is declared for the area served by Mason County Fire Protection District 12 as defined under RCW 38.52.010 13(a). 2. In compliance with the National Incident Management System, activates its Area Command establishes a Public Safety Incident Command, and appoints the highest public safety professional in Mason County,the Sheriff, as the Incident Commander in compliance with the Mason County Comprehensive Emergency Management Plan. 3. The Incident Commander is tasked with ensuring Washington State provides emergency services to the area served by the Mason County Fire District 12 as soon as possible. This declaration will remain in effect until the area served by Mason County Fire Protection District 12 is provided the level of emergency services required. 4. Mason County has no funding to provide emergency services and is assuming no responsibility, financial or otherwise, to provide emergency services to the area served by Mason County Fire Protection District 12 and is requesting Washington State provide these services. 5. This declaration shall take effect immediately from and after its issuance. ORDERED this 171 day of May, 2024. Declaration of Disaster—Mason County Fire District 12 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON MUDMa2q, a F62A�)h McKenzie Smith, Clerk of the Board Randy eatherlin, Chair APPROVED AS TO FORM: Kevin Shutty,Vice-Ch Zx Tim Whitehead, Chief Deputy Prosecuting Sharon Trask,Commissioner Attorney Resolution No. Rescind Resolution No. 2024-031 to Deactivate the State of Disaster for Mason County Fire Protection District 12 WHEREAS, on May 17,2024,the Mason County Commission declared a State of Disaster for Mason County Fire Protection District 12 because the fire district was incapable of meeting the fundamental requirements to protect the lives of citizens in Mason County Fire Protection District 12; and WHEREAS,Mason County Fire Protection District 12 has accomplished the objectives required to assume normal operations and it is recommended to deactivate this State of Disaster. NOW, THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners hereby rescind Resolution No. 2024-031 and deactivate the State of Disaster allowing Mason County Fire Protection District 12 to assume normal operations. DATED this day of ,2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Kevin Shutty,Vice-Chair Tim Whitehead,Chief Deputy Prosecuting Sharon Trask,Commissioner Attorney C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 9,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Budget Process Background/Executive Summary: The annual budget preparation process is underway. The budget was due in the Munis financial system on Monday,August 12t1i. Budget narratives and policy level requests are due to the Budget Office by Wednesday, September 18t1i. The first budget workshop will be an overview of all funds and departments. Budget workshops with departments and offices are recommended to begin in early October. Individual departments that wish to meet with the Board should schedule a time with McKenzie Smith. The Board should decide if they will conduct budget workshops by Zoom or in-person. Attached is the 2025 budget calendar highlighting key dates. Budget Impact(amount, funding source,budget amendment): Workshops help the Board engage with departments and offices to develop a balanced budget that aligns with county goals, objectives, and the law. Public Outreach (news release,community meeting, etc.): The public is encouraged to attend the budget workshops. If by Zoom the meeting links will be posted on the County's website here: www.masoncounWya.gov Requested Action: Request the Board decide on a schedule for budget meetings with departments and offices and decide if they want to meet by Zoom or in-person. Attachments Draft 2025 Budget Adoption Calendar Mason County 2025 Budget Adoption Calendar *Dates may be subject to change* April May June S M T W T F S S M T WI T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 201 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 281 291 301 1 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July u ust September S M T WI TI F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 2021 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 211 221 231 241 25 26 17 18 19 20 211 22 23 22 23 24 25 26 27 28 27 28 29 301 311 241 251 26 27 28 29 30 29 301 31 W Holiday W Budget Guidelines signed by BOCC and sent to offices and departments Official request for budgets required by RCW 36.40.010 Budget estimates due in Munis as required by RCW 36.40.010 Preliminary budget submitted to BOCC by Auditor per RCW 36.40.050 Policy Level Requests (PLRs) and Budget Narratives due to Budget Office Overview of the 2025 Preliminary Budget with PLRs Possible Dates to Schedule Board Budget Negotiations with Departments Overview of the 2025 Preliminary Budget with PLRs included/excluded based on Board negotiations 2025 Preliminary Budget Due on Count 's website to adopt by 1st Monday in December Public Hearing to Certify to County Assessor taxes to be levied upon property in the county Public Hearin at 9:00 a.m. to Consider Adoption of the 2025 Budget MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING September 9, 2024 Action Items• • RAP Project Prospectus Contracts for the Bear Creek Dewatto Road culvert replacement project at milepost 6.18 and the Cloquallum Road improvement project from milepost 6.60 to milepost 7.80. Discussion Items: Commissioner Follow-Up Items: Upcoming Items: Sept. 9th—Oct. 16th Little Egypt Road closure at approximate milepost 0.33 for pile cap replacement on the North Fork Goldsborough Bridge. Sept. 24th @ 9:15am. Public Hearings to consider adopting 1. 2025 Annual Road Program 2. 6-Year Transportation Improvement Program for the years 2025 to 2030. cMason County Agenda Request Form To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,County Engineer Ext.450 Department: Public Works Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 9,2024 Agenda Date: September 24, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: CRABoard Rural Arterial Trust Account(RATA) Funds for Bear Creek Dewatto Road & Cloquallum Road Background/Executive Summary: The attached Rural Arterial Program (RAP)project agreements from the County Road Administration Board (CRAB) which set forth approved funding for the following projects: Bear Creek Dewatto Road ($608,000) This project, located at MP 6.18 on Bear Creek-Dewatto Road, proposes to replace an existing 2.5' x 3.3' galvanized corrugated metal squash pipe that is heavily rusted along the bottom and along the haunches. There are rust holes in the bottom of the pipe throughout the entire length. The pipe is undersized, water backs up and overtops the road at this location during storm events, causing flooding and traffic hazards. There is an estimated two inches of coverage over the culvert and the road surface is cracked over the culvert. This proposal will raise the profile in the vicinity by an estimated 4 feet and will extend nearly 400 feet in either direction. Cloquallum Road ($1,314,000) This project, situated between MP 6.60 and 7.80 on Cloquallum Road, also known locally as Wivel Hill, involves a narrow stretch of road with a high embankment on one side and outdated, misaligned guardrails on the other, which protect drivers from a creek below. Cloquallum Road serves as a major logging route from Deckerville Forest to the mill in Shelton. The road section is steep and narrow, leading to traffic conflicts with vehicles,bicycles, and pedestrians. The plan is to use county resources to widen the road towards the embankment and away from the creek, followed by a contracted overlay project to create 12-foot paved lanes and 5-foot paved shoulders. cMason County Agenda Request Form Budget Impact(amount, funding source, budget amendment): The total estimate cost, authorized RATA funds and budget impacts to the County Road Fund are listed below: Bear Creek Dewatto Road Estimated Project Cost: $ 608,000 Authorized RATA Funds: $ 450 000 County Road Funds: $ 158,000 Cloquallum Road Estimated Project Cost: $ 1,460,000 Authorized RATA Funds: $(1,314,000) County Road Funds: $ 146,000 Final processing, if accepted,will be completed by the CRAB after they receive the signed agreements. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Recommend the Board of County Commissioners authorize the Chair to execute the County Road Administration Board RAP Project Prospectus Contracts for the Bear Creek Dewatto Road culvert replacement project at milepost 6.18 and the Cloquallum Road improvement project from milepost 6.60 to milepost 7.80. Attachments: 1. Prospectuses 2. Maps RURAL ARTERIAL PROGRAM COUNTY ROAD ADMINISTRATION BOARD FINAL PROSPECTUS Biennium 2025-2027 Region: South West County: Mason IDENTIFICATION Project Name: Bear Creek Dewatto Rd. Culvert Replacement Six-Year T.I.P. Priority No: Total Points: 75.000 Road Road Name(s) FFC(s) TRC(s) BMP(s) EMP(s) Legislative Number(s) District 79800 Bear Creek 08 - Rural Minor Non Truck 6.1 6.26 35 Dewatto Rd Collector Route PROJECT TYPE *Project Type: DR - Drainage Structure DESCRIPTION OF PROPOSED IMPROVEMENTS - Attach Rating Worksheets Roadway Structural Section, or Bridge Condition: Describe structural deficiencies and proposed improvements in keeping with the attached roadway cross section. (Proposed structural section details may change based on final design.) After the road profile is raised and graded, asphalt concrete pavement will be added for approximately 800 feet total. No other roadway structural improvements are anticipated. Horizontal Alignment: No horizontal alignment changes are anticipated currently Vertical Alignment: During storm events, water overtops the road at the culvert. The existing culvert is in a sag vertical curve. This improvement addresses the vertical curve and corrects the low spot to eliminate or reduce overtopping. It also increases the hydraulic radius value, which increases flow velocity and capacity, and improves channel efficiency. Width: Currently, the existing length of culvert and depth of cover precludes the road from being widened or the addition of shoulders. The culvert is failing, and this project corrects several geometric flaws. It will remove a roughly 3-foot diameter CMP and replaces it with an eleven-foot diameter aluminum pipe. The new roadbed centerline profile will be raised an estimated four feet. New pavement will extent 400 feet on either side of the new pipe. This will increase the roadway cross section and roadway width and allow for 2- 12 foot lanes, 2- 5 foot paved shoulders and for the installation of concrete barrier to protect traffic from the culvert ends. The new culvert is estimated at 50 feet. i i Other: Clear Zone, Slopes, Guardrail, Illumination, signals etc.: Roadside ditches on either side of the new installation will be constructed to current road standards. New paved shoulders for vehicle recovery area and pedestrians will be added as a traffic safety enhancement. ESTIMATED FUNDING AND TIMING Phase Est Total Cost RATA Amount Start Year End Year Design/Prelim. $0.00 $0.00 May 01 , 2025 January 01 , Engineering 2026 Right of Way $0.00 $0.00 July 01, 2025 January 01 ,2026 Construction $608,000.00 $450,000.00 August 03, October 01 ,2026 2026 TOTAL $608,000.00 $450,000.00 Schedule of CRAB reimbursements for Construction will be or dependent on Project SPECIAL CONSIDERATIONS THAT MAY AFFECT PROJECT SCHEDULE: ❑ Wetlands ❑ NMFS ❑ R.O.W. ❑ Shorelines ❑ USFWS ❑ BIA ❑✓ HPA ❑ RR ❑✓ USACE ❑✓ WDFW ❑✓ Cultural (Hist. Arch. ❑ Tied (Other agency work) ❑ Other Paleo.) PROJECT NARRATIVE This project, located at MP 6.18 on Bear Creek-Dewatto Road, proposes to replace an existing 2.5' x 3.3' galvanized corrugated metal squash pipe that is heavily rusted along the bottom and along the haunches. There are rust holes in the bottom of the pipe throughout the entire length. The pipe is undersized, water backs up and overtops the road at this location during storm events, causing flooding and traffic hazards. There is an estimated two inches of coverage over the culvert and the road surface is cracked over the culvert. This proposal will raise the profile in the vicinity by an estimated 4 feet and will extend nearly 400 feet in either direction. LOCAL PROJECT APPROVAL NOT FOR NOT FOR RAP Project Prospectus prepared under the supervision of: SIGNATURE SIGNATURE Signature- County Engineer Date NOT FOR NOT FOR RAP Project Prospectus submitted to CRAB with SIGNATURE SIGNATURE the approval of: Signature of Chair of the Board of County Date Commissioners or County Executive RURAL ARTERIAL PROGRAM COUNTY ROAD ADMINISTRATION BOARD FINAL PROSPECTUS Biennium 2025-2027 Region: South West County: Mason IDENTIFICATION Project Name: Cloquallum Road Improvement Project Six-Year T.I.P. Priority No: 53 Total Points: 69.500 Road Road FFC(s) TRC(s) BMP(s) EMP(s) Legislative Number(s) Name(s) District Cloquallum 07 - Rural Major T3-300,000 to 10000 6.6 7.8 35 Road Collector 4,000,000 PROJECT TYPE *Project Type: 3R - Rehabilitate, Resurface, Restore DESCRIPTION OF PROPOSED IMPROVEMENTS - Attach Rating Worksheets Roadway Structural Section, or Bridge Condition: Describe structural deficiencies and proposed improvements in keeping with the attached roadway cross section. (Proposed structural section details may change based on final design.) Sections of this roadway are structurally deficient. Areas of the subgrade are sliding, evidenced by longitudinal cracks in the existing pavement and the undulations in the driving surfaces. These subgrade issues will be identified and corrected as part of this project. This may include excavation of identified areas and backfilled and compacted with base course materials before paving. Also, all drainage issues will be addressed to prevent water from entering the roadbed. Horizontal Alignment: No horizontal alignment changes are planned currently. Vertical Alignment: No vertical alignment changes are planned currently. Width: This section of roadway is in a rural setting and serves intra-county travel between Shelton and Schaffer State Park and beyond to Grays Harbor County. The pavement width currently averages 23 feet. Much of the road was constructed using the cut and fill method where the up-hill bank was cut, and the material placed on the downhill side for embankment. Due to the undulations present in the roadbed, and the longitudinal cracking, the embankment material is moving downhill and unsuitable in numerous locations. The guardrail is no longer in the correct position to meet guardrail installation standards. It is either too low, too high, or out of alignment. Many of the wood posts are rotten and no records provide a year of installation. There are sections where the shoulder and embankment is soft and has sluffed away, leaving posts, in many cases, with five feet of exposure. Some of the guardrail leans away from the road or is so close to the driving lane that it functionally decreases the lane width. On the cut bank side, the bank is just off the edge of the driving lane separated by a roadside ditch in some places. This functionally decreases the driving width, and makes the road appear narrow and unsafe, especially at night and during inclement weather. There is little to no vehicle recovery area. . Other: Clear Zone, Slopes, Guardrail, Illumination, signals etc.: Clear zone issues include old tree stumps, utility poles, trees, cut banks, ditches and substandard guardrails. The roadside ditch is created when the back slope of the cut forms the backslope of the ditch. Once an errant vehicle leaves the pavement and enters the soft shoulder or the ditch, recovery is difficult and the vehicle often striking the guardrail on one side or the cut ban on the other. This project will remove the deficient guardrails, remove unsuitable roadbed and embankment materials, replace with suitable compactable and slope protective gravel borrow and crust rock, and move the centerline of the road away from the steep slope which leads to the river below. On the cut bank side, the bank will be cut further away from the road and flattened and a five-foot paved shoulder added with a shallow ditch section to move drainage to the cross culverts and add a vehicle recovery area ESTIMATED FUNDING AND TIMING Phase Est Total Cost RATA Amount Start Year End Year Design/Prelim. $0.00 $0.00 August 01 , December 01, Engineering 2025 2025 August 01 , December 01, Right of Way $0.00 $0.00 2025 2025 Construction $1,460,000.00 $1,314,000.00 August 03, December 01,2026 2026 TOTAL $1,460,000.00 $1,314,000.00 Schedule of CRAB reimbursements for Construction will be or dependent on Project SPECIAL CONSIDERATIONS THAT MAY AFFECT PROJECT SCHEDULE: ❑ Wetlands ❑ NMFS ❑ R.O.W. ❑ Shorelines ❑ USFWS ❑ BIA ❑ HPA ❑ RR ❑ USACE ❑✓ WDFW ❑✓ Cultural (Hist. Arch. ❑ Tied (Other agency work) ❑ Other Paleo.) PROJECT NARRATIVE The proposed project is a section of Cloquallum Road MP 6.60 to 7.80 , locally known as Wivel Hill. The road section is narrow with a high bank on one side and mis-aligned and antiquated guardrail at the edge of the road on the other, protecting drivers from a creek down below. Cloquallum Road is a main logging road from the Deckerville forest to the mill in Shelton. This section of the road is steep and narrow causing conflict with other traffic along with bicycles and pedestrians. The proposal is to use county forces to widen the road toward the bank and away from the creek, then contract for an overlay project to end up with 12' ft paved lanes and 5' ft paved shoulders. LOCAL PROJECT APPROVAL NOT FOR NOT FOR RAP Project Prospectus prepared under the supervision of: SIGNATURE SIGNATURE Signature-County Engineer Date NOT FOR NOT FOR RAP Project Prospectus submitted to CRAB with SIGNATURE SIGNATURE the approval of: Signature of Chair of the Board of County Date Commissioners or County Executive Bear Creek Dewatto MP 6. 18 N Culvert Replacement Project AJ� TTO RO MP 6.18 �O 61 PSG .00 �♦ M E O� 6' �o cc N ,O;pO h o cc 6AO h O h� �O o J �J ?<v O� v ?� 0 195 390 780 1,170 1,560 NE SMITHY FORGE LN Feet i _rlan Js Fc ;r .�pLa J} S Tahuya I .9 State Forest i Sources: Es,' Japan, METI, Esri OpenStreetMap(and) Open StreetMap cdntril contributors,CC-BY-SA Cloquallum Road Improvement Project OPT O���O ')[ILILUil lVid Q MgT�o<roN P� C N 01 IC Sanderson FieIJ SHELTON ATLOCK O n .\ O SHELTON �C2 VALLEY RD Dayton Shelton Peak Valley LL LLL W Q F F o s e auA� iuM airie GO RID S 896 ft V l l e y OSt O Prairie _,zz,n GL�Q eew Road Improvement Area ROck 0.50.25 0 6.5k 1 1.5 2 Mlles Cloquallum Road Other Roads itt 1487 ft .y S k o Kamilche alley