HomeMy WebLinkAbout2011/06/20 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
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Week of June 20,2011
According to staff notes,the following items were discussed.
June 20,2011
9:00 A.M. Central Operations-Diane Zoren
Commissioners Ring Erickson, Sheldon and Lingle were in attendance.
The following items were reviewed:
• 2012 Preliminary Budget Instructions. Questions supplied by the Auditor's Office were
given to the Commissioners. Theresia Ehrich will review them at her briefing on June
27"'so she can include in the 2012 budget instructions. Commissioners Sheldon and
Ring Erickson commented it would be difficult to answer some of the questions without
having revenue projections,
• Diane will circulate the.09 funding request for 2012 funding for Oakland Bay.
• Green Diamond is requesting individual appointments with the Commissioners.
• The recording equipment has been having mechanical problems and the replacement cost
is$5,000. There is no money available in the Technology Fund. Diane will submit a
request in the 2012 budget process. The Commissioners asked that Diane check with
Robyn Lockwood in Superior Court to compare with equipment they were looking at for
the courtrooms.
• Cmmr. Ring Erickson updated the Commissioners on Hood Canal Coordinating Council
business.
9:10 A.M. Probation Services—Harris Haertel
Commissioners Ring Erickson,Sheldon and Lingle were in attendance.
The following items were reviewed:
• Reviewed the Family Functional Therapy contract that will be placed on an agenda for
approval.
9:15 A.M. Human Resources—Karen Jackson
Commissioners Ring Erickson,Sheldon and Lingle were in attendance.
The following items were reviewed:
Follow Up Itern:
• Public Defense Administrator: Consultant Charles Lane,along with Robyn Lockwood
and Patsy Robinson fi•om Superior and District Court,respectively,participated in a
follow-up discussion regarding the development of anew job classification. Since it
takes an act of the BoCC to establish any job classification,HR will take the lead in any
follow up activities, such as finalizing the job description and development of a new
Public Defense department.
• Finalization of job classification descriptions for Community Development Director and
Parks and Facilities Director shall be completed by Human Resources by week's end.
New Items:
• HR Brown Bag: First`brown bag' meeting held on June 9 as follow up to Risk Pool
training on Performance Evaluations. Seven individuals attended in addition to staff
fi-onn Human Resources. Positive feedback received and interest generated around
ongoing meetings. The next HR Brown Bag is planned for August on the subject of the
Fannily Medical Leave Act.
• Department Head Evaluations: The Commissioners requested HR prepare for
Department Head evaluations to occur by October 1,2011. Also requested HR notify
departments of expectation to complete staff evaluations,as well.
Board of Mason County Commissioners' Briefing Minutes
Week of June 20,2011
9:40 A.M. Facilities&Grounds—Mike Rutter
¢` Commissioners Ring Erickson, Sheldon and Lingle were in attendance.
The following items were reviewed:
• Mike will be using his personal holidays and vacation time next week.
• A call for bids will be on the agenda for the jail intercom and generator transfer switch.
9:50 A.M Mason County Shelter—Debra Nielsen
Commissioners Ring Erickson, Sheldon and Lingle were in attendance.
The following items were reviewed:
• A letter of support for a grant for relocation of the homeless shelter.
10:15 A.M. Department of Community Development—Barbara Adkins
Commissioners Ring Erickson,Sheldon and Lingle were in attendance.
The following items were reviewed:
• Belfair Water District#1
New Resolution received from Belfair Water District#1 requesting the County's
approval of four parcels for annexation. Staff placing on Board's June 21,2011 Action
Agenda a request to set a public hearing to consider the annexation on July 12,2011.
Email request received fi-om the District asking if the Commissioners had any issue with
current format of Resolution prior to public hearing. Commissioners would not comment
or discuss the Resolution and stated that doing so could violate the Appearance of
Fairness Doctrine.
• Other Business
Commissioner Sheldon expressed an interest in making updates to the County Resource
Ordinance as it pertains to regulating critical areas. This would include reviewing our
current language addressing the removal of danger trees and requirements for
geotechnical reports in landslide hazard areas
10:30 A.M. Public Works-Charlie Butros/Brian Matthews
Commissioners Ring Erickson,Sheldon and Lingle were in attendance.
The following items were reviewed:
• Revised Interlocal Agreement for work,supplies and equipment between Mason County,
Mason Transit, Shelton School District and the Port of Shelton.
• Supplemental Agreement#2 with NW Hydraulics for an additional$3,000 for County
Road Project 1941, Shelton Matlock Road—Coffee Creek bank stabilization project.The
agreement currently has a maximum of$20,000.
• Recommend bid award for one used Gradall XL4100 series 3 to Finkbinder
Equipment Co., of Bur Ridge, IL. Cost$239,000 plus tax.
• Recommend bid award to Tyonek Construction Group out of Belfair,WA in the amount
of $92,489 for the to repair and stabilization of the slide area on the North Shore Road at
approximately Milepost 18.04 from the December 2010.
• Cascade Land Conservancy property transfer
• Update on negotiations
• Capital Hill Road
• Skokomish Flood Control Zone District(Resolution 15-81)
1 1:00 A.M. Equipment Rental&Revolving(ER&R)Manager—Dave Loser
Commissioners Ring Erickson, Sheldon and Lingle were in attendance.
The following items were reviewed:
2012 RE&R rates were discussed. Brief sheet attached. Vehicle rates were suggested at
minimal cost,depreciation,operating cost and overhead that did not consider replacement
funds,and a"should be"rate that would recover fiom below cost funding. No conclusion
on rates for 2012.
Board of Mason County Commissioners' Briefing Minutes
Week of June 20,2011
1 1:30 A.M. Utilities& Waste Management -Emmett Dobey
Commissioners Ring Erickson, Sheldon and Lingle were in attendance.
The following items were reviewed:
• Hearing for connection charges will be July 12 and there are options to consider.
• Bid award for retention pond on June 21 agenda.
1 15 A.M. o - u Trails r hn Ke ates canceled
Tuesday,June 21,2011
Commission Chambers
1 1:00 A.M. Courthouse Weapons Screening Update
Commissioners Ring Erickson and Lingle were in attendance. Commissioner Sheldon
was absent.
Tom Haugen presented a report for the period of April 25 through June 14,2011 of the
weapons screening process in the courthouse.
Respectfully submitted,
Diane Zoren,Assistant to the Commissioners
BOARD OF MASON COUNTY COMMISSIONERS
L 1r a Ring Ericks j Tim Sheldon Jerry ngle
Chair Commissioner Commissioner