HomeMy WebLinkAbout2011/03/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Week of March 14,2011
According to staff notes,the following items were discussed.
Monday,March 14,2011
9:00 A.M. Auditor's Office—Theresia Ehrich
Commissioners Ring Erickson, Sheldon and Lingle were present.
The following items were reviewed:
• February financial statements were reviewed.
• Theresia asked the Board to set a budget hearing so fund balances can be adjusted for several
special funds to reflect accurate fund balances.
• Indirect charges were discussed.
9:15 A.M. Central Operations-Diane Zoren
Commissioners Ring Erickson, Sheldon and Lingle were present.
The following items were reviewed:
• 09 funding request received from Economic Development Council. Request is for$68,000 each
year for 2011,2012&2013. The Board asked that it be circulated for comment.
• Mental Health Fund#164. Currently Central Operations vouchers for this fund,for now,Cmmr.
Ring Erickson would like this to remain in Central Operations.
• A news release for LTAC membership will be issued.
• Belfair agenda for March 29 was reviewed.
9:45 A.M. Health Services—Vicki Kirkpatrick
Commissioners Ring Erickson, Sheldon and Lingle were present.
The following items were reviewed:
• One tenth of one percent sales tax for mental health,substance abuse prevention and treatment and
therapeutic courts.
The Public Health Director discussed the next steps in the process of gathering data and creating a
task force to review data,gather community input,and create a report making recommendations to
the Board of County Commissioners regarding the special sales and use tax for mental health,
substance abuse prevention and treatment and therapeutic courts.
• The State Capital budget and Enterprise Cascadia funding for low interest loans for septic system
repair and replacement. The Board and staff discussed the level of legislative involvement
regarding the funding for this program.
• WRIA(Water Resources Inventory Area) 16 grant. Staff updated the Board on the receipt of state
pass through funding for the WRIA 16 work.
• Tobacco Proclamation. Staff will prepare a proclamation for the 3/22/2011 BOCC meeting for the
annual"Kick Butts Day"which is a national event targeting youth and a reduction in smoking
among children.
10:15 A.M. Department of Community Development—Barbara Adkins/Mark Core
Commissioners Ring Erickson, Sheldon and Lingle were present.
The following items were reviewed:
• Belfair Future Roads Map—This map and accompanying text amendment was tabled in December
2010 until December 2011. At this time the Planning Division of Community Development does
not have sufficient staff or funding to pursue the map amendments resulting from previous public
hearings. Commissioners'comments suggest staff take a more"passive"approach to seeking
public comment for revision in lieu of conducting more time intensive and costly public
workshops. Staff will look into accepting written comments at public meetings and through our
website,and utilizing the TIP-CAP meetings.
• Medical Marijuana Dispensaries—Commissioners expressed an interest in discussing these
facilities as they related to Mason County ... how they are permitted and are there current
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of March 14,2011
regulations for them. Staff invited Tun Whitehead from the Prosecuting Attorney's Office to
attend and provide some additional information. At this time,three dispensaries have located
within the county. Two have obtained a change of tenant permit and the other has been advised of
their need to complete that process. Commissioner Sheldon asked for clarification on the
permitting process and the department's role in regulation. It is the staff s position at this time
that the use(dispensaries)can be considered as an allowed based on zoning. Whether or not the
distribution of marijuana in this manner is illegal is not clearly defined. Commissioner Sheldon
expressed an interest in imposing a moratorium on these facilities until such time as the State can
provide more guidance. Commissioners Lingle and Ring-Erickson were not inclined support a
moratorium at this time. Direction to staff was to continue with a careful and consistent review of
any future facilities of this type.
• Security Update—This discussion postponed until Committee of the Whole meeting.
10:30 A.M. Public Works-Charlie ButrosBrian Matthews
Commissioners Ring Erickson,Sheldon and Lingle were present.
The following items were reviewed:
• Replacement of Utilities vehicle#203 a 2009 Ford F350 flatbed,(stolen and totaled)fi•om the WA
state contracts.
• Call for Bids for Asphalt Emulsion for 2011.
• Submittals for County Road Administration Board. The following documents prepared by Public
Works to be submitted to the County Road Administration Board:
Annual Certification for 2010,Certification of Expenditures for Traffic Law Endorsement—2010,
Certification of Expenditures for Fish Passage Barrier Removal—2010 and Annual Certification
for 2010(County's level of compliance with pertinent laws and regulations)
• Road Operations&Maintenance open crew positions
• Stormwater enforcement issues
• Shorecrest Homeowner drainage concern
• FEMA denial letter of Federal Assistants for the December 8-18,2010 storm
10:50 A.M. Executive Session—RCW 42.30.110(1)(b)
Commissioners Ring Erickson,Sheldon and Lingle met in Executive Session with Public Works
staff to discuss a real estate matter from 11:00 a.m.to 11:10 a.m. No action was taken.
11:00 A.M Utilities&Waste Management -Emmett Dobey
Commissioners Ring Erickson,Sheldon and Lingle were present.
The following items were reviewed:
• Treasurer Lisa Frazier joined the Utilities briefing along with Allan Dashen and Gordon Wilson
from FCS Group to discuss selling$4 million dollars of general obligation bonds to finish Phase I
of the Belfair sewer system and start planning Phase 2. Utilities will bring forward a resolution to
start the process with the intent to sell the bonds before August.
• Also discussed the Utilities Work Plan.
11:45 A.M. Facilities&Grounds—Mike Rutter
Commissioners Ring Erickson, Sheldon and Lingle were present.
The following items were reviewed:
• Memorial Hall -the Moose Lodge will be a regular paying user of the hall for Sunday bingo and
for pinochle.
• Jail—Richmond Engineering is looking at the intercom panel and the generator switch.
• Courthouse screening station—moving forward on installing the equipment.
• Update on the Courthouse interior remodel project.
• Discussed using Central Operations staff for Friday clerical support for his department and
funding this from his existing budget.
Board of Mason County Commissioners'Briefing Meeting Minutes
Week of March 14,2011
1:30 P.M. Committee of the Whole
Commissioners Ring Erickson and Lingle met with Department Directors for a Committee of the
Whole meeting. Cmmr. Sheldon was absent. Items of discussion included security issues and
employee ID badges. The next meeting will be April 11.
2:30 P.M. Closed Session—RCW 42.30.140(4)labor discussion
Commissioners Ring Erickson and Lingle met in a Closed Session from 2:45 p.m.to 3:30 p.m. for
a labor discussion. Cmmr. Sheldon was absent.
i
Tuesday,March 15,2011
10:30 A.M. Sheriff s Office—Sheriff Salisbury
Commissioners Ring Erickson,Lingle and Sheldon met with the Sheriff and staff to discuss the
budget impacts from a medical expense of a jail inmate.
Respectfully submitted,
Diane Zoren,Assistant to the Commissioners
BOARD OF MASON COUNTY COMMISSIONERS
da Ring Ericks Tim Sheldon Lin
Chair Commissioner Commissioner