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HomeMy WebLinkAbout2016/12/20 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 51" Street, Shelton, WA December 20, 2016 1. Call to Order—The Chairperson called the regular meeting to order at 9:04 a.m. 2. Pledge of Allegiance— Pat Laudin led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Joe Nolze &Sylvia Florez-Milsom sent in applications for the Mason County Planning Advisory Commission 4.2 News Release- Announcement of the winter 2016-2017 Mason County Heritage Grant Cycle Staff: Michael MacSems 4.3 News Release- Mason County Civil Service Commission Vacancy Staff: Dawn Twiddy 4.4 News Release- 2017 Water and Sewer Utility Rate and Fee Increases Staff: Jerry Hauth 4.5 News Release- Free Christmas Tree Recycling Staff: Melissa McFadden 5. Open Forum for Citizen Input— Tom Davis said that the Commission Chair has not been from District 2 since 2008. He suggested that incoming Commissioner Kevin Shutty be nominated as Chair. Tom added that if Kevin Shutty is not prepared the next best option would be Commissioner Neatherlin. Connelly Watson questioned the news release about utility rate increases, asking if the water system classification would change. Commissioner Jeffreys said no changes would occur to the system. Patricia Vandehey had questions with capital facilities. Commissioner Jeffreys asked her to wait until public testimony was opened during the hearing. 6. Adoption of Agenda - Cmmr. Sheldon/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes— November 21 and December 12, 2016 briefing meeting minutes; November 22 and December 13, 2016 regular meeting minutes, and December 5, 2016 special meeting minutes Cmmr. Neatherlin/Sheldon moved and seconded to approve. Motion carried unanimously. N-aye; S-aye; J-aye. 8. Approval of Action Agenda: 8.1 Approval to cancel the December 27, 2016 Commissioner meeting. 8.2 Approval to set a public hearing on Tuesday, January 10, 2017 at 9:30 a.m. to consider the sale of real property located at 111 E Lakeshore Drive E, 22017-53-00039. 8.3 Approval to adopt the updated Mason County Interfund Loan Policy and Procedures. Resolution No. 99-16 (Exhibit A) 8.4 Approval of a resolution to adopt the County Held Registered Warrants Policy and Procedures. Resolution No. 100-16 (Exhibit B) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 20, 2016-Page 2 8.5 Approval of the State Homeland Security Program (SHSP) FY-16 grant contract #E17-067 and approval to have the Emergency Management Manager sign the contract for Mason County to receive funds in the amount of$21,506. 8.6 Approval for the Chair to sign the contract with Bella Casa Cleaning Services to provide janitorial services to Mason County facilities. 8.7 Approval of warrants Claims Clearing Fund Warrant #s 8044662-8044970 $ 962,347.14 Direct Deposit Fund Warrant #s 36733-37123 $ 671,027.79 Salary Clearing Fund Warrant #s 7002389-7002429 $ 938,127.66 Approval of Treasurer Electronic Remittances YTD Total $ 160,037.17 Total $ 2,731,539.76 8.8 Approval to sign the 2017 part-time Court Commissioner Professional Services Agreement with Robert Sauerlender in the amount of$84,593.70. 8.9 Approval of Veterans Assistance Fund applications: Necessity items $250.00; Utilities $550.00 and Housing $1,650.00 for a total of$1,955.50. 8.10 Approval of Professional Services Contract Amendment #2 with Northwest Resources II, Inc. extending the contract to June 2017. 8.11 Approval of Professional services contract Amendment #4 with Mental Health Professionals, LLC. extending the contract to June 2017. 8.12 Approval to accept the Hazard Mitigation Grant #D16-007 under funding resource agreement #FEMA-4168-DR-WA-2-P and authorize the Emergency Management Manager to sign the contract. 8.13 Approval of the interlocal agreement with the Thurston Mason Behavioral Health Organization. The agreement will provide $275,000 from Sales and Use Tax for chemical dependency or Mental health services. 8.14 Approval of the Mason County Cellular Telephone Policy. Resolution No.102-16 (Exhibit C ) 8.15 Approval to extend the lease with North Mason Resources for office space for the Veterans Service Officer in Belfair. The lease is extended to June 2017 at $600 per month to be paid from the Veterans Assistance Fund. 8.16 Approval of the Mason County Conflict of Interest Policy. Resolution No. 105-16(Exhibit D ) 8.17 Approval of the Mason County Purchasing Policy. Resolution No. 106-16(Exhibit E ) 8.18 Approval of the interlocal agreement with Fire District #12 for equipment or vehicle repairs, maintenance, upfit radio and fueling services. Tom Davis asked that 8.8 be removed for separate testimony. Cmmr. Neatherlin/Sheldon moved and seconded to approve action items 8.1 through 8.18 with the exception of 8.8. Motion carried unanimously. N-aye; S-aye;J-aye. (8.8) Tom Davis testified, noting that he is not opposed to the salary amount. He said that Mason County has the lowest participation rate in therapeutic courts due to restrictions. Commissioner Jeffreys discussed treatment requirements. Commissioner Sheldon discussed the strides made in his time as Commissioner in regards to the therapeutic courts and thanked the public for their action. Cmmr. Neatherlin/Sheldon moved and seconded to sign the 2017 part-time Court Commissioner Professional Services Agreement with Robert Sauerlender in the amount of $84,593.70. Motion carried unanimously. N-aye; S-aye;J-aye 9. Other Business (Department Heads and Elected Officials) - None BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 20, 2016-Page 3 10. 9:30 a.m. Public Hearings and Items set for a certain time— 10.1 Public hearing to consider the rezone of parcel 12329-13-90091 from Low Density Residential (R-4) to Rural Residential 5 (RR5). This will amend the Mason County Future Land Use Map and the Belfair Urban Growth Area Zoning Map. Dave Windom presented the staff report and explained the rezone request. He displayed a map with the parcel in question and the surrounding parcels. He noted that the reasoning for the request was partially due to the Belfair Sewer, and also the setback restrictions of having Irene Creek on the parcel. Testimony: Patricia Vandehey said she was not against this rezone then talked about a previously passed rezone on McEwan Prairie Road. She was advised to speak with Dave Windom about that rezone if she wanted to appeal it. Commissioner Jeffreys and Patricia had a discussion about the current zoning request. Ken VanBuskirk talked about redesignated and rezoned parcels surrounding the parcel in question. Commissioner discussion was had about the request. Commissioner Jeffreys said the request meets the required criterion. Cmmr. Neatherl in/Sheldon moved and seconded to approve the rezone of parcel 12329-13- 90091 from Low Density Residential (R-4) to Rural Residential 5 (RR5) and thereafter amending the Mason County Future Land Use Map and the Belfair Urban Growth Area Zoning Map Motion carried unanimously. N-aye; S-aye; J-aye. Resolution No. 103-16 (Exhibit F ) 10.2 Public hearing to consider an order repealing the moratorium on Medical Cannabis Cooperatives, amending Title 17 to add section 17.09 to the Mason County Code regulating Medical Cannabis Cooperatives and reducing the permitted distance from cooperatives under RCW 69.50.331(8)(b) Dave Windom explained that the moratorium was set to buy time to figure out changes and regulations for medical cannabis cooperatives. He noted that the Planning Advisory Commission (PAC) has suggested limiting cooperatives to indoor growing only, no cooperatives in in-home daycare, and to reduce distance from 1,000 feet to 100 feet in regards to public parks, transit centers, libraries, game arcades, childcare centers, other cooperatives and recreational centers. Cmmr. Sheldon asked if foster parents fall within the childcare center definition. Dave said it does not. Cmmr. Jeffreys questioned if a landlord is able to prohibit a cooperative. Dave answered that he believes it could fall under the same rules as smoking which can be prohibited by landlords. Cmmr. Sheldon stated that if the 100 foot rules are imposed versus sticking to state rules, Mason County would be held responsible for enforcement. Cmmr. Neatherlin said he would be comfortable changing the 1,000 foot rule to 100 feet if childcare centers are removed. He suggested childcare remain under the state rule. Testimony: Josh Gill stated that the laws and fees in place are difficult and suggested removing some restrictions to help those that need marijuana for medicinal purposes. Josh also addressed the landlord issue and said that when he was living in Missoula, Montana, you were able to grow in a rented space as long as you had a notarized permission form. Luke Wilkins previously owned a collective in Hoodsport from 2004 to July of 2016. He said the patients in the collective were displaced after the moratorium was set. Mr. Wilkins encouraged the commission to adopt the state regulations. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 20, 2016-Page 4 Cmmr. Neatherlin referred to 17.09.003 (3) and suggested adding childcare center and family home childcare, and striking it from (4). Cmmr. Sheldon/Jeffreys agreed. Cmmr. Sheldon voiced his concerns and suggested continuing the moratorium for another 6 months. He also said the County would be inconsistent as the City of Shelton still has a moratorium in place. Cmmr Jeffreys response was that extending the moratorium would add confusion and she is not in favor of it. Cmmr. Neatherlin/Jeffreys moved and seconded to approve the order repealing the moratorium with changes on Medical Cannabis Cooperatives,amending Title 17 to add section 17.09 with changes as requested to the Mason County Code regulating Medical Cannabis Cooperatives and reducing the permitted distance from cooperatives under RCW 69.50.331(8)(b). Motion carried. N-aye; S-Nay J-aye. Resolution No. 104-16 (Exhibit G ) 10.3 Public hearing to consider the annual updates to the 2017-2022 Capital Facilities chapter of the Mason County Comprehensive Plan. Proposed revisions include updates from Facilities and Parks, Public Works, and the Sheriff's Office. Dave Windom briefly noted changes made after being reviewed by the Planning Advisory Commission (PAC) and added that an amendment from Public Works needs to be added. Melissa McFadden spoke about the Public Works amendment and said language was added in the Utilities and Wastewater section. Cmmr. Jeffreys said she would like to see following language to Chapter 3 Lines 6-8: North Bay/Case Inlet Water Reclamation Facility provides wastewater treatment to protect Case Inlet from sewage contamination, and to facilitate urban development within the Urban Growth Area(UGA1. The Rustlewood Facility protects the water of Pickering Passage and the Belfair Water Reclamation Facility protects the water quality in Hood Canal and facilitates urban development within the UGA. Ms. McFadden then discussed the Belfair Sewer extension to Puget Sound Industrial Center (PSIC) project noting that this project will provide service to the PSIC and will assist in additional funds. Ken VanBuskirk asked if the sewer information just came to the Commissioners on 12/19/16. Commissioner Sheldon said that it is new, but was discussed at briefings. Commissioner Neatherlin stated that it has to be in the passed version of Capital Facilities to happen. Patricia Vandehey asked about revisions because when Capital Facilities was originally discussed, only mandatory changes were going to be done. Commissioner Jeffreys explained that any revisions discussed today would only be for Capital Facilities, not the entire comprehensive plan. Patricia asked if the bypass has been voted in, and was told yes. Cmmr. Sheldon said Department Of Corrections would like to build a standalone facility. The DOC is looking at either Mason County or Lewis County. Cmmr. Sheldon and Dave Windom had a discussion about water service and meters in Rustlewood and Beards Cove. Cmmr. Sheldon then asked Jeff Vrabel about the Union Boat Ramp project and where it stands. Mr. Vrabel from parks said the project had been closed out by the Department of Natural Resources and Fish &Wildlife. Testimony: BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 20, 2016-Page 5 Ken VanBuskirk suggested removing page 12 due to the treatment plant capacity not incurring expected growth. He then addressed the Theler Center because it is listed as a private facility yet should be listed as public since it is owned by the North Mason School District. Mr. VanBuskirk addressed page 90, Stormwater Retrofits, and noted that he spoke with the Superintendent at North Mason Schools who was not aware of this project. He suggested using the funds to fix the breach in the freshwater pond at Theler. Tom Davis said the Belfair sewer is a problem to everyone in the County. He said that due to the amount of the expenditure public comment is needed, as this project holds very little benefit to Mason County. Patricia Vandahey asked why Webb Hill isn't in the language. Cmmr. Neatherlin explained that only County owned facilities can be addressed in Capital Facilities. Cmmr. Sheldon/Neatherlin moved and seconded to approve verbiage changes under Chapter 3 Water and Wastewater facilities to include"and to facilitate urban development within the Urban Growth Area (UGA)"in line 6 and Canal and facilitates urban development within the UGA in line 8, and to approve the Belfair Sewer Extension to Puget Sound Industrial Center Project. Motion carried unanimously. N-aye; S-aye;J-aye Cmmr. Sheldon/Neatherlin moved to correct a typo under 2.14 to read"annually"instead of "annual". Motion carried unanimously. N-aye; S-aye; J-aye Neatherlin/Jeffreys moved and second to amend the description on page 17 (Belfair Sewer Development) to read: Design and develop documents required for extending sewer collection system,as well as changing"continue"to"continued"within the justification. Cmmr. Sheldon spoke to the motion saying he could not vote because it goes against what the public recently expressed at their sewer meeting. Cmmr. Neatherlin then spoke saying he agrees with Cmmr. Sheldon and therefore rescinded his second, causing the motion to die. Neatherlin/Jeffreys moved and seconded to change the description on page 17, Belfair Sewer Development to read: Design and Develop documents required for constructing the Belfair Sewer Collection system, and reciamatilen facilities provide construction management services. N-aye; S-nay; J-aye Cmmr. Sheldon made a motion to add the words"when cost effective"whenever"Urban development within the UGA"is stated. Motion died lack of 2"d. Neatherlin/Jeffreys Moved and seconded for approval of Capital Facilities plan for adoption as amended. Motion carried. N-aye; S-nay; J-aye Resolution No. 101-16 (Exhibit H) 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 12:16 p.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 20, 2016-Page 6 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Kevin Shutty, Chair Meli sa D �ry CI o th Board A�,� �, yL Terri leffreyo I m ssioner Ran Neatherlin, missioner Resolution # 99-(� Amending Resolution #17-10 Mason County Interfund Loan Policy and Procedures WHEREAS Mason County recognizes that it is fiscally responsible to define policy and procedures for the use and approval of Interfund Loans and, WHEREAS the State Auditor's Office has set out guidelines within the Washington State Bars Manual and Mason County has a debt policy approving Interfund Loans as an acceptable option when meeting the minimum acceptable procedures for making and accounting for interfund loans, WHEREAS the Mason County Finance Committee met on November 28"', 2016 and approved the updated Mason County Interfund Loan and Policy and Procedures as set out in"Exhibit A". NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners upon recommendation of the Mason County Finance Committee hereby approve the Mason County Interfund Loan Policy and Procedures as set out in"Exhibit A". Approved this a0 day of Dec e,,,, heh 1— , 2016. Mason County Board of Commissioners 4�-,- TERRI JEF Y , Chair RANDY NEATHERLIN, Commissioner TIM SHELDON, Commissioner Attest: EL A REWR Jerk of the Board Approved as to form: ,L TIM WHITEHEAD, Chief Deputy Prosecuting Attorney Approved by - Approved by ELISABETH (LISA) FRAZIER, Treasurer -JEWIRFfCSiDVA,B t Manager Resolution Interfund Loan Policy and Procedures V2.docHALisa3\Lisa\finanee documents\finance documentsTinance Committee\DEBT POLICIES\Resolution Interfund Loan Policy and Procedures V2.doc 8. Should elected officials/department heads choose to request the transfer of payments between funds to facilitate the payment of Interfund loan(s). Such transfers are required to follow the proper procedures and forms as set out and approved by the Mason County Auditor's Office and the Mason County Treasurer's Office. Approved this 281h day of November, 2016. Mason County Finance Committee - Elisabeth Frazier, Treasurer, Chair Absent Karen Herr, Auditor, Secretary Terri Jeffreys,4ofnissioner Updated 2016 Interfund Loan Policy and Procedures.docH:\Lisa3\Lisa\finance documentsTinance documentsTinance Committee\Updated 2016 Interfund Loan Policy and Procedures.doe "Exhibit A" Mason County Interfund Loan Policy and Procedures November 2016 The Washington State Budget Accounting and Reporting System (BARS) and the Mason County Debt Policy the Mason County Finance Committee recommends the following as policy and procedures for approval of Interfund loans. The BARS Manual does not attempt to determine which moneys of a municipality may or may not be available for interfund lending, since the special character of some moneys involves commitments and restrictions which would require individual consideration. Generally however, is permissible to make interfund loans of those municipal moneys which are clearly inactive or in excess of anticipated cash needs throughout the duration of the loan and legally available for investment. The appropriate elected official and/or department head in charge of such funds shall be consulted for determination of the availability of the funds for an Interfund loan. The appropriate elected official(s)/department head(s) of each fund so identified shall be required to sign off approval of the Interfund loan agreement. Pursuant to the adopted County Debt Policy all interfund loan resolutions and repayment schedule will be reviewed by the Mason County Finance Committee and signed by the County Treasurer to ensure that the appropriate reimbursable language is included, the correct fund and BARS numbers are used and the appropriate debt repayment schedule has been developed. Once the Interfund loan resolution and repayment schedules have been submitted and approved by the Mason County Board of Commissioners, a copy shall be distributed to the Mason County Budget Director for inclusion to the appropriate budgets. Budget adjustments necessary in the current year should be made to the County Financial System within 10 business days of the resolution approval. The minimum acceptable procedures for making and accounting for interfund loans are as follows: 1. The legislative body of a municipality must, by ordinance or resolution, approve all interfund loans, indicating the lending fund,borrowing fund and provide in the authorization a planned schedule of repayment of the loan principal as well as setting a reasonable rate of interest (based on the external rate available to the municipality) to be paid to the lending fund. The planned Updated 2016 Interfund Loan Policy and Procedures.docH:\Lisa3Tisa\flnance documents\fmance documentsTinance Committee\Updated 2016 Interfund Loan Policy and Procedures.doc schedule of repayment should specify the due date(s) of the payments(s)needed to repay the principal and interest on the loan, 2. Interest should be charged in all cases,unless: a. The borrowing fund has no other source of revenue other than the lending fund; or b. The borrowing fund is normally funded by the lending fund. c. The interest shall be calculated pursuant to the Bank Method: "The annual interest rate will be computed on a 365/360 basis; that is ,by applying the ratio of the annual interest rate over a year of 360 days, multiplied by the outstanding principal balance, multiplied by the actual number of days the principal is outstanding. (Wautier, 2009) 3. The following guidelines should be used in establishing the rate of interest: a. Not lower than the "opportunity cost"if the funds were otherwise invested, such as the Local Government Investment Pool rate, Certificate of Deposit rate, US Treasury rate or short term bond yields for the same term. b. Not higher than the external rate available to the county. 4. The borrowing fund must anticipate sufficient revenues to be in a position over the period of the loan to make the specified principal and interest payments as required in the authorizing ordinance or resolution. 5. The term of the loan may continue over a period of more than one year, but must be "temporary"in the sense that no permanent diversion of the lending fund results from the failure to repay by the borrowing fund. A loan that continues longer than three years will be scrutinized for a permanent diversion of moneys. (Note: these restrictions and limitations do not apply to those funds which are legally permitted to support one another through appropriations, transfers, advances, etc.) 6. Pursuant to RCW 36.29.010(6)(7), the county treasurer shall maintain financial records reflecting receipts and disbursement by fund and shall account for and pay all bonded indebtedness for the county........ Therefore, the Mason County Treasurer's Office will be the responsible party for maintaining the records for the receipt of, disbursement of and payment of all Interfund loans. The County Treasurer and/or designated staff will have authority to access all county funds for the purposes of transacting Interfund loan related transactions within the County Financial System. 7. Appropriate accounting records should continue to be maintained by each department to reflect the balances of loans in every fund affected by such transactions. Documentation in the form of the warrant number or fund transfer and the date the loan payment was made, shall_be provided within 5 business days of the payment to the Mason County Treasurer and Mason County Auditor's Finance Department to facilitate auditing and annual reporting requirements as required by statute. Updated 2016 Interfund Loan Policy and Procedures.docH:\Lisa3\Lisa\finance documentsTmance documentsTinance Connnittee\Updated 2016 Interfund Loan Policy and Procedures.doc Exhibit B Resolution# County Held Registered Warrants Policy and Procedures WHEREAS,Mason County recognizes that it is fiscally responsible to define policy and procedures for the use and approval of Registered Warrants as an approved Investment option as delineated in the Approved Mason County Investment Policy and, WHEREAS,the Mason County Finance Committee has reviewed and approved the policy and procedures for county held registered warrants as shown in Exhibit"A"on November 28, 2016. NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners upon the recommendation of the Mason County Finance Committee hereby approve the County Held Registered Warrants Policy and Procedures as set out in Exhibit"A". Approved this a Q day of December,2016. Mason County Board of Commissioners TERRI JEFAiU6, C it RANOY NEATHEOAN, Commissioner TIM SHELDON, Commissioner Attest: M IS WRY, C k of the Board Approved as to form: TIM WHIT , Chief Deputy Prosecuting Attorney Exhibit C RESOLUTION NO..� A RESOLUTION ADOPTING MASON COUNTY CELLULAR TELEPHONE POLICY, AND ADDING CHAPTER 8 TO THE MASON COUNTY PERSONNEL POLICIES WHEREAS, Mason County recognizes the need to address the use of cellular phones and text messaging to conduct the County's business and its obligations under the Public Records Act; WHEREAS, Information Services drafted and circulated proposed policy to Elected Officials and Department Heads for review, comments and suggestions; and WHEREAS, the Information Services Manager recommended the Mason County Cellular Telephone policy dated 12-20-2016 be adopted. NOW, THEREFORE, BE IT RESOLVED, the Board of County Commissioners hereby adds to Chapter 8 of the Mason County Personnel Policies adopting the Mason County Cellular Telephone Policy (Chpt. 8 .14) as attached. ADOPTED THIS.Z0�day of_ I , 2016. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Terri Je y , Chair Me issa wry—,-Clo of the Board ,`,7 Rdndy­Nea—th'0Y4n, Commissioner APPROVED AS TO FORM Tim Sheldon, Commissioner Timothy 'I:eh"ead, Deputy Prosecuting Attorney C: Elected Officials & Department Heads MASON COUNTY CELLULAR TELEPHONE POLICY (Wireless Communications Device Policy) 16.1 POLICY This policy applies to all employees of Mason County, unless otherwise addressed by a current collective bargaining agreement. Mason County Sheriff s Office cellular telephone contracts will remain under their administration and public safety cellular use policy. 16.2 DEFINITIONS "Cellular Telephones" -This includes, but is not limited to: Mobile devices that can be used for phone calls and/or texting messages, internet and network features. "Electronic Files" - Information stored electronically residing on storage media containing data, images, programs or other information. This includes all files produced or copied onto County-owned or operated hardware, or files produced or copied either to or fiom other information systems on behalf of the County. "Text Messages" - is the act of composing and sending brief, electronic messages between two or more mobile phones, or fixed or portable devices over a phone network. "Internet" - Refers to connectivity with other agencies, networks and/or services outside local area networks established and maintained by Mason County. 16.3 POLICY FOR COUNTY OWNED CELLULAR PHONES It is the policy of Mason County to provide employees with efficient, cost effective telephone communication equipment and services. The purchase and utilization of cellular telephones shall be limited to the requirement and specification contained in this policy. The acquisition of cellular telephones shall be limited to those instances in which there is a demonstrated need for such equipment to perform essential County business or to improve safety, increase productivity, increase service to the public, or in situations in which necessary communications cannot be provided by any other means. The purchase of cellular telephones shall be subject to approval by the department head and completed by Mason County Information Services with the exception of the Mason County Sheriff s Office who will remain on their individual 12-12-2016 Page 1 contract for services due to the existing contract's efficiencies and cost savings as of this policy date. County Information Services Department shall install, service and support cellular telephones software connected to the County's network system. All equipment purchases, including hardware (phones) or software (applications), shall be approved, in writing, by the department head prior to purchase or installation on to cellular phone or communications equipment by Information Services. County issued cellular telephones will be programmed to automatically connect to county internet service when available. Additionally, electronic communication equipment purchased and owned by employees with the intent of using it for County purposes will not be eligible for County reimbursement or to be placed on the County's network system. 16.4 USE OF CELLULAR PHONES Discretion is to be used in discussing confidential information using cellular communication. Cellular transmissions can be overheard by others. Employees are responsible for taking reasonable precautions to prevent theft and/or vandalism of cellular equipment. In an event an employee fails to use reasonable precautions, the county may require the employee responsible for such cellular telephone to reimburse the county for the reasonable cost to replace such telephone. 16.5 PERSONAL USE The County recognizes that occasions arise in which personal calls or text messages need to be made or received on a cellular telephone. However, it is intended that cellular telephones be used for County business-related purposes. Personal calls and text messages are to be minimized. Calls or text messages home or to the family, etc., by County staff when required to work extended hours shall be considered business calls or texts. Making and receiving personal calls or text messages should be limited. Use of personal cellular telephones and/or County telephone equipment and services should not result in additional costs to the County and should not interfere with performance of official duties or normal business operations. Employees are trusted to exercise good judgment in both the duration and frequency of such calls and text messages. The County reserves the right to monitor the billing and use of all County owned cellular telephones. The County normally does not reimburse employees for calls made on personal cellular phones. 12-12-2016 Page 2 16.6 TERMINATION OF USE OF COUNTY OWNED CELLULAR PHONES If the conditions of this policy are violated by the employee, the department head may restrict or terminate the use of County owned cellular phone and may result in disciplinary action up to and including termination. 16.7 RECORDS RETENTION The County Auditor's Office will retain copies of the County cellular telephone billing records. These billing records must include call history (all numbers called and text messages) in accordance with the laws set forth by the State of Washington. Billing records sent to the Auditor's Office without the call history will not be paid and sent back to the department due to lack of information. Text message contents will be retained the in the same fashion as the County's e-mails for both County owned and Mason County Sheriff s Office cellular telephones. Cellular phone calls, text messages, e-mails, electronic files and internet usage made on County owned phones are subject to the Public Records Act (RCW 42.56), and the Washington Court Rules and specifically General Rules (GR) 22, 31 and 31.1 for courts. Therefore, there is an extremely narrow scope of expectation of privacy. All calls and text messages are open to public records requests. Information Services will provide text message management; install the application for and storage of text messages. 16.8 SERVICE BILLING Information Services will manage and administer all County cellular phone contracts (excluding Sheriff's Office) to include consolidation into one contract for the County, service plans, maintenance agreements and upgrades. The retention software will be purchased and funded by Information Services. The cellular company will provide Information Services with individual department statements of monthly services. Information Services will provide individual department a copy of their monthly statements. Each County department/ office will be responsible for yearly budgeting and Support Services will voucher payment from the individual departmental budgets. 12-12-2016 Page 3 The consolidated contract's services will be shared by all County owned cellular telephones and will be subject to review by Information Services of individual's usage. If individual's usage exceeds the County's average usage and an overages fee is charged, those individual's departments will be responsible for the payment of the overage fee. 16.9 RELATED POLICIES This Cellular Telephone policy coincides with the following County Personnel policies: Chapter 8 —Employee Responsibilities and Conduct Policy Chapter 12 —Non-Discrimination &Harassment Policy Chapter 14 —Mason County Electronic Information Acceptable Use Policy Chapter 15 — Social Media Policy 12-12-2016 Page 4 Exhibit D RESOLUTION NO. A RESOLUTION for the Mason County Conflict of Interest Policy. WHEREAS, it is in the best interest of Mason County to establish a Conflict of Interest Policy to guide employees on ethical standards of conduct and meet the federal standards. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS of Mason County, that we hereby adopt the Mason County Conflict of Interest Policy (Attachment A). BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: C� Terri Jeffrey M l issa'694ry, Cleof the Board APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim Whitehead, Chief D A Randy Ne herlin, Co m ioner Attachment A CO 1854 Mason County Conflict of Interest Policy I. PURPOSE: Mason County maintains a Code of Ethics to guide employees against improper activities that could damage the County's reputation and otherwise result in serious adverse consequences to the County and to the individuals involved. This code's purpose is the establishment of ethical standards of conduct for all Mason County employees RESPONSIBILITY: Each employee has a responsibility to uphold this policy. An employee's actions under this policy are significant indications of the individual's judgment and competence. Accordingly, failure to consider or adhere to the principles of this policy will be grounds for appropriate disciplinary action. Employees are committed and bound by the following guidelines: 1. Public belief in the integrity of government is based on the actions of the government's employees. 2. Independent, impartial, accountable and responsible behavior is the duty of each employee to the County and its' citizens 3. Governmental decisions and policies must be made within the proper channels of the governmental structure 4. Public office is not to be used for personal gain AUTHORITY& REFERENCES: RCW 42.52.02 RCW 41.06.250 II. DEFINITIONS: The following definitions will be used for the purposes of these policies and procedures. 1 12.20.16 Attachment A Business entity: Any corporation, general or limited partnership, sole proprietorship or individual (including a private consulting firm), joint venture, unincorporated association or firm, institution, trust, foundation, or other organization, whether or not organized for profit Complainant: The individual bringing a complaint Confidential information: All information, whether transmitted or transcribed orally, written or encoded electronically, which is of such a nature that it is not, at that time, a matter of public record or public knowledge Departmental Director: An elected official, manager or supervisor directly in charge of a specific department (e.g., the County Treasurer is the Departmental Director of the Treasurer's Office; the Public Works Director is the Departmental Director of the Public Works Department) Family member: Includes spouse, father, mother, brother, sister, son, daughter, father- in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, persons living in the same household, or anyone otherwise financially dependent upon an employee Gift: A voluntary transfer of any item of economic value from one person or entity to another made without cost and does not result in any kind of legally enforceable contract. It does not include the solicitation, acceptance, receipt or regulation of political campaign contributions regulated in accordance with provisions of federal, state or local laws governing campaign finances HRM: Human Resource Manager, a position appointed or designated by the Board of County Commissioners to handle personnel, staffing and other related matters Interest: Direct or indirect monetary or material benefit received by an employee as a result of a contract, transaction, zoning decision or other matter that is, or may be the subject of, an official act or action by or with the County. Excepted would be those contracts, transactions, zoning decisions, or other matters that by their terms and by the substance of their provisions confer the opportunity and right to realize the receipt of similar benefits to all other persons and/or property similarly situated Nominal Retail Value: A value of less than $25.00 (twenty-five dollars) Official act or action: Any legislative, administrative, appointive or discretionary act of any employee of the County or any agency, board, committee or commission thereof Personnel File: Refers to the employee's employment personnel file maintained in Human Resources. 2 12.20.16 Attachment A Public employee: Any person, holding a position by appointment or employment in the service of the County, whether paid or unpaid, including members of any board, committee or commission thereof Public official: Any person holding a position by election, whether paid or unpaid, including members of any board, committee or commission thereof Respondent: The individual named in a complaint allegedly causing harm. III. POLICIES: Affected Parties This policy shall be applicable to all employees of the County. (Elected Officials and qualifying Public Officials refer to RCW 42.23 and 42.52.) Conflicts of Interest Defined Employees are expected to use good judgment, adhere to high ethical standards, and avoid situations that create an actual or perceived conflict between their personal interests and those of the County. Mason County requires that the transactions employees participate in are ethical and within the law, both in letter and in spirit. Whenever employees are in doubt, they should consult with their supervisor, Departmental Director or the Human Resource Manager. Mason County recognizes that different organizations have different codes of ethics. However, just because a certain action may be acceptable by others outside of Mason County as "standard practice" that is by no means sufficient reason to assume that such practice is acceptable as an employee of Mason County. While it is not possible to develop a comprehensive detailed set of rules to cover every situation, the County does adhere to and will strictly enforce any and all state laws or regulations relating to conflicts of interest, appearance of fairness and ethics that are applicable to the employees and officials of this County. The statutes provide detailed outlines of what constitutes ethical and appropriate behavior while employed with the County. If an employee or someone, with whom the employee has a close personal relationship, has a financial or employment relationship with a vendor, potential vendor, or any person or business entity doing business or wishing to do business with the County, then the employee has an "interest," as that term is defined above. In such circumstances the employee is required to disclose that "interest." For purposes of this policy, an employee shall be deemed to have an interest in the affairs of: 1. The employee's spouse or domestic partner, or dependent children 2. Any person or business entity with which a contractual relationship exists with the employee 3 12.20.16 Attachment A 3. Any business entity in which the employee is an officer, director, member or employee 4. Any business entity in which the employee owns or controls an interest either directly or indirectly The employee must disclose this "interest" in writing to their Departmental Director. The Departmental Director with the help of the Support Services Director and the Human Resource Manager will determine what course of action, if any, must be taken to resolve any conflict he or she believes may exist. Examples of Conflict of Interest A conflict of interest may arise, by way of example only, if an employee: • Participates in the selection, aware or administration of any contract when they have a real or apparent interst; • Accepts non-nominal (greater than $25 in value) gifts from vendors, potential vendors or any third-party who does business with the County; • Accepts ANY form of remuneration or non-business related entertainment from a third-party who does business with the County; • Sells to third parties any information, products, or materials acquired from the County; • Engages in outside business activities in such a way or to such an extent that the outside business activities adversely affect the County or the employee's job performance; • Performs outside work for a vendor of the County or any third-party that does business with the County; • Engages in any outside employment or any other business undertaking to his or her personal gain that is, or can ALSO be, perceived to be prejudicial to the best interest of Mason County; • Uses proprietary and/or confidential information for personal gain or to the County's detriment; uses assets or labor for personal use. To the extent permitted by federal, state, local laws and regulations, violations of these standards may cause penalties, sanctions or other disciplinary actions to be taken against the County's officers, employees or agents or the contractor's potential contractors, subcontractors or their agents. Should the conflict be severe enough the County may take disciplinary action, which may result in termination or they may no longer transact business with the third party. The County has the sole discretion to: 1. Determine whether such a conflict of interest exists and 2. Determine the course of action to be taken to remove or end the conflict. Employees are encouraged to seek assistance from their supervisor or Departmental Director with any legal or ethical concerns. However, Mason County realizes this may not always be possible. As a result, employees may contact the Human Resource 4 12.20.16 Attachment A Manager to report anything that they cannot discuss with their supervisor or Departmental Director. Political Activities Employees shall comply with provisions of RCW 41.06.250, which generally prohibits compulsory assessment or involuntary contributions and solicitation on public property for any partisan political purposes. If an employee, an employee's spouse, or the parent or guardian of an un-emancipated minor employee is elected to the Board of County Commissioners, the employee shall be deemed to have resigned from County employment upon the date of certification of the results of the election, if required by State law. This provision shall not apply to persons employed as unskilled day laborers earning less than $100.00 (one hundred) per month or to public officers exempt from prohibition of RCW 42.23. Approved by&date Approved by &date: Originated by: This Revision Date: 5 12.20.16 Exhibit E RESOLUTION NO. 106-f(P A RESOLUTION for the Mason County Purchasing Policy. WHEREAS, it is in the best interest of Mason County to establish a Purchasing Policy to guide employees on purchasing practices in compliance with federal and state regulations. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS of Mason County, that we hereby adopt the Mason County Purchasing Policy (Attachment A). BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: W,I- . c Terri Jeffreys, C Meli sa ry, lerk of a Board r APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim Whitehead, Chief oN Randy Ne herlin, Commissioner Attachment A CO 1854 Mason County Purchasing Policy I. PURPOSE: Mission Purchasing facilitates the timely procurement of goods and services to help customers fulfill their missions by providing cost effective opportunities to purchase quality goods and services at the best value while conducting business in a legal, fair open and competitive manner. Proper Purchasing requires that: • Actions of county employees are impartial and fair. • Government decisions and policies are made in the proper channels of government structure. • Public employment will not be used for personal gain. • County employees may neither solicit, accept, nor agree to accept any gratuity for themselves, their families or others that results in their personal gain which may affect their impartiality in making decisions on the job. Discounts or concessions realistically available to the general population, items received that do not result in personal gain, and samples to the County used for general County use are examples of items that are not gratuities. Personal judgement should be used and questions regarding particular problems/events should be referred to the employee's manager. Goals: • To protect and enhance the reputation of the Mason County and its employees. • To treat all citizens equally with courtesy and impartiality, and refrain from granting any special advantage to any citizen beyond what is available to all citizens. • To give efficient, productive, and economic service to the public. 1 12.20.16 Attachment A • To avoid real or potential conflicts between private and public duties, remembering that the public interest must be the principal concern. • To keep confidential all information acquired by reason of one's position, which may be used for personal or financial gain for the employee or other persons. • To refrain from securing special privileges or exemptions for one's self or other persons that are not available to all citizens. • To avoid receiving, soliciting or otherwise obtaining anything of value that is greater than nominal intrinsic value from any other public official, employee or citizen which is intended to influence the performance of official duties. • To disclose to the appropriate authority the nature and extent of any financial or personal interest in a County contract, legislation, or in any type of transaction involving the County, when participating in the development of or giving an official opinion on the matter. • County employees shall: Certify, in writing, that they have read and understand this policy. Non-compliance may result in disciplinary action, including termination. AUTHORITY& REFERENCES: RCW 36.32.245 RCW 39.35A RCW 39.80 RCW 39.04.280 II. DEFINITIONS: Controlled Commodity: Items which may fall under the quote dollar limit that require approval from designated Department Directors, i.e. office products, communication equipment and computer equipment. Emergency Purchases: Emergency purchases occur when an emergency situation arises that was unforeseen and must be remedied immediately. F.O.B. (Freight on Board): The stated F.O.B. point is usually the location where title to the goods passes from the seller to the buyer. The seller is liable for transportation charges and the risks of loss or damage to the goods up to the point where title passes to the buyer. The buyer is liable for such charges and risks after passing of title. Packing List: A document which itemizes in detail the contents of a particular package or shipment. Personal Service Contract: An employment contract with an independent contractor for the rendering of personal services to the County. Point of Origin: The point where the shipment originates. Prepaid: Transportation charges that have been or are to be paid at the point of origin. 2 12.20.16 Attachment A Professional Service Contract: An agreement with an independent contractor for the rendering of professional services to the County. The County states a goal and objective and the provider, under his own direction, accomplishes the goal. Public Work: A project including all work, construction, alteration, repair or improvement other than ordinary maintenance. Sealed Bid (Formal Bid): An advertised solicitation for a requirement in which the cost exceeds the $50,000 bid limit. The bids are opened during a public opening. Specification: A clear, complete, and accurate statement of the technical requirements descriptive of a material, an item, or a service. III. POLICIES: 1. HOW TO PURCHASE MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES To purchase materials, supplies, equipment or contract for services, the proper procurement procedure shall be followed.The following is a description of the various categories which determine which procurement process to use. Dollar thresholds for bidding and quoting are as follows: $ -0-to$10,000—No bidding or quotes required $10,000 to $50,000-3 Quotes Over$50,000- Formal Sealed Bid Note:All dollar limits include appropriate sales tax plus freight, handling, and set-up costs. A. FEDERAL FUNDING Requisitions for goods or services which involve federal funding must be noted "Federal Funding" in the description section in the requisition using the project name or number by in order to ensure compliance with appropriate Federal regulations. B. DISADVANTAGED AND MINORITY VENDORS Women and minority business enterprises shall have the maximum opportunity to participate in the performance of work relating to the County's activities.To this end, the County is committed to take all necessary and reasonable steps in accordance with state and federal rules and regulations to ensure women and minority business enterprises the maximum opportunity to compete for and to perform contracts. C. INSURANCE/LICENSES/PREVAILING WAGES When hiring anybody to do anything for the County, there are four requirements that need to be met. 1. Certificates of Insurance—Prior to the start of On-site work Certificates of Insurance requirements must be stated during the solicitation process. During solicitation contact the Risk Manager to assure the appropriate insurance 3 12.20.16 Attachment A requirements are being addressed. Certificates of Insurance must be submitted with the contract prior to on-site work. 2. Washington State Contractor's License—Prior to the start of On-site work It is the department's responsibility to verify a current Washington State Contractor's License and current Workers' Comp status. The department will also verify that the contractor is not on the federal debarment listing. 3. Business License— Prior to the start of On-Site work It is the department's responsibility to verify current business with the Department of Revenue. 4. Prevailing Wage Requirements—Ongoing 1) Prior to Getting an Estimate or a Quote—Notify the vendor that they are to pay prevailing wages. 2)After a Vendor has been selected—The vendor is required to file a "Statement of Intent to Pay Prevailing Wages" with the Department of Labor and Industries. 3)After the work is completed—The vendor must also file an "Affidavit of Wages Paid" with the Department of Labor and Industries. Payment will not be released until certified intents and affidavits have been received. D. WHEN TO UTLIZE PURCHASING POLICY 1. Unit cost exceeds$10,000. 2. Combined total of identical items purchased at the same time or within a calendar years' time, in which the cost exceeds$10,000 or when it is determined by the Budget Manager that volume discounts can be obtained by combining County-wide usage (i.e. office supplies, laundry services,janitorial paper products, etc.). 3.The Items that are designed, or intended to be used together(i.e., water meter covers and lids), and the cost exceeds$10,000. E. EXCEPTIONS 1. The following are stated under RCW 39.04.280 as exemptions for the competitive bidding requirements. a. Purchases that are clearly and legitimately limited to a single source of supply (Sole Source) b. Purchases involving special facilities or market conditions; c. Purchases in the event of an emergency; d. Public works in the event of an emergency. Should the Board of Commissioners use one of the above exemptions, the following will apply. Sole Source Purchases 4 12.20.16 Attachment A On a case by case basis, the bid or quote requirement may be waived and a sole source purchase approved.There should be careful deliberation before going to a sole source as this type of purchase eliminates competition. A sole source purchase may be approved if one of the following conditions are met: 1. Compatibility to existing County standard or to existing equipment, inventory, systems, data, programs or service. Describe. List efforts to find other sources. 2. Licensed or patented product with only one dealer. 3. Only authorized Service Provider, Repair and/or Warranty Services. Describe. 4. Unique design: Requires unique features that are essential, aesthetic requirements, or not practical to match to existing design or equipment. Describe. 5. Used item: Surplus item bought through an auction or distributor that would represent good value and is advantageous to the County. Describe. 6. Delivery Date: Only one supplier can meet required delivery date: Describe and list efforts to find other suppliers to meet the delivery date. 7. Project or Research Continuity: Product, systems, services or data must comply with an ongoing project, research, data, testing or analysis. Results would be interrupted or compromised without continuity. Describe. Authority to Approve Sole Source Purchases lies with the Board of County Commissioners Sole Source or Waiver over$25,000 The formal bid limit may only be waived by the Board of County Commissioners. A sole source or waiver over$25,000 must be approved via resolution. The following steps to obtain approval are: 1. The Department must contact Budget Manager to discuss if a sole source situation exists. 2. The Department presents the Sole Sources Justification to the Board of Commission for approval. 3.The Budget Manager then forwards a copy of the adopted resolution to the department. 4. Once approved, the Department will place the order. Emergency Purchases$5,000-$24,999 ($10,000-$50,000 for Public Works) Emergency purchases occur when an emergency situation arises that was unforeseen and must be remedied immediately. Examples: Acts of God, i.e.,flood damage Machinery that is critical to the operation of the County and rendered out of service 5 12.20.16 Attachment A The Board of Commission in addition the Public Works Director and the DEM Manager may declare an emergency. Contact them for guidance/direction on how to proceed. Procedure to obtain an Emergency Purchase 1. Department recognizes an urgent/emergency situation has developed. a) Department estimates cost to correct the emergency. b) Identifies potential vendor to perform service/supply materials. (PREVAILING WAGES AND INSURANCE APPLY) 2. Department staff obtains appropriate approval from Department Manager/Director 3. Buyer enters requisition. 4. Financial Services will need the vendor name, reason for emergency, materials required and anticipated cost. Emergency Purchases over$50,000 Mason County has two people that can declare emergencies through the Board of County Commissioners:The Public Works Director and the DEM Manager. Contact them for further guidance/direction on how to proceed. If an emergency situation exists and involves the purchase of materials or services that are over the sealed bid limit: 1. After receiving approval from their Department Director, the department may place the order for Emergency Purchases. 2. The department must initiate and prepare necessary information to advise Board of County Commissioners that there had been an emergency situation requiring immediate action. 2. Controlled Commodities There are items which are purchased that fall under the quote dollar limit which still require approval from designated Department Directors.They are: • Cell phones, telephone equipment, tablets- IT Manager • Computers and related equipment, fax machines, copiers—Department Manager • Anything Information Technology is requested or required to install, connect, service, maintain or support—Use Technology Procurement Request (TPR) process for these purchases • Anything purchased using Equipment Rental and Revolving (ER&R) funds must be purchased by ER&R—O&M/ER&R Manager 3. Inter-Governmental Cooperative Purchases 6 12.20.16 Attachment A RCW 39.34.030 permits governmental agencies to utilize other entities contracts without going to bid.To determine if inter-local purchasing is feasible for a particular need, contact the Budget Manager. The following criteria need to be met: • There must be a current Inter-local Agreement, approved by Council, or Board of County Commissioners and signed by both parties, on file. • It must have been advertised and competitively bid. • The government entity, and the vendor, must be willing to share their contract pricing. 4. Professional and Personal Service Contracts The Board of County Commissioners must approve all Professional and Personal Services Contracts in excess of the approved budget authority and outside of routine contracts approved via the budget or County Road Project (CRP) processes. Legal/Risk must review prior to their approval. 5. Architectural and Engineering Services Architectural and Engineering Services are hired following RCW 39.80. The County will follow the guidance of the RCW and the Board of County Commissioners will approve all Architectural and Engineering Services Contracts- no matter what the dollar amount. Legal/Risk must review prior to approval. 6. Equipment Leases Bids are not required on equipment leases, however the Legal Department and Budget Manager must review and the Board of County Commissioners must F. Procedures for$10,000-$50,000 The following should be documented by the department when obtaining the informal three quotes. 1) Requesting Department personnel contacts at least three vendors for quotations. (Be sure technical information defines acceptable quality and ensure vendors are quoting on equal and comparable items, etc.) All vendors must be provided the same information. If one vendor offers an acceptable alternate, it must be requoted using the alternate specifications. 2)The County will not pay for any technical information from the vendor. If the information is to be shared with other vendors, it must be stated so up front. 3) No on-site demonstrations or delivery of preview/trial merchandise should be arranged without prior approval from the Department Director. 4) Obtain freight pricing, if not indicated by vendor, on the form. Include first and last name of person contacted and phone number. 7 12.20.16 Attachment A 5) Enter a requisition number or project name or number. Use the buyer's name and indicate recommended vendor on your requisition form. Quotation forms should then be filed with the purchase documents. 6)Vendor Authorization form is made by Financial Services on the recommendation of the requesting Department personnel. 7) Order is confirmed and purchase order is issued, if appropriate. 8) Quote documentation is filed according to department procedures. G. Greater than $50,000—Sealed Bid Sealed bids are required whenever the cost of materials, supplies, equipment or services exceeds $50,000. Duties for bidding process are specified via Resolution. The Board of Commission will be notified when contract award during a regular Board meeting. H. Freight Each department is responsible for due diligence when accepting freight on behalf of the County. The following shall apply. 1. Shipping Terms When shipping an item that will incur freight charges, always request that it be shipped FOB destination,freight prepaid.This means that the carrier owns the merchandise until it reaches your door and there won't be a separate invoice for freight. If anything should happen to the merchandise during shipping, the carrier is responsible for filing the claims, instead of the County. FOB determines at what point the ownership transfers. If an item is FOB origin, the County owns the merchandise from the point of shipping while it is in transit. Freight prepaid or collect refers to who is responsible for paying shipping charges-the County or the seller. 2. Receiving Freight It is the responsibility of the individual who signs for UPS or carrier's delivery receipt to properly receive all cartons they are signing for. Anyone who accepts and signs for receipt of goods, acknowledges that the item was received and accepted as delivered. a. Get what you sign for 1) Confirm the package or carton is being delivered to the proper location. 2) Verify the number of cartons, crates or pieces is correct according to quantities on the packing list. 3) Sign the delivery slip legibly. 4) Open packages and verify order is correct. 3. Damaged Cartons a. Visible Damage 8 12.20.16 Attachment A Any person receiving freight must make a notation on the carrier's delivery receipt of apparent damage to packages. The specific type of damage should be stated on the delivery receipt and obtain the driver's signature (not just initials) on your copy of the receipt.This is an example of why it is important that freight be FOB destination so that the vendor files all claims. b. Concealed Damage If the shipment of goods received showed no sign of damage upon receipt, but damage to the contents is found upon opening, concealed damage exists. Action for concealed damage: 1) Call the carrier immediately upon discovery of the damage and request an inspection. Notate the date and the person contacted. 2) All shipping cartons should be retained for inspection on any damage. 3) When making a request for an inspection, advise the carrier whenever possible what the value of the damaged goods is. If the value is less than $50.00, most carriers will frequently waive inspection. Indicate person contacted on the claim form. 4) When an inspection is made, specific damages should be notated by both parties and signed by both on the inspection report. Approved by &date Approved by &date: Originated by: This Revision Date: 9 12.20.16 Exhibit F ORDINANCE NUMBER I y-�-�(O AMENDMENT TO MASON COUNTY FUTURE LAND USE MAP AND BELFAIR URBAN GROWTH AREA ZONING MAP - DAVIS REZONE ORDINANCE Mason County Future Land Use Map of the Comprehensive Plan and Belfair Urban Growth Area Zoning Map(rezone) under the authority of RCW 36.7oA.80. WHEREAS, the Washington State Growth Management Act (RCW 36.7oA.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS, the County needs to address certain requests for comprehensive plan and zoning changes to meet the goals and requirements of Chapter 36.7oA RCW (Growth Management Act), and WHEREAS, Stan Davis, hereinafter referred to as "Applicant", owner of real property in Mason County known as parcel 12329-13-9oo91, has requested a zoning change of his property from Low Intensity Residential (R-4)to Rural Residential 5(RR 5), and WHEREAS, this request rezones the subject parcel from an urban designation to rural, thereby removing it from the Belfair Urban Growth Area and adjusting its boundary accordingly; and WHEREAS, on November 21, 2o16, the Mason County Planning Advisory Commission held a public hearing to consider the amendments and passed a motion to recommend approval of said rezone; and WHEREAS, the Commissioners considered the requested rezone at a duly advertised public hearing on ; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments and testimony, and considered all the comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendments to the Future Land Use Map and Belfair Urban Growth Area Zoning Map complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest, and '. ``SOP cop TF DEPARTMENT OF COMMUNITY SERVICES ➢UIILDIING---PLa ...ivy FIRE MARSHAL^-Pcrtific 7(era(16 xs Board of County Commissioners—Request for Rezone December 20, 2o16 Page 1 of so DDR2016-00114 SEP2016-00083 REQUEST FOR REZONE AND AMENDMENTS TO COMPREHENSIVE PLAN FUTURE LAND USE MAP AND BELFAIR URBAN GROWTH AREA ZONING MAP BELFAIR URBAN GROWTH AREA LOW DENSITY RESIDENTIAL R-4 TO MASON COUNTY RURAL RESIDENTIAL 5 RURAL MASON COUNTY CHAPTER 17.05 - Administrative Procedures REZONE CRITERIA, §17.05.080 STAFF CONTACT Barbara A.Adkins,AICP Ext#286 APPLICANT Stan Davis NE 410 Davis Farm Road Belfair,WA 98584 SUMMARY OF PROPOSAL Applicants are proposing to amend the Belfair Urban Growth Area boundary by removing parcel 12329-13-9oo91, and in turn amending the Comprehensive Plan Future Land Use Map accordingly. Once approved,the Applicant would request in a simultaneous action that the zoning be changed from Low Density Residential (R-4), which is an urban zoning designation, to Rural Residential 5 (RRS), a rural designation. This parcel is located within the Belfair Urban Growth Area ("UGA")and would, if approved, be remapped into the County, requiring amendments to both the Comprehensive Plan Future Land Use map and the Belfair UGA zoning map. The figure below illustrates a small map section showing the location of the parcel with a red dot. The light purple shading indicates the R-4 zoning within the Belfair UGA, and the sounding yellow is the Rural Residential 5 County zoning. While the area represents both urban and rural development, it is all residential. 615 W.Alder e Shelton,WA 98584 (360)427-9760/(360)427-7798 fax®www.mason.co.wa.us I:I: " co � DEPARTMENT OF COMMUNITY SERVICES !' BUIL D)ii�'(� }��A v�to MRE MARSHAL^-VU6fC V-(ea(M Board of County Commissioners—Request for Rezone 'I' December 20, 203-6 Page 2 of 3.0 DDR2016-00114 SEP203.6-00083 �®=Creek i2711R1W r a g Y The primary objective for this request is for development of a single family home on the property. This parcel's boundaries were recently changed with a Boundary Line Adjustment in June of 2oi6. Prior to the adjustment,the parcel fronted on Old Belfair Highway. The eastern boundary line was moved to where Irene Creek divides it naturally. URBAN SERVICES— PUBLIC SEWER As a single parcel, it also had sewer connection available at Old Belfair Highway; however the newly created parcel is now separated from the connection by an independently owned parcel and by Irene Creek. The creek appears on the map as a thin blue line running northeast to southwest. While this newly created parcel is still within Soo feet of the connection at its eastern most borders and required under the Mason County Code to connect, the Applicant is severely hindered from making that happen in two significant ways. First,the Applicant's parcel has no legal access or easement across the neighboring lot to make the connection. Under the Code, the "(l]ocation of sewer lines will be prelocated and easements established in conformance with the sewer analysis plan and as illustrated on the Belfair UGA Build- Out Sewer Connection Map."1 No easement was put into place at the time of the plan as there was no immediate need. Now that the parcels have been legally split, an easement from the neighbor must be secured. 'MCC§1.7.03.030(c) 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax S www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES B➢IL DENG---Pla-v�---DRE MARSHAL—Af6fic 2(ecrllfi x>> Board of County Commissioners—Request for Rezone December 20, 2o16 Page 3 of 10 DDR20i6-00114 SEP20a.6-00083 Second, the parcels are separated by Irene Creek, a fish bearing stream under the jurisdiction of Mason County's Resource Management regulations. Development near that stream must be at least 165 feet back from the shoreline on both sides. This means the Applicant will need to build the residence to the furthest end of the property away from road, and nearly 700 feet from the connection. Additionally, reaching the new home site will require drilling and trenching under the creek; an expensive and lengthy process. URBAN DENSITIES—4 DWELLING UNITS PER ACRE The Low Density Residential District (R-4) is designed for development at four dwelling units per acre establishing the minimum levels needed to achieve urban densities. The applicant's parcel is just over one acre in size and while the regulations do not require that parcels be development to maximum levels of density, it is encouraged to accommodate growth. In this case, the parcel is bordered by a fish-bearing stream with a buffer and set back that diminishes its capacity for any level of urban development. Parcels such as the one subject of this proposal are ill suited for urban development or to accommodate any significant amount of growth, and should be seriously considered for removal from the urban growth areas. PARCEL INFORMATION Parcel No.: 1232g-13=goo9i is approximately 1 acre in size; and is bordered to the north and west boy Rural Residential S and to the east and south by Low Density Residential. The parcel has road access from NE Davis Farms Road at the west end. ZONING INFORMATION CURRENT ZONING DESIGNATION: R-4—Low Density Residential Belfair Urban Growth Area The purpose of the R-4 district is to provide a lower density housing option in the LIGA. Locations are restricted to sites containing critical areas and slopes as development is expected to be clustered into the more suitable building areas. The district allows for a density of four dwelling units per acre, except where "critical lands" are present—which reduce the permitted density. Clustering of the dwelling units is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi-family dwelling units are conditionally permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single-family dwelling units.This district also allows public parks and public utility service lines. 615 W.Alder e Shelton,WA 98584 (360)427-9760/(360)427-7798 fax®www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES r, 1^` ���ri(Q,➢➢�i0'6� pla�v�i�� n1 RE MARSHAL-AIMC MaN Board of County Commissioners—Request for Rezone - J December 20, 2oi6 Page 4 of zo DDR2016-00114 SEP2016-00083 PROPOSED ZONING DESIGNATION: RR 5—Rural Residential 5 This district allows single-family residences, hobby farms (small scale commercial agriculture, including aquaculture and wood lots), church, local community and recreation centers, group homes,cell towers,fire station,fish hatchery, public utilities. RATIONALE In addition to Staff's analysis, below, under the rezone criteria of MCC 3.7.o5.o8o,the Applicant has provided the following statement forthe Commission's consideration: The Belfair UGA boundary was established in 1996. The Belfair subarea plan was adopted in late 2004. The Critical Aquifer Recharge Area in this area was identified as part of that 2004 plan. In 2005 VanBuskirk's 5 parcels to the north of the subject property was removed from the UGA. In 2008 US Geographic naming board and Mason County officially recognized and named fish bearing streams Irene, Miggie and Viola creeks all of which originate in the Belfair UGA with Irene creek bordering subject property. In toss Peterson-Clayton 3 parcels also removed from UGA. 2012 first phase of Belfair sewer connected parcels 12329-13-0003o and 12329-i3-0003z bordering the Old Belfair Highway and did not serve the west side of those parcels on the west side of Irene Creek. The west sides of those parcels were purchased by Mr. Davis in July 1, 2o16 and a resultant BLA created an expanded parcel 2.02 acres,parcel12339- s3-googo. Parcel is currently zoned as R-4 and is landlocked in the UGA. Parcel currently would not be able to achieve the R-4 urban standard of development by the existence of the critical areas associated with Irene creek and the expense of running a sewer line to serve a potential single family residence. Mr. Davis would like to amend the boundary of the UGA to exclude this parcel as it is immediately adjacent to other RR5 parcels, would help to protect Irene creek and protect long term agricultural lands held in perpetual trust that he and his family members own form urban development and associated pressures. ANALYSIS REZONE CRITERIA §17.05.080 While the rezone criteria that Mason County uses are not dictated by state code, there remains a necessity that local jurisdictions adopt some type of standards by which to evaluate them. In the absence of local land use regulations that provide an evaluation process or criteria to be met, courts may reverse or uphold a decision by applying general rules as deduced from the GMA goals. Courts have ruled that a site specific rezone was subject to review standards, regardless of whether or not any had been adopted of their own. The courts require that the proponents of a rezone must establish that conditions have substantially changed since the original adoption and that the rezone must bear a substantial relationship to the public health, safety, morals or welfare. If a rezone implements the comprehensive plan, a showing that a change of circumstances has occurred is not 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax®www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES BUILDING—Pla.,, . - nRE MARSHAL—PUMCc t(W[16 a 3 Board of County Commissioners—Request for Rezone December 20, 2oi6 __..._ Page 5 of io DDR2o16-0013.4 SEP2016-00083 required. Mason County Code Section 17.o5.o8o(a) describes the eight rezone criteria used to review a rezone proposal. These criterions have been established and adopted specifically for Mason County to establish standards by which each rezone is to be reviewed. The Code requires that each rezone be evaluated in light of these standards; however it does not require that they all be met. Below is Staffs response to the proposed request, together with those provided by the Applicant: 1.. Development allowed by the proposed rezone designation shall not damage public health, safety and welfare. This criterion is met as the applicant's proposed future use of the property would be exactly the same use underits currentzoning—a single family residence. Amending the Belfair UGA Subarea plan and rezoning to RR5 the subject parcels would not damage public health, safety, and welfare, assuming that all current planning and health development regulations are followed during any future reviews and development. The greatest concern would be for adequate protection of Irene Creek if any future development is evaluated and undertaken. 2. The zone designation shall be consistent with the Mason County Comprehensive Plan, Development Regulations, and other county ordinances, and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation. To consider whether or not the proposed zone is better than any other zoning designation, or more importantly, does the proposal implement the Comprehensive Plan, then Staff would believe this criterion has been met. The intent of this area in both the Belfair SubArea Plan and the Mason County Comprehensive Plan is to be residential. The rezone is consistent with those intentions. Review of this criterion in light of the Growth Management Act(GMA) would also indicate that it has been met. The first Planning Goal'of the GMA is to encourage growth were public services are provided. The subject parcel is currently in an urban area where such services exist, however providing them to everyone has proven to be challenging. This gap between the existence of services and the adequate provision of those services has created something similar to an unofficial moratorium on residential development. The parcel subject of this proposal cannot feasibly access the required service, sewer in this case, and therefore cannot develop. To encourage growth where services are not and cannot reasonably be provided does not seem to meet the intent of GMA; however removing parcels such as this from inadequately served urban areas seems to make sense. z RCW 36.7oA.o2o(s)Urban growth.Encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner. 615 W.Alder 6 Shelton,WA 98584 (360)427-9760/(360)427-7798 fax®www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES r #` BUILDING PLavwv+v�g nitr MARSHAL—Pu�i(a�(ea�tti d Board of County Commissioners—Request for Rezone December 20, 2o16 Page 6 of io DDR2016-00114 SEP2o16-00083 Secondly, the "concurrency"goal of GMA, or Planning Goal 123, requires that public services be available to serve the development at the time of development. As discussed in the Proposal section of this Report, the Mason County Code directs that sewer lines be pre-located and that easements are established. In this instance, however, the legal splitting of a single parcel into two created a situation where no easement exists and therefore, no practical access to the service exists. Without the service the parcel cannot reasonably be developed as long as it remains in this urban area. Additionally, the critical areas located on the parcel render it ill suited for urban levels of development., The location of a fish bearing stream impose a buffer in addition to set backs that diminish the capacity for development on most of the parcel. The following Mason County Comprehensive Plant'policies would need to apply. RU Sooa Ensure that rural residential development preserves rural character, protects rural community identity, is compatible with surrounding land uses, and minimizes infrastructure needs. RU-Sol New development in RAs should be guided by performance standards and design guidelines to enhance rural character, protect critical areas, and tailor development to the characteristics of individual sites. RU-502 Residential uses in RAs should be at densities that can be sustained by rural levels of service for water, wastewater,drainage,police,fire, and schools. RU-So3 Utilities and services in RAs should be provided at levels suitable to rural densities including on-site septic systems,private wells or community water systems, and roads with gravel shoulders and open roadside drainage. RU 521: Use the following criteria to establish rural densities and for assignment throughout the County for mapping decisions: Land Use Designation Criteria Principal Land use Rural Residential Single family plats with an j Single family S acre established pattern of lots five acres 1 du/5) or smaller,generally built out. Lots of five acres or smaller adjacent to RAC`s and Hamlets. Overlay designation for areas of pre- 3 RCW 36.7oA.020(12)Public facilities and services. Ensure that those public facilities and services necessary to support development shall be adequate to serve the development at the time the development is available for occupancy and use without decreasing current service levels below locally established minimum standards. 4 Mason County Comprehensive Plan,zoos,Chapter3,Rural Lands 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(T www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES �u s BUILDING I�ItE MARSHAL—?'u�i(ic 7(e�r�E/i d Board of County Commissioners—Request for Rezone IL-----_-_—_-- December zo, 2os6 Page 7 of 10 DDR2o16-00114 SEP20s6-00083 existing platted subdivisions with lots less than five acres,but not built out. Areas with a predominant pattern of five acre platting but may include so and 20 acre parcels; where existing infrastructure will support development. Infrastructure includes public roads, electrical service, and water service. Are not critical or resource lands. Rural Residential a) Single family plats with Single Family 20 acre(sdu/2o acres) established pattern of similarly sized lots surrounding the area on 75%of its boundaries b) Located in shoreline areas with Non resource similarly sized parcels; c) Lands forestry or affected by at least 2 critical agriculture areas, or lands adjacent to forest resource lands; d) At request of property owner for Other uses allowed Forest/agricultur%pen space as in Table of uses taxation and/or uses In evaluating the proposal to rezone at Rural Residential5, the zoning of the subject parcel at that zone must match the characteristics of the surrounding area better than the original R-y Belfair UGA zone designation. The areas to the north were rezoned to RR S in zoos and 2ois. The areas to the west are zoned RR Sand ARL[agricultural resource lands]. The areas to the east and south are bordered by Irene Creek and R-4 zoning of the Belfair UGA. The subject property is accessed by the narrow Davis Farm Road. 3. No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling, low-density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity. The proposed rezone does not change the use and therefore would not increase incompatibility; it will remain residential and have no more impacts that its current designation. This criterion is met as staff believes the rezone of these parcels would not increase sprawl or low density development or cause it to occur. 615 W.Alder e Shelton,WA 98584 (360)427-9760/(360)427-7798 fax®www.mason.coma.us i' Cool,F DEPARTMENT OF COMMUNITY SERVICES ➢mUILIDENG—Ka,wv,.i.v�g—FIRE MARSHAL—Public MaN ;I 1 a 3, Board of County Commissioners—Request for Rezone December 20, 2oi6 Page 8 oflo DDR20i6-00114 SEP2016-00083 The cumulative impacts of rezoning the subject parcels would not change the existing land uses and the character of bordering RR .5 properties and the Davis Farm. It would not increase sprawling, low-density rural development beyond its current extent close to Old Belfair Highway. 4. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas, including but not limited to streets, parking, utilities,fire protection, police, and schools. This criterion is met as the proposed rezone of this parcel would remove it from the appropriation of urban services thereby reducing the overall demand. This request is not to a more intensive land use, but instead to a less intensive use. The reduced densities that would be created by rezoning this property would not affect current levels of service in the vicinity and would reduce the demand for the provision of urban services such as sewer,street,parking, utilities,fire protection,police and schools. 5. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner. This criterion is met as the request is to a less intensive land use and does not interfere with the GMA.See criterion#2. This would be a less intensive land use and there are currently no public services such as public sewer available at this site nor can they be provided in an efficient, cost effective manner. 6. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality. This criterion is met as the request is to a less intensive land use and does not interfere with the GMA. By removing the parcel from an urban area and from the required connection to sewer, it avoids the digging and trenching through Irene Creek and its buffer. 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(N)www.mason.coma.us i ol co DEPARTMENT OF COMMUNITY SERVICES BUILDING—PLa4,4,�—nRE MARSHAL—Pakfic geaX Board of County Commissioners—Request for Rezone December 20, 2os6 Page g of 10 DDR2016-003-3.4 SEP2oi6-00083 This is a less intensive land use and would encourage conservation of habitat and protect the environment. 7. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential,the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County Comprehensive Plan. This criterion is met as the request is to a less intensive land use would not increase pressure to change land use or increase population. The use is going from residential to residential, and the density is decreased. This is a less intensive land use. 8. These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. The proposal is not applicable and not being requested as the result of any mapping errors. PLANNING ADVISORY COMMISSION The Planning Advisory Commission held a public hearing to consider the proposal on November 21, 2o16. No specific comments or amendments were made; and the Planning Commission unanimously voted to recommend approval to the Board of County Commissioners. STATE ENVIRONMENT PROTECTION ACT (SEPA) A SEPA checklist was prepared forthis project. Aformal SEPA Determinations of Non-Significance was made on September 23, 2o16. Comment and appeal periods for these determinations closed on October 7, 2o16. A copy of the SEPA Environmental Checklist is attached. One comment was received from the Department of Ecology Waste 2 Resources Office. A copy is attached. PLIBLIC NOTIFICATION A list of interested parties has been maintained by staff to ensure that notifications of public meetings and comment periods are addressed specifically to those individuals. All public meeting notices will be mailed to all parties of interest and posted in accordance with MCC 15.07.030. 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(Nj www.mason.co.wa.us z DEPARTMENT OF COMMUNITY SERVICES � a BUILDING—PLa4,4,i g--DRr MARsHAL—Pukific�L(eJ6 x Board of County Commissioners—Request-for Rezone December 20, 2oi6 Page so of so DDR20i6-00114 SEP2016-00083 SUMMARY AND RECOMMENDATION Staff would recommend that the Planning Advisory Commission consider this proposal together with Staffs Report and public testimony, and recommend approval to the Board of County Commissioners. 615 W.Alder o Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(�)www.mason.co.wa.us BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS revisions to the Mason County Development Areas Map rezoning parcel 12329-13-90091 from Low Intensity Residential (R-4) to Rural Residential 5 (RR 5) as submitted by Applicant. DATED this day of 2o16. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Terri Jeffrey ,W i r Mel ry, Cler the Board APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner Exhibit G ORDINANCE NUMBER _ AN ORDINANCE REPEALING THE MORATORIUM ON MEDICAL CANNABIS COOPERATIVES, AMENDING TITLE 17 TO ADD SECTION 17.09 TO THE MASON COUNTY CODE REGULATING MEDICAL CANNABIS COOPERATIVES AND REDUCING THE PERMITTED DISTANCE OF COOPERATIVES TO 100 FEET PER RCW 69.50.331 (8)(B) AN ORDINANCE amending Title 17 (Zoning) of the Mason County Code to add Section 17.09 under the authority of Chapter 36.7o and 36.7oA RCW and authorizing the reduction of distance from Cooperatives under RCW 69.50.331(8)(b). WHEREAS, on August 16, 2o16 the Board of County Commissioners ("Board") imposed a moratorium on Medical Cannabis Cooperatives as defined under RCW 69.51A for a period of ninety days; and WHEREAS, the Board did adopt Findings in support of continuing the moratorium for a six month period, ending on December 28, 2o16, and WHEREAS, the Board imposed a moratorium on medical cannabis cooperatives to provide adequate time to consider any and all necessary regulations, and WHEREAS, the Board has considered the land use and other secondary impacts of cultivation of cannabis for medical use by individuals and in cooperatives, and has now drafted a zoning ordinance to address these impacts, and WHEREAS, amendments to the Title 17 of the Mason County Code now include regulations with respect to regulating Cooperatives within Mason County, and WHEREAS, by adoption of new zoning regulations, the Board repeals the current Moratorium established under Ordinance #52-16, and WHEREAS, by the adoption of this Ordinance and as authorized by RCW 69.50.331(8)(b), Cooperatives may be located within 1,000 feet but not less than too feet from any recreation center or facility, child care center, public park, public transit center, or library, or any game arcade admission to which is not restricted to persons aged 21 years or older; and WHEREAS, the Mason County Planning Advisory Commission conducted a public hearings on November 21, 2o16 and recommend adoption of amendments by the Board; and 1 �-Page NOW THEREFORE, BE IT HEREBY ORDAINED, that the Board of Commissioners of Mason County hereby amends the Mason County Code, Title 17(Zoning) adding 17.0g (Medical Cannabis Cooperatives), and reducing the distance from Cooperatives to not less than too feet per 36.50.331(8)(b). (See Attachment A) DATED this day of December 2016. Board of Commissioners Mason County, Washington BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Terri Je /s, hair Cle k o oard 61 APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim Whitehead, Chief DPA Rand Neatherlin, Commissioner 2 1 P a g e ATTACHMENT A MEDICAL CANNABIS COOPERATIVES - PROPOSED REGULATIONS Moratorium in Effect until December 28, 2oi6 Title 17- Zoning **[new section]** SECTION 3.7.09- MEDICAL CANNABIS COOPERATIVES 3.7.09.003. Definitions. For purposes of this chapter, the following definitions apply: (a) "Applicant" or"marijuana license applicant" means any person or business entity who is considered by the WSLCB as a true party of interest in a marijuana license, as outlined in WAC 314-55-035. (b) "Cannabis" means all parts of the plant Cannabis, whether growing or not, the seeds thereof; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. For the purposes of this ordinance, "cannabis" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks, except the resin extracted there from, fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. The term "cannabis" includes cannabis products and useable cannabis. (c) "Child care center" means an entity that regularly provides child day care and early learning services for a group of children for periods of less than twenty-four hours licensed by the Washington state department of early learning under chapter 170-295 WAC. (d) "Cooperative" means a group of more than one, but no more than four qualified medical marijuana patients and/or designated providers who share responsibility for growing and processing marijuana only for the medical use of the members of the cooperative. (e) "Elementary school" means a school for early education that provides the first four to eight years of basic education and recognized by the Washington state superintendent of public instruction. (f) "Family Home Child Care" means a facility licensed by the Washington State Department of Early Learning where child care is provided for twelve or fewer children in the family living quarters where the licensee resides under Chapter 170-296A WAC. WAC 170- 296A-oo1o. 3 1 P a g e (g) "Game arcade" means an entertainment venue featuring primarily video games, simulators, and/or other amusement devices where persons under twenty-one years of age are not restricted. (h) "Indoor Grows" the growing and processing of medical cannabis in a license Cooperative must take place within a fully enclosed secure indoor facility or greenhouse with rigid walls, a roof, and doors. (i) "Library" means an organized collection of resources made accessible to the public for reference or borrowing supported with money derived from taxation. (j) "Playground" means a public outdoor recreation area for children, usually equipped with swings, slides, and other playground equipment, owned and/or managed by a city, county, state, or federal government. (k) "Public park" means an area of land for the enjoyment of the public, having facilities for rest and/or recreation, such as a baseball diamond or basketball court, owned and/or managed by a city, county, state, federal government, or metropolitan park district. Public park does not include trails. (1) "Public transit center" means a facility located outside of the public right of way that is owned and managed by a transit agency or city, county, state, or federal government for the express purpose of staging people and vehicles where several bus or other transit routes converge. They serve as efficient hubs to allow bus riders from various locations to assemble at a central point to take advantage of express trips or other route to route transfers. (m) "Recreation center or facility" means a supervised center that provides a broad range of activities and events intended primarily for use by persons under twenty-one years of age, owned and/or managed by a charitable nonprofit organization, city, county, state, or federal government. (n) "Residence" means a person's address where he or she physically resides and maintains his or her abode. (o) "Secondary school" means a high and/or middle school: A school for students who have completed their primary education, usually attended by children in grades seven to twelve and recognized by the Washington state superintendent of public instruction. (p) "WSLCB" means The Washington State Liquor and Cannabis Board. 3.7.09.002 Applicability. No part of this chapter is intended to or shall be deemed to conflict with federal law, including but not limited to, the Controlled Substances Act, zs U.S.C. Section 800 et seq., the Uniform Controlled Substances Act (chapter 69.5o RCW) nor to otherwise 4 1 P a g e permit any activity that is prohibited under either Act, or any other local, state or federal law, statute, rule or regulation. 3.7.09.003. Medical Cannabis Cooperatives A. Cooperatives as a permitted use shall meet the following criteria: 1) There shall be no Cooperatives permitted in Family Home Child Care facilities. 2) There shall be no outdoor growing or processing of medical cannabis, only indoor grows are permitted. 3) They may not be located within one thousand (s,000) feet of any elementary or secondary school or playground; 4) They may not be located within one hundred (s.00) feet of any recreation center or facility, child care center, public park, public transit center, or library, or any game arcade admission to which is not restricted to person aged twenty-one years or older. 5) They may be located in any legally established and permitted residence, subject to this Section. 3.7.09.004 Violations. A. It is a violation of this Chapter for any person owning, leasing, occupying or having charge or possession of any parcel of land within any unincorporated area of Mason County to cause or allow such parcel of land to be used for the indoor or outdoor cultivation of marijuana or cannabis plants for medicinal purposes in excess of the limitations set forth herein. B. Any violations of this Chapter may be enforced as set forth in Chapter 15.13 (Enforcement), or as applicable, the Uniform Controlled Substances Act, chapter 69.58 RCW. In addition, violations of subsections A and b of this Section are deemed to be a public nuisance and may be abated by Mason County under the procedures set forth in state law for the abatement of public nuisances. 5 1 P a g e Exhibit H ORDINANCE NUMBER IUI -I(P MASON COUNTY COMPREHENSIVE PLAN AMENDMENTS TO CHAPTER VI - CAPITAL FACILITIES ORDINANCE amending the Capital Facilities element (Chapter VI) of the Mason County Comprehensive Plan under the authority of RCW 36.7oA.70. WHEREAS, the Washington State Growth Management Act (RCW 36.7oA.13o) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act;and WHEREAS, on October 17 and November zi, 2oi6 the Mason County Planning Advisory Commission held public hearings to consider the proposed changes to the Capital Facilities element of the Comprehensive Plan, and passed a motion to recommend approval of said changes. NOW THEREFORE, BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS revisions to Chapter VI (Capital Facilities element)of the Mason County Comprehensive Plan as described by ATTACHMENT A. DATED this)— day of December 2o3-6. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Lu ,rA,4,4)�0A Terri Jeffreys, a' Me iss ry, Clerk the Board APPROVED AS TO FORM: Tim Sheldon, Commissioner /;2 Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner DEPARTMENT OF COMMUNITY SERVICES BUILDING—Pla*,3, 4,,g--MREMARSHAL,-PuOe�%J[6 Board of County Commissioners—Capital Facilities Update December 20,2o16 Page 1 of z CAPITAL FACILITIES UPDATE 2017-2022 MASON COUNTY-AT LARGE Comprehensive Plan Amendment STAFF CONTACT Barbara A.Adkins,AICP Ext#286 SUMMARY OF PROPOSAL Title 36, Chapter 36.7oA, Section 36.7oA.70 outlines those elements considered mandatory for comprehensive planning under the Growth Management Act, Under Section 36.7oA.70(3) it states that under GMA guidelines,a Comprehensive Plan must include a: Capital facilities plan element consisting of (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of the capital facilities; (b) a forecast of the future needs for such capital facilities; (c) the proposed locations and capacities of expanded or new capital facilities; (d) at least a six year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financing plan within the capital facilities plan element are coordinated and consistent. Park and recreation facilities shall be included in the capital facilities plan element. The Capital Facilities Plan of the Mason County Comprehensive Plan is being updated to address these requirements of the code. BACKGROUND The Capital Facilities Element of the Comprehensive Plan includes an inventory of existing capital facilities owned by Mason County and other jurisdictions operating in the County. It includes goals and policies regarding County-owned facilities that are discussed separately in the Transportation Element. Included is planning for proposed capital improvements over a six-year and 20-year planning horizon, including a six-year financing plan with potential financing options. The GMA allows jurisdictions to amend capital facilities elements more frequently than once a year when the amendment is concurrent with the adoption or amendment of a county or city budget. PLANNING ADVISORY COMMISSION In accordance with RCW 36.70.040, public hearings were held on October 17, 2o16 and November 21, 2oi6 with the Planning Advisory Commission. The planning commission conducts such 615 W.Alder c Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(N)www.mason.co.wa.us DEPARTMENT OF COMMUNITY SERVICES BUILDING—Ka A* i,"—FIRE MARSHAL^-Puklic�L(ealfk Board of County Comrnissioners—CapitalFacilitiesUpdate December 20, 2o16 Page z of 2 hearings as are required by the RCW and makes findings and conclusions therefrom. Such recommendations are transmitted to the Board of County Commissioners for final action. Upon review of the proposed revisions and in consideration of any and all public testimony,the Planning Advisory Commission recommends approval to the Board of County Commissioners. RECOMMENDATIONS Beyond the scope of the Capital Facilities plan, the Planning Commission recommended by unanimous vote that the following items be brought to the Board of County Commissioners as official recommendations: 1. That the Board reconsiders the recommendations made by the Stormwater Task Force. 2. That the Board considers updating the Mason County Code to be consistent with the most current version of the Western Washington Stormwater Management Manual. 3. That the Board adequately notifies rate payers of rate increases for water and sewer when those increases are being considered to fund capital improvements. 4. That the Board considers whether or not additional facilities are needed to adequately deal with biosolids. STATE ENVIRONMENT PROTECTION ACT (SEPA) A SEPA checklist was prepared for this amendment. Checklists for amendments to the Comprehensive Plan are typically considered "non-project" SEPAs since the document affects the county as a whole. A formal SEPA Determinations of Non-Significance was made on September 23, 2oi6. Comment and appeal periods for these determinations will close on October 7, 2o16 No comment were received. PUBLIC NOTIFICATION All public meeting notices will be mailed to all parties of interest and posted in accordance with MCC 15.07.030. SUMMARY AND RECOMMENDATION Staff would ask the Board of County Commissioners review the attached Capital Facilities chapter and considerthis document for adoption. 615 W.Alder<Shelton,WA 98584 (360)427-9760/(360)427-7798 fax(T www.mason.co.wa.us CHAPTER VI CAPITAL FACILITIES 1. INTRODUCTION The Capital Facilities Chapter contains the capital facilities element, one of the six elements required for Mason County's Comprehensive Plan under the Growth Management Act (GMA) (36.7oA.07o RCW). This element provides an inventory of existing conditions and publicly owned facilities by quantifying capital facilities currently provided by Mason County or by other jurisdictions operating in the County. The chapter also contains goals and policies for the capital facilities operated by Mason County, except for transportation facilities,which are discussed in the Transportation Chapter. The capacity of the County's facilities and the level of service they provide is discussed and compared with the County's desired levels of service.The "level of service" is an objective measure of how well services are provided to the public. Deficiencies and improvement needs are identified, improvement costs are estimated, projects are scheduled for six and 20-year planning horizons, and a six-year finance plan and possible financing options are discussed. Besides the City of Shelton, there are other public organizations and special districts that have capital facilities and taxing authority which exist in the county. These include the school districts, hospital districts, port districts, cemetery district, Public Utility Districts, regional library system, water districts, and fire districts. These districts have their own governing body and capital facilities planning. A list of these districts is provided as follows: Mason County Hospital Districts 1& 2, the Ports of Allyn, Dewatto, Grapeview, Hoodsport, and Shelton; the School Districts of Southside, Grapeview, Elma, Shelton, Mary M Knight, Pioneer, North Mason, and Hood Canal; Fire Protection Districts 1, 2, 3, 4, 5, 6, 8, 9, 11,12, 13, 16, 17 and 18; Cemetery District 1; Belfair Water District s.; Public Utility Districts 1 & 3, Hartstene Pointe Water-Sewer District, Maggie Lake Water District, Tahuya River Valley Water District,and Trails End Water District. ORGANIZATION AND CONTENTS The following section of this chapter includes a list of goals and policies that provides the direction for future capital facility decisions for Mason County. Subsequent sections,3 through 9, profile and analyze seven types of capital facilities in the County for water and wastewater, solid waste, parks and recreation, county administration buildings, police and criminal justice, stormwater management and habitat improvement,and public works. Sections 3 through 9 each include a brief description of the existing systems and public entities that provide the facilities. An assessment of future facility needs is also developed for each category of facility. Section 10 discusses financing for county owned and operated facilities for the six-year financial planning period 2E)i 2023:2017-2022. Capital Facilities zz z zoi6�g i i FACILITY NEEDS A number of methods can be used to determine Mason County's capital facility needs over the next six and zo-year GMA planning periods. As not all capital facilities require the same level of analysis to determine needed improvements, different analytical techniques can be employed to identify facility needs as long as they accomplish the goal of determining future need for the capital facilities. While the state Growth Management Act requires that level of service(LOS)standards be established to identify transportation improvements, the need for other capital facilities can be assessed using either LOS or planning level assumptions(WAC 365-z.96-320). The advantage of using LOS standards is the ability to quantify deficiencies and identify improvement needs. The LOS can also be used as a performance standard for concurrency by comparing the service level being provided by a capital facility against the quantitative LOS standard. The service is considered deficient if it does not meet the service level standard that the County has determined it wants to deliver to its residents and users. The LOS approach makes the most sense where there are easily quantifiable facilities or where the state has defined the standards,such as for sewer and water facilities. The less rigorous planning assumptions approach also has advantages. The capital facilities planning assumptions are not quantitative measures of facility need. Instead, they identify facility improvements based upon the need to serve growth and development anticipated in the land use element. This approach works best where identification of quantitative measures would be difficult, where there are no statewide standards, or where the necessary information or data to apply quantitative measures would be difficult or too time-consuming to obtain. Facilities such as parks and recreation and stormwater facilities might best be handled with this approach. FINANCING Facility needs are identified, and a six-yearfinance plan is developed, in Section zo for sewer,water, parks and recreation, and stormwater. This Section also includes the results of facility planning efforts for County administrative buildings, police and criminal justice facilities, and solid waste facilities. Financing needs and options are included for these facilities as well. The Section includes by reference the capital facilities plans for Grapeview, Hood Canal, North Mason, Pioneer, and Shelton School Districts, to facilitate orderly growth and coordination in the provision of future capital facility needs. CONCURRENCY MANAGEMENT One of the Growth Management Act goals, referred to as "concurrency," is the provision of infrastructure facilities and services to serve projected growth at the time such growth occurs, or within a reasonable time afterwards. This starts with identifying specific facility needs using the strategies previously discussed. Another important aspect of concurrency is the ability to monitor the development of infrastructure improvements to assess whether they keep pace with approved development. Concurrency management, as it is called, involves a set of land use and permit approval processes designed to ensure facilities and services keep pace with growth. In some cases, development codes could be enacted to require that specific LOS standards be promulgated through the development of identified improvements. Capital Facilities si z 2os66 2 In other cases, restrictions to growth may be imposed until appropriate service standards for capital facilities are achieved. Land use applications for certain development proposals, in areas targeted for future growth, could have their approvals withheld pending concomitant development of appropriate urban service level facilities (e.g., sewer facilities). The municipality would be responsible for managing the concurrent development of these urban services. Requiring individual developers to fund and implement needed improvements is one possible funding method among a variety of other scenarios (e.g., grants, loans, and state, federal, and private sources). Under this arrangement,the final tenant (e.g., homebuyer or building purchaser)would ultimately pay for the new facilities through a higher initial purchase price or through a periodic assessment. Mason County's policies for concurrency management are contained in the following section. 2. GOALS AND POLICIES Mason County's Capital Facilities Element is guided by goals and policies for the preferred service philosophy of the County. Goals and policies are required as part of the Capital Facilities Element (RCW 36.7oA)of the overall Comprehensive Plan. DEVELOPMENT PROCESS Mason County evaluated its existing facilities, its future needs, its costs, and the types and levels of services which it should require or provide in the county.The goals and policies listed herein are the result of this process. Policies listed under General Capital Facilities apply to all facilities addressed in the Capital Facilities Chapter. Facility-specific policies apply only to those facilities. GENERAL CAPITAL FACILITIES POLICIES Land Use Manage land use change and develop County facilities and services in a manner that directs and controls land use patterns and intensities. 2.1 Establish urban services that shall comply with the concurrency goals of the Growth Management Act. 2.2 Ensure that future development bears a fair share of capital improvement costs necessitated by the development. The County shall reserve the right to collect mitigation impact fees from new development in order to achieve and maintain adopted level of service standards. 2.3 Extend facilities and services in a manner consistent with County-wide policies. 2.4 County facilities shall be provided at urban or rural levels of service, as defined in the Capital F lit Element this section of the Comprehensive Plan. 2.5 Develop capital facilities within established urban growth areas(UGAs)to conform to urban development standards. 2.6 Develop capital facilities within UGAs that is coordinated and phased through inter- jurisdictional agreements. Capital Facilities ii z 2oi69/" 3 2.7 Coordinate and support other capital facility plans from special purpose districts, cities and towns, and other non-county facility providers that are consistent with this and other chapters of the Comprehensive Plan. Concurrency Establish standards for levels of service for County public facilities, and ensure that necessary facilities are available at the time new development impacts existing systems. 2.8 Level of service standards for public facilities shall be applied in compliance with this Comprehensive Plan and any implementing development regulations. 2.9 Maintain level of service standards and concurrency requirements in compliance with this plan for wastewater/sanitary systems, water supply systems, transportation facilities, and storm water management facilities. 2.10 Public facilities needed to support development shall be available concurrent with the impacts of development or within a reasonable time thereafter. The County shall establish development regulations that will establish procedures and requirements to assure that the concurrency requirements are met. 2.11 Stormwater management level of service standards for new development and re- development will generally be attained by meeting the requirements of the Zoos Western Washington Stormwater Management Manual and county code Basin plans, water quality improvement plans, or shellfish districts may identify additional stormwater retrofit and environmental restoration capital projects. New develepment, whiEh has potential storm water impacts, shall provide evidenEe of adequate storm water rr management t or the intended use of the site.This policy shall apply in all areas of the Co nt vTcrrc�vvrrry 2.12 Building permits for any building necessitating domestic water systems shall provide evidence of an adequate water supply for the intended use of the building. Proposed subdivisions and short plats shall not be approved unless the County makes written findings that adequate provision for potable water are available for each development site. This policy shall apply in all areas of the County. 2.13 Building permits for any building necessitating wastewater treatment shall provide evidence of an adequate sanitary sewer system for the intended use of the building. This policy shall apply in all areas of the County. Finance Develop a six-year finance plan for capital facilities that meets the recommendations of the comprehensive plan,achieves the County's levels of service,and is financially sustainable. 2.14 Annual adopt a six-year capital improvement program that identifies projects, outlines a schedule,and designates realistic funding sources for all County capital facility projects. 2.15 For all capital facility projects, evaluate alternatives to programs, purpose, and service as a method to reduce capital facilities and associated operating costs. Capital Facilities is z 2016 4 2.16 Develop a public process that informs, notifies,and allows participation on all capital facility proposals. Essential Public Facilities Facilitate the siting of essential public facilities' sponsored by public or private entities within unincorporated areas when appropriate. 2-.i7 Identify and allow for the siting of essential public facilities according to procedures established in this plan. Work cooperatively with the City of Shelton and neighboring counties in the siting of public facilities of regional importance. Work cooperatively with state agencies to ensure that the essential public facilities meet existing state laws and regulations that have specific siting and permitting requirements. 2.18 Review proposed development regulations to ensure they allow for the siting of essential public facilities consistent with the goals, policies and procedures established in this plan. FACILITY-SPECIFIC POLICIES Wastewater/Sanitary Sewer 2.1g Assure that wastewater facilities necessary to carry out comprehensive plan are available when needed,and finance these facilities in an economic,efficient,and equitable manner. 2.20 Maintain a safe, efficient and cost-effective sewage collection and treatment system. 2.21 All new development within designated urban growth areas and rural +• +„ ce l ef=s shall connect to existing or planned sewer systems, or comply with any exceptions as adopted within the development regulations. 2.22 Allow existing single-family homes and businesses in the Urban Growth Areas with septic systems to continue using septic systems until such time as public sewers are available. Replace deficient septic systems in a timely fashion and require conversion when public sewers are available. 2.23 Provide a septic system management and education program to protect groundwater quality and promote the proper care and use of septic systems. 2.24 Eliminate any unlicensed point or non-point pollution sources (illicit discharges) associated with sewage transport and disposal. 1 RCW 36 7oA zoo Siting of essential public facilities—Limitation on liability. (i)The comprehensive plan of each county and city that is planning under RCW 36.7oA.040 shall include a process for identifying and siting essential public facilities Essential public facilities include those facilities that are typically difficult to site such as airports.state education facilities and state or regional transportation facilities as defined in RCW 47 o6 i4o, regional transit authority facilities as defined in RCW 81.112.020 state and local correctional facilities, solid waste handling facilities, and inpatient facilities including substance abuse facilities,mental health facilities group homes,and secure community transition facilities as defined in RCW zi.oa.ozo. RCW 36.yeA.2ee(i)The EEKAPFehensWe p!an ef eaEh EE)URty and Eity that is planning under RCW 36.7eA.e40 shall inElude a PFOEess for Went'fyin and siting essential public .. . . . airports,[rnaFinas,railroad systernsi,state eduEatien fadlities and state ef FegWrial tfan5peFtatien faEflities as defined in RCW , 5tate and 164 EerFeEtienal faEi'ities,se4d waste handling faEdWes,and in patient faEdities induding substanEe abuse faEilities,Mental 7�eg-eze: Capital Facilities zs z 2oi69/i5{2ei:6 5 2.25 Monitor infiltration and inflow (I&I) in major public systems through routine inspection. Conduct improvements to limit and reduce current I&I. 2.26 Encourage innovative approaches to manage wastewater treatment. Water Supply Assure that water facilities necessary to carry out the comprehensive plan are available when needed,and finance those facilities in an economic, efficient and equitable manner. 2.27 Ensure that the supply and distribution of water in public systems is consistent with the Mason County Comprehensive Plan. 2.28 Ensure that future water system expansions and service extensions are provided in a manner consistent with the Land Use Element of the Comprehensive Plan. Where possible,those uses designated by the Land Use Element to require fire flow should be serviced by a Class A water system. 2.29 Plan for and create ways to use Class A reclaimed water for beneficial use to replace withdrawals from the community's aquifers. Parks and Recreation Achieve level of service targets for park land and facilities that support County objectives and priorities. 2.30 Identify and preserve significant geographic, historic and environmental features and other characteristics that reflect Mason County's natural and cultural heritage. 2.31 Increase park development within urban areas and develop a comprehensive system of multi-purpose trails throughout the County 2.31 Develop and adopt a realistic long-range schedule for park management, maintenance, and operation. Adopt a workable County capital improvement program (CIP) every six years,to be amended as needed. 2.32 Update Comprehensive Parks and Trails Comprehensive Plan annually to project future demands and needs; define acquisition, leases, and development opportunities; draft financial implementation programs; and be eligible for state and federal grants. Administrative Services Develop and implement a long-range program of expansion and improvement to accommodate the County's projected administrative staffing requirements. 2.33 Annually review the long-range facilities plan for buildings and space improvements to efficiently provide work space for projected staffing levels. Police and Criminal Justice Develop and implement a coordinated facility program among the departments and agencies that Capital Facilities si 2oi6"'^ 6 provide the County's police and criminal justice services. 2.34 Complete a strategic long-range plan for the effective and coordinated operation and management of all County police and criminal justice functions, including a full analysis of all space and facility needs required to support the plan. 2.35 Explore alternative funding sources for law and justice facilities and operations, including contracts for service with other agencies and joint use of facilities. Stormwater Management and Habitat Improvement Design and construct stormwater retrofit and habitat improvement projects when identified in basin plans, water quality improvement plans, shellfish recovery and other environmental restoration planes including that of the Shoreline Master Program. 2.36 Approach stormwater retrofits as a "last measure" after implementing other proven best management approaches such as education and outreach, maintenance, and new development and re-development standards. Retrofits are designed using best professional judgment to provide reasonable improvements in stormwater management, recognizing that site constraints frequently make strict application of Best Management Practices(BMPs)challenging. 2.37 Regularly collaborate with resource management partners to coordinate project funding,schedules and priorities. 2.�8 Actively pursue grant funding to pay for priority stormwater retrofit and habitat improvement projects. Continue to investigate establishing a long-term, dedicated funding source to serve as grant match for capital projects. 2.�q Develop and re-develop public infrastructure projects when possible using model low- impact or"green infrastructure"practices. Create a facilities strategy that preserves and supplements necessary natural dFainage PFOcesses and etheF natural systems to minimize Funoff impaEtS fFom development, 2.36 investigate needs and rneans fE)F implementing and maintaining a safe and EE)St effeEtive storm and StE)FFnwateF E011eEtIon system in identified problem aFeas. 2.37 Protect surface and ground water quality threugh state and lOEal Eentrels and publiE education . at alit„it 2.38 Design stermwater systems to meet the approval standaFds pFeSEr*bed on the Mason County SteFmwateF Management OrdinanEe. Capital Facilities ii z 2oi69I 7 Protect physical and I integrity of wetlands, streams, wildlife habitat,--a-Rd design,other Wentified critical areas. Maintain water quality within all Shoreline Management Act waterfront areas through careful operation, construction, stream and placement of public facilities. 2.49: Carefully centF01 development in areas with steep slopes where surface water runoff can create unstable cend'tiens. Maintain natural vegetation for slope stabilization. 2.42 Public facility development shall minimize impacts to shorelines, preserving the natural environments here possible-. 2.43 Comply with the National Pollutant Discharge Elimination System (NIDDES) and state latr�oi- i"o',s waste2.44 Under no circumstances should hazardous be allowed to groundwater, surfacewater, or sewer systerns of Mason County. Dispose of hazardou-s wastes only In locations designated ferthatp-u­�. Solid Waste Ensure that garbage collection and recycling needs of the County are met in an efficient and cost- effective manner. 2.45 Manage a cost-effective and responsive solid waste collection system. 2.46 Manage solid waste collection methods to minimize litter, neighborhood disruption, and degradation of the environment. 2.47 Promote the recycling of solid waste materials through waste reduction and source separation. Develop educational materials on recycling and other waste reduction methods. 3. WATER AND WASTEWATER UTILITIES The County owns and operates two public water systems, Rustlewood and the Beards Cove system. These systems serve an average of 75o residential connections. The County also owns and operates three sanitary sewer collection and treatment facilities, North Bay/Case Inlet Water Reclamation Facility, Rustlewood Wastewater Treatment Plant and the Belfair Water Reclamation Facility. North Bay/ Case inlet Water Reclamation Facility provides wastewater treatment to protect Case Inlet from sewage contamination. The Rustlewood facility protects the water of Pickering Passage and the Belfair Water Reclamation Facility protects the water quality in Hood Canal. The three systems are designed to provide service to approximately 3,000 total customers. The Belfair and Case Inlet Facilities serve the present and future populations in both urban growth areas. Both the Belfair Water Reclamation project and the Case/Inlet use advanced water treatment science to produce Class A reclaimed water Future sewer extensions for the Belfair area will occur in phases. R If R 'ICI +is edic+, a by 25. The following "Water" and "Wastewater" sections provide project-level detail on the planned improvements necessary to meet state regulatory guidelines in the provision of water and Capital Facilities ii 2 2o1691" 8 wastewater services for these systems. Each project in each section is accompanied by a separate project sheet, which provides a description, and justification, along with a table depicting the estimated costs and funding sources for planning period �ie-iS �016zoi7 though 202020 Tz0z2. A summary table that provides overall costs and funding sources for each water and sewer system follows each section. Financing the planned utility improvements requires the use of grants, loans, utility fees, system development charges, developer contributions, and capital reserves. The specific combination of funds, and the availability of grants and loans, will affect user rates for each system as well as the timing on projects. The ability to initiate specific projects will be assessed annually based on the urgency of need, reserve funds available, and commitments from funding agencies to provide grants and/or loans. The decision about whether or not to proceed with any planned project is the decision of the Mason County Board of Commissioners for consideration in the annual budgeting and rate-setting process. To the extent possible, projects will be funded through: • Rate revenues(capital reserves) • Grants • Low interest loans • developer contributions • County issued revenue bonds PrejeEt costs shown in each section range in accuraEY from 1 eF 4096 tO 1 OF . Each project cost sheet identifies the accuracy of the estimated costs shown, based on the following scale: • "Planning Level" — The least accurate of costs estimates, in the range of + or — 40%. Cost estimates at this level are usually based on a project concept and some assessment of relative scale, or annual program amounts commensurate with a level of activity sufficient to accomplish the intent of the program over time. • "Design Report" — Moderate accuracy, in the range of + or — 3o%. Based on design report evaluation of options and an assessment of project elements and associated costs. • "Engineer's Estimate"—Most accurate estimate, in the range of+ or-15%. These estimates are based on a project design or significant completion of design work. Capital Facilities si z 2os6^'" 9 r � � _ t Sf Fund: 403 NeFth Bay/Case inlet Sewer System ProjectMinor Facility and C"s+nrn Improvements Program Estimates: Planning Level el nnscr'n+' n. Annual Improvernents program for system facilities, buildings, and r nds improvements,Projects mayinclude small piping pump stations, lighting, exterier painting, and other general improvements. justificationi The tFeatment plant and systern construction provided basic funEtionality, however the facilities and systern need improvements fFem time to time to correct deficoencle-s and improve operational capabilities. NaRt operations and system maintenance staff are net equipped to address these types ofimpmv'ements in addition to the plant Operations. it is a ISA anticipated that some of this work can be completed professionally and more expediently through c n+rafts with specialty firms and contractors. Estimated Project Costs thousands) 20-15 aegL6 203:7 203;8 2GI-g 2020 dal -- ERng Design EngineeF'Rg �E)A 56� � se - � _sa TOTn l COST: 5o 5G 51D 5-0 300 Funding - �' SouFces: _ 6FaRtSLoans - Rates 5-0 5-0 5-0 5-0 5-G 5-0 3-GG FUNDING: I 5-0 50 Capital Facilities 11/23/2oi&3:5/2e±G 10 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS - UTILITIES&WASTE MANAGEMENT Fund: 403-North Bay Sewer System Project Name: Installation of Permit Required Monitoring Wells Estimates: Planning ' ^ ^ Engineer's Estimate Description: This project will install 4 small bore monitoring wells to allow groundwater depth measurement and water sampling. The sites required by Department of Ecology have been identified as well as the required depths. Existing groundwater monitoring wells are approximately i1o'deep, 2"PVC schedule 40. Estimate assumes a depth of j_w'with similar design. Justification: Required by the Department of Ecology's Operating Permit —"the Permittee must conduct a study to determine well locations to replace the mostly dry wells in the present groundwater monitoring network". Permit; Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering I-es - - 105 Design Engineering 20 20 Construction 507S !. I jI 1, 5-075 TOTAL COST: 80100 Soloo Funding Sources: �I Grants Loans f atesREET 8e100 80100, TOTAL FUNDING: 99100 I;- seloo Capital Facilities 11 z 201691i:5/2ei:6 11 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS - UTILITIES&WASTE MANAGEMENT Fund: 403-North Bay Sewer System Project Name: Treatment Plant Capacity Upgrades Estimates: Planning Level Description: Analyze potential future development, and the options for providing additional treatment plant capacity and provide engineering to design the improvements for construction in subsequent years. Secure funding for final design and construction, which is likely to be a mix of grants/loans utility rates, and REET funds. Prepare final engineering and construction documents, and construction improvements needed to accommodate planned growth. Justification: The existing plant is expected to reach design capacity for treatment in 2oi8. This work is necessary to facilitate continue growth within the UGA. This project will conduct the analysis and design the next 20-year increment of capacity for the plant. This project will also identify the most critical capital replacement needs for the existing system and will ensure a consistent LOS for our current customers.The existingplant , be r ,Flynn design E cut y f r treatment in 2ai:& This W411 FequiFe Mason County to Fevisit the original sewer faEffility plan and address how we wili maintain SUffkient Eapacity for the twenty year peFied beyond 203:8. This projeEt outlines the need for funding to Eenduct the analysis and design the next inErement E) EapaEity for the plant. For planning purposes it is assumed that as the treatMent plant reaEheS itS twenty yeaF life EyEle improvements not only to Eapacity will be needed but r=apital repriaEement *11 need funding as well. in the event development escalates beyond the-E,unrentt irattpe this may need to be advaReed, Estimated Project Costs(in thousands) 2017 2018 2019 2020 2023. 2022 TOTAL Prelim Engineering 50 5-9 5o Design Engineering 150 150 150 Construction 1500 wee 1500 TOTAL COST: 50. 5e1�0 ---15e1500 wee 1700 Funding Sources: Grants 75 7s750 7-50 825 Loans 75. 7575o II, 75e 825 Rates 50 59 50 TOTAL FUNDING: .5_0 _ 5$15o 15e1500 15ee ! 3.700 Capital Facilities 1112 2oi6e16 12 eAPITAE FACILITIES 7 /6T I� STE HTILIL N 1 1 Fund.2 3 North Bay/Case inl`+r-1@`v"v%-i Systern Project Name: Bas;n Analys;s and Developer Review Service E5timates: Engineers Estimate DeSEription! Engineering services to assist staff in planning for future development and de eles at the treatment er r justificat4on:The Allyn UGA will develop and grow. Currently there are many large lots that w divided and platted.TheFe are also many small lets that will be combined and develeped. 1R addition many of the rights of way and easements have been vacated and are now private property. This ongoing analysis will assist COURty staff with the identification of sewer System rwithin ther and with review of developer submittais as this g+ow+h o Estimated Project Costs(in thousands) 2oi-S 2-&3 27 2oi8 2aig 3e29 TOTAL tt Prelim Engineering Design Engi - 20 25 -25 -25 9-5 Construction ruction -_ -- -- - - --- -� -- - ---- --�------- ---- - - � --- --- I TOTAL COST: -t5 --Is 25 JJ Funding Sources: Loans Rates 20 RS 25 2 95 TOTAL FUNDING: -2-0 `-, � -2-5 9- Capital Facilities 11/2312o16"' 13 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET UTILITIES&WASTE MANAGEMENT Fund: 412 Beards Cove Water Project Name: Beards Cove Distribution System Improvements Estimates: Planning Level Description: installation f a booster pump to irnpFave ter r e to r side ces nev,r th ,�ate the�v�u«.stoFage tank and provide additional fire flow to the entire community and install Service meters-.Complete installation of water service meters and install one new hydrant. Justification: Currently, I the + G feet 120,000 gallons of the 60' 400,000 • ll StOrage I can be consideFed for usable sterage. The total requirement fer this system identified in the 2ee2 water system planis 25g$5e gallons. Technically the system is e,. IIr defirz nt onusable sterage. in addition i 000 is needed to complete a service meter + II +' by201:7. The system has been preparing for this for sortie time. As a result a significannumber of meter sets have been installed however state law requires that any funding application for a water system pFojeEt that does not have sewice meters must include service meters as PaFt o said pFojeEt. Therefore Mason County is Fecluired to include service meters and the two projects have been combined ,as o result. -The Water Use Efficiency Rule requires all water systems install service meters by January 2o17. The community will benefit from meters by providing leakage data and allow billing based on usage. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering W 5e 5o Constructione6o_ TOTAL COST: 5-oo 5-9 65-0 709510 Funding Sources: Grants 210_ -150 Loans 3-2-5 _ 3-2-5 I Rates 26o 5-e 1-75 -2-2526o TOTAL FUNDING: 5-1-0 P 6P 700 Capital Facilities 11I23/2oi6g1i5/2o36 14 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 411—Rustlewood Water Project Name: Rustlewood Water System Improvements and Meter Installations Estimates: Planning Level Description: Install water service meters.installation of Water SeFV.Ee meters all new and existing water seFViEe EGnneEtiens Justification: The Water Use Efficiency Rule requires all water systems install service meters by January 2017. The community will benefit from meters by providing leakage data and allow billing based on usage. The system ;mprovements are needed to replace aging equipment in the well heuse and upgrade the control system that is well beyond the expected life cycle. Thi i- finanEially challenged Eemmunity that needs grant assistance to corn lete this prejea while keeping rates affordable. To qualif� for funding the Rustieweed Water System will need to EOMplete a Small Water System Plan in 2e-iS. Grant and loan funding will be pursued to minimize utility rate impacts. Estimated Project Costs(in thousands) 2017 2o18 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering 5o Se 5e Construction 300 ! 300 300 TOTAL COSTS: 535-0 350 355355- Funding Sources: _ Grants , 225 - 225 Loans 75 . ma's - - -- - �' -575 Rates 55_0 —�50 TOTAL FUNDING: 53_�o 35e 35535-0 Capital Facilities is z 2oi6s i5 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 411—Rustlewood Sewer Project Name: Rustlewood Sewer System Infiltration and Inflow Reduction Estimates: Planning Level Description: Infiltration and Inflow(0)Reduction Justification: The Wastewater Collection System continues to show the effects of its age by allowing ground water to leak into the system causing high flows into the treatment plant during period of groundwater saturation. This project is designed to reduce those flows to manageable levels. PlannedThe activities ceUld include the repair and replacement of side seweF, manhole and pipeline grouting, and installation of approximately 4,000 linear feet of mainline sewer pipe linings. Mason County Reeds to continue to menitor and repair ebseNed leakage inte the system and Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering 1010 Construction -12� 9AG TOTAL COSTS: 3-'4 S S S S 15135 Funding Sources: Grants 6?.S 1ee - LeansREET -2e �e3Z4 Rates 15 § § § § 3§ TOTAL FUNDING: Capital Facilities ii z zoi6g{ { �6 16 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 405-Capital Development Fund Project Name: Belfair Sewer Development Estimates: Planning LevelEngineerin Description: Design and Develop documents required for constructing the Belfair Sewer Collection and Reclamation Facilities and provide construction Management Services. Justification: In 2o12 the county completed the first phase of the Belfair sewer system.This work is necessary to facilitate continue growth within the UGA. I 2ai2 the ant completed the first phase of the Belfair se er system.The next phase of the system must be completed by 2017 in accordance with a Growth Management Hearings Board ruling. However-, given the past"Great Recession"it should be aFgued_that the deyelOpMent o the next phase of the collection system should be delayed. Meanwhile,the Belfair SeweAdvisory Committe i recommendations to the Board of County Commissioners fe consideration. Estimated Project Costs(in thousands) 2017 2o18 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering Boo LoO, See --5eel5oo Construction 5,_Soo 4,500 ese t5eo ' i' 75eeso.000 TOTAL COST: 800 6,200 5-"4,500 3eee 45GG 8eee11,goo Funding Sources: k Grants -4-0-0 1100 45-02 25o -2 e 135-0 ,�so LeansREET 400 4,100 Se2,250 use use 35-&e5,-7W Rates TOTAL FUNDING: 800 6 200 50G4,500 3e0e ' 45,90 800o11 00 Capital Facilities 11123/20i67" 17 F J 0`1 IT TEE I T r CIVIVIFAffI tx1 1viffifffl Fund: 405 ! ni+,l rl.,. -1--ment Fund Project Narne: Hoodsport Sewer Design Estimates: Planning level originally, Description: Design the Hoodsport Sewer System Justification! This project may not be required. it is anticipated that the project and need may -hp Plimlinated. However-i until Public Works has direction froM the Mason County Board Gf Count I this project was developed to address the low oxygen levels in Hood Canal which are partly attributed to the inability of onsite septic systems to reduce nitrogen. By conv,y, wastewater to a technologically nitrogen, a nd apply the effluent upland,this projeEt will reduce the human contribution F + + to the waters of Hood Canal Estimated Project Costs /in thousands) 2017 Prelim Cn neerinei - - - Design Engineering �8 1: �510 3:500 Construe6anFunding Sources use wee Total Cost5 Grants 990 Loans Rates - -- ` Total Fun4�nggee 8e1-0 gees Capital Facilities 11 z 2oi6"`" 18 WORKS! T F C T 1 1 Fund: 403 North Rai.Sewer System Projectn- R-I$sn I'a srt7hir£�cci irnn facility Estimates: Engineers Estimate Description:The purchase and installation of thicke i !nt required to achieve a 2 solids ntr;tip. ju5tif;Eation:The current method of hauling and disposing of liquid biosolids With concentrations o about 29/o;s not cost effective. 1P. addition it is not suitable for composting without significant d&- watering.With the increasing generation of this material at the treatMent plant alterRatives to EUrrent processe d to be implemented, Estimated Project Costs/in thousands.) �83 2oi6 2e*7 2" 2e2o TOTAL Dr.,lirr. Cn..ine rinr. Design Engineering 60 b9 TOTAL CQ-ST.. 610 Funding Sources: Loans Rates 550 ; 6-10 TOTAL FUNDING 68 550 6-IG Capital Facilities 11/23/2os6"'' 1.9 4. SOLID WASTE PROGRAM Mason County's solid waste program provides transfer and disposal operations for solid waste at four transfer station locations The largest transfer facility is located outside Shelton on Eells Hill Road Materials collected from the other smaller stations at Hoodsport, Union, and Belfair are transported to the Shelton facility, where garbage is processed into containers that are trucked to Centralia, WA From there,the material is transported via railroad to Roosevelt Landfill in Klickitat County, WA In addition to transfer and disposal of refuse, household recyclable materials are also accepted at each transfer station location. Mason County Garbage removes and disposes of these materials via our Blue Box Contract. Recyclables are taken to the regional facility with the most favorable commodity prices. Washington.Masen County's solid waste utility Vfggfqnhpravides transfer and disposal operatiens fOF s0lid waste at feur transfeF station IOEations, inEluding househeld recyclable materials. The largest transfer farzility is located outside Shelton on Eells Hill Road. Materials Eellected fFem the othe smaller stations at Heedspert, Union, and Belfair-, are transpeFted to the Shelton faEility, where garbage is PFOEessed into containeFs that are truEl(ed to Centralia, WA. From there,the material long hauled via railroad to Roosevelt Landfill on KliEkitat County, located On Eastern Household hazardous wastes (HHW) are collected by Mason County staff at the Shelton transfer facility. Residents in North Mason County can take their HHW to the Kitsap County transfer station. This arrangement is established through interlocal agreement and Mason County pays approximately $6o per customer for collection and disposal of materials from residents who take their materials to the Kitsap County facility. Disposal of HHW is performed by several different companies. The Shelton transfer facility is located at the former Mason County Landfill. The current utility provides post-closure monitoring and capital construction in support of the closed landfill. The Shelton facility receives wastes collected by private and municipal haulers operating inside Mason County. The Belfair and Shelton transfer facilities have capacity die-te the "Greatrn Recession"Of 200�8 cvv9, �- reduced the annual collected tonnage at the facilit . Growth in the Belfair area and elsewhere in the County will continue to impact operations at these facilities and capacity improvements may need to be addressed in the future. The County will continue to review the feasibility of"privatization"of the solid waste operations the County manages. The following pages provide details on specific projects proposed for the current capital facilities planning period. Project estimates range inaccuracy from +or—40%to+or-15%. Each project cost sheet identifies the accuracy of the estimated costs shown based on the following scale: • "Planning Level" — The least accurate of costs estimates, in the range of + or — 40%. Cost estimates at this level are usually based on a project concept and some assessment of relative scale, or annual program amounts commensurate with a level of activity sufficient to accomplish the intent of the program overtime. • "Design Report" — Moderate accuracy, in the range of + or — 30%. Based on design report evaluation of options and an assessment of project elements and associated costs. Capital Facilities 11 z 2o16 zasb 20 • "Engineer's Estimate"—Most accurate estimate, in the range of+ or—i5%. These estimates are based on a project design or significant completion of the design work. Capital Facilities ii z zoi6gEa5}zei6 zi r I A r r 2015-20202016-2021 C T T F G l AGEMEN A It i VY F13 I L IFund: 402 Solid Waste Project Name.! Facility improvements Delfair Recession"Estimates: Planning Level Description:This facility serves the neFth end of the County by providing residential drop off of garbage and FeGyclables five days a week. Growth in this part of the county had been significant prier:to 2eE)8.The system currently has capacity due to the reduction in construction as-a repsyllit,-4. the ArnericaR"Great of O ! 2oog. improvement's _ ++h handling demands and ensure safety years.r+h e xt fewThese ceuld include I Work, as well as tollhouse improvements.A wholly new expansion of tipping areas and recycling and household hazardous waste E01lection facilities -with scale and compaction equipment to service I vehicles may be RecessaFy by the Rd of this planning period. justification: if flow contFo 1 should be necessary,then waste cellected by the cGFA M- eFcial ha VVGU!d Reed te be clorected to the Belfair s1te. in addition, a security issue exists at the site with continued trespassing/vandalism of the prepeFty in order to gain access to sc,--,-, Metals stored the site. Improvements are needed to assure adequate handling capacity and safety of the users and e ele Estimated ProjeEt COStS(in thousands) Dr,l-rn Cr.r.:neeri .. Design Engineering 1-5 Co r�o StFUEtt'vr, 200 95 -2-95 TOTAL COST. 22.e SB I, Funding Sources: Other;tomhe iee 3�9 160 TOTAL FUNDING 38 -2-2g 550 Capital Facilities 11123/2oi6g/±51ao-i6 22 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT SOLID WASTE PROGRAM Fund: 402-Solid Waste Project Name: Shelton Eells Hill Transfer Station Site Improvements Estimates: Planning zcvelEngineer's Estimate Description: This facility is the central hub for all waste collected from other satellite transfer stations, and the City and Mason County Garbage before being exported for disposal. it is sized properly for current dernand en the systern at the adjusted, post og level. A new site plan needs to be developed and constructed that will likely include moving the tollhouse and scales, adding additional lanes for traffic and truck turning and storage areas, new or modified tipping building(s) and developing a more efficient area for diversion of recyclable materials as well as installation of scale software, lights and reader systems. Justification: Safety at this facility as well as efficient handling of waste streams is a concern. Equipment and tipping areas require updgrades for safety and compliance and ingress and egress is inefficient. ams is a concern. it is significantly undersized for the velurne of users. Equipment and tipping areas are a safety hazard and ingress and -e-9,e--s is extremely inefficient. Modern waste handling procedures that Ultimately allow -more cost efficient-eperatiens are needed. The County iss ending a 2o year landfill post- Eiesur Period and financial assurances set aside in reserve for any post closure activities may corne _Pv-;�il;ible te help defer the costs ef the project. Operational changes can alsa--be optimize reduce the overall cost• act. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering „ 80 �e 2s-. 80 Capital Equipment 200 15-0 150200 Construction 5-e345 �5�345 TOTAL COST: 6-16)2 5. 37-G 43-1-65 i Funding Sources: Grants(.eg#unds) yes gee Loans -- Rates(tipping fees)Other: POSt EIGSUre reserve funds TOTAL FUNDING: --61--625 37e 43-16S Capital Facilities 1112"12oi651i542e±G 23 PLAIN r r f 17 F L ASTE 1 WASTEAGEM PROGRAM Fund: 402 Solid Project Narne! Shelton Transfer Station Scale System improvern Estimates: Design Zep rt Description:This facility is the central hub for all refuse and recycling collection and trans ..'es.An engineer's design revievi ident'fied the que line (wait time),-as tho inroe in fac;!;ty efficiency. Scale software technology exists that w-ould allow f a more eff'der,+and "attendantaccurate weighinglEharging procedure at the tollhouse.A scale/software system will be inst-allpr]tha will provide computerized sEale transactions.This includes hardware and software for automating customer transactions.Also, an automated systern for Eornmercial solmd waste vehicles will allow transactions" / greatly improving / accuracy and reducing wait times for self haul customers. Safety_w!14-a­��� . 1 garbage trucks can be proce5sed separately from smaller vehic! _... This facility serves County self haul residents, businesses and commercial customers and safety on s 0 te as well as effecient handling of customer scale transaEtions is needed. Technology to autornate and more accurately process transactions at tollhouse wekjh stations has existed for over a;S years. Moving to a software based system will also allow fo-r accepting debit and/or credit cards at the Shelton facility. Reducing the queue ine wait-was the number one recornmenclation in an en" ing site plan review document prepared several years ago. The use of the facility has greatly increased and wait times can be upward Of 4s minutes during busy times, Estimated Dreier+Costs(in thousands) 2o16 2-ems 2o±8 2-oz 2c)2a TOTAL Prelim Cn.,ineerina Design Eng; Capital Equipment 11 !"ecv-rrscr'vvi6an � II TOTAL('lICT. Funding SGUrrer. Grants( ee funds) i l Loans Rates (tipping fees) 25 - TOTAL FUNDING: -25 -15 Capital Facilities 11 2 2o16"/" 24 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS- UTILITIES&WASTE MANAGEMENT SOLiD WASTE PROGRAM Fund: 402-Solid Waste Project Name: Shelton Eells Hill Transfer Station Household Hazardous Waste Facility ImpFevements Estimates: Design Report Description: This facility serves Mason Counter residents by providing free drop-off opportunity of household generated hazardous wastes This re-purposed building does not meet handling regulations A new, compliant facility, or alternate means of HHW collection and disposal should be considered at the Eells Hill site.This facility seFve5 Mason CouRty residents by pFeviding free drop, eff opportunity of household geneFated hazardous wastes. it has outgrown its eriginal EapaEffity and no longer meets cer-taiR handling regulations. The faEility needs ifflpmved spd! prevention safeguards 'Reluding an impervious suFfaEe for the URIoading aFea. Lighting—end ventilation needs to be upgFaded for current handli,., ­nts. Senge additional changes to Justification: Due to National and State regulation changes, the facility no longer meets all requirements for safe handling of household generated hazardous wastes. If the decision is made to construct a new facility, funding opportunities will be sought to cover a portion of the cost.Oue to National and State regulation Ehanges, the facility no langeF meets all requirements for safe handling of heuseheld geRerated hazardous wastes and needs some retrefits tO Eerne int EOrnpliance with regulation mandates. BeEau5e these Ehanges are FedeFal and State man grant funding may beEOFne available. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering 0 311 35P.. Design Engineering -300 2e 2a 300 Construction ; ,ei000 �40 go-s000 TOTAL COST: 350 731000 4e -IA31350 Funding Sources: Grants(.eq funds) 23 23 Loans - S0° - - Wo Rates(tipping fees) 3So 5_e5oo 40 ge8so TOTAL FUNDING 350 731000 ,cis Capital Facilities ii z zo16"'' 25 C DIIQI Ir'\A/ORKS UTILITIES WASTE MANAGEMENT J 1 6.MANAGEMENT V1Y1 L.1 V 1 SOLID WASTE PROGRAM r .d: 4 0 1; d\n� to Facility Y Project Name! Minor Estimates: PI-ann'ng Level el facilities,Description: A- arifflWal program to ensure continued operational effectiveness and increase safe public use of Mason County's 4 transfer station existing preserving life expectancy of assets .d nreyi d:ng for safety f county "'rs. improvements...:II include r ad grading, . id rnodof;cat;ons such as resurfacingpaving, 1 roofing, walls, tip f! and paint and tollhouse upgrades. Othe / signs, chains, /fending, evements w'11 include modifications to storage and handling facilities such as grading for additional tipping areas and expanded area for source separated recycling collection to me the d n.ds of the facility use. maintenance, demands, rep and Imprevement plan feF existin g fixed assets.This aliews the County tE) Meet fadlity use stay current with regulatians, and provide fOF Eustomer and employee safety. Mine improvements are needed routneiy because of the high wear and tear en these types E)f facilities. in addition, chaRgesin handhing praEt;Ees for improved safety and servik-e require Fnino improvements to facilities and sotes. Providing an engeing annual maintenance and program is prudent as it can pre!ong and ensure maximurn iengevity E)f existing assets. Estimated Project Costs (in thousands) 2e3, 2e36 2oa7 2-e� 2eig Rego TOTAL Prelim Engineering(HoedspeFt& Union) g S Design Engi S 3 Construction r _ So 5-6 5-0 5-0 I ge 5-9 3se TOTAL COST- 5-5 5-5 5t -64 St S§ 339 Funding Sources' - Rates(Post Closure accou -- -- TOTAL CIIAlhln G: 51 5t 4 —j5 5 JJT J.77 Capital Facilities 11/23/2os6g{i5/2E)n:6 26 5. PARKS AND TRAILS FACILITIES SYSTEM DESCRIPTION Recreational opportunities in Mason County include parks for day-use activities and overnight camping;fresh and salt water areas for boating and other water sports;facilities and equipment for sports and play activities;and wilderness areas and other open spaces for hiking, hunting, ORV use, and horseback riding. Existing parks and recreation facilities in Mason County are available through a variety of public and private entities. Federal and state facilities include camping, boating, and day-use parks. The County-owned park system includes day-use and water access facilities, sports fields, and related recreational areas. Other agencies providing park and recreational resources include municipalities, port districts, and public schools. Some private recreational facilities are open to the public as well. Mason County has adopted a Parks and Recreation Plan in November of 2oo6, which was updated and adopted again inr22oi�,and a Mason County Regional Trails Plan in March of 2oo8. Both of these plans are incorporated herein by reference. COUNTY PARK FACILITIES The County currently manages 22 park properties in Mason County two of which are undeveloped, and four others have large portions that are also undeveloped. Of the developed parks, two are large baseball/softball complexes, six provide saltwater access parks, three are located on freshwater lakes, and three provide upland day use and recreation facilities (see FIGURE 5-1). In addition to the day use facilities,the County also owns and maintains one above-ground skate park. The conditions of these facilities vary by location; however, significant investment in facilities has been made in the last six years from Real Estate Excise Tax proceeds (REET 2) and grant proceeds from the Recreation and Conservation Office (RCO). Future investments made from the REET 2 fund will be dependent on actual tax proceeds and additional project funding (i.e. grants). The capital plan for the next six years continues this trend of investment in park development and facility upgrades. The heavy use and demand from both county and non-County residents are particularly high during the spring,summer and fall. Park visitation continues to either remain static or increase,depending on the park location. Mason County does not charge a use fee (except at sports facilities) and this has led to the increase in park use. MCRA Park is the highest used park with an average of about 140,000 visits per year and Sandhill Park also receives significant attendance with about go,000 visits per year. The boat launches at Mason Lake and Latimers Landing are very popular with the boating public and are highly used. Both Boat launches have had extensive renovation work over the past 6 years. The remaining two boat launches at Union and Shorecrest are unimproved, but are still used by the public extensively. Mason County also has a nice inventory of community parks with play equipment, picnic facilities and other amenities, examples include Walker Park, Truman Glick Park, Union Park, Menards Landing, and Rendsland Park. Mason County Recreation Area, the largest baseball/softball complex has grown in use the last several years and is now recognized regionally as a preferred site for major tournaments. In 2012, two new synthetic turf infields opened and this has increased the interest in using the park for tournaments. The spike in fuel prices in 2oo8 and the global recession has also led to increased park use as people are staying closer to home to Capital Facilities 11/2?/2oi69/i5/2o3.6 27 recreate. Oakland Bay Historic Park and Sunset Bluff View Park were opened 2013. Both provide passive recreation,trails,water access and other amenities. There are no facilities for overnight camping throughout the Mason County Parks system. The last county-wide park plan was developed in 1g91 and subsequently updated in 2012. Camping options will be examined in the long-term development plan being crafted for these and other park properties with large portions of undeveloped land. Mason County developed a new county-wide parks plan in 2012, which includes analysis and recommendations to address recreation needs within the county. Camping by special use permit has been approved for Truman GliEl( Park and Foothills Park d Walker Park Net —what�this-=rmeans. What I( nd E)f ^^ial use rm;t is this?! As mentioned earlier the county parks plan was updated in 2012 and approved by the Board of County Commissioners. Residents and non-residents have consistently rated trails and water access as the highest priorities in public outreach that has been done by the County. The survey work in 2012 again revealed the publics two highest priorities are access to water and trails. INVENTORY An inventory of all Mason County parks including federal,state, private, and County-owned parks is listed in TABLE 5-1. Also included are the number of acres and amenities available at each park location. TABLE 5-1. INVENTORY OF PARKS Name of Facility Acres Amenities Available Washington State Parks Belfair State Park 62.77 Camping:134 tent sites,47 utility sites,primitive sites,wheelchair accessible trails,trailer dump facility. Fudge Point at 1�6_ Undeveloped Harstine Island Harstine Island 310 Currently undeveloped. Future development plans include:day State Park use area;walking/hiking trails;5o campsites. Hoodsport Trails 8o Natural area with trails. Hope Island 1o6 Undeveloped. Future development plans include:trails;picnic tables;rest rooms;6 to 8 campsites;group camping for 15o people.Washington Water Trails site. Jarrells Cove 42.6 Camping: zo tent sites;group site for max.64 people,z picnic shelters,facilities for handicapped,wheelchair accessible trails, marine pump out station, z docks providing Soo ft of moorage,14 mooring buoys. Fee required. Lake Isabella 193.75 Currently undeveloped. Future development plans include:full- service park,camping,picnic area, lakefront beach,and restrooms. Plans will be completed in the next 10 to zo years. Lilliwaup Tide Land 1.79 Tidelands for public use. No facilities.Small shoulder area for parking. McMicken Island 11.45 Currently undeveloped. Boater destination;clamming. Plans to develop include:5 to 8 camping sites,composting toilet. Potlatch State Park 56.95 Camping:1-7 tent sites;l8 utility sites;primitive sites.Underwater park,trailer dump facilities. Capital Facilities si z 2o169ji:5/2E)i:6 28 Schafer State Park 119 Camping:47 tent sites,6 utility sites,primitive sites,day use group area,trailer dump facilities Squaxin Island 31.4 Closed indefinitely. Stretch Point 4.2 Natural area. Day use only;5 mooring buoys. No plans for future development. Twanoh State Park 182 Camping:30 tent sites,9 utility sites,primitive sites,handicapped facilities,and wheelchair accessible trails. Total 1201.91 Washington State Department of Fish and Wildlife Aldrich Lake 0.5 Unpaved boat launch,parking for 15 vehicles. Benson Lake 78.8 Boat launch,beach access,parking for too vehicles. Cady Lake 1.6 Unpaved boat launch,parking for 10 vehicles. Clara Lake 9 Unpaved boat launch,parking for 30 vehicles. Devereaux Lake 1.3 Boat launch,beach access,parking for 40 vehicles. Haven Lake 4.1 Unpaved boat launch,parking for 50 vehicles. Island Lake access 1 Freshwater boat launch,toilets. Isabella Lake 1.6 Boat launch,parking for 20 vehicles. Lake Kokanee 44 Boat Launch,parking for ioo vehicles. Lake Limerick 0.5 Boat launch,beach access,parking for 30 vehicles. Lost Lake 1.3 Boat launch,parking for 40 vehicles. Lake Nahwatzel 2.0 Boat launch,parking for 10 vehicles,toilets Maggie Lake 0.4 Unpaved boat launch,parking for 15 vehicles. Mason Lake Boat launch,parking for 30 vehicles. Panhandle Lake 20 Undeveloped. Panther Lake 3.8 Unpaved boat launch,parking for 30 vehicles. Phillips Lake 1 Boat launch,beach access,parking for 40 vehicles. Pricket Lake 0.5 Unpaved boat launch,parking for 30 vehicles. Skokomish River 64 30.6 feet of riverfront,shore access,parking for 20 vehicles. Spencer Lake z Boat launch,beach access,parking for 5o vehicles. Tahuya River 2.9 4,400 feet of riverfront,parking for 10 vehicles. Tee Lake 3.6 Unpaved boat launch,parking for 20 vehicles. Twin Lake 3.6 Unpaved boat launch,parking for 15 vehicles. Union River 61.8 8,o98 feet of riverfront,parking for 10 vehicles. Victor access to .5 Boat launch,pit toilets North Bay Wildberry Lake 10 Undeveloped. Wooten Lake 1 Unpaved boat launch,parking for 6o vehicles. Total 320.8 Washington State Department of Natural Resources Aldrich Lake Camp =24 1,700 ftwaterfront,hand boat launch,4 picnictables,4 campsites, toilets,drinking water,lake stocked with trout,parking for16 vehicles. Camp Pond Day use only Camp Spillman =10 800 ft waterfront,6 campsites,4 group sites,toilets,drinking water. Elfendahl Pass 5 11 picnic sites,self-contained RVs okay,toilets,drinking water Staging Area Howell Lake 3 group sites,10 campsites,hand boat launch,toilets,drinking water,parking for 20 vehicles. Capital Facilities 11 z zoi6qji5/-2E) 6 29 Kammenga z campsites,toilets Canyon Mission Creek 1 Parking for trail access Trailhead Robbins Lake 1.1 175ft waterfront,hand boat launch,3 picnic tables,toilets. Day use only. Tahuya River Horse =12 1,600 ft waterfront,9 campsites,z group sites,toilets,drinking Camp water,zo horse corrals. Toonerville 5-7 570 ft waterfront,4 campsites,z picnic sites,toilets. Twin Lakes 6 camp sites,3 picnic sites,toilets,hand boat launch. Lake is stocked with trout. Melbourne Lake setting,s,000 feet waterfront,5 campsites,toilets. Lilliwaup 7 Stream setting,Soo feet waterfront,l3 campsites,toilets,drinking water. Public Tidelands Water access only. #z4 Public Tidelands Water access only. #33 Public Tidelands Water access only. #34 Public Tidelands Road access,clamming. #43 Public Tidelands Road access,clamming,crab pot fishing. #44 a,b Public Tidelands Water access only,clamming,oysters,shrimp pot fishing. #46 Public Tidelands Water access only,clamming,oysters. #47 Public Tidelands Water access only,clamming,oysters #48 Eagle Creek Road access,clamming,crabbing. Recreational Tidelands Rendsland Creek Road access,clamming. Tidelands Total =65.8 United States Forest Service Big Creek Campground Brown Creek 6 78 camp sites,toilets. Campground Hamma Hamma 5 Picnic area,sz campsites. Campground Lena Creek Campground Lower Lena Lake 6 Hike-in only,40 camp sites,pit toilets. Campground Upper Lena Lake 7 Hike-in only,14 camp sites,pit toilets. Campground Total 24 Capital Facilities si z zos6"' 30 City of Shelton Parks and Recreation Department Brewer Park 0.3 3 piEnic tables,E ~hs•.de rid n!y.Picnic tables,mature vegatation Callanan Park 6.9 Lighted softball field,with spectator stands, ,Stable swings,±slide,rest Feem,feet trails aEFOss 40 feet natural depression,parking spaEe for 3o vehiEles plus additional parking aio g st,~eet-.D l field play equipment,restroom,natural area, basketball court CAyPafkNorthcIiff 1.75 Currently n,develnn^,d.Undeveloped site Neighborhood Park Eleventh Street 0-92 Deep well 10Eation with the potential to be developed into a Elty site paf k-- Huff and Puff Trail Be--1_8 z miles of jogging trail on watershed and, ~^^ ated exercise stations,drinking fe nta and parking for vehicles at-tfaAe-ad_ Kneeland Park 3.9 , climber,-1 large sand bex,-i small log playhouse,a few rocking saddle mates,horseshoe n•+ aging rest F and PiEnic shelter, deter;erated Izlubheu E table tennis ~+, need e resurfacing,street parking forapproximately 25 eh;^les Large play structure,picnic areas,restroom, horseshoes,open play area, landscaping,off leash Johnson Park 0.5 a merry go round,i swing,single basketball baE'(bE)aF substandard + ~+,street parking for approximately mot, vehi3Oe.Basketball court,mature trees Loop Field 4 + ~+ softball field, fielddjegging trail,I.,n. +h^ perimeter,1:PiEnie shelter,5 PiEAiE tables,rest Feem,pad(Ing fe aeo oel�'„eTBall field,athletic field,play structure,restroom, picnic shelter Oaldand-B-ay 1.03 Views f downtown Shelton,industrial waterfront,GaIdan.d Bay Overlook Park and the 0IYMPiE MountaiRs,hi5tE)FiE:band saw display-wftMarge vehicles. Development plans for the neXt 2 years inelude:PiEnic + L osk all shelter,additional park .,.Historic marker overlooking downtown&mills Post Office Park Vogtlin-Angle Park 1.0 Shelton Point/SR3 6_o Entry Skate Park .68 11 above ground ramps in Shelton Catalyst Park 1.0 Pine Street Boat 6o4eeto i Crude gravel beat launEh and a deteriorating wooden beat repair Launch pr. Unimproved boat launch site on Oakland Bay Sixth Street Parkes Picnic shelter,barbecues,creek Eagle Point 8.o Ravenna Trail Shelton Creek Trail Brockdale Road& .66 spring Road- pedestrian path Capital Facilities 11/23/2o1691" 31 North i3th Street— 3 pedestrian path Total 9"49.27 Port of Dewatto Port of Dewatto 1 Camping:ii with hook-ups,ig tent sites; 2 rest rooms; Campground nature/hiking trails;23 picnic tables;two picnic shelters;,1 kitchen;fishing. Future plans to add more stoves and picnic tables,and to place gravel around kitchen. Fee required. Port of Shelton Sanderson Field 1,17o Flying: 5,00o feet of runway,tie downs,skydiving;rifle club; model aircraft society. Future plans to provide increased hangar availability. Oakland Bay Boat moorage,boat pump out.- Marina Total 1170 Port of Allyn Waterfront Park in 2 400 feet waterfront,moorage,dock(for up to 15 boats),picnic, Allyn gazebo,parking for 20 vehicles. Office building planned. Boat pump out Kayak Park .3 15o feet waterfront,small parking lot,picnic tables,portable toilet facilities. North Shore Ramp 1.2 15o feet waterfront,boat launch with floating dock,beach Belfair/North access,parking for 20 vehicles with trailers. Boat pump out. Shore Port of Hoodsport Ingvald Gronvold z Dock,saltwater beach access,tidelands, 2 portable rest rooms. Waterfront Park Port of Grapeview Fair Harbor Marina 5 Boat launch and parking area Mason County Latimer's Landing 2.5 Primary use is to provide parking for neighboring Latimer's overflow parking Landing,parking for 20 vehicles. area Foothills Park 80 3.field which serves as a multiuse field; basketball court;rest rooms;children's play area;picnic tables;parking for So vehicles. Harvey Rendsland 8 Currently undeveloped;l,go5 feet waterfront.To include parking Jiggs Lake area forfive vehicles,picnic area and vault toilet. Latimer's Landing 3.00 Saltwater access boat launch forvessels no longer than 20 feet, (Water) parking for 35 vehicles,portable toilet, boat dock;additional parking available at neighboring Latimer's Landing overflow parking area. Renovated in 20o8. Mason County 40 7 baseball/softball fields which also serve as soccer and football Recreation Area fields;children's play area,bleachers,maintenance shop,user's (MCRA Sport) storage facility,seasonal concession stand,4 batting cage; parking for too vehicles. This facility serves as the headquarters forthe Mason County Parks Department. Fee required for scheduled field use. Mason Lake Park 17.36 Renovated in 2011. 1.36 acres currently in use;freshwater (Water) access/boat launch for small watercraft,dock,play area,rest Capital Facilities 11/23/2o16 qji512ed 32 rooms,4 picnic table;parking for maximum of 5o vehicles. The County owns sz unused acres that can be used for expansion of the park(possible trails,picnic area,and remote camping area). Phillips Lake 0.4 Passive day use area,picnic area,located next to State of County Park Washington Boat Launch.with vault type toilets. (Picnic) Sandhill Park 30 7 baseball/softball fields,one multiuse field,bleachers;parking is (Sport) available for soo+vehicles;concession-restroom building;4 fields and parking renovated in 2oo6;walking path around park. Jacoby Park 2.8 320 feet waterfront,boat launch for vessels no longerthan 16 feet, (Water) saltwater beach access,3 picnic tables. Truman Glick 35.46 Natural setting,creek,trails,picnic tables,covered group shelter, Memorial Park barbecue pit,vault toilets,RV area,and children's play area. (Picnic) Future improvements include:possible construction of group camping area and interpretive signage along trails. Union Community 1.92 Picnic shelter,children's play area;small baseball diamond, Park(Picnic) basketball court;rest rooms. Union Boat Ramp o.16 Boat ramp for access to Hood Canal,portable toilets,limited (Water) parking. Hunter Park .5 z picnic tables,bus shelter, Skate P--1, -.6 ai:above ground Famps in She! Walker Park 5.04 Saltwater access to Hammersley Inlet,gravel beach,picnictables, (Water) barbecues,rest rooms,shelter,children's play area,interpretive center providing marine information;parking for 15 vehicles. Oakland Bay 8o Habitat preservation area and education center Opened in 2012, County Park includes interpretation areas,trails,picnic opportunities,parking, two vault toilets and improved access road. Sunset Bluff Park 36 36 acres of undeveloped property with 150o feet of waterfront on Oakland Bay.Plans include beach access,trails,picnic area,water access,small parking area and vault toilet. Watson Wildwood 36 Undeveloped . View Menards Landing 8 Recently transferred from the Port of Tahuya to County. Parks Park provides beach access,picnic areas,gazebo,portable toilet, access to DNR tidelands,small boat launch for kayaks and canoes; 7 acres undeveloped Harstine Island 6.9 Undeveloped Decker Creek 500 Open Space/Natural area Preserve Coulter Creek 55 Tidelands,natural area,passive recreation.Opened in 2012 and Natural Area includes parking for 6 vehicles,vault toilet,wildlife viewing,water access improved entry path. Total 949•645$ Mason County Public Schools Belfair Elementary Playground. Sandhill Playground. Elementary Hood Canal z baseball backstops,sfootball field,bleachers,playground,track, parking for 30 vehicles. Capital Facilities zi 2 2oi66 33 School Oakland Bay x Middle �#eel•Junior High Olympic Middle x School Hawkins Middle School Pioneer 2 baseball backstops,covered play area,playground. Prima Pioneer Intermediate Grapeview Playground Elementary Southside 1 baseball backstop. I moRtar¢5chool Bordeaux Football field,soccer field,playground,track. Elementary Evergreen Playground. Elementary Mountain View 5 baseball backstops,football field,soccer field,playground. Elementary Shelton High 6 tennis courts,2 baseball backstops,football field,soccer field, School bleachers,2 swimming pools,track,rest rooms. Mary M. Knight 2 baseball backstops,l football field,bleachers,playground. District North Mason High 2 baseball backstops,2 tennis courts,football field,soccer field, School bleachers,playground,track. Private Facilities Open to the Public Theler Center 135 Wetlands interpretive trails Shelton/South 14 6 soccer fields,l underdevelopment Mason Soccer Park Glen Ayr Canal 10 Adult-only RV park with hookups;no tent camping,motel,2 rest Resort rooms,2 showers,laundry facility,saltwater boat launch,beach access,tidelands,spa,fishing,clamming,oysters,dock. Lake Nahwatzel 2 Camping:3-2 utility sites,5 sites without hookups,2 rest rooms,2 Resort showers,boat launch,freshwater beach access,nature/hiking trails,8 picnic tables,restaurant,fishing,swimming,cabins. Little Spencer RV Park Minerva Beach RV 20 Camping:23 sites without hookups,5o sites with hookups;5 rest Resort and Mobile rooms,6 showers,laundry facilities,boat launch,saltwater beach Village access,6o picnic tables,driving range,scuba dive center. Rest-A-While RV 15 Saltwater boat launch,moorage,dock,7o-8o camp sites with Park and Marina hookups(may be used for RVs or tents),4 rest rooms,4 showers, laundry facilities,beach access,clamming,oysters,fishing,boat rentals,nature trail,6o picnic tables,2 covered picnic areas with Capital Facilities 11/23/2os6gj 34 kitchen,concession stand. Future improvements include easier access to marina,and boat fuel. Union Marina Boat pump out;moorage Total sg6 Other Olympic National Picnic area,50 campsites,parking for 6o vehicles. Park-Staircase Campground sty 6 picnic tables,rest rooms,saltwater boat launch,saltwater beach t gk5kokomish access. Saltwater Park Mike's Beach Boat launch,SCUBA diving,cabins,camping, beach access for Resort guests Robin Hood Village 16 RV sites,cabins,camping, beach access for guests Squaxin Island .34 Arcadia Point Boat Launch COUNTY TOTAL g39 ?s PROJECTS The following pages provide details on specific Park projects proposed for the current capital facilities planning period. is z zoi6 Capital Facilities _�-3L--fig 3S 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Sunset Bluff Park Acquisition a Development Estimates: Construction Level Description: Develop 35 acre park along Oakland Bay with beach access, trail development and other passive recreation opportunities. Main improvements to include improved entry road, formal parking, beach access,and picnic facilities. Justifications: 2012 park plan placed high priority on water/beach access and trail development. Estimated Project Costs(in thousands) 203.7 2018 203.9 2020 2022 Total Planning and Design Acquisition Preliminary Engineering 70 7-0 Site Prep& Utilities/Well Construction Engineering Construction 750- 75e 750 Total Costs: 9S 7-5-0 75e 7508 �5 Funding Source n House 95 3Z5 375 31547 Other Grants 3Z5 37-5 375 Loans Total Funding: 75_0 750 7Se8 .45 , Capital Facilities ii z 2oi651i:5/2eig 36 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Watson Wildwood County Park Estimates: Cen n.Planning Level Description: Scope of this project includes planning/design and development services. Phase one is a master plan for the Park. Phase 2 would include development of a parking area, restroom,trails, and passive recreation. Park is 35 acres and was donated to the County. Development would provide infrastructure for public access Justifications: There is no current master plan of record for this park site and it is the only County Park between Allyn and the Pierce County border. Site also has potential as a trailhead for a Regional Trail in the area. Estimated Project Costs (in thousands) 2017 2018 2019 2020 2021 2022 Total Planning, Design To 4-050 Site Prep&Utilities/Welf Construction Engineering Construction Total Costs: 50 40550. Funding Sources: In House 5-0X0 Grants Loans Total Funding: 50 4050 Capital Facilities ii/23/2oi6gE�g/3$�� 37 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Union Boat Ramp Estimates: Construction Level Description: Scope of this project includes planning/design and development to renovate the existing County Boat Ramp in Union on Hood Canal. Justifications: Project listed as a high priority in the 2012 County Parks Plan. Project would enhance water access and boating. Estimated Project Costs(in thousands) 2017 203.8 2019 2020 2021 2022 Total Planning, Design Site Prep&Utilities/Well Construction Engineering Construction --ea Soo 500 8001000 TOTAL COSTS: 4es Soo 500 Seel000 Funding Sources: In House gee 300 Grants 369 250 250 Loans 1 25° ;_21;_0 �°0 TOTAL FUNDING: tFee 50o Soo 89A1000 Capital Facilities is z 2oi6g/i5/2ei:6 38 2017-2022 CAPITAL FACILITIES PLAN W®RKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Sandhill Park Renovation Estimates: Construction Level Description: Scope of this project includes planning/design and development services to complete the renovation of Sandhill Park. Main work would include the renovation of fields #1 and #2. New backstops,ADA access, irrigation, and complete field renovation would be included. Justifications: This project is listed as a high priority in the 2012 Park Plan. Plan recommended improving existing facilities before developing new facilities. Addition of new equipment to existing facility. Estimated Project Costs(in thousands) 203.7 2018 2019 2020 2021 2022 Total Planning, Design Site Prep&Utilities/Well Construction Engineering Construction -450 Total Costs: r osc5o Funding Sources: In House - Vs Grants .225 �s�25 Loans i Total Funding: 45-0 350 50 Capital Facilities ii 2 20i6913.5/zeA 39 203.7-2022 CAPITAL FACILITIES PLAN WCIRKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Harvey Rendsland County Park Planning and Improvements Estimates: Planning and Construction Level Description: Would involve completing a park plan to facilitate public access to the park and then the development of a parking area, picnic facility, and passive recreation and support facilities. Justifications: This Park was donated to Mason County in zoo? by Washington State Parks. It provides water access to Jiggs Lake. Water access is the top priority in the zoiz County Parks Plan. Additional developed park space is needed on the Tahuya Peninsula. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning and Design SO S Site Prep&Utilities/Well Construction Engineering . Construction -2-34 Total Costs: ! 234 .50 2�_o_ _ 320 Funding Sources: In House 1-17 5-0 sz Grants -1-17 12� �r7iz Loans Total Funding: 234 50 250 -23439-0- Capital Facilities 11/23/2oi69{3:512ei6 40 201.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Phillips Lake County Park Estimates: Construction Level Description: Scope of this project includes basic park improvements, including park amenities such as tree removal, picnic tables, park benches,trash containers, and signage. Justifications:This small park has had very little in the way of improvements and is needed. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning, Design Site Prep& Utilities/Well Construction Engineering Construction 10 10 Total Costs: 10 10 Funding Sources: In House 10_ -10 Grants Loans - - Total Funding: 10 10 Capital Facilities 11 z Zo16�6 41 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Oakland Bay County Park Estimates: '-^^ „-Planning Level Description: The Oakland Bay property was purchased jointly by the County and the Capitol Land Trust. Project scope would involve a two-phase development program for the park. The first phase would concentrate on public access facilities,the entry road, parking area, restrooms, and signage. The second phase would concentrate on trail development, environmental education facilities, and interpretative displays.This project is for planning and improvements to the historic home. Justifications: Project listed in the 203-2 County Parks Plan as a high priority for implementation. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning and Design 75 I! 75 Site Prep&Utilities/Well Construction Engineering ' Construction Total Costs: 75 -- - --I 75 FundingSources: In House Grants 75 75 Loans Total Funding: 75 75 Capital Facilities ii z 2oi69Ji512as6 42 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Menards Landing County Park Estimates: Construction Level Description: This park was transferred from the Port of Tahuya to Mason County in 2006. Project scope includes improvements that would incorporate ADA access improvements, new picnic facilities, non-motorized watercraft ;rnpmvements tO the present launch site, and new park amenities such as park benches and garbage cans. Justifications: Project listed in the 201-2 County Parks Plan as a priority for implementation. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning and Design Site Prep& Utilities/Well Construction Engineering Construction +e050 Total Costs: -l0050 1 E Funding Sources: In House �so5o50— Grants Loans Total Funding: -1se5o "050 Capital Facilities ss z 2oi6"'" 43 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Mason County Recreation Area (MCRA) Improvements Estimates: Construction Level Description: Project scope would involve needed renovations and improvements to MCRA Park. The improvements include: new field lights, restroom renovation, irrigation improvements, drainage upgrades, new office, new bleachers, play equipment surfacing, asphalt, scoreboards, and concession building. Projects include outfield irrigation, restroom-concession building, lights on fields z and 3, parking and master planning. Justifications: Project listed in the 2012 County Parks Plan for implementation. Estimated Project Costs(in thousands) 2o16 2017 2o18 2019 2020 2021 2022 Total Planning and Design 60 6o Site Prep&Utilities/Well Construction Engineering Construction SASS Wo Soo �eee1S-15 Total Costs: 575rl oo 5°OA15Z5 Funding Sources: In House " -50 - eee7�o Grants ez8S 25O 250 �eee784 Loans it Total Funding: See515 Soo Soo 1-9"&57S Capital Facilities 11/23/2oi69fi512eA 44 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Mason Lake Boat Launch Renovation Estimates: Planning and Construction Level Description: Renovation of restroom facility,play equipment, picnic shelter Justifications: Original building from 197o's needs ADA upgrades. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering - 50 Site Prep&Utilities/Well Construction Engineering ZS 7S Construction 25-9 300 --5-939-0 Total Costs: 5 37S 22,58.4?5 Funding Sources: In House -254 50 188238_ Grants 1� L8 7 Loans Total Funding: 259 50 375 25�9425 Capital Facilities si z 20169', 45 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Jacoby Park(Shorecrest) Improvements Estimates: Planning and Construction Level Description: Project scope would involve implementation of Park Improvement Plan based on Park Site Plan developed in 2oo8. Improvements would provide more amenities at the park than what currently exist, including a boat launch,dock and pier. Justifications: Project listed in the 2012 County Parks Plan for implementation. Estimated Project Costs(in thousands) 2017 2018 22019 2020 2021 2022 Total Planning and Design Site Prep& Utilities/Well Construction Engineering Construction 45 850 200 1095 Total Costs: 45 850 200 1095 Funding Sources: In House 15 110 zoo 325 Grants 30 740 770 Loans Total Funding: 45 850 200 1095 Capital Facilities 46 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Foothills County Park Estimates: Construction Level Description: This park serves the Hoodsport area as the primary Community Park and has a play area, basketball court, restroom building and open field area. Improvements would involve addition of amenities to improve the user experience; this would include picnic facilities, ADA improvements, signage, and renovation of the existing turf. There has been suggestions to locate an off leash dog park at this site, but so far no formal action has been undertaken to accomplish that. Justifications: Project listed in the 2012 County Parks Plan. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning and Design 30 3e Site Prep&Utilities/Well Construction Engineering Construction 80 80 Total Costs: 30 80 ge8o Funding Sources: In House 3 80 3e8o Grants Loans Total Funding: 30 80 3-s8o Capital Facilities ii z 2oi6q!-i5/2ei:6 47 I 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Coulter Creek Park Acquisition and Development Estimates: Acquisition and Construction Level Description:Acquired additional water-front property and to develop trail network and boardwalk. Justifications:Waterfront park land and trails were rated highest priority in the 20o8 work plan. Estimated Project Costs(in thousands) 2016 2017 2018 2019 2020 2021 2022 Total Acquisition 600 IME) aeee600 Site Prep&Utilities/Well - Construction Engineering Construction i601200 -2601200 Total Costs: 600 3-2"1200 33�e1800 Funding Sources: In House - .;�s 43e100 ' ezz5 Grants 575 11-3e1000 3�A1S75 Loans Total Funding: 600 1-2"1200 32661800 Capital Facilities si 2 2o1691" 48 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Walker Park Improvements Estimates: Construction Level Description: Restroom renovation,ADA upgrades. Justifications: Picnic shelter and other improvements Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering Site Prep& Utilities/Well Construction Engineering Construction 2�O 2 Total Costs: 250 2g8 2g�2 ° Funding Sources: In House 12 Grants 12r, 22 Loans --:i Total Funding: 250 2co "9so Capital Facilities 11/23/20i6g/i5/2eira 49 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: North Bay Trail Project Estimates: Construction Level Description: Pathway connecting Port of Allyn with Coulter Creek Park. A concept plan has been completed investigating how a non-motorized pathway could be built along the County Road Right of Way to connect the Port of Allyn Park with Coulter Creek Park to the tip of Case Inlet. The first phase would be just over two miles long. This trail could also be the beginning of a larger trail network connecting Allyn with Belfair.The County Trails Fund, administered by Public Works could be one of the primary funding sources for this project. State grant funding is another possibility. The addition of trails and water access were high priorities in the recent parks plan and this project would provide both a trail and access to water. Justifications: High priority project from both the 2oo6 Park Plan and 2oo8 County Regional Trails Plan. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering Site Prep&Utilities/Well Construction Engineering 75 �e75 20 95 Construction 725 goo Total Costs: 800 1-g5800 J. 1g'� ;, 995 Funding Sources: County Trails Fund fee 400 In House Other 19's ?95 195 Grants 40e 49-0- 400 Loans Total Funding: 8so 1g5800 :L q 995 Capital Facilities ii 2 2oi66 50 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Trails Development Program Estimates: Construction Level Description: Trail development program for Mason County. Justifications: Begin Implementation of a trail development program as per the County Regional Trails Plan. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Planning and Design Site Prep& Utilities/Well Construction Engineering Construction 50 50 50 50 50 300 Total Costs: 50 so . 50 50 50 300 Funding Sources: In House - 50 50 50 50 50 300 Grants Loans Total Funding: 50 50 50 50 50 300 Capital Facilities 11-z 2oi69/i:5/2E)i:6 51 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: Unl<nown Project Name: Allyn By The Bay Park Estimates: Construction Level Description: Improve road end next to Lennard K's restaurant for use as a parl<and picnic area. Justifications: Citizen request from 2012 parl<s plan for waterfront access and improvements Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Acquisition Preliminary Engineering Site Prep&Utilities/Well Construction Engineering Construction 5o Total Costs: 50 50 Funding Source In House 550 5o Other Grants Loans Total Funding: 50 50 Capital Facilities ii 2 2oi6gla:512E)i6 52 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Kennedy Creek Park Expansion Estimates: Acquisition and Construction Level Description: Extend and improve pathways within Kennedy Creek Park. Justifications: Pathways listed as a high priority in the 2oo6 Park Plan and 2oo8 County Trails Plan. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Acquisition bee 600 boo Preliminary Engineering Site Prep& Utilities/Well Construction Engineering Construction 7s Z 70 Total Costs: boo 7e600 70 670 Funding Source In House Other bee 600 j 600 Grants 7e _ 7-0 70 . Loans { Total Funding: 6-oo 7e600 Zo 670 Capital Facilities ii 2 2oi6"' 53 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Union Park Improvements Estimates: Construction Level Description: Renovate restroom,ADA upgrades Justifications: New or renovated restroom Estimated Project Costs(in thousands) 2017 2018 2019 2-020 2021 2022 Total Preliminary Engineering Site Prep&Utilities/Well Construction Engineering k Construction So 3&9z5o. Total Costs: - i t- - -! ? l _ 5 Funding Source In House ?_ro '= — — _ems- j, z o Other Grants Loans Total Funding: -3"?50 Capital Facilities zi z 201691i:512ei6 54 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: North Mason School District Football-Soccer Field Renovation Estimates: Construction Level Description: Partner with NM Mason School District to renovate one football soccer field-,mMost likely the main stadium field. Community use would be allowed when school district is not using the facility. Justifications: Need for soccer-football field in North Mason County Estimated Project Costs(in thousands) 2017 2oA 2019 2020 2021 2022 Total Preliminary Engineering Site Prep& Utilities/Well Construction Engineering Construction 1000 ieoo soon Total Costs: 13.000 3-G90 1000 Funding Source In House Other 500 Soe Grants 1000 ', 5-ee 590s000 Loans Total Funding: loon iese loon Capital Facilities 3-1/23/2oi6 g 55 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Water Spray Park Development Estimates: Construction Level Description: Develop a water spray park in Shelton Area of Mason County and in Belfair Area of Mason County Justifications:current unmet need Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering Site Prep&Utilities/Well Construction Engineering Construction 5&0 Wo 500 Total Costs: 500 500 500 Funding Source In House 256 z o 250 Other Grants - e - z55o �50 Loans Total Funding: 5-GO 500 I; ' Soo Capital Facilities s1/23/2oi69'" 56 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PARKS &TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Belfair Skate Park Estimates: Construction Level Description: Skate Park for Mason County Justifications: 2012 Park Plan Recommendation Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering Site Prep& Utilities/Well Construction Engineering Construction 300 300 Total Costs: 300 300 Funding Source In House 1qo 150 Other G ra nts So 150 Loans Total Funding: 100 300 Capital Facilities ii 2 2oi6qfi5T2ei6 57 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET i Capital Improvement Program Project Name: Oakland Bay Park Property Acquisition Estimates: Acquisition Description: Acquire 27 acres owned by Ren Gold nextad-jacent to Oakland Bay Park Justifications: 2012 Park Plan Recommendation Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering Site Prep& Utilities/Well Construction Engineering 4-2-5 Acquisition 425 425 Total Costs: 425 425 Funding Source In House Other 425 425 Grants Loans Total Funding: 425 1 425 Capital Facilities ii z 2oi691n:5/2E)i:6 58 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Shelton to Belfair Trail Estimates: Planning and Constr c+ ^^ Level Description: Rail with Trail from Shelton to Belfair Justifications: 20o8 Trail Plan and 2012 Park Plan. HIGH PRIORITY h + have + been able + Eh4eve E00peratio^ frem U.S. Nav„- At this time the project would be on a "hold" or"deferred" status. Project could commence with land use agreements and funding. An estimated cost is about $5,000,000.00. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2023. ' 2022 Total Preliminary Planning 100 100 Site Prep& Utilities/Well Construction Engineering Construction - Total Costs: soo soo Funding Source In House 50 50 Other Grants 50 SO— Loans Total Funding: soo 100 Capital Facilities is z zoi6g/ ze}g 59 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 2 Capital Improvement Program Project Name: Union Street Ends Park at Orre Nobles Estimates: Construction Engineering Level Description: There are four street ends in the Union area that citizens are interested in converting to small water access pocket parks. These sites can also facilitate access from water to land was well for kayakers and canoes. These sites could enhance the Cascadia Marine Trail. The plan is to begin working on the Orre Nobles site. Justifications: 203-2 park plan placed high priority on water/beach access and trail development. Union Improvement Club supports this project as well. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering l Site Prep&Utilities/Well Construction Engineering : -45 ! �� j�_ ;� ,,` 8z0 Acquisition - - Total Costs: 45 5 r I. Aso Funding Source In House 5 5 ''- I 10 Other Grants -4 8 Loans Total Funding: 5 �- --1� -' 810 5 Capital Facilities zs 2 2os691a;512eb 6o 6. COUNTY AND ADMINISTRATIVE SLULDINGS SYSTEM DESCRIPTION Mason County owns several buildings, most of which are located in the City of Shelton,the county seat. These buildings are used to support general County functions such as internal management, health, public service, and general administration. Other buildings owned by the County include Memorial Hall, the two buildings on Pine Street that house the Mason County Sheriff, the Public Works Campus and the Belfair Public Works Shop.Table V1.6-i describes these sites. Memorial Hall and the two buildings on Pine Street are located in Shelton, a few blocks from the main campus area. The Public Works campus is located about 4 miles north of Shelton, on the northwest side of Highway loi. The Belfair Public Works Shop is situated on the north shore of Hood Canal about 3 miles from Belfair. INVENTORY Mason County's administrative offices and departments housed in the buildings are listed in TABLE V1.6-2. Also provided is a summary of current office area allocations for the County departments and departmental functions. Most of the County's administrative offices are located in the Shelton Campus, a four-square block section of the downtown area. At this location, the County operates from 23 publicly owned buildings. These include the Courthouse, Jail, Juvenile Detention Facility, Building I, Building II, Building III, Building IV, Building V, Building VI, Building VII, Building VIII, and Building IX. Other county administrative offices are, the 3rd & Pine building (the Sheriff Office), and Public Works campus. FACILITY NEEDS Mason County has conducted an assessment of the condition of all county owned buildings and facilities. This document, entitled "Mason County Existing Facilities Assessment", July 2012, is on file with the Mason County DepaFtment f Facilities and GroundsFacilities, Parks and Trails Department. The facilities assessment completed in 201-2 only looked at existing County Buildings and recommended improvements. The assessment is more of a maintenance plan or maintenance assessment rather than a County Facilities and Building Master Plan that looks forward 6 to 12 years attempting to gauge future building needs and expansion needs. Additionally, Mason County completed a Special Needs Assessment and Campus Master Plan. This work was completed in 2008 prior to the great recession and prior to Mason County implementing large lay off's of staff. Prior to the onset of the recession, Mason County did have a deficit in space for employees. But with layoffs implemented from 2008 to the present,the County overall does not have near the deficits that were present and forecasted prior to the recession. Some facilities are in need of additional space, such as the courthouse and the jail, but overall the need is not as great as it was in 2008. The jail is receiving additional space with the DSU remodel that will be completed in eaFy 20152016. There is an immediate need for additional courtroom space. Mason County does need a comprehensive review of current facilities and a forecast of what additional space will be needed in the future, especially for the jail,juvenile detention, and courts space. Capital Facilities 11I2V2o1691i512E)±6 61 The Facilities Assessment completed in 2012 is the first known attempt to establish a true buildings and facilities capital improvement program. Many of the buildings and facilities are more than 30 years of age or older and there is plenty of deferred maintenance. If an active program is not implemented soon, in the future-Mason County could expect to experience multiple building failings at or about the same time, causing great financial hardship to the County. The assessment looks at roofs, mechanical systems, electrical systems, windows, and other components of each building,and will establish a program for building improvements in the future. At present, staff is actually attempting to consolidate as many employees and services into various buildings to try and more efficiently use the space we have. Buildings that have extra space or aFe vaEant can b !eased possibly put up fee surplus. Based on the "Space Standards Manual" published by the State of Washington Department of General Administration, 251 square feet are needed per employee. In addition, certain governmental functions have special requirements for facilities. TABLE 6-1 Summary of Administration Sites Site Square Feet Acres Shelton Campus 169,200 3.88 Memorial Hall 12,000 0.275 Belfair Public Works Campus A o) .61;eee3,5oo 1.4 Public Works Campus 57,979 40 3rd& Pine Property 19,000 1.16 TABLE 6-2. Buildings and Space Allocations for Administrative Offices Department or Office Ft2 Building Assessor 2,525 Building I Auditor 3,228 Buildings I,"', CeuFtheus Central Operations 99 Building I-,V44 Clerk 1430 Courthouse Community DevelepmentServices 2,121 Building VIII Cooperative Extension Office 2,377 Building IV Coroner 99 Building III County Commission 1,508 Building I District Court 2,322 Courthouse,Building VEFI Equipment, Rental& Revolving Fund 374 Buildings 1, !X,-[fl7 Public Works (ER&R) Facilities&Grounds 757 Building IX, Courthouse,3 & Pine o_S S 15t Street Health Services 3,299 Buildings 4T4W ,VIII Permit Assistance Center 1,726 1 Building VIII Probation Services 1,383 Building VIII Prosecutor 3,535 Building VII Public Works-Maintenance 3,50o Belfair Shop Sheriff 13,000 3rd& Pine, Belfair Sub-Station Superior Court 4,371 1 Courthouse, Building VI Capital Facilities 11/23/2oi69/i 62 Treasurer 2,157 Building I, ^- "s�se Capital Facilities 1-1/2 20169'" 63 The following information was derived from the Space Needs Assessment and Campus Master Plan completed in November of 2oo8. As was mentioned earlier in this section, the November 2oo8 space needs analysis was completed prior to the onset of the great recession and prior to large layoffs implemented by Mason County. The information should be revisited and revised if needed to meet current conditions: Mason County Space Needs Update-Area Projections for primary space needs 'Department Current(sq.ft.) I Projected (sq.ft.) Allocation' Need, Deficit Deficit 2015 need, 202o need Assessor 2520 4,440; 1,926 430/0 4,218, 4,446 Auditor 3,4071 4,074 667 16% '4,296; 4,5A Treasurer 2,48� 2,442 None 1998; 11998 Budget and Finance/ izzo 444 234 53% 666; 666 Risk Management Human Resources j215 444 f224 52% 666' 666 Facilities and Grounds: 25o8; 3,500; 992 28% 5,500; ER&R Services 2199 1832'. None 2054 ?276 County Commissioners, 2307; 3,398, 1,0911 32% 3,620,'' 4,89? Central Operations; ;Clerk 1.318, 3,So8 2,190 620 4,618; 5,720 'District Court 2,925 j,664 4,739 620/0' 8,774, i3,i62'; ;Superior Court 4964 z,406 7,436' ;60% s.6,6o0', 21,200' Probation Services 4,745 4,60$ None 5,052! 5,496 Juvenile Detention/ g,408, 91400 5,9921 640/q 12,206, 5,0oo Alternatives to Detention Sheriff 1546z 16,00O 10,538 66%, 18,000, 20,000 Adult Detention 19,315 ;63000 43,685'' :690/6'. 71000 76600 Alternatives to Detention' ,Prosecutor; 5,40 5 21%,' ;4,6 9q� 6' -- - 3,533 4,468 93 Coroner' 294' 744' 450 60% g66; 2,188 Community Development 3,68�1 5,S5o 1,869, 14% 61216' 7,104 Utilities and 635 ?,554 9i9' S.9_°� 2,664' 3,336 Waste Management Public Health Services 3555 8,99z 5,437 6o°/q i1,656:, 14,098 Parks and Trails' 11094 1,554 460 30% 1,776 ?,998 WSU MC Extension 237, '4,330 ,953' 45O/q 4,774 5,21$ Total 73,3.54 164,30 9.1193 55°/d s92,004 '222,4841 Capital Facilities ii 2 2w.69'" 64 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Sheriff Department Evidence Facility Estimates: Planning and Construction Level Description: New evidence compound adjacent to public works department. Justifications: Current compound is at old road shops, does not meet minimum regulations and is in poor condition. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Planning 50 5o Site Prep&Utilities/Well Construction Engineering 11;o 5-GLCLO- Construction -1,4ee 1 o0 1,400 Total Costs: 'Aae 50- 1 S 0 1400 3 9A1600 Funding Source In House 50 J-W 200 Other 1,400 1400 ', 160O 40o Grants Loans Total Funding: 1,00 5o i5o 1400 &-,- ee1600 Capital Facilities 1112 2oi6g/i5fzeiG 65 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET z Capital Improvement Program Project Name: Sheriff and Public Firearms Range Estimates: Planning and Construction Level Description: Firearms range for law enforcement and public; would include pistol, rifle,trap, skeet, archery areas. Justifications: Sheriff has indicated need as well and public saying a range is also a priority in the 2022 parks plan. Estimated Project Costs(in thousands) 2017 ! 203.8 2019 2020 2023. 2022 Total Acquisition 85e 8�o 8So Preliminary Planning 25 Site Prep& Utilities/Well Construction Engineering Se 50 50 Construction 3-50 350 350 Total Costs: 125e 25 szso 1275 Funding Source In House Other 1-e75 1975 1075 Grants wee zoo zoo Loans Total Funding: - -1"5! - 1 1�2-5' - - -- 1275 Capital Facilities ii z 2o16 zea6 66 2-017-2-022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET i Capital Improvement Program Project Name: Building #1 Improvements Estimates: Planning and Construction Level Description:Various building improvements as per facilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2016 2017 2o18 2019 2020 2021 2022 Total Preliminary Planning 6o 6o Site Prep& Utilities/Well Construction Engineering Construction �25'180 300 Total Costs: ---2�S 798o 29%6o 30o 383c�6 Funding Source In House -2-2.�S 7-980 �6o 3oo 392 6 Other - Grants Loans Total Funding: 798o 2& 6o wo 3924_65 Capital Facilities ii z 20i691' 67 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Building#2 Improvements Estimates: Planning and Construction Level Description:Various building improvements as per facilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) I 2016 2017 2o18 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering Construction . Total Costs: S 5-0 65 Funding Source------ _ In House S 50 Other Grants Loans Total Funding: 1S 50 Capital Facilities 11/23/2016913:51�e±6 68 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET j.Capital Improvement Program Project Name: Building#3 Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2016 2017 2o18 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering 50 50 Construction 13esloo 50 +54z o 1-2-13-00 -�' 575510 Total Costs: 3ee100 50 50 154250 1-21100 575550 Funding Source , In House 3ees00 50 50ioo550 Other L i' Grants Loans Total Funding: 30e100 50 154250 1-2-1100 5-755SO Capital Facilities si z 2oi6q1i512e±g 69 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Building #4 Improvements Estimates: Planning and Construction Level Description:Various building improvements as per facilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering Construction 601 o 6o k- I' 20o Total Costs: bed 6o 179-1200 Funding Source In House beLo 6o zoo Other Grants Loans - Total Funding: 45-011 o_ 6o 1-9-1200 Capital Facilities 11 z 2oi6"/" 70 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET j.Capital Improvement Program Project Name: Building #6 Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2017 . 2018 2019 2020 2021 2022 Total Preliminary Planning Site Prep& Utilities/Well Construction Engineering Construction � : 60 ' }3100 Total Costs: 534 o 6o 93100 Funding Source !. . In House 5-34o 6o g3100 ; Other Grants Loans Total Funding: 53420 60 93100 Capital Facilities is z zoi6�g 71 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Building#7 Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2016 2017 2018 2019 2020 2021 2022 Total Preliminary Planning 3 3 Site Prep&Utilities/Well Construction Engineering i i4 Construction -2 L4-0 22L4-0 Total Costs: 3 21-4 �AOQ Funding Source - -In House 3 3q4 L4_ l 2 57 Other - - Grants Loans Total Funding: 3 214 !AO— 2157 Capital Facilities si z 2oi6"'" 6 72 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Building#8 Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2016 2017 2018 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering Construction -1-fi80 434 2�o 80100 b7eA30 Total Costs: 680434z5 z 100 6-7er455 Funding Source - -- - - -- - In House +080 434.Z5 8esoo 67eASS Other -- Grants Loans Total Funding: 1- 680 434S 2�O 89100 670 55 Capital Facilities 11/23hoi6q/i5/2e-i6 73 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Building#9 Improvements Estimates: Planning and Construction Level Description:Various building improvements as per facilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2017 2018 201.9 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering S ?5 Construction 5675 20 :i s685 Total Costs: 5-68o 20 5-61o0 Funding Source In House 80 20 100 Other 5656 Grants Loans Total Funding: 5-680 20 Sb1oo Capital Facilities si z zoi6"/' 74 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET i Capital Improvement Program Project Name: Mason County Jail Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2o16 2017 2018 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering Construction 4-95soo g38o 4e8o 6&866o Total Costs: 4955,00 9380 8-080 6"66o Funding Source f {_ In House Other 500 938o l 8o i " €6,866o G ra nts Loans Total Funding: 500 9380 80 6"66o Capital Facilities 11 z 2o169'" 75 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Courthouse Improvements Estimates: Planning and Construction Level Description:Various building improvements as per facilities assessment, immediate goal is development of another courtroom and moving the Clerk to courtroom B and courtroom B to where the Clerk was. Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2017 2018 2019 2020 ' 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering 75 Z5 Construction Total Costs: 2-3475 26-1?.50 �3?S Funding Source In House 1-1775 24&1125glzoo Other Grants 11-7 125125 Loans Total Funding: 2-3475 2461S50 Capital Facilities 11/2:t/2oi6"'" 76 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS&TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Juvenile Detention Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2016 2017 2018 2019 2020 2021 2022 Total Preliminary Planning ? ? Site Prep& Utilities/Well I Construction Engineering S ?5 Construction j 77 '. _i l_ 110 Total Costs: 77z $5 33 4-0- ?� Funding Source _ In House 77? 85 33 40 3-1e127 Other Grants - -- Loans Total Funding: 771 AS 33 4-0 11e1-2-7 Capital Facilities ii z zoi66 77 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET i Capital Improvement Program Project Name: Sheriff's Office Improvements Estimates: Planning and Construction Level Description:Various building improvements as perfacilities assessment Justifications: Mason County Existing Facilities Assessment Estimated Project Costs(in thousands) 2o16 2017 2018 ' 2019 2020 2021 2022 Total Preliminary Planning Site Prep&Utilities/Well Construction Engineering 20 zo Construction 810 55 332 ;; 3S° 5i5 Total Costs: 82.0 IPzo 155 33-2 350 49-2535 Funding Source — In House 810 15-2Z0 332 350 4-9-2.53,5 Other Grants Loans Total Funding: 810 I-P2o 332 350 49-2535 Capital Facilities 11/23/2oi6g/2.5/-2e16 78 1 T I l 1ACYTT ,fT lA ) jf-8t "aAT L1 DE ! \TRL VR rl AI DCCT i Capital Improvement Proo Project Name! PUbI;E Works Building #i improvement Estomates; Planning and Constructien Level Description!VaFious building as peF faEolitles assessment justofications: Mason County Existing Facilities Assessment Estimated Project Costs�%'n thousands) ------ Drnl'm �Dl:�nn�rn�i Site PFep?t�tikiesj Well 'I'..+'rvcalriv�raa � ti.ii 1 n�sn% Othe Loans Capital Facilities 11 z 2o16qjiS/mb 79 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET FACILITIES, PARKS &TRAILS DEPARTMENT Fund Name: REET 1 Capital Improvement Program Project Name: Memorial Hall Estimates: Planning and Construction Level Description:Various building improvements to restore the historic Memorial Hall Justifications: Building has not had any significant improvements since the structure was built in the ig2o's. Estimated Project Costs(in thousands) 2016 2017 2018 2019 2020 2021 2022 Total Preliminary Planning 10 10 Site Prep&Utilities/Well Construction Engineering 50 50 Construction 10 . 425 4-25435 Total Costs: i0 10 50 425 4-2-5495 Funding Source In House i0 10 50 21-2-52-13 ar2,5z83 Other Grants 5zzz 2+2-gzi2 Loans Total Funding: 10 10 50 425 425495 Capital Facilities ss z 2oi66 80 7. POLICE AND CRIMINAL JUSTICE FACILITIES SYSTEM DESCRIPTION The Mason County Sheriff's Office provides police services including, patrol, traffic enforcement, service of civil process,jail operation and investigative services to the citizens of Mason County.The Mason County Sheriffs Office currently has a total of 1e9-11i authorized employees. Of those_54 are commissioned officers,36 arejailers,and a- -;q are civilian employees. The Mason County Sheriff's Office currently serves approximately 63,20-�6e,-69g citizens. This number represents ag28 percent increase in population since 20002. The Sheriff Office is responsible for covering an area of 961 square miles.The Mason County Sheriff's Office atse-covers over goo miles of shorelines, 622 miles of county roads and nearly 13.5 miles of state highways. Marine enforcement is currently conducted by off duty deputies on overtime. The Mason County Sheriffs Office has taken over primary responsibility fortraffic law enforcement and collision investigations on all county roads commencing July 1, 2009. Accordingly the Sheriff's Office has established the Mason County Sheriffs Office Traffic Team as of January 1, 2oo8. Currently, nine deputies are assigned to the traffic unit efforts, based on specialized training but still answergll calls for service while on shift. The it Eensists e f five deputies and rune„F9eaf t. Mason County Sheriff's Office is assisted through mutual aid by the Shelton Police Department and the Squaxin Island Police Department. This low level of law enforcement is a distinction that separates us from our Region 3 and comparative counties who all have numerous agencies to provide mutual aid.The following is a breakdown of commissioned law enforcement in comparable counties: Lewis 117 Clallum 102,Grays Harbor 14g, Cowlitz 156,and Skagit 186. JAIL FACILITIES The present Mason County Jail opened in 1986 with a population capacity of 45 inmates. In 1989, capacity was increased to 51, and in 1991 it was increased to 58 beds with floor space for 1o6. In 1993 the average daily population(ADP)was 62. In 2004 the ADP was at 95-46%over capacity. The Direct Supervision Unit (DSU) opened on October 1, 2oo6, bringing the jail capacity up to 128 inmates.ADP for 2005 was 1i1, ADP for 2oo6 was 11g and ADP for 2007 was 113.7. On September 15, 20og DSU was closed after the jail had to reduce staff by five (S) FTEs bringing the jail's capacity down to 1o8 inmates. For the first eight(8) months Of 201.0 the ADP has stood at 103. Reductions in staff due to mandated budgetary cuts at the Sheriffs Office prompted the closing of DSU causing the reduction injail capacity. In 2014, the Mason County Sheriff's Office ' requested a plan to reconfigure the DSU facility. The reconfigured facility will house 42 inmates. In earlier comprehensive plans several critical maintenance issues were identified at the jail as needing immediate repair or replacement. They include new locks for the cells and cellblocks, leaks in the roof and the problems with the walkway between the court house and the jail. Between fn--2014 and 2o16, the jail received 2 Washington State Office of Financial Management,April 2014 Capital Facilities 11 2 20i6g�i� 81 significant improvements including a new roof, new control system, and comprehensive update of the mechanical systems in the building. These issues have all been addressed by the Sheriff's Office, oOCC,and Facilities Department. Repair and maintenance needs of the jail are paint inside the cell blocks, booking area,the holding cells and floor. These d updated paint and the graffito and wear do n + conform to the best standards for care and custody as well as an acceptable werk environment fe staff a! and repair leaks in the hallway jail between the it and the Y�t�i ii couFthouse water and white Erystals coRtinue to aCEUffiUlate a n that area and a selutwon needs to be + .d The Eernmercial grade washer and .dryer are also nearing the end of seFVice life and should be scheduled�le.d fee r nl-,cemen+in e ti Due to the ADP being at or over capacity_continually, outsourcing of inmates to other-jails began in the first quarter of 2015. To date the program continues to house on average 40-50 inmates per month;that has cost the Sheriff's Office's operational budget$1.�million through August of 2o16. STRATEGIC PLAN The Mason County Sheriff's Office is currently pursuing the completion ef—tke jaw! redesign, installation of the videe arFaignment system—installation of an updated inmate visitation/telephone/commissary kiosk system and acquisition of a storage unit for the safe housing of supplies and equipment. After completion of the above mentioned areas the Mason Countyjail will have a total inmate capacity of 144. It should be noted that inmate bed space should not be confused for total capacity. After completion of the redesign the total number of inmate beds will be a-r31o5,an additional a-2-3-in holding cells with another 1g-2o using floor space for a total capacity of 1�4o. Though the maintenance updates and redesign will create efficiencies in the use of existing staff hours and have created a safer working environment for ourjail deputies we are still at a lower overall capacity than the 16o plus inmates being housed in 2009 prior to the closure of the DSU. The numbers above are a best estimate as some of the programs and facility use for alternative programs are still underassessment.The number will not exceed 140 in any case. In the 2oo8 Comprehensive Plan, the assessment of jail population needs have been exceeded. A subcommittee has been formed to explore and implement alternative to sentencing programs to reduce overcrowding issues and space needs. The Criminal Justice Working Team is also exploring inmate needs of the criminal justice system and has already preliminarily determined that a new facility will be needed immediately. The current facility with the remodel is already continually over capacity. The options are a Mason County facility or a regional jail with another county/city. Consideration should be given to a facility large enough to accommodate county growth over the next �o years as well as options to lease bed space to other agencies. Overcrowding and space needs is a statewide problem at this time. This issue is of particular concern at the county level to house female inmates which are growing in numbers and inmates with mental health issues statewide. ALTERNATE FUNDING SOURCES The Mason County Sheriff's Office continues to explore alternative funding sources including Federal Homeland Security Grants, Justice Assistance Grants, and grants from other federal, state, Capital Facilities Ill? 2o16 911512 a1:6 82 and private sources. However, like many other funding sources the amounts of these grants are being reduced or eliminated altogether. Additionally the Mason County Sheriff's Office is committed to forming community partnerships with public and private agencies to more efficiently provide services and utilize facilities to maximum efficiency. SHERIFF'S FACILITY The Mason County Sheriff's Office is currently housed at 322 North 3rd Street in Shelton.The Office transitioned to this location from the Mason County Courthouse starting in December, 2009 and was mostly completed by February 2010. Police Operations, Records, Finance,Administration, and Evidence are currently housed at this facility. The acquisition of this facility has greatly enhanced the office's ability to perform its mission with much greater efficiency. SPACEALLOCATION CRITERIA AND MAINTENANCE Standard space allocations methods do not apply to all areas of the Sheriff's Office because of the diverse functions found within the department such as training, locker rooms, K-9 holding, briefing room, interview rooms, public receptions, fingerprinting, criminal complaints, evidence processing and others.Space for many of the above mission essential functions is not adequate. in 2ei:3 aR eieEtFical fire caused the failure of one HVAC system OR the roof of the Sheriffs Office. This unit has not been replaEed and the othe.r units on the roof are of the same design and age.T#e workspace area that this unit serves does not have acce ptab!e climate control for employees or the public.The carpet flooring in the Sheriff's Office is of unknown and shows extreme wear and tear. in many leEations duct tape is used to repair seams and in others the carpet was cut out to accommedate construction. Replacement of the carpet must be considered for 2oi6 to maintain an acceptable and pFefessional work space for employees. One of the FAeR'S bathrOOM UriRals was- Femoved in early 20-14 and has yet to be replaced. A plastic bag Eontinues to seFve as the covering to the exposed plufrR +FFg. To meet accreditation standards and safe workplace criteria a decontamination and eyewash facility needs to be installed or established in the Jail and the North and South Precincts. This can be completed in several ways to meet the standard and needs to be considered for the 2017 zozzb budget erp iod in order to maintain accreditation and safety practices. NORTH MASON COUNTYFACILITY The greater Belfair/Allyn area is quickly becoming a business and population hub in northeastern Mason County,_. This area Is quickly beCOMiRg a small city requiring a higher level of law enforcement and other governmental services.When the new sewer system is completed in Belfair, the area is expected to rapidly expand much like Silverdale did in the 198os.-_The North Precinct was established in late 2013 and has made a significant impact on policing operations. In 2014 fully half of the patrol division and over 20 citizen volunteers staff this precinct.The building is currently contracted through the private sector and appears to meet the needs for the next five years in terms of projected police, investigative, and administrative functions. STORAGE NEEDS Most of these storage needs are currently being met with the leasing of a building 3o5 S. First Street. The most important need of the Sheriff's Office is that of offsite evidence storage. Property taken in by the Sheriff's ^ffiE^ is held in trust by the Sheriff's Office. Therefore it is the Sheriff's responsibility to ensure its security, preservation, chain of custody, as well as its proper return, sale, Capital Facilities 11/23/2oi69'' 83 or disposal according to law. Currently, most of the Sheriff's evidence is being held in a secured designated area at the Sheriff's located at 322 North 3rd St in Shelton. Many items continue to be held on the third floor of the Mason County Court House. Moving evidence items to the P Street facility continues.All evidence items stored at the Court House were moved in 201i. The Mason County Sheriff's Office also stores vehicles held as evidence, including homicide vehicles, and large evidence items at the old Mel] Chevrolet building in downtown Shelton. This space was recently leased by the county to store MCSO equipment and evidence Public Works farAity located on the johns Prairie Read. Additionally, bulky evidenEe and evidenEe thmayat be considered hazardous, is l(ept at this facility. Replacement of this facility is needed to ensure security, preservation, and chain of custody. The current facility does not meet industry standards for security, processing, preservation, environmental concerns and chain of custody. Through a massive evidence audit and purge in 2014 the Sheriff's Office will conform to an accreditation standard. However,the facility design and location continues to fall short of industry standards due to the remote location and ongoing security concerns. The BOCC and Facilities Department are exploring an option (wl; S. 3.5` Street) that would suffice as a temporary solution while a long term building design and location site can be determined to meet the expected growth over the next decades.This would be the first move of the offsite evidence site in nearly 40 years. Additionally the Mason County Sheriff's Office must have covered secure storage for its three boats, light armored vehicle, all terrain vehicle, skid car and trailer, search and rescue vehicles, along with spare and mothballed patrol vehicles. Additional secure storage is needed for other training equipment,tactical equipment,search and rescue equipment, and traffic radar trailers.The storage facility needs to be in a secure location that is built to specifications that will not cause operational degradation.The +johns Prairie IOEatien is regaFded only as a+^ erary facility, as it is not equipped with running water. Permanent facilities had been planned f0F equipment storage and large evidence at the newly built publiE works faEility howeveF that plan Was SEFapped prior tE) EenStFUEtien to bring the pFeject in under the original budget allecation. Multiple BOCG briefiRgs a discussionshave taken place and E ^+•n„^to be-pursued-.-The need is essential as the equipment stored is expensive and requires storage that allows for emergency response and reliability that the current facilities do not accommodate. Like the evidence system the old Mell Chevrolet building is being used for storage but is already at capacity and cannot absorb future growth. FIREARMS TRAINING FACILITY The Mason County Sheriff's Office currently has no weapons training facility and relies .T.T"T«e-AUs&n County Sheriff's Officen+i, dependant on the good will of thejL the Department of Corrections which allows „s +^ Eend ctl quarterly training at their facility located adjacent to the Washington Corrections Center. Future budget 'issues may Ereate a situation wheFe he Sheriff can no longer use the WCC faEility or to have to pay high rental fees for the privilege of using the Wc=c facility.—A A shooting park or similar facility has been discussed, but no action has been taken. Having a facility the Sheriff's Office can utilize for firearms training is essential and planning should begin this year. COURTS Capital Facilities ii 2 2oi66 84 The Mason County District courts handled ae,-2-389,_937 cases in -2�z z , mostly infractions and misdemeanors. Mason County Superior Court handleda-,689z,6?g cases in 32 , with civil cases being the most common, followed by criminal actions, domestic cases, juvenile offender cases, and probate/guardianship cases, in that order. Additional information regarding the courts and annual caseloads can be obtained at www.courts.wa.gov. FACILITY NEEDS The two most recent efforts to analyze county facility needs included the two following documents, which have been referenced previously in this section: 3.) Space Needs Assessment and Campus Master Plan for Mason County - completed in November of 20o8. 2) Mason County Existing Facilities Assessment-completed in 2012. As has been stated earlier in the text, the 2oo8 report was completed prior to the great recession and prior to large layoffs that were implemented by Mason County. Some of the data is likely still valid but an update to County Facilities needs would be recommended, especially a report that identified new building needs or building expansion needs. The 2008 Facilities Master Plan did identify and recommend potential improvements that would add parking capacity, expand building #1, build a newjuvenile center, build a newjustice center and enlarged the main County campus as an example. Options and phases were included. Revisiting the plan to determine if the findings are still valid would be recommended. The 203.2 facilities assessment looks only at current building conditions and makes recommendations for renovations of existing infrastructure that is likely to fail in the future. The assessment serves more to recommend needed maintenance and upgrades as opposed to future building needs. Capital Facilities 1112312oi691" 85 8. STORMWATER MANAGEMENT AND HABITAT IMPROVEMENT COMPREHENSIVE MANAGEMENT APPROACH Storm and surface water management is an important government role that serves to protect and improve water quality and habitat, and reduce flooding. Mason County has taken several steps to implement a comprehensive,county-wide management approach including: • Adopting a county-wide Stormwater Management Plan in June zoo8; • Adopting local stormwater management standards and by reference the zoos Stormwater Management Manual for Western Washington. These standards are applied county-wide as of June zo1z; • Adopting special Low Impact Development(LID)standards within the Belfair and Allyn UGAs in June 2oo8 and encouraging where practical,county-wide; • Inventorying,assessing and maintaining stormwater systems within county right-of-way; • Planning, designing and constructing stormwater retrofit projects; • Adopting a Comprehensive Flood Management Plan; • Participating in, or leading fish passage improvement projects;and • Participating in, or leading regional planning strategies. The County formed a Stormwater Task Force (SWTF) in late 2009 to make recommendations to the County Commissioners on implementing the adopted stormwater management plan and related water quality initiatives. The SWTF met regularly between April zolo and June 2012. Final Task Force recommendations to implement a "Clean Water Program" were presented to the County Commissioners in August zosz along with a recommendation to establish a stormwater utility rate to fund the program.The Board took no action to establish a new revenue source to fund the"Clean Water program". SYSTEM DESCRIPTION The stormwater management system within Mason County can generally be described as"rural"or "natural" even within designated urban growth areas (UGAs). Conveyances generally consist of ditches, swales and culverts, often located in highly permeable areas. A very small percentage of the overall system can be described as a typical municipal separate storm sewer(MS4)consisting of curb, gutter, catch basin, and piped conveyance. This type of system can be found, however,within sections of the Hoodsport Rural Activity Center(RAC)and Belfair,Allyn and Shelton UGAs. Mason County is responsible for managing stormwater systems within County road rights-of-way and those associated with County buildings such as the Public Works site. Low Impact Development (LID) features such as porous concrete, pervious asphalt, and rain gardens used to manage stormwater can be found at this location. The stormwater systems owned and managed bythe County are inventoried, inspected and represented on a GIS layer. The City of Shelton is responsible for the stormwater systems within City limits and the Washington State Department of Transportation is responsible for the State highway stormwater system. Private drainage systems exist throughout the County as well. These are owned and maintained by private property owners. A small percentage of the private stormwater facilities are inventoried and included in the GIS layer. CAPITAL FACILITY NEEDS/PROJECTS Capital Facilities ii z 2oi691i512ei:g 86 Mason County is in the initial stages of stormwater capital facility planning but has a fairly long history of carrying out habitat improvement pro jects. cility ects. Identification of stormwater capital fa needs and projects comes from a variety of sources, including the adopted County-wide Stormwater Management Plan, water quality monitoring, habitat assessments and other Lead Entity activities,and Water Quality Improvement Reports. Mason County participated in a Hood Canal regional effort to select, rank, and prioritize sites for future stormwater retrofit projects. A prioritized list and preliminary designs for top projects was completed in 2014, including two Mason County sites: Union Park and Thelar Center. Project emphasis is on retrofits (those that address "legacy" problems) and can generally be grouped into the following three categories: Mason County is in the initial stages of stormwater capital facility planning. IdentifiEation 0 stermwater capital faEility needs and prejeEts Eernes from a variety Of SGUFEes, inEluding the adopted County wide SteFFAwater Management Plan, water quality n9enitoring, habit assessments and other Lead Entity activities,and Water Quality ImpFevement RepeFts. Mason County paFticipated in a Heed Canal regional effeFt to select, rank, and prieritize sites fe futuFe stermwateF retrefit projects. A pFieritized list and pFeliminaFy designs for top projects was E Mpleted it 2014, including two Mason C unty,i+o� PFejeEt emphasis is onTetref+ts—(these—that—addFes „eg aE p b l w ) and Ean generally be grouped Onto the following three EategeFies! Water Quality These projects are designed to improve water quality problems identified through monitoring; downgraded or threatened shellfish harvest areas, 303(d) listings, or Water Quality Improvement Reports. Projects may consist of wet ponds, sand filters, constructed wetlands, vaults, or other BMPs. Flooding/Erosion These projects will reduce the frequency and/or severity of flood and erosion damage to public and private property. Projects may include additional storage facilities, new or enlarged conveyances, channel stabilization,stream restoration, or reducing impervious surfaces. Aquatic Habitat Projects in this category are designed to maintain or enhance aquatic habitat, with an emphasis on salmon recovery and shellfish. These projects may include habitat surveys, culvert replacements, installation of in-stream structures,or removal of dikes. All three categories of projects will typically require funding for planning, design, construction and land acquisition. It should also be noted that many projects will serve multiple purposes: for example, a project that includes storage for flood control will likely improve water quality through additional detention and settling of pollutant-carrying sediments. LEVEL OFSERVICE STANDARDS Stormwater Management for New Development and RedevelopmenNew Developmen Capital Facilities 11/28/2o16 e±6 87 addition to these minimum requirements, Mason County Code 14.48 spells out requirements for financial liability and 17.8o requires Low Impact Development (LID) techniques within the Belfair and Allyn UGAs. stormwater conveyance Mason County Code 14.48 is silent to conveyance standards. However, Mason County Code 16.48 states that all construction shall conform to the Washington State Department of Transportation's Standard Specifications for Roads, Bridges and Municipal Construction. Conveyances are typically designed to meet the 25-year storm event. Storm water Retrofits Most capital facility projects are considered"retrofits"meaning the project is undertaken to correct or improve conditions associated with past development. Retrofits are designed using best professional judgment to provide reasonable improvements in stormwater management, recognizing that site constraints frequently make strict application of Best Management Practices (BMPs)challenging. FUNDING Mason County has utilized a variety of revenue sources to fund stormwater management and habitat improvement activities. The majority of past funding has been from grants, but the Road Fund and Real Estate Excise Tax(REET 2) have also been used for program "development"funding and grant match. A brief description of past and potential revenue sources is presented below. Mason County has utilized a variety Of revenue sources to fund stermwater -management aEtivities. The majority of past funding has been from grants, but in recent years the Read Fund and Real Estate E)(cise Ta)( (REET 2) have provided a base level of"development"funding and grant match until surzh time that a stable dedicated source is established. The Capital FaEilities Plan WE)FI(sheet, makes EenseFvative revenue assumptions ' cl 4n... • NA Road Fund revenue Ne REET2 revenue • Minimal grant revenue to fund Head Canal n rity n+ref'+projects unless rant are secured • No + +nr utility rat revenue A brief description ef each revenue source is presented belew. Road Fund The Road Fund provided $25,000 start-up revenue for stormwater program development and implementation beginning in 2010. This revenue source is used to leverage grant funding as a local revenue source is required for grant match(typically 25%). II Rea(Estate Excise Tax(REET2) REET2 has been a revenue source used to fund capital construction and serve as grant match. REET2 funds in the amount of s82,500 were allocated in years 200g through 2012, and in the amount of$7�,000 in 201�. These revenues combined with grant funds were used to design and Capital Facilities 11/2312oi6"'15/2ej.6 88 construct projects in Belfair, Allyn and Hoodsport to reduce contaminants and improve water .quality. The revenue table assumes REET2 requests are made to use as grant match in years 2o18 through 2022. REET2 has been a revenue SOUFEe used to fund capital constrUEtien and serve as grant match. r r and in the amount Of 000 in 203:3. These revenues EE)mbined with grant funds were used to design and 'conStFLJEt projects in Belfair, Allyn and Hoodspert to redUEe contaminants and improve water quality. The revenue table assumes no REET2 funding through Ro2o. Grants Mason County has received approximately si.1 million in stormwater management grants over the past seven years Future grant availability is expected to diminish due to greater demand and competition, directing funds to jurisdictions under Municipal NPDES permit requirements (Mason County is not a permittee),and an overall reduction in available funds. The revenue table assumes that the county will apply for and receive small grants years 2o18 through 2022. Mason County has received approximately vi.3:millien On stermwater management grants over the past seven years. Future grant availability is expeEted to diminish due to greater demand and competition, directing funds to jurisdiEtionS UrIder Municipal NPIDES permit requirements (Mason County is not a permittee),and an overall reduction in available funds. The revenue table reflects that Mason Ceunty e)(eEuted a grant with the Department of Ecology who will continue to perform war!( in years 2o3:5 and Ro3k. Small grants are assurned far the years fellew+ng-. Stormwater Utility Rate Mason County created a Stormwater Utility in June 2oo8 but did not establish a rate to fund stormwater management activities at that time. A Stormwater Task Force (SWTF) met regularly from April 202.0 through June zozz to develop program and funding recommendations to the Board of County Commissioners. The SWTF recommended a Stormwater utility rate be established to provide dedicated, predictable funding to implement an annual program of approximately $1.43 million. ^ rate has yet t be 5tablishedHowever, there was insufficient Board support at the time and a rate was not established. Findings of the SWTF are still valid and warrant reconsideration by the Board of County Commissioners. Flood Control Zone District Mason County established the Skokomish Flood Control Zone District (FCZD) in 1g76 for the purpose of improving flood control and drainage facilities within the watershed. The District was abolished in 2014 in recognition of the need to collect district revenues in a more equitable manner. The majority of revenue collected by this special taxing district came from Lake Cushman properties that had little relationship to the Skokomish watershed improvements. The FCZD has a Fund Balance that will gradually draw down over time unless a new revenue source is created While the SFCZD revenue source was abolished, please note that Page q1 identifies unsecured grant revenue that will fund approximately $22 million in projects over the next six years. Capital Facilities ii z zoi6qJiSl2ei-6 89 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS Fund 480: Storm Drainage System Development Fund Project Name: Oregram Implementation and Stormwater Retrofits Estimates: Develepmen+Preliminary Engineering_Level Description: This project worksheet includes costs associated with the design and construction of stormwater retrofit projects identified in various planning documents. It assumes that two retrofits will be constructed in 2017 using the existing fund balance: Union Park and Theler Center. The worksheet assumes that any retrofit projects accomplished in years 2018 - 2022 will occur if REET2 monies are budgeted in the stormwater fund and the county is successful in securinggrants. ants. Thus project worksheet includes EE)sts assOEiated with pregram ifflplemeRtatien and the edUEati.en and outFeaEh, Eapital faEility planning,stermwater pollution prevention plans County owned fadlities,teEhnical assistance to prepeFty owners,faEility inventOFY updates,and overall management. StermwateF retrofit projeEtS wall be rated and pFieritized in the neaF future and ' diy4d -.Ili identified in F yeaF and - _year C FPs. Justifications: Clean water is vital to the health,economy and cultural heritage of Mason County. Mason County government plays an important role in salmon recovery, maintaining and improving shellfish harvest areas,flood control,and improving water quality as well as the overall recovery of Puget Sound. Implementing the stermwater management program and construetingConstructing stormwater retrofits is an important community investment yielding returns in the form of maintaining property values,generating fish/shellfish revenues and tourism and reducing health risks and costs. Estimated Project Costs(in thousands) Expenditures 2017 2018 2019 2020 2021 2022 Total Administration 3 3 3 3 3 3 18 Impl,,mentati. n 7 7 7 7 7 7 4-2 Plan/Prelim. Eng. 3126 11:e6 ia-e6 -2e6 3e6 e6 jJ a&36 Design/Constr 3660 S-e3o 5-e30 5-e3o 3e30 30 62io Endin F„„na - -- 106 � -1 Q - 5761 Total Expenditures 39963 33-139. 18639. 1-3-13g 039 5-139 si64z" Revenues - I - Beginning Fund Balance 26-971 z 1613 se64 5-±S -266 4493 Road Fund I �` REET2 10 10 10 10 10 -SO - Grants 1-2-e 10032 _ -2-530- :'. . 25321_ -�530 -s30 !' 3-2e_150_ Total Revenues 3997-1 3314_2 -8643 -'P-44 76445 5-146 Capital Facilities zs z 2oi6g''�6 go 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET h PUBLIC WORKS Fund 1go: Skokomish Flood Control District Fund Project Name: Skokomish River Ecosystem Restoration Estimates: Preliminary Engineering Level Description: Mason County and the Skokomish Tribe(Local Sponsors) are partnering with the Army Corps of Engineers to prepare final design and construction documents,and construct five ecosystem restoration projects within the Skokomish River watershed. Phase I construction is planned to begin in 2o1q and Phase II in 2020. The five projects are: ■ Confluence Levee Removal-Phase I ■ Wetland Restoration at River Mile q-Phase I ■ Wetland Restoration at Grange-Phase I ■ Side Channel Reconnection-Phase I ■ Upstream Large Woody Debris Installation-Phase II Mason Conservation District is taking the lead on pursuing grants which will be the local sponsor revenue source. Justifications: Environmental degradation can be seen throughout the Skokomish River Basin including a loss of natural ecosystem structures,functions, and processes necessary to support critical fish and wildlife habitat.The degradation of riverine and estuarine habitat has resulted in the listing of four anadromous fish species underthe Endangered Species Act(ESA) (Chinook salmon,chum salmon,steelhead, and bull trout)that utilize the river as their primary habitat. The impaired ecosystem has adversely affected riverine,wetland and estuarine habitats that are critical to these and other listed species. - Estimated Project Costs(in thousands) Expenditures 2017 2018 201q 2020 2021 2022 Total Preliminary Engineering eering (PED) 1,400 1,545 2.g4S Lands and Damages 754 1,N 1,791 Construction 4.36g f;,000 2,000 2,,782 6-�i 14,782 Construction Management 600 ZQO 300 C 2 194 Total Expenditures 2.154 6,g51 5,600 2,�00 aa- 1 S 21,73 Revenues Federal Government(65%) 1,400 4,518 3�00 L2_ 2^00� �c 15,004 Local Sponsor(3_S%) ZS4 2,03 2,600 g45 1,079 631 8,o7g Grant: FbD or SRFB(to be secured) Total Revenues 293-54 g 5,600 2,700 3,082 1,225 21,712 Capital Facilities 11 z 2oi6qji5/2E)i6 91 9. PUBLIC WORKS FACILITIES Mason County Public Works is responsible for engineering, construction, operation and maintenance of approximately 62o&ke-_miles of county roads. Currently Public Workst4e Department staff is based at the Public Works Facility off of Highway 3.o3.just north of Shelton and the Belfair Shop in Belfair. The Public Works Facility+es provides for the majority of the current needs of the Department,with some needed utility improvements. However, satellite facilities at different locations around the County and a new shop in Belfair w 14—may be needed in the future to better support the Department's needs and improve the efficiency of the Department by reducing travel and transportation time for materials and equipment used for maintenance and construction project work. Capital Facilities si/z /3 zoi6y'' 92 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS- ROADS Fund: County Road Fund Project Name: New Belfair Shop Improvements Estimates: Planning Level Description: AT-ae-new Shop will include a work staging area, vehicle maintenance bay, crews lunch/meeting room, restrooms & shower facilities, offices, vehicle and equipment storage and materials storage. For the immediate future, the existing building requires a-upgrades to insure functionality. In 2016, new windows will be installed and updates to the office area and restrooms will be made,as well as consideration for new siding. Justifications: The current Belfair Shop is located in a residential neighborhood adjacent to Hood Canal and does not have its own water source.The Shop is hooked up to the neighbor's well. Public Works is currently evaluating other sites for placement of a new shop, including an area at the new Belfair Treatment Plant. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering —z5o -2-5100 5e26o sae: 2,--,610 Site PrepaFation 75 7-5 Utility Well Drilling Construction Engineering �e100 -251 01 Construction 3.00 469 931; 1800 11001025 Total Cost: !, 100 ,e26o % 6e1o25 aei�5 `*57517 0 Funding Sources: In House 1010o Se26o 36e1025 � 45751750 Grants Loans Total Funding 315 115M_0 225100 Se26o 3691025 Ia25 15-7,517 0 Capital Facilities ii 2 2oi69/ 93 203.7-2020 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-ROADS Fund: County Road Fund Project Name: Satellite Maintenance Yard Development Estimates: Planning Level Description: Public Works will be developing selected sites at various locations across the County to better serve the requirements of maintenance activities. The planned development would include upgrades such as: clearing and grading, installing wells and water systems, installing electric power to support site services, constructing equipment/materials storage buildings and facilities, paving storage sites and developing roads on the properties. Acquisition of individual properties will supplement existing property holdings to provide for uses such as sites for stormwater treatment facilities and disposal sites for ditch spoils and slide materials from maintenance or construction excavations. Justifications: The changing mandates and requirements of road maintenance necessitate the expansion / upgrade of certain facilities, while the need to develop stormwater detention facilities and ditch spoil disposal sites require the purchase of property in specific locations. Estimated Project Costs(in thousands) 2017 2o18 2019 2020 2021 2022 Total Preliminary Engineering 10 10 10 30 Construction Engineering Construction Total Cost: 10 10 10 30 Funding Sources: In House 10 10 10 30 Grants Loans Total Funding: 10 j 10 10 30 Capital Facilities ii 2 2oi6"', 94 203.7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-ROADS Fund: County Road Fund Project Name: Pole oaFn—Structure at Shelton-Matlock Road Site Estimates: Planning Level Description: The County Road Fund owns property on Shelton-Matlock Road that is currently used as a fenced materials and equipment storage yard. The construction of a Pole Barn 1ypp structure on this site will help to facilitate the efficient deployment of crews and equipment to the south end of the County, particularly during snow and ice conditions. The p 4ce—cost below reflects a fully enclosed metal structure. Justifications: Currently crews assigned to maintain, plow and de-ice the southern portion of the County must go to the Central Shop to get the equipment needed to respond. When doing scheduled maintenance in the south end, crews travel to and from the Central Shop, transporting heavy equipment, vehicles, tools and materials needed for their work. One of the Road Department's long range goals is to consider placement of satellite maintenance yards in key locations throughout the county to improve response and efficiency. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering 5075 5-e75 Site PFep o. Utilities Z5 Construction Engineering 3-e� 25 Construction 250 250 Total Costs: ez>5 350 Funding Sources: In House 807-5 27-EGW-5 350 Grants Loans Total Funding: 4G75 --7027-5 350 Capital Facilities 11/23/2oi6gfiS/293:6 95 2-03.7-2-022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-ROADS Fund: County Road Fund Project Name: Sand and Salt Storage Shelter Estimates: Design-Cefl5truEtiert Level Description: The old Public Works Facility was equipped with an existing structure that was used to store sand and salt used for winter storm events. The structure was something that could not be moved to the new Public Works facility. Justifications: In order to protect the sand and salt from wintry weather(water& freezing) at the new Public Works Facility it will be necessary to hire a designer for building design and a contractor for construction of ate fabrieate a new sand and salt storage facility. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Preliminary Engineering 11�0 i5_o Construction 300 !, Total Costs: -�Ls_o _300 2254S_0 Funding Sources: In House 2_2�5 So_ -400 2-2-545-0 Grants Loans Total Funding: 2-25 -is-0 300 . 2254_ Capital Facilities is z 2oi6913 96 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS- ROADS Fund: County Road Fund Project Name: Connection to City of Shelton Water System Estimates: Construction Level Description: The Public Works Department, via agreement with the Squaxin Tribe in 2007, committed to connecting its facility to the City of Shelton Water System when it becomes available and discontinuing use of the well (for all but non-potable uses). The City of Shelton has a planned project-!) "^^ ^^ ^^ ^ ,^� to provide City water to Public Works Drive. Justifications: In order to satisfy the terms of the agreement with the Squaxin Tribe, it will be necessary to hire a contractor to connect the facility to the City Water System, to make any revisions to the on-site system to accommodate the change, and to pay any associated connection fees. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 Total Construction 6e i2eiM2-A6 Total Costs: s4ftq6 120 12e___136 Funding Sources: - In House i86i�6 i2e Gi�6 Grants Loans Total Funding: 06136 i-2e 3:201-136 Capital Facilities 11/23/2oi6^'" 97 10. FINANCE PLAN This section discusses Mason County capital facilities needs and related funding sources. As required under the Growth Management Act (GMA) a six-year finance plan has been prepared for the years 2015 to at least the year 2020 for those facilities currently, or to be, owned and operated by the County. The following facilities are included in the financial planning: ■ Water and Wastewater Systems ➢ Belfair Sewer zo Year Finance and Rate Forecast ➢ Cost Calculations for Build Out ➢ Real Estate Excise Tax i(REET1), REET z, and .og Sales Tax Revenues. (Appendix A) ■ Solid Waste Management Facilities ■ County Administrative and Law Enforcement Buildings ■ Stormwater Facilities ■ Public Works Facilities ■ Parks and Recreation Only County owned and operated facilities, for r uFal ar=tivity cente�, are included in the finance analysis. Several alternatives have been suggested to deal with the problem of providing water and wastewater service in areas outside the existing utility service area in which growth is forecast. The service area for the solid waste utility is county-wide. The finance plan identifies reasonably reliable funding sources, and forecasts revenue and expenses to at least the year 202e2022. Funding varies depending on the facility. The different financing methods, public or private, could have significant implications on the cost of utility service. Potential funding sources that could be used to fund unanticipated needs and shortfalls are also discussed. FINANCIAL IMPACT OVERVIEW The financial impact for capital facility improvements have been analyzed for the six year planning period. Information on transportation can be found in the Transportation Chapter. A summary of the six year improvement costs, revenues and financing is listed in Table so-i. The Table displays the cost by capital facility category. The total of improvement costs and expenditures is Shown in Table 10-i. Capital Facilities zs z 2oi6 / 98 TABLE 10-1 CAPITAL FACILITY IMPROVEMENT&FINANCE COSTS 2e1:5 ,^~ 2 2017-202z* Capital Facility Category Improvement Expenditures Finance/Revenues Costs Water&Wastewater 2064)i1,o6o 2e64e11,o6o 3e6rFe11,o6o Systems Solid Waste Management 14-581.975 -14531,g7S 14581,975 County Administration 717e7,10-2 717317a09 717e7,109 Stormwater zq 6 }164zq 6 164; 2,00� Public Works(Road Funds) -2-18e2,716 2-1802,716 gez 16 Parks& Recreation -ia2e812,6oS a+2�eglz,6oS -,-i2e8jz 6oS Total 4 If 8 2e57,441 e57.441 e57,468 *in thousands WATER AND WASTEWATER SYSTEMS The County owns and operates water systems that serve residents in Beard's Cove and the Rustlewood subdivisions. The County also operates kyateF treatment facilities for Rustle wood and Beard's Cove. There is no expected expansion in any of the service utility areas with the exception of the Belfair sewer. A plan has been developed for sewer expansion to serve the entire Belfair Urban Growth Area by 2025 and an accompanying financial plan and rate structure is being developed to accommodate this growth. Facility worksheets provided in Section 4 summarize the planned water supply and sewer system capital improvements over the next six years. SOLID WASTE Facility Worksheets provided in Section 4 present revenue sources and expenditure levels for Mason County solid waste services from ezo17-zozz. MUNICIPAL BUILDINGS AND LAW ENFORCEMENT FACILITIES Any necessary or proposed improvements to municipal buildings and law enforcement facilities are provided in the worksheets in Section 7 for years ze-iS 2o2^,^��-20-2=zo17-zoz2. Capital Facilities iz z 2oi6^," 99 3. WATER AND WASTEWATER UTILITIES The County owns and operates two public water systems, Rustlewood and the Beards Cove system. These systems serve an average of 75o residential connections. The County also owns and operates three sanitary sewer collection and treatment facilities, North Bay /Case Inlet Water Reclamation Facility, Rustlewood Wastewater Treatment Plant and the Belfair Water Reclamation Facility. North Bay/Case inlet Water Reclamation Facility provides wastewater treatment to protect Case Inlet from sewage Contamination and to facilitate urban development within the Urban Growth Area(UGA).The Rustlewood facility protects the water of Pickering Passage. aM4The Belfair Water Reclamation Facility protects the water quality in Hood Canal and facilitates urban development within the UGA.�l,- comment[es1]:Added perreguest byTerri The three systems are designed to provide service to approximately 3,000 total customers.The Belfair Jeffreys at 12/19/16 briefing. and Case Inlet Facilities serve the present and future populations in both urban growth areas.Both the Belfair Water Reclamation project and the Case/Inlet use advanced water treatment science to produce Class A reclaimed water Future sewer extensions for the Belfair area will occur in phases. The following "Water" and "Wastewater" sections provide project-level detail on the planned improvements necessary to meet state regulatory guidelines in the provision of water and wastewater services for these systems. Each project in each section is accompanied by a separate project sheet, which provides a description, and justification, along with a table depicting the estimated costs and funding sources for planning period 2017 though 2022. A summary table that provides overall costs and funding sources for each water and sewer system follows each section. Financing the planned utility improvements requires the use of grants, loans, utility fees, system development charges, developer contributions, and capital reserves. The specific combination of funds,and the availability of grants and loans,will affect user rates for each system as well as the timing on projects. The ability to initiate specific projects will be assessed annually based on the urgency of need,reserve funds available,and commitments from funding agencies to provide grants and/or loans. The decision about whether or not to proceed with any planned project is the decision of the Mason County Board of Commissioners for consideration in the annual budgeting and rate-setting process. To the extent possible,projects will be funded through: • Rate revenues(capital reserves) • Grants • Low interest loans • developer contributions • County issued revenue bonds Each project cost sheet identifies the accuracy of the estimated costs shown, based on the following scale: • "Planning Level"—The least accurate of costs estimates,in the range of+or—40%. Cost estimates at this level are usually based on a project concept and some assessment of relative scale,or annual q program amounts commensurate with a level of activity sufficient to accomplish the intent of the program overtime. • "Design Report" — Moderate accuracy, in the range of + or — 3o%. Based on design report evaluation of options and an assessment of project elements and associated costs. •--"Engineer's Estimate"—Most accurate estimate, in the range of+or—15%. These estimates are based on a project design or significant completion of design work. 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 403-North Bay Sewer System Project Name: Installation of Permit Required Monitoring Wells Estimates: Engineer's Estimate Description: This project will install 4 small bore monitoring wells to allow groundwater depth measurement and water sampling. The sites required by Department of Ecology have been identified as well as the required depths.Existing groundwater monitoring wells are approximately 11o'deep,2" PVC schedule 40. Estimate assumes a depth of i5o'with similar design. Justification: Required by the Department of Ecology's Operating Permit—"the Permittee must conduct a study to determine well locations to replace the mostly dry wells in the present groundwater monitoring network". Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering 5, 5 Design Engineering 20 v 20 Construction 75 75 - - - - TOTAL COST: 100 100 Funding Sources: Grants Loans atesREET 100 100 TOTAL FUNDING: soo soo 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS UTILITIES&WASTE MANAGEMENT Fund: 403-North Bay Sewer System Project Name: Treatment Plant Capacity Upgrades Estimates: Planning Level-BEET^funds will be requested fo ^ Description: Analyze potential future development,and the options for providing additional treatment plant capacity. Also;-pSecure funding forfinal design and construction,which is likely to be a mix ofgrants(loans,.utility rate%.and_REETfunds._Prepare final engineering_and construction documents,and construct improvements needed to accommodate planned growth. revile engineer-i ng-o design-the-irnprovemer}t-s-fvr-ccar}struetaar+-i-n-sul>segttentlears: Justification: The existing plant is expected to reach design capacity for treatment in 2oi8.This work is necessary to facilitate continue growth within the UGA. This project will conduct the analysis and design the next 20-year increment of capacity for the plant.This project will also identify the most critical capital replacement needs for the existing system and will ensure a consistent LOS for our current customers. Estimated Project Costs(in thousands) 2017 2o18 2019 2020 2021 2022 TOTAL Prelim Engineering , 50 So Design Engineering 150 15o Construction 1500 1500 TOTAL COST: 50 150 1500 1700 Funding Sources: Grants 75 750 825 Loans 75 750 825 Rates - 50 5o TOTAL FUNDING: i 50 150 1500 1700 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 412 Beards Cove Water Project Name: Beards Cove Distribution System Improvements Estimates: Planning Level Description: install a beesteF pump tO iFnPFGVe WateF pressure to residences near the wateF steFage tavik end fovide,addW,of4al-€ire-€levA--o4heentife-c-oe ua+ty—Alsa,-Complete installation ofwater service meters and install one new hyarant. Justification:-Eurterft{ysn4y-the�p�b-7#eet-o{-�:ao;oflo-ga4ler�ss€-tkfe-Ge'�eo-fleagaNcf�-Stfxage-tank �i can be Eens'deFed feF usable storage.The total requiFeffient fE)F this SyStefn identified in the 2eo2 water in addition .The Water Use Efficiency Rule requires all water systems install service meters by January 2o17. The community will benefit from meters by providing leakage data and allow billing based on usage.A signifkant number of Fneter sets have been installed h1e;.A.Feverst-Ate law requires that any funding appl{catien-fora-avater-systems pfejest-that-doe"et-#gave-seFviee-meters-must-inetud,e sefvwe Fneters as part of said project.Therefere Mason County is required to iFiElude serviEe rneteFs and Estimated Project Costs(in thousands) zo17 2018 2019 2020 2021 2022 TOTAL _- Formatted:Not Highlight Prelim Engineering - - ------ - Formatted:Not Highlight Design Engineering 50 50 - Formatted:Not Highlight ,Construction 46o_ 46o -- (Formatted:Not Highlight ,TOTAL COST_ 510 510 _ - Formatted:Not Highlight Funding Sources: -------------- --------- --- -------------- - Formatted:Not Highlight --- -- - Grants 250 _ _-- 250_z50 _-______ -.- Formatted:Not Highlight JLoanS ---___--- _-- Formatted:Not Highlight Rates 26o 26o - Formatted:Not Highlight ------ --- - - --- - ---- ---- - ,TOTAL FUNDING: 510 Formatted:Not Highlight i 20I7-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 411—Rustlewood Water Project Name: Rustlewood Water System Improvements and Meter Installations Estimates: Planning Level Description = -and Install Water Service meters ,- {Formatted:Font:Not Bold } Justification: The Water Use Efficiency Rule requires all water systems install service meters by January 2017. M en Co ^ty plans to request an extensien until,^•° The community will benefit from meters by providing leakage data and allow billing based on usage.The-system-impi-evernentsarre needed to replace aging equipment in the well house and upgrade t ntrol 5ystem that is well beyond the eXpeEted life CyEle,This is a financially challenged community that'needs Grant and loan f..unding will._be..pursued to-minim.ize.util.ity rate-impacts..,ss' Complete hi ^.^^ t while - L,.,...ing rates ffeF Table.Te qua lif fee funding the Rustle..eed Water C.,,-F ern will need t„E plete a - Small Water Systern Plan in 201:7. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering 5o 50 Design Engineering ge ,e Construction 3MO 300 '; 300 TOTAL COSTS: 350 3-50 4ea35-O- Funding Sources: Grants 22�. 225 Loans 75', 25 Rates 5o 5o TOTAL FUNDING. 350 35s Oa3 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS UTILITIES&WASTE MANAGEMENT Fund: 411-Rustlewood Sewer Project Name: Rustlewood Sewer System Infiltration and Inflow Reduction Estimates: Planning Level Description: Infiltration and Inflow(1&1)Reduction Justification: The Wastewater Collection System continues to show the effects of its age by allowing ground water to leak into the system causing high flows into the treatment plant during period of groundwater saturation.This project is designed to reduce those flows to manageable levels.Planned The-activities could include the repaiFan replacement of si sevdefs,manhole and pipeline grouting, and installation of approximately 4000 linear feet of mainline sewer pipe linings. MaSOR'^ ntl R^^ to eentinue to m nit„F and. .,h.-..ryed leakage a nto the system and eoFrert iRfllew EOnditiOnS as they Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering Design Engineering 10 5e s o Construction 125 14e8 TOTAL COSTS: 300 1 5300 Funding Sources: - ; Grants 67.c 67.r LeaflsREET 15 _ Rates 50 300 TOTAL FUNDING: 1335 50 30©` 135350 2017-2022 CAPITAL FACILITIES PLAN WORKSHEET PUBLIC WORKS-UTILITIES&WASTE MANAGEMENT Fund: 413-Belfair Sewer Fund Project Name: Belfair Sewer Extension to Puget Sound Industrial Center Project Estimates: Planning,Design,and Construction Level Description:Design and construct sewer collection system improvements to provide sewer service to the Puget Sound Industrial Center(PSIC-Bremerton). Justification:Project would utilize existing capacity at Belfair WRF to help support the industrial area at PSIC and future growth in the PSIC and north Belfair area. If the Belfair Bypass project is accelerated by WSDOTthe design of this project could be accelerated to meet WSDOT construction timeline. Estimated Project Costs(in thousands) 2017 2018 2019 2020 2021 2022 TOTAL Prelim Engineering 5o 150 100 300 Design Engineering too 686 786 Construction 6,419 6,419 TOTAL COST: 50 150 20o 68o 6,419 7,505 Funding Sources: Grants 5o 150 100 68o 6,419 7,So5 REET Rates TOTAL FUNDING: 50 150 too 68o 6,419 7,505 PROJECT SCHEDULE Here is a rough schedule to coincide with the Belfair By-Pass schedule: 2017-Begin Planning Coordination with WSDOT/Bremerton 2018-2019 General Sewer Plan Amendment and Engineering Report Completion and Approval 2020-2021-Final Engineering and Bid Docs timed to coordinate with WSDOT projected ad date of 05/2022. (Why not start earlier on final design? If dependent on WSDOT ROW acquisition,the alignment and design could change.) 2022-2024-Construction timed to coordinate with WSDOT Belfair By-Pass project-projected By-Pass ad date:05/2022 and project complete 10/2024 2017-2022 CAPITAL FACILITIES PLAIN WORKSHEET PUBLIC WORKS--UTILITIES&WASTE MANAGEMENT Fund: 405,-Capital Development Fund Project Name: Belfair Sewer Development Estimates: Planning Level Description Design and Develop documents required for constructing the Belfair Sewer Collection and Reclamation Facilities and provide construction Management Services. Justification:In 2o12 the county completed the first phase of the Belfair sewer system This work is necessary to facilitate continue growth within the UGA. Estimated Project Costs(in thousands) 2oi7 2oi8 20lg 2020 2021 2022 TOTAL Prelim Engineering Design Engineering 800 7D—O 1,5 Construction 5.500 4.500 10,000 ' TOTAL COST: 800 6,200 000 11,�00 Funding Sources: Grants 400 -1,100 2.2So 5,7W REET 3 00 3,100, z.2S0 S.7S0 Rates TOTAL FUNDING: 800 6,200 4.5oo 1i.goo