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Home My WebLink About2016/12/13 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 5th Street, Shelton, WA December 13, 2016 1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m. 2. Pledge of Allegiance—Chair Jeffreys led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon-Absent; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The Liquor and Cannabis Board sent a liquor license application for North Mason Rotary Club, P.O. Box 321 Shelton, WA 98584. 4.1.2. Washington Department of Natural Recourses sent in a Draft Environmental Impact Statement. 4.1.3 Comments received on the Shoreline Master Program from the following: Jim & Janet Mutter, Stephen Whitehouse, and Rick Mraz 4.2 Stacey Anderson, Program Manager for Youth and Specialized Populations, Pacific Mountain Workforce, presented a check to Katrinka Hibler on behalf of Hands on Personal Empowerment, and to Shawna Meyer on behalf of Costal Community Action Program. These are High Impact Community Grant Awards. 4.3 Commissioner Jeffreys proclaimed December 15, 2016 Hydropower Appreciation day in Mason County, and presented a proclamation to Kristin Masteller from Mason County PUD #1. 5. Open Forum for Citizen Input: None 6. Adoption of Agenda - Cmmr. N eatherl in/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-absent; J-aye. 7. Approval of Minutes— November 14, 2016 budget workshop minutes. Cmmr. Neatherlin/Jeffreys moved and seconded to approve. Motion carried unanimously. N-aye; S-absent; 3-aye. 8. Approval of Action Agenda: 8.1 Approval to purchase Laserfiche software, hardware and licensing for a total cost of$84,902.54. 8.2 Approval to purchase the EMC Unity 30OF Flash Array SAN with 17 TB capacity and newer technology from the Washington State Master Contract and approved vendor, Xiologix for $68,045. 8.3 Approval to have the Public Defender 2016 Client Service Contract amendments signed by the Chair extending the contracts to March 31, 2017. The contracts are with Jeanete Boothe, Justus Kandoll, Kristen Bishopp, Taschner Law, PLLC and Law Office of McNamara-Jardine. 8.4 Approval for the Mason County Board of Equalization to hear timely filed appeals for the 2016 assessment year. 8.5 Approval of Veterans Assistance Fund applications for: Necessity items $1,396.00; Utilities $1,819.44 and Housing $1,280.00 for a total of$4,495.44 as recommended by the Veterans Service Office. 8.6 Approval of a resolution establishing the salaries of the Assessor, Auditor, Clerk, Coroner, and Treasurer's salary at 95% of the highest paid County Commissioner and establish the Sheriff at 22% above the elected official's salary commencing January 1, 2017. Resolution No. (Exhibit A ) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 13, 2016 - PAGE 2 8.7 Approval of the Washington Early Learning Fund d/b/a Thrive Washington Independent Contractor Agreement for the Nurse Family Partnership Program. 8.8 Approval to have the Chair sign the Joint Funding Agreement No. 17WNWA03400 with the U.S. Department of the Interior, U.S. Geological Survey, for the period of October 1, 2016 to September 30, 2017. 8.9 Approval of the revised resolution for the restricted balance in the Road Fund reserved for new road projects beginning with the 2017 adopted budget. This resolution will replace Resolution No. 76-16. Resolution No. (Exhibit B) 8.10 Approval of the resolution to establish lane limits for traffic control on seven Mason County bridges for the 2017 calendar year: Rossmaier Bridge, Stretch Island Bridge, Hliboki Bridge, Gosnell Creek Bridge, Eich Rd. 1 Bridge, Eich Bridge and Carlson Bridge. Resolution No. (Exhibit C ) Cmmr. Neatherlin/Jeffreys moved and seconded to approve action items 8.1 through 8.10. Motion carried unanimously. N-aye; S-absent;]-aye. Commissioner Neatherlin said that the Laserfiche (8.1) will be a positive move in regards to record retention. Commissioner Jeffreys thanked IT for their work with this. Commissioner Neatherlin and Commissioner Jeffreys each addressed salary levels (8.6) and how they will now be back to the pay scale established before the recession. 9. Other Business (Department Heads and Elected Officials)- None 10. 9:30 a.m. Public Hearings and Items set for a certain time— 10.1 Frank Pinter, Support Services Director, presented the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2017. Grand total from all taxing districts is $9,678,320.50. Frank Pinter then presented the Road property tax levy for 2017 noting that the new amount would be $1,500,000, Public testimony: None Comm Neatherlin/Jeffreys moved and seconded for the adoption of the resolution to certify the property tax levies for collection in 2017 for the amount of $9,678,320.50. Motion carried unanimously. N-aye; S-absent; ]-aye. Resolution No. 98-16 (Exhibit D ) Comm Neatherlin/Jeffreys moved and seconded for the approval of a recertification of the road fund levy with the change of diversion amount from $1,380,000 to $1,500,000. Motion carried unanimously. N-aye; S-absent;J-aye. Resolution No. 97-16 (Exhibit E) 10.2 Public hearing to consider the following transfers to the 2016 budget: • Sheriff's Department(001.205): $200,000 to pay all 2016 Outsourcing invoices, $193,694 Woodworkers new contract rates, $25,000 replacement of fingerprinting machine and Polycom system for the jail. • Juvenile Probation (001.170): $20,939 new contract rates. • Juvenile Care &Custody (001-172): $22,368 new contract rates. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 13, 2016 - PAGE 3 • $11,000 transfer from Combined Utilities Ending Fund Balance (406) to $3,000 Office Supplies and $8,000 Communications. • $10,000 transfer from Rustlewood Sewer and Water Ending Fund Balance (411) to Repairs and Maintenance. • $750,000 transfer from Belfair Waste Water Bio-solid Waste Permit (413) to Bond Principle Payments. Frank Pinter presented each item for the 2016 budget. Connely Watson questioned if the $10,000 transfer from Rustlewood was to change from a"B"to an "A"metering system. The response was that it's for general maintenance. Public testimony: None Comm. Neatherlin/Jeffreysmoved and seconded to approve budget transfer to the 2016 budget as requested. N-aye; S-absent; J-aye. (Exhibit F) 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:49 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Terri Jeffreys, it Tim Sheldon, Commissioner ATTEST: Randy .eatherlin, Commissioner CI rk � Board RESOLUTION Exhibit A A RESOLUTION ESTABLISHING THE SALARIES FOR THE FOLLOWING MASON COUNTY ELECTED OFFICIALS: AUDITOR,ASSESSOR,CLERK, CORONER,TREASURER;COMMISSIONERS; SHERIFF REPLACING RESOLUTIONS 73-15, 56-15 and 77-10 WHEREAS, RCW 36.17.020 states "The county legislative authority of each county... is authorized to establish the salaries of the elected officials of the county...; WHEREAS,the Mason County Commissioners establish the salaries of the Auditor,Assessor,Clerk, Coroner,Treasurer and Sheriff and they recognize the importance of establishing the salaries of the elected officials at a competitive level; WHEREAS, historically the salaries of the Auditor,Assessor,Clerk, Coroner and Treasurer have been established at 95%of the Commissioners' salary and the Sheriff's salary has been established at 22% above the Elected Officials'salary; NOW,THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners, commencing in 2017, to establish the Auditor,Assessor, Clerk, Coroner, and Treasurer(Elected Officials) salaries at 95%of the highest paid Mason County Commissioner and establish the Sheriff's salary at 22%above the Elected Officials' salaries. DATED this 13th day of December, 2016. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Terri Jeffreys, Ir Cl rk of the Board .n bs,e, APPROVED AS TO FORM: Tim Sheldon, Commissioner /7 Tim-Whitehe , ief DPA Randy eatherlin, Co issioner J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2016\Elected Official Salaries-95%of Cmmr.docx Resolution No. ATTACHMENT MASON COUNTY ELECTED OFFICIALS SALARIES Elected Official 2017 Annual Salary Future Years Assessor,Auditor, $77,471.50 95%of highest paid Mason Clerk, Coroner, County Commissioner Treasurer Sheriff $94,515 22%above elected officials J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2016\Elected Official Salaries-95%Of Cmmr.docx RESOLUTION NO. 9 7-r� Exrit 7 REPLACING RESOLUTION 76-16 RESTRICTED BALANCE RESERVED FOR NEW ROAD PROJECTS WHEREAS,the Road fund budget is required to be prepared as set forth by RCW 36.82.160 and the County Road Administration Board. WHEREAS,the Public Works Department has been directed by the Board of Mason County Commissioners to set aside a balance for use on future road projects beginning with the 2017 adopted budget. WHEREAS,on November 1,2016,the Board of Mason County Commissioners approved Resolution 76-16,creating a restricted balance within the Road Fund reserved for new road projects; and WHEREAS,expenses of the restricted balance reserved for new road projects use will be determined either in a budget supplemental expense request or as expenses in the adoption of the annual budget each year. WHEREAS,the annual construction program shall include a listing of all proposed construction projects for the year,regardless of funding source,as set forth by WAC 136-16-020. The Public Works Department shall evaluate and recommend revisions to the Annual Construction Program,if needed. NOW THEREFORE BE IT RESOLVED THAT,the Road Fund shall set aside a restricted reserved balance,determined by the Board of County Commissioners, for new road projects beginning in the 2017 adopted budget. BE IT FURTHER RESOLVED THAT, this resolution replaces Resolution 76-16 and expenses from the restricted balance within the Road Fund reserved for new road projects shall be approved by the Board of Mason County Commissioners either in the adoption of the annual budget or in a budget supplemental expense request. EFFECTIVE this day of 2016. BOARD OF COUNTY COMMISSIONERS Terri Jeffr ha ATTEST: Tim Sheldon,Commissioner Me iss ry, CIU of the Board APPROVED AS TO FORM: Randy eatherlin, Commissioner Tim Whitehea , .DPA C: Accounting,Treasurer,Public Works,Budget&Finance I RESOLUTION NO. L-16 Exhibit C BRIDGE LINIITS WHEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may travel thereon. WHEREAS,In compliance with the requirements of the Federal Highway Administration's National Bridge Inspection Standards(NBIS)for specialized haul vehicle regulations,updated bridge load rating have been completed as required;and WHEREAS,load ratings have determined that two(2)of Mason County's sixty-four(64)bridges shall be posted with a maximum load limits,and WHEREAS,five(5)of Mason County's Sixty-four(64)bridges shall continue to be posted as one lane. NOW,THEREFORE,BE 1T RESOLVED,that these restrictions be posted,as listed below,for the 2017 calendar year,unless the Board shall modify or remove such restrictions based upon the recommendation of the County Engineer. Max No.of Maximum Bridee No. Bridee Name Load Limit Lanes Sneed Limit 008000059 Rossmaier Bridge Tyne Limit 2 -- W Deckerville Rd 3 21 Tons 3S2 33 Tons 3-3 41 Tons SU4 19 Tons SU5 20 Tons SU6 21 Tons SU7 21 Tons 645000015 Stretch Island Bridge Tyne Limit 2 E Eckert Rd SU4 23 Tons SU5 24 Tons SU6 25 Tons SU7 28 Tons 102900035 Hliboki Bridge --- 1 ---- Bulb Farm Rd. 105100023 Gosnel Creek Bridge -- 1 Bolling Road 110700015 Bich Road(1)Bridge ----- I ---- Eich Road 110700026 Eich Bridge ---- l --- Eich Road 016500405 Carlson Bridge -- 1 Beeville Road NOW,THEREFORE,,BE IT FURTHER RESOLVED,that the County Engineer shall post the said bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with RCW 36.75.2,70.. DATED this day of 2016. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON 4., r�w---. 6 — TERRIJEFFRE h _ TIM SHELDo ice Chair ME tPROVED k o e Board O RAND/ NEATHERLIN,C issioner DPA m: Public Works Sheriff Prosecutor Pub].:1 Time: 12/22/16(Bill:Mason County Dept.of Public Works) - Exhibit D RESOLUTION NO. I AMENDING RESOLUTION NO. 87-16 TO FIX THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2017 WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund; WHEREAS,the Diversion of Road Levy was adopted at$1,380,000 at the November 22,2016 hearing and that amount needs to be recertified at$1,500,000; IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2017 Budget for Mason County Refund Levy and Road Fund: ROAD FUND $ 8,148,706.49 DIVERSION OF ROAD LEVY $ 1,500,000.00 TOTAL ROAD LEVY $ 9,648,706.49 REFUND LEVY $ 29,614.01 TOTAL AMOUNT TO LEVY FOR 2017 $ 9,678,320.50 This resolution reserves unutilized levy for banked capacity. ADOPTED this �Jf� day of D7eV,. 2016. BOARD OF MASON COUNTY COMMISSIONERS Terri Jeffreys, rpfr son Randy eatherlin,Commissioner ahs,o,n-�t Tim Sheldon, Commissioner ATTEST: Wk41-X Cle k o t Bo d APPROVED AS TO FORM: Tim - ile-head,Chief Deputy Prosecuting Attorney J:\Budget Adoption Info\2017\Resolutions\Levy Resolutions-REVISED at 1.5 for Diversion Road No Ba.doc RESOLUTION NO._ Exhibit E REPLACING RESOLUTION 76-16 RESTRICTED BALANCE RESERVED FOR NEW ROAD PROJECTS WHEREAS,the Road fund budget is required to be prepared as set forth by RCW 36.82.160 and the County Road Administration Board. WHEREAS,the Public Works Department has been directed by the Board of Mason County Commissioners to set aside a balance for use on future road projects beginning with the 2017 adopted budget. WHEREAS,on November 1, 2016,the Board of Mason County Commissioners approved Resolution 76-16, creating a restricted balance within the Road Fund reserved for new road projects; and WHEREAS, expenses of the restricted balance reserved for new road projects use will be determined either in a budget supplemental expense request or as expenses in the adoption of the annual budget each year. WHEREAS,the annual construction program shall include a listing of all proposed construction projects for the year,regardless of funding source,as set forth by WAC 136-16-020. The Public Works Department shall evaluate and recommend revisions to the Annual Construction Program, if needed. NOW THEREFORE BE IT RESOLVED THAT, the Road Fund shall set aside a restricted reserved balance, determined by the Board of County Commissioners, for new road projects beginning in the 2017 adopted budget. BE IT FURTHER RESOLVED THAT, this resolution replaces Resolution 76-16 and expenses from the restricted balance within the Road Fund reserved for new road projects shall be approved by the Board of Mason County Commissioners either in the adoption of the annual budget or in a budget supplemental expense request. EFFECTIVE this �� . day of L�pun,bP,;2016. BOARD OF COUNTY COMMISSIONERS Terri Jeffr ha ATTEST: Tim Sheldon, Commissioner Me iss D e ry, C of the Board APPROVED AS TO FORM: 1. Randy/14eatgerlin, Commissioner Tim Whitehea , DPA C: Accounting,Treasurer,Public Works,Budget&Finance ORDER Exhibit F 2016 Budget IN THE MATTER OF: BUDGET TRANSFERS— NOTICE OF HEARING RESOLUTION NO. 90-16 DATED AND PASSED: 11/22/2016 FOR BUDGET TRANSFERS OF: Budget Transfers: $418,694 transfer from Current Expense Ending Fund Balance to: Sheriff's Department (001.205): $200,000 to pay all 2016 Outsourcing invoices, $193,694 Woodworkers new contract rates, $25,000 replacement of fingerprinting machine and Polycom system for the jail. $20,939 transfer from Current Expense Ending Fund Balance to:Juvenile Probation (001.170): $20,939 new contract rates. $22,368 transfer from Current Expense Ending Fund Balance to: Juvenile Care & Custody (001- 172): $22,368 new contract rates. $11,000 transfer from Combined Utilities Ending Fund Balance (406)to $3,000 Office Supplies and $8,000 Communications. $10,000 transfer from Rustlewood Sewer and Water Ending Fund Balance (411) to Repairs and Maintenance. $750,000 transfer from Belfair Waster Water Bio-solid Waste Permit (413) to Bond Principle Payments. WHEREAS,a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution 90-16. THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, herby approve the following budget transfers: $418,694 transfer from Current Expense Ending Fund Balance to:Sheriff's Department(001.205): $200,000 to pay all 2016 Outsourcing invoices, $193,694 Woodworkers new contract rates,$25,000 replacement of fingerprinting machine and Polycom system for the jail. $20,939 transfer from Current Expense Ending Fund Balance to:Juvenile Probation (001.170):$20,939 new contract rates. $22,368 transfer from Current Expense Ending Fund Balance to: Juvenile Care&Custody(001-172):$22,368 new contract rates. $11,000 transfer from Combined Utilities Ending Fund Balance(406)to$3,000 Office Supplies and$8,000 Communications.$10,000 transfer from Rustlewood Sewer and Water Ending Fund Balance(411)to Repairs and Maintenance. $750,000 transfer from Belfair Waster Water Bio-solid Waste Permit(413)to Bond Principle Payments. /i ?_ BE IT FURTHER RESOLVED that these budget transfers and supplemental appropriations will be expended and recorded in the 2016 budget. PASSED in open session this 13th day of December,2016 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Terri Jeffreys, C it Clerk of the Board APPROVED AS TO FORM: Tim Sheldon,Commissioner --- Z r Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner