HomeMy WebLinkAbout2016/11/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 14,2016
Monday,November 14,2016
Briefings are canceled
Tuesday,November 15,2016
Commission meeting is canceled
Wednesday,November 16,2016
Commission Chambers
9:00 A.M. 2017 Budget Workshop
Commissioners Jeffreys and Neatherlin were in attendance. Commissioner Sheldon was
absent.
• Mason County started 2016 with$7M in cash excluding$1.2M for Belfair Sewer;still
have 2016 budget supplemental requests to consider that will be brought forward on
Monday. If this supplemental budget request is approved as requested it will leave an
actual 2016 cash balance of$3,185,379. The 2017 revenues were submitted at
$30,179,748 and requested expenditures were$38,028,333 leaving expenditures
$7,848,585 in excess of revenues. Frank proposed several adjustments to consider in
revenues for a total of$779,235. Frank suggested$3,608,516 in budget cuts from
departmental 2017 requests,including all requests for additional staff. The only
additional staff considered in this proposal is the jail cook and a records specialist for the
Jail Alternative Sentencing Program. Frank asked the Commissioners to consider his
suggested budget changes and then he will circulate to departments for review. This
method is in lieu of requesting an across-the-board budget cut. The goal was to have the
proposed budgets at the 2016 level. With this proposal,the ending cash is proposed at
$1,372,259.
• Cmmr.Neatherlin stated that due to the budget shortfall,they were considering a 3%
across-the-board cut. This method does not include cutting existing staff. If a
department wants to shift funding within their budget,that is their option.
• Frank clarified that another option is if the departments want additional funding,they
would need additional new revenue. He did adjust the elected officials salaries at 95%of
the Commissioners' salary and the Sheriff s salary at 122%of the elected officials and
one reclass for Auditor's office. Moving forward a strategic plan is needed to address
the shrinking revenues and increasing expenditures.
• Frank then reviewed the budget corrections submitted by departments that total$240,000
(included in revised 2017 budget)+$72,000(not included in 2017 budget)for software
for Community Services.
• $300,000 has been set aside for capital improvement needs. The requests submitted by
departments will be prioritized and will be funded by this amount. Cmmr.Neatherlin
requested this be reduced to$200,000.
• $1.38M has been budgeted for diversion in 2017. An increase in permit/planning fees
may be considered. Frank will request Dave Windom to bring forward information on a
potential fee increase.
• Cmmr.Jeffreys stated she will bring forward on Monday a request to purchase a building
for the mental health triage center from the Mental Health fund.
• A 2017 budget workshop will be scheduled on Monday afternoon.
• Discussion of supplemental 2016 budget request from Sheriff's office that includes comp
time. Cmmr.Jeffreys would like a conversation with the Sheriff's office. Chief
Osterhout was in attendance. Cmmr.Jeffreys questioned why such a large increase in
overtime when they are at full staffing levels. She is hearing OT is used to cover
training,sick and vacations which are typical reasons but she questioned why such a
t
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of November 14,2016
large increase this year. In Patrol,overtime has almost doubled in the last two years to
almost$528K in 2016 and they have additional staff. Chief Osterhout stated some of the
overtime is reimbursed. Frank stated he has not looked at that revenue however overall,
the Sheriff's revenue is down and those revenues have been anticipated for these past
years. Cmmr.Neatherlin stated the Sheriff's office needs to look at scheduling changes
or something to control the overtime because the County can't afford it. Chief Osterhout
stated they do maintain minimum staffmg which is two deputies north and two deputies
south and one supervisor. Chief Osterhout will review the overtime and submit a
summary to the Commissioners. Cmmr.Jeffreys requested Frank to communicate to
Chief Ehrich that up to$50K can be transferred within budget programs.
Thursday,November 17,2016
Commission Chambers
900 A.M. 2017 Budget sue fksw p Canceled
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Terri Jeffre Tim Sheldon Ra y Neatherlin
Chair Commissioner Commissioner