HomeMy WebLinkAbout2016/11/01 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North Sth Street, Shelton, WA
November 1, 2016
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—City Commissioner Tracy Moore led the flag salute.
3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim
Sheldon; Commissioner District 3 —Terri Jeffreys.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 The Liquor and Cannabis Board sent a marijuana license application for Newday Growery
831 W. Golden Pheasant Rd. Shelton, WA 98584.
4.1.2 The Bureau of Indian Affairs sent letters of Notice of Determination of Application for the
Skokomish Indian Tribe's Acquisition in trust for area known as Western Bourgault Farm
Property with Parcel Numbers 42115-50-01002, 42115-50-01003, 42115-50-01005 and
42115-50-01006.
4.2 Frank Pinter read aloud the news release regarding the transfer of deed for Squaxin Island
Tidelands from Mason County to the Squaxin Island Tribe.
4.3 Melissa McFadden read aloud the news release soliciting for members on the 2017-2018
Transportation Improvement Program Citizens Advisory Panel.
5. Open Forum for Citizen Input—
5.1 Patricia VanDehey brought up a public hearing that is set on November 22 at 6:30 p.m.
regarding a rezone request from Rural Residential 20 to Rural Commercial. She thought the
hearing was supposed to be November 1. She was informed the hearing is scheduled on
November 22 and written testimony is allowed if she is unable to attend.
6. Adoption of Agenda - Cmmr. Neatherlin/Sheldon moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; J-aye.
7. Approval of Minutes—September 13, 20, 27, and October 11, 2016 regular meeting minutes.
October 17 and October 24, 2016 briefing meeting minutes.
Cmmr. Sheldon/Neatherlin moved and seconded to approve the September 13, 20, 27,
and October 11, 2016 regular meeting minutes. October 17 and October 24, 2016
briefing meeting minutes. Motion carried unanimously. N-aye; S-aye;3-aye.
8. Approval of Action Agenda:
8.1 Approval to set a public hearing on November 22, 2016 at 6:30 p.m. to certify to the County
Assessor the amount of taxes levied for county purposes and the amount of taxes levied for
each taxing district for 2017. An increase to the Current Expense and Road property tax
levies for 2017 may be considered.
8.2 Approval to set a public hearing on Monday, December 5, 2016 at 9 a.m. to consider
adoption of the 2017 budget for Mason County. Copies of the 2017 preliminary budget will be
available to the public on November 215r
8.3 Approval of the resolution for participants of the PEBB Medical program which allocates
$838.88 per month County contribution for single enrollments on medical, $1,318.13 per
month for dependent enrollments, and $1,154 as applicable and required by the Collective
Bargaining Agreements; also approves a .88% COLA for Non-Represented employees and as
applicable and required by the Collective Bargaining Agreement as well as a 2% General
Wage Increase for Non-Represented employees. Resolution No. 74-16 (Exhibit A)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 1, 2016 - PAGE 2
8.4 Approval of Veterans Assistance Fund applications for Necessity Items $150.00 and Utilities
$380.12 for a total of$530.12 as recommended by the Veterans Service Office.
8.5 Approval of the Memorandum of Understanding with the Probation Services employees
Bargaining Unit of the Teamsters Local No. 252, which provides for the transition to the
Public Employee Benefit Board (PEBB) for Health Insurance.
8.6 Approval of the Resolution submitting a Recreation and Conservation Office (RCO) Boating
Facilities Program project application for Jacoby Park Boat Ramp Improvements—Application
#16-2518 and authorize the Chair to sign the Certification of Applicant Match form. If
awarded, the grant would provide $60,000 and the County's match would be $20,000 from
the Real Estate Excise Tax 2 (REET 2) Fund. Resolution No. 75-16 (Exhibit B)
8.7 Approval to authorize Public Works to select and the County Engineer to sign the agreements
for Structural, Geotechnical, Hydraulic, and Archaeological services, as needed for 2017-2018
calendar years from the County MRSC Consultant Roster. The maximum pay-out for
Geotechnical service agreement is not to exceed $200,000 and each of the other agreements
is not to exceed $50,000. Public Works will announce each consultant selection during a
regular scheduled Commission meeting.
8.8 Approval of Warrants
Claims Clearing Fund Warrant #s 8043650-8043913 $ 846,928.71
Direct Deposit Fund Warrant #s 35550-35940 $ 655,367.11
Salary Clearing Fund Warrant #s 7002282-7002309 $ 474,666.60
Total $ 1,976,962.42
Claims Clearing YTD Total $ 27,125,882.05
Direct Deposit YTD Total $ 11,429,520.11
Salary Clearing YTD Total $ 11,995,954.22
Item 8.3 — Cmmr. Sheldon asked about this item which authorizes the 2017 medical
contribution and 2.88% wage increase. If approved, this would need to be included in the
budget.
Cmmr. Neatherlin/Sheldon moved and seconded to approve action items 8.1 through 8.8.
Motion carried unanimously. N-aye; S-aye; J-aye.
9. Other Business (Department Heads and Elected Officials) —City Commissioner Tracy Moore shared
information on possibilities the City of Shelton is considering for homeless housing.
10. 9:30 a.m. Public Hearings and Items Set for a Certain Time—There were no hearing scheduled.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:56 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 1, 2016 - PAGE 3
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Terri Jeffr hai
Tim Sheldon, Commissioner
ATTEST:
Rand Neatherlin, Commissioner
r,0A
Cler of the Board
Exhibit A
RESOLUTION NO. � t '
AMEND RESOLUTION NO. 56-15 DETERMINING THE COUNTY'S
2017 HEALTH INSURANCE CONTRIBUTIONS AND AMENDING RESOLUTION NO.64-16
TO REVISE THE NON-REPRESENTED SALARY SCALE BY APPROVING A
.88% COLA AND 2% GENERAL WAGE INCREASE for 2017
WHEREAS, RCW 36.40.080 states that the Board of County Commissioners shall fix and
determine each item of the budget separately and shall by resolution adopt the budget; and
WHEREAS, RCS 36.16.070 states that the Board shall fix the compensation of all employees;
and
WHEREAS, the Board has determined that the County's contribution towards health insurance
premiums for Elected Officials, eligible Non-Represented employees, and also as applicable
and required by the Collective Bargaining Agreements in place and ratified on that date should
be adjusted; and
NOW THEREFORE BE IT RESOLVED, effective January 1, 2017, the Board of County
Commissioners does hereby establish the County's health insurance contribution rate for
Elected Officials, eligible Non-Represented Employees, and as required by the Collective
Bargaining Agreements in place and ratified at$1,154 (One Thousand one hundred fifty four
dollars) per month utilizing the pooling method, and resulting in a distribution as follows:
$838.88 per month per Elected Official/Employee for those individuals enrolled on l
medical as an employee only (no dependent coverage). This contribution also covers
dental, vision, basic life, and basic long-term disability insurance.
$1,318.13 per month per Elected Official/Employee for those individuals enrolled on
medical as an employee with one or more dependents. This contribution also covers
dental, vision, basic life, and basic long-term disability insurance.
WHEREAS, the Board has determined that a .88% COLA for all Non-Represented employees
and as applicable and required by the Collective Bargaining Agreements is warranted based on
80% of the June to June 2016 Consumer Price Index (CPI) as reflected by the US Government
BLS for"US All Cities" Index as the majority of the Union Bargaining Units are receiving the
same compensation adjustment in order to reduce the adverse effect of inflation; and
WHEREAS, the Board has determined a 2% general wage increase for Non-Represented
employees to maintain parity with recommended increases proposed for the members of the
current Collective Bargaining Agreements within the County.
WHEREAS, consistent with Board Resolution No. 56-15, the Board will continue to allow step
increases for Non-Represented employees, consistent with policy; and
NOW THEREFORE BE IT RESOLVED, effective January 1, 2017, the Board of County
Commissioners does hereby amend the Non-Represented Salary Range Table by .88% COLA
and 2% general wage increase to be equitable and consistent with the majority of those
employees under collective bargaining agreements.
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Exhibit A
RESOLUTION NO. � I
Page 2of2
Approved this day of f 2016 j
BOARD OF COUNTY COMMISSIONERS
3
Terri Jeffreys, QWr
Randy Neatherlin, Commissioner
Tim Sheldon, Commissioner
Attest:A\
Diane ZdrYn, Acting C�j4k of the Board
Approved as too.Form:
Tim Whitehea , Deputy Prosecutor
cc: Financial Services, Payroll
Human Resources
All Elected Officials and Department Heads
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:
Exhibit A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE
46 Community Services Director
Chief Deputy Prosecuting Attorney
Public Works Director
Support Services Director
45 Utilities &Waste Management Director
Human Resources Director
3
44 Deputy Director Public Works/County Engineer
Deputy Director Public Works/Utilities &Waste Mgmt 1
43 Chief Criminal Prosecuting Attorney
Public Defense Administrator
40 Deputy Director Public Works/ER&R Manager
38 Emergency and Information Services Manager
Facilities, Parks and Trails Manager
Road Operations & Maintenance Manager
Water&Wastewater Manager
37 Administrator, Probation Services
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35 District Court Administrator
Engineering and Construction Manager Engineer IV
Land Use Attorney
Superior Court Administrator
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34 Personal Health Manager
Environmental Health Manager ' t
Road Operations & Maintenance Assistant Manager
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33 Deputy Administrator, Detention
Deputy Administrator, Probation
Engineer III
Technical Services Manager
32 Planning Manager
Permit Assistance Center Manager
Construction Services Supervisor
Project Support Services Manager
Transportation Planning Supervisor Facilities Manager j
Chief Finance Manager
Budget Manager i
31 Program Manager Il
Public Works Finance Manager
3
KASalary ScalesVM Non Represented Salary Alignment—approval of Resolution 64-16 10042016,doex Page I t of 3
Exhibit A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE
30 Building Official
GIS Manager
Right of Way Manager/Property Manager
29 Equipment Maintenance Supervisor
Finance Manager
Road Operations &Maintenance Supervisor
Chief Accountant
Senior Financial Analyst
Chief Deputy Treasurer
Administrative Services Manager
Human Resources/Risk Manager
Chief Deputy Assessor i
Chief Appraiser
Administrative Manager 1
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28 Engineer II
Survey Supervisor
27 Administrative Supervisor
Chief Deputy
Elections Superintendent i
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26 Human Resources Analyst
Financial Analyst
Grants & Contracts Analyst
Engineer I
25 Program Manager
Operations&Maintenance/ER&R Administrator
Therapeutic Court Program Manager I j
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21 Assistant to the Commissioners # i
I
20 Deputy Court Administrator
Office Manager i
1
19 Official Court Recorder/Judicial Assistant I
Official Court Recorder/Family Law Facilitator
Personnel Analyst
17 Administrative Assistant
Clerk of the Board/Claims Administrator
13 Administrative Secretary
Legal Secretary
1
KASalary Scales12017 Non Represented Salary Alignment—approval of Resolution 64-16 10042016,docx Page(2 of 3
a
Exhibit A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE
10 Receptionist/Secretary
PBX Operator
Office Assistant
A
KASafary Scales12017 Non Represented Mary Alignment—approval of soluka 64-16 10042016.doox Pagel 3 ON
Exhibit A
NON-REPRESENTED SALARY RANGES
EFFECTIVE JANUARY 1, 2017
(.88tY COLA AND 2%GENERAL WAGE INCREASE)
RANGE ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
46 $9,060.76 $9,293.10 $9,531.40 $9,775.76 $10,026.44 $10,283.50
45 $7,379.82 $7,747.62 $8,136.08 $8,339.56 $8,548.48 $8,760.66
44 $7,202.44 $7,563,70 $7,942.38 $8,140.42 $8,343,90 $8,552.82
43 $7,026.16 $7,377.64 $7,746.52 $7,941.80 $8,138.14 $8,342.80
42 $6,861.82 $7,204.62 .$7,563.70 $7,754.14 $7,947.82 $8,145.84
41 $6,692.10 $7,026,16 $7,978.72 $7,562.62 $7,751.96 $7,945.66
40 $6,534.30 $6,861.82 $7,203.52 $7,384.16 $7,569.16 $7,758,48
39 $6,374.36 $6,694.28 $7,028.36 $7,203.52 $7,384.16 $7,569.16
38 $6,222.04 $6,533.22 $6,855.64 $7,032.70 $7,205.68 $7,387.44
37 $6,069.68 $6,373.26 $6,693,18 $6,859.64 $7,031.62 $7,206.78
86 $5,924.96 $6,222.04 $6,533.22 $6,697.52 $6,865.14 $7,037.04_
35 $5,782.42 $6,071.84 $6,375.44 $6,534.30 $6,698.60 $6,866.20
34 $5,645.32 $5,926.06 $6,223.12 $6,378.72 $6,538.66 $6,701.92
33 $5,507.10 $5,782.42 $6,071.84 $6,223.12 $6,878.72 $0,538.66
32 $5,377.62 $5,646.40 $5,927.14 $6,075.12 $6,227.46 $6,383.06
31 $5,242.70 $5,506.00 $5,781.32 $5,924.96 $6,074.02 $6,226.36
30 $5,120.80 $5,376.52 $5,645.32 $5,786.74 $5,929.30 $6,078.36
29 $4,996.78 $5,244.88 $5,507.10 $5,646,40 $5,786.74 $5,931.48
28 $4,877.04 $5,120.80 $5,376,52 $5,510.36 $5,640,66 $5,791.10
27 $4,758.46 $4,995.68 $5,243.78 $S,376,52 $5,510.36 $5,647,50 !
26 $4,645.30 $4,877.04 $5,120.80 $5,247.04 $5,379.78 $5,514.72
25 $4,531.04 $4,757.36 $4,994.62 $5,119.70 $5,245.96 $5,378.70
24 $4,424.40 $4,645.30 $4,877.04 $4,998,96 $5,123.00 $5,252.50
23 $4,315.56 $4,531.04 $4,751.36 $4,877.04 $4,998.96 $5,123.00
22 $4,213.30 $4,424,40 $4,646.40 $4,761.72 $4,880,32 $5,002.20
21 $4,109.92 $4,315.56 $4,532.12 $4,645.30 $4,760.64 $4,879.24
20 $4,010.90 $4,212.22 $4,423,32 $4,533.18 $4,647.48 $4,762.82
19 $3,914.04 $4,109.92 $4,315.56 $4,414.40 $4,534.28 $4,648.56
18 $3,821,58 $4,012.00 $4,213.80 $4,817.74 $4,426.58 $4,536,50
17 $3,727.98 $3,915.12 $4,111.02 $4,214.40 $4,318.84 $4,427.66
16 $8,638.76 $3,821.58 $4,012.00 $4,113.20 $4,215,50 $4,319.92
15 $3,550.62 $3,729.08 $3,914.04 $4,010.90 $4,109,92 $4,213,30 ;
14 $3,464.70 $3,637.68 $3,819.40 $3,915,12 $4,013.08 $4,114.28
13 $3,380.88 $3,549.54 $3,727.98 $3,820.50 $3,916.22 $4,014.18
12 $3,299.26 $3,464.70 $8,637.68 $3,729.08 $3,822.68 $.3,917.32 ;
11 $3,219.84 $3,380.88 $3,549.54 $3,638.76 $3,730.16 $3,82468
10 $3,143.66 $3,299.26 $3,464.70 $3,550,62 $3,639.84 $3,731.24 i
9 $3,066.40 $3,219.84 $8,.M.88 $3,464.70 $3,551.72 $3,639.84
8 $2,993.50 $3,141.46 $3,299.26 $3,381.96 $3,465.76 $3,552.80 ]
7 $2,919.48 $3,066.40 $3,219.84 $3,299.26 $3,381.96 $3,467.94
6 $2,850.96 $2,994.60 $3,143.66 $3,222.00 $3,302.50 $3,385.24
5 $2,781.30 $2,919.48 $3,066,40 $3,143.66 $3,222,00 $3,302.50
4 $2,716,02 $2,850.96 $2,994.60 $3,069.70 $3,146.92 $3,224.20
3 $2,649.64 $2,782.40 $2,920.58 $2,994.60 $3,069.70 $3,146.92
2 $2,585.46 $2,714.92 $2,850.96 $2,921.64 $2,995.68 $3,069.70
1 $2,524.50 $2,649.64 1 $2,781.30 1 $2,850.96 1 $2,921,64 1 $2,995.68
Kt\Salary Scales\20ll\Noiillnin�i Salary Scale Excel from Mtmis 10202016i xlsr.
Exhibit B
Recreation and Conservation Office
Boating Facilities Program (BFP)
Application Resolution/Authorization
Organization Name Mason County Resolution No. D
Project Name and Number:JACOBY PARK BOAT RAMP IMPROVEMENTS#16-2518
This form authorizes submitting application(s)for grant funding assistance for Boating Facilities Program(BFP)
project(s)to the Recreation and Conservation Funding Board as provided in Chapter 79A.25 RCW,WAC
286, and other applicable authorities.
WHEREAS,our organization has approved a comprehensive parks and recreation plan that includes this
project; and
WHEREAS, under provisions of the BFP program,state grant assistance is requested to aid in financing the cost }
of project planning;and
WHEREAS,our organization considers it in the best public interest to complete the project described in the
application(s).
NOW,THEREFORE,BE IT RESOLVED that:
1. Jeff Vrabel, Facilities,Parks and Trails Manager is authorized to make formal application to the Recreation
and Conservation Funding Board for grant assistance.
2. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office's
web site at:ha pi www.rco.wa.c ov documents/manuals&forms/SarnpleProjAgreemerit,icif and authorizes
Terri Jeffreys, Board of County Commissioner's Chair to enter into such a project agreement,if funding is
awarded.We understand and acknowledge that the project agreement will contain the indemnification
and other terms and conditions that are contained in the sample project agreement.The sample project
agreement may be revised periodically by the Recreation and Conservation Office.Our organization r
recognizes that such changes might occur prior to our authorized representative signing the actual project
agreement,and we accept the responsibility and the presumption that our authorized representative shall
have conferred with us as to any such changes before he/she executes the project agreement on behalf of
our organization and so executes with our authorization.
3. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable
and necessary to implement the project(s)referenced above.
4. Our organization expects our matching share of project funding will be derived from Real Estate Excise
Tax-2(REET2) and administrative in-kind and that pursuant to WAC 286-13-040 we must certify the
availability of match at least one month before funding approval.In addition,our organization
understands it is responsible for supporting all non-cash commitments to this project should they not
materialize.
5. We acknowledge that if the Recreation and Conservation Funding Board approves grant assistance for the
project(s),the Recreation and Conservation Office will pay us on only a reimbursement basis.We i
understand reimbursement basis means that we will only request payment from the Recreation and
Conservation Office after we incur eligible and allowable costs and pay them.The Recreation and
Conservation Office may also determine an amount of retainage and hold that amount until the project is
complete.
6. This application authorization becomes part of a formal application to the Recreation and Conservation
Funding Board for grant assistance.
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Exhibit B
7. We provided appropriate opportunity for public comment on this application-
8. We certify that this application authorization was properly and lawfully adopted following the
requirements of our organization and applicable laws and policies and that the person signing as
authorized representative is duly authorized to do so.
This application authorization was adopted by Commissioners during a regularly scheduled Board of County
Commissioner's Meeting held:
Location: Mason County Administration Bldg,#1,Shelton,WA 98584 Date:November 1, 2016
Signed and approved on behalf of the resolving body of the organization by the following authorized
representatives on November 1,2016:
Signed V4,111 -
Commission r Jeffreys,Chair
Approved AS TO FORM:
Signed SS�` - tti--- Signed '
Commissioner Tim Sheldon Tim Whitehead, Chief DPA
Signed V
Commissioner Randy Neatherlin
Washington State Attorney General's Office
Approved as to form /s/Brian Faller July 26,2016
Assistant Attorney General Date
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Exhibit B
Certification of Applicant Match
Organization Name Mason County
JACOBY PARK BOAT RAMP IMPROVEMENTS
Project Name f
Project Number #16-2518
The sources and amounts of our matching share will be:
Real Estate Excise Tax-2 (REET2) 1 $20,000
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and administrative in-kind (staff hours) i
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III
Total 1 $20)000
As the authorized financial representative for the above identified organization,
I hereby certify that the sponsor matching resources are available for the project t
referenced above. I further acknowledge that our organization is responsible for
supporting all non-cash commitments and donations should they not materialize.
Signature-
Printed Name Terri , ffreys
Title Chair, Board of County Commissioners
Date November 1 , 2016
Certification of Applicant Match Form 1/24/2014
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