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Home My WebLink About2016/09/13 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS September 13, 2016 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Sheriff Salisbury led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon was absent; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The Department of Ecology sent notification that Rustlewood Wastewater Treatment Plant is receiving the 2015 Outstanding Performance Award. 4.1.2 The National Guard sent a letter to thank Zach Foster, Jerry Hauth and Melissa McFadden for their support during the Cascadia Rising exercise. 4.1.3 Lana Brannan sent a letter regarding firearms regulations. 4.1.4 Homeland Security sent preliminary flood hazard data. 5. Open Forum for Citizen Input— Cheryl Williams said she has concerns that people may not know exactly what they are voting for regarding the Metropolitan Parks District. Cmmr. Neatherlin said the citizens have control over who represents them on the Parks Advisory Board. Cmmr. Jeffreys said they would be a governmental board elected to represent the people. 6. Adoption of Agenda - Cmmr. Neatherlin/Jeffreys moved and seconded to adopt the agenda as published. Motion carried. N-aye; S-Absent; ]-aye. 7. Approval of Minutes—September 6, 2016 regular meeting minutes. Cmmr. Nealtherlin/Jeffreys moved and seconded to approve the September 6, 2016 regular meeting minutes. Motion carried. N-aye; S-Absent; J-aye. 8. Approval of Action Agenda: 8.1 Approval of the Veterans Assistance Fund applications for necessity items in the amount of $750.00 and Utilities $400.00 for a total of$1150.00 as recommended by the Veterans Service Office. 8.2 Approval of Warrants: Direct Deposit Fund Warrant#s 33980-34375 $ 670,951.00 Salary Clearing Fund Warrant#s 7002128-7002155 $ 486,051.50 For a total of.......................................................................................... $1,157,002.50 Claims Clearing YTD $22,239,141.21 Direct Deposit YTD $ 8,831,161.40 Salary Clearing YTD $ 9,205,406,55 Cmmr. Neatherlin/Jeffreys moved and seconded to approve action items 8.1 through 8.2. Motion carried. N-aye; S-Absent; J-aye. 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time— 9.1 Public Hearing-2016 Budget Adjustment requests. Staff: Frank Pinter BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS SEPTEMBER 13, 2016- PAGE 2 Current Expense Department Budget Transfers: Assessor transfer from General Fund Ending Fund Balance: $7,461 Human Resources transfer from General Fund Ending Fund Balance: $22,563 Non-Departmental transfer from Unallocated Accrued Leave Payout: $2,000 Courthouse Security transfer from Unallocated Accrued Leave Payout: $57,607 Indigent Defense transfer from General Fund Ending Fund Balance: $159,400 Treasurer transfer from General Fund Ending Fund Balance: $11,948 Facilities transfer from Reserve for Building Maintenance: $155,898 Sheriff Patrol &Care &Custody transfer from Unallocated Accrued Leave Payout: $28,000 Sheriff Offsite Custody transfer from General Fund Ending Fund Balance: $550,000 Sheriff Litter Prog (Alt sentencing) transfer fr General Fund Ending Fund Bal: $46,985 GAAP Payroll Adjustment transfer from General Fund Ending Fund Balance: $75,000 Corrections Gentraet Retre transfer frern Genera' Fund Ending Fund Balance: $ 26,100 Budget Transfers: Island Lake Management District: $1,500 from Ending Fund Balance to Professional Services. Mason Lake Management District: $60,000 from Ending Fund Balance to Professional Services. Current Expense Non Departmental/Risk Management: $400,000 from Ending Fund Balance to Claims Settlement (coding correction). Belfair Wastewater Adjust Beginning Fund Balance to actual and increase expenditure $400,000. REET 1 Beginning Fund Balance transfer to Jail Renovation Cost $232,000. GAAP Payroll Adjustment from Respective Special Funds Ending Fund Balance $45,000. Supplmental Appropriations: Non-Departmental: Washington State Conservation Commission/VSP: $270,000. Non-Departmental: US Department of HUD/Department of Commerce/Economic Opportunity Grant: $269,210. Non-Departmental: HUD/Washington State Department of Commerce/Public Service Grant: $102,503. Reserve for Technology: Washington State Treasurer LOCAL loan $235,000. Cost Impact to Mason County: A decrease in the General Fund Ending Fund Balance $887,809 $861,409.00 Cmmr. N eatherl in/Jeffreys moved and seconded to approve the 2016 supplemental and budget transfers and appropriations except for the removal of Corrections Contract Retro $26,400,for a decrease in the General Fund Ending Fund Balance of$861,409.00. Motion carried. N-aye; S-Absent; J-aye. A 10. Boards Reports &Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. The Commissioners asked Dedrick Allen to come to the podium to tell the Community about himself and Mason Web TV. Commissioner Jeffreys thanked Mr. Allen for his contributions to Mason County especially recording the meetings. Cmmr. Neatherlin told Dedrick he has respect for him and his business and his service to the County. 11. Department Heads & Elected Officials BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS SEPTEMBER 13, 2016- PAGE 3 12. Adjournment—The meeting adjourned at 9:49 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON L'� 4A// Terri Jeffreys, 6144i� [ S- � Tim Sheldon, Commissioner ATTEST: / av Ra dy Neatherlin, Commissioner Clerk of the Board ORDERj�hi�i'"� 2016 Budget IN THE MATTER OF: BUDGET TRANSFERS—NOTICE OF HEARING RESOLUTION NO. 54-16 DATED AND PASSED: August 23, 2016 FOR BUDGET TRANSFERS OF: Current Expense Reserve for Building Maintenance(#001) $13,520 transfer from Reserve for Building Maintenance to Facilities/Roof Replacement Bldg.2 $12,280 transfer from Reserve for Building Maintenance to Facilities/Elevator Testing $2,100 transfer from Reserve for Building Maintenance to Facilities/Bldg.7 Expansion Design $ 1,400 transfer from Reserve for Building Maintenance to Facilities/Juvenile Detention Multi—Purpose $16,566 transfer from Reserve for Building Maintenance to Facilities/Elevator Repair/Maint. $70,000 transfer from Reserve for Building Maintenance to Facilities/Jail Remodel PRIA Std.Change Order $8,000 transfer from Reserve for Building Maintenance to Facilities/MCRA Backflow Replacement $22,032 transfer from Reserve for Building Maintenance to Facilities/Remodel Bld.3 and Bldg.8 $10,000 transfer from Reserve for Building Maintenance to Facilities/Jail Bio-Hazzard Cleanup To Fund above from Current Expense Reserve for Building Maintenance$155,898 Current Expense Unallocated Accrued Leave Payout (#001) $11,948 transfer from Unallocated Accrued Leave Payout to Treasurer for Bank Conversion and Additional Wages for Chief Deputy $26,000 transfer from Unallocated Accrued Leave Payout to Mason County Sherriff Office for the purchase of a Boat $ 2,000 transfer from Unallocated Accrued Leave Payout to Mason County Sherriff Office for Marketing $57,607 transfer from Unallocated Accrued Leave Payout to Court House Security Options $2,000 transfer from Unallocated Accrued Leave Payout to Westsound Partners To Fund above from Unallocated Accrued Leave Payout$99,500 Ending Fund Balance (#001) $22,563 transfer from General Fund's Ending Fund Balance to Human Resources Public Safety Testing $ 8,143 transfer from General Fund's Ending Fund Balance to Litter Program 1 FTE%year $16,285 transfer from General Fund's Ending Fund Balance to Litter Program 1 FTE CSO%year $15,357 transfer from General Fund's Ending Fund Balance to Litter Program 1 FTE Records Specialist%year $ 4,200 transfer from General Fund's Ending Fund Balance to Litter Program computers and phones $ 3,000 transfer from General Fund's Ending Fund Balance to Litter Program tipping fees $550,000 transfer from General Fund's Ending Fund balance to Sheriff's Inmate Outsourcing $159,400 transfer from General Fund's Ending Fund balance to Indigent Defense $75,000 transfer from General Fund's Ending Fund balance to GAAP Payroll Adjustment $ 7,461 transfer from General Fund's Ending Fund balance to Assessors-Appraisers New Contract Retro _$_26,4D0-tr a��sf ef4�ep,er-al-F-und's-Ending-Fuel-balame-to-C-or-r-eetions=-for-ttract-Retm--= To Fund above from General Fund's Ending fund balance$869� 401j,Od Budget Transfers: $ 45,000 transfer from respective Special Funds Ending Fund Balance for GAAP Payroll Adjustment $400,000 transfer from Belfair Wastewater Beginning Fund Balance to actual and increase expenditures $400,000 transfer from Risk Account#508 to Claims Settlement-a coding correction $232,000 transfer from REET1 Beginning Fund Balance to Jail Renovation Cost $ 1,500 transfer from Island Lake Management District Ending Fund Balance to Professional Services $60,000 transfer from Mason Lake Management District Ending Fund Balance to Professional Services $249,000 transfer from REET 1 to$56,000 DES Arch/Design/Engineering Plans and$176,000 to Jail Capital Improvement Plans. Budget Appropriations: $ 270,000 Voluntary Stewardship Program-Grant funding from Department of Commerce $ 102,503 Community Acton Council-Grant funding from Department of Commerce $ 269,210 Microenterprise Program Grant funding-Community Development Block Grant $ 235,000 LOCAL loan financing for phone system $1,455,000 Department of Commerce,expense to debt. WHEREAS,a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution 54-16. THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, herby approve the following budget transfers in the Reserve for Building Maintenance Current Expense fund - $155,898 to Facilities, Unallocated Accrued Leave Payout Current Expense Fund $99,500 to; $11,984 Treasurer, $28,000 to Sheriffs Office, $57,607 to Court House Security, $2,000 to Westsound Partners,Ending Fund Balance Current Expense:$22,563 to Human Resources,$46,985 to Sheriffs Litter Program, $550,000 Sheriffs Inmate Outsourcing, $159,400 to Indigent Defense, $75,000 to GAPP Payroll Adjustment, $7,461 to Assessors Appraisers, $26,400 Corrections, Special Funds: $45,000 Special Funds GAAP Adjustment,$400,000 Belfair Wastewater Beginning Fund Balance,$400,000 Risk Account/Human Resources,$232,000 REET 1 Beginning Fund Balance, $1,500 Island Lake Management District Beginning Fund Balance,$60,00 Mason Lake Beginning Fund Balance,$249,000 REET 1 Jail Improvements. Budget Appropriations;$270,000 Voluntary Stewardship Program—Grant funding from Department of Commerce, $102,503 Community Acton Council—Grant funding from Department of Commerce,$269,210 Microenterprise Program Grant funding—Community Development Block Grant,$235,000 LOCAL loan financing for phone system, $1,455,000 Department of Commerce,expense to debt. BE IT FURTHER RESOLVED that these budget transfers and supplemental appropriations will be expended and recorded in the 2016 budget. PASSED in open session this 131h day of September,2016 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: 1 V Julie Almanzor, Clerk of the Board Terri Jeffreys,Ch� APPROVED AS TO FORM: Tim Sheldon,Commissioner Tim Whitehead,Chief DPA Randy Neatherlin,Commissioner