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Home My WebLink About2016/08/02 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS August 2, 2016 1. Call to Order—Vice Chair Sheldon called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Conley Watson led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon; Commissioner District 3 —Terri Jeffreys was absent. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The Liquor &Cannabis Board sent a liquor license application for The Bistro at Lakeland Village. 4.1.2 C. Paul Gregory sent a letter regarding property on North Shore Road. 4.1.3 Cascade Resource Management sent a letter pertaining to seedling survival and scotch broom treatment. 5. Open Forum for Citizen Input— 5.1 Bob Harris thanked the Mason County Sheriff's Office (MCSO) and the Board for the work on the MCSO office budget. He said he sees a lot of negativity although he thinks it's important to realize that a lot has been accomplished and he appreciates the MCSO. He said the sheriff's budget has increased by 40%. He said they have 8 new deputies and the addition of the North Mason precinct which is wonderful. He said the MCSO is outstanding. He also said the Sheriff's office has approximately 40 new vehicles, new corrections officers and pay increases for command staff and deputies. He said it bothers him that Sheriff Salisbury keeps asking for more and more money and is now asking for a salary increase for himself. He thinks putting this on a ballot to let the public decide if the Sheriff should get a raise is a good idea. He also suggests that the Sheriff should also pay for putting this one the ballot. 6. Adoption of Agenda - Cmmr. Neatherlin/Sheldon moved and seconded to adopt the action agenda with the removal of Item 8.6 as this item is not ready for adoption at this time. Motion carried. N-aye; S-aye; J-Absent. 7. Approval of Minutes—July 25, 2016 briefing minutes and June 14, 21 &28 regular meeting minutes. Cmmr. Neatherlin/Sheldon moved and seconded to approve the July 25 briefing minutes and June 14, 21 &28 regular meeting minutes. Motion carried. N-aye; S-aye;J-Absent. 8. Approval of Action Agenda: 8.1 Approval of amendment #1 revising the Professional Services Agreement (PSA) executed on January 27, 2016 between Mason County and Capitol Land Trust serving as the lead for the acquisition of the property detailed in the Coulter Creek Phase II project. This amendment corrects and clarifies terms specific to payment, indemnification and expenses as well as new terms including: Order of Precedence, Funding Source, Progress Reports, Work Product, Public Records, Ethics in Public Service and Entity Identification. 8.2 Approval of the resolution to authorize County Road Project(CRP) 2010-Arcadia Road, Hot-Mix- Asphalt overlay projects and authorize the Chair to sign all pertinent documents and to authorize Public Works to advertise, set bid opening date/time and award contact. The contract award will be announced at a regular Commission meeting. Resolution 47-16 (Exhibit A) 8.3 Approval of the resolution authorizing the Clifton Lane Road Closure (milepost 0.00 to 0.200) from 6:00 a.m. to 10:00 p.m. for the annual"Taste of Hood Canal"on August 13, 2016. Resolution 48-16 (Exhibit B) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS August 2, 2016 - PAGE 2 8.4 Approval of the Veterans Assistance Fund applications for: Utilities $342.46 as recommended by the Veterans Service Office. 8.5 Approval for the Information Services (IS) Manager to purchase a new telephone/communications system from Avaya Communications Solution for the amount of $224,114.46 which includes the first year of support; and to authorize the IS Manager to sign the purchase agreement. Funding is secured through the Washington State Treasurer's office Local Option Capital Asset Lending (LOCAL) loan program for a five-year, low interest loan. 8.6— ieeated en Harstine island, 8.7 Approval of Warrants: Claims Clearing Fund Warrant#s 8041299-8041688 $1,100,378.97 Direct Deposit Fund Warrant#s 33194-33586 $ 675,409.51 Salary Clearing Fund Warrant#s 7002059-7002087 $ 491,472.82 For a total of............................................................................ $2,267,261.30 Claims Clearing YTD.................................................. $19,358,067.34 Direct Deposit YTD................................................... $ 7,547,473.80 Salary Clearing YTD.................................................. $ 7,828,804.15 8.8 Approval for the Board to authorize and award the emergency repair and re-wire for the water pump for well #3 at Beards Cove Water District to Coolwater Drilling from Bremerton, Washington; for the amount of$11,829.00 to be paid from the Beards Cove General Fund 412. Item 8.5 Frank Pinter clarified this agreement is with Cerium (for Avaya communications system) and the actual cost will be $250,043.09 for both components with a 1.2% interest rate. Cmmr. Neatherl in/Jeffreys moved and seconded to approve action items 8.1 through 8.8 except for the previously removed item 8.6 and item 8.5 as corrected. Motion carried. N-aye; S-aye;3-Absent. 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time— No public Hearings. 10. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. Michael Henrich introduced himself. He is a new reporter at The Mason County Journal. He moved here from Connecticut and prior to that he worked in Montana for 12 years. He said is thrilled to be here. Cmmr. Sheldon reiterated what he said about the Open Public Meetings Act(OPMA) last week. He said he thinks it's important to follow the rules of the OPMA. 11. Other Business (Department Heads and Elected Officials)—There was no other business. 12. Adjournment—The meeting adjourned at 9:23 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS August 2, 2016 - PAGE 3 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Terri Jeffreys, jr ATTEST: Tim Sheldon, Commissioner 4A-LLRan Neather in, Co missioner of the Board MASON COUNTY COMMISSIONERS RESOLUTION NO: ��1I COUNTY ROAD PROJECT NO. 2010 WHEREAS,on Mason County Road No.91100,known locally as the Arcadia Road and more specifically located in Sec.25,26,27,28,29,T.20 N,R.43W,WM and Sec.29,30,T.20 N, R.2 W,WM from approximately mile post 0_0 to 7_0;work defined as"construction"in the BARS Manual,Page II-63,et seq,is determined to be necessary and proper;and, WHEREAS,this project is identified as 01 on the officially adopted 2017 Annual Construction Program. THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: The project provides for the placing of Hot Mix Asphalt(HMA),for improvements to 7.0 miles of Arcadia Road. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County.(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $60,000 Right of Way $0 i Construction $1,940,040 I 1 The County Road project herein described in HEREBY DECLARED to be a public necessity, and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to j report and proceed thereon as by law,provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070. ADOPTED this day of 2016. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON I TERRI JEFFREYS,Chair ATTEST: i TIM SHELDON,Commissioner Julie Almanzor,Clerk of the Board APPROVED AS TO FORM: RAND NEATHERLIN,Commissioner Tim Whi e ead, Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Pubt.It: i • E jF S E LRTIE BEAR tH 20'17 Mason County Overlay Program - A` EPEE SE Arcadia Rd -7.0 Miles EC A RD;- L. -- �' E PAWIYr ��•�� E rDNrugy� _. � To'xEU ur � ' { E EJUEANSD }, W � �gEat�`x99�--`� PEACOGf i gig / FiLI IN .F. EBT -FJ {i =- _ tf•._ y'+CyA yt�ys��}t�"{ t 3l I -EEKAD 7 k °jam tk j ecaemErroa f' W Milepost 0.0swig wr $ aaE MIIXERP'�' - f"'_: f. - r t r W Iy - ,m^'_ .,EW w 3. f t `> E EE07CNIN80NAVE `"s•�p (2� { i � ,F��? 'P �al)ANCAU —j aDFM4;.J"t N AO sEAACAOL{AD UD _ � �_ IHflepost 7.0 -� fE FliIEYIfFD -� JFncAdtiraa —_ �.c'oac atAxr►AAY� � _ �' ERA Z� $ dEEYNCNpD _ � _e AIAM r i• S1 �Jr �g AD _ i •i J Esn HERE,Uelorme.USES,lntermat>,inc reme.w P Ccrn..MRICAN w E r Japan &IFTi Es 0 0.25 0.5 1 1.5 2 017 O 2verlays l , +'�' ,".. Miles s '` 5ruies;Esn,bgl on RESOLUTION NUMBER 4 V-1 46 COUNTY ROAD CLOSURE CLIFTON LANE-#86750 NOTICE IS HEREBY GIVEN thatpursuantto RCW 47,48.010,all of Clifton Lane,County Road No. 86750,shall be closed to all through traffic on Saturday,August 13,2016 from 6:00 am to 10:00 pm (milepost 0.00 to milepost 0,200). NOW THEREFORE,BE IT RESOLVED,the Board of County Commissioners has declared the above described road closure a necessity for public safety during the North Mason Rotary Club event"Taste of Hood Canal," THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. ADOPTED this 2— day of ,2016. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Terri Jeffreys, Chair ATTEST: 4��,U-QLt� Tim Sheldon,Vice Chair Julie Allmanzor, Clerk of the Board APPROVED AS TO FORM: Randy 'eatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney cc: Commissioners .Engineer JOURNAL: Publ. It.: (Bill Road Dept.) POST; At Least three(3)days prior to closure.