HomeMy WebLinkAbout2016/03/22 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
MARCH 22, 2016
1. Call to Order—The Chairperson called the regular meeting to order at 6:05 p.m.
2. Pledge of Allegiance—Allan Borden led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim
Sheldon (via telephone); Commissioner District 3—Terri Jeffreys.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 The Liquor and Cannabis Control Board sent a liquor license application for Alderbrook
Country Store; special occasion applications for Belfair Elementary PTA, Summit Pacific
Medical Foundation and North Mason Rotary Club; marijuana license applications for
Mountain Medicine Clinic and Danish Gardens and a list of businesses with liquor and
marijuana licenses due to expire within 90 days.
4.1.2 Dominic Ebacher sent a letter regarding nuisance properties.
4.1.3 ICMA (International City/County Management Association) sent a letter pertaining to the
tragedy in Belfair last month.
4.1.4 Jeff Thompson resigned from the Veterans Advisory Board.
4.2 Michael MacSems presented the news release for National Historic Preservation Month which
is May 2016.
4.3 Chair Jeffreys read the news release for the Board of Equalization membership. Applications
are being accepted from Mason County residents.
4.4 Melissa McFadden read the news release for the County Adopt-a-Road program.
4.5 Recognition of Allan Borden who has worked in the Planning Department since 1991 and is
retiring.
4.6 Jo Sanchez, Community Health Educator, presented the news release regarding Mason County's
Health Rankings which have improved to #29 out of 37 counties in 2016. Additional information
can be found at www.countyhealthrankings.org.
4.7 Mr. Sanchez then presented the Board of Health's Proclamation declaring the week of April 4-
8, 2016 as National Public Health Week 2016.
5. Open Forum for Citizen Input—there was no public comment.
6. Adoption of Agenda - Cmmr. Sheldon/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; 3-aye.
7. Approval of Minutes— February 8 &29, 2016 briefing minutes and March 15, 2016 regular meeting
minutes
Cmmr. Neatherlin/Sheldon moved and seconded to approve February 8 &29, 2016
briefing minutes and March 15, 2016 regular meeting minutes. Motion carried
unanimously. N-aye; S-aye;3-aye.
8. Approval of Action Agenda:
8.1 Approval to appoint Dave Smith, Public Works, as Mason County's 2"d alternate representative
on the Peninsula Regional Transportation Planning Organization Board.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 22, 2016 - PAGE 2
8.2 Approval of the amendment to WA E911 contract Fiscal Year 2015-2016 to reflect the following
changes: 1. Overall contract amount from $131,728.00 to $127,188.00 2. Change of the
Fiscal year 16 CPD funding from $36,525.00 to $40,555.00 and 3. Change of fiscal year 2016
basic service operating funding from $95,203.00 to $86,633.00.
8.3 Approval of the interagency contract with the Department of Corrections (DOC) for jail services
for DOC offenders (Swift and Certain) at a per diem rate of$84.47 per day.
8.4 Approval of Warrants:
Claims Clearing Fund Warrant #s 8037684-8037914 $ 464,737.36
FOR A TOTAL OF: $464,737.36
Claims Clearing YTD Total $3,093,140.66
Direct Deposit YTD Total $2,476,735.66
Salary Clearing YTD Total $1,820,769.80
8.5 Approval of the Veterans Assistance Fund applications for: Necessity Items $450.00; Utilities:
$1,637.76 and Housing $1,750.00 for a total of$3837.76 as recommend by the Veteran's
Service Office.
8.6 Approval of amendment #5 to the Professional Services contract with Rosa Boda for Interpreter
Services. The contractor is paid $20.00 per hour for a maximum consideration not to exceed
$12,000.00. Interpreter contract services have been averaging $1,000.00 per year.
8.7 Approval of the Public Works Annual Certification for calendar year 2015 and for the Chair to
sign the 2015 Certification, Certification for expenditures for traffic law enforcement 2015 and
certification of expenditures for fish passage barrier removal 2015.
8.8 Approval of Consolidated Contract C17118 Amendment 7 to amend statements of work for: 1.
Natural Estuaries Program Livestock Management; 2. Drinking Water Group A; 3. Recreation
Shellfish Activities; and 4. Tuberculosis Program.
8.9 Approval of the extension of the contract with Pacific Security Systems to provide weapon
screening/campus security in the Mason County Courthouse. The current contract will expire on
March 31, 2016. The terms and details are the same as the prior contract except the client is
Mason County instead of Mason County Sheriff's Office/Corrections Division.
8.10 Approval of the agreement with Thomas Hughes to serve as the on-site park host at Oakland
Bay County Park located at 1596 E. Agate Road, Shelton. The term of the agreement is from April
1, 2016 to December 31, 2017.
Cmmr. Sheldon requested Item 8.9 be removed for a separate vote.
Cmmr. Neatherlin/Sheldon moved and seconded to approve action items 8.1 through 8.8,
removing item 8.9 and approving item 8.10. Motion carried unanimously. N-aye; S-aye;
]-aye.
Cmmr. Sheldon supports continuing the courthouse security and would prefer the Sheriff continue
managing the contract. He asked what the County's liability risk is if not managed by the Sheriff.
Who will be on the contact list if there is a problem.
Chair Jeffreys pointed out there is no legal staff in attendance to ask these questions. She noted the
contract expires March 31 and so it won't expire, this action needs to happen tonight. There are on-
going talks with departments to work out the details.
Frank Pinter stated he is meeting with Undersheriff Barrett on Thursday and can hopefully resolve
some of these questions.
Cmmr. Neatherlin/Sheldon moved and seconded to approve item 8.9, approval of the
extension of the contract with Pacific Security Systems to provide weapon
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 22, 2016 - PAGE 3
screening/campus security in the Mason County Courthouse. The current contract will
expire on March 31, 2016. The terms and details are the same as the prior contract
except the client is Mason County instead of Mason County Sheriff's Office/Corrections
Division. Motion carried unanimously. N-aye; S-aye;]-aye.
9. 6:30 p.m. Public Hearings and Items Set for a Certain Time—
9.1 Public Hearing to inform the citizens of the availability of funds and eligible uses of State
Community Development Block Grant(CDBG) and receive comments of proposed activities
specifically funding the Community Action Council (CAC) of Lewis, Mason and Thurston counties and
for the Board to sign the resolution with certifications of compliance for CDBG.
Frank Pinter provided information on the services this CDBG would support. Currently Lewis County is
the lead entity for this grant. Up to $102,503 is available for the CAC.
John Walsh, CAC Director, provided information on the CAC. They provide a broad range of services
to the community and the CDBG is key to the service delivery for referral resources providing
referrals to services administered by the Community Action Council and to other services in the
community and Children's Justice and Advocacy services to include resource referral, advocacy,
support case coordination, child forensic interviews and technical assistance to victims of child abuse
as well as services including consultation and case support to victims of crimes.
Tom Davis stated maybe working with the CAC is an opportunity to serve the veteran population. He
has been working with Homes First and not sure if that relationship will work. Mr. Davis and Mr.
Walsh will meet to discuss services available.
Cmmr. Jeffreys disclosed she is on the CAC Executive Board and doesn't consider there to be a
conflict of interest for voting on this item, there is no direct benefit to her.
Cmmr. Neatherlin/Sheldon moved and seconded to approve to submit an application to
the WA State Department of Commerce and sign the Resolution with Certifications of
Compliance and any other applicable paperwork for up to $102,503 Community
Development Block Grant(CDBG) for the Community Action Council (CAC) of Lewis,
Mason &Thurston Counties. Motion carried unanimously. N-aye; S-aye; ]-aye.
Resolution No. 20-16 (Exhibit A)
10. Other Business (Department Heads and Elected Officials) —
10.1 Bill Kenny stated the Public Health and Community Development Departments have been
merged into one department and the Commissioners chose to use a recruitment process to fill
the Community Services Director position. Mr. Kenny explained the recruitment/interview
process. Applicant information is confidential so the applicant names are not being used. Mr.
Kenny asked if there are any candidates the Commissioners wish to have Human Resources
conduct reference checks.
All three Commissioners agreed to request reference checks and background checks on
applicants 1 and 3.
Cmmr. Sheldon left the meeting at 7:00 p.m.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 7:12 p.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 22, 2016 - PAGE 4
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Terri Jeffrey, air
ATTEST: Tim Sheldon, Commissioner
Clerk of the Board Randy Neatherlin, Commissioner
RESOLUTION NO. 20- (k)
RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUNITY DEVELOPMENT
BLOCK GRANT(CDBG)
WHEREAS, Mason County is applying to the state Department of Commerce for a Community
Development Block Grant(CDBG);
WHEREAS, it is necessary that certain conditions be met as part of the CDBG application requirements;
WHEREAS, Frank Pinter, Budget Manager is authorized to submit this application to the State of
Washington on behalf of Mason County;
NOW,THEREFORE, be it resolved that the Mason County Commission authorizes submission of this CDBG
application to the state Department of Commerce to request$102,503 for the Community Action Council
of Lewis, Mason and Thurston Counties, and certifies that, if funded, it:
Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974,
as amended, and other applicable state and federal laws;
Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of
24 CFR 570.486;
Has provided technical assistance to citizens and groups representative of low-and moderate-income
persons that request assistance in developing proposals;
Will provide opportunities for citizens to review and comment on proposed changes in the funded project
and program performance;
Will not use assessments against properties owned and occupied by low-and moderate-income persons
or charge user fees to recover the capital costs of CDBG-funded public improvements from low-and
moderate-income owner-occupants;
Will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and
assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, as amended;
Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and
the Fair Housing Act;will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); has
adopted (or will adopt) and enforce a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations;
and has adopted (or will adopt)and implement a policy of enforcing applicable state and local laws
against physically barring entrance to or exit from a facility or location that is the subject of such
nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title
I of the Housing and Community Development Act or 1974,as amended; and j
NOW,THEREFORE, BE IT RESOLVED that the Mason County Board of Commissioners designates Frank
Pinter as the authorized Chief Administrative Official and the authorized representative to act in all official i
matters in connection with this application and Mason County's participation in the State of Washington
CDBG Program.
"d Dated this 22day of March, 2016
Resolution No.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
TTEST:
/
Terri Jeffreys'
; it .
J ie Almanzor,Clerk of the Board
APPROVED AS TO FORM: Tim Sheldon, Commissioner
Tim Whitehead, Chief DPA Randy Neatherlin, Cd"rn`missioner
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