HomeMy WebLinkAbout2024/08/19 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
August 19, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
CoU���� .
1854
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
,. Week of August 19, 2024
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday,August 19, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
10:00 A.M. State Auditor's Office—Exit Conference
10:20 A.M. District Court—Judge Steele&Patsy Robinson
10:30 A.M. Sheriff's Office—Chief Kevin Hanson
10:40 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:50 A.M. Support Services—Mark Neary
Commissioner Discussion—as needed
Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted
via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 08/15/24 at 11:17 AM
„ON coo”
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From: George Steele, District Court Judge / Ext.278
Patsy Robinson, Chief District Court Administrator
Department: District Court Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 @ 9:30 a.m. Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Building 10 Furniture and equipment needs including the purchase and installation of JAV's
amplification system for 10 A and 10 B.
CLJ-CMS (Courts of Limited Jurisdiction-Case Management system) equipment
requirements/needs. (Implementation could be as soon as Spring of 2025)
Backeround/Executive Summary:
As you are aware, progress has been made in moving forward the remodeling of Building 10. Both
Superior Court and District Court have been in discussions. The transition will require equipment and
we want to give you a heads-up on what we will need. Much of it can be covered by the Trial Court
Improvement Fund but not all. We are attaching our materials concerning what additional furnishings
and equipment are necessary so the District Court can transition to the new building. Those costs
could be completely covered by the Trial Court Improvement Fund, except for the fact Superior Court
will have its needs as well.
We are looking at moving the operation back to the main Courthouse building. In order for
Superior Court to be able to assemble its jury panels,we are looking at turning LL2 over to
Superior court so they can use 204 and/or LL2 to assemble their juries. Superior Court will be
seeking another JAVs system to replace the FTR system currently used in LL2 by the district court.
That will leave the District Court with one regular courtroom. To fill in the gap,we have looked at
using Municipal Court's facilities for the extra calendars that Judge Greer usually hears, if they do
not conflict with Municipal Court's operations. Judge Greer is willing. There would be issues
concerning providing security, and insurance coverage.
We also would not be handling jury trials there. Judge Greer and I certainly have the authority to
allow each other to use the other's facilities; however, the issues of insurance coverage and security
are executive branch functions.
As I said,Patsy will attach the materials specifying what we will need. It looks like there will be
approximately a$35,000.00 shortfall when.we subtract what we need from the Trial Court
Improvement Fund and when Superior Court subtracts what it needs for the JAVs system.
Additionally,we are scheduled to switch over to the Enterprise Justice System and Enterprise
Supervision which is the computer program/system that the courts are using. There will be
equipment and other costs associated with that project. This is not going to be optional as our
current system,JIS,will be shut down once all the courts of limited jurisdiction are on the new
system. The only alternative would be to develop/purchase our own system,which would be much
more expensive.
As I said, the purpose of this briefing is informational,so that you have early notice of what is
occurring here.
Budget Impact(amount, funding source, budget amendment):
Estimated costs for furniture and other equipment for building 10-$82,000- 100,000—includes
furniture and the building 10 JAV's amplification system. (may be able to utilize trial court
improvement funds)
Estimated costs for CLJ-CMS—30,000+/- (we will have a better idea after the project committee
meets with us for the initial review of implementation.)
Public Outreach (news release,community meeting, etc.):
Requested Action:
Depending on the date of completion of the remodel of Building 10,the court is unable to relocate
until all the furniture has been ordered,delivered and installed. This could take up to 6 to 8 weeks
or more depending on availability of furniture. We will need to place orders within a few weeks of
the start of construction to have the furniture installed by move in date.
Attachments:
Spreadsheet of equipment and furniture needs and estimated costs
Price quote for JAV's and Desks/workstations for building 101
CLJ-CMS Technical/equipment requirements
Email from T.J. regarding sound in Building 10 courtrooms.
BUILDING 10 FURNITURE/EQUIPMENT NEEDS l
91118]mt✓51 PI6) CII.CMS
I
JURY ASSEMBLY ROOM NUMBER NUMBERTO PURCHASE YIN HAVE I LOCATION ER NOTES ESTIMATED TOTAL COST ESTIMATED TOTAL COST
NEEDED PURCHASE NUMBER COST for each COSTforesch
0
Inn neea amaiaaal gnaw
sealgfwmarimumdloxwrt MAX 0 No juryannnbly mom bidg 10 there sbouldbeenough in 0 0 0
ALLOWANCE bldg 10 where superior
membliwjm_y
TV mOrdlm 1 0 No more the one in Bldg 10 in 0.
IOA dclberation mom
small tables 1 0 no 0 0
pndimn 1 0 No jury esacmblyroom bidg 10 0 0
0 0--
CRT ROOM B-JURY NUMBER HUMBERTO PURCHASE YIN HAVE/LOCATION ER
DELIBERATION NEEDED PURCHASE NUMBER
0 0 may ned to pmchasc
0 0 0
Um TofDCblackchairend
1 DC bariatric chair end 1
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far whrn supenur court uses
Calu3 roam
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NEEDED PURCHASE NUMBER
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bench 1 0 n Bldg 10B
manelmbin 1 B BIdg 108
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CRT ROOM B-JUDGES NUMBER NUMBERTO ER
CHAMBERS NEEDED PURCHASE PURCHASE YIN HAVE/LOGTION NUMBER
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bcncb 1 1 0 n0 building 101 mmmam A 0 n
mcl wddl 2 0 no building 10/cotift—A _ —_-- 0 0
mrcr I I ya 0 B 40n 400
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delibw41011 in bWg 10 an
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CHAMBERS NEEDED PURCHASE PURCHASE YIN HAVE/IAGTION NUMBER
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—__.—_ 0 n 0
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CRT ROOM A-JURY NUMBER NUMBERTO PURCHASE YIN HAVE I LOCATION ER
DELIBERATION NEEDED PURCHASE NUMBER
0 0
Tableau a.7-8 1 _ _ 0. _ an —.. Iawd inB." 0 n 0
deliberation man
Il mllingchain art in
IIIl cuunmotn 2 er Y mlling
chain fmjaas 8 0 aw it,a buemml 0 0 0
w
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mall nerd mwr I 1 yea w be bulltoral,a space to 0 0 0 per facibum-obiaa to lasr for one tm have.
slide mffidge into and plug
to
TV and Stand I I m TV in LL2 and stand gas p 0 II II
to Bldg 10 Moarbly mom
ATTORNEY CLIENT ROOMS NUMBER NUMBERTO PURCHASE YIN HAVE/LOGTION ER 0
(4) NEEDED PVRCIIARE NUMBER
mall squam a meld table 4 p no an rod from Habitat for IJmld in Bldg lO n n n
_ IWinanib'
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0 n
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BREAK ROOM NEEDED NU NEEDED PURCHASE CHASE NUMBER PURCHASE YIN HAVE/LOCATION 0
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Table 1 0 1 n0 0 0 0
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Couch 1 0 Pelsywill domtcwuchm 0 0 0
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DISTRICTCOURTOFRCE- NUMBER NUMDERTO ER
PURCHASE YIN NAVEI LOCATION 0
FRONT STAFF NEEDED PURCHASE NUMBER
0 0 0 0
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01115TRICT COURT OFFICE- NUMBER HUMBERTO PURCHASE YIN HAVE I LOCATION
BACK STAFF NEEDED PURCHASE
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DISTRICT COURT FILE ROOV NITIBER NUMBERTO PURCHASE YIN HAVE I LOCATION
NEEDED PURcUASE
Ilk IW'. eurrtm msiI.ill emea0 Ek ihilving in k Eilm fin If 0 0 0— �-
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office oven
JUDGESOFFICAR NUMBER NUMBERTO PURCHASE YIN HAVEILOGTION
NEEDED PURCHASE
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Page 7 or 12
DISTRICT COURT OFFICE- NUMBER NUMBERTO PURCHASE YIN HAVE I LOCATION
PRO-TEM OFFICE NEEDED PURCHASE
0 0 0
desk I U ro ,css d<skIn cnrryd,n oR<c caunbojudgo 0 B 0
On. 1 n ro <Immbnzin LLI hm'cjud5c<bnirad' 0 0 0
pu<st hn- 2 It no chninlxns in LLI 0 0 0
51<eabine,I Lwkslmlf I n Iu Usceobinnin en—I,d ous<JudS o 0 0 0
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mmpma I II no 111 Ihambns 0 0 0
nia 400 do0 0 0
Chmnba LL1 0 0 0 0
oat rid I 1 1. STAPLES $00 20 0 0
DISTRICTCOURTOFFICE- NUMBER NUMBERTO PURCHASE YIN HAVE/LOCATION
ADMINISTRATORS OFFICE NEEDED PURCHASE
0 0 0
0 0 0
0 0 0 0
B n o 0
<umpula/mOn,las 2 II no ,the n.I hn,nu,cunnnt n.nIt. 0 0 0
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DISTRICTCOURT NUMBER NUMBERTO PURCHASE YIN HAVE I LOCATION
PROBATION FRONI'STAFF NEEDED PURCHASE
o n n
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chairsc± a PURCHASE Y IN anc mare STAPhPS 200 200 0 0 M1nm.Il0e0-kntM1ermaanaen+lr. anrmra
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pur siVylc fwracipl I 1 40 40 BIT
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0
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DISTRICTCOURT NUMBER HUMBERTO PURCHASE YIN HAVE/LOCATION
PRORATIONWORKAREA NEEDED PURCHASE
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copra - t _ =po kmspamerl- 0 n o
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to 9.112
DISTRICT COURT NUMBER NUMBERTO PURCHASE YIN HAVE/LOCATION
PROBATIONOFFICELS) NEEDED PURCHASE
0 0 a
rmre reo dsks in momm
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monitors 62 of Join;titrs uv<currmtmmhms Walg- aR¢atlmerdme 0 0 0 0
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printer 3 I not at this time uxowscnt pumhou printer for 0 0 0 0
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DISTRICT COURT NUMBER NUMBERTO PURCHASE YIN HAVEILOCATION
PROBATION FILE ROOM NEEDED PURCHASE
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0 0 0
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0
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DISFRICFCOURT NUMBER NUMBERTO PURCHASE YIN HAVE/LOCATION
PROBATION SFORAGE ROOM NEEDED PURCHASE
0 0
0 0
�— 0 0 0
DISTRICFCOURT NUMBER NUMBERTO
PROBATION MRTIGROUP NEEDED PURCHASE PURCHASE YIN HAVp.ILO('A'fI0N
MF.ETINGROOM
CmNnna 1 0 n0 LL2-CLERE ER)22012 0 0 0 0
Mvaimr 1 0 N LL2 ER21x07x 0 0 0 0
•.rsknotian 1 0 tm Uce charli conmt ita1— 0 0 0
tables to—1 MRTIOmup
tables m seat up to❑to lB 0 m tn¢Lin,mom willwork 0 0 0 0
clotn cmmnl tr¢din..room Icc000l to MET,'-
nhaim rm upm lx u m o 0 0 0
';n.lmk ch.rl�:w,oaxs
ifxecm mke the mta In gYf<nt
'Litt,Wmd I ma>bc MET tmm'cO.1 trc to 10,,4 1000 I000 0 0
ptmhasc
il
cork 0 t¢c cOmcmboctd 0 0 0
0 0 0
0 0 0
OTHERFFEMSNEEDED-CLI.
(ICMS a 0
0 0
bamoda label prim. Is Is 0 500 9000
bmoodoscimct 18 18 0 250 4500
Mini MICR-Only l 7 300 2100
ewuuatOty 2 2 0 300 2
0 B:
FSTIMATEDCOST-
PASVSFEMFORIOA AND r..Tj- 6 I I AWAITINGOUOTEFROM IIua COST is for BOTH BRAD VOODOO
-Sn m¢hed email from TJ- IAV'S 10A ob 108
OOm itmts Net mry wme
OTHER I 1 Up(ea0vemfineByelimt 10000 [Ono
mom oc)
0 0 0
Pa.11 oll2
DISTRICT COURT 0 2N00
TOTALS 10I970
TOTAL FOR BLDG In Ij ESTIMATEDImd mml for distdmwmincluding djrnucquipniml
gad Mal BNB 10 t CLI- —
CMS
SUPFRI OR COURT
EQUIPMEAT
COMPUTERS FOR S C { i
MONITORS FOR SC tl d Ino
JAVS RECORDING IFTRIS SET
LP IN IL2 WHICH IS WHAT THE
DISTRICT COURT HAS BEEN
USING SINCE WE STARTED
USING LL2-THE LA'S THAT I 1
WAS PURCHASED FOR LL2
WAS INSTALLED IN SUPERIOR
COURT 2iW BECAUSE WE WERE
MOVING'rO BUILDING W)
Mal fa hoW 161"0
uiel mart iwludn run and
invvmm 136000 smm0quenwfm
2024
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EWASHINGTON CL]-CMS Project = CUCMS
COURTS Implementation Guidance COURTS OF LIMITED JURISDICTION
CASE MANAGEMENT SYSTEM
Preparation for Implementation
Technical/Eauiument Reauirements and Recommendations
Enterprise Justice
Generally, any Microsoft Windows Certified PC manufactured after 2016 will run
Enterprise Justice (formerly Odyssey).
• Enterprise Justice and Clerk edition require a minimum dual-core processor with
a minimum of 8GB ram. Judge Edition requires an octo-core processor, and a
minimum of 20GB disk space.
• Judge Edition is optimized for touch-screen use. A Microsoft Surface Pro 4 or
higher is recommended.
• All applications are optimized for 1080p (HD) monitors with a minimum resolution
of 1920x1080, and will benefit from more processor power, more ram, and higher
resolution screens.
• Enterprise Justice version 2022 runs on Windows 10. Version 2023+ will support
Windows 11.
• Use of these applications requires users to be inside the courts network (either
via VPN or directly connected)
Component Recommended
Processor Quad-Core CPU (Octo-Core for Judge Edition)
Memory (RAM) 8GB or Better
Disk Space 20GB free disk space or better (40 for
Enterprise Justice)
Monitor & Resolution 1920x1080 (Judge Edition is optimized for
touch screen)
Ethernet Adapter 1000 Mbps member of a domain
Windows Operating Windows 10 (32/64 - bit)
System
Browser Google Chrome Enterprise 67 or MS Edge 44
or Mozilla Firefox ESR 60
eFile & Serve and Enterprise Supervision
eFile & Serve and Enterprise Supervision are Software as a Service (Saas) applications
and can run on less powerful hardware. Any computer that can run a recent version of
a modern browser (Google Chrome, Microsoft Edge, or Mozilla Firefox) will work.
Releases are tested on the latest publicly available version of these browsers.
Enterprise Supervision & eFile
Component Recommended
Processor Dual-core 2.2Ghz Processor or Faster
Memory (RAM) 4GB or Better
CLI-CMS Implementation Guidance —Technical/Equipment 05.05.2023 Page 1 of 2
0WASHINGTON CLJ-CMS Project =CLJCMS
1 COURTS Implementation Guidance COURTS OF LIMITED JURISDICTION
CASE MANAGEMENT SYSTEM
Component Recommended
Disk Space 20GB free disk space or better
Monitor & Resolution 1920x1080
Ethernet Adapter 1000 Mbps member of a domain
Windows Operating Windows 10 (32/64 - bit)
System
Browser Google Chrome Enterprise 67 or MS Edge 44
or Mozilla Firefox ESR 60
There are other peripherals that your court may wish to use. The peripherals listed
below are hardware devices that were available during Tyler Tech's evaluation phase
and tested to confirm they work in-house. Due to the number of available brands and
models that are compatible, it is not feasible for the vendor to evaluate every model
on the market when conducting testing. This list is intended as a foundation but are
not the only options available. Please consider alternate/updated models of previously
supported and compatible hardware devices or for those that are no-longer available
for purchase.
PRINTERS
Most business class laser printers are compatible with Enterprise Justice and
Supervision.
RECEIPT PRINTER/CHECK ENDORSER
Tyler Tech has tested Epson TM printers and endorsers and find they work well; others
may function similarly.
DOCUMENT SCANNERS
Tyler Tech has tested document scanners from a number of major manufacturers and
most will be compatible. Major manufacturers include Brother (ADS series), Canon
(DR series), Epson (DS series), Fujitsu (fi series), HP (ScanJet series), Kodak (i
series), and Panasonic (KV series, must be directly connected with available TWAIN
driver).
SIGNATURE PADS
Tyler Tech generally supports Topaz signature pads, including IDGem, SigLite, and
SignatureGem models. These are recommended but optional. You may wish to assess
how and where you would utilize these in your court before determining how many
you will need.
OTHER COMPATIBLE HARDWARE
This is not a comprehensive list, just an overview:
• Check Scanner: Magtek Excella Check Imaging Scanner
• MICR Reader: Magtek Mini MICR
• Cash Drawer: APG Vasario, MMF Advantage, and MMF Heritage
If you have questions on your specific hardware, please reach out to the project team
at cljcrosproject(ubcourts.wa.gov.
CU-CMS Implementation Guidance -Technical/Equipment 05.05.2023 Page 2 of 2
CLJ-CMS =CLJCMS
Court Technical COURTS OF LIMITED JURISDICTION
W A S H I N G T O N CASE MANAGEMENT SYSTEM
COURTS Readiness Checklist
Court
Check List Item Value Meets Project Validated
Requirements Date
(Y/n)
BANDWIDTH
Bandwidth to the IGN (Mbps)
LAN Bandwidth (Mbps)
WORKSTATIONS
Enterprise Justice Workstations (number)
Judge Edition Workstation (number)
Enterprise Supervision Workstation (number)
eFile & Serve Manager Workstation (number)
PERIPHERALS y
Report/Receipt Printer(s) (number)
Check Printer(s) (number)
Barcode Label Printer(s) (number)
Barcode Scanner(s) (number)
Document Scanner(s) (number)
Check Scanner(s) (number)
Check Endorsers) (number)
Cash Drawer(s) (number)
Optional Fingerprint Reader(s) (number)
Optional Driver License Reader(s) (number)
Optional MICR Check Reader(s) (number)
Optional Inmate Tracking Scanner(s) (number)
OTHER
F-1CLJ-CMS = CLJCMS
W A S H I N G T O N Court Technical CASE MANAGIEMENT MITED SYCOURTS OF RSTEM TIGN
COURTS Readiness Checklist
Check List Item Value Meets Project Validated
Requirements Date
(y/n)
Scanners set to 300 dpi Bi-tonal-(Black and White)
Local Application Inventory Completed (Y/N)
The following signatures indicate each of the components identified above meet
the requirements as set forth in the CU-CMS Technical/Equipment Requirements
and Recommendations Guidance for IT and assert that their court is technically
ready for implementation activities.
Court Signatures
Name Title Signature
<Name> Court Administrator
<Name> Presiding Judge
<Name> <IT Title>
AOC Signatures
Vonnie Diseth CIO
Garret Tanner Project Manager
Rick Villamil Solution Architect
WASHINGTON CLJ-CMS Project = CLJCMS
COURTSImplementation Guidance COURTS OF LIMITED JURISDICTION
CASE MANAGEMENT SYSTEM
Preparation for Implementation
Clean Un Reuorts
Many reports are available in Business Intelligence Tool (BIT) that Courts of Limited
Jurisdiction (CLJ) can begin to run to get ready for the CLI-CMS project. The reports can
be run now to do some initial clean-up of your court's records but can also be run
periodically to make sure there are no new issues. The list of reports is below and
available in the eService Center under "CLI-CMS Clean-up Reports in Business Intelligence
Tool (BIT)."
10 Year Write-off with Due Amount
• Active Criminal Protection Orders Without Future Case Conditions
• Active Officials in My Court
Active Officer List
• AR.Balance Less Than $10
• AR Due - Not in Collections and AR Due - Not in Collections (Non-Deferred
Cases)
Cases with AR's Paid in Full
• Cases with Disposed Charges in "Potential" Status
• Civil & Small Claims Incomplete Filings
• Civil Cases Eligible for Closure
Civil Clerk Eligible for Dismissal
• DF Cases Older than Selected Number of Days
Deferred Prosecution Cases with Retain Flag
• Dismissed Cases Eligible for Closure with COS Status
Disposed Cases with Pre-Dispo Protection Order
• DV Laws Without Charging DV Flag
• Eligible for Closure
• Expired Warrants Not Returned
• FTA'd Infraction Cases that have a Zero Balance
• Laws, local sorted by number
• Non-Disposed CT cases with FTA but No Warrant
• On Timepay Without Finding/Judgment
• Open Cases with "Appeal" in the Note Line
• Open Cases with Bail/Bond Outstanding
Open Cases with Date of Death Entered for the Defendant
• Open Stagnant Cases
Outstanding Checks on Criminal and Infraction Destruction Cases
• Outstanding Warrants with Date of Death Entered for the Defendant
• Parking - Out-of-State or Blank
• ***Parking Ordinance with End-dated Law
• Pre-file Cases
Traffic Cases in Collections Without FTA
CU-CMS Implementation Guidance—Clean Up Reports 05.05.2023
27WASHINGTON CLJ-CMS Project = CLJCMS
-1 COURTS Implementation Guidance COURTS OF LIMITED JURISDICTION
CASE MANAGEMENT SYSTEM
Preparation for Implementation
Documenting Your Court's Processes
Documenting Court Business Processes
We recommend you start reviewing and documenting your courts' business processes
so that you have more time available to note changes or corrections once we come to
your court. We recommend each court review your Court Profile Maintenance Screen
CPFM entries. For many courts this screen was completed years ago and you may
not have had any reason to review it or update it in a while. This screen documents
many things including the grace period your court gives an Infraction before an FTA
will be issued, the payment sequence that restitution, probation fees, and
assessments will be applied if a case is not on-time with payment agreements, and
the sort order for the Destruction of Records report. See the online manual section
Field Descriptions for more information on each field entry. Please review the CPFM
screen completely, see if it meets your current processes, and make any changes as
needed.
Documenting Court Calendar Processes
Most courts have their actual court hearing dates, types, and times documented in
some format whether that is a Word document or Excel spreadsheet. Unlike JIS,
Enterprise Justice allows you to actually set up a true calendar with calendar sessions
to indicate what types of hearings are scheduled for an hour or two block and in which
court room or with which judge. As you add hearings to those calendar sessions, it
tracks how many you have scheduled. It will help you replace the need for the Word
or Excel document to visualize your calendars or to track how many cases are
scheduled each week.
In order to build your court's calendar and calendar sessions in Enterprise Justice, we
need to make sure you have your calendars well documented. Whether you have
specific hearing types per hour or everything gets scheduled together in either the
morning or afternoon, please make sure you have the types of hearings that can be
scheduled in each calendar block as well as how many cases can be heard in each
calendar block.
Other things to document that will help with setting up your calendars in the future
include identifying things like what kind of equipment is available in each courtroom
(video conference, telephone, hearing assist equipment, etc.), listing specific staff
positions that work a calendar session or a court room, and indicating if one specific
position among your staff do all of the scheduling for your court's hearings or whether
all staff can schedule hearings as needed. We strongly suggest that when you identify
staff resources to use the position titles and not list the current individuals; in the
event of staffing changes (promotions, departures, new hires), positions tend to
remain consistent in their functions.
CLI-CMS Implementation Guidance— Documenting Processes 05.05.2023 Page 1 of 2
WASHINGTON CL]-CMS Project = CLJCMS
L COU RTS Implementation Guidance COURTS OF LIMITED JURISDICTION
CASE MANAGEMENT SYSTEM
Configuration Workbooks
What are configuration workbooks? Configuration is a tech term for"setting up the
system" and the workbooks are detailed spreadsheets the project team will share with
your court when it's time to begin setting up your court's details in the Enterprise Justice
system. These are multiple workbooks that will take dedicated time for you and your staff
to complete. There are between three to six worksheets in each workbook.
Generally speaking, smaller courts will need to budget between two to four hours to
complete these; larger courts will require a minimum of four to six hours. For example,
you will be asked to identify who will use the system in your court, list all users who need
cashiering stations, choose which eFile codes your court will accept via eFile, etc.
Here is the list of workbooks you can expect to complete to set up your court in the new
systems:
• Enterprise Justice
o Financial Workbook
o General Workbook
• eFile & Serve
o Configuration Workbook
o Users/Queues Workbook
• Enterprise Supervision
o System Workbook
The configuration workbooks are how we gather the data needed to set up your court in
the system. Our business analysis team continue to refine the workbooks, so while we
won't publish these until after our pilot courts have implemented the systems, we want
you to be aware of the general nature of the time required to prepare these.
CU-CMS Implementation Guidance—Documenting Processes 05.05.2023 Page 2 of 2
Patsy Robinson
From: Todd Cannon
Sent: Wednesday,July 10, 2024 5:06 PM
To: Patsy Robinson
Cc: George Steele;Tonya Smith
Subject: RE: District Court Computers/monitors
Patsy,
That is correct, the computers assigned to District Court are set up specifically for your needs, so it's
important they stay with District Court when you move to Building 10.
I also want to mention that setting up these computers for new users and updating the inventory would
take quite a bit of time and effort. Keeping them as they are will help us avoid unnecessary delays and
make the move smoother.
Todd Cannon
I.S. Lead/Network Engineer
Mason County
360-427-5501
From: Patsy Robinson <PatsyR@masoncountywa.gov>
Sent:Wednesday,July 10, 2024 4:59 PM
To:Todd Cannon<toddc@masoncountywa.gov>
Cc:George Steele<GSteele@masoncountywa.gov>;Tonya Smith<TonyaS@masoncountywa.gov>
Subject: District Court Computers/monitors
Todd,
Just confirming per our conversation today, as the computers on IT inventory that are assigned to district court are
all configured for District Court,they would need to stay with the District court when we relocate to building 10.
Patsy Robinson, CCM
Chief District Court Administrator
Mason County District Court
P.Q. Box "0it
Shelton, WA. 98584
(360)427-9670 ext. 278
CONFIDENTIALITY NOTICE
The contents of this e-mail and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally
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distribution,copying or storage of this message is strictly prohibited. Thank you.
1
Patsy Robinson
From: Todd Cannon
Sent: Thursday,July 11, 2024 1:23 PM
To: Patsy Robinson
Subject: computer price
The dell desktops we are currently buying are$1700+tax
A single monitor is$120+tax
Todd Cannon
I.S. Lead/Network Engineer
Mason County
360-427-5501
1
Patsy Robinson
From: TJ Cannon <cdwsales@cdwemail.com>
Sent: Monday,June 24, 2024 3:44 PM
To: Patsy Robinson
Subject: TJ Cannon Sent You this CDW-G Shopping Cart for Review
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
This email was sent to you from: TJ Cannon. I View in browser
Hardware Software Services IT Solutions Brands Research Hub
CDW-G For Review
This email was sent to you from: Tj Cannon toddc@co.mason.wa.us
rmffl�M
Item QtY CDW # Unit Price Ext. Price
EPSON PS-180110/220V PWR 1 5611763 $35.33
oySUPPLY
Mfg.Part#:C825341
UNSPSC:44103100
EPSON TM-H6000V MPOS 1 5031833 $821.38
PRINTER BLACK
Mfg.Part#:C31 CG62032
UNSPSC:43212100
APG 100 CASH DRAWER 2 754789 $223.49
UNSPSC
Mfg.Part#:T320-BL1616-U6
UNSPSC:44111606
1
ZEBRA LS22081D SER KIT 1 1239538 $143.52
W HT
Mfg.Part#:LS2208-1AZRO100DR
UNSPSC:43211701
MAGTEK MINI MICR ONLY 1 505848 $266.46
RS232 DK GRAY
Mfg.Part#:22522003
UNSPSC:43211720
MAGTEK MICRSAFE USB& 1 2231043 $236.85
KBE CBL
Mfg.Part#:22551002
UNSPSC:43211720
HP SJ PRO 3000 S4 SHEET- 1 6006840 $385.20
FEED SCAN
Mfg.Part#:6FW07A#BG1
UNSPSC:43211711
HIP LASERJET PRO 4001DN 1 7039652 $330.28
=6a MONO LASER
Mfg.Part#:2Z600F4BGJ
UNSPSC:43212105
Subtotal $2,666.00
Grand Total $2,666.00
Sales Contact Info
Warren Higgins 1 (312) 547-2616
Need Help?
k My Account ql Support ` Call 800.800.4239
* Pricing is reflective of items only. Shipping, tax, and any related fees will be calculated at
checkout.
2
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SSC:001 I WEB 007 1 WEBb80fd877-blee-471c-9a5d-26a0636dc3e0
3
Chuckals
P.O. Box 1236
Tacoma,We 98401
1 800-334-5769
Quotation
Date Invoice P.O. number
7/2/2024
Ship date Ship via Terms
DP.T Churkals
Customer Ship to
Name Your Name
Mason County District Court Mason County Dislricy Court Building 10
419 N $th Ave. 414 Franklin Street
Shelton,Wa 98584 Shelton,WA.98584
360-427-9670 360.4279670 EXT 278
Palsy Robinson
Item# Description Qty Unit price Total price
Judge Exe. U-shape Desk 1 $2,723.00 $2,723.OU
Patsy Exe. U-shape Desk 1 52,898.00 52,898.00
Judge's Chamber Exe. L-shape Desk 2 $1,117.00 $2,234.00
Jury Deliberation 4x8 Race track cinf labie 1 $560.00 S560.00
Adrnin station 6x7 electric lift sit stand 1 1 $2,567.00 $28,237.00
Subtotal $36,652.00
Shipping&handling $0.00
Tax rate 10.30%
Sales tax $3,775.16
$40,427.16
Judge
PL-177L Bow top Desk with corner $834.00 1 ea
PL-188 30"Bridge $212.00 1 ea
PL-142 71"Credenza $452.00 1 ea
PL-148 Box Box File Pedestal $621.00 lea
PL-149 File File $621.00 1 ea
PL-144OH 71"Hutch $541.00 1 ea
PL-44LD Door kit $55.00 2 ea
1700 Wood frame Guest chair $404.00 2ea
$4,199.00
-1,476.00
$2,723
Patsy
PL-177L Bow top Desk with corner $834.00 1 ea
PL-188 30"Bridge $212.00 1 ea
PL-142 71"Credenza $452.00 1 ea
PL-148 Box Box File Ped $621.00 1 ea
PL-149 File file $621.00 1 ea
PL-112 2 Drawer Lateral file $834.00 1 ea
PL-152 Hutch with doors $709.00 1 ea
1700 Wood frame Guest chair $404.00 2 ea
$5,091.00
-2,193.00
$2,898.00
Judge Chamber
LLR-69408 30x66 Desk $240.00 2 ea
LLR-69422 42"x 24" Return $161.00 2 ea
LLR-69430 Box Box File $292.50 2 ea
LLR-69431 File File $292.50 2 ea
LLR-69507 Guest chair Blk $196.00 2 ea
$2,756.00
-522
$2,234.00
Jury Deliberation
CLART3136N 4 x 8 Race track conf table $906.00 1 ea
$906.00
-346
$560.00
Admin Satations
PL-182L Pork chop 71"top $570.00 11 ea
PL-170 24"x71"Top $265.00 11 ea
PL-170 Box File pedestal $452.00 11 ea
SU33-S 3 leg electric sit stars base $1,354.00,11 ea
PB2-SILV1271 Acryl '
12 x 71 'Glass panel
$285.00 11 ea
PB2-SILV1271 VISCC31 12"x 71"Fabric panels $285.00 11 ea
PB24-SILV 24"post $181.00 22 ea
EKF Trackless base $334.00 11 ea
KWB Keyboard tray $284.00 11 ea
PL-TWTSINGLE24BK Wire management $49.00 22 ea
$47,179.00
18,942.00
$28,237.00
Total $36,652.00
Tax 3,775.16
Grand Total $40,427.16
PROPOSAL
JUST-4404
WA Mason County Courts SID 89614 and SID 89615 - Add PA System and Spkrs
WA Mason County Courts
419 N 4th Street Modified: 7/18/2024
Shelton, WA 98584 Quote Valid for 90 Days
OPP-52345
IZI
1.
I
Shelly Knopf
Justice AV Solutions, Inc
13020 Middletown Industrial Blvd
Louisville, KY 40223 US
(502) 244-8788 41V5
wwwjays.com JUSTICEAVSOLUTIONS
SCOPE OF O .
WA Mason County Courts
WA Mason County Courts SID 89614 and SID 89615 -Add PA System and Speakers
District Court would like a quote to add a PA system to both Courtroom 2 SID 89614 and Courtroom 3 SID
89615. Per Daniel Payne JAVS will provide (2) line array speakers, amplifier and EQ feedback suppressor.
WA Mason County Courts SID 89614 and SID 89615 - Acid PA System and Spkrs
' F'riu+ Indud:=5 ;\rc:asories
Prn�- rfio !UiI
-_ - P7tP. 20S
Courtroom
Qty. PA System&Accessories Price
2 Innovox Audio SLA-MICRO-BLK-70V $2,260.00
Innovox Shaded Line Array-25 degree vertical x 120 degree horizontal pattern
(Black)- 10 watt 70v Transformer
1 JBL CSA 280Z $761.00
CSA series audio amplifier, 2 x 80 watt
1 DBX AFS2 $470.00
Advanced Feedback Suppression processor with full LCD display
300 Windy City Wire 1802P-BLK $102.00
18 Gage Stranded Speaker Cable, Plenum Rated
4 JAVS JAV-LABOR-SPK-LA $740.00
Labor for Line Array/Retrofit Speaker Installation
Equipment: $3,593.00
Labor: $740.00
PA System &Accessories Total $4,333.00
QtV. Shipping Price
1 JAVS JAV-SHIPPING $50.00
Shipping
Equipment: $50.00
Labor: $0.00
Shipping Total $50.00
Equipment: $3,643.00
Labor: $740.00
Courtroom 2 Total $4,383.00
Courtroom
Qtv. PA System &Accessories Price
2 Innovox Audio SLA-MICRO-BLK-70V $2,260.00
Innovox Shaded Line Array- 25 degree vertical x 120 degree horizontal pattern
(Black)- 10 watt 70v Transformer
WA Mason County Courts SID 89614 and SID 89615 - Add PA System and Spkrs
ojcc�Nc JUST-4.pJ:, 2:.,,; Pi ire
2u U :,�_ f�ge3oY
, �
I JBL CSA 280Z $761.00
CSA series audio amplifier, 2 x 80 watt
1 DBX AFS2 $470.00
Advanced Feedback Suppression processor with full LCD display
300 Windy City Wire 1802P-BLK $102.00
16 Gage Stranded Speaker Cable, Plenum Rated
4 JAVS JAV-LABOR-SPK-LA $740.00
Labor for Line Array/Retrofit Speaker Installation
Equipment: $3,593.00
Labor: $740.00
PA System &Accessories Total $4,333.00
Qty Shipping Price
1 JAVS JAV-SHIPPING $50.00
Shipping
Equipment: $50.00
Labor: $0.00
Shipping Total $50.00
Equipment: $3,643.00
Labor: $740.00
Courtroom 3 Total $4,383.00
Equipment Subtotal: $7,286.00
Labor Subtotal: $1,480.00
Project Subtotal: $8,766.00
WA Mason County Courts SID 961? ,-ind SID 89615 - Add PA Sy<�ten and Spkrs
Prnjraa No JiJST-,Idea fL>v.
PROJECT .
Equipment: $7,286.00
Labor: $1,480.00
Sales Tax: $771.41
Grand Total: $9,537.41
Payment Terms
Payment Schedule Amount Due Date
Initial Payment Prior to Scheduling $2,384.35
Final Payment Upon Completion "Payment Due 30 $7,153.06
Days From Invoice Date"
Client accepts this Quote inclusive of its Scope of Work, Pricing and Payment Terms.Contractor agrees to furnish
the equipment and materials listed and perform the work in an expedient, workmanlike and professional manner.
Client: Patsy Robinson Date
Sly eav KVL-01f 7/18/202-4
Contractor: Justice AV Solutions, Inc Date
nd SID 89615 - Add PA System and Spkrs
Page 5 of 5
r
Patsy Robinson
From: Todd Cannon
Sent: Monday,July 8, 2024 1:48 PM
To: Patsy Robinson
Cc: Kelly Frazier
Subject: RE:social media post
We may want to talk to Jays about putting in a speaker system like they have in the main courtroom.Some
acoustic tiles on the walls probably wouldn't hurt either.Those rooms are just big plain spaces with nothing to
stop echoes
Todd Cannon,
I.S. Lead/Network Engineer
Mason County
360-427-5501
From: Patsy Robinson <PatsyR@masoncountywa.gov>
Sent: Monday,July 8, 2024 1:44 PM
To:Todd Cannon <toddc@masoncountywa.gov>
Cc: Kelly Frazier<KellyF@masoncountywa.gov>
Subject: RE:social media post
So...what do you think is the solution for the acoustics? And do we need to get an amplifier mic to make it louder?
I included Kelly Frazier in this to let him know about the security issues.
From:Todd Cannon <toddc@masoncountywa. ov>
Sent:Monday,July 8, 2024 1:01 PM
To: Patsy Robinson<PatsvR@masoncountywa.gov>
Subject:social media post
FYI I just came across a post in a Shelton group talking about the new court room and some issues,just wanted to
make you aware.
Serving at Mason County District Court
just finished my time as a juror in Judge Steele's court. I have a few observations.
The acoustics in the courtroom are abysmal. Most of the witnesses could not be heard without straining.
Judge Steele seems a decent man (I am not familiar with his reputation), however he is very soft-spoken
and seems to mumble. If I hadn't had a written copy of Juror Instructions to follow along at the end I
wouldn't have understood him.
Both attorneys were loud and clear. Both also irritated me at different points in the trial.
i
Sometimes security just takes your word that you're a safe person and let's you beep through the
detector without placing your metals in the scan bin.
As the randomly decided alternate juror I didn't get to deliberate with my fellow jurors.They reached the
verdict which wasn't the one I was leaning towards. I would have liked to have been in the discussion,
either to hear the arguments solidifying why I should change my mind, or to have offered my point which
they might not have yet considered.
A comment : I had thought they had audio balancing in those hearing things - but I totally agree with the audio
issues in the court room. The judge (and attorneys) I dealt with during my jury time were cognizant of the less than
ideal audio issues.
wonder if alerting a bailiff is a possible way for addressing this?
And I noticed the same things about the security team, like they operated as if they had an on/off switch. Dude with
a belt buckle knife? No problem. Grandma with knitting needles?Time to drop everything in the scan bin!
Todd Cannon
I.S. Lead/Network Engineer
Mason County
360-427-5501
2
coU�a�
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From: Chief Kevin Hanson Ext. 369
Department: Jail Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Hiring and Outsourcing for the Mason County Jail
Background/Executive Summary:
There are still four vacant Corrections Deputy positions and two Community Service Officer(Control Room
Operator)positions. There are five applicants for the Corrections Deputy positions and interviews are being
schedule. One Corrections Deputy in background. Four Corrections Deputies are in Background with
Thurston County as lateral applicants. One new Corrections Deputy is awaiting academy date.
Booking restrictions were lifted in April and the Jail is essentially taking anyone who needs arrested. Booking
restrictions only allowed with administrative approval. The Jail is taking DOC, City,Fish and Wildlife,
County,and WSP arrests.
Outsourcing continues with Nisqually.
Budget Impact(amount,funding source,budget amendment):
See spreadsheet.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Informational only.
Attachments
Outsourcing Spreadsheet
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A B C D E F I G H I J K L M I N O P Q
1 Totals
2 Month Days Amount ADP Nisqually ADP jail Avg staff per shift
3 2023
4 October 277 $ 36,010.00 9 33 3.35
5 November 476 $ 61,880.00 16 25 3.35
6 December 458 $ 54,990.00 15 24 3.35
7 2024
8_January 480 $ 62,380.00 15 23 3.7
9 February 410 $ 53,371.00 14 21 3.51
10'March 420 $ 54,600.00 14 24 3.9
11 April 510 $ 69,615.00 16.45 30 3.9
12_May 892 $121,894.00 30 34 3.31
13 June 764 $104,286.00 25 33 3.33
14 July 794 $108,381.00 26 38 3.5
15
16
17_
18
19
20
21_
22
23
24
Sheen Month avg �+ �i
Ready rX Accessibility:Investigate Display Settings ® Cl-❑ ® -T+ 100%
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
August 19, 2024
Action Items•
• Interlocal agreement between Mason County and Fire District No. 12 for reimbursable work,
supplies and services provided by the Public Works Department.
• Setting two public hearings 1.) 2025 Annual Construction Program and 2.) 6-Year Transportation
Improvement Program(TIP) for 2025-2030 for September 24, 2024, at 9:15 AM to review the 2025
Annual Construction Program and
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
Aug. 19th-30th Satsop Cloquallum Road closure for Comfort Creek culvert replacement
project at MP 5.20.
Aug. 19th-30th Bear Creek Dewatto Road closure for twin culvert replacement project on
the Tahuya River at MP 5.29.
C
A
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mike Collins,PE,Deputy Director/County Ext.450
Engineer
Department: Public Works Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19, 2024 Agenda Date: August 27,2024
Internal Review: ❑ Finance ❑ Human Resources ❑x Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Interlocal Agreement for Public Works Reimbursable Work, Supplies
and Services with Fire District No. 12
Background/Executive Summary:
Public Works is seeking approval of an interlocal agreement between Fire District No. 12 and the Public Works
Department. The agreement will allow the district to request and receive reimbursable work, supplies and services
from the Public Works Department.
Budget Impact•
Services are through a cost reimbursement basis.
Public Outreach:
N/A
Requested Action:
Request the Board authorize the Chair to sign interlocal agreement between Mason County and Fire District No. 12
for reimbursable work, supplies and services provided by the Public Works Department.
Attachments:
1. ILA
INTERLOCAL AGREEMENT
BETWEEN MASON COUNTY AND MASON COUNTY FIRE DISTRICT 12
FOR
PUBLIC WORDS DEPARTMENT
REIMBURSABLE WORD, SUPPLIES AND SERVICES
THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the 2nd day of August,
2024,by and between Mason County Fire District 12 (hereinafter referred to as DISTRICT) and
Mason County(hereinafter COUNTY) collectively referred to as PARTIES.
WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative
efforts between public agencies, and
WHEREAS,the DISTRICT has expressed interest in an Interiocal agreement with the
COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable
work, supplies, and services (including emergency assistance).
WHEREAS,the COUNTY has expressed interest whereby DISTRICT will provide
occasional winter snowplow assistance utilizing DISTRICT vehicle equipped with a COUNTY-
owned plow.
NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the
PARTIES agree as follows:
1. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to
a) provide the above-mentioned services to the DISTRICT when a work request has been
approved by both parties, and
b)the DISTRICT to provide occasional winter snowplow assistance.
2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an
AGREEMENT representative.Each PARTY may change its representative upon providing
written notice to the other PARTIES. The PARTIES°representatives are as follows:
To Mason COUNTY: To DISTRICT:
Dept. of Public Works Mason County Fire District 12
100 W Public Works Drive 2950 W Matlock Brady Road
Shelton, WA 98584 PO BOX 102
Shop/Fuel Station Services: Matlock,WA 98560
Attn: Pete Medcalf Attn: Mike Brown
Email:pmedcalf@,,masoncountywa.g_ov Phone: 360-426-0451
Other Services: Email: Chief@masonl2.com
Attn: Jeremy Seymour
Phone: (360) 427-9670, Ext. 450
Email:jeremys@,masoncount Ea.gov
3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the
Page 1
agreement by both COUNTY and the DISTRICT and shall remain in effect until EITHER
PARTY terminates by giving ten days written notice to the OTHER PARTY.
4. WORK REQUESTS: The DISTRICT will normally request work from the COUNTY
Road Operations &Maintenance Manager, Jeremy Seymour and/or ER&R Supervisor,Pete
Medcalf. The request shall be made by an authorized representative of the DISTRICT by e-mail,
fax or mail. Phone or verbal requests must be followed up with a written request. The
COUNTY will only do work as authorized by the DISTRICT.
5. SCHEDULING: The COUNTY will normally schedule the work in discussion with the
DISTRICT'S representative, giving due consideration to the immediacy of the DISTRICT'S
need and workload of the COUNTY.
6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the
nearest 15 minutes. The shop rate for service is an hourly rate set yearly, which is inclusive of
documentation and reporting of all maintenance work and service work. Notification of
shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of
the new rates. Fees do not include Washington State sales tax which will be added to each
invoice. In addition,the DISTRICT is to pay for all parts provided by the COUNTY from
COUNTY stock(at COUNTYS cost)plus any costs associated with fluids,pick-up, and
delivery,plus any mark-up as described below. Expenses outlined herein shall be paid by the in
the manner set forth below:
a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to
the DISTRICT.
b) The cost of parts the COUNTY has in stock or are billed to the DISTRICT. This
cost for parts and all labor services provided by the COUNTY will be directly billed.
c) Fluids used and replaced will be billed at the normal rates paid by the DISTRICT
plus a percentage mark-up set yearly, as well as fluid accountability requirements and
any required disposal charges incurred by the COUNTY.
d) Pick-up and delivery charges will be directly paid by the DISTRICT to the entity
providing such services. For example, if towing is required,the DISTRICT will
pay the towing company directly.
Any services required after normal shop hours will be billed at overtime rates. Field repairs
normally will include shop truck costs. Payment is due upon receipt of invoice and payment
shall be expected in thirty(30) days from date of invoice. Invoices and payments are to be sent
to the address and representative referred to in section 2.
7. FUEL STATION SERVICES: The COUNTY and the DISTRICT agree to the following
when using the fuel station:
a) The DISTRICT may be permitted to fuel its vehicles utilizing the facility maintained by
the COUNTY at the Public Works Facility.
b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin
numbers.
c) The DISTRICT may have twenty-four-hour access to the fueling facility by special key
card furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel
costs as charged to Mason COUNTY(price of fuel is adjusted on a weekly basis)with a
Page 2
percentage per gallon of fuel surcharge in addition to the fuel price for administrative and
maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY
ER&R Supervisor.
d) The DISTRICT agrees to accept responsibility for the use of and charges to issued
account number.
e) Mason COUNTY will invoice the fuel usage monthly. This bill will indicate date and
time of purchase,product quantity, cost and cards used. Payment is requested within 30-
days.
S. ALL OTHER REQUEST WORK, SUPPLIES OR SERVICES: The COUNTY and the
DISTRICT agree to the following when using this service:
a) The DISTRICT shall pay the COUNTY all actual costs (direct and indirect) for requested
services; an estimate will be provided by the COUNTY to the DISTRICT agree to the
following when using this service: if requested.
b) The COUNTY shall invoice the DISTRICT agree to the following when using this
service: detailing time and/or materials used by the COUNTY.
c) Payment is due upon receipt of the invoice and payment shall be expected in thirty(30)
days from the date of invoice. Invoices and payments are to be sent to the address and
one of the representatives referred to in section 2.
9. SNOW PLOW SERVICES PROVIDED BY DISTRICT:
a) The COUNTY shall provide the DISTRICT a plow and upfit the DISTRICT vehicle at no
charge. The COUNTY shall retain ownership of the plow.
b) The COUNTY shall provide training to the DISTRICT prior to placing in service,
including instructions for plow installation/removal,plow operation, and equipment
safety check.
c) The DISTRICT,to the fullest extent permissible by law, shall be solely responsible for
any liability associated with performing plowing operations. The DISTRICT shall be
liable for any damage to the plow and upfit equipment caused by the DISTRICT.
d) The DISTRICT shall provide the COUNTY with a Certificate of Insurance
demonstrating Commercial General Liability coverage of at least $1 million per
occurrence, $2 million aggregate; auto liability of$2 million per occurrence, $4 million
aggregate; and statutory workers compensation limits.
e) The DISTRICT shall ensure that operators are subject to regular driver record checks and
properly licensed to operate.
f) The DISTRICT shall communicate with the COUNTY when they initiate any work on a
County road.
10. HOLD HARMLESS AND INDEMNIFICATION: (A.)The DISTRICT agree to the
following when using this service: shall hold harmless, indemnify and defend the COUNTY, its
officers, officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages, and judgments of any nature whatsoever, Including costs and
attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to
property or business, caused by or arising out of the DISTRICT'S acts, errors or omissions in the
performance of this AGREEMENT. PROVIDED HOWEVER,that the DISTRICT'S obligation
there under shall not extend to injury, sickness, death or damage caused by or arising out if the
sole negligence of the COUNTY, its officers, officials, employees or agents.
Page 3
PROVIDED FURTHER,that in the event of the concurrent negligence of the PARTIES,the
DISTRICT'S obligations hereunder shall apply only to the percentage of fault attributable to the
DISTRICT, its employees or agents. (B.). With respect to the DISTRICT 'S obligations to hold
harmless, indemnify and defend provided for herein,but only as such obligations relate to
claims, actions or suits filed against the COUNTY,the DISTRICT further agrees to waive its
immunity under the State Industrial Insurance Law, Title 51, RCW, for any injury or death
suffered by the DISTRICT 'S employees caused by or arising out of the DISTRICT 'S acts, errors
or omissions in the performance of this AGREEMENT. This waiver has been mutually
negotiated by the PARTIES. (C.) The DISTRICT 'S obligations hereunder shall include,but are
not limited to, investigating, adjusting and defending all claims alleging loss from action, error or
omission or breech of any common law, statutory or other delegated duty by the DISTRICT,the
DISTRICT'S employees, agents or subcontractors.
11. ASSIGNMENT, DELEGATION AND SUBCONTRACTING: The PARTIES shall
perform the terms of the AGREEMENT using only their bona fide employees or agents.
12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal,
state and local laws; rules and regulations in performing this AGREEMENT.
13. NON-DISCRIMINATION POLICY: The COUNTY and the DISTRICT agree not to
discriminate in the performance of this Agreement because of race, color, national origin, sex,
sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or
the presence of any physical,mental sensory handicap, or other status protected by law.
14. FILING: This document shall be filed with the COUNTY Auditor pursuant to RCW 39.34
or, alternatively,listed by subject on the COUNTY'S website.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
DATED this 2nd, day of August, 2024.
BOARD OF COUNTY COMMISSIONERS MASON COUNTY FIRE DISTRICT 12
Page 4
MASON COUNTY,WASHINGTON MASON COUNTY,WASHINGTON
Michael R. Brown
Randy Neatherlin, Chair By
f r
ATTEST:
Signature
McKenzie Smith, Clerk of the Board Chief, MCFD12
Title
APPROVED AS TO FORM:
Tim Whitehead, Ch. DPA
RECOMMENDING APPROVAL:
Mike Collins, County Engineer
Page 5
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mike Collins,PLS,PE,Deputy Director/County Ext.450
Engineer
Department: Public Works Briefing:
Action Agenda: ❑X
Public Hearing:
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: August 27 2024—Set Hearings
September 24,2024-Hearings
Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Adoption of the 2025 Annual Construction Program and
6-Year Transportation Improvement Program(TIP)
Background/Executive Summary:
RCW 36.81.121 and 36.81.130 requires the preparation and annual updating of a six-year comprehensive
transportation program. WAC 136-14 and 136-15 describe procedures for priority programming and the
preparation of the 6-Year TIP. To enhance public involvement in shaping transportation improvement
recommendation,Mason County established a citizen advisory board known as the Transportation Improvement
Program Citizens Advisory Panel(TIP-CAP). The TIP-CAP reviewed and discussed the recommended programs at
their meeting on July 10'and August 14t''.
Below is the proposed schedule for reviewing and adopting the Annual Construction Program and 6-Year TIP:
7/10 TIP-CAP reviewed and approved
8/27 Board to set two hearing dates for September 24t'at 9:15am
8/27-9/24 Annual and TIP documents available for public review
9/24 Public Hearing to adopt the Annual Construction Program and 6-Year TIP
Budget Impact(amount, funding source,budget amendment):
Annual 2025 expenditures are planned to be$8 million. This includes $2.65 million from the Road Fund and$5.58
million from outside sources. County forces will be used to construct approximately$1.25 million of the annual
construction program,which is within the allowable limit of$1.26 million.
Public Outreach(news release, community meeting,etc.):
• Hearing notice will be published in the Shelton Journal
• TIP-CAP meetings(open to the public).
• Draft documents available on the Public Works webpage,which includes a virtual link to proposed TIP
projects. This link provides detailed information and location of projects:
htlps://stor ngngps.arcgis.com/stories/9db68a4f8aO64d6897c5291fl5d7a427
C
Mason County
Agenda Request Form
Y
/A t!
Requested Action:
Requesting the Board to authorize the following actions:
1. August 27,2025 regular agenda:
• Schedule two public hearings for September 24, 2024,at 9:15 AM to review the 2025 Annual Construction
Program and the 6-Year Transportation Improvement Program(TIP) for 2025-2030.
2. September 24,2025 hearings, adopt two resolutions approving the:
• 2025 Annual Construction Program
• 6-Year Transportation Improvement Program for 2025-2030.
Attachments:
1. Draft 2025 Annual
2. Draft 6-Year TIP(2025-2030)
3. Notice
4. Resolution Annual w/Exhibit A
5. Resolution 6-Year
6. 2025 Equipment Purchase Pictures
ANNUAL CONSTRUCTION PROGRAM FOR 2025 (8-3-24)
TOTAL$'S COUNTY>> MASON
A TOTAL COSTRUCTION DONE-columns(13)+(14) $ 7,578,764 DATE RECOMMENDED PROG.SUBMITTED
B COMPUTED COUNTY FORCES LIMIT $ 1,269,573 DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 1,254,000 ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
s W o z o f SOURCES OF FUNDS ESTIMATED EXPENDITURES
0
= 2 C W ROAD SEGMENT INFORMATION p Z w w w
a Z Cr PROJECT NAME a J zO LQ
COUNTY OTHER FUNDS CONSTRUCTION
w H PE&CE RIGHT OF WAY GRAND TOTAL
0 r w j Q ROAD AMOUNT PROGRAM COUNTY
_ p Z (595.10) (595.20) CONTRACT (ALL 595)
(Miles) 0 �++ FUNDS SOURCE FORCES
a ROAD# ROAD NAME BMP EMP FFC ( a
01 1 MATLOCK BRADY RD IMPROVEMENT PROJECT 90100 MATLOCK BRADY RD 16.67 1973. 07 3.06 D E 263,000 825,000 STP 0 0 1,088,000 1,088,000
02 2 MATLOCK BRADY RD IMPROVEMENT PROJECT 2 90100 MATLOCK BRADY RD 23.30 24.50 07 1.20 D E 600,000 0 0 600,000 600,000
03 3 ELLIS ROAD(GRAVEL CONVERSION) 15960 ELLIS ROAD 0.00 0.58 09 0.58 C E 46,400 0 0 0 0 46,400 46,400
04 4 YATES ROAD(GRAVEL CONVERSION) 36600 YATES ROAD 0.00 1.31 09 1.31 C E 104,800 0 0 0 0 104,800 104,800
05 5 TAHUYA BLACKSMITH RD(GRAVEL CONVERSION) 70670 TAHUYA BLACKSMITH 4.63 6.74 09 2.11 C E 168,800 0 0 168,800 168,800
06 6 EELLS HILL(GRAVEL CONVERSION) 40850 EELLS HILL RD 3.61 5.61 09 2.00 C E 160,000 0 0 160,000 160,000
07 7 TAHUYA POST OFFICE BRIDGE 70390 N.SHORE ROAD 14.88 14.90 08 0.02 1 1 200,000 0 0 0 200,000 200,000
08 8 BOLLING BRIDGE 10510 BOLLING ROAD 0.14 0.15 09 0.01 1 1 80,000 80,000 80,000
09 9 BEAR CREEK DEWATTO ROAD 79800 BEAR CR DEWATTO RD 0.43 1.02 07 0.59 RC 1 64,000 576,000 RAP 20,000 20,000 600,000 640,000
10 10 PROGRAMMATIC BRIDGE REPAIR VARIOUS 0.00 1 E 65,000 0 10,000 5,000 25,000 25,000 65,000
11 11 COUNTY WIDE SMALL CAPITAL PROJECTS VARIOUS 0.00 Other E 100,000 0 10,000 5,000 85,000 100,000
12 12 NEIGHBORHOOD ROADWAY SAFETY GRANTS Various 0.00 Other E 10,000 0 10,000 10,000
13 13 JOHNS PRAIRIE RD/SR 31NTERSECITON 91720 Johns Prairie Road 3.60 3.77 17 0.17 Other E 55,000 0 15,000 40,000 55,000
14 14 MAPLES RD(GRAVEL CONVERSION) 32850 MAPLES RD 0.04 0.60 09 0.56 C E 45,000 0 0 0 45,000 45,000
15 15 BLEVINS RD EVERGREEN ESTATES WATER EXTENSION 50990 BLEVINS RD NORTH 0.00 0.22 19 0.22 D 1 0 551,764 CDBG 100,000 0 451,764 0 551,764
16 16 BEAR CREEK DEWATTO(TIGER) 79800 BEAR CR DEWATTO RD 1.53 1.96 07 0.43 RC i 103,500 931,500 RAP 20,000 20,000 995,000 1,035,000
17 17 CLOQUALLUM ROAD IMPROVEMENT PROJECT 10000 CLOQUALLUM RD 6.60 7.80 07 1.20 D E 200,000 1,000,000 RAP 0 0 600,000 600,000 1,200,000
18 18 Belfair Connector-Log Yard Road E. New Log Yard Road E. 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
19 19 Belfair Connector-Romance Hill Road 86500 Romance Hill Road 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
20 20 SKOKOMISH VALLEY ROAD RECONSTRUCTION 41640 Skokomish Valley Road 3.80 4.60 08 0.80 A,B,D,G 1 0 1,600,000 FLAP 0 1,600,000 0 1,600,000
21 21 RASOR ROAD EXTENSION 62400 RASOR ROAD 09 0.00 other S 150,000 150,000 0 150,000
22 22 WSDOT/COUNTY INTERSECTION FEASABILITY Clifton,OBH/SR300,N.Bay/SR3 1.30 Other S 40,000 0 40,000 0 0 40,000
23 23 SHETLAND RD R.I.D. SHETLAND ROAD 0.00 1.30 1.30 RC E 104,000 0 0 104,000 104,000
0 0
.......................................
0.00 0 0 0 0
......................................
0.00 ...................................... ...................................... 0 0 0
.......................................................................................................................
0.00 0 IL 0
PAGE/PROGRAM TOTALS,CONSTRUCTION 2,655,5001 5,588,264 325,0001 340,000 6,324,764 1,254,0001 8,243,764
CRAB FORM#3,MC REVISED 8/14/2024
Six Year Transportation Improvement Program
Agency: Mason County 5/2/2024 From 2025 to 2030
Co.No.: 23 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: - Resolution No.:
Project Identification t Costs in Thousands of Dollars Federally
co A. Federal Aid No. B. Bridge No. Q Fund Source Information Expenditure Schedule Funded
g @ o C. Project Title 0 5 a) Federal Funding En R/W
c U a = D. Street/Road Name of Number @g r Phase Federal Federal State vir Required
LL Z E. Beginning MP or road-Ending MP or road 0 o o Start Fund Cost by Fund State Local Total list 2nd 3rd 4t6thru Ty Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds pe mm/
CRP PE 4/1/2025 RATA 18 2 20 20 0
BEAR CREEK DEWATTO IMPROVEMENT PROJECT RW 6/1/2025 RATA 0 20 20 20
07 9 Rd.No.:79800 0.59 CN 8/1/2025 RATA 558 42 600 600 0 E 6/1/2024
From: MP 0.43 To: MP 1.02 0
RE-ALIGN ROAD AROUND ROCK PIT 0
Total 2025 Project Cost $640,000 TOTALS 0 576 64 640 640 0 0 0
07 CRP PE 10 10 10 0
08 PROGRAMMATIC BRIDGE REPAIR RW 5 5 5
09 10 0.00 CN 50 50 50 0 E
17 0
18 0
19 Total 2025 Project Cost $65,000 TOTALS 0 0 65 65 65 0 0 0
07 CRP PE 10 10 10
08 COUNTY WIDE SMALL CAPITAL PROJECTS RW 5 5 5 0 0
09 11 0.00 CN 85 85 85 0 0 E
17 0
18 0
19 Total 2025 Project Cost $100,000 TOTALS 0 0 100 100 100 0 0 0
07 CRP PE 10 10 10 0
08 NEIGHBORHOOD ROADWAY SAFETY GRNATS RW 0
09 12 0.00 CN 0 0 0 E
18 0
19 Total 2025 Project Cost $10,000 TOTALS 0 0 10 10 10 0 0 0
CRP PE 4/1/2025 15 15 15 0
JOHNS PRAIRIE RD/SR 3 INTERSECTION RW 6/1/2025 40 40 40
17 13 Rd.No.: 91720 0.17 CN C
From: MP 3.60 To: MP 3.77 0 E
INTERSECTION IMPROVEMENT 0
Total 2025 Project Cost $55,000 TOTALS 0 0 55 55 55 0 0 0
CRP PE 4/1/2025 BROS 0 0 0
MAPLE ROAD(GRAVEL CONVERSION) RW 0
09 14 Rd.No.: 32850 0.60 CN 8/1/2025 BROS 167 167 167
From: MP 0.00 To: MP 0.6 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total 2025 Project Cost $167,000 ITOTALS 167 0 0 167 167 0 0 0
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 4/1/2025 CDBG 100 100 50 0
BLEVINS RD EVERGREE ESTATES WATER EXTENSION RW 5/1/2025 40 40 40
09 15 Rd No.:50990 0.22 CN 7/1/2025 CDBG 451.765 451.765 451.765 0
From MP 0.00 To:MP 0.22 0
WATER LINE EXTENSION 0
Total 2025 Project Cost $591,765 TOTALS 0 591.765 0 591.765 541.765 0 0 0
CRP PE 4/1/2025 RATA 18 2 20 20 0
BEAR CREEK DEWATTO(TIGER)IMPROVEMENT PROJECT RW 6/1/2025 20 20 20
07 16 Rd No.:79800 0.43 CN 8/1/2025 RATA 913.5 81.5 995 995 0 E 6/1/2025
From MP 1.53 To:MP 13.90 0
RE-ALIGN ROAD 0
Total 2025 Project Cost $1,035,000 TOTALS 0 931.5 103.5 1035 1035 0 0 0
CRP PE 0 0
COQUALLUM ROAD IMPROVEMENT PROJECT RW 0 0 0
07 17 Rd.No.: 10000 4.30 CN 6/1/2025 RATA 1000 200 1200 1200
From:6.6 7.8 0
PAVING PROJECT 0
Total 2025 Project Cost $1,200,000 TOTALS 0 1000 200 1200 1200 0 0 0
CRP PE 1/1/2025 50 50 50 0
Belfair Connector-Log Yard Road E. RW 10/1/2025 50 50 50
18 Rd.No.: 0.00 CN
From: SR3 To: Belfair Freight Corridor 0
Design for new construction 0
Total 2025 Project Cost $100,000 TOTALS 0 0 100 100 100 0 0 0
CRP 2019 PE 6/1/2025 50 50 50 0
Belfair Connector-Romance Hill RW 7/1/2025 50 50 50
09 19 Rd.No.: 86500 0.00 CN 0 0
From: SR3 To: Belfair Freight Corridor 0
Design for new construction 0
Total 2025 Project Cost $100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 0 0
SKOKOMISH VALLEY ROAD RECONSTRUCTION RW
08 20 Rd.No.:41640 080 CN 8/1/2025 FLAP 1600 1600 1600 TB
From: MP 3.8 To: MP 4.6 0 D
Road reconstruction partner w/Mason Cons Dist$8M total project cost 0
Total 2025 Project Cost $1,600,000 TOTALS 0 1600 0 1600 1600 0 0
CRP PE 0 0
RASOR ROAD EXTENSION RW 5/2/2025 150 150 150
09 21 Rd.No.: 62400 0.00 CN 0 TB
From: MP TBD To: MP TBD 0 D
EXTEND RASOR ROAD TO RASOR LANE 0
Total Project Cost $150,000 ITOTALS 0 0 150 150 150 1 0 0 0
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 4/1/2025 40 40 40 0
WSDOT/COUNTY INTERSECTION FEASIBILITY RW 0
22 Rd.No.: CLIFTON,OBH/SR300,N.BAY/SR 0.00 CN 0
From: MP To: MP 0
0
Total Project Cost $40,000 TOTALS 0 0 40 40 40 0 0 0
SHETLAND RD R.I.D. PE 0 0
Rd.No. RW 0
23 1.30 CN 9/3/2025 104 104 104 0
From: MP.0 To: MP.1.3 0
ROAD IMPROVEMENT DIST CHIPSEAL GRAVEL ROAD 0
Total 2025 Project Cost $104,000 TOTALS 0 0 104 104 104 0 0 0
MCREAVY ROAD BIKE LANES PE 4/1/2025 TAP 28 28 28 0
RW 0
07 24 Rd.No.: 97670 3.86 CN 6/1/2026 TAP 939 939 939
From: MP 2.55 To: MP 6.41 0
PAVED BIKE LANES BOTH SIDES OF THE ROAD 0
Total Project Cost $967,000 TOTALS 967 0 0 967 28 939 0 0
CRP PE 0 0
BEAR CREEK DEWATTO RD CULV.REPLACEMENT RW 0
08 25 Rd.No.: 79800 0.16 CN 8/1/2026 RATA 500 500 500
From: MP 6.10 To: 6..26 1 0
REPLACE FAILED CULVERT 1 0
Total Project Cost $500,000 ITOTALS 0 500 0 500 0 500 0 0
CRP PE 0 0
DECKERVILLE ROAD IMPROVEMENT PROJECT RW 0
08 26 Rd.No.: 00800 3.80 CN 8/1/2027 STP 1300 1300 0 1300
From: MP 0.0 To: 3.80 0
HMA OVERLAY 0
Total Project Cost $1,300,000 TOTALS 1300 0 0 1300 0 0 1300 0
CRP PE 0 0
NORTH ISLAND DRVIE IMPROVEMENT PROJECT RW 0
07 27 Rd.No.: 39630 2.70 CN 8/1/2027 RATA 1300 1300 0 1300
From: MP 0.00 To: 2.70 0
HMA OVERLAY 0
Total Project Cost $1,300,000 TOTALS 0 1300 0 1300 0 0 1300 0
CRP PE 0
TRAILS ROAD IMPROVEMENT PROJECT RW 0
Rd.No.:62310 CN 8/1/209 RATA 1200 1200 0 1200
07 28 From: MP 0.0 To: MP 1.6 1.60 0
HMA OVERLAY 0
Total Project Cost $1,200,000 TOTALS 0 1200 0 1200 0 0 1 0 1200
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 0
OLD OLYMPIC HIGHWAY IMPROVEMENT PROJECT RW 0
08 29 Rd.No.14010 1.44 CN 8/1/2030 STP 1200 100 1300 0 1300
From:MP 1.49 To MP 2.93 0
HMA OVERLAY 0
Total Project Cost $1,300,000 TOTALS 1200 0 100 1300 0 0 0 1300
CRP PE 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
07 30 Rd.No.04450 CN 8/1/2030 STP 865 135 1000 0 1000
From:MP 0.00 To:MP 2.0 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 6/1/2028 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
07 31 Rd.No.04450 0.00 CN 8/1/1930 STP 865 135 1000 0 1000
From:MP 2.00 To:MP 4.0 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 12/1/2026 BROS 221 73.5 294.5 294.5
Evers Bridge Painting Project RW 0
07 32 Rd.No.90100 0.00 CN 8/1/2027 BROS 614.25 204.75 819 819
From:MP 23.05 To:MP 23.05 0
Strip existing timber surface and re-apply protective coating 0
Total Project Cost $1,113,500 TOTALS 835.25 0 278.25 1113.5 0 0 294.5 819
CRP PE 12/1/2026 BROS 199.5 66.5 266 266
Mission Creek 3 Bridge Improvement Project RW 0
09 33 Rd.No.84110 0.10 CN 8/1/2028 BROS 600 200 800 800
From:MP 0.04 To:MP 0.04 0
Construct footing and pier wall and replace the North approach 0
Total Project Cost $1,066,000 TOTALS 799.5 0 266.5 1066 0 0 266 800
CRP PE 12/1/2026 BROS 56.25 18.75 75 75 0
Vance Creek Div Bridge Improvement Project RW 0
08 34 Rd.No.41640 0.00 CN 8/1/2028 BROS 225 75 300 300
From:MP 4.56 To:MP 4.56 0
Replace damaged concrete girder 1 0
Total Project Cost $375,000 ITUTALS 281.25 0 93.75 375 0 0 75 300
CRP PE 1/1/2026 BROS 100 100 100 0
Harstine Island Bridge Column Repairs RW 0
07 35 Rd.No.3000 0.00 CN 8/1/2028 BROS 900 900 900
From:MP 0.12 To:MP 0.40 0
Repair spalding on columns 0
Total Project Cost $1,000,000 TOTALS 1000 0 0 1000 0 1 0 1 100 1 900
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 12/1/2024 20 20 20 0
Danny Walker Bridge Improvement Projecl RW 0
Rd.No.01420 CN 8/1/2025 200 200 200
09 36 0.00
From:MP 1.41 0
Replace the superstructure 0
Total Project Cost $220,000 TOTALS 0 0 220 220 20 200 0 0
CRP PE 12/1/2024 20 20 20 0
Portman Bridge Improvement Project RW 0
09 37 Rd.No.01420 0.00 CN 8/1/2025 200 200 200
From:MP 3.82 0
Replace the superstructure 0
Total Project Cost $220,000 TOTALS 0 0 220 220 20 200 0 0
CRP PE 12/1/2025 20 20 20 0
Crisman Bridge Improvement Project RW 0
09 38 Rd.No.01420 0.00 CN 8/1/2026 200 200 0 200
From:MP 0.58 0
Replace the superstructure 0
Total Project Cost $220,000 TOTALS 0 0 220 220 0 20 200 0
CRP PE 4/1/2028 BROS 720 180 900 900
Stretch Island Bridge Replacement RW 4/1/2028 BROS 100 20 120 120
39 Rd.No.64500 0.07 CN 4/1/2028 BROS 6835.2 1708.8 8544 0 8544
From:MP 0.14 To:MP 0.21 0
Replace the 356'bridge 0
Total Project Cost $9,564,000 TOTALS 7655.2 0 1908.8 9564 0 0 0 9564
CRP PE 12/1/2025 HSIP 200 200 200 0
Clifton Rd/SR 300/Old Belfair HWY Intersecetion Improvement RW 12/1/2025 HSIP 100 100 100
07 40 Rd.No.86750&98250 0.00 CN 8/1/2026 HSIP 1700 1700 0 1700
From:MP 0.20 0
Construct a roundabout at the intersection 0
Total Project Cost $2,000,000 TOTALS 9r2000 0 0 2000 0 300 1700 0
CRP PE 12/1/2025 HSIP 200 200 200 0
Brockdale/Batstone CutOff/Brockdale/Island Lk Dr Intersecetion Improv. RW 12/1/2025 HSIP 100 100 100
17 41 Rd.No.90090&51300 0.00 CN 8/1/2026 HSIP 1700 1700 0 1700
From:MP 0.00 0
Construct a roundabout at the intersection 0
Total Project Cost $2,000,000 TOTALS 2000 0 0 2000 0 300 1700 0
CRP PE 0 0
Agate Road Improvement Project#4 RW 0
07 42 Rd.No.23910 287 CN 8/1/2026 STP 960.15 149.85 1110 1100
From:MP 3.78 To:MP 6.65 0
County crew to prepare shoulders contract HMA overlay 12'lanes&5'shoulders 0
Total Project Cost $1,110,000 ITOTALS 960.15 0 149.85 1110 0 0 1100 0
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 0 0
Mason Lake Road Improvement Project I RW 0
17 43 Rd.No.52210 1.42 CN 8/1/2026 STP 692 108 800 0 800
From:MP 0.00 To:MP 1.42 0
Overlay the road 12'wide lanes&5'wide shoulders 0
Total Project Cost $800,000 TOTALS 692 0 108 800 0 0 800 0
CRP PE 0
Mason Lake Road Improvement Project RW 0
07 44 Rd.No.52210 2.30 CN 8/1/2027 STP 994.75 155.25 1150 0 1150
From:MP 7.83 To:MP 10.13 0
Overlay the road 12'wide lanes&5'wide shoulders 0
Total Project Cost $1,150,000 TOTALS 994.75 0 155.25 1150 0 0 0 1150
CRP PE 0 0
Old Belfair HWY Improvement Project RW 0
07 45 Rd.No.98250 1.26 CN 8/1/2028 STP 865 135 1000 0 1000
From:MP 2.60 To:MP 3.86 0
HMA 12'lanes&5'shoulders 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
NORTH ISLAND DRIVE IMPROVEMENT PROJECT RW 0
08 46 Rd.No.39630 2.02 CN 8/1/2030 STP 865 135 1000 0 1000
From:MP 2.70 To:MP4.72 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
South Island Drive Road Improvement Project RW 0
07 47 Rd.No.35230 MP 1.0 TO HARSTINE ISLAND RD S 2.30 CN 8/1/2028 STP 865 135 1000 0 1000
From:MP 1.0 To:MP 3.3 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
South Island Drive Road Improvement Project RW 0
08 48 Rd.No.35230 1.00 CN 8/1/2027 RATA 700 72 772 0 772
From:MP 0.00 To:MP 1.00 0
HMA 12'lanes&2'shoulders.1'gravel shoulders;correct horizontal curves 0
Total Project Cost $772,000 TOTALS 0 700 72 772 0 0 0 772
CRP PE 0 0
Cloquallum Road Improvement Project RW 0
07 49 Rd.No.10000 CITY LIMITS TO ISABELLA LK 2.00 CN 8/1/202=30 STP 865 135 1000 0 1000
From:MP 1.24 To:MP 2.67 0
Grind existing surface HMA 12'lanes&5'shoulders 0
Total Project Cost $1,000,000 1 ITOTALS 865 0 135 1000 0 0 0 1000
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 0 0
Cloquallum Road Improvement Project RW 0
07 50 Rd.No.10000 ISABELLA LK TO SHELTON VALLEY 1.98 CN 8/1/2030 STP 865 135 1000 1000
From:MP 2.67 To:MP 4.65 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0 0
Cloquallum Road Improvement Project RW 0
07 51 Rd.No.: 10000 WIVELL HILL TO LOST LAKE 1.80 CN 8/1/2029 STP 865 135 1000 0 1000
From:MP 7.80 To:MP 9.60 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
Cloquallum Road Improvement Project RW 0
Rd.No.10000 SHELTON VALLEY TO ROCK CR CN 8/1/2029 STP 865 135 1000 0 1000
V y� From:MP 4.65 To:MP 5.85 0
Improve horizontal alignment S curves 0
Total Project Cost $1,000,000 ITOTALS 865 0 135 1000 0 0 0 1000
CRP PE 4/1/2027 RAP 20 2 22 22
Cloquallum Road Improvement Project RW 4/1/2027 30 30 30
07 53 Rd.No.10000 WIVELL HILL 1.40 CN 8/1/2028 RAP 700 100 800 0 800
From:MP 6.6 To:MP 7.8 0
Shift the road to the North away from the creek 0
Total Project Cost $852,000 TOTALS 720 0 132 852 0 0 0 852
CRP PE 0 0
BEEVILLE ROAD CULVERT REPLACEMENT RW 0
09 54 Rd.No.01650 0.06 CN 8/1/2029 RATA 650 100 750 1000
From:MP 1,14 To:MP 1.20 0
CULVERT REPLACEMENT 0
Total Project Cost $750,000 TOTALS 0 650 100 750 0 0 0 1000
CRP PE 0 0
MATLOCK BRADY ROAD IMPROVEMENT PROJECT RW 0
07 55 Rd.No.90100 EVERS BR TO CULVERT 1.78 CN 8/1/2027 STP 865 135 1000 1000
From:MP 22.90 To:MP 24.68 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 0 1000 0
CRP PE 0 0
MATLOCK BRADY ROAD IMPROVEMENT PROJECT RW 0
07 56 Rd.No.: 90100 SCHOOL TO EVERS BR 3.17 CN 8/1/2026 STP 865 135 1000 1000
From: MP 19.73 To: MP 22.90 0
HMA OVERLAY 0
Total Project Cost $1,000,000 TOTALS 865 0 135 1000 0 1000 0 0
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
CRP PE 1/1/2025 RTGP 400 400 400 0
McEwan Prairie Road Extention to SR101 RW 1/1/2026 RTGP 400 400 400
07 57 Rd.No.: 51800 2.10 CN 8/1/2027 RTGP 15000 15000 15000
From: MP 2.45 To: MP 4.55 0
Road,bridges,roundabouts Rural Surface Transportation Grant Program 0
Total Project Cost $15,800,000 TOTALS 15800 0 0 15800 0 400 400 15000
CRP PE 1/1/2025 RTGP 400 400 400 1 0
Rasor Road Extention to SR3 RW 1/1/2026 RTGP 400 400 400
08 58 Rd.No.: 62400 2.00 CN 8/1/2027 RTGP 10000 10000 0 10000
From: MP 2.36 To: MP 4.36 0
Road,roundabouts Rural Surface Transportation Grant Program 0
Total Project Cost $10,800,000 TOTALS 10800 0 0 10800 0 400 400 10000
CRP PE 0 0
BOLLING ROAD(GRAVEL CONVERSION) RW 0
09 59 Rd.No.: 10510 0.28 CN 8/1/2026 40 40 0 40
From: MP 0.00 To: MP 0.28 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total Project Cost $40,000 TOTALS 0 0 40 40 0 0 0 40
CRP PE 1/1/2025 RTGP 800 800 800 0
Cloquallum Road Extention to SR 101 RW 1/1/2026 RTGP 500 500 500
60 Rd No.:10000 0.06 CN 8/1/2027 RTGP 25000 25000 0 25000
From: MP 1.47 To: MP 1.53 0
On/Off ramps to SR 101 Rural Surface Transportation Grant Program 0
Total Project Cost $26,300,000 TOTALS 26300 0 0 26300 0 800 500 25000
CRP PE 0 0
North Shore Road Resurfacing Project RW 0
na �� Rd.No.: 70390 BURMA ROAD 7) CN 8/1/2026 300 300 0 300
VV V From: MP 19.76 To: MP 25.48 0
Gravel to Chip Seal 0
Total Project Cost $300,000 ITOTALS 0 0 300 300 0 0 300 0
CRP PE 1/1/2025 20 20 20 0
Deegan Road West Culvert replacement RW 1/1/2027 20 20 20
08 62 Rd.No.: 06110 0.10 CN 8/1/2028 2000 2000 0 2000
From:MP 0.20 To:MP 0.30 0
0
Total Project Cost $2,040,000 TOTALS 0 0 2040 2040 0 20 0 2020
CRP PE 1/1/2025 10 10 10 0
Lynch Road Culvert Replacement RW 1/1/2027 20 20 20
07 63 Rd.No.: 15500 0.00 CN 8/1/2028 600 600 0 600
From;MP 2.20 To:MP 2.20 0
0
Total Project Cost $630,000 ITOTALS 1 0 0 630 630 0 10 0 620
Phase Funding BROS-Bridge Replacement Project FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
TOTALS 69.26 84812.10 9049.27 11233.90 105095 8470 5089 11436 80337
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a Two public hearings in the Commissioners Chambers of Mason County Courthouse
Building I, 411 North Fifth Street, Shelton, Washington 98584 and live stream at
hqp://masonwebtv.com/on Tuesday, September 24, 2024 at 9:15am.
SAID HEARINGS will be to consider adopting Mason County's
1) 2025 Annual Road Program
2) Six Year Transportation Improvement Program for the years 2025 to 2030.
Draft documents available on the Public Works webpage,which includes a virtual link to
proposed TIP projects. This link provides detailed information and location of projects:
https:HstoEymaps.arcgis.com/stories/9db68a4f8aO64d6897c529I fl 5d7a427
Public testimony will be available in-person or via Zoom. The URL is available on the County
website hqps://www.masoncogRtywa.)z to sign into the meeting. Please use the "raise hand"
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA
98584; or call(360)427-9670 ext. 230.
If special accommodations are needed,please contact the Commissioners' office,
(360)427-9670 ext. 419.
DATED this day of , 2024.
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton,WA 98584
cc: Commissioners
Community Development
Public Works
Shelton Journal: Publ.2t:9/6/24&9/12/24
RESOLUTION NO.
Adoption of the 2025 Annual Road Program
WHEREAS, RCW 36.81.130 and Ch. 136-16 WAC call for the County Engineer, on or before the
first Monday in October,to file with the County Legislative Authority for consideration and adoption, a
recommended plan for laying out, construction, and maintenance of county roads for the ensuing fiscal
year; and,
WHEREAS,the Annual Road Program consists of three components, an Annual Construction
Program and cost thereof, an annual maintenance plan and cost thereof, and a road equipment
purchases and major repairs plan and cost thereof; and,
WHEREAS,the Annual Construction Program's content meets Ch. 136-16-020 WAC and,
conforms as nearly practicable to the county's long range road program contained in the 2025—2030 Six
Year Transportation Improvement Program; and,
WHEREAS,the Annual Construction Program indicates whether such work is to be done by
County Forces or by publicly advertised contract; and,
WHEREAS,the Board has considered the Annual Road Program consisting of the Annual
Construction Program, an annual maintenance plan, and a road equipment purchase and major repair
plan, and revisions and changes were made and,shall adopt an Annual Road Program any time prior to
the adoption of the county road budget; and,
WHEREAS, any appropriations contained in the county road budget shall be void unless the
county's Annual Road Program is adopted prior to such appropriation; and,
WHEREAS,the Annual Road Program shall not hereafter be changed except by unanimous vote
of the Board members present and,the modifications shall be by Resolution; and,
WHEREAS,the Annual Construction Program is attached hereto as Exhibit A and the equipment
purchase, with no anticipated plan for major repairs to current fleet; and,
WHEREAS,the 2025 Annual Construction Program shall be filed with the County Road
Administration Board within 30 days after adoption but not later than December 315t of each year.
WHEREAS,the Board of County Commissioners has held a public hearing on this 24t" day of
September, 2024.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Mason County that the
Annual Road Program for 2025 is hereby adopted.
APPROVED AND ADOPTED this day of 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
RANDY NEATHERLIN, Chair
MCKENZIE SMITH, Clerk of the Board
KEVIN SHUTTY, Vice Chair
APPROVED AS TO FORM:
SHARON TRASK, Commissioner
TIM WHITEHEAD, Ch. D.P.A.
Cc: Cmmr
Public Works
Community Development
County Road Admin.Board
WSDOT
Exhibit A
2025 Equipment Purchase Plan
ACCOUNT DESCRIPTION x 2025 Proposed Budget 2024 Revised Budgd Firwo
!CAPITAL MACHINERY&EQUIPMENT Car..:a o06,186 �
slii .(2)new F550 with Snow Package
j
I (306K), &New Paint Striping
Machine(170K)-F250 Chaise and
F250 for Survey (136K)
List Of Proposed Capital Machinery&Equipment
i 2)F550 $ 360.000
F250Chaise $ W-W
F250 $ 73.242
Stripi ng Machine I $ 170.000
Total 1 $ 666.186
RESOLUTION NO. -24
Adoption of the Six-Year Transportation Improvement Program
WHEREAS, in compliance with 136-15 WAC, Mason County has prepared the attachment Six-
Year Transportation Improvement Program for the period January 1, 2025 through December 31, 2030;
and,
WHEREAS,the Board of County Commissioners hereby certifies that the priority array of
potential projects on this County's road system, including bridges, was prepared by the County Engineer
during the preparation of the said Six-Year Transportation Improvement Program; and,
WHEREAS,the Board of County Commissioners reviewed the current bridge condition report as
prepared by the County Engineer on February 5, 2025; and,
WHEREAS,the Board of County Commissioners finds that the proposed 2025-2030 Six-Year
Transportation Improvement Program is consistent with the County Comprehensive plan; and,
WHEREAS,the Board of County Commissioners has held a public hearing on this 24th day of
September, 2024.
NOW,THEREFORE, BE IT RESOLVED,that the attached Six-Year Transportation Improvement
Program for 2025 through 2030 be adopted,which is hereby incorporated and made part of this
Resolution.
BE IT FUTHER RESOLVED that the County Engineer is hereby directed to distribute copies of the Six-Year
Transportation Improvement Program for 2025-2030 to all required agencies.
ADOPTED this day of 2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
RANDY NEATHERLIN, Chair
MCKENZIE SMITH, Clerk of the Board
KEVIN SHUTTY,Vice Chair
APPROVED AS TO FORM:
SHARON TRASK, Commissioner
TIM WHITEHEAD, Ch. DPA
cc: Commissioners
Public Works
Community Development
County Road Admin. Board
WSDOT
6Examples of the equipment planned • procurement in 21
Two (2) F550's with
r" Snow Package
One (1) F250
I
AND
One (1) F250 Chaise
(without truck box).
r, C
11
Paint Striping
�,, - Machine
�r�ON CO&
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
August 19, 2024
Specific Items for Review
Latimer's Landing float repair news release—John Taylor
Timberland Regional Library(TRL)Board of Trustees opening—McKenzie Smith
Timberland Regional Library(TRL)Board of Trustees concurrence—McKenzie Smith
Board of Equalization(BOE) application—Becky Rogers
July 2024 Financial Report—Jennifer Beierle
Skokomish Flood Zone Fund 192 deletion—Jennifer Beierle
Broadband,Equity,Access,and Deployment(BEAD)grant—Mark Neary
2024-2025 Community and Economic Development Strategies(CEDS) list—Mark Neary
Administrator Updates
Commissioner Discussion
NEWS RELEASE
�,e.SON cou August 27, 2024
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5TH ST,BLDG 1, SHELTON,WA 98584
1854
r
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Latimer's Landing Temporary Closure
Mason County's Parks&Trails and Public Works will be doing maintenance repairs to the
Latimer's Landing float system and resurfacing the head of the boat ramp at various times
during the months of September and October of 2024. At these times, Latimer's Landing
Park will be closed to the public. Exact dates are still to be determined dependent on
scheduling and will be posted 48 hours in advance on the Mason County website:
ho2s://www.masoncountMa.gov/
For more information, please contact John Taylor, Parks & Trails Manager, at (360) 427-
9670 ext. 860.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
NEWS RELEASE
�,e.SON cou August 27, 2024
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5TH ST,BLDG 1, SHELTON,WA 98584
1854
r
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Timberland Regional Library Board of Trustees Opening
Mason County is seeking an applicant to serve on the Timberland Regional Library(TRL) Board
of Trustees to complete a term beginning January 1,2025 and expiring December 31,2031.
The TRL Board of Trustees is a five-county rural library district (Grays Harbor, Lewis, Mason,
Pacific, and Thurston). The Board is made up of seven members appointed by the County
Commissioners, one each from the five counties included in the district and two at-large positions
typically filled by Lewis and Thurston counties. This is an unpaid position, although travel and
board-related expenses are reimbursable.
The TRL Board of Trustees attend monthly meetings and scheduled events,Mason County library
visits,and acts as a liaison between the TRL Board and the Mason County Commissioners. Board
meetings are generally scheduled on the fourth Wednesday of each month at 5:30 p.m. If the fourth
Wednesday interferes with conferences or holidays, the meeting is held on the third or fifth
Wednesday. There are typically six meetings a year held in Olympia and six meetings held in other
areas of the district.
Applications to serve on the Timberland Regional Library Board are being accepted until the
position is filled and can be submitted to the Mason County Commissioner's Office at 411 N 51h
Street in Shelton. Application forms may be obtained at the Commissioner's Office, by calling
(360) 427-9670 ext. 419, or online from the Mason County website at:
hgps://www.masoncoLi t a.gov/forms/advisory/Advisooboardgpp.pdf.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
PEON COU���
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From: McKenzie Smith Ext. 589
Department: Support Services Briefing:
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: August 27,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Appointment of Ashley Lea Brooks to the Timberland Regional Library Board of Trustees
Background/Executive Summary:
Timberland Regional Library(TRL)is a five-County rural library district that consists of Grays Harbor,
Mason,Lewis,Pacific,and Thurston counties. The library is governed by a seven-member Board of Trustees.
On August 6,2024,the Board of Commissioners of Thurston County appointed Ashley Lea Brooks to fill a
current unexpired at-large position expiring December 31,2026.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to sign the letter of concurrence with Thurston County's appointment of Ashley Lea Brooks to the
Timberland Regional Library Board of Trustees to fill an unexpired at-large position expiring December 31,
2026.
Attachments
Application
Letters
Timberland Regional Library
Board of Trustees
- = Application for Thurston County Position
THURSTON COUNTY Please return completed form to:
Thurston County Commissioners' Office
SINCE 1852
Attn: LaBonita Bowmar
2000 Lakeridge Drive, SW
Building 1, Room 269
Olympia, WA 98502-6045
Name: Ashley Lea Brooks
Address:
Strteet/PO Box City State Zip Code
Phone Numbers: Main#: Work:
Describe your experience and background that is relevant to serving on the Timberland Regional Library Board.
With a background in nonprofit management, community engagement, and program development,
I'm well-prepared to serve on the Timberland Regional Library (TRL) Board. My experience as a
former City Council Member, facilitator, and advocate for various community causes aligns closely
with TRL's mission. I bring expertise in collaboration, strategic decision-making, and proms
rl ed,ir-atjonal opportunities for all residents'
Are you currently a user of Timberland Regional Library? If so,which one? Yes, Yelm Timberland Library
What do you think are the most important functions of a public library such as Timberland Regional?
of all ages, from early literacy programs to adult education workshops. Additionally, TRL functions as a
central hub where community members can come together, connect, and en- - . 3ningful so
nteractoons, fostering a sense of belonging and community cohesion. Ov ..11,Torn-h-e Hand Regional i abrary (TRL) serves as a vitcal resource for its community by providing equitable-
I
. multifaceted role
romoting access, education, and community engagement makes it an indispensable asset to the
communities it serves.
How do you see libraries changing in the next decade?
In the next decade, libraries are likely to evolve into even more dynamic community spaces, adapting to the changing
needs and preferences of their patrons. With advancements in technology and digital resources, libraries such as
imberiand RegionalLibrary may increasingly focus on expanding their digital offerings, providing
access-
- ,
addressing social issues and communi as hubs for civic engagement, welin i, and
support sewices. Furthermore, ss ;;nd libraries may nrinriti7e
0 ncl, iral comDetencv struvonq to better reflect and serve the demociraolnocs of their oop,datwoni Overall
libraries are poised to remain invaluable community assets, evolving to meet the evolving needs of their patrons while
staying true to their core mission of providing equitable access to information and fostering lifelong learning.
What do you see as an advantage of having a five-county library district? Disadvantage?
An advantage five-county library district, ional Libra^p is the ability to-pool-resources
and leverage economies of scale to better serve a larger and more diverse population_ This can result in increased access
to a wider range of materials, services, and programs across multiple communities, promoting equity and inclusivity.
However, a potential disa van age of such a large library district could e the challenge of effectively coordinating an
meeting the unique needs of each county and its residents. Differing demographics, infrastructure, and funding levels
across the five-counties-n ay--pose challenges and re ensure-equitablen
jurisdictions with varying priorities and regulations could present operational complexities for TRL.
Timberland Regional Library Board of Trustees
Application for Thurston County Position
Page 2
The library district is supported mainly by property and timber taxes. Do you have any observations or recommendations?
Observations regarding the library district's reliance on property and timber taxes suggest the need for diversifying revenue
sources to mitigate potential fluc ua ions. Exploring alternative un ing avenues Such as grans and pa ners ips, a ongside
--=I[]lul lity out,ead, effo,ts to ga,,ie, public suppoi t, could ei d ia,ice fi, ancial stability for Timbe,lalid Regio, al Libi CII Y k I L)
while ensurong long term sustainability.Additionally, conducting regular assessments and st gi
�da� grn�.oarotively toeconomic changes.
What would be your greatest strength that you can bring to the Timberland Regional Library Board?
My greatest strength that I can bring to the Timberland Regional Library( L)TR Board is my proven track record of community
engagement and program development. With experience in nonprofit management and advocacy, I am adept at identifying
community needs and implementing initiatives that address them effectively. My commitment to fostering inclusive
environments and promoting lifelong learning aligns with s mission, enabling me to contribute valuable insights an
�gic leadership to the board's endeavors.
My dedication to social advocacy stems frern a deep rooted belief On the importance of addressing systemic issues,
amplifying marginalized voices, and working collaboratively toward a more equitable and inclusive society. I am committed
to leveraging my skills and experiences to advocate for positive change and contribute to the mission of the TRL Board.
Public libraries have traditionally defended the responsibility to provide material on a wide variety of topics
from as many points of view as possible and have also defended access to materials and information by all. Do
you believe that public libraries should ever restrict the purchasing of or access to material because of its
content or subject matter?
Public libraries should uphold the principles of intellectual freedom and access to information, refraining from restricting
material based solely on content or subject matter. Censorship undermines democratic values and individuals' rights to
explore diverse perspectives. Libraries play a vital role in promoting democracy and empowering individuals through
unrestricted access to information.
Why do you want to serve on the Timberland Regional Library Board?
I am eager to serve on the Timberland Regional Library (TRL) Board because I deeply value the essential role that pu is
libraries play in our communities. With my background in nonprofit management, community engagement, and advocacy,
I ai n well-prepared to contribute to the board's responsibilities, includii ig employing a Library Director and overseeii ig the
"brary's finances. My commitment to promoting lifelong lear i - M . ..able access to information aligns perfectly with
TRI 's mission, and 1 arn enth,ismastic about assisti g with the development of the- fi-iture ro le of public libraries, including—
fliv. I am dedicated to blicly funded libraries and e
they continue to thrive as vital resources for our communities.
Signature: A L &A, gf''im-kk Date: 5/26/2024
(Please feel free to attach any information you feel is pertinent. Please call 786-5414 with questions)
Dlo%onstit/Itrs/library
Ashley Lea Brooks
Email: Linkedln:
Phone: Website:
Summary
Dedicated professional with a passion forfostering inclusive communities and promoting wellness.
Experienced in nonprofit management, community engagement, and program development. Skilled in
team leadership, advocacy, and education.
Experience
Pricing Specialist
Columbia Distributing Aug 2020 - Present
• Manage supplier pricing calendars and input pricing structures based on agreements.
• Communicate pricing information to relevant departments and maintain positive relationships
with colleagues to meet strong deadlines.
• Analyze data for variances and perform program initiatives to reduce negative impacts.
PLTI Facilitator
Washington Family Engagement Jan 2023-Jan 2024
• Facilitated Parent Leadership Training Institute curriculum, empowering parents to engage in civic
leadership.
• Produced strongvirtual presentation skills for groups of 15-20 stakeholders.
• Networked with parent support groups regionally to increase attendance and engagement.
City Council Member
City of Yelm, Washington Oct 2022- Nov 2023
• Monitored city agencies and represented community interests on regional boards and committees
for a city of 10,000+ residents half under the age of 18.
• Interacted with media outlets to provide accurate information and address community concerns.
• Reviewed proposals impacting employment, city budgets, planning, utilities, and legislation.
Executive Board Member
Bounty for Families Oct 2023- Present
• Lead strategic decision-making for programs promoting food security and youth well-being.
• Collaborate with community partners to address basic needs and promote healthy behaviors.
• Increase the organization's visibility and support through networking and outreach efforts.
Executive Board Member
Love Abounds Here Nov 2022- Present
• Provide advocacy and support for houseless residents, managing grant-funded programs.
• Organize events and initiatives to raise awareness and provide essential resources.
• Successfully reduced homelessness in Yelm from 58 to 43 residents within a year.
President
Ridgeline Middle School Booster Club Aug 2021 - Present
• Drive community engagement and growth through effective leadership and program management.
• Doubled the earnings for a nonprofit budget serving a populace of 600+ and several programs.
• Coordinated with the school district to improve daily outcomes for stakeholders.
Be SMART Lead
Moms Demand Action Jun 2022- Present
• Lead the Be SMART program, promoting safe storage and communication around gun violence
prevention.
• Conduct presentations for various stakeholders and recruit/train members to spread the
message.
Commission Member
City of Yelm, Washington Jun 2022-Sep 2022
• Improved government transparency by comparing the salaries of local officials to those in similar
municipalities.
• Played a key role in setting pay rates for city council members and the mayor, reflecting citizen
input.
Treasurer
Yelm Prairie PTO Jun 2018-Sep 2021
• Managed finances and fundraising activities to support school programs and initiatives.
• Oversaw high-volume social media content and marketing campaigns during the pandemic.
Customer Service Representative
Columbia Distributing Feb 2017- Mar 2018
• Managed business-to-business sales orders and built relationships with suppliers.
• Demonstrated flexibility and teamwork in a fast-paced environment.
• Active brand ambassador reflecting company values and goals.
Nail Artist/Nail Trainer/Culture Leader
Gene Juarez Salons &Spas Sep 2014- Nov 2016
• Provided high-quality nail care services and built lasting relationships with clients.
• Recognized for high product sales and dedication to customer satisfaction.
Education, Licenses, and Certification
• Peer Mental Health Navigator Training, University of Washington, 2023
• Civic Leadership, Parent Leadership Training Institute, 2022
• General Education Degree, South Puget Sound Community College, 2010
• Manicuring License, Willow Nail Academy, 2014
• IC3 Certification (Digital Literacy), 2009
• Manicurist/Pedicurist License -Washington State Department of Licensing
Skills
• Program Development 0 Health Advocacy
• Family and Civic Engagement . Social Networking
• Leadership and Education . Community Outreach
Honors &Awards
• Volunteer of the Year,Yelm Community Schools,Apr 2022, Apr 2023
• Best Volunteer- Runner Up, Nisqually Valley News, Nov 2022
• Best Elected Official, Nisqually Valley News, Nov 2023
BOARD OF COUNTY COMMISSIONERS
Carolina Mejia Gary Edwards Tye Menser Wayne Fournier Emily Clouse
THURSTON COUNTY District 1 District 2 District 3 District 4 District 5
August 6, 2024
Ashley Brooks
Re:Appointment to the Timberland Regional Library Board of Trustees
Dear Ms. Brooks,
I am pleased to inform you that on August 6, 2024,the Thurston County Board of County Commissioners
appointed you to the Timberland Regional Library(TRL) Board of Trustees as the At-Large representative
for Thurston County for the remainder of the current unexpired term through December 31, 2026.
Appointments to the TRL Board of Trustees must be confirmed by the Board of County Commissioners
of the other counties in the library district,to include Pacific, Mason, Lewis, and Grays Harbor
counties. TRL coordinates this process.
Members are required to complete an Open Public Meetings Act training, linked below. Please watch
the online video and sign the acknowledgement form at the end. Return the form to the staff liaison of
the board, commission, or committee that you are a member of, or to the Amy Davis, for recordkeeping.
For more information regarding the training, please contact the Thurston County Department of Human
Resources at 360-786-5498 or traininghr@co.thurston.wa.us.
• Open Public Meetings Act Training Link:
https://wacities.org/data-resources/open-public-meetings-act-elearning
Rose Enos-Weedmark, Executive Administrator of the Timberland Regional Library, will contact you
regarding the process from this point. Please reach out to Rose at renosweedmark@trl.org or 360-943-
5001 with any questions or concerns.
We appreciate your desire to serve the citizens of Thurston County.
Sincerely,
Amy Davis
Clerk of the Board
3000 Pacific Avenue SE,Suite 200, Olympia,WA 98501(360)786-5440
TDD/TYY 711 or 1-800-833-6388
Timberland Regional Library
Administrative Service Center
415 Tumwater Boulevard SW
Tumwater, WA 98501-5799
360.943.5001
TRL.org
August 8, 2024
Mason County Commissioners
Mason County Building 1
411 N 5th St.
Shelton, WA 98584
Dear Board Commissioners,
The Thurston County Commissioners have appointed Ashley Lea Brooks to the Timberland
Regional Library Board of Trustees to fill a vacant unexpired term that would expire December 31,
2026.
The Thurston County Commissioners have requested that Timberland Regional Library secure the
confirmation of this appointment from the other four county Board of Commissioners. A copy of
the letter appointing Ms. Brooks is enclosed.
If you concur with the appointment of Ms. Brooks,please send a letter of confirmation to my
attention at the above address. Once we have received letters from Grays Harbor, Lewis, Mason,
and Pacific County Commissioners, copies will be forwarded to the Thurston County
Commissioners.
We would appreciate your immediate consideration of this appointment. To further speed the
process you may email the scanned letter to Rose Enos-Weedmark at renosweedmark(a�trl.org.
Thank you for your attention to this matter.
Sincerely,
r
Cheryl Heywood
Executive Director
Enclosure
�SoN COU August 27,2024
Cheryl Heywood,Executive Director
Timberland Regional Library
1854 Administrative Service Center
415 Tumwater Blvd SW
Tumwater,WA 98501
MASON COUNTY
BOARD
OF Re: Concurrence with Thurston County's Appointment of Ashley Lea Brooks to the Timberland
Regional Library Board of Trustees
COMMISSIONERS
Dear Ms.Heywood,
1sT District
RANDY Nstrict LIN The Board of Mason County Commissioners met and acted to concur with the appointment of
Ashley Lea Brooks to the Timberland Regional Library Board of Trustees to fill the remainder of
2 d District an unexpired at-large representative term through December 31,2026.
n
KEVIN SHUTTY Sincerely,
3'District
SHARON TRASK
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County Building 1
411 North Fifth Street
Shelton,WA 98584-3400
(360)427-9670 ext.419
Fax(360)427-8437
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Becky Rogers Ext.268
Department: Briefing: ❑X
Human Resources/Board of Equalization Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19, 2024 Agenda Date: August 27,2024
Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Risk❑ Information Technology
❑ Other
This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Board of Equalization Application from Christopher Clifford.
Background/Executive Summary:
The Board of Equalization(BoE)is a three-member board appointed by the County Commissioners. Members
are appointed for staggered,three-year terms ending on May 31. The BoE consists of three regular members
and two alternate members. The BoE's responsibility is to ensure that all property valuations are at 100%of
market value, so equitable tax assessment is established.
Budget Impact(amount,funding source,budget amendment):
Members receive$100 per diem when in session. The per diem is budgeted.
Public Outreach (news release,community meeting, etc.):
A News Release was circulated beginning March 12,2024, seeking applicants to fill positions with a first
review period on March 29,2024. One application is received.
Requested Action:
Approval to consider applicant/interview/vote on appointment of Christopher Clifford to the Board of
Equalization as a regular member to fill a position with a term ending May 31, 2026.
Attachments
Application
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-42 7-8 4 3 7, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
I AM SEEKING APPOINTMENT TO Board of Equalization
NAME: Christopher Clifford
ADDRESS: PHONE
CITY0R. VOTING PRECINCT: WORKPHONE:
9B584 (OR AREA IN THE COUNTY You uve) Shelton E-MPJL-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
County Liaison Tda VNuEn�Lean Water COMPANY: Renton School District 8 YRS
ommission.
North Bay Planning Committee, San Diego, POSITION: Teacher
School District COMPANY: Clark County 3 YRS
POSITION: Program Manager, Manager
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying'.
To make sure citizens are being heard regarding the property evaluations and that they are being property according
o scate law. Make sure citizens uncierstana why their evaluations nave gone up ana TaKe into consraeraron their
concerns regarding property tax increases
What interests, skills do you wish to offer the Board, Committee, or Council?
I have served on all three sides of Administrative hearings over the years. I have been celled a "citizen activist". I have
a large amount experience regarding these types of governmental processes.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
i.e. create a potential conFlic[of interest)
own property in Mason County.
Your participation is dependent upon attending certain fairings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes
Realistically, how much time can you give to this position?
Quarterly Monthly Weekly X Daly Office Use Only
Christopher Clifford 07162024 Appointment Date
Signature Date
Term Expire Date
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Mason County Monthly Financial Report for July 2024
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds
through July 2024.
Budget Impact(amount, funding source,budget amendment):
Budget to Actual Comparison of 2023 &2024
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Mason County Monthly Financial Report for July 2024
#1854
Nrf JUL
MASON COUNTY MONTHLY
FINANCIAL REPORT 2024
J:\Financials\2024 Financials\2024 July Financial Report 1
s�'P$ON COt,NrA
MASON COUNTY MONTHLY FINANCIAL
REPORT JULY 2024
2023 vs 2024 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif 2023
Through End Revenue Through End Revenue vs 2024
of Month of Month
WSU Extension 20,000 16,497 (3,503) 82% 33,500 2,150 (31,350) 6% (14,347)
Assessor 7,000 17,314 10,314 247% 7,000 9,386 2,386 134% (7,929)
Auditor 1,172,200 608,999 (563,201) 52% 1,378,914 911,221 (467,693) 66% 302,222
Emergency Management 139,347 110,727 (28,621) 79% 137,304 73,621 (63,683) 54% (37,106)
Facilities&Grounds - 1,056 1,056 0% - 3,736 - 0% 2,681
Human Resources - 132 132 0% - - 0% (132)
Clerk 478,377 245,626 (232,751) 51% 414,856 137,233 (277,623) 33% (108,393)
Commissioners - - 0% - 0% -
Support Services 86,522 (86,522) 0% 96,299 100 (96,199) 0% 100
District Court 855,300 508,390 (346,910) 59% 873,516 555,540 (317,976) 64% 47,150
Community Development 2,666,374 1,569,775 (1,096,599) 59% 3,191,206 2,026,150 (1,165,056) 63% 456,375
Historical Preservation 20,000 7,684 (12,316) 38% 13,000 7,489 (5,511) 58% (195)
Parks&Trails 53,235 44,475 (8,760) 84% 49,000 26,928 (22,072) 55% (17,547)
Juvenile Court Services 1,366,600 902,698 (463,902) 66% 1,356,216 825,942 (530,274) 61% (76,757)
Prosecutor 216,249 93,950 (122,300) 43% 214,015 123,841 (90,174) 58% 29,891
Child Support Enforcement 171,310 70,830 (100,480) 41% 165,000 65,467 (99,533) 40% (5,363)
Coroner 35,000 32,697 (2,303) 93% 35,000 31,475 (3,525) 90% (1,222)
Sheriff 1,167,789 4S6,497 (711,292) 39% 936,596 586,764 (349,832) 63% 130,267
Indigent Defense 240,767 138,040 (102,727) 57% 398,026 170,765 (227,261) 43% 32,725
Superior Court 195,846 117,684 (78,162) 60% 111,951 109,099 (2,852) 97% (8,585)
Family Court 2,500 1,280 (1,220) 51% 2,500 1,432 (1,068) 57% 152
Therapeutic Court 776,228 267,951 (508,277) 35% 780,526 288,724 (491,802) 37% 20,773
Treasurer 28,417,341 18,299,104 (10,118,237) 64% 29,228,834 18,497,876 (10,730,958) 63% 198,772
Non Departmental 4,729,045 3,134,278 (1,594,767) 66% 5,658,330 2,850,650 (2,807,680) 50% (283,629)
Totals $ 42,817,030 $ 26,645,683 $ (16,171,347) 62% $ 45,081,589 $ 27,305,587 $ (17,779,738) 61% 659,904
Unaudited *Benchmark for Month is 58.3%
J:\Financials\2024 Financials\2024 July Financial Report 2
MASON COUNTY MONTHLY FINANCIAL JULYy
REPORT 204
Treasurer Department Receipts
Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024
REAL&PERSONAL PROPERTY TAXES 10,389,391 6,101,769 51,218 59% 10,527,844 6,167,229 68,610 59%
SALES TAX TITLE PROPERTY - 0 0% - 0 0%
LOCAL RETAIL SALES&USE TAX 8,400,000 5,221,034 808,992 62% 9,200,000 5,412,457 860,266 59%
LOCAL PUBLIC SAFETY-CITY 50,000 30,553 4,924 61% 51,000 31,248 4,489 61%
CRIMINALJUSTICE 900,000 599,045 94,103 67% 1,000,000 620,032 96,409 62%
LEASEHOLD EXCISE TAX 35,000 15,379 639 44% 35,000 18,392 2,050 53%
FOREST EXCISE TAX 200,000 243,022 0 122% 250,000 163,309 0 65%
FRANCHISE FEES 500,000 236,214 28,171 47% 500,000 237,358 67,866 47%
PAYMENT IN LIEU OF TAX/B OF L 350,000 350,317 0 100% 350,000 402,009 0 115%
PUD PRIVILEGE TAX 800,000 875,638 0 109% 880,000 861,135 0 98%
DNR OTHER TRUST 2 100 368 0 368% 100 45,691 22,620 45691%
CITY-COUNTY ASSISTANCE 2,500,000 819,342 0 33% 1,750,000 813,424 0 46%
DNR PILT NAP/NRCA 4,000 - 0 0% 3,500 - 0 0%
CRIMINALJUSTICE-COUNTIES 775,000 574,740 195,166 74% 750,000 589,587 198,608 79%
ADULT COURT COST-JUVENILE OFFE 5,000 2,457 341 49% 4,500 2,373 325 53%
CRIMINAL JST-MARIJUANA ENFORCE 125,000 66,277 0 53% 133,000 72,316 0 54%
DUI-OTHER CRIMINALJUSTICE A 17,000 3,436 3,194 20% 10,000 7,257 1,982 73%
LIQUOR/BEER EXCISE TAX 165,000 127,962 43,124 78% 165,000 119,973 38,450 73%
LIQUOR CONTROL BOARD PROFITS 200,000 99,481 0 50% 200,000 100,152 0 50%
IN LIEU OF-CITY OF TACOMA 210,000 152,767 38,967 73% 210,000 135,422 19,346 64%
TREASURER'S FEES 30 0 0% 30 - 0 0%
TREASURER FEES CLEAN WATER DIS 1,846 0 0% 1,850 1,846 0 100%
PAYMNT FOR SRVCS-MASON LK DIST 375 397 397 106% 375 416 416 111%
PAYMNT FOR SRVCS-SPENCER LK FND 150 160 0 107% 150 - 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 100 - 0 0% - - 0 0%
CHARGES FOR SRVCS-MACECOM 1,500 1,632 0 109% 1,600 1,712 0 107%
RETURNED REMITTANCE(NSF)FEES 2,500 1,960 120 78% 2,500 2,120 40 85%
REET COLLECTION FEES 170,000 78,183 13,239 46% 145,000 79,686 13,941 55%
REET COLLECTIONS COSTS 10,000 4,507 610 45% 8,500 4,298 675 51%
TREAS.FIRE PROTECTION ASSESSM 15,000 9,931 123 66% 15,000 9,880 126 66%
TREAS OTHER WORD PROCESSING 200 29 0 14% 150 4 0 2%
3
Treasurer Department Receipts
Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024
PUBLIC DISCLOSURE CHGS SRVCS (100) 0% - 0 0%
DATA PROCESSING SERVICES - (3) 0% 100 0 0%
GAMBLING TAX PENALTY - 400 150 0% - 250 0 0%
REAL&PERSONAL PENALTY 150,000 150,575 82,482 100% 150,000 83,428 12,791 56%
PERSONAL PROP FILING PEN 20,000 13,426 (12,178) 67% 30,000 19,028 433 63%
PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0%
INTEREST&OTHER EARNINGS 250,000 160,145 (990,554) 64% 900,000 1,556,590 216,668 173%
INVESTMENT SERVICEFEES(TREAS. 6,000 6,173 (11,968) 103% 35,000 22,059 3,228 63%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 6,380 (26,114) 75% 35,000 30,586 3,440 87%
LEASEHOLD EXCISE TAX INTEREST - 3 (8) 0% 10 10 5 102%
EXCISE INTEREST 50 62 32 125% 100 73 1 73%
INV PURCHASED INT - (482) 5,096 0% - (26,315) (7,200) 0%
INTEREST ON DELINQUENT PR TAX 600,000 325,626 48,978 54% 500,000 328,969 32,828 66%
RENTS/LEASES-DNR TRUST 10,000 18,104 14,157 181% 20,000 - 0 0%
RENTS/LEASES-DNR TMBR TRUST 1 250,000 163,835 90,451 66% 250,000 - 0 0%
UNCLAIMED MONEY/PROCEEDS-SALES 100,877 102,188 4,500 101% - 4,601 0 0%
CASH ADJUSTMENTS/OVER-UNDER 10 (261) 953 -2609% 500 (263) (24) -53%
TAX DISTRIBUTION ROUNDING 10 (41) 16 -413% 100 (61) (14) -61%
MISCELLANEOUS-OTHER REVENUE 100 234 233 234% 100 1,434 840 1434%
STATE SHARED REVENUE - 0 - 0 0%
ROAD DIVERSION 1,080,000 640,764 5,738 59% 1,080,000 635,304 7,482 59%
LEASEHOLD EXCISE TAX 1,600 1,709 73 107% 1,600 (2,185) 231 -137%
TIMBER EXCISE TAX 10,000 27,702 0 277% 10,000 (39,049) 0 -390%
DNR PILT NAP/NRCA 1,275 - 0 0% 25 (307) 0 -1229%
DNR OTHER TRUST 2 50 42 0 84% 50 5,060 2,526 10120%
OTHER INT-DNR INTEREST 50 88 (1) 175% 50 (127) 2 -254%
RENTS&LEASES/DNR OTHR TRST 1 3,800 1,181 761 31% 1,200 (1,794) 0 -149%
RENTS&LEASES-DNR TMBR TRST 1 75,000 8,378 0 11% 20,000 (18,843) 0 -94%
Grand Total $28,392,668 17,244,678 496,023 61% $29,228,834 18,497,876 $1,669,455 63%
Unaudited *Benchmark for Month is 58.3%
4
MASON COUNTY MONTHLY FINANCIAL JULY 2024
REPORT
2023 vs 2024 Current Expense Expenditure Comparison
Expenditures Expenditures Unexpended
2023 Budget through End of Unexpended %2023 2024 Budget through End of Budget %2024 Actual 0 2023 vs
Department Name g g p g 8 g 2o2a
Month Budget Authority Month Authority
WSU Extension 386,072 198,674 187,398 51% 394,210 164,266 229,944 42% (34,408)
Assessor 1,475,815 883,591 592,224 60% 1,515,062 869,659 645,403 57% (13,932
Auditor 1,964,162 1,040,074 924,088 53% 1 2,140,037 1,283,821 856,216 60% 243,747
Emergency Management 540,330 315,054 225,276 58% 525,965 234,652 291,313 45% (80,403)
Facilities&Grounds 1,545,159 827,303 717,856 54% 1,691,493 856,548 834,945 51% 29,246
HR/Risk Mngt 926,434 461,854 464,580 50% 1,021,225 477,315 543,910 47% 15,461
LEOFF 100,000 60,024 39,977 60% 100,000 50,955 49,045 51% (9,068)
Clerk 1,208,905 710,889 498,016 59% 1,174,700 636,172 538,528 54% (74,717)
Commissioners 390,615 221,642 168,973 57% 436,995 227,661 209,334 52% 6,019
Support Services 1,064,379 584,012 480,367 55% 1,286,233 672,907 613,326 52% 88,896
District Court 1,526,343 797,641 728,702 52% 1,615,683 875,410 740,273 54% 77,769
Community Development 3,256,041 1,707,702 1,548,339 52% 4,046,988 1,789,856 2,257,132 44% 82,153
Historical Preservation 41,150 12,262 28,888 30% 36,600 8,988 27,612 25% (3,275)
Parks&Trails 814,815 436,717 378,098 54% 857,712 441,645 416,067 51% 4,928
Juvenile Court Services 2,155,933 1,070,194 1,085,739 50% 2,126,006 1,140,897 985,109 54% 70,703
Prosecutor 2,188,840 1,061,207 1,127,633 48% 2,331,874 1,107,144 1,224,730 47% 45,937
Child Support Enforcement 174,363 60,686 113,677 35% 167,560 60,282 107,278 36% (405)
Coroner 640,942 356,767 284,176 56% 714,465 349,587 364,878 49% (7,180)
Sheriff 16,183,144 8,819,736 7,363,408 54% 17,855,129 9,656,610 8,198,519 54% 836,874
Courthouse Security 309,300 157,715 151,585 51% 307,300 164,236 143,064 53% 6,521
Indigent Defense 1,538,125 853,651 684,474 55% 1,601,613 1,210,469 391,144 76% 356,818
Superior Court 1,530,861 854,218 676,643 56% 1,581,693 839,988 741,705 53% 14,229)
Family Court 2,500 - 2,500 0% 2,500 2,500 - 100% 2,500
Therapeutic Court 787,786 299,276 488,510 38% 785,586 335,463 450,123 43% 1 36,186
Murder Expenditures - - - 0% - 0% 0
i
Treasurer 913,511 520,969 392,542 57% 994,313 563,553 430,760 57% 42,583
Non Departmental 5,884,219 2,769,294 3,114,925 47% 6,858,237 2,658,149 4,200,088 39% (111,145)
Motor Pool - - 0% - 0% 0
Transfers Out to Other Funds 464,021 76,350 387,671 16% 565,046 76,987 488,059 14% 637
I
Totals $ 48,013,765 $ 25,157,501 $ 22,856,264 52% $ 52,734,225 $ 26,755,718 $ 25,978,507 51% 1,598,217
NEW-
Unaudited *Benchmark for Month is 58.391
J:\Financials\2024 Financials\2024 July Financial Report 5
yr+
JULY 2024
Six Year Specific Revenue Streams Comparison
7/31/2019 7/31/2020 7/31/2021 1 7/31/2022 7/31/2023 1 7/31/2024
Community Development Revenues 1,134,537 1,245,223 1,854,178 1,395,988 1,569,775 2,026,150
Detention &Correction Services 10,222 63,779 148,610 43,152 41,709 8,619 205.270.342.30.
Current Expense Property Taxes 5,855,589 5,844,745 6,645,791 6,666,163 6,101,769 6,167,229
Road Diversion Property Tax 1,267,573 1,253,446 647,681 633,418 640,764 635,304
County Road Property Tax 5,193,575 5,248,244 5,443,820 5,445,960 6,115,709 6,194,870
Current Expense Sales Tax 3,259,442 3,500,133 4,612,511 5,034,531 5,221,034 5,412,457 001.260.000.313.11
Criminal Justice Taxes/Entitlements 991,204 1,055,570 1,175,708 1,223,488 1,245,955 1,291,565 see bottom of revenu(
Rural Sales & Use Tax Fund 445,371 460,827 571,731 607,853 633,281 654,169 103-313.18
70o000
600,000
s00,000
a00,00D
300,000
200,000
Com Srvcs-Homelessess Preven Filings 361,124 448,370 588,746 440,500 299,041 326,824 117.000.200.341.27.;
600,000
soo,oa0
aoo,000
300,000
200,OD0
Lodging (Hotel/Motel)Tax 248,682 173,723 414,489 467,989 485,945 557,721 163-313.31
600,000
s00,000
a0o,000
300,000
200,000
100,000 -
REET 1 Excise Tax Only 709,789 794,113 1,123,845 1,115,616 824,602 902,863 350-318.34.300000
REET 2 Excise Tax Only 709,789 794,113 1,123,845 1,115,616 824,602 902,863
1,200,000
1,050,000
s0o,000
7a0,000
so0,0o0
J:\Financials\2024 Financials\2024 July Financial Report 6
PEON CpG't'?
A
MASON COUNTY MONTHLY
FINANCIAL REPORT
JULY 2024
REVENUE MONTH 12023 REVENUE 1 2024 REVENUE DIFFERENCE
JANUARY $ 762,082.70 $ 738,772.98 $ (23,309.72)
FEBRUARY $ 761,133.57 $ 830,025.00 $ 68,891.43
MARCH $ 661,034.70 $ 674,440.00 $ 13,405.30
APRIL $ 675,943.00 $ 701,660.00 $ 25,717.00
MAY $ 788,344.00 $ 816,536.00 $ 28,192.00
JUNE $ 763,504.00 $ 790,757.00 $ 27,253.00
JULY $ 808,992.00 $ 860,266.00 $ 51,274.00
AUGUST $ 931,329.00
SEPTEMBER $ 861,616.00
OCTOBER $ 853,005.00
NOVEMBER $ 891,123.00
DECEMBER $ 770,182.00
TOTAL COLLECTED REVENUE $ 9,528,288.97 $ 5,412,456.98 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 8,400,000.00 $ 9,200,000.00 $ 9,719,711.98
YET TO BE COLLECTED $ (3,787,543.02)
ANTICIPATED INCREASE $ 519,711.98
12 MONTH ROLLING AVERAGE CHANGE 2.5%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 2.5%
J:\Financials\2024 Financials\2024 July Financial Report 7
IV-
IXSJ$014 CO
Six Year Financial Recap
Current Expense Recap 7/31/2019 7/31/2020 7/31/2021 7/31/2022 7/31/2023 7/31/2024
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 9,614,040 10,191,954 11,249,909
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 264,295 336,000 386,000 400,000
Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475 1,040,500 790,000 1,000,000
Accrued Leave Reserve 520,000 530,805 347,742 502,000 413,000 500,000
Capital Reserve 5,000,000 5,000,000
Current Expense Unreserved Cash 2,319,865 4,444,947 7,588,831 12,957,545 10,514,672 9,026,028
This Month Current Expense Cash 11,085,657 13,518,355 20,177,883 25,450,086 28,295,626 28,175,938
Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546
Supplemental Appropriations 250,106 407,320 119,775 275,304 980,661 312,712
Total Budget including Supplementals 41,654,455 49,988,549 53,584,286 62,463,738 69,473,063 72,607,258
Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,694,824 26,000,000 28,000,000
Budgeted Ending Fund Balance 5,523,921 11,291,981 12,664,036 18,508,172 21,319,029 20,331,142
Revenue Budgets 35,867,736 38,351,591 39,584,286 40,768,914 42,817,030 45,081,589
Revenues thru This Month of each year 22,365,776 21,850,509 25,958,641 26,543,191 26,645,683 27,405,587
Budgeted Revenues Received 62% 57% 66% 65% 62% 61%
Expenditure Budgets 36,130,534 38,696,568 40,920,250 43,955,566 48,013,765 52,734,225
Expenditures thru This Month of each year 19,249,360 20,478,544 21,669,206 22,845,958 25,074,516 26,755,718
Budgeted Expenditures Expended 53% 53% 53% 52% 52% 51%
8
Special Fund Cash Balances 7/31/2019 7/31/2020 7/31/2021 7/31/2022 7/31/2023 7/31/2024
Rural County Sales&Use Tax Fund (.09) 518,013 719,821 1,059,847 1,915,616 1,908,347 2,627,352
Auditor's O&M 289,198 320,589 417,975 468,181 503,919 483,802
County Roads Fund 10,074,449 11,907,801 13,588,126 12,308,163 13,917,538 15,442,642
Paths&Trails 265,162 276,467 284,875 293,776 308,176 324,644
Election Equipment Holding 169,771 228,641 243,373 285,519 254,121 181,200
Crime Victims 201,146 204,852 220,123 203,902 199,316 179,696
Victim Witness Activities 31,247 32,446 21,951 16,642 2,350 307
Historical Preservation Fund 36,867 37,602
Community Support Services Fund 823,171 1,044,648 1,289,063 2,111,191 1,854,752 1,707,487
Abatement/Repair/Demolition Fund 276,682 279,330 278,274 277,616 286,763 300,257
Reserve for Technology Fund 92,691
REET&Property Tax Admin Asst 73,062 68,328 80,604 89,409 91,540 81,585
National Forest Safety 42,052 43,504 18,890 25,135 46,672 52,502
Trial Court Improvement Fund 109,156 120,337 82,566 102,641 104,252 125,910
Sheriff Special Funds 233,835
Sheriff's Boating Program 125,638 123,000 134,291 66,772 50,170
Narcotics Investigation 85,801 93,648 97,883 94,291 92,732
Mason County Clean Water District 113,352 290,602 186,879
Public Health Fund 264,735 774,912 1,337,370 2,051,048 2,557,564 5,253,166
American Rescue Plan Act 6,133,304 4,527,773 6,656,384 2,028,813
Law Library 74,699 63,701 53,211 43,106 33,720 22,036
Lodging(Motel/Hotel)Tax Fund 617,530 711,007 944,356 1,324,305 1,874,963 2,242,320
Mental Health Tax Fund 1,432,203 1,522,870 1,840,038 1,905,338 2,356,917 2,607,627
Treasurer's M&O Fund 168,603 195,290 100,352 183,853 201,009 217,725
Veterans Assistance 66,434 82,054 141,616 186,804 247,701 293,816
Skokomish Flood Zone 25,679 68,639 19,954 13,195 10,665 31,337
Mason Lake Management District 156,730 129,490 93,621 86,006 88,878 122,322
Spencer Lake Management District 7,511 14,056 16,175 9,223 16,982
Island Lake Management District 25,490 33,407 28,048 26,860 26,334 13,469
Capital Improvement/Reet 1 Fund 1,969,482 2,014,560 1,358,629 1,716,854 2,237,056 2,333,847
Capital Improvement/Reet 2 Fund 2,761,240 3,196,347 3,837,862 5,321,571 5,647,462 5,988,652
Mason County Landfill 368,182 1,122,850 1,914,399 2,383,651 3,322,957 4,270,939
N. Bay/Case Inlet Utility 723,669 1,563,282 1,859,598 2,112,552 2,745,506 3,685,448
N. Bay/Case Inlet Utility Reserve 361
Wastewater System Development 3,986 3,986
Rustlewood Sewer&Water 162,405 100,462 75,502 135,757 87,869 79,740
Beards Cove Water 443,478 526,283 593,642 678,418 988,981 1,056,525
Belfair WW&Water Reclamation 596,634 819,164 1,809,083 1,647,254 4,177,457 5,581,063
Reserve Landfill 472,222 447,745 444,224 442,180 440,142 446,034
Reserve Beards Cove Ulid 196,771 206,178 212,845 220,622
Storm Drain System Development 184,086 180,739 179,354 178,578
Information Technology 455,891 506,253 174,172 133,311 855,955 349,006
Equipment Rental&Revolving Fund 3,863,942 2,358,264 1,911,522 4,381,156 5,444,759 6,067,185
Unemployment Fund 189,423 192,551 201,938 232,015 255,414 286,329
TOTALS 28,460,378 32,323,349 43,081,012 48,391,701 60,196,326 64,831,545
ane�x ��NTr MASON COUNTY MONTHLY FINANCIAL
4 REPORT JUILY 2024
2023 vs 2024 Motor Pool Expenditure Comparison
FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024
Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
WSU 4,790 3,892 898 81.25% 2,138 607 1,531 28.38%
ASSESSOR 32,910 21,562 11,348 65.52% 32,200 16,485 15,715 51.19%
EMERGENCY MANAGEMENT 2,540 704 1,836 27.72% 3,052 1,069 1,983 35.02%
FACILITIES&GROUNDS 85,685 27,399 58,286 31.98% 60,219 45,432 14,787 75.44%
COMMUNITY SERVICES 66,645 34,755 31,890 52.15% 62,864 32,664 30,200 51.96%
PARKS&TRAILS 51,043 24,866 26,177 48.72% 43,392 26,829 16,563 61.83%
JUVENILE COURT SERVICES 8,570 4,290 4,280 50.06% 17,571 4,333 13,238 24.66%
PROSECUTOR 7,127 2,685 4,442 37.67% 7,128 290 6,838 4.07%
CORONER 50,891 10,725 40,166 21.07% 50,978 9,196 41,782 18.04%
SHERIFF ADMIN 1,354,357 630,500 723,857 46.55% 11609,936 715,720 894,216 44.46%
MOTOR POOL 0 0% 0 0%
Total 001 GENERAL FUND 1,664,558 761,379 903,179 45.74% 1,889,478 852,625 1,036,853 45.12%
SHERIFF'S BOATING PROGRAM 426 -426 0% 0 454 -454 0%
NARCOTICS INVESTIGATION FUND 100 0% 0%
COMMUNITY SERVICES HEALTH 47,172 27,912 19,260 59.17% 46,223 31,470 14,753 68.08%
AMERICAN RESCUE PLAN ACT 0 0% 0 0%
TOTAL SPECIAL FUNDS 47,172 28,438 18,834 60.29% 46,223 31,924 14,299 69.07%
Total GENERAL FUND&SPECIAL FUNDS 1,711,730 789,817 922,013 46.14% 1,935,701 884,549 1,051,152 45.70%
2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024
TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
MOTOR POOL SALARIES&BENEFITS 40,275 9,317 30,958 23.13% 8,300 -8,300 0%
MOTOR POOL SUPPLIES 54,0501 15,854 38,196 29.33% 10,150 42,468 -32,318 418.40%
MOTOR POOL FUEL 402,0001 177,277 224,723 44.10% 401,500 191,004 210,496 47.57%
MOTOR POOL LEASE 712,272 399,193 313,079 56.05% 997,655 463,258 534,397 46.43%
MOTOR POOL MAINT-MONTHLY 12,000 12,237 -237 101.98% 15,874 7,478 8,396 47.11%
MOTOR POOL REPAIRS& MISC. 72,775 40,281 32,494 55.35% 101,467 52,235 49,232 51.48%
MOTOR POOL INSURANCE 16,640 2,870 13,770 17.25% 27,354 4,569 22,785 16.70%
MOTOR POOL CAPITAL LEASE 147,000 33,960 113,040 23.10% 0 11,559 -11,559 0%
MOTOR POOL CAP UPFIT 254,718 98,826 155,892 38.80% 381,701 103,678 278,023 27.16%
Total GENERAL FUND&HEALTH FUND 1,711,7301 789,817 921,913 46.14% 1,935,701 884,549 1,051,152 45.70%
Unaudited *Benchmarl<for month is 58.3% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT JULY 2024
2023 vs 2024 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif 2023
No. Through End Revenue Through End Revenue vs 2024
of Month of Month
103 Sales&Use Tax 963,000 685,936 (277,064) 71% 1,180,000 724,724 (455,276) 61% 38,788
104 Auditor's 0&M 127,250 74,109 (53,141) 58% 85,250 76,709 (8,541) 90% 2,600
105 1 County Road 21,099,126 11,074,151 (10,024,975) 52% 23,524,200 1 11,434,438 (12,089,762)1 49% 360,286
106 Paths&Trails 9,707 10,026 319 103% 10,518 10,545 27 100% 519
109 Election Equipment Holdings 42,250 29,714 (12,536) 70% 53,000 64,108 11,108 121% 34,394
110 Crime Victims 59,010 62,508 3,498 106% 59,010 66,925 7,915 113% 4,417
114 Victim Witness Activities 51,191 14,182 (37,009) 28% 60,010 - (60,010) 0% (14,182)
117 Community Support Services 2,254,928 2,293,979 39,051 102% 3,743,618 2,413,216 (1,330,402) 64% 119,237
118 jAbatement 1,200 7,411 6,211 618% 13,000 8,963 1 (4,038) 69% 1,552
120 REET&Property Tax Admin 25,750 12,177 (13,573) 47% 25,000 12,169 (12,831) 49% (7)
134 National Forest Safety 21,500 22,936 1,436 107% 22,000 24,750 2,750 113% 1,815
135 Trial Court Improvements 22,684 11,268 22,652 50% 23,000 11,196 (11,804) 49% (72)
141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 44,111 5,311 114% 44,111
142 Narcotics Investigation Fund 6,500 1,045 (5,455) 16% 6,500 156 (6,344) 2% (890)
145 Mason County Clean Water District 190,000 116,269 (73,731) 61% 190,000 116,482 (73,518) 61% 213
150 ICommunity Services Health 3,349,997 2,795,507 (554,490) 83% 4,556,136 5,156,775 1 600,639 113% 2,361,269
155 American Rescue Plan Act 22,500 198,989 176,489 884% 50,000 498,429 448,429 997% 299,440
160 Law Library 23,260 14,588 (8,672) 63% 23,260 14,796 (8,464) 64% 208
163 Lodging Tax(Hotel/Motel) 600,750 511,944 (88,806) 85% 710,000 608,589 (101,411) 86% 96,646
164 Mental Health 1,414,765 894,946 (519,820) 63% 1,451,758 933,619 (518,139) 64% 38,674
180 Treasurer's M&O Fund 274,062 162,948 (111,114) 59% 240,155 159,376 (80,779) 66% (3,572)
190 lVeterans Assistance 146,524 93,514 (53,010) 64% 152,467 94,894 (57,573) 62% 1,381
192 Skokomish Flood Zone 6,897,203 10,554 (6,886,649) 0% 6,414,540 - (6,414,540) 0% (10,554)
194 Mason Lake Mngmt Dist#2 39,990 24,886 (15,104) 62% 43,675 26,490 (17,185) 61% 1,603
195 Spencer Lake Mngmt Dist#3 16,036 9,879 (6,157) 62% 17,185 10,061 (7,124) 59% 182
199 Island Lake Mngmt Dist#1 100 676 576 676% 100 397 297 397% (279)
350 REET 1 Capital Improvements 1,866,000 882,058 (983,942) 47% 1,580,000 964,280 (615,720) 61% 82,222
351 REET 2 Capital Improvements 1,813,000 971,395 (841,605) 54% 1,700,000 1,077,054 (622,946) 63% 105,659
402 Mason County Landfill 7,216,147 3,800,796 (3,415,351) 53% 7,200,106 4,026,080 (3,174,026) 56% 225,285
403 N.Bay/Case Inlet Utility 2,337,004 1,336,312 (1,000,692) 57% 2,139,353 1,340,735 (798,618) 63% 4,423
411 1 Rustlewood Sewer&Water 704,210 230,809 (473,401) 33% 631,436 248,627 (382,809) 39% 17,818
412 Beards Cove Water 367,564 169,097 (198,467) 46% 268,334 177,524 (90,810) 66% 8,427
413 Belfair WW&Water Reclamation 4,526,622 4,448,798 (77,824) 98% 4,537,303 3,780,580 (756,723) 83% (668,218)
428 Reserve Landfill 700 11,777 11,077 1682% 20,000 13,792 (6,208) 69% 2,014
429 Reserve Beards Cove ULID - - 0% - 0% -
480 Storm Drain System Development - - 0% - 0% -
500 Information Technology Dept 1,151,233 1,151,255 22 100% 1,300,000 650,000 (650,000) 50% (501,255)
501 Equipment Rental&Revolving 2,812,088 1 1,826,627 1 (985,461) 65% 1 2,010,678 1,336,977 (673,701) 66% (489,650)
502 Unemployment Fund 76,204 76,204 100% 79,202 79,202 100% 2,998
Totals $60,568,855 1 34,039,270 $ (26,495,517)1 56% $64,169,594 36,206,767 $ (27,962,827)1 56% 1 2,167,497
Unaudited ''Benchmark for Month is 58.3%
J:\Financials\2024 Financials\2024 July Financial Report 11
MASON COUNTY MONTHLY FINANCIAL
REPORT JULY 2024
2023 vs 2024 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures
Fund Name 2023 Budget through End of Unexpended %2023 2024 Budget through End of Unexpended %2024 Actual 0 2023
NO. Month Budget Authority Month Budget Authority vs 2024
103 Sales&Use Tax 678,711 618,031 60,680 91% 792,509 503,961 288,548 64% (114,070)
104 Auditor's O&M 111,635 47,354 64,281 42% 117,306 57,820 59,486 49% 10,466
105 1 County Road 23,793,040 9,052,993 14,740,047 38% 1 26,198,341 8,666,113 17,532,228 33% (386,880)
106 Paths&Trails 2,047 904 1,144 44% 2,439 1,166 1,273 48% 263
109 Election Equipment Holdings 51,642 70,655 (19,013) 137% 64,910 12,588 1 52,322 19% (58,067)
110 Crime Victims 106,491 51,944 54,547 49% 109,991 46,640 63,351 42% (5,304)
114 Victim Witness Activities 52,740 20,482 32,258 39% 60,317 - 60,317 0% (20,482)
117 Community Support Services 2,456,488 2,724,932 (268,444) 111% 3,743,818 2,824,487 919,331 75% 99,555
118 Abatement 54,155 556 53,599 1% 54,312 988 53,324 2% 432
120 REET&Property Tax Admin 110,750 16,696 94,054 15% 110,000 28,749 81,251 26% 12,052
134 National Forest Safety 36,500 764 35,737 2% 52,000 6,222 45,778 12% 5,459
135 Trial Court Improvements 53,715 311 53,405 1% 53,847 399 53,448 1% 89
141 Sheriff's Boating Program 42,083 16,617 25,466 39% 44,601 47,261 (2,660) 106% 30,644
142 Narcotics Investigation Fund 5,869 1,309 4,560 1 22% 5,958 1,054 4,904 18% (255)
145 Mason County Clean Water District 190,153 1,846 188,307 1% 195,447 97,558 97,889 50% 95,712
150 Community Services Health 4,077,531 2,469,940 1,607,591 61% 4,585,615 2,642,195 1,943,420 58% 172,254
155 lAmerican Rescue Plan Act 7,562,927 1,273,105 6,289,822 17% 1 4,847,385 3,267,001 1,580,384 67% 1,993,896
160 Law Library 34,856 19,042 15,814 55% 36,819 20,157 16,662 55% 1,115
163 Lodging Tax(Hotel/Motel) 988,514 310,963 677,551 31% 1,115,869 426,231 689,638 38% 115,268
164 Mental Health 1,464,058 579,644 884,414 40% 1,772,789 738,995 1,033,794 42% 159,351
180 Treasurer's M&O Fund 354,062 69,724 284,338 20% 366,704 68,199 298,505 19% (1,525)
190 Veterans Assistance 252,000 65,488 186,512 26% 852,467 71,604 280,863 20% 6,116
192 ISkokomish Flood Zone 6,908,235 10,922 6,897,313 0% 1 6,414,540 10,493 6,404,047 0% (429)
194 Mason Lake Mngmt Dist#2 108,367 4,366 104,001 4% 140,701 1,193 139,508 1% (3,172)
195 Spencer Lake Mngmt Dist#3 23,876 8,497 15,379 36% 24,473 367 24,106 1% (8,130)
199 Island Lake Mngmt Dist#1 26,078 321 25,758 1% 13,529 357 13,172 3% 37
350 REET 1 Capital Improvements 2,101,804 963,049 1,138,755 46% 2,071,184 866,679 1,204,505 42% (96,370)
351 REET 2 Capital Improvements 2,103,875 520,141 1,583,734 25% 2,101,187 1,095,658 1,005,529 52% 575,517
402 1 Mason County Landfill 6,760,452 3,110,365 3,650,087 46% 1 6,552,423 3,275,974 3,276,449 50% 165,608
403 N.Bay/Case Inlet Utility 2,235,214 828,346 1,406,868 37% 2,843,908 709,268 2,134,640 25% (119,079)
405 Wastewater System Development - - 0% - - 0% -
411 Rustlewood Sewer&Water 776,347 215,077 561,270 28% 636,387 191,650 444,737 30% (23,428)
412 Beards Cove Water 335,427 96,784 238,643 29% 355,731 109,171 246,560 31% 12,387
413 Belfair WW&Water Reclamation 7,142,083 2,886,801 4,255,282 40% 3,929,344 1,964,142 1,965,202 50% (922,659)
428 Reserve Landfill 300,950 13,088 287,862 4% 1 31,373 16,083 15,290 51% 2,995
429 Reserve Beards Cove ULID - - 0% - - 0% -
480 Storm Drain System Development - - 0% - - 0% -
500 Information Technology Dept 1,261,915 548,259 713,656 43% 1,372,54-6 651,015 721,531 47% 102,757 j
501 Equipment Rental&Revolving 3,345,768 1,108,002 2,237,766 33% 3,231,269 1,054,294 2,176,975 33% (53,708)
502 Unemployment Fund 276,204 35,346 1 240,858 13% 320,288 33,959 286,329 11% (1,387)
Totals $ 76,186,562 $ 27,762,664 1 $ 48,423,898 36% $ 74,722,327 $ 29,509,692 $ 45,212,635 39% 1,747,028
Unaudited *Benchmark for Month is 58.3%
J:\Financials\2024 Financials\2024 July Financial Report 12
MASON COUNTY MONTHLY
FINANCIAL REPORT JULY 2024
OUTSTANDING COUNTY DEBT
ORIGINAL APRX
ORIGINATION LOAN INTEREST MATURITY
NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR
MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 870,000 2033
MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 2,760,000 2027
N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,670,000 2042
WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 152,408 2058
WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 100,060 2059
MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 2,273,650 2030
MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,079,815 2048
MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,793,492 2032
TOTAL COUNTY DEBT AT END OF MONTH 15,699,425
AS OF May 27, 2021
REMAINING NON VOTED DEBT CAPACITY 107,238,013
VOTED DEBT CAPACITY 95,923,650
REMAINING COUNTY DEBT CAPACITY 203,161,663
2024 July Financial Report 13
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: August 27,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑X Other
(This is the responsibility of the requesting Department) Audit Committee
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Resolution deleting Fund No. 192, Skokomish Flood Zone, with the 2025 budget
Background/Executive Summary:
The County has adopted a Financial Policy which states"only the minimum number of funds consistent
with legal and operating requirements should be established,because unnecessary funds result in
inflexibility,undue complexity,and inefficient financial administration".
Fund 192, Skokomish Flood Zone,was created in 1976,by Resolution No. 659. The fund was created to
support flood prevention and management projects,aiming to reduce the impact of seasonal flooding in
the Skokomish River area. This fund no longer has a funding source as its property tax levy was
discontinued several years ago. Public Works and the Audit Committee has recommended the fund be
deleted and any residual cash be rolled into Fund No. 105, County Road.
Budget Impact(amount,funding source,budget amendment):
Any residual revenue and expenses would be budgeted in fund 105,County Road
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval for the Board to sign the Resolution deleting budgetary accounting Fund No. 192, Skokomish
Flood Zone,beginning with the 2025 budget.
Attachments
Draft Resolution
RESOLUTION NO.
AMENDING RESOLUTION NO. 15-81 DELETING BUDGETARY ACCOUNTING FUND#192,SKOKOMISH
FLOOD ZONE; REFERENCE MASON COUNTY CODE CHAPTER 3, REVENUE AND FINANCE
WHEREAS, RCW 36.32.120, states "..the board of county commissioners...have the care of the
county property and the management of the county funds and business..", and
WHEREAS,the following fund is no longer being used and it is recommended it be deleted
beginning with the 2025 Mason County budget:
Fund 4192, Skokomish Flood Zone
WHEREAS, any revenue and expenditures normally budgeted in Fund 4192, Skokomish Flood
Zone, will be budgeted in Fund 4105, County Road, beginning in 2025; and
WHEREAS,the County Treasurer is authorized to transfer any residual cash in Fund #192,
Skokomish Flood Zone,to Fund#105, County Road Fund, on December 31, 2024;
NOW,THEREFORE, BE IT RESOLVED, to delete the following county fund beginning with the
2025 Mason County budget: Fund #192, Skokomish Flood Zone
Dated this day of 2024.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the Board
Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead,Chief DPA
Sharon Trask, Commissioner
coU�a�
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): August 19,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Broadband,Equity,Access and Deployment Grant through Washington State Association of Counties
Background/Executive Summary:
Washington State is set to receive$1.2 billion to bring broadband services to unserved and underserved
residents through a five-year action plan. Applications for the Broadband,Equity,Access and Deployment
(BEAD)grants will begin in early fall. During the last legislative session,the Department of Commerce was
awarded funding for technical assistance, and they are contracting with the Washington State Association of
Counties(WSAC)to provide this funding to counties. Approximately$900,000 is available for counties and
each county can receive between$20,000 to$50,000.An allowable use of this funding includes the cost of
preparing BEAD grant applications,including,but not limited to,engineering design,letter of credit
applications,and compilation of project leadership resumes. Applications for the technical assistance through
WSAC are due August 23,2024.
Justin Holzgrove and Barbra Adkins,from Mason PUD 3,are preparing the application for funding and are
asking that Mason County apply for this funding on behalf of Mason PUD 3. Mason County will be the
project lead. PUD 3 will submit invoices for eligible activities to the county for reimbursement until the
funding is expended.
Budget Impact(amount, funding source,budget amendment):
Pass through grant
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approve the County Administrator to work with PUD#3 to apply for the technical assistance grant through
WSAC.
Attachments
BEAD Technical Assistance Funding
WASHINGTON ��` � o 206 Tenth Ave SE Olympia, , .;
501
STATE ASSOCIATION
O :. www.wsac.org
of COUNTIES
BEAD Technical Assistance funding applications
August 1, 2024
Responses Due August 23, 2024
Project Name: Broadband Equity Access, and Deployment Technical Assistance for Counties
Company Name: Washington State Association of Counties
Address: 206 Tenth Avenue, SE
Olympia, WA 98501
Contact Person: Axel Swanson
Telephone Number: 360.489.3014
Email Address: aswanson@wsac.org
1. Background/Introduction
Washington state is set to receive $1.2B to bring broadband service to all unserved and underserved residents.
The Department of Commerce,through the State Broadband Office (WSBO), has developed a five-year action
plan and state digital equity plan to establish eligibility for federal funding to deliver significant investments for
expanding broadband access and to help close the digital divide in Washington. This means that counties and
their partners will have to work diligently to identify smart, efficient ways of deploying broadband
infrastructure to ensure the largest possible number of residents can be served with this funding.
Applications for Broadband, Equity, Access and Deployment (BEAD) grants will begin in early fall. Counties may
be planning to apply either as a subgrantee (that is, directly apply for BEAD funds) or instead of applying
directly, be active participants in another subgrantee's application process by providing important policy-level
considerations to the application.
During the last legislative session, the Department of Commerce was given funding for broadband technical
assistance.The State Broadband Office has decided to contract with WSAC to provide this funding to counties
to assist them in planning for BEAD grant proposals and broadband deployment in their communities.
This memo is to inform you of that opportunity, and to ask that if you, or another eligible jurisdiction in your
county,would like to receive this funding,to please fill out the application included within this document.
2. Project Goals and Scope of Services
The funding WSAC has available supports counties in planning for BEAD grant proposals and broadband
deployment in their communities and offers when appropriate,technical assistance for preparing BEAD
applications.This support includes county collaborations with Ports, PUDs,Tribes, and private or non-profit
entities as they design, develop, and coordinate broadband networks.
Our contract with the Department of Commerce outlines the following allowable activities. Proposals must
include activities that fall within these eligible criteria. Expenditures that fall outside these categories may not
be eligible for reimbursement.
- Aiding public entities and community members in designing local broadband networks that
maximize grant awards for the broadest connectivity of residents and anchor institutions.
- Creating alignment between community plans and grant applications.
- The evaluation of project applications, prior to public entities submitting them to WSBO.
- Preparing BEAD grant applications, including, but not limited to, engineering design, letter of credit
applications, and compilation of project leadership resumes.
- Helping to establish and coordinate necessary broadband workforce development initiatives that
align with the WSBO's goals.
- Assisting public entities in negotiating public-private partnerships.
- Providing technical network expertise and understanding of industry practices to public entities
not familiar with the telecommunications sector.
- Providing a neutral voice when educating policymakers and community leaders, for the
application.
- Providing coordination of community efforts to maximize the outcomes of other broadband grants
in conjunction with BEAD applications.
Approximately$900,000 is available for reimbursements of county costs. We anticipate receiving more
requests than we have available funds. Individual counties may apply for reimbursement of costs up to
$50,000.All proposals will be reviewed, and an amount of funding will be awarded based on the evaluation
criteria noted below. If a requested amount cannot be fully funded, counties will not receive less than $20,000.
Counties may take a regional approach and submit a combined proposal. In those cases, the maximum award
amount will be increased depending on the number of counties applying together.
3. Application Submission Dates
All applications related to this funding request must be submitted by August 23rd at 5:00 p.m.
Please use this link to complete the online application form.
https://form.00tform.com/241936955071968
There will be an Application webinar on August 12th from 3:00 p.m.to 4:00 p.m.via Zoom to discuss
application and eligibility questions.You may send in your questions ahead of time if you'd like, and those will
be answered during the meeting. We will document the Q&A and make it available within two days of the
conference.
Zoom link for Application Webinar:
https://wsac-org.zoom.us/I/87817240312?pwd=9ecpad3UIKKblZk8XFgz8H8fBSizmK.1&from=addon
Final selection and awarding notice is anticipated no later than September 6th.The funding is set to expire on
June 30, 2025.
4. Elements of the Application
WSAC created an application divided into four sections to ensure we have the necessary information to
confirm that the project's scope meets the funding criteria.
Section 1—Basic Information
Provide a title for the project, the amount requested and contact information for leads of the project. If there
are multiple organizations working together,such as a county, Port, and subcontractor, please list lead contact
names for each of those entities. If there are multiple organizations involved, please describe the nature of
what each organization is doing in the project. If you are a county that is working independently and would like
to request assistance from another agency, please describe the need in this box.
Section 2—Project Details
2a. Use this section to describe your project in detail. We need to understand the scope of work and
deliverables. You may summarize here if you intend to upload detailed project information and supporting
documentation, such as a subcontract, in the next section.
2b.This section is for you to illustrate how your project aligns with the allowable activities that can be funded
through this program.
2c. We understand that you may have already started this work in your county and these funds can help pay
for the remainder of the work. Please use this section to describe your current accomplishments. If you have
not started any work,you can leave this section blank.
2d. Use this section to explain how the funding will be used to support your project. If you are leveraging other
funds please describe. Also, please explain any impacts a shortfall of funding may have on this project.
Section 3—Additional Information
Please upload any other documentation you have regarding the project that will help support and explain your
project and funding request.
Section 4—Project Budget
Please upload information about your project budget and funding request. We do not have a prescribed
budget format, but provide details that can be supported with documentation when requesting
reimbursement if funded. Eligible costs for reimbursement will be considered from July 1, 2024.
5. Evaluation Criteria
Applications will be evaluated based on their relevance to approved activities and the number of applications
versus the number of funds available.The evaluation may also consider the significance of the impact on the
area, the number of underserved areas addressed, and the utilization of other resources. WSAC may contact
the applicants during the evaluation process to gain a better understanding of the proposals.
6. Miscellaneous
These applications do not commit WSAC to fund any proposals submitted, nor is WSAC liable for any costs
incurred in the preparation or research of the application. Submittal of a proposal does not constitute a
contract with WSAC. The awards will not be final until WSAC has approval from the Department of Commerce.
ADAMS ASOTIN I BENTON I CHELAN I CLALLAM I CLARK I COLUMBIA I COWLITZ I DOUGLAS I FERRY I FRANKLIN I GARFIELD I GRANT I GRAYS HARBOR
ISLAND I JEFFERSON I KING I KITSAP I KITTITAS I KLICKITAT I LEWIS I LINCOLN I MASON I OKANOGAN I PACIFIC I D OREILLE I PIERCE I SAN JUAN
SKAGIT I SKAMANIA I SNOHOMISH I SPOKANE
2024-2025 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST
Project Title I %ofsecured Secured Funding Funding From State, Year
Lead Organization Partnerships Project Type Tota I Cost funding Funding Request Federal,Other Phase Area of County Added
Belfair Water District New Well Belfair UGA and commercial core Utilities $ 950,000 42.11% $ 400,000.00 $ 550,000.00 PUD operating and Design 2021
reserve funds
City of Shelton WSDOT Cross Town Trail Transportation $ 3,400,000 16.91%$ 575,DD0.00 $ 2,825,000.00 City,State Design Construction City of Shelton/Shelton 2024
UGA
City of Shelton Port of Shelton,Mason County Shelton Springs Road Sewer Trunkline,Tarragon to Blevins Utilities,Public Safety,Land Use, $ 3,200,000 28.13%$ 900,000.00 $ 2,300,000.00 Federal Legislative Grant Design City of Shelton/Shelton 2024
Environmental,Economic Devel. UGA
City of Shelton Squaxin Island Tribe,Port of Shelton,Mason Main W WTP CAAMP Compliance,Ph-2 Backup Disinfection Utilities,Public Safety,Land Use, $ 1,000,000 10.0D%$ 100,000.00 $ 900,000.00 City Rates&GFC's Design City of Shelton/Shelton 2024
County Construction(Design Funded in 2023) Environmental,Economic Devel. UGA
Belfair Water District Mason County,EE Overton New Well-Pressure Zone 2 Utilities $ 500,000 10.DD%$ 50,000.00 $ 450,000.00 BWD reserve funds Design Construction Belfair UGA 2021
Belfair Water District NMFA Backup Emergency Generators Utilities $ 257,000 23.35%$ 60,000.00 $ 197,000.00 PUD operating and Construction Belfair UGA 2021
reserve funds
Mason County PUD No.1 Washington State Department of Health Shadowood Reservior&Booster Station Utilities $ 2,500,000 50.DD%$ 1,250,000.00 $ 1,250,000.00 Deprtment of Health Construction Rural Unincorporated 2024
DWSRF
Mason County PUD No.1 Water Systems Emergency Backup Generation Project Utilities,Public Safety $ 3,250,000 3.85%$ 125,DD0.00 $ 3,125,000.00 PUD No.1 Operating Construction Rural Unincorporated 2024
Budget
Mason County PUD No.1 Washington State DNR Jorstad Substation Utilities $ 8,000,000 1.88%$ 150,DD0.00 $ 7,850,000.00 PUD No.1 operating Design Rural Unincorporated 2024
reserves
Mason County PUD No.1 Skokomish Valley Rebuild Utilities,Public Safety $ 1,650,000 0.00%$ - $ 1,650,000.00 Design Rural Unincorporated 2024
Mason County PUD No.1 Washington State Department of Health Canal View Water Systems Rehabilitation Utilities,Public Safety $ 553,380 42.31%$ 234,125.00 $ 319,255.00 Dept.of Health&PUD Design&Construction Rural Unincorporated 2024
reserves
Mason County PUD No.1 Manzanita Water Storage Project Utilities,Public Safety,Enivronmental, $ 4,650,000 3.23%$ 150,000.00 $ 4,500,000.00 PUD No.1 Reserves Design&Construction Rural Unincorporated 2024
Economic Development
Mason County PUD No.1 Iron&Manganese Treatment Project Utilities,Public Safety $ 1,330,000 0.00%$ - $ 1,330,000.00 PUD No.1 Budget Design Construction Rural Unincorporated 2021
Mason County PUD No.1 Hood Canal Communications Highway 106 Rebuild Utilities,Public Safety,Environment $ 8,596,137 0.0D%$ - $ 8,596,137.00 Planning Rural Unincorporated 2024
Mason County PUD No.1 Mason County,Alderbrook Resort, Union Water Resource Study Utilities,Public Safety,Land Use, $ 1,427,500 1.75%$ 25,000.00 $ 1,402,500.00 PUD No.1,AGYC, Planning Rural Unincorporated 2024
Alderbrook Golf&Yacht Club Environmental,Economic Development Alderbrook Resort
Mason County PUD No.1 Grid Resiliency Project Utilities,Public Safety $ 3,800,000 0.00%$ - $ 3,8D0,000.00 Planning& Rural Unincorporated 2024
Construction
Mason County PUD No.I Substation Security Project Utilities,Public Safety $ 3,054,743 0.00%$ - $ 3,054,743.00 Planning&Design Rural Unincorporated 2024
Mason County PUD No.I&3 Bonneville Power Administration,Mason Electrical System Intertie PUD3-PUD3 Utilities $ 259,470 0.00%$ - $ 259,470.00 PUD operatingand Construction Rural Unincorporated 2020
County PUD3 reserve funds
Mason County PUD#3 WSDOT Hwy 108 Fish Culvert Projects Utilities,Public Safety,Transportation, $ 250,000 0.00%$ - $ 250,000.00 Internal Planning Design Rural Unincorporated 2021
Environmental
Mason County PUD#3 Hoods Canal Communications,iFiberOne, Rural Broadband-Fiberhoods Utilities,Public Safety,Healthcare, $ 5,000,000 78.0D%$ 3,900,000.00 $ 1,100,000.00 State Planning Design Rural Unincorporated 2018
NoaNet,businesses,residents,community Economic Development Construction
Mason County PUD#3 Bonneville Power Administration,Local Substation:Dayton Shelton Utilities $ 10,000,000 60.DD%$ 6,000,000.00 $ 4,000,000.00 System Capacity Fee Planning Design Shelton UGA 2020
Developers,Port of Shelton
Mason County PUD#3 Bonneville Power Administration,Local Substation:Belfair Utilities $10,000,000- 60.0D%$6,000,000- $4,000,000- System Capacity Fee Planning Design Belfair UGA 2020
Developers,Port of Shelton 30,000,000 18,000,000 12,000,000
Mason County PUD#3 Bonneville Power Administration,Local Substation:Potlatch Utilities $ 3,000,000 60.0D%$ 1,800,000.00 $ 1,200,000.00 System Capacity Fee Planning Design Rural Unincorporated 2020
Developers,Port of Shelton
Mason County PW Tribes,City of Bremerton,Port of Belfair Water Reclamation Facility Expansion $ 1,600,000 0.00%$ - $ 1,6D0,000.00 Design Belfair UGA 204
Bremerton,Belfair Water District,Private
Mason County PW Belfair Sewer Expansion Utilities,Economic Development $ 1,500,000 0.00% $ 1,500,000.00 Design Belfair UGA 2024
Mason County PW WSDOT Belfair Sewer Utility Relocation-SR 3 Fish Barrier Removal Utilities,Transportation,Eniromental $ 1,000,000 0.0D%$ - $ 1,OD0,000.00 Design&Construction Belfair UGA 2024
Projects
Mason County PW WSDOT,Private Log Yard Road West Freight Upgrade Transportation,Economic Development $ 1,825,000 0.0D%$ - $ 1,825,000.00 Design&Construction Belfair UGA 2024
Mason County PW WSDOT,Private Log Yard Road East Connector Design/Construction Transportation,Economic Development $ 500,000 0.00%$ - $ 500,000.00 Design&Construction Belfair UGA 2024
Mason County PW Prasor Road Extension to SR3 Transportation,Economic Development $ 10,800,000 0.00%$ - $ 10,800,000.00 Design&Construction Rural Unincorporated 2024
Mason County PW WSDOT Belfair Critical Intersection Improvements Transportation $ 30,500,000 0.00%$ - $ 30,500,000.00 Design&Construction Belfair UGA 2024
Mason County PW WSDOT,Private Romance Hill Connector Design/Construction Transportation,Economic Development $ 5,000,000 0.00%$ - $ 500,000.00 Design&Construction Belfair UGA 2024
Mason County PW DOT,Mason Transit,Utilities Trails Road Alternative-Razor Road Extension Utilities,Transportation,Public Safety, $ 2,500,000 30.0D%$ 750,000.00 $ 1,750,000.00 State Design Construction Rural Unincorporated 2018
Land Use,Economic Development
Mason County PW DOT,Mason Transit,Belfair Community, SR3 Freight Corridor-Romance Hill Connector Utilities,Transportation,Public Safety, $ 1,320,000 16.67%$ 220,000.00 $ 1,100,000.00 State Design Construction Belfair UGA 2018
Utilities,PAC Land Use,Economic Development
Mason County PW Mason County,City of Bremerton Belfair Sewer,North Extension/Belfair Freight Corridor/PSIC Utilities,Economic Development $ 14,000,000 84.11%$ 11,775,D00.D0 $2,250,D00 State Final Design/ Belfair UGA 2018
construction Construction
Port of Allyn North Bay Historical Society Oyster House Museum Relocation Historical Landmark Museum $ 712,000 101.19%$ 720,460.00 $ (8,460.00) WA Historical Society& Construction Allyn UGA 2024
WA Commerce
Port of Allyn Port Security and Safety Utilities,Public Safety $ 60,000 0.00%$ - $ 60,000.00 Design&Construction Allyn UGA 2020
City of Shelton Squaxin Island Tribe North Diversion Sewer Lift Station and Force Main Utilities,Public Safety,Land Use, $ 11,500,000 5.00%$ 575,ODO.00 $ 10,925,000.00 City Rates&GFC's Planning City of Shelton/Shelton UGA 2021
Environmental,Economic Development
City of Shelton Squaxin Island Tribe,Port of Shelton,Mason Water Reclamation Plant Membrane Filter Capacity Utilities,Public Safety,Land Use, $ 51500,000 5.00%$ 275,ODO.00 $ 5,225,000.00 City Rates&General Planning City of Shelton/Shelton 2021
County Replacements in Tanks 1&2,Design&Construction Environmental,Economic Development Facilities Charges UGA
City of Shelton Squaxin Island Tribe,Port of Shelton,Mason Water Reclamation Plant Sprayfield Conversion for Effluent Utilities,Public Safety,Land Use, $ 2,900,000 10.00%$ 290,ODO.00 $ 2,610,000.00 City rates&GFC's Planning City of Shelton/Shelton UGA 2024
County Disposal Environmental,Economic Devel.
City of Shelton Mason Transit Authority 7th Street Reconstruction,Cota to Alder Traffic Transportation $ 2,500,000 10.OD%$ 250,OD0.00 $ 2,250,000.00 City Gas Tax,TBD,and Planning City of Shelton/Shelton UGA 2021
Signal Improvements at 7th and Railroad State TIB
City of Shelton Port of Shelton,Mason County Port of Shelton Johns Prairie Sewer Lift Station,Forcemain,and Utilities,Public Safety,Land Use, $ 91500,000 0.00%$ - $ 9,500,000.00 Planning City of Shelton/Shelton 2024
Gravity Trunkline Extension Environmental,Economic Devel. UGA
City of Shelton Upper Angelside Pressure Zone 1.0 Million Gallon Water Utilities,Public Safety,Land Use, $ 61500,000 7.00%$ 455,ODO.00 $ 6,045,000.00 City Rates&GFC's Planning City of Shelton/Shelton 2024
Reservoir Design&Construction Economic Devel. UGA
City of Shelton MOuntainview Pressure Zone 500,000 Gallon Elevated Water Utilities,Public Safety,Land Use, $ 4,800,000 7.00%$ 336,ODO.00 $ 4,464,000.00 City Rates&GFC's Planning City of Shelton/Shelton 2024
Reservoir Design&Construction Economic Devel. UGA
City of Shelton Mason Transit Authority VITA Bus Mall,Franklin Street Reconstruction,7th to 4th Transportation $ 1,700,000 10.OD%$ 170,OD0.00 $ 1,530,000.00 City Gas Tax and TBD Planning City of Shelton/Shelton 2024
5th Street Reconstruction,Franklin to Railroad UGA
City of Shelton Shelton Metropolitan Parks District Ice Arena and Multipurpose Event Facility Economic Development $ 6,000,000 0.00%$ - $ 6,000,000.00 State Planning City of Shelton/Shelton 2024
UGA
City of Shelton PUD3,RCO,Private Developer,etc. Canyon Creek Pedestrian&Utility Bridge Utilities,Public Safety,Land Use, $ 5,000,000 0.00%$ - $ 5,000,000.00 City Rates,GFCs, Planning City of Shelton/Shelton 2024
Environmental,Economic Development TIF/TBD,etc. UGA
City of Shelton Squaxin Island Tribe,Port of Shelton,Mason Water Reclamation Plant Substandard Effluent Disposal Utilities,Public safety,Land Use, $ 2,000,000 $ 0.10 $ 200,000.00 $ 1,800,000.00 City Rates&GFC's Planning City of Shelton/Shelton 2024
County Environmental,Economic Devel. UGA
City of Shelton Squaxin Island Tribe,Port of Shelton,Mason Membrane Treatment Plant Phase 2 Capacity Expansion Design Utilities,Public Safety,Land Use,Environ $ 9,500,000 $ 0.05 $ 475,000.00 $ 9,025,000.00 City Rates&GFC's Planning City of Shelton/Shelton UGA 2021
County
Mason County PUD No.1 Hood Canal Communications Wildfire Mitigation Fuels Reduction Project Utlities,Public5afety,Environmental $ 3,932,770 0.00%$ - $ 3,932,770.00 Planning Rural Unincorporated 2024
Mason County PUD No.1 AGVC,Hood Canal Communications Union&Alderbrook Mainline Replacement Project Utilities,Public Safety,Economic $ 7,380,000 0.00%$ 100,000.00 $ 728,000.00 Planning Rural Unincorporated 2024
Development PUD 1 operating funds
Mason County PUD3 Submarine Distribution Cable Replacement Utilities,Land Use $ 2,500,000 0.00%$ - $ 2,500,000.00 Planning Design Rural Unincorporated 2022
Construction
Mason County PUD3 Energy Northwest,WSDOT,VITA,OCCU Electric Vehicle Infrastructure Utilities,Transportation,Economic $ 100,000 0.00%$ - $ 100,000.00 Planning Design Rural Unincorporated 2020`
Development Construction
Mason County PW Beeville Road Peterson Creek Culvert Replacement Transportation $ 1,000,000 0.00% $ - $ 1,000,000.00 Design Construction Countywide 2024
Mason County PW Tribes,City of Bremerton,Port of Reclaimed Water Use,Distribution and Market Analysis $ 150,000 0.00%$ - $ 150,000.00 Planning Countywide 2024
Bremerton,Belfair Water District,Private
Mason County PW WSDOT,BROS,Federal Highways Ever's Bridge Rehabilitation Transportation $ 6,000,000 20.00%$ 1,200,000.00 $ 4,800,000.00 Planning Rural Unincorporated 2024
Mason County PW WSDOT,BROS,Federal Highways Vance Creek Div.Bridge Replacement Project Transportation $ 51000,000 20.00%$ 1,000,000.00 $ 4,000,000.00 Planning Belfair UGA 2024
Mason County PW WSDOT,BROS,Federal Highways Hliboki Bridge Replacement Transportation $ 2,000,000 20.00%$ 400,ODO.00 $ 1,600,000.00 Planning Rural Unincorporated 2024
Mason County PW WSDOT,BROS,Federal Highways Dayton Box Creek Culverts $ 4,000,000 20.00%$ 8D0,000.00 $ 3,200,000.00 Planning Rural Unincorporated 2024
Mason County PW WSDOT/City of Shelton Deegan Road Intersection with Shelton Matlock Road Transportation $ 2,000,000 20.00% $ 2,000,000.00 Planning Rural Unincorporated 2024
Mason County PW Mason County Mason Plan Update Utilities,Public Safety,Environmental, $ 250,000 0.00%$ - $ 250,000.00 Planning Rural Unincorporated 2021
Economic Development
Mason County PW Mason County Allyn/Belfair facilitate growth to meet housing needs Utilities,Public Safety,Land Use, Planning Rural Unincorporated 2024
Environmental,Economic Development
Mason County PW Mason County Belfair Reclaimed Water Distribution Utilities,Public Safety,Land Use, Planning Countywide 2024
Environmental,Economic Development
Mason Transit Authority Construct Maintenance Wash Facility Transportation $ 500,000 0.00%$ - $ 500,000.00 Design Construction Allyn UGA/Belfair UGA 2019
Mason Transit Authority WSDOT,Mason County Allyn Transit Center Planning project Transportation $ 50,000 0.00%$ - $ 50,000.00 Planning Belfair UGA 2018
Mason Transit Authority WSDOT,Mason County(Hoodsport Master Hoodsport Transit Center Planning Transportation $ 50,000 0.00%$ - $ 50,000.00 Planning Shelton UGA 2018
Plan Inclusion)
Mason Transit Authority FTA,WSDOT Johns Prairie Facility Upgrade/Construction Transportation,Utilities $ 51000,000 20.DO%$ 1,000,000.00 $ 4,000,000.00 Planning Design Allyn UGA 2019
Construction
Port of Allyn Public Pier Emergency Repair Enviromental,Parks&Trails, $ 499,550 100.DO%$ 499,550.00 $ - Planning&Design Rural Unincorporated 2025
Transportation
Port of Allyn Booster Pump Station/Well Consolidation Utilities $ 200,000 83.4D%$ 166,8DD.00 $ 33,200.00 DOH DWSRF Loan& Planning&Design Shelton UGA 2025
ARPA Funds
Port of Shelton Aviation Business Park Economic Development $ 20,000,000 0.00%$ - $ 20,000,000.00 Planning Allyn UGA 2018
Port of Shelton Tenant Consolidation&Expansion Economic Development $ 3,000,000 0.00%$ - $ 3,000,000.00 Planning Allyn UGA 2018
Shelton UGA
DELETED
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pFeeeeds
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..____Gewnty `• F4 °:__l_...__d.fain L:__°__l______t Ut:'it:es,PWISIIE Safety 795,76250.00% 952,881.99 $ter Desig�„�,-,tFWEt;— 2022
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.1 Wash RgteR State DepaFtment ef _ _ 46.51% 234;]n.DB- 2�,�.Oy- _ _ __ _ __ ___ 2424A
..____Gewnty J_:__Reg:___l,.,_.__ r__581:d_t:__.PFsjeEt '.:' 0.00%$ $ `,000..00- VJ9,-w-Gmi-.-' --'-an;- Eenstruetier+ 2020-*
. '.PFBjeat E- Design 2021
..____r_.._t.."� ,. `•� ge ____ _ __PWI31_ _ B:BB96 oil 2020
Land Use,PaFI(s 9,TFa Is,En
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. - utilities 2020
DevelepeFs,Pat of Shelten
..____GswRtyAAasen-f ty u_..h Batt rase I_i_t WRF rS"m"U_._t_ eta:.:__".foie S_f_t..L__al Use, 296,0990.00%$ $ 20` oo.co oil 2924
Env FenmeRtal,E—emie Development
..____Gewstyp h, o_if_:_WRF°__:lien_."__:__. Ut:'it:__"..u:_Safety;S_..:______t_i 0.00%$ $ goo'goo.00- Eenstiuetien 2024
amen`CLARIFICATION NEEDED:must have total cost
Mason County PW DOT,Port of Allyn,Mason Transit,Allyn 1113 Complete Street Improvements and Intersection Control Utilities,Transportation,Land Use, TBD $ - Planning 2018
Community Analysis(ICA) Economic Development