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HomeMy WebLinkAbout07/18/2024 July IS.I DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, July 18, 2024 5:00 p.m. The regular meetings will be held in-person and via Zoom with remote options. Click on the Zoom link to join. https://zoom.us/l/96730318647?pwd=OU42alqwcUl 6Y014YmFFREQOeEZLdz09 Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, Mark Nault, and Mel Ferrier Business: 1. Public Hearing - Consider revisions to Civil Service Rule 5.4A Recruitment and Eligibility Qualifications relating to citizenship. Action 2. Approval of Minutes: June 20,2024, regular meeting minutes. Action 3. Open Forum for Citizen Input 4. Human Resources Recruitment Update - Mary Ransier, HR Director 5. Chief Examiner Update 5.1. Position Tracking - 14 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, Financial Assistant-1, and Support Specialist-2 5.2. Corrections Corporal - Promotional Announcement 5.3. Approval of revised position descriptions: Animal Control Officer, Corrections Corporal, Corrections Deputy, Corrections Sergeant, Evidence Technician, Financial Assistant, Support Specialist I, Support Specialist II, and Support Specialist III. Action 6. Sheriff's Office Update 6.1. Corrections 6.2. Patrol 6.3. Support Staff 7. Adjourn Next regular meeting is Thursday, August 15, 2024 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-967o,Ext 268 or rsr masoncountywa.gov twenty-four(24)hours prior to the meeting. MASON COUNTY CIVIL SERVICE COMMISSION Notice of Hearing NOTICE IS HEREBY GIVEN that the Mason County Civil Service Commission will hold a public hearing on Thursday, July 18, 2024, at 5:00 p.m. at 423 N. 51h Street, Shelton, WA 98584. SAID HEARING will be to consider revisions to the following Civil Service Rules: 5.4 A. Recruitment and Eligibility Qualifications relating to citizenship. See attached If questions prior to the hearing,please contact the Chief Examiner at(360) 427- 9670, ext. 268. All interested citizens are invited to attend to speak for or against the proposal. DATED this 20th day of June, 2024. MASON COUNTY CIVIL SERVICE COMMISSION Becky Rogers, Chief Examiner c: Mason County Sheriff Mason County Civil Service Website Building 1 (Administration)Bulletin Board Building 9(Human Resources)Bulletin Board Larry Bickett,IAM/Woodworkers District Local Lodge W38 Dan Thenell, Sheriff's Deputies Guild If special accommodations are needed,please contact the Human Resources office,427-9670, Ext. 268. S. RECRUITMENT & ELIGIBILITY 5.1 Announcement of Examination: A. All externally advertised examinations shall be published, posted or advertised at least fifteen (15) days prior to the announcement's closing date as determined by the chief examiner or commission. Notices shall be posted or advertised on the county website as determined by the chief examiner or commission. B. All promotional examinations shall be publicized at least fifteen (15) days prior to the closing date by sending the announcement to all sheriff's office employees via email and may include posting the announcement as determined by the commission or chief examiner. The announcement shall state the plan for the examination process and list the components of the examination process as required by Section 6.10. 5.2 Filing of Applications: All applicants for positions in the classified service that are advertised externally to the sheriff's office must submit a signed application on the form prescribed by the commission. All applications must be received in the commission's office within the time limit fixed in the official announcement of examination. A. Promotional Exams: All applicants for promotional examinations must submit a notice of intent to test or other required materials as specified in the official announcement to the chief examiner within the time limit fixed in the official announcement of examination. B. Application Fee: All applicants for exams advertised externally to the sheriff's office may be required to pay an appropriate application fee in accordance with applicable Mason County ordinances, taking into account the ability of the applicant to pay. An application shall not be considered received until the appropriate application fee has been paid if required. 5.3 Change of Applicant's Address: All applicants are responsible for notifying the commission in writing of any change of address and or status. Notice will be accepted via email. 5.4 Qualifications: To be eligible for examination, applicants must meet the qualifications as set out in the announcement. The commission shall prescribe for each position such qualifications as in its judgment are necessary for job performance. Unless specifically designated otherwise by the commission or state law, the following shall be qualifications for all positions: A. Citizenship. An aApplicants must be a citizens of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient who can and able to speak read, and write, and speaIkthe English language so as to be easily understood. B. Age. The minimum employee age shall be stated in the announcement of examination. The commission shall permit filing by applicants not more than one (1) year under the specified minimum age. If such applicants are successful in passing the examination, their eligibility shall be held in abeyance until they reach the required minimum age, at which time they must report reaching the minimum age in writing. They shall then be placed on the eligibility list in accordance with their final examination ratings. Any eligibility so attained shall expire with that of other eligibles from the same examination. 5.5 Proof of Qualifications: The chief examiner may require evidence of a satisfactory degree of education, training, experience, or any other qualifications required for eligibility. 5.6 Rejection of Application: The chief examiner shall reject any application or applicant for appointment, promotion, or re-employment for any of the following reasons: A. The applicant lacks the minimum qualifications set forth in the examination announcement. B. The applicant has made a false statement on the application with regard to any material facts. C. The applicant has been dismissed for cause from any classified position in a law enforcement agency within the preceding twelve (12) months and no grievance or appeal is pending. D. The applicant, after notification, did not appear at the time and place designated for examination. E. The applicant has directly or indirectly paid or promised to pay any money or other valuable thing to any person to achieve appointment, promotion, or re- employment. 5.7 Deputy Sheriff Lateral Entry: An eligibility list for deputy sheriff may be created from the names of persons who are or have been employed within the last twelve (12) months by another civilian law enforcement agency as full-time, paid, peace officers having law enforcement authority. Applicants must possess current certification by the Washington State Criminal Justice Training Commission or equivalent state-approved basic law enforcement academy certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County deputy sheriff; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a general authority police officer or deputy sheriff with a general authority law enforcement agency in the United States, performing general authority enforcement of the criminal and traffic laws of that state, in either a patrol or investigative capacity, for at least twelve (12) months. 5.8 Corrections Officer Lateral Entry: An eligibility list for corrections officer may be created from the names of persons who are or have been employed by another civilian law enforcement agency as full-time, paid, civilian corrections officers. Applicants must possess current corrections officer certification by the Washington State Criminal Justice Training Commission or have equivalent state approved corrections officer training certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County corrections officer; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a full- time, paid, civilian corrections officer for at least twelve (12) months. 5.9 Conditional Admission: If there is doubt as to whether an applicant meets the minimum qualifications, the chief examiner may admit the applicant to an examination, provided that the particular requirements are met to the satisfaction of the chief examiner before the applicant is placed on the eligibility list. S. RECRUITMENT & ELIGIBILITY 5.1 Announcement of Examination: A. All externally advertised examinations shall be published, posted or advertised at least fifteen (15) days prior to the announcement's closing date as determined by the chief examiner or commission. Notices shall be posted or advertised on the county website as determined by the chief examiner or commission. B. All promotional examinations shall be publicized at least fifteen (15) days prior to the closing date by sending the announcement to all sheriff's office employees via email and may include posting the announcement as determined by the commission or chief examiner. The announcement shall state the plan for the examination process and list the components of the examination process as required by Section 6.10. 5.2 Filing of Applications: All applicants for positions in the classified service that are advertised externally to the sheriff's office must submit a signed application on the form prescribed by the commission. All applications must be received in the commission's office within the time limit fixed in the official announcement of examination. A. Promotional Exams: All applicants for promotional examinations must submit a notice of intent to test or other required materials as specified in the official announcement to the chief examiner within the time limit fixed in the official announcement of examination. B. Application Fee: All applicants for exams advertised externally to the sheriff's office may be required to pay an appropriate application fee in accordance with applicable Mason County ordinances, taking into account the ability of the applicant to pay. An application shall not be considered received until the appropriate application fee has been paid if required. 5.3 Change of Applicant's Address: All applicants are responsible for notifying the commission in writing of any change of address and or status. Notice will be accepted via email. 5.4 Qualifications: To be eligible for examination, applicants must meet the qualifications as set out in the announcement. The commission shall prescribe for each position such qualifications as in its judgment are necessary for job performance. Unless specifically designated otherwise by the commission or state law, the following shall be qualifications for all positions: A. Citizenship. An applicant must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient who can speak, read, and write, the English language so as to be easily understood. B. Age. The minimum employee age shall be stated in the announcement of examination. The commission shall permit filing by applicants not more than one (1) year under the specified minimum age. If such applicants are successful in passing the examination, their eligibility shall be held in abeyance until they reach the required minimum age, at which time they must report reaching the minimum age in writing. They shall then be placed on the eligibility list in accordance with their final examination ratings. Any eligibility so attained shall expire with that of other eligibles from the same examination. 5.5 Proof of Qualifications: The chief examiner may require evidence of a satisfactory degree of education, training, experience, or any other qualifications required for eligibility. 5.6 Rejection of Application: The chief examiner shall reject any application or applicant for appointment, promotion, or re-employment for any of the following reasons: A. The applicant lacks the minimum qualifications set forth in the examination announcement. B. The applicant has made a false statement on the application with regard to any material facts. C. The applicant has been dismissed for cause from any classified position in a law enforcement agency within the preceding twelve (12) months and no grievance or appeal is pending. D. The applicant, after notification, did not appear at the time and place designated for examination. E. The applicant has directly or indirectly paid or promised to pay any money or other valuable thing to any person to achieve appointment, promotion, or re- employment. 5.7 Deputy Sheriff Lateral Entry: An eligibility list for deputy sheriff may be created from the names of persons who are or have been employed within the last twelve (12) months by another civilian law enforcement agency as full-time, paid, peace officers having law enforcement authority. Applicants must possess current certification by the Washington State Criminal Justice Training Commission or equivalent state-approved basic law enforcement academy certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County deputy sheriff; and Mason County Civil Service Commission Meeting Minutes June 20, 2024 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair; Mark Nault, Commissioner; Mel Ferrier, Commissioner Others: Tami Beyer, Mary Ransier, and Becky Rogers Business: 1. Approval of Minutes: April 18,2024, regular meeting minutes. Cmmrs. Naulfferrier moved and seconded to approve the April 18, 2024, regular meeting minutes as submitted. Motion carried unanimously. 2. Open Forum for Citizen Input - No public input. 3. Chief Examiner Update 3.1. Position Tracking - 15 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, Financial Assistant-1, and Support Specialist-3 3.2. Patrol Corporal and Patrol Sergeant Promotional Written Test - June 20, 2024; Assessment Center - July 10 & 11, 2024 3.3. Approval to set a public hearing on July 18, 2024, at 5:00 p.m. to consider revisions to Civil Service Rule 5.4 Qualifications. Cmmrs. Nault/Ferrier moved and seconded to approve setting a public hearing on July 18, 2024, at 5:00 p.m. to consider revisions to Civil Service Rule 5.4 Qualifications. Motion carried unanimously. 3.4. Approval to post a promotional announcement for Corrections Corporal. Cmmrs. Nault/Ferrier moved and seconded to approve posting a promotional announcement for Corrections Corporal position. Motion carried unanimously. 4. Sheriff's Office Update presented by Chief Beyer. 4.1. Corrections - They are looking to establish an eligibility list to fill vacant corporal positions. 4.2. Patrol - Two Community Service Officer applicants are being considered for the Patrol division. There is a possibility of a lateral applicant. 4.3. Support Staff - A new Support Specialist staff will begin on July 1. Currently, there are five staff and all but one are in training. An additional applicant on the eligibility list will be interviewed. They will delay bringing on additional new staff to be able to manage the current staff in training. Mason County Civil Service Commission Meeting Minutes June 20,2024 Page 2 Extra Help -Approval was requested to extend an extra help position for another four months. Barbara Hubbard has filled in six times as support staff. Her current four-month term will end on June 30. Cmmrs. Nault/Ferrier moved and seconded to approve an additional four months of extra help for Barbara Hubbard through October 2024. Motion carried unanimously. 5. Adjourn - The meeting adjourned at 5:25 p.m. Susan Ickes Mark Nault Mel Ferrier Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner `O`'�r� Mason County Support Services Department 411 North 51'Street Shelton,WA 98584 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 7/18/2024 Subject: Civil Service Position Tracking Listed below are the 2024 Civil Service positions, which are funded and vacant*: Vacant Positions 1 FTE—Corrections Deputy(Eff 5/30/2024) 1 FTE—Corrections Deputy(Eff 3/31/2024) 1 FTE—Community Service Officer(Eff 3/31/2024) 1 FTE—Deputy Sheriff(3/20/2024) 1 FTE—Deputy Sheriff(3/10/2024) 1 FTE—Support Specialist(Eff2/28/2024) 1 FTE—Financial Assistant(Eff 12/18/2023) 1 FTE—Community Service Officer(Eff 11/15/2023) 1 FTE—Community Service Officer(Eff 9/18/2023) 1 FTE—Support Specialist(Eff 8/25/2023) 1 FTE—Deputy Sheriff(7/17/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2022) 14 FTE Vacant Funded Positions *Per MUNIS 7/16/2024 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management Promotional Announcement — Corrections Corporal Opens: July 16, 2024 Closes: August 1, 2024 The Mason County Civil Service Commission will establish a promotional eligibility list for the position of Corrections Corporal in the Mason County Sheriff's Office. NOTE: If five or less candidates apply, Mason County will utilize the services of an outside agency to conduct a Work Performance Rating (WPR) and rank the candidates according to their score. If six or more candidates apply, Mason County will utilize the services of an outside agency to conduct a Supervisory Skills and Abilities (SSA) process to rank the candidates according to their score. Minimum Qualifications Two years of experience working as a Mason County Corrections Deputy which includes completion of the probationary period. Eligible candidates must not have any pending disciplinary action against them. General Description An employee in this class performs a variety of law enforcement duties in the Mason County Jail or in other related units. Corporals provide guidance and assistance to entry level Corrections Deputy in the performance of their duties. Under the general directions of the Sergeant, assist the Sergeant as directed; assume the duties of the Sergeant in their absence; and may provide backup for a supervisor in another unit. Work is performed in accordance with established policies and procedures of the Sheriff's Office and is supplemented by frequent specific instructions. The employee is subject to the hazards of corrections work. Work is performed under the general supervision of the Sergeant and is evaluated for adherence to department policies and for effectiveness of assigned duties. Examples of Duties (duties include but are not limited to the following) Supervises in the absence of the Sergeant, observes, and instructs subordinates in the enforcement of Jail Policies and Procedures as written in the Jail Policy Manual, Inmate Manual, Department Manual, and State laws. Disseminates information as directed. Conducts shift briefing and equipment and safety inspections. Prepares reports including statistical data collection and evaluation. Reviews reports, logs, and other records prepared by assigned personnel to assure accuracy, adequacy and content, compliance with applicable policies, rules and laws and proper disposition. Counsels subordinates and makes recommendations to the Sergeant on performance appraisal, training, recognition and disciplinary actions. Establishes and maintains effective working relationships with department personnel, other agencies and the general public. Serves as a communication link between the staff and management. Performs the duties required of Sergeants and Correctional Deputies, as necessary. Maintains a standard of conduct which promotes respect and confidence from all department personnel. Performs other duties as assigned. The Corrections Corporal position requires a wide variety of physical activities to varying degrees based on varying work circumstances. Required physical activities include walking, standing, sitting, running, jumping, balancing, climbing, crawling, kneeling, bending, stooping, crouching, reaching, lifting, carrying, dragging, throwing, pushing/pulling both objects and people, handling, digital dexterity, twisting, talking, hearing and seeing. A Corrections Corporal must be able to clearly distinguish and identify colors; safely drive a vehicle with unassisted vision; accurately discharge a firearm (either hand) with unassisted vision; clearly discriminate electronic, mechanical and human sounds and/or operate other required equipment in a safe and lawful manner for the protection/safety of the public, of self and of other employees. Submit Notice of Intent Submit your notice of intent to civil service via email at civilservice@masoncountywa.gov. You will receive confirmation. If you do not receive confirmation, it is your responsibility to follow up with civil service and show that you did send your intention to test within the timeframe allowed. Following the close of the promotional announcement on August 1, 2024, the number of candidates will be reviewed to determine the process. Work Performance Rating— Five or less candidates If five or less candidates apply, Mason County will utilize the services of an outside agency to conduct a Work Performance Rating (WPR) and rank the candidates according to their score. Supervisory Skills and Abilities—Six or more candidates If six or more candidates apply, Mason County will utilize the services of an outside agency to conduct a Supervisory Skills and Abilities (SSA) process to rank the candidates according to their score. The SSA will be August 27 or 28, 2024. (Keep your calendar open during this week) You will be notified of the exact date, time, and location.) Each candidate will be notified of their score and rank on the eligibility list within one week of the WPR or SSA. Mason County is an equal opportunity employer. Candidates will go through Civil Service process and will be promoted using the rule of five concept. OS POSITION DESCRIPTION Title: Animal Control Officer Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief or Designee FLSA Exempt: Regular Driver: Y Supervises/Directs: None FLSA Non-Exem t: X Job Class: 3016 Risk Class: 1501-00 Salary Range: According to the current Collective Bargaining Agreement DESCRIPTION: A limited commissioned employee of the Mason County Sheriff's Department Office whose primary duties are to investigate animal complaints generated by citizens within the Mason County Sheriff's Department's Office's jurisdiction. ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Investigation of complaints, evidence gathering, taking photographs and statements, issuing citations if necessary, compiling related reports and appearing in court to present information when appropriate. Documentation of resolution of complaints. Pick up injured and abandoned animals and those animals impounded by the Sheriffs Department Office. Participation in euthanasia as required. Perform other duties as assigned that may not be directly related to the functions of animal control. The Animal Control Officer will be responsible for investigating and resolving citizen's complaints relative to, but not limited to, animal nuisances, violations of State laws and local ordinances, inhumane treatment, property damage, animal bites to humans and related animal control problems/concerns. Complaints may vary and include many different types and species of animals. Duties may include patrol of assigned areas and enforcement of animal related state laws and local ordinances, dissemination of information regarding statutory requirements to animal owners, issuing of warnings, preparation of case investigation reports, as well as impounding animals when required. The Animal Control Officer must become familiar with current local ordinances and the Revised Code of Washington regulations concerning animals and agency policy and must have the ability to communicate these regulations politely and clearly to the general public. Must be accurate in recording of daily activity, to include all stops and public contacts via an officer's notebook. Must greet the public and answer the phone appropriately when at the Sheriff's Department Office, taking and retrieving messages, providing pertinent information and assistance in whatever process is needed. Needs sufficient command of the in-house computer system to enter animal data and enter, update and search complaint records. Est. 7.16.1997/Rev 1-11.152018/Rev 2-5.2024 Must observe Mason County Sheriff's Department Office Policies and Procedures relating to the safe and official operation of county vehicles and promptly report all accidents and any citizen issues having to do with the discharge of assigned duties to the appropriate person. Regular, reliable and punctual attendance. Perform the physical requirements of the position; work within the established working conditions of the position. Other duties as assigned. Knowledge of: • Animal behavior, health and care as applied to domestic animals and livestock. • Animal environment management, methods and procedures. • Local and state statues as applied to animal issues. • Law enforcement protocol, court process, animal cruelty investigation and documentation techniques. • Local geography and demographics. • Care of assigned equipment. Ability to: • Maintain accurate records. • Communicate complex and/or sensitive information in diplomatic fashion and present a positive image of county services both verbally and in writing. • Coordinate and prioritize a number of activities under stressful and busy conditions. • Establish and maintain effective working relationships with co-workers, volunteers, and the public, and show willingness to be of service and be open to resolving the situation at hand. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Twenty-one (21)years of age at time of appointment. • HS diploma or GED • Acceptable Civil Service examination score. • Pass a background investigation including polygraph and/or behavioral assessments. LICENSES, CERTIFICATES,AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Est. 7.16.1997/Rev 1-11.152018/Rev 2-5.2024 Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 7.16.1997/Rev 1-11.152018/Rev 2-5.2024 POSITION DESCRIPTION Title: Corrections Corporal Department: Sheriff's Office — Corrections Division Affiliation: IWA Reports to: Shift Sergeant FLSA Exempt: Regular Driver: Y Supervises/Directs: Corrections Deputies FLSA Non-Exempt: X Job Class: 3009 Risk Class: 6905-1 Salary Range: According to the current signed labor contract DESCRIPTION: An employee in this class performs a variety of law enforcement duties in the Mason County Jail or in other related units. Corporals provide guidance and assistance to entry level corrections Deputy in the performance of their duties. Under the general directions of the Sergeant, assists the Sergeant as directed; assumes the duties of the Sergeant in their absence; and may provide backup for a supervisor in another unit. Work is performed in accordance with established policies and procedures of the Sheriff's Office and is supplemented by frequent specific instructions. The employee is subject to hazards of corrections work. Work is performed under the general supervision of the Sergeant and is evaluated for adherence to department policies and for effectiveness of assigned duties. ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Supervise in the absence of the Sergeant, observes, and instructs subordinates in the enforcement of Jail Policies and Procedures as written in the Jail Policy Manual, Inmate Manual, Department Manual, and State laws. Disseminate information as directed. Conduct shift briefing and equipment and safety inspections. Prepare reports including statistical data collection and evaluation. Review reports, logs, and other records prepared by assigned personnel to assure accuracy, adequacy and content, compliance with applicable policies, rules and laws and proper disposition. Counsel subordinates and makes recommendations to the Sergeant on performance appraisal, training, recognition and disciplinary actions. Establish and maintain effective working relationships with department personnel, other agencies and the general public. Serve as a communication link between the staff and management. Perform the duties required of Sergeants and Correctional Deputies, as necessary. Maintain a standard of conduct which promotes respect and confidence from all department personnel. Regular, reliable, and punctual attendance. Other duties as assigned. Est.4.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 1 of 3 Knowledge of: • Sheriff's Office operation procedures, mission, values and priorities. • First aid principles and skill in their application. • Principles of supervision, training and leadership. Ability to: • Use sound judgment in deciding courses of action and handle difficult and emergency situations. • Work assigned and/or rotating shifts. • Properly use and care for assigned equipment. • Analyze situations quickly and objectively and determine an appropriate course of action to be taken in an emergency. • Lead, train, control and motivate subordinates. • Maintain physical conditioning and endurance. • Speak and write with clarity and accuracy. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Two years of experience working as a Mason County Corrections Deputy which includes completion of the probationary period. • Eligible candidates must not have any pending disciplinary action against them. • Eligible candidates must have an acceptable score on a Civil Service Examination. LICENSES, CERTIFICATES,AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The Corrections Corporal position requires a wide variety of physical activities to varying degrees based on varying work circumstances. Required physical activities include walking, standing, sitting, running, jumping, balancing, climbing, crawling, kneeling, bending, stooping, crouching, reaching, lifting, carrying, dragging, throwing, pushing/pulling both objects and people, handling, digital dexterity, twisting, talking, hearing and seeing. A Corrections Corporal must be able to clearly distinguish and identify colors; safely drive a vehicle with unassisted vision; accurately discharge a firearm (either hand) with unassisted vision; clearly discriminate electronic, mechanical and human sounds and/or operate other required equipment in a safe and lawful manner for the protection/safety of the public, of self and of other employees. Est.4.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 2 of 3 Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est.4.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 3 of 3 POSITION DESCRIPTION Title: Corrections Deputy Department: Sheriff's Office Affiliation: IWA Reports to: Jail Chief FLSA Exempt: Regular Driver: Y Supervises/Directs: None FLSA Non-Exempt: X Job Class: 3018 Risk Class: Salary Range: According to current Collective 6905-01 Bargaining Agreement DESCRIPTION: This is work performed to provide care and custody of adult prisoners and to maintain order and discipline among the prisoners of the Mason County Jail. Employees in this classification are responsible for the operation of the jail on a 24-hour, 7-day-a-week basis, and the direct and indirect supervision of inmates. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Monitor and control the activities of inmates, either individually or in groups. Use independent judgment to take emergency action when necessary, including verbal de-escalation, physical and lethal uses of force. Take informal action to correct inmate behavior as appropriate. Conduct security checks and maintain security in all areas of the jail, as assigned. Write all required reports/documentation of activity. Investigate suspected rule violations. Perform all physical and administrative tasks to book, search, and release prisoners. Answer telephone calls and monitor jail access and egress. Operate office equipment, communications equipment, personal computers and corrections automated systems. Communicate effectively verbally and in writing to people of all ages and from all social, cultural, ethnic and economic backgrounds. Perform duties of the position in a confined, controlled and high security environment. Perform the functions and duties of all shifts in all required areas of the facility. When commissioned and authorized, carry arms while transporting prisoners outside the jails or on other specific assigned duties. Est. 7.17.96/Rev 1-3.24.2007/Rev 2-10.26.2016/Rev 3-11.15.2018/Rev 4-5.2024 Maintain regular, predictable and punctual attendance during regularly scheduled work hours at assigned worksite. Maintain the physical ability to deal with physical confrontational or combative situations through the use of defensive tactics, including use of reasonable force up to and including deadly force. Regular, reliable and punctual attendance. Other duties as assigned. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Twenty-one (21) years of age at time of appointment. • HS diploma or GED • Acceptable Civil Service examination score. • Pass a background investigation including polygraph and/or behavioral assessments. LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The Corrections Deputy position requires a wide variety of physical activities to varying degrees based on varying work circumstances. Required physical activities include walking, standing, sitting, running, jumping, balancing, climbing, crawling, kneeling, bending, stooping, crouching, reaching, lifting, carrying, dragging, throwing, pushing/pulling both objects and people, handling, digital dexterity, twisting, talking, hearing and seeing. A Corrections Deputy must be able to clearly distinguish and identify colors; safely drive a vehicle with unassisted vision; accurately discharge a firearm (either hand) with unassisted vision; clearly discriminate electronic, mechanical and human sounds and/or operate other required equipment in a safe and lawful manner for the protection/safety of the public, of self and of other employees. Civil Service Commission Signature of Approval: Date: Date: Date: Est. 7.17.96/Rev 1-3.24.2007/Rev 2-10.26.2016/Rev 3-11.15.2018/Rev 4-5.2024 Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 7.17.96/Rev 1-3.24.2007/Rev 2-10.26.2016/Rev 3-11.15.2018/Rev 4-5.2024 POSITION DESCRIPTION q Title: Corrections Sergeant Department: Sheriff's Office— Corrections Division Affiliation: IWA Reports to: Jail Lieutenant and/or Jail Chief FLSA Exempt: Regular Driver: Y Supervises/Directs: Corrections Corporals and FLSA Non-Exempt: X Corrections Deputies Job Class: 3019 Risk Class: 6905- Salary Range: According to the current signed labor 01 contract DESCRIPTION: Responsible for the supervision of unit activities in accordance with departmental policies; frequently performs tasks associated with position of Corrections Officer; performs other tasks as required. ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Supervise subordinate activity, ensuring compliance with departmental policies, procedures, rules and regulations. Assign subordinates and equipment to unit objectives. Evaluate subordinate performance, identify training and career development needs. Provide technical assistance to subordinates, ensuring their proper task performance. Instruct subordinates regarding departmental mission, goals, policies, rules, regulations and unit objectives, ensuring common understanding and comprehension. Communicate unit needs and problems to superiors and describe administrative action to subordinates. Develop unit objectives in association with unit subordinates and supervision. Evaluate systems operation, procedures and productivity, reporting findings and proposals to supervision. Regular, reliable, and punctual attendance. Other duties as assigned. Knowledge of: • Principles of corrections services and governing laws. • Principles of personnel and material supervision. • Departmental mission, goals, policies, procedures, rules and regulations. • Unit operations and organizational relationships. • Personnel and systems. Ability to: • Direct personnel and material to the achievement of unit objectives. Est. 04.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 1 of 3 • Comprehend operational systems and evaluate their effectiveness and productivity. • Comprehend departmental policies and directives and communicate them to subordinates in a clear, accurate manner. • Think clearly and analytically. • Speak and write in a clear, concise comprehensive manner. OTHER JOB DUTIES: May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Certified Corrections Officer with the Mason County Sheriffs Office. • Minimum of three (3) years as a Corrections Officer. • Pass written and oral exams. • Must have completed the probation period with this department. LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The Corrections Sergeant position requires a wide variety of physical activities to varying degrees based on varying work circumstances. Required physical activities include walking, standing, sitting, running, jumping, balancing, climbing, crawling, kneeling, bending, stooping, crouching, reaching, lifting, carrying, dragging, throwing, pushing/pulling both objects and people, handling, digital dexterity, twisting, talking, hearing and seeing. A Corrections Sergeant must be able to clearly distinguish and identify colors; safely drive a vehicle with unassisted vision; accurately discharge a firearm (either hand) with unassisted vision; clearly discriminate electronic, mechanical and human sounds and/or operate other required equipment in a safe and lawful manner for the protection/safety of the public, of self and of other employees. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Est. 04.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 2 of 3 Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 04.17.2014/Rev 1-1.25.2017(format)/Rev 2-07182019/Rev 3-05.2024 Page 3 of 3 POSITION DESCRIPTION Title: Evidence Technician Department: Sheriff's Office Affiliation: IAMAW Reports to: Division Chief FLSA Exempt: Regular Driver: Y Supervises/Directs: None FLSA Non-Exempt: x Job Class: 3008 Risk Class: 1501-00 Salary Range: According to current Collective Bargaining Agreement DESCRIPTION: Maintain the Evidence Section in the collection, preservation, transmittal, security, integrity, and release of evidentiary and property items. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Remove all property/evidence from the temporary storage areas and assign it a permanent storage place, to maintain the proper chain of evidence. Maintain accurate records of the storage location of all property/evidence so it is readily available to the courts or investigators. After the conclusion of the court process and when the property/evidence is released by the Prosecuting Attorney's Office, ensure it is returned to its rightful owner and/or disposed in accordance with RCW statutes. Assist with evidence collection/transport off-site when directed in an on-call environment (i.e. in conjunction with a search warrant and/or major case investigation.) This position may be exposed to graphic detailed information, photographs and materials related to criminal cases. Prepare for sale, trade, retention, or disposal any property that cannot be returned to its rightful owner in accordance with RCW and document properly. Manage the impound facility; escort all non-evidence personnel and citizens into the secure area of the impound facility during search warrants, vehicle releases, maintenance, or other necessary reasons for access. Operate standard equipment such as vehicles, computers, copy machines, scanners, and telephones; operates other equipment such as radios, cameras, and alarm systems. Maintain and operate the Evidence Drying Cabinet; ensure the cabinet is sanitized and the filters are always updated appropriately for use when not currently in operation; able to perform cleaning of cabinet and hanging of potentially bio-hazardous evidence items while wearing appropriate PPE (Personal Protective Equipment) including a particle mask, safety glasses, gown or disposable jumpsuit, and gloves. Function as the primary operator of the cabinet and may be called after-hours to process wet, potentially bio-hazardous items. Maintain a log of use of the cabinet including usage and maintenance. Est. 11.17.2016/Rev 1 —11.15.2018; Rev 2—06.10.2021; Rev 3—06.22.2021/Rev 4—5.2024 Manage emptying, tracking, and disposal of the contents of Unwanted Drug Collection Receptacles located at the North Mason Regional Fire Authority Fire Station and the Mason County Sheriff's Office Shelton. Arrange for disposal of unwanted or purged ammunition and fireworks (commercially produced only) to the Washington State Patrol Bomb Squad. Arrange for proper storage and disposal of all bio-hazardous waste discarded at the Sheriff's Office North and South Precincts. Photograph various evidence items as required. Conduct background checks for firearms/Concealed Pistol License returns including retrieving information from various government databases per RCW. Maintain ACCESS certification and confidentiality requirements. Utilize various databases to research and determine ownership and contact information for owners of property and evidence available for release. Work closely with deputies, records personnel, the court system, and the Prosecuting Attorney's Office to monitor the status of cases to determine what property/evidence can be disposed of without jeopardizing any action or due process of law. Work closely with crime labs by submitting evidence for testing and, after the testing is completed, take custody of the evidence, to maintain the proper chain of evidence. Care for and maintain, in a clean, orderly fashion, all property and evidence facilities and physical and digital evidence/property records and see that they are properly secured to maintain the chain of evidence. Care for and maintain a digital evidence system. Work with the Records Department to ensure the digital evidence retention is met. Work with the Records Department to ensure the Public Disclosure Laws are met for requests for digital evidence. Testify in court as to the proper chain of custody. Produce and update periodically procedures and training manuals for Evidence Section. Advise agency personnel on policies/procedures for packaging, documenting, and submitting evidence/property materials for storage and integrity. Provide departmental personnel with appropriate packaging supplies. This position maintains most current packaging and documentation standards acceptable within law enforcement and the criminal justice system. Compile statistics as requested. Enter, update, and search data in various modules of the Sheriff's Office RMS (Records Management System.) Respond to public and member inquiries by telephone, in person, and via email. Requisition equipment and supplies. Regular, reliable, and punctual attendance. Other duties as assigned. Est. 11.17.2016/Rev 1 —11.15.2018; Rev 2—06.10.2021; Rev 3—06.22.2021/Rev 4—5.2024 Knowledge of: • Evidence handling, chain of custody and best practices. • Evidence retention. • Digital evidence systems. Skill in: • Speaking, reading, and writing the English language. • Communicating effectively with all stakeholders. • Microsoft Suite • Other related software. • Customer service • Working independently. • Prioritizing work duties to accommodate legal requirements and agency policies. • Reading, interpreting, and categorizing data rapidly and accurately. Ability to: • Establish and maintain effective working relationships with stakeholders. • Follow oral and written instruction. • Apply and interpret procedures and regulations. • Operate equipment as related to the Sheriff's Office Evidence section including the Evidence Drying Cabinet, radios, rolling jacks, security alarms, and cameras. • Maintain accurate and orderly records. • Function effectively in stressful or high pressure situations. • Effectively handle graphic language, report material, photos, video, orevents. • Become ACCESS certified and maintain appropriate confidentiality requirements. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS:((Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Twenty-one (21) years of age at time of appointment. • HS diploma or GED. • Acceptable Civil Service examination score. • Pass a background investigation including polygraph and/or behavioral assessments. • Able to legally possess a firearm. • Pursuant to RCW 41.14.100, must be a U.S. citizen and be able to read and write the English language. PREFERRED QUALIFICATIONS: • AA degree in criminal justice or related field. • Previous experience in evidence handling, chain of custody, or related work. LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: Valid Washington State driver's license Est. 11.17.2016/Rev 1 —11.15.2018; Rev 2—06.10.2021; Rev 3—06.22.2021/Rev 4—5.2024 WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Ability to move objects weighing up to fifty (50)pounds. Ability to perform strenuous physical tasks, such as dismantling equipment and lifting heavy items. Ability to read correspondence and law enforcement reports and information, focus for extended periods of time and perform general office work. Ability to converse on the telephone, in person, and on a two-way radio. Ability to operate computer keyboard for extended periods of time. Ability to wear protective gear and clothing, when appropriate including filtration masks, safety glasses, nitrile or similar protective gloves, and protective suits. Ability to push large, heavy objects. Ability to climb ladders and stairs. Ability to lift objects overhead and bend to place or retrieve objects from lower shelves or the floor. Ability to perform basic cleaning functions; vacuuming, sweeping, mopping, and wiping/sanitizing of work surfaces and equipment. Ability to drive full-size Evidence van in various weather conditions. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: Est. 11.17.2016/Rev 1 —11.15.2018; Rev 2—06.10.2021; Rev 3—06.22.2021/Rev 4—5.2024 I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 11.17.2016/Rev 1 —11.15.2018; Rev 2—06.10.2021; Rev 3—06.22.2021/Rev 4—5.2024 POSITION DESCRIPTION fANJ Title: Financial Assistant Department: Sheriff's Office Affiliation: IAMAW Reports to: Finance Manager FLSA Exempt: Regular Driver: N Supervises/Directs: None FLSA Non Exempt: X Job Class: 2021 Risk Class: 5306 Salary Range: According to Collective Bargaining Agreement DESCRIPTION: Perform a variety of basic financial record keeping work for the Mason County Sheriff's Office. Duties may include but are not limited to payroll and personnel records, and general accounting and support services tasks as assigned. Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. ESSENTIAL FUNCTIONS: (Anyone position maynotinclude all the duties listed nordo the listed examples include all tasks which may be found in positions of this class.) Prepare, process, and audit time-keeping for the sheriff's office. Utilize a variety of complex software and accounting programs daily including the BARS system. Prepare statistical reports including leave reports, and payroll. May undertake independent research projects as assigned and prepare various schedules and reports. Complete purchasing orders and requisitions as directed. Prepare audits, reconcile, and process invoices and other financial documents to ensure accuracy, proper coding, adequate explanations, and other applicable information in accordance with appropriate regulations. Assist the Finance Manager in reconciling and accounting for sums of cash received for service fees and various facility programs. Participate in the establishment of and maintain procedures pertaining to the operations of the section. Operate calculators, computers, and other office machines as required by the duties of the position. Prepare, track, document files and audits personnel, medical and training records as required by accreditation standards. Function with independence and have latitude in exercising independent judgment within the framework of existing accounting policies and procedures. Work is performed under general supervision and is reviewed periodically for adequacy and accuracy of records, reports, and functions. Regular, reliable, and punctual attendance. Other duties as assigned. Est.2006/Rev 1-12.2007/Rev 2-1.2015/Rev 3-7/23/2015/Rev 4-11.15.2018/Rev 5-02.20.2020/Rev 6-12.2023/Rev 7-5.2024 Knowledge of: • BARS governmental accounting and reporting systems. • Contemporary word processing, spreadsheet, and database software. • Methods and practices of financial recordkeeping, accounting, and bookkeeping including financial terminology, business math, modern office practices and procedures, and equipment. Skill in: • Customer service. • Microsoft Suite. • Communicating clearly and concisely orally and in writing. Ability to: • Use sound, independent judgment. • Effectively handle highly stressful situations in the process of resolving problems under strict deadlines. • Use a personal computer, office equipment, and related software packages to successfully perform the essential job functions of the position. • Prioritize tasks and work with minimal supervision. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Must be at least 21 years of age at the time of appointment. • Pursuant to RCW 41.14.100, must be a US citizen and be able to speak, read, and write the English language. • Must possess a high school diploma or GED. • Acceptable scores on Civil Service skills examinations. • Pass a background investigation which includes a polygraph exam and behavioral assessments. PREFERRED QUALIFICATIONS: • One year experience in finance office setting. WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is generally performed indoors in an office environment. Lifting of records and reports may be required, usually not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Est.2006/Rev 1-12.2007/Rev 2-1.2015/Rev 3-7/23/2015/Rev 4-11.15.2018/Rev 5-02.20.2020/Rev 6-12.2023/Rev 7-5.2024 Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est.2006/Rev 1-12.2007/Rev 2-1.2015/Rev 3-7/23/2015/Rev 4-11.15.2018/Rev 5-02.20.2020/Rev 6-12.2023/Rev 7-5.2024 ♦ram 'YA A POSITION DESCRIPTION Y /X�l R Title: Support Specialist I Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief FLSA Exempt: Regular Driver: N Supervises/Directs: None FLSA Non-Exempt: x Job Class: 3013 Risk Class: 5306-07 Salary Range: According to current Collective Bargaining Agreement DESCRIPTION: Provides a variety of specialized administrative support services in a law enforcement agency under general supervision. Provides assistance to the public, law enforcement, and court employees and performs various office support work in person, over the phone, and through written correspondence. Work involves a variety of support services tasks providing timely, reliable, and accurate information; processing a variety of records, court documents, and other paperwork; entering, validating, and correcting information in various computer systems. This class specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in a position. ESSENTIAL JOB FUNCTIONS: (Any one position maynotinclude all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Responsible for independently accomplishing daily objectives of a specialized enforcement or compliance support function. Recommends updates to forms and department policy. Interacts with Mason County Sheriff's Office employees, correction officers, law enforcement agencies, court officials, prosecutor's office, and the public on issues in assigned duty areas. Reviews and processes time sensitive legal documents from criminal justice, social services, professional organizations, citizens, and public disclosure requests to ensure accuracy, completeness, and legal compliance with federal and state laws and sheriff's office policy. Initiates legal documents as needed. Clarifies, and/or provides guidance on Revised Codes of Washington, various types of court orders, subpoenas, affidavits and other legal documents to assist officer(s) in the field in determining proper legal course of action. Answers inquiries and receives requests for service from citizens and staff by phone, mail, fax, and in person. Provides information and instructions or makes contacts and referrals to persons and organizations. Est. 1996/Rev 1-06.200/Rev.2-04.07.2014/Rev.3-11.15.2018/Rev.4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/Rev 7-5.2024 Processes permits and legal documents as needed, which may include various types of court orders, subpoenas, affidavits, warrants and other legal documents and may include cash handling. Administrative support to the Sheriff, his Command Staff and/or other leadership as needed. Regular, reliable, and punctual attendance. This position may at times experience highly stressful situations in the process of resolving problems under strict deadlines. This position is expected to function with considerable independence and have latitude in exercising independent judgment within the framework of existing policies and procedures. Work is reviewed periodically for adequacy and accuracy of records, reports and functions. Knowledge of: • General office practices and procedures. • Computers and other office equipment. • Sheriff's Office related documents, procedures, and terminology. • Basic mathematical concepts. Ability to: • Learn Sheriff's Office software to successfully perform the essential job functions of the position. • Follow oral and written instructions. • Handle sensitive information with a high degree of confidentiality, • Deal with difficult and potentially volatile persons in a professional and calm manner, • Establish and maintain effective working relationships with co-workers, supervisors, Public Officials and the public. • Keyboard accurately and quickly. • Communicate effectively both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Set up and maintain a variety offiles. • Sit or stand for long periods oftime. • Multitask at a high level while performing the essential functions of the job. • Work under pressure and meet deadlines. • Operate standard office machines and equipment. • Maintain the confidentiality of sensitive and confidential information. • Physical ability to perform the essential functions of thejob. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. DISTINGUISHING FEATURES: The Support Specialist I works with a variety of complex software and legal systems on a daily basis including multiple Mason County systems, jail systems, and state and federal reporting systems. The Support Specialist I class is distinguished from the Support Specialist 11 & III classifications by their emphasis on learning and becoming proficient in the various tasks and functions of the position to which they are assigned. Support Specialist I's will generally work under closer supervision with less independence until proficiency is acquired. Est. 1996/Rev 1-06.200/Rev.2-04.07.2014/Rev.3-11.15.2018/Rev.4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/Rev 7-5.2024 MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Must be at least 21 years of age at time of appointment. • Pursuant to RCW 41.14.100, must be a US citizen or a lawful permanent resident and be able to speak, read, and write the English language. • Must possess a high school diploma or GED. • Acceptable score on Civil Service skills examinations. • Pass a background investigation including polygraph and/or behavioral assessments. • One year of office support experience, preferably in a law enforcement, court, or legal office. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is generally performed indoors in an office environment, both in the Sheriff's Office and the corrections facility. Lifting may be required, usually not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Duties may include interaction with individuals who may be hostile or angry. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: Est. 1996/Rev 1-06.200/Rev.2-04.07.2014/Rev.3-11.15.2018/Rev.4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/Rev 7-5.2024 I have read and understand the above position description: Employee Name Date: Employee Signature: Est. 1996/Rev 1-06.200/Rev.2-04.07.2014/Rev.3-11.15.2018/Rev.4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/Rev 7-5.2024 *e°x cUVM POSITION DESCRIPTION Y t 1.5;J Title: Support Specialist II Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief FLSA Exempt: Regular Driver: N Supervises/Directs: None FLSA Non-Exempt: x Job Class: 3011 Risk Class: 5306-07 Salary Range: According to current Collective Bargaining Agreement DESCRIPTION: Provides a variety of duties associated with the management and maintenance of the central file system mandated by law and required for the proper operation and administration of a law enforcement agency for the Mason County Sheriff's Office. Work involves a variety of support services tasks providing timely, reliable, and accurate information; processing disclosure requests, compiling statistical data reports for audits and other governmental agencies, and general support services tasks as assigned. This classification specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in a position. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Prepare, process, and audit records for the sheriff's office. Prepare statistical data and audit reports for internal uses and external agencies. May undertake independent research projects as assigned and prepare various schedules and reports. Oversee computer reporting within the Mason County Sheriff's Office. Process public disclosure requests as mandated by Washington State Law. Provide information and direction to the public in the business office, over the telephone and at the front counter. Prepare, track, document files for public record litigation hold notices and retains records according to the Secretary of State record retention schedule and standards. This position may at times experience highly stressful situations in the process of resolving problems under strict deadlines. Regular, reliable, and punctual attendance. Other duties as assigned. Provide required Public Disclosure and Criminal History Record Training to Sheriff's Office Employees as needed to maintain compliance and to address deficits. Page 1 of 3 Est..6.19.1996/Rev 1-1.17.2013/Rev 2-1.21.2016/Rev 3-11.15.2018/Rev 4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/ Rev 7-5.2024 Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. Incumbents must possess the ability to use sound, independent judgment within the framework of existing public disclosure laws and policies and procedures. Knowledge of: • Contemporary office practices and procedures. • Computers and other office equipment. • Sheriff's Office related documents, procedures and terminology. • Business mathematical concepts, grammar, and spelling. • Public Record Disclosure Laws Ability to: • Learn Sheriffs Office software to successfully perform the essential job functions of the position. • Apply Public Record Disclosure Laws to public records requests. • Organize and preserve essential records. • Follow oral and written instructions. • Prioritize effectively to meet strict deadlines. • Handle sensitive information with a high degree of confidentiality. • Deal with difficult and potentially volatile persons in a professional and calm manner. • Establish and maintain effective working relationships with co-workers, supervisors, Public Officials, and the public. • Keyboard accurately and quickly. • Communicate effectively both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Set up and maintain a variety of files. • Sit or stand for long periods of time. • Multitask at a high level while performing the essential functions of the job. • Work under pressure and meetdeadlines. • Operate standard office machines and equipment. • Maintain the confidentiality of sensitive and confidential information. • Physical ability to perform the essential functions of thejob. DISTINGUISHING FEATURES: The Support Specialist II works with a variety of complex software and programs on a daily basis. The incumbent has demonstrated proficiencies in the duties of Support Specialist I. This class is distinguished from the Support Specialist I due to the required public disclosure and criminal history duties. This position requires a higher level of accountability, stress and deadlines inherent to the position and required proficiency in ability to use independent judgement under general supervision. In addition to be relied upon to provide training as directed to maintain compliance and expected standards. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS:( (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Must be at least 21 years of age at time of appointment. • Pursuant to RCW 41.14.100, must be a US citizen or a lawful permanent resident and be able to speak, read, and write the English language. • Must possess a high school diploma or GED. • Pass a background investigation including polygraph and/or behavioral assessments. A minimum of two years as Support Specialist I, or its equivalent, PLUS the initiative and ability to show proficiency in: Page 2 of 3 Est..6.19.1996/Rev 1-1.17.2013/Rev 2-1.21.2016/Rev 3-11.15.2018/Rev 4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/ Rev 7-5.2024 • Perform the duties as a Support Specialist I, • Ability to operate departmental software efficiently and accurately, and • Ability to review documents and videos which may have graphic language, photos and events. LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is generally performed indoors in an office environment, both in the sheriff's office and the corrections facility. Lifting may be required, usually, not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Duties may include interaction with individuals who may be hostile or angry. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Page 3 of 3 Est..6.19.1996/Rev 1-1.17.2013/Rev 2-1.21.2016/Rev 3-11.15.2018/Rev 4-11.05.2020/Rev 5-6.10.2021/Rev 6-5.19.2022/ Rev 7-5.2024 t POSITION DESCRIPTION y f,,:, Title: Support Specialist III Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief FLSA Exempt: Regular Driver: Supervises/Directs: None FLSA Non-Exempt: x N Job Class: 3012 Risk Class: 5306-07 Salary Range: According to current Collective Bargaining Agreement DESCRIPTION: Performs required services in processing civil papers; maintains appropriate records including applicable book; ensures civil papers are processed in compliance with applicable Federal, State, and local laws and that bookkeeping is maintained in accordance with audit standards. Work involves a variety of highly technical support services tasks providing timely, reliable, and accurate information. This position possesses the skills and expertise to provide assistance to the division Chief, Support Specialists I, and II staff members. This classification specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in the position. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Book in all civil papers from Superior and District Courts, attorneys, and other law enforcement agencies, and prepares cover sheets for appropriate distribution. Ensure returns of all papers, will bills to attorneys, and receipts for monies received. Make returns of all papers with appropriate charges to courts. Maintain appropriate, required files relating to civil papers. Including status and disposition. Prepare required forms and administers Sheriff's sales of real and personal property, levies and garnishments. Regular, reliable, and punctual attendance. Other duties as assigned. Perform the physical requirements of the position; work within the established working conditions of the position. May be required to assist with the duties and responsibilities of the Division Chief to include employee training with the exception of disciplinary matters. Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. Incumbents must possess ability to use independent judgment. Est. 9.18.1996/Revl-11.15.2018; Rev 2-01.23.2020/Rev 3-11.05.2020; Rev 4-6.10.2021/Rev 5-5.19.2022/Rev 6— Page 1 of 3 5.2024 Knowledge of: • The principles of police services and governing laws relating to civil function. • Civil functions and laws relating to Sheriffs sales of real and personal property, processing and conduction of sales. • Departmental missions, goals, policies and procedures, rules, and regulations Ability to: • Successfully perform the essential job functions of the position. • Apply Public Record Disclosure Laws to public records requests. • Organize and preserve essential records. • Follow oral and written instructions. • Prioritize effectively to meet strict deadlines. • Handle sensitive information with a high degree of confidentiality. • Deal with difficult and potentially volatile people in a professional and calmmanner. • Establish and maintain effective working relationships with co-workers, supervisors, Public Officials, and the public. • Keyboard accurately and quickly. • Communicate effectively both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Set up and maintain a variety offiles. • Sit or stand for long periods oftime. • Multitask at a high level while performing the essential functions of the job. • Operate standard office machines and equipment. • Maintain the confidentiality of sensitive and confidential information. • Physical ability to perform the essential functions of thejob. DISTINGUISHING FEATURES: This class is distinguished from Support Specialist I & 11 due to the higher level of independent judgment and liability. The incumbent must demonstrate proficiency in all areas of Support Specialist I &II. This class is distinguished from the Support Specialist I and 11 due to the required knowledge of civil records, public records, and the operation of the Sheriff's Office. The position requires an expertise level of accountability. Stress and deadlines inherent to the position require proficiency and the ability to use independent judgement under general supervision. In addition, the position is relied upon to provide training as directed to maintain compliance and expected standards. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS:((Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Must be at least 21 years of age at time of appointment. • Pursuant to RCW 41.14.100, must be a US citizen or a lawful permanent resident and be able to speak, read, and write the English language. • Pass a background investigation including polygraph and/or behavioral assessments. • Must possess a high school diploma or GED. A minimum of two years as Support Specialist II, or its equivalent, PLUS the initiative and ability to show proficiency in: • Perform the duties as a Support Specialist I and II, • Ability to operate departmental software efficiently and accurately, and • Ability to process civil documents in accordance with laws, rules, and regulations appropriately. Est. 9.18.1996/Revl-11.15.2018; Rev 2-01.23.2020/Rev 3-11.05.2020; Rev 4-6.10.2021/Rev 5-5.19.2022/Rev 6— Page 2 of 3 5.2024 LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS:(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is generally performed indoors in an office environment, both in the Sheriff's Office and the corrections facility. Lifting may be required, usually not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Duties may include interaction with individuals who may be hostile or angry. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: Union Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 9.18.1996/Revl-11.15.2018; Rev 2-01.23.2020/Rev 3-11.05.2020; Rev 4-6.10.2021/Rev 5-5.19.2022/Rev 6— Page 3 of 3 5.2024