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HomeMy WebLinkAbout2024/06/18 - Regular PacketBoard of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 June 18, 2024 9:00 a.m. June 18.3 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Pride in Being Yourself Month Proclamation 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – April 29 and May 6, 2024 Briefing Minutes and May 7, 2024 Regular Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8105282-8105685 $1,357,497.68 Direct Deposit Fund Warrant # 107013-107428 $ 945,626.20 Salary Clearing Fund Warrant # 7008172-7008207 $1,235,391.60 Treasurer Electronic Remittance $1,289,680.45 8.2 Approval of the Resolution for the sole-source purchase from Correct Equipment of forty-seven (47) E-One grinder pumps and conversion kits and two (2) complete units for a total of $162,491.77. 8.3 Approval for the Deputy Director/County Engineer to execute the agreement with Washington State Department of Transportation (WSDOT) to perform maintenance for the rectangular rapid flashing beacons installed on State Route 106 at Twanoh Falls State Park. 8.4 Approval of the county road closure on Bear Creek Dewatto Road at approximately milepost 5.29 for a culvert replacement project from August 19 to August 30, 2024. 8.5 Approval of the Memorandum of Understanding (MOU) between Mason County Parks and Trails Department and the South Mason Youth Soccer Club for overflow parking. 8.6 Approval of the Mason County Commissioner’s 2025 and 2026 Preliminary Budget Preparation Guidelines. 8.7 Approval of Mason County’s 2025 annual budget for Internal Cost Allocations, Information Technology, State Auditor’s Office charges, Unemployment, and Motor Pool. 8.8 Approval of the Memorandum of Understanding (MOU) with Teamsters Local No. 252 representing General Services to include bilingual provision language in the current Collective Bargaining Agreement (CBA). 8.9 Approval of the Memorandum of Understanding (MOU) with North Mason Fire Rescue Authority (NMFRA) and Kitsap County Fire Marshal’s Office to adopt Burn Regulations as found in Mason County Code Chapter 9.48 within the “Tri Lakes” area of Kitsap County served by the NMFRA. 8.10 Approval of the Treatment Sales Tax (TST) contract amendments to reallocate funding with Crossroads Housing for $75,115.39 and Northwest Resources II for $8,712.31. 8.11 Approval of the Law Enforcement Assisted Diversion (LEAD) contract expansion for $515,000. 8.12 Approval of the Resolution for County Road Project (CRP) 2059 – Matlock Brady Road and approval to authorize the County Engineer and/or Chair to sign all pertinent documents. 8.13 Approval for the County Engineer to execute the Memorandum of Agreement (MOA) with the Washington State Department of Fish and Wildlife for the provision and maintenance of the fish passage on Schoolhouse Creek. 8.14 Approval to set a Public Hearing for Tuesday, July 16, 2024 at 9:15 a.m. to consider approval of the ten (10) 2023 Open Space applications as recommended by the County Assessor and Community Development. 8.15 Approval of the June 1, 2024-December 31, 2028 Collective Bargaining Agreement (CBA) for Teamsters Local No. 252 Appraiser’s Unit. 8.16 Approval for the County Administrator to sign the following American Rescue Plan Act (ARPA) contracts with the Mason County Senior Activities Center for $4,628.31; Mason County Cemetery District No. 1 for $28,485; Belfair Water District for backup generators for $33,788.63; Turning Pointe for $40,000; Economic Development Council (EDC) for a cluster study for $50,000; South Mason Fire District no. 4 for $63,340; Habitat for Humanity for $75,000; and Public Utility District (PUD) no. 1 for Lake Arrowhead mainline for $75,000. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider and approve supplemental budget requests and budget transfers to the 2024 Budget. Staff Jennifer Beierle. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kayla Milam Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: June 18, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Federal Energy Regulatory Commission sent correspondence about Deviations from Minimum Flow and Ramping Rate Requirements. 4.1.2 Elizabeth Hill expressed continued concerns for 611 Daniels Rd. 4.1.3 Washington State Liquor and Cannabis Board sent notice of Liquor License renewal Applications, Cannabis License renewal Applications, request from South Mason Soccer Park for Special Occasion License, approval letter for The Hideaway Lounge Liquor License and a request from Mason Benson Club House for Special Occasion License. Attachments: Originals on file with the Clerk of the Board. FEDERAL ENERGY REGULATORY COMMISSION Washington,D.C.20426 OFFICE OF ENERGY PROJECTS Project No. 460-111 and 460-112— Washington Cushman Hydroelectric Project City of Tacoma, Washington VIA FERC Service Mr. Chris Mattson May 31, 2024 Generation Manager City of Tacoma 3628 South 351 Street Tacoma, WA 98409-3192 Subject: Deviations from Minimum Flow and Ramping Rate Requirements. Dear Mr. Mattson: Thank you for the letters filed October 5 and 12, 2023 in which you report deviations from the minimum flow and ramping rate requirements at the Cushman Hydroelectric Project No. 460 that occurred on September 26 and October 2, 2023.I These incidents will not be considered violations of Articles 407 and 411 of your license, as discussed below. License Requirements Article 407, component 1 of the amended license requires you to release a minimum flow of 170 cubic feet per second (cfs) from the project into the Lower North Fork of the Skokomish River in September. Flows stipulated by the article may be modified if required by operating emergencies beyond your control. If flows are so modified, you are required to notify the members of the Fisheries and I City of Tacoma, Washington, 84 FERC 161,107 (1998), Order on Reh'g, 86 FERC ¶ 61,311 (1999), and amended July 15, 2010, City of Tacoma, Washington, 132 FERC¶ 61,037 (2010). Project No. 460-111 and460-112 2 Habitat Committee as soon as possible but no later than 48 hours after the incident and you are required to notify the Commission no later than 10 days after the incident.Z Article 411 of the license, as amended, requires you to limit downramping rates to 1 inch per hour from June 16 through October 31. Ramping rates are measured at the North Fork Skokomish River USGS gage no. 12058790, located approximately 0.25 mile below the lowermost project dam. The article also requires you to notify the Commission as soon as possible,but no later than 10 days after ramping rates are modified. Deviation Incidents In your letter filed on October 5, 2023, you report that on September 26, 2023, an electrical fault on a transmission line caused two units at the project to trip off-line. You report this caused releases to fall from 173 cfs to 39 cfs, and also led to a downramping rate of 11.4 inches in 15 minutes. In your letter you report the primary release valve was undergoing maintenance and the secondary valve, intended to take its place, failed to automatically open after the trip. You report that once a backup generator was operating, personnel remotely opened the secondary valve. However, you report difficulties in controlling valve output led to a further downramping rate of 1.8 inches per hour while restoring normal releases. Your letter indicates you investigated the cause of the secondary valve failure and you determined a coding issue resulted in a position alarm preventing the valve from opening. You indicate that on October 2, 2023,programmers tested and resolved the issue by allowing position alarms to be bypassed during power outages. You also report biological staff conducted a survey during the incident and identified no effects to aquatic organisms. , In your October 12, 2023 letter, you report that during the October 2, 2023 secondary valve testing discussed in your October 5, 2023 letter, you initiated a full plant outage which resulted in a downramping rate of 1.92 inches per hour. You also report that your biologists conducted a survey the following day and observed no effects to aquatic organisms. a The Fisheries and Habitat Committee consists of representatives.from the licensee, the U.S. Fish and Wildlife Service, the National Marine Fisheries Service, the U.S. Forest Service, the U.S. Bureau of Indian Affairs, the Skokomish Indian Tribe, the Washington Department of Fish and Wildlife, and the Washington Department of Ecology. Project No. 460-111 and 460=112 3 Conclusion Based upon the available information, we will not consider these incidents to be violations of Articles 407 and 411 of your license. The deviations were the result of unexpected equipment operation beyond your immediate control and your tests to prevent more substantial deviations in the future. Furthermore, you notified the members of the Fisheries and Habitat Committee of the events and there were no reported adverse environmental effects from the deviations. If you have any questions concerning this letter, please contact Steven Sachs at 202-502-8666 or Steven.Sachs@ferc.gov. Sincerely, Digitally KELLY KELLY HOUFFdby HOUFF 1D0:13:402-04b0'� Kelly Houff Chief, Engineering Resources Branch Division of Hydropower Administration and Compliance VIA USPS First Class Mail cc: Matt Bleich Natural Resources Manager Tacoma Power 3628 South 351h Street Tacoma, WA 98409-3192 Danielle Thompson From: Beth Hill <agate.loop.neighbors@gmail.com> Sent: Wednesday,June 12, 2024 1:47 PM To: Danielle Thompson Subject: Re: 611 E Daniels and 1590 E Beaver Caution: ExternatEmailWarning!This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email,and knowthe content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, reportthe incident. Good afternoon, Danielle! Thank you fortaking the time yesterday to help me prepare for the meeting on June 18th. I do look forward to returning! On Tuesday, I would like to share several updates I have received and also share some additional safety concerns that have arisen among my neighbors. The properties at 611 Daniels and 1590 E Beaver continue to violate the conditions previously imposed upon the property owner, and now, illegal activity has increased. We would certainly appreciate any updates the commissioners might have to share with us as well. Thank you again! Elizabeth H. i Washington State Liquor .and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600 www.liq.wa.gov Fax H: (360) 753.2710 June 06, 2024 Dear Local Authority: RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed..please find a list of .liquor-licensed premises in your jurisdiction Whose liquor licenses will expire in about 90 days. This is ,your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per ROW 66.24.010 (8)(d) . Your letter or fax of objection must be received by the Board's Licensing Division at least- 30 days prior to the license expiration date. If You need additional time you must request that in writing. Please be aware, however, that it is within the Boartl.a tliscretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see ROW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until- a final decision is made by the Board. ' 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, .our licensing staff will prepare a report for review by the Licensing Director. The report will include. your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason, for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. ROW 66.24.010 (8) (d). If.the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews-License Over Your Objection If the Board decides to renew the license over your objection,. you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIO 864 07110 - C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 06/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON. (BY ZIP CODE) FOR EXPIRATION DATE OF 20240930 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . FAITH IN ACTION WEST SOUND THE HUB CENTER FOR SENIORS 421337 SENIOR CENTER 111 NE OLD BELFAIR HWY BELFAIR WA 98528 9634 2 . BALTHIS 5 BARCOM, A PARTNERSHI MATLOCK GENERAL STORE' 351017 GROCERY STORE - BEER/WINE, JAMES BALTHIS, LAURIE BALTHIS, 17490 W'SHELTON MATLOCK RD 'HANDEL BARCOM, BETTY BARCOM 14ATLOCK WA 98560 0000 3 . SQUAKIN ISLAND TRIBE SQUAXIN MJ TRIBAL COMPACT-NATIVE SUN GROWN 420279 TRIBAL COMPACT 90 W ST HWY 108 SHELTON WA 98584 0000 Washington State Liquor and Cannabis Board ow P 0 BOX 43098 www.liq.wa.gov Fax N: (380) 753.2710 June 06, 2024 Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction Whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to,"a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please ,note that whether a hearing will be granted or not' is within the Board's discretion per RCW 69.50.331 (7) (c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submits objections. Your request for extension will be granted or denied in -writing. If the objection is received within thirty days of - the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement Division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Oblection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3.) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b)) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order 5bnoaheiBgatd61rrde38®ioffbe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAC 314-55.165 (2) (a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law Judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LI0 864 07/10 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 06/06/202,4 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON. (BY ZIP CODE) FOR EXPIRATION DATE OF 20241130 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . BOK CHOY LLC NORTH BAY MARIJUANA 413407 MARIJUANA RETAILER 211 E NORTH BAY RD MEDICAL CANNABIS ENDORSEMENT ALLYN WA 98524 0000 2 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED. ¢ 3 416868 CANNABIS PROCESSOR 860 HE OLD BELFAIR HWY - BELFAIR WA98528 0000 3 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED 02 415797 CANNABIS PROCESSOR 860 NE OLD BELFAIR HWY BELFAIR WA 98528 0000 4 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED BRANDS 412132 NON-RETAIL PRIVILEGES 860 NE OLD BELFAIR HWY CANNABIS PROCESSOR BELFAIR WA 98528 0000 5 . ANON EXTRACTORS LLC ANON EXTRACTORS LLC 429749 CANNABIS PRODUCER TIER 3 160 W WESTFIELD CT STE E CANNABIS PROCESSOR SHELTON WA 98584 0000 6 . GREAT HARVEST LLC GREAT HARVEST LLC 414145 CANNABIS PRODUCER TIER 2 420 E MILLWRIGHT RD CANNABIS PROCESSOR SHELTON WA 98584 0000 7 . JJE AG, LLC PINNACLE NW 422257 NON-RETAIL PRIVILEGES 500 E EXPORT RD CANNABIS PROCESSOR SHELTON WA 98584 4900 8 . BROWNE, NICHOLAS RYAN HIGHWATER FARMS 412223 NON-RETAIL PRIVILEGES 2400 W SKOKOMISH VALLEY RD CANNABIS PROCESSOR SHELTON WA 98584 7402 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 06/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20241130 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . AGROPACR. LLC JUICER EXTRACTIONS 412741 CANNABIS PROCESSOR 391 E EXPORT RD SHELTON WA 98584 8559 WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS JUNE 10, 2024 SPECIAL OCCASION #: 091574 KRISTMAS TOWN KIWANIS PO BOX 777 SHELTON, WA 96584 DATE: JULY 12, 2024 TIME: 4 :00 PM TO 11:00 PM JULY 13, 2024 12:00 NOON TO 11:00 PM JULY 14, 2024 12:00 NOON TO 3:00 PM PLACE: SOUTH MASON SOCCER PARK - 2102 E JOHNS PRAIRIE RD, SHELTON CONTACT: MARK ZIEGLER (DOB: 8.2.1970) 360-490-2969 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES_ NO HEALTH & SANITATION YES_ NO FIRE, BUILDING, ZONING YES NO_ OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Washington State Licensing and Regulation g PO Box 43098 Liquor and Cannabis Board Olympia WA 98504-3098 `� Phone— (360) 664-1600 Fax— (360) 753-2710 June 3, 2024 HIDEAWAY CONSOLIDATED INC 22540 NE STATE ROUTE 3 BELFAIR, WA 98528-9303 Re: THE HIDEAWAY 22540 NE STATE ROUTE 3 BELFAIR, WA 98528-9303 LICENSE #367957 - 2N UBI605-338-888-001-0001 Your SPIRITS/BR/WN REST LOUNGE - license has been approved. This license is valid through June 30, 2025. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR Upon renewal, the expiration date of the license may subsequently be prorated as necessary in accordance with chapter 19.02 RCW (Business Licensing). For questions regarding the issuance of your liquor license, please contact our customer service unit at (360) 664-1600. For questions regarding the renewal process, please contact Business Licensing at (360) 705-6741. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with liquor endorsements in 15 days, please contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. All employees involved in the sale and service of alcohol, their supervisors, and managers of the liquor licensed establishment must have a valid MAST permit within 60 days of employment. Persons under 21 years of age are not permitted in the lounge, except for musicians or employees who qualify under RCW 66.44.316. "Minors prohibited" signs must be posted at all restricted area entrances, and other locations as necessary, to clearly mark restricted area boundaries. Beer to be sold under this license must be purchased from a beer distributor or brewery. S/B/W Rest 9/3114 DECISIONS Page 2 License No. -367957 Wine sold under this license may be purchased from another retailer with a Wine Retailer Reseller endorsement. If you purchase spirits from a Spirits Retailer licensee, you must keep records by stock- keeping unit (SKU) of all your purchases, including the identity of the seller and the quantities purchased. When applicable, you are obligated to meet all other requirements of state, county, and city laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.). Your request for the outdoor or extended service area is approved subject to the following conditions: 1. You must have legal authority to use the alcohol service area including, but not limited to: ownership, leasehold rights, and/or a permit from your local jurisdiction for any service area on public property. 2. An employee must be dedicated to the area when patrons are present. 3. If the interior access is from an area classified by the Board as off limits to any person under the age of 21, people under the age of 21 are prohibited in the alcohol service area and minor restriction signs must be posted. 4. Any food service requirements for the license type apply to both indoor and outdoor service areas. 5. The alcohol service area must be enclosed with a barrier a minimum of 42 inches in height. Openings into and out of the alcohol service area cannot exceed 10 feet. If there is more than one opening along one side, the total combined openings may not exceed 10 feet. 6. Alcoholic beverages must be prepared in the areas of the premises authorized by the Board. 7. Lighting in the alcohol service area must comply with WAC 314-11-055. 8. The Board may withdraw this approval if problems arise. Alterations or changes in ownership require prior Board approval. If you wish to make such changes, please contact our office for assistance. Your liquor license can now be renewed online through Department of Revenue's Business Licensing Service. Information on how to do this will be included on your renewal notice. Marcos Ocampo/smo Liquor Licensing Specialist 360-664-1642 cc: Southwest Enforcement Mason County Commissioners File S/B/W Rest 9/3/14 WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS MAY 28, 2024 SPECIAL OCCASION #: 092703 MASON BENSON CENTER 5971 E MASON LK DR W GRAPEVIEW, WA 98546 DATE: JUNE 22, 2024 TIME: 5:00 PM TO 10:00 PM PLACE: MASON BENSON CLUB HOUSE - 5971 E MASON LK DR W, GRAPEVIEW CONTACT: SHERRY BOCKSCH (DOB: 8.21.1973) 360-789-8480 SPECIAL OCCASION LICENSES • _Licenses to sell beer on a specified date for consumption at a specific place. + _License to sell wine on a specific date for consumption at a specific place. • _Beer/Wine/Spirits in unopened bottle or package in. limited quantity for off premise consumption. • _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO- 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES_ NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Proclamation JUNE as “PRIDE IN BEING YOURSELF MONTH” June 2024 WHEREAS, the Mason County Board of County Commissioners recognizes and proclaims the month of June, 2024 as “Pride in Being Yourself Month”; and, WHEREAS, Mason County recognizes that we do not unite by dividing, are not inclusive when separating, and do not practice equality by recognizing a select few; and, WHEREAS, people of all different variations make vital contributions to and enhance the social and economic fabric of Mason County, you may be part of the LGBTQ+, straight, or non-binary community, you may be of religious or non-religious beliefs, and may choose to not identify with any group, this is the month to take PRIDE in your individuality; and, WHEREAS, individuality and self-expression are the cornerstones of a vibrant, inclusive society and embracing and celebrating unique qualities fosters a community where diversity is accepted, cherished, and encouraged; and, WHEREAS, supporting each person’s journey to self-discovery promotes empathy, respect, and understanding within our community, reducing prejudice and discrimination; and, WHEREAS, “Pride in Being Yourself Month” embodies the fundamental rights of our great nation, to be able to be yourself without others trying to force or intimate you into living by their personal beliefs. This is an opportunity for individuals of all ages, backgrounds, and walks of life to embrace their true selves, share their individual stories, and inspire others to do the same; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims that throughout all of Mason County, Washington, June be recognized as “Pride in Being Yourself Month”. Mason County fully supports the rights, freedoms, and equal treatment of all. We urge all citizens to join in this observance by participating in activities and events that honor and uplift the uniqueness of every individual. To encourage schools, workplaces, organizations, and communities to create environments where EVERYONE feels safe, valued, and free to express their individuality without fear of judgement or reprisal and by making a personal commitment to live authentically and support others in doing the same. Signed this day of June 18, 2024. ________________________ Randy Neatherlin, Chair ________________________ Kevin Shutty, Vice-Chair ________________________ Sharon Trask, Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 29,2023 Monday,April 29,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier, Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Auditor—Steve Duenkel Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Steve shared the Mason County Local Voters'Pamphlet Administrative Rules for Candidates per RCW 29A.32.230. 10:05 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Kell discussed the rezone of the west(1.36 acres)and east(0.96 acres)portions of parcel no. 42024-34-90049 to match future use(residential on the west and commercial on the east). The middle portion of the parcel's zoning will remain unchanged. Approved to move forward. 10:10 A.M. Public Health—David Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Dave shared the Shelton Family Center FY24 Emergency Housing Fund(EHF) amendment to move$65,000 of funding from different budget categories to add street outreach operation to increase individuals in Rapid Rehousing and Emergency Shelter and add additional scope of work. Approved to move forward. 10:15 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson requested to add and hire an additional full-time employee(FTE)Solid Waste Operator position. Approved to move forward. • Lovejoy Schafer shared the Hearings Examiner recommendations for Road Vacation no.415 regarding the vacation of all of E Island Place in the Plat of Lakeland Village No.5 in Volume 8 of plats. Tabled. • Lovejoy discussed creating a Road Improvement District(RID)no.2024-01 for Shetland Road. Tabled. • Richard shared that May 5-11 is Drinking Water Week and May 19-25 is Public Works Week. The Fill the Public Works Truck event is May 23. The date for the Belfair Pump Station ribbon cutting is still to be determined. • Cmmr.Neatherlin requested uniformity around new water and sewer rate structures. More information will be brought forward at the next briefing. 10:25 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • John Taylor shared the grant request for Emergency Management Performance Grant (EMPG)supplemental funding to support the growing Mason County CERT program. Approved to move forward. Page I 1 • Todd Cannon requested to purchase the NinjaOne computer management software for the amount of$15,120. Approved to move forward. • Mark discussed the City of Shelton's request to move the Evergreen Treatment Services van from in front of Community Lifeline to behind the Courthouse building. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of May 6,2024 Monday,May 6,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier, Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 10:05 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Kell shared the meeting summary from the Contractor's Conference sponsored by the Economic Development Council(EDC)hosted by Builders FirstSource. • Randy Collins discussed the Blazestack fire investigation reporting software in the amount of $9,501 for a 19-month term. Approved to move forward. 10:15 A.M. Public Health—David Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dave shared the building lease agreement with Public Hospital District no. 1 for the first floor of the building located at 2300 Kati Court Suite A in Shelton from May 1,2024 to April 2025. Rent is free in exchange for services. Approved to move forward. • Dave discussed the opioid settlement dollars and amounts allocated to Mason County. 10:20 A.M. WSU Extension—Heidi Steinbach Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Heidi shared the United States Department of Agriculture(USDA)Forest Service agreement for$35,000 to control noxious weeds in Mason County and adjacent Federal Lands. Approved to move forward. 10:25 A.M. Public Works—Loretta Swanson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Lovejoy Schafer shared Public Works' intention to create a Road Improvement District no. 2024-01 for Shetland Road and requested to set a Public Hearing for Tuesday,July 2,2024 at 9:15 a.m. The Sunny Woods Homeowners'Association submitted petitions for Shetland Road to become a county road. Tim Whitehead,Prosecuting Attorney,added there is a provision to consolidate existing Road Improvement Districts(RIDS)if those RIDS have gone through the process and are being assessed. Lovejoy added that the Treasurer shared that one lender is interested,with stipulations. Approved to move forward. • Lovejoy discussed the Hearings Examiner recommendation for Road Vacation no.415 to grant the vacation of the right-of-way petition requested by Tony and Shannon Hubert and the Lakeland Village Community Club. Tim shared there is no additional liability if vacating one half. Approved to move forward. • Loretta shared the Department of Ecology and Public Health reviewed the monitoring at Ells Hill landfill and concluded that Public Works can discontinue ground water monitoring. Other post closure activities are still in place,which include decommissioning the gas apparatus and providing certification. • Stephanie Berman discussed additional rate scenarios calculated for Rustlewood sewer and water,Beards Cove water,Belfair sewer,and North Bay/Case Inlet sewer. Topics included current rates,proposed rates,affordability rates,beginning fund balances,operating and expenditure costs,and 25%year-end reserves. Page I 1 10:35 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle shared the draft requests for Supplemental Appropriations and Amendments to the first Budget Amendment and requested to set a Public Hearing for Tuesday,June 18, 2024 at 9:15 a.m. Total revenue change is$872,626 and total expenditure change is $1,457,279. The increase of Elected Official salaries is included. • Jennifer discussed the American Rescue Plan Act(ARPA)requests for reallocated funds. The amount available to reallocate is$841,188. • Diane Zoren shared the 2023 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56. Approved to move forward. • Nichole Wilston discussed the request for Defense and Indemnification coverage for Kevin Hanson and Randy Newell. Approved to move forward. • Mary Ransier shared the Effective Application workshop in partnership with WorkSource on June 13,2024 at 11:00 a.m. Tuesday,May 7,2024 1:00 P.M. Short-Term Rental Workshop—Marissa Watson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Marissa presented the staff report which included a summary of proposal and background, analysis,notification and comment,recommendation,and attachments. Proposed code was shared,and public comments were provided. A Short-Term Rental presentation was also discussed. Topics included a project roadmap,Commissioner feedback highlights,current draft regulations,additional feedback needed from Commissioners,staff recommendations, and questions. Mike Mostyn,Windermere Realty,provided public comment around his support of short-term rental with reasonable regulation. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commission Page 12 Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 May 7, 2024 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Sheriff Spurling led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Carrie Blanchard sent in information regarding hazardous waste at 611 Daniels Road. 4.1.2 Washington State Liquor and Cannabis Board sent in a notice of cannabis license application for T&W Brothers Farm,LLC. 4.1.3 National Park Service sent in notice of a decision to restore Grizzly Bears to the North Cascades. 4.1.4 United States Bankruptcy Court District of New Jersey sent in notice of Rite Aid bankruptcy and other closures. 4.2 Richard Dickinson read the Solid Waste Free Dump Vouchers news release. 4.3 Richard Dickinson read the Fill a Public Works Truck news release. 5. Open Forum for Citizen Input Elizabeth Hill, Shelton, shared her concerns and frustrations around the conditions of the property located at 611 Daniels Road and manslaughter case that occurred there. Ian Tracy,Environmental Health Manager,and Sheriff Ryan Spurting provided additional information. 6. Adoption of Agenda Cmmr.Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Trask/Shutty moved and seconded to adopt the March 25,April 1,April 8,April 15,and April 22,2024 Briefing Minutes and March 12 and March 26 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8104318-814583 $1,386,982.44 Direct Deposit Fund Warrant# 105783-106189 $ 907,105.96 Salary Clearing Fund Warrant#7008081-7008108 $ 616,979.39 Treasurer Electronic Remittance $ 428,707.71 8.2 Approval to add the Romance Hill Design to the current American Rescue Plan Act(ARPA)project for the Belfair Sewer Log Yard Road Design. 8.3 Approval to set a Public Hearing for Tuesday,June 4,2024 to consider the rezone of the west(1.36 acres)and east(0.96 acres)portions of parcel no.42024-34-90049 to match future use(residential on the west and commercial on the east). 8.4 Approval of Shelton Family Center FY24 Emergency Housing Fund(EHF)contract amendment no. 1 to move$65,000 in funding to add street outreach operation to increase individuals in rapid rehousing and emergency shelter and to add an additional scope of work. 8.5 Approval for Public Works to add,post, and hire an additional Public Works 1.0 Full-Time Employee (FTE)Solid Waste Operator position. 8.6 Approval to purchase the NinjaOne computer management software for the amount of$15,120. 8.7 Approval of the request of Kevin Hanson and Randy Newell for Defense&Indemnification coverage by the County as named defendants in US District Court Case No. 3:24-cv-05068-TL-GJL. 8.8 Approval to appoint Mel Ferrier to the Civil Service Commission to fill a position with an unexpired term ending December 31,2028. Cmmr.Shutty/Trask moved and seconded to approve action items 8.1 through 8.8. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) Kell Rowen,Community Development, shared the SmartGov permit tracking system software now allows for garage permits on the online portal. Loretta Swanson,Public Works&Utilities and Waste Management, shared that May 5-11 is National Drinking Water Week. Cleaning of the Rustlewood water system reservoir is underway and repair work will be done at Beards Cove later in the summer. Ken Van Buskirk,Cemetery District 1,thanked the Commission for approving American Rescue Plan Act(ARPA)funding. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to review and receive comment on the final project performance using$1,079,870 Community Development Block Grant—Coronavirus(CDBG-CV)funds for public health,emergency response,or temporary housing facilities that addressed COVID-19 impacts. Staff. Jennifer Beierle Jennifer shared this is a Public Hearing to close out CDBG funds for public health,emergency response, or temporary housing facilities that addressed COVID-19 impacts. Cmmr. Shutty/Trask moved and seconded to finalize project performance using$1,079,870 Community Development Block Grant—Coronavirus(CDBG-CV)funds for public health, emergency response,or temporary housing facilities that addressed COVID-19 impacts. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to consider the approval of an Ordinance adopting the Mason County Road Standards Manual and updates to Mason County Code Chapter 10, 12,and 14 and to consider approval of a Resolution adopting the updated Public Works Fee Schedule. Staff:Mike Collins David Smith,Public Works,shared this is a Public Hearing to consider adoption of County new Road Standards Manual and changes to Chapters 10, 12 and 14 of the Mason County Code and adoption of a resolution for Public Works Fee Schedule. The requested action is to approve an Ordinance adopting the Road Standard Manual and the updates in Chapters 10, 12, and 14,and to approve a Resolution adopting the fee schedule. This is a lengthy,technical document that has been worked on for years. 2 1 May 7 , 2024 Commission Minutes Cmmr.Trask/Shutty moved and seconded to approve the Ordinance adopting the Mason County Road Standards Manual and updates to Chapters 10, 12,and 14 of the Mason County Code and approve the Resolution adopting the Public Works Fee Schedule. Motion carried unanimously. N-aye; S-aye; T-aye. 10.3 Public Hearing to consider changes to Mason County Code Chapter 13—Utilities and minor updates to Chapters 2,3,and 17. Staff. Richard Dickinson Loretta Swanson shared this is a continued Public Hearing to consider changes to County Code and change how the County sets rates for utilities. The ask is for Commissioners to establish a rate for each individual utility fund. These funds are enterprise funds that are reviewed,and rates are set by each individual utility. There have been a series of community outreaches and briefings with Commissioners. Stephanie,Public Works Finance Manager,has put together a variety of scenarios of"what ifs". The goal is to make sure that the enterprise funds are self- sustaining and have adequate reserves planning for the future. Some utilities are easier to set an appropriate rate to make sure financial goals are being met,other utilities are lagging behind. It has been a challenge to figure out the"right fit". Cmmr.Neatherlin reiterated that this is a continuation of a hearing that has been ongoing and additional information was requested so the Commission can make better decisions. It was included in the original motion to allow public comment again. QUESTIONS Ken Van Buskirk,Belfair,asked when setting the utility rates for commercial businesses the Belfair Water District meters were used,has Public Works considered using that method for private residents that have more than one or two Equivalent Residential Units(ERUs)? Loretta answered that method could be used for those with multiple connections. Ken clarified that he was referring to single homes with multiple ERUs. Belfair Sewer Stephanie shared the current rate is$100.80. Staff recommends a 6.9%increase to$107.76. This staff recommendation does not ensure sufficient cash flow for all operating debt and capital expenditures. Outside funding of$1 million would be needed over the next ten(10) years to cover additional expenses. This is slightly under the 2021 Median Household Income "affordability"rate of$110.54. The current rate, staff recommended rate,affordability rate, and break-even rate of$536 was presented during community outreach. The break-even rate is a proportionate percentage of expenditures. Staff recommend$107.76 which would cover operating costs. Cmmr. Trask mentioned the previous and current affordability rates. The new rate brings it to $113.47. Stephanie shared a new census track information was provided. Cmmr.Neatherlin added there are a lot of differences, for example North Bay has a lot of low income. The natural guess on the computer will not be the same as reality. Cmmr. Shutty asked if a connection fee increase for Belfair is being considered today? Loretta recommends increasing the connection fee at the same time. Stephanie added that,based on the new Belfair sewer extension being completed,the connection fee would go from$11,300 to $13,112.81. This is still lower than the fee prior to the extension. In 2017-2018 the connection fee was$15,000. Cmmr.Neatherlin clarified that staff recommendation is a rate of$107.76 and a connection fee 3 May 7 , 2024 Commission Minutes of$13,112.81. This should be uniform with everyone be treated fairly and equally. Staff met with the public and there was a large discussion around paying the affordability rate plus some. This would put the rate closer to $113 which he supports. Cmmr. Trask prefers scenario three because it is closer to the affordability rate. If you look at the beginning fund balance of$3,664,626,this is high due to connection fees and funds for the Belfair sewer extension of$1.5 million in expenses. Cmmr. Trask is on the Washington State Public Works Board and the Board,when applications are sent in, looks at whether there has been a recent survey on sewer rates and whether or not they have been increased,the reserve fund,and beginning balance. People don't see all of the pipes underground or when those pipes go bad. It is important to concentrate on having the funding for maintenance. Mason County needs to be able to operate. Getting out of the"red"will take a while but the County needs to get to where it can maintain and operate the systems without having to reach out if an emergency comes up. Mason County is considered a distressed County,and some pockets are severely distressed. Through the Public Works Board distressed counties get a 25%grant and severely distressed gets 50%. Cmmr.Neatherlin asked Cmmr. Trask if the County looks at uniformity for all rates,the idea would be to bring the rates closer to this type of rate. If other rates decreased and this rate is increased,what are the thoughts around that? Staff thought outside the box and looked at businesses in Belfair which are heavily affected by small ERU rates and looked at ways to increase fees without having such a huge impact on businesses. Cmmr. Trask asked if staff looked at water when the ERU rates were established. Stephanie answered that when ERU rates were established for commercial,water rates were also looked at. This was not done for residential. Cmmr.Neatherlin added this would be an important conversation to have. Currently residents pay one set amount. The question would then be whether the County does that for this area,does it do it for all areas? Cmmr.Trask shared that Rustlewood has water and sewer and asked where North Bay gets their water. Loretta answered North Bay has individual wells and three public water systems. Cmmr. Trask shared that would make it a more difficult process. A flat rate would be easier. Cmmr.Neatherlin included that it was discussed to potentially charge by bedrooms. Cmmr. Trask reiterated the preference of scenario three. Cmmr. Shutty prefers scenario two. These are very distinct utilities,and it is difficult to have a uniform rate for all. If the County wanted to combine and have one utility district,that would be different but that does not sound like something the Commission is ready to entertain. The County has delayed increasing Belfair rates for several years and the staff recommendation moves the County closer in the direction it needs to be. The numbers are high in some of the utilities and the County wants to be mindful of that. Cmmr.Neatherlin would like to find a happy medium. Uniformity does not have to be a direct process but can go in steps. For example,higher for Belfair,minimal change for Rustlewood, and base North Bay off of Rustlewood. A 10%yearly increase could be made for Belfair and keep the rates a little on the others. Belfair would be$113 and Rustlewood and North Bay would be$118. The County will run into the same issues. Rustlewood affordability rate is $113 and North Bay is closer to$133.North Bay gets told to pay more because it has more money. The homes being built are low-income housing through a housing association similar to Habitat for Humanity and that needs to be taken into consideration. Cmmr. Shutty consistently shared being uncomfortable with a rate reduction of that size. It would be a different conversation to freeze higher rates and let the other rates catch up. When 4 May 7 , 2024 Commission Minutes the rates are set today,what is the path forward for evaluating this process? The decisions made today will take effect for the remainder of this year. A conversation is needed around what happens annually because the challenge being dressed was the County using CPI which was the most uniform approach. Stephanie hesitates to look at each fund as the same rate because each has its own uniqueness,economies of scale,and age system. If a fund's rate is reduced by 5-10%,then the next year when the rate is reevaluated you go back to the rate it was just at. North Bay is the only utility on"sure footing"and should have the economy scale. They are paying the most. However,North Bay does have significant capital expenditures in the next couple of years. Loretta added that the largest operating cost is maintaining systems. Based on contracts,this is typically at least a 2.5%increase each year that the County will need to keep pace with. Cmmr. Shutty asked that when preparing the budget,what is the mechanism for addressing rates and will that increase follow the CPI? Mark answered that it would depend on the utility. Since some utilities are not covering their cost,the County has to supplement the utility on a continuous basis. The goal is to get those utilities to a point where they can cover their own costs in a respectful way, so those individuals do not see a double digit increase or doubled rate. The County will not be able to catch up in just one year,nor is it fair. Individuals need to see the perspective of what the future does look like. Numbers and costs will need to be looked at. Staff continually look for opportunities for grants to do capital improvements or repairs. The County will continue to subsidize utilities out of Real Estate Excise Tax(REET). Belfair is a great example,for a long time there were only 416 people on that system. To charge them what it cost to operate that facility would have been unrealistic. There were times before when CPI was 9%and the Commission put a cap on increasing the rates to 5%. Each utility needs to be looked at as an individual entity and the County needs to continue to look at grants. Utilities that don't have the economy of scale have a higher likelihood of getting supplemental money. The Commissioners do make the decision to take money that comes to the County and dedicate it to certain utilities,Rustlewood is a great example. Mark reiterated that he would be uncomfortable increasing a certain percentage each year. The County needs to look at getting to a rate that covers operational cost. Cmmr. Shutty shared that if this is effective June 1 or July 1,the Commission will be looking at rates for 2025 shortly. This will be a painful annual process until things are stabilized. Cmmr.Neatherlin added that,regarding rates,it has been considered how much was pushed on the County and how much was pushed on the community. For example, sewer rates in Belfair and North Bay were pushed on a community that didn't want it and the rates were higher than anticipated. Beard's Cove and Rustlewood had no choice,the community owned a system that failed,and the County had to step in and is now doing well with it. The County has a fiduciary responsibility to maintain these systems and inherits poor decisions that prior administrations have made. The Commissioners have a responsibility to figure out the right rate to maintain the system and the residents have an expectation that the systems will be maintained in a way that is safe and fiscally responsible. The best way to stabilize rates is through growth. Cmmr. Shutty agrees. However,rates are still under the affordability index. There is the chance for new Commissioners to come in as well as the data to change. The reason that the utilities are in a stable position is because they have had growth. There is no growth for Rustlewood,but Belfair is a different story since there is room to grow and progress is being seen. There is a huge issue if the County is unable to maintain the system. Cmmr.Neatherlin hopes that the Commission will consider movement on the top end since it would make an impact. North Bay is paying more than other utilities. If the Commission is not going to consider relaxing rates for those charged more than others,the base rate should be stuck with for each utility. 5 May 7 , 2024 Commission Minutes Cmmr. Trask interjected that is if you are keeping the utility rates uniform. If each utility is looked at differently, each decision will be different. Individuals should look at the graphs, which show the beginning fund balance,and it is important to know where that beginning fund balance comes from,as well as connection fees,operating expenses,and capital expenditures. The County is doing an incredible job trying to keep things"above water"and needs to make sure it is covering operation and maintenance. 2-2.5%increases are made for operating expenses. Capital expenses are on a different level. Each one has expenditures that need looked at. Regarding the Belfair sewer, staff recommendation of$107.76 is preferred with the connection fee to make sure the County is not in the"red". Projects such as expanding the spray fields due to growth in Belfair need to be done. Cmmr. Shutty asked staff if the County selects scenario one for$110.54,what would be the recommendation for 2025? Stephanie answered it would be really close if the County goes between a 2-5%range. Cmmr. Shutty is okay with scenario one with the recognition that when the Commissioners adopt a budget at the end of this year that the rate will be at the$113. Cmmr. Shutty/Trask moved and seconded approval of Belfair sewer monthly rate under scenario one for$110.54 and to set the connection fee at$13,112.81 effective July 1,2024. Motion carried unanimously. N-aye; S-aye; T-aye. North Bay/Case Inlet Sewer Stephanie shared the current rate is$124.86 and staff recommend maintaining the current rate. The proposed rate does cover operating and debt expenditures,but proposed capital would be funded by the capital reserve fund and additional outside funding. The affordability rate is at $110.54,and the breakeven rate is$165. Cmmr.Neatherlin likes the affordability rate but understands that will not happen and hopes that the Commissioners would consider giving those customers relief since the rate is so much higher than the others and has been for a long time. However,the affordability rate is not justifiable and does not make sense. It would be nice for the rate to match Rustlewood at $118. Stephanie added that staff recommend that duplex rates be raised to the single occupancy rate. Cmmr.Neatherlin added that even if the rate does not increase,there is an increase of$40 to 160 homes which is a huge increase. If an increase is made across the board,it should be mixed up a little to bring this number down so the impact would be less on those being increased because they would be up to$118 instead of$124. Cmmr. Shutty shared that people living in single family residences have been subsidizing for the duplexes for a long time and asked staff how the analysis captured both of those rates and if there is a reduction to single families but an increase for duplexes,what would that do to the modeling? Stephanie answered that it is an increase of$40 to about 130 homes for an estimate of$60,000 for North Bay to bring it up to the$124.86. Additionally,it was also looked at that North Bay has the grinder pumps and there is a higher fee to pay for the replacement of those grinder pumps. Cmmr. Shutty asked if the County goes down to the$118 rate but had an increase of$87 to the$118,is there a breakeven point where rates are essentially frozen but because the duplex rates are increased the County would not go backwards? Stepanie shared there are 1,435 customers and reiterated that there are 130 duplexes. Mark calculated what the increased rate for duplexes would bring in($50,000)versus what the 6 May 7 , 2024 Commission Minutes loss would be if the rate for single family homes was reduced by$7 to$118 ($109,000). Cmmr. Shutty reiterated this would be for six months. Stephanie added this would change the trajectory of the rates going forward. Mark shared this fund,to his knowledge,has not been subsidized by other money. These individuals have created a healthy reserve, and the County does not want to see a negative impact. Cmmr. Shutty wants to focus on what is best for the community now. Cmmr. Trask asked if the Commission selects the rate of$118 and then a 2.5%increase is done in 2025,what would that bring the rate up to? Mark answered$120. Cmmr. Trask noted that is$4 less than the current rate is. Mark added that in the public meeting, individuals shared that the duplexes are two or three bedrooms. Cmmr.Neatherlin included that this would need to be looked at in regard to Belfair in the near future because a special rate was given for multi-family homes in hopes of bringing those types of homes in. Cmmr. Shutty shared the distinction of a duplex essentially being two single-family residences that share a common wall for a density perspective. Cmmr. Trask followed up the connection fee still being the$11,954.72 and asked if there is consideration of raising that to the same$13,000 rate? Loretta answered that each utility has its own analysis for a connection fee that is based on the overall valuation of the system. For example,what are the assets worth,how many grants were received to offset that,and then you calculate what the connection fee is. When Belfair expanded,the connection fee was recalculated. This analysis has not been performed for North Bay. However,there have been some additions so the connection fee should be analyzed. Cmmr.Neatherlin shared that when this is done,a conversation should be had around lower rates for certain entities such as hospitals,clinics, long-term care facilities, etc. Cmmr. Trask discussed staff recommending staying with the current rate of$124.86 and the affordability rate is$110.54. If the rate is changed to$120,with a 2.5%increase in 2025 it would go back up to$124. Cmmr.Neatherlin interjected that it would be nice to give this utility recognition. Cmmr. Trask mentioned the capital expenditures and debt,this utility is on of the healthier and better managed. Mark added this utility has an economy of scale that other utilities do not. Dollars can be distributed over a larger number of people,and it is not as big of financial impact. When looking at Rustlewood there are only 144 water customers. Any type of expense would be significant for each one of those individuals. Cmmr. Trask is more comfortable with a rate of$120 due to maintaining grinder pumps. Stephanie shared there are around 500 grinder pumps. Mark added the difficulty with grinder pumps is some individuals take care of them and are careful,others are not. A fee increase was just passed associated with grinder pumps due to the cost of replacing them increasing. Cmmr.Neatherlin shared that the County did redundancy on purpose with the grinder pumps and got a better deal due to buying in bulk. Cmmr.Trask/Neatherlin moved and seconded to set the utility rate at$120 and maintain the connection fee at$11,954.72. Shutty opposed. Cmmr.Trask/Shutty moved and seconded to increase the duplex rate per unit to$120. Motion carried. Beard's Cove Water Stephanie shared Beard's Cover currently has a base rate of$44.32 and no consumption tiers. Staff recommends an increase to $49.25 with two tiers. The first tier at$2.50 with the base rate going from 0-700 cubic feet,the second tier from 701-1200 cubic feet,and the third tier from 1201+. The affordability rate is$123.63. The proposed rate of$49.32 is about 40%of the affordability rate of$123.63 and the breakeven rate is$62.54. 7 May 7 , 2024 Commission Minutes Cmmr.Neatherlin clarified that the base rate is$49.25,the first tier from 701-1200 cubic feet at a rate of$2.50 per 100 cubic feet of usage,and after the 1200 cubic feet it increases to$4 per 100 cubic feet. Cmmr. Trask asked about the capital expenditure of$100,000. Mark answered that Beard's Cove is financially okay,but there is a concrete asbestos pipe as a main transmission line for water that is extremely brittle as it ages, so connections are slowly being replaced that are leaking. Ultimately this needs to be replaced,grants are being sought since it is a significant expense of$2.5 million to $3 million. There are 474 customers for this utility. There are other capital costs of maintaining the existing system. Loretta included the reservoir needs painted, a pump needs replaced,and the Larson and Larson Lake Boulevard AC pipe needs replaced. These are scheduled for this summer. Cmmr.Neatherlin shared that each time something breaks pressure is decreased and when the pressure is increased again something else breaks. This is one that collapsed,and the County had to take on. Loretta included that the cost to replace the system is based on current bids that PUD 1 has received for a similar project at Lake Arrowhead. Cmmr. Trask shared that Beard's Cove is considered severely distressed. Loretta added that building a match idea should happen. Cmmr.Neatherlin added that Jeff Carey suggested considering putting a special amount into a reserve fund. $2 could go towards a reserve fund. Stephanie shared that currently there is a$4 reserve being held for future projects out of the$44.32 rate and that is why this utility is doing well. Cmmr. Neatherlin asked that this be considered for North Bay. Loretta added that it has been discussed to add a BARS line that is capital reserve and is clearly distinguished for that purpose. Stephanie shared that 61%of customers would utilize under 700 cubic feet. Cmmr.Neatherlin reiterated that 6 1%of customers would be at the base rate with not much of an increase but the other customers will have to pay extra based on the tiers. Cmmr. Shutty prefers the proposed tier structure and asked how this structure compares to what is proposed for Rustlewood? Stephanie answered it would be up to 400 cubic feet for Rustlewood. Cmmr. Shutty asked why there is a difference between the two systems? Mark shared it was a miscommunication. During yesterday's briefing these rates were presented with a 400 cubic foot base rate to identify individuals going over. In the communities there was a lot shared about elderly or retired individuals living on a fixed income and only two people living in the house. Lowering the base rate down to 400 cubic feet allowed staff to present lower base rates. On other utilities,as you tier up,the cost per 100 cubic feet will be different. Stephanie did research on individuals in the communities receiving senior exemptions for property tax to recognize those individuals potentially living on a fixed income. Going to a consumption-based rate is something the Commissioners are supportive of. From a community perspective,it looks like the County is encouraging individuals to conserve water. If individuals do not conserve water,they will have to pay for the additional water. Cmmr.Neatherlin recommended using the 400 cubic foot amount for the base rate of$44.32 and those using 700 cubic feet would pay$51.73. This is a hybrid option where the County would not lose money,but a few individuals would carry a larger share. Mark included that 51.8%of customers use less than 400 cubic feet of water. Cmmr. Shutty reiterated that 5 1%use 400 or less cubic feet and about 20%are between 400 and 700 cubic feet. Mark added that 246 households are using less than 400 cubic feet,and 96 customers are using less than 700 cubic feet. If the Commissioners implement rates using a tiered structure,individuals will pay attention to how much water they use. 8 May 7 , 2024 Commission Minutes Cmmr.Neatherlin prefers the base rate of 400 cubic feet at$44.32,using the tiered system for every 100 cubic feet,bringing the 700 cubic feet to$51.73. Cmmr. Trask prefers the recommendation of$49.23 for 0-400 cubic feet,401-700 cubic feet for an additional$2.50 per 100 cubic feet,and anything above 701 cubic feet would be$4 per 100 cubic feet. Cmmr. Shutty asked what outreach has been done to prepare individuals for their usage and recommended making water rates effective January 1,2025 to allow customers to track usage and be prepared for the new rates. Cmmr.Neatherlin shared his concerns around Rustlewood. Stephanie answered that water usage has been tracked for the last year and that historical data has been input into a spreadsheet. This allows staff to share what the historical usage is and rates that would have been paid. Cmmr. Shutty suggested providing a mock bill to each customer. Water has a tremendous value and using a tiered approach makes sense. However, having a complete change in methodology for billing it is important to educate the community. Cmmr.Neatherlin is in favor of that request. Cmmr. Trask added that if an individual has low usage,this could allow them to identify potential leaks as well. Mark included that it was discussed to identify individuals using larger amounts and offering to do a leak test. Stephanie shared"wiggle room"is needed due to not knowing how much individuals will conserve. In the future,when looking at holding rates,the Commissioners could lower the consumption to get additional funds and save that rate for low income. Loretta added that if the base rate is set low and the balance of the operating cost is made up with the tiers,then the tier portion shrinks because everyone conserves. This could mean a higher amount for the base rate in the future. Stephanie shared that the tiers must be in equal hundred increments. Cmmr. Shutty/Trask moved and seconded to set the base rate at$44.32 for 0-400 cubic feet,401-700 cubic feet at$2.50 additional per 100 cubic feet,and 701-1200 cubic feet at $3.25 additional per 100 cubic feet,and for 1,200+cubic feet at$4.00 additional per 100 cubic feet. Motion carried unanimously. N-aye; S-aye; T-aye. Rustlewood Water Stephanie shared the current base rate is$44.32 and the connection fee is$2,426.30 which is almost at max capacity at 144 connections of 167. Staff recommend a rate of$86 with two tiers. The first tier is$25 per 100 cubic feet and the second tier at$30 per 100 cubic feet. The affordability rate in 2021 was$138.18 and the breakeven rate was$170.38. 73%of customers utilize less than 700 cubic feet. Tier pricing is a critical tool and encourages conservation and allows the recoup of additional costs put on the system by high usage customers. This is an increase of almost 94%. The$86 is only 62%of the affordability rate of$138.18. Annual revenue shortfalls in operating and reserve funds would not be covered by this rate and this rate would require an additional$75,000 in outside funding each year. The base rate tier would be 0-400 cubic feet. Cmmr.Neatherlin added that a person using 700 cubic feet of water would pay$161 a month and 800 cubic feet would be$186 a month. Stephanie clarified that the$86 was originally for the 700 cubic feet until it was modified to 400 cubic feet. Cmmr.Neatherlin suggested the first tier being$25 but not per 100 cubic feet or doing$10 per 100 cubic feet. Mark added operating expenses for Rustlewood water are$191,408. Based on current consumption the revenue is about$196,000,which is$5,000 more. This does not include capital expenditures which the County tries to get grant money and external funds for. The Commissioners allocated some American Rescue Plan Act(ARPA)money to Rustlewood yesterday in the amount of$275,000 which helps but is a subsidy or one-time payment. The question is how to 9 May 7 , 2024 Commission Minutes get Rustlewood to a point where the customers are covering their operating expenses. The Commissioners have discussed a 2-5%increase on other utilities but Rustlewood is different. If the community is educated about water consumption and tiered rates as well as shown a plan over a number of years of what the increases may look like, it is going to be more than 5%. A $10-15 increase per year for the base rate may be needed just to cover operating expenses. Currently debt is covered for the sewer from REET for Rustlewood. The County is also contributing$150,000-200,000 from the General Fund. Cmmr.Neatherlin shared that the County has averaged$80,000 a year towards the water system. Broken down,customers pay about$526 each year and the County pays an additional$556. An option would be a$55-60 base rate of 0-400 cubic feet and lowering the amount to$5-10 per 100 cubic feet for the tier increases. Mark commented that this is closer to scenario three with just the one tier. Mark included that he had individual discussions with Cmmr.Neatherlin around recognizing the financial health of this utility and the fact that it needs to increase but not by an exponential increase in just one year. Originally it was discussed that the base rate be$55 for 0-400 cubic feet and then$10 per 100 cubic feet over 400 cubic feet. 62.5%of customers use under 400 cubic feet and 37.5%are over. However,the information is not fully accurate because some meters are still being dialed in. Rustlewood has a revenue of$121,000 and operating expenses of$191,000. The County will need to continue to subsidize Rustlewood. Cmmr.Neatherlin added it may be necessary for a stepped rate that can be adjusted. The base rate could be a little higher at$59 and then the first tier at$10 per 100 cubic feet and the second tier at$15 per 100 cubic feet. Mark reiterated that Stephanie was discussing scenario one which had a graduate rate. From 401-700 cubic feet it was$10 per 100 cubic feet then 701-1,000 it was $15 per 100 cubic feet. Cmmr. Shutty initially was supportive of scenario one but would be willing to go with scenario three with scenario one's tiered/graduated rate. It is not the staff recommendation but will start to move the County in the right direction and the preference would be that it is effective on January 1,2025 to be the same as Beard's Cove. Cmmr. Shutty/Trask moved and seconded to set the base rate at$55 for Rustlewood water and a graduated rate of 401-700 cubic feet at$10; 701-1,000 cubic feet at$15; 1,001-1,300 cubic feet at$20; and over 1,301 cubic feet at$25 effective January 1,2025. Motion carried unanimously. N-aye; S-aye; T-aye. Cmmr.Neatherlin commented that people accused the Commissioners of knowing what rates they wanted;however,as you can tell by deliberation this was not the case. The County was just trying to get the information out in order to take information in and make the best decision possible. The decisions are nothing like what was presented, a hybrid was selected. Rustlewood Sewer Stephanie shared the current rate is$118.15 and staff recommend an increase to$126.30 which is a 6.9%increase. Increasing this rate would increase revenue by about$15,000 and would not cover operating expenses or debt expenditures in 2024 or a reserve fund of 25%of the previous year's operating expenses. Additionally, $165,000 in outside funding would be needed to make this rate feasible. The affordability rate is$110.54, and the breakeven rate is $251. Cmmr.Neatherlin reiterated that the recommended rate is$126.30,the current rate is$118.15, and the affordability rate is$110.54. However,the updated information shows an affordability rate of$113.47 which would be scenario three. 10 May 7 , 2024 Commission Minutes Cmmr. Trask asked how many more can be connected to the Rustlewood system. Stephanie answered there are 156 connections currently out of 197. Loretta added that although the sewer is above the affordability rate,Rustlewood water is significantly below. Essentially it comes out to 4.5%more out of pocket for the community. Cmmr.Neatherlin added that there are a lot of retired and low-income individuals in this area. Stephanie included that,for senior tax exemptions,there are eight in Rustlewood,thirty-four in Beard's Cove,and sixty in North Bay. Cmmr. Trask considered staying consistent with the motion for Rustlewood water to make the rates effective January 1,2025. Stephanie shared the information presented shows how the rates would impact 2024. These rates have not been increased since 2023. The recommended amount is$126.30 and$165,000 in funding would still be needed for 2024. Mark added that there is outside funding to cover capital costs and there are no capital expenditures for 2024 but there are capital expenditures in the future to maintain the system. Cmmr.Neatherlin included that there is an outflow situation that will need to be addressed at some point. Cmmr. Trask shared there are many grants available for this type of system. If the rate is increased to $126.30 and$55 is the base monthly rate for water,the total would be$181.30 if they stay below 400 cubic feet. Cmmr. Shutty prefers to freeze the rate for the remainder of 2024. The County has been fortunate to receive outside help on these projects. The challenge with Rustlewood is different than Belfair and North Bay since there is no room to grow. Regardless of what is done,unless the Commissioners choose to charge the breakeven rate of$251,outside money and resources will be needed. The capital improvement plan needs to be looked at and legislative requests need to be made to address the capital needs. Once that is done,the County can reassess. Cmmr.Neatherlin prefers scenario three for$113 per month to be closer to the affordability rate of$113.47 but would not vote against keeping the rate at$118.15. Cmmr. Trask is worried about the capital reserve balance and suggested having a rate of$120 and dedicating $2 to the reserve account. Stephanie shared the breakeven rate of$126.30 would not cover operating costs,getting to the reserve would be difficult. Cmmr. Trask added that even at $126.30,the County would still be about$164,000 in the red for this utility. Cmmr.Neatherlin asked if the Commission would consider keeping the rate at$118.15. Mark added that the money received from external sources is normally for capital projects. Since there are only 144 customers,it is not realistic to spread$100,000. There are opportunities for grant money and to talk with the legislature to get funds for capital projects and operating costs. In the past the County has received funds for rate reduction which was used for rate retention. Cmmr. Trask wants to make sure that the reserve account and negative balance is worked on. Cmmr. Shutty asked how much of the negative is from the operating expenditures? Is that a true capital reserve or is that being taken from to cover operations? Loretta added that any increase will cover operating costs. If the Commission wishes to establish a capital reserve, REET or.09 funds could be allocated. Cmmr.Neatherlin shared this is currently done for the Shelton sewer. Cmmr. Shutty supports freezing the rate for the next six months and continuing to look at this for the 2025 Budget. A comprehensive look is needed for the debt on this system and all utilities. There may be General Fund money or something to address the debt component of this system. The concerns about having a negative balance are understandable. 11 May 7 , 2024 Commission Minutes Cmmr. Neatherlin is willing to freeze at the$118.15 rate. Cmmr. Shutty/Trask moved and seconded to maintain the current rate of$118.15 for the remainder of the 2024 budget year. Motion carried unanimously. N-aye; S-aye;T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 11:37 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 12 1 May 7 , 2024 Commission Minutes C Mason County Agenda Request Form Y 1 t! To: Board of Mason County Commissioners From: Kayla Milam Ext. 380 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.1 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8105282-8105685 $ 1,357,497.68 Direct Deposit Fund Warrant# 107013-107428 $ 945,626.20 Salary Clearing Fund Warrant#7008172-7008207 $ 1,235,391.60 Treasurer Electronic Remittance $ 1,289,680.45 Macecom 05.03.24 $ 146,573.24 Mental Health 05.10.24 $ 81,949.59 Dispute Resolution Surcharge 05.10.24 $ 1,930.00 2013 LTGO Bond B Principal 05.31.24 $ -- 2013 LTGO Bond B Interest 05.31.24 $ 24,895.05 2013 LTGO Bond B Admin Fees 05.31.24 $ -- LTGO REF BD '17 North Bay-Princ 05.31.24 $ -- LTGO REF BD '17 North Bay-INT 05.31.24 $ 66,187.50 LTGO REF BD '17 North Bay-Admin Fees 05.31.24 $ -- Current Expense 05.31.24 $ 53.36 Road Div-Current Expense 05.31.24 $ 5.97 Veterans Assistance 05.31.24 $ 0.73 County Road 05.31.24 $ 58.40 Mental Health 05.31.24 $ 1.15 C Mason County Agenda Request Form Y /AtJ Mason County Public Works Bond Princ 05.31.24 $ 835,000.00 Mason County Public Works Local Bond 05.31.24 $ 89,875.00 Mason County Public Works BD Admin Fee 05.31.24 $ -- Mason County LTGO REF BD,2021 Prin 05.31.24 $ -- Mason County LTGO REF BD,2021 INT 05.31.24 $ 18,189.20 Mason County LTGO REF BD,2021 Admin Fee 05.31.24 $ -- Reet 1/Debt Service 05.31.24 $ 0.00 MC LTGO 2008 Bond Fund 2020A 05.31.24 $ 0.00 MC LTGO Refunding BD Prin 2020A 05.31.24 $ 0.00 MC LTGO Refunding BD Int 2020A 05.31.24 $ 0.00 C.E. 05.17.24 $ 5,598.00 Trial Court Improvement 05.17.24 $ 5,598.00 Mason County LTGO REF BD,2020 B Prin 05.31.24 $ -- Mason County LTGO REF BD,2020 B Int 05.31.24 $ 13,765.26 Mason County LTGO REF BD,2020 B Admin Fee 05.31.24 $ -- Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 44,228,643.22 Direct Deposit YTD total $ 11,089,417.38 Salary Clearing YTD total $ 11,116,131.95 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,Deputy Director/U&W Ext.450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 15,2024 Agenda Date: April 23,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.2 Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Sole Source Bulk Purchase of Grinder Pumps from Correct Equipment Back2round/Executive Summary: Public Works(U&W Management Division)has a service maintenance agreement with Correct Equipment to provide service for the grinder pumps for the North Bay and Belfair Sewer Systems. The agreement includes a price list for pumps and parts. Due to the age of the equipment,many of the service problems result in us purchasing a new pump unit. Correct Equipment is still offering to provide a discount on the pumps if we purchased a minimum of 47 in a single transaction. This discount is made possible by the pump company offering reduced rates for bulk orders. Without discount pricing,the grinder pumps would cost$3,660 each. With the discount pricing, the grinder pumps cost$2,928. This is a savings of—20%, equal to $732.per pump. Budtet Impact• The cost to pay for 47 pumps, along with 2 complete units, for a total of$162,491.77. The pumps would be paid for primarily out of North Bay Fund#403,with 5%out of Belfair Fund#413. As the North Bay system is older, almost all of the pump replacements are in that system. We do have the money in our 2024 budget for the size of this order. Public Outreach: N/A Requested Action: Recommend the Board approve the sole source purchase from Correct Equipment of 47 grinder pumps and conversion kits and 2 complete units for a total of$162,491.77. Attachments: 1. Resolution 2. Sole Source Justification Form 3. Quote 6593 from Correct Equipment P°N-srarEO� MASON COUNTY o o Z SOLE SOURCE JUSTIFICATION FORM rZ N y Y Date: June 3 2024 Department: Public Works Department Contact: Richard Dickinson, Ext.652 Recommended Vendor: Correct Equipment Address: 14576 NE 951h Street, Redmond,WA 98052 Phone:877.371.4555 Cost Estimate: $162,491.77 Describe the item requested and its function: E-One Grinder Pumps and Conversion Kits 1. Check the reasons for the sole source request: Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary: Item is held under exclusive title,trademark or copyright ® Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ❑ Used item: 3. Is this product available from other sources? ❑Yes ® No 4. What necessary features does the vendor provide which are not available from other vendors? Correct Equipment is the only licensed supplier of the specific pumps that the County must use because of the size of the sewer tanks. 5. Can your requirements be modified so that competitive products or services may be used? ❑ Yes ® No If yes, please explain modifications and potential costs: 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and discounted for buying in bulk. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other, please explain: These pumps are the only ones that fit the older tanks,which have the older version of the new E-One pumps. My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place. Neither has my personal familiarity with particular brands,types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. Elected Official or Director Signature for Approval: C "" Date: 6/Z6l2o2-4— RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT FOR THE PURCHASE OF E-ONE GRINDER PUMPS FOR COUNTY MAINTAINED AND OPERATED GRINDER PUMP SYSTEMS WHEREAS, Mason County is responsible for the maintenance and operation of approximately 450 grinder pump systems for single-family residential properties that have been designated as low-pressure sewer areas that connect to either the North Bay Sewer System or the Belfair Sewer System; and WHEREAS, many of the pumps used at the North Bay Sewer System have met their maximum operational lifespan and the availability of parts for these older systems are limited. WHEREAS, the County has been upgrading the older pumps to the newer E-One pump, given that they are the only pumps that fit the size of the older tanks; and WHEREAS, the County currently has a maintenance services agreement with Correct Equipment, which is the only licensed supplier of the E-One Pumps in Washington State to provide the replacement parts and pumps that meet our specifications. WHEREAS, RCW 39.04.280(1) (a) specifies exemption to competitive bidding if the purchase is clearly and legitimately limited to a single source supplier; NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows: 1. Correction Equipment is a sole source supplier of the E-one grinder pumps that are used at the North Bay Sewer and Belfair Sewer Systems. 2. That the County is authorized to purchase (47) E-One Grinder Pumps without proceeding to secure competitive bids, estimated at $162,491.77. ADOPTED this day of , 2024 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board Kevin Shutty, Vice Chair APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Ch. DPA February 14, 2024 To Whom It May Concern Subject: Environment One Exclusive Distributor Washington, Oregon and Northern Idaho Correct Equipment is the sole source distributor for Environment One parts and products in the following States: 1. Washington 2. Oregon 3. Northern Idaho Correct Equipment maintains offices and stock in Redmond, WA and Canby, OR. All inquiries regarding availability, pricing and application engineering should be directed to Correct Equipment. Feel free to call on me at any time for assistance. Cordially, Christine McTavish Regional Manager, WCan, U.S. PacNW, Oceania Environment One Corporation -A PCC Company 2773 Balltown Road I Niskayuna, NY 12309 C: 509-393-9291 E: christine.mctavish(aeone.com www.eone.com ENVIRONMENT ONE CORPORATION 2773 BALLTOWN ROAD■ NISKAYUNA,NEW YORK 12309 TELEPHONE 518.346.6161 ■ FAX 518.346.6188■ www.eone.com A Precision Castparts Company Quote C0,44RRECT SERVING WATER& WASTEWATER UTILITIES Date Quote# 14576 NE 95th St 5/23/2024 6593 Redmond,WA 98052 877-371-4555 Name/A ess Mason Co.Util.&Waste Manage 100 West Public Works Drive Shelton,WA 98584 Job Name JK Rep Net 30 MH Item :1 FCost E1 D200AO1A0lAA Part#D200A01AOlAA 47 2,928.00 137,616.00T 240 Volt Model Wired Pressure Switch Level Sensing 7' Core Cable Candy Cane Discharge. No Tank-Core only E1 ND0058G01 Part#ND0058G01 47 0.00 O.00T Conversion Kit,2000 Series Tank with EXTREME Core, Permanent El DH071-74 DH071-74 2 5,848.00 11,696.00T Part#D200B 11 B34BF 240 Volt Model Wired Pressure Switch Level Sensing 7' Core Cable Candy Cane Discharge DT071 Polyethylene(70-Gallon capacity) 74 in.Total Station Height-Invert Depth of 36 in. Standard Outdoor Cover 1,4 in.SDR-35 Grommet Installed 180 degrees from Discharge Standard Vent for Stations with Accessways Standard 6-Conductor Cable,32' El SE1A210C2AA Part#SE1A210C2AA 2 0.00 O.00T Sentry Protect Plus Simplex with Protection Package and Contact Group Included(Dry,Powered and Remote Sentry Ready),Includes Protect Plus Diagnostic,No Auto-Dialer Freight Freight Estimate(prepay and add)*****Freight is only 1 450.00 450.00T Estimated and will be adjusted upon delivery. Please note: Your freight charges may differ from the freight estimated Mason County 8.50% 12,729.77 Total $162,491.77 Toll Free: 877-371-4555 www.correctequipment.com Fax:425-869-1033 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson,Director Ext. 769 Department: Public Works Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.3 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• WSDOT—Mason County Maintenance Agreement Background/Executive Summary: Rectangular Rapid Flashing Beacons(RRFBs)were recently installed on SR 106 at Twanoh Falls State Park to improve crosswalk safety. The installation was done in conjunction with State Park improvements and paid for by State Parks. WSDOT has prepared a maintenance agreement where Mason County will be responsible for paying WSDOT to perform any necessary maintenance to the RRFBs. Budget Impact Estimated annual cost is $3000 per year. Public Outreach: N/A Requested Action: Request the Board authorize the Deputy Director/County Engineer to execute the agreement between Mason County and WSDOT to perform maintenance for Rectangular Rapid Flashing Beacons installed on SR 106 at Twanoh Falls State Park. Attachments Agreement Amllk Washington State wo Department of Transportation Maintenance Agreement Agency and Billing Address Work by WSDOT for Other Mason County Department of Public Works State, Federal, and Local 100 W Public Works Dr Governmental Agencies Shelton, WA 98584 Agreement Number Agency Contact Name/Phone#/Email GMB 1257 WSDOT Agreement Manager Mike Collins (360)427-9670 Ext.452 MCollins@masoncountywa.gov Statewide Vendor#or Federal Tax ID# Estimated Costs 916001354L $3000/year Description of Work(herein after referenced as Work) Mason County agrees to pay M&O costs for RRFB's installed on SR 106 at MP 12.35 and MP 12.42 within Twanoh State Park limits. This Agreement is between the Washington State Department of Transportation (WSDOT)and the above-named governmental agency (Agency), hereinafter referred to individually as the"Party"and collectively as the"Parties." Recitals 1. The Agency has requested and WSDOT has agreed to perform certain maintenance work on Agency-owned facilities, hereinafter the"Work". 2. It is deemed to be in the public's best interest for WSDOT to complete the Work as requested. Now Therefore, pursuant to chapter 39.34 RCW and in consideration of the terms, conditions, and performances contained herein, the recitals as stated above which are incorporated and made a part hereof, it is mutually agreed as follows: 1. Purpose 1.1 WSDOT agrees to perform the above-described Work, using state labor, equipment, and materials, as requested by the Agency. 1.2 The Agency agrees to reimburse WSDOT for the actual direct and related indirect costs of the Work.Administrative charges at current rate are considered part of indirect costs. 2. Period of Performance 2.1 Subject to its other provisions, the period of performance of this Agreement shall commence on 2/1/24 and be completed on 2/1/30 unless terminated sooner as provided in this Agreement or extended through a properly executed amendment. 3. Payment 3.1 The estimated cost of the Work is stated above.The Agency, in consideration of the faithful performance of the Work performed by WSDOT agrees to reimburse WSDOT for the actual direct and related indirect costs of the Work.The agency represents and warrants that it has sufficient funds available to meet its financial obligations under this Agreement. 3.2 The Agency agrees to reimburse WSDOT within thirty(30)calendar days from receipt of an invoice (the Due Date). In the event the Agency fails to make payment by the Due Date,the Agency will pay WSDOT interest on outstanding balances at the rate of DOT Form 224-093 Page 1 of 4 Revised 02/2024 twelve percent(12%)per annum, or the highest rate of interest allowable by law,whichever is greater. Interest shall be calculated from the Due Date to the date of payment. 3.3 The Agency shall remit all payments to the following address: 3.4 If the Agency objects to all or any portion of an invoice, it shall notify WSDOT within twenty(20)calendar days from the date of receipt and shall pay only that portion of the invoice not in dispute. WSDOT and the Agency shall make every effort to settle the disputed portion, and if necessary, utilize dispute resolution provided for herein. No interest shall be due on any portion of an invoice the Agency is determined not to owe following settlement between the Parties or completion of dispute resolution process. 4. Increase in Cost 4.1 In the event of unforeseen increased costs,the Parties agree that the estimated cost of the Work may be exceeded by a contingency of up to 15 %. In the event such increased costs exceed the contingency,the Parties may modify the estimated cost of Work by written amendment signed by both Parties.WSDOT shall notify the Agency of increased costs as they become known. 5. Right of Entry 5.1 The Agency grants to WSDOT a right of entry upon all land in which the Agency has interest for the purpose of accomplishing the Work described above. 6. Utility Mitigation 6.1 The Parties agree that should there be any utilities in conflict with the Work,which are also located within the Agency's jurisdiction,they shall be identified in a timely manner that does not delay the Work. The Parties agree to work together in good faith to identify all utilities in conflict with the Work. The Agency shall develop a utility listing of all facilities in conflict with the Work and include the mode of occupation or accommodation for each utility, including but not limited to a franchise, permit, lease, easement, etc.The Parties agree to work together to conduct a thorough utility conflict analysis. Further,the Agency agrees that they shall adequately mitigate all utilities so as to not be in conflict with the Work, including temporary or permanent relocation. This includes mitigating all utilities who occupy the underlying right-of-way via franchise, permit, ordinance, lease, easement, or any other mode of occupation, in a timely manner that does not delay the Work. State law prohibits WSDOT from expending any funds to mitigate a utility conflict unless the utility's facilities occupy the underlying right-of-way via a compensable, real property interest, such as an easement. WSDOT does not recognize Agency issued franchises, permits, ordinances, or other similar accommodation agreements issued by Agency as instruments that convey a compensable, real property interest to a utility. WSDOT, at its sole discretion, reserves the right to alter, de-scope or terminate any of the Work within the Agency's jurisdiction at any time if the terms of this section are not satisfied. 7. General Provisions 7.1 Amendment:This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.2 Assurances:The Parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable federal, state, and local laws, rules, and regulations as they currently exist or as amended. 7.3 Interpretation:This Agreement shall be interpreted in accordance with the laws of the state of Washington.The titles to paragraphs and sections of this Agreement are for convenience only and shall have no effect on the construction or interpretation of any part hereof. 7.4 Termination: This Agreement may be terminated,without penalty or further liability in the event of the following: 7.4.1 Termination for Convenience This Agreement may be terminated for convenience by either Party at any time.The notice of intent to terminate for convenience shall be issued by a Party in writing no less than thirty(30)working days in advance of termination.The Party terminating DOT Form 224-093 Page 2 of 4 Revised 02/2024 for convenience shall not be liable to the other Party for any direct, indirect, or consequential damages arising solely from termination of this Agreement. 7.4.2 Termination for Cause This Agreement may be terminated for cause by either Party if the other Party does not fulfill in a timely and proper manner its obligations under this Agreement, or if the other Party violates any of the terms and conditions of this Agreement.The notice of intent to terminate for cause shall be issued by a Party in writing and the other Party shall have the opportunity to correct the violation or failure within fifteen (15)working days of the date of the notice. If the failure or violation is not corrected within the time allowed,this Agreement will automatically terminate. 7.4.3 Termination for Withdrawal of Authority This Agreement may be terminated by WSDOT in the event that WSDOT's authority to perform any of its duties is withdrawn, reduced, or limited in any way after the commencement of this Agreement.The notice of intent to terminate for withdrawal of authority shall be issued by WSDOT in writing no less than seven (7)calendar days in advance of termination. No penalty shall accrue to WSDOT in the event termination under this section is exercised.This section shall not be construed to permit WSDOT to terminate this Agreement in order to acquire similar services from a third-party. 7.4.4 Termination for Non-Allocation of Funds This Agreement may be terminated by either Party if insufficient funds are allocated or appropriated to the Party to continue its performance of this Agreement in any future period.The notice of intent to terminate for non-allocation of funds shall be issued in writing no less than seven (7)calendar days in advance of termination. 7.4.5 If this Agreement is terminated prior to the fulfillment of the terms stated herein,the Agency agrees to reimburse WSDOT for the actual direct and related indirect expenses and costs it has incurred up to the date of termination, as well as the costs of non-cancelable obligations. 7.4.6 Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 7.5 Waiver:A failure by a Party to exercise its rights under this Agreement shall not preclude that Party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in writing signed by an authorized representative of the waiving party and attached to the original Agreement. 7.6 Independent capacity:The employees or agents of each Party who are engaged in the performance of this Agreement shall continue to be employees or agents of that Party and shall not be considered for any purpose to be employees or agents of the other Party. 7.7 Indemnification:To the extent allowable in law, each Party to this Agreement will protect, defend, indemnify, and save harmless the other Party, its officers, officials, employees, and agents,while acting within the scope of their employment as such,from any and all costs, claims,judgments, and/or awards of damages(both to persons and property), arising out of, or in any way resulting from, each Party's negligent acts or omissions with respect to the provisions of this Agreement. Neither Party will be required to indemnify, defend, or save harmless the other Party if the claim, suit, or action for injuries, death, or damages(both to persons and property)is caused by the sole negligence of the other Party. Where such claims, suits, or actions result from the concurrent negligence of the Parties, their agents, officials, or employees, and/or involve those actions covered by RCW 4.24.115,the indemnity provisions provided herein will be valid and enforceable only to the extent of the negligence of the indemnifying Party, its agents, officials, or employees. The Parties agree that their obligations under this section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of their officers, officials, employees, or agents. For this purpose only,the Parties, by mutual negotiation, hereby waive,with respect to each other only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. This indemnification and waiver will survive the termination of this Agreement. 7.8 Severability: If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of the other terms or conditions of this Agreement. 7.9 Disputes: In the event that a dispute arises under this Agreement, it shall be resolved as follows:WSDOT and the Agency shall each appoint a member to a Dispute Board, these two members shall select a third board member not affiliated with either Party. The three-member board shall conduct a dispute resolution hearing that shall be informal and unrecorded.The Parties shall equally share in the cost of the third Dispute Board member; however, each Party shall be responsible for its own costs and fees. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. DOT Form 224-093 Page 3 of 4 Revised 02/2024 7.10 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement,the Parties agree that any such action or proceedings shall be brought in the superior court situated in Thurston ,Washington unless filing in another county is required under any provision of the Revised Code of Washington. Further,the Parties agree that each shall be responsible for its own attorneys'fees and costs. 7.11 Audits/Records:All Project records for the Work in support of all costs incurred shall be maintained for a period of six(6)years. Each Party shall have full access to and right to examine said records, during normal business hours and as often as it deems necessary.The Parties agree that the Work performed herein is subject to audit by either or both Parties and/or their designated representatives, and/or state of Washington and/or the federal government. In the event of litigation or claim arising from the performance of this Agreement, the Parties agree to maintain the records and accounts until such litigation, appeal or claims are finally resolved.This section shall survive the termination of this Agreement. 7.12 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050. 7.13 All Writings Contained Herein:This Agreement contains all of the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind the Parties. 8. Counterparts And Electronic Signature 8.1 This Agreement may be executed in counterparts or in duplicate originals. Each counterpart or each duplicate shall be deemed an original copy of this Agreement signed by each Party,for all purposes. Electronic signatures or signatures transmitted via e-mail in a"PDF" may be used in place of original signatures on this Agreement. Each Party intends to be bound by its electronic or"PDF"signature on this Agreement and is aware that the other Party is relying on its electronic or"PDF"signature.. In Witness Whereof, the Parties hereto have executed this Agreement as of the date signed last below. Washington State Agency Department of Transportation By: By: Printed: Michael Collins. PE.PLS Printed: Title: Deputy Director/County Engineer Title: Date: Date: DOT Form 224-093 Page 4 of 4 Revised 02/2024 C Mason County Agenda Request Form Y /AtJ To: Board of Mason County Commissioners From: Mike Collins, PLS, PE, County Engineer Ext. 450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3, 2024 Agenda Date: June 18, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.4 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: County Road Closure—Bear Creek Dewatto Road to replace twin culverts on the Tahuya River at milepost 5.29 Background/Executive Summary: The Department of Public Works is set to undertake a culvert replacement project on the Bear Creek Dewatto Road at MP 5.29. This project involves replacing two(2)twin culverts on the Tahuya river due to the deterioration of the existing ones,with one culvert that has already failed.As a result,traffic on the road has been restricted to one lane until the project is completed. In order to streamline the installation of the new culverts,we are seeking approval for a road closure.Closure is scheduled to begin at approximately 7:00am Monday,August 19,2024 and reopen at 4:00pm Friday,August 30, 2024. Budget Impact• Project will be funded out of the County Road Fund. Public Outreach: 1. Notice of closures will be published in the Shelton Journal. 2. Closure information will be posted on County Facebook page,TV Channel 3 and County webpage under "Road Closures,Restrictions and Conditions". 3. Reader boards will alert drivers at least 3 days prior to closure. 4. Three(3)road closure notices will be posted near site. Requested Action: Requesting the Board approve the county road closure on Bear Creek Dewatto Road from August 19, 2024 to August 30,2024 at approximate M.P. 5.29 for the culvert replacement project. Attachments: 1. Detour Maps 2. Road Closure Notice ROAD CLOSURE NOTICE CULVERT REPLACEMENT PROJECTS BEAR CREEK DEWATTO ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, the Bear Creek Dewatto Road shall be closed to all traffic at approximate milepost 5.29 for the replacement of two twin culverts that have deteriorated. The road closure is scheduled to begin at approximately 7:00am on Monday, August 19, 2024 and reopen at approximately 4:00pm on Friday, August 30, 2024. Detour signs will be in place to guide local residence and emergency vehicles around on the closure. For more information, contact Public Works at(360) 427-9670, Ext. 450. Dated this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board cc: Commissioners Engineer JOURNAL: Publ. It.: 6/27/24 (Bill Road Dept.) POST: At Least three (3) dqys prior to closure. Bear Creek Dewatto MP 5.29 Toonerville RD REROUTE MAP NW HOLLY RDI Q J O <u J S 2 2 2 v �\ Z O O v �O CJ O �Ov 12.51 Mile Reroute F fi., L,�.. TOONERVILLE MP 5.29 BEAR CREEK DSWATTp RD Sources: Esri,HERE,Garmin, LISGS, Intermap„ INCREMENT R NRCan, Esri Japan, METI,Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC,(c) Bear Creek Dewatto MP 5.29 Toonerville RD REROUTE MAP NFeFgR pRF FkpF��TTO Rp TOONERVILLE MP 5.29 J J X Q � Y J Np Munson @/�o, co W 13.09 Mile Reroute Z a �a NE Twin Lakes NF ry Goat Ranch Ry Ra NE Ta`no� c a A� c en` y o` o z O m m z w z ? Q er Way CO c Q stain E" �� I ti9 L� aQ 2 NE BELFAIR TAHUYA RD ,o Sources:Esri,HERE,Garmin,USGS,Intermap, INCREMENT P, NRCan, Esri Japan, METI,EsriQ hina (Hong Kong), Esri Korea, Esri(Thailand),NGCC,,(c) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 535 Department: Parks&Trails Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.5 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Memorandum of Understanding between Mason County Parks&Trails Department and the South Mason Youth Soccer Club Background/Executive Summary: The South Mason Youth Soccer Club will allow MCRA to utilize their overflow parking free of charge upon request for large events,with the mutual understanding that MCRA will be responsible for grading and/or light maintenance following the occurrence of usage. SMYSC will also have the same privileges to MCRA's parking lot upon request. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding Mason County Parks&Trails Department and the South Mason Youth Soccer Club. Attachments Agreement MEMORANDUM OF UNDERSTANDING BETWEEN MASON COUNTY PARKS & TRAILS DEPARTMENT AND SOUTH MASON YOUTH SOCCER CLUB A. PURPOSE South Mason Youth Soccer Club has graciously allowed Mason County Parks & Trails Department to utilize the SMYSC parking lot for overflow parking purposes upon request for the purpose of accommodating large public events and activities hosted at MCRA. This Memorandum of Understanding (MOU) is intended to show the continued cooperation and support between South Mason Youth Soccer Club and Mason County Parks & Trails Department for the MCRA Sports Complex. B. MUTUAL AGREEMENT 1. COORDINATION All parties agree that South Mason Youth Soccer Club and Mason County Parks and Trails Department agree to the following conditions: • The South Mason Youth Soccer Club will allow Mason County Parks & Trails Department to utilize SMYSC parking lot free of charge under the condition that MCRA notifies SMYSC and receives permission prior to use. • Mason County Parks & Trails Department will be responsible for grading and/or light maintenance of the SMYSC gravel parking lot following the occurrence of use as needed. • South Mason Youth Soccer Club will be allowed to use MCRA Sports Complex parking for special events at no charge. All use must first be approved by Mason County Parks & Trails Department administration office to avoid scheduling conflicts. C.AGREEMENT MODIFICATION PROCESS Modifications to this agreement may be presented at any time and shall be mutually agreed upon in writing after joint discussions involving both parties. This Agreement shall become effective when executed by both parties and shall remain in effect for a period of five (5) years and shall automatically be renewed for successive five (5) year periods unless terminated by either party upon sixty(60) days prior written notice. D. PRINCIPAL CONTACTS The principal contacts for this agreement are: South Mason Youth Soccer Club Primary Mason County Parks&Trails Manager Name: Name: John Taylor Phone: (360) Phone: (360)427-9670 ext. 806 Fax: (360) Fax: (360)427-7756 Email: Email: JTaylor@masoncountywa.gov South Mason Youth Soccer Club Secondary Mason County Administrator Name: Name: Mark Neary Phone: (360) Phone: (360)427-9670 ext. 530 Fax: (360) Fax: (360)427-8437 Email: Email: MNeary@masoncountywa.gov E. AUTHORIZED REPRESENTATIVES By signature below, the parties certify that the individuals listed in this agreement as representatives of the parties are authorized to act in their respective areas for matters related to this agreement. THE PARTIES HERETO have executed this agreement. Mason County Administrator Date Chief Deputy Prosecuting Attorney Date South Mason Youth Soccer Club President Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.6 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Draft Mason County 2025 and 2026 Preliminary Budget Preparation Guidelines Background/Executive Summary: The Board of Mason County Commissioners typically sends out budget guidelines on or before the call for budgets goes out. The notice to file is due by the second Monday in July,per RCW 36.40.010. As stated in RCW 36.40.050,the budget is submitted by the auditor to the board of county commissioners on or before the first Tuesday in September. The board shall then consider the submitted budget and make any revisions or additions it deems advisable. The Congressional Budget Office's (CBO)current projections show that economic growth slows in 2024 as unemployment increases,partly as a result of tight monetary policy. Real(inflation adjusted)GDP growth accelerates in 2025 after the Federal Reserve responds to weaker economic conditions in 2024 by lowering interest rates. The CBO predicts that inflation will slow in 2024 to a rate in line with the Federal Reserve's long-run goal of 2 percent and then upticks in 2025,before declining slightly. A conservative approach to the 2025 budget is recommended. Budget Impact(amount, funding source,budget amendment): The preliminary budget submitted by offices and departments serves as a plan to help the Board of Mason County Commissioners adopt a balanced budget for the year. Public Outreach (news release,community meeting, etc.): Each step of the County's budget is a public process,open to public comment,beginning with the budget guidelines. Public budget workshops between the Commission and offices or departments typically begin in October. A public notice of hearing on the proposed budget is published for two weeks in the newspaper and the detailed proposed budget is posted two weeks prior to adoption on the County's website. The County follows the alternate date for budget hearing in RCW 36.40.071,with the goal of adopting a balanced budget on the first Monday in December. cqi Mason County Agenda Request Form Requested Action: Request approval of the Mason County Commissioners' 2025 and 2026 Preliminary Budget Preparation Guidelines. Attachments Draft 2025 and 2026 Preliminary Budget Preparation Guidelines June 18, 2024 To: Elected Officials& Department Heads Re: Mason County Commissioners' 2025 and 2026 Preliminary Budget Preparation Guidelines The following are the Board of County Commissioners'guidelines for the Preliminary Budget. Preliminary budgets are due to the Auditor in the Munis Financial System by close of business on Monday,August 12, 2024. Elected Officials and Department Heads are asked to present a 2025 status quo budget at 2024 adopted budget levels,and a 2026 "shadow budget" at 2025 levels. Approved contractual increases are added to the office's or department's bottom line from the previous year in a status quo budget. Please implement the following guidelines when developing both 2025 and 2026 Preliminary Budgets: BEGINNING FUND BALANCE (BFB) ESTIMATES ■ The Budget Office will make initial BFB estimates based on cash on hand at June 30th and the current 2024 budget. Estimates will be emailed to offices and departments by July 161". Offices/departments that manage special funds should make their own estimates and email changes to the Budget Office. REVENUE LEVELS ■ Current Expense Property Tax levy may include an increase. ■ Roads Property Tax levy may include an increase. ■ Budget with existing fees and service charge schedules; review for proposed fee increases if applicable. ■ Grants should be budgeted conservatively with projected amounts to be received within the proper budget year. ■ The Treasurer estimates that Interest rates on investments will be 4%. EXPENDITURE LEVELS SALARIES& BENEFITS: Salary& Benefit Projections will be emailed to Departments by the Budget Office by July 16th. Differences in calculations should be entered into the spreadsheet provided and sent back with an explanation. Further guidance on calculations: ■ Wages for union represented employees with signed union contracts should reflect general wage, step, and COLA increases as outlined in the contracts. ■ Wages for non-represented employees shall reflect step increases only.The BOCC may increase non-represented wages later. ■ Wages for Elected Officials shall reflect the dollar amounts as stated in the Mason County Citizens' Commission on Salaries, Resolution No. 2024-01, except for Prosecuting Attorney wages in Resolution No. 22-19, and Superior Court and District Court Judges salaries, as set by the the WA Citizens' Commission (WCCSEO). 1 ■ The Benefit Rate Sheet will be emailed to Departments by the Budget Office by July 161h. Medical budgets should reflect maximum amounts paid by the County times the number of FTE's. Use budget expense accounts ending in 520040 for medical. ■ Enter the total dollar amount of salary and benefits for each new position on a BARS line titled "2025 Unapproved Budget Request". EXPENDITURE RATES: All internally calculated rates will be emailed by the Budget Office by July 16t" and include: ■ 2025 Internal Allocations—see tab A-1: use budget expense accounts ending in 541019. ■ 2025 State Auditor Charges: use budget expense accounts ending in 541510. ■ 2025 Motor Pool rates: use budget expense accounts ending in 5xx777& 5xx778. ■ 2025 Information Technology rates: use budget expense accounts ending in 545952. ■ 2025 IT Computer Replacement: IT will send out a list of computers to be replaced in 2025 out of each office/department budget. Use budget expense accounts ending in 535098. ■ 2025 Unemployment rates: $200 per FTE based on 2024's adopted budget FTE counts. Elected Officials do not receive an unemployment rate charge. Use budget expense accounts ending in 546096. ■ 2025 ER&R vehicle rates: use budget expense accounts ending in 545951. OTHER REVENUE AND EXPENDITURE GUIDANCE: ■ Inter-County Transfers- In must balance with Inter-County Transfers-Out. Please communicate with the transferring from office or department, as unbalanced transfers may be removed or changed during the budget process. ■ Reimbursable interdepartmental expenses budgeted in one fund should be budgeted as revenue in another fund. ■ Budget debt service per the Treasurer's Debt Service schedule. ■ Building Remodel Requests go to Facilities so that Facilities may budget accordingly. ■ Traffic Policing Diversion is budgeted at$1,080,000—Funding from Roads Property Tax Levy.The BOCC may change the diversion amount during budget preparation. ■ Expenditure authority shall be adopted as two bottom lines for all Elected Officials and County Department budgets, including Special Funds, in accordance with Resolution No. 26-17: one bottom line for the total salaries and benefits and one bottom line for operational expenses. Ending Fund Balance is not an appropriation. ■ Overall expenditures will be reviewed in relation to reserve requirements identified in Resolution No. 2022-052. ■ Departments are encouraged to seek out new grant awards. 2 MUNIS BUDGET Prepare internal budget analysis via any method you prefer. The Auditor will send processing instructions to enter budgets in Munis. The 2025 Munis budget entry will include the following: ■ Budget 1—Preliminary Budget Request—Budget Level 1 will be populated with 2024 adopted budget numbers. Departments may change the numbers to the requested amounts. ■ Budget 2—Auditor's Preliminary Budget—The Auditor will make error correction changes to preliminary budget requests. ■ Budget 3- Maintenance Level Changes(MLC)—2024 adopted budget plus non- discretionary changes, i.e. CBA's in effect, L&I, DRS, and medical changes. Budget Level 3 will be entered by the Budget Office. ■ Budget 4—Policy Level Requests (PLR)—This is the difference between Budget Level 2 and Budget Level 3, and will populate automatically.The Budget Office will email a draft budget level spreadsheet to departments by mid-August.An explanation or justification and project number should be entered into the 'Comments' and 'Project No.' columns for any amount in Budget Level 4. In addition, the attached project form may be filled out for each new "project" requested in the 2025 budget.A project request may include multiple BARS lines, and both revenue and expenses to show how the "project" was derived.The following are considered projects: 1. New staffing request(s) 2. Capital &Vehicle Purchases 3. Operational requests by project 4. All other items over Maintenance Level Changes The 2026 Munis"shadow"budget entry will include the following: ■ Budget 1— Enter any changes to the 2025 budget for the 2026 budget. BUDGET NARRATIVES A Budget Narrative helps the Board and the public understand what each office/department is responsible for and should include the following information: ■ 2023, 2024, and 2025 FTE count, and Organizational Chart ■ FTE position allocations and funding sources, if any ■ Proposed Fee Increases ■ Workload Indicators—include a 3 year history comparison ■ Project Level Changes (Budget Level 4 in Munis— Instructions and training to follow) Please email budget narratives to the Budget Manager via email (no paper copies) by September 18tn Countywide training via Zoom is scheduled for July 17th at 9:00 am.A separate email invitation will be sent out for the training. 3 Departmental budget workshops with the Board will begin in October.The first workshop will be an overview of the entire budget. Sincerely, BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Sharon Trask Chair Commissioner Commissioner 4 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.7 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Review of 2025 Budget Rates for Internal Cost Allocations,Information Technology, State Auditor's Office Charges,Unemployment, and Motor Pool Background/Executive Summary: The budget office prepares various rates for the county's budget each year. These rates serve as a starting point for the budget process. Below is a summary of the rates, and a synopsis of the basis of distribution for each: • Internal Cost Allocations: Allocates indirect costs to all departments and funds based on several different factors. 2025's rates are based on 2023's actual expenditures • Information Technology: Allocates shared county costs for information technology by FTE. 2025's rates are based on 2023's actual expenditures • State Auditor's Office Charges: Allocates the 2025 budgeted amount to each fund based on 2024's adopted budget • Unemployment: 2025's rates are based on the 2024 adopted budget FTE numbers. Rates are $200 per FTE. Elected officials are exempt from unemployment • Motor Pool: Rates are based on the estimated cost of leasing and maintaining the County's General Fund and Community Services Health Fleet Budget Impact(amount, funding source,budget amendment): Please see the attachments for detailed 2024 budget impacts. Here are the totals: • 2025 Internal Cost Allocations Receivable: $2,074,571 (2024 rate was $1,976,297) • 2025 Information Technology Rates: $1,300,000 (2024 rate was $1,300,000) • 2025 State Auditor's Office Budgeted Rates: $140,000(2024 rate was$140,000) • 2025 Unemployment Rates: $80,358 (2024 rate was $79,202) 0 2025 Motor Pool Rates: $2,075,139(2024 rate was$1,935,701) cli Mason County Agenda Request Form Public Outreach (news release,community meeting, etc.): Each step of the County's budget is a public process,open to public comment,beginning with the budget guidelines and internal budget rates. The Internal Cost Allocations are reviewed by the County's CFO, Leo Kim, CPA, and by Teresa Johnson, CPA, and IT Rates are reviewed by the IT Steering Committee. Requested Action: Request the Board review the rates for Mason County's 2024 annual budget. Attachments Rates for the 2025 Mason County Budget for: Internal Cost Allocations,Information Technology, State Auditor's Office Charges,Unemployment, and Motor Pool Mason County 2025 Simplified Indirect Cost Allocation Plan to Departments Plan Notes Using Data from the year ended December 31,2023 Cost Pool:Schedule A shows the summary of indirect costs by allocable department and the summary of the allocation base for total expenditures by department. Allocate Indirect Costs to Departments:Schedule A-1 shows the allocation of indirect costs by allocable department.Total allocated costs are shown in green in column W,allocated costs receivable from departments are shown in yellow in column X,and allocated costs not recoverable from departments are shown in orange in column Y. Assessor:The Assessor's Office expenditures are shown on Schedule A-2.The cost of the assessor's services have not been directly charged to county departments,and is allocated by property tax revenue.See Schedule F. Auditor:The Auditor's Office includes financial services,recording,licensing,and elections. These costs are shown on Schedule B-1. The cost of the financial services office has not been directly charged to County departments,and is allocated by number of JE lines,shown on Schedule G-1. Facilities&Grounds:Facilities Services(Schedule B-3)provides janitorial and maintenance services to all County funds and departments.Facilities costs to functions other than central services are removed from the allocation. Facilities costs to support the central services were not directly charged to departments duringthe year and the cost has been allocated by budgeted full-time equivalent employee count(FTE)shown on Schedule E and E-1. Human Resources/Risk Management:Human Resources&Risk Management services are provided to the entire County.The costs for these services(identified on Schedule A-2)are allocated by budgeted full-time equivalent employee count(FTE)shown on Schedules E and E-1.The risk pool premium for insurance is paid from the Current Expense Fund as a non-departmental expense as are all liability claims and lawsuits against the County not covered bythe risk pool. Those premiums and claims are billed backto departments directlythrough the internal allocation-see Schedule C-5. Commissioners and Support Services:The Commissioners and Support Services departments provide support to all county offices.Costs incurred for these functions are shown on Schedule A-2 and allocated to departments by total expenditures,less unallowed costs.See Schedules A and D. Treasurer: Cash management and receipting services(Schedule B-2) have not been directly charged to the County departments.These have been allocated based on journal entry lines coded GCR,shown on Schedule G-2. Non-Departmental Costs:The County incurred costs for several functions during the year that were accounted for separately from the costs of operating departments.Costs for these administrative functions include associations dues,air pollution control,and settlement payments.None of these costs were directly charged to any County department.Non-Departmental costs are shown in Schedule C. Non-County Expenditures:The County provides selected financial services to non-County Special Purpose Taxing Districts,to include Fire,ports,water,cemetery,and hospital.Treasurer and auditor costs for providing these services are allocated on the basis of number of JE lines and removed from the indirect cost charged to county funds. See Schedule A-1.Assessor costs are allocated by property tax revenue.See Schedule F. Unallowed Costs: Unallowed costs include other financing uses(e.g.,operating transfers),prior period adjustment expense,debt service payments,capital purchases,and nonexpenditures.See Schedule D. Other Direct Charges to Departments: Costs initially paid by an indirect department incurred by another fund or department.Examples include:pay-outs for departing employees paid by non-departmental,facility costs for non- indirect buildings paid by facilities,and claims paid by non-departmental on behalf of other funds/departments. 2022 is the first year claims are included in the internal allocation.In prior years,claims were billed to other funds by the HR/Risk Manager.See Schedule A. JABudget Office\Budget Adoption Info\2025\2025 Rate s\2025 Intern alAllocations\2025 Intern al.AllocatiJns 5/29/2024 Mason County 2026 Simplified Indirect Cost Allocation Plan Using Data from the year ended December 31,2023 Schedule A-2023 Cost Pool Indirect Departments-Essential Services Performed for the Benefit of Other Funds and Departments Total 2023 YTD Other Direct Unallowable Department Description Dept/Fund No. Expended Costs Direct Costs Indirect Cost Assessor 020 1,437,061.98 22,767.41 912.25 1,45B,917.14 Auditor-Financial Services 030 1,832,218.76 32,360.40 1,201,531.28 663,047.68 Facilities&Grounds 055 1,385,569.81 963,555.02 422,014.79 Human Resources/Risk Management 057 770,899.08 1,216.17 769,682.91 Commissioners 080 378,427.26 84,157.90 294.269.36 Support Services 090 1,012,693.26 2,391.35 1,942.74 1,013,141.87 Treasurer 260 867,828.28 90,922.73 776,905.55 Non Departmental 300 5,620,515.71 5,120,040.16 500,475.55 otill0dtrecI Charges: _ Grand Total 13,305,214.14 57,519.16. 7,464,270.25 ) Other Direct Charges to Departments Community Development 125 31,290.50 31,290.50 County Road 105 33,067.19 33,067.19 Community Health Services 150 30,529.70 30,529.70 Information Services 500 11,141.05 11,141.05 Total Other Direct Costs; - 106,028.44 - 106,02 r Grand Totals: 13,305,214.14 163,547.60 7,464,278.25 6,004,483.507 Allocation Base Totat2023YID Other Direct Unallowable forTotal Direct Departments Dept/Fund No. Expended Costs Department Costs Expenditures WSU Extension 010 363,543.83 2,069.11 1,191.40 364,420.54 Auditor-Non Financiat5ervices 030 1,832,218.76 32,598.87 663.047.88 1,201,769.75 Emergency Management 050 534,553.81 1,560.99 61,320.02 474,794.78 LEOFF 058 89,335.47 89.335.47 Clerk 070 1,188,933.72 38,879.61 14,297.10 1,213,616.23 District Court 100 1,397,315.94 3,377.16 1,393,938.78 Community Development 125 2,927,002.41 5,690.66 4,677.10 2,927,915.97 Historical Preservation 126 22,962.00 22,962.00 { Parks&Trails 146 745,843.47 1,660.98 759.92 746,644.53 Juvenile Court Services 170 1,888,522.09 10.811.12 1,197.52 1,898,135.69 Prosecutor 180 1,846,560.34 9,070.35 2,019.36 1,853,611.34 Child Support Enforcement 185 98,782.91 98,782.91 Coroner 190 595,499.24 595,499.24 Sheriff 205 15,657,701.11 239,848.27. 689,224.53 15,208,324.85 Courthouse Security 208 267,337.37 267,337.37 Office of Public Defense 240 1,589,75SAS 17,483.69 15.468.94 1,591,773.23 Superior Court 250 1,500,007.36 6,741.19 49,586.40 1,457,162.15 Family Court 255 2,500.00 2,500.00 Therapeutic Court 256 514,418.51 8,842.42 523,260.93 Transfers Out 310 463,845.36 463,845.36 - Sales&Use Tax 103 678,308.68 450,000.00 228,308.68 Audltofs O&M 104 114,043.25 30,890.39 83,152.86 CountyRoad 105 18,383,255.83 6,349,296.17 12,033,959.66 Paths&Trails 106 1,982.37 1,982.37 Election Equipment 109 207,586.44 206,005.38 1,581.06 Crime Victims 110 93,046.65 93,046.65 Victim Witness Activity 114 22,525.38 22,525.38 CommunitySupport Services 117 4,404,300.44 4,404,300.44 Abatement 118 1,253.40 1,253.40 REEF ProperlyTax 120 19,065.59 19,065.59 National Forest Safety 134 13,460.73 13,460.73 Trial Court Improvement 135 689.62 689.62 Sheriffs Boating Program 141 30,069.43 30,069.43 Narcotics Investigation Fund 142 45,344.43 45,344.43 Clean Water District 145 188,233.83 186,275.54 1,958.29 Community Services Health I50 4,430,638.32 14,356.58 56,451.93 4,388,542.97 American Rescue Plan Act 155 3,093,973.84 752,146.29 2,341,827.65 Law Library 160 33,769.27 33,789.27 Lodging Tax 163 738,080.34 738,080.34 Mental Health Tax 164 1,237,178.07 588,844.44 648,333.63 Treasurer's O&M 180 168,483.93 168,483.93 Veterans Assistance 190 110,825.19 2,599.70 108,225.49 Skokomish Flood Zone 192 16,876.92 10,554.40 6,322.52 Mason Lake Management 194 15,200.87 15,200.87 Spencer Lake Management 195 17,113.83 17,113.93 Island Lake Management 199 13,563.41 13,563AI Public Works Facility Bond 205 994,625.00 994,625.00 - MCLTGO2013Bond 215 129,432.36 129,082.36 350.00 MC LTGO 2008 Bond 250 274,316.57 274,316.57 - REETI 350 1.679.689.40 1,589,063.21 90,626.19 REET2 351 958,136.95 908,739.83 49.397.12 Mason County Landfill 402 5,891,890.88 406,109.02 5,485,781.86 NBC]Sewer Utility 403 1,518,195.95 281,012.56 1,237,183.39 Rustlewood Sewer&Water 411 484,832.83 138,840.19 345,992.64 Beards Cove Water 412 215,941.06 61,155.68 164,785.38 Betfair WIN&W Reclamation 413 5,774,488.59 4,971,254.38 803,234.21 Landfill Reserve 428 14,582.79 14,582.79 Information Technology 500 1,053,314.89 1,053,314.89 Equipment Rental&Revolving 501 2,022,469.91 36,937.26 1,985,532.65 Unemployment 502 49,674.21 49,674.21 Total Direct Expenditures: 88,667,123.63 389,412.84 20,384,212.98 68,672,323A9 Remove Auditor's Charges In Direct&I attracts: (1,832,218.76) (1,864,579.16) Unallowable Indirect Expenditures: (6,112,995.90) Total Expenditures: 100,140,119.01 552,960.44 19,870,916.16 68,778,351.94 it I Mason County 2025 Simplified Indirect Cost Allocation Plan Using Data from the year ended December 31,2023 Auditor(Financial Treasurer Cash Services)Cost Human Resources Mngt and Receipting Assessor Cost Allocated Allocated by number Facilities Maintenance Cost Allocatedto Srvs cost allocated BOCC Cost Allocated by Central Ops,Non-Dept Cost Schedule A-l-Allocate Indirect Costs to by property tax revenues of auditor-recorded Cost Allocated by FTE departments by FTE bynumberofGCRJE Resolutions&Budget Allocated by total Other Direct Departments (2023 data) 1E lines(2023 data) (2023 data) (2023 data) lines(2023 data) (2023 data) expenditures(2023 data) Charges 2025 Rates Allocated Allocated Total Costs Costs Not Fund/ 'ii Allocated Receivable Receivable Dept Units Amount Units Amount Units Amount Units Amount I I Units Amount I Units Amount I Units Amount Amount f Costs from Depts from Depts 000 Beginning Fund Balance 3,042 28,075 - - 167 4.255 - - 32,329 32,329 .1. WSU Extension 158 1.458 2.50 2,573.20 2.50 4,693.07 8 204 364.421 1,562 364,421 8,032 18,522 18,522 020 Assessor 160 1,477 13.00 13,380.63 13.00 24,403.98 5 127 - - 39,389 39,389 030 Auditor 625 5,768 14.50 14,924.55 14.50 27,219.83 464 11,821 1,201,770 5,150 1,201,770 26,488 91,372 91,372 050 Emergent Management - 165 1,523 2.50 2,573.20 2.50 4,693.07 6 153 474,795 Z035 474,795 10,465 21,442 21.442 055 Facilities&Grounds 1,355 12,505 6.00 6,175.68 6.00 11,263.38 10 255 - - - 30.199 30,199 057 Human Resources/Risk Mngmt 404 3,729 6.00 6,175.68 6.00 11,263.38 5 127 - - - 21,295 21,295 058 LEOFF 274 2,529 - 89,335 383 89,335 2,969 4,881 4,631 070 Clerk 400 3,692 13.00 13,380.63 13.00 24,403.98 360 9,172 1,213,516 5,200 1,213,516 26,747 t 82,595 82,595 080 Commissioners 81 748 3.00 3,087.84 3.00 5,631.69 1 25 - - 9,493 9,493 090 Support Services 217 2.003 8.65 8.903.27 8.65 16,238.04 3 76 - - - 27,220 27,220 100 District Court 408 3,765 12.20 12,557.21 12.20 22,902.20 646 16,458 1,393,939 5,973 1,393,939 30,724 92,380 92,380 125 Community Development 490 4,522 25.00 25,731.98 25.00 46,930.74 989 25,197 2,927.916 12,546 2,927,916 64,535 31.291 210,754 210,754 126 Historical Preservation 17 157 64 1,631 22,962 98 22,962 506 2,392 2,392 146 Parks&Trails 587 5,417 5.50 5,661.04 5.50 10,324.76 59 1.503 746,645 3,199 746,645 16,457 42,563 42,563 170 Juvenile Court Services 796 7,346 19.00 19,556.31 19.00 35,667.36 120 3,057 1,898,136 8,134 1,898,136 41,837 115,598 115,598 180 Prosecutor 148 1,366 15.00 15,439.19 15.00 28,158.44 47 1,197 1,853,611 7,943 1,853,631 40,856 94,960 94,960 185 Child Support Enforcement 103 951 1.00 1,029.28 1.00 1,877.23 19 484 98,783 423 98,783 2,177 6,942 6,942 190 Coroner 233 2,150 3.40 3,499.65 3.40 6,382.58 6 153 595,499 2,552 595,499 13,125 27,863 27,863 205 Sheriff 2,056 18.975 101.50 104,471.65 101.50 190,538.80 436 11,108 15,208,325 65,170 15,208,325 335,209 i 725,472 725,472 208 Courthouse Security - 12 111 - - 267,337 1,146 267,337 5,892 7,149 7,149 240 Office of Public Defense 1,328 12,256 9.00 9,263.51 9.00 16,895.07 32 815 1,591,773 6,821 1,591,773 35,085 81,135 81,135 250 Su ericr Court 2,785 25,703 8.58 8,831.22 8.58 16,106.63 165 4,204 1,457,162 6,244 1.457,162 32,118 I 93,206 93.206 255 Family Court - 5 46 - 62 1,580 2,500 11 2,500 55 1,692 1,692 256 Therapeutic Court 477 4,402 4.22 4,343.56 4.22 7,921.91 26 662 523,261 2,242 523,261 11,533 31,106 31.106 258 Murder Expenditures 8 74 - - 74 74 260 Treasurer (10,355,222) 181.020 122 1,126 8.00 8,234.23 8.00 15,017.84 1,360 34,649 - - 240,047 240,047 300 Non Departmental - 228 2,104 - - 151 3,847 - - - 5,951 5,951 305 Motor POOL 9 83 - - 83 83 310 Transfers Out 7 178 - 178 178 103 Sales&Use Tax 209 1,006 75 1,911 228,309 978 228,309 5,032 6,927 8,927 104 Auditor's O&M 29S 2,732 265 6,751 83,153 356 83,153 1,833 11,672 11,672 105 County Road (11,403,109 199,338 2,598 23,977 60.80 62,580.18 60.80 114,135.56 746 19,006 12,033,960 51,567 12,033,960 265.242 33,067 768,914 768,914 106 Paths&Trails 60 554 72 1,834 1,982 8 1,982 44 2,440 2,440 109 Election Equipment - 71 655 - - 62 1,580 1.581 7 1,581 35 2,276 2,276 110 ChmeVictims 78 720 1.00 1,029.28 1.00 1,877.23 117 2,981 93,047 399 93,047 2,051 9,057 9,057 214 Victim Witness Activity - - - 9 =9 22,525 97 22,525 496 822 822 117 Com munity Su p po rt Services 366 3,376 2.00 2,058.56 2.00 3,754.46 305 7,771 4,404,300 18,873 4,404,300 97,076 132,910 132,910 118 Abatement 60 554 36 917 1,253 5 1,253 28 1,504 1,504 120 REST Property Tax 78 720 - - 219 51580 19,066 82 19,066 420 6,801 6,801 134 National Forest Safe 79 729 3 76 13,461 58 13,461 297 1,160 1,160 135 Trial Court Improvement 60 554 15 382 690 3 690 15 954 954 141 Sheriffs Boating Program 174 1,606 - 30,069 129 30,069 663 2,397 2,397 142 Narcotics Investigation Fund 97 895 - - 42 2,070 45,344 194 45,344 999 3,159 3,159 145 Clean Water District 35 323 224 5,707 1,958 8 1,958 43 6,081 6,081 150 Communi Services Health 1,216 11,222 25.75 26,503.94 25.75 48,338.66 927 23,617 4,388,543 18,805 4,388,543 96,729 30,530 ; 255,746 255,746 155 American Rescue Plan Act 309 Z852 52 1,325 2,341,828 10,035 2.341.828 51,617 _ 65,828 65,828 A-1 Allocate Ind Cost to Depts 1 5/29/2024 Mason County 2025 Simplified Indirect Cost Allocation Plan Using Data from the year ended December 31,2023 Auditor(Financial Treasurer Cash Services)Cost Human Resources Mngt and Receipting Assessor Cost Allocated Allocated by number Facilities Maintenance Cost Allocated to Srvs cost allocated BOCC Cost Allocated by Central Ops,Non-Dept Cost Schedule A-1-Allocate Indirect Costs to by property tax revenues ofaudltor-recorded Cast Allocated byFTE departments byFTE bynumberofGCRJE Resolutions&Budget Allocated by total Other Direct Departments (2023 data) JElines(2023data) (2023 data) (2023 data) tines(2023 data) (2023 data) expenditures(2023 data) Charges 2025 Rates Allocated Allocated Costs Costs Not Fund/ P"C..'e, Receivable Receivable Dept Units Amount Units Amount Units Amount Units Amount Units Amount Units Amount Units Amount Amount from Depts from Depts 160 Law Library - 146 1 1,347 0.06 61.76 0.06 112.63 166 4,229 33,789 145 33,789 745 6,641 6,641 163 LodgingTax - 190 1,754 - - 84 2,140 738,080 3,163 738,080 16,268 23,325 23,325 164 Mental Health Tax (223,065) 3,899 211 1,947 1.00 1,029.28 1.00 1,877.23 393 10,013 648,334 2,778 648,334 14,290 35,834 35,834 180 Treasurer's O&M 156 1,440 1.00 1,029.28 1.00 1,877.23 294 7,490 168,484 722 168,484 3,714 16,272 16,272 190 Veterans Assistance (141.809) 2.479 311 2,870 - - 330 8,408 108,225 464 108,225 2,385 16,606 16,606 192 Skokomish Flood Zone 66 609 - - 9 229 6,323 27 6,323 139 1,005 1,005 194 Mason Lake Management - 73 674 - - - 171 4,357 15,201 65 15,201 335 5,431 1,074 4,357 195 Spencer Lake Management - 86 794 - - - 105 2,675 17,114 73 17,114 377 '3,919 1,244 2,675 199 Island Lake Management - 66 609 - - 39 994 13,563 58 13,563 299 1,960 966 994 205 Public Works Facility Bond - - 46 1,172 - '1,172 1.172 215 MCLTGO2013Bond - - 54 1,376 350 1 350 8 1,385 1,385 250 MC LTGO 2008 Bond - 46 1,172 - 1,172 1,172 350 REET1 498 4,596 - - 207 5,274 90,626 388 90,626 1,998 Z21 2.256 12,256 351 REET2 132 1,228 - - 207 5,274 49,397 212 49.397 1,089 7,792 7,792 402 Mason County Landfill 1,118 10,318 13.35 13,740.88 13.35 25,061.02 776 19,770 5,485,782 23,507 5,485,782 120,913 3,311 213,311 403 NBCI Sewer Utility 949 8,758 6.03 6,206.55 6.03 11,319.69 291 7,414 1,237,183 5,301 1,237,183 27,269 66,269 66,269 411 Rustlewo0d Sewer&Water 1,017 9,386 2.10 2,161.49 2.10 3,942.18 350 8,917 345,993 1,483K34 7,626 33,515 33,515 412 Beards Cove Water 682 6,294 0.91 936.64 0.91 1,708.28 325 8,280 164,785 706 3,632 21,557 21.557 413 BelfairWW&W Reclamation 916 8,454 2.56 2,634.95 2.56 4,805.71 309 7,872 803,234 3,442 17,704 44,913 44,913 428 Landfill Reserve 57 526 36 917 14,583 62 321 1,827 1,827 429 Beards Cove Reserve480 Storm Drain System Development500 Information Technology 598 5,519 4.35 4,477.36 4.35 8,165.95 12 306 1,053,315 4.514 23,216 11,141 57,339 57,339 501 E uipment Rental&Revolving - 2,204 20,341 7.55 7,771.06 7.55 14,173.08 297 7,567 1,985,533 8,508 43,763 ,102,123 102,123 502 Unem loyment - 85784 - 5 127 49,674 213 1,095 1 M2,220 2,220 625 Tax Foreclosure Trust 5 46 27 688 734 734 631 Claims Gearing 847 7,817 - -7,817 7,817 632 Payroll Clearing - - - - - - 637 Community Health - - - 48 1,223 - - - 1,223 1,223 645 Treasurer's Trust 329 8,382 8,382 8,382 646 TimberTax 17 433 433 433 650 State Clearing (31,888,364) 557,442 - - 3,336 84,992 1 642,434 642,434 658 Forest Fire Patrol 410E77 10,446 10,446 660 City of Shelton (2,793,103) 48,826 - 543 62,661 62,661 661 Shelton Park district (608,514 10,637 - 258 - - 17,211 17,211 662 Cemetery 24,137 422 105 969 - 277 - - - - 8,448 8,448 665 Fire Districts (18,762,574) 327,989 8,621 79,563 - 4,844 530,965 530,965 666 Housing Authority - - - - - - - 668 Transit 1,443 13,317 219 - - - 18,897 18,897 670 Ports 1,429,430) 24,988 1,384 12,773 - 1,304 - - - 70,983 70,983 675 Hospitals 2,847,266 49.773 13,283 122,589 - - 691 - 189,967 189,967 681 MACECOM 550 5,076 - 125 8,261 8,261 682 Regional Library (2,980,528)1 52,103 - - 306 7,796 - - - 59,899 59,899 685 School Districts - 11,293 104,223 3,997 101.833 206,056 206,056 690 Water Districts 2,373 21,900 824 20,993 42,894� 42,894 68,672,323 6,004,483_ 2,074,571 3,929,913 Grand Totals: (83,457,122) 1, 71,844 410.01 30,494 68,672,23 G-1 E&E-1Schedule: F A A A A A A 6,004,483 A-1 Allocate Ind Cost to Depts 2 5/29/2024 Mason County 2025 Simplified Indirect Cost Allocatlon Plan Using Data from the year ended December 31,2023 Auditor(Financial Treasurer Cash Services)Cost Human Resources Mngt and Receipting Assessor Cost Allocated Allocated by number Facilities Maintenance Cost Allocated to Srvs cost allocated BOCC Cost Allocated by Central Ops,Non-Dept Cost Schedule A-l-Allocate Indirect Costs to by property tax revenues ofauditor-recorded Cost Allocated by FTE departments by FTE by number of GCR JE Resolutions&Budget Allocated by total Other Direct Departments (2023 data) JE Lines(2023 data) (2023 data) (2023 data) lines(2023 data) (2023 data) expenditures(2023 data) Charges 2025 Rates Allocated Allocated Total Costs Costs Not Fund/ Allocated Receivable Receivable Dept Units Amount Units Amount Units Amount Units Amount Units Amount Units Amount Units Amount Amount Costs from Depts from Depts Total Cost Pool: (83,457,122) 71,844 410.01 410.01 30,494 68,672,323 68.672,323 6,004,483 6,004,483 Difference: - - - - A-1 Allocate Ind Costto Depts 3 5/29/2024 Mason County 2025 Information Technology Allocation Plan to Departments Plan Notes Using Data from the year ended December 31,2023 Rate Methodology: Information Technology(IT) pays for items and services approved by the Board of County Commissioners that benefit the County as a whole. Items and services that benefit one department are paid for by the individual departments with the exception of some phone costs.Those phone charges that benefit one department are charged back to that department in the rates. Prior year's Information Technology expenditures are captured in the next year's budgeted rates. For example, 2022 actual expenditures are charged in the 2024 planned rates.The budget for the next year's Information Technology fund is figured in conjuction with the rates to ensure funding for all planned expenditures,shown on Schedule A-1.At the end of 2022 the County implemented MS Office county-wide and this is paid through the IT rates. In 2023 an accrued leave payout line of$50,000 was added in the IT budget. See Schedule A for Total IT Rates. Future Planning: Schedule A-2 shows the current and future professional services plan.Schedule A-3 shows a reserve for future capital to help ensure enough funding to allocate future costs above current levels.According to the Mason County Computer Replacement Policy& Procedure, desktop and laptop computers should be purchased with the intention of providing acceptable performance for no less than three years,with the goal of replacement in the sixth year. Departments are responsible for the cost of the computers as put into the budget by the Budget Manager, and IT staff will perform the work required to replace the computers. Information Technology Cost Distribution:All information Technology costs are distributed by full time budgeted employee (FTE). In prior years phone costs were distributed based on number of extensions by department.This was changed to FTE in 2024 to simplify the rate process.All FTE's are users of the phone system either directly or indirectly and moving to FTE simplifies the rate process.The rate distribution by budgeted FTE is shown on Schedule B. J:\Budget Office\Budget Adoption Info\2025\2025 Rates\2025 IT Rates\2025 IT Aates 5/29/2024 MASON COUNTY FUND 500 SCHEDULE A-Total 2025 INFO TECHNOLOGY RATES FUND BARS DEPARTMENT $ 1,300,000 001.000000.125.000 559.30.541500 COMMUNITY DEVELOPMENT $ 79,999 001.000000.300.000 518,80.541500 CURRENT EXPENSE $ 824,209 105.000000.000.000 543.10.541500 PUBLIC WORKS-COUNTY ROAD $ 190,003 105.000000.000.100 543.10.541500 PUBLIC WORKS- GIS $ 6,400 110.000000.000.000 515.70.541500 CRIME VICTIMS $ 3,200 117.000000.000.000 565.40.541500 COMMUNITY SUPPORT SERVICES $ 6,400 150.000000.100.000 562.10.541500 HEALTH $ 82,399 160.000000.000.000 572.20.541500 LAW LIBRARY $ 192 164.000000.100.000 564.10.541500 MENTAL HEALTH TAX $ 3,200 402.000000.000.000 537.10.541500 UTILITIES-SOLID WASTE $ 42,719 403.000000.100.020 535.10.541500 UTILITIES-CSW $ 19,295 411.000000.100.000 535.10.541500 UTILITIES-CSW $ 3,359 411.000000.200.000 534.10.541500 UTILITIES-CSW $ 3,359 412.000000.200.000 534.10.541500 UTILITIES-CSW $ 2,914 413.000000.000.000 535.10.541500 UTILITIES-CSW $ 8,192 501.000000.000.000 548.30.541500 ER&R $ 24,160 GRAND TOTAL: $ 1,300,000 Mason County 2025 Budgeted SAO Audit Allocations SAO Allocation for 2025 Budget Based on 2023 Adopted Budget $ 140,000 Includes SAO Travel Cost Exempt from Allocation-paid by General Fund oa Fund Adopted Total Based %of No Fund Account Budget on Allowable Budget Allocation 103 Rural Co Sales&Use Tax(.09) 103.000000.000.000.558.70.541510.0000.00 3,480,000 3,480,000 1.9% $ 2,659 104 Auditor's O&M 104.000000.000.000.514.89.541510.0000.00 594,029 594,029 0.3% $ 454 105 Roads 105.000000.000.000.543.10.541510.0000.00 38,019,948 38,019,948 20.8% $ 29,053 106 Paths&Trails Reserve 106.000000.000.000.543.10.541510.0000.00 317,232 317,232 0.2% $ 242 109 Election Equipment Holding 109.000000.000.000.514.40.541510.0000.00 294,502 294,502 0.2% $ 225 110 Co Share-20%RCW 7.68.035 110.000000.000.000.515.70.541510.0000.00 185,000 185,000 0.1% $ 141 114 Victim Witness Activities 62,000 - 0.0% $ - 117 Community Support Services 117.000000.000.000.565.40.541510.0000.00 4,618,718 4,618,718 2.5% $ 3,529 118 Abatement/Repair/Demolition 118.000000.000.000.559.30.541510.0000.00 239,953 239,953 0.1% $ 183 120 REET Electronic Technology 120.000000.000.000.514.22.541510.0000.00 110,000 110,000 0.1% $ 84 134 National Forest Safety 134.000000.000.000.521.22.541510.0000.00 52,000 52,000 0.0% $ 40 135 Trial Court Improvement 135.000000.000.000.512.40.541510.0000.00 138,491 138,491 0.1% $ 106 141 Sheriff Special Funds 141.000000.000.000.521.22.541510.0000.00 148,800 148,800 0.1% $ 114 142 Sheriff Special Funds 142.000000.000.000.521.21.541510.0000.00 106,500 106,500 0.1% $ 81 145 Clean Water District 145.000000.000.000.553.10.541510.0000.00 280,000 280,000 0.2% $ 214 150 Public Health 150.000000.100.000.562.10.541510.0000.00 4,956,136 4,956,136 2.7% $ 3,787 155 American Rescue Plan Act 155.000000.000.000.518.90.541510.0000.00 5,050,000 5,050,000 2.8% $ 3,859 160 Law Library 160.000000.000.000.572.20.541510.0000.00 60,513 60,513 0.0% $ 46 163 Lodging Tax(Hotel/Motel) 163.000000.000.000.557.30.541510.0000.00 2,210,000 2,210,000 1.2% $ 1,689 164 Mental Health 164.000000.100.000.564.10.541510.0000.00 3,110,252 3,110,252 1.7% $ 2,377 180 Treasurer's M&O 366,704 - 0.0% $ - 190 Veteran's Assistance 190.000000.000.000.565.20.541510.0000.00 352,467 352,467 0.2% $ 269 192 Skokomish Flood Zone 192.000000.000.000.554.90.541510.0000.00 6,414,540 6,414,540 3.5% $ 4,902 194 Mason Lake Mngmt Dist#2 194.000000.100.000.553.60.541510.0000.00 103,675 103,675 0.1% $ 79 195 Spencer Lake Mngmt Dist. 195.000000.000.000.553.60.541510.0000.00 27,185 27,185 0.0% $ 21 199 Island Lake Mngmt Dist#1 199.000000.001.000.553.60.541510.0000.00 12,100 12,100 0.0% $ 9 350 REET 1 350.000000.000.000.518.30.541510.0000.00 3,445,957 3,445,957 1.9% $ 2,633 351 REET 2 351.000000.000.000.576.80.541510.0000.00 6,700,000 6,700,000 3.7% $ 5,120 402 Landfill 402.000000.000.000.537.10.541510.0000.00 10,432,903 10,432,903 5.7% $ 7,972 403 NBCI Sewer Utility 403.000000.100.020.535.10.541510.0000.00 4,611,313 4,611,313 2.5% $ 3,524 411 Rustlewood Sewer 411.000000.100.000.535.10.541510.0000.00 332,306 332,306 0.2% $ 254 411 Rustlewood Water 411.000000.200.000.534.10.541510.0000.00 332,306 332,306 0.2% $ 254 412 Beards Cove Water 412.000000.200.000.534.10.541510.0000.00 1,236,155 1,236,155 0.7% $ 945 413 Belfair WW/Water Rec 413.000000.000.000.535.10.541510.0000.00 4,227,791 4,227,791 2.3% $ 3,231 500 Information Technology(IT) 500.000000.000.000.518.80.541510.0000.00 1,500,000 1,500,000 0.8% $ 1,146 501 Equipment Rental&Revolving 501.000000.000.000.548.30.541510.0000.00 6,506,278 6,506,278 3.6% $ 4,972 502 Unemployment 502.000000.000.000.517.78.541510.0000.00 279,202 279,202 0.2% $ 213 001 General Fund 001.000000.300.000.518.90.541510.0000.00 72,294,546 72,294,546 39.5% $ 55,244 Excluded Paid by General Fund 001.000000.300.000.518.90.541510.0000.00 428,704 0.2% $ 328 Grand Totals: 183,209,502 183,209,502 100.0% $ 140,000 Mason County 2025 Unemployment Budget $200 per FTE-Based on 2024 Budgeted FTE's Elected Officials are Exempt from Unemployment General Fund Budgeted Total2025 Budgeted EO's FTE's for Unemployment Dept. General Fund Department FTE's Exempt Unemp. Budget Amount 001-000 Beginning Fund Balance 001-010 WSU 2.50 2.50 500 001-020 Assessor 13.00 1 12.00 2,400 001-030 Auditor 14.50 1 13.50 2,700 001-050 Emergency Management 2.50 2.50 500 001-055 Facilities &Grounds 6.00 6.00 1,200 001-057 Human Resources/ Risk Management 6.00 6.00 1,200 001-058 LEOFF - - - 001-070 Clerk 13.00 1 12.00 2,400 001-080 Commissioners 3.00 3 - - 001-090 Support Services 9.65 9.65 1,930 001-100 District Court 12.20 1 11.20 2,240 001-125 Community Development 26.00 26.00 5,200 001-126 Historical Preservation - - - 001-146 Parks &Trails 5.50 5.50 1,100 001-170 Juvenile Court Services 19.00 19.00 3,800 001-180 Prosecutor 16.00 1 15.00 3,000 001-185 Child Support Enforcement 1.00 1.00 200 001-190 Coroner 3.40 1 2.40 480 001-205 Sheriff 102.50 1 101.50 20,300 001-208 Courthouse Security - - - 001-240 Office of Public Defense 9.00 9.00 1,800 001-250 Superior Court 9.65 3 6.65 1,330 001-255 Family Court - - - 001-256 Therapeutic Court 4.22 4.22 844 001-260 Treasurer 8.00 1 7.00 1,400 001-300 Non Departmental - - - 001-310 Transfers Out - - - 001-320 Ending Fund Balance - - Total General Fund 286.62 14.00 272.62 54,524 Mason County 2025 Unemployment Budget $200 per FTE-Based on 2024 Budgeted FTE's Elected Officials are Exempt from Unemployment Special Revenue Other Funds Budgeted Total2025 Budgeted EO's FTE's for Unemployment Fund Fund Name FTE's Exempt Unemp. Budget Amount 103 Sales Use Tax - - - 104 Auditor's O&M - - - 105 County Road 61.50 61.50 12,300 106 Paths&Trails - - - 109 Election Equipment - - - 110 Crime Victims 1.00 1.00 200 114 Victim Witness Activity - - - 117 Community Support Services 2.00 2.00 400 118 Abatement - - - 120 REET Property Tax - - - 134 National Forest Safety - - - 135 Trial Court Improvement - - - 141 Sheriff's Boating Program - - - 142 Narcotics Investigation Fund - - - 150 Community Services Health 26.75 26.75 5,350 155 American Rescue Plan Act - - - 160 Law Library 0.06 0.06 12 163 Lodging Tax - - - 164 Mental Health Tax 1.00 1.00 200 180 Treasurer's 0&M 1.00 1.00 200 190 Veterans Assistance - - - 192 Skokomish Flood Zone - - - 194 Mason Lake Management - - - 195 Spencer Lake Management - - - 199 Island Lake Management - - - 205 Public Works Facility Bond - - - 215 MC LTGO 2013 Bond - - - 250 MC LTGO 2008 Bond - - - 350 REET 1 - - - 351 REET 2 - - - 402 Mason County Landfill 13.35 13.35 2,670 403 NBCI Sewer Utility 6.03 6.03 1,206 411 Rustlewood Sewer&Water 2.11 2.11 422 412 Beards Cove Water 0.91 0.91 182 413 Belfair WW&W Reclamation 2.56 2.56 512 428 Landfill Reserve - - - 429 Beards Cove Reserve - - - 480 Storm Drain System Development - - - 500 Information Technology 4.35 4.35 870 501 Equipment Rental & Revolving 6.55 6.55 1,310 502 Unemployment Fund - - Total Special&Other Funds 129.17 - 129.17 25,834.00 Grand Total All Funds 415.79 14.00 401.79 80,358.00 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles (WFVs) Total Monthly Sold Base Depr&Mnt Outside Annual Order Veh Leased Finished Owned Delivery Lease End Vehicle Lease Rental Vehicle Capital on Finished Mnt& Cap-dal Motor Pool Year No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rate Credit Lease Leases Maint Fee Insurance Supplies I Upfit Fees WEX Fuel Rate 5 WFV 1 Owned DEM 79 481 500 333 1,393 39 WFV 1 Owned 79 481 500 333 1,393 46 WFV 1 Owned DCD-Building FM 79 481 500 333 1.393 50 WFV 1 Owned Facilities-MP 79 481 500 333 1,393 54 WFV 1 Owned DEM 1 79 481 500 333 1,393 70 WFV 1 Owned Facilities 79 481 500 2,000 3.060 102 WFV 1 Owned OEM 79 481 500 334 1,394 128 WFV 1 Owned Facilities-MP 79 481 10,500 334 11.394 147 WFV 1 Owned Parks 1 1 79 481 150 3,000 3,710 150 WFV 1 Owned WSU 11 481 150 1 1,500 2,210 202 WFV 1 Owned Facilities 79 481 500 2,000 3,060 241 WFV 1 Owned Parks 79 481 150 3,000 3,710 2021 323 WFV 1 In-Service 6/30/2026 .Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 468 5,621 709 481 150 3.000 9.962 2021 328 WFV 1 In-Service 10/31/2026 Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 717 8,610 840 481 150 3.000 13,081 2021 329 WFV 1 In-Service 9/30/2026 Parks _Ford F350 XL 4x4 Super Crew 8ft It 2022 48 615 7,385 840 481 150 3.000 11.857 2020 267 WFV 1 In-Service 7/31/2024 Facilities Ford F150 Reg Cab 2020 48 316 1 3,289 551 481 150 1 2.000 6.471 2020 268 WFV 1 In-Service 8/31/2024 Facilities Ford F150 Reg Cab 2020 48 481 5,020 1 551 481 150 2,000 8,202 2020 273 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 491 5,237 540 481 150 1,500 7,908 2020 274 WFV 1 In-Service 7/31/2024 IDOD-Planning Ford Escape 2020 48 472 5,060 540 481 150 1,750 7.981 2020 275 WFV 1 In-Service 8/31/2024 Ford Fusion AWD 2020 48 450 4,831 540 481 150 1,500 7,502 2020 276 WFV 1 In-Service 7/31/2024 Facilities-MP Ford Fusion AWD 2020 481 451 4,813 640 481 150 300 6,284 2020 277 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Fusion AWD 2020 48 451 1 4,820 540 481 150 1 1,500 7,491 2020 278 WFV 1 In-Service, 7/31/2024 DCD-Building Ford Escape 2020 48 467 4,988 568 481 150 1,750 7,938 2020 279 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 1,500 7,629 2020 280 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 1.500 7,629 2020 281 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879 2020 282 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 724 481 150 1,750 8,063 2020 283 WFV 1 In-Service 7/31/2024 Probation Ford Escape 2020 48 464 4,958 724 481 150 400 6,713 2020 284 WFV 1 in-Service 7/31/2024 Assessor Ford Escape 2020 48 464 4,958 724 481 150 1.500 7.813 2020 286 WFV 1 In-Service 7/31/2024 Assessor Ford Escape 2020 48 464 4,958 540 481 150 1,500 7.629 2020 287 WFV 1 In-Service 1713112024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 1,500 7,629 2020 289 WFV 1 In-Service 7/31/2024 .Assessor Ford Escape 2020 48 464 4,958 540 481 150 1,500 7.629 2020 291 WFV 1 In-Service 7/31/2024 DCD-Planning Ford Fusion AWD 2020 48 464 4,958 540 481 150 1,750 7,879 2020 293 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4.958 540 481 150 1,750 7,879 2020 310 WFV 1 In-Service 1/31/2025 .Coroner Ford Transit-150 Cargo Van 2020 48 711 711 7.177 763 481 150 3,250 12,533 2022 WFV 1 AtAME Vendor 'Coroner Ford Transit-150 Cargo Van 2023 48 1179 2,500 14,148 1 600 481 150 22,331 3,250 38,461 At Dealer,Not 2022 WFV 1 Ready Facilities Ford Ranger Su eroab w/6 ft bed 4 2023 48 724 2,500 8.688 Soo 481 150 2,000 2.000 11,419 2023 WFV 1 Facilities Ford F150 4 Door 2024 48 900 2,500 10,800 600 481 150 2.000 2,000 13,531 Scheduled for 2023 WFV 1 Production Probation Ford Escape 2024 48 650 2,500 7,800 600 481 150 2,000 400 8,931 2024 WFV 1 Health-Enviro Ford Escape 2024 48 700 10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 DCD-Building Ford Escape 2024 48 700 10,000 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 Ford Esca a 2024 48 700 10,000 8.400 600 481 150 2,000 300 1,931 2024 WFV 1 Grant purchase Ford Escape 2024 1 50 600 600 481 150 28,000 300 30,131 Total 2025 Motor Pool Le 11 20 12 40,000 89,563 99,775 19,755 20,702 19,600 62,331 63,633 335,358 Some of the vehicles ordered in 2024 for2025 may o into service in 2024.This may create a need for a budget amendment in 2024. 1 of 2 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles (WFVs) Total Sold Base Depr&Mnt Outsid Annual Leased Finished Owned I I Vehicle Capital on Finished Mnt& Capital Motor Pool Vehicle Leases Vehicle Department _ Credit I Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 1 WSU _ 'i - - 79 481 150 - 1,500 2,210 2025 Motor 1 3 Assessor 10,000 8,400 14,874 2,403 1,926 600 2,000 4,800 25,004 3 DEM 236 1,444 1,500 1,000 4,180 Pool Rates 2 2 2 _ Facilities 5,000 19,488 8,309 2,468 2,889 1,600 4,000 12,000 45,744 1 2 Facilities-MP 4,813 697 1,444 11,150 967 19,071 by 1 4 1 DCD-Building 10,000fl7,800 19,863 3,050 2,889 1,250 2,000 7,633 35,084 2 DCD-Planning - 10,018 1,080 963 300 3,500 15,860 Department 3 2 Parks - 2,547 2,407 750 15,000 42,320 1 1 Probation 2,500 4,958 1,324 963 300 2,000 800 15,645 1 79 481 500 333 2 ,Coroner 2,500 7,177 1,363 963 300 22,331 6,500 50,993 1 5 Health-Enviro 10,000 24,931 3,299 2,889 900 2,000 7,800 40,219 2 4,831 1,140 963 1 300 28,000 1,800 ill 20 12 40,000 89,563 99,775 19,755 20,702 19,600 62,331 63,633 335,358 Object Codes: 545777 545777 545777 548777 546777 548778 564778 532777 Total Sold Base Depr&Mnt Outside Annual Leased Finished Owned Vehicle Capital on Finished Mnt& Capital Motor Pool Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 1 WSU 80 408 150 1,500 2,138 2024 Motor 4 prT 14,411 7,251 2,156 1,632 600 6,150 32,200 4 - EM 320 1,632 600 500 3,052 Pool Rates 2 3 Facilities 1 26,322 2.665 1,339 2,040 750 2,000 10,000 45,116 1 1 Facilities-MP 1,757 619 816 10,300 11610 15,102 by 5 1 DCD-Building 24,182 7,251 2,602 2,448 900 9,800 47,183 2 DCD-Planning 7,265 3,668 1,078 816 300 2,555 15,682 Department 3 2 Parks 25,527 160 2,040 750 14,915 43,392 2 Probation 11,403 1,813 539 816 300 2,000 1 700 17,571 11 0 4,004 1,422 539 408 150 605 ?I Coroner 23,511 816 1 300 20,301 6,050 50,978 5 Health-Enviro 18,050 1 9.173 2,723 2,040 750 7,115 39,851 1 3,515 1,760 539 408 1 150 281 0 12 158,190 36,760 12,694 16,320 16,000 24,301 61,500 325,765 Total Motor Pool Increase<Decrease>in Rates from 2024 to 2025 40,000 68,62 63,015 7,061 4,382 3,600 38,030 2,133 91593 2of2 2025 Motor Pool Vehicle Rates -Sheriffs Office Police Pursuit Vehicles (PPV)and Sheriff White Fleet Vehicles (SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehicle Lease Monthly Vehicle Capital on Finished Mrd& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 170 SWV 1 Owned Sheriff Ford 4x4 Boating Truck 2001 79 481 1,500 1,900 3,960 NarcVan SWV 1 Owned Shedff Chevroh Express 1500 2012 79 481 1,500 1,900 3,960 2020 250 SWV 1 In-Service 5/4/2020 5/31/2024 Sheriff Nissan Frontier 2019 48 451 4,525 540 481 300 1,900 7,746 2020 251 SWV 1 In-Service 5/11/2020 5/31/2024 Sheriff Nissan Anima AWD 2020 48 558 5,725 530 481 300 1,900 8,936 2020 252 SWV 1 In-Service 5/5/2020 5/31/2024 Shedff Ford Explorer 2020 48 800 8,474 673 481 300 1,900 11,829 2020 253 SWV 1 In-Service 11/18/2020 11/30/2024 Shedff Ford Explorer 2020 48 633 6,542 673 481 300 1,900 9,897 2020 254 SWV 1 In-Service 1/15/2021 1/31/2025 Sheriff Ford Explorer 2020 48 681 1 681 6,257 1,274 481 300 1,900 10,894 2020 255 SWV 1 In-Service 10/29/2020 10/31/2024 Shedff Ford Explorer 2020 48 681 6,822 1,274 481 300 1,900 10,778 2020 270 SWV 1 In-Service 9/9/2020 9/30/2024 Shedff Ford F150 2020 48 863 10,350 79 481 1,500 1,900 14,310 2020 271 SWV 1 In-Service 6/29/2020 6/30/2024 Sheriff Ford F150 2020 48 887 9,605 79 481 1,500 1,900 13,565 2020 272 SWV 1 In-Service 9/9/2020 9/30/2024 Sheriff Ford F150 2020 48 860 9,423 79 481 1,500 1,900 13,384 2020 294 PPV 11 In-Service 5/20/2021 5/31/2025 Sheriff Ford Police InterceptorUtility 2021 48 808 4,040 5,232 79 1,500 5,900 16,750 2020 295 PPV 1 In-Service 5/262021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 1,500 5,900 16,750 2020 296 PPV 1 In-Service 5/112021 5/312025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 1,500 5,900 16,750 2020 297 PPV 1 In-Service 6/112021 6/302025 Sheriff Ford Police Interceptor Utility 2021 48 807 4,842 4,482 79 1,500 5,900 16,802 2020 298 PPV 1 In-Service 5/112021 5/312025 Sheriff Ford Police Interceptor Utility 2021 48 811 4,053 5,250 79 1,500 5,900 16,782 2020 299 PPV 1 In-Service 6/12021 5/312025 Sheriff Ford Police Interceptor Utility 2021 48 809 4,047 5,244 79 1,500 5,900 16,769 2020 300 PPV 1 In-Service 5262021 5/312025 Sheriff Ford Police Interceptor UUlity 2021 48 811 4,053 5,250 79 1,500 5,900 16,782 2020 301 PPV 1 In-Service 5/182021 5/312025 Sheriff Ford Police Interceptor Utility 2021 48 712 3,559 4,593 79 1,500 5,900 15,631 2020 302 PPV 1 In-Service 6/142021 6/302025 Sheriff Ford Police Interceptor Utility 2021 48 810 4,858 4,497 79 1,500 5,900 16,834 2020 303 PPV 1 In-Service 6/16/2001 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 822 4,931 4,564 79 11500 5,900 16,973 2020 304 SWV 1 In-Service 2/11/2021 2/282025 Sheriff Ford Explorer 2021 48 621 1242 5,671 871 481 300 1,900 10,466 2020 305 SWV 1 In-Service 2/11/2021 228/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 306 SWV 1 In-Service 2/12021 1/312025 Shedff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 2020 307 SWV 1 In-Service 2/112021 2/282025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 308 SWV 1 In-Service 2112021 1/312025 Sheriff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 2021 311 PPV 1 In-Service 4222022 4/302026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 1,500 5,900 17,736 2021 312 PPV 1 In-Service 422/2022 4/302026 Sheriff Ford Police Interceptor UtiIV 2021 48 855 10,257 79 1,500 5,900 17,736 2021 313 PPV 1 In-Service 4/222022 4/302026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 1,500 5,900 17,736 2021 314 PPV 1 In-Service 4/202022 4/302026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 1,500 5,900 17,736 2021 315 PPV 1 In-Service 5/5/2022 4/302028 Sheriff Ford Police Interceptor Ulilily 2021 48 855 10,257 79 1,500 5,900 17,736 2021 316 PPV 1 In-Service 4/15/2022 4/30/2026 Sheriff Ford Police Interceptor Utilly 2021 48 858 10,293 79 1,500 5,900 17,771 2021 317 PPV 1 In-Service 3/112022 3/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 657 7,889 79 1,500 5,900 15,367 2021 318 PPV 1 In-Service 4292022 4/302026 Sheriff Ford I Police Interceptor UtiIV 2021 48 855 10,257 79 1,500 5,900 17,736 2021 319 PPV 1 In-Service 4292022 4/302026 Sheriff Ford Police Interce for UtUy 2021 48 858 10,293 79 1,500 5,900 17,771 2021 320 PPV 1 In-Service 5152022 5/312026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,290 79 1,500 5,900 17,769 2021 321 SWV 1 In-Service 2/142022 2/282026 Sheriff Ford Escape 4x4 2021 48 516 1 6,195 1 540 481 300 1,900 9,416 2021 322 SWV 1 In Serviea 3/112022 3/31/2026 Sheriff Ford Escape 4x4 2021 48 515 6,177 540 481 300 1,900 9,398 2021 324 PPV 1 In-Service 525/2022 5/312026 Sheriff Ford Police Interceptor Utility 2021 48 847 10,158 79 1,500 5,900 17,637 2021 325 PPV 1 In-Service 2/9/2022 2282026 Shedff Ford Police Interceptor Utility 2021 48 824 9,883 79 1,500 5,900 17,361 2021 326 PPV 1 In-Service 5/13/2022 5/312026 Sheriff Ford Police Interceptor Utility 2021 48 849 10,191 79 1,500 5,900 17,670 2021 327 SWV 1 In-Service 1/312024 1/312027 Sheriff Ford F350 SORT Truck 2022 48 879 10,552 79 1 481 300 5,900 17,312 2021 330 PPV 1 In-Service 1272022 1/312026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 1,500 5,900 17,629 2021 331 PPV 1 In-Service 1272022 1/312026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 1,500 5,900 17,629 2021 332 PPV 1 In-Service 1272022 1/312026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 11500 5,900 17,629 2021 333 PPV 1 In-Service 5/132022 5/312026 Sheriff Ford Police Interceptor Utility 2022 48 363 4,359 131 1,500 5,900 11,890 2021 334 PPV 1 In-Service 429/2 4I30/2 Sheriff Ford Police Interceptor Utility2022 48 163 1,953 79 1,500 5,900 9,431 2021 335 PPV 1 InService 4I29I2022 4I30I2026 Sheriff Ford Police Interceptor Util' 2022 48 711 8,528 131 1,500 5,900 16,059 2022 336 PPV 1 In-Se 1/312024 11/302027 Shedff Ford Police Interceptor Utility2023 48 1,321 15,856 79 1.500 5,900 23,335 1 of 2 2025 Motor Pool Vehicle Rates-Sheriffs Office Police Pursuit Vehicles(PPV)and Sheriff White Fleet Vehicles(SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehiele Lease Monthly Vehicle Capital on Finished Mnt& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Ma Fee Insurance Supplies Upfit Fees WEX Fuel Rate 2022 337 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15.856 79 1,500 5.900 23.335 2022 338 PPV 1 In-Service 1/312024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15.856 79 1,500 5,900 23,335 2022 339 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 1,500 5,900 23,335 Order canceled-re- 2022 SWV 1 ordered 2/24. Sheriff Ford Escape 4x4 20231 48 696 8,352 131 481 300 10,000 1,900 21,164 Order canceled-re- 2022 SWV 1 ordered 3124 Sheriff Ford F150 6ft bed whow pkg 2023 48 1,221 14.652 674 481 300 10.000 1,900 28,008 2023 340 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police lnterce for Utility 2023 48 1,453 17,442 79 1,500 5,900 24,920 2023 341 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor UtiIV 2023 48 1,453 17,442 79 1,500 5,900 24.920 2023 SWV 1 At AME Vendor Sheriff Nissan Altima AWD 2024 48 900 10,800 674 1 481 300 10,000 1,900 24,156 At Dealer,Not 2023 SWV 1 Ready Sheriff Nissan Frontier 2024 48 900 10,800 674 481 300 10,000 1,900 24.156 2023 PPV 1 Shipped Sheriff Ford Police Interceptor Utility 2024 48 1,453 10,000 17,442 79 1,500 36,110 5,900 51,030 At Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utily 2024 48 1.453 10,000 17,442 79 1,500 36,110 5.900 51,030 At Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utility 2024 48 1,453 10,000 17,442 79 1,500 36,110 5,900 51,030 2023 PPV 1 Order canceled Sheriff Ford Police Interceptor Utili 20241 48 1,463 10,000 17,442 79 1,500 36,110 5,900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 10.000 17.442 79 1,500 36,110 5,900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 10,000 17,442 79 1,500 36,110 5,900 51.030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 10,000 17,442 79 1.500 36.110 5,900 51,030 2024 SWV 1 Not ordered yet Sheriff 2025 48 1.000 10,000 12,000 674 481 300 10.000 1,900 15.356 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 10,000 12,000 674 481 300 10,000 1.900 15,356 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 10.000 12.000 674 481 300 10,000 1,900 15.356 2024 SWV 1 Not ordered yet Sheriff Ford SWAT Truck F350 2025 48 1.565 10.000 18.785 674 481 300 53,000 1,900 65.141 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 46 1,356 10,000 16,278 79 1,500 36,110 5,900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 10,000 16,278 79 1.500 36.110 5.900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Util' 2025 48 1,356 10,000 16,278 79 1,500 36,110 5,900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000)116,278 79 1,500 36,110 5,900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor UtiIV 2025 48 1.356 10,000 16.278 79 1.500 36.110 5.900 49.866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 10,000) 16,278 79 1,500 36,110 5,900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility2025 48 1,356 10,000 16,278 79 1,500 36,110 5,900 49,866 Total 2025 SWVs: 17 8 2 (40,000) 127,963 97,188 14,933 12,999 14,100 123,000 55.300 405,484 Total 2025 PPVs: 49 140,000 552,477 49,575 4,112 73,500 505,533 289,100 1,334,297 Total 2025 Sheriff Motor Pool Vehicle Rates: 66 8 2 180,000 680,440 146,763 19,046 12,999 87,600 628,533 344,400 1,739,781 Object Codes for Budget: 545777 545777 648777 W777 W778 5647781.. 532777 `Some ofthese vehicles may go into service in 2024.Those vehicle upfit costs will also be due and payable in 2024 and may be removed from the 2025 rates,and may need to be added to the 2024 budget. For the sake of conservatism,for 2025 budgeting purposes,all vehicles on order are treated as if they will go into service in 2025. "MCSO Fuel Budget In 2023 was$340,000;PPV usage:85%of actual$:$289,000/49=$5,897.96 rounded to$5,900 per PPV.WF usage:15%of actuals:$51,00027=1.888.89,rounded to$1900 er WFV Total 2024 SWVs: 19 8 160,020 19,104 4,310 11,850 10,000 20,000 51,000 276,284 Total 2024 PPVs: 48 1 613,452 8,220 79 85,500 337,402 289,000 1,333,653 Total 2024 Sheriff Motor Pool Vehicle Rates: 67 0 9 773,472 27,324 4,389 11,850 95,500 357,402 340,000 1,609,937 Total Sheriffs Office Motor Pool Increase<Decrease>in Rates from 2024 to 2025: 180,000 93,032 119,439 14,657 1,149 7,900 271,131 4,400 129,844 2of2 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 3,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance X❑ Human Resources © Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.8 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• MOU with Teamsters General Services to include Bi-Lingual pay into the current Collective Bargaining Agreement Background/Executive Summary: The County and Teamsters Local 252 representing General Services entered into a Collective Bargaining Agreement for 2022-2025.The agreement does not have the Bi-Lingual provision in the contract. Budget Impact(amount, funding source,budget amendment): TBD Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding(MOU)with Teamsters Local No. 252 representing General Services to include bi-lingual provision language in the current Collective Bargaining Agreement(CBA). Attachments MOU MEMORANDUM OF UNDERSTANDING Between MASON COUNTY And TEAMSTERS LOCAL UNION # 252, GENERAL SERVICES Mason County and Teamsters Local No. 252 agree to make adjustments to the current Collective Bargaining Agreement as prescribed below. Whereas, the parties are in a current Collective Bargaining Agreement with a term expiring December 31, 2025; and Whereas, Mason County recognizes the need to address employees utilizing bi-lingual skills in the work place on a frequent basis; and Whereas, the current 2022-2025 Collective Bargaining Agreement with Teamsters Local No. 252 does not address Bi-Lingual Pay; and Whereas, the Union and the County mutually agree to address Bi-Lingual Pay in current Collective Bargaining Agreement with a term expiring December 31, 2025 Now, therefore, the parties agree employees in the Teamsters Local No. 252 may be eligible for Bi- Lingual pay as outlined below through December 31, 2025. Either party may terminate this MOU at any time between the date of signing by both parties and the expiration. 12.9 BILINGUAL PAY Eligible employees shall receive Bi-Lingual pay for the certification level authorized by the Employer: • Seventy- five dollars ($75.00) per month for the General certification • One hundred dollars ($100.00) per month for the Medical certification • One hundred twenty-five dollars ($125.00) per month for the Legal certification Eligibility requirements: a. The County shall determine if Bi-Lingual Pay shall be utilized, the language(s) that Bi-Lingual is payable for and the number of employees eligible for Bi-Lingual Pay. Spanish is the current payable language. b. Bi-Lingual general, medical, or legal certification through DSHS. The County, at its discretion, may choose which certification(s) are required and acceptable substitutes, such as certification from other states. As agreed, on this _ Day of _, 2024. For Mason County: Teams rs Local io o. 252: wll- Randy Neatherlin, Chair Dane Bonnell, Business Agent Sharon Trask, Commissioner Kevin Shutty, Commissioner Approved to Form: Tim Whitehead, ©uM rosecuting Attorney C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Randy Collins,Fire Marshal Ext. 309 Department: Community Development Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.9 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Memorandum of Understanding with North Mason Fire Rescue Authority and Kitsap County Fire Marshal's Office to Adopt Burn Regulations Background/Executive Summary: For many years the North Mason Fire Rescue Authority(NMFRA)unofficially served the area in Kitsap County known as the"Tri Lakes"area for emergency response. This was done due to their fire stations being much closer than those of the South Kitsap County Fire whose district included the Tri Lakes.On May 1 of 2011,the NMRFA(then Mason County Fire District 2)formally merged the area(referred to as a Partial Merger Area in the authorizing Resolution)into their fire district.While benefiting the residents of the area,it did create a dichotomy in the burn regulations for NMFRA with the Partial Merger Area required to follow those of Kitsap County while the rest of their district following those of Mason County. The result would often create confusion regarding which burn regulations were to be followed when NMFRA staff responded to burn complaints and smoke investigation calls. In an effort to bring consistency to this matter,the NMRFA asked the Mason County Fire Marshal's office if the burn regulations for this area could be changed to mirror those in place throughout the rest of their district(as found in Chapter 9.48 of the MCC).After Kitsap County expressed their willingness to enter into such an agreement,the enclosed Memorandum of Understanding was drafted and approved by all parties including the County Prosecutor. Budget Impact(amount, funding source,budget amendment): No budget impact is anticipated Public Outreach (news release,community meeting, etc.): Once this item has been approved,NMFRA will notify the Tri Lakes residents of the change in burn regulations. Requested Action: Approval of the Memorandum of Understanding(MOU)with North Mason Fire Rescue Authority and Kitsap County Fire Marshal's Office to Adopt Burn Regulations as found in Mason County Code Chapter 9.48 within the"Tri Lakes"area of Kitsap County served by the NMFRA. Attachments MOU MEMORANDUM OF UNDERSTANDING Between Mason County, the North Mason Regional Fire Authority and Kitsap County Regarding Burn Regulations in the Tri-Lakes Area 1. Purpose. This agreement is between Mason County, Kitsap County and the North Mason Regional Fire Authority (NMRFA) for the purpose of allowing those areas in the Tri-Lakes area in Kitsap County within the NMRFA's jurisdiction and identified in Exhibit "A" to follow the burn regulations of Mason County as enumerated in Chapter 9.48 of the Mason County Code. 2. Recitals. a. Whereas, the area of Kitsap County known as the "Tri Lakes" encompasses a geographic area that includes Mission Lake, Tiger Lake and Panther Lake; and b. Whereas, because of the proximity of the fire stations of Mason County Fire District 2 (MCFD2), they have long responded to reported incidents within this area; and c. Whereas, on May 1, 2011, Mason County Fire District 2 (MCFD2) merged the area known as the Tri Lakes area (also known as a "Partial Merger Area") and legally defined in EXHIBIT "A" out of South Kitsap Fire and Rescue into the MCFD2; and d. Whereas, on November 2013, the voters of MCFD2 and Mason County Fire District 8 (MCFD8) approved the formation of the North Mason Regional Fire Authority (NMRFA); and e. Whereas, the Tri Lakes area continues to be served by NMRFA for all reported incidents including those associated with burn activities; and f. Whereas, responding to burning activities in the Tri Lakes area results in the NMFRA having to follow the burn regulations of Kitsap County that are not consistent with those used throughout the majority of their District; and g. Whereas, to bring consistency throughout their District, the NMRFA has expressed interest in adopting those burn regulations enforced within Mason County in the Tri-Lakes area; and h. Whereas, both the Mason County and Kitsap County Fire Marshals have agreed adopting Mason County burn regulations as found in Chapter 9.48 of the Mason County Code Outdoor Burning Program within NMFRA district of Tri-Lakes area as described in Exhibit "A" would simplify the permitting and enforcement process and be beneficial to all parties. 3. Agreement. The parties hereto mutually agree to the following understanding: a. The regulations of Chapter 9.48 of the Mason County Code shall be used for the purpose of permitting outdoor burning activities with the exception of Land Clearing Burns as identified in Section 9.48.030 which are prohibited in Kitsap County. b. The enforcement of these regulations shall be the responsibility of Mason County and/or the NMFRA as permitted by law 4. Term. The term of this MOU shall remain in effect unless terminated by mutual consent of all parties. 1 Approved this day of 2024 APPROVED AS TO FORM: MASON COUNTY ADMINISTRATOR Tim Whitehead Mark Neary Chief, Deputy Proseuting Attorney Administrator N. MASON REGIONAL FIRE AUTHORITY KITSAP COUNTY Beau Bakken, David Lynam, Fire Chief Fire Marshal EXHIBIT A (Partial Merger Area) Beginning at the Southwest corner of Section 31, Twp. 24 N, Range 1 West; thence North 1- 1/2 miles to the west boundary dividing the south half of Section 30, Twp. 24 N, Range 1 West; thence east 2 miles, thence south '/z mile to the northeast corner of Section 32, Twp. 24 N, range 1 West; thence east '/4 mile; thence south 1 mile along a north-south line dividing the west quarter of Section 33, Twp. 24 N, Range 1 West; thence west 2-1/4 miles along the Mason County north boundary to the point of beginning. 2 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 29 and June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.10 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Treatment Sales Tax Contract Amendments Background/Executive Summary: On 1/29/24,a summary of current FY24-25 TST contracts and funding amounts were briefed to the Board, noting the intent to re-align the Community RFP funding cycle(July 1 —June 30)with the County's budget cycle(January 1 —December 31).For contracts ending June 30,2024,subcontractors completed Contract Renewal Proposals to request funding and adjust the scope of work to sustain programs through December 31, 2024.Northwest Resources II SOS Program provides recovery support services and care coordination to individuals that are experiencing SUD and/or Mental Health issues and are subsequently navigating the criminal justice system,therapeutic courts, and re-entry programs; $83,827.70 was requested to sustain these services,including client rental assistance, from July 1,2024 to December 31,2024.The Housing& Behavioral Health Advisory Board reviewed proposals and recommends program sustainability be funded out of TST Reserve in addition to re-allocating unspent funds from other TST contracts. Budget Impact(amount,funding source,budget amendment): Re-allocate$75,115.39 from Crossroads Housing and$8,712.31 from TST Reserve to NWR II Public Outreach (news release,community meeting, etc.): Housing&Behavioral Health Advisory Board reviewed Contract Renewal Proposals and program outcome data;made funding recommendations based on the Board's 2024 funding priorities Requested Action: Move contract amendments to 6/18/24 Action Agenda for approval Attachments CH FY24-25 CHG.2163.TST Amendment#2 NWR II SOS 2023-2024 Amendment#2 Contract Between Mason County and Crossroads Housing Professional Services Contract#CHFY24-25.CHG.2163.TST (MC Contract #23-037) Amendment #2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Treatment Sales Tax 2. AMENDMENT TERM: July 1, 2024 through June 30, 2025 3. TOTAL ADDITIONAL AWARD: Current Amount =Amended Amount Total New Budget $75,115.39 $75,115.39 $0 ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 2024. CONTRACTOR MASON COUNTY Tany%Frazier Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Northwest Resources II Professional Services Contract#23-045 The Purpose of this amendment is to extend the contract term from the end date of June 30,2024 to December 31,2024 and add additional funding to maintain current programming for the next 6 months. Amendment# 2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Treatment Sales Tax (TST) 2. AMENDMENT TERM: July 1, 2024, through Dec 31, 2024 3. TOTAL ADDITIONAL AWARD: Budget Category Current Amount Amended Amount Total New FY24 July 1, 2024, to Budget Comments December 31,2024 Staff Wages $56,160 $28,080 $84,240 1 full time (40 hour per week) case manager, $27.00 per hour Staff Benefits $16,848 $8,424 $25,272 Health/dental benefits and taxes for 1 case manager Client Supports $3,406 $1,703 $5,109 Client transportation $72,000 $36,000 $108,000 Client Rental Assistance $4,000 $2,000 $6,000 Client Incidentals Administration $15,241.40 $7,620.70 $22,862.10 Administration, supervision, rent, I.T. services, phone services and supplies) Maximum Contract Total $167,655.40 $83,827.70 $251,483.10 4. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 15th of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. I IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of . 2024 CONTRACTOR MASON COUNTY Authorized gnature Randy Neatherlin, Chair NorthweOlesources II Mason County Board of County Commissioners 2 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.11 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Law Enforcement Assisted Diversion(LEAD)Expansion Contract Background/Executive Summary: The Law Enforcement Diversion Program has been in effect since 2020. Currently, a LEAD contract is in place for 2023-2025;this contract would update the current budget and expand operational capabilities of the existing LEAD program that adheres to the Core Principles of LEAD as noted in SSB 5380 and Revised Code of Washington(RCW) 71.24.589. With the expansion this will allow for increased SUDP staffing, client support,and staffing support. Budget Impact(amount,funding source,budget amendment): Increase LEAD Contract by$515,000 Public Outreach (news release,community meeting, etc.): None Requested Action: Approval of the Law Enforcement Assisted Diversion(LEAD) contract expansion. Attachments Contract INTERAGEN fYo AGREEMENT HCA Contract Number: K7592 Washington State Heath Care.AuthorihLaw Enforcement Assisted Contractor Contract Number: Diversion (LEAD) THIS AGREEMENT is made by and between Washington State Health Care Authority (HCA) and Mason County, pursuant to the authority granted by Chapter 39.34 RCW. CONTRACTOR NAME CONTRACTOR DOING BUSINESS AS (DBA) Mason County Public Health and Human Services CONTRACTOR ADDRESS Street Citv State Zip Code 415 N 61h Street Shelton WA 98584 CONTRACTOR CONTRACT CONTRACTOR TELEPHONE CONTRACTOR E-MAIL ADDRESS Haley Foelsch 360-427-9670 x704 hfoelsch(@masoncountywa.gov HCA PROGRAM HCA DIVISION/SECTION Division of Behavioral Health & Recovery (DBHR) HCA CONTRACT MANAGER NAME AND TITLE HCA CONTRACT MANAGER ADDRESS Health Care Authority Grace Burkhart, Diversion Services Program Manager 626 8th Avenue SE PO Box 2730 Olympia, WA 98504-2730 HCA CONTRACT MANAGER TELEPHONE HCA CONTRACT MANAGER E-MAIL ADDRESS (360) 725-0973 grace.burkhart(a)hca.wa.gov CONTRACT START DATE CONTRACT END DATE TOTAL MAXIMUM CONTRACT AMOUNT April 19, 2024 June 30, 2025 $515,000 PURPOSE OF CONTRACT: Expand the operational capabilities of an existing LEAD Program that adheres to the Core Principles of Law Enforcement Assisted Diversion (LEAD) as noted in Substitute Senate Bill (SSB) 5380 and Revised Code of Washington (RCW) 71.24.589. The parties signing below warrant that they have read and understand this Contract, and have authority to execute this Contract. This Contract will only be binding upon signature by both parties. The parties may execute this contract in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement. E-mail (electronic mail)transmission of a signed copy of this contract shall be the same as delivery of an original. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE HCA SIGNATURE PRINTED NAME AND TITLE DATE Washington State Page 1 of 17 LEAD Services Health Care Authority HCA IAA K7592 1. DEFINITIONS "Authorized Representative" means a person to whom signature authority has been delegated in writing acting within the limits of the person's authority. "Confidential Information" means information that may be exempt from disclosure to the public or other unauthorized persons under chapter 42.56 RCW or chapter 70.02 RCW or other state or federal statutes or regulations. Confidential Information includes, but is not limited to, any information identifiable to an individual that relates to a natural person's health, finances, education, business, use or receipt of governmental services, names, addresses, telephone numbers, social security numbers, driver license numbers, financial profiles, credit card numbers, financial identifiers and any other identifying numbers, law enforcement records, HCA source code or object code, or HCA or State security information. "Contract" or "Agreement" means the entire written agreement between HCA and the contractor, including any exhibits, documents, or materials incorporated by reference. MContract and Agreement may be used interchangeably. "Contractor" means Mason County, its employees and agents. Contractor includes any firm, provider, organization, individual or other entity performing services under this Agreement. It also includes any Subcontractor retained by Contractor as permitted under the terms of this Agreement. "Data" means information disclosed, exchanged or used by Contractor in meeting requirements under this Agreement. Data may also include Confidential Information as defined in this Contract. "Health Care Authority" or "HCA" means the Washington State Health Care Authority, any division, section, office, unit or other entity of HCA, or any of the officers or other officials lawfully representing HCA. "Information and Communication Technology" or "ICT" means information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content. Examples include computers and peripheral equipment; information kiosks and transaction machines; telecommunications equipment; customer premises equipment; multifunction office machines; software; applications; websites; videos; and electronic documents."Services" means all work performed or provided by Contractor pursuant to this Contract. "Statement of Work" or "SOW" means a detailed description of the work activities the Contractor is required to perform under the terms and conditions of this Contract, including the deliverables and timeline, and is included as Attachment 1. "Subcontractor" means a person or entity that is not in the employment of the Contractor, who is performing all or part of the business activities under this Agreement under a separate contract with Contractor. The term "Subcontractor" means subcontractor(s) of any tier. Washington State Page 2 of 17 LEAD Services Health Care Authority HCA IAA K7592 2. STATEMENT OF WORK Contractor will furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of work set forth in Attachment 1. 3. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Contract will commence on April 19, 2024, and be completed on June 30, 2025, unless terminated sooner or extended upon written agreement between the parties. 4. PAYMENT Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing the work herein will not exceed $515,000. Payment for satisfactory performance of the work will not exceed this amount unless the parties mutually agree to a higher amount. Compensation for services will be based on the following rates or in accordance with Attachment 1, Statement of Work. 5. BILLING PROCEDURE 5.1. Contractor must submit accurate invoices to the following address for all amounts to be paid by HCA via e-mail to the HCA Contract Manager for this Contract. Include the HCA Contract number in the subject line of the email. 5.2. Invoices must describe and document to HCA's satisfaction a description of the work performed, the progress of the project, and fees. If expenses are invoiced, invoices must provide a detailed breakdown of each type. Any single expense in the amount of$50.00 or more must be accompanied by a receipt in order to receive reimbursement. All invoices will be reviewed and must be approved by the Contract Manager or designee prior to payment. 5.3. Contractor must submit properly itemized invoices to include the following information, as applicable: A. The HCA Contract number; B. Contractor name, address, phone number; C. Description of Services; D. Date(s) of delivery; E. Net invoice price for each item; F. Applicable taxes; G. Total invoice price; and H. Payment terms and any available prompt payment discount. Washington State Page 3 of 17 LEAD Services Health Care Authority HCA IAA K7592 5.4. Contractor will return incorrect or incomplete invoices for correction and reissue. The Agreement number must appear on all invoices, bills of lading, packages, and correspondence relating to this Agreement. 5.5. Payment will be considered timely if made within thirty (30) calendar days of receipt of properly completed invoices. Payment will be directly deposited in the bank account or sent to the address Contractor designated in this Agreement. 5.6. Upon expiration or termination any claims for payment for costs due and payable under this Agreement that are incurred prior to the expiration date must be submitted by Contractor within sixty (60) calendar days after the expiration date. There will be no obligation to pay any claims that are submitted sixty-one (61) or more calendar days after the expiration date ("Belated Claims"). Belated Claims will be paid at HCA's sole discretion, and any such potential payment is contingent upon the availability of funds. 6. ACCESSIBILITY 6.1. REQUIREMENTS AND STANDARDS. Each information and communication technology (ICT) product or service furnished under this Contract shall be accessible to and usable by individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and other applicable Federal and State laws and policies, including OCIO Policy 188, et seq. For purposes of this clause, Contractor shall be considered in compliance with the ADA and other applicable Federal and State laws if it satisfies the requirements (including exceptions) specified in the regulations implementing Section 508 of the Rehabilitation Act, including the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA Success Criteria and Conformance Requirements (2008), which are incorporated by reference, and the functional performance criteria. 6.2. DOCUMENTATION. Contractor shall maintain and retain, subject to review by HCA, full documentation of the measures taken to ensure compliance with the applicable requirements and functional performance criteria, including records of any testing or simulations conducted. 6.3. REMEDIATION. If the Contractor claims that its products or services satisfy the applicable requirements and standards specified in this Section and it is later determined by HCA that any furnished product or service is not in compliance with such requirements and standards, HCA will promptly inform Contractor in writing of noncompliance. Contractor shall, at no additional cost to HCA, repair or replace the non-compliant products or services within the period specified by HCA. If the repair or replacement is not completed within the specified time, HCA may cancel the contract, delivery, task order, or work order, or purchase line item without termination liabilities or have any necessary changes made or repairs performed by employees of HCA or by another contractor, and Contractor shall reimburse HCA for any expenses incurred thereby. 6.4. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless HCA from any claim arising out of failure to comply with the aforesaid requirements. Washington State Page 4 of 17 LEAD Services Health Care Authority HCA IAA K7592 8. AGREEMENT CHANGES, MODIFICATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments are not binding unless they are in writing and signed by an Authorized Representative of each party. 9. SUBCONTRACTING Neither the Contractor nor any Subcontractor shall enter into subcontracts for any of the work contemplated under this Agreement without obtaining HCA's prior written approval. HCA shall have no responsibility for any action of any such Subcontractors. 10. ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent will not be unreasonably withheld. 11. CONTRACT MANAGEMENT The Contract Manager for each of the parties, named on the face of this Contract, will be responsible for and will be the contact person for all communications and billings regarding the performance of this Agreement. Either party must notify the other party within thirty (30) days of change of Contract Management. Changes in Contract Management shall require an amendment. 12. DISALLOWED COSTS The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. 13. DISPUTES In the event that a dispute arises under this Agreement, it will be determined by a dispute board in the following manner: Each party to this Agreement will appoint one member to the dispute board. The members so appointed will jointly appoint an additional member to the dispute board. The dispute board will review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The dispute board will thereafter decide the dispute with the majority prevailing. The determination of the dispute board will be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 14. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement will be construed to conform to those laws. Washington State Page 5 of 17 LEAD Services Health Care Authority HCA IAA K7592 In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: A. Applicable Federal and State of Washington statutes and regulations; B. Attachment 1: Statement of Work; and C. Any other provisions of the agreement, including materials incorporated by reference. 15. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement will not be considered for any purpose to be employees or agents of the other party. 16. RECORDS MAINTENANCE 16.1. The parties to this Agreement will each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records will be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties will have full access and the right to examine any of these materials during this period. 16.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will use reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. Washington State Page 6 of 17 LEAD Services Health Care Authority HCA IAA K7592 18. TREATMENT OF ASSETS 18.1. Ownership HCA shall retain title to all property furnished by HCA to Contractor under this contract. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to reimbursement as a direct item of cost under this contract, excluding intellectual property provided by the Contractor, shall pass to and vest in HCA upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in HCA upon (i) issuance for use of such property in the performance of this Contract, (ii) commencement of use of such property in the performance of this Contract, or(iii) reimbursement of the cost thereof by HCA, in whole or in part, whichever occurs first. 18.2. Use of Property Any property furnished to Contractor shall, unless otherwise provided herein, or approved in writing by the HCA Contract Manager, be used only for the performance of and subject to the terms of this Contract. Contractor's use of the equipment shall be subject to HCA's security, administrative and other requirements. 18.3. Damage to Property Contractor shall continuously protect and be responsible for any loss, destruction, or damage to property which results from or is caused by Contractor's acts or omissions. Contractor shall be liable to HCA for costs of repair or replacement for property or equipment that has been lost, destroyed or damaged by Contractor or Contractor's employees, agents or subcontractors. Cost of replacement shall be the current market value of the property and equipment on the date of the loss as determined by HCA. 18.4. Notice of Damage Upon the loss of, destruction of, or damage to any of the property, Contractor shall notify the HCA Contract Manager thereof within one (1) Business Day and shall take all reasonable steps to protect that property from further damage. 18.5. Surrender of Property Contractor will ensure that the property will be returned to HCA in like condition to that in which it was furnished to Contractor, reasonable wear and tear excepted. Contractor shall surrender to HCA all property upon the earlier of expiration or termination of this Contract. 19. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement will be "works for hire" as defined by the U.S. Copyright Act of 1976 and will be owned by HCA. Data will include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights. Washington State Page 7 of 17 LEAD Services Health Care Authority HCA IAA K7592 20. CONFIDENTIALITY Each party agrees not to divulge, publish or otherwise make known to unauthorized persons confidential information accessed under this Agreement. Contractor agrees that all materials containing confidential information received pursuant to this Agreement, including, but not limited to information derived from or containing patient records, claimant file and medical case management report information, relations with HCA's clients and its employees, and any other information which may be classified as confidential, shall not be disclosed to other persons without HCA's written consent except as may be required by law. 21. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference will be held invalid, such invalidity will not affect the other provisions of this Agreement, which can be given effect without the invalid provision if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 22. FUNDING AVAILABILITY HCA's ability to make payments is contingent on funding availability. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to completion or expiration date of this Agreement, HCA, at its sole discretion, may elect to terminate the Agreement, in whole or part, or to renegotiate the Agreement subject to new funding limitations and conditions. HCA may also elect to suspend performance of the Agreement until HCA determines the funding insufficiency is resolved. HCA may exercise any of these options with no notification restrictions. 23. TERMINATION Either party may terminate this Agreement upon 30-days' prior written notification to the other party. If this Agreement is so terminated, the parties will be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 24. TERMINATION FOR CAUSE If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 30 days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. Washington State Page 8 of 17 LEAD Services Health Care Authority HCA IAA K7592 26. WAIVER A failure by either party to exercise its rights under this Agreement will not preclude that party from subsequent exercise of such rights and will not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an Authorized Representative of the party and attached to the original Agreement. 27. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement will be deemed to exist or to bind any of the parties hereto. 28. SURVIVORSHIP The terms, conditions and warranties contained in this Agreement that by their sense and context are intended to survive the completion of the performance, expiration or termination of this Agreement shall so survive. In addition, the terms of the sections titled Rights in Data, Confidentiality, Disputes and Records Maintenance shall survive the termination of this Agreement. Attachments Attachment 1: Statement of Work Washington State Page 9 of 17 LEAD Services Health Care Authority HCA IAA K7592 ATTACHMENT 1: STATEMENT OF WORK 1. Purpose Expand the operational capabilities of an existing LEAD Program that adheres to the Core Principles of LEAD as noted in Substitute Senate Bill (SSB) 5380 and Revised Code of Washington (RCW) 71.24.589. 2. Definitions 2.1 LEAD — Law Enforcement Assisted Diversion 2.2 Lead Support Bureau —An organization that provides technical support for implementation of LEAD programs with fidelity to the LEAD core principles. 2.3 PDA (Purpose.Dignity.Action) —The parent organization supporting the LEAD Support Bureau as one of multiple public advocacy programs in Washington State. Formerly known as the Public Defenders Association prior to 2013. 2.4 Recovery Navigator Program - RCW 71.24.115 outlines the scope of activities for the Recovery Navigator Program as a pre-arrest diversion program operated by the regional behavioral health administrative service organizations in Washington State. 2.5 Division of Behavioral Health and Recovery or DBHR - A Division within the Health Care Authority that provides funding, training, and technical assistance to community-based providers for prevention, intervention, treatment, and recovery support services to people in need. 2.6 Law Enforcement Assisted Diversion, LEAD or Program - A registered trademark referring to the LEAD Program developed by the Seattle King County Policy Coordinating Group. The LEAD Program is managed by the Purpose Dignity Action (PDA) and is recognized as an evidence-based practice in the Washington Medicaid Waiver Toolkit and falls under the Office of Justice Programs standards for evidence-based practices. 2.7 LEAD Support Bureau, National Support Bureau, or NSB —A project of the Purpose Dignity Action (PDA). The LEAD NSB will be providing strategic guidance and technical assistance to the pilot sites developing LEAD Programs under this Agreement, including providing guidance on implementation with a commitment to the LEAD Programs core principles. 2.8 Purpose Dignity Action or PDA—The organization that that will provide technical assistance for the LEAD site selection, implementation, and evaluation. Washington State Page 10 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 1 3. HCA Responsibilities 3.1 Provide a Contract Manager to monitor all expanded operations under the LEAD Program; and 3.2 Provide timely responses to all inquiries from the Contractor. 4. Work Expectations 5.1 Program Facilitation 5.1.1 Update the existing LEAD Program Site Evaluation Plan to incorporate the additional operational capacity available through the expansion funding, with the intent of yielding results that include but are not limited to: a. Reduction in arrests, time spent in custody, and/or recidivism for the LEAD Program participants; b. Increased access to and utilization of non-emergency community behavioral health and/or substance use services; C. Reduction in the utilization of emergency services; d. Increased resilience, stability, and well-being for LEAD Program participants; and e. Reduction in cost for the justice system in comparison to processing cases as usual through the justice system. 4.1.1. Continue providing intensive case management services. 4.1.2. Continue providing intensive case management services and ensure that any new staff hired through the expansion funding are trained on all applicable case management practices. 5.2 The Contractor's LEAD Program Manager will continue to provide logistical coordination, support, and record-keeping to the local LEAD Policy Coordinating Group (PCG) and Operational Workgroup (OWG), and will incorporate additional reporting related to the expanded operational capacity created through this expansion as required. 5.3 Maintain employees and/or contract clinical support positions, to include, but not limited to the following: 5.3.1 Outreach Coordinator; 5.3.2 Clinical Supervisor, and 5.3.3 Case Manager. 5.4 Provide referrals to local community agencies for intensive case management services, including but not limited to the following: 5.4.1 Substance use; Washington State Page 11 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 1 5.4.2 Mental health, and 5.4.3 Behavioral health assessment and treatment. 5. Vehicle Lease. Contractor shall enter into a lease for a vehicle for use in facilitating this contract, under the following criteria: 5.5 HCA and Contractor determined that the vehicle cost was determined based on current rates for an existing lease or starting a new lease, estimated mileage, gas, insurance, etc. 5.6 The vehicle will only by staff with a valid driver's license. 5.7 Contractor shall provide automobile insurance. 5.7.1 The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any negligent or intentional act or omission of Contractor or Subcontractor, or agents of either, while performing under the terms of this Contract. 5.7.2 Contractor must provide insurance coverage that is maintained in full force and effect during the term of this Contract. 5.7.3 In the event that services delivered pursuant to this Contract involve the use of vehicles, either owned, hired, or non-owned by the Contractor, automobile liability insurance is required covering the risks of bodily injury (including death) and property damage, including coverage for contractual liability. 5.7.4 The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. If HCA determines that this amount of insurance is not appropriate, HCA will work with Contractor to address the changes needed and assess impacts, risks, and next steps. 5.8 HCA Contract Manager to approve lease prior to execution, and Contractor shall provide HCA Contract Manager with a copy of the executed lease. If lease was executed prior to Contract's execution date, Contractor shall provide HCA Contract Manager with a copy of the executed lease. 5.9 Contractor shall notify HCA Contract Manager if lease is terminated early for any reason. 5.10 At HCA's sole discretion, HCA may recover pro-rated share of this Contract's lease should the lease be terminated early. Washington State Page 12 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 1 6. Deliverables Table 6.1 Contractor will provide reports in accordance with Attachments, due dates and rates in the table below. 6.1.1 HCA Contract Manager will provide templates to Contractor within ten (10) business days after Contract execution. 6.1.2 HCA Contract Manager will provide updated templates, as needed. 6.1.3 Contractor will use the current template and format to fulfill reporting deliverables. 6.2 Contractor will transmit all reports via the Wa-Tech Managed File Transfer (MFT) portal. 6.3 Table # Description Rate Due Date Amount SFY2024 1 Budget and $60,000 per plan Thirty (30) days after Contract $60,000 Staffing Plan x 1 plan execution (Attachment 2) 2 Narrative Report $50,000 per report $50,000 (Attachment 3) x 1 report Subtotal SFY2024 Expenses $110,000 SFY2025 1 Monthly $12,000 per month July 2024-May 2025: 15' of $144,000 Implementation x12 months each month, following the month Reports— Staffing of service. (Attachment 4) 2 Monthly $19,000 per month June 2025: With final invoice. $228,000 Implementation x12 months Reports— Flex Funds (Attachment 5) 3 Vehicle Lease $33,000 per packet $33,000 Documentation x 1 packet Subtotal SFY2025 Expenses $405,000 Total Maximum Compensation for deliverables completed through June 30, 2025 $515,000 Washington State Page 13 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 1 ATTACHMENT 2: BUDGET AND STAFFING PLAN 1. Purpose. 1.1. A narrative plan for budget and staffing needs and activities Contractor plans to start on or after July 1, 2024. 1.2. Restatement and/or adjustment of informal proposed plans previously submitted, adjusted to reflect plans on what the Contractor plans to do with the funding 1.3. Timeline projection of milestones, to be monitored and matched through Attachment 4, Monthly Implementation Reports — Staffing, and Attachment 5, Monthly Implementation Reports— Flex Funds. 2. Format: Word document for narrative descriptions, with use of Excel as needed to support budget spreadsheet needs. 3. Components 3.1. Demonstrating intended goals for expanding program capability. 3.2. Further outlining the need for the (2) Behavioral Health Specialist positions requested in the budget proposal and the projected impact on alleviating caseload capacity issues. Washington State Page 14 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 4 ATTACHMENT 3: NARRATIVE REPORT 1. Purpose: 1.1. Prior to June 30, 2024 - Narrative report that provides a description of the program and maps out identified needs and how they will be addressed starting July 1, 2024. 1.2. Restatement and/or adjustment of informal proposals and mission statements previously submitted, explaining why additional funds are needed and what is anticipated to be gained by this expansion. 1.3. Could include history, challenges encountered/anticipated, expansion goals, etc. 2. Format: Word document 3. Components: 3.1. Detail the hiring timeline for adding program staff. 3.2. Describe the impact of new staff on reporting and workflow management systems. Washington State Page 15 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 3 ATTACHMENT 4: MONTHLY IMPLEMENTATION REPORTS—STAFFING 1. Purpose: Track and document over time the progress made in staffing and expansion implementation. 2. Format: Word document. HCA Contract Manager will work with Contractor to create a template to provide clarification and examples. 3. Components 3.1. Narrative of participant success stories related to expansion staffing. 3.2. Narrative description of any success stories or outreach engagement activities performed by staff funded through grant expansion. 3.3. Anticipated performance report impacts to the site evaluation plan. Washington State Page 16 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 4 ATTACHMENT 5: MONTHLY IMPLEMENTATION REPORTS— FLEX FUNDS 1. Purpose: Report and document activities, highlighting expansion activities demonstrating novel successes or unique situations for use of funds to solve problems. 2. Format: Word Document. HCA Contract Manager will work with Contractor to create a template to provide clarification and examples. 3. Components 3.1. Narrative participant success stories related to use of expansion related flex funds. 3.2. Narrative description of successful outcomes from use of program flex funds. 3.3. Demonstration of any utilization requests that might be considered unique or noteworthy, to support education and training for other diversion programs. Washington State Page 17 of 17 LEAD Services Health Care Authority HCA IAA K7592 Attachment 5 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins, PLS, PE, County Engineer Ext. 450 Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10, 2024 Agenda Date: June 18, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.12 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: County Road Project (CRP) No. 2059— Matlock Brady Road Background/Executive Summary: County Road Project(CRP) 2059 is a road improvement project from milepost 16.67 to milepost 19.73, that will consist of resurfacing the existing roadway, widening shoulders, roadway striping and any other necessary safety improvements. This project is Item No. 1 on the proposed 2025 Annual Construction Program. Budget Impact (amount, funding source,budget amendment): The preliminary estimated cost of the project is $1,098,000. The estimate for Surface Transportation Program(STP) funds is $825,000, and the remaining amount will be funded out of the Road Fund. Public Outreach (news release, community meeting, etc.): Resolutions will be published in the Shelton Journal. Requested Action: Request Board execute a resolution for County Road Project No. 2059, Matlock Brady Road and authorize the County Engineer and/or the Chair to sign all pertinent documents. Attachments: 1. Resolution 2. Project Location Map MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2059 WHEREAS,on Mason County Road No.90100,known locally as the Matlock Brady Road and more specifically located in Sec. 11,14,15,21,22,and 28,T 20 N,R 6 W,WM at approximately mile post 16.67 to mile post 19.73;work defined as"construction"in the BARS Manual,Page 11-63, et seq,is determined to be necessary and proper; and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Road Improvement Proiect: asphalt overlay,shoulder improvements,roadway striving and other necessary safety improvements. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 10,000 Right of Way $ 0 Construction $ 1,088,000 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin,Chair ATTEST: Kevin Shutty,Vice Chair McKenzie Smith,Clerk of the Board Sharon Trask,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch.DPA cc: Co.Commissioners Engineer JOURNAL: Publ. It: 06/27/2024 CRP 2059 Matlock Brady Road Improvement Project N Map data©OpenStreetMap Sta contributors,Microsoft, Facebook,Inc.and its affiliates, Esri Community Maps contributohsnWpy 14er Canal by Es,i 568 ft I �O a�a � � Matlock � Shelton r1P 16.67 I450 ft W=She G a W Decker_mille-Rd m � m i m r a r � 1 1 1 1 i 0 0.130.25 0.5 0.75 1 ,1 Miles a a 0 Mile Posts v • o. 1 Matlock Brady Road Roads by oKnight-Rd P 1 .73 * Ownership 1 r � 1 --� Green Diamond Resources Road ' r ••.� Private Road County Road 503 ft LQ i 1 Esri,NASA,NGA, USGS,FEMA,WA State Parks GIS,Esri,TomTom,Garmin, i SafeGraph,GeoTechnologies,Inc,METI/NASA,USGS, Bureau of Land % Management,EPA,NPS,US C nsus Bureau,USDA,USFWS i C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins, County Engineer Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10 2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.13 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Memorandum of Agreement between Mason County and the Washington State Department of Fish and Wildlife (WDFW) for the provision and maintenance of fish passage on Schoolhouse Creek Background/Executive Summary: The Schoolhouse Creek culvert under Belfair-Tahuya Road is blocked with sediment and water routinely crosses the road during the wet season. This is a safety hazard, significant maintenance cost, and a barrier to fish passage. Public Works applied for a Hydraulic permit to elevate and relocate the existing 12.5-foot diameter squash pipe culvert. WDFW determined the culvert does not meet Water Crossing Guideline criteria for no-slope culverts based on the existing bankfull widths and culvert diameter. WDFW will grant hydraulic permit approval subject to executing the attached MOA,which states that if fish passage is not achieved the County agrees to redesign and replace the water crossing. Per the MOA, a Level B Hydraulic Analysis will be conducted one year after culvert relocation to determine fish passability. If determined passable no further action is needed. If not,the County has five years to submit a new HPA for a fish-passable water crossing. Budtet Impact: The project cost to elevate and relocate the culvert is estimated at$ 60,000. A Level B Hydraulic Analysis is estimated to cost$5,000. If a new crossing is required, design and construction are estimated to cost $ 600,000 . Public Outreach: N/A cqi Mason County Agenda Request Form Requested Action: Recommend the Board of Mason County Commissioners authorize the County Engineer to execute the memorandum of agreement between Mason County and the Washington State Department of Fish and Wildlife for the provision and maintenance of fish passage on Schoolhouse Creek Attachments: 1. Agreement 2. Vicinity Map 3. Photos MEMORANDUM OF AGREEMENT BETWEEN MASON COUNTY AND THE WASHINGTON DEPARTMENT OF FISH AND WILDLIFE For the provision and maintenance offish passage on Schoolhouse Creek This Memorandum of Agreement("Agreement")is made and entered into the DAY of MONTH,2024, between Mason County("County")and the State of Washington Department of Fish and Wildlife ("Department"). The purpose of this Agreement is to memorialize the mutual agreement between the County and the Department about the fish passability of a culvert on Schoolhouse Creek located at Belfair Tahuya Rd MP 11.51,Tahuya,Washington. The County and Department hereby agree that the following information,terms,and conditions govern the approach for addressing the Schoolhouse Creek culvert. Background The County submitted a standard Hydraulic Project Approval(HPA)application to the Department to modify the configuration of,or"reconfigure"the position of,an existing 12.5-foot diameter squash pipe culvert crossing on Schoolhouse Creek at MP 11.51 on Belfair Tahuya Road(Application ID 29042).The current culvert configuration results in excessive sediment accumulation which impacts the hydraulic conveyance capacity and frequent emergency maintenance is needed to avoid flooding impacts to Belfair Tahuya Road.Prior to applying for the current standard application(Application ID 29042),the County has been issued multiple past HPAs for emergency and maintenance dredging of accumulated sediments within the existing culvert and adjacent stream channel.Schoolhouse Creek crossing at Belfair Tahuya Road is currently covered for sediment removal maintenance activities under HPA permit 2020-6-208+01. Following WAC 220-660-190,a person must design the construction,repair,or replacement of any water crossing structure to achieve unimpeded fish passage("fish passage")defined in WAC 220-660- 030(149)as the free movement of all fish species at any mobile life stage around or through a human- mane or natural structure.During review of the standard HPA application(Application ID 29042),the Department recognized concerns regarding fish passage that may result from reconfiguring this culvert as shown in the associated plans.A WDFW fish passage assessment completed in 2001,shortly after installation of the current squash pipe culvert indicated that the culvert was passable at the time(FPDSI #15.0447 0.20).Excessive sediment accumulation from a 2021 flooding event prevents an accurate determination of fish passage at the existing culvert.While the County's reconfiguration proposal of raising the elevation of and adjusting the location adjacent to the existing location of the 12.5-foot diameter squash pipe culvert may result in short-term improvements in hydraulic conveyance and may reduce the frequency of maintenance dredging to remove excess sediment accumulations at this location,the existing culvert does not meet Water Crossing Design Guidelines criteria for installation of no-slope culverts based on the existing bankfull widths and culvert diameter.For these reasons,it is unknown whether the proposed reconfiguration of the existing culvert will result in long-term provision and maintenance of fish passage at this location. The Department,wishing to give deference to the County's use of resources,and the County, acknowledging that deference while also agreeing and committing to complying with Chapters 77.55 1 RCW(Construction Projects in State Waters)and 77.57 RCW(Fishways,Flow,and Screening),and 220- 660 WAC(Hydraulic Code Rules),enter into this Agreement to achieve fish passage at the site efficiently and economically.Put simply,the Department agrees to allow the County to reconfigure the culvert's location to the proposed project plans(Application ID 29042)and then determine if fish passage is thus achieved.If fish passage is not achieved with the first reconfiguration,the County agrees to redesign and replace the water crossing consistent with WAC 220-660-190.The requirements herein are approved by the Department based on a commitment by the County to demonstrate or achieve fish passage by September 30,I2028�and are contingent upon the reconfiguration of the existing structure.Once this [documentmented[MC1]:Within 5 years of the signed Agreement is fully executed,the standard application(ID 29042)will be removed from"hold status"and permitted. Commented[E52111]:All dates will be updated to reflect 5-year permit period. Now,therefore,the parties agree to the following terms and conditions: Terms and Conditions 1. The County will reconfigure the culvert on Schoolhouse Creek at Belfair Tahuya Rd under the HPA associated with Application ID 29042. 2. The County will then evaluate the fish passage of the reconfigured culvert installed under the HPA associated with Application ID 29042 following the Level B Hydraulic Analysis methodology as defined in the WDFW Fish Passage Inventory,Assessment,and Prioritization Manual(2019). Department staff may assist with this assessment if requested and staff time allows.The County must complete the assessment by July 31,I2025. Commented[MC3]:within 1 year of the reconfigure of 3. If the reconfigured culvert installed under the HPA permit associated with ID 29042 is found to the culvert have fish passage,the reconfigured culvert will be allowed to remain in place for the life of the Commented[E54113]:Date will be updated. culvert without further correction for fish passage. 4. If at the time of reconfiguring the existing culvert,the culvert is found to be in a deteriorated condition such that it has reached the end of its service life or if the culvert is damaged beyond repair during the site preparation work for the reconfiguration,the County must fully remove and properly dispose of the deteriorated culvert and may either: a. Replace the culvert with anew,fish-passable crossing consistent with WAC 220-660- 190.,or b. Reconfigure the crossing with a new temporary culvert to evaluate fish passage. 5. If the reconfigured existing or temporary culvert is found to not achieve fish passage,the County must design a fish-passable water crossing for Schoolhouse Creek located at Belfair Tahuya Rd MP 11.51,Tahuya,Washington,consistent with WAC 220-660-190. a. If a second,further reconfiguration of the existing or temporary culvert will achieve fish passage,the County must request a modification of the HPA associated with ID 29042 for the proposal consistent with WAC 220-660-190 by September 30,I2028. Commented[MC5]:With in s years of the signed b. If culvert replacement or another solution to achieve fish passage at this water crossing document is required,a new HPA application for the fish-passable water crossing consistent with WAC 220-660-190 must be received by the Department by September 30,2028. Commented[MC6]:Within 5 years of the signed 6. Any hydraulic project at FPDSI#15.0447 0.20 beyond those described in paragraphs 1-5 of this document Agreement will require a new and separate HPA and must comply with Chapters 77.55 RCW (Construction Projects in State Waters),77.57 RCW(Fishways,Flow,and Screening),and 220- 660 WAC(Hydraulic Code Rules). 2 7. This Agreement and performance of its terms,having been determined by the Department as conditions necessary to protect fish life and required by WAC 220-660-190,will be incorporated as conditions of the HPA permit associated with ID 29042 and subject to enforcement by the Department under RCW 77.55.410 and WAC 220-660-480.This Agreement does not waive the County's right to appeal any future enforcement action per WAC 220-660-460 and WAC 220- 660-470.Per RCW 77.55.470,the parties reserve any and all other remedies available to enforce the terms of this Agreement.The venue of any action brought under this Agreement shall be in the Superior Court for Thurston County. 8. Amendment of this Agreement may be by mutual agreement of the parties and will necessitate a modification of the HPA permit associated with ID 29042 pursuant to WAC 220-660-050(15). Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties.To the extent that the County's non-compliance with this Agreement necessitates additional mitigation for the protection of fish life,as determined by the Department,this Agreement shall not prevent the Department from requiring mitigation separate and in addition to the mitigation provided in this Agreement,without amendment of this Agreement,and without terminating this Agreement. This Agreement contains all the terms and conditions agreed upon by the parties.No other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. This Agreement is timely signed prior to completion of the proposed hydraulic work and takes effect upon signature.This Agreement will be filed in the APPS permit system in association with ID 29042.Per WAC 220-660-080(5)(f),this Agreement will remain in effect until satisfactory completion of all conditions in the Agreement and shall be enforceable in law until completion and expiration,without regard to the expiration of the HPA associated with ID 29042. Mason County By: Date: Title: Washington Department of Fish and Wildlife By: Date: Title: 3 Vicinity Map BELFAIR TAHUYA ROAD M.P. 11 .49 - SCHOOL HOUSE CREEK CULVERT r--- / �O\ f I *414 ,� � Ji�Lake I P �J rl G U rl r T I I m I W F DETAIL EXTENT �ar��a Rivet 0 w Y- Zi� NE N C-i O�e\OR ORTF1 SHORE�� — Text `Z�z L NE POKES RD 1 Hood Canal f J Wheeler Lake / Hood Canal Miles 0 0.25 0.5 1 Legend Subject Culvert County Road Private Road Stream (NHD) Unnamed Stream (NHD) - Water (NHD) Unnamed Water (NHD) Mason County Public Works Department 5/29/2024 - -_ �.. `,- - _- �..., � '-si. Q� :.tea• ZA OPF •• �, • Apr 4 Jim k qiy. W �„��+� -'SSE- i�rl �;�J � �•.'�iy�'y,,i^� �y,'F,'�_, 1 ,y �a of 0 / 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: N Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology N Other (This is the responsibility of the requesting Department) Community Development&Assessor Below for Clerk of the Board's Use Only: Item Number: 8.14 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Set a public hearing on July 16,2024 to consider the 2023 Open Space applications. Background/Executive Summary: The Open Space Taxation Act, enacted in 1970,allows property owners to have their open space, farm and agricultural,and timberlands valued at their current use rather than their highest and best use. RCW 84.34 governs this Act. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): Publish hearing notice at least 10 days prior to hearing and sent to individual applicants Requested Action: Place request to set the hearing on the June 18, 2024 agenda;hold the hearing on July 16,2024. July 16, 2024-Approval of the ten 2023 Open Space applications as recommended by the County Assessor and Community Development. Attachments Spreadsheet summarizing applications with recommendations and DOR info on the Current Use program. Staff Parcel Property Owner Property Address Acreage Zoning Structures Notes(describe critical areas,development rights,etc.) Recommendation Property,other than the footprint of the house,is not useable for anything(no structures Yes,with reduced 1 12220-34-90340 Douglas&Kelly Palmer 91 E Lakeland Way,Allyn,WA 98524 2 RR5 1 SFR whatsoever). waterfront frontage 2 22018-33-00000 David R.Whisnant 20 RR5 None giving up 4 devopment rights Y 3 22122-42-00000 Tracy&Sharon Nelson 1590 E Thomas Rd,Grapeview,WA 98546 20 RR5 2 SFR Two houses.Giving up 2 development rights Y 4 22317-75-90062 Philip S.VanZee 4.25 RR5 None Giving up 1 development right.No apparent critical areas Y 5 22317-75-90063 Philip S.VanZee 2.54 RR5 None Giving up 1 development right.No apparent critical areas Y 6 31930-23-90040 Casey&Molly Cerrentani 1510 W Hurley Waldrop Rd,Shelton,WA 98584 40.62 RR20 SFR/Pole Bldg Giving up 1 development right.Large wetland covering 1/2 the property Y 7 32235-75-00020 Claudiarose A Martin 5.06 None Steep slope but flat on top;stream at bottom;Giving up 1 development right Y 8 41932-12-00020 Thomas&Loraine Nelson 6191 W State Route 108,Shelton,WA 10.93 IH 10X12 Shed Giving up 2 development rights.Streams and FLD. Y 9 52112-41-50150 Ciliberti Property Skokomish LLC 701 N Sweetgrass Ln,Shelton,WA 40 Ag/RR5 None Only 9 acres are buildable.Structures in floodway are prohibited Y C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.15 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Teamsters Local 252 Appraisers Unit Collective Bargaining Agreement Background/Executive Summary: The exclusive representatives of Teamsters Local 252 Appraisers Unit have reached a tentative agreement with Mason County for the 2024-2028 term. It is noted and commended to the Commissioner's that the parties reached this Agreement through a very collaborative negotiations process. Budget Impact(amount, funding source,budget amendment): Supplemental—funded by Ending Fund Balance Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the June 1,2024—December 31,2028 Collective Bargaining Agreement(CBA) for Mason County and Teamsters Local 252 Appraisers Unit. Attachments CBA COLLECTIVE BARGAINING AGREEMENT June 1, 2024 - December 31, 2028 BETWEEN TEAMSTERS UNION LOCAL NO. 252 Iy �a,114ER/y�O �• . O a 0 y AND MASON COUNTY APPRAISERS UNIT ��SpP Co 1854 TABLE OF CONTENTS ARTICLE1 -DEFINITIONS............................................................................................................................................. 5 ARTICLE 2-RECOGNITION...........................................................................................................................................6 2.1 RECOGNITION................................................................................................................................................... 6 2.2 NEW CLASSIFICATIONS...................................................................................................................................... 6 ARTICLE3-UNION SECURITY.....................................................................................................................................7 3.1 UNION REPRESENTATION................................................................................................................................... 7 3.2 NONDISCRIMINATION-UNION ACTIVITY.............................................................................................................. 8 ARTICLE 4-NO STRIKE/NO LOCKOUT......................................................................................................................8 4.1 NO STRIKE/No LOCKOUT................................................................................................................................. 8 ARTICLE 5-MANAGEMENT RIGHTS AND RESPONSIBILITIES.................................................................................8 5.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES..................................................................................................... 8 ARTICLE 6-UNION/EMPLOYER RELATIONS............................................................................................................9 6.1 UNION ACCESS................................................................................................................................................. J 6.2 FACILITY USE................................................................................................................................................... 9 6.3 STEWARDS....................................................................................................................................................... 9 6.4 ORIENTATION.................................................................................................................................................... 9 6.5 BULLETIN BOARDS............................................................................................................................................ 9 6.6 CONTRACT DISTRIBUTION.................................................................................................................................. J 6.7 NEGOTIATIONS RELEASE TIME..........................................................................................................................10 6.8 GRIEVANCE RELEASE TIME...............................................................................................................................10 6.9 UNION BUSINESS.............................................................................................................................................10 6.10 BARGAINING UNIT ROSTER...............................................................................................................................10 ARTICLE 7-EMPLOYMENT..........................................................................................................................................10 7.1 PROBATIONARY AND TRIAL SERVICE PERIODS....................................................................................................10 7.2 TYPES OF EMPLOYMENT...................................................................................................................................11 7.3 CONTRACTORS................................................................................................................................................1 1 7.4 STUDENTS/INTERNS........................................................................................................................................12 ARTICLE 8-HOURS OF WORK AND OVERTIME....................................................................................................-12 8.1 WORK SCHEDULES..........................................................................................................................................12 8.2 REST/MEAL BREAKS......................................................................................................................................13 8.3 OVERTIME.......................................................................................................................................................13 8.4 Comp TIME......................................................................................................................................................13 ARTICLE 9-EMPLOYMENT PRACTICES....................................................................................................................14 9.1 NONDISCRIMINATION ........................................................................................................................................14 9.2 JOB POSTING ..................................................................................................................................................14 9.3 PROMOTIONS...................................................................................................................................................15 9.4 PERSONNEL FILE/POLICIES.............................................................................................................................15 9.5 EVALUATIONS..................................................................................................................................................16 9.6 DISCIPLINE I CORRECTIVE ACTION.....................................................................................................................16 ARTICLE10-SENIORITY..............................................................................................................................................18 10.1 DEFINITIONS....................................................................................................................................................18 10.2 APPLICATION of SENIORITY..............................................................................................................................19 10.3 PROBATIONARY PERIOD...................................................................................................................................20 10.4 LOSS OF SENIORITY.........................................................................................................................................20 10.5 LAYOFFS.........................................................................................................................................................20 10.6 NOTICE...........................................................................................................................................................21 10.7 MEETING WITH UNION......................................................................................................................................21 10.8 AFFECTED GROUP...........................................................................................................................................21 10.9 VACANT POSITIONS..........................................................................................................................................22 10.10 SENIORITY LIST................................................................................................................................................22 10.11 ORDER OF LAYOFF..........................................................................................................................................22 10.12 COMPARABLE EMPLOYMENT............................................................................................................................22 Teamsters Local No.252 Appraisers and Mason County 2024-2028 Collective Bargaining Agreement Page L 10.13 LAYOFF OPTIONS............................................................................................................................................22 10.14 REDUCTION HOURS/FTE................................................................................................................................24 10.15 RECALL..........................................................................................................................................................24 10.16 VACATION&LEAVE CASH OUTS/PAY..............................................................................................................25 10.17 UNEMPLOYMENT CLAIMS..................................................................................................................................25 ARTICLE11 -WAGES ...................................................................................................................................................25 11.1 WAGE SCHEDULE............................................................................................................................................25 11.2 HIRE-IN RATES................................................................................................................................................26 ARTICLE 12-OTHER COMPENSATION......................................................................................................................26 12.1 CALL-BACK PAY..............................................................................................................................................26 12.2 WORK IN A HIGHER CLASSIFICATION..................................................................................................................26 12.3 LEAD WORKER................................................................................................................................................27 12.4 MILEAGE REIMBURSEMENT...............................................................................................................................27 12.5 LONGEVITY......................................................................................................................................................27 12.6 CLOTHING ALLOWANCE....................................................................................................................................27 ARTICLE 13 -HOLIDAYS...............................................................................................................................................27 13.1 HOLIDAYS.......................................................................................................................................................27 13.2 RELIGIOUS HOLIDAYS.......................................................................................................................................28 13.3 HOLIDAY OBSERVANCE....................................................................................................................................28 13.4 HOLIDAY ON DAY OFF......................................................................................................................................28 13.5 HOLIDAY COMPENSATION.................................................................................................................................28 ARTICLE14-VACATION..............................................................................................................................................28 14.1 VACATION ACCRUAL........................................................................................................................................28 14.2 VACATION SCHEDULING....................................................................................................................................29 14.3 VACATION PAY................................................................................................................................................30 14.4 VACATION UPON TERMINATION .........................................................................................................................30 ARTICLE15-SICK LEAVE............................................................................................................................................30 15.1 SICK LEAVE ACCRUAL......................................................................................................................................30 15.2 SICK LEAVE USAGE .........................................................................................................................................30 15.3 COORDINATION-WORKER'S COMPENSATION.....................................................................................................30 15.4 IMMEDIATE FAMILY...........................................................................................................................................31 15.5 SICK LEAVE CASH OUT....................................................................................................................................31 ARTICLE 16-LEAVES OF ABSENCE..........................................................................................................................31 16.1 IN GENERAL....................................................................................................................................................31 16.2 JURY DUTY/COURT.........................................................................................................................................32 16.3 MILITARY LEAVE..............................................................................................................................................32 16.4 BEREAVEMENT................................................................................................................................................32 16.5 MAINTENANCE OF SENIORITY............................................................................................................................32 16.6 LEAVE WITHOUT PAY.......................................................................................................................................32 16.7 FAMILY LEAVE-FMLA....................................................................................................................................32 16.8 MATERNITY DISABILITY LEAVE..........................................................................................................................33 16.9 WASHINGTON STATE PAID FAMILY&MEDICAL LEAVE COMPLIANCE....................................................................33 16.10 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE......................................................................33 ARTICLE 17-HEALTH&WELFARE............................................................................................................................33 17.1 HEALTH AND LIFE INSURANCE...........................................................................................................................33 17.2 RETIREMENT....................................................................................................................................................34 ARTICLE18-TRAINING.................................................................................................................................................35 18.1 TRAINING ........................................................................................................................................................35 18.2 TRAINING REIMBURSEMENT...............................................................................................................................35 ARTICLE 19-LABOR/MANAGEMENT COMMITTEES..............................................................................................35 19.1 PURPOSE OF COMMITTEE..................................................................................................................................35 19.2 COMPOSITION OF COMMITTEE...........................................................................................................................35 19.3 COMPENSATION...............................................................................................................................................35 Teamsters Local No.252 Appraisers and Mason County 2024-2028 Collective Bargaining Agreement "• Page 3 ARTICLE 20—HEALTH&SAFETY................................................................................................................................36 20.1 SAFE WORKPLACE...........................................................................................................................................36 20.2 HEALTH&SAFETY PLAN..................................................................................................................................36 20.3 DRUG-FREE WORKPLACE.................................................................................................................................36 20.4 WORK PLACE VIOLENCE...................................................................................................................................36 ARTICLE 21 -GRIEVANCE PROCEDURE.....................................................................................................................37 21.1 GRIEVANCE DEFINED........................................................................................................................................37 21.2 GRIEVANCE PROCEDURE..................................................................................................................................37 21.3 UNION I EMPLOYER GRIEVANCE........................................................................................................................39 21.4 SCHEDULE OF MEETINGS..................................................................................................................................39 ARTICLE 22-GENERAL PROVISIONS.........................................................................................................................39 22.1 SAVINGS CLAUSE.............................................................................................................................................39 ARTICLE23—ENTIRE AGREEMENT............................................................................................................................39 23.1 DURATION CLAUSE..........................................................................................................................................39 23.2 ENTIRE AGREEMENT........................................................................................................................................A0 SIGNATURES..................................................................................................................................................................41 APPENDIXA....................................................................................................................................................................42 Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 4 PREAMBLE Mason County, a political subdivision of the State of Washington, hereinafter referred to as the "County" or"Employer," and Teamsters Union Local No. 252, hereinafter referred to as the "Union," do hereby enter into this Agreement. The Employer and the Union agree that the effective, efficient, and uninterrupted performance of governmental service to the community is their common objective. In order to assist them in achieving that objective, this Agreement represents the establishment of fair and reasonable compensation and working conditions for the employees in this bargaining unit through the collective bargaining process. The Employer and the Union recognize that the success of these objectives depends upon the Employer's success in establishing the service, upon the ability and creative contributions of the employees, and upon the joint efforts of both parties in improving the service. Therefore, the Employer and the Union encourage, to the greatest degree possible, friendly and cooperative relations between their respective representatives at all levels and among all employees. ARTICLE 1 — DEFINITIONS As used herein, the following terms shall be defined as follows: 1.1 "Bargaining Unit" (Union) shall be Teamsters Union Local No. 252. 1.2 "Employer' shall mean the Board of Mason County Commissioners and Mason County Elected Officials as identified in the Preamble to this Agreement. 1.3 "Employee" shall mean a person occupying a position and paid a salary or wage by the Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered by this Agreement. Employee shall not include any person retained by the Employer under a written personal services or consultant contract or agreement. 1.4 "Executive, Administrative, and Professional Employees" shall mean all employees as defined in WAC 296-128-500. 1.5 Job classifications and salary steps are listed and categorized in Appendix A of this Agreement. 1.6 "Immediate family" shall be defined as persons related by blood, marriage, or legal adoption in the degree of relationship of grandparent, parent, wife, husband, brother, sister, child biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is under eighteen years of age; or eighteen years of age or older and incapable of self-care because of a mental or physical disability, grandchild, domestic partner (state registered), in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the approval of the Elected Official / Department Head or designee. 1.7 "Overtime" shall mean all Employer-required work which has been performed in excess of forty (40) hours per week. 1.8 Promotions, Transfers, and Demotions defined and distinguished: a. Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range. b. Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range. a. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 5 c. Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range. 1.9 "Vacation" shall mean a scheduled work day or accumulation of scheduled work days on which an employee may, by pre-arrangement, continue to receive the regular rate of compensation although he or she does not work. 1.10 "Day" shall mean for the purpose of timelines associated with grievances, appeals, and policy issues, shall mean a calendar day. 1.11 "Anniversary Day of Pay" shall mean the day of your step increase depending on the day of hire or promotion that takes place within the same pay period of your anniversary date. The actual day of pay increase shall be the 1st or the 16th of the month, depending on the date of the anniversary day (e.g. if an employee's anniversary date is on January 14, the pay increase will take effect January 1). ARTICLE 2— RECOGNITION 2.1 RECOGNITION The Employer recognizes that the Teamster Union Local No. 252, Centralia, Washington, has the right to bargain for all full-time and regular part-time employees of the Mason County departments of the Assessor's office including Appraisers and GIS Technicians, excluding: supervisory employees, confidential employees, and employees participating in a job school program from Mason County high schools or, by mutual agreement, from any accredited college or vocational school, which shall be coordinated with the student's academic schedule, under the conditions set forth in the Washington State Public Employee's Collective Bargaining Act of 1967. All collective bargaining with respect to wages, hours, and working conditions shall be conducted by authorized representatives of the Union and authorized representatives of the Employer. Agreements reached between the parties of this Agreement shall become effective only when signed by the authorized representatives of the Union and by the Board of Mason County Commissioners. 2.2 NEW CLASSIFICATIONS When new Regular or Temporary positions are created within the Departments represented or the classifications listed in Appendix A, the Union will be notified of the pending action prior to hire. When existing classifications are substantially modified within the Departments represented or the classifications listed in Appendix A, the Union will be notified of the pending action within ten (10) working days of the date that the position is first posted/advertised or the proposed effective date of the action that would change the status of the classification. It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order to include or exclude new or modified positions in the bargaining unit consistent with the duties, responsibilities, and organizational level of the classification. The parties agree that new classification(s) designated and approved by the Employer to be within the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment Relations Commission (PERC). Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 6 If either party disagrees with the pay plan designation for a new or reclassified position, the parties recognize the determination of whether the position is included within the bargaining unit may be reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification to be included in the bargaining unit, the position shall be placed within the Union salary schedule at the appropriate rate of pay and a step arrived at either by mutual agreement/negotiation or PERC ruling. ARTICLE 3— UNION SECURITY 3.1 UNION REPRESENTATION a. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit or serve in a role of leadership of the unit such as: serving as a delegate or representative, serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit. b. Within ninety (90) days of the new employee's start date, the Union shall have a minimum of thirty (30) minutes during the employee's work hours to present information about the Union. The Union will explain that it is designated as the exclusive representative for all employees covered under this Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may the Union collect fees. In addition,the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member. c. The Union agrees to accept employees as members without discrimination as to race, color, creed, sex, sexual orientation, national origin, or physical, sensory, or mental disabilityor protected classes under the law. d. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee. Payroll deduction authorization cards must be received by the County department by the fifteenth (151h) day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount so deducted together with the list of names of the employees from whose pay deductions were made. All refunds of such deductions which may be required to be made to any employee shall be made by the Union, and the Union shall settle all questions and disputes between it and its members with reference to the deductions or refunds of the like without recourse to the County. e. The Employer will distribute one (1) copy of this Agreement to each employee in the unit and each newly hired employee of the unit. The cost of printing this Agreement shall be equally shared between the Department and the Union. f. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current. The Employer will recognize the officers and representatives, or shop stewards. g. Signatory organization will indemnify, defend,or hold the Employer harmless against any claims made and against any suit instituted against the County on account of any check- off of dues for the Union organization. The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County. ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 7 3.2 NONDISCRIMINATION—UNION ACTIVITY Neither party shall discriminate against any employee because of membership in or non- membership in or activity on behalf of the Union. No employee shall be discharged or discriminated against for upholding Union principles, fulfilling duties as a Steward in the Union, or serving on a Union committee. ARTICLE 4 - NO STRIKE/ NO LOCKOUT 4.1 NO STRIKE/NO LOCKOUT The Union agrees that there shall be no strikes, slow-downs, or stoppage of work, or any interference with the efficient operation of the Department. Any such action shall be subject to disciplinary action, including termination and replacement of the involved employees. The Employer shall not lockout any employee during the life of this Agreement. ARTICLE 5— MANAGEMENT RIGHTS AND RESPONSIBILITIES 5.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES Except as specifically abridged, granted, delegated, or modified by this Agreement, including amendments, the County reserves all customary management prerogatives including, but not limited to the right to: A. Establish, plan for, and direct the work force toward the organizational goals of County government. B. Determine the organization and merits, necessity, and level of activity or service provided to the public. C. Determine the County budget and financial policies, including accounting procedures. D. Determine the procedures and standards for hiring, promotion, assignment, transfer, layoff, discipline, and retention. E. Discipline employees for just cause. F. Determine the methods, means, equipment, and kinds and number of personnel required to accomplish the governmental operations and maintain the efficiency thereof. G. Assign work and schedule employees. H. Establish work rules and rules of conduct. I. Evaluate employee performance. J. Reduce staff or reduce working hours due to a lack of work or lack of funds. K. Take all actions necessary to carry out the mission of the County in emergencies. The Parties recognizes that RCW 41.56 may impose an obligation to negotiate changes in wages, hours and working conditions not covered by this Agreement. The Union recognizes the County's right to manage subject only to the terms and conditions of this Agreement. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 8 ARTICLE 6— UNION / EMPLOYER RELATIONS 6.1 UNION ACCESS Employees shall have the right to Union representation. The Union's authorized staff representatives shall have access to the Employer's premises where employees covered by this Agreement are working for the purpose of investigating grievances and contract compliance, after notifying the Employer. Access for other purposes shall not be unreasonably denied by the Employer. Such visits shall not interfere with or disturb employees in the performance of their work during working hours. 6.2 FACILITY USE The conduct of Union business on Employer time and premises shall be subject to the limitations set forth in this Article and with the understanding that no Union member or Steward shall use Employer's equipment in the conduct of Union business. The Union shall be permitted to use designated premises of the Employer for Union meetings, with or without Union staff present, provided it is not disruptive to operations and space is available. Use of Employer's premises for meetings shall be limited to between the hours of 5:00 pm to 8:00 am and 12:00 pm to 1:00 pm unless otherwise approved by the Employer. 6.3 STEWARDS The Union may designate Shop Stewards and alternates in the Appraiser's Office. The Union shall provide the Human Resources Department with a current list of all Stewards. With notice to the Employer, Stewards shall be allowed reasonable time during working hours to investigate and process grievances. Prior to undertaking such grievance duties, the Steward shall inform their supervisor of the need to be away from their work. The Elected Official/Department Head shall grant the Steward's request unless the Steward cannot be spared at that particular time. If such is the case, then the Elected Official/Department Head shall allow the Steward time to perform their Steward duties at the earliest possible time. The Union shall provide the Human Resources Department with a current list of all Stewards. With notice to the Employer, Stewards shall be allowed reasonable time during working hours to investigate and process grievances, as defined in Articles 6.8, 6.9, and 21.4. Union activities other than those provided for in this Article are to be conducted on the employee's own time. 6.4 ORIENTATION Human Resources will notify the shop steward and Union representative of each new hire within ten (10) business days of the date of hire. 6.5 BULLETIN BOARDS The Employer will provide a bulletin board for Union use. No materials shall be posted except notices of meetings and elections, results of elections, changes in Union by-laws, notices of employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the posting of any material on the Employers' premises to its bulletin board. 6.6 CONTRACT DISTRIBUTION The Union will provide access to a copy of this Agreement to each new and current employee in the unit. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 9 6.7 NEGOTIATIONS RELEASE TIME The Employer will make a good faith effort to assist in providing release time for Union negotiating team members participating in contract negotiations if negotiations take place on work time, provided that coverage can be arranged. 6.8 GRIEVANCE RELEASE TIME Prior to any proposed investigation of a grievance, Stewards provide notice to their and the Grievant's supervisor, which will be granted unless the Steward or the Grievant is working on something that requires immediate attention. If permission cannot be immediately granted, the Employer will arrange to allow an investigation of the grievance at the earliest possible time. When it is necessary for Stewards to conduct Union business authorized by this Agreement in an area or on a shift other than their own, they shall notify the supervisor of that area or shift of their presence and the nature of their business. No compensation shall be provided by the Employer for such steward activities outside the employee's work shift, without express pre-authorization by the steward's Department Director or Human Resources. 6.9 UNION BUSINESS Compensable Union business shall be defined as meeting with an authorized Employer representative who schedules a meeting during normal business hours when it is necessary for a duly authorized Steward of the Union (who is also a member of the bargaining unit) to attend for the purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that require the presence of a Union official. When reasonably possible, the Union representative will notify their Supervisor or designee when they are requested to attend a Union meeting during regular business hours. Stewards and/or the Officers shall be afforded reasonable time for the investigation of grievance and compliance issues dealing with this Agreement. Other Union business will not be conducted on Employer time. Any concerns by the Employer that indicate a Steward is spending an unreasonable amount of time performing Union duties shall be referred to Human Resources for discussion and resolution with the Staff Representative of the Union or their designee. The Union and the Employer have the right to communicate on matters of concern using e-mail, written correspondence, and telephonic communications. The Parties agree to ensure that all respective stakeholders are notified and copied appropriately. The parties agree to respond to written and e-mail correspondence and telephonic messages as soon as reasonably possible. 6.10 BARGAINING UNIT ROSTER The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an annual basis. The Auditor will also provide to the Union President/Shop Steward the name and other pertinent information regarding new hires. The Union agrees to supply Human Resources with current lists of Stewards. The Employer will recognize the stewards as soon as the list is received, in writing, by Human Resources. ARTICLE 7— EMPLOYMENT 7.1 PROBATIONARY AND TRIAL SERVICE PERIODS All newly hired employees will serve an initial probationary period of six (6) months, with the option of an extended education probationary period, and must complete one year of field training. Continued employment will be based on the successful completion of the required education. During this period, an employee may be terminated for failure to pass the educational requirements or just cause. A probationary period may be extended by the Employer with written notice to the employee and the Union. A probationary employee does not have the right to grieve dismissal. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 10 Trial Service Period - Employees who are transferred or promoted to another position and/or classification in the bargaining unit shall serve a trial service period for three (3) months of work. 7.2 TYPES OF EMPLOYMENT NOTE:BENEFITS ELIGIBILITY MAY NEED REVISED PER ACA) 7.2.1 REGULAR FULL-TIME EMPLOYEES: A regular full-time employee is scheduled to work forty (40) hours per week in a regularly budgeted, ongoing position. Regular Full-Time employees are eligible to receive the standard benefit package. 7.2.2 REGULAR PART-TIME EMPLOYEES: A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours per week but no more than forty (40) hours per week in a regularly budgeted, ongoing position. Regular Part-Time employees are eligible to receive the standard benefit package, prorated to match the FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1. 7.2.3 TEMPORARY EMPLOYEES: A temporary employee is hired for a specific assignment that has a duration of employment and schedule that is anticipated to work one thousand and forty (1,040) hours or more in a twelve (12) month period. A temporary employee is eligible for the standard benefits package, prorated to match the anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1 if Part-Time Temporary. If a regular employee accepts an assignment of a temporary position, that employee will be eligible for return rights to their former position upon completion of the specific assignment or term of the temporary employment or twenty(20) calendar days' notice from the Employer or thirty (30) calendar days' notice from the employee, whichever is earlier. The regular employee shall continue to earn seniority as to their former position during the period of the temporary position assignment. Any new-hire employee who is hired to fill the vacancy, which was created by the regular employee accepting a temporary position,will also be hired as a temporary employee and that employee will cease to have employment rights upon the return of the regular employee to the former position. Employees in temporary positions serve an anticipated but not guaranteed term. While a term of employment is anticipated, the assignment/project may be terminated at any time for any reason, with or without notice. 7.2.4 EXTRA HELP/ON-CALL EMPLOYEES: An on-call /extra help employee works in a limited, but ongoing capacity. They do not have a specific end date. Their schedule may consist of an intermittent or varying schedule per week on an as-needed basis and are anticipated to work fewer than one thousand and forty (1,040) hours within a twelve (12) month period. They are not eligible for the benefits package. 7.3 CONTRACTORS The Employer will make good faith efforts to limit bargaining unit work to employees covered by this Agreement. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 11 Should the Employer consider Subcontracting,the parties shall meet to allow the Union an opportunity to review the County's financial reasons for considering subcontracting and to present any alternative means of cost-savings besides subcontracting for the County to consider. If the County determines that subcontracting is necessary, the County shall negotiate with the Union the effects of subcontracting upon members of the bargaining unit. 7.4 STUDENTS/INTERNS Student and Internship programs may be created by the employer. Provided such does not take work away from budgeted classifications represented by the Union, the Union is provided notice and, upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits of the program. ARTICLE 8— HOURS OF WORK AND OVERTIME 8.1 WORK SCHEDULES For regular full-time employees, the workweek shall normally consist of forty (40) hours scheduled within a seven (7) consecutive day period beginning Sunday at 12:00 am through Saturday 11:59 pm.Work hours for full-time employees covered by this Agreement shall normally be 8:00 a.m.to 5:00 p.m. unless a County Office or Department establishes an alternate work schedule as described below: a. The regular workweek shall normally consist of five (5) consecutive workdays, Monday through Friday. b. The County may modify the regular workweek to support special purposes at specified periods of time (for instance, April/October tax receipt collections, and annual property revaluations), provided employees receive at least five (5) working days' notice of the schedule change. c. The Employer may change employee work schedules with five (5) working days' notice to the employee and their Union representative. Less than five(5) working days' notice may be given if mutually agreed between the employee and the Employer. d. Hours shall be extended outside of normal business hours as necessary to allow for the uninterrupted and efficient operation of the Assessor's Office as determined by the Assessor or designee. Employees may continue to work 4-10 or 9-80's schedules, as allowed by the Assessor. a. All hours compensated over ten (10) hours in a day, or forty (40) hours in a workweek shall be paid at the rate of time and one-half(1 1/2) the regular rate. b. Any Holiday that falls on a scheduled workday of a 4-10's or 9-80's workweek shall be paid for eight (8) hours of Holiday Benefit pay. Employees shall have the opportunity to use two (2) hours vacation/accrued comp time to supplement the eight (8) hours pay. If the employee does not have accrued vacation time or comp time available, the two (2) hours shall be leave without pay. c. The rate of Sick Leave accrual and Vacation Leave accrual shall remain the same one-day accrual shall mean eight (8) hours. d. Sick Leave and Vacation Leave will be charged by the number of hours take' -n. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 12 e. If a call-out is required on a scheduled day off, it will be treated in the same manner as any Saturday call-out. As scheduled by the Supervisor, Rest Breaks and Meal Periods will remain the same. Flex Time: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with mutual agreement between the employee and their Employer. These work schedule adjustments shall not result in the application of the overtime provisions. Alternate Work Schedule:Workweeks and work shifts of different numbers of hours and/or workdays may be established by the Elected Official/Department Head to meet business and customer service needs, or in response to budgetary demands. Employees may be assigned to an alternate work schedule with five (5) working days' notice from the Department Head. An employee may request to work an alternate work schedule, which shall be subject to the approval of the Employer. The alternate work schedule shall not result in the application of the overtime provisions. 8.2 REST/MEAL BREAKS Employees may be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by the Employer. Employees are entitled to take one(1)fifteen-minute break for every four(4) hours worked. Breaks should be arranged so that they do not interfere with County business or service to the public. Lunch periods and breaks shall not be combined, and they may not be used to shorten an employee's workday. 8.3 OVERTIME Any employee who works more than forty (40) hours in a workweek shall be compensated at the rate of one and one-half(1 '/2)times their straight-time hourly rate for all such overtime hours worked. An employee assigned to work on a Sunday or on a Holiday, when it is not within the employee's usual work schedule, shall be compensated at a rate of two (2) times their straight-time hourly rate for all hours actually worked, in addition to any Holiday Benefit pay. All overtime must be pre- approved by the Employer. Upon a request to work beyond the regular workday or workweek, by mutual agreement, the parties may agree upon an adjusted work-week for that specific workweek, for purposes of employee convenience and to avoid overtime 8.4 COMP TIME The Employer may authorize comp time in lieu of overtime compensation and, if so, the employee shall receive comp time at the rate of one and one-half(1 '/2)times their straight-time hourly rate for all overtime hours worked. Comp time earned may not exceed eighty (80) hours at any point in time. Employees shall receive overtime compensation whenever their accrued comp time reaches the eighty (80) hours maximum. Upon approval by the County, the employee may be permitted to cash out all or part of the excess comp time. For employees hired on or after January 1, 2019, no rollover comp time can be banked, and the allowed eighty (80) hours of accrued comp time must be used by the end of each year. If the employee does not use all their accumulated comp time, they will receive a payout for the unused comp time in December. The scheduling of comp time off shall be requested and approved in the same manner as vacation leave. Compensation shall not be paid (nor comp time earned) more than once for the same hours under any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement ? Page 13 pyramided unless required by the Fair Labor Standards Act, in which case premium or overtime pay shall be based on the employee's regular rate of pay. Unless there are bon-a-fide work requirements, authorized overtime work opportunities shall be distributed as equally as possible, in inverse order of seniority within job classifications. Employees may decline voluntary overtime opportunities. ARTICLE 9— EMPLOYMENT PRACTICES 9.1 NONDISCRIMINATION Under this Agreement, neither party will discriminate against employees based on race, sex, age, marital status, color, creed or religion, national origin, political affiliation, veteran status, sexual orientation, or any real or perceived sensory, mental, or physical disability, or because of participation in or lack of participation in union activities. Bona fide occupational qualifications based on the above traits do not violate this Section. Sexual harassment will be considered discrimination under this Article. Disputes involving this Article may be processed through an appropriate agency and/or the grievance procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other official action involving such a dispute when the action is originated by the Union or members thereof. Whenever words denoting gender are used in this Agreement, they are intended to apply equally to either gender. 9.2 JOB POSTING When a job opening or vacancy in the bargaining unit occurs, notice of such position shall be posted by the Human Resources Department for a period of no less than seven (7) calendar days before the position is filled. Union positions will be identified as such. Job vacancies (or newly created positions) under this Agreement shall be posted as follows: a. The posting of a vacant or new position shall begin in the department in which the position exists and shall be limited to bargaining unit employees within that department. The notice shall be posted for seven (7) calendar days. Former bargaining unit employees of the department who were laid off from another job classification and are on the recall list shall be notified of such vacancies during their recall period. These individuals may apply for internal job openings and shall be considered at the same time as active bargaining unit employees of the department. b. If a qualified candidate is not identified internally, the department head shall post the position bargaining unit-wide for seven (7) calendar days. Bargaining unit employees who were laid off and are on the recall list may apply for the position. A Department Head may elect to simultaneously post the position within their department and bargaining unit-wide for seven (7) calendar days. c. Qualified employees must apply for the posted position within the seven (7) calendar day posting period(s) described above to be considered. If a qualified candidate is not identified, the Department Head may post the position generally. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 14 d. The term "qualified" shall mean that the applicant meets the qualifications for the position as stated on the job description and, if the applicant is an employee, they shall not currently be in a sustained disciplinary process. It is the Employer's interest to fill positions with the most qualified individuals who apply. While qualified employees within the bargaining unit shall be given first consideration for a position, the Employer may consider outside applicants if two (2) or less qualified bargaining unit employees apply. 9.3 PROMOTIONS Promotions, Transfers and Demotions defined -As used in this Article the following terms mean: a. Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range. b. Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range. c. Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range. Employees who are reclassified, promoted, or transferred may serve a trial service period of up to three(3) months. Employees may elect to revert to their previous job classification and position within thirty (30) calendar days of the effective date of their reclassification, promotion, or transfer. After thirty (30) days, if the employee is unsuccessful in the new position, the employee shall be returned to his or her previous position only if it is vacant (i.e. an offer of employment has not been extendedl. If the position is not vacant or if it has been abolished, the employee will be laid off in accordance with the Seniority article, except that the employee shall not be eligible to exercise the bumping provision. Employees on trial service shall be paid the appropriate established salary for that position and if reverted, either voluntarily or by the Employer, will return to their previous salary (including any adjustments due, e.g., salary increase, step increases, etc.). 9.4 PERSONNEL FILE/POLICIES Unless otherwise provided by the terms of this Agreement, the Employer Administrative and Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to Employer policies to resolve matters not covered by this Agreement or for clarification of matters covered by this Agreement. However, where there is a conflict between Employer policies and any provisions of this Agreement, the provision(s) of this Agreement shall govern. The official personnel file for each employee shall be clearly identified as such and the Human Resources Department shall be the custodian of such files. The files shall be locked, and access shall be limited to the employee's Elected Official/Department Head or anyone designated by the Employer to act on their behalf, and staff in the Human Resources Department. An employee may examine their own personnel file by making an appointment with Human Resources. Representatives of the employee may be granted access with the written authorization of the employee, except as authorized by law. Conditions of hiring, termination change in status, shift, evaluations, commendations, and disciplinary actions shall be in writing with a copy to the Employee prior to placement in their personnel file. The Employer's failure to abide by this Article pertaining to personnel file access shall not affect the Employer's ability to proceed with the merits of discipline or discharge but may be a separate Union grievable matter and any grievance timelines will be correspondingly extended. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 15 Employees shall have the right to provide a written response to any written evaluations or disciplinary actions to be included in the personnel file. Upon approval of the Human Resources Department, employees may add additional documents to their personnel file including, but not limited to, certifications, degrees, and commendations. Medical files shall be kept separate and confidential in accordance with state and federal law. 9.5 EVALUATIONS The purpose of evaluation is to help an employee be successful in performance and to understand the standards and goals of their position and their Department. The evaluation will assess and focus on the employee's accomplishment of their job functions and the goals and standards of the position. Where the employee does not meet the above, a plan for correction, training or support should be developed with the employee. Evaluation may occur in two (2) forms: 9.5.1 All regular employees should be formally evaluated in writing by their immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually (at date of hire or a common date) thereafter. 9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching, counseling, or written assessment. The evaluation process shall also include a review of the current job description. Evaluation shall not, by itself, constitute disciplinary action —disciplinary action must be specifically identified as such, in writing. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grievable, however, employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the employee's personnel file. 9.6 DISCIPLINE/CORRECTIVE ACTION The Employer agrees to act in good faith in the discipline, dismissal, or demotion of any regular employee and any such discipline, dismissal or demotion shall be made only for just cause. No employee shall be discharged except for just cause. The parties recognize that just cause requires progressive discipline. Progressive discipline may include: • oral warnings, which will be documented; • written warnings—which may also include work performance improvement or corrective action plan for poor work performance or misconduct, • suspension without pay; • demotion; or • discharge. The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 16 All disciplinary actions shall be clearly identified as such in writing. The employee will be requested to sign the disciplinary action. The employee's signature thereon shall not be construed as admission of guilt or concurrence with the discipline, but rather be acknowledgment of receipt. Employees shall have the right to review and comment on disciplinary actions in their personnel file. A copy of all disciplinary notices shall be provided to the employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel records shall be cleared of reference to the incident, which gave rise to the grievance. The Employer will notify the Union in writing within three (3) working days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected employee may file a grievance. The Employer recognizes the right of an employee who reasonably believes that an investigatory interview with a supervisor may result in discipline to request the presence of a Union representative at such an interview. Upon request, they shall be afforded a Union representative. The Employer will delay the interview for a reasonable period of time in order to allow a Union representative an opportunity to attend. If a Union representative is not available or a delay is not reasonable, the employee may request the presence of a bargaining unit witness. (Weingarten rights) Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action (except oral warning). The Employer must provide a notice and statement in writing to the employee identifying the performance violations or misconduct alleged, a finding of fact, and the reasons for the proposed action. The employee shall be given an opportunity to respond to the charges in a meeting with the Employer and shall have the right to Union representation during that meeting, upon request. (Loudermill rights) The Employer shall endeavor to correct employee errors or misjudgments in private, with appropriate Union representation if requested by the employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such action as to any post-probationary employee was for just cause. Just cause shall be established if the following has been shown by the Employer: 9.6.1 That the Employer did forewarn employee of possible consequences of conduct; 9.6.2 That the Employer policy, rule, or order involved reasonably related to the orderly, efficient, or safe operation of the Employer; 9.6.3 That before administering discipline, the Employer did make an effort to discover whether employee did, in fact, violate or disobey an Employer policy or rule; 9.6.4 That the Employer conducted its investigation objectively; 9.6.5 That, in the investigation, the Employer did obtain evidence or proof that the employee violated such Employer policy or rule; 9.6.6 That the Employer applied its rules, orders, and penalties without discrimination under the circumstances; and ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 17 9.6.7 That the degree of discipline was reasonably related to the seriousness of the offense and/or the employee's record. ARTICLE 10—SENIORITY 10.1 DEFINITIONS Office/Department Seniority: the service time spent in each individual Elected Official's Office or Department within the bargaining unit. Employer/County Seniority: The total unbroken service with Mason County. An employee's County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. Bargaining Unit Seniority: The total length of continuous calendar-based service with the Employer and in the bargaining unit. Seniority shall be established upon appointment to a regular full-time or part-time, budgeted position within the bargaining unit. No seniority shall be established while an employee is employed in or Extra Help/On-Call position. Time in service in a Temporary position shall count for leave accrual or step movement purposes only. A Temporary employee or a Regular employee in a Temporary position who is hired without a break in service directly into a Regular position in the same classification shall be credited for Office / Department Seniority from the original date of hire into that classification. The appointment date shall be adjusted for leaves of absence without pay, except when such leaves are the result of federal or state legally protected leaves. Other Definitions: 10.1.1 Application of Seniority How an employee's years of continuous service are utilized to determine their respective rights in regard to postings, promotions, reassignment, transfer, layoff, or recall. 10.1.2 Continuous Service Means uninterrupted employment with the Employer subject to the following provisions: a. Continuous calendar-based service shall include uninterrupted employment. b. Continuous service is terminated by resignation, termination, retirement, layoff, or failure to respond to two offers of recall to former or comparable employment. 10.1.3 Layoff A layoff is identified as the anticipated and ongoing or prolonged reduction in the number of full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. A reduction in force in a classification may occur for reasons of lack of funds, lack of work, efficiency, or reorganization. Reductions in force are identified by classification within the affected Office or Department. 10.1.4 Affected Group/Employees An Affected Group would be any job classification that is subject to a layoff. An Affected Employee would be the least senior employee(s) within an affected job classification which is subject to lay-off or reduction in force and have certain rights as a result. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 18 10.1.5 Layoff Alternatives A number of alternatives exist for affected employees including: a. Assume a vacant position - per Article 10.13.1 b. Bump - displacing a less senior employee c. Recall - accepting unemployment and the option of future recall 10.1.6 Bumping The displacement of a less senior regular employee by another regular employee with more seniority is defined by this Article. 10.2 APPLICATION OF SENIORITY In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor where employees are equally qualified to do the job. Seniority shall be applied in the following manner: (A) For the purpose of promotions and/or layoff, from within a department, seniority shall mean time spent in a job classification within the bargaining unit. (8) For all other purposes, seniority means total unbroken service with Mason County. An employee's County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. 10.2.1 Postings/ promotions Regarding job postings, promotion, and reassignment, "qualifications" and/or"ability"will be the primary consideration, with such posting or promotion being consistent with Article 9 and this Article. Qualifications will include the minimum qualifications of education, training, and experience as set forth in the job description, as well as the job performance, ability, employment record, and contribution to the needs of the Department. 10.2.2 Layoffs Total Office / Department Seniority shall determine who is to be laid off within the selected classification (affected group) and within the Office or Department. The least senior regular employee(s) within the classification shall be the affected employee(s). In the event of two (2) employees having the same Office / Department Seniority, bargaining unit seniority shall be determinative. In the event of two (2) employees having the same bargaining unit seniority, Employer seniority shall be determinative. 10.2.3 Bumping As to bumping, the employee's "competence" and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Competence/Ability to adequately perform will be defined as the immediate, clear, and full performance on the job, with a minimal period of orientation and no material reduction in the efficiency of the operation or services, as determined by the Employer. 10.2.4 Recall Seniority shall be determinative in the identification of which employee is to be recalled when there is more than one who is qualified and/or has previously performed a position. If an employee is being recalled to a new position, the employee's qualification, and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 19 10.3 PROBATIONARY PERIOD Upon successful completion of the probationary period, the Employer seniority of the Regular employee shall be established as the initial date of hire including the service during the probationary period. Department seniority shall then be based on continuous service with the Department. 10.4 LOSS OF SENIORITY Seniority shall terminate by discharge from service or by voluntarily leaving County service; provided employees on layoff status retain the seniority, they had at time of the layoff for eighteen (18) months from the date of layoff. An employee, therefore, will lose seniority rights by and/or upon: 10.4.1 Resignation. 10.4.2 Discharge. 10.4.3 Retirement. 10.4.4 Layoff/ Recall list of more than eighteen (18) consecutive months. 10.4.5 Failure to respond to two (2) offers of recall to former or comparable employment. Employees who are re-employed following the loss of their seniority shall be deemed a newly-hired employee for all purposes under this Agreement, except as provided in the following: if an employee is laid off or resigns in good standing after working at least twelve (12) consecutive months, and is thereafter re-employed within twelve (12) months (or eighteen (18) months in the event of recall), the employee will, upon successful completion of the probationary period, regain the seniority that they had as of the effective date that the employee resigned. 10.5 LAYOFFS A layoff is identified as the anticipated and ongoing or prolonged reduction in the number of full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. For the purpose of this article, layoff is further identified as any reduction in hours which results in a regular position being less than their budgeted FTE. Total Office/Department Seniority shall determine who is to be laid off within the selected classification. Bumping rights are determined by Office or Department seniority. Employees scheduled for layoff may bump into another employee's position in lieu of being laid off, if all of the following conditions are met: a. They have more seniority than the employee they will bump; b. The job classification they are bumping to is paid on a salary range that is equal to or less than the salary range of their job classification; c. They previously held status in that job classification, or they are determined by the Employer to be qualified to immediately perform the primary functions of the job; and d. They provide at least five (5)working days' notice from the date of the layoff notice of their intent to exercise their bumping right to the Employer. Teamsters Local No.252 Appraisers and Mason Count 2024—2028 Collective Bargaining Agreement `" pp Y 9 9 9 ��e 20 Layoff process: a. The Employer may reduce the workforce because of lack of work, lack of funds, or workflow reorganization. b. If a reduction in the workforce becomes necessary, the Employer will first consider reduction through normal attrition, (i.e., by not filling normally occurring vacancies). c. If normal attrition is not feasible, then the Employer shall determine which position(s) will be eliminated. The least senior employee(s) in the affected job classification(s) within the affected department shall be laid off. Before laying off any regular employee, all temporary and probationary employees within the same Office or Department shall be laid off first, provided there is a regular employee qualified to do the work of the position. 10.6 NOTICE Employees scheduled for layoff shall be given at least fourteen (14) calendar days' written notice of the layoff. 10.7 MEETING WITH UNION The Union shall also be notified in writing of any reduction in hours proposed by the Employer, including the purpose, scope, and duration of the proposed reduction. Upon the Union's request, the Employer and the Union shall meet promptly during the fourteen (14) day notice period to discuss the reasons and the timelines for the layoff and to review any suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the Employer prior to implementation of any reduction in hours. This procedure shall not preclude the Employer from providing notice to employees or requesting volunteers to take leaves of absence without pay, provided the Employer notifies the Union of the proposed request. 10.8 AFFECTED GROUP The following procedure shall apply to any layoff: 10.8.1 Affected employees The Employer shall first determine by job classification the number of employees or FTEs to be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff, shall be the "affected employee(s)." The least senior employee, by Office or Department seniority, within the affected job classification shall be selected for layoff. The exception would be only when the Employer determines that the position requires unique qualifications and abilities necessary to perform the specialized and required functions of that position, which would then become an overriding factor. In cases where Office or Department seniority within a job classification is equal, bargaining unit seniority will be the determining factor. In the event this is also equal, Classification seniority will control. In the event this is also equal, Employer seniority will control. If all the seniorities are equal, then Management shall make the final decision based on performance and job skills. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 21 10.8.2 Volunteers Simultaneous with implementing the provisions of the layoff procedure, the Employer may first seek, by a five (5) working day posting process, volunteers for layoff or voluntary resignation from among those employees who work within the same job classification as the affected employees. If there are more volunteers than affected employees, volunteers will be chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall rights as described in this article at the time of layoff. If there are no or insufficient volunteers within the affected job classification, the remaining affected employees who have received notice must choose promptly (within five (5) full working days of receipt of the Notice) among the layoff options. 10.8.3 Probationary Employees If the number of volunteers is not sufficient to meet the announced number of necessary layoffs, and if the affected employee is an initial probationary employee, then that employee shall be laid off and is ineligible to select among layoff options. 10.9 VACANT POSITIONS Positions will be filled in accordance with this Article. Within the bargaining unit and the Department, affected employees, and employees on the recall list shall be given the first opportunity for vacant bargaining unit positions for which they are qualified prior to outside hiring by the Employer. Within other Departments affected employees will be given consideration for vacant positions for which they are qualified. 10.10 SENIORITY LIST If a layoff is announced, a current ranked seniority list including job classifications, names, job locations, and FTE or hours per week shall be provided to the Union and posted in the affected Department. 10.11 ORDER OF LAYOFF The least senior employee (by Department Seniority) within the affected job classification and affected Department shall be selected for layoff. No regular employee shall be laid off while another employee in the same classification within the Department is employed on a probationary, extra help, or temporary basis unless specialized skills are required to fill the position that are not possessed by the regular staff member. This provision shall apply only to the classification where the initial layoff occurs and not to the classification into which laid-off employees have bumped. 10.12 COMPARABLE EMPLOYMENT For purposes of this Article, "comparable employment," "comparable position" or"vacancy" shall be defined to include a position which has the same salary pay range and, additionally, the educational and experience qualifications, FTE, and workweek are substantially similar. 10.13 LAYOFF OPTIONS Affected employees who have completed their probationary period shall have the following options: 10.13.1 Assume a Vacant Position On a bargaining unit seniority basis, to assume a vacant position in the same Department and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the employee shall also be considered for available job openings within the Employer for which the employee is qualified. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 22 When a regular full-time or part-time employee is being laid off the Employer may offer a temporary position if one is available, and the employee can perform the work. Laid-off employees who accept these assignments will be provided the benefits and provisions of the temporary assignment. Employee(s) accepting these assignments will be subject to recall. 10.13.2 Bump Employees notified for layoff may bump other employees in their own department in lieu of being laid off, if all the following conditions are met: a. They have more seniority than the employee they will bump; b. The job classification they are bumping into is paid on a salary range that is equal to or less than the salary range of their job classification; c. They previously held status in that job classification or they are determined by the Employer to be able to immediately perform the primary duties of the position they are requesting to bump into; and d. They provide written notification to their department head of their intent to exercise their bumping right within five (5) calendar days' of receiving their layoff notice. Under no circumstances shall an employee's exercise of their bumping right result in a greater benefit to the employee than previously held (e.g. a promotion or increase to full-time if previously part-time). The employee bumping into another position shall be given an orientation period to familiarize the employee with the practices and/or policies related to the job. The employee who may be displaced by the more senior employee who is bumping shall be provided at least fourteen (14) calendar days written notice of layoff. If this employee is eligible to bump another employee pursuant to the conditions, outlined in this subsection, then that third employee identified for layoff shall be laid off. It is understood that employees being laid off and/or recalled under this Agreement must meet the education, experience, and, if applicable, license and/or certification requirements and be able to immediately perform the primary duties of the position they are requesting to bump or be recalled into. Regular Employees faced with a reduction of hours shall have the option of remaining in the reduced position (if above the 20-hour threshold)or bumping to a lower classification, having demonstrated skills and required experience to perform the job; and in case of disputes, the final decision shall be made by the Employer. An employee who is bumped shall move to the highest step of the new range that does not exceed their current salary. If there is no employee in the next lower classification who is less senior than the person scheduled for layoff, that person may look progressively to the next lower classification for such bumping rights. The employee who is bumped by the affected employee shall have the same rights under this Article. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement .:. Page 23 10.13.3 Recall If the affected employee elects not to take a vacant position, elects not to bump, or cannot immediately and adequately perform the functions of the job assignment in assuming a vacant or bumped position, then that employee will be placed on the recall list, and will be eligible for recall under Article 10.15. Nothing contained in this layoff section shall be construed to require the Employer to modify its position and classification structure to accommodate bumping or other re-employment rights. Salary placement rules shall apply to recall to regular positions and to employees who have been bumped. Employees bumping to another position shall retain their old anniversary date for purposes of step increases. Persons recalled to the same salary range shall be placed in their former step and time in step. The salary for non-regular positions not represented by the bargaining unit shall be determined by the Employer. 10.14 REDUCTION HOURS/FTE An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may bump, and/or may elect to be placed on recall in accordance with Article 10.13. If the reduction results in hours less than their budgeted FTE, it will be considered a layoff and the employee shall have the right to bump or recall list. 10.15 RECALL Any regular employee who is laid off shall have their name placed on a recall list within their department for the classification they were laid off from, for any lower classification in the same series, and for any other classification in which the employee has held regular status. The employee's name shall remain on the recall list(s) for a period of eighteen (18) months from the date of layoff. Persons shall be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who were laid off may be considered for other positions in the Assessor's office that they are deemed qualified to perform. It shall be the responsibility of each person on a recall list to keep the County informed of their current address and telephone number. The layoff letter to the employee shall advise him/her of their recall rights and of the name and address of the person in the County government to whom the employee must send notice of their current address or any subsequent changes. The County shall have the right to remove the name of any person on the recall list if there is no response within fourteen (14)calendar days after the County has mailed a certified letter (return receipt request) to the person's last known address. If an employee on recall accepts an opportunity to return to work in a lower classification than the one laid off from, the employee's name may remain on the recall list for their previous higher classification for the balance of the eighteen(18) months and shall be given an opportunity to accept such a position if it should become available. If an employee is recalled to return to the same classification from which they were laid-off and refuses the offer to return, their name shall be removed from the recall list and further return rights shall be forfeited. Employees recalled to their former classification within eighteen (18) months of being laid off shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees recalled to County service within eighteen (18) months to the same or another job classification in the bargaining unit shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff), shall accrue vacation leave at the same accrual rate in effect as of the date of layoff, and the number of years of continuous county service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 24 recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. As long as any employee remains on the recall list the Employer shall not newly employ by hiring persons into the affected bargaining unit classification(s), within their Department, until all qualified employees holding recall rights to that affected classification have been offered recall. A copy of the recall list shall be provided to the Union, upon request. There shall be no probationary requirement for persons returning to their former position if the initial probationary period has been completed. Employees shall not lose original seniority as a result of layoff for a period of up to eighteen (18) months provided, however, that no benefits nor seniority shall be accrued during the period of layoff. 10.16 VACATION & LEAVE CASH OUTS/PAY Any regular employee who is laid off or terminated shall be cashed out for any unused vacation benefits or comp time with their final paycheck, to the extent of established maximums (per other Articles of this Agreement). Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person is recalled into a regular position from the recall list and the employee did not receive a sick leave cash-out per Article 10.4.4. No sick leave shall accrue during the period of layoff. If a person on the recall list is employed in a temporary position, only sick leave accrued during temporary employment may be used during temporary employment. Sick leave accrued during temporary employment may be added to any existing sick leave balance if the person is hired into a regular position from the recall list. 10.17 UNEMPLOYMENT CLAIMS If laid off employees apply for unemployment compensation benefits, the Employer will not contest the claim and will confirm that the employee was laid off. ARTICLE 11 —WAGES 11.1 WAGE SCHEDULE Effective June 1, 2024 through December 31, 2028 each employee shall have their base wage as set forth in Appendix A and adjusted by an across the board increase as set forth below: INCREASE 6/1/2024 1 2.25% 1/1/2026 2.00% 1/1/2027 2.00% 1/1/2028 2.00% Should it become necessary to establish a new job classification within the bargaining unit during the life of this Agreement, the Employer may designate a job classification title and salary for the classification. The salary for any new classification within the bargaining unit shall be subject to negotiations. Each move within a range is determined by the employee's anniversary date. The anniversary date is the day the employee started work within a range. Upon promotion of an employee placing them in a higher range, the date of the promotion becomes the anniversary date that determines future step Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 25 increases within that range. The employee's actual date of hire with Mason County will always remain the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement. The Employer shall make available information monthly which shall reflect all items covered by gross pay such as sick leave, vacation time, straight time, and overtime. 11.2 HIRE-IN RATES New regular employees shall be placed consistent with current personnel rules. ARTICLE 12—OTHER COMPENSATION 12.1 CALL-BACK PAY Regular and Temporary full-time employees who are called back to work after leaving the job site (and not adjacent to the next regularly scheduled shift), shall receive a minimum of two (2) hours' pay at the overtime rate. When an employee is called out between shifts, the time worked between shifts shall be paid at the rate of one and one-half (1'/2) times the regular rate. De Minimis phone contact does not constitute a callback. After working the call-out shift, the employee may have the option of working the next regularly scheduled shift, provided the supervisor and the employee feel the employee can carry out the duties of the position safely. When the employee does continue working, the time worked on the next regularly scheduled shift shall be compensated at the normal straight-time rate. Part-time employees who are called back to work after leaving the job site shall receive a minimum of two (2) hours' pay at the appropriate rate of pay. All employees will respond to emergency callouts unless extenuating circumstances such as illness or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW 38.52 concerning Emergency Management, and Mason County Code 2.19.050, the County may utilize personnel of any County Department or agency in a declared disaster. During periods of emergency, changes of shift can be made with eight (8) hours' notice, provided the employee has eight (8) hours off between the two (2) shifts. This provision shall apply to employees who are required to attend Employer scheduled meetings on their regularly scheduled day(s) off. 12.2 WORK IN A HIGHER CLASSIFICATION No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification using the proper procedures, when those duties are not part of the employee's current job classification, for the purpose of: a. Providing work coverage during an authorized vacation period; b. Providing work coverage during an authorized sick leave; c. Providing work coverage for an authorized leave of absence; or d. Providing work coverage for a currently vacant position. Employee(s) assigned to work at least three(3), eight (8) hour days within a twenty-one(21) calendar day period, in a higher classification will receive the first step salary of the appropriate classification that provides at least a five percent (5%) increase for all time spent in that higher classification. The employee must be performing most of the essential functions of the higher classification to have that Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement pageQiRIGINAL time count toward the additional compensation. This section is not applicable to employees who are being trained to perform the work of the higher classification. 12.3 LEAD WORKER The County Department with the approval of Human Resources, may designate an employee as a Lead Worker; such designation is not considered to be a "job vacancy" or"newly created position" as referenced in the SENIORITY article. Employees who are assigned to act as working Lead shall receive an additional 10% above their applicable rate of pay. Such employee shall be subject to all conditions of the Collective Bargaining Agreement including distribution of overtime. A Lead Worker will typically direct, oversee and/or organize the work of other employees. The Lead Worker cannot hire, fire, or discipline other employees within the bargaining unit. 12.4 MILEAGE REIMBURSEMENT All bargaining unit employees required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 12.5 LONGEVITY The County shall provide additional compensation above each eligible, regular full-time employee's base salary (or base hourly rate, if applicable)to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive pro-rated longevity benefits in proportion to the number of hours the regular part-time employee is in pay status during the month as compared to that required of full-time employment. The longevity benefit will be implemented in accordance with the following schedule: Beginning in 11'h and continuing thru 15th ears 1.5%above base Beginning in 16'h and continuing thru 20th ears 3.0%above base Beginning in 21s'and continuing thru 25th ears 4.5%above base Beginning in 26th ear and continuing thereafter 6.0%above base 12.6 CLOTHING ALLOWANCE The County shall provide an annual clothing allowance to each bargaining unit employee in the amount of Two Hundred and Fifty dollars ($250), payable by the second payday in July. ARTICLE 13 - HOLIDAYS 13.1 HOLIDAYS The following designated annual paid Holidays shall be observed per County Policy (other than the Floaters). New Year's Day Labor Da Martin Luther King Day Veteran's Da Armistice Da Presidents' Day Thanksgiving Da Memorial Day Day After Thanksgiving* July Fourth Christmas Da Juneteenth Two 2 Floating Holidays Christmas Eve * For employees on 4-10s (Monday through Thursday), the `Day after Thanksgiving' holiday shall be observed on Wednesday, the day before Thanksgiving. Eligible full-time employees shall receive eight (8) hours of holiday benefit pay. Regular part-time employees shall be paid pro rata holidays in accordance with the number of hours regularly compensated. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 27 For any Holiday to be paid, an employee must be in paid status on the employee's scheduled workday before and the employee's scheduled work day after the Holiday. The floating holidays are to be at the discretion of the employee with the approval of the supervisor, requiring one (1) week's advance notice, which may be waived by the supervisor. All requests to use a floating holiday must be made no later than the last working day of November. Floating holiday(s) not used by the end of the calendar year will be forfeited unless denied based on the staffing needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in whole-hour increments. 13.2 RELIGIOUS HOLIDAYS Employees may also take other religious holidays off with their supervisor's approval, with or without pay, through utilization of vacation or comp time or by making alternative work schedule arrangements. Such requests shall not be unreasonably denied. 13.3 HOLIDAY OBSERVANCE Holidays shall be observed per County policy; typically, when a recognized Holiday falls on a Saturday, the preceding Friday shall be considered the holiday. When a recognized Holiday falls on a Sunday, the following Monday shall be considered the holiday. For those employees on a 4/10 work schedule or other alternate schedule, when one of the listed holidays falls on one of the employee's regularly scheduled days off, the holiday shall be observed on a day mutually agreeable to the employee and the Employer within the same workweek. 13.4 HOLIDAY ON DAY OFF Benefitted employees shall receive eight(8) hours' holiday benefit pay and time-off for each holiday listed. 13.5 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than (8) hours of holiday benefit pay for that day regardless of their work individual schedule. Part-time employees will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight (8) hours) on that day. If any employee is requested to work on a Holiday, the employee shall receive two (2) times their regular rate of pay, plus holiday benefit pay. No employee shall be called on a holiday for less than four(4) hours, except those personnel serving Standby Duty. ARTICLE 14—VACATION 14.1 VACATION ACCRUAL All regular and temporary full-time employees of the County coming under this Agreement after six (6) months' employment shall be entitled to and receive vacation leave with pay as follows: 1st through 3rd year of employment 96 hours 4th through 7th year of employment 120 hours 8th through 9th year of employment 144 hours loth through 11th year of employment 160 hours 12th through 14th year of employment 176 hours 15th through 16th year of employment 184 hours 17th through 19th year of employment 192 hours 20 or more years of employment 200 hours Regular and temporary part-time employees shall accrue vacation leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 28 compared to that required for full-time employment, plus they must also meet the qualification for PERS participation to have vacation leave accrual apply. The first day of the month of hire shall be the effective date of subsequent increases in the vacation leave accrual rate for employees hired between the first(1It) and the fifteenth (15th) of the month. The first day of the month following the month of hire shall be the effective date for subsequent increases in the vacation leave accrual for employees hired between the sixteenth (16th) and the last day of the month. Regular and temporary full-time employees shall accumulate one-twelfth (1/12th) of their yearly accumulation total per month. The maximum amount of vacation leave that may be accrued at any point in time is four hundred (400) hours. No additional vacation leave will be accrued or added to an employee's vacation leave benefit when the maximum accrual has been attained. Vacation that would be denied due to workload issues that result in an employee's accrual exceeding four hundred hours, shall have those hours converted to comp time which shall be used within ninety(90) days or shall be forfeited. This Vacation provision shall be in effect until December 31, 2017. After such date, no longer available. This is to provide ample opportunity for employees to manage their workload and vacation schedule to reduce their vacation hours. Regular and temporary full-time employees must work or be in a paid status at least eighty(80) hours in a month to accrue vacation leave for the month. Regular part-time employees must work or be in a paid status at least in the same proportion to the eighty (80) hours as their regular hours are to full- time employment to accrue vacation leave for that month. Except for employees in a trial service period vacation leave accrued within the first six(6) months of employment cannot be utilized by an employee until they have completed the initial appointment probationary requirements. Whereas the County recognizes the importance of employees utilizing earned vacation leave to promote and enhance their mental and physical well-being, employees should attempt to use vacation leave during the year in which it is earned. 14.2 VACATION SCHEDULING Upon completion of six (6) months continuous service in a Regular and Temporary position, an employee shall be eligible for paid vacation. An employee's request for vacation leave will be granted, provided that prior approval is given by the employer and provided that the leave requested does not prevent a Department or division thereof from providing efficient public service. Vacation leave approval will be granted based on the employee meeting workload requirements. All requests to use vacation leave shall be submitted in writing. When an employee desires to use five (5) or more consecutive vacation leave days they must submit a leave request at least fifteen (15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15) calendar days in advance may be cause for the denial of the requested leave. The Employer will respond to leave requests within ten (10) calendar days of receipt; except that leave requests submitted more than sixty(60)calendar days in advance of the time off requested shall be considered on a case-by-case basis. Regular and temporary full-time employees must work or be in a paid status at least eighty(80) hours in a month in order to accrue vacation leave for the month. Regular and Temporary part-time ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 29 employees must work or be in a paid status at least in the same proportion to the eighty (80) hours as their regular hours are to full-time employment to accrue vacation leave for that month. Employees shall have the option of using comp time or vacation leave for approved paid time off. 14.3 VACATION PAY Vacation leave days shall be the same as the regular workday schedule for the Department wherein the employee is employed. Vacation pay shall be the amount that the employee would have earned if the employee had worked their regular position during the vacation period. When a holiday occurs during an employee's approved vacation leave, the day on which the holiday occurs will be charged as holiday leave rather than vacation leave. Employees cannot receive vacation, sick leave, or holiday pay simultaneously for the same days. 14.4 VACATION UPON TERMINATION When a regular full-time or regular part-time employee's employment terminates,the employee shall be paid in full for all accrued vacation leave. The vacation leave cash out shall be paid at the employee's rate of pay at the time of separation, provided that no employee may cash out more than four hundred (400) hours of accrued vacation leave. The cash-out of accrued leave or other accrued time off shall be paid and reported in accordance with the provisions of law regulated by the Washington State Department of Retirement Systems. An employee whose employment with Mason County terminates within the six (6) month probationary period shall not be paid for any vacation leave accrued during the probationary period. Employees shall provide at least ten (10) working days written notice of their effective resignation date. The time limit of the resignation may be waived at the discretion of the Director. Pay in lieu of unused vacation shall be forfeited if ten (10) working days written notice is not provided or waived. ARTICLE 15 - SICK LEAVE 15.1 SICK LEAVE ACCRUAL Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433 and/or subsequent amendments, the County and the Union mutually agree to comply with the laws. Sick leave shall be accumulated for all Regular and Temporary full-time employees, who have worked or been in a paid status at least eighty (80) hours at the rate of eight (8) hours per month for each month of employment. Regular and Temporary part-time employees shall accrue sick leave on a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during the month as compared to that required for full-time employment. Sick leave accrual may not exceed one thousand two hundred (1,200) hours. 15.2 SICK LEAVE USAGE Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to comply with the laws. 15.3 COORDINATION -WORKER'S COMPENSATION In the event an employee shall be entitled to benefits or payments under any program of disability insurance furnished by the Employer, Worker's Compensation Act, or similar legislation by the State of Washington or other governmental unit, the Employer shall pay to the employee only the difference between the benefits and payments received under such insurance or act by such employee and the regular rate of compensation that they would have received from the Employer if able to work. In such event, the number of hours deducted from the employee's total accrued sick ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 30 leave shall be the hourly equivalent of the Employer's payment. The foregoing payment or contribution by the employer shall be limited to the period of time that such employee has accumulated sick leave credits as specified above. a. For a period of absence from work due to injury or occupational disease resulting from County employment, the employee shall file an application for Worker's Compensation in accordance with State Law. b. If the employee has accumulated Sick Leave credit, the County shall pay the Sick Leave difference between their time loss compensation and their full regular salary unless the employee elects not to use their Sick Leave. c. Should an employee receive Worker's Compensation for time loss and they also receive sick leave compensation, their sick leave accrual prior to the time loss will be reduced by the total number of hours they were on sick leave minus the number of hours at full salary for which they are paid to the nearest hour. d. Until eligibility for Worker's Compensation is determined by the Department of Labor and Industries, the County may pay full sick leave accumulated, provided that the employee shall return any subsequent overpayment to the County. e. Should an employee apply for time loss compensation and the claim is then or later denied, sick leave and annual leave may be used for the absence in accordance with other provisions of this rule. f. Nothing herein pertains to a permanent disability award. g. If any employee has no sick leave accumulated, the words vacation leave or comp time may be substituted for"sick leave" above. 15.4 IMMEDIATE FAMILY Authorized uses of sick leave may be utilized as referenced above in this article for immediate family, as defined in Article 1. 15.5 SICK LEAVE CASH OUT Employees hired before January 1, 2011, shall receive payment for unused sick leave upon termination of employment with fifteen (15) years of continuous County service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement under an appropriate Washington State Public Employees Retirement System; or upon the death of the employee, in which case payment shall be made to their estate. Employees hired on or after January 1, 2011, shall not be eligible (nor their estate)to receive any cash out of their accrued sick leave upon separation from County service. ARTICLE 16— LEAVES OF ABSENCE 16.1 IN GENERAL Leaves of absence requests shall not be unreasonably denied. All leave is to be requested in writing as far in advance as possible. As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement. Leave does not accrue, nor may it be used until the first day of the following pay period in which it is earned (no "negative" leave use during the period in which it is earned). ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 31 16.2 JURY DUTY/COURT An employee, who is required to serve on a jury because of official Employer duties requiring to appear before a court, legislative committee, or quasi-judicial body as a witness in response to a subpoena or other directive, shall be allowed authorized leave with pay less any amount received for such duty. 16.3 MILITARY LEAVE All Regular and Temporary employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of military leave per year (October 1 through September 30). Employees enlisting or entering the military service of the United States, pursuant to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and privileges provided by the ACT. 16.4 BEREAVEMENT Up to three (3) days' bereavement leave may be taken in case of death in the immediate family requiring the attendance of the employee (funerals are included). Two (2) additional days of sick leave may be taken at the employee's request. For this section, immediate family includes only persons related by blood or marriage or legal adoption and is limited to the following relations: wife, husband, parent, grandparent, brother, sister, child, grandchild, aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, and daughter-in-law of the employee. 16.6 MAINTENANCE OF SENIORITY The Employer shall adjust the employee's anniversary date to reflect any period of unpaid leave. Seniority shall continue to accrue and the employee's anniversary date shall not be adjusted for periods of legally protected leave, such as FMLA or military leave. 16.6 LEAVE WITHOUT PAY As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless Washington Paid Family Medical Leave is utilized. An employee on leave of absence may be affected by a lay-off in the same manner as if the employee were working. Leave of absence without pay is not creditable towards seniority and seniority-related benefits, except as identified above for legally protected leave such as FMLA and Military. An employee who takes a leave of absence without pay shall have their date of hire for seniority purposes adjusted for the same duration of time as the period of leave without pay. Step increases are based on the duration of employment and will be adjusted accordingly. General salary increases are not based upon the duration of employment and will not be adjusted in this manner. The employee's seniority for purposes of vacation accrual, promotion, and layoff would be adjusted in the same amount as the duration of the leave without pay. In the unlikely event an employee was granted a leave without pay during their probationary period, the probationary period would be extended for the same duration as the leave without pay. 16.7 FAMILY LEAVE—FMLA The County and the Union mutually agree to comply with all State and Federal Family Leave Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the adopted conditions and provisions of the state and federal law and are not intended to expand upon the rights thus set forth. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 32 If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County's Human Resource Department for guidance. 16.8 MATERNITY DISABILITY LEAVE Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however, the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrently with FMLA). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right to medical verification and the right to a second opinion at the employer's expense. At the end of the disability leave, the employee is entitled to return to the same job or a similar job of at least the same pay as provided by law. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election, any accrued comp time, consistent with the retention provision as provided in this article. Once this paid leave is exhausted, the employee's leave may be switched over to unpaid leave. 16.9 WASHINGTON STATE PAID FAMILY&MEDICAL LEAVE COMPLIANCE The County and Union mutually agree to comply with all Washington State Paid Family & Medical Leave laws, per RCW 50A.04, and future amendments with the law. 16.10 WASHINGTON STATE LONGTERM CARE TRUST ACT COMPLIANCE The County and the Union mutually agree to comply with all Long-term Services and Supports Trust Program laws, per RCW 5013.04, and future amendments to the statute. ARTICLE 17 — HEALTH &WELFARE 17.1 HEALTH AND LIFE INSURANCE The County shall contribute as identified below per employee, per month, towards the premiums for Health and Welfare benefits for each employee, including their eligible dependents, compensated eighty (80) man-hours (excludes, vacation, sick, and comp time payouts, upon separation) or more per month. This contribution is to be applied to premiums for Washington Teamsters Welfare Trust Medical Plan B (with the $100 per week time loss option) and current County dental, vision, and life insurance plans or other carriers as designated by written notice by the bargaining unit. The County contribution for Health & Welfare Insurance shall be: a. Effective January 1, 2025, the contribution shall be increased to one thousand five hundred and seventy dollars ($1,570) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. For Teamsters 9 Month Waiver, the employer shall pay $11.40 per month. b. Effective January 1, 2026, the contribution shall be increased to one thousand six hundred and twenty-two dollars ($1,622) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. For Teamsters 9 Month Waiver, the employer shall pay $11.40 per month. c. Effective January 1, 2027, the contribution shall be increased to one thousand six Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 33 hundred and seventy-four dollars ($1,674) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. For Teamsters 9 Month Waiver, the employer shall pay $11.40 per month. d. Effective January 1, 2028, the contribution shall be increased to one thousand seven hundred and twenty-six dollars ($1,726) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. For Teamsters 9 Month Waiver, the employer shall pay $11.40 per month In the event the County's maximum monthly contribution is insufficient to provide all of the total Health and Welfare premiums as referenced in Section 1 above, the priority order for full County payment shall be as follows: (1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical. Any monthly premium contribution required above the County's maximum contribution shall be paid by a reduction of the necessary amount from the employee's salary. In the event the Employer is subject to carrier plan design change or a penalty,tax, fine, or increased costs because of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Employee Assistance Program (EAP): The County shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit employees. 17.2 RETIREMENT Pensions for employees and contributions to pension funds will be governed by the Washington State statutes in relation thereto in existence during the contract period. 17.2.1 TEAMSTERS PENSION Effective June 1, 2024,the Employer agrees to pay an amount equal to sixty-five cents($.65) per hour for each hour for which compensation is paid to each employee into the Western Conference of Teamsters Pension Trust Fund on account of each member of the bargaining unit, said amounts to be computed monthly. The total amount due for each calendar month shall be paid in a lump sum not later than ten (10) days after the last business day of each month. The Employer agrees to abide by such rules as may be established by the Trustees of said Trust to facilitate the determination of the hours for which contributions are due, the prompt and orderly collection of such amounts and the accurate reporting and recording of such hours and such amounts paid on account of each member of the bargaining unit. Failure to make all payments herein provided for within the time specified shall be a breach of this Agreement. Employees may collectively elect to divert a portion of their current base wage into the Western Conference of Teamsters Pension Trust. Any monies diverted shall include, in the calculation of the diversion, all Employer roll-up costs. In the event such decision is made, the increased contribution shall be reflected in an amendment and attached to this agreement. Effective June 1, 2024, Employee elected rate for diversion shall be ($1.00) of each employee's base wage. ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 34 17.2.2 Retirees Health &Welfare Effective July 1, 2024, based upon the previous months' hours of employment, the Employer shall remit the sum required to Retiree's Welfare Trust for retiree's medical coverage for each employee covered by this agreement (via payroll deduction), who has been compensated eighty (80) man-hours (excludes vacation, sick, and comp time payouts, upon separation) or more in the preceding month. The premium payments shall be made to the Trust Office in Seattle, WA by the 10th day of each month. The full amount (100%) of premium payments and increases shall be deducted from each eligible employee via a payroll deduction. *The bargaining unit reserves the right to change plan coverage in accordance with Trust rules and after being accepted into the RWT-Plus plan by the trust.* As agreed upon by both the Employer and the Union there shall be no Employer contribution to the Medical Retiree Fund. In order to establish the Retiree Medical Trust fund, employees must vote in favor. ARTICLE 18 -TRAINING 18.1 TRAINING Approval for attendance at training, the hours intended to be compensated and the reimbursement for travel and expenses shall be established by the supervisor prior to the training, consistent with the current policy. 18.2 TRAINING REIMBURSEMENT Compensation associated with training or representation of the Employer on official business shall be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128- 500. ARTICLE 19— LABOR/ MANAGEMENT COMMITTEES 19.1 PURPOSE OF COMMITTEE The Employer and the Union agree that a need exists for continuing cooperation between labor and management, and to meet from time to time upon the request of either party concerning suggestions and issues of a general nature affecting the Union and the Employer relations. The above provision does not preclude and in fact, encourages the parties to also meet informally and expeditiously as-needed basis on matters of mutual concern. 19.2 COMPOSITION OF COMMITTEE The Labor Management Committee meetings will include a minimum of two (2) representatives of the employer, including a representative from Human Resources, and a minimum of two (2) representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which may arise between the parties other than those for which another procedure is provided by law or other provisions of this Agreement. 19.3 COMPENSATION All meeting time spent by members of the joint Labor-Management Committee will be considered time worked if during duty hours and will be paid at the appropriate regular rate of pay. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 35 ARTICLE 20— HEALTH & SAFETY 20.1 SAFE WORKPLACE The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall comply with all federal, state, and local laws applicable to the safety and health of its employees. Employees shall not be required to perform work if they have a reasonable basis for believing the assignment would constitute a danger to their health and safety. The employee shall immediately contact a supervisor who shall decide about safety. Upon the supervisor's review and liability, the employee will perform the work but may refer the matter to the safety committee or risk management. All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify their supervisor if they are unable to work because of a work-related injury or illness. 20.2 HEALTH &SAFETY PLAN The Employer shall develop and follow written policies and procedures to deal with on-the-job safety and shall conduct ongoing site-specific safety and security plans in conformance with state and federal laws. Safety Equipment; Protective Gear; Appropriate Supplies: The County may-utilize a 'quartermaster system' to supply employees with appropriate safety equipment, protective gear, and other appropriate supplies on an as-needed basis. When such time as any or all of such equipment wears out, the County shall replace such items, free of charge to the employee, so long as it can be shown that the items were no longer functional due to standard `wear and tear' and not due to the negligence or intentional misconduct by the employee to damage such equipment items. One example is that the County shall continue to provide appropriate rain gear to each employee on an as-needed basis. 20.3 DRUG-FREE WORKPLACE The Drug-Free Workplace Act of 1988 for federal contractors and grant recipients requires that employers will provide a drug-free workplace. This policy strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the workplace. Fitness for Duty — If a supervisor or manager reasonably suspects, through observation, that an employee may physically be incapable of performing the essential functions of the job and/or may be under any influence of, or impaired by a substance, the employee shall be removed from duty immediately and undergo substance testing for the suspected substance. Except in emergency situations, the supervisor or manager shall consult with another supervisor, manager or representative of Human Resources to ensure that adequate grounds for reasonable suspicion exist. The consulted supervisor, manager, or representative of Human Resources shall also personally observe the employee before the employee is required to test for the presence of that substance. At this time the employee will also be notified of their Weingarten rights. Employees removed from duty under such circumstances who test positive shall be required to meet with the Employer's Substance Abuse Professional (SAP) and shall only be allowed to return to work, if at all, in accordance with the return-to-work provisions of the Employer's substance abuse policy. 20.4 WORKPLACE VIOLENCE The Employer is committed to employee health and safety. Workplace violence, including threats of violence by or against a County employee, will not be tolerated and should be immediately reported whether or not physical injury occurs. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 36 ARTICLE 21 - GRIEVANCE PROCEDURE 21.1 GRIEVANCE DEFINED The purpose of the grievance procedure is to promote harmony and efficiency between employees and the County by providing timely settlement of grievances without fear of discrimination or reprisal. A grievance is an allegation by an employee, group of employees, or the Union that there has been a violation, misapplication, or misinterpretation of this Agreement. Employees will be unimpeded and free from restraint, interference,coercion, discrimination, or reprisal in seeking adjudication of their grievance. Any grievance procedure time limit may be extended by mutual written agreement. Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall permit the Union or the employee to advance the grievance to the next step in the grievance procedure. A grievance of interest to several employees may be filed as a "group grievance." The processing and adjudication of grievances shall be conducted during working hours. 21.2 GRIEVANCE PROCEDURE In the event of a grievance, the following procedure shall be used: Step 1. A grievance must be presented within ten (10) calendar days of the incident giving rise to the grievance or the date the grievant knew or reasonably could have known of the incident to the employee's immediate supervisor or manager if the grievance is not related to a salary issue. The supervisor or manager may schedule a meeting with the employee and their Union representative or they may respond to the grievance when presented. In either case, the supervisor shall respond to the grievance within seven (7) calendar days of the employee raising the issue. If the grievance is not resolved informally, then a written grievance may be filed at Step 2. However, if the incident is related to a salary issue, the employee and/or the Union Steward shall submit a written grievance at Step 2 to the Mason County Assessor within ten (10) calendar days of the incident giving rise to the grievance. Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall include: a. The specific details of the incident or issue giving rise to the grievance; b. The Article(s) and Section(s) of the Agreement allegedly violated; and c. The remedy sought. The written grievance shall be submitted by the employee and/or the Union Steward/Union Representative to the Mason County Assessor within ten (10) calendar days of the date of the discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human Resources Department. Within ten (10) calendar days after the receipt of the official written grievance, the Mason County Assessor (or designee) shall schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and seek to resolve the grievance. The Mason County Assessor shall provide a written response to the Employee and the Union Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of the grievance response shall be provided to the Human Resources Department. If the grievance is not resolved at Step 2, the grievance may be advanced to Step 3. ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 37 Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days of receipt of the grievance, the Human Resources Director or designee shall schedule a meeting with the Employee, Union Steward/Union Representative, and the Mason County Assessor (or designee)to hear and seek to resolve the grievance. The Human Resources Director shall provide a written answer to the Employee, Union Steward/Union Representative, and Mason County Assessor within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3, the grievance may be advanced to Step 4. Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The Union's request for arbitration shall be in writing and may be filed with the Public Employment Relations Commission (PERC), Federal Mediation and Conciliation Service (FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar days of the Union's notice to the Employer of its intent to arbitrate. In addition, the Union shall request the arbitration service supply a list of seven (7) qualified arbitrators. If a list of seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. The referral to arbitration shall contain the following: a. Question or questions at issue; b. Statement of facts and position of each respective party; and c. Copy of the grievance and related correspondence. GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time, and location mutually convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article, it is understood as follows: a. The arbitrator shall have no power to render a decision that will add to, subtract from or alter, change, or modify the terms of this Agreement, and their power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration. b. The decision of the arbitrator shall be final, conclusive, and binding upon the Employer, the Union, and the employees involved, provided the decision does not involve action by the Employer which is beyond its jurisdiction. c. Each party may call such witnesses as may be necessary in the order in which their testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance, and shall be subject to cross- examination. The arguments of the parties may be supported by oral comments and rebuttals. Either or both parties may submit post-hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to and directed at the matters set forth in the written statement of the grievance. d. Either party may request that a stenographic record of the hearing be made. The party requesting such record shall bear the cost thereof; provided, however, if the other party requests a copy, such cost shall be shared equally. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 38 e. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each party shall bear the cost of presenting its own case. 21.3 UNION/EMPLOYER GRIEVANCE Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in writing within ten (10) business days from the date the Employer/employees became aware or reasonably should have known that the grievance existed. The Employer may not grieve the acts of individual employees, but rather, only orchestrated acts or actions of authorized representatives believed to conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may only go to mediation upon mutual agreement. The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving different supervisors or from different Departments. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration. 21.4 SCHEDULE OF MEETINGS Upon request, and without unnecessary delay, a steward's immediate supervisor or designee shall allow the steward during normal work hours without loss of pay, reasonable time to: 21.4.1 Investigate any grievance or dispute so that the same can be properly presented in accordance with the grievance procedure. 21.4.2 Attend meetings with the Director or other Employer representatives when such meetings are necessary to adjust grievances or disputes. Meetings with designated personnel will be by appointment and held without delay when possible. 21.4.3 Confer with a staff representative of the Union and/or employees on Employer premises, at such time and places as may be authorized by the Director or designee in advance of the intended meetings. For the purposes of this Article and Article 6.3, obtaining coverage to ensure minimum staffing levels shall not be considered an unnecessary delay. The Employer shall not be obligated to provide coverage immediately if the use of overtime is the only means of providing that coverage. ARTICLE 22 -GENERAL PROVISIONS 22.1 SAVINGS CLAUSE It is understood that the parties hereto are governed by the provisions of applicable Federal and State Law, which provisions shall prevail over this Agreement. Where there may be conflict between County ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail. Should any part thereof or any provisions herein be rendered or declared invalid by reason of any existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction, the invalidation of such part or portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect. In such event, the parties shall meet within thirty (30) days for renegotiation of such invalid provisions for the purpose of adequate and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by the parties. ARTICLE 23— ENTIRE AGREEMENT 23.1 DURATION CLAUSE This Agreement shall be in full force and effective upon ratification by the parties and shall remain in effect through December 31, 2028. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 39 Either party may request negotiations of a successor agreement at least sixty (60) days before the annual expiration date. This Agreement may be modified during its term by mutual agreement of both parties concerned, such mutual agreement is to be in writing and to be incorporated as part of this Agreement. 23.2 ENTIRE AGREEMENT The Agreement expressed herein in writing constitutes the entire Agreement between the parties and no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter into any agreement or contract with any covered employee(s), either individually or collectively, which is inconsistent with the terms of this Agreement. Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 40 SIGNATURES IN WITNESS WHEREOF, the Parties hereto have executed this Agreement this day of , 2024. TEAMSTERS LOCAL NO. 252 BOARD OF COUNTY COMMISSIONERS Bri n Blai e ell; Secretary-Treasurer Randy Neatherlin; Commissioner District#1 b.A-- L N Dane Bonnell; Business Agent Kevin Shutty; Commissioner District#2 Sharon Trask; Commissioner District#3 MASON COUNTY ASSESSOR Patti McLean Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 41 APPENDIX A Wage Tables Effective 6/1/2024—2.25%ATB Increase Advancement from one step to the next is annual and on the employee's step date Classification Step Step2 Step3 Step4 Step Step6 Step Step Step9 Appraiser Trainee $4,008.58 $4,108.79 $4,211.50 $4,316.80 $4,424.72 $4,535.34 $4,648.71 $4,764.93 $4,884.06 Appraiser $4,648.72 $4,764.94 $4,884.05 $5,006.17 $5,131.31 $5,259.60 $5,391.09 -$5,525.87 $5,664.01 Senior Appraiser $5,338.88 $5,472.34 $5,609.15 $5,749.38 $5,893.13 $6,040.45 $6,191.46 `'`$6,346.25 $6,504.91 Appraiser Analyst $5,605.82 $5,745.97 $5,889.62 $6,036.85 $6,187.78 $6,342.47 $6,501.03 $6,663.56 $6,830.15 GISTechnician 1 $4,467.221 $4,695.351 $4,812.721 $4,933.041 $5,056.371 $5,182.791 $5,312.36 $5,445-171 $5,581.30 Senior Appraiser Analyst 1 $6,166.401 $6,320.571 $6,478.581 $6,640.541 $6,806.561 $6,976.711 $7,151.141 $7,329.921 $7,513.16 Effective 1/1/2025—2.00%Market Rate Adjustment to Appraiser series ONLY Addition of 1 Top Step maintaining 2.5%between steps Step 8 is made available as of 1/1/2025.However,advancement to step 8 will take place on employee's step date. Advancement from one step to the next is annual and on the employee's step date Classification Step Step2 Step3 Step4 Steps Step Step Step Step9 Appraiser Trainee $4,088.75 $4,190.97 $4,295.73 $4,403.14 $4,513.21 $4,626.05 $4,741.69 $4,860.23 $4,981.74 Appraiser $4,741.70 $4,860.24 $4,981.73 $5,106.29 $5,233.94 $5,364.79 $5,498.91 $5,636.38 $5,777.29 Senior Appraiser $5,445.66 $5,581.78 $5,721.33 $5,864.37 $6,010.99 $6,161.26 $6,315.29 $6,473.17 $6,635.00 Appraiser Analyst $5,605.82 $5,745.97 $5,889.62 $6,036.85 $6,187.78 $6,342.47 $6,501.03 $6,663.56 $6,830.15 GISTechnician 1 $4,467.221 $4,695.351 $4,812.721 $4,933.041 $5,056.371 $5,182.791 $5,312.361 $5,445.171 $5,581.30 Senior Appraiser Analyst 1 $6,166.401 $6,320.571 $6,478.581 $6,640.541 $6,806.561 $6,976.711 $7,151.141 $7,329.921 $7.513.16 Effective 1/1/2026—2.00%ATB Increase Advancement from one step to the next is annual and on the employee's step date Classification Step Step2 Step3 Step4 Steps Step Step Step $tep*` Appraiser Trainee $4,170.52 $4,274.79 $4,381.65 $4,491.20 $4.603.47 $4,718.57 $4,836.52 $4,957.44 $5,081.37 Appraiser $4,836.53 $4,957.45 $5,081.37 $5,208.42 $5,338.62 $5,472.08 $5,608.89 $5,749.11 $5,892.84 Senior Appraiser $5,554.57 $5,693.42 $5,835.76 $5,981.66 $6,131.21 $6,284.48 $6,441.60 $6,602.64 $6,767.70 Appraiser Analyst $5,717.93 $5,860.89 $6,007.41 $6,157.59 $6,311.54 $6,469.31 $6,631.06 $6,796.83 06,966.75 GIS Technician 1 $4,556.571 $4,789.261 $4,908.981 $5,031.701 $5,157.501 $5,286.441 $5,418.61 1 $5,554.07 5,692-92 Senior Appraiser Analyst 1 $6,289.721 $6,446.981 $6,608.151 $6,773.351 $6,942.691 $7,116.251 $7,294.161 $7,476.51 W7,66a,431 Effective 1/1/2027—2.00%ATB Increase Advancement from one step to the next is annual and on the employee's step date Classification Step Step2 Step3 Step4 Steps Step Step Step Appraiser Trainee $4,253.94 $4,360.28 $4,469.28 $4,581.02 $4,695.54 $4,812.94 $4,933.25 $5,056.58 D Appraiser $4,933.26 $5,056.59 $5,183.00 $5,312.59 $5,445.39 $5,581.53 $5,721.07 $5,864.09 $6,010.70 Senior Appraiser $5,665.66 $5,807.29 $5,952.47 $6,101.29 $6,253.83 $6,410.17 $6,570.43 $6,734.69 $6,903.06 Appraiser Analyst $5,832.29 $5,978.11 $6,127.56 $6,280.74 $6,437.77 $6,598.70 $6,763.68 $6,932.77 $7,106.09 GISTechnician 1 $4,647.701 $4,885.041 $5,007.161 $5,132.341 $5,260.651 $5,392.171 $5,526.981 $5,665.15 $5.806.78 Senior Appraiser Analyst 1 $6,415.521 $6,575.921 $6,740.321 $6,908.811 $7,081.541 $7,258.571 $7,440.041 $7,626.05 $7,816.70 Effective 1/1/2028—2.00%ATB Increase Addition of 1 Top Step maintaining 2.5%between steps Step 9 is made available as of 1/1/2028.However,advancement to step 9 will take place on employee's step date. Advancement from one step to the next is annual and on the employee's step date Classification Step Step2 Step3 Step4 Steps Step Step Step8 Step9 Appraiser Trainee $4,339.01 $4,447.49 $4,558.67 $4,672.64 $4,789.45 $4,909.20 $5,031.92 $5,157.72 $5,286.66 Appraiser $5,031.93 $5,157.73 $5,286.66 $5,418.84 $5,554.30 $5,693.16 $5,835.49 $5,981.38 $6,130.91 Senior Appraiser $5,778.98 $5,923.43 $6,071.52 $6,223.32 $6,378.91 $6,538.38 $6,701.84 $6,869.38 $7,041.12 Appraiser Analyst $5,948.94 $6,097.67 $6,250.11 $6,406.35 $6,566.52 $6,730.67 $6,898.95 $7,071.42 $7,248.21 GISTechnician 1 $4,740.651 $4,982.741 $5,107.301 $5,234.981 $5,365.871 $5,500.01 1 $5,637.521 $5,778.451 $5,922. 22 Senior Appraiser Analyst $6,543.83 $6,707.44 $6,875.12 $7,046.99 $7,223.18 $7,403.74 $7,588.84 $7,778.57 $7,973.03 ORIGINAL Teamsters Local No.252 Appraisers and Mason County 2024—2028 Collective Bargaining Agreement Page 42 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10,2024 Agenda Date: June 18,2024 Internal Review: ❑X Finance ❑ Human Resources © Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.16 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: American Rescue Plan Act Contracts Background/Executive Summary: The American Rescue Plan Act(ARPA)of 2021 provides$350 billion in emergency funding for eligible state, local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026. The total requests received for ARPA funds as of April 30 is $2,646,057 and Mason County had approximately$841,188 in completed projects to re- obligate to new projects. On May 21s1,The Board of County Commissioners re-obligated those funds to 21 new projects. Out of those projects, 8 require a contract. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for Mark Neary,County Administrator to sign the new ARPA contracts between the County and the following: Mason County Senior Activities Center$4,628.31,Mason County Cemetery District#1 $28,485, Belfair Water District Backup Generators$33,788.63,Turning Pointe$40,000,EDC Cluster Study$50,000, South Mason Fire District#4 $63,340,Habitat for Humanity$75,000,PUD#1 Lake Arrowhead Mainline $75,000. Attachments ARPA Contracts i I AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And BELFAIR WATER DISTRICT#1 This American Rescue Plan Act("ARPA")recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Belfair Water District #1, a Washington state public utility ("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS;ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021, obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to $33,788.63 of ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision of providing the final funding for the backup generators. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative impacts, b) Provide Government services to the extent of the reduction in revenue, c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 1 ARPA Recipient Agreement i i 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Expenditure Report. To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County,by October 7,2024, detailing the expenditures, and work done on the approved project.A final A-19 report is due by November 30,2024. Failure to provide any of the required documentation may result in termination of the Agreement. 5. ARPA Funds. The County agrees to provide the Recipient up to $33,788.63 on a j reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. I 6. Termination. The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an l independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers,officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. i 9. Compliance with Laws, Guidelines. The Recipient shall comply with all federal,state, and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the 2 ARPA Recipient Agreement Washington State Auditors Office and as required by the IGA and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: I Recipient Belfair Water District#1 Dale Webb PO BOX 563 Belfair, WA 98528 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. i 17. Governing Law;Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. j 3 ARPA Recipient Agreement I� j 18. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. i 19. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 20. Assignment. The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 21. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. I 22. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right,action, or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 23. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 24. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same j instrument. 25. Authorization. Each party signing below warrants to the other party,that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. I I i i 4 ARPA Recipient Agreement IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. i' DATED this day of , 2024. RECIPIENT,BELFAIR WATER DISTRICT #1 1 By: 1 Print Name: Its: DATED this_day of 2024. COUNTY ADMINISTRATOR MASON COUNTY,WASHINGTON Mark Neary, County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 5 ARPA Recipient Agreement i I I ATTACHMENT A SCOPE OF WORK I i The Board of Commissioners is directing up to $33,788.63 of federal ARPA funds to the Belfair Water District#1 on a reimbursement basis for the purpose of installing new backup generators. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY) policies and procedures. It is Belfair Water District#1's responsibility to review,understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. The Belfair Water District#1 will be responsible for overseeing the program. i 1. Program Funding and Award Amount Mason County shall make up to $33,788.63 of ARPA funds available to Belfair Water District #1 on a reimbursement basis, with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement. I 2. Reporting All reports are to be submitted to the COUNTY no later than November 30, 2024. I Belfair Water District #1 shall submit a final report on costs detailed and provide an A-19 ' equivalent report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments disbursed by the Recipient, by November 30, 2024. Belfair Water District #1 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. I i I I I 6 ARPA Recipient Agreement AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And MASON COUNTY CEMETERY DISTRICT#1 TWIN FIRS This American Rescue Plan Act("ARPA")recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Mason County Cemetery District #1 Twin Firs, a Mason County Cemetery District("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to $28,485 in ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision of upgrades to the cemetery including survey work for making rows and plot lines, water line and hydrants, install chain link fencing and hydroseeding. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services to the extent of the reduction in revenue,c)respond to workers performing essential work, d) make necessary investments in water, sewer or broadband infrastructure. 1 ARPA Recipient Agreement I, 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state 1 unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Expenditure Repo To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County, by October 7, 2024, detailing expenditures. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. j �I 5. ARPA Funds. The County agrees to provide the Recipient up to $28,485 on a reimbursement basis, with the requirement of the quarterly COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31,2024. I 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury,bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the 2 ARPA Recipient Agreement i I Washington State Auditor's Office and as required by the IGA and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing,and shall be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient Attn: Ken VanBuskirk Mason County Cemetery District#1 Twin Firs Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest.The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. I i 15. Survival.The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of j Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the I 3 i ARPA Recipient Agreement I Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 18. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or j voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended;proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof,nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the 4 i AR-PA Recipient Agreement exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 20. BindingEffect.ffect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment. The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. j 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. j 24. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. 5 ARPA Recipient Agreement IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2024. RECIPIENT, COMMUNITY LIFELINE By: Print Name: Its: i i i DATED this day of , 2024. MASON COUNTY, WASHINGTON Mark Neary County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 6 ARPA Recipient Agreement ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to $28,485 of federal ARPA funds to Mason County Cemetery District#1 Twin Firs on a reimbursement basis for upgrades to the cemetery including survey work for making rows and plot lines,water lines, and hydrants,install chain link fencing and hydroseeding. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is Mason County Cemetery District#1 Twin Firs responsibility to review,understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. MASON COUNTY CEMETERY DISTRICT#1 TWIN FIRS will be responsible for overseeing the program. 1. Program Funding and Award Amount Mason County shall provide up to$28,485 to the program administered by MASON COUNTY CEMETERY DISTRICT#1 TWIN FIRS. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. l 2. Reporting I All reports are to be submitted to the COUNTY no later than November 30, 2024. MASON COUNTY CEMETERY DISTRICT#1 TWIN FIRS shall submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work, payment amounts, and dates of payments by November 30, 2024. MASON COUNTY CEMETERY DISTRICT #1 TWIN FIRS shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. i I 7 ARPA Recipient Agreement AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY This American Rescue Plan Act("ARPA")recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Economic Development Council of Mason County, a Washington State non-profit("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to $50,000 in ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision of a regional economic competitiveness study. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services to the extent of the reduction in revenue,c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 1 ARPA Recipient Agreement I 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Expenditure Repo To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County,by October 7,2024,detailing the expenditures and work done on the cluster study. A final A-19 report is due by November 30,2024. Failure to provide any of the required documentation may result in termination of the Agreement. j 5. ARPA Funds. The County agrees to provide the Recipient up to $50,000 on a reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, 1 documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection,review and audit by the County or its designee,the 2 ARPA Recipient Agreement III II Washington State Auditor's Office and as required by the IGA and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. i 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either parry shall designate to the other from time to time in writing forwarded in like manner: Recipient Economic Development Council of Mason County 1 Attn: Karin Leaf 628 W Alder Street j Shelton, WA 98584 i Mason County Attn: Jennifer Beierle j 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each parry warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. I 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection 1 with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 3 ARPA Recipient Agreement 18. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in j connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction," as follows,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a waiver thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 4 ARPA Recipient Agreement II 20. Binding. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment. The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation that either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 24. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. i 5 ARPA Recipient Agreement i I I IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. j DATED this day of ,2024. RECIPIENT,ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY By: Print Name: Its: DATED this day of ,2024. MASON COUNTY,WASHINGTON l Mark Neary County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA a I i 6 ARPA Recipient Agreement i ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to$50,000 of federal ARPA funds to the ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY on a reimbursement basis for the purpose of completing a regional economic competitiveness study. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT, U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is the ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY's responsibility to review, understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. i i ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY will be responsible for overseeing the program. I 1. Program Funding and Award Amount MASON COUNTY shall provide up to $50,000 to the program that will be administered by the ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. 2. Reporting All reports are to be submitted to the COUNTY no later than November 30, 2024. ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY shall submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for p p p g g the project to include a description of the work, payment amounts, and dates of payments by November 30, 2024. i ECONOMIC DEVELOPMENT COUNCIL OF MASON COUNTY shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. i 7 ARPA Recipient Agreement I I i AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And HABITAT FOR HUMANITY OF MASON COUNTY This American Rescue Plan Act ("ARPA")recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Habitat for Humanity of Mason County, a Washington state non- profit("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to $75,000 in ARPA Funds for the appropriate and qualifying project to the Recipient for the provision of assisting with funding the home being built on Park Street as well as installing sidewalks. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024, unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services to the extent of the reduction in revenue,c)respond to workers performing essential work, d) make necessary investments in water, sewer or broadband infrastructure. 1 ARPA Recipient Agreement 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to i mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) 1 workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Expenditure Report.To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County,by October 7,2024, detailing the expenditures on the new house and sidewalks. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. 5. ARPA Funds. The County agrees to provide the Recipient up to $75,000 on a reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each parry under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable, when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These 2 ARPA Recipient Agreement I I records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IGA and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient Habitat for Humanity Attn: Melissa Moore PO BOX 1549 Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 i 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest.The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect,which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival.The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection 3 ARPA Recipient Agreement with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. i 18. Debarment. � A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or ljl voluntarily excluded from covered transactions by any Federal department or agency. 1 ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction,violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, l such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a waiver thereof,nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the 4 ARPA Recipient Agreement I exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 20. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment. The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. i 24. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. I i IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. 5 i ARPA Recipient Agreement DATED this day of , 2024. RECIPIENT,HABITAT FOR HUMANITY OF MASON COUNTY By: Print Name: 1 Its: i DATED this_day of ,2024. I I MASON COUNTY,WASHINGTON Mark Neary County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA ATTACHMENT A 6 ARPA Recipient Agreement I SCOPE OF WORK The Board of Commissioners is directing up to $75,000 of federal ARPA funds to HABITAT FOR HUMANITY OF MASON COUNTY on a reimbursement basis for the purpose of assisting with funding the home being built on Park Street as well as installing sidewalks. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT, U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is HABITAT FOR HUMANITY OF MASON COUNTY `s responsibility to review,understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. HABITAT FOR HUMANITY OF MASON COUNTY will be responsible for overseeing the program. 1. Program Funding and Award Amount Mason County shall provide up to $75,000 to the program that will be administered by HABITAT i FOR HUMANITY OF MASON COUNTY. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. I I 2. Reporting All reports are to be submitted to the COUNTY no later than November 30, 2024 I I HABITAT FOR HUMANITY OF MASON COUNTY shall submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments by November 30, 2024. HABITAT FOR HUMANITY OF MASON COUNTY shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. I 7 ARPA Recipient Agreement i AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And MASON COUNTY FIRE DISTRICT#4 This American Rescue Plan Act("ARPA")recipient Agreement("Agreement") is dated as of the i day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Mason County Fire District #4, a Washington State Fire District (Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County,identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3, 2021, obligated by December 31, 2024, and expended by December 31, 2026, which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to$63,340 in ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision to create three firefighting water fill sites for the South Mason Fire and Rescue to use to refill their water trucks and return to the scene of the fire. i NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds j requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services I 1 ARPA Recipient Agreement to the extent of the reduction in revenue,c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Expenditure Repo To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County, by October 7, 2024, detailing the purchase and placement of the water tanks. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. j 5. ARPA Funds. The County agrees to provide the Recipient up to $63,340 upfront with quotes for the purchase of the needed materials,with the agreement that the Recipient will provide proof of payment with a copy of an invoice and check,within 30 days of funding. Also,the requirement of the quarterly COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31,2024. 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify, and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses, or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. j 9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and j local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 2 ARPA Recipient Agreement i 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection,review and audit by the County or its designee,the Washington State Auditor's Office and as required by the IGA and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient Mason County Fire District#4 Attn: Jess Fulkerson 2970 SE Arcadia Rd Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 3 ARPA Recipient Agreement ii I I 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 18. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of federal Executive Order 12549; and ! iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction," as follows,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. l 4 ARPA Recipient Agreement 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a waiver thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 20. Binding. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment.The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right action or benefit in to or on the art of an person or entity that is not a a to g p Y P tY party this Agreement. This provision shall not limit any obligation that either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 24. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. 5 ARPA Recipient Agreement I i IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of 92024. I RECIPIENT,MASON COUNTY FIRE DISTRICT 94 By: i I Print Name: I Its: I I I DATED this day of , 2024. MASON COUNTY, WASHINGTON Mark Neary j County Administrator i I ATTEST: I McKenzie Smith, Clerk of the Board j APPROVED AS TO FORM: Tim Whitehead, Chief DPA i i 1 i 6 ARPA Recipient Agreement ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to $63,340 of federal ARPA funds to MASON COUNTY FIRE DISTRICT#4 to create three firefighting water fill sites for the South Mason Fire and Rescue to use to refill their water trucks and return to the scene of the fire. . The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY) policies and procedures. It is MASON COUNTY FIRE DISTRICT#4's responsibility to review, understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. MASON COUNTY FIRE DISTRICT#4 will be responsible for overseeing the program. 1. Program Funding and Award Amount Mason County shall provide up to$63,340 to the program administered by MASON COUNTY FIRE DISTRICT#4. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. 2. Reporting All reports are to be submitted to the County no later than November 30, 2024. MASON COUNTY FIRE DISTRICT #4 shall submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments by November 30,2024. MASON COUNTY FIRE DISTRICT #4 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. i i 7 ARPA Recipient Agreement AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT ' Between MASON COUNTY And PUBLIC UTILITY DISTRICT No. 1 of MASON COUNTY This American Rescue Plan Act("ARPA")Recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political 1 subdivision ("County"), and Public Utility District No. 1 of Mason County, a Washington state public utility ("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027, under an amended Title VI of the Social Security Act to add sections 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund ("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S.Treasury and Mason County,identified as the Interim Final Rule("IFR")or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant ARPA Funds up to $75,000 for the appropriate and qualifying project, to the Recipient for the provision of replacement of the mainline in the Lake Arrowhead development. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024, unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds.The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative impacts, b) Provide Government services to the extent of the 1 ARPA Recipient Utility Assistance Agreement reduction in revenue, c) respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A- 19 equivalent report to the County,by October 7, 2024, detailing the expenditures. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. 5. ARPA Funds. The County agrees to provide the Recipient up to $75,000 on a reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. 6. Termination. The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Recipient shall comply with all federal, state, and local laws and all requirements(including certifications and audits)of the IFR and Program Guidelines,to the extent applicable,when seeking Reimbursement. 2 j ARPA Recipient Utility Assistance Agreement i i I II 10. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General j Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction," as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person, primary covered transaction, principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 11. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IFR and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement i 3 i ARPA Recipient Utility Assistance Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon I request. 12. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either parry shall designate to the other from time to time in writing forwarded in like manner: l� I Recipient Public Utility District No. 1 Attn: Kristin Masteller N. 21971 Hwy. 101 Shelton, WA 98584 I i Mason County i Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 13. Improper Influence. Each parry warrants that it did not and will not employ, retain, or i contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining,maintaining,or extending this Agreement. Each party agrees,warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 14. Labor Standards. Subrecipient agrees to comply with all applicable state and federal requirements,including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040,the Prevailing Wage Act; the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surrounding or under conditions which are unsanitary,hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. 15. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect,which gives rise to a conflict of interest. 1 i 16. Time. Time is of the essence in this Agreement. 4 ARPA Recipient Utility Assistance Agreement 17. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 18. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. i 19. Governing Law;Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of i law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. i 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. II 18. Binding. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Recipient shall not assign or transfer any of its interests in obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right,action,or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 5 ARPA Recipient Utility Assistance Agreement 23. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each parry signing below warrants to the other parry,that they have the full power and authority to execute this Agreement on behalf of the parry for whom they sign. I i i i I I I i 1 6 ARPA Recipient Utility Assistance Agreement IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2024. RECIPIENT, MASON COUNTY PUD 1 By: Print Name: Its: I DATED this_day of , 2024. i . i BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin, Chair Sharon Trask, Commissioner ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 7 ARPA Recipient Utility Assistance Agreement II I ATTACHMENT A t SCOPE OF WORK The Board of Commissioners is directing up to $75,000 of federal ARPA funds to PUD 1 on a reimbursement basis for the purpose of replacing the mainline in the Lake Arrowhead community. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is PUD l's responsibility to review, understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. PUD 1 will be responsible for overseeing the program. 1. Program Funding and Award Amount Mason County shall provide up to $75,000 to the program administered by PUD 1. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. I 2. Reporting All reports are to be submitted to the County no later than November 30, 2024. PUD 1 will submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work, t payment amounts, and dates of payments by November 30, 2024. j PUD 1 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. 8 ARPA Recipient Utility Assistance Agreement AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And j TURNING POINTE SURVIVOR ADVOCACY CENTER i i This American Rescue Plan Act("ARPA")recipient Agreement("Agreement") is dated as of the J day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Turning Pointe Survivor Advocacy Center, a Washington state non- profit("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of 1 March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to$40,000 in ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision of a new roof to the Turning Pointe Survivor Advocacy Centers 56-bed shelter. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services to the extent of the reduction in revenue,c)respond to workers performing essential work, d) make necessary investments in water, sewer or broadband infrastructure. 1 ARPA Recipient Agreement I 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c)payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal { settlements. 4. COVID-19 Expenditure Report.To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County,by October 7,2024, detailing the expenditures and work done on the roof replacement. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. 5. ARPA Funds. The County agrees to provide the Recipient up to $40,000 on a reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. j i 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages, upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines.The Recipient shall comply with all federal,state,and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable, when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection,review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IGA and Program Guidelines 2 ARPA Recipient Agreement i for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is j intended at its last known address, or to such other person or address as either parry shall designate to the other from time to time in writing forwarded in like manner: Recipient j TURNING POINTE SURVIVOR ADVOCACY CENTER Rebecca Sayan-Ayers PO BOX 2014 Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each parry warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest.The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. I 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection j with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 3 ARPA Recipient Agreement i I 18. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; j iii. Are not presently indicted for or otherwise criminally or civilly charged by a j governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"as follows,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 4 ARPA Recipient Agreement 20. BindingE . This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment.The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. I 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 24. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. 5 ARPA Recipient Agreement i IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of I the last date signed below. I DATED this day of , 2024. RECIPIENT,TURNING POINTE SURVIVOR ADVOCACY By: Print Name: Its: I i DATED this_day of , 2024. MASON COUNTY,WASHINGTON Mark Neary County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA I I 1 i 6 ARPA Recipient Agreement ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to $40,000 of federal ARPA funds to Turning Pointe Survivor Advocacy Center on a reimbursement basis for the purpose of replacing the roof on the 56-bed shelter. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is the Turning Pointe Survivor Advocacy Center's responsibility to review, understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. Turning Pointe Survivor Advocacy Center will be responsible for overseeing program. the ram. g 1. Program Funding and Award Amount Mason County shall provide up to $40,000 to the program administered by Turning Pointe Survivor Advocacy Center. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. I 2. Reporting All reports are to be submitted to the County no later than November 30,2024. Turning Pointe Survivor Advocacy Center shall submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments by November 30, 2024. Turning Pointe Survivor Advocacy Center shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. i 7 ARPA Recipient Agreement AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And MASON COUNTY SENIOR ACTIVITIES CENTER This American Rescue Plan Act ("ARPA")recipient Agreement("Agreement") is dated as of the day of , 2024, by and between Mason County, a Washington political subdivision ("County"), and Mason County Senior Activities Center, a Washington State non- profit("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027 under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M. Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR") or 31 CFR Part 35 RIN 1505-AC77 i WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant up to $4,628.31 in ARPA Funds for the appropriate and qualifying project,to the Recipient for the provision of purchasing new computers for the Mason County Senior Activities Center. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds. The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts,b)Provide Government services to the extent of the reduction in revenue,c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. i 1 ARPA Recipient Agreement i ill 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. i 4. COVID-19 Expenditure Report.To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit a quarterly A-19 equivalent report to the County, by October 7, 2024, detailing the purchase of the computers and software. A final A-19 report is due by November 30, 2024. Failure to provide any of the required documentation may result in termination of the Agreement. 5. ARPA Funds. The County agrees to provide the Recipient up to $4,628.31 on a reimbursement basis,with the requirement of the COVID-19 Expenditure Report as stated in Section 4 of this Agreement by December 31, 2024. 6. Termination. The County may terminate this Agreement, for cause or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each parry under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. i 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' I performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and I local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable, when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection,review and audit by the County or its designee,the Washington State Auditor's Office and as required by the IGA and Program Guidelines 2 ARPA Recipient Agreement i, for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11 Notices. An notice desired or required to be given hereunder shall be in writing, and shall • Y q g g� be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is 1 intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient Mason County Senior Activities Center Penny Wilson 190 W Sentry Dr. Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival.The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in 1 Mason County, Washington or as provided by RCW 36.01.050. 3 ARPA Recipient Agreement III 18. Debarment. A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended,proposed for debarment, declared ineligible or j voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery, falsification or destruction of records,making false statements,tax evasion,receiving stolen property,making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of Federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant,the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,"as follows,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Grantee certifies,by signing this Grant that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction person,primary covered transaction,principal, and voluntarily excluded, as used in this section have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 19. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a waiver thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 4 ARPA Recipient Agreement i 20. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 21. Assignment. The Recipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 22. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 23. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation that either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 24. Severabili y. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 25. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 26. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. I i 5 ARPA Recipient Agreement IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of , 2024. RECIPIENT, MASON COUNTY SENIOR ACTIVITIES CENTER By: j i Print Name: Its: DATED this day of , 2024. MASON COUNTY, WASHINGTON Mark Neary County Administrator ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 6 ARPA Recipient Agreement I I ATTACHMENT A I SCOPE OF WORK The Board of Commissioners is directing up to $4,628.31 of federal ARPA funds to Mason County Senior Activities Center on a reimbursement basis for the purpose of purchasing new computers and cybersecurity software. The Recipient will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,U.S. Treasury guidance as required to provide referral and direct services in compliance with the ARPA program and Mason County's (COUNTY)policies and procedures. It is Mason County Senior Activities Center's responsibility to review,understand, implement, and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. i Mason County Senior Activities Center will be responsible for overseeing the program. i I 1. Program Funding and Award Amount I Mason County shall provide up to $4,628.31 to the program administered by Mason County Senior Activities Center. Reporting of expenditures should be made as stated in Sections 4 and 5 of this Agreement. 2. Reporting All reports are to be submitted to the County no later than November 30, 2024. Mason County Senior Activities Center will submit a final report and provide an A-19 expenditure report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments by November 30, 2024. Mason County Senior Activities Center shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. I I 7 ARPA Recipient Agreement Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): May 13, 2024 Agenda Date: May 21, 2024, public hearing date June 18, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Requests for Supplemental Appropriations and Amendments to the first Budget Amendment Public Hearing for 2024. Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2024 budget are attached. This request includes changes to beginning and ending fund balances to reflect actual beginning cash balances as of January 1, 2024. Budget Impact (amount, funding source, budget amendment): See attached Public Outreach (news release, community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. Requested Action: Request to set a public hearing for June 18, 2024, at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2024 budget. Approval of an increase to 2024 authorized expenditure appropriations in the General Fund of $770,821; and Approval of an increase to authorized expenditure appropriations in funds other than the General Fund of $2,556,884. Attachments: Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and Proposed 2024 Budget Amendment #1 Detail and Detailed Budget Entries RESOLUTION NO. 2024 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2024, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100, and RCW 36.40.195; and WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which were not known at the time of original budget adoption; and WHEREAS, the net total of adjustments to 2024 authorized expenditure appropriations in the General Fund is an increase of $770,821; and WHEREAS, the net total of adjustments to 2024 authorized expenditure appropriations in funds other than the General Fund is an increase of $2,556,884; and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 18th day of June, 2024 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A & B to this Resolution. Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting Toni Monnier at (360) 427-9670 ext. 644. The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published as provided by law. DATED this 18th day of June, 2024 ATTEST: ____________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ____________________________ Tim Whitehead, Chief DPA CC: Auditor – Financial Services Publish 2x 5/30 & 6/6 bill to Commissioners, 411 North 5th Street, Shelton BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _________________________________ Randy Neatherlin, Chair _________________________________ Kevin Shutty, Commissioner _________________________________ Sharon Trask, Commissioner ATTACHMENT A TO RESOLUTION NO. _________ 2024 BUDGET AMENDMENT #1  DETAIL LINE FUND  NO. FUND NAME DEPARTMENT  2024  REVENUE  CHANGE   2024  EXPENDITURE  CHANGE  DESCRIPTION 1 ALL ALL FUNDS CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 2 001 GENERAL FUND ASSESSOR  3,340                INC ELECTED OFFICIAL SALARY & BENEFITS  $13,340; REMOVE 5 COMPUTERS FROM  REPLACEMENT CYCLE IN BUDGET <$10,000> 3 001 GENERAL FUND AUDITOR 39,600             18,840              INC ELECTED OFFICIAL SALARY & BENEFITS  $13,340 MAY‐DEC 2024 $13,340; INC PASSPORT  REV $39,600 & EXP $5500 4 001 GENERAL FUND EMERGENCY  MANAGEMENT (4,000)              REMOVE 2 COMPUTERS FROM REPLACEMENT  CYCLE IN BUDGET PER IT 5 001 GENERAL FUND CLERK 20,104             13,340              TST TRANSFER IN FOR 2023 BILLING TO BE DONE  IN 2024 $20,104; INC ELECTED OFFICIAL SALARY  & BENEFITS $13,340 MAY‐DEC 2024 6 001 GENERAL FUND COMMISSIONERS 40,020              INC ELECTED OFFICIAL SALARY & BENEFITS  $13,340, EACH, MAY‐DEC 2024 7 001 GENERAL FUND JUVENILE COURT  SERVICES 2,000                ADD 1 COMPUTER TO REPLACEMENT CYCLE IN  2024 BUDGET PER IT 8 001 GENERAL FUND HUMAN  RESOURCES 30,000              2025 NON‐REP CLASS/COMP STUDY 9 001 GENERAL FUND COMMUNITY  DEVELOPMENT 475,000           475,000           SCJ CONTRACT MC CONTRACT #23‐073 CARRY‐ FORWARD BUDGET FROM 2023 TO 2024 10 001 GENERAL FUND PARKS & TRAILS 21,096              PARKS MOWER 11 001 GENERAL FUND PROSECUTOR 11,800              CHIEF DEPUTY PROSECUTOR RETAINAGE BONUS  & BENEFITS 12 001 GENERAL FUND CORONER 13,340              INC ELECTED OFFICIAL SALARY & BENEFITS  $13,340 MAY‐DEC 2024 13 001 GENERAL FUND SHERIFF 5,595                INC ELECTED OFFICIAL SALARY & BENEFITS  $5,595 MAY‐DEC 2024 14 001 GENERAL FUND OFFICE OF PUBLIC  DEFENSE 157,259           32,030              TST TRANSFER IN FOR 2023 BILLING TO BE DONE  IN 2024; CHIEF PD SALARY & BENEFIT INC &  RETAINAGE BONUS 15 001 GENERAL FUND TREASURER 13,340              INC ELECTED OFFICIAL SALARY & BENEFITS  $13,340 MAY‐DEC 2024 16 001 GENERAL FUND THERAPEUTIC  COURT 95,080             95,080              OJJDP‐FRC ENHANCEMENT GRANT REC'D AFTER  2024 BUDGET ADOPTION 17 114 VICTIM WITNESS  ACTIVITY 4,640               CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 18 141 SHERIFF'S BOATING  PROGRAM 5,000                INC OVERTIME BASED ON PAST YEAR ACTUAL  EXPENDITURES 19 150 COMMUNITY  SERVICES HEALTH 400,000           400,000           LEAD PILOT PROGRAM FEDERAL GRANT 20 155 AMERICAN RESCUE  PLAN ACT (202,615)          CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 21 163 LODGING TAX 645,307           2024 CONTRACTS THAT NEED TO BE ADDED TO  THE BUDGET FOR FESTIVAL SUPPORT, TOURISM  DEVELOPMENT & TOURISM PROGRESSIVE APP 22 164 MENTAL HEALTH TAX 177,363           TST TRANSFER TO CLERK & OPD FOR 2023  BILLING DONE IN 2024 23 180 TREASURER'S O&M 8,355               CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 Page 1 of 2 ATTACHMENT A TO RESOLUTION NO. _________ 2024 BUDGET AMENDMENT #1  DETAIL LINE FUND  NO. FUND NAME DEPARTMENT  2024  REVENUE  CHANGE   2024  EXPENDITURE  CHANGE  DESCRIPTION 24 194 MASON LAKE  MANAGEMENT 37,026              CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 25 195 SPENCER LAKE  MANAGEMENT (2,712)              CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 26 199 ISLAND LAKE  MANAGEMENT 1,429                CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 27 402 MASON COUNTY  LANDFILL 55,000             55,000              ADD 1 FTE TO 2024 BUDGET FUNDED BY RATES 28 411 RUSTLEWOOD SEWER  & WATER 75,000             TRANSFER IN FROM ARPA FUND NO. 155 29 413 BELFAIR SEWER 1,400,000       1,400,000        CARRY‐FORWARD BELFAIR SEWER EXTENSION  GRANT 30 502 UNEMPLOYMENT 41,086              CHANGE BUDGETED BFB TO ACTUAL CASH  AMOUNTS AT 1/1/2024 GENERAL FUND TOTAL 787,043           770,821           OTHER FUNDS TOTAL 1,942,995       2,556,884        ALL FUNDS GRAND TOTAL 2,730,038       3,327,705        Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. _________ 2024 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES LINE  FROM  A ACCOUNT TYPE I/D REVENUE EXPENDITURE  FUND  BALANCE  CHANGE   PROPOSED  BUDGETED FB  TOTAL  DESCRIPTION 1 001.000000.000.000.308.41.309994.0000.00.7 I 87,000            500,000         BEG FUND‐ACCRUED LEAVE 1 001.000000.320.000.508.41.509994.0000.00.7 I 87,000            500,000         END FUND‐ACCRUED LEAVE 1 001.000000.000.000.308.41.309996.0000.00.7 I 210,000          1,000,000      BEG FUND‐EQUIPMENT 1 001.000000.000.000.508.41.509996.0000.00.7 I 210,000          1,000,000      END FUND‐EQUIPMENT 1 001.000000.000.000.308.41.309997.0000.00.7 I 14,000            400,000         BEG FUND ‐TECHNOLOGY 1 001.000000.000.000.508.41.509997.0000.00.7 I 14,000            400,000         END FUND‐TECHNOLOGY 1 001.000000.000.000.308.41.309999.0000.00.7 I 1,057,955       11,249,909    BEG FUND‐OPERATING 1 001.000000.320.000.508.41.509999.0000.00.7 I 1,057,955       11,249,909    END FUND‐OPERATING 1 001.000000.000.000.308.91.300000.0000.00.7 D 1,843,286       8,375,760      BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00.7 D 1,843,286       706,902         END FUND UNASSIGNED 1 103.000000.000.000.308.31.300000.0000.00.7 I 101,881          2,237,013      BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00.7 I 101,881          2,624,504      END FUND RESTRICTED 1 103.000000.000.000.308.31.309999.0000.00.7 I 4,709              169,577         BEG FUND‐OPERATING 1 103.000000.000.000.508.31.509999.0000.00.7 I 4,709              169,577         END FUND‐OPERATING 1 104.000000.000.000.308.31.300000.0000.00.7 D 43,866                      464,913 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00.7 D             43,866            432,857 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00.7 D 1,643,306             3,334,371 BEG FUND RESTRICTED 1 105.000000.000.000.508.31.500000.0000.00.7 D       1,643,306            904,362 END FUND RESTRICTED 1 105.000000.000.000.308.31.309999.0000.00.7 I 816,150                4,595,814 BEG FUND‐OPERATING 1 105.000000.000.000.508.31.509999.0000.00.7 I           816,150        4,595,814 END FUND‐OPERATING 1 106.000000.000.000.308.31.300000.0000.00.7 I 8,552              315,266         BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00.7 I 8,552              323,345         END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00.7 D 111,822          129,680         BEG FUND RESTRICTED 1 109.000000.000.000.508.31.500000.0000.00.7 D 111,822          117,770         END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00.7 I 36,420            162,410         BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00.7 I 36,420            111,429         END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00.7 D 6,323              307                 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00.7 D 1,683              ‐                      END FUND RESTRICTED 17 114.000000.000.000.333.16.357500.0000.00.7 I 4,640           VICTIM WITNESS GRANT 1 117.000000.000.200.308.31.300000.0000.00.7 I 1,243,658       1,658,658      BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00.7 I 1,243,658       1,658,458      END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00.7 I 65,329            292,282         BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00.7 I 65,329            250,970         END FUND RESTRICTED 1 120.000000.000.000.308.31.300000.0000.00.7 I 13,164            98,164           BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.0000.00.7 I 13,164            13,164           END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00.7 I 3,974              33,974           BEG FUND RESTRICTED 1 134.000000.000.000.508.31.500000.0000.00.7 I 3,974              3,974             END FUND RESTRICTED 1 135.000000.000.000.308.31.300000.0000.00.7 D 378                  115,113         BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00.7 D 378                  84,266           END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00.7 D 56,680            53,320           BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00.7 D 56,680            52,520           END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00.7 D 6,370              93,630           BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00.7 D 6,370              94,172           END FUND RESTRICTED 1 145.000000.000.000.308.31.300000.0000.00.7 I 77,956            167,956         BEG FUND RESTRICTED 1 145.000000.000.000.508.31.500000.0000.00.7 I 77,956            162,509         ENDING FUND‐RESTRICTED 1 150.000000.000.000.308.31.300000.0000.00.7 I 1,938,586       2,738,586      BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00.7 I 1,938,586       2,709,107      END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00.7 D 202,615          4,797,385      BEG FUND RESTRICTED 20 155.000000.000.000.594.18.564000.0000.00.7 D 202,615          CAPITAL EQUIPMENT 1 160.000000.000.000.308.31.300000.0000.00.7 D 9,856              27,397           BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00.7 D 9,856              13,838           END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00.7 I 559,961          2,059,961      BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00.7 I 559,961          2,299,399      END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00.7 I 754,509          2,273,003      BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00.7 I 754,509          2,129,335      END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00.7 D 8,355              126,549         BEG FUND RESTRICTED 23 180.000000.000.000.341.42.301000.0000.00.7 I 8,355           TREAS.FEES‐FORECLOSURE COSTS 1 190.000000.000.000.308.31.300000.0000.00.7 I 70,526            270,526         BEG FUND RESTRICTED 1 190.000000.000.000.508.31.500000.0000.00.7 I 70,526            70,526           END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00.7 I 41,830            41,830           BEG FUND RESTRICTED 1 192.000000.000.000.508.31.500000.0000.00.7 I             41,830              41,830 END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00.7 I 37,026                        97,026  BEG FUND COMMITTED 24 194.000000.000.000.553.60.541010.0000.00.7 I 37,026             PROFESSIONAL SERVICES 1 195.000000.000.000.308.41.300000.0000.00.7 D 2,712              7,288              BEG FUND COMMITTED 25 195.000000.000.000.553.60.541010.0000.00.7 D 2,712                PROFESSIONAL SERVICES 1 199.000000.001.000.308.41.300000.0000.00.7 I 1,429              13,429            BEG FUND COMMITTED 26 199.000000.001.000.553.60.541010.0000.00.7 I 1,429                PROFESSIONAL SERVICES 1 350.000000.000.000.308.31.300000.0000.00.7 I 736,246          2,236,246      BEG FUND RESTRICTED Page 1 of 3 ATTACHMENT B TO RESOLUTION NO. _________ 2024 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES LINE  FROM  A ACCOUNT TYPE I/D REVENUE EXPENDITURE  FUND  BALANCE  CHANGE   PROPOSED  BUDGETED FB  TOTAL  DESCRIPTION 1 350.000000.000.000.508.31.500000.0000.00.7 I 736,246          1,745,062      END FUND RESTRICTED 1 351.000000.000.000.308.31.300000.0000.00.7 I 1,007,256       4,007,256      BEG FUND RESTRICTED 1 351.000000.000.000.508.31.500000.0000.00.7 I 1,007,256       3,606,069      END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00.7 I 414,239          3,520,833       BEG FUND COMMITTED 1 402.000000.000.000.508.41.500000.0000.00.7 I 414,239          4,168,516       END FUND COMMITTED 1 403.000000.100.020.308.41.300000.0000.00.7 I 582,020                3,053,980  BEG FUND COMMITTED 1 403.000000.100.020.508.41.500000.0000.00.7 I           582,020        2,349,425  END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00.7 D 85,413                        22,763  BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00.7 D             85,413            (57,188) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00.7 I 20,351            988,172          BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00.7 I             20,351            900,775  END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00.7 I       2,574,138        3,664,626  BEG FUND COMMITTED 1 413.000000.000.000.508.41.500000.0000.00.7 I       2,574,138        4,272,585  END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00.7 I 287,123          448,326          BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00.7 I 287,123          436,953          END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00.7 I           150,021            350,021  BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00.7 I           150,021  277,475          END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00.7 I       1,459,718        5,278,885  BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00.7 I       1,459,718        4,058,294  END FUND COMMITTED 1 501.000000.000.000.308.41.309999.0000.00.7 D           170,816            505,617  BEG FUND COMMITTED 1 501.000000.000.000.508.41.509999.0000.00.7 D           170,816            505,617  END FUND COMMITTED 1 502.000000.000.000.308.41.300000.0000.00.7 I 41,086            241,086          BEG FUND COMMITTED 30 502.000000.000.000.517.78.520060.0000.00.7 I 41,086            UNEMPLOYMENT PAYMENTS TO DES 2 001.000000.020.000.514.24.510010.0000.00.1 I 13,340            ASSESSOR 3 001.000000.030.030.513.10.510010.0000.00.1 I 13,340            AUDITOR 5 001.000000.070.000.512.30.510010.0000.00.1 I 13,340            COUNTY CLERK 6 001.000000.080.000.511.60.510010.0000.00.1 I 13,340            COMMISSIONER #1 6 001.000000.080.000.511.60.510020.0000.00.1 I 13,340            COMMISSIONER #2 6 001.000000.080.000.511.60.510030.0000.00.1 I 13,340            COMMISSIONER #3 12 001.000000.190.000.563.10.510010.0000.00.1 I 13,340            CORONER 13 001.000000.205.265.521.10.510010.0000.00.1 I 5,595               SHERIFF 15 001.000000.260.000.513.10.510010.0000.00.1 I 13,340            TREASURER 2‐15 001.000000.320.000.508.91.500000.0000.00.1 D 112,315          594,587         END FUND UNASSIGNED 2 001.000000.020.000.514.24.535098.0000.00.1 D 10,000            IT TRACKABLE EQUIPMENT 4 001.000000.050.000.525.10.535098.0000.00.1 D 4,000               IT TRACKABLE EQUIPMENT 7 001.000000.170.000.527.60.535098.0000.00.1 I 2,000               IT TRACKABLE EQUIPMENT 2‐7 001.000000.320.000.508.91.500000.0000.00.1 I 12,000            606,587         END FUND UNASSIGNED 3 001.000000.030.032.341.99.300000.0000.00.2 I 30,000         PASSPORT SERVICE FEE 3 001.000000.030.032.341.99.301000.0000.00.2 I 8,600           PASSPORT PHOTO FEE 3 001.000000.030.032.341.70.310000.0000.00.2 I 1,000           SALES OF TAXABLE MERCHANDISE 3 001.000000.030.032.514.30.531010.0000.00.2 I 2,000               OFFICE SUPPLIES 3 001.000000.030.032.514.30.542020.0000.00.2 I 3,500               POSTAGE/PO BOX 3 001.000000.320.000.508.91.500000.0000.00.2 I 34,100            640,687         END FUND UNASSIGNED 8 001.000000.057.000.518.10.541010.0000.00.1 I 30,000            PROFESSIONAL SERVICES 8 001.000000.320.000.508.91.500000.0000.00.1 D 30,000            610,687         END FUND UNASSIGNED 9 001.000000.125.146.334.04.320010.0000.00.2 I 346,075       GMA PERIODIC UPDATE GRANT 9 001.000000.125.146.334.04.320120.0000.00.2 I 115,125       CLIMATE PLANNING GRANT 9 001.000000.125.146.337.00.300000.0000.00.2 I 13,800         CITY OF SHELTON ILA 9 001.000000.125.146.558.60.541020.0000.00.2 I 475,000          PROFESSIONAL SERVICES 10 001.000000.146.000.594.76.564000.0000.00.1 I 21,096            CAPITAL EQUIPMENT 10 001.000000.320.000.508.91.500000.0000.00.1 D 21,096            589,591         END FUND UNASSIGNED 11 001.000000.180.000.515.31.510010.0000.00.1 I 11,800            CHIEF DEPUTY PROSECUTOR 14 001.000000.240.000.515.91.510010.0000.00.1 I 32,030            CHIEF PUBLIC DEFENDER 11&14 001.000000.320.000.508.91.500000.0000.00.1 D 43,830            545,761         END FUND UNASSIGNED 16 001.000000.256.100.333.16.383810.0000.00.2 I 95,080         FTC‐AOC GRANT 16 001.000000.256.100.512.22.541010.0000.00.2 I 15,000            URINALYSIS FEES 16 001.000000.256.100.512.22.541020.0000.00.2 I 43,169            SERVICE PROVIDERS 16 001.000000.256.100.512.22.543010.0000.00.2 I 23,366            TRAVEL 16 001.000000.256.100.512.22.549010.0000.00.2 I 13,545            TRAINING Page 2 of 3 ATTACHMENT B TO RESOLUTION NO. _________ 2024 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES LINE  FROM  A ACCOUNT TYPE I/D REVENUE EXPENDITURE  FUND  BALANCE  CHANGE   PROPOSED  BUDGETED FB  TOTAL  DESCRIPTION 18 141.000000.000.000.521.22.512000.0000.00.1 I 5,000               OVERTIME 18 141.000000.000.000.508.31.500000.0000.00.1 D 5,000              47,520           END FUND RESTRICTED 19 150.000000.200.000.333.93.395920.0000.00.2 I 400,000       LEAD PILOT PROG‐FED PORTION 19 150.000000.200.000.562.20.541010.0000.00.2 I 400,000          PROFESSIONAL SERVICES 28 411.000000.000.000.397.00.300155.0000.00.2 I 75,000         TRANSFER IN ‐ ARPA 28 411.000000.000.000.508.41.500000.0000.00.2 I 75,000            17,812            END FUND COMMITTED 20 155.000000.000.000.597.00.500411.0000.00.2 I 75,000            TRANSFER OUT TO RUSTLEWOOD 20 155.000000.000.000.594.18.564000.0000.00.2 D 75,000            CAPITAL EQUIPMENT 5 001.000000.070.000.397.00.300164.0000.00.2 I 20,104         TRANSFER IN MENTAL HEALTH 14 001.000000.240.000.397.00.300164.0000.00.2 I 157,259       TRANSFER IN MENTAL HEALTH 5&14 001.000000.320.000.508.91.500000.0000.00.2 I 177,363          723,124         END FUND UNASSIGNED 22 164.000000.100.000.597.00.500070.0000.00.2 I 20,104            TRANSFER OUT:CLERK 22 164.000000.100.000.597.00.500256.0000.00.2 I 157,259          TRANSFER OUT:THERAPEUTIC CT 22 164.000000.100.000.508.31.500000.0000.00.2 D 177,363         END FUND RESTRICTED 21 163.000000.000.000.557.30.541037.0000.00.1 I 47,300            FESTIVAL SUPPORT ‐ NEO 21 163.000000.000.000.557.30.541038.0000.00.1 I 548,507          TOURISM DEVEL ‐ NEO 21 163.000000.000.000.557.30.541043.0000.00.1 I 49,500            TOURISM PROGRESSIVE APP‐NEO 21 163.000000.000.000.508.31.500000.0000.00.1 D 645,307          1,654,092      END FUND RESTRICTED 27 402.000000.000.000.343.70.300000.0000.00.2 I 55,000         GARBAGE/SOLID WASTE FEES/CHGS 27 402.000000.000.000.537.80.510080.0000.00.2 I 65,000            SOLID WASTE ATTENDANT/OPERATOR 27 402.000000.000.000.537.80.512000.0000.00.2 D 10,000            OVERTIME 29 413.000000.000.000.334.04.320019.0000.00.2 I 1,400,000   BELFAIR SEWER EXTENSION 29 413.000000.000.000.594.35.565000.0000.00.2 I 1,400,000       BELFAIR SEWER EXT TO PSIC General Fund Total: 787,043       770,821           (458,109)         Other Funds Total: 1,942,995    2,556,884        10,085,457    All Funds Grand Total: 2,730,038    3,327,705        9,627,348       Page 3 of 3