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Home My WebLink About2024/03/26 - Regular PacketBoard of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 March 26, 2024 9:00 a.m. March 26.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 National Public Health Week Proclamation 4.3 Child Abuse Prevention Month Proclamation 4.4 National County Government Month Proclamation 4.5 National Public Safety Telecommunicators Week Proclamation 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – February 5, February 12, February 26, March 4, and March 11, 2024 Briefing Minutes and February 13 and February 27, 2024 Regular Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8103333-8103776 $1,803,207.65 Direct Deposit Fund Warrant # 104547-104958 $ 882,025.29 Salary Clearing Fund Warrant # 7007981-7008017 $1,183,176.67 8.2 Approval of the North Mason Regional Fire Authority Mental Wellness Program contract to provide a licensed Psychiatric Mental Health Nurse Practitioner (PMHNP) for the amount of $75,000 from Treatment Sales Tax (TST) Special Project funding. 8.3 Approval to set a Public Hearing for Tuesday, April 23, 2024 at 9:15 a.m. to consider changes to Mason County Code Chapter 13 – Utilities and minor updates to Chapters 2, 3, and 17. 8.4 Approval to purchase a replacement grooming mower for the Parks and Trails Department for the amount of $22,918.83. 8.5 Approval of the Resolution selecting the Shelton-Mason County Journal as the official County newspaper for publishing certain legal publications. 8.6 Approval for the Chair to sign the Annual Certification for Calendar Year 2023; Certification of Expenditures for Traffic Law Enforcement for 2023; and Certification for Expenditures for Fish Passage Barrier Removal for 2023 through the County Road Administration Board’s (CRAB) reporting system (CARS). 8.7 Approval for the County Administrator to sign the extension of the current Professional Services Agreement with Cabot Dow Associates through December 31, 2025 to include an additional $30,000. 8.8 Approval of the letter of support for Public Utility District (PUD) 3’s Community Project Funding (CPF) request for 2025 – Goldsborough Switching Station. 8.9 Approval of the letter of support for The Youth Connection’s application for FY-25 Congressionally Directed Spending (CDS) for transitional housing for homeless young people. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: McKenzie Smith Ext. 589 DEPARTMENT: Support Services Action Agenda DATE: March 26, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: notice of liquor license application for Lotus Garden dba The Rice Bowl, cannabis license renewal applications, liquor license renewal applications, special occasion liquor license for Humane Society of Mason County, notice of cannabis license application for Platinum Gardens and CM1 LLC, cannabis processor license approval for Sensi Traders LLC, and cannabis processor license and cannabis producer tier 3 license for DJR1 Investment LLC, and discontinued liquor license for Hood Canal Outfitters. 4.1.2 Comcast, Pacific Northwest Region, sent in notice regarding changes to Xfinity TV services. 4.1.3 Federal Energy Regulatory Commission sent in responses to FERC Annual DSI comments for the Cushman Project. Attachments: Originals on file with the Clerk of the Board. Licensing and Regulation PO Box 43098 Olympia WA 98504-3098 Phone – (360) 664-1600 Fax – (360) 753-2710 March 19, 2024 SENSI TRADERS LLC 2910 S 13TH ST TACOMA WA 98405-2401 Re: SENSI TRADERS, LLC 514 W BAMBI FARMS RD SHELTON WA 98584-7493 LICENSE No.: 413009-7B UBI: 605-300-896-001-0001 Your license has been approved for the following: CANNABIS PROCESSOR This license is valid through August 31, 2024. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with cannabis endorsement(s) within 15 days, please contact Department of Revenue’s Business Licensing Service/Specialty Licenses at (360) 705-6744. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR This license allows you to process, package, and label usable cannabis and cannabis- infused products for sale at wholesale to cannabis processor and retailer licensees. You may only purchase from a licensed cannabis producer. The licensee must ensure required information is entered into the Cannabis Central Reporting System (CCRS) and kept completely up-to-date as stated in WAC 314-55-083(4). Persons under 21 years of age are not permitted on the premises. A sign reading “Persons under twenty-one years of age not permitted on these premises” must be posted in a conspicuous location at each entry to the premises (WAC 314 -55-086). Page 2 Cannabis 9/4/14 Changes in ownership, alterations to your operating and/or floor plan, and business relocation require prior Board approval. If you wish to make such changes, please contact our office for assistance. In accordance with WAC 314-55-020(16) the issuance of a license by the WSLCB shall not be construed as a license for, or an approval of, any violations of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. Your cannabis license can be renewed through the Department of Revenue Business Licensing Service. Information on how to do this will be included on your renewal notice. Your access to CCRS will begin the first business day after you receive this letter. Please visit https://lcb.wa.gov/ccrs/resources for guides on getting started and using CCRS. If you have questions about reporting or CCRS, please visit our website at https://lcb.wa.gov/ccrs. Madilyn Graversen/BAM Cannabis Licensing Specialist 360-974-9339 cc: Enforcement Office Mason County Commissioners File PO Box 43075, 1025 Union Ave, SE, Olympia WA 98501, (360) 664-1600, www.liq.wa.gov TO: Cannabis Producer, Processor, and Retail Licensees RE: Washington State Liquor Control Board Notice to Licensees on Firearms This notice is meant to help clarify federal laws about possession of firearms on licensed premises and while transporting cannabis. Federal Law on Firearms Federal law prohibits users of controlled substances from possessing firearms. 18 U.S.C. § 922(g)(3). Cannabis remains a controlled substance under federal law. 18 U.S.C. § 812. Federal regulations provide that current use of controlled substances may be inferred from evidence of recent use, possession, or a pattern of use or possession. 27 C.F.R. § 478.11. Furthermore, the federal Bureau of Alcohol, Tobacco, Firearms and Explosives, an agency of the U.S. Department of Justice, stated in an Open Letter September 21, 2011 that any person in possession of cannabis is prohibited by federal law from possessing firearms or ammunition. In addition, it is illegal under federal law to carry or use a firearm in furtherance of a federal drug trafficking crime, which includes selling cannabis. 18 U.S.C. § 924(c). CAUTION: Federal law prohibits the possession of firearms by any person on premises where cannabis is present or being transported. Persons who are prohibited by federal law from possessing a firearm may be prosecuted in federal court. A state license is not a defense to a federal prosecution under federal firearms laws or the federal Controlled Substances Act, 21 U.S.C. Chapter 13. Disclaimer This notice regarding federal laws is not intended to provide legal advice nor does it provide a legal defense to a violation of any federal laws or rules. Licensees are advised to consult an attorney if they have questions or concerns regarding federal laws. Licensing and Regulation PO Box 43098 Olympia WA 98504-3098 Phone – (360) 664-1600 Fax – (360) 753-2710 March 19, 2024 DJR1 INVESTMENT LLC 160 W WESTFIELD CT STE A1 SHELTON WA 98584-4604 Re: DJR1 INVESTMENT 160 W WESTFIELD CT STE A1 SHELTON WA 98584-4604 LICENSE No.: 430625-7B UBI: 605-313-772-001-0001 Your license has been approved for the following: CANNABIS PROCESSOR This license is valid through August 31, 2024. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with cannabis endorsement(s) within 15 days, please contact Department of Revenue’s Business Licensing Service/Specialty Licenses at (360) 705-6744. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR This license allows you to process, package, and label usable cannabis and cannabis- infused products for sale at wholesale to cannabis processor and retailer licensees. You may only purchase from a licensed cannabis producer. The licensee must ensure required information is entered into the Cannabis Central Reporting System (CCRS) and kept completely up-to-date as stated in WAC 314-55-083(4). Persons under 21 years of age are not permitted on the premises. A sign reading “Persons under twenty-one years of age not permitted on these premises” must be posted in a conspicuous location at each entry to the premises (WAC 314 -55-086). Page 2 Cannabis 9/4/14 Changes in ownership, alterations to your operating and/or floor plan, and business relocation require prior Board approval. If you wish to make such changes, please contact our office for assistance. In accordance with WAC 314-55-020(16) the issuance of a license by the WSLCB shall not be construed as a license for, or an approval of, any violations of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. Your cannabis license can be renewed through the Department of Revenue Business Licensing Service. Information on how to do this will be included on your renewal notice. Your access to CCRS will begin the first business day after you receive this letter. Please visit https://lcb.wa.gov/ccrs/resources for guides on getting started and using CCRS. If you have questions about reporting or CCRS, please visit our website at https://lcb.wa.gov/ccrs. Madilyn Graversen/BAM Cannabis Licensing Specialist 360-974-9339 cc: Enforcement Office Mason County Commissioners File PO Box 43075, 1025 Union Ave, SE, Olympia WA 98501, (360) 664-1600, www.liq.wa.gov TO: Cannabis Producer, Processor, and Retail Licensees RE: Washington State Liquor Control Board Notice to Licensees on Firearms This notice is meant to help clarify federal laws about possession of firearms on licensed premises and while transporting cannabis. Federal Law on Firearms Federal law prohibits users of controlled substances from possessing firearms. 18 U.S.C. § 922(g)(3). Cannabis remains a controlled substance under federal law. 18 U.S.C. § 812. Federal regulations provide that current use of controlled substances may be inferred from evidence of recent use, possession, or a pattern of use or possession. 27 C.F.R. § 478.11. Furthermore, the federal Bureau of Alcohol, Tobacco, Firearms and Explosives, an agency of the U.S. Department of Justice, stated in an Open Letter September 21, 2011 that any person in possession of cannabis is prohibited by federal law from possessing firearms or ammunition. In addition, it is illegal under federal law to carry or use a firearm in furtherance of a federal drug trafficking crime, which includes selling cannabis. 18 U.S.C. § 924(c). CAUTION: Federal law prohibits the possession of firearms by any person on premises where cannabis is present or being transported. Persons who are prohibited by federal law from possessing a firearm may be prosecuted in federal court. A state license is not a defense to a federal prosecution under federal firearms laws or the federal Controlled Substances Act, 21 U.S.C. Chapter 13. Disclaimer This notice regarding federal laws is not intended to provide legal advice nor does it provide a legal defense to a violation of any federal laws or rules. Licensees are advised to consult an attorney if they have questions or concerns regarding federal laws. Licensing and Regulation PO Box 43098 Olympia WA 98504-3098 Phone – (360) 664-1600 Fax – (360) 753-2710 March 19, 2024 DJR1 INVESTMENT LLC 160 W WESTFIELD CT UNIT F SHELTONWA 98584-4604 Re: DJR1 INVESTMENT LLC 160 W WESTFIELD CT UNIT F SHELTON WA 98584 LICENSE No.: 430394-7A UBI: 605-313-772-001-0002 Your license has been approved for the following: CANNABIS PRODUCER TIER 3 This license is valid through August 31, 2024. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with cannabis endorsement(s) within 15 days, please contact Department of Revenue’s Business Licensing Service/Specialty Licenses at (360) 705-6744. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR This license allows you to produce cannabis for sale at wholesale to cannabis processor, producer and research licensees and to cooperatives, qualifying patients and designated providers. According to the operating plan you submitted, your business will be producing 30,000 square feet of cannabis. The maximum square feet of cannabis alloted for a Tier 3 cannabis license allows up to 30,000 square feet of plant canopy. To increase or decrease the current square footage of plant canopy outlined in your operating plan, please complete a “Cannabis Alteration Request” application found on our website at https://lcb.wa.gov/mjlicense/cannabis-licensing. As defined in WAC 314-55-010 (31) “Plant canopy" means the square footage dedicated to live plant production, such as m aintaining mother plants, propagating plants from seed to plant tissue, clones, vegetative or flowering area. Plant canopy does not include areas such as space used for the storage of fertilizers, pesticides, or other products, quarantine, office space, etc. Page 2 Cannabis 9/4/14 The licensee must ensure required information is entered into the Cannabis Central Reporting System (CCRS) and kept completely up-to-date as stated in WAC 314-55-083(4). Persons under 21 years of age are not permitted on the premises. A sign reading “Persons under twenty-one years of age not permitted on these premises” must be posted in a conspicuous location at each entry to the premises (WAC 314 -55-086). Changes in ownership, alterations to your operating and/or floor plan, and business relocation require prior Board approval. If you wish to make such changes, please contact our office for assistance. In accordance with WAC 314-55-020(16) the issuance of a license by the WSLCB shall not be construed as a license for, or an approval of, any violations of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. Your cannabis license can be renewed through the Department of Revenue Business Licensing Service. Information on how to do this will be included on your renewal notice. Your access to CCRS will begin the first business day after you receive this letter. Please visit https://lcb.wa.gov/ccrs/resources for guides on getting started and using CCRS. If you have questions about reporting or CCRS, please visit our website at https://lcb.wa.gov/ccrs. Madilyn Graversen/BAM Cannabis Licensing Specialist 360-974-9339 cc: Enforcement Office Mason County Commissioners File PO Box 43075, 1025 Union Ave, SE, Olympia WA 98501, (360) 664-1600, www.liq.wa.gov TO: Cannabis Producer, Processor, and Retail Licensees RE: Washington State Liquor Control Board Notice to Licensees on Firearms This notice is meant to help clarify federal laws about possession of firearms on licensed premises and while transporting cannabis. Federal Law on Firearms Federal law prohibits users of controlled substances from possessing firearms. 18 U.S.C. § 922(g)(3). Cannabis remains a controlled substance under federal law. 18 U.S.C. § 812. Federal regulations provide that current use of controlled substances may be inferred from evidence of recent use, possession, or a pattern of use or possession. 27 C.F.R. § 478.11. Furthermore, the federal Bureau of Alcohol, Tobacco, Firearms and Explosives, an agency of the U.S. Department of Justice, stated in an Open Letter September 21, 2011 that any person in possession of cannabis is prohibited by federal law from possessing firearms or ammunition. In addition, it is illegal under federal law to carry or use a firearm in furtherance of a federal drug trafficking crime, which includes selling cannabis. 18 U.S.C. § 924(c). CAUTION: Federal law prohibits the possession of firearms by any person on premises where cannabis is present or being transported. Persons who are prohibited by federal law from possessing a firearm may be prosecuted in federal court. A state license is not a defense to a federal prosecution under federal firearms laws or the federal Controlled Substances Act, 21 U.S.C. Chapter 13. Disclaimer This notice regarding federal laws is not intended to provide legal advice nor does it provide a legal defense to a violation of any federal laws or rules. Licensees are advised to consult an attorney if they have questions or concerns regarding federal laws. Licensing and Regulation PO Box 43098 Olympia WA 98504-3098 Phone – (360) 664-1600 Fax – (360) 753-2710 10/2019 March 20, 2024 HOOD CANAL OUTFITTERS 24171 N US HIGHWAY 101 HOODSPORT, WA 98548-9607 LICENSE: 362969 - 2N UBI: 602-833-265-001-0001 This letter is to notify you that your liquor license number 362969 has been discontinued. You may no longer engage in the production, sale, or service of liquor at the above location. If you wish to appeal this action, you have 20 days from the date of this letter to submit your request in writing to the WSLCB. You may submit your request to: Email: Licensingappeals@lcb.wa.gov Or By mail to: WSLCB Attention: Licensing Appeals PO Box 43098 Olympia, WA 98504-3908 Sincerely, Customer Service / smo Licensing & Regulation T: 360 664-1600 cc: Southwest Enforcement County of Mason Finance File Proclamation National Public Health Week April 1-7, 2024 WHEREAS, the week of April 1-7, 2024 is National Public Health Week and the theme is “Protecting, Connecting, and Thriving: We Are All Public Health”; and, WHEREAS, since 1995, the American Public Health Association, through its sponsorship of National Public Health Week, has educated the public, policymakers, and public health professionals about issues important to improving the public’s health; and, WHEREAS, a person’s health status can differ drastically due to differences in the built environment, environmental quality, community context, access to healthy food, access to education, and access to health care; and, WHEREAS, there is a significant decrease in health status among persons who are more likely to face social determinants that negatively impact health, such as racism, poverty, adverse childhood experiences, transportation barriers, and lack of economic opportunity; and, WHEREAS, public health professionals help communities prevent, prepare for, withstand, and recover from the impact of a full range of health threats, including disease outbreaks such as the COVID -19 pandemic, tuberculosis, natural disasters, and disasters caused by human activity; and, WHEREAS, public health action, together with scientific and technological advances, has played a major role in reducing and eliminating the spread of infectious disease and in establishing todays’ disease surveillance and control systems; and, WHEREAS, studies show that relatively small strategic investments in disease prevention can result in significant savings in health care costs; and, WHEREAS, efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims April 1-7, 2024 as National Public Health Week and encourages all county officials, employees, schools, and residents to observe this week by celebrating the value of public health in improving the quality of life for all its communities . Signed this day of March 26th, 2024. ________________________ Randy Neatherlin, Chair ________________________ Kevin Shutty, Vice-Chair ________________________ Sharon Trask, Commissioner Proclamation Child Abuse Prevention Month April 2024 WHEREAS, Mason County recognizes our future rests in the hands of our most vulnerable and cherished assets – our children; and, WHEREAS, all children deserve to live in safe, stable, and nurturing environments which promote their healthy growth and development; and, WHEREAS, child abuse, neglect, and other trauma are recognized as serious public health problems affecting both the current and future quality of life in our community; and, WHEREAS, it is the responsibility of our community to ensure parents, caregivers, and other adults who influence the health and well-being of children have the support, knowledge, and concrete resources necessary to ensure all children thrive to their greatest potential; and, WHEREAS, effective child abuse prevention strategies succeed because of partnerships among agencies, schools, religious organizations, law enforcement agencies, health care providers, and the business community; and, WHEREAS, we, as Mason County residents, continue our commitment to protecting all members of our community, and call upon all citizens to join together to increase public safety and prevent the further abuse and neglect of our children; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims April 2024, as Child Abuse Prevention Month in Mason County and urge all citizens, communities, state agencies, faith groups, medical facilities, elected leaders, medical providers, educators, and businesses to increase their participation efforts to support families, thereby helping prevent child abuse and strengthening the community in which we live. Signed this 26th day of March, 2024. ________________________ Randy Neatherlin, Chair ________________________ Kevin Shutty, Vice-Chair ________________________ Sharon Trask, Commissioner Proclamation National County Government Month April 2024 WHEREAS, the nation’s 3,069 counties serving more than 330 million Americans provide essential services to create healthy, safe, and vibrant communities; and, WHEREAS, counties fulfill a vast range of responsibilities and deliver services that touch nearly every aspect of our residents’ lives such as providing health services, administering justice, keeping communities safe, fostering economic opportunities, and so much more; and, WHEREAS, Mason County and all counties take pride in our responsibility to protect and enhance the health, wellbeing, and safety of our residents in efficient and cost-effective ways; and, WHEREAS, under the leadership of National Association of Counties President Mary Jo McGuire, NACo is highlighting county leadership through the lens ForwardTogether, celebrating the role of county governments in connecting, inspiring, and leading as intergovernmental partners; and, WHEREAS, the role includes a responsibility to inspire county residents to engage with their communities, and to lead by highlighting our strength as intergovernmental partners; and, WHEREAS, each year since 1991 the National Association of Counties has encouraged counties across the country to elevate awareness of county responsibilities, programs, and services; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims April 2024 as National County Government Month and encourages all county officials, employees, schools, and residents to participate in county government celebration activities. Signed this day of April 9th, 2024. ________________________ Randy Neatherlin, Chair ________________________ Kevin Shutty, Vice-Chair ________________________ Sharon Trask, Commissioner Proclamation National Public Safety Telecommunicators Week April 14-20, 2024 WHEREAS, emergencies can occur at any time that require police, fire, or emergency medical services; and, WHEREAS, when an emergency occurs, the prompt response of police officers, firefighters, and paramedics is critical to the protection of life and preservation of property; and, WHEREAS, the safety of our police officers, firefighters, and paramedics is dependent upon the quality and accuracy of information obtained from citizens who telephone the Macecom Emergency Communications Center; and, WHEREAS, Public Safety Telecommunicators are the first and most critical contact our residents have with emergency services; and, WHEREAS, Public Safety Telecommunicators are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information, and ensuring their safety; and, WHEREAS, Public Safety Telecommunicators of Macecom have contributed substantially to the apprehension of criminals, suppression of fires, and treatment of patients; and, WHEREAS, each dispatcher has exhibited compassion, understanding, and professionalism during the performance of their job in the past year, especially under difficult circumstances; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners hereby proclaims April 14-20, 2024, as National Public Safety Telecommunicators Week in Mason County in honor of the dispatchers whose diligence and professionalism keep our community and residents safe. Signed this day of April 9th, 2024. ________________________ Randy Neatherlin, Chair ________________________ Kevin Shutty, Vice-Chair ________________________ Sharon Trask, Commissioner Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of February 5, 2024 Monday, February 5, 2024 9:00 A.M. Solid Waste Advisory Committee Interview Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • The Commissioners interviewed Jens-Dieter Stahmer for the Solid Waste Advisory Committee. Approved to appoint. 9:05 A.M. Treasurer – Lisa Frazier Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Lisa requested to increase the Public Works Utilities and Waste cash drawers from $400 each to $500 each and the manager change bag from $500 to $600. Approved to move forward. 9:10 A.M. Auditor – Steve Duenkel Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Steve discussed transferring United States passport services from the Clerk’s Office to the Auditor’s Office. Licensing and recording have capacity. Approved to move forward. 9:15 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave shared the Water Resource Inventory Area (WRIA) 14 land capacity analysis by Mott MacDonald. Watershed case reports were provided for Goldsborough Creek and Johns Creek. • Ian Tracy discussed updating County Code Chapter 6.68 Water Adequacy Regulation. Hirst Response is being moved to Title 17 and minimum connection requirements will be changed from 800 gallons/day/connection to 400 gallons/day/connection. Approved to move forward. 9:20 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Kell discussed updating County Code Section 17.03.020 Water Supply Requirements. This shows the Hirst Response being moved to Title 17. Approved to move forward. • Marissa Watson shared the 2024-2029 Capital Improvement Program (CIP) Appendix A of the Capital Facilities element. Approved to move forward. 9:30 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Mike Collins shared the Interlocal Agreements for Public Works reimbursable work, supplies, and services with Squaxin Island Tribe, Pioneer School District, Skokomish Indian Tribe, Mason Conservation District, Mason Transit Authority, Department of Natural Resources, Washington State Patrol, City of Tacoma – Public Utilities, Port of Hoodsport, City of Shelton, Port of Grapeview, and Port of Allyn. Approved to move forward. • Richard Dickinson discussed a Temporary Access License request from Advanced Technology Construction Corporation for the North Bay Water Reclamation Facility. Approved to move forward. • Richard shared the Interlocal Agreement with Cowlitz County for acceptable solid waste disposal. Approved to move forward. • Richard shared the contract with Mason County Garbage for solid waste long haul transport. Approved to move forward. Page | 2 • Mike provided the 2024 Annual Bridge Report. 98 bridges – 48 concrete, 8 timber, 14 concrete box culverts, 26 culverts, and 2 steel. 73 rate good, 21 rate fair, and 4 rate poor. • Loretta discussed the letter of support request from the City of Bremerton and Suquamish Tribe for $3 million funding to plan and design for connection to Belfair wastewater reclamation facility. Approved to move forward. 9:50 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Diane Zoren shared the 2024 Commissioner boards, councils, and commissions list. Changes include removing Cmmr. Neatherlin as ex-officio from Housing Authority and removing Cmmr. Trask from Community Action Council and Memorial Hall. • John Taylor provided an overview of the Mason County Community Emergency Response Team (CERT). • John shared the amendment to the Sandhill playground equipment contract to include a concrete barrier for the new bid amount of $151,854.43. Approved to move forward. • Mary Ransier discussed the new comparable counties for Mason Counties: Clallam, Grays Harbor, Island, Kittitas, Jefferson, Lewis, and Walla Walla. A grievance was received from the Sheriff’s Office outside of the comment period. Tabled. • Mary requested a $5,000 recruitment bonus for the Public Works Wastewater Manager position. Approved to move forward. • Jennifer Beierle shared the professional services contract with the Economic Development Council (EDC) for up to $99,000 and Memorandum of Understanding (MOU) with the City of Shelton for up to $125,000 for awards of the .09 Rural County Sales and Use Tax funds. Approved to move forward. • Mark discussed a news release soliciting members for the Mason County Citizens’ Commission on Salaries for Elected Officials. Approved to move forward. Tuesday, February 6, 2024 9:00 A.M. Short-Term Rental Regulations Workshop Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Marissa Watson shared a Short Term Rental PowerPoint. Slides included the mailed postcard and advertising, survey timeline, questions and responses, common concerns and suggestions, and specific County regulations mentioned. Regulations from Skamania, Grays Harbor, San Juan, and Chelan counties were also shared. Cmmr. concerns included septic system overuse, poaching and misuse of shorelines, strain on available and/or affordable housing, having a local contact in case issues arise, health and safety regulations, neighboring properties, and parking. Kell Rowen added that other counties use management software to regulate short - term rentals. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair _______________________ Kevin Shutty, Vice-Chair _______________________ Sharon Trask, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of February 12, 2024 Monday, February 12, 2024 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Lewis-Mason-Thurston Area Agency on Aging Interview Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Commissioners interviewed Stefanie Herman for the Lewis-Mason-Thurston Area Agency on Aging advisory board. Approved to appoint. 10:05 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Loretta discussed the Solid Waste Advisory Committee applications from Karen Rice and Jens-Dieter Stahmer. Approved to appoint. • Loretta shared upcoming meetings: Southside School Board meeting on February 12 at 5:00 p.m., Washington State Department of Transportation (WSDOT) Freight Corridor Open House at North Mason School District on February 13 at 4:30 p.m., and the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) on February 14 at 4:30 p.m. • Loretta shared that outreach letters and presentations have been drafted around utility rates. A workshop may be scheduled towards the end of February. 10:10 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Jennifer Beierle requested the transfer of $20,104 from Mental Health Fund no. 164 to the Clerk’s Office and $157,259 from Mental Health Fund no. 164 to the Office of Public Defense. Approved to move forward. • Jennifer shared the amended Interagency Agreement with the Washington State Administrative Office of the Courts (AOC) for Blake reimbursements for up to $591,739. Approved to move forward. • Jennifer provided an update on the American Rescue Plan Act (ARPA) projects. Total obligated funds in the first installment were $6,376,370; total obligated funds in the second installment were $6,273,457; and the grand total obligated funds are $12,649,827. $8,848,033 has been expended. The balance remaining from completed projects is $240,325 and balance remaining on open projects is $3,880,543. • John Taylor requested to extend the food concessions agreement with Mendoza’s Texas Style Food for Mason County Recreational Area (MCRA). Approved to move forward. • Mary Ransier discussed the following Mason County Personnel Policy updates: update overall grammar and formatting, allowing Extra Help employees to receive holiday compensation, Chapter 4.1 defining the work week to be consisted with Collective Bargaining Agreements, Chapter 4.2 updating to Fair Labor Standards Act (FLSA)/exempt employee language, Chapter 5.4 clarifying the reclassification process, Chapter 5.7 streamlining language for compensation upon separation, Chapter 7.9.1 eliminating extra language around premiums and applicable law, Chapter 7.11 defining holiday pay benefit, Chapter 7.14 adding temporary modified-duty assignments, and Chapter 19 adding an Artificial Intelligence (AI) Policy. Approved to move forward. Page | 2 • Mary reviewed the Fair Labor Standards Act (FLSA) status and retroactive payments for specific 2023 exempt employees that were classified as exempt but did not meet the salary threshold rule and should have been classified as non -exempt. Approved to move forward. • Mark shared the next short-term rental workshop will be scheduled for early April. • Mark discussed a career incentive pay policy that was implemented years ago and removing it from the Mason County Personnel Policy. Approved to move forward. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of February 26, 2024 Monday, February 26, 2024 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Sheriff’s Office – Undersheriff Adams Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Undersheriff Adams requested funding to complete the upfit of a command vehicle for the Sheriff’s Office donated by Charlie’s Vision. Estimated cost is $120,000. The Department of Emergency Management has a Starlink Communications System that may be available to use. Cmmr. Trask suggested searching for grant monies. Tabled. 10:10 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Ian Tracy shared an On-Site Sewage Advisory Committee (OSAC) vacancy news release. Approved to move forward. 10:15 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Lovejoy Schaefer shared Road Vacations no. 417 and 418 in the Plat of Allyn. Both have been vacated by operation of law. The hearing date with the Hearings Examiner would be set for April 24, 2024 at 1:00 p.m. Approved to move forward. • Loretta provided a legislature update. $240k has been allocated for utility relocation for North Bay Victor Project fish barrier and $103k for the Beard’s Cove replacement at Larson and Larson Lake Boulevard. Nothing has been allocated for the planning and design work for the Belfair sewer expansion. 10:20 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Jennifer Beierle shared the January 2024 financial report. Current Expense revenue $2,457,344 at 6%. Treasurer Department receipts $1,455,369 at 5%. Current Expense expenditure $3,865,390 at 7%. Six-year specific revenue streams: Community Development revenue $297,789; Detention and Correction services $2,653; Current Expense property tax $38,016; Road Diversion property tax $4,084; County Road property tax $37,740; Current Expense sales tax $738,773; Criminal Justice taxes $286,326; Rural Sales and Use $91,933; Homelessness Prevention filings $40,414; Lodging tax $57,850; and REET 1 and 2 $98,705 each. Collected revenue $738,772.98; budgeted $9.2 million; and projected end of year revenue $9,504,979.25. Current Expense cash $26,118,023. Special Fund cash $59,042,880. Motor Pool expenditure $43,476 at 2.25%. Special and Other Funds revenue $6,579,477 at 11%. Special and Other Funds expenditure $2,950,139 at 4%. • Mary Ransier discussed the Mason County comparable counties. Resolution language needs adjusted. Tabled. • Mary requested to remove Chapter 5.13 Career Incentive Policy from the Mason County Personnel Policy. Approved to move forward. • Mary shared the Resolution for the $5,000 recruitment bonus for the Public Works Wastewater Manager position. Approved to move forward. • Mark announced that 67.59% of voters voted to approve the increase of Sales and Use Tax rate of 2/10 of 1% for 911 Emergency Communication Operations. This will be effective July 1, 2024. Approved to move forward. Page | 2 • Mark discussed the Mason County Citizens’ Commission on Salaries for Elected Officials. Auditor Duenkel has done the lot draw for the six appointed and two applications have been received. • Mark shared that the legislature has brought forward Senate House Bill 2296 that adds a six - month extension to the required date of implementation of the Comprehensive Plan. Counties have been writing letters to the Governor encouraging him to sign the bi ll. • Cmmr. Shutty added that Senate Bill 5780 is being heard in House Appropriations and asked that the lobbyist be engaged in the progress of this bill. • Cmmr. Trask requested to discuss the Criminal Justice Tax during an upcoming briefing. • Cmmr. Shutty requested that CHOICE join a briefing for an update. Tuesday, February 27, 2024 9:30 A.M. Utility Rate Workshop – Loretta Swanson & Richard Dickinson • Loretta shared that Richard and Stephanie have been working with the utility crew to ensure meters are reading properly for customers in Rustlewood and Beard’s Cove. This would give customers historical data on water consumption for when the rate change is implemented. Data is used to calculate a flat rate plus tier-based consumption. A draft letter, which will be directly mailed, has been created explaining the anticipated rate increase and how to access the rate calculator. The rate calculator was created by TDJ. The Homeowners Associations can also distribute the links via email. A link can also be shared on the homepage of the Mason County website. Belfair would change from a metered system to a flat plus tier-based rate. The goal is to be in a better financial position for both Belfair and Rustlewood. Capital needs and long-term debt needs to be considered. It will be made clear that staying within an affordability concept, improvements or levels of service may be at risk. Cost information for maintenance, operation, and replacements could be included to allow customers to be fully educated. Belfair and North Bay have capacity to expand, Rustlewood does not. For loans, rate studies and affordability must be shown. Information submitted for the Belfair project included the County’s financial condition. Methodology and guiding principles for setting sewer rates is set by a Washington Administrative Code (WAC) which can also be included in communications to customers. Grant agencies use differ ent variations to determine loan rates. Real Estate Excise Tax (REET) and .09 funds are utilized for Rustlewood but there are limits on how and where those funds can be used. Outside sources can be utilized for capital costs. Expenditure projection can be rolled into categories and percentages to be more readable. Belfair will receive connection fees which can go towards future expansion, major repairs, and maintenance of the facility. There are three rate options: standard flat rate, graduated rate (standard rate plus tiered), and rate based on actual need of system. The estimated beginning timeline for community outreach is March. Summaries will be brought back in mid -April around actual rate proposals with potential Board action May 23 with rates going into effect June 1. Outreach will be done via direct mailers, online, town halls, etc. for each utility. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair _______________________ Kevin Shutty, Vice-Chair _______________________ Sharon Trask, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of March 4, 2024 Monday, March 4, 2024 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Mason County Citizens’ Commission on Salaries for Elected Officials Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • The Commissioners interviewed Matt Mallery, Randy Lewis, Mary Jo Cady, Jann Goodpaster, and Eric Onisko for the Mason County Citizens’ Commission on Salaries for Elected Officials (Salary Commission). Approval to appoint Jim Morrell, Matt Mallery, Mary Jo Cady, and Jann Goodpaster. 10:20 A.M. District Court – Judge Steele Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Judge Steele shared the Memorandum of Understanding for the Shelton Municipal Court Individualized Treatment Court (ITC). 10:25 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Luke Viscusi discussed the Mason County Historic Preservation Commission’s 2024 Heritage Grant applications. The following requests were received: Mason County Historical Society for $3,820; Matlock Historical Society for $400; McReavy House Museum of Hood Canal for $5,000; Peninsular Railway and Lumbermen’s Museum for $5,000; Pickering Homemakers Club DBA Pickering Community Club for $2,441; and Skokomish Grange No. 379 for $5,000 for the total amount of $21,661.00. Approved to move forward. 10:30 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave shared the Board of Health vacancies news release. Open positions include: two tribal positions, up to two consumers of Public Health positions, and one stakeholder position. Approved to move forward. 10:35 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Steve Bennett shared the Herbicide Maintenance Program news release. Approved to move forward. • Loretta discussed the Notification of Final Costs for County Force Construction Projects for 2023. Projects included: Sunnyside Road improvement project for $1,094,282.73; Kelly Hall Road resurfacing project for $162,112.67; Sunnyslope Road resurfacing project f or $40,526.14; and North Shore Road – Little Shoefly culvert replacement project for $368,695.75. Approved to move forward. • Loretta presented the Road Levy Certification for 2024 through County Road Administration Board’s (CRAB’s) reporting system (CARS). Approved to move forward. • Loretta shared the Adopt-a-Road agreements between Mason County and the following volunteer organizations: RR Bed and Breakfast assigning Golden Pheasant Road from Page | 2 milepost 0.07 to 1.16 and Story Road from milepost 0.00 to 0.66 as their designated adopted area and Grapeview Community Association assigning Grapeview Loop Road from milepost 0.00 to 5.38 as their designated adopted area. Approved to move forward. 10:50 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • John Taylor requested to purchase an RV cover from the Foothills Park host, Lara Nelson, in the amount of $5,000. Approved to move forward. • Mary Ransier discussed updating Mason County Personnel Policy Section 3.2.3 Applicant Travel and Section 3.2.6 Moving Expenses. Tabled. • Mary shared the Board of Equalization vacancy news release. Approved to move forward. • Mark discussed the professional services contract with BRCA – TreanorHL for architect and engineering services for the proposed Mason County Community Justice Center not to exceed $780,000. Approved to move forward. • Mark shared the draft Elected Official and Director meeting agenda scheduled for Tuesday, April 9, 2024 at 10:00 a.m. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of March 11, 2024 Monday, March 11, 2024 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Christopher Pinkston, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Litigation Commissioners Neatherlin, Shutty, and Trask met in executive session for litigation via Zoom from 10:00 a.m. to 10:15 a.m. Tim Whitehead, Judge Steele, and Mark Neary were also in attendance. 10:15 A.M. CHOICE Regional Health Network – JP Anderson Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • JP shared an Activity and Planning Briefing PowerPoint presentation. Topics included: who CHOICE is, Medicaid transformation, health-related social needs, current pathways work, care coordination pathways referrals, community-based care coordination, and emergency grant funds. 10:45 A.M. WSU Extension – Dan Teuteberg Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dan shared the Fall/Winter Washington State University (WSU) Extension report. • Dan introduced Heidi Steinbach, Mason County Noxious Weed Control Board Coordinator. 10:50 A.M. Clerk – Charles Rhodes Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Charles provided an update on Clerk’s Office hours. The Clerk’s Office will now remain open during the lunch hour. Approved to move forward. 10:55 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Melissa Casey shared the North Mason Regional Fire Authority Mental Wellness Program contract to provide a licensed Psychiatric Mental Health Nurse Practitioner (PMHNP) for the amount of $75,000 from Treatment Sales Tax (TST) Special Project funding. Approved to move forward. • Colleen Carmichael, Executive Director for Quixote Communities, presented the Fair Market Value Study. • Dave will meet with the Department of Health to discuss new guidance around COVID on March 13, 2024. 11:05 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Richard Dickinson requested to set a Public Hearing on Tuesday, April 23, 2024 at 9:15 a.m. to consider changes to Mason County Code Chapter 13 for Utilities and minor updates to Chapter 2, 3, and 17. Approved to move forward. • Loretta shared potential dates for community outreach: March 18 – Rustlewood, April 4 – Beards Cove, and April 8 – North Bay and Belfair. Page | 2 • Loretta introduced Peter Batista, Engineer. • Richard announced the treatment plant permit renewal for Rustlewood is in process. 11:15 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • John Taylor shared the Oakland Bay Park Host position will be filled by the end of the month and the Oakland Bay Park gate will be open during the week. • John discussed the repair of the pump at Sandhill Park. The cost was $18,356.34. • John requested to purchase a new gang mower for $22,918.83. Tabled. • Becky Rogers shared the updated Mason County Board of Equalization (BOE) vacancies news release. Approved to move forward. • Diane Zoren shared the “Child Abuse Prevention Month” proclamation request sent by Roger Jones, Community Engagement Director at Family Education and Support Services (FESS). Approved to move forward. • Diane discussed selecting the Shelton-Mason County Journal as the official County newspaper. Approved to move forward. • Mark shared the letters of support for PUD 1’s appropriations request to fund their Grid Resiliency Project which includes Jorstad Substation engineering and design and the Manzanita Water Storage project. Approved to move forward. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair _______________________ Kevin Shutty, Vice-Chair _______________________ Sharon Trask, Commission Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 February 13, 2024 1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance – Ken VanBuskirk led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Kevin Shutty; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 United States Fish and Wildlife Service sent a copy of the twelve-month findings on gray wolves in the Western United States. 4.1.2 Advisory board applications were received from the following: Stefanie Herman for the Lewis-Mason-Thurston Area Agency on Aging and Tiffany Valderas for the Housing and Behavioral Health Advisory Board. 4.1.3 Washington State Liquor and Cannabis Board sent in notice of liquor license discontinuation for Rite Aid. 4.1.4 Washington State Department of Transportation sent in notice of Public Hearing regarding the State Route 3 Freight Corridor – new alignment. 4.1.5 Federal Energy Regulatory Commission sent in acknowledgments for the Public Safety Plan 2023 Revision, Cushman Project; 2023 Annual Dam Safety Inspection Follow Up Items Plan and Schedule, Cushman Project; and Ten-Year Spillway Gate Inspection Report (GIR) Recommendation Status Updates, Cushman Dam no. 1 and 2, Cushman Project. 4.1.6 United States Department of the Interior and United States Fish and Wildlife Service sent a status review on the Oregon Vesper Sparrow status assessment and request for information. 5. Open Forum for Citizen Input Lisa McAlvey-Smith shared that the Public Works Road Crew fixed Beerbower Road; however, it has already deteriorated in less than a week. Not enough gravel was laid out and the crew did not roll out the entire road. The road has potholes and is a huge mud slick. The road will be paved in August but needs to be fixed in the meantime. There is huge wear and tear on vehicles. Fixing the road needs to be done correctly. Reed Taylor added that fixing Beerbower Road needs to be done properly. Where the graded road stops, there is a dangerous mudhole. If someone were to get stuck, there is no cellphone service. The road is in worse condition than it was previously. Ken VanBuskirk, Belfair, discussed two potential road projects in the Belfair Urban Growth Area (UGA). First, raising Roessel Road due to the Department of Fish and Wildlife building a new dike. Second, the four-way intersection in Belfair that is already at a failing level per the State. Twenty years ago, the Commissioners were approving the Belfair subarea plan. The issue at the time was deciding whether to widen Highway 3 first or build the bypass. At that time, it was decided to widen Highway 3 which never was completely widened. The freight corridor (bypass) is almost done and will be a wonderful legacy. 2 | F e b r u a r y 1 3 , 2 0 2 4 C o m m i s s i o n M i n u t e s 6. Adoption of Agenda Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Trask/Shutty moved and seconded to adopt the January 2, January 16, and January 30, 2024 Regular Minutes and January 8, January 15, January 22, and January 29, 2024 Briefing Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8102575-8102788 $8,727,690.38 Direct Deposit Fund Warrant # 103739-104137 $ 885,147.00 Salary Clearing Fund Warrant # 7007917-7007953 $1,186,504.99 Treasurer Electronic Remittances $5,506,604.68 8.2 Approval for the Chair to sign the 2023-2025 Climate Planning Grant with the Department of Commerce for the amount of $125,000. 8.3 Approval of the Resolution amending Resolution no. 2022-057 Mason County Utilities and Waste cash drawers increasing each cash drawer amount from $400 to $500. (Exhibit A, Resolution No. 2024-008) 8.4 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to review and approve amendments to Mason County Code Chapter 6.68 Water Adequacy Regulation. 8.5 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to review and approve amendments to Mason County Code Section 17.03.020 Water Supply Requirements. 8.6 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to consider the 2024-2029 Capital Improvement Program (CIP) Appendix A. 8.7 Approval for the Chair to sign the Interlocal Agreements between Mason County Public Works and Squaxin Island Tribe, Pioneer School District, Skokomish Indian Tribe, Mason Conservation District, Mason Transit Authority, Department of Natural Resources, Washington State Patrol, City of Tacoma – Public Utilities, Port of Hoodsport, City of Shelton, Port of Grapeview, and Port of Allyn for reimbursable work, supplies, and services. 8.8 Approval for the County Administrator to execute a temporary license agreement with Advanced Technology Construction Corporation for culvert improvement work to the United States Navy railroad. 8.9 Approval of the Interlocal Agreement with Cowlitz County allowing Mason County to use Cowlitz County’s landfill as a disposal site for all acceptable solid waste generated in Mason County. 8.10 Approval of the contract with Mason County Garbage, Inc. for solid waste long haul transportation services. 8.11 Approval of the updated purchase amount from Wildwood Playgrounds NW for the Sandhill playground equipment to include the cost of a concrete barrier for $13,527 for the total cost of $151,854.43. 8.12 Approval of the letter of support for funding to design sewer treatment and collection system infrastructure with sufficient capacity to serve a significant portion of the Puget Sound Industrial Center (PSIC) and Mason County Belfair Urban Growth Area (UGA). 8.13 Approval for the Chair to sign the professional services contract with the Economic Development Council (EDC) for up to $99,000 and approval for the Chair to sign the Memorandum of Understanding (MOU) with the City of Shelton for the satellite wastewater treatment plan headworks upgrades project for up to $125,000, both funded from the Sales and Use Tax .09 Fund no. 103, 2024 Budget. 3 | F e b r u a r y 1 3 , 2 0 2 4 C o m m i s s i o n M i n u t e s 8.14 Approval of the Resolution amending the Mason County Personnel policy to update overall grammar and formatting, allowing Extra Help employees to receive holiday compensation, Chapter 4.1 defining the work week to be consisted with Collective Bargaining Agreements, Chapter 4.2 updating to Fair Labor Standards Act (FLSA)/exempt employee language, Chapter 5.4 clarifying the reclassification process, Chapter 5.7 streamlining language for compensation upon separation, Chapter 7.9.1 eliminating extra language around premiums and applicable law, Chapter 7.11 defining holiday pay benefit, Chapter 7.14 adding temporary modified-duty assignments, and Chapter 19 adding an Artificial Intelligence (AI) Policy. (Exhibit B, Resolution No. 2024-009) 8.15 Approval of the Resolution authorizing retroactive payment for specific 2023 exempt employees that were classified as exempt but did not meet the salary threshold rule and should have been classified as non-exempt. (Exhibit C, Resolution No. 2024-010) 8.16 Approval to appoint Stefanie Herman to the Lewis-Mason-Thurston Area Agency on Aging (LMTAAA) advisory council for a two-year term expiring February 13, 2026. Greg Sypnicki requested the removal of Item 8.12. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.16 with the removal of item 8.12 for separate discussion and vote. Motion carried unanimously. N-aye; S- aye; T-aye. Item 8.12 Loretta Swanson, Public Works Director, received a request from City of Bremerton and Suquamish Tribe to submit letter of support for legislative request under the capital budget for approximately $3 million. $1.7 million would be used to design plans and improvements to the water reclamation facility and the remaining $1.7 million would be used to plan and design two lift stations within City of Bremerton and collection system just on other side of Mason County border to serve southern basins of Puget Sound Industrial Center (PSIC). The request is to continue the agreement that has been in place for around six years already where Mason County mutually agreed to plan for serving PSIC. Q U E S T I O N S Ken VanBuskirk asked to verify that this would be through State legislature. Loretta answered that this would be an appropriation to the City of Bremerton. The planning portion for Mason County would be paid for by grant. Cmmr. Shutty asked if this is in the Capital Facilities Plan? How are projects funded separately from this since there is no secured funding at this time? Loretta clarified that items relating to facilities are in the Capital Facilities Plan. For example, planning for spray field expansion and expanding the water reclamation facility which are both identified as a need. If the request for funding through legislature is unsuccessful, a grant would be applied for through the Department of Ecology. T E S T I M O N I E S Ken VanBuskirk requested a copy of the letter sent from the City of Bremerton Mayor and thinks this is one of the best and most efficient uses of money to coordinate with the expansion of the freight corridor. Cmmr. Shutty/Trask moved and seconded to approve item 8.12 approval of the letter of support for funding to design sewer treatment and collection system infrastructure with sufficient capacity to serve a significant portion of the Puget Sound Industrial Center (PSIC) and Mason County Belfair Urban Growth Area (UGA). Motion carried. N-nay; S-aye; T-aye. 4 | F e b r u a r y 1 3 , 2 0 2 4 C o m m i s s i o n M i n u t e s Cmmr. Neatherlin thanked Cmmr. Trask for alleviating most of his concerns with the letter of support but shared he is voting against the letter because he does not feel the County should be expanding through the PSIC. Cmmr. Shutty also commended Cmmr. Trask for writing and articulating the County’s concerns in the letter of support and will be in support of the letter. When working with legislature it is important to begin the conversations early. This has been identified as something necessary to do regardless of a partnership with Bremerton. Congressman Kilmer shared his support in his letter and explained the benefits that this would provide for the region and the nation’s defense mission. Cmmr. Trask shared her appreciation for the teamwork that went into drafting this letter and looks forward to working with legislature to expand the spray field and create more economic development. 9. Other Business (Department Heads and Elected Officials) Loretta Swanson, Public Works Director, recognized and thanked Republic Services for their 30 years of service and Mason County Garbage for their partnership. Steve Duenkel, Auditor, reminded all that today is election day and to get ballots deposited in the drop boxes before 8:00 p.m. and, if mailed, postmarked for today. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider amending Mason County Code Section 16.40.041(1)(a) relating to boundary line adjustments. Staff: Luke Viscusi (Exhibit D, Ordinance No. 2024-011) Luke Viscusi, Planner, shared County Code Section 16.40.041(1)(a) relating to boundary line adjustments was previously amended and then was challenged. Community Development is requesting to amend the code back to how it was originally for more comprehensive public notice as well as more comprehensive amendments to any codes around boundary line adjustments. Cmmr. Trask/Shutty moved and seconded to approve the Ordinance amending Mason County Code Section 16.40.041(1)(a) relating to boundary line adjustments. Motion carried unanimously. N-aye; S-aye; T-aye. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 9:48 a.m. 5 | F e b r u a r y 1 3 , 2 0 2 4 C o m m i s s i o n M i n u t e s ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Randy Neatherlin, Chair _______________________________ Kevin Shutty, Vice-Chair ________________________________ Sharon Trask, Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 February 27, 2024 1. Call to Order – The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance – Tim Baskbrook led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Kevin Shutty; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 United States Congressmen Derek Kilmer sent a letter supporting the expansion of sewer line to the Puget Sound Industrial Center (PSIC) in Bremerton. 4.1.2 Jamison Harris, Manager of Government and Regulatory Affairs for Comcast, announced the Federal Communication Commission (FCC) will end federal funding for the Affordable Connectivity Program (ACP) as early as April. 4.1.3 Greg Bartol sent in a letter requesting marijuana grow operations be only allowed in industrial areas of Mason County. 4.1.4 Correspondence was received regarding short-term rentals being considered as businesses. 4.1.5 Homes First sent in their Annual Report for 2024. 4.1.6 Raleigh Watts, Kate Evans, Joseph and Patricia Sinnitt, Meri Sinnit, Lisa and Bill Hurney, and Brent and Jaimie Sinnitt sent in letters requesting the Washington State Department of Natural Resource’s Harstine Flats timber sale be cancelled. 4.1.7 Washington State Liquor and Cannabis Board sent in the following: liquor license renewal applications, notice of liquor license application, liquor license approval for Bucks Prairie Mercantile, and special occasion liquor license. 5. Open Forum for Citizen Input Dean Jewett, Mason County, shared Mason County’s mission statement and discussed the “street people” population and the unclean encampments around the County where garbage overflows and creates unclean conditions. One five-gallon bucket of feces can make 13 acres of tideland inactive. Air B&B rules and regulations need to be discussed as well. Ken VanBuskirk, Belfair, attended the Planning Advisory Commission (PAC) meeting for the Comprehensive Plan update. Public engagement will be a key success for the update. Other topics included Zoom chat being used during the PAC meeting and the Port of Allyn safety deposit box. 6. Adoption of Agenda Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Shutty/Trask moved and seconded to adopt the February 5, 2024 Briefing Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 2 | F e b r u a r y 2 7 , 2 0 2 4 C o m m i s s i o n M i n u t e s 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8102789-8103112 $2,687,499.80 8.2 Approval to appoint Jens-Dieter Stahmer and Karen Rice to the Solid Waste Advisory Committee (SWAC) for three-year terms expiring February 27, 2027. 8.3 Approval to add budget amendments for Treatment Sales Tax (TST) transfers from 2023 into the 2024 budget: $20,104 from Mental Health fund no. 164 to the Clerk’s Office and $157,259 from Mental Health fund no. 164 to the Office of Public Defense (OPD). 8.4 Approval for the Chair to sign the amendment to the Blake Reimbursement Agreement with the Washington State Administrative Office of the Courts (AOC) for a maximum amount of $591,739. 8.5 Approval for the County Administrator to sign the service contract with Mendoza’s Texas Style Food for concessions at the Mason County Recreational Area (MCRA) park for an additional three years to expire at the end of the 2026 season. 8.6 Approval to appoint Heather Kennedy to the Mason County Housing and Behavioral Health Advisory Board for a four-year term expiring February 27, 2028. 8.7 Approval of the Resolution amending the Mason County Personnel Policy removing Section 5.13 Career Incentive Policy. (Attachment A, Resolution No. 2024-012) 8.8 Approval to post and advertise the Public Works Wastewater Manager position and approval of the Resolution instituting a $5,000 recruitment bonus to be distributed as $2,500 upon hire and $2,500 upon successful completion of the first year of employment. (Attachment B, Resolution No. 2024-013) 8.9 Approval of the Resolution imposing the 2/10 of 1% Sales and Use Tax for 911 Emergency Communications Systems and Facilities. (Attachment C, Resolution No. 2024-014) Cmmr. Trask/Shutty moved and seconded to approve action items 8.1 through 8.9. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) Mark Neary, County Administrator, received comments regarding short-term rental regulations. An additional workshop will be done in early April. The PAC meeting for the Comprehensive Plan was very detail oriented and was a great opportunity for the public to get involved. Kelly Frazier, Facilities Manager, shared Building 10 will be dedicated as the “Gary Paul Burleson Law and Office” building on March 11, 2024 at 1:00 p.m. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider updating Mason County Code Chapter 3.17 for gambling tax and to consider lowering the gambling tax rate from 5% to 3%. Staff: Lisa Frazier (Attachment D, Ordinance No. 2024-015) Lisa Frazier, Treasurer, shared the question was brought before her on if the Gambling Tax Rate should be decreased from 5% to 3% to match Kitsap County. In reviewing the current Ordinance, it was apparent that several updates were needed. Q U E S T I O N S Cmmr. Shutty asked what the rate is for Thurston County? Lisa answered 5%. Cmmr. Trask asked what the rate is for the City of Shelton? Mark answered 5%. 3 | F e b r u a r y 2 7 , 2 0 2 4 C o m m i s s i o n M i n u t e s Cmmr. Shutty asked what the State’s application process is. Lisa shared this is one of the hardest billing and collections for small businesses. There is very little communication with the state about who is doing business and when they are doing business. Part of the Ordinance change is to have new businesses provide a copy of their Gambling License for tracking. Currently there are six businesses in Mason County that have pull tab revenue. This revenue goes to the Sheriff’s Office Current Expense. The decrease in tax rate would lower that annual revenue by an estimated $35,000 annually. The Ordinance also adds better tracking and collection for the Treasurer’s Office. T E S T I M O N Y Guinevere Casey, Casey’s Bar and Grill, shared that although the rate for Thurston County is 5%, the rate for Grays Harbor is 2.5%, Pierce is 2%, and Kitsap is 3%. Since buying the Bar and Grill 11 years ago, minimum wage has more than doubled along with unemployment and Labor and Industries (L&I) costs. The Commercial Stimulant License for pull tabs is used to stimulate the economy. It is difficult to sustain because of all of the taxes. The County should be more comparable to the surrounding counties. This could encourage other business owners to participate. Tim Masbruch, Bent Bine Brewing Company, has been looking into getting pull tabs and has talked with other bar owners and listened to their concerns and benefits. It was a surprise that Mason County has one of the highest tax rates. It is a nice boost and stimulant for businesses and would be nice to offer to the community. If counties such as Pierce can offer a lower tax rate, Mason County should too. Bent Bine Brewery is a popular location for charities, community events, and works with the local library, the elderly, and the Hub to help with various demographics in the community. Stephanie Bronson, Taylor Station Restaurant and Lounge, shared her thanks for the research that has been done and shared her support of the lower tax rate. It would mean a lot to small businesses to have a 2% decrease in taxes. This decrease could help pay for another cook, or dishwasher, or server, to better serve customers. D E L I B E R A T I O N Cmmr. Shutty expressed concerns about the decrease in revenue for the Sheriff’s Office and law enforcement. This is a community that supports and values law enforcement and public safety. Roughly $100,000 a year is generated from this tax which could pay for one Sheriff’s Deputy position. Funds must be used from elsewhere to fund those positions. The past four years, the County has not taken its constitutional 1% to increase property taxes which would also generate an estimated $100,000 to the General Fund. That has accumulated to about $400,000 in the past four years that would go into the General Fund to support other functions like law enforcement. The Commissioners must balance where taxes are and are not received. A bigger conversation about what the Commission can do to help support those functions in the General Fund is needed. Cmmr. Trask looked at the State’s website to see where gambling tax monies go. $200 million goes to school and an additional $52 million goes to the General Fund. There is concern for funding for the Sheriff’s Office and helping small business owners. What if the gambling tax rate is lowered to 4%? There are upcoming discussions that need be had around the Jail and other mandates from the State. Cmmr. Neatherlin shared the County has not had to implement the 1% increase and needs to 4 | F e b r u a r y 2 7 , 2 0 2 4 C o m m i s s i o n M i n u t e s give back or provide more services. Lowering the tax rate could generate more revenue in the long run from other businesses investing in pull tabs. The County can handle the revenue shortfall. 3% would be the most realistic. Cmmr. Trask/Neatherlin moved and seconded to approve the changes to County Code Chapter 3.17 establishing gambling tax rate for punch boards and pull-tabs and lower the tax rate to 3%. Motion carried unanimously. N-aye; S-nay; T-aye. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 9:53 a.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Randy Neatherlin, Chair _______________________________ Kevin Shutty, Vice-Chair ________________________________ Sharon Trask, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☐ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.1 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8103333-8103776 $1,803,207.65 Direct Deposit Fund Warrant # 104547-104958 $ 882,025.29 Salary Clearing Fund Warrant # 7007981-7008017 $1,183,176.67 Treasurer Electronic Remittance $ Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $19,541,041.01 Direct Deposit YTD total $ 5,649,763.34 Salary Clearing YTD total $ 5,931,065.25 Requested Action: Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments: Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners From: Melissa Casey Ext. 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 18, 2023 & March 11, 2024 Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.2 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: North Mason Regional Fire Authority Mental Wellness Program Contract Background/Executive Summary: North Mason Regional Fire Authority’s (NMRFA) Mental Wellness Program is designed to address the critical mental health needs of our community. This program will provide Mason County with a licensed Psychiatric Mental Health Nurse Practitioner (PMHNP) who can assist with rapid intervention, treatment, prevention, management/consultation, and referral of individuals suffering from mental health disease. The provision of a PMHNP in Mason County will provide public agencies, families, and individuals with equitable and rapid access to an appropriate resource for addressing mental health disease needs. Budget Impact (amount, funding source, budget amendment): $75,000 Treatment Sales Tax Special Project funding (one-time start-up funding) Public Outreach (news release, community meeting, etc.): None Requested Action: Approval of the North Mason Regional Fire Authority Mental Wellness Program contract to provide a licensed Psychiatric Mental Health Nurse Practitioner (PMHNP) for the amount of $75,000 from Treatment Sales Tax (TST) Special Project funding. Attachments: Contract Mason County Agenda Request Form To: Board of Mason County Commissioners From: Richard Dickinson Ext. 450 Department: Utilities & Waste Management Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): March 11, 2024 Agenda Date: March 26 & April 23, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.3 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Set a Public Hearing to Consider Changes to County Code Chapter 13 – Utilities and Chapters 2, 3, and 17 Background/Executive Summary: During the annual budget process, the Board suspended all 2024 CPI-U rate increases set by Chapter 13, MCC to complete customer outreach. Rate options are prepared and community outreach meetings for Beard’s Cove water, Belfair sewer, North Bay sewer and Rustlewood water and sewer customers are being scheduled. Before new water and sewer rate structures are implemented, the County must set a hearing to update MCC Chapter 13. Additionally, staff is recommending minor updates to Chapters 2 and 3 to reflect current administration responsibilities, and Chapter 17 regarding Belfair sewer. Budget Impact (amount, funding source, budget amendment): Impacts will vary by utility. Public Outreach (news release, community meeting, etc.): Notice of Hearing will be posted in the Mason County Shelton Journal on March 21st and 28th. Code updates will be posted on the County website under “What’s New” two weeks before the hearing. A direct mailer to customers will be sent and notice of community outreach meetings shared via HOA email. Requested Action: Approval to set a Public Hearing for Tuesday, April 23, 2024 at 9:15 a.m. to consider changes to Mason County Code Chapter 13 – Utilities and minor updates to Chapters 2, 3, and 17. Attachments: Notice NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on April 23, 2024, at 9:15 am. SAID HEARING will be to take public comment on revisions to Mason County Code Chapter 13 “Utilities” to 1. reflect new water and sewer rate structures for Beard’s Cove water, Belfair sewer, North Bay sewer and Rustlewood water and sewer and, 2. make code updates to Chapters 2, 3, 13 and 17 to reflect current administration, finance, design and construction standards, permits, fees, and enforcement. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427-9670 ext. 419. DATED this ____ day of March, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Mason County Public Works Department 100 W Public Works Shelton, WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t: 3/21/2024 & 3/28/2024 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 535 Department: Parks & Trails Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 11, 2024 Agenda Date: March 12, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.4 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Replacement Grooming Mower Background/Executive Summary: The grooming mower owned by Parks has deteriorated beyond repair and has become unsafe for maintenance staff to operate. A new grooming mower will cost $22,918.83. Initially, Parks anticipated funding this replacement purchase from Real Estate Excise Tax (REET) 2 but were informed by a third-party Auditor that this would not be allowed. Budget Impact (amount, funding source, budget amendment): $22,918.83 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to purchase a replacement grooming mower for the Parks and Trails Department for the amount of $22,918.83. Attachments: Photos Purchase Order Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 11, 2024 Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.5 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Selecting the Shelton-Mason County Journal as the Official County Newspaper Background/Executive Summary: Per RCW 36.72.075, the County legislative authority, at its first April meeting, shall select a legal newspaper as the official County newspaper for the term of one year. The Shelton-Mason County Journal is the only newspaper published in Mason County that qualifies as a legal newspaper under RCW 65.16.020. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Resolution selecting the Shelton-Mason County Journal as the official County newspaper for publishing certain legal publications. Attachments: Resolution RESOLUTION NO. Amending Resolution No. 2023-020 Selecting the Official Mason County Newspaper WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a legal newspaper to serve as the official County newspaper for the term of one year; and, WHEREAS, if there is at least one legal newspaper published in the County, the contract shall be let to a legal newspaper published in the County; and, WHEREAS, the Shelton-Mason County Journal is published in Mason County and qualifies as a legal newspaper in accordance with RCW 65.16.020; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby declares the Shelton-Mason County Journal as the official County newspaper for furnishing certain legal publications for the period of one year beginning April 1, 2024. DATED this 26th day of March, 2024. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Randy Neatherlin, Chair ___________________________________ Kevin Shutty, Vice-Chair ___________________________________ Sharon Trask, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: Richard Dickinson Ext. 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 25, 2024 Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.6 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Mason County Public Works Annual Certification for Calendar Year 2023 Background/Executive Summary: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2023. Among those forms, the following require the Chair’s signature. 1.Annual Certification for 2023 2.Certification of Expenditures for Traffic Law Enforcement for 2023 3.Certification of Expenditures for Fish Passage Barrier Removal for 2023 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board (CRAB). Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the Chair to sign the Annual Certification for Calendar Year 2023; Certification of Expenditures for Traffic Law Enforcement – 2023; and Certification for Expenditures for Fish Passage Barrier Removal – 2023 through the CRAB’s reporting system (CARS). Attachments: Draft Annual Certification – 2023 Draft Certification of Expenditures for Traffic Law Enforcement – 2023 Draft Certification of Expenditures for Fish Passage Barrier Removal – 2023 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext. 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 25, 2024 Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.7 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Extension of Professional Services Agreement with Cabot Dow Associates and Addition of Funds for the 2025 Non-Represented Class/Comp Study Background/Executive Summary: The County will be conducting a classification and compensation study in 2024 for non-represented employees to include FLSA status. The consultant is also continuing to provide support to the County for labor relations and other compensation review needs as they arise. Budget Impact (amount, funding source, budget amendment): Budget Amendment of $30,000 to Professional Services funding. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the extension of the current Professional Services Agreement with Cabot Dow Associates through December 31, 2025, to include an additional $30,000. Attachments: Updated Professional Services Agreement Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 25, 2024 Agenda Date: March 26, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.8 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Letter of Support for PUD 3’s Community Project Funding Request for 2025 Goldsborough Switching Station Background/Executive Summary: Public Utility District No. 3 (PUD 3) is requesting a letter of support for their Community Project Funding request for the 2025 Goldsborough Switching Station project. This is the first phase of a larger project aimed at expanding electrical facilities in areas of the County where growth is hindered and improving electrical service reliability to homes, businesses, and public services. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the letter of support for PUD 3’s Community Project Funding request for the 2025 Goldsborough Switching Station. Attachments: Letter MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District KEVIN SHUTTY 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 26, 2024 The Honorable Derek Kilmer 332 E 5th Street Port Angeles, WA98362 Re: Support for Mason PUD 3’s Community Project Funding Request for 2025 Goldsborough Switching Station Dear Representative Kilmer, The Board of County Commissioners for Mason County, Washington is pleased to write in support of Mason County Public Utility District (PUD) No. 3’s Community Project Funding request. Described by the State of Washington as a distressed area, Mason County chronically faces hardships around income, employment, housing, and healthcare. In areas throughout the county where electrical infrastructure is insufficient to keep up with resident ial growth and prospective industrial opportunities, PUD 3 is working toward a solution. One solution focuses on the community surrounding the Port of Shelton, the Washington State Patrol Academy, the Washington Corrections Center, clusters of low-income neighborhoods, and several local fire districts in southwestern Mason County. The project subject to this request Goldsborough Switching Station, is the first phase of an overall larger project aimed at expanding electrical facilities in areas of the county where growth is being hindered, and improving electrical service reliability to homes, businesses, and public se rvices in those areas. This will allow the county to become competitive for large-scale industry in this prime location, which is also an Opportunity Zone. In 2021 alone, the Economic Development Council of Mason County worked through 15 proposals for recruitment and three for local expansion projects . Of those 15 recruitments, 11 were initially interested in Mason County sites but we were unable to meet their infrastructure needs resulting in missed potential of over 850 jobs and $640 million in capital investment. The project will ultimately set up these areas to receive industry, and industry brings jobs for wage earners at all skill levels. In addition to improving infrastructure for future job growth, it goes without saying that increased and reliable electrical transmission is foundational for future residential growth as well. Sincerely, Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District KEVIN SHUTTY 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 26, 2024 Honorable Patty Murray 154 Russell Senate Office Building Washington, DC 20510 Re: Shelton Young Adult Transitional Housing FY-25 CDS Funding Dear Senator Murray, It is with great pleasure that we offer our support for The Youth Connection’s application for Congressionally Directed Spending (CDS) funds for building transitional housing for homeless young people. The Mason County Board of County Commissioners appropriated American Rescue Plan Act (ARPA) funds to this project in 2022 and believe additional federal support would help make this project a success. Mason County is working hard to increase the housing supply and this project will help by filling a gap in our homeless support services. Prior to The Youth Connection, our community did not have many options for youth and young adults needing housing support. This project will create the first youth focused transitional housing in Shelton. Beyond meeting housing needs of homeless young adults, The Youth Connection’s intensive case management and access to support networks including permanent housing programs will reduce the number of homeless youths from becoming chronically homeless, increase the productive workforce population, and reduce the amount of taxpayer support required for homeless care and support. The Youth Connection is a tremendous resource for our youth and young adults. Our community is made stronger by their work. We strongly support this project and ask that you accept their application for funding for this important project. Sincerely, Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner