HomeMy WebLinkAbout2024/02/13 - RegularBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
February 13, 2024
9:00 a.m.
February 13.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – January 2, January 16, and January 30, 2024 Regular Minutes and January 8, January
15, January 22, and January 29, 2024 Briefing Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8102575-8102788 $8,727,690.38
Direct Deposit Fund Warrant # 103739-104137 $ 885,147.00
Salary Clearing Fund Warrant # 7007917-7007953 $1,186,504.99
Treasurer Electronic Remittances $5,506,604.68
8.2 Approval for the Chair to sign the 2023-2025 Climate Planning Grant with the Department of Commerce for
the amount of $125,000.
8.3 Approval of the Resolution amending Resolution no. 2022-057 Mason County Utilities and Waste cash
drawers increasing each cash drawer amount from $400 to $500.
8.4 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to review and approve amendments
to Mason County Code Chapter 6.68 Water Adequacy Regulation.
8.5 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to review and approve amendments
to Mason County Code Section 17.03.020 Water Supply Requirements.
8.6 Approval to set a Public Hearing for Tuesday, March 12, 2024 at 9:15 a.m. to consider the 2024-2029 Capital
Improvement Program (CIP) Appendix A.
8.7 Approval for the Chair to sign the Interlocal Agreements between Mason County Public Works and Squaxin
Island Tribe, Pioneer School District, Skokomish Indian Tribe, Mason Conservation District, Mason Transit
Authority, Department of Natural Resources, Washington State Patrol, City of Tacoma – Public Utilities, Port
of Hoodsport, City of Shelton, Port of Grapeview, and Port of Allyn for reimbursable work, supplies, and
services.
8.8 Approval for the County Administrator to execute a temporary license agreement with Advanced Technology
Construction Corporation for culvert improvement work to the United States Navy railroad.
8.9 Approval of the Interlocal Agreement with Cowlitz County allowing Mason County to use Cowlitz County’s
landfill as a disposal site for all acceptable solid waste generated in Mason County.
8.10 Approval of the contract with Mason County Garbage, Inc. for solid waste long haul transportation services.
8.11 Approval of the updated purchase amount from Wildwood Playgrounds NW for the Sandhill playground
equipment to include the cost of a concrete barrier for $13,527 for the total cost of $151,854.43.
8.12 Approval of the letter of support for funding to design sewer treatment and collection system infrastructure
with sufficient capacity to serve a significant portion of the Puget Sound Industrial Center (PSIC) and Mason
County Belfair Urban Growth Area (UGA).
8.13 Approval for the Chair to sign the professional services contract with the Economic Development Council
(EDC) for up to $99,000 and approval for the Chair to sign the Memorandum of Understanding (MOU) with
the City of Shelton for the satellite wastewater treatment plan headworks upgrades project for up to $125,000,
both funded from the Sales and Use Tax .09 Fund no. 103, 2024 Budget.
8.14 Approval of the Resolution amending the Mason County Personnel policy to update overall grammar and
formatting, allowing Extra Help employees to receive holiday compensation, Chapter 4.1 defining the work
week to be consisted with Collective Bargaining Agreements, Chapter 4.2 updating to Fair Labor Standards
Act (FLSA)/exempt employee language, Chapter 5.4 clarifying the reclassification process, Chapter 5.7
streamlining language for compensation upon separation, Chapter 7.9.1 eliminating extra language around
premiums and applicable law, Chapter 7.11 defining holiday pay benefit, Chapter 7.14 adding temporary
modified-duty assignments, and Chapter 19 adding an Artificial Intelligence (AI) Policy.
8.15 Approval of the Resolution authorizing retroactive payment for specific 2023 exempt employees that were
classified as exempt but did not meet the salary threshold rule and should have been classified as non-exempt.
8.16 Approval to appoint Stefanie Herman to the Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)
advisory council for a two-year term expiring February 13, 2026.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to consider amending Mason County Code Section 16.40.041(1)(a) relating to boundary line
adjustments. Staff: Luke Viscusi
11. Board’s Calendar and Reports
12. Adjournment