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Home My WebLink About2023/12/19 - Regular PacketBoard of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 December 19, 2023 9:00 a.m. December 19.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams. Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Retirement Recognition for Michael MacSems 31 Years 4.3 Planning Advisory Commission Vacancy News Release 4.4 Free Christmas Tree Recycling News Release 4.5 Lewis-Mason-Thurston Area Agency on Aging Advisory Council Vacancy News Release 4.6 Upcoming Solid Waste Facility Closures News Release 4.7 5-Year Homeless Housing Plan Annual Report 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – October 24, November 7, and November 21, 2023 Regular Meeting Minutes and October 30, November 6, November 13, November 20, and November 27, 2023 Briefing Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8100711-8100862 $ 929,026.26 Direct Deposit Fund Warrant # 101701-102107 $ 866,935.56 Salary Clearing Fund Warrant # 7007762-7007787 $1,134,380.92 Treasurer Electronic Remittances (October and November) $4,496,667.10 8.2 Approval of the Interlocal Agreement for Fire Investigation Services with the Mason County Fire Chief’s Association in the maximum amount of $82,000 per year set to expire December 31, 2025. 8.3 Approval for the County Administrator to sign the lease agreement extension with Crossroads Housing to provide office space to Veterans’ Service Officers (VSO) from January 1, 2023 through December 31, 2024 in the amount of $550 per month payable from the Veterans’ Assistance Fund 190. 8.4 Approval to sign the letter of concurrence with Thurston County’s reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees for a term expiring December 31, 2030. 8.5 Approval to renew the Court Commissioner Professional Services Agreement with Tirsa C. Butler for a term beginning January 1, 2024 through December 31, 2024. 8.6 Approval of the five-year contract between the Mason County Law Library and Thomson Reuters for continued services of the Westlaw patron access and Mason County Jail access with a 2% per year increase. 8.7 Approval of the amendment to the Interlocal Agreement for use of jail facilities with Lewis County increasing the daily prisoner housing rate from $92.40 per day to $94.27 per day. 8.8 Approval to extend the Healthcare Delivery Services contract to December 31, 2026 for a total estimated cost for inmate healthcare of $693,448. 8.9 Approval of the Department of Commerce Emergency Housing Fund (EHF) and Crossroads Housing contract amendments for an additional $101,071 to provide rapid rehousing services for 15-50 additional clients. 8.10 Approval for the Public Works Director to execute a one-year extension of the Interlocal Agreement between Mason County, the Port of Bremerton, and City of Bremerton for project design oversight to the Puget Sound Industrial Center (PSIC) to December 31, 2024. 8.11 Approval of the following Mason County Officers, Employees, and Volunteer(s) request for Defense and Indemnification coverage assigned by the County as named defendants in the case of Brandon J Rubio, Case No. 3:23-cv-05435-JLR-SKV United States District Court Case served upon them October 26,2023 via USPS: Kevin Hanson, Angela Brown, Randy Newell, Shane Schoeneberg, Tonia Reed, Paula Blush, and Andrew Ostergard. 8.12 Approval of the Resolution naming Building 10 the Gary Paul Burleson District Court Building per Mason County Code Chapter 2.54. 8.13 Approval for the County Administrator to sign the contract with Helix Design Group for phase two of Building 10 renovations in the amount of $232,009. 8.14 Approval of the movement of up to $15,000 in the 2023 Clerk’s Office Budget from Salaries and Benefits to Operating. 8.15 Approval of the Resolution recertifying to the County Assessor the property tax levies for collection in 2024. 8.16 Approval of the January 2023 – December 2027 Collective Bargaining Agreement (CBA) for Teamsters Local No. 252 Mason County Juvenile Detention. 8.17 Approval to extend the Lobbying Services Agreement with Debora Munguia, Capitol Consulting LLC to December 31, 2025. 8.18 Approval to reappoint Cindy Brehmeyer to the Mason Transit Authority (MTA) board for a four-year term which will expire December 31, 2027 and approval to solicit for applicants to fill the two unexpired terms. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider supplemental budget requests and budget transfers to the 2023 Budget. Staff: Jennifer Beierle 10.2 Public Hearing to consider the sale of parcel no. 12220-50-58012 to Jon and Kim Rice for the amount of $1,600. Staff: Diane Zoren 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Danielle Thompson Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: December 19, 2023 No. 4.1 ITEM: Correspondence 4.1.1 Received a Notice of Public Hearing from City of Shelton to Consider an Amendment to an existing Conditional Use Permit for the Community Lifeline Shelter, located at 218 North Third Street, to increase shelter bed capacity from 35 to 54 beds. 4.1.2 Levy Certification received from Mason County Fire Protection District 5. 4.1.3 Notice of Rejection received from State of California Department of Food and Agriculture Plant Health and Pest Prevention Services Pest Exclusion Branch regarding Lynch Creek Farm, LLC package intercepted. 4.1.4 Received notice from Mason County Treasurer, Elizabeth (Lisa) Frazier, regarding RCW #36.48.010, Depositories designated by treasurer. 4.1.5 Comment received from Debra Langley-Boyer requesting payment for the loss of honeybees due to county road spraying herbicides. 4.1.6 Received Preliminary Petition for County Road Improvement District from Property Owners within the Sunny Woods Development. 4.1.7 Approval of application received from Washington State Liquor and Cannabis Board. Attachments: Originals on file with the Clerk of the Board. NEWS RELEASE December 19, 2023 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Planning Advisory Commission Vacancy Mason County is seeking two motivated and engaged individuals to serve as volunteer members of the Planning Advisory Commission. The Commission will play a crucial role over the next couple years in updating the County’s Comprehensive Plan, which outlines the vision and goals for the County’s future growth and development. There is one open seat represented as either Commissioner District 2 or 3 (Shelton, Arcadia, Bayshore, Union, Hoodsport, Matlock, Lilliwaup, Kamilche area) and one open seat in District 1 (Tahuya, Belfair, Grapeview, Harstine area). The Planning Advisory Commission is a seven-member citizen board appointed to advise the Board of County Commissioners on policies related to amendments to the Comprehensive Plan, Shoreline Master Program, Resource Ordinance, and other development regulations including making recommendations on rezone applications. The Commission typically meets at least once per month on the third Monday at 6:00 p.m., with special meetings scheduled as necessary. Appointed Commissioners normally serve a four-year term. The Commissioner District 2/3 position will be filling a vacancy set to expire in January of 2024, and therefore we are setting the new expiration to January of 2028. The District 1 position will be filling a vacancy set to expire in January of 2026. Applications to serve on the board are being accepted until the position is filled, and should be submitted to the Mason County Commissioners, 411 N. 5th St., Shelton, WA 98584. Application forms may be obtained from the Commissioner’s Office, (360) 427-9670 ext. 419 or visit our website at www.masoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair ______________________ Kevin Shutty, Commissioner ______________________ Randy Neatherlin, Commissioner NEWS RELEASE December 19, 2023 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Free Christmas Tree Recycling Mason County announces free Christmas tree recycling available at the following locations starting December 26th to January 9th: • Shelton Transfer Station located at 501 West Eells Hill Road in Shelton; business hours are Monday through Sunday from 8:00am to 4:45pm • Belfair Solid Waste Drop Off Facility located at 2001 NE Sand Hill Road in Belfair, business hours are Tuesday through Saturday from 9 am to 3:30pm Customers of Mason County Garbage and Recycling curbside service can cut up their trees and stick them in their cart as part of their regular pickup. Please note that all trees dropped off for free recycling at County facilities must be free of tinsel, decorations, and flocking. Wreaths and garlands will not be accepted for free recycling since these items contain wires and can therefore not be recycled. BOARD OF MASON COUNTY COMMISSIONERS __________________ ________________ __________________ Sharon Trask Randy Neatherlin Kevin Shutty Chair Vice Chair Commissioner NEWS RELEASE December 19, 2023 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Lewis-Mason-Thurston Area Agency on Aging Advisory Council Openings Mason County is seeking applicants to serve on the Lewis-Mason-Thurston Area Agency on Aging Advisory Council (LMTAAA). The Lewis-Mason-Thurston Area Agency on Aging is a local governmental agency that provides home and community services for seniors and adults with disabilities to help them remain living in their own homes. The advisory council makes recommendations to the governing board and staff. Members serve a two-year term and meet the first Wednesday of the month at the Are Agency on Aging office at 2404 Heritage Court SW Suite A in Olympia from approximately 9:30 a.m. to 12:00 p.m. Members are not paid; however, automobile mileage is covered. The website address is http://www.lmtaaa.org. For more information about the LMTAAA, please contact Jessica Hodges at (360)664- 2168 ext. 108 or jessica.hodges@dshs.wa.gov. For an application, please contact the Mason County Commissioners Office at (360)427 - 9670 ext. 419 or visit the County website at http://www.masoncountywa.gov. Applications will be accepted until the positions are filled. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair ______________________ Kevin Shutty, Commissioner ______________________ Randy Neatherlin, Commissioner NEWS RELEASE December 19, 2023 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Upcoming Solid Waste Facility Closures Mason County Public Works U&W Management Division would like to notify the citizens of Mason County of the following Solid Waste Facility closures for a department all hands staff meeting and upcoming holidays: Dates of Closures Solid Waste Facilities Thursday, December 21st Belfair Drop Box Station Monday, December 25th All Solid Waste Facilities Monday, January 1st All Solid Waste Facilities Visit the Utilities & Waste, Solid Waste webpage to see regular hours of operations for each station at https://masoncountywa.gov/utilities-waste/solid-waste/garbage- disposal.php. BOARD OF MASON COUNTY COMMISSIONERS __________________ ________________ __________________ Sharon Trask Randy Neatherlin Kevin Shutty Chair Vice Chair Commissioner December 2023 Annual Plan Update Mason County Local 5 Year Homeless Housing Plan Annual Report November 2019 through November 2024 The Local Plan Annual Report requirement is in RCW 43.185C.045: Any local government receiving state funds for homelessness assistance or state or local homelessness document recording fees under RCW 36.22.178, 36.22.179, or 36.22.1791 must provide an annual report on the current condition of homelessness in its jurisdiction, its performance in meeting the goals in its local homeless housing plan, and any significant changes made to the plan. The annual report must be posted on the department's web site. The length and format of the Annual Report is up to the local government, and at least, must address the following: 1. Current condition of homelessness in its jurisdiction. 2. Significant changes made to the plan. Point in Time Count Results 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Sheltered 99 127 111 127 118 136 172 90 94 131 135 Unsheltered 125 224 139 289 144 96 98 83 N/A 107 246 Total 224 351 250 416 262 232 273 178 N/A 238 381 Each year, on the night of the last Thursday in January, the U.S. Department of Housing and Urban Development (HUD) and Washington state require a statewide count of all persons 0 50 100 150 200 250 300 350 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Point in Time Count Sheltered VS. Unsheltered Sheltered Unsheltered staying in temporary housing programs (sheltered count) and places not meant for human habitation (unsheltered count). A count includes a brief survey of each person or household. A person or household can choose to be counted, but all the information remains anonymous. The unsheltered count has been below 145 persons for seven of the eleven past years. 2016 was an anomaly where records were entered that didn’t meet the HUD definition of homelessness. Homelessness is defined as lacking “a fixed, regular, and adequate nighttime residence” or residing “in an emergency shelter or a place not meant for human habitation”. In 2021, Washington State received a waiver from HUD to postpone the unsheltered count due to the Covid-19 pandemic. In 2023, there was a dedicated team that conducted more outreach to homeless encampments prior to the PIT Count date and followed up on these locations for the count. Additionally, there was outreach to people sleeping in vehicles. All these efforts contributed to the higher unsheltered count in 2023. Other factors such increased rental costs described in this annual report and other economic influences such as recovery from the pandemic and higher inflation are also contributing factors to people experiencing homelessness. Coordinated Entry is another indicator of the number of people experiencing homelessness as this is the access point and centralized referral system for people experiencing a housing crisis and/or housing instability. The number of households that meet the HUD definition entering Coordinated Entry are as follows: Fiscal Years 2019 2020 2021 2022 2023 Unhoused Households 241 172 239 280 221 Over the past five years, the average number of unhoused households accessing Coordinated Entry is 230. Older adults are the fastest-growing age group of those experiencing homelessness, according to a report by the Office of the Assistant Secretary for Planning and Evaluation (ASPE) at the U.S. Department of Health and Human Services (Addressing Homelessness Among Older Adults: Final Report (hhs.gov)). Housing units for single adults is a limiting factor to house this subpopulation. Additional gaps exist in connecting individuals unsheltered or sheltered with the health care needs that would be better served by an assisted living facility. As the data below indicates, health is a major contributing factor contributing to or keeping a person from maintaining housing. This data supports the need for the development of supportive housing. Top reasons contributing to a person being unhoused: • In all emergency shelters and rapid rehousing programs at entrance to the program, people were unhoused due to: o Domestic violence or fleeing domestic violence at 58%, o Mental health at 45% o Physical or developmental disabilities at 43%. • Of people entering the coordinated entry system people were unhoused due to: o Disabilities at 74% o Mental health at 35% o Chronic health at 22.5%. Households Served by Project Intervention Types: Fiscal Year 2023 Coordinated Entry 221 total households that were literally homeless and assisted Temporary Housing 755 households stayed in emergency shelters 38 households stayed in transitional housing 170 households housed from emergency shelters 33 households housed from transitional housing Rapid Rehousing Programs 300 households participated 183 households were permanently housed Housing and Essential Needs (HEN) Program Prevention and Rapid Rehousing 221 adults served, 7 youth under 25 years old, and 7 veterans Racial Equity According to the Consolidated Homeless Grant Guidelines section 10.4.5 “Equitable Access”, The Department of Commerce is developing performance measures that ensure that race and ethnicity of households served are proportional to the numbers of people in need of services in each county. The Coordinated Entry Board is examining the homeless response system and evaluating the data to help eliminate disparities. Race HP Total “at risk of homelessness” PIT Count total CE Total Emergency Shelter Total Transitional Housing Rapid Rehousing White 76% 91% 74% 67% 89% 71% Black, African American, African 2% 4% 4% 9% 0% 4% Asian or Asian American 1% 1% 1% 1% 0% 1% AIAN 4% 8% 5% 1% 11% 8% NHPI Less than 1% Less than 1% 2% 2% 0% 3% Multiple Race 5% 4% 6% 9% 0% 9% Non-Hispanic 77% 91% 84% 83% 89% 86% Hispanic 16% 9% 14% 15% 11% 14% Rent Available rental units within 150% of Fair Market Rent have been tracked. This is the amount the primary fund source, The Consolidated Homeless Grant will pay for rental assistance. The average rental prices are as follows: Year / Bdrm. Studio 1 2 3 4 Ave. 2021 $1,125 $1,095 $1,275 $1,732 $1,800 $1,355 2022 $983 $1,105 $1,458 $2,094 $2,511 $1,592 2023 $1,114 $1,223 $1,641 $2,156 $2,854 $1,788 There has been a total increase in average rent cost of $433 dollars or a 25% increase in the past three years. In a paper, “Why is homelessness increasing?”, published by the Department of Commerce, it states that increasing rents are the main driver of increases in homelessness (reference hau-why-homelessness-increase-2017.pdf (wa.gov)). A recent article, “Homelessness Rises Faster Where Rent Exceeds a Third of the Income” (Homelessness Rises Faster Where Rent Exceeds a Third of Income - Zillow Research) continues to show the link between the percentage of housing costs of gross income and the rate of people experiencing homelessness. When housing costs are more than 32% of gross income, there is an increased rate of homelessness as shown in the graph below. Local Document Recording Fees The Homeless Housing and Assistance Act (Chapter 43.185C RCW) in 2005 (the “Act”) authorizes these funds to support an affordable housing and a homeless response system. The Act, along with legislation, allows the collection of surcharges on documents recorded for the sale and/or transfer of real property to fund homeless programs. The document recording surcharge funds (“surcharge funds”) are used by the state and local government agencies to reduce homelessness (RCW 36.22.179). According to Annual Expenditures Reports, collections for the past three years have declined as follows: FY21 $988,536; FY22 $876,515, and FY23 $563,729. A $312,786 reduction from FY22 to FY23 would cut out all emergency shelter supports and provide $100,000 less for rental assistance. Or it would result in a total reduction in Rapid Rehousing (rental assistance costs) project funding equating to 223 months less of rental assistance or a 44% reduction in the number of households served. Fortunately for the FY24 and FY25 funding years, the Department of Commerce has been able to appropriate state funds in the Consolidated Homeless Grant in the amount of $86,804 each fiscal year as “Local DRF Support” to help offset the reductions mentioned. The Department of Commerce has also been able to use Federal and State funds in the form of the Emergency Housing Fund to help maintain services that were available as of February 2023. While these funds are not enough to serve everyone, they have helped maintain services post-pandemic. New Agency, Housing, and Program In July 2023, Quixote Communities completed the construction of 30-tiny home village of permanent supportive housing for veterans within the city limits of Shelton. This village will go a long way in providing new housing units and moving in the direction of functional zero for veteran homelessness. Community Action and Collaboration Mason County Public Health and Human Services is working with all subcontracted agencies to improve exits to permanent housing from emergency shelters, transitional housing, and rapid rehousing programs. Each agency has developed an action plan, and we are meeting quarterly to discuss outcomes, progress, collaboration, and best practices. Improvements have been made in each program type except one emergency shelter where 67% of the households were moved into transitional housing programs for additional support to gain housing stability. Program Type FY23 Percent Exits to Permanent Housing Quarter 1 FY 2024 Exits to Permanent Housing Rapid Rehousing HEN 37% 50% Rapid Rehousing non-HEN 58% 92% Young Adult RRH 100% 100% Transitional Housing 100% 100% Single Adult Emergency Shelter 7% 17% Family Emergency Shelter 15% 0% Family off-site Emergency Shelter 19% 21% Domestic Violence Shelter 21% 37% The local providers are also meeting regularly to discuss a joint application on funding for either a transitional housing project and/or additional permanent supportive housing. 5-Year Plan Changes No significant changes have been made to the 5-year plan. Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 October 24, 2023 1. Call to Order – The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance – Kim Russel led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Kevin Shutty; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: cannabis license applications from Amazinggardens LLC DBA The Dab Lab; cannabis license approval for Deep Well Farms; liquor license renewal applications from Allyn Market, Hideaway Grill, Tres Agave, Westside Pizza, and Cloquallum Vineyard; and cannabis license renewal applications from Synchronic, 2Budz, CM1 LLC, and 4Front LLC. 4.1.2 William Harris sent in an application for the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) 4.2 Luke Viscusi read the Mason County Historic Preservation Commission Open Positions news release. 4.3 Melissa Casey read the Request for Proposals for Emergency Housing Funds news release. 4.4 Mark Neary read the Operation Green Light proclamation. 5. Open Forum for Citizen Input Sergeant Jayson Zaniewsko shared that he started in 2006 with 12 officers to run day shift. Now there are three officers: one in the operation room and two officers on the floor. The officer in the operation room can’t leave that room. Outsourcing to Nisqually is appreciated; however, it is not enough. A “headhunter” may not be the answer. Change is needed before someone gets hurt. It is more dangerous than ever with more mental health and individuals coming off of drugs. Deputy Andrew Ostergard added that he started in 2019 and there were more staff such as a transport team and a court team. There are only two officers on the floor to diffuse situations. Corrections Officers have to rely on patrol staff for assistance; however, patrol staff are also short-staffed and are miles away. Deputy Ostergard works 12-hour shifts and lives in south Thurston County. He could work closer to home for more money and have more time to see his kids. Jail staff are not getting the safety and backup that is needed. There are high-risk, violent inmates that are cared for every day. Sergeant Ferron Lining shared that the criminal justice system can fail at multiple levels. Mason County has amazing prosecutors and judges that hold people accountable as well as proactive law enforcement. The jail is experiencing a worsening staffing crisis and inmates can’t be brought to the Jail if there are not enough officers to care for them. This sends the wrong message and invites more criminal activity to the County. There is a lack of resources. There are about 3,700 active warrants; however, due to booking restrictions from lack of staffing under 600 qualify to be brought to jail. The little resources available allow focus on housing violent offenders securely and safely. Many individuals being cared for also have mental health and addiction issues that, without the help of jail staff, would never be addressed. 2 | O c t o b e r 2 4 , 2 0 2 3 C o m m i s s i o n M i n u t e s Deputy Brad McQuade commented on the critical issue of retention at the Jail. Mason County is a training ground for Deputies because they are taught all duties of a Corrections Officer instead of being assigned to just one job, making them versatile. A major reason staff leave is due to the compensation package. Nothing is being done to be competitive with other counties. Currently there are two officers testing to go to other agencies. Officers leaving is directly linked to the County not doing enough to retain people. The jail is the foundation of the criminal justice system. If it fails, you won’t have one. Larry Bickett, Machinist Union Representative, added that Keli Dunlap started looking into the Civil Service Public Safety account to check eligibility because people were applying but not hearing back from the Sheriff’s Office. The jail came up with a new process for getting names from the Public Safety Testing by giving them county documentation and holding oral interviews. This is not how it is supposed to be done. Human Resources did not take the time to recruit properly, and the jail had to take over. Previous candidates stated they did not choose Mason County because of pay. The jail is now doing the job of Human Resources as well as recruiting. This group needs to be recognized for their dedication and hard work to this community. Larry Reeves, spouse of one of the jail employees, is here for support. It is dangerous for the jail to be down to three people per shift. Larry works for the State working with Corrections. The work/life balance on a 12-hour shift is ridiculous. There used to be a great incentive to work for the County. Now, there is no longer that incentive. Something has to change. The County is not competitive and there is no career advancement. 6. Adoption of Agenda Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Neatherlin/Shutty moved and seconded to adopt the September 11, September 18, and September 25, 2023 Briefing Minutes and September 12, 2023 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8099917-8100198 $3,626,346.84 Direct Deposit Fund Warrant # 100476-100882 $ 808,796.68 Salary Clearing Fund Warrant # 7007661-7007697 $1,095,587.47 8.2 Approval to award funding from the .09 Rural County Sales and Use Tax fund no. 103 to the Economic Development Council (EDC) in the amount of $99,000 and to Public Works for the Belfair Sewer in the amount of $450,000 each for 2024 and 2025. 8.3 Approval of the contract renewal with Summit Food Services to provide inmate meal services at $4.24 per meal with an effective date of February 1, 2023. 8.4 Approval for Public Works to enter into an agreement with David Evans & Associates, Inc. and Washington State Department of Transportation (WSDOT) for County sewer line relocation on State Route 302 for WSDOT’s Victor Creek Culvert Replacement project. 8.5 Approval of the Resolution amending Resolution no. 2023-009 revising the Non-Represented Salary Range Table to update classification titles and ranges. 8.6 Approval of the Lead Pay requests for Tammi Wright, Senior Emergency Management Coordinator and Thomas Gibbons, Appraiser Analyst from January 1, 2024 to December 31, 2024. 8.7 Approval of the 2024 Take Home Vehicle request for Erin Tesch, Evidence Technician. 3 | O c t o b e r 2 4 , 2 0 2 3 C o m m i s s i o n M i n u t e s 8.8 Approval of the Resolution approving the Comprehensive Economic Development Strategy (CEDS) list and forming the Pacific-Salish Economic Development District (EDD) encompassing Grays Harbor, Mason, Pacific, and Thurston counties. 8.9 Approval for Public Works to execute a supplemental agreement to extend the On-Call Structural Engineering, Hydraulic and Cultural Service Agreements to December 31, 2024 and add an additional $15,000 to the Cultural Services agreement; to execute an amendment to extend the Hydraulic/Hydrological analysis for Lower Uncle Johns Creek Culvert and Water/Wastewater System Design for Public Works Facility agreements to December 31, 2024; and to procure and execute an agreement for Geotechnical Services and Engineering Services for Development Review, as needed, for the 2024-2026 calendar years from the County MRSC Consultant Roster with a maximum pay-out for each agreement not to exceed $200,000. 8.10 Approval to set a Public Hearing for Monday, December 4, 2023 at 9:00 a.m. to consider adoption of the 2024 Budget for Mason County, copies of the 2024 preliminary budget will be available to the public on Monday, November 20, 2023. 8.11 Approval to set a Public Hearing for Tuesday, November 21, 2023 at 9:15 a.m. to certify to the County Assessor the amount of taxes levied for County purposes and the amount of taxes levied for each taxing district for 2024, an increase to the Current Expense and County Road property tax levies for 2024 may be considered. 8.12 Approval of the January 2024-December 2027 Collective Bargaining Agreement (CBA) for Mason County Office of Public Defense and Woodworkers Local Lodge W38, I.A.M. 8.13 Approval for the County Administrator to enter into an Architecture/Engineering contract with Helix Design Group for the completion of Building 10 – District Court for the estimated cost of $2,125,000. 8.14 Approval of the letter to the Washington State Department of Commerce in support of adopting a Climate Element as part of the Comprehensive Plan Periodic Update work. 8.15 Approval to set a Public Hearing for Tuesday, November 21, 2023 at 9:15 a.m. to consider the rezone of two parcels within the Allyn Urban Growth Area (UGA), 12220-50-58009 and 12220-50-58010, from Village Commercial (VC) to Multi-Family Medium Density (R- 2). 8.16 Approval of the Resolution amending the Mason County Personnel Policy to include proposed changes to Section 8.3 New Positions, Section 8.15 Performance Evaluations, Chapter 10 Complaint Procedures, Chapter 12 Equal Opportunity Employment, and Chapter 18 Telework. Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.16 with the exception of item 8.14. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.14 Kell Rowen, Community Development Director, shared the State of Washington passed the Growth Management Act (GMA) in the 1990s. The County is required to plan under the GMA. House Bill 1181 was passed this year and requires some counties planning under the GMA to adopt a climate resiliency element within the Comprehensive Plan. This is a mandated element. If the County does not adopt this element, it will be out of compliance with the State of Washington and will be ineligible for grant funding that passes through the State. That would impact departments such as Public Works. The State made funds available, this is a funded mandate. It is not anticipated for the County to spend all the money allocated for the Comprehensive Plan climate element. Marissa Watson is working with SCJ Alliance, the consultant hired for the Comprehensive Plan update, and is looking at what the additional cost would be. The County has until 2029 to spend those monies. These funds are in a separate fund account, not in the Geneal Fund. Mark asked how the County plans to respond to significant weather events? Does the County have the 4 | O c t o b e r 2 4 , 2 0 2 3 C o m m i s s i o n M i n u t e s necessary resources, programs, and plans to respond and keep the community safe? Kell answered there is hazard mitigation planning, these monies are focused on weather events such as flood, fires, etc. Auditor Steve Duenkel expressed concerns about ensuring the County has had a chance to understand the provisions of the grant and has a plan on how to spend the money. The topic around climate is very politically charged. In the past it has been used to raise taxes and take away personal freedom. Cmmr. Neatherlin/Shutty moved and seconded to approve the letter to the Washington State Department of Commerce in support of adopting a Climate Element as part of the Comprehensive Plan Periodic Update work. Motion carried unanimously. N-aye; S-aye; T- aye. Cmmr. Shutty shared that a lot of time and effort has been spent to send Cmmr. Trask to legislative sessions regarding unfunded mandates. The State being responsive even though there is disagreement about the policy it is centered around. There is already a set of hidden taxes on the constituents that live in flood plains or areas susceptible to natural disasters including insurance costs. There is a huge environmental consequence whether you agree with climate change. When flooding occurs, septic tanks are inundated with water that washes back into the canal. The County has an obligation to plan and be proactive about these issues. Emergency Management works on funding sources and grants, utility partners relocate utilities that are in critical and sensitive areas. Cmmr. Neatherlin stated that the words climate and climate change does not necessarily equate to bad, government takeover, or abuse of power. This discussion relates to how to protect constituents. The County can make laws more restrictive than the State but can’t make them less restrictive. This is a required mandate. Usually State mandates are unfunded; however, this mandate is funded. The County needs to find the best ways to protect communities from climate changes such as king tides, etc. Cmmr. Trask added that this is a battle at the State and is thankful the State is providing monies to the County for this new requirement. Counties are so important and are often forgotten. Many years Mason County has not raised taxes, the County is cautious in what it does. 9. Other Business (Department Heads and Elected Officials) Loretta Swanson, Public Works Director, introduced the new Public Works Finance Manager, Stephanie Berman. Stephanie is working with the State Auditor, financial team, and Teresa D. Johnson CPA, Inc. Steve Duenkel, Auditor, discussed the VoteWA data sharing agreement with the Office of the Secretary of State. Sheriff Ryan Spurling talked about the historical actions that contributed to low staffing in law enforcement – the 2018 Boise decision, COVID, the “Defund the Police” movement, removing school resource officers from school, etc. This problem did not happen overnight and will not be solved overnight. Outsourcing has taken tremendous pressure off of jail staff. This crisis affects all of Washington State. Currently, it is a 14-month wait to get a new hire for them to go through the Corrections Academy to become a certified Corrections Officer. Mason County Corrections Officers are dedicated to the community and its citizens. One of the mandates is to have and staff a jail. The State recently dedicated over $1 million to do planning and research on a combined campus for substance abuse, mental health, and a jail. Sheriff Spurling also recognized and thanked the Veterans for their service and sacrifice. 5 | O c t o b e r 2 4 , 2 0 2 3 C o m m i s s i o n M i n u t e s 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider the surplus and sale of parcel no. 12220-50-58012. Staff: Diane Zoren Diane Zoren shared Robert Cook, realtor, reached out on behalf of his clients Jon and Kim Rice who own the adjacent parcels to this parcel. This parcel is a tiny piece in Allyn that was vacated in 1925 but was not included in the final order. Tim Whitehead recommended the County surplus and sell. Richard Beckman did a market analysis and valued the parcel at $800. This parcel only has value to the adjacent landowner. The recommendation is to surplus and sell this property. Cmmr. Neatherlin asked if this is to surplus the parcel and then go through the sale aspect or if it is the actual sale of the property. The public has the right to be able to make an offer on the property too. An actual purchase and sale agreement is needed. Diane answered the hearing was advertised per County Code to sell the property. Mark added the process is to surplus the property first then enter into a purchase and sale agreement. Cmmr. Shutty asked, from a process perspective, if action would be taken today to surplus. Diane answered yes, then a request to set a hearing for the actual sale will come forward for the recommended sale price of $800 plus the broker fee and recording costs for a total around $1,500-1,600. Cmmr. Shutty/Neatherlin moved and seconded to approve the Resolution declaring parcel no. 12220-50-58012 as surplus property. Motion carried unanimously. N-aye; S- aye; T-aye. Cmmr. Neatherlin added to have the broker put the parcel on the market, then accept the purchase and sale offer to give the opportunity for anyone else to make an offer. That is why there is a broker fee. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 10:10 a.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Randy Neatherlin, Vice-Chair ________________________________ Kevin Shutty, Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 November 7, 2023 1. Call to Order – The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance – Richard Dickinson led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Kevin Shutty; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Robert Edwards, Shadowood Homeowners Association Board Member, sent in a letter regarding Public Works paving their roads. 4.1.2 Skokomish Grange # 379 sent in a request for financial assistance for the restoration and preservation of the historical grange. 4.1.3 Chauffeurs, Teamsters & Helpers Union Local No. 252 sent in notice of contract opening for the Mason County Juvenile Detention Collective Bargaining Agreement – January 1, 2021 through December 31, 2023. 4.1.4 Federal Energy Regulatory Commission sent in the following: Plan and Schedule to address the Annual Dam Safety Inspection Follow-Up items for the Cushman Project; Owner’s Dam Safety Program (ODSP) External Audit due by December 1, 2025 for the Tacoma Power Projects; revised Sudden Failure Assessment Follow-Up Plan and Schedule for the Cushman Project; and Minimum Flow Deviations – Article 407(1). 4.1.5 Washington State Liquor and Cannabis Board sent in cannabis license approval for 2 Budz LLC. 4.1.6 Ken VanBuskirk sent in comment regarding the Theler Trail. 4.1.7 Mason County Public Hospital District No. 2 sent in levy certification. 5. Open Forum for Citizen Input Steve, journalist with Inland Auditing Media, requested clarification around questions posed to Mark Neary and Peter Jones regarding a public records request previously submitted and would like to set a meeting with Mark and/or the Commissioners for answers. 6. Adoption of Agenda Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Neatherlin/Shutty moved and seconded to adopt the September 26, 2023 Regular Minutes and October 2, 2023 Briefing Minutes as presented. Motion carried unanimously. N- aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8100199-8100541 $4,321,481.46 2 | N o v e m b e r 7 , 2 0 2 3 C o m m i s s i o n M i n u t e s Direct Deposit Fund Warrant # 100883-101288 $ 853,512.08 Salary Clearing Fund Warrant # 7007698-7007723 $ 567,927.25 8.2 Approval of the Resolution voiding outstanding warrants as listed in Exhibit A. (Exhibit A, Resolution No. 2023-059) 8.3 Approval of the contract amendment with Community Lifeline putting Community Lifeline on Reduced Funding Status due to non-compliance and the inability to effectively implement corrective action, quality improvement, and technical assistance provided. 8.4 Approval to award Wildwood Playgrounds NW located in Portland, Oregon the contract to install the Sandhill Field playground equipment at the turnkey installation quote of $137,177.64. 8.5 Approval of the Resolution designating certain low volume unpaved County access roads as Primitive Roads. (Exhibit B, Resolution No. 2023-060) 8.6 Approval of the Resolution for County Road Projects (CRPs) no. 2051 – Shelton Matlock Road safety enhancement project, 2052 – North Shore Road Tahuya Post Office bridge project, 2053 – Shetland Road Road Improvement District project, and 2043 through 2058 for the Eells Hill Road, Tahuya Blacksmith Road, Ellis Road, Yates Road, and Beerbower Road gravel road conversion projects; approval for the County Engineer to advertise Request for Qualifications (RFQ) as needed for consultant services for the project(s) and enter into contract(s); and approval for the County Engineer and/or Chair to sign all pertinent documents. (Exhibit C, Resolution No. 2023-061) 8.7 Approval to purchase the Texscan Z5000 for the estimated amount of $1,659 to replace and upgrade the “Channel 3” broadcast system. 8.8 Approval to reappoint Dan Dittmer and Pamela Stevens to the Veterans Advisory Board for a two-year term which will expire November 7, 2025. 8.9 Approval of the Resolution amending Resolution no. 2023-048 revising the Non-Represented Salary Range Table to add the Building Official position at Range 38. (Exhibit D, Resolution No. 2023-062) 8.10 Approval to appoint William Harris to the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) to represent Commissioner District 1 – Allyn Urban Growth Area (UGA) for a three-year term expiring November 7, 2026. 8.11 Approval of the following Mason County Officers, Employees, and Volunteer(s) request for Defense and Indemnification coverage assigned by the County as named defendants in the case of Nathan Bradley Fouts # 323460, Case No. 3:23-cv-05594-RAJ-DWC United States District Court Case served upon them on October 26, 2023 via USPS: Kevin Hanson. Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.11 with the exception of item 8.6 for separate discussion and vote. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.6 Dave Smith shared this is to establish County Road Project (CRP) numbers for the various projects listed. There are several conversions of gravel roads to chipseal/asphalt. A CRP allows Public Works to set up a funding mechanism to charge and track all costs associated with a project. This allows the paperwork to be rectified by the various funding sources for auditing, billing, etc. Ken VanBuskirk commented that he watched the briefing and understood that the CRP is just to establish a number for tracking. Mr. Carey sent an email this morning regarding Caldervin Creek and Ken suggested the County file a motion to intervene in the recent court matter to protect the County. Cmmr. Shutty/Neatherlin moved and seconded to approve item 8.6 approval of the Resolution for County Road Projects (CRPs) no. 2051 – Shelton Matlock Road safety enhancement project, 2052 – North Shore Road Tahuya Post Office bridge project, 2053 – Shetland Road Road 3 | N o v e m b e r 7 , 2 0 2 3 C o m m i s s i o n M i n u t e s Improvement District project, and 2043 through 2058 for the Eells Hill Road, Tahuya Blacksmith Road, Ellis Road, Yates Road, and Beerbower Road gravel road conversion projects; approval for the County Engineer to advertise Request for Qualifications (RFQ) as needed for consultant services for the project(s) and enter into contract(s); and approval for the County Engineer and/or Chair to sign all pertinent documents. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) Mark Neary, County Administrator, provided an update on what the County has accomplished regarding Corrections. The County signed the current Collective Bargaining Agreement (CBA) on January 3, 2023. For 2022-2023 a $10,000 retention bonus was issued and for 2022-2024 an additional $2,500 retention bonus will be paid. The Corrections Deputy wage increased 12% at entry plus step increases for each year of service. Once topped out, the individual will receive longevity pay. Health insurance increased 11.45%. Shift differential increased from $0.50 an hour to $1.00 an hour. Requirements for out-of-class pay have been reduced to a shorter time period for additional compensation. Mason County, compared to the seven comparable counties, ranks no. 4. Human Resources has increased recruitment efforts by attending eight career fairs and community events, bolstering social media, funding recruitment efforts, and continues to work with the Sheriff’s Office. Requirements around marijuana usage were lessened. The County implemented a Flexible Spending Account (FSA) for tax benefit. The Commissioners approved an outsourcing contract with Nisqually where 20 inmates are currently housed. Steve Duenkel, Auditor, reminded everyone that it is Election Day and to submit ballots. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to review and consider awarding the Solid Waste long haul transport and disposal contract to Mason County Garbage. Staff: Richard Dickinson Richard Dickinson, Public Works Deputy Director for Utilities and Waste Management, shared that Public Works advertised a Request for Proposals (RFP) in May and received two proposals that were deemed responsive. Interviews were held with Republic Services and Mason County Garbage on July 12, 2023. Currently Republic Services is providing hauling and subcontracts with Brady Trucking Company for disposal at their Roosevelt Landfill in Goldendale, Washington. The contract expires February 28, 2024. The Board previously authorized staff to advertise for a Public Hearing to be held August 1, 2023. Due to a scheduled conflict in ongoing negotiations, the Board rescheduled the Public Hearing to November 7, 2023. Negotiations have not concluded at this time. Staff requests a Public Hearing continuation. Budget impacts are unknown, last year approximately $3.1 million was spent to haul and dispose of solid waste. Notice of Public Hearing was published July 20 and 27, 2023. Public Works would like to publish a Notice of Hearing again to continue the Public Hearing to December 5, 2023. Mark added that if negotiations are complete, the December 5, 2023 Public Hearing will be fine. If not, the request will be for the Board to continue the Public Hearing to January 16, 2024. The County has met the notification requirements, but since the hearing has been continued three times another notice to the public should be issued. Cmmr. Neatherlin/Shutty moved and seconded to table discussion until December 5. Motion carried unanimously. N-aye; S-aye; T-aye. 4 | N o v e m b e r 7 , 2 0 2 3 C o m m i s s i o n M i n u t e s Cmmr. Neatherlin shared the Commission had a long discussion and requested the December 5, 2023 Public Hearing because there is a list of things the Commissioners want to see fulfilled before a decision is made. 10.2 Public Hearing to consider establishing a 25 mile-per-hour (mph) speed limit on Sunnyslope Road and Kelly Hall Road and to consider changing the 45-mph speed limit on Brockdale Road from milepost 1.973 to milepost 2.080 to 30-mph. Staff: David Smith David Smith, Department of Public Works, shared there are three items. Establishing a speed limit on Sunnyslope Road, Kelly Hall Road, and revising the current speed limit on a portion of Brockdale Road. Sunnyslope and Kelly Hall were primitive gravel roads converted to hard surface, therefore they no longer qualify for primitive road status. The recommended speed limit is 25 miles-per-hour. For Brockdale, this is a safety issue and a “house cleaning” issue. At the intersection of Batstone and Island Lake, it was 45-mph one direction and 30-mph the other direction because that is where the City-County boundary is. The recommendation is to be consistent in both directions at 30-mph for safety issues. Mark asked where the speed limit changes from 45-mph to 30-mph, will the County put out flashing speed limit signs to make people aware of the speed limit change? Dave shared there is a red flag put on the signs to make aware of the change in traffic pattern. Cmmr. Shutty/Neatherlin moved and seconded to approve following changes to Road 61950 Sunnyslope Road recommended 25 mph from milepost 0.000 to 0.551, Road 01300 Kelly Hall 25 mph from milepost 0.00 to 1.9460 and Road 90090 and 50090 Brockdale Road from 45 mph to 30 mph from milepost 1.973 to 2.08. Motion carried unanimously. N-aye; S-aye; T-aye. Cmmr. Shutty added this change is for safety, but it is also a great opportunity to highlight the gravel road conversion program. The speed limits wouldn’t be changed on Sunnyslope or Kelly Hall if not for that program and getting the projects completed. Maybe the Sheriff’s Office can do a speed detail for those on Kelly Hall Road. Cmmr. Neatherlin commented on doing a count within a year to see if it is within the 80th percentile. On Pickering Road after the speed limit was lowered, it had to be raised again because people were traveling much faster and passing school buses because it wasn’t realistic. Hearings had to be held to raise the speed limit in areas that had businesses and everything else in order to protect people. This is why the 80th percentile was mentioned. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 9:55 a.m. 5 | N o v e m b e r 7 , 2 0 2 3 C o m m i s s i o n M i n u t e s ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Randy Neatherlin, Vice-Chair ________________________________ Kevin Shutty, Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 November 21, 2023 1. Call to Order – The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance – led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 3 – Sharon Trask. Absent: Commissioner District 2 – Kevin Shutty 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Andrew Lavalle, U.S. Fish and Wildlife Service, sent in a letter seeking public input on an Environmental Impact Statement and Barred Owl Management Strategy. 4.1.2 Karin Walter sent in a comment regarding the safety of Deputies in the Mason County Jail. 4.1.3 Joe Robertson sent in a proposal to name County Building no. 10 the “Gary Paul Burleson Law and Justice Building”. 4.1.4 Aquatic Resources Division of Marine Floats sent in a request for a mitigation site on a County parcel located in Case Inlet. 4.1.5 Washington State Liquor and Cannabis Board sent in discontinuation notice for HD’s Tavern and Top of the Cork; liquor license renewal applications; change of location for NB Arlington, LLC; notice to licensees on firearms; notice of cannabis license application for Amazing Gardens LLC DBA the Dab Lab; change of location application for Hapi Farms; and cannabis license renewal applications. 4.1.6 Levy certifications from the Port of Dewatto and Mason County Fire Protection District 13. 4.2 Richard Dickinson read the 2024 Utility System Rates Temporarily Suspended for North Bay, Rustlewood, Beards Cove, and Belfair news release. 4.3 Richard Dickinson read the 2024 Solid Wate Rate Increase news release. 4.4 Luke Viscusi read the 2024 Annual Mason County Heritage Grant Cycle news release. 4.5 Melissa Casey read the Housing and Behavioral Health Advisory Board Citizen Opening news release. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried. N-aye; S-absent; T-aye. 7. Approval of Minutes Cmmr. Neatherlin/Trask moved and seconded to adopt the October 3, 2023 Budget Minutes and October 3, 2023 Retreat Minutes as presented. Motion carried. N-aye; S- absent; T-aye. 8. Approval of Action Agenda 2 | N o v e m b e r 2 1 , 2 0 2 3 C o m m i s s i o n M i n u t e s 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8100542-8100710 $ 760,051.84 Direct Deposit Fund Warrant # 101289-101700 $ 854,757.19 Salary Clearing Fund Warrant # 7007724-7007761 $1,130,849.71 8.2 Approval to award funding from the .09 Rural County Sales and Use Tax Fund no. 103 to the City of Shelton in the amount of $125,000 for satellite wastewater treatment plant headworks upgrades. 8.3 Approval to convert an Appraiser Analyst position to Senior Appraiser Analyst within the Assessor’s Office. 8.4 Approval of the Resolution suspending the annual Consumer Price Index for all Urban consumers (CPI-U) utility rate increases set by County Code Chapter 13 and to temporarily suspend all 2024 rate increases until a new rate structure is implemented. (Exhibit A, Resolution No. 2023-066) 8.5 Approval of the Resolution amending Resolution 2022-072 for the County’s 2024 health insurance contributions to the following: effective January 1, 2024 for participants of the PEBB Medical program, which allocates through the pooling method, $1,236.69 per month County contribution for employees with single enrollments on medical and $1,840.24 per month County contribution for employees with dependent enrollments for Non-Represented, Elected Officials, and the following Collective Bargaining Agreements: Teamsters Community and Family Health, General Services, Probation, Prosecuting Clerical, and I.A.M. Woodworkers Public Defender’s Support Staff, Public Defenders, and Deputy Prosecutors and to approve the 2024 Medical Rate Sheet as presented. (Exhibit B, Resolution No. 2023-067) 8.6 Approval to reappoint Mark Nault to the Mason County Civil Service Commission for a six- year term expiring December 31, 2029. 8.7 Approval of the Foothills Park Gatekeeper agreement with William Long to open and close the Foothills Park entrance from November 1 through February 28 of each year. 8.8 Approval of the amendments to the Voluntary Stewardship Program (VSP) contract to add $ 541,548.20 from the Washington State Conservation Commission. 8.9 Approval to set a Public Hearing for Tuesday, December 19, 2023 at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2023 budget. 8.10 Approval of the movement of budget for the following funds: Belfair Sewer Fund 413 move $100,000 from Operating to Salaries and Benefits and American Rescue Plan Act (ARPA) Fund 155 move $30,000 from Operating to Salaries and Benefits. 8.11 Approval of the movement of budget for the following Departments: Office of Public Defense move $100,000 from Salaries & Benefits to Operating leaving $15,000 in budget capacity; Juvenile Court Services move $40,000 from Salaries & Benefits to Operating leaving $15,000 in budget capacity; and Assessor’s Office move up to $15,000 from Salaries & Benefits to Operating. 8.12 Approval of the Resolution placing a proposition on the February 13, 2024 Special Election ballot authorizing a Sales & Use tax rate of 2/10 of 1% Sales & Use Tax for 911 Emergency Communication Operations. 8.13 Approval of the Resolution to increase the Court Commissioners Pro-Tempore pay from $75 per hour to $90 per hour. (Exhibit C, Resolution No. 2023-069) 8.14 Approval of the Washington State Office of Public Defense (OPD) grant for the amount of $62,656 for the period of January 1, 2024 through December 31, 2024. 8.15 Approval to reappoint Edgar Huber for a new three-year term on the Mason County Historic Preservation Commission beginning December 2023 and ending November 2026. 8.16 Approval to extend Andrea Exo’s term on the Mason County Historic Preservation Commission from June 20, 2026, to November 30, 2026. 8.17 Approval to add $50,000 in Foundational Public Health Services (FPHS) Community Health Assessment and Improvement funding to the Mason Matters contract effective January 1, 2024. 8.18 Approval to fund training for Public Health staff to enhance their careers. 3 | N o v e m b e r 2 1 , 2 0 2 3 C o m m i s s i o n M i n u t e s 8.19 Approval to close Roy Boad Road and a portion of Clifton Lane from approximately milepost 0.12 to milepost 0.20 on Sunday, December 3, 2023 from 3:00 p.m. to 4:45 p.m. 8.20 Approval for the Chair to execute the Adopt-a-Road agreement with Lovelocks Locksmith Services assigning Trails Road from milepost 1.58 to milepost 3.28 as their designated adopted area. 8.21 Approval to extend the agreement with Teresa D. Johnson, CPA Inc. to December 31, 2024 and increase the maximum payable by $20,000 for technical accounting assistance as required. 8.22 Approval of the Mason County Parks and Trails On-Site Park Host Agreements with Scott and Kris Hewitt for Mason County Recreation Area (MCRA) and with Anthony Mullen for Sandhill Park set to expire December 31, 2026. 8.23 Approval of the State Homeland Security Program (SHSP) FY-23 Grant Contract # E24-133 for $16,342 from Washington State Military Department (EMD) and US Department of Homeland Security for the performance period of September 1, 2023, to March 30, 2025. 8.24 Approval of the letter of termination effective November 30, 2023 for contract no. 22-076 between Mason County and the Mason County Housing Authority. 8.25 Approval of the 2024 Local and Community Projects Program through the Department of Commerce in the amount of $999,100 for the Mason County Jail expansion funding the study for locating, planning, and designing a Community Justice Center. Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.25 with the exception of item 8.12 for separate discussion and vote. Motion carried. N-aye; S- absent; T- aye. Item 8.12 Mark Neary shared this is for the approval of the Resolution placing a proposition on the February 13, 2024 Special Election ballot authorizing a Sales & Use tax rate of 2/10 of 1% Sales & Use Tax for 911 Emergency Communication Operations. This will increase the tax rate from 1/10 to 2/10 to fund MACECOM. The deadline to get this on the ballot is December 15, 2023. Cmmr. Neatherlin asked the cost for placing this proposition on the ballot and requested to table this item for the Special Meeting that will be held on Tuesday, November 28 at 1:00 p.m. The estimated cost is $120,000 for a County-wide measure. Cmmr. Neatherlin/Trask moved and seconded to table item 8.12 approval of the Resolution placing a proposition on the February 13, 2024 Special Election ballot authorizing a Sales & Use tax rate of 2/10 of 1% Sales & Use Tax for 911 Emergency Communication Operations until Tuesday, November 28. Motion carried. N-aye; S- absent; T-aye. 9. Other Business (Department Heads and Elected Officials) Kelly Frazier, Facilities Manager, gave an update on the Courthouse elevator which should be done by the end of the year. The Mason County Employee’s Group is hosting a tree decorating contest, with the help of Rachel Hansen, on the Courthouse lawn. On December 1 at 5:30 p.m. will be the tree lighting with hot cocoa and cookies. Beginning December 4 is the food and hygiene drive and the County bake sale. Food will be donated to local food banks throughout the County. Money from the bake sale and pass-the-envelope will go to the Pathway Program. The Employee’s Group is also requesting that employees take $5 a month out of each paycheck to fund new ideas. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 4 | N o v e m b e r 2 1 , 2 0 2 3 C o m m i s s i o n M i n u t e s 10.1 Public Hearing to certify to the County Assessor the amount of taxes levied for County purposes and the amount of taxes levied for Current Expense and Road for 2024; an increase to the Current Expense and Road property tax levies for 2024 may be considered. Staff: Jennifer Beierle (Exhibit D, Resolutions No. 2023-070 through 2023-073) Jennifer, Budget and Finance Manager Support Services, this is to certify to County Assessor amount of taxes levied for County purposes and for Current Expense and Road for 2024. Per RCW 84.52.070 it is the duty of the County Commissioners on or before the 15th day of December in each year to certify to the County Assessor the amount of taxes levied upon the property in the county for county purposes, and on or before the first Monday in December the respective amounts of taxes levied by the board for each taxing district for district purposes. Special districts have until November 30 to turn in levies. Public Hearing will be continued to December 5, 2023 at 9:15 a.m. There are four requested actions: 1) move to increase the 2024 Current Expense Property Tax levy by 0%, bank excess capacity, and set the Levy at $10,930,787.24; 2) move to increase the 2024 Road Property Tax levy by 0%, bank excess capacity, and set the Levy at $11,665,201.30, this includes a Diversion of the Road Levy of $1,080,000.00; 3) move to certify refund levies in the following levies and amounts for collection in 2024 to recover net refunds/cancellations and permission for the Chair to sign the form from the Treasurer authorizing the collection of the refund levies: County’s General Fund: $27,478.95; Current Expense – Road Diversion: $2,988.20; Road District #1: $21,760.57; Mental Health: $524.57; and Veteran’s Assistance Fund: $326.75; and 4) move to adopt the 2024 Current Expense and Road Property Tax Levy Resolutions and continue the hearing to the December 5, 2023 Commission meeting at 9:15 a.m. to adopt the resolution certifying to the County Assessor the property tax levies for collection in 2024. On two Resolutions, it states total amount to levy 2023 and should say 2024. This has been corrected on the signed Resolutions. This is to certify Roads and Current Expense, and then move to adopt in December. Cmmr. Neatherlin asked about the refund levy form from the Treasurer. Jennifer answered it is a formality for the Treasurer to collect the refunds per RCW 84.69.180. Cmmr. Neatherlin/Trask moved and seconded to approve to increase the 2024 Current Expense Property Tax levy by 0%, bank excess capacity, and set the Levy at $10,930,787.24. Motion carried. N-aye; S- absent; T-aye. Cmmr. Neatherlin/Trask moved and seconded to approve to increase the 2024 Road Property Tax levy by 0%, bank excess capacity, and set the Levy at $11,665,201.30. This includes a Diversion of the Road Levy of $1,080,000.00. Motion carried. N-aye; S- absent; T-aye. Cmmr. Neatherlin/Trask moved and seconded to approve to certify refund levies in the following levies and amounts for collection in 2024 to recover net refunds/cancellations and permission for the Chair to sign the form from the Treasurer authorizing the collection of the refund levies: County’s General Fund: $27,478.95; Current Expense – Road Diversion: $2,988.20; Road District #1: $21,760.57; Mental Health: $524.57; and Veteran’s Assistance Fund: $326.75. Motion carried. N-aye; S- absent; T-aye. Cmmr. Neatherlin/Trask moved and seconded to approve to adopt the 2024 Current Expense and Road Property Tax Levy Resolutions and continue the hearing to the December 5, 2023 Commission meeting at 9:15 a.m. to adopt the resolution certifying to the County Assessor the property tax levies for collection in 2024. Motion carried. N- aye; S- absent; T-aye. 5 | N o v e m b e r 2 1 , 2 0 2 3 C o m m i s s i o n M i n u t e s 10.2 Public Hearing to consider amending the Mason County Allyn Urban Growth Area (UGA) Map rezoning parcels 12220-50-58009 and 12220-50-58010 from Village Commercial (VC) to Medium Density Multifamily (R-2). Staff: Marissa Watson (Exhibit E, Resolution No. 2023- 074) Marissa Watson, Planner, shared the proposal is to rezone two parcels within the Allyn Urban Growth Area (UGA), parcels 12220-50-58009 and 12220-50-58010, from Village Commercial (VC) to Multi-Family Medium Density (R-2). The applicants are Jon and Kim Rice. A complete application on September 11, 2023. The parcels are within the UGA and do not require an amendment to the Future Land Use Map. The owners have an interested buyer that would like to combine the parcels for single family residential. Jon and Kim Rice are also trying to acquire the 10’ x 40’ parcel fronting parcels. The approximate acreage is 0.31 acres. Three parcels to the south have residences on them from the 1940s and 1950s. The parcels are zoned Village Commercial (VC) and are legal non-conforming. Staff reviewed the request against the eight rezone criteria, only seven were applicable, and the rezone met criteria and did not require a State Environmental Policy Act (SEPA) checklist due to being exempt per WAC 197-11-800(6)c. All property owners within 300’ were notified September 13. The Planning Advisory Commission (PAC) advertised their meeting in the Journal on October 5 and 12 as well as on-site on September 13. No comments were received from the community. PAC and staff recommend reviewing and approving. Cmmr. Neatherlin/Trask moved and seconded to approve the Ordinance amending the Mason County Allyn Urban Growth Area (UGA) Map rezoning parcels 12220-50-58009 and 12220-50-58010 from Village Commercial (VC) to Medium Density Multifamily (R- 2). Motion carried. N-aye; S- absent; T-aye. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 10:05 a.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Randy Neatherlin, Vice-Chair ________________________________ Kevin Shutty, Commissioner Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of October 30, 2023 Monday, October 30, 2023 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Misty Kuhl, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) Interview Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • The Commissioners interviewed Will Harris for the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP). 10:10 A.M. Public Defense – Peter Jones Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Peter requested to transfer $100,000 from Salaries and Benefits to Operational Expenses and $85,000 from the General Fund due to low staffing and use of hourly attorneys at a higher rate. Approved to move forward. 10:20 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Kell provided follow up information regarding SmartGov and permit submittal appointments. SmartGov was implemented in 2019. Issues stemmed from implementation, not software, and a tremendous amount of progress has been made. In 2021, staff had the oppor tunity to go through the LEAN program and began documenting all work done and work needing to be done. Each permit type must make sense to the public, so the public knows what they are applying for and what documentation is needed. There are a total of 6 7 permit types and 17 are available through the online portal. The recommendation is to continue using SmartGov. For appointments, the initial backlog was caused due to low staffing and updating from the 2018 to 2021 Code. Two new permit technicians have been hired. Staff had a meeting to discuss submittal appointments. The public is able to schedule appointments online and choose their date and time. There are a lot of cancellations or “no shows”. There are no penalties for cancellations or “no shows”. 10:30 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave Smith requested to update the designation of County primitive roads and to change the speed limit on gravel road conversion roads. Kelly Hall and Sunny Slope are recommended to be 25 miles-per-hour. The Public Hearing is scheduled for Tuesday, November 7, 2023 at 9:15 a.m. These roads would be removed from the primitive roads list. Approved to move forward. • Dave shared County Road Projects (CRPs) 2051 through 2058 for the annual construction program. Approved to move forward. • Loretta received a request from community members on E Ballow Extension Road to rename the road Hitchcock Lane. E Ballow Road and E Ballow Extension Road intersect each other, and the road names cause confusion. It is not recommended to change the road name at this time. A historic name sign can be put up to help alleviate issues. Tabled. Page | 2 • Loretta and staff are preparing for the upcoming Public Hearing for Solid Waste Long Haul contract. A letter was received from Republic Services, a draft response will be forwarded to Commissioners for review. • Loretta gave an update on the utility rate process. Staff met with Teresa D. Johnson, CPA, to prepare presentation materials for outreach to community members. The next step is to reach out to the public for comments. It will be difficult to get all community meetings done by the end of the year. Cmmr. Shutty recommended a “bridge” Resolution temporarily suspending rate increases. Loretta added that there would be a one-month wait time for the billing staff to reformat and get updated invoices out. 10:45 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Todd Cannon requested to purchase the Texscan Z5000 for the estimated cost of $1,659 to replace the outdated public access system. The new system has a modern interface with the option to add graphics. Approved to move forward. • Diane Zoren requested to reappoint both Dan Dittmer and Pamela Stevens to the Veterans Advisory Board for a two-year term which will expire November 7, 2025. Approved to move forward. • Jennifer Beierle discussed terminating the contract with the Mason County Housing Authority due to lack of communication and reporting. A letter for mally terminating the contract has been drafted and the official termination date will be November 30, 2023. Mark suggested terminating the existing contract and entering into a contract for reimbursement. Approved to move forward. • Mary Ransier shared an amended Resolution changing the Non-Represented Salary Schedule to include the newly approved Building Official position. Approved to move forward. • Cmmr. Shutty asked for a progress update on legislative priorities and a finalized list. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of November 6, 2023 Monday, November 6, 2023 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Misty Kuhl, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Executive Session – RCW 42.30.110 (1)(g) Employee Performance Evaluation Commissioners Neatherlin, Shutty, and Trask met in executive session for employee performance evaluation from 10:00 a.m. to 10:50 a.m. Mark Neary and Mary Ransier were also in attendance. 10:30 A.M. Assessor’s Office – Patti McLean Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Ciara Stiles requested to convert an Appraiser Analyst position to a Senior Appraiser Analyst position. The current staff is being compensated with Lead Pay. Approved to move forward. 10:35 A.M. Auditor’s Office – Steve Duenkel Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Steve requested to re-establish the Chief Deputy Auditor position in 2024 per RCW 36.16.070 and to appoint Marie Stevenson into the position. The current and projected statement of work within the Auditor’s Office are greater than what can be performed in a 40-hour work week. Mary Ransier shared concerns with the organizational structure, Union issues, and the position being very Elections-specific. Tabled. 10:45 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Richard Dickinson recommended suspending the annual Consumer Price Index (CPI -U) water and sewer utility rate increase for 2024 until the new rate structure is settled. The anticipated community outreach timeline and rate adoption schedule was shared. Approved to move forward. • Richard shared the 2024 solid waste rate increases. The rates will increase by 5.4% beginning January 1, 2024. Approved to move forward. • Loretta discussed continuing and re-advertising the Solid Waste Long Haul Transport and Disposal Public Hearing. The content of the agreement is done, the form of the contract is being finalized. Two separate actions will be required – an agreement for hauling and an agreement for disposal. Commissioners shared their frustrations with continued extensions. Mark added the previous contract was with one entity, while this contract will be with both Mason County Garbage and Cowlitz County. Loretta added that the hauling contractor is still responsible for providing disposal and has identified alternate disposal sites. This is a 10-year contract. Cmmr. Shutty requested a list of outstanding items associated with the contracts and what the milestones are. • Mike Collins received an email from Ken VanBuskirk regarding creating a County Road Project (CRP) for the Tahuya Post Office bridge. The CRP was created to track expenditures for studying and design work. The judicial action being referred to in the email is based on the 2016 storm event and an issue with the Department of Natural Resources. There is very Page | 2 little clearance under the bridge which causes debris buildup. This bridge is not eligible for funding due to its small size, the plan is to lay out designs to elevate the bridge. • Cmmr. Trask discussed appointing William Harris to the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP). Approved to move forward. 11:15 A.M. Support Services – County Administrator Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Mary Ransier gave a synopsis of the settled Corrections Collective Bargaining Agreement for 2022-2024. A $10,000 retention bonus was paid out in 2022 and 2023. The contract included an additional $2,500 retention bonus; wage increase of 12% at entry and 9.7% at the top step for an overall 11.45% increase; employees receive an annual step increase; longevity pay after completion of their 5th year of service; shift differential increased from $0.50 an hour to $1.00 an hour; and reduced threshold for being paid out of class. Mason County is ranked 4 out of 7 in the comprehensive study. Human Resources has attended eight career fairs and community events, social media activity has increased, and funded the Law Enforcement Career Expo. Civil Service lowered the minimum age requirement to 18 and lowered the threshold of marijuana use. A Flex Spending Account (FSA) was implemented, personnel were shifted to help recruitment efforts, and many more efforts were put forth. • Mary shared the $52 increase to medical contributions from $1,466 to $1,518. Approved to move forward. • Becky Rogers requested to reappoint Mark Nault to the Civil Service Commission. Approved to move forward. • Nichole Wilston shared a defense and indemnification request for Chief Kevin Hanson. Approved to move forward. • John Taylor shared the Foothills Park Gatekeeper Agreement for the winter closure months of November 1 through February 28. William Long, from the Friends of Foothills Dog Park, is the point of contact. Approved to move forward. • Jennifer Beierle discussed the Washington State Conservation Commission contract amendments for the Voluntary Stewardship Program (VSP) to add $541,548.20. Approved to move forward. • Jennifer shared the draft requests for Supplemental Appropriations and Am endments to the second Budget Amendment Public Hearing. Approved to move forward. • Jennifer gave an overview of the 2024 proposed Budget. The Beginning Fund Balance in the General Fund is $28 million. Grand total of all funds: Revenues $182,236,853; Salaries and Benefits $49,127,849; Operating $74,172,997; Expenditures $182,236,853; full -time employees (FTEs) 416.79. • Mark discussed the proposed ballot proposition for a rate of 2/10 of 1% Sales and Use Tax for 911 emergency communications for the February 13, 2024 special election. Approved to move forward. Respectfully submitted, McKenzie Smith, Clerk of the Board Page | 3 BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of November 13, 2023 Monday, November 13, 2023 9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation Commissioners Neatherlin, Shutty, and Trask met in executive session for potential litigation from 9:00 a.m. to 9:45 a.m. Tim Whitehead, Mary Ransier, Nichole Wilston, Jeff James, Bryden Barbee, and Chuck Boyd were also in attendance. 9:45 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:45 a.m. to 10:45 a.m. Mark Neary, Mary Ransier, Misty Kuhl, Cabot Dow, and Lindsey Smith were also in attendance. 10:45 A.M. Superior Court – Paddy McGuire Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Paddy requested to increase the hourly pay for Court Commissioners Pro -Tempore from $75 an hour to $90 an hour. Approved to move forward. • Paddy shared that the intercom system in Juvenile Detention is failing. Per the contractor, the wiring is incompatible with the new system. An internal transfer from the personnel line to non-personnel line is needed in the amount of $40,000. 10:50 A.M. Public Defense – Peter Jones Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Peter shared the annual Office of Public Defense grant for $62,656. Approved to move forward. 10:55 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Luke Viscusi shared the 2024 Mason County Heritage Grant Cycle news release. Approved to move forward. • Luke requested to reappoint Edgar Huber to the Mason County Historic Preservation Commission for a term expiring November 30, 2026. Approved to move forward. • Luke requested to extend Andrea Exo’s term on the Mason County Historic Preservation Commission to November 30, 2026. Approved to move forward. 11:05 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave requested to fund the Mason Matters contract with $50,000 using Foundational Public Health Services (FPHS) Community Health Assessment and Improvement funds. Approved to move forward. • Dave discussed funding training for staff to enhance careers using FPHS funding for the total amount of 30,000. Approved to move forward. • Melissa Casey shared a Housing and Behavioral Health Advisory Board Citizen Opening news release. Approved to move forward. • Dave added that there are treatment camps that exist throughout the community regulated by medical providers but do not have oversight at the State level. It is important that regulation be created for these treatment camps. Page | 2 11:20 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Loretta requested to close Roy Boad Road and a portion of Clifton Lane for the North Mason Community Celebrations Committee Christmas Parade on Sunday, December 3, 2023 from 3:00 p.m. to 4:45 p.m. Approved to move forward. • Mike Collins shared an Adopt-a-Road application from Lovelocks Locksmith Services for Trails Road from milepost 1.58 to milepost 3.28. Approved to move forward. • Loretta requested to extend the contract with Teresa D. Johnson, CPA to December 31, 2024 with an increase of $20,000. Approved to move forward. • Loretta sent an update on the milestones and steps for the Solid Waste Long Haul Disposal agreement. Cowlitz County has reviewed the Interlocal Agreement. Time has been set aside to meet with legal and risk to review the agreement and then to meet with Mason County Garbage. • Richard Dickinson shared Utilities and Waste are on step two of recycling contamination reduction and would like constituent input on impediments to recycling. A survey is available online and handouts are at the transfer stations and front desks. • Richard discussed the pump failure at Beard’s Cove. A temporary fix with a 20-horsepower pump has been installed but it only pumps half the capacity. Richard is waiting on quotes for a new pump. • Mike Collins gave a brief update on the Harstine Island Bridge which is scheduled for micro - milling. This will cause a one-lane closure. 11:35 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • John Taylor shared the Mason County Parks/Facility Memorial and Donation Policy for the installation and care of donated facility or park improvements. Staff would review requests and give recommendations to the Commissioners. Approved to move forward. • John shared Stephen Payne’s Parks Advisory Board application for District 2. Approved to schedule an interview. • John discussed the State Homeland Security Program (SHSP) grant funds increasing funds by $1,007 for a total of $16,342. Approved to move forward. • John discussed Parks and Trails On-Site Park Host Agreements with Scott and Kris Hewitt for Mason County Recreation Area (MCRA) and with Anthony Mullen for Sandhill Park set to expire December 31, 2026. Approved to move forward. • Jennifer Beierle shared the October 2023 Financial Report. Current Expense revenue $39,996,880 at 93%; last year $39,578,817 at 97%. Treasurer Department receipts $27,433,057 at 97%; last year $28,328,650 at 105%. Current Expense expenditure $37,122,321 at 77%; last year $33,873,461 at 77%. Six-Year specific revenue streams: Community Development revenue $2,324,126; Detention and Correction services $51,908; Current Expense property tax $9,556,024; Road Diversion property tax $992,601; County Road property tax $9,501,898; Current Expense sales tax $7,866,984; Criminal Justice $1,781,845; Rural Sales and Use tax $947,387; Homelessness Prevention $453,2 13; Lodging tax $908,835; and REET 1 and 2 $1,280,232 each. Total collected revenue $7,866,983.97; projected $9,647,960.08; and budgeted $8.4 million. Current Expense cash $29,530,593. Special Fund cash $62,135,551. Motor Pool expenditure $1,105,099 at 64.56%; last year $1,422,610.22 at 94.53%. Special and Other Funds revenue $51,370,175 at 85%; last year $52,967,012 at 65%. Special and Other Funds expenditure $42,697,560 at 56%; last year $37,380,368 at 43%. • Jennifer shared the requests for supplemental appropriations and amendments to the second Budget amendment and to set a Public Hearing for Tuesday, December 19, 2023 at 9:15 a.m. The net total of adjustments to the 2023 authorized expenditure appropriations in the General Page | 3 Fund is an increase $774,589 and in funds other than the General Fund $4,260,831. Approved to move forward. • Jennifer shared the letter of termination for the Mason County Housing Authority contract. Approved to move forward. • Jennifer added that no comments were received regarding the City of Shelton’s request for .09 funds. Approved to move forward. • Mark shared that two responses were received for the Mason County Community Justice Center Design and Development Request for Qualifications (RFQ). The selected successful respondent is bcra TreanorHL. Approved to move forward. • Mark discussed the 2024 legislative priorities which include $100,000 for Beard ’s Cove Water; $240,000 for North Bay/Case Inlet utility rel ocation; $355,000 for North Bay/Case Inlet process controls update; and a request for assistance in recruiting and training Corrections Officers. • Mark added that Community Development has discussed a six-month extension to adopt the 2025-2045 Comprehensive Plan. The State has not adopted the 2021 uniform building code. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of November 20, 2023 DATE 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Misty Kuhl, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Richard Dickinson requested an emergency purchase for a pump for the main well system in Beards Cove. There are funds available in the budget. Jennifer Beierle added that a transfer of Salaries and Benefits to Operating in excess of $15,000 would be needed. Approved to move forward. • Mike Collins followed up on the W Four Corners Road petition for road vacation or gating. The County Road Administration Board (CRAB) shared if the road is vacated, it will be a $8,500 loss per year in gas tax. The road would need about $244,000 in gravel to bring up to standard. Tabled. • Mark added that notification was received from the State Auditor’s Office (SAO) as part of the accountability audit. A loss incurred at solid waste was identified and it was determined that not enough controls were in place to assign the responsibility of the loss to any one individual. A private CPA firm was hired to do an internal control audit and all recommended controls were implemented. The SAO added a finding relating to credit cards. 10:15 A.M. Parks and Trails Advisory Board Interview Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • The Commissioners interviewed Steven Payne for the Parks and Trails Advisory Board. Approved to move forward to appoint. 10:25 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Diane Zoren presented 2024-2025 Lodging Tax awards. Five proposals received and the Lodging Tax Advisory Committee (LTAC) has reviewed and recommended to award the following: Northwest Event Organizers, Inc. $49,500 for purchase and implementation of tourism progressive application; North Mason Chamber of Commerce $43,100; Shelton- Mason County Chamber of Commerce $94,500; Mason County Historical Society $16,900; and extend contract with NEO $645,307. Approved to move forward. • Kelly Frazier shared the contract with ABA Cleaning Services for janitorial services. Thw two responsive bids came in from Coastal Custodial at $280,000 and ABA Cleaning Services for $197,000. This would be a one-year contract with the option for an additional three years. Approved to move forward. • Jennifer Beierle discussed the Purchasing and Contracting Policy. Minor changes were made to take out redundant language and make small error corrections . Approved to move forward. • Jennifer shared the final review of the 2024 Budget. Beginning Fund Balance $75,093,993; Revenue $182,210,402; Salaries and Benefits $49,276,886; Operating $74,336,439; Expenditures $182,236,853; Full-Time Employees (FTEs) 415.79. • Jennifer gave an update on the Chart of Accounts. The beginning of March is the earliest date of implementation. Page | 2 • Becky Rogers requested approval for the Board of Equalization (BOE) to hear completed and timely filed appeals for the 2023 assessment year. 610 appeals were received. Approved to move forward. • Mark discussed the 2024 Local and Community Projects Program Department of Commerce grant for $999,100 to perform a study to locate, plan, and design a Community Justice Center including a jail, mental health treatment center, and substance use disorder treatment center. Approved to move forward. • Mary Ransier added that the Deputies Guild voted unanimously for the Collective Bargaining Agreement (CBA) and requested it be added to the upcoming Special Agenda for November 28, 2023 at 1:00 p.m. Approved to move forward. • Cmmr. Trask discussed the Washington State Association of Counties (WSAC) conference. • Cmmr. Shutty shared a request from the Department of Fish and Wildlife to share space at the new Belfair lease location. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Page | 1 BOARD OF MASON COUNTY COMMISSIONERS’ BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of November 27, 2023 Monday, November 27, 2023 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m. to 10:00 a.m. Mark Neary, Mary Ransier, Misty Kuhl, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. WSU Extension – Kela Hall-Wieckert Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Kela discussed the agreement between the Department of Agriculture and the Mason County Noxious Weed Control Board for weed eradication in the amount of $2,150. Approved to move forward. • Kela requested to reappoint Tamara Cowles to the Mason County Noxious Weed Control Board. Approved to move forward. • Kela shared that she will be resigning from Mason County December 1, 2023. 10:10 A.M. Public Health – Dave Windom Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Dave shared the Clearpoint Strategy software for automating report processes and tracking key performance indicators for an annual fee of $20,000. Approved to move forward. • Dave requested to reappoint Glenn Landram to the Mason County Clean Water District Advisory Board for a term expiring October 26, 2026. Approved to move forward. • Casey Bingham shared the Environmental Health fee schedule increase of $3.5%. 10:15 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Marissa Watson requested to rezone two parcels 32003-13-00100 and 32003-31-00010 from Rural Commercial 2 (RC2) to Rural Industrial (RI) for Bayshore. No testimony or comments were received. Approved to move forward. • Marissa shared the SCJ Alliance amendment for consultant services to assist with the 2025 Comprehensive Plan Periodic Update. The State has made grant funds for climate planning available. Total grant funding $475,000. Approved to move forward. • Marissa discussed the short-term vacation rentals news release for public outreach on the review and regulation of short-term vacation rentals in Mason County. Approved to move forward. 10:30 A.M. Support Services – Mark Neary Commissioners Neatherlin, Shutty, and Trask were in attendance via Zoom. • Jennifer Beierle shared the final draft of the Purchasing and Contracting Policy. Approved to move forward. • Nichole Wilston discussed a Defense and Indemnification request for Judge Monty Cobb. Approved to move forward. • Mark Neary shared a request from Joe Robertson to rename Building 10 to the “Gary Paul Burleson District Court Building” or the “Gary Paul Law and Justice Building”. Tabled. Page | 2 Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair _______________________ Randy Neatherlin, Vice-Chair _______________________ Kevin Shutty, Commission Mason County Agenda Request Form To: Board of Mason County Commissioners From: Danielle Thompson Ext. 419 Department: Support Services Briefing: ☐ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8100711-8100862 $ 929,026.26 Direct Deposit Fund Warrant # 101701-102107 $ 866,935.56 Salary Clearing Fund Warrant # 7007762-7007787 $ 1,134,380.92 Treasurer Electronic Remittance October $ 2,295,371.24 Treasurer Electronic Remittance November $ 2,201,295.86 Macecom 10.06.23 $ 166,910.96 Mental Health 10.10.23 $ 3,494.61 Dispute Resolution Surcharge 10.10.23 $ 1,215.00 USDA Beard’s Cove Water Meters #1 #91-08 06.05.23 $ 3,435.00 Current Expense 10.13.23 $ 376,255.00 Community Services Health 10.13.23 $ 376,255.00 Current Expense 10.31.23 $ 67.05 Road Div-Current Expense 10.31.23 $ 7.64 Veterans Assistance 10.31.23 $ 0.93 County Road 10.31.23 $ 73.68 Mental Health 10.31.23 $ 1.45 Mental Health Transfer Out 10.24.23 $ 34,313.68 Sheriff/Jail 10.24.23 $ 34,313.68 Reet 2 10.06.23 $ 400,000.00 Belfair Sewer 10.06.23 $ 400,000.00 Mental Health 10.13.23 $ 13,239.55 Prosecutor 10.13.23 $ 13,239.55 Mason County Agenda Request Form Mental Health 10.13.23 $ 66,112.75 Therapeutic Courts 10.13.23 $ 66,112.75 Mental Health 10.24.23 $ 13,568.50 Juvenile Probation 10.24.23 $ 13,568.50 ARPA 10.24.23 $ 35,434.96 Dept. of Community Development 10.24.23 $ 35,434.96 ARPA 10.26.23 $ 67,538.60 Public Works Lift Station #1 10.26.23 $ 67,538.60 ARPA 10.24.23 $ 53,619.42 Public Works Grinder Pumps 10.24.23 $ 53,619.42 Macecom 11.03.23 $ 165,172.81 Mental Health 11.09.23 $ 69,540.06 Dispute Resolution Surcharge 11.09.23 $ 1,360.00 Mental Health Transfer Out 11.03.23 $ 32,867.61 Jail 11.03.23 $ 32,867.61 Mason Co Clean Water District 11.03.23 $ 118,204.85 Community Services Health 11.03.23 $ 118,204.85 2013 LTGO Bond B Principal 11.30.23 $ 75,000.00 2013 LTGO Bond B Interest 11.30.23 $ 27,041.18 2013 LTGO Bond B Admin Fees 11.30.23 $ -- LTGO REF BD ’17 North Bay – Princ 11.30.23 $ 135,000.00 LTGO REF BD ’17 North Bay –Int 11.30.23 $ 68,212.50 LTGO REF BD ’17 North Bay –Admin Fees 11.30.23 $ -- Current Expense 11.30.23 $ 14.15 Road Div- Current Expense 11.30.23 $ 0.61 Veterans Assistance 11.30.23 $ 0.18 County Road 11.30.23 $ 5.90 Mental Health 11.30.23 $ 0.30 Mason County Public Works Bond Princ 11.30.23 $ -- Mason County Public Works Bond Int 11.30.23 $ 89,875.00 Mason County Public Works Bond Admin Fees 11.30.23 $ -- Mason County LTGO REF BD, 2021 Prin 11.30.23 $ 308,265.00 Mason County LTGO REF BD, 2021 Int 11.30.23 $ 20,655.32 Mason County LTGO REF BD, 2021 Admin Fees 11.30.23 $ -- MC LTGO Refunding BD Prin 2020A 11.30.23 $ 242,426.74 MC LTGO Refunding BD Int 2020A 11.30.23 $ 15,951.93 MC LTGO Refunding BD Prin 2020A 11.30.23 $ 593,758.26 MC LTGO Refunding BD Int 2020A 11.30.23 $ 39,069.90 MC LTGO Refunding BD, 2020B Prin 11.30.23 $ 242,426.74 MC LTGO Refunding BD, 2020B Int 11.30.23 $ 33,605.00 MC LTGO Refunding BD, 2020B Admin Fees 11.30.23 $ -- Mason County Agenda Request Form Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 52,058,832.16 Direct Deposit YTD total $ 20,440,893.70 Salary Clearing YTD total $ 20,334,837.08 Requested Action: Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments: Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners From: Randy Collins, Fire Marshal Ext. 309 Department: Choose an item. Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 12, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒Legal ☒ Information Technology ☒ Other (This is the responsibility of the requesting Department)Risk Management Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Fire Investigation Contract Background/Executive Summary: Within the unincorporated areas of a county, RCW 43.44.050.1(b) requires the Fire Marshal (or other fire official so designated by the county legislature) to investigate the origin, cause, circumstances, and extent of loss of all fires. Due to inadequate staffing, for over 8 years, the County has satisfied this mandate by contracting with the Mason County Fire Chief’s Association. With the current contract expiring December 31st, 2023, this item is to renew the agreement for another two-year term (January 1, 2024, through December 31, 2025). The contract is essentially the same as has been used for the last two cycles but with the following additions: 1. A requirement that an investigation report be prepared in a timely manner for each fire investigated and be peer reviewed and approved by the Fire Marshal or his/her designee (section 8.2). 2. A requirement that investigators meet the minimum training requirements as identified in “Exhibit B” of the contract (section 10). 3. More specific language requiring each party to provide evidence of insurance or self-insurance to cover its liability obligations for its respective operations, facilities, personnel, and equipment (section 14). 4. The County fund an online report writing program (known as Blazestack) for the purposes of generating the reports identified in 1 above that follow nationally accepted standards and can be prepared more expeditiously. Mason County Agenda Request Form Budget Impact The price of the contract remains unchanged from the existing agreement at $82,000 per year ($164,000 total). Although the use of Blazestack will add between $5 to $6,000 a year, given the average expenses charged to the contract over a four-year period have remained below the budgeted amount, it is not expected to result in any additional budget impact. As a new software program, it was presented to and approved by the IT Committee at their August 16 meeting. Because the Mason County Chief’s is currently approved to use Blazestack until May 31, our responsibility for the costs and administration of the program will begin June 1, 2024 and the costs prorated. In addition, since Central Mason Fire also intends to use Blazestack, they have expressed interest in entering into a cost sharing agreement, that will further reduce its costs. That contract and cost sharing agreement will be brought to the Commissioners in a separate package in April or May. Public Outreach: Outreach has included working with the Chief’s to draft the contract changes and holding a vote to endorse by the Chief’s at their November meeting which was unanimous. Requested Action: Approve the contract as presented. Attachments: Contract MCFCA ILA 2024-2025 Return recorded document to: Mason County Community Development 615 W Alder, Shelton, WA 98584 INTERLOCAL AGREEMENT FOR FIRE INVESTIGATION SERVICES BETWEEN MASON COUNTY AND THE MASON COUNTY FIRE CHIEF’S ASSOCIATION 1. Parties. THIS AGREEMENT is entered into by Mason County (“County”) and the Mason County Fire Chief’s Association (“Association”) under the authority of the Interlocal Cooperation Act, RCW Chapter 39.34 2. Recitals. Whereas, the County and the Association have determined that it is in the best interest of the County and its citizens to work together in establishing an agreement to provide fire investigation services by the Association for the County. 3. Purpose. To establish a joint agreement for providing fire investigation services within the boundaries of Mason County. 4. Authority. RCW Chapter 39.34.080 permits local governmental un its to make official use of their powers enabling them to cooperate with other localities based on mutual advantage. 5. Duration. Once executed by both parties, this agreement shall be effective January 1, 2024 and shall terminate no later than December 31, 2025, unless mutually agreed upon by both parties to extend the agreement. 6. Compensation. The County shall pay the Association for services in the maximum amount of $82,000 per year ($164,000 total for the Contract) as identified in Exhibit “A” without prior written approval of the County. Fees for services shall be based on hours and expenses as shown on Exhibit “A”. County shall also provide at no expense to the Association access to a report writing program to allow for the completion of investigation reports. 7. Payment. Within 30 days of receipt of an invoice from the Association, the County shall reimburse the Association for actual costs incurred. 8. Sope of Work. 8.1 Investigation of the origin, cause, circumstances, and extent of loss from fire whether of a criminal or civil nature. 8.2 For each fire investigated, prepare, and submit to the County in a timely manner a written report that adheres to the investigation methodology of National Fire Protection Association (NFPA) Standard 921. The County shall reserve the right to peer review said reports and approve or reject. Once approved, all reports shall become the property of the Cou nty. 8.3 To ensure cooperation among the local fire districts, the State Fire Marshal’s office and all State and County law enforcement and regulatory personnel. 9. Criteria for Investigation. Pursuant to RCW 43.44.050, all fires within Mason County must be investigated for the origin, cause, circumstances, and extent of loss. Fire Investigators shall be requested as outlined in Exhibit “B” as agreed upon by the Association and the County. 10. Qualifications of Investigators. Each person performing investigations under the scope of this contract shall possess the minimum qualifications for a fire investigator as established by the Association. 11. Hold Harmless. Each party shall hold harmless, defend and indemnify the other party, its officers, officials, employees, and agents against any and all claims, actions, suits , liability, loss, expenses, damages and judgements of any nature whatsoever, including costs and attorney fees in defense thereof, for injury, sickness, disability, or death to persons or damage to property or business, caused by or arising out of the negligence of each party’s employees, agents and volunteers. Provided however, the Association’s obligation hereunder shall not extend to injury, sickness, death, or damage caused by or arising out of the sole negligence of the County, its officers, officials, employees, or agents. In the event of concurrent negligence of the parties, the Association’s obligations hereunder shall apply only to the percentage of fault attributable to their employees, agents, and volunteers. 12. Administration. No separate legal or administrative entity is created by this Agreement. The Mason County Fire Chief’s Association and Mason County Community Development Department shall jointly administer this agreement. MCFCA ILA 2024-2025 13. Termination: Either party may terminate this Agreement as follows: 13.1. For Cause. For a material breach thereof by the other party. Fifteen days written notice to the other party is required stating the intent to terminate for cause. The breaching party will be given the opportunity to cure its breach and if completed within the fifteen-day period, the Agreement shall not terminate. 13.2 For Convenience. Either party may terminate this Agreement without cause at any time providing a fifteen-day written notice of termination is submitted in advance. 14. Insurance. Each party shall maintain and provide evidence to the other of insurance or self-insurance adequate to cover its liability obligations for its respective operations, facilities, equipment, and personnel under this Agreement and/or arising out of each parties’ activities he reunder. 15. Notices. Any notices to be given under this Agreement shall be delivered in person or mailed to the parties at the following addresses: 15.1. County. Mason County Community Development Department. 615 W. Alder Street Shelton, WA 98584 15.2. Association. Mason County Fire Chief’s Association PO Box 1822 Shelton, WA 98584 16. Severability. If any provision of this Agreement or its application is held invalid, then the remainder of the Agreement or the application of the remainder of the Agreement shall not be affected and remain in full force. 17. Waiver. No waiver or any provision of this Agreement shall be valid unless it is in writing and signed by the person or party whom charged. 18. Third Party Rights. This Agreement shall not create any third-party rights by any party that has not signed this agreement. 19. Modification. This Agreement represents the entire agreement by both parties and shall not be modified, terminated, or waived by either party without authorized written approval by representatives of both parties. 20. Benefits. This Agreement is entered into for the benefit of both parties to provide fire investigation services for all of Mason County for the duration of this Agreement. Dated this _________ day of _____________________ Board of Commissioners ATTEST: Mason County, Washington ____________________________ _____________________________ McKenzie Smith, Clerk of the Board Sharon Trask, Chair _____________________________ APPROVED TO FORM: Randy Neatherlin, Commissioner _____________________________ _____________________________ Tim Whitehead, Deputy Prosecutor Kevin Shutty, Commissioner MASON COUNTY FIRE CHIEF’S ASSOCIATION: _____________________________ _____________________________ Beau Bakken, President Brandon Searles, Vice-President _____________________________ _____________________________ Gregory Rudolph, Secretary Nadine Brown, Treasurer MCFCA ILA 2024-2025 EXHIBIT “A” Estimated Fire Investigation 2024/2025 Budget I. Training Tier I: $500/year 8 hour Protecting Evidence for Fire Cause and Determination Class Tier II: $4,000/year 1. Initial: 40-hour Basic Fire Investigation course. 2. Succession: Education to meet the requirements for Tier III Certification including general education, documentation, scene examination, evidence collection, interview techniques, post incident investigation and case presentation (NFPA 921 & 1033) Tier III: $9,000/year Annual Fire Investigation conference, advanced & refresher training ____________________ Subtotal: $13,500/year II. Supplies/PPE: 1. Supplies/Uniforms Investigation supplies, PPE & uniforms for Tier III investigators $4,000/year 2. Investigation Kits Small tools & equipment $6,000/year ____________________ Subtotal: $10,000/year III. Labor 1. Tier III Stand-By Pay: $50 a day for Fri/Sat/Sun/Holidays (170 days/year) $8,500/year 2. Investigation Labor: Rates Tier II $65.00 per hour Tier III $125.00 per hour Estimated Costs: 50 Investigations @ Tier III Level $38,000/year 20 Investigations @ Tier II Level $12,000/year ____________________ Subtotal: $58,500/year Grand Total: $82,000/year Total Contract Budget: $82,000 x 2 = $164,000 MCFCA ILA 2024-2025 EXHIBIT “B” Fire Investigator Callout Criteria and Definitions Definitions • “Tier 1 Fire Investigator” – Any firefighter that is certified as an IFSAC Firefighter 2 certification or equivalent. • “Tier 2 Fire Investigator” – An investigator that has completed a 40-hour Fire Investigation basic class. • “Tier 3 Fire Investigator” – An investigator that has completed the Mason County Tier 3 fire investigator task book as adopted by the Association and County. Tier 1 Fire Investigator Criteria • Non-Commercial Vehicle Fires with no known owner, no insurance and less than $10,000 in value. • Structure fires with property loss less than $5,000 from fire damage Tier 2 Fire Investigator Criteria • Any fires above a tier 1 fire investigator criteria but less than tier 3 criteria. • Any Tier 3 fires that a Tier 3 Investigator determines can be handled by a tier 2. Tier 3 Fire Investigator Criteria • General Incidents o Death or serious injury because of a fire. (Two Investigator Callout) o Recognized incendiary or suspicious fires. o Fire in or at any publicly owner building or property. o Significant fires resulting in greater than $20,000 in property loss. o Fire related incidents involving illegal activity or hazardous materials. o Explosion. o When specifically requested by the Incident Commander or law enforcement. • Vehicle Fires o Fire Involving multiple vehicles at sites such as automobile sales lots, bus lots, garages or multiple vehicle fires in a close-proximity and time frame. o An insured vehicle with a dollar loss of $20,000 or more AND considered incendiary or suspicious. • Wildland Fires o Request from DNR or the Wildland Overhead Support Team. o Incidents where Arson is readily recognizable. o Wildland Fires crossing multiple property parcels or requiring a joint jurisdiction investigation. Tier 2 investigators can be requested as needed by Tier 3 for training purposes. Tier 3 investigators may request a second investigator for any fire when needed. Fire Investigators shall be requested through and dispatched by MACECOM. Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Office Space Lease Agreement Extension with Crossroads Housing for Veterans’ Service Officer’s Office Space Background/Executive Summary: RCW 73.08.010 authorizes Counties to establish a Veterans’ Assistance Program to address the needs of local indigent veterans and their families. The program is funded by the Veterans’ Assistance Fund created under the authority of RCW 73.08.080. The Veterans’ Advisory Board (VAB) was established under the authority of RCW 73.08.035 and administers the Veterans’ Assistance Program. The office space lease agreement is for the use of office space and facilities located within Crossroad Housing’s Belfair location at 140 NE State Route 300. The lease agreement will expire December 31, 2023 and is available for renewal upon agreement by both parties. Both Crossroads and the Veterans’ Service Officers (VSOs) wish to continue the lease for an additional year, expiring December 31, 2024. Budget Impact (amount, funding source, budget amendment): $550 per month paid from Veterans’ Assistance Fund 190 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the lease agreement extension with Crossroads Housing to provide office space to Veterans’ Service Officers (VSOs) from January 1, 2023 through December 31, 2024 in the amount of $550 per month payable from the Veterans’ Assistance Fund 190. Attachments: Agreement “Moving Families Forward Since 1992” P. O. Box 1777/71 Sargison Loop, Shelton, WA 98584 (360) 427-6919  Fax (360) 427-3248 Amendment to Continue Lease between Mason County Veterans’ Service Office, Tenant And Crossroads Housing, Landlord Currently, the above-named Tenant is leasing commercial office space (Office #10) at 140 NE State Route 300, Belfair, WA from the above-named landlord. The lease term is set to expire at 12:00 AM on January 1, 2024. It is the wish of the Tenant to contin ue this lease agreement through December 31, 2024. The Landlord consents to the continuation of this agreement and agrees to do so at the same monthly rent of $550.00, through the term ending December 31, 2024. All other terms and conditions contained in the original lease remain in place during the extended duration of this agreement. Crossroads Chair Mason County VSO/DAV Ch. 22 Signature and Date Signature and Date County Administrator Signature and Date Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees Background/Executive Summary: Timberland Regional Library (TRL) is a five-County rural library district that consists of Grays Harbor, Mason, Lewis, Pacific, and Thurston Counties. The library is governed by a seven-member Board of Trustees. The Thurston County Commissioners originally appointed Mary Beth Harrington to the TRL Board on January 25, 2022 to fill a vacant unexpired term that is set to expire December 31, 2023. On November 21, 2023 the Thurston County Commissioners reappointed Mary Beth for a term expiring December 31, 2030. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to sign the letter of concurrence with Thurston County’s reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees for a term expiring December 31, 2030. Attachments: Letters Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org November 29, 2023 Mason County Commissioners Mason County Building 1 411 N 5th St. Shelton, WA 98584 Dear Board Commissioners, The Thurston County Commissioners have re-appointed Mary Beth Harrington to the Timberland Regional Library Board of Trustees to fill a term that will expire December 31, 2030. The Thurston County Commissioners have requested that Timberland Regional Library secure the confirmation of this appointment from the other four county Board of Commissioners. A copy of the letter appointing Ms. Harrington is enclosed. If you concur with the appointment of Ms. Harrington, please send a letter of confirmation to my attention at the above address. Once we have received letters from Mason, Lewis, Grays Harbor, and Pacific County Commissioners, copies will be forwarded to the Thurston County Commissioners. We would appreciate your immediate consideration of this appointment. To further speed the process, you may email the scanned letter to Rose Enos-Weedmark at renosweedmark@trl.org. Thank you for your attention to this matter. Sincerely, Cheryl Heywood Executive Director Enclosure MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District KEVIN SHUTTY 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 December 19, 2023 Cheryl Heywood Executive Director Timberland Regional Library Administrative Service Center 415 Tumwater Blvd SW Tumwater, WA 98501 Re: Concurrence with Thurston County’s Reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees Dear Ms. Heywood, The Board of Mason County Commissioners met and acted to concur with the reappointment of Mary Beth Harrington to the Timberland Regional Library Board of Trustees for a term that will expire December 31, 2030. Sincerely, Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: Paddy McGuire Ext. 206 Department: Superior Court Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Contract Renewal for Tirsa Butler as Court Commissioner Background/Executive Summary: The contract between Tirsa Butler and the County for her service as Court Commissioner expires December 31, 2023. The new contract is for the calendar year 2024. All terms are the same except for the salary and dates. Budget Impact (amount, funding source, budget amendment): The salary is budgeted for in the recently approved budget. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to renew the Court Commissioner Professional Services Agreement with Tirsa C. Butler for a term beginning January 1, 2024 and ending December 31, 2024. Attachments: Contract COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 1 COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT This agreement is between Tirsa C. Butler (Commissioner), and Mason County Superior Court (Court) and Mason County (County). The parties to this agreement, in consideration of the terms and conditions set out below, agree as follows: Section One - Appointment of Commissioner Pursuant to RCW 2.24.010, the Court hereby appoints Tirsa C. Butler as Court Commissioner for a term beginning January 1, 2024 and ending December 31, 2024, and she hereby accepts such appointment and agrees to act as Court Commissioner pursuant to the terms and conditions set forth herein. Section Two - Responsibilities and Duties of Commissioner 1. Pursuant to RCW 2.24.020, Commissioner shall, before entering upon the duties of such office, take and subscribe an oath to support the Constitution of the United States, the Constitution of the State of Washington, and to perform the duties of such office fairly and impartially and to the best of his or her ability. 2. Commissioner shall perform his or her duties under the direction of, and in accordance with the policies, procedures and timelines established by the Court. 3. Commissioner’s work schedule shall be 40 hours per week, normally to be scheduled during regular business hours of Monday through Friday during the hours of 8:00 a.m. to 5:00 p.m. Additional hours outside of regular court hours may be required as otherwise scheduled. 4. Commissioner shall regularly preside over court dockets including but not limited to: Therapeutic Courts Involuntary Treatment Court Probate/Guardianship Domestic Relations COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 2 Domestic Violence and Anti-harassment Ex parte 5. During the hours established by the work schedule herein, Commissioner may also be required to perform other duties, such as, (1) hear and decide civil, domestic, probate, juvenile and/or adult criminal matters authorized by LCrR 4.2; (2) review requests for temporary orders in domestic violence petitions and other ex parte order requests; and (3) other matters as arranged by the Court. 6. Commissioner will successfully complete the Washington Judicial College and shall comply with Continuing Judicial Education requirements as set out in GR 26. Section Three - Compensation Pursuant to RCW 2.24.030, County agrees to pay Commissioner for the work set out in the schedule herein a salary at the rate of 85% of the salary of a Superior Court Judge. As of July 1, 2023 Commissioner’s rate of pay is as follows: $15,398.53 per month ($88.84 per hour) for a total annual salary of $184,782.35. As of July 1, 2024 Commissioner’s rate of pay is as follows: $16,168.49 per month ($93.28 per hour) for a total annual salary of $194,021.85. Section Four - Benefits/Deductions Commissioner shall be eligible for all benefits available to Mason County employees within Chapters 6 and 7 of the Mason County Personnel Policies. Commissioner shall receive the same insurance premium contribution as regular full-time employees. Deductions by County from Commissioner’s pay will include applicable taxes, an amount equal to an employee’s contribution for applicable benefits and other deductions required by federal and state law. Section Five - Integration Clause This agreement embodies the whole agreement between the parties. This agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties. Section Six - Written Modification as Necessary COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 3 There may be no modification of this agreement, except in writing, executed with the same formalities as this instrument. Section Seven - Termination This agreement shall terminate immediately should Commissioner not be in good standing with the Washington State Bar Association. Additionally, Court or Commissioner may terminate this agreement for any reason upon thirty (30) days written notice delivered to the other party. Actual delivery by Commissioner of a written notice to terminate to the Presiding Judge will constitute notice. Signed this ____ day of Signed this ____ day of ________, 2023: _________, 2023: MASON COUNTY SUPERIOR COURT BOARD OF COUNTY COMMISSIONERS ____________________________ _______________________________ DAVID STEVENS, Judge SHARON TRASK Chair DANIEL L. GOODELL, Judge MONTY D. COBB, Judge Signed this ____ day of ________, 2023: ____________________________ TIRSA C. BUTLER Approved as to form: MASON COUNTY PROSECUTOR’S OFFICE By _____________________________ COURT COMMISSIONER PROFESSIONAL SERVICES AGREEMENT - 4 ACKNOWLEDGEMENT I, Tirsa C. Butler, acknowledge receipt of a copy of Mason County’s Non-Discrimination and Harassment Policy (chapter 12 of the Personnel Policies). I shall abide by this policy and that of state and federal laws that preclude discrimination on the basis of a person’s race, color, creed, religion, national origin, ethnicity, age, sex, marital status, veteran’s status, sexual orientation, or disability (known or perceived). Signed: _______________________ Date: __________________ TIRSA C. BUTLER Mason County Agenda Request Form To: Board of Mason County Commissioners From: Paddy McGuire Ext. 206 Department: Superior Court Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Contract Between Mason County Law Library and Thomson Reuters for Continued Services of Westlaw Patron Access and Mason County Jail Access Background/Executive Summary: The Law Library is required by state law to maintain a library that is free to members of the public. Although the law library is not mandated to serve the Jail, the committee believes it is in the County's best interest to continue serving the Jail (with appropriate restrictions) with reasonable access to legal research. The current five-year contract with Thomson Reuters expires December 31, 2023. Budget Impact (amount, funding source, budget amendment): The new contracts have a 2% per year increase. The 2% increase falls within the 2024 approved Law Library budget. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the five-year contract between the Mason County Law Library and Thomson Reuters for continued services of the Westlaw patron access and Mason County Jail access. Attachments: Contract Mason County Agenda Request Form To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Lewis County Prisoner Housing Contract Renewal Background/Executive Summary: The original contract with Lewis County to house prisoners was executed May 16, 2023. The daily rate is increasing from $92.40 per day to $94.27 per day. The Jail has not utilized this contract but has it in place for exigent circumstances. Budget Impact (amount, funding source, budget amendment): None anticipated or forecasted for 2024. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of amendment to the Interlocal Agreement for use of jail facilities with Lewis County increasing the daily prisoner housing rate from $92.40 to $94.27. Attachments: Amendment Mason County Agenda Request Form To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Healthcare Delivery Services Contract Extension Background/Executive Summary: The original agreement for inmate healthcare services was signed in 2017 with Healthcare Delivery Services (HDS). The contract has been renewed several times and the Jail is requesting to renew the contract for an additional three years. Budget Impact (amount, funding source, budget amendment): For 2024, the increase for Administrative Registered Nurse (RN) hours – 5 hours per week at $25.00 per hour for a total of $6,500. Total estimated cost for inmate healthcare for 2024 is $693,448. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to extend the Healthcare Delivery Services contract for inmate healthcare services. Attachments: Extension Mason County Agenda Request Form To: Board of Mason County Commissioners From: Melissa Casey Ext. 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 8/21/23, 10/16/23, 12/11/23 Agenda Date: 12/19/23 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Crossroads Housing Contract #23-061 Amendment #1 Background/Executive Summary: The Department of Commerce has allocated $884,950 in Emergency Housing Funds (EHF) to Mason County for the 2024 fiscal year. The purpose of these funds is to maintain current levels of homeless subsidies and emergency housing capacity from sun-setting funds for services such as Rapid Rehousing, Emergency Shelters, or Street Outreach. The Board approved this contract on the 7/18 action agenda and agency subcontracts on the 8/29 action agenda. The remaining amount of $101,071 in EHF were allocated via a Request for Proposal. Two proposals were received; the Housing & Behavioral Health Advisory Board has made the recommendation to fund Crossroads Housing to provide Rapid Rehousing services for 15-50 additional clients. Budget Impact (amount, funding source, budget amendment): Budget Amendment for additional $101,071 awarded to Crossroads Housing Public Outreach (news release, community meeting, etc.): Followed the RFP process and contracted with agencies for EHF funding Requested Action: Move Crossroads Housing Amendment #1 to the 12/19/23 action agenda for approval Attachments: Department of Commerce Contract 24-4619D-115 Amendment #A Crossroads Housing Contract #23-061 Amendment #1 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Loretta Swanson, Director Ext. 450 Department: Public Works Briefing: ☒ Public Hearing: ☐ Action Agenda: ☒ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: One-Year Extension to Interlocal Agreement between Mason County, Port of Bremerton & City of Bremerton Background/Executive Summary: Mason County, the City of Bremerton and Port of Bremerton entered into an interlocal agreement in August 2019 with the purpose of working cooperatively to improve sewer service availability to a portion of the Puget Sound Industrial Center (PSIC). On February 28, 2023 the Board authorized the Public Works Director to sign a letter agreement extending the expiration to December 31, 2023. While much work has already been accomplished under two Commerce grants, additional cooperative work remains. Both the City and the County are updating comprehensive planning documents, there is need to develop rates and fees to serve PSIC and the need to review development proposals. Public Works requests the Board consider authorizing an extension to December 31, 2024 as additional cooperative work is envisioned. Budget Impact: Executing the extension does not have a budget impact. Two Commerce grants in the amount of $2,515,000 were awarded to Mason County for sewer extension, which included design consideration for serving southern PSIC basins. The City of Bremerton and Mason County previously shared costs for financial analysis. The City of Bremerton is currently expending funds to update the sewer element of their comprehensive plan. Public Outreach: N/A Requested Action: Request the Board authorize the Public Works Director to execute a one-year extension of the Interlocal Agreement between Mason County, Port of Bremerton, and City of Bremerton with a new expiration date of December 31, 2024. Attachments: 1. ILA and last letter amendment Mason County Agenda Request Form To: Board of Mason County Commissioners From: Nichole Wilston Ext.643 Department: Risk Management Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/11/2023 Agenda Date: 12/19/2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☒ Risk ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: The following Mason County Officers, Employee’s and Volunteer(s) request for Defense & Indemnification coverage assigned by the County as named defendants in the case of Brandon J Rubio, Case No. 3:23-cv-05435-JLR-SKV United States District Court Case served upon them on October 26, 2023, via USPS: Kevin Hanson, Angela Brown, Randy Newell, Shane Schoeneberg, Tonia Reed, Paula Blush and Andrew Ostergard. Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees any officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting to perform his or her official duties. Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against any of the named defendant’s, until, and if, a judgment is awarded. Requested Action: Approval of the following Mason County Officers, Employee’s and Volunteer(s) request for Defense & Indemnification coverage assigned by the County as named defendants in the case of Brandon J Rubio, Case No. 3:23-cv-05435-JLR-SKV United States District Court Case served upon them on October 26, 2023, via USPS: Kevin Hanson, Angela Brown, Randy Newell, Shane Schoeneberg, Tonia Reed, Paula Blush and Andrew Ostergard. Attachments: Brandon J Rubio, Case No. 3:23-cv-05435-JLR-SKV United States District Court Case on file with Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 11, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Follow up briefing to request to name Building 10 the Gary Paul Burleson District Court Building Background/Executive Summary: Pursuant to Mason County’s Honorary Facility Naming Policy, Mason County Code Chapter 2.54, Joe Robertson submitted a request to name Building 10 the Gary Paul Burleson Law and Justice Building. Chapter 2.54.020 - Eligibility criteria. Recognition with an honorary facility/park naming shall be reserved for those individuals and organizations that have performed an exemplary act or achievement of lasting interest to their community, which reflects positively on Mason County as a whole, an d: If an individual is a resident or a native of the county or is of particular importance to the county; … Tim Whitehead stated he and Mike Dorcy support recognizing Gary for his service to Mason County. Comments from Judge Steele are attached to this request. In summary, Judge Steele supports naming Building 10 the Gary Paul Burleson District Court Building. Enclosed is a picture of the plaque dedicated to the Public Works Building as the Senator Sheldon Facility. Budget Impact (amount, funding source, budget amendment): Cost of signage Public Outreach (news release, community meeting, etc.): None Requested Action: Place the resolution naming Building 10 the Gary Paul Burleson District Court Building on the December 19 agenda. Attachments: Request from Joe Robertson, Judge Steele’s email and picture of sample plaque From:George Steele To:Diane Zoren; Patsy Robinson Cc:Mark Neary Subject:Re: Building 10 Naming Request Date:Friday, November 17, 2023 8:47:35 AM Speaking just for myself, I have no problems with naming Building 10 after Mr. Burleson. I believe, as long as the plan is still to make it the District Court Building, to name it the Gary Paul Burleson District Court Building. I will comment that coming from another county, where I was a deputy prosecutor, it was refreshing to see an elected prosecutor actually litigate in cases in court. I am of the belief that had I ever had a trial against him, he probably would have handed me my head on a plate, but I would have learned a few things as well. He was also, in my view, a good person. Anyway, these are my two cents worth. Sincerely, George A. Steele From: Diane Zoren Sent: Thursday, November 16, 2023 5:04:47 PM To: George Steele; Patsy Robinson Cc: Mark Neary Subject: Building 10 Naming Request Pursuant to the County’s Honorary Facility Naming Policy – link below – Joe Robertson submitted the attached request to name Building 10 the Gary Paul Burleson Law and Justice Building. This will be briefed on November 27. Feel free to send any comments you may have to our office. Thanks, Diane https://library.municode.com/wa/mason_county/codes/code_of_ordinances? nodeId=TIT2ADPE_CH2.54HOFAPANAPO Diane Zoren Central Services Manager Mason County 360-427-9670 ext. 747 This email may be subject to the Public Records Act November 5, 2023 Diane Zorn Hi Diane, Joe Robertson. I’m writing to you following our brief phone conversation on October 23 regarding Mason County’s Honorary Facility/Park Naming policy. In an effort to be brief as possible let me state my reasoning without a lot of definitive argument. Both Prosecutor Mike Dorcy and Chief Deputy Prosecutor Tim Whitehead are strongly in favor of this recommendation and are willing to testify about this naming suggestion if requested. Both worked with Burleson. Also Mason county facilities manager Kelly Frazier has stated the request seems consistent with the policy purpose. So my request is that building #10 (old Olson furniture building) be named the Gary Paul Burleson Law and Justice Building. This would be to honor Burleson’s extreme commitment and dedication to serving Mason County enforcing our laws and bringing justice to those victims of crimes. Burleson lived in Shelton for 44 years. Worked for Mason County in the Prosecutors office for 37 years (1973-2010). He was elected seven consecutive terms (28 years 1983-2010) as Mason County Prosecutor. In addition to his employment commitment he also served many years in the Shelton Rotary Club volunteering his time and service to the community. Additionally he volunteered with Mason county youth coaching sports. Burleson has to have been employed by the county for as many years as the top 5% tenured employees and he has to be one of the longest serving elected county official. I believe these accomplishments are very consistent with the first sentence under “PURPOSE” for the policy which says, “Establish a county policy for facility naming allowing the opportunity to honor those that have made a significant contribution to the county”. In closing Burleson was a dedicated loyal public servant and liked and respected by those he served. Please Diane, follow through on this request for me and advise of any additional actions needed from me. Joe Robertson, Retired President/CEO Our Community Credit Union 360-426-9625 360-490-1863 joe.robertson10@yahoo.com Lake Limerick citizen Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/11/2023 Agenda Date: Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Approve Contract with Helix design group for Building #10 Background/Executive Summary: The final phase of Building #10 is included in the County’s budget for 2024. Helix design group proposed a contract taking us from the concept phase through construction in the amount of $232,009. The fee was developed using the State of Washington OFM Fee Schedule for basic services and includes Architecture, Mechanical, Electrical, Plumbing, and Structural Engineering. The assumed cost of construction is currently estimated at $1,875,000. Budget Impact (amount, funding source, budget amendment): Building #10 project is included in the 2024 Budget Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approve proposed contract with Helix design group in the amount of $232,009 Attachments: B4_Mason County Court House Phase 2 Pricing Proposal.pdf O:\03-Fee Proposals-Contracts\2022\i22-137 Mason Co. Court Remod. Ph.2\02-Fee Proposals\Working\B4_Mason County Court House Phase 2 Pricing Proposal.docx December 6, 2023 Mr. Mark Neary, County Administrator Mason County Bldg. 1 411 N. 5th Street Shelton, WA 98584 RE: Mason County Courthouse, Phase 2 (*REVISED*) Dear Mark: Thank you again for inviting us to propose our services for the next phase of this interesting and challenging project. We have enjoyed working with you on Phase 1, and look forward to continue our excellent working relationship. Per our previous discussions, we will credit fees already invoiced and paid for the Concept phase to the Schematic Design (SD) phase. This will include $19,402 for Basic Services and $2,376 for Cost Estimating. We will also assume Permitting under Basic Services, although we reserve the right to possibly discuss this further. Per your request, we have revised our July 26, 2023 proposal to assume the project to be bid as one, single bid package. We are also attempting to quantify fees for Bidding and Construction Support. We are pleased to submit the following revised proposal for your consideration. I. PROJECT SCOPE Please refer to attached, color-coded Sheet A100 (Exhibit 1). The Phase 2 project will be bid and constructed in one single “package”. Phases 2A, 2B and 2C (green and purple, blue and turquoise and yellow respectively) will be competitively bid and constructed; We will design all three (3) areas at one time, and will not separate the design documents. II. PROPOSED SERVICES AND CONSULTANT TEAM Our proposed services and associated consultant team remains the same as for Phase 1: Helix Design Group, Inc. Tacoma, WA Prime Consultant. Architecture, Interior Design: Project Management. Hultz/BHU Engineers, Inc. Tacoma, WA Mechanical, Electrical and Plumbing (M/E/P) Engineering. PCS Structural Solutions, Inc. Tacoma, WA Structural Engineering. Bill Acker Consulting Services Gig Harbor, WA Cost Estimating. III. TASKS AND FEES A. GENERAL We propose to use the State of Washington (OFM) Fee Schedule for Basic Services, which include Architecture; M/E/P and Structural Engineering. Cost Estimating is an added service, as is the preparation of multiple bid packages. Renovation projects carry a fee premium of 2%. Courthouses fall under Schedule A in the OFM document, but there are general office components also included in this project so we propose a “hybrid” fee percentage of 50% ‘A’ and 50% ‘B’. Overall fee is computed as follows: Maximum Allowable Construction Cost (MACC) = $1,875,000 Fee: (11.19% + 9.75%) x 0.5 + 2% = 12.47% Full Fee - per Schedule for Design (Basic Services), Permitting, Bidding and Construction: $1,875,000 x 12.47% = $233,813 B. DESIGN 1. BASIC SERVICES Fee is computed as follows, with Design representing 69% of full fee: Fee: $1,875,000 x 12.47% x 69% =$161,331 By Design Phase (as % of full fee): Schematic Design @ 18%:$ 42,086 Less: Credit for Concept < 19,402 > Net: SD $ 22,684 Design Development @ 20%:46,763 Construction Documents @ 31%:72,482 TOTAL:$141,929 2. ADDITIONAL SERVICES a. COST ESTIMATING Please refer to Attachment ‘A’. FEES:* Schematic Design: $ 4,158 Less: Credit for Concept < 2,376 > Net: SD $ 1,782 Design Development:4,158 Construction Documents:4,158 TOTAL:$10,098 *Incudes Helix mark-up @ 10%. C. PERMITTING We will have discussions with the County and City; prepare and submit building permit applications; respond to questions; and follow up through the permitting process for building permit. These services are covered under “Basic”. D. BIDDING Services during bidding may include, but not necessarily be limited to the following: •Bidding solicitation support, clarifications, and review. •Review and respond to substitution requests and questions. Under the State fee schedule, Bidding support is tagged at 2% of total fee, or in their case $4,676. FEE: Estimate:$ 4,676 E. CONSTRUCTION Services during construction may include, but not necessarily be limited to the following: •Visit site at appropriate intervals to verify that construction meets the design intent, and attend construction meetings. •Respond to construction questions, RFI’s, etc. •Review submittals and shop drawings. •Review and respond to change order requests. •Prepare punch lists at substantial and final completion stages. •Prepare as-built drawings based on contractor mark-ups. Under the State fee schedule, Construction support is tagged at 27% of total fee, or $63,130. Including Close Out (as-builts) at 2% or $4,676, total fee would be $67,806. Depending on the County’s requested level of support, we cannot accurately assess the level of effort. We may provide a request for fee adjustments if required support have an adverse effect on the fee estimate. FEE: Budget Estimate:$67,806 IV. REIMBURSABLE EXPENSES Reimbursable expenses (e.g., prints, copies, postage, etc.) will be invoiced at cost +10%; personal auto mileage at $0.655/mile. Reimbursable expenses are additional to quoted fees. ALLOWANCE:$ 7,500 V. FEE SUMMARY Design (Basic Services):$141,929 Design (Additional Services):10,098 Bidding:4,676 Construction:67,806 Reimbursable Expenses:7,500 TOTAL FEE:$232,009 VI. ASSUMPTIONS Our proposal has been based on the following assumptions: A.Design will be completed for the entire project, and will not be “split” into separate bid packages. B.Our fee has been developed based on an assumed cost of construction of $1,875,000. If the County decides to increase this budget, we reserve the right to revise our proposal accordingly. C.This project area is free of hazardous materials (e.g., asbestos; pcb’s; etc.). D.We will provide one set of check prints/hard copies and electronic files at each submittal stage. The County will be responsible for reproduction and distribution. E.Any hourly services will be provided per attached rates; please see Exhibit 2. We hope this proposal is acceptable. If you have any questions, please call. Thank you! Sincerely yours, HELIX DESIGN GROUP, INC. Erik Prestegaard Principal Attachments 1 2 3 4 5 6 7 8 A B C D E F design group AMERICAN INSTITUTE OF ARCHITECTS HELIX DESIGN GROUP, INC DATE JOB NO. REVISION DATE DRAWING NO. 9 10 8 7 6 5 4 3 2 1 A B C D E F G H J K A B C D E F G H J K 9 10 8 7 6 5 4 3 2 1 Ó HELIX DESIGN GROUP, INC.: All rights reserved. No part of this document may be reproduced in any form or by any means without permission in writing from Helix Design Group. PL O T T E D : FI L E P A T H : 3/ 1 / 2 0 2 3 1 1 : 1 2 : 3 6 A M C: \ U s e r s \ b a s s i m k \ D e s k t o p \ R e v i t P r o j e c t B a s s i m K \ a 2 0 - 0 3 7 M as o n C o C o u r t s R e m o d e l _ T i _ r 2 0 - P h a s e 2 _ b a s s i m k . r v t 03.01.23 i22-137 A100 FLOOR PLAN SHELTON, WASHINGTON CONCEPT DESIGN PR O J E C T : i 2 2 -13 7 - MA S O N C O U N T Y - PH A S E 2 MASON COUNTY -PHASE 2 COURT REMODEL BUILDING 10 WHITE 1/8" = 1'-0"8A FLOOR PLAN NORTH 2'8' SCALE: 1/8" = 1'-0" 0' 4'16'1' 2' 8' SCALE: 1/8" = 1'-0" 0' 4'16'1' 1 O:\03-Fee Proposals-Contracts\Proposal Form & Tools\HELIX BILLING RATES\2023 - Rates\Helix Design Group - Billing Rates January 2023.docx Standard Billing Rates 2023 Position Hourly Rate Principal $ 220.00 LEED Specialist $ 185.00 Sr. Architect / Project Manager $ 185.00 Job Captain $ 165.00 Architect / Designer $ 145.00 Sr. Interior Designer $ 170.00 Interior Designer $ 145.00 Sr. Graphic Designer $ 170.00 Graphic Designer $ 130.00 Permit Specialist $ 100.00 Administration $ 70.00 NOTE: Rates are subject to annual adjustments at the beginning of each new fiscal year, 01 January. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/11/23 Agenda Date: 12/19/23 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Budget Movement from Salaries and Benefits to Operating- Clerk Background/Executive Summary: The Clerk’s Office moved $15,000 in budget authority from salaries/benefits to operating earlier this year to cover the buyout of a copier lease. The Budget Office is requesting authority to move up to an additional $15,000 in budget authority from salaries/benefits to operating to cover unexpected operating expenditures. There is approximately $30,000 of budget capacity available to move in the Clerk’s Office total salaries/benefits to operating at the end of November. Budget Impact (amount, funding source, budget amendment): Move up to $15,000 from the salaries and benefits budget to the operating budget Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the movement of up to $15,000 in the 2023 Clerk’s Office budget from salaries and benefits to operating. Attachments: Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 18, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Other- Assessor (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Request to recertify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for Road for 2024. This is due to a revised reduced levy request from Grapeview School District #54. Background/Executive Summary: Pursuant to RCW 84.52.070, it is the duty of the County Commissioners, on or before the 15th day of December in each year, to certify to the County Assessor the amount of taxes levied upon the property in the county for county purposes, and on or before the first Monday in December the respective amounts of taxes levied by the board for each taxing district for district purposes. According to the Assessor’s Office, a recertification after the applicable deadline in RCW 84.52.070 is allowed if: •The new levy request is less than the original request •The levy amount is recertified on or before the earlier of January 15th •The local government, in its discretion, allows taxing district to recertify after the applicable deadline in RCW 84.52.070, 1st of December This recertification request meets the above criteria. The certification language in the resolution has also been changed as recommend by the Department of Revenue in the Property Tax Advisory. Budget Impact (amount, funding source, budget amendment): The levy request revision has no impact on the budget for Mason County. Public Outreach (news release, community meeting, etc.): The public hearing notice was advertised in the Shelton-Mason County Journal for two weeks prior to the public hearing. Requested Actions: Move to adopt the resolution re-certifying to the County Assessor the property tax levies for collection in 2024. Attachments: Property tax levy resolution Revised levy certification request from Grapeview School District #54 Levy Certification- Second Class School Districts- Mason County In accordance with RCW 84.52.020, I Julie Rupe, Director of School Finance, Capital Region ESD 113 do hereby re-certify to the Mason County legislative authority that the School Board of the second-class school districts within your county requests that the following levy amounts be collected in 2024 as provided in the district’s budget. Signature: Julie Rupe Date: 12-06-2023 EP&O Levy Capital Projects Levy Bond Administrative Refund Levy Administrative Refund Levy Administrative Refund Levy Total Amount Certified Total Amount Certified Total Amount Certified District General Fund Capital Projects Fund Debt Service Fund General Fund Capital Projects Fund Debt Service Fund General Fund Capital Projects Fund Debt Service Fund Grapeview School District No. 054 807,343 1,000,000 - - 807,343.00 - 1,000,000.00 RESOLUTION NO._____________ A RESOLUTION CERTIFYING PROPERTY TAX LEVIES FOR COLLECTION IN 2024 TO REPLACE RESOLUTION NO. 2023-079 WHEREAS, the Board of Mason County Commissioners must by law (RCW 84.52.070) certify to the Mason County Assessor the amount of taxes levied upon the property in the county for county purposes, and the respective amounts of taxes levied by the Board for each city, town and taxing district, within or coextensive with the County, for city, town or district purposes; and, NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the attached schedule constitutes the levies for the county, cities and taxing districts on all taxable property in Mason County, Washington, as shown by the assessment rolls for the year 2024. BE IT FURTHER RESOLVED, that the Mason County Board of Commissioners certify under penalty of perjury under the laws of the State of Washington that the following is true and correct: The taxes are levied in the amount and upon the property as shown in Attachment A for county, city, town or district purposes. Dated this day of 2023, signed and certified at 411 N 5th St, Shelton, WA 98584 ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ____________________________________ Sharon Trask, Chair ____________________________________ Randy Neatherlin, Commissioner ____________________________________ Kevin Shutty, Commissioner County 10,930,787.24$ 2,890,000.00$ Current Expense (CE) 10,559,162.69$ General 2,298,000.00$ Mental Health 227,157.51$ EMS 592,000.00$ Veteran’s Relief 144,467.04$ Bond -$ Refund** 31,318.47$ Refund** 7,333.86$ County Road 11,665,201.30$ Road Fund (General) 10,585,201.30$ 626,000.00$ Road Diversion to CE 1,080,000.00$ General 626,000.00$ Refund** 21,760.57$ Refund** 1,629.67$ Cemetery District General Refund** Total #1 25,206.30$ -$ 25,206.30$ Hospital Districts General Refund** Total #1 2,510,754.14$ 4,629.81$ 2,510,754.14$ #2 411,765.00$ -$ 411,765.00$ General Refund** IDD Levy Total 325,125.85$ 1,124.79$ -$ 325,125.85$ 47,430.00$ 74.70$ -$ 47,430.00$ 28,550.60$ 162.14$ 120,720.77$ 149,271.37$ 104,348.00$ -$ 104,348.00$ 881,478.61$ 1,478.61$ -$ 881,478.61$ School Districts Enrichment Bond Refund** Capital Projects Total Southside No. 42 686,064.48$ 14,379.88$ 2,209.40$ 688,273.88$ Grapeview No. 54 807,343.00$ 1,000,000.00$ 1,807,343.00$ McCleary No. 65*875,000.00$ 600,000.00$ -$ -$ 1,475,000.00$ Elma No. 68/137*3,422,623.00$ -$ 3,422,623.00$ Shelton No. 309 7,125,944.32$ 4,826,745.31$ 52,689.63$ -$ 11,952,689.63$ Mary M. Knight No. 311*639,631.00$ -$ -$ 639,631.00$ Pioneer No. 402 2,815,416.19$ 1,657,682.43$ 26,020.71$ 5,032.09$ 4,478,130.71$ North Mason No. 403* 3,831,125.00$ 2,902,468.46$ -$ -$ 6,733,593.46$ Hood Canal No. 404 1,613,939.75$ 1,084.23$ 7,349.55$ 3,356.57$ 1,618,380.55$ Fire Districts Expense EMS Refund** Bond Total #3 895,214.89$ 392,026.91$ 1,735.80$ -$ 1,287,241.80$ #4 2,038,125.70$ 594,051.71$ 11,400.60$ 2,632,177.41$ #5 7,000,000.00$ 2,500,000.00$ 7,247.19$ 9,500,000.00$ #6 851,779.15$ 261,440.16$ 2,530.49$ 1,113,219.31$ NMRFA* 2,579,960.09$ 927,251.50$ 18,107.86$ 580,000.00$ 4,087,211.59$ #12* 225,000.00$ 93,000.00$ 1,716.90$ 318,000.00$ #13 401,095.08$ 135,410.87$ 1,505.95$ 536,505.95$ #16 454,082.48$ 14.96$ 454,082.48$ #17 205,772.37$ 63,567.07$ 64.44$ 269,339.44$ #18 762,255.53$ 179,843.49$ 30.68$ 942,099.02$ *Joint District **Refund levy amount intended for informational purposes only - included in Regular/Excess Levy Requests. Port of Hoodsport Port of Shelton City of Shelton Shelton Metropolitan Park 2024 MASON COUNTY LEVY CERTIFICATION REQUESTS (RCW's 84.52.020 & 84.52.070) Port Districts Port of Allyn Port of Dewatto Port of Grapeview Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext. 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 18, 2023 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: January 2023-December 2027 Collective Bargaining Agreement for Teamsters Local 252 County Juvenile Detention Background/Executive Summary: The exclusive representatives of Teamsters Local 252 Juvenile Detention have reached a tentative agreement with Mason County for the 2024-2027 term. It is noted and commended to the Commissioner’s that the parties reached this agreement through a very collaborate negotiations process. Budget Impact (amount, funding source, budget amendment): Supplemental – funded by ending fund balance Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the January 2023-December 2027 Collective Bargaining Agreement for Teamsters Local 252 County Juvenile Detention. Attachments: CBA 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 1 COLLECTIVE BARGAINING AGREEMENT January 1, 2024, ~ December 31, 2027 BETWEEN TEAMSTERS UNION LOCAL NO. 252 AND MASON COUNTY JUVENILE DETENTION 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 2 TABLE OF CONTENTS PREAMBLE ................................................................................................................................... 5 ARTICLE 1- DEFINITIONS ............................................................................................................ 5 ARTICLE 2- RECOGNITION ......................................................................................................... 6 2.1 RECOGNITION .................................................................................................................... 6 2.2 NEW CLASSIFICATIONS ...................................................................................................... 6 ARTICLE 3- UNION SECURITY ................................................................................................... 7 3.1 UNION REPRESENTATION ................................................................................................... 7 3.2 NONDISCRIMINATION – UNION ACTIVITY .............................................................................. 8 ARTICLE 4- NO STRIKE / NO LOCKOUT .................................................................................... 8 ARTICLE 5- MANAGEMENT RIGHTS AND RESPONSIBILITIES ................................................ 8 ARTICLE 6- UNION / EMPLOYER RELATIONS ........................................................................... 9 6.1 UNION ACCESS ................................................................................................................. 9 6.2 FACILITY USE .................................................................................................................... 9 6.3 STEWARDS ........................................................................................................................ 9 6.4 ORIENTATION .................................................................................................................... 9 6.5 BULLETIN BOARDS ............................................................................................................ 9 6.6 CONTRACT DISTRIBUTION .................................................................................................. 9 6.7 NEGOTIATIONS RELEASE TIME ......................................................................................... 10 6.8 GRIEVANCE RELEASE TIME .............................................................................................. 10 6.9 UNION BUSINESS ............................................................................................................. 10 6.10 BARGAINING UNIT ROSTER ............................................................................................... 10 ARTICLE 7- EMPLOYMENT ....................................................................................................... 10 7.1 PROBATIONARY- TRIAL PERIODS ...................................................................................... 10 7.2 TYPES OF EMPLOYMENT .................................................................................................. 11 7.3 CONTRACTORS ................................................................................................................ 12 7.4 STUDENTS / INTERNS ....................................................................................................... 12 ARTICLE 8- HOURS OF WORK AND OVERTIME ..................................................................... 12 8.1 WORKDAY / WORKWEEK .................................................................................................. 12 8.2 WORK SCHEDULES .......................................................................................................... 12 8.3 REST / MEAL BREAKS ...................................................................................................... 13 8.4 OVERTIME ....................................................................................................................... 14 8.5 COMP TIME ..................................................................................................................... 14 8.6 DETAINEE & TRANSPORT ................................................................................................. 15 ARTICLE 9- EMPLOYMENT PRACTICES .................................................................................. 15 9.1 NONDISCRIMINATION ........................................................................................................ 15 9.2 JOB POSTING .................................................................................................................. 15 9.3 PROMOTIONS .................................................................................................................. 15 9.4 PERSONNEL FILE / POLICIES ............................................................................................ 16 9.5 EVALUATIONS ................................................................................................................. 17 9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................... 17 ARTICLE 10- SENIORITY ........................................................................................................... 19 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 3 10.1 DEFINITIONS .................................................................................................................. 19 10.2 APPLICATION OF SENIORITY ........................................................................................... 20 10.3 PROBATIONARY PERIOD ................................................................................................. 21 10.4 LOSS OF SENIORITY ....................................................................................................... 21 10.5 LAYOFFS ....................................................................................................................... 21 10.6 NOTICE .......................................................................................................................... 22 10.7 MEETING WITH UNION ..................................................................................................... 22 10.8 AFFECTED GROUP ......................................................................................................... 22 10.9 VACANT POSITIONS ........................................................................................................ 23 10.10 SENIORITY LIST ............................................................................................................. 23 10.11 ORDER OF LAYOFF......................................................................................................... 23 10.12 COMPARABLE EMPLOYMENT .......................................................................................... 23 10.13 LAYOFF OPTIONS ........................................................................................................... 23 10.14 REDUCTION HOURS / FTE .............................................................................................. 25 10.15 RECALL ......................................................................................................................... 25 10.16 VACATION & LEAVE CASH OUTS / PAY ........................................................................... 26 10.17 UNEMPLOYMENT CLAIMS ............................................................................................... 26 ARTICLE 11- WAGES ................................................................................................................. 27 11.1 WAGE SCHEDULE. ...................................................................................................... 27 11.2 HIRE-IN RATES ........................................................................................................... 27 11.3 SHIFT DIFFERENTIAL................................................................................................... 27 ARTICLE 12- OTHER COMPENSATION .................................................................................... 27 12.1 CALL-BACK PAY ........................................................................................................ 27 12.2 WORK IN A HIGHER CLASSIFICATION ........................................................................... 28 12.3 MILEAGE REIMBURSEMENT ......................................................................................... 28 12.4 LONGEVITY ................................................................................................................ 28 12.5 CLOTHING ALLOWANCE .............................................................................................. 28 ARTICLE 13- HOLIDAYS ............................................................................................................ 29 13.1 HOLIDAYS .................................................................................................................. 29 13.2 RELIGIOUS HOLIDAYS ................................................................................................. 29 13.3 HOLIDAY COMPENSATION............................................................................................ 29 ARTICLE 14- VACATION ............................................................................................................ 29 14.1 VACATION ACCRUAL .................................................................................................. 29 14.2 VACATION SCHEDULING .............................................................................................. 30 14.3 VACATION PAY ........................................................................................................... 32 14.4 VACATION UPON TERMINATION ................................................................................... 32 ARTICLE 15- SICK LEAVE ......................................................................................................... 32 15.1 SICK LEAVE ACCRUAL ................................................................................................ 32 15.2 SICK LEAVE USAGE .................................................................................................... 32 15.4 COORDINATION - WORKER’S COMPENSATION .............................................................. 32 15.5 FAMILY MEMBER ........................................................................................................ 33 15.6 SICK LEAVE CASH OUT .............................................................................................. 33 ARTICLE 16- LEAVES OF ABSENCE ....................................................................................... 33 16.1 IN GENERAL .............................................................................................................. 33 16.2 JURY DUTY / COURT ................................................................................................... 34 16.3 MILITARY LEAVE ........................................................................................................ 34 16.4 BEREAVEMENT ........................................................................................................... 34 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 4 16.5 MAINTENANCE OF SENIORITY ...................................................................................... 34 16.6 LEAVE WITHOUT PAY .................................................................................................. 34 16.7 FAMILY LEAVE – FMLA ............................................................................................... 35 16.8 MATERNITY DISABILITY LEAVE .................................................................................... 35 16.9 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ............................................................. 35 16.10 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE ................................ 35 ARTICLE 17- HEALTH & WELFARE .......................................................................................... 35 17.1 HEALTH AND LIFE INSURANCE .................................................................................... 35 17.2 RETIREMENT .............................................................................................................. 36 17.3 TEAMSTER’S PENSION ................................................................................................ 36 ARTICLE 18- TRAINING ............................................................................................................. 37 18.1 TRAINING ................................................................................................................... 37 18.2 TRAINING REIMBURSEMENT ........................................................................................ 37 ARTICLE 19- LABOR / MANAGEMENT COMMITTEES ............................................................ 37 19.1 PURPOSE OF COMMITTEE ........................................................................................... 37 19.2 COMPENSATION ......................................................................................................... 37 ARTICLE 20- HEALTH & SAFETY .............................................................................................. 37 20.1 SAFE WORKPLACE ..................................................................................................... 37 20.2 HEALTH & SAFETY PLAN ............................................................................................ 38 20.3 DRUG FREE WORKPLACE ........................................................................................... 38 20.4 WORKPLACE VIOLENCE .......................................................................................... 38 ARTICLE 21- GRIEVANCE PROCEDURE .................................................................................. 38 21.1 GRIEVANCE DEFINED .................................................................................................. 38 21.2 GRIEVANCE PROCEDURE ............................................................................................ 39 21.3 UNION / EMPLOYER GRIEVANCE .................................................................................. 40 21.4 SCHEDULE OF MEETINGS ............................................................................................ 41 ARTICLE 22- GENERAL PROVISIONS ...................................................................................... 41 22.1 SAVINGS CLAUSE ....................................................................................................... 41 ARTICLE 23 - ENTIRE AGREEMENT ......................................................................................... 41 23.1 DURATION CLAUSE ..................................................................................................... 41 23.2 ENTIRE AGREEMENT ................................................................................................... 42 SIGNATURES ............................................................................................................................. 43 APPENDIX A- JOB CLASSIFICATIONS & WAGE TABLE …………………………………………44 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 5 PREAMBLE Mason County, a political subdivision of the State of Washington, the Mason County District Superior Court Judges—acting in their capacity as administrators of the Mason County Courts, and Teamsters Union Local No. 252, hereinafter referred to as the “Union,” do hereby enter into this Agreement for the purposes of promoting harmonious relations and efficiency. Pursuant to RCW 41.56.030, the Employer for purposes of negotiating wages and economic-related matters shall be the Mason County Board of Commissioners, and the Employer for purposes of negotiating working conditions and all other non-wage related matters shall be the District and Superior Court judges or their designee(s). ARTICLE 1 – DEFINITIONS As used herein, the following terms shall be defined as follows: 1.1 “Bargaining Unit” (Union) shall be Teamster Union Local No. 252. 1.2 “Division” refers to the Division of Juvenile Detention. 1.3 “Employer” shall mean the Board of Mason County Commissioners and the Superior and District Court Judges. 1.4 “Employee” shall mean a person occupying a position and paid a salary or wage by the Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered by this Agreement. Employee shall not include any person retained by the Employer under a written personal services or consultant contract or agreement. 1.5 Executive, Administrative, and Professional Employees shall mean all employees as defined in WAC 296-128-500. 1.6 Job classifications and salary steps are listed and categorized in Appendix A of this agreement. 1.7 “Immediate family” shall be defined as persons related by blood, marriage, or legal adoption in the degree of relationship of grandparent, parent, wife, husband, brother, sister, child biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is under eighteen years of age; or eighteen years of age or older and incapable of self-care because of a mental or physical disability, grandchild, domestic partner (state registered), in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the approval of the Employer or designee. 1.8 “Overtime” shall mean all Employer-required work, which has been performed more than their regular scheduled workday, or forty (40) hours per week, consistent with Article 6.4. 1.9 Promotions, Transfers and Demotions defined and distinguished: a. Promotion is a change of an employee from a job classification to a different job classification, which is compensated at a higher salary range. b. Transfer is a change of an employee from a job classification to a different job classification, which is compensated at the same salary range. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 6 c. Demotion is a change of an employee from a job classification to a different job classification, which is compensated at a lower salary range. 1.10 “Vacation” shall mean a scheduled workday or accumulation of scheduled workdays on which an employee may, by pre-arrangement, continue to receive the regular rate of compensation although he or she does not work. 1.11 For timelines associated with grievances, appeals and policy issues, “day” shall mean a calendar day. 1.12 “Anniversary Day of Pay” shall mean the day of the employee’s step increase depending on the day of hire or promotion that takes place within the same pay period of anniversary date. The actual day of the pay increase shall be the 1st or the 16th of the month, depending on the date of the anniversary day (e.g. if an employee’s anniversary date is on January 14, the pay increase will take effect January 1). ARTICLE 2 – RECOGNITION 2.1 Recognition The Mason County Board of Commissioners and the Mason County Superior Courts recognize that the Teamster Union Local No. 252, Centralia, Washington, has the right to bargain for all full-time and regular part-time Juvenile Detention Officers and Detention Supervisors in the Mason County Juvenile Detention Division, excluding: extra-help employees, managers, supervisors and confidential employees, under the conditions set forth in the Washington State Public Employee's Collective Bargaining Act of 1967. All collective bargaining with respect to wages, hours and working conditions shall be conducted by authorized representatives of the Union and authorized representatives of the Employer. Agreements reached between the parties of this Agreement shall become effective only when signed by the authorized representatives of the Union and by the Board of Mason County Commissioners and the Superior Court. 2.2 New Classifications When new Regular or Temporary positions are created within the Divisions represented or the classifications listed in Appendix A, the Union will be notified of the pending action prior to hire. The Employer may designate a job classification title and salary for the classification. When existing classifications are substantially modified within the Divisions represented or the classifications listed in Appendix A, the Union will be notified of the pending action within ten (10) working days of the date that the position is first posted / advertised or the proposed effective date of the action that would change the status of the classification. It is mutually agreed that it is the intent of the parties to meet, upon request by either party, to include or exclude new or modified positions in the bargaining unit consistent with the duties, responsibilities, and organizational level of the classification. The parties agree that new classification(s) designated and approved by the Employer to be within the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment Relations Commission (PERC). 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 7 If either party disagrees with the pay plan designation for a new or reclassified position, the parties recognize the determination of whether the position is included within the bargaining unit may be reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification to be included in the bargaining unit, the position shall be placed within the Union salary schedule at the appropriate rate of pay and at a step arrived at either by mutual agreement/negotiation, or PERC ruling. ARTICLE 3 –UNION SECURITY 3.1 Union Representation a. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit or serve in a role of leadership of the unit such as: serving as a delegate or representative, serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit. b. Within ninety (90) days of the new employee’s start date, the Union shall have no less than thirty (30) minutes during the employee’s work hours to present information about the Union. The Union will explain that it is designated as the exclusive representative for all employees covered under the Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may the Union collect fees. In addition, the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member. c. The Union agrees to accept employees as members without discrimination as to race, color, creed, sex, sexual orientation, national origin or physical, sensory, or mental disability or protected classes under the law. d. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee. Payroll deduction authorization cards must be received by the County department by the fifteenth (15th) day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount so deducted together with the list of names of the employees from whose pay deductions were made. All refunds of such deductions, which may be required to be made to any employee, shall be made by the Union, and the Union shall settle all questions, and disputes between it and its members with reference to the deductions or refunds of the like without recourse to the County. e. The Employer will distribute one copy of this Agreement to each employee in the unit and to each newly hired employee of the unit. The cost of printing this Agreement shall be equally shared between the Department and the Union. f. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current. The Employer will recognize the officers and representatives, or shop stewards. g. The signatory organization will indemnify, defend, or hold the Employer harmless against any claims made and against any suit instituted against the County on account of any check-off of dues for the Union organization. The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 8 3.2 Nondiscrimination – Union Activity Neither party shall discriminate against any employee because of membership in or non- membership in or activity on behalf of the Union. No employee shall be discharged or discriminated against for upholding Union principles, fulfilling duties as a Steward in the Union or serving on a Union committee. ARTICLE 4 NO STRIKE NO LOCKOUT The Union agrees that there shall be no strikes, slow-downs, or stoppage of work, or any interference with the efficient operation of the Division. Any such action shall be subject to disciplinary action, including termination and replacement of the involved employees. The Employer shall not lockout any employee during the life of this Agreement. ARTICLE 5 MANAGEMENT RIGHTS AND RESPONSIBILITIES Except as specifically modified by this Agreement, including amendments, the County—acting through the Board of Commissioners on issues regarding economic matters, and the Mason County Superior Court—acting on issues regarding non-economic matters, retains all legal and inherent exclusive rights with respect to matters of legislative and managerial policy whether exercised or not. The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages, hours and working conditions not covered by this Agreement. Furthermore, the County and the Courts reserve all customary management prerogatives including, but not limited to the right to: A. Establish, plan for, and direct the work force toward the organizational goals of the Mason County government. B. Determine the organization and merits, necessity and level of activity or service provided to the public. C. Determine the County budget and financial policies, including accounting procedures. D. Determine the procedures and standards for hiring promotion, assignment, transfer, layoff, discipline, and retention. E. Discipline employees for just cause. F. Determine the methods, means, equipment, and kinds and numbers of personnel required to accomplish the governmental operations and maintain the efficiency thereof. G. Assign work and schedule employees. H. Reduce staff or reduce working hours due to a lack of work or lack of funds. I. Take all actions necessary to carry out the mission of the Court in County emergencies. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 9 ARTICLE 6 – UNION / EMPLOYER RELATIONS 6.1 Union Access Employees shall have the right to Union representation. The Union’s authorized staff representatives shall have access to the Employer’s premises where employees covered by this Agreement are working for the purpose of investigating grievances and contract compliance, after notifying the Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided, however, that there is no serious or prolonged interruption of the Employer’s working schedule. Such visits shall not interfere with or disturb employees in the performance of their work during working hours. 6.2 Facility Use The conduct of Union business on Employer time and premises shall be subject to the limitations set forth in this Article and with the understanding that no Union member or Steward shall use Employer’s equipment in the conduct of Union business. The Union shall be permitted to use the designated premises of the Employer for Union meetings, with or without Union staff present, provided it is not disruptive to operations and space is available. Use of Employer’s premises for meetings shall be limited to between the hours of 5:00 pm to 8:00 am and 12:00 pm to 1:00 pm, unless otherwise approved by the Employer. 6.3 Stewards The Union may designate Shop Stewards and alternates for Detention. The Union agrees to supply Human Resources with current lists of Stewards. The Employer will recognize the Stewards as soon as the list is received, in writing, by Human Resources. With notice to the Employer, Stewards shall be allowed reasonable time during working hours to investigate and process grievances. Prior to undertaking such grievance duties, the Stewards shall inform their supervisor of the need to be away from their work. The Division shall grant the Steward’s request unless the Stewards cannot be spared at that time. If such is the case, then Stewards shall be allowed time to perform their Stewards duties at the earliest possible time. Union activities, other than those provided for in this Article, will be conducted on the employee’s own time. 6.4 Orientation During the new employee orientation process, Human Resources will provide access to the Collective Bargaining Agreement and will notify the new hire of their shop steward. Human Resources will notify the shop steward and Union representative of each new hire within ten (10) business days of the date of hire. 6.5 Bulletin Boards The Employer will provide a bulletin board for Union use. No materials shall be posted except notices of meetings and elections, results of elections, changes in Union by-laws, notices of employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the posting of any material on the Employers’ premises to its bulletin board. 6.6 Contract Distribution The Union will provide access to a copy of this Agreement to employees in the unit. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 10 6.7 Negotiations Release Time The Employer will make a good faith effort to assist in providing release time for Union negotiating team members participating in contract negotiations if negotiations take place on work time, if coverage can be arranged. 6.8 Grievance Release Time Prior to any proposed investigation of a grievance, Stewards provide notice to their and the grievant supervisor, which will be granted unless the Stewards, or the grievant is working on something that requires immediate attention. If permission cannot be immediately granted, the Employer will arrange to allow investigation of the grievance at the earliest possible time. When it is necessary for Stewards to conduct Union business authorized by this Agreement in an area or on a shift other than their own, they shall notify the supervisor of that area or shift of their presence and of the nature of their business. No compensation shall be provided by the Employer for such Stewards activities outside the employee’s work shift, without express pre-authorization by the Steward’s Division Director or Human Resources. 6.9 Union Business Compensable Union business shall be defined as meeting with an authorized Employer representative who schedules a meeting during normal business hours when it is necessary for a duly authorized Steward of the Union (who is also a member of the bargaining unit) to attend for the purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that require the presence of a Union official. When reasonably possible, the Union representative will notify their supervisor or designee when they are requested to attend a Union meeting during regular business hours. Consistent with Articles 6.3, 6.8 and 21.4, Stewards shall be afforded reasonable time for the investigation of grievance and compliance issues dealing with this Agreement. Other Union business will not be conducted on Employer time. Any concerns by the Employer, which indicate that a Steward is spending an unreasonable amount of time performing Union duties, shall be referred to Human Resources for discussion and resolution with the Staff Representative of the Union or their designee. The Union and the Employer have the right to communicate on matters of concern using e-mail, written correspondence, and telephonic communications. The Parties agree to ensure that all respective stakeholders are notified and copied appropriately. The parties agree to respond to written and e-mail correspondence and telephonic messages as soon as reasonably possible. 6.10 Bargaining Unit Roster The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an annual basis. The Auditor will also provide to the Union President/Shop Stewards the name and other pertinent information regarding new hires. . ARTICLE 7 – EMPLOYMENT 7.1 Probationary- Trial Periods All newly hired employees will be placed on probationary status for a period of six (6) calendar months from date of hire, except as identified in Article 18.1. The Employer may discharge a probationary employee with a minimum of one (1) day written notice. A probationary employee does not have the right to grieve termination of his or her employment during the probationary period. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 11 The Employer may extend the six-month probationary period for new employees up to an additional six months. The Employer shall provide a written notice to the Union no less than fourteen (14) calendar days prior to the probationary period’s expiration of their intent to extend a probationary period. The Union may request reconsideration of the decision and/or the length of the extension period within fourteen (14) calendar days of the date of the notice. The employee will remain on probation until such a time as a resolution has been determined. Trial Service Period - Employees who are transferred or promoted to another position and/or classification in the bargaining unit shall serve a trial service period for three (3) months of work, consistent with Article 9.3. 7.2 Types of Employment Note: Benefits eligibility may need to be revised per ACA 7.2.1 Regular Full-Time Employees: A regular full-time employee is scheduled to work forty (40) hours per week in a regularly budgeted, on-going position. Regular full-time employees are eligible to receive the standard benefit package. 7.2.2 Regular Part-Time Employees: A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours per week but no more than forty (40) hours per week in a regularly budgeted, on-going position. Regular part-time employees are eligible to receive the standard benefit package, prorated to match the FTE percentage, and adjusted by actual hours worked. Medical benefits are consistent with Article 15.1. 7.2.3 Temporary Employees: A temporary employee is hired for a specific assignment that has a duration of employment and schedule that is anticipated to work one thousand and forty (1,040) hours or more in a twelve (12) month period. A temporary employee is eligible for the standard benefits package, prorated to match the anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1 if Part-Time Temporary. If a regular employee accepts an assignment of a temporary position, that employee will be eligible for return rights to their former position upon completion of the specific assignment, or term of the temporary employment, or upon twenty (20) calendar days’ notice from the Employer, or 30 calendar days’ notice from the employee, whichever is earlier. The regular employee shall continue to earn seniority as to their former position during the period of the temporary position assignment. Any new-hire employee who is hired to fill the vacancy, which was created by the regular employee accepting a temporary position, will also be hired as a temporary employee and that employee will cease to have employment rights upon the return of the regular employee to the former position. For regular employees moving to a temporary position, as above, Union membership status will remain unchanged, per the Agreement representing the temporary position. Employees in temporary positions serve an anticipated but not guaranteed term. While a term of employment is anticipated, the assignment / project may be terminated at any time for any reason, with or without notice. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 12 7.2.4 Extra-Help Employees: An extra-help employee works in a limited, but on-going capacity. They do not have a specific end date. Their schedule may consist of an intermittent or varying schedule per week, on an as needed basis, and are anticipated to work fewer than one thousand and forty (1,040) hours within a twelve (12) month period. They are not eligible for the benefits package, nor union membership. 7.2.5 Seasonal Employees: A seasonal employee works for a specific amount of time and is not expected to meet or exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A seasonal employee is not eligible to receive the benefits package. 7.3 Contractors The Employer will make good faith efforts to limit bargaining unit work to employees covered by this Agreement. Should the Employer consider Subcontracting, the parties shall meet to allow the Union an opportunity to review the County’s financial reasons for considering subcontracting and to present any alternative means of cost-savings besides subcontracting for the County to consider. If the County determines that subcontracting is necessary, the County shall negotiate with the Union the effects of subcontracting upon members of the bargaining unit. 7.4 Students / Interns Student and Internship programs may be created by the employer provided such does not take work away from budgeted classifications represented by the Union, the Union is provided notice and, upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits of the program. ARTICLE 8 – HOURS OF WORK AND OVERTIME 8.1 Workday / Workweek A regular full-time workweek shall consist of forty (40) hours of time worked or compensated for within a seven (7) day period (typically Sunday 12:00 a.m. through Saturday 11:59 p.m.). Changes in the work schedule, which may include changes in the schedule or total hours, shall be consistent with Article 8.2. 8.2 Work Schedules For regular full-time employees, the workweek shall normally consist of forty (40) hours of time scheduled within a seven (7) consecutive day period. Work related travel time is to be paid at the employee's regular rate of pay, to include overtime when appropriate, in accordance with the Fair Labor Standards Act (F.L.S.A.). For full-time employees, the paid workday shall consist of between eight (8) consecutive hours and twelve (12) consecutive hours, or otherwise as agreed upon by the employee and management. The workweek shall consist of five (5) consecutive days (5-8’s), or four (4) consecutive days (4-10’s), (4-12’s), or three (3) consecutive days (3-12’s), or otherwise agreed upon by the employee and management. At the discretion of management, one “full-time” position, with full-time seniority rights and County benefits, may be created for which the employee’s paid workday shall consist of between five (5) consecutive hours and twelve (12) consecutive hours (on consecutive days), or as otherwise 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 13 agreed upon by the employee and management. This is a three-quarter to full-time position that will be regularly scheduled between thirty-two (32) to forty (40) hours per week. Any permanent vacancy in an assigned fixed shift position shall be posted for bidding for ten (10) calendar days. The shift shall be awarded to the most senior employee who applied and who meets the division’s gender needs. For staff scheduled to attend the Juvenile Corrections Personnel academy, the employee will be paid forty (40) hours each week of the academy, plus, be paid for travel time. If actual class time extends beyond forty (40) hours during the week, then overtime pay provisions would apply. 8.3 Rest / Meal Breaks Employees will be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by the Elected Official/Department Head. Employees may take one (1) fifteen-minute break for every four (4) hours worked. Breaks should be arranged, so that they do not interfere with County business or service to the public. Lunch periods and breaks shall not be combined, and they may not be used to shorten an employee’s workday. Rest periods are to be taken during down times such as while school is in session, during a lock down period, while the detainees are sleeping or resting and scheduled as near as possible to the middle of each half-day shift. If a Detention employee does not receive a lunch period or break, they shall receive additional compensation at one and one-half (1 ½) times their normal rate for the time the employee was not relieved from duty. However, for the Detention employee to receive the premium compensation, the Detention employee must submit a “Break Report” to the Detention Manager at the conclusion of the employee’s shift, explaining why the employee was not able to take his or her break or lunch period. While on a rest period, staff will not be required to do any of the normal duties associated with detention work; however, staff will be required to remain available to respond to an emergency. Breaks are to be taken while remaining on the work site, or within a four (4) block radius from the Detention Center. Employees on breaks are required to be able to instantly communicate with the Detention Center, directly, either by intercom, or via radio communication. 8.4 Overtime Any regular full-time employee in paid status more than eight (8) hours in a workday, or forty (40) hours in a week, shall be paid for overtime at a rate of one and one-half (1 ½) hours for the work performed; or, at the request of the employee, accumulate comp time. Please refer to Article 8.5 for comp time accrual. Any employee in paid status beyond their scheduled workday, or forty (40) hours in a week [except one hundred twenty (120) hours in three (3) weeks for twelve (12) hour shifts] shall be paid for overtime at a rate of one and one half (1 ½) times or accrued within comp time limits. Please refer to Article 6.5 for comp time accrual. Employees in the 3-12 cycles (36, 36, 48 hours) shall be paid overtime for all hours more than this schedule. All overtime hours worked shall be approved by the Manager or Designee. Work performed on the seventh (7th) consecutive day or Holidays shall be paid at the rate of time and one-half (1 ½). ‘Overtime’ on Holidays shall be paid at the double time rate. When an employee is called in to work all or part of a shift, a minimum of four (4) hours' pay at the appropriate rate shall be allowed. The employee receiving the four (4) hours of pay will be required to work four (4) complete hours unless the employee requests to leave prior to the expiration of the four (4) hour work period. In such a case, the employee will receive the appropriate pay for the time worked. When an employee is called in for other reasons (court duty, transport, appointments, etc.), the employee shall receive a minimum of two (2) hours at the appropriate rate. The employee receiving the two (2) hours of pay will be required to work two (2) complete hours unless the 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 14 employee requests to leave prior to the expiration of the two (2) hour period. In such a case, the employee will receive the appropriate pay for the time worked. The above provision does not apply to employees who are called to come in early, or who stay after their regularly scheduled shift. When an employee is called in to cover the remainder of a shift for an employee who is on duty, but must leave, the called-in employee must be able to arrive at the worksite within sixty (60) minutes to be eligible to accept the shift. Anyone required by Management to be available at a fixed location, or who is required to remain accessible by radio, telephone, beeper, etc., during any hours other than their regular working hours shall be credited one-half (1/2) time pay or comp time for each hour of such service. Subject to the below paragraphs, all available shifts, including vacancies, shall be offered by seniority to employees subject to management’s gender requirements: Shifts for non-scheduled absences of full-time employees shall be first offered to full-time employees. Non-scheduled absences are those absences for which the absent employee did not provide Detention at least twenty-four (24) hours’ notice prior to the absence. For gender specific shifts, (shifts normally scheduled to be worked by a male or female staff member that run from approximately 0600-1800 or 1800-0600), the shift being offered will be first offered to full-time staff of the same gender as the regularly scheduled absent staff. A full-time staff may take all or part of the shift but shall not leave less than four hours not taken. If, after an attempt is made to fill the shift, and no gender appropriate full-time staff members are available, then the shift, or remaining portion of the shift, may be offered to part-time staff who are the same gender as the absent staff. Full-time employees will be first offered all non-scheduled absences for regularly scheduled full-time shifts (including a non-scheduled absence of a part-time employee who had been previously scheduled to replace a full-time employee’s scheduled absence). If no full-time or extra-help employees of any gender are available to take an open shift, management shall be called and one of the staff currently on shift shall be required to remain on shift until relief arrives. Other available shifts, including those scheduled to extra-help employees, will be offered in the following order: a) To extra-help employees so long as the extra-help employee does not work or is not scheduled to work more than forty (40) hours during the week, b) To full-time employees. For safety reasons, barring extraordinary circumstances, employees shall not work more than sixteen (16) consecutive hours with an intervening eight (8) hours of rest prior to their next period of work. However, up to eighteen (18) consecutive hours shall be allowed if the employee is scheduled to have the next day off. 8.5 Comp Time The Elected Official/Department Head may authorize comp time in lieu of overtime compensation, and, if so, the employee shall receive comp time at the time-and-one-half- (1 1/2) rate. The Elected Official/Department Head may authorize comp time in lieu of holiday premium pays, and, if so, the employee shall receive comp time at the rate of straight time (e.g. needs to be compensated hour for hour). Comp time earned may be used only on the days mutually agreed by the employee and 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 15 the County. The scheduling of comp time off shall be requested and approved in the same manner as vacation leave. Employees hired on or after January 1, 2011, shall be permitted to accrue up to eighty (80) hours of comp time. All unused comp time will be paid at the end of each year. However, at the employee’s request, up to twenty-four (24) hours of comp time is permitted to carry over into the following year. Compensation shall not be paid (nor comp time earned) more than once for the same hours under any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or pyramided unless required by the Fair Labor Standards Act, in which case premium or overtime pay shall be based on the employee’s regular rate of pay. Unless there are bona fide work requirements, authorized overtime work opportunities shall be distributed as equally as possible, in order of seniority within job classifications. Employees may decline voluntary overtime opportunities. 8.6 Detainee & Transport Subject to available funding and staffing, the Mason County Juvenile Court authorizes the use of two (2) staff for all transport to/from all counties within the State of Washington, except for Kitsap, Jefferson, Grays Harbor, Thurston, Lewis, Pierce, and King (other than Echo Glen) Counties. ARTICLE 9 – EMPLOYMENT PRACTICES 9.1 Nondiscrimination Under this Agreement, neither party will discriminate against employees based on race, sex, age, marital status, color, creed or religion, national origin, political affiliation, veteran status, sexual orientation, or any real or perceived sensory, mental, or physical disability, or because of participation in or lack of participation in union activities. Bonafide occupational qualifications based on the above traits do not violate this Section. Sexual harassment will be considered discrimination under this Article. Disputes involving this Article may be processed through an appropriate agency and/or the grievance procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other official action involving such a dispute when the action is originated by the Union or members thereof. Whenever words denoting gender are used in this Agreement, they are intended to apply equally to either gender. 9.2 Job Posting All job vacancies (or newly created positions) under this Agreement shall be posted within each division for ten (10) days for bidding purposes. Employees who are promoted or transferred shall be given a reasonable trial period of up to three (3) months, subject to review under the grievance procedure. If unsuccessful in the new position, the employee shall be returned to their previous position. 9.3 Promotions Promotions, Transfers and Demotions defined - As used in this Article the following terms mean: A) Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range within their division. B) Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range within their division. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 16 C) Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range within their division. Employees who promote, transfer, or voluntarily demote, defined by Article 1.9 to another job classification within their Division shall serve a three (3) month trial service period in their new position. Employees may elect to revert to their previous job classification and position within thirty (30) calendar days of the effective date of the promotion, transfer, or voluntary demotion. After this time, if an employee fails to successfully complete the trial service period in the new job classification, the employee may be returned to their previous position if it has not been either abolished or filled. If the position was abolished or filled (i.e., an offer of employment has not been extended), such an employee will be laid off and eligible for recall in accordance with Article10, except that the employee may not bump another employee. Employees on trial service shall be paid the appropriate established salary for that position; and, if reverted, will return to their previous salary (including any adjustments due, e.g., salary increase, step increase, etc.). Employees who promote, transfer, or voluntarily demote to a job classification outside of a Division shall serve a three (3) month trial service period in their new position. If they fail to obtain Regular status in the new position the employee may not return to their previous position unless the employee chooses to revert within thirty (30) calendar days. In that case, the employee will be returned to the same or similar classification and pay as held prior to promotion or transfer (including any adjustment due, e.g., salary increases, step increases, etc.). When an employee is promoted, they will be placed on the step and range on the salary plan that gives them at least a five percent (5%) wage increase. Step increases from that date will depend on where the employee is placed. When an employee is transferred, they shall retain their step placement and their step date. When an employee voluntarily accepts a lower classification within the bargaining unit They shall be placed on the same step in the new range (Example: 11E to 9E). 9.4 Personnel File / Policies Unless otherwise provided by the terms of this Agreement, the Employer Administrative and Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to Employer policies to resolve matters not covered by this Agreement or for clarification of matters covered by this Agreement. However, where there is a conflict between Employer policies and any provisions of this Agreement, the provision(s) of this Agreement shall govern. The official personnel file for each employee shall be clearly identified as such and the Human Resources Department shall be the custodian of such files. The files shall be locked, and access shall be limited to the employee’s Employer, or anyone designated by the Employer to act on their behalf, and staff in the Human Resources Department. An employee may examine their own personnel file by making an appointment with Human Resources. Representatives of the employee may be granted access with the written authorization of the employee, except as authorized by law. Conditions of hiring, termination change in status, shift, evaluations, commendations, and disciplinary actions shall be in writing with a copy to the Employee prior to placement in their personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may be a separate Union grievable matter and any grievance timelines will be correspondingly extended. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 17 Employees shall have the right to provide a written response to any written evaluations or disciplinary actions to be included in the personnel file. Upon approval of the Human Resources Department, employees may add additional documents to their personnel file including, but not limited to, certifications, degrees, and commendations. Medical files shall be kept separate and confidential in accordance with state and federal law. 9.5 Evaluations The purpose of evaluation is to help an employee be successful in performance and to understand the standards and goals of their position and their division. The evaluation will assess and focus on the employee’s accomplishment of their job functions and the goals and standards of the position. Where the employee does not meet the above, a plan for correction, training or support should be developed with the employee. Evaluation may occur in two forms: 9.5.1 All regular employees should be formally evaluated in writing by the employees. immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually (at date of hire or a common date) thereafter. 9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching, counseling, or written assessment. The evaluation process shall also include a review of the current job description. Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically identified as such, in writing, consistent with Article 9.6. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grievable, however, employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the employee’s personnel file. 9.6 Discipline / Corrective Action The Employer agrees to act in good faith in the discipline, dismissal, or demotion of any regular employee and any such discipline, dismissal or demotion shall be made only for just cause. No employee shall be discharged except for just cause. The parties recognize that just cause requires progressive discipline. Progressive discipline may include: • oral warnings, which will be documented. • written warnings – which may also include work performance improvement or corrective action plan for poor work performance or misconduct, • suspension without pay. • demotion; or • discharge. The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 18 All disciplinary actions shall be clearly identified as such in writing. The employee will be requested to sign the disciplinary action. The employee’s signature thereon shall not be construed as an admission of guilt or concurrence with the discipline, Employees shall have the right to review and comment on disciplinary actions in their personnel file. A copy of all disciplinary notices shall be provided to the employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, because of the grievance procedure utilization, just cause is not shown, personnel records shall be cleared of reference to the incident, which gave rise to the grievance. The Employer will notify the Union in writing within three (3) working days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected employee may file a grievance. The Employer recognizes the right of an employee who reasonably believes that an investigatory interview with a supervisor may result in discipline to request the presence of a Union representative at such an interview. Upon request, they shall be offered a Union representative. The Employer will delay the interview for a reasonable period to allow a Union representative an opportunity to attend. If a Union representative is not available or a delay is not reasonable, the employee may request the presence of a bargaining unit witness. (Weingarten rights) Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action (except oral warning). The Employer must provide a notice and statement in writing to the employee identifying the performance violations or misconduct alleged, a finding of fact and the reasons for the proposed action. The employee shall be given an opportunity to respond to the charges in a meeting with the Employer and shall have the right to Union representation during that meeting, upon request. (Loudermill rights) The Employer shall endeavor to correct employee errors or misjudgments in private, with appropriate Union representation if requested by the employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether such action as to any post-probationary employee was for just cause. Just cause shall be established if the following has been shown by the Employer: 1. Notice: That the Employer did forewarn employee of possible consequences of conduct. 2. Reasonable Rule or Order: That the Employer policy, rule, or order involved reasonably related to the orderly, efficient, or safe operation of the Employer. 3. Investigation: That before administering discipline, the Employer did try to discover whether employee did, in fact, violate or disobey an Employer policy or rule. 4. Fair Investigation: That the Employer conducted its investigation objectively. 5. Proof: That, in the investigation, the Employer did obtain evidence or proof that the employee violated such Employer policy or rule. 6. Equal Treatment: That the Employer applied its rules, orders, and penalties evenhandedly and without discrimination under the circumstances; and 7. Penalty: That the degree of discipline was reasonably related to the seriousness of the offense and/or the employee’s record. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 19 ARTICLE 10 – SENIORITY 10.1 Definitions Division: Refers to Juvenile Detention. Job Classification: Job Classifications are identified in Appendix A Division Seniority: The service time spent in each individual Division within the bargaining unit. Employer/County Seniority: The total unbroken service with Mason County. An employee’s County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. Bargaining Unit Seniority: The total length of continuous calendar-based service with the Employer and in the bargaining unit. Application of Seniority How an employee’s years of continuous service are utilized to determine their respective rights regarding postings, promotions, reassignment, transfer, layoff, or recall. Continuous Service Means uninterrupted employment with the Employer subject to the following provisions: 1. Continuous calendar-based service shall include uninterrupted employment. 2. Continuous service is terminated by resignation, termination, retirement, layoff, or failure to respond to two offers of recall to former or comparable employment. Layoff A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full- time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. A reduction in force in a classification may occur for reasons of lack of funds, lack of work, efficiency, or reorganization. Reductions in force are identified by classification within the affected Office or Division. Affected Group/Employees An Affected Group would be any job classification that is subject to a layoff. An Affected Employee would be the least senior employee(s) within an affected job classification which are subject to lay- off or reduction in force and have certain rights as a result. Layoffs are specific to the induvial courts. Layoff Alternatives Several alternatives exist for affected employees including: 1. Assume a vacant position – per Article 10.13.1 2. Bump – displacing a less senior employee 3. Recall – accepting unemployment and the option of future recall Bumping The displacement of a less senior regular employee by another regular employee with more seniority as defined by this Article. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 20 Seniority shall be established upon appointment to a regular full-time or part-time, budgeted position within the bargaining unit. No seniority shall be established while an employee is employed in a Seasonal or Extra-Help position. Time in service in a Temporary position shall count for leave accrual or step movement purposes only. A Temporary employee or a Regular employee in a Temporary position who is hired without a break in service directly into a Regular position in the same classification shall be credited for Division Seniority from the original date of hire into that classification. The appointment date shall be adjusted for leaves of absence without pay, except when such leaves are the result of federal or state legally protected leaves. 10.2 Application of Seniority In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor where employees are equally qualified to do the job. Seniority shall be applied in the following manner: For promotions and/or layoffs from within a Division, seniority shall mean that time spent in each individual Division within the bargaining unit. For all other purposes, seniority means total unbroken services with Mason County. An employee’s County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. 10.2.1 Postings / Promotions Regarding job postings, promotion and reassignment, “qualifications” and/or “ability” will be the primary consideration, with such posting or promotion being consistent with Article 7 and this Article. Qualifications will include the minimum qualifications of education, training and experience as set forth in the job description, as well as the job performance, ability, employment record and contribution to the needs of the Division. 10.2.2 Layoffs Total Division Seniority shall determine who is to be laid off within the selected classification (affected group) and within the Division. The least senior regular employee(s) within the classification shall be the affected employee(s). In the event of two employees having the same Division Seniority, bargaining unit seniority shall be determinative. In the event of two employees having the same bargaining unit seniority, Employer seniority shall be determinative. 10.2.3 Bumping As to bumping, the employee’s “competence” and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Competence / Ability to adequately perform will be defined as the immediate, clear, and full performance on the job, with a minimal period of orientation and no material reduction in the efficiency of the operation or services, as determined by the Employer. 10.2.4 Recall Seniority shall be determined in the identification of which employee is to be recalled, when there is more than one who is qualified and/or has previously held a position. If an employee is being recalled to a new position, the employee’s qualification, and the ability to adequately 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 21 perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority, consistent with Article 10.2. 10.3 Probationary Period A probationary employee does not have the right to grieve dismissal. Upon successful completion of the probationary period, the Employer seniority of the regular employee shall be established as the initial date of hire including the service during the probationary period. Division seniority shall then be based on continuous service with the Division. The principle of seniority shall be used in layoffs for lack of work and recall upon resumption of work. Laid off employees will retain seniority rights for eighteen (18) months from date of layoff. 10.4 Loss of Seniority Seniority shall terminate by discharge from service or by voluntarily leaving County service; if employees on layoff status retain the seniority, they had at time of lay-off for eighteen (18) months from date of layoff, who are recalled within eighteen (18) months of the date they were laid off shall have their original seniority date adjusted by the period in layoff status. An employee, therefore, will lose seniority rights by and/or upon:  Resignation.  Dis charge.  Retirement.  Layoff / Recall list of more than eighteen (18) consecutive months.  Failure to respond to two offers of recall to former or comparable employment. Employees who are re-employed following the loss of their seniority (this does not apply to those returning from layoff), shall be deemed a newly hired employee for all purposes under this Agreement. Employees rehired by the Employer (this does not apply to those returning from layoff) will be considered as new employees under this Agreement. 10.5 Layoffs A layoff is an involuntary reduction in force by termination of employment or a temporary or permanent involuntary reduction of hours below an employee's normal workweek or work month. The Employer may reduce the work force because of lack of work or lack of funds. For the purposes of this article, layoff is further identified as any reduction in hours which results in a regular position being less than their budgeted FTE. Total Division Seniority shall determine who is to be laid off within the selected classification. Bumping rights are determined by Division seniority, consistent with Article 10.2. Layoff process: A. The Employer may reduce the work force because of lack of work, lack of funds, or workflow reorganization. B. If a reduction in the work force becomes necessary, the Employer will first consider reduction through normal attrition, (i.e., by not filling normally occurring vacancies.) 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 22 C. If normal attrition is not feasible, then the Employer shall determine which position(s) will be eliminated. The least senior employee(s) in the affected job classification(s) shall be laid off. Before laying off any regular employee, all temporary and probationary employees within the same Division shall be laid off first, provided there is a regular employee qualified to do the work of the position. 10.6 Notice Employees scheduled for layoff shall be given at least fourteen (14) calendar days’ written notice of the layoff. 10.7 Meeting with Union The Union shall also be notified in writing of any reduction in hours proposed by the Employer, including the purpose, scope, and duration of the proposed reduction. Upon the Union’s request, the Employer and the Union shall meet promptly during the notice period identified in Article 10.6 to discuss the reasons and the timelines for the layoff and to review any suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the Employer prior to implementation of any reduction in hours. This procedure shall not preclude the Employer from providing notice to employees or requesting volunteers to take a leave of absence without pay, provided the Employer notifies the Union of the proposed request. 10.8 Affected Group The following procedure shall apply to any layoff: 10.8.1 Affected Employees The Employer shall first determine by job classification the number of employees or FTEs to be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff, shall be the “affected employee(s).” The least senior employee, by Division seniority, within the affected job classification shall be selected for layoff, consistent with Article 10.2.2. The exception would be only when the Employer determines that the position requires unique qualifications and abilities necessary to perform the specialized and required functions of that position, which would then become an overriding factor. In cases where Division seniority within a job classification is equal, bargaining unit seniority will be the determining factor. In the event this is also equal, Classification seniority will control. In the event this is also equal, Employer seniority will control. If all the seniorities are equal, then Management shall make the final decision based on performance and job skills. 10.8.2 Volunteers Simultaneous with implementing the provisions of the layoff procedure, the Employer may first seek, by a five (5) working day posting process, volunteers for layoff or voluntary resignation from among those employees who work within the same job classification as the affected employees. If there are more volunteers than affected employees, volunteers will be chosen by bargaining unit seniority. Employees who volunteer for layoffs may opt for recall rights as described in this article at the time of layoff. If there are no or insufficient volunteers within the affected job classification, the remaining affected employees who have received notice must choose promptly (within five (5) full working days of receipt of the Notice) among the layoff options set forth in Article 10.13. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 23 10.8.3 Probationary Employees If the number of volunteers is not sufficient to meet the announced number of necessary layoffs, and if the affected employee is an initial probationary employee, then that employee shall be laid off and are ineligible to select among layoff options. 10.9 Vacant Positions Positions will be filled in accordance with Article 10.2 and other sections of this Article. Within the bargaining unit and the Division, affected employees and employees on the recall list shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior to outside hiring by the Employer, consistent with Article 10.13.1. Within other Divisions, affected employees will be given consideration for vacant positions for which they are qualified. All job vacancies (or newly created positions) under this Agreement shall be posted for ten (10) calendar days for bidding seniority purposes and may be awarded to the senior qualified bidder subject to gender needs and the limitations set forth below for Juvenile Detention Division only. 10.10 Seniority List The Employer will provide the Union with a seniority list and provide Employee’s within the bargaining unit annually or upon request. If a layoff is announced, a current ranked seniority list including job classifications, names, job locations, and FTE or hours per week shall be provided to the Union and posted in the affected Division. 10.11 Order of Layoff The least senior employee (by Division Seniority) within the affected job classification and affected Division shall be selected for layoff. No regular employee shall be laid off while another employee in the same classification within the Division is employed on a probationary, extra help or temporary basis, unless specialized skills are required to fill the position that are not possessed by the regular staff member. This provision shall apply only to the classification where the initial layoff occurs and not to the classification into which laid off employees have bumped. 10.12 Comparable Employment For purposes of this Article, “comparable employment,” “comparable position” or vacancy shall be defined to include a position which has the same salary pay range and, additionally, the educational and experience qualifications, FTE and workweek are substantially similar. 10.13 Layoff Options Affected employees who have completed their probationary period shall have the following options: 10.13.1 Assume a Vacant Position On a bargaining unit seniority basis, to assume a vacant position in the same Division and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the employee shall also be considered for available job openings within the Employer for which the employee is qualified. When a regular full-time or part-time employee is being laid off the Employer may offer a temporary position if one is available, and the employee can perform the work. Laid off employees who accept these assignments will be provided the benefits and provisions of the temporary assignment. Employee(s) accepting these assignments will be subject to recall. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 24 10.13.2 Bump Employees scheduled for layoff may bump into another employee’s position in lieu of being laid off, if all the following conditions are met: 1. They have more Division seniority than the employee they will bump. 2. The job classification they are bumping to is paid on a salary range that is equal to or less than the salary range of their job classification; and 3. They previously held status in that job classification, or they are determined by the Employer to be qualified to immediately perform the primary functions of the job within thirty (30) calendar days; and 4. They provide at least five (5) working days’ notice from the date of the layoff notice of their intent to exercise their bumping right to the Employer. Under no circumstances shall an employee’s exercise of their bumping right result in a greater benefit to the employee than previously held (e.g., a promotion or increase to full-time if previously part-time). The employee bumping into another position shall be given an orientation period to familiarize the employee with the practices and/or policies related to the job. The employee who may be displaced by the more senior employee who is bumping shall be provided at least fourteen (14) calendar days’ written notice of layoff. If this employee is eligible to bump another employee pursuant to the conditions in Subsection 10.13.2, above, then that third employee identified for layoff shall be laid off. Laid off employees, including bumped employees, shall be allowed to bump fewer senior employees (by bargaining unit seniority) only within their Division, i.e. Detention, in lower classifications or in classifications which the employees previously held and are still competent to perform the work of the classification. Regular Employees faced with a reduction of hours shall have the option of remaining in the reduced position (if above the 20-hour threshold) or bumping to a lower classification, if competent as defined in Article 10.2.3. Competent shall mean having demonstrated skills and required experience to perform the job; and in case of disputes, the Employer shall make the final decision. An employee who has bumped shall move to the highest step of the new range that does not exceed their current salary. If there is no employee in the next lower classification who is less senior than the person scheduled for layoff, that person may look progressively to the next lower classification for such bumping rights. The employee who is bumped by the affected employee shall have the same rights under this Article. 10.13.3 Recall If the affected employee elects not to take a vacant position, elects not to bump or cannot immediately and adequately perform the functions of the job assignment in assuming a vacant or bumped position, then that employee will be placed on the recall list and will be eligible for recall under Article 10.15. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 25 Nothing contained in this layoff section shall be construed to require the Employer to modify its position and classification structure to accommodate bumping or other re-employment rights. Salary placement rules shall apply to recall to regular positions and to employees who have bumped. Employees bumping to another position shall retain their old anniversary date for purposes of step increases. Persons recalled to the same salary range shall be placed in their former step and time in step. The Employer shall determine the salary for non-regular positions not represented by the bargaining unit. 10.14 Reduction Hours / FTE An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may bump and/or may elect to be placed on recall in accordance with Article 10.13. If the reduction results in hours less than their budgeted FTE, it will be considered a layoff, and the employee shall have the right to bump or recall list. 10.15 Recall Any Regular employee who is laid off shall have their name placed on a recall list within each respective Division for the classification they were laid off from, for any lower classification in the same series, and for any other classification in which the employee has held permanent status. The employee's name shall remain on the recall list(s) for a period of eighteen (18) months from date of layoff. Persons shall be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who were laid off shall be considered for other positions in their Division and/or within the bargaining unit in accordance with Article 10.13.3 It shall be the responsibility of each person on a recall list to keep the Employer informed of their current address and telephone number. The layoff letter to the employee shall advise him/her of their recall rights and of the name and address of the person in County government to whom the employee must send notice of their current address or any subsequent changes. The Employer shall have the right to remove the name of any person on the recall list if there is no response within fourteen (14) calendar days after the Employer has mailed a certified letter (return receipt request) to the person's last known address. If an employee on recall accepts an opportunity to return to work in a lower classification than the one laid off from, the employee’s name may remain on the recall list for their previous higher classification for the balance of the eighteen (18) months and shall be given an opportunity to accept such a position if it should become available. If an employee is recalled returning to the same classification from which they were laid off, and refuses the offer to return, their name shall be removed from the recall list and further return rights shall be forfeited. Employees recalled to their former classification within eighteen (18) months of being laid off shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees recalled to County service within eighteen (18) months to the same or another job classification, Office or Division shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff); shall accrue annual leave at the same accrual rate in effect as of the date of layoff; and the number of years of continuous County service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. If any employee remains on the recall list, the Employer shall not newly employ by hiring persons into the affected bargaining unit classification(s), within their Division, until all qualified employees holding recall rights to that affected classification have been offered recall. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 26 A copy of the recall list shall be provided to the Union, upon request. There shall be no probationary requirement for persons returning to their former position if the initial probationary period has been completed. Employees shall not lose seniority originally because of layoff for a period of up to eighteen (18) months, per Article 10.4.4; provided, however, that no benefits nor seniority shall be accrued during the period of layoff. It is understood that a person who has bumped to another position or has been laid off and recalled under this Agreement, must meet the education, experience and/or training requirements (including completion of State mandated Academy, Guardian ad Litem, and Community Juvenile Accountability Act requirements, if appropriate), as well as licenses and/or certificates and polygraph requirements, to exercise their seniority rights. Laid off employees will retain their seniority rights for eighteen (18) months from the date of layoff. Seniority shall be lost if the employee does not return to work when offered their previous position. 10.16 Vacation & Leave Cash Outs / Pay Any regular employee who is laid off or terminated shall be cashed out for any unused vacation benefits or comp time with their final paycheck, to the extent of established maximums (per other Articles of this Agreement). Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person is recalled into a regular position from the recall list and the employee did not receive a sick leave cash-out per Article 15.1. No sick leave shall accrue during the period of layoff. If a person on the recall list is employed in a temporary position, only sick leave accrued during temporary employment may be used during temporary employment. Sick leave accrued during temporary employment may be added to any existing sick leave balance if the person is hired into a regular position from the recall list. 10.17 Unemployment Claims If laid off employees apply for unemployment compensation benefits, the Employer will not contest the claim and will confirm that the employee was laid off. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 27 ARTICLE 11 – WAGES 11.1 Wage Schedule. Effective 2024 through, 2027 each employee shall have their base wage as set forth in Appendix A, and an across-the-board increase as follows ** 2.15% Wage Increase + 3% Market Increase for a total of 5.15% in 2024. Date Wage Increase Market Increase 01/01/2024 2.15% 3% 01/01/2025 2% - 01/01/2026 2% - 01/01/2027 2% - **Advancement from one step to the next is annual and on the employee’s anniversary date.** Each move within a range is determined by the employee's anniversary date. The anniversary date is the day the employee started work within a range. Upon promotion of an employee placing them in a higher range, the date of the promotion becomes the anniversary date that determines future step increases within that range. The employee's actual date of hire with Mason County will always remain the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement. The Employer shall make available information monthly, which shall reflect all items covered by gross pay such as sick leave, vacation time, straight time, and overtime. 11.2 Hire-In Rates New regular employees shall normally be placed at Step 1 of the appropriate salary range or with prior related experience may be placed at a step in the salary range consistent with current personnel policy. 11.3 Shift Differential There shall be a shift differential of seventy-five (.75) cents per hour for any assigned shift except Day Shift (shifts beginning between 6am to 6pm). ARTICLE 12 – OTHER COMPENSATION 12.1 Call-Back Pay All employees will respond to emergency callouts unless extenuating circumstances such as illness or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW 38.52 concerning Emergency Management, and Mason County Code 2.19.050, the County may utilize personnel of any County Department or agency in a declared disaster. Full-time employees who are called back to work after leaving the job site (and not adjacent to the next regularly scheduled shift), shall receive a minimum of two (2) hours’ pay at the overtime rate. When an employee is called out between shifts, the time worked between shifts shall be paid at the rate of one and one-half (1½) times the regular rate. After working the call out shift, the employee may have the option of working the next regularly scheduled shift, provided the supervisor and the employee feel the employee can carry out the duties of the position safely. When the employee does continue working, the time worked on the next regularly scheduled shift shall be compensated at the normal straight time rate. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 28 During periods of emergency, changes of shift can be made with eight (8) hours’ notice, provided the employee has eight (8) hours off between the two (2) shifts. Part time employees who are called back to work after leaving the job site shall receive a minimum of two (2) hours’ pay at the appropriate rate of pay. 12.2 Work in a Higher Classification No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification, when those duties are not part of the employee’s current job classification, for the purpose of: A. Providing work coverage during an authorized vacation period. B. Providing work coverage during an authorized sick leave. C. Providing work coverage for an authorized leave of absence; or D. Providing work coverage for a currently vacant position. If the employee is scheduled to work in the higher job classification for a minimum of three (3) consecutive workdays, the employee shall be paid on the step of the salary range for the higher classification that provides at least a five percent (5%) increase. 12.3 Mileage Reimbursement All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 12.4 Longevity The County shall provide additional monthly compensation above each eligible, regular full-time employee’s base salary to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full- time employment. The longevity benefit will be implemented in accordance with the following schedule: Beginning in 11th and continuing thru 15th years 1.5% above base Beginning in 16th and continuing thru 20th years 3.0% above base Beginning in 21st and continuing thru 25th years 4.5% above base Beginning in 26th year and continuing thereafter 6.0% above base 12.5 Clothing Allowance The County shall provide Detention employees’ badges as needed, shirts and a jacket for all full- time employees, along with a three hundred dollar ($300) per year clothing allowance paid January of each year. Part-time employees shall receive the appropriate number of shirts for their position. Newly hired Detention Officers attending an academy and/or specialized training will be provided, at the employer’s expense, all required uniform items (athletic wear etc.) required for attendance by the academy and/or specialized training. ARTICLE 13 – HOLIDAYS 13.1 Holidays 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 29 The following annual paid holidays are recognized for all employees represented in this bargaining unit and will be paid regardless of which day of the week they occur. New Year's Day Juneteenth Martin Luther King Day Christmas Eve Veterans' Day July Fourth President's Day Christmas Day Thanksgiving Day Labor Day Memorial Day Two (2) Floating Holidays Day After Thanksgiving Employees must obtain written approval at least one week in advance to use a floating holiday. All requests must be submitted by the last working day of November. Floating holidays unused by the end of the calendar year will be forfeited, unless denied based on office or division staffing needs. Floating holidays are used in 4-hour increments unless mutually agreed otherwise. 13.2 RELIGIOUS HOLIDAYS Employees may also take other religious holidays off with their supervisor’s approval, with or without pay, through utilization of vacation or comp time or by making alternative work schedule arrangements. Such requests shall not be unreasonably denied. 13.3 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than twelve (12) hours of holiday benefit pay for that day regardless of their individual work schedule. Part-time will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight (8) hours on that day.) Should any work be performed by an employee on a holiday at the approval and/or direction of their supervisor they shall be paid for time worked and overtime may result if, consistent with Article 8.4, it results in over forty (40) hours worked for the workweek. No employee shall be called on a holiday for less than four (4) hours, except those personnel serving Standby Duty. Employees working approximately fifty percent (50%) of their shift on a Holiday will be paid for one day as if the entire shift was worked on a Holiday. Employees not working approximately fifty percent (50%) of their shift on a Holiday are paid a premium rate for the actual time worked on the Holiday (unless already paid Holiday pay for that day) and at their regular rate for the time worked that is not on the Holiday. ARTICLE 14 – VACATION 14.1 VACATION ACCRUAL Regular and Temporary full-time employees shall accrue paid vacation leave, after six (6) months' employment, shall be entitled to and receive vacations with pay as follows: 1st through 3rd year of employment 96 hours 4th through 7th year of employment 120 hours 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 30 8th through 9th year of employment 144 hours 10th through 11th year of employment 160 hours 12th through 14th year of employment 176 hours 15th through 16th year of employment 184 hours 17th through 19th year of employment 192 hours 20 or more years of employment 200 hours Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment, plus they must also meet the qualification for PERS participation to have vacation leave accrual apply. The first day of the month of hire shall be the effective date of subsequent increases in the vacation leave accrual rate for employees hired between the first and the fifteenth of the month. The first day of the month following the month of hire shall be the effective date of subsequent increases in the vacation leave accrual for employees hired between the sixteenth and the last day of the month. Except for promoted and transferred employees, vacation leave accrued within the first six (6) months of employment cannot be utilized by an employee until they have successfully completed their initial appointment probationary requirements. An employee whose employment with Mason County terminates within the six (6) month probationary period shall not be paid for any vacation leave accrued during the probationary period. For Regular and Temporary full-time or Regular and Temporary part-time employees shall accumulate one-twelfth (1/12th) of their yearly accumulation total per month, to the maximum amount of vacation leave that may be accrued at any point in time is four hundred (400) hours. No vacation leave accrued will be added to an employee's vacation leave benefit when the maximum accrual has been attained, except that the four hundred (400) hours maximum may be exceeded in any given month with prior written approval of the Elected Official or Department Head. Whereas the Union and the County recognizes the importance of employees utilizing earned vacation leave to promote and enhance their mental and physical well-being, employees should attempt to use vacation leave during the year in which it is earned. 14.2 VACATION SCHEDULING Upon completion of six (6) months’ continuous service in a Regular and Temporary position, an employee shall be eligible for paid vacation. An employee’s request for vacation leave will be granted, provided that prior approval is given by the employer and if leave requested does not prevent a division thereof from providing efficient public service. Regular and Temporary full-time employees must work or be in a paid status at least eighty (80) hours in a month to accrue vacation leave for the month. Regular and Temporary part -time employees must work or be in a paid status at least in the same proportion to the eighty (80) hours as their regular hours are full-time employment to accrue vacation leave for that month. If an approved holiday occurs within the approved vacation leave period, such day shall be charged as holiday leave rather than vacation leave. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 31 Employees shall have the option of using comp time or vacation leave for approved paid time off. It is understood that vacation requests are considered in view of the operational needs of the County and Court and must be agreed upon by the Administration and employees. Employees within their division will be allowed to pre-select their vacations, as follows: a) One vacation seniority list will be posted for full-time Juvenile Detention employees by January 1 of each year and shall be for the vacation period starting February 15 of the current year through February 14 of the following year. b) Employees, by seniority, will have the opportunity to pre-select their vacation(s) in Round-One from either: A) up to one, two-week period; or B) up to two, one-week periods. A second and any subsequent rounds. These requests will be made to the Administrator or their designee no later than February 15 of each year. c) After the selection process is closed, staff may request a change to the posted schedule only for their approved time; such an employee, however, will not have the right to “bump” another staff from their approved time. d) Requests outside the vacation selection period (January 1 – February 15) will be considered in view of the operational needs of the County and Court on a first-come, first-serve basis, and must be agreed upon by the Administration and employees. e) A request for a vacation exceeding two (2) consecutive weeks (10 working days) may be approved by the Administration for extenuating circumstances and with sufficient advanced knowledge to ensure adequate staffing. f) Written approval of a vacation request is advised before an employee purchases tickets or pays for accommodation. g) When requesting vacation time, the following limitations will apply unless otherwise approved by Management in extraordinary situations: 1. Only one Full-Time staff person will be allowed vacation time off on each “Shift Set” [the current Shift Sets are: Graveyard Early Week - Graveyard Late Week – Days Early Week – Days Late Week]. 2. Full-Time staff may request off shifts that impact on only two (2) of the following major holidays during the initial two (2) rounds of the selection process: New Year's Day; July 4; Thanksgiving Day; Day after Thanksgiving; Christmas Day. 3. In addition to the requirement that the employee have sufficient leave time (either anticipated vacation or actual comp time) available at the time of the requested vacation, the employee must also have sufficient leave time two weeks prior to the requested vacation. Detention Staff wanting to schedule part of a day off for personal reasons must take at least four (4) hours of vacation leave or comp time unless waived by management. 14.3 Vacation Pay Vacation leave days shall be the same as the regular workday schedule for the Division wherein the employee is employed. Vacation pay shall be the amount that the employee would have earned if the employee had worked in their regular position during the vacation period. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 32 If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a holiday and not deducted from the employee’s vacation accruals. Employees cannot receive vacation, sick leave, or holiday pay simultaneously for the same days. 14.4 Vacation Upon Termination Upon separation of a Regular and Temporary full-time or Regular and Temporary part-time employee by resignation (with ten (10) working days’ notice), retirement, layoff, dismissal or death, the employee or beneficiary thereof, shall be paid for unused vacation leave at the employee’s rate of pay at the time of separation, provided that no employee may cash out more than four hundred (400) hours of vacation leave. Employees shall provide at least ten (10) working days’ written notice of their effective resignation date. The time limit of the resignation may be waived at the discretion of the Elected Official or designee. Pay in lieu of unused vacation shall be forfeited if ten (10) working days written notice is not provided or waived. When an employee's employment terminates or an employee moves from full-time to extra help employment, the employee shall be paid in full for all accrued vacation leave provided they have successfully passed their 6-month probation period leave. The cash-out of accrued leave or other accrued time off shall be paid and reported in accordance with the provisions of law regulated by the Washington State Department of Retirement Systems. ARTICLE 15 - SICK LEAVE 15.1 Sick Leave Accrual Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433, the County and the Union mutually agree to comply the with the laws. Sick leave shall be accumulated for all Regular and Temporary full-time employees, who have worked or been in a paid status at least eighty (80) hours at the rate of eight (8) hours per month for each month of employment. Regular and Temporary part-time employees shall accrue sick leave on a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during the month as compared to that required for full-time employment. Sick leave accrual may not exceed one thousand two hundred (1,200) hours. 15.2 Sick Leave Usage Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to comply with the laws. Sick leave cannot be taken until it is earned. 15.4 Coordination - Worker’s Compensation In the event an employee shall be entitled to benefits or payments under any program of disability insurance furnished by the Employer, Worker’s Compensation Act or similar legislation by the State of Washington or other governmental unit, the Employer shall pay to the employee only the difference between the benefits and payments received under such insurance or act by such employee and the regular rate of compensation that would have received from the Employer if able to work. In such an event, the number of hours deducted from the employee’s total accrued sick leave shall be the hourly equivalent of the Employer’s payment. The foregoing payment or contribution by the employer shall be limited to the period that such employee has accumulated sick leave credits as above specified. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 33 Time missed from work that is due to Worker's Compensation claims will be considered as time worked for employee's paid Health and Welfare and Vacation purposes up to one (1) year. a. For a period of absence from work due to injury or occupational disease resulting from County employment, the employee shall file an application for Worker's Compensation in accordance with State Law. b. If the employee has accumulated sick leave credit, the County shall pay the sick leave difference between their time loss compensation and their full regular salary unless the employee elects not to use their sick leave. c. Should an employee receive Worker's Compensation for time loss, and They also receives sick leave compensation, their sick leave accrual prior to the time loss will be reduced by the total number of hours They was on sick leave minus the number of hours at full salary for which They is paid to the nearest hour. d. Until eligibility for Worker's Compensation is determined by the Department of Labor and Industries, the County may pay full sick leave accumulated, provided that the employee shall return any subsequent over-payment to the County. e. Should an employee apply for time loss compensation and the claim is then or later denied, sick leave and annual leave may be used for the absence in accordance with other provisions of this rule. f. Nothing herein pertains to a permanent disability award. g. If any employee has no sick leave accumulated, the words "annual leave" may be substituted for "sick leave" above. 15.5 Family Member Authorized uses of sick leave may be utilized as referenced above in this article for “immediate family” as defined in article 1.7. 15.6 Sick Leave Cash Out Employees hired before January 1, 2011, shall receive payment for unused sick leave upon termination of employment with fifteen (15) years of continuous County service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement under an appropriate Washington State Public Employees Retirement System; or upon the death of the employee, in which case payment shall be made to their estate. Employees hired on or after January 1, 2011, shall not be eligible (nor their estate) to receive any cash out of their accrued sick leave upon separation from County service. ARTICLE 16 – LEAVES OF ABSENCE 16.1 In General Leave of absence requests shall not be unreasonably denied. All leave is to be requested in writing as far in advance as possible. As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless Washington Paid Family Medical Leave, or otherwise provided for in this Agreement. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 34 Leave does not accrue, nor may it be used until the first day of the following pay period in which it is earned (no “negative” leave use during the period in which it is earned). 16.2 Jury Duty / Court An employee, who is required to serve on a jury or because of official Employer duties is required to appear before a court, legislative committee, or quasi-judicial body as a witness in response to a subpoena or other directive, shall be allowed authorized leave with pay less any amount received for such duty. 16.3 Military Leave All Regular and Temporary employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of military leave per year (October 1 through September 30). 16.4 Bereavement Employees will be provided up to three (3) days of paid bereavement leave in the event of the death of an immediate family member. A day of bereavement leave shall be in accordance with the employee’s regularly scheduled workday. Immediate family includes only persons related by blood or marriage or legal adoption. For purposes of this Bereavement Article, these individuals are spouse, parent, grandparent, sibling, child or grandchild, grandparent-in-law, mother-in-law, father-in-law, sister-in-law, sibling-in-law, child-in-law, niblings, cousins, piblings of the employee. Bereavement leave will not be deducted from the accrued sick/vacation time. Upon request, two (2) days of accrued sick leave shall be granted. Additional time off may be requested and charged to comp time, floating holiday, or vacation leave, as approved by the Elected Official/Department Head. 16.5 Maintenance of Seniority The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid leave. Seniority shall continue to accrue, and the employee’s anniversary date shall not be adjusted for periods of legally protected leave, such as FMLA or military leave. 16.6 Leave Without Pay If a medical leave of absence without pay is granted, the employee shall have return rights to their previously held position. Return rights for any leave of absence shall be limited to three (3) months. If the previously held position has been abolished during the leave of absence, then the employee shall have return rights to a similar position (a position in the same classification at the same salary level) if there is a vacancy. If there is no vacant similar position, the employee shall be placed on the recall list, pursuant to Article 10, Seniority, Layoff and Recall. An employee on leave of absence may be affected by a lay-off in the same manner as if the employee were working. Leave of absence without pay is not creditable towards seniority and seniority related benefits, except as identified above in Article 16.5 for identified legally protected leave such as PFML, FMLA and Military. An employee who takes a leave of absence without pay shall have their date of hire for seniority purposes adjusted for the same duration of time as the period of leave without pay. Step increases are based on the duration of employment and will be adjusted accordingly. General salary increases are not based upon the duration of employment and will not be adjusted in this manner. The employee's seniority for purposes of vacation accrual, promotion and layoff would be adjusted in the same amount as the duration of the leave without pay. In the unlikely event an employee was granted leave without pay during their probationary period, the probationary period would be extended for the same duration as the leave without pay. 16.7 Family Leave – FMLA 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 35 The County and the Union mutually agree to comply with all State and Federal Family Leave Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the adopted conditions and provisions of the state and federal law and is not intending to expand upon the rights thus set forth. If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County’s Human Resource Department for guidance. 16.8 Maternity Disability Leave Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with FMLA). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right for medical verification and the right of second opinion at the employer’s expense. At the end of the disability leave, the employee is entitled to return to the same job or a similar job of at least the same pay as provided by law. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election, any accrued comp time. Once this paid leave is exhausted, the employee’s leave may be switched over to unpaid leave. 16.9 Paid Family & Medical Leave Compliance The County and Union mutually agree to comply with all Washington State Paid Family & Medical Leave laws, per RCW 50A.04. 16.10 Washington State Long Term Care Trust Act Compliance The County and Union mutually agree to comply with all applicable Washington State Long Term Services Trust Act, in accordance with RCW 50B.04. ARTICLE 17 – HEALTH & WELFARE 17.1 Health and Life Insurance The County shall contribute as below, per employee per month toward the premiums for Health and Welfare benefits for each employee, including their eligible dependents, compensated eighty (80) man-hours (excludes, vacation, sick and comp time payouts, upon separation) or more per month. This contribution is to be applied to premiums for Washington Teamsters Welfare Trust Medical Plan B with the four hundred ($400) per week time loss option and current County dental, vision, and life insurance plans. The Employer shall continue to pay into the Washington Counties Insurance Fund for twenty-four thousand ($24,000) (or equivalent basic life insurance program) in life insurance the monthly premium for each employee compensated for eighty (80) man-hours (excludes, vacation, sick and comp time payouts, upon separation) or more per month. The County contribution for Health & Welfare Insurance shall be: A. Effective January 1, 2024, the contribution shall be increased to one thousand, five hundred and eighteen dollars ($1518.00) per month during the term of this Agreement for each 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 36 eligible employee for medical, dental, vision, and life insurance coverage. B. Effective January 1, 2025, the contribution shall be increased to one thousand, five hundred and seventy dollars ($1570.00) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. C. Effective January 1, 2026, the contribution shall be increased to one thousand, six hundred and twenty-two dollars ($1622.00) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. D. Effective January 1, 2027, the contribution shall be increased to one thousand, six hundred and seventy-four dollars ($1674.00) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. In the event the County’s maximum monthly contribution is insufficient to provide all the total Health and Welfare premiums as referenced in Section 1 above, the priority order for full County payment shall be as follows: (1) Life Insurance; (2) Vision; (3) Dental; (4) Medical. Any monthly premium contribution required above the County’s maximum contribution shall be paid by a reduction of the necessary amount from the employee’s salary. In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased costs because of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Employee Assistance Program (EAP): The County shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit employees. The County shall provide for all employees, under this agreement, to receive all three shots in the hepatitis series. 17.2 Retirement Pensions for employees and contributions to pension funds will be governed by the Washington State statutes in relation thereto in existence during the contract period. 17.3 Teamster’s Pension Effective January 1, 2008, based on January hours, the COUNTY shall pay an amount equal to fifty cents ($.50.) per hour for each hour for which compensation is paid to him/her into the Western Conference of Teamsters Pension Trust Fund on account of each member of the Teamster bargaining unit, said amounts to be computed monthly. The total amount due for each calendar month shall be remitted in a lump sum not later than ten (10) days after the last business day of such month. The COUNTY agrees to abide by such rules as may be established by the Trustees of said Trust Fund to facilitate the determination of the hours for which contributions are due, the prompt and orderly collection of such amounts, the accurate reporting and recording of such hours and such amounts paid on account of each member of the Teamster bargaining unit. Failure to make all payments herein provided for, within the time specified, shall be a breach of this Agreement. Further, the Employer and Union accept as their representatives for the purpose of such Trust Funds, the present Employer and Union Trustees and their duly elected or appointed successors. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 37 ARTICLE 18 – TRAINING 18.1 Training All regular Detention employees will be given regular training in: Verbal De-Escalation, and Defensive Tactics. Full-time employees will be required to successfully complete the Juvenile Corrections Personnel Academy when scheduled by the management, to maintain full-time employment. Employees will be given one opportunity to successfully complete the JCPA. In the event the training is not successfully passed on the first opportunity, employment will be immediately terminated. 18.2 Training Reimbursement Compensation associated with training or representation of the Employer on official business shall be consistent with the current policy and the Fair Labor Standards Act (FLSA). Approval for attendance at training, the hours intended to be compensated and the reimbursement for travel and expenses shall be established by the supervisor prior to the training, consistent with the current policy. All employees will be paid at the appropriate rate for taking County sponsored training. The County will reimburse the costs of all physical examinations required to attend the Criminal Justice Training Commission as a condition of continuing employment. ARTICLE 19 – LABOR / MANAGEMENT COMMITTEES 19.1 Purpose of Committee The Employer and the Union agree that a need exists for continuing cooperation between labor and management, and to meet from time to time upon the request of either party concerning suggestions and issues of a general nature affecting the Union and the Employer relations. Said committee shall attempt to meet for the purpose of discussing and facilitating the resolution of issues, which may arise between the parties other than those for which another procedure is provided by law or other provisions of this Agreement. The parties therefore establish a Labor/Management Committee consisting of up to three (3) members from the Bargaining Unit and the Union staff representative, and up to three (3) members from the Employer and a representative from Human Resources. The committee will meet from time to time, upon the request of either party, during working hours to discuss matters of mutual interest or concern. The committee shall not have the authority to change this Agreement, nor shall it substitute for the grievance procedure. The above provision does not preclude and in fact encourages the parties to also meet informally and expeditiously on an as needed basis on matters of mutual concern. 19.2 Compensation All meeting time spent by members of the joint Labor-Management Committee will be considered time worked if during duty hours and will be paid at the appropriate regular rate of pay. ARTICLE 20 – HEALTH & SAFETY 20.1 Safe Workplace 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 38 The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall comply with all federal, state, and local laws applicable to the safety and health of its employees. Employees shall not be required to perform work if they have a reasonable basis for believing the assignment would constitute a danger to their health and safety. The employee shall immediately contact a supervisor who shall decide regarding safety. Upon the supervisor’s review and liability, the employee will perform the work but may refer the matter to the safety committee or risk management. All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify their supervisor if they are unable to work because of a work-related injury or illness. 20.2 Health & Safety Plan The Employer shall develop and follow written policies and procedures to deal with on-the-job safety and shall conduct an ongoing site-specific safety and security plans in conformance with state and federal laws. 20.3 Drug Free Workplace The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that employers provide a drug free workplace. This policy strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the workplace. If a supervisor or manager reasonably suspects, through observation, that an employee may be physically incapable of performing the essential functions of the job and/or may be under any influence of, or impaired by, a substance, the employee shall be removed from duty immediately and undergo substance testing for the suspected substance. Except in emergency situations, the supervisor or manager shall consult with another supervisor, manager, or representative of Human Resources to ensure that adequate grounds for reasonable suspicion exist. The consulted supervisor, manager or representative of Human Resources shall also personally observe the employee before the employee is required to test for the presence of that substance. At this time, the employee will also be notified of his or her Weingarten rights. Employees removed from duty under such circumstances who test positive shall be required to meet with a Substance Abuse Professional (SAP) and shall only be allowed to return to work, if at all, in accordance with the return-to-work provisions of the Employer’s substance abuse policy. 20.4 Workplace Violence The Employer is committed to employee health and safety. Workplace violence, including threats of violence by or against a county employee, will not be tolerated and should be immediately reported whether physical injury occurs. ARTICLE 21 - GRIEVANCE PROCEDURE 21.1 Grievance Defined The purpose of the grievance procedure is to promote harmony and efficiency between employees and the County by providing timely settlement of grievances without fear of discrimination or reprisal. A grievance is an allegation by an employee, group of employees or the Union that there has been a violation, misapplication, or misinterpretation of this Agreement. Employees will be unimpeded and free from restraint, interference, coercion, discrimination, or reprisal in seeking adjudication of their grievance. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 39 Any grievance procedure time limit may be extended by mutual written agreement. Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall permit the Union or the employee to advance the grievance to the next step in the grievance procedure. A grievance of interest to several employees may be filed as a "group grievance." The processing and adjudication of grievances shall be conducted during working hours. 21.2 Grievance Procedure In the event of a grievance, the following procedure shall be used: Step 1. A grievance must be presented within ten (10) calendar days of the incident giving rise to the grievance or the date the grievant knew or reasonably could have known of the incident to the Division Manager or Designee. The Division Manager or Designee may schedule a meeting with the employee and their Union representative or They may respond to the grievance when presented. In either case, the Division Manager or Designee shall respond to the grievance within ten (10) calendar days of the employee raising the issue. If the grievance is not resolved informally, then a written grievance may be filed at step 2. Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall include: 1. The specific details of the incident or issue giving rise to the grievance. 2. The Article(s) and Section(s) of the Agreement allegedly violated; and 3. The remedy sought. The written grievance shall be submitted by the employee and/or the Union Steward/Union Representative to the Juvenile Court Administrator within ten (10) calendar days of the date of the discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human Resources Department. Within ten (10) calendar days after the receipt of the official written grievance, the Administrator shall schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and seek to resolve the grievance. The Administrator shall provide a written response to the employee and the Union Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of the grievance response shall be provided to the Human Resources Department. If the grievance is not resolved at Step 2, the grievance may be advanced to Step 3. Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days of receipt of the grievance, the Human Resources Director or designee shall schedule a meeting with the employee, Union Steward/Union Representative and the Juvenile Court Administrator (or designee) to hear and seek to resolve the grievance. The Human Resources Director shall provide a written answer to the employee, Union Steward/Union Representative, and Court Administrator within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3, the grievance may be advanced to Step 4. Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The Union’s request for arbitration shall be in writing and may be filed with the Public Employment Relations Commission (PERC), Federal Mediation and Conciliation Service (FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar days of submitting its notice of intent to arbitrate to the Employer. In addition, the Union shall request the arbitration service to supply a list of seven (7) qualified arbitrators. If a list of seven 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 40 arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. The referral to arbitration shall contain the following: 1. The specific details of the incident or issue giving rise to the grievance. 2. Article(s) and Sections (s) of the Agreement allegedly violated. 3. Copies of Step 2 and 3 responses to the grievance. 4. Remedy sought. Grievance Arbitration: A hearing shall be scheduled at a date, time, and location mutually convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article, it is understood as follows: A. The arbitrator shall have no power to render a decision that will add to, subtract from, or alter, change, or modify the terms of this Agreement, and their power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration. B. The decision of the arbitrator shall be final, conclusive, and binding upon the Employer, the Union and the employees involved, provided the decision does not involve action by the Employer, which is beyond its jurisdiction. C. Each party may call such witnesses as may be necessary in the order in which their testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance and shall be subject to cross- examination. The arguments of the parties may be supported by oral comment and rebuttal. Either or both parties may submit post-hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to, and directed at the matters set forth in the written statement of the grievance. D. Either party may request that a stenographic record of the hearing be made. The party requesting such records shall bear the cost thereof; provided, however, if the other party requests a copy, such cost shall be shared equally. E. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each party shall bear the cost of presenting its own case. F. The arbitrator’s decision shall be made in writing and shall be issued to the parties within a reasonable timeframe after the date of the arbitration hearing or after receipt of the parties’ post hearing briefs are submitted to the arbitrator. 21.3 Union / Employer Grievance Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in writing within ten (10) business days from the date the Employer/employees became aware or reasonably should have known that the grievance existed. The Employer may not grieve the acts of individual employees, but rather, only orchestrated acts or actions of authorized representatives 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 41 believed to conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may only go to mediation upon mutual agreement. The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving different supervisors or from different Departments. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration. 21.4 Schedule of Meetings Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall allow the steward during normal work hours without loss of pay, reasonable time to:  Investigate any grievance or dispute so that the same can be properly presented in accordance with the grievance procedure.  Attending meetings with the Department Head or other Employer representatives when such meetings are necessary to adjust grievances or disputes. Meetings with designated personnel will be by appointment and held without delay when possible.  Confer with a staff representative of the Union and/or employees on Employer premises, at such time and places as may be authorized by the Department Head or designee in advance of the intended meetings. For the purposes of this Article and Article 6.3, obtaining coverage to ensure minimum staffing levels shall not be considered an unnecessary delay. The Employer shall not be obligated to provide coverage immediately if the use of overtime is the only means of providing that coverage. ARTICLE 22 - GENERAL PROVISIONS 22.1 Savings Clause It is understood that the parties, hereto, are governed by the provisions of applicable Federal and State Law, which provisions shall prevail over this Agreement. Where there may be conflict between County ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail. Should any part thereof or any provisions herein be rendered or declared invalid by reason of any existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction, such invalidation of such part or portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect. In such event, the parties shall meet within thirty (30) days for renegotiation of such invalid provisions, for the purpose of adequate and lawful replacement, thereof, and to preserve the intent of the entire Agreement as negotiated by the parties. ARTICLE 23 – ENTIRE AGREEMENT 23.1 Duration Clause This Agreement shall become effective upon the signing of the Agreement and shall remain in effect through December 31, 2027. Either party may request negotiations of a successor agreement within ninety (90) days of the expiration of this Agreement. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 42 This Agreement may be modified during its term by mutual agreement of both parties concerned. Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this Agreement. 23.2 Entire Agreement The Agreement expressed herein in writing constitutes the entire agreement between the parties and no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter into any Agreement or contract with any covered employee(s), either individually or collectively, which is inconsistent with the terms of this Agreement. The existing contract shall remain in effect until a successor contract is signed, or until one year from the termination of this Agreement. 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 43 IN WITNESS WHEREOF, the parties hereto have executed this Agreement this _______________ Day of ______________________, 2023. MASON COUNTY COURTS BOARD OF COUNTY COMMISSIONERS ______________________________ ______________________________ Monty Cobb; Randy Neatherlin; Commissioner JUDGE OF THE SUPERIOR COURT District #1 ______________________________ _______________________________ Kevin Shutty; Commissioner David Stevens; District #2 JUDGE OF THE SUPERIOR COURT _________________________________ Dan Goodell; Sharon Trask; Commissioner JUDGE OF THE SUPERIOR COURT District #3 _______________________________ Paddy McGuire. Chief Superior Court Administrator _______________________________ TEAMSTERS LOCAL No. 252 Dane Bonnell; Business Agent _______________________________ TEAMSTERS LOCAL No. 252 Brian Blaisdell; Secretary-Treasurer 2024 2024-2027 Juvenile Detention Teamsters Collective Bargaining Agreement Page 44 Appendix A – Job Classifications & Wage Table **Advancement from one step to the next is annual and on the employee’s anniversary date.** Effective January 1, 2024 2.15% Wage Increase + 3% Market Increase for 2024 **Advancement from one step to the next is annual and on the employee’s anniversary date. Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Detention Officer $3,888.96 $3,986.47 $4,082.39 $4,205.03 $4,336.52 $4,466.75 $4,601.54 $4,751.95 $4,907.29 $5,080.27 Detention Supervisor $4,705.64 $4,794.17 $4,939.69 $5,088.08 $5,247.18 $5,404.71 $5,567.68 $5,749.51 $5,937.44 $6,149.90 Effective January 1, 2025 2% **Advancement from one step to the next is annual and on the employee’s anniversary date. Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Detention Officer $3,966.74 $4,066.20 $4,164.03 $4,289.13 $4,423.25 $4,556.09 $4,693.57 $4,846.99 $5,005.43 $5,181.88 Detention Supervisor $4,799.75 $4,890.05 $5,038.49 $5,189.84 $5,352.13 $5,512.80 $5,679.04 $5,864.50 $6,056.19 $6,272.90 Effective January 1, 2026 2% **Advancement from one step to the next is annual and on the employee’s anniversary date. Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Detention Officer $4,046.08 $4,147.52 $4,247.31 $4,374.92 $4,511.72 $4,647.21 $4,787.45 $4,943.93 $5,105.54 $5,285.51 Detention Supervisor $4,895.75 $4,987.85 $5,139.26 $5,293.64 $5,459.17 $5,623.06 $5,792.62 $5,981.79 $6,177.31 $6,398.35 Effective January 1, 2027 2% **Advancement from one step to the next is annual and on the employee’s anniversary date. Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Detention Officer $4,127.00 $4,230.47 $4,332.26 $4,462.41 $4,601.95 $4,740.15 $4,883.19 $5,042.81 $5,207.65 $5,391.22 Detention Supervisor $4,993.66 $5,087.61 $5,242.04 $5,399.51 $5,568.35 $5,735.52 $5,908.47 $6,101.42 $6,300.86 $6,526.32 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): December 18, 2023 Agenda Date: December 19, 2024 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Extension of Lobbying Agreement with Debora Munguia, Capitol Consulting LLC Background/Executive Summary: On September 21, 2021 the Commissioners awarded signed a contract for lobbying services with Debora Munguia, Capitol Consulting LLC. Debora assists the County with developing and implementing legislative proposals, developing relationships with key legislators, preparing testimony, testifying at committee hearings, and more. The contract is set to expire December 31, 2023. The original terms of the contract will remain the same. Budget Impact (amount, funding source, budget amendment): The maximum total amount payable by the County shall not exceed $4,000 per month. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to extend the lobbying services agreement with Debora Munguia, Capitol Consulting LLC to December 31, 2025. Attachments: Contract rY1C COnAvacA- # 21- O1--1- Lobbying Agreement between Debora Munguia, Capitol Consulting LLC, and Mason County This Contract, when executed, constitutes an agreement by and between MASON COUNTY, hereinafter "COUNTY/' and CAPITOL CONSULTING, LLC, hereinafter "CONTRACTOR." The parties agree as follows: 1. DURATION OF CONTRACT The term of this Contract shall begin on September 1, 2021 and shall terminate on December 31, 2023. Either the COUNTY or the CONTRACTOR may terminate this Contract without cause upon thirty (30) days with written notice to the other party. 2. SERVICES PROVIDED BY THE CONTRACTOR The COUNTY hereby engages the CONTRACTOR for consulting and lobbying services in the State of Washington. The CONTRACTOR will advise and assist the COUNTY in its objectives. Consulting and lobbying services include: Assisting in the development of the COUNTY'S legislative proposals and positions; Development and implementation of the strategies necessary to achieve the COUNTY'S objectives; Attempting to achieve the passage, defeat, or amendment of legislation on which the COUNTY has taken a position; Assisting in the development of relationships with key legislators, statewide elected officials, agencies, and relevant organizations; Preparation of testimony and testifying at committee hearings; and Attending and participating in hearings and meetings regarding issues important to the COUNTY. CONTRACTOR shall not, without prior approval, either during the term of this Agreement or any time thereafter, directly or indirectly disclose or give to any person, firm, corporation, agency, or political subdivision any information acquired during the period of the Agreement. CONTRACTOR will advise of any client or activity that could potentially pose a conflict of interest. CONTRACTOR will be responsible for filing all necessary Public Disclosure Commission forms except the filings required by the COUNTY as an employer of lobbyists. CONTRACTOR will assist in providing the information required by the COUNTY to file the form. 3. SERVICES PROVIDED BY THE COUNTY In order to assist the CONTRACTOR in fulfilling its duties under this Contract, the COUNTY shall provide the following: a. Relevant information as exists to assist the CONTRACTOR with the performance of the CONTRACTOR'S services. b. Coordination with other County Departments or other Consultants as necessary for the performance of the CONTRACTOR'S services. c. Services, documents or other information identified by the County Administrator. 4. CONTRACT REPRESENTATIVES The CONTRACTOR will work with and report to the County Administrator with regard to the consulting and lobbying services performed under this contract. It is understood that from time to time the CONTRACTOR may work with other staff as requested by the County Administrator to perform the consulting and lobbying services. The CONTRACTOR will report to the County Administrator in a timely and regular manner. 5. COMPENSATION a. For the services performed hereunder, the CONTRACTOR shall be paid based upon mutually agreed rates. The maximum total amount payable by the COUNTY to the CONTRACTOR under this Contract shall not exceed $4,000 per month. b. No payment shall be made for any work performed by the CONTRACTOR, except work identified and set forth in this Contract. c. The CONTRACTOR may submit invoices to the COUNTY not more often than once per month during the progress of the work for partial payment of work completed to date. Invoices shall cover the time the CONTACTOR performed work for the COUNTY. The COUNTY shall pay the CONTRACTOR for services rendered in the month following the actual delivery of the work and will remit payment within thirty (30) days from the date of receipt of billing. 6. RELATIONSHIP OF THE PARTIES This Agreement does not create a relationship of principal and agent, master and servant, or employer and employee, and the parties are not joint venturers with or partners of each other. The parties agree that CONTRACTOR is to act as an independent contractor and is not authorized to make any agreement, contract or representation on behalf of COUNTY, or to create any obligations, expressed or implied, on behalf of COUNTY. CONTRACTOR shall be responsible for compliance with all applicable tax and legal requirements, including, without limitation, payment of applicable income and employment taxes. Nothing in this Agreement shall restrict either the rights of COUNTY to contract with any other person or entity to lobby on its behalf, or the rights of CONTRACTOR to lobby on behalf of any other person or entity not otherwise prohibited by this Agreement. 7. PROPRIETARY INFORMATION CONTRACTOR acknowledges that all information and materials developed by the CONTRACTOR for COUNTY and all information and materials obtained by the CONTRACTOR from COUNTY in connection with the CONTRACTOR's performance of this Agreement shall be the sole property of COUNTY and must be protected as confidential and proprietary to COUNTY. CONTRACTOR shall not make any use of such Proprietary Information except as required for CONTRACTOR's performance under this Agreement and shall take all necessary precautions to prevent improper use of such information and materials by others. Upon termination of this Agreement, CONTRACTOR shall promptly return all such property to COUNTY and make no further use of it for any purpose. CONTRACTOR acknowledges that any improper use by CONTRACTOR of COUNTY's confidential and proprietary information would cause irreparable injury to COUNTY which could not be properly compensated for by monetary means and for which COUNTY shall be entitled to injunctive relief for enforcement of CONTRACTOR obligations hereunder. 6. INSURANCE Without limiting CONTRACTOR's indemnification of County, CONTRACTOR shall procure and maintain through the Term of this Agreement, at its own expense, policies of insurance of at least the following types and amounts described below and, in a form, satisfactory to County. Commercial General Liability Insurance, including premises/operations liability, independent contractor liability, contractual liability, products liability, completed operations liability, broad form property damage liability, personal injury liability and bodily injury and death coverage in an amount of $1,000,000 per occurrence and $2,000,000 general aggregate. Workers' Compensation Insurance shall be maintained covering CONTRACTOR's employees in accordance with the laws of Washington State. Commercial Automobile Insurance shall be maintained by CONTRACTOR at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Professional Liability/Errors and Omissions Insurance shall be maintained by CONTRACTOR that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate providing for all sums which the CONTRACTOR shall be legally obligated to pay as damages for claims arising out of the services performed by the CONTRACTOR or any person employed by the CONTRACTOR in connection with this Agreement. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and CONTRACTOR agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this agreement. All of the insurance policies shall include on a CG 2010 11/85, or its equivalence, as Additional Insured COUNTY, its officers, officials, agents, and employees, including waiver of subrogation in favor of COUNTY. CONTRACTOR shall furnish COUNTY with certificates of insurance evidencing the coverage prior to commencement of Services, at each policy renewal and upon request from COUNTY. Nothing in this Section shall in any way limit or qualify CONTRACTOR's obligations. All of the insurance policies shall be issued by insurance companies currently authorized by the Insurance Commissioner to transact business of insurance in the State of Washington, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the County's Risk Manager and shall provide that COUNTY will be given thirty (30) days' prior written notice of cancellation or nonrenewal. All liability policies shall expressly provide that such insurance shall be primary insurance and any similar insurance in the name of or for the benefit of COUNTY shall be excess and non-contributing. a. The CONTRACTOR shall provide Commercial General Liability coverage which does not exclude any activity to be performed in fulfillment of this Contract. Specialized forms specific to the industry of the CONTRACTOR will be deemed equivalent provided coverage is no more restrictive than would be provided under a standard Commercial General Liability policy, including contractual liability coverage. b. The CONTRACTOR'S Commercial General Liability insurance shall include the COUNTY, its officers, officials, employees and agents with respect to performance of services, and shall contain no special limitations on the scope of protection afforded to the COUNTY as additional insured. c. The CONTRACTOR shall furnish the COUNTY with evidence that the additional insured provision required above has been met. An acceptable form of evidence is the endorsement pages of the policy showing the COUNTY as an additional insured. CONTRACTOR: MASON COUNTY, WA Firm: Capitol Consulting By: / By: bdoet, 1u (,(f 6 Title: (shay( Signature: A horized Resentative) Date: Title: Address: ( PI(& TrOZl1 bust_ s 1,,, in l cio I Date: ( A- 14 - 2D2\ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 12/11/23 Agenda Date: December 19, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Other (This is the responsibility of the requesting Department) MTA Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Review of Mason Transit Authority membership Background/Executive Summary: The Mason County Public Transportation Benefit Area (Mason Transit Authority) Board composition is as follows: Three (3) Mason County Commissioners; One (1) City of Shelton Council member; Five (5) members who shall be elected officials selected by the Mason County Commissioners with the goal of seeking equal voting representation among the County commission districts One (1) union member (non-voting) representing the International Association of Machinists and Aerospace Workers, District Lodge 160 Current Membership: John Campbell, Chair, North Mason School District; Eric Onisko, Vice Chair, City of Shelton Mayor; Cyndy Brehmeyer, Authority Member, Mary M. Knight School District; John Sheridan, Authority Member, Port of Allyn; Wes Martin, Authority Member, Grapeview School District; Randy Neatherlin, Authority Member, Mason County Commissioner; Kevin Shutty, Authority Member Mason County Commissioner Sandy Tarzwell, Authority Member, Shelton School District; Sharon Trask, Authority Member, Mason County Commissioner; Zachary Collins, Labor Union Representative (non-voting), International Association of Machinists and Aerospace Workers, District Lodge 160; John Piety, Citizen Advisor to the Board (non-voting) Both John Campbell and Sandy Tarzwell did not run for 2024 elected office so these two positions will need to be filled for an unexpired term ending 2/1/26. Cindy Brehmeyer’s term on the MTA Board expires 12/31/23 and she has asked for a reappointment. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): Send letter to all Mason County elected officials for Campbell and Tarzwell positions. Requested Action: Reappoint Cindy Brehmeyer to a 4-year term on the MTA Board, 12/31/23 to 12/31/27 and solicit for applicants to fill the two unexpired terms. Attachments: MTA By-Laws, Chapter 4.1, Board Composition IV. AUTHORITY BOARD COMPOSITION 4.1 Board Composition. The Authority Board will consist of a governing board of nine (9) voting members; one (1) who is a non-voting labor organization representative set forth as follows: • Three (3) elected members representing Mason County Commissioners, • One (1) elected member representing the City of Shelton Council, • Five (5) members who shall be elected officials selected by the Mason County Commissioners with the goal of seeking equal voting representation among the County Commissioner Districts; • One (1) ex officio non-voting labor union representative pursuant to Section 4.2 below; and The members of the Authority Board shall serve four year terms. Vacancies through resignation or disqualification shall be filled by the County Commission to fill the unexpired term. Mason County shall provide to the Clerk of the Board minutes of the County Commissioner meeting documenting the motion or adoption of a resolution of the elected official selected by the County Commissioners to serve on the Authority Board. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 13, 2023 Agenda Date: November 21, 2023 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Requests for Supplemental Appropriations and Amendments to the Second Budget Amendment Public Hearing for 2023 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2023 budget are attached. This is the second and last scheduled 2023 budget hearing. Budget Impact (amount, funding source, budget amendment): See attached. Public Outreach (news release, community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. Requested Action: Approval to set a Public Hearing for Tuesday, December 19, 2023 at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2023 Budget. Attachments: Resolution of Proposed 2023 Budget Amendment No. 2 Detail and Detailed Budget Entries RESOLUTION NO. 2023 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2023, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100, and RCW 36.40.195; and WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which were not known at the time of original budget adoption; and WHEREAS, the net total of adjustments to 2023 authorized expenditure appropriations in the General Fund is an increase of $1,054,462; and WHEREAS, the net total of adjustments to 2023 authorized expenditure appropriations in funds other than the General Fund is an increase of $4,260,831; and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 21st day of November, 2023 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A & B to this Resolution. Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting Toni Monnier at (360) 427-9670 ext. 644. The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published as provided by law. DATED this 21st day of November, 2023 ATTEST: ____________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ____________________________ Tim Whitehead, Chief DPA CC: Auditor – Financial Services Publish 2x 11/30 & 12/7 bill to Commissioners, 411 North 5th Street, Shelton BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _________________________________ Sharon Trask, Chair _________________________________ Randy Neatherlin, Commissioner _________________________________ Kevin Shutty, Commissioner ATTACHMENT A TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAIL LINE FUND NO. FUND NAME DEPARTMENT 2023 REVENUE CHANGE 2023 EXPENDITURE CHANGE DESCRIPTION 1 194 195 199 LAKE MANAGEMENT DISTRICTS (8,926) ERROR CORRECTION FROM 1ST BA TO MOVE FUNDS OUT OF EFB & INTO PROF SERVICES 2 001 GENERAL FUND WSU 13,000 691 NEW 2023 GRANT CONTRACTS $13K; MOTOR POOL REPAIR OF $691 3 001 GENERAL FUND AUDITOR, DEM, LEOFF, DISTRICT COURT 86,500 CONTRACTUAL SALARY INCREASES RESULTED IN NEED FOR BUDGET INCREASE IN SOME GENERAL FUND DEPARTMENTS 4 001 GENERAL FUND WSU, ASSESSOR, SHERIFF 64,100 UNANTICIPATED MOTOR POOL COSTS: WSU REPAIRS $1100; ASSESSOR REPAIRS $3K; SHERIFF CAPITAL UFPIT INCREASES $60K 5 001 GENERAL FUND AUDITOR 27,300 27,300 ELECTION SERVICES GRANT #2 6 001 GENERAL FUND FACILITIES & GROUNDS 50,000 INCREASED COST FOR CUSTODIAL & ELECTRICAL DUE TO TAKING ON 2 NEW BUILDINGS 7 001 GENERAL FUND CLERK 11,054 DESK SCANNERS PURCHASED FOR STAFF PURCHASED THROUGH INFO TECHNOLOGY DEPT 8 001 GENERAL FUND SHERIFF 205,025 FOOD SERVICES $27,012, ARMORED VEHICLE COVER $5K, FARO SCANNER $70K, TASER LEASE CONTINUATION $21K, & DRONES APPROVED $82,013 9/12 & 9/26 9 001 GENERAL FUND DISTRICT COURT & SUPERIOR COURT 31,381 JAVS UPGRADE APPROVED 8/1/2023 BY BOARD ACTION: $4,195 DC; $27,186 SC 10 001 GENERAL FUND OFFICE OF PUBLIC DEFENSE 115,392 85,000 INCREASED NEED FOR CONTRACT ATTORNEYS DUE TO LONGER TRIALS THAN ANTICIPATED: $85K & TST TRANSFER FOR 2022 BILLING DONE IN 2023 11 001 GENERAL FUND JUVENILE COURT 2,000 ONE ADDITIONAL COMPUTER REPLACEMENT MISSED IN THE 2023 PLAN 12 001 GENERAL FUND NON DEPARTMENTAL 334,873 GORST COALITION FOR 2021‐2023 PAID IN 2023 $25K; EDC CONTRACT INCREASE FOR RECOMPETE $30K; RISK MNGT/PROP INS INC OF $279,873 OVER BUDGET 13 001 GENERAL FUND TRANSFERS OUT 156,538 TRANSFER TO RUSTLEWOOD TO SUPPORT OPERATIONS $100K; TRANSFER TO ELECTIONS EQUIPMENT FROM HAVA GRANT REVENUE $56,538 14 104 AUDITOR'S O&M 33,000 NEW SERVER AND ASSOCIATED LICENSES 15 109 ELECTION EQUIPMENT 56,538 203,706 VOTE BY MAIL ENVELOPE SORTING MACHINE 16 117 COMMUNITY SUPPORT SERVICES 2,773,000 2,773,000 NEW FEDERAL & STATE PASS THROUGH GRANT FUNDING 17 117 160 180 COMMUNITY SUPPORT SERVICES, LAW LIBRARY, TREASURER'S O&M 3,500 CONTRACTUAL SALARY INCREASES RESULTED IN NEED FOR BUDGET INCREASE IN CERTAIN FUNDS 18 142 NARCOTICS INVESTIGATION FUND 50,000 50,000 UNANTICIPATED REVENUE & EXPENSE FROM FELONY FORFIETURE Page 1 of 2 ATTACHMENT A TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAIL LINE FUND NO. FUND NAME DEPARTMENT 2023 REVENUE CHANGE 2023 EXPENDITURE CHANGE DESCRIPTION 19 150 COMMUNITY SERVICES HEALTH 790,000 790,000 CONTRACTS RECEIVED DURING 2023 BUDGET YEAR NOT ORIGINALLY BUDGETED FOR 20 164 MENTAL HEALTH TAX 115,392 TRANSFER TO OPD FOR 2022 BILLING DONE IN 2023 21 402 MASON COUNTY LANDFILL 301,159 PURCHASE OF ROLL‐OFF TRUCK 22 411 RUSTLEWOOD SEWER & WATER 100,000 TRANSFER FROM GENERAL FUND TO SUPPORT OPERATIONS GENERAL FUND TOTAL 155,692 1,054,462 OTHER FUNDS TOTAL 3,769,538 4,260,831 ALL FUNDS GRAND TOTAL 3,925,230 5,315,293 Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES LINE FROM A ACCOUNT TYPE I/D REVENUE EXPENDITURE FUND BALANCE CHANGE PROPOSED BUDGETED FB TOTAL DESCRIPTION 1 194.000000.000.000.508.41.500000.0000.00.1 I 21,623 ‐ END FUND COMMITTED 1 194.000000.100.000.553.60.541010.0000.00.1 D 21,623 PROFESSIONAL SERVICES 1 195.000000.000.000.508.41.500000.0000.00.1 D 3,675 ‐ END FUND COMMITTED 1 195.000000.000.000.553.60.541010.0000.00.1 I 3,675 PROFESSIONAL SERVICES 1 199.000000.000.000.508.41.500000.0000.00.1 D 9,022 ‐ END FUND COMMITTED 1 199.000000.001.000.553.60.541010.0000.00.1 I 9,022 PROFESSIONAL SERVICES 2 001.000000.010.003.334.02.310337.0000.00.2 I 3,000 GIANT HOGWEED ‐ DEPT AG GRANT 2 001.000000.010.003.334.02.340200.0000.00.2 I 10,000 STATE PARKS‐WEEDS 2 001.000000.320.000.508.91.500000.0000.00.2 I 13,000 3,691,344 END FUND UNASSIGNED 2 001.000000.010.003.553.60.548778.0000.00.1 I 691 MOTOR POOL REPAIRS 2 001.000000.320.000.508.91.500000.0000.00.1 D 691 3,690,653 END FUND UNASSIGNED 3 001.000000.030.031.514.23.510020.0000.00.1 I 10,000 CHIEF FINANCIAL OFFICER 3 001.000000.030.032.514.30.510014.0000.00.1 I 10,000 RECORDING MGR/ARCHIVE COORD 3 001.000000.030.033.514.81.510012.0000.00.1 I 10,000 LICENSING LEAD 3 001.000000.030.034.514.40.510010.0000.00.1 I 10,000 ELECTIONS SUPERINTENDENT 3 001.000000.050.000.525.10.510020.0000.00.1 I 20,000 ADMINISTRATIVE COORDINATOR 3 001.000000.058.271.517.20.520040.0000.00.1 I 20,000 LEOFF I MEDICAL 3 001.000000.100.000.512.40.510010.0000.00.1 I 6,500 JUDGE 3 001.000000.320.000.508.91.500000.0000.00.1 D 86,500 3,604,153 END FUND UNASSIGNED 4 001.000000.010.003.553.60.548778.0000.00.1 I 1,100 MOTOR POOL REPAIRS 4 001.000000.020.000.514.24.548778.0000.00.1 I 3,000 MOTOR POOL REPAIRS 4 001.000000.205.267.594.21.564778.0000.00.1 I 60,000 MOTOR POOL CAP UPFIT 4 001.000000.320.000.508.91.500000.0000.00.1 D 64,100 3,540,053 END FUND UNASSIGNED 5 001.000000.030.034.334.00.330040.0000.00.2 I 27,300 ELECTIONS SECURITY ENHANCEMENT 5 001.000000.030.034.514.40.541010.0000.00.2 I 27,300 PROFESSIONAL SERVICES 6 001.000000.055.000.518.30.531020.0000.00.1 I 15,000 JANITORIAL SUPPLIES 6 001.000000.055.000.518.30.541030.0000.00.1 I 15,000 JANITORIAL SERVICES 6 001.000000.055.000.518.30.547010.0000.00.1 I 20,000 ELECTRICITY ‐ PUD 6 001.000000.320.000.508.91.500000.0000.00.1 D 50,000 3,490,053 END FUND UNASSIGNED 7 001.000000.070.000.512.30.535098.0000.00.1 I 11,054 IT TRACKABLLE EQUIPMENT 7 001.000000.320.000.508.91.500000.0000.00.1 D 11,054 3,478,999 END FUND UNASSIGNED 8 001.000000.205.267.521.22.535010.0000.00.1 I 111,000 TACTICAL EQUIPMENT 8 001.000000.205.267.521.22.535020.0000.00.1 I 67,013 SWAT/SAR EQUIPMENT 8 001.000000.205.270.523.90.541010.0000.00.1 I 27,012 FOOD SERVICES 8 001.000000.320.000.508.91.500000.0000.00.1 D 205,025 3,273,974 END FUND UNASSIGNED 9 001.000000.100.000.512.40.548010.0000.00.1 I 4,195 MACHINE MAINTENANCE 9 001.000000.250.000.512.21.548010.0000.00.1 I 27,186 COPIER & JAV MAINTENANCE 9 001.000000.320.000.508.91.500000.0000.00.1 D 31,381 3,242,593 END FUND UNASSIGNED 10 001.000000.240.000.515.92.541040.0000.00.1 I 85,000 ADULT FELONY MISC SERVICES 10 001.000000.320.000.508.91.500000.0000.00.1 D 85,000 3,157,593 END FUND COMMITTED 20 164.000000.100.000.597.00.500240.0000.00.1 I 115,392 TRANSFER OUT: OPD 20 164.000000.100.000.508.31.500000.0000.00.1 D 115,392 END FUND RESTRICTED 10 001.000000.240.000.397.00.300164.0000.00.2 I 115,392 TRANSFER IN MENTAL HEALTH 10 001.000000.320.000.508.91.500000.0000.00.2 I 115,392 3,272,985 END FUND UNASSIGNED 11 001.000000.170.000.527.60.535098.0000.00.1 I 2,000 IT TRACKABLE EQUIPMENT 11 001.000000.320.000.508.91.500000.0000.00.1 D 2,000 3,270,985 END FUND UNASSIGNED 12 001.000000.300.000.518.63.541010.0000.00. 1 I 25,000 GORST COALITION 12 001.000000.300.000.558.70.541010.0000.00.1 I 30,000 ECON OPPORTUNITY PROF SERVICES 12 001.000000.300.312.518.90.546030.0000.00.1 I 279,873 RISK MNGT/PROPERTY INSURANCE 12 001.000000.320.000.508.91.500000.0000.00.1 D 334,873 2,936,112 END FUND COMMITTED 14 104.000000.000.000.594.14.564010.0000.00.1 I 33,000 CAPITAL EQUIPMENT 14 104.000000.000.000.508.31.500000.0000.00.1 D 33,000 459,710 END FUND RESTRICTED 15 109.000000.000.000.594.11.564010.0000.00 1 I 147,168 MACHINERY & EQUIPMENT 15 109.000000.000.000.508.31.500000.0000.00.1 D 147,168 138,501 END FUND RESTRICTED Page 1 of 2 ATTACHMENT B TO RESOLUTION NO. _________ 2023 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES LINE FROM A ACCOUNT TYPE I/D REVENUE EXPENDITURE FUND BALANCE CHANGE PROPOSED BUDGETED FB TOTAL DESCRIPTION 15 109.000000.000.000.397.00.300001.0000.00.2 I 56,538 TRANSFER IN (HAVA GRANT) 15 109.000000.000.000.594.11.564010.0000.00 2 I 56,538 MACHINERY & EQUIPMENT 13 001.000000.310.000.597.00.500109.0000.00.1 I 56,538 TRANSFER OUT: ELECTIONS EQUIP 13 001.000000.320.000.508.91.500000.0000.00.1 D 56,538 2,879,574 END FUND COMMITTED 16 117.000000.000.200.333.21.302702.0000.00.2 I 173,000 ERAP 2.0 GRANT 16 117.000000.000.200.333.21.302703.0000.00.2 I 600,000 EHF‐EMERGENCY HOUSING FUND 16 117.000000.000.200.334.04.320017.0000.00. 2 I 1,500,000 CHG ‐ DEPT OF COMMERCE GRANT 16 117.000000.000.200.334.04.320018.0000.00. 2 I 500,000 HEN ‐ DEPT OF COMMERCE GRANT 16 117.000000.000.200.565.40.541000.0000.00. 2 I 773,000 PROFESSIONAL SERVICES 16 117.000000.000.200.565.40.541029.0000.00. 2 I 1,500,000 CHG PROFESSIONAL SERVICES 16 117.000000.000.200.565.40.541030.0000.00. 2 I 500,000 HEN PROFESSIONAL SERVICES 17 117.000000.000.200.565.40.510020.0000.00.1 I 2,000 COMMUNITY HEALTH SPECIALIST 17 117.000000.000.200.508.31.500000.0000.00.1 D 2,000 1,417,758 END FUND RESTRICTED 17 160.000000.000.000.572.20.510010.0000.00.1 I 500 LAW LIBRARIAN CLERK 17 160.000000.000.000.508.31.500000.0000.00.1 D 500 26,078 END FUND RESTRICTED 17 180.000000.100.000.514.22.510020.0000.00.1 I 1,000 COLLECTIONS DEPUTY 17 180.000000.000.000.508.31.500000.0000.00.1 D 1,000 60,941 END FUND RESTRICTED 18 142.000000.000.000.369.30.300030.0000.00.2 I 50,000 FELONY FORFIETURE 18 142.000000.000.000.521.80.549000.0000.00.2 I 50,000 MISC SERVICES 19 150.000000.100.000.336.04.325000.0000.00.2 I 300,000 REV/FOUNDATIONAL PUBLIC HLTH 19 150.000000.200.000.331.93.327601.0000.00.2 I 190,000 CDC‐DFC 19 150.000000.200.000.333.93.395920.0000.00.2 I 300,000 LEAD PILOT PROG‐FED PORTION 19 150.000000.100.000.562.10.546010.0000.00.2 I 70,000 RISK POOL INSURANCE 19 150.000000.200.000.562.20.541010.0000.00.2 I 680,000 PROFESSIONAL SERVICES 19 150.000000.300.000.562.50.541010.0000.00.2 I 40,000 PROFESSIONAL SERVICES 21 402.000000.000.000.594.37.564000.0000.00.1 I 301,159 CAPITAL MACHINERY & EQUIPMENT 21 402.000000.000.000.508.41.500000.0000.00.1 D 301,159 2,787,062 END FUND COMMITTED 13 001.000000.310.000.597.00.500411.0000.00.1 I 100,000 TRANSFER OUT RUSTLEWOOD 13 001.000000.320.000.508.91.500000.0000.00.1 D 100,000 2,779,574 END FUND UNASSIGNED 22 411.000000.100.000.397.00.300001.0000.00. 2 I 100,000 TRANSFER IN CE 22 411.000000.000.000.508.41.500000.0000.00.2 I 100,000 100,000 END FUND RESERVED General Fund Total: 155,692 1,054,462 (898,770) Other Funds Total: 3,769,538 4,260,831 (491,293) All Funds Grand Total: 3,925,230 5,315,293 (1,390,063) Page 2 of 2 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): December 4, 2023 Agenda Date: January 2024 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Surplus and Sale of Parcel No. 12220-50-58012 Background/Executive Summary: Robert Cook, Real Estate Agent at Windermere in Allyn representing Jon and Kim Rice, inquired about parcel no. 12220-50-58012. Mr. and Mrs. Rice wish to purchase the aforementioned parcel to combine with their currently owned parcels no. 12220-50-58009 and 12220-50-58010 at the assessed value and submitted a purchase and sale agreement for $1,600. On June 1, 1925 in a Public Hearing, the east 10’ and west 10’ of Sherwood Avenue was vacated by the Board of County Commissioners. However, in the Final Order of Vacation, parcel no. 12220-50-58012 was not included. This has been discussed with legal and the recommendation is to surplus and sell this parcel. Richard Beckman, Richard Beckman Realty, performed a market analysis of the parcel and shared the following: “the property appears to be in a residential area and sists between State Route 3 in Allyn and lightly developed land to the west. Due to its extremely small size, there are no readily available comparables… The property is worth about $2 per square foot or approx. $800. However, based on its size and location only has value and use to adjacent property owners. The County should add the $500 broker price opinion to the purchase price… and the buyer pay all closing costs”. The Board declared the parcel surplus on 10/24/23 by adoption of Resolution 2023-058. Budget Impact (amount, funding source, budget amendment): Recommended selling price is $1,600 to include recording fees and the excise affidavit fee. Public Outreach (news release, community meeting, etc.): Public Hearing notice will be published two times in the Shelton-Mason County Journal. Requested Action: Request to set a public hearing to consider the sale of the property for $1,600. Attachments: Purchase and sale agreement