HomeMy WebLinkAbout2023/12/05 - RegularBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
December 5, 2023
9:00 a.m.
December 5.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams.
Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Short-Term Vacation Rentals and Public Engagement Opportunities News Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – October 9, October 16, and October 23, 2023 Briefing Minutes; October 10, 2023
Regular Minutes; and October 24, 2023 Finance Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8100711-8100862 $3,816,535.68
Direct Deposit Fund Warrant # 101701-102107 $ 883,237.21
Salary Clearing Fund Warrant # 7007762-7007787 $ 589,125.34
8.2 Approval of the Resolution formally adopting a Facilities and Parks Memorial and Donations Policy.
8.3 Approval to appoint Steven Payne to the Parks and Trails Advisory Board for a term expiring December 31,
2027.
8.4 Approval of the following Lodging Tax awards and contracts: Northwest Event Organizers, Inc. $49,500 for a
tourism progressive application. Visitor Information Services for 2024/2025: North Mason Chamber of
Commerce $43,100; Shelton-Mason County Chamber of Commerce $94,500; and Mason County Historical
Society $16,900. Northwest Event Organizers, Inc. for tourism development and marketing services and
support of local festivals and events for 2024/2025 in the amount of $645,307 each year.
8.5 Approval of the contract with ABA Cleaning Services for janitorial services for County facilities from January
1, 2024 through December 31, 2024.
8.6 Approval for the Mason County Board of Equalization (BOE) to hear completed and timely filed appeals for
the 2023 assessment year.
8.7 Approval of the Interagency Agreement between the Washington State Department of Agriculture and the
Mason County Noxious Weed Control Board No. K4795 for the Class A and B Designate Noxious Weed
Eradication Program.
8.8 Approval to reappoint Tamara Cowles to the Mason County Noxious Weed Control Board District No. 3 for a
term expiring December 5, 2027.
8.9 Approval to purchase the ClearPoint Strategy software to automate reporting processes for contracts and grants
for the amount of $20,000 per year using funding from the Consolidated Contract (CONCON) amendments 13
and 14.
8.10 Approval to reappoint Glenn Landram to the Mason County Clean Water District Advisory Committee for a
term expiring October 26, 2026.
8.11 Approval to set a Public Hearing for Tuesday, January 2, 2024 at 9:15 a.m. to consider the rezone of two
parcels within rural lands, parcel no. 32003-13-00100 and 32003-31-00010 from Rural Commercial 2 (RC2) to
Rural Industrial (RI).
8.12 Approval of the SCJ Alliance contract amendment for consultant services to assist with the 2025
Comprehensive Plan Periodic Update for climate planning in the amount of $125,000.
8.13 Approval of the Resolution updating the Purchasing and Contracting Policy.
8.14 Approval of the budget movement of up to $40,000 in the 2023 Beards Cove Fund 412 from Salaries and
Benefits to Operating.
8.15 Approval of the budget movement of up to $240,000 in the 2023 Sheriff’s Office budget from Salaries and
Benefits to Operating leaving capacity to move an additional budget amount up to $50,000 until the end of
2023 as per Resolution no. 26-17.
8.16 Approval to set a Public Hearing for Tuesday, December 19, 2023 at 9:15 a.m. to consider the sale of parcel
no. 12220-50-58012 to Jon and Kim Rice for the purchase price of $1,600.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing continued from Tuesday, November 7, 2023 to consider continuing the Solid Waste Long Haul
Transportation and Disposal contract Public Hearing to Tuesday, January 16, 2024 at 9:15 a.m. Staff: Richard
Dickinson
10.2 Public Hearing continued from Tuesday, November 21, 2023 to consider certifying to the County Assessor the
amount of taxes levied for County purposes for collection in 2024; the Current Expense and Road property tax
levy Resolutions were approved by the Board of County Commissioners at the Tuesday, November 21, 2023
Public Hearing. Staff: Jennifer Beierle
11. Board’s Calendar and Reports
12. Adjournment