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2023/10/23 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF October 23, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 23, 2023 llcf Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, October 23, 2023 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Treasurer's Office—Lisa Frazier 10:05 A.M. Sheriff's Office—Chief Hanson 10:15 A.M. Community Development—Kell Rowen 10:25 A.M. Public Health—Dave Windom 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management 10:45 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Tuesday, October 24, 2023 Commission Chambers Times are subject to change,depending on the amount of business presented 10:00 A.M. Finance Committee Meeting Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton, WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 10/19/23 at 1:26 PM C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lisa Frazier Ext.484 Department: Treasurer Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: November 7,2023 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Cancellation of Outstanding Warrants Background/Executive Summary: RCW 39.56-040 states in part—warrants not presented within one year of their issue, shall be cancelled by passage of a resolution of the governing body............and upon such resolution the auditor....and treasurer.....shall transfer all records of such warrants back to the funds as if they have never been issued. The Auditor's office has finished their due diligence and provided the Treasurer's Office with an updated list of outstanding warrants as set forth in Exhibit A. Requested Action: Approval of the Resolution to void outstanding warrants as listed in Exhibit A. Attachments Resolution Exhibit A RESOLUTION NO. CANCELLATION OF OUTSTANDING WARRANTS WHEREAS, RCW 39.56.040 states in part................ warrants not presented within in one year of their issue, shall be canceled by passage of a resolution of the governing body of the municipal corporations, and upon such notice of passage of such resolution the auditor of the municipal corporation and the treasurer of the municipal corporation shall transfer all records of such warrants so asto the funds asif such warrants had never been drawn. WHEREAS., approval of such resolution will allow the auditor and/or treasurer of such municipal corporation the authority to void the warrants as listed in Exhibit A and provide for in the process adjusted cash balances to those funds for which the warrants were originally drawn as required by RCW 39.56.040. WHEREAS,the County Auditor' s Office has finished their due diligence efforts and provided the Treasurer' s Office with an updated list of outstanding warrants to be voided. Such list has been attached as Exhibit A. NOVVTHEREFORE, BE |TRESOLVEDthattheBoardofMesonCountyCommissionershereby authorize the County Auditor's Office to void the outstanding warrants as set out in Exhibit A, attached pursuant toRCVV39.5G.04O. Dated this day of 12023. BOARD OF COUNTY COMMISSIONERS MASON COUNTYJ, VVASH|NGTON ATTEST: Sharon Trask, Chair McKenzie SmiLh, Clerk of the Board APPROVED A3TOFORM: Randy Neather|in, Vice Chair Tim VVhitehead, Chief Deputy Prosecuting Attorney Kevin 5hutty, Commissioner cc: Auditor Finance,Treasurer' sOfhoe VOIDED COUNTY WARRANT REPORT ' WARRANT#: AMOUNT: PAYEE: 8081399 $ 31.17 7/6/2021 /\L8|N' MUR|/\HLEE 8081446 $ 33.97 7/6/2021 OAEUBLE' CLINTON THEOD{}RE 8081459 $ 63.46 7/6/2021 ELL|NGBCJE' MARTIN THDMA8 8081477 $ 10.90 7/6/2021 FULLER, LA3[}NDRAANGEL 8081505 $ 22.24 7/6/2021 HARR|NGTON' EL|ZABETHMAE 8081528 $ 15.71 7/6/2021 KELLY' RUBY MAE 8081544 $ 28.48 7/6/2021 LBTZKE' N|CH{]LEMAR)E 8081555 $ 30.38 7/6/2021 MCC[}LM' GENE ARTHUR 8081563 $ 42.62 7/6/2021 MERTZ' CHRI3TOPHERABTHUR 8081573 $ 15.94 7/6/2021 MUE0' TORRi /\ YV 8081575 $ 18.96 7/6/2021 MUZY' JOSEPHEDVVARD 8081617 $ 17.82 7/6/2021 3ALM|' RYAN P/\TR|CK 8081650 $ 51.86 7/6/2021 TVYDG[}{]D' JAME3M|CHAEL 8081654 $ 37.02 7/6/2021 VY/\LL\N' SEAN KELLUM 8081660 $ 16.61 7/6/2021 VV|D(]LF' JAMESPH|L|P 8081936 $ 200.00 7/13/2021 YY/\LDEMARROB|N3{}N 8082315 $ 100.00 8/4/2031 VYA3H\NGTDM COUNCIL DF COUNTY SURVEYORS 8082487 $ 3296 8/16/2021 B/\OERTSCHER' PATR|CKOARRE 8082517 $ 32.85 8/16/2021 CA3TRO' TC}NYRAY 8082528 $ 32.06 8/16/2021 CRBSC|' KEV|NJ[)HN 8082531 $ 13.14 8/16/2021 CUTLER, [)L|V|AC[}RBYN 8082548 $ 11.68 8/16/2021 EKMAN' C|NOYJ 8082549 $ 11.46 8/16/2021 EL0M3' JU3T|N MATTHEVY 8082558 $ 24.67 8/16/2021 F|TZMAUR|CE' COLEMATTHEYY 8082568 $ 34.30 8/16/2021 GALU3HA' OANS|NG 8082569 $ 28.70 8/16/2021 GLA3ER' SHELLEYL 8082581 $ 19.07 8/16/2021 HENOR|X' JEFFREYM1CHAEL 8082593 $ 14.37 8/16/2021 HOVVARD' 3TEPHAN\E/\NN 8082612 $ 27.17 8/16/2021 LOPEZ, R[)BERTV|NCENT 8082624 $ 47.10 8/16/2021 MCCURDY' CH/\RLENELDRETTA 8082633 $ 33.52 8/16/2021 MILLER, /\U3T|NYY|LL{AM-JAM 8082634 $ 33.97 8/18/2021 MILLER, EL{Z/\BETHK/\THE0N 8082635 $ 30.05 8/16/2021 MILLER, MARK /\LAN 8082660 $ 10.22 8/16/2021 {}NEIL' C(}RYPAUL 8082670 $ 18.96 8/16/2021 PURCELL' ANGEL/\ LDR/\|NE 8082673 $ 12.80 8/16/2021 RHEAUME' JENNIFERELLEN 8082692 $ 50.24 8/16/2021 SH|NNER3' L/\UR/\ ANN 8082698 $ 39.57 8/16/2021 SPLETSTOE3ER' /\NDREVVLEE 8082712 $ 54.05 8/16/2021 WAKELY, PHILLIP ERIC 8082779 $ 80.00 8/18/2021 WASHINGTON STATE PUBLIC HEALTH ASSOCIATIO 8082907 $ 195.00 8/25/2021 DAVID WINDOM 8083107 $ 59.65 9/7/2021 FRENCH, TERESA LYNN 8083123 $ 46.88 9/7/2021 JENNE, MARJORIE KAY 8083154 $ 20.86 9/7/2021 SCHULZ, JONATHAN DAVID 8083164 $ 40.80 9/7/2021 TOTTEN, DOC JUSTIN 8083291 $ 10.00 9/9/2021 ALANNAH ATKINS 8083735 $ 10.00 10/6/2021 BRITTANY SPENCER 8083790 $ 11.79 10/1 1/2021 BRANNER, REBECCA LYNN 8083808 $ 34.53 10/1 1/2021 MORRIS, ZECHARIAH JOHN 8083815 $ 15.94 10/11/2021 RUTH, PATRICK TODD 8083821 $ 36.99 10/11/2021 URBAND, COREY GABRIEL 8083990 $ 1,320.94 10/13/2021 NORTHWEST CASCADE INC 8084163 $ 260.00 10/27/2021 OSCAR MATIAS PABLO 8084640 $ 17.95 1 1/23/2021 ABAD, TEODORO WILLIAM 8084646 $ 14.03 1 1/23/2021 -DECICIO, TRAVIS CODY 8084659 $ 22.91 1 1/23/2021 LUCK, HEATHER NICOLE 8084661 $ 78.69 1 1/23/2021 MANNAHAN, BENJAMIN TYLER 8085262 $ 3.53 12/21/2021 CHANTEL PERSONDEK 8085306 $ 38.00 12/22/2021 BARNES, KA RA LEA 8085314 $ 49.31 12/22/2021 BULES, BRANDON MICHAEL 8085321 $ 11.46 12/22/2021 C LA R K, B R A N D E N J A M ES 8085323 $ 16.72 12/22/2021 COOTS, JENNAFER MEAGAN 8085358 $ 41.02 12/22/2021 JOHNSON, JUSTIN DEAN 8085369 $ 13.92 12/22/2021 LEVIN, KIMBERLY ANN 8085378 $ 23.78 12/22/2021 MARTIN, PATRISHA RAE 8085388 $ 30.27 12/22/2021 MISSAK, DAVID JAMES 8085447 $ 63.90 12/22/2021 WALSH, KYLEIGH ANA SHEA 8085460 $ 34.30 12/22/2021 ZIMMERMAN, MICHAEL ANTHONY 8085623 $ 64.88 1/12/2022 JENNIFER HAYDEN 8085917 $ 875.00 1/26/2022 WASHINGTON DEFENDER ASSOCIATION 8086124 $ 80.93 2/3/2022 BANKS, COLE PATRICK 8086158 $ 40.16 2/3/2022 ERICKSON, CHRISTA MARIE 8086168 $ 92.56 2/3/2022 FOWLER, FELICITY ANNE 8086203 $ 93.92 2/3/2022 MASON, STEVEN ANTHONY 8086208 $ 104.00 2/3/2022 MILOVICH, FELICITY TRACI 8086407 $ 5.00 2/16/2022 DINA MARIE GUIJOSA 8086412 $ 1.40 2/16/2022 SAMANTHA ROSE WILLARD 8086406 $ 2,997.16 2/16/2022 DARCY MARLENE RAMSFIELD 8086411 $ 790.00 2/16/2022 RAFAEL AGUIRRE-SOSA 8086413 $ 525.00 2/16/2022 SHAWN DEAN RODIA 8086408 $ 3.35 2/16/2022 Gary Lewis Witherbee 8086710 $ 6,359.36 3/2/2022 WEBQA INC 8086730 $ 354.00 3/2/2022 YWCA PASSAGE POINT 8086788 $ 23.49 3/3/2022 DATA DRIVEN SAFETY LLC 8086792 $ 10.00 3/8/2022 JUSTIN MCCASLIN 8087049 $ 10.00 3/23/2022 MARKIE HAUBRICK 8087047 $ 27.28 3/23/2022 PENNY HOLLAND 8087269 $ 44.34 4/5/2022 ADAMS, IAIN 8087273 $ 43.46 4/5/2022 BAILEY, DAVID WAYNE 8087280 $ 11.87 4/5/2022 BRANNER, ROSE MARIE 8087282 $ 16.08 4/5/2022 CALHOUN, ROGER G 8087288 $ 10.70 4/5/2022 DRUESEDOW, JOSEPH LEVI 8087309 $ 12.69 4/5/2022 LAGERBERG, BRIAN RONALD 8087330 $ 23.81 4/5/2022 PRIDMORE, ELLIOT JOHN WILL 8087333 $ 39.19 4/5/2022 SALINAS, DANIELLE RACHEL 8087340 $ 17.72 4/5/2022 SIMMONS, KENNETH 8087744 $ 11909.02 4/27/2022 JOHN DOUGLAS GLOVER 8087747 $ 50.00 4/27/2022 RICHARD HENRY 8088107 $ 15.38 5/12/2022 BICHSEL, ANDREA VIRGINIA 8088145 $ 27.43 5/12/2022 WALL, JOSHUA JAMES 8088146 $ 68.20 5/12/2022 WALLACE, KATELYNN ANN 8088148 $ 11.05 5/12/2022 WEST, ERIC BRYON 8088221 $ 110.00 5/18/2022 OSCAR MATIAS PABLO 8088296 $ 10.59 5/25/2022 FERMIN CALMO PEREZ 8088297 $ 10.00 5/25/2022 MYNOR VELASQUEZ RAMIREZ 8088298 $ 10.00 5/25/2022 ROSELIA CALMO CRUZ 8088522 $ 12.93 6/7/2022 AMICK, NATASHA E 8088523 $ 31.06 6/7/2022 ARRINGTON, FAYRENE B 8088550 $ 39.84 6/7/2022 CAMACHO, RAYMOND 8088566 $ 11.17 6/7/2022 DAHL, FIONA MAY 8088592 $ 1 1.52 6/7/2022 GOUDY, MICHELLE MARIAH 8088596 $ 18.19 6/7/2022 GUYER, CATHERINE ELIZABETH 8088597 $ 25.44 6/7/2022 RACKETY, ANGELA L 8088607 $ 20.30 6/7/2022 HOZA, KATHLEEN MARIE 8088614 $ 13.86 6/7/2022 JOHNSON, CHRYSTOPHER DEAN 8088624 $ 40.30 6/7/2022 KIRKPATRICK, RICHARD L 8088636 $ 35.62 6/7/2022 LEARY, PATRICK CHRISTIAN 8088637 $ 47.85 6/7/2022 LESTER, JOHN PAUL 8088640 $ 10.70 6/7/2022 LOFGREN, INER LEE CECIL 8088653 $ 23.92 6/7/2022 MILLER, RYAN PHILLIP 8088654 $ 40.30 6/7/2022 MOE, ADRIC DAMIEN 8088659 $ 11.29 6/7/2022 MULLIGAN, DAVID JORDAN 8088663 $ 11.05 6/7/2022 NOREEN, THOMAS E 8088669 $ 24.27 6/7/2022 PAPE, DIANN DENISE 8088685 $ 32.23 6/7/2022 RANDLE, CASSAUNDRA LEA 8088700 $ 21.82 6/7/2022 SHAW, MARK ANDREW 8088716 $ 37.85 6/7/2022 TIMMONS, DANIEL SEAN 8088767 $ 300.00 6/9/2022 ROSA G BORJA 8088801 $ 36.27 6/9/2022 CHRISTINA MULLER-SHINN 8089148 $ 48.40 6/28/2022 DAKOTA OLIVER 19..758.02 TOTAL FOR 631.000000.000.000 7006477 $ 11.76 2/25/2022 KEALY, COLLEEN J 7006480 $ 28.65 2/25/2022 LARSEN, MADISON M 7006481 $ 13.17 2/25/2022 MADISON, TREVOR S. 53.58 TOTAL FOR 632.000000.000.000 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Jail Outsourcing Update, Hiring Update,and Recruitment Efforts Background/Executive Summary: Budget Impact(amount, funding source,budget amendment): Public Outreach (news release,community meeting, etc.): Requested Action: Attachments 9. `SON coy`' Mason County Community Development Briefing October 23, 2023 Briefing Items Letter of support adopting Climate Element as part of the Comprehensive Plan Periodic update—Kell Rowen Building Official management position—Kell Rowen Rezone request for parcel no. 12220-50-58009 & 12220-50-58010—Marissa Watson C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department: Community Development Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 16,2023 Agenda Date: October 24,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letter of support from Commissioners for non-competitive grant funding to prepare and adopt amendments to implement the requirements of HB 1181 related to climate planning. Background/Executive Summary: Mason County Community Development(Planning)is drafting an application to the Washington State Department of Commerce for non-competitive grant monies. The application also requires a letter of support from the Board of Commissioners for the work that will be funded through the grant. These grant dollars for climate planning are separate from and in addition to the monies received for the Comprehensive Plan Periodic Update. Budget Impact(amount, funding source,budget amendment): The funding source for this project is a grant made available through the Washington State Department of Commerce.Non-competitive grant of$300,000. Public Outreach (news release,community meeting, etc.): There will be many public outreach activities planned and implemented throughout the update process. Requested Action: Approval for the Chair to sign the letter to the Washington State Department of Commerce in support of adopting a Climate Element as part of the Comprehensive Plan Periodic Update work. Attachments Draft Letter ASpN coU�� October 24, 2023 — Sarah Fox,Climate Planning Manager 1854 Washington State Department of Commerce PO Box 42525 Olympia,WA 98504 gmsgrantsC&commerce.wa.gov MASON COUNTY BOARD OF Re: Letter of Support for Mason County 2025-2045 Comprehensive Plan Periodic Update Related to Climate Planning COMMISSIONERS To Whom It May Concern, 1ST District RANDY NEATHERLIN The Mason County Board of Commissioners is aware of and supportive of the application to the Washington State Department of Commerce for grant monies aiding in the Mason County 2°d District Comprehensive Plan Periodic Update 2025-2045, specifically related to implementing the KEVIN SHUTTY requirements of HB 1181 related to climate planning. 3'District We understand that the GMA requires us to adopt goals and policies related to climate and SHARON TRASK weather related events. These goals and policies will be considered and adopted as part of our scheduled periodic review update to our comprehensive plan deadline. In conclusion,we fully support the efforts of the Community Development Department as they seek external funding to assist in the amendment of policies within the Comprehensive Plan and Mason County Building 1 the regulations that support the goals of those policies, in line with State mandates and a renewed 2025-2045 vision for the communities we serve. 411 North Fifth Street Sincerely, Shelton,WA 98584-3400 (360)427-9670 ext.419 Fax(360)427-8437 Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department: Community Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: Internal Review: ❑ Finance 0 Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Building Official Management Position Background/Executive Summary: Community Development(DCD)has one Director and no managers. The appointed Building Official is working as a Building Inspector IV. DCD wants to post and fill a Building Official management position. Budget Impact Nominal Public Outreach N/A Requested Action: Approval for Human Resources to add a Building Official management position to the Non-Represented Salary Scale at Range 38 and approval to post and fill that position. Attachments: Position Description '9 Y t POSITION DESCRIPTION Title: Department: Building Official Community Development Affiliation: Reports to: Non-Represented Community Development Director Salary Range: According to Non-Represented Supervises/Directs: Salary Scale Building inspectors, plans examiners, enforcement officers Risk Class: TBD Job Class: TBD Exempt: X Non-Exempt: GENERAL DESCRIPTION: Serves for the purpose of regulatory compliance as referenced within the adopted Construction Codes, Revised Code of Washington (RCW), and Washington Administrative Codes (WAC's). Oversee and manage the operations of the Building Safety Program of the Community Development Department. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Ensure the regulations of construction work and/or conditions involving the development, use, and maintenance of land and structures to secure compliance with pertinent federal, state and/or county building, fire, mechanical, plumbing, energy, accessibility and related state-amended statutes and municipal codes. Assist with emergency operations and other enforcement and support efforts required to support the County building program. Responsible for performing a full scope of assigned duties related to staff supervision, code enforcement, inspection process and plan review of residential, commercial, industrial buildings and other structures or facilities. Oversee the enforcement of all provisions of the state building codes as adopted by the State Building Code Council comprised of the International Building Code, Fire Code, Mechanical, Uniform Plumbing, Accessibility Codes, Energy and other related state and local regulations and ordinances. Recommend, develop, implement, and administer policies and procedures for effective and efficient operations. Develop and recommend code interpretations. Assists in the management of operations to achieve goals and objectives within allocated fund limitations and available personnel. Oversees inspections during construction, alteration, or repair for compliance with state and local codes and/or ordinances. Supervise assigned staff to include work assignments and performance management. Supervise and participate in the examination of plans and detailed specifications for compliance with State and local codes, standards, and ordinances. Analyze technical and complex building components and systems for compliant alternative materials or methods of construction. OTHER JOB FUNCTIONS: Coordinate the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Respond to sensitive or complex inquiries or service complaints. Est. 10.06.2020/Rev 1-4.28.2022(format)/Revl 1-1 5-2022/Rev 6-2023 Punctual and reliable attendance. Travel and attend functions as directed. Perform other duties as assigned. Provide training as assigned. WORKING CONDITIONS: Duties are primarily performed in an office environment. Field inspections and investigations may be required. Exposure to a variety of weather conditions while conducting field investigations and inspections. Possible exposure to physical hazards associated with active construction sites, to include, but not limited to, falling objects, obstacles, cramped surroundings, and heights. Ability to move forty (40) pounds. QUALIFICATIONS: Knowledge of • Building department administration, legal aspects, budgeting, emergency operations including the Incident Command System (ICS) for active and post-incident review of earthquake damage (ATC- 20) and flood damage (ATC-45) under the State WASafe/Washington Building Officials Emergency Response Program. • Principles & practices of engineering criteria, including building, soil reports & foundation engineering reports prepared by registered professionals for plan review and construction purposes. • Principles and practices of development and execution of the permit process, inspection and code enforcement methods, techniques, processes, procedures, and related documents. • Principles of the National Flood Damage Protection requirements for the county and applicable statutes governing flood damage protection. • Application of the International Building, Mechanical, Uniform Plumbing, and Washington State Energy Codes. • Application of Washington State amendments to the International Codes and related standards or other applicable regulations governing the development, construction, use and maintenance of land and structures. • Management and supervision principles and best practices. • Practices, principles, and procedures of planning. • Fiscal management, to include budget preparation, expenditure control and documentation. • Laws, rules, and regulations applicable to building, planning, and permitting. Ability to • Interpret development codes and land use regulations. • Plan, organize and oversee assigned work programs. • Develop division program goals and objectives. • Analyze and evaluate operations and develop and implement corrective action to resolve problems. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues. • Physically perform the essential functions of the job, with or without reasonable accommodation. • Read and interpret construction plans and specifications. • Work independently with minimal direction. Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev11-15-2022/Rev 6-2023 MINIMUM QUALIFICATIONS: --Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job may be considered.: • College coursework in architecture, engineering technology, inspection technology or other closely related field. Five (5) or more years of experience working in a municipality and within a building safety operation as a building official, deputy building official or other supervisory position. • Achieve Certification as a WASafe/WABO State Emergency response and management program responder related to seismic post-disaster response within twelve (12) months of hire. • Experience with state and federal statutes and amendments related to Codes adoption, Dept. of Ecology, FEMA NFIP-Flood Damage Prevention and State Clean-air Standards. • Experience with State and Local disabled accessibility statutes pertaining to state-adopted Codes. • Valid Washington State Driver's License or ability to obtain same within three (3) months of hire. • Possession of International Code Council (ICC) credentials as a Building Official, Residential and Commercial Building, Plumbing and Mechanical Inspector or Plans Examiner; Disabled Access Accessibility Plan Reviewer-Inspector. PREFERRED QUALIFICATIONS: • Certification as a WASafe/WABO State Emergency response and management program responder related to seismic post-disaster response. • Credentials related to Incident Command System (ICS) and/or Emergency management, Erosion Control Inspection. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Smart Risk Management— Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually FEMA IS-907-Active Shooter-Annually FMLA— Once ICS Erosion Control Inspection REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued later. Department Director Signature of Approval: Date: Human Resources Director or Designee Signature of Approval: Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev11-15-2022/Rev 6-2023 Date: I have read and understand the above position description: Name: Date: Signature: Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev11-15-2022/Rev 6-2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: October 24,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Rezone of two parcels within the Allyn UGA, 12220-50-58009& 12220-50-58010,from Village Commercial (VC)to Multi-Family Medium Density(R-2). Background/Executive Summary: Rezone of the two above-stated parcels does not require an amendment to the Future Land Use Map. The applicant also has a permit to combine the parcels under review.The stated propose for the parcels is the development of single-family residence.The parcels are adjacent to HWY 3 but not directly accessible due to the topography. There are several legal non-conforming residences to the south of the subject parcels. The PAC,at their October 2023 meeting,recommended that the BOCC approve the request to rezone. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): The public hearing with the PAC on 10.18.23 was advertised in the Mason Shelton Journal on October 5,2023 and October 12,2023.This meeting of the BOCC to brief was advertised on the home page of the Mason County website and subsequent requests for action will also be advertised on the home page under the corresponding agenda. Requested Action: Approval to set a Public Hearing for Tuesday,November 21,2023 at 9:15 a.m.to consider the rezone of two parcels within the Allyn UGA, 12220-50-58009& 12220-50-58010, from Village Commercial(VC)to Multi- Family Medium Density(R-2). Attachments Map with subject parcels(current zoning)and street view NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on November 21,2023 at 9a. SAID HEARING will be to take public comment on Jon and Kim Rice's request for rezone of two parcels within the Allyn UGA, 12220-50-58009 & 12220-50-58010, from Village Commercial (VC) to Multi-Family Medium Density(R-2). Public testimony will be available in-person or via Zoom. The URL is available on the County website hLtps://www.masoncoimb a._ov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@,masoncountywa.gov or mail to the Commissioners' Office, 411 N 5ffi St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 24th day of October, 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Community Development Department 615 W. Alder Street Shelton,Wa 98584 Cc: Commissioners Shelton Journal: Publ. 2t:November 2,2023 &November 9, 2023 Rice Rezone Request ` 18640 E' TEi UTE•3 15513 E;STATE-ROUTE•3 �.r � ��++ •sue • OJ _ ly - �,• - 1Q560 E•STATE•ROUTE•3 I _ 15511 ErSTATE ROUTE•3 10/17/2023, 4:22:25 PM 1:765 --, 0 0.01 0.01 0.02 mi �J County Boundary Tax Parcels(Zoom in to 1:30,000) ❑ BP-Business Park Allyn UGAZoning 0 0.01 0.02 0.04 km No Filled CM-Commercial Manufacturing Source:Esri,Maxar,Earthstar Geographics,and the GIs User Community � Site Address(Zoom in to 1:3,000) No Zoning or Outside UGA ❑ HC-Highway Commercial Mason County WA GIS Web Map Application Maxar,Microsoft GO gle Maps 18560 WA-3 Rezone Request for Rice. Treed portion starting from power poll and moving north. / Washington Google Street Viev. Jul 2023 See more dates � � I . 40 -•w•t ~3 ) i�A by * 4iYi t� Image capture:Jul 2023 ©2023 Google m mme � n Waterfront Park MASON COUNTY iT} Public Health & Human Services Briefing October 23, 2023 Briefing Items Public Health financial update—Dave Windom Community Lifeline contract amendment for Reduced Funding Status—Melissa Casey 202 Public Health Financials 2018 - 2023 Cash Flow 1,500,000 1,000,000 500,000 0 Jan —Apr y Jul Aug Nov c -500,000 -1,000,000 —2016 —2017 —2018 —2019 —2020 —2021 —2022 2023 $3,500,000 Fund Balance Treasurer took May investment $3,000,000 2,205,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Revenue by Source Revenue State Funding 49% Federal Dollars 26% Permits 9% Fees 10% Misc Revenue Investment Earnings 0% Transfer in Mental Health 1% 0% County Contribution 0% Opiod Settlement 5% Budget vs Received 2,500,000 2,000,000 1,500,000 1,000,000 rim 500,000 0 Federal Dollars State Funding Permits Fees County Contribution Transfer in Mental Opiod Settlement Misc Revenue Investment Earnings Health —Budgeted ■YTD Revenue 2022 and 2023 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 1 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 latest on file BARS Rep 3% ort 2021 County Gov Fed Other 19% Fees&permits 27% DOH FPHS 3% State Assist to County Fed through DOH 6% 37% Other State 5% 0 0 ■County Gov 0 ■Fees&permits 0 ■DOH 0 ■FPHS 0 0 State Assist to County 0 ■Other State 0 ■Fed through DOH 0 ■Fed Other Budgeted vs Expended $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 ■ ■ $0 _ Salary and Wages Benefits Supplies Services Intergovernmental Internal Charges ■Budget ■Expended Expense by j type major Intergovernmental Internal charges EXPENDED 0% 6% Services Salary and Wages 30% 42% Supplies 3% Benefits 19% C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/16/23, 10/23/23 Agenda Date: 11/7/23 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Community Lifeline Contract#23-040 Amendment#1 Background/Executive Summary: Community Lifeline began the current contract term on Probation Status for failure to effectively implement corrective action,quality improvement,and technical assistance provided by the county for ongoing invoicing and financial reporting errors.Additionally,Community Lifeline is not operating in compliance with the Scope of Work outlined in the contract to operate a minimum of 35 night-by-night emergency shelter beds,which is impacting the larger homeless crisis response system and not serving clients as this funding requires. Corrective Action is progressive,and the next step in the BoCC-approved Homeless Response System Written Standards is Reduced Funding Status.A proposed contract amendment for a reduction in funding and required action plans to bring shelter operations into compliance with the contract is attached for the Board's consideration. Budget Impact(amount, funding source,budget amendment): $40,860.24 reduction in funding from Local Document Recording Fees; opportunity for re-allocation upon successful compliance with terms outlined in the amendment Public Outreach (news release,community meeting, etc.): Non-Compliance Corrective Action Steps outlined in the Written Standards have been followed,presentations have been given to the Community Lifeline Board,and the Board Chair and executive team attended a mandatory Contract Orientation upon execution of the FY24-25 contract Requested Action: Approval of the Community Lifeline contract amendment# 1 putting Community Lifeline on Reduced Funding Status due to non-compliance and inability to effectively implement corrective action,quality improvement,and technical assistance provided. Attachments Community Lifeline 2163 Amendment#1 Contract Between Mason County and Community Lifeline Professional Services Contract #CL FY24-25.2163 (MC Contract #23-040) Amendment# 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. PURPOSE: Reduced Funding Status based on 1) Contractor's inability to effectively implement corrective action, quality improvement, and technical assistance provided to a satisfactory level and 2) Contractor's non-compliance with contract's Scope of Work to operate a minimum of 35 night-by-night emergency shelter beds. 2. FUND SOURCE: Local Document Recording Fees (2163) 3. AMENDMENT TERM: November 7, 2023— June 30, 2025 4. SCOPE OF WORK: Community Lifeline to correct operations and align with the Scope of Work. Community Lifeline will submit and implement by November 27, 2023: a. Policies and Procedures that demonstrate night-by-night shelter operations for the current capacity of 35 beds and operate a notification system for key community partners on bed availability, referral process, and check-in protocol, as outlined in the Scope of Work. b. A hazardous weather response plan with the ability to respond to community needs during periods of extremely hot or cold weather, as outlined in the Scope of Work. c. Community Lifeline shall adhere to previous contract awards to increase bed capacity. As such, Community Lifeline will continue applications and/or appeals to increase bed capacity to 54 beds through the Conditional Use Permit process of the City of Shelton until a successful application has resulted. 5. TOTAL AMENDED AWARD: 20% reduction in funding over the balance of the contract (as of 10/18/23); funding will first be reduced from the remaining "Administration" funds. Original Award Remaining Balance Amended Award (as of 10/18/23 Bookkeeper/Finance $12,000 $10,996.17 $0 Overnight Shelter Aids $238,000 $205,305.55 $173,441.38 Total $250,000 $214,301.72 $173,441.38 6. ADDITIONAL TERMS: Upon successful compliance with the contract's Scope of Work on or before November 27, 2023, Community Lifeline will be re-allocated the reduced funds. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2023. CONTRACTOR MASON COUNTY Christeen Brickert Sharon Trask, Chair Board Chair, Community Lifeline Mason County Board of County Commissioners 1 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING 39 October 23, 2023 Action Items• • Approval to appoint William Harris to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)—representing District 1 —Allyn UGA. Discussion Items: • Road Vacation No. 416—Four Corners Road Commissioner Follow-Up Items: Upcoming Items• November 7th @ 9:15am Hearing establishing speed limits on Kelly Hall Road, Sunnyslope Road and changing a section of Brockdale Road. C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,Deputy Director/ Ext.450 County Engineer Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): October 23, 2023 Agenda Date: November 7, 2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to appoint William Harris to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP) Background/Executive Summary: Public Works recently received an Advisory Board Application from William Harris who is seeking appointment to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)to represent Commissioner District 1 —Allyn UGA position. Currently TIP-CAP has 5 of 9 membership positions filled. Member Representing Term 1 Phillip Wolff Commissioner District 1 —Rural 08/30/22—08/30/24 2 Tim Lincoln Commissioner District 1 —Rural 08/30/22—08/30/25 3 William Harris Commissioner District I—Bel air or Allyn UGA -1 11712 023—111712 02 6 4 Amy Asher Commissioner District 2—Rural 03/01/22—03/01/24 5 Vacant Commissioner District 2—Rural 6 Vacant Commissioner District 2—Hoods port or Union RACs 7 Don Po reba Commissioner District 3 —Rural 08/30/22—08/30/25 8 Vacant Commissioner District 3 —Rural 9 Blair Schirman Commissioner District 3 —Shelton UGA or City 11/8/22-11/8/24 Budget Impact: N/A Public Outreach: Information regarding the Advisory Board,membership and vacant positions is available on the County website. Requested Action: Requesting the Board appoint William Harris to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)to represent Commissioner District 1 —Allyn UGA for a three-year term expiring November 7, 2026. Attachment: 1. Harris application MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET 11 hi G� SHELTON WA 98584 Mason County Fax36&427-8437; VOW360-427-9670, Ext.419;275-4467 or 482-5269 Cnmmissionners A 1 AM SEEKING APPOINTMENT TO /I/- "CI7 P ADDRESS: / PHONE: CITY MP --- --- - -- ---- - - ---------- ---------- -- - ---------------------------------------------------- COMMUNITY SERVICE MP OY T: % EDP IOUS EXPERIENCE (ACTIVITIES OR MEMBERSHIPS) COMPANY: /N SSA 4A/ / YM t nv y vl.c.2..0 �i4.rG POSITION: COMPANY: USAF 27 YRS POSITION. euv Re O��c e� -------------- --------------------------------------------------------------------------- -- In your words,what d you perceive is the role or pu ose of/y�e Board, Cq/mmidee or Council f which ou are apptyi%g: T LI Ci ke P d r"MI'.7 On Co..) A+q -t .4 ro i r Qz .rce/ s SA g eoAjc rt �.�tS, o /r r '^ 4S1 orh SA UQ hCA-i e What interests,skills do you wish to ffer tt"Ciard,Committee,or Council? f / &/Ica c2�1eJA4 .oaq1LAt% 044cer w I Ad Pe5 45' 1N, JL e5 7 ' Cat, A-/`U A tM h / h kt J�)15 O. r egg ,J Please list any finan ial, professional, or voluntary e:YilfaUons which may influence or affect your position on this 9Oard�: (i.e. create a potential conflict of interest) fC�OKP Your participation is dependent upon attending certa trainings made available by the County during regular business hours (such as Open Public Meetings Act,7d Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? _ Realistically, how much time can you py is position? Quarterly Weekly Daily Office Use Only {�_ S Z3 Appointment Date i P rA L_ n 0h Term Expire Date IA Ro W CpLIFOF - 421210001000 GREEN DIAMOND 421210001000 0 o O o O oCD 0 0 0 0 0 O O 00 O N HUNTER ETAL o N M M N N O_?CD N N N N V N V 421204000000 v MANKE TIMBER CO INK HUNTER BROTHERS LLC 421290001000 42130-10-00000 421292000000 GREEN DIAMOND Ems HCT LIMITED PARTNERSHIP �N uR GO 421290001000 421290003000 421300002000 HUNTER LIVING TRUST Legend GREEN DIAMOND OWNER 421300002000 = GREEN DIAMOND RESOURCE COMPANY HCT LIMITED PARTNERSHIP HUNTER BROTHERS LLC HUNTER ET AL yQ4 RQ HUNTER LIVING TRUST MANKE TIMBER CO INC �Ro W CALIFCRNIA - 421210001000 ' GREEN DIAMOND 421210001000 0 0 0 0 0 0 0 0 0 0 0 HUNTER ET AL N N M M N N O N N N O N N N N V 421204000000 v MANKE TIMBER CO IN HUNTER BROTH E RS1 LLC 421290001000 42130-10-00000 421292000000 GREEN DIAMOND RD GORN�G�S H CT#LIMITED PARTNERSHIP V'�Ov� 421290001000 421290003000 421300002000 HUNTER LIVING TRUST GREEN DIAMOND 421300002000 �1rFF�`S Legend Parcels 0 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: November 7,2023 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Accepting of Wildwood Playgrounds NW Bid for Sand Hill Park Playground Equipment Backiround/Executive Summary: On July 24,2023,the Mason County Commission was briefed on installing Playground Equipment at Belfair's Sand Hill Park. In the briefing, safety was a primary factor in the request for a specific type of playground equipment,and the importance of ensuring the better protective ground cover installed under the equipment was also a key factor.A Name Brand Justification for Playworld Playground Equipment was approved along with the opening of the bidding process for the"Turnkey"installation of the playground equipment.On August 1,2023,the Commission approved moving forward with the project. At the end of the bidding process,one vendor provided a Quote for the installation of another brand of playground equipment,which,after consideration,meets the same parameters as the Playworld Playground Equipment model provided in the bid specification. The Bid Provided by Wildwood Playgrounds NW,Portland,OR. Critical aspects of the bid:An analysis of the vendor quote identifies that the playground equipment ($49,978.00)is less expensive than the ground surface protective cover($50,085.00). Closer research and assessment of common injuries by the National Safety Council identifies that 80%of injuries result from falls. It is recommended to reduce child injuries that at least 12 inches of wood chips, sand,or pea gravel be,which in a traditional playground is appropriate.However, Sand Hill Park is not a conventional Park but predominately a multipurpose sports park,where wood chips, sand, and pea gravel will not remain in their final resting place but,depending on multiple factors,relocated across the current sports fields creating dangerous playing conditions for athletes and children playing on the playground equipment.To prevent protective ground cover movement would require additional ground barriers beyond that installed in a regular park setting.Depending on the product used as the ground cover, such as wood chips,irrespective of the additional ground barriers installed,would allow weather conditions to relocate the wood chips throughout the sports fields,requiring constant oversight by staff,clean up,and replacement costs. C Mason County Agenda Request Form Y /A t! ROBERTSON RECREATIONAL SURFACES: ARCAT,an architectural information CAD for building products,rates the IPEMA Certified Synthetic Turf Safety Surfacing System as one of the best in preventing injury due to falls. The ground cover protective system quoted by the vendor provides the recommended specification. Playcore,one of the leading vendors in building recreational areas across the United States,recommends Robertson Recreational Surfaces,which has led the industry for over 20 years. Budget Impact(amount, funding source, budget amendment): Wildwood Playgrounds NW Total Quote $137,177.64 Playground Equipment Fortnight-Festival Unit $ 49,978.00 Robertson Recreational Surface $ 50,085.00 Pacific Premierscape $ 28,490.00 Estimated Freight to Sand Hill(98528) $ 5,375.00 Vendor Discount $ (7,497.00) TAX $ 10,746.64 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to award Wildwood Playgrounds NW,Portland,Oregon the contract to install the Sand Hill Field Playground Equipment at the turnkey installation quote of$137,177.64. Attachments: References National Safety Council https://www.nsc.org/community_safety/safety-topics/child-safety/playground-safety Robertson Recreational Surfaces ARCAT hops://www.arcat.com/arcatcos/cos42/arc42699.html Playcord https://www.plgycore.com/brands/robertson-recreational-surfaces Wildwood Playgrounds NE Quote Quote Sheet Playground Equipment Picture Playground Equipment Warranty Information Fortnight Festival Site Plan 9/27/2023 NOTE OUR NEW ADDRESS: WILDWOOD PLAYGROUNDS NW Quote 3707 NE Columbia Blvd Quote# PORTLAND OR 97211 11236-2A 503.288.5797 1.800.875.7529 Bill to: Ship To: Mason County Parks and Trails Department Sandhill Park 2100 E Johns Prairie Road 1000 North East Sandhill Rd Shelton,WA 98584 Belfair,WA 98528 A/P Contact: On-Site Contact:John M.Taylor/Carl(Bud)Olson Email:jtaylor@masoncountywa.gov/carlO@masoncountywa.gov Phone#:360-463-9448/360-490-0669 Quantity Description Unit Price Ext.Price 1 PlaygroundEquipment.com-Fortnight Festival Unit $49,978.00 $49,978.00 Robertson Recreational Surfaces-Supply and Install 1400 sq ft of IPEMA Certified Synthetic Turf Safety Surfacing System;8' 1 CFH;Buffing attenuation;150 LF of nailer is included;Envirofill $50,085.00 $50,085.00 infill;Prevailing wage;Note:Assumes good access;NO Design;All site prep,sub base,borders,security and fencing by OTHERS. 1 Pacific Premierscape-Site Prep;Receive,unload and install $28,490.00 $28,490.00 playground equipment 1 Estimated Freight to 98528 An additional charge may be added for liftgate $5,375.00 $5,375.00 1 Discount -$7,497.00 -$7,497.00 Please Note:Quoted at Prevailing Wages.Any address changes after shipping will incur a reconsignment fee that is the customers responsibility 50%Deposit due with order. Company check only. 50%Due 20 days after shipping. Quote is for materials and installation. Production lead time is currently 12-14 weeks. Tax Rate 8.5% Quote is good for 30 days unless otherwise noted. ***If for resale or tax exemption,please furnish Reseller Permit along with your signed quote. Sale Amount $126,431.00 * Sales Tax $10,746.64 Signature Title Date Total Amount $137,177.64 I +� IL - 1 ® Playground GoEquipmenk, Warranty Information • 100 year limited warranty on aluminum and steel upright posts against structural failure due to deterioration, corrosion, or workmanship. • 100 year limited warranty on hardware against structural failure due to deterioration, corrosion, or workmanship. • 100 year limited warranty on post caps and clamps against structural failure due to deterioration, corrosion, or workmanship. • 15 year limited warranty on rails, rungs, rigid climbers, loops and decks against structural failure or workmanship. • 15 year limited warranty on all HDPE and rotational molded plastic components against structural failure due to materials or workmanship. • 5 year limited warranty on cables and nets against premature wear due to natural deterioration or manufacturing defects. • 5 year limited warranty on Swing Set Frames and Frame Hardware • 5 year limited warranty on PVC coating against cracking and peeling. • 3 year limited warranty on all blow molded plastics against structural failure due to materials or workmanship. • 3 year limited warranty on Shade Metal Framework and Shade Fabric. • 1 year limited warranty on moving parts against structural failure due to materials or workmanship. • 1 year limited warranty on all materials and products not covered above against failure due to materials or workmanship including swing parts (seats, hangers, chains, connectors). • 1 year limited warranty on all adult fitness equipment. • 1 year limited warranty on Shade Structure moving parts, cables and materials not specifically listed elsewhere. PlaygroundEquipment.com warrants its original customer for as long as the original customer owns the product and uses the product with normal use, installation, and maintenance in accordance with published specifications to be free from defects in materials and workmanship. This warranty does not cover damage from misuse, vandalism, modified parts or damage such as dents, scratches, fading/weathering and normal wear and tear. The warranty does not cover the cost of freight or labor for removal and installation of repaired or replacement parts. Warranty claims must be filed within the applicable warranty period. Replacement parts carry the applicable warranty from the date of shipment of the replacement part. Repair/Replacement orders for warranted products will be for the component part only. (Not the entire product.) Contact your PlaygroundEquipment.com distributor for a return authorization. Warranties are limited to repair or replacement of defective parts.A repaired or replacement part is covered only for the original warranty period.All warranties begin on the delivery date of the goods. Warranties are non-transferable and only apply to end users who purchase new products directly from PlaygroundEquipment.com or an authorized Playground Equipment.com distributor for personal or business use and not for the purpose of redistribution or re-sale. No other warranties apply. Shade-Specific Warranty Conditions The Limited Warranty for PlaygroundEquipment.com shades excludes the following: Damage from sources including vandalism, improper installation, misuse, wear and tear from normal use, accidental damage; exposure to extreme weather conditions, damage from salt or chlorine water, sand or other abrasive or corrosive elements; incorrect use, unauthorized repairs or alterations, improper or infrequent maintenance; cosmetic defects including but not limited to scratches, dents, peeling or fading finishes; abnormal conditions and contingent liability. The warranty does not extend to any damages due to natural weather conditions, including but not limited to hail, flooding, lightning, tornadoes, sand storms, shifts of terrain, earthquakes, mudslides, or windstorms. In areas with frequent hurricanes, removal of a shade fabric is required once a hurricane warning has been issued. In the unlikely event of failure, PlaygroundEquipment.com reserves the right to change the design, color, or any other contributing factors to fix the condition and help prevent any recurrence(s) in the future. PlaygroundEquipment.com retains the option to replace or repair any defects in materials. If any modifications, alterations, or attachments are made to the shade product without written consent from the manufacturer, the warranty will be void. Any addition of signs, ornaments, fans, lights, fixtures, miscellaneous objects or decorations hung from the shade structure will result in a void of the warranty, unless specifically designed and engineered by the manufacturer. PlaygroundEquipment.com does not include any implied warranty of merchantability, fitness, or purpose, and there are no warranties which extend beyond the description of the face hereof. Under no circumstances will PlaygroundEquipment.com be responsible for any indirect, special, consequential, incidental, or liquidated damages due to breach of warranty and such damages are specifically excluded from the warranty. The owner must notify Playground Equipment.com with the original issued purchase order number to schedule an inspection within 30 days after any defect is discovered under this warranty and prior to any attempt at repair or alteration. This Limited Warranty shall be null and void if the owner makes any alterations outside of instruction from PlaygroundEquipment.com. Warranty as of 01/10/22 Wildwood Playgrounds I Fortnight Festival Site Plan 39'-11" ------------------------------------------------ Fortnight Festival I I I I I I I - I � I ;4 I M I I I I I I I I I I I I I I I I I Perimeter.0 sq tt Design Request#23-08620 ®Pi�ayg�round Area:-1390 sq ft q E ui ment$ Created On:September 18.2023 The information provided on this sheet is subject to change without notice. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: October 24,2023 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Draft Updates to the Mason County Personnel Policy Background/Executive Summary: Human Resources has updates to assist the Board in the coordination of county administrative and personnel programs and follow guidance from the Risk Pool. Changes and additions are necessary at this time to reflect best practices,clarification of what is currently practiced,and ensure the document is organized and updated appropriately. Draft updates to the Mason County Personnel Policy include: • Section 3.8 New Positions—adding guidelines for requesting new positions. • Section 8.15 Performance Evaluations — language to ensure non-reps receive performance evaluations consistent with represented employees. • Chapter 10 Complaint Procedure—Addition of language to protect employees from retaliation and ensure confidentiality is protected during investigations. • Chapter 12 Equal Opportunity Employment—addition of`bullying' language. • Chapter 18 Telework—WA only without prior approval and defining the application and renewal process. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution amending the Mason County Personnel Policy to include proposed changes to Section 3.8 New Positions, Section 8.15 Performance Evaluations,Chapter 10 Complain Procedure,Chapter 12 Equal Opportunity Employment,and Chapter 18 Telework. cqi Mason County Agenda Request Form Attachments Resolution Personnel Policy RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 2023-047 MASON COUNTY PERSONNEL POLICY, TO ADD, REMOVE, AND UPDATE LANGUAGE IN THE PERSONNEL POLICY MANUAL AND MASON COUNTY CODE WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to make the following changes: • Section 3.8 New Positions—adding guidelines for requesting new positions. • Section 8.15 Performance Evaluations — language to ensure non-reps receive performance evaluations consistent with represented employees. • Chapter 10 Complaint Procedure— Addition of language to protect employees from retaliation and ensure confidentiality is protected during investigations. • Chapter 12 Equal Opportunity Employment—addition of`bullying' language. • Chapter 18 Telework—WA only without prior approval and defining the application and renewal process... NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 2023-047 Mason County Personnel Policy to include the updates above. This resolution shall become effective immediately upon its passage. ADOPTED THIS day of BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Sharon Trask, Chair McKenzie Smith, Clerk of the Board Randy Neatherlin, Commissioner APPROVED AS TO FORM Kevin Shutty, Commissioner Timothy it-eheatl, Deputy Prosecuting Attorney Style Definition:TOC 1 COU � Style Definition:TOC 2:Tab stops: 6.49", Right,Leader:... Style Definition:TOC 6 1854 IF 7' MASON COUNTY PERSONNEL POLICIES Revised Ce October 24,2023-Resolution No.2023-0470xx Chapter 3— Recruiting and Hiring Employment practices to include recruitment and hiring will be established by Human Resources.They are based solely on an applicant's ability,merit,qualifications,and competence without regard to race, color,religion,national origin,sex,marital status,pregnancy,disability,age,or other protected status by Federal or State statute. 3.1 Recruiting When a position becomes vacant,prior to any posting or advertisement of the vacancy,the Department Head shall review the position,its job description,and the need for such a position.The Department Head will complete the requisition process to fill the position.Approved and budgeted positions will be posted and/or advertised only after the Human Resources Department and County Administrator have reviewed and approved.Unfunded positions must be briefed to the Board of County Commissioners before posting. County recruitments will include information about pay and other benefits for all postings in accordance with RCW 49.58.100. Interested applicants shall submit a completed application to Human Resources by the designated date prior to being considered for any position. 3.2 Hiring 3.2.1 Screening The County may screen applicants for minimum qualifications and/or subject matter expertise. The Elected Official and Human Resources may decline to move forward with an applicant for specific reasons which may include but are not limited to false statements,used or attempted to use illegal or unethical means to secure an advantage in the application process,failure to reply to inquiries,the applicant arrived late or failed to appear for a scheduled test or interview or expressed lack of interest in the position,failed to provide a completed application packet by the designated date,or improper conduct on the part of the applicant during any examination process. 3.2.2 Examinations The County may administer pre-employment examinations to test the qualifications and ability of applicants, as determined necessary by the County. The County may contract with any agency or individual to prepare and/or administer examinations.Examples of such examinations include requiring applicants/employees to show proof they are authorized to work in the United States,background checks, interviews, written, oral, or physical exercises, reference checks, education verification, disclosure statements,or other valid examination process. Human Resources specifies the nature and content of examinations based upon the advice and information of Elected Officials,Departments,and/or subject matter experts. Applicants for positions in which there are expectations to operate a motor vehicle will be required to present a valid Washington State driver's license with any necessary endorsements. Driving records of applicants may be checked.Applicants with poor driving records,as determined by the County,may be disqualified for employment. Mason County Personnel Policy Page 25of121 3.2.3 Applicant Travel Reasonable expenses incurred by candidates for management level,or hard to fill technical or professional level positions may be reimbursed when such candidates are invited by the appointing authority in writing for personal interviews and approved by the Board of County Commissioners.Expenses will be limited to transportation,lodging,and meals.The transportation reimbursement shall be limited to the amount the County would pay for round trip coach class airfare.The written invitation to the interview shall include an explanation of those expenses that will be reimbursed and the method for claiming reimbursement. 3.2.4 Veteran's Preference In accordance with RCW 73.16.010 Mason County offers Veteran's employment preference to service members claiming such benefit in the hiring process. 3.2.5 Employee Selection The employee requisition and selection process shall be completed before any offer of employment is made. After a contingent offer of employment has been made and prior to commencement of employment,the County may require persons selected for employment to successfully pass a test for the presence of alcohol and/or controlled substances.The offer of employment may be conditioned on the results of the examination. A candidate may be disqualified from consideration if tests reveal use of alcohol and/or controlled substances(other than legally prescribed medications),or if the candidate refuses to be tested. 3.2.6 Moving Expenses At the discretion of the Board of County Commissioners and their advance approval,reasonable moving expenses of a new employee in a management level or hard to fill technical or professional level position may be reimbursed.Such reimbursement shall not exceed$5,000.Moving expenses shall mean the cost of moving household goods,furniture,clothing,and other personal effects of the new employee.To be eligible for reimbursement the new employee must agree in writing to refund to the County such moving expenses if they voluntarily terminate their employment within one(1)year of their hire date. 3.3 Extra Help Employees Elected Officials and Department Heads may use extra help employees to temporarily replace regular employees who are on vacation or other leave,to meet peak workload needs,or to temporarily fill a vacancy until a regular employee is hired. Extra help employees may be hired without competitive recruitment or examination,although all hiring processes must comply with state and federal laws. Extra help employees are eligible for overtime pay and sick leave as required by law.Extra help employees normally do not receive retirement,vacation, health insurance, holidays, or any other benefits during their employment. Extra help employees pay contributions to the Social Security system and to Labor and Industries,as does the County on their behalf.Extra help employees are normally not placed on the state PERS retirement system,although there are a few exceptions based on PERS eligibility criteria,such as those who work over seventy(70)hours per month for five(5)months out of twelve on a long-term basis. Mason County Personnel Policy Page 26of121 3.4 Employment of Relatives(Nepotism) The immediate family,by blood or marriage,of current County employees,Elected Officials and County Commission members will not be employed by the County where: 1. One of the parties would have authority,or practical power,to supervise,appoint, remove,or discipline the other. 2. One party would handle confidential material that creates improper or inappropriate access to that material by the other. 3. One party would be responsible for auditing the work of the other:or 4. Other circumstances exist that might lead to potential conflict among the parties or conflict between the interest of one or both parties and the best interests of the County. Immediate family for the purpose of this section shall include the employee's spouse,registered domestic partner,parent,child,grandchild,brother,sister,father-in-law,mother-in-law,brother-in-law,sister-in- law,son-in-law,daughter-in-law,and step relationships. 3.4.1 Change in Circumstances If two employees marry,become related,or are in a relationship and begin sharing living quarters,and in the County's judgment,the potential problems noted above exist or reasonably could exist,only one of the employees will be permitted to stay with the County,unless other arrangements,as determined by the Board of County Commissioners,can be made to eliminate the potential problem.The decision as to which employee will remain with the County must be made by the two employees within thirty(30) calendar days of the date they marry,become related,or begin sharing living quarters.If no decision is made during this time,either employee may be terminated. 3.5 Promotions The County encourages promotion from within the organization whenever possible.All openings will be posted so that employees may become aware of opportunities and apply for positions in which they are interested and qualified. Before advertising a position to the public, Human Resources may choose to circulate a promotional opportunity within the County.The County reserves the right to seek qualified applicants outside of the organization at its discretion. Employees must meet the qualifications for the vacant position to be considered for promotion. Before offering a position,the Employee Selection Process must be completed in accordance with current HR procedures. 3.6 Probationary Periods All newly hired employees will serve a probationary period of six(6)calendar months from date of hire. The Employer may discharge a probationary employee with a minimum of one(1)day written notice.The County may extend the six(6)month probationary period up to an additional six(6)months.Employees may not take vacation while in their probationary period. Mason County Personnel Policy Page 27of121 3.7 Trial Service Periods Current employees transferred, reclassified, or promoted to another position may serve a trial service period of six(6)months. 3.8 Requests for New Positions Formatted:Justified New position requests may be submitted under the following circumstances: 1. In preparation for submission of the annual budget, Formatted:Justified,Indent:First line: 0" 2. Initiation of position changes during the budget year due to changes in service demands, funding,legal,technical,organizational,or programmatic requirements. Formatted:Justified,Indent:Left: 0.75", No bullets or New position requests will be submitted to the Board of County Commissioners, through Human numbering Resources and Budget,in the format established and maintained by Human Resources.The information Formatted:Justified submitted must include documentation explaining the need for the position and analysis of the immediate and long-term budget impact,and a draft position description.Human Resources and Budget will submit the request to the Board of County Commissioners for preliminary approval. Upon preliminary approval by the Board,the Human Resources Department will complete a formal review' Formatted:Justified and submit recommendations regarding the proper classification and salary. Mason County Personnel Policy Page 28of121 Chapter 8— Employee Responsibilities and Conduct 8.1 General Code of Conduct All County employees are expected to represent the County to the public in a professional manner which is courteous,efficient,and helpful.Employees must maintain a clean and neat appearance appropriate to their work assignment,as determined by their position and Elected Official or Department Head. Since the proper working relationship between employees and the County depends on each employee's on-going job performance, professional conduct and behavior, the County has established certain minimum standards of personal conduct. Among the County's expectations are:Basic tact and courtesy towards the public and fellow employees; adherence to County policies, procedures, processes,safety rules and safe work practices; compliance with directions from supervisors; preserving and protecting the County's equipment,grounds,facilities, and resources;and providing orderly and cost-efficient services to its citizens. The County is a relatively small organization.To function as efficiently as possible,employees may be asked to perform duties outside their regular assignments.It is no reflection of an employee's worth to the County,but a necessary arrangement in small organizations. To make the most efficient use of personnel,the County also reserves the right to change an employee's work conditions and the duties originally assigned. If these arrangements become necessary,employee cooperation is expected. 8.2 Workplace Safety and Violence Prevention This policy is intended to ensure that all employees adhere to work practices designed to make the workplace more secure and to refrain from verbal threats or physical actions which may create a safety or security hazard for others in the workplace. The safety and security of the employees of Mason County and members of the public seeking or receiving County services or using County facilities is of the utmost importance.Any prohibited acts committed by employees or members of the public while on premises owned or leased or work sites otherwise occupied by Mason County will be prosecuted as appropriate and/or will cause the use of appropriate managerial, administrative,or disciplinary measures. 8.2.1 Definitions Unsafe Act: Includes but is not limited to,any deliberate act or behavior which jeopardizes the safety or security of oneself, another person, or County property;or failure to act,where there is a duty to act and/or take safety precautions or where such failure would reasonably be known to jeopardize the safety or security of oneself,another person or County property.An unsafe act may include physical contact, such as"horseplay"and is prohibited,whether an injury,safety violation,or actual harm results. Acts of Violence:Includes but is not limited to,any deliberate act or behavior which: 1. Results in a physical assault against a person such as hitting, pushing, kicking, holding/restraining, spitting on,or blocking the movement of another person. Mason County Personnel Policy Page 61of121 2. Constitutes a directly or indirectly communicated or reasonably perceived threat to cause harm, injure,or intimidate another individual. 3. Endangers the safety of oneself or another individual,whether an injury result. 4. Would be reasonably perceived to constitute a threat of inflicting physical harm which in any way interferes with a person's safety or consists of a directly or indirectly communicated or perceived threat to destroy property using a weapon,a firearm,or other means. 5. Would constitute the violation of a protective or restraining order which lists County locations as being protected areas;or 6. Interferes with the orderly conduct of Mason County operations. An unsafe act and/or act of violence does not include communicated direction by a supervisor to require appropriate performance on the job, the imposition of disciplinary action, or warnings that discipline could occur;or law enforcement employees acting within the scope and authority of their position. Workplace:Any building or areas constituting the place where work is performed or assigned;common areas such as reception areas, halls and private or personal work areas; and any other area where employees engage in official County business,including field locations,County parking lots,vehicles either employer owned or leased or privately owned when used on County business. Member of the Public: Any person who has no legitimate employment-related relationship with the County,including:strangers who have no legitimate business relationship with the County;customers or clients who currently or previously have received services from the County or who have or have had a custodial relationship with the County including inmates,criminal suspects or prisoners;and individuals who have or had personal relationships with County employees such as a current or former spouse,lover, relative,friend or acquaintance. 8.2.2 Responsibilities County employees shall not commit an unsafe act and/or act of violence and employees shall be responsible for reporting any unsafe act and/or act of violence in the workplace,whether physical injury occurs. Employees who believe an unsafe act and/or act of violence has occurred, observe, or are informed of such an act, shall immediately notify their supervisor, department head or management representative. Insofar as possible,any report of an unsafe act and/or act of violence shall include the name of the reporting party,the date,time,and place of the act;the name or identity of the person alleged to have committed the act;a description of the act;and the names of any witnesses. All employees, including managers and supervisors, are responsible for using safe work practices, for following all directives,policies,and procedures,and for assisting in maintaining a safe and secure work environment. Mason County Personnel Policy Page 62of121 A.Employee Responsibilities 1. Imminent Threat or Act of Violence a. Employees shall take the following steps if a threat of violence or act of violence presents an imminent danger to safety: b. Immediately leave the area putting as much distance between themselves and the threat as possible. c. Tell others to leave as the area is evacuated. d. Call 911 and report the threat/emergency as soon as it is safe. e. Provide the 911 dispatcher with identification and the nature and location of the threat/emergency. f. Follow all directions from law enforcement. 2. Threat or Unsafe Act a. Employees shall take the following steps if a threat or unsafe act does not present an imminent danger to safety: b. Notify their supervisor as soon as possible;and c. Complete a county incident report form(Incident Report Form)which can be found on the Risk Management website. 3. Employees who obtain a protective or restraining order which lists County locations as being protected areas or which prohibits contact with the employee while at work,shall immediately advise their supervisor,department head or management representative and provide a copy of the granted order and a description of the person identified in the order. 4. Report personal safety concerns or violations of County policy to a supervisor, manager, or department head. 5. Immediately notify a member of management if there is reason to believe they may become or are victim of unsafe acts,threats,or acts of violence in the workplace. Under no circumstances should employees put themselves at risk in a dangerous situation. Once the situation has been secured by proper authorities, employees shall then cooperate with supervisors, investigators, law enforcement personnel and any others as they conduct follow-up reviews of the incident. B.Department Heads,Managers and Supervisors'Responsibilities Mason County Personnel Policy Page 63of121 1. Provide this policy and educational opportunities to their employees about workplace safety and violence prevention and make workplace safety and violence prevention training and education programs available to all employees. 2. Immediately notify the Human Resources Department and their appropriate management of any incidents involving unsafe acts and/or acts of violence. 3. Address employee workplace safety concerns and ensure that such concerns are investigated.Safety concerns,and any other situation where an employee has been subjected to or threatened with an unsafe act and/or an act of violence,should be reported to Human Resources 4. Take immediate steps to diffuse or mitigate any situation that has potential to escalate into an unsafe act and/or an act of violence. 5. Forward a copy of the protective or restraining order to the Human Resources Department. 6. Notify appropriate law enforcement agencies about persons who violate a granted protective or restraining order and require the violator to leave the premises immediately. C.Human Resources Department Responsibilities: 1. Assess and investigate all alleged unsafe acts and/or acts of workplace violence as may be appropriate. 2. Provide or make available appropriate training and education about workplace safety and violence prevention, how to identify potentially unsafe acts and/or violent situations,and how to deal with them. 3. Maintain confidentiality of complaints and concerns to the extent allowed by law. 4. Receive and investigate all reports of unsafe acts and/or acts of workplace violence,or threats of the same,made by a county employee. 5. Recommend to the Department Head what, if any, administrative or disciplinary action should be taken when an employee is found to have committed an unsafe act and/or an act of violence. 6. Upon completion of any investigation, notify employees affected by the unsafe act and/or act of violence or threat of the same that the matter has been concluded and that appropriate action has or will be taken. 8.3 Outside Employment and Conflicts of Interest Employees shall not,directly,or indirectly,engage in any outside employment or financial interest which may conflict, in the County's opinion, with the best interests of the County or interfere with the employee's ability to perform their assigned County job.Examples include,but are not limited to,outside employment which: Mason County Personnel Policy Page 64of121 1. prevents the employee from being available for work beyond normal working hours, such as emergencies or peak work periods,when such availability is a regular part of the employee's job. 2. is conducted during the employee's work hours. 3. utilizes County telephones,computers,supplies,or any other resources,facilities,or equipment. 4. is employment with a firm which has contracts with or does business with the County;or 5. may reasonably be perceived by members of the public as a conflict of interest or otherwise discredits public service. Employees considering or engaged in an additional job,contractual commitment,or self-employment, who are concerned about a conflict of interest should discuss the matter with their Elected Official or Department Head. 8.4 Reporting Improper Governmental Action In compliance with the Local Government Employee Whistleblower Protection Act,RCW 42.41.050,this policy is created to encourage employees to disclose in good faith,improper governmental action taken by County officials or employees without fear of retaliation. This policy also safeguards legitimate employer interests by encouraging complaints to be made first to the County,with a process provided for speedy dispute resolution. 8.4.1 Definitions Improper Governmental Action:any action by a County Officer or employee that is: 1. undertaken in the performance of the official's or employee's official duties,whether the action is within the scope of the employee's employment,and 2. in violation of any federal,state,or local law or rule,is an abuse of authority,is of substantial and specific danger to the public health or safety or is a gross waste of public funds. "Improper governmental action" does not include personnel actions including but not limited to employee grievances, complaints, appointments, promotions, transfers, assignments, reassignments, reinstatements, restorations, reemployment, performance evaluations, reductions in pay, dismissals, suspensions, reprimands, demotions,violations of the local government collective bargaining and civil service laws, alleged labor agreement violations or any action that may be taken under RCW Chapter 41.14 or 41.56. Retaliatory Action:means any(a)adverse change in a local governments employee's employment status, or the terms and conditions of employment including denial of adequate staff to perform duties,frequent staff changes,frequent and undesirable office changes,refusal to assign meaningful work,unwarranted and unsubstantiated letters of reprimand or unsatisfactory performance evaluations,demotion,transfer, reassignment, reduction in pay, denial of promotion, suspension, dismissal or any other disciplinary actions; or (b) hostile actions by other employees toward a local government employee that were encouraged by a supervisor or senior manager or official. Mason County Personnel Policy Page 65of121 Emergency:a circumstance that if not immediately changed may cause damage to persons or property. 8.4.2 Procedure for Reporting Improper Government Action County employees who become aware of improper governmental action shall follow this procedure: 1. Bring the matter to the attention of the Board of County Commissioners or the Prosecuting Attorney, preferably in writing, stating in detail the basis for the employee's belief that an improper action has occurred.This shall be done as soon as the employee becomes aware of the improper action. 2. The Board of County Commissioners or the Prosecuting Attorney,or their designee,shall respond to the report of improper government action,within thirty(30) days of the employee's report. The employee shall be advised of the County's response. 3. The identity of a reporting employee shall be kept confidential to the extent possible under the law unless the employee authorizes the disclosure of their identity in writing. An employee who fails to make a good faith effort to follow this policy shall not be entitled to the protection of this policy against retaliation,pursuant to RCW 42.41.030. In the case of an emergency,where the employee believes that damage to persons or property may result if action is not taken immediately, the employee may bypass the above procedure and report the improper action directly to the appropriate government agency responsible for investigating the improper action. Employees may report information about improper governmental action directly to an outside agency if the employee reasonably believes that an adequate investigation was not undertaken by the County to determine whether an improper government action occurred,or that insufficient action was taken by the County to address the improper action or that for other reasons the improper action is likely to recur. Protection Against Retaliation:It is unlawful for a local government to take retaliatory action because an employee, in good faith, provided information that improper government action occurred. Employees who believe they have been retaliated against for reporting an improper government action shall follow the procedure outlined below. 8.4.3 Procedure for Seeking Relief Against Retaliation 1. Employees shall provide a written complaint to the Board of County Commissioners within thirty (30)days of the occurrence of the alleged retaliatory action. a. The written charge shall specify the alleged retaliatory action;and b. Specifies the relief requested. 2. The Board of County Commissioners or their designee shall respond in writing within thirty(30) days of receipt of the written charge. Mason County Personnel Policy Page 66of121 3. After receiving the County's response, the employee may request a hearing before a state administrative law judge to establish that a retaliatory action occurred and to obtain appropriate relief under the law.The request for hearing must be delivered within the earlier of either fifteen (15)days of receipt of the County's response to the charge of retaliatory action or forty-five(45) days of receipt of the charge of retaliation to the Board of County Commissioners for response. 4. Within five(5)working days of receipt of a request for hearing the County shall apply to the State Office of Administrative Hearing's for an adjudicative proceeding before an administrative law judge. At the hearing, the employee must prove that a retaliatory action occurred by a preponderance of the evidence in the hearing.The administrative law judge shall issue a final decision not later than forty-five (45) days after the date of the request for hearing unless an extension is granted. The final decision of the administrative law judge is subject to judicial review under the arbitrary and capricious standard. Relief ordered by the administrative law judge may be enforced by petition to superior court. 8.4.4 Policy Implementation The Board of County Commissioners are responsible for implementing these policies and procedures.This includes posting the policy on County bulletin boards,making the policy available to any employee upon request,and providing the policy to all newly hired employees.Officers,managers,and supervisors are responsible for ensuring the procedures are fully implemented within their areas of responsibility. 8.4.5 Prohibition of Intimidation and Nondisclosure County Elected Officials or employees may not use their official authority or influence,directly or indirectly to threaten,intimidate,or coerce an employee for the purpose of interfering with that employee's right to disclose information concerning an improper governmental action in accordance with the provisions of this policy. (Per Resolution No.27-16) 8.5 Political Activities County employees may participate in political or partisan activities of their choosing if County resources and property are not utilized, and the activity does not adversely affect the responsibilities of the employees in their positions. employees may not campaign on County time or in a county uniform or while representing the County in any way. Any County employee who meets with or may be observed by the public or otherwise represents the County to the public,while performing their regular duties,may not wear or display any button,badge, or sticker relevant to any candidate or ballot issue during working hours.Employees shall not solicit,on County property or County time,for a contribution for a partisan political cause. 8.6 No Smoking Policy For health and safety considerations, the County prohibits smoking and vaping by employees on all County-owned, leased, or operated areas and all County property is designated as non-smoking and Mason County Personnel Policy Page 67of121 vaping free areas. Smoking and vaping are prohibited in all buildings and vehicles owned or leased by the County are offices or other facilities rented or leased by the County. 8.6.1 Definitions Public Areas:The term"public area"is defined for the purpose of the No Smoking Policy,but not limited to all hallways,conference rooms,elevators,restrooms,lobbies,stairwells,reception areas,and any other areas which are:(1)open to the public,or(2)areas which employees are required to pass through during employment. Smoking: The term"smoke"or"smoking"is defined for the purpose of the No Smoking Policy,but not limited to;the carrying or smoking of any kind of lighted cigarettes, pipes,cigars,chewing of tobacco, vaping and the use of e-cigarettes,or any other lighted smoking equipment. Vape: The term"vape"or"vaping"is defined for the purpose of this chapter as inhaling or exhaling the vapor produced by any noncombustible product that may contain nicotine or a marijuana product and that employs a heating element, power source, electronic circuit, or other electronic, chemical, or mechanical means, regardless of shape or size, that can be used to produce vapor or aerosol from a solution or other substance including any electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe,or similar product or device. County Property:The term "County property" is defined as the grounds and parking lots surrounding county buildings and all County parks. County property does not include: 1. Private vehicles and residences unless otherwise required by individual or group contracts with the County. 2. County roads. 3. Any person passing by or through County property while on a public sidewalk or public right-of-way has not intentionally violated this chapter. 8.6.2 No Smoking Signs and Removal of Ashtrays The Facilities Department shall post and maintain no-smoking and no-vaping signs in all public areas and county property as defined herein and remove ashtrays from those public areas. Pursuant to RCW 70.160.070— Intentional Violators, any person intentionally violating this policy by smoking or vaping in a public place,place of employment or within twenty-five feet of doors,windows that open and ventilation intakes or any person removing,defacing,or destroying a sign required by this policy is subject to a civil fine of up to one hundred dollars. The County Sheriff's Department shall enforce this policy by issuing a notice of civil infraction to be assessed in the same manner as traffic infractions. All County employees are encouraged to help educate the public about the non-smoking and vaping policy by reminding violators not to smoke or vape on the property and by adding the policy to all use agreements and event publications. Violators,who refuse to comply with the smoking and vaping policy, may be asked to leave the County property. Mason County Personnel Policy Page 68of121 The appropriate Department Head or Elected Official is responsible for educating employees about the non-smoking policy and shall resolve intentional employee violations of the policy through disciplinary action. Interpretation of this chapter shall be in a manner that is consistent with RCW 70.160 Smoking in Public Places,prohibiting smoking in all public places and places of employment. (Ordinance No.91-06 and 20-01) 8.7 Personal Possessions and Electronic Communications The County furnishes desks, closets, and/or lockers for security of employee coats, purses, and other personal possessions.Desks,closets,lockers,cabinets,and furniture are County property for the purpose of County operations. The County also furnishes computers,voice mail,facsimile(fax)communications,electronic mail(E-Mail), data and file transfers using electronic means and Internet access for use in conducting County business only. Because these systems are for County business,none of the communications or information transmitted or stored on these systems is private and may be reviewed by the County and be subject to public disclosure.County electronic communications systems are not for personal use. (Resolution No.130-04) 8.8 Use of County Equipment Use of County phones for local personal phone calls should be kept to a minimum;long-distance personal use must be approved in advance by the Elected Official or Department Head.Other County equipment, including vehicles, should be used by employees for County business only. An employees' misuse of County services,telephones,vehicles,equipment,or supplies can result in disciplinary action including termination. 8.9 Bulletin Boards Information of special interest to all employees is posted regularly on the County bulletin boards. Employees may not post any information on these bulletin boards without the authorization of their Elected Official or Department Head.Legally required notices shall not be covered or obscured by other materials on any bulletin board. 8.10 Contact with the News Media The Board of County Commissioners,Elected Officials or Department Heads authorized by the Board shall be responsible for all official contacts with the news media, including answering questions from the media.They may designate specific employees to give out procedural,factual,or historical information on subjects.Employees not designated should refer media personnel to an appropriate spokesperson. Mason County Personnel Policy Page 69of121 8.11 Solicitations Most forms of selling and solicitations are inappropriate in the workplace.They can be an intrusion on employees and citizens and may present a risk to employee safety or to the security of County or employee property.The following limitations apply: 1. Persons not employed by the County may not solicit,survey,petition,or distribute literature on our premises at any time. This includes people soliciting for charities, salespersons, questionnaire surveyors, or any other solicitor or distributor. Exceptions to this rule may be made in special circumstances where the County determines that an exception would serve the best interests of the organization and our employees.An example of an exception might be the United Way campaign or a similar,community-based fundraising effort. 2. Employees may not solicit for any purpose during work time. Reasonable forms of solicitation are permitted during non-work time, such as before or after work, during meal breaks, and/or break periods.Soliciting employees who are on non-work time may not solicit other employees who are on worktime.Employees may not distribute literature for any purpose during work time or in work areas. The employee lunchrooms are considered a non-work area under this policy. 8.12 Safety Every employee is responsible for maintaining a safe work environment and following the County's safety rules.Each employee shall promptly report all unsafe or potentially hazardous conditions to their Elected Official or Department Head.The County will make every effort to remedy problems as quickly as possible. In case of an accident involving a personal injury,regardless of how serious,employees shall immediately notify their supervisor and complete an accident/incident report. Employee safety depends on the safety consciousness of everyone.To facilitate a safe work environment, employees may not bring dangerous weapons to the workplace. This includes, but is not limited to, weapons for which employees have a valid permit. The only exception to this rule involves law enforcement positions for which the job requires possess dangerous weapons. Employees should consult the County's Safety Policy and Accident Prevention Program for additional details concerning safety. 8.13 Substance Abuse The County's philosophy on substance abuse has two focuses: (1) a concern for the well-being of the employee and(2)a concern for the safety of other employees and members of the public. Availability of Rehabilitation or Treatment:As part of our Employee Assistance Program,we encourage employees who are concerned about their alcohol or drug use to seek counseling, treatment, and rehabilitation.Although the decision to seek diagnosis and accept treatment is completely voluntary,the County is fully committed to helping employees who voluntarily come forward overcome substance abuse problems. In most cases, the expense of treatment may be fully or partially covered by the County's benefit program.Please contact our EAP or Human Resources for more information.Employees who seek advice or treatment will not be subject to retaliation or discrimination. Mason County Personnel Policy Page 70of121 Substance Abuse Policy for Operators of Commercial Motor Vehicles: County employees who hold Commercial Driver's Licenses(CDL)and who operate commercial motor vehicles(CMV)while employed by the County are subject to additional rules and regulations imposed by the federal government.These regulations require urine drug testing and alcohol breath testing in the following circumstances: 1. Pre-employment. 2. Reasonable suspicion. 3. Post-accident. 4. Return to duty testing. 5. Random testing. CDL holders who test positive must be removed from service and are subject to disciplinary action,up to and including termination.CDL holders should consult the Mason County Drug and Alcohol Testing Policy and Procedure for Department of Transportation Regulated Employees for additional details concerning these rules. Drug-Free Workplace:The manufacturing,distribution,dispensation,possession,and use of unlawful or alcohol on County premises or during work hours by County employees is strictly prohibited.Employees also must notify the County within five(5)days of any conviction for a drug violation in the workplace. Employees should consult the Drug-Free Workplace Policy for additional details on this subject. by ease basis. Progressive discipline may inGlude: Q Fal wamings, ..hieh will be der.,,.n.,ntP d Written waFnings,which may also- inelude vVark performance improvement OF cerreetive aetien plan Suspensian without Demotion 8.154 Using Position for Personal Gain No County employee will use their position with Mason County for personal gain from any source. Personal gain is receiving any money,item,or benefit for personal use,which is not available to the public. Exception:Nominal value items($10.00 or less)with company logos,given for advertising purposes such as samples,pens,calendars,coffee cups and ball caps are acceptable.Requesting,or knowingly accepting, discounts on purchases,tickets,meals,travel,clothing,etc.,for personal use is not acceptable. Mason County Personnel Policy Page 71of121 Threats or promises of future business or lack of future business with the County to influence personal business will be referred to the Prosecuting Attorney. (Resolution No.95-04) 8.15 Performance Evaluations The purpose of performance evaluation is to help an employee be successful in performance and to understand the standards and goals of their position and department.The evaluation will assess and focus on the employee's accomplishment of their iob functions and goals and standards of the position.Where an employee struggles in their performance a plan for correction and training should be developed with the employee. All regular employees should be formally evaluated in writing by their immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually thereafter.Copies of evaluations will be given to the employee and forwarded to HR for inclusion in the personnel file. Additionally,evaluation of iob performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching,counseling,or written assessment. 8.164 Discipline/Corrective Action The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline may not apply where the offense requires more serious discipline in the first instance. Both the sequence and the steps of progressive discipline are determined on a case- by-case basis. Progressive discipline may include: • Oral warnings,which will be documented. • Written warnings,which may also include work performance improvement or corrective action plan for poor work performance or misconduct. • Suspension without pay. • Demotion. • Discharge. Mason County Personnel Policy Page 72of121 Chapter 10—Complaint Procedures 10.1 Complaint Procedures The County recognizes that sometimes situations arise in which employees feel that they have not been treated in accordance with County policies. For this reason, the County provides its employees with procedures for resolving complaints. Step 1:Employees should first attempt to resolve any problem or complaint with their supervisor. Step 2:When normal communication between an employee and the supervisor is not successful,or when an employee disagrees with the application of County policies and procedures, the employee should attempt to resolve the problem with their Elected Official or Department Head.The Elected Official or Department Head will usually respond to the employee in writing within five(5)days after meeting with them,if possible. Step 3:If the employee is not satisfied with the response in Step 2 above,the employee may submit the problem,using the County Complaint Form to the Board of County Commissioners or their designee and Human Resources. The form must be filed within ten(10)working days of receiving a response from Step 2 above. The Board of County Commissioners or their designee and Human Resources may meet with the parties, either individually or together,and will usually respond in writing to the complainant within ten(10)days of the meeting.The response and decision shall be final and binding. Certain employees may have more than one source of dispute RESOLUTION rights,i.e.,the County's Civil Service rules,a collective bargaining agreement,etc.Employees represented by a bargaining unit or who are covered under civil service rules should follow grievance procedures set out in their respective labor contracts or civil service rules,where applicable.In all other cases,the procedures described in this section shall be used.Under no circumstances shall an employee have the right to utilize both this process and any other complaint or appeal procedure that may be available to an employee. Mason County will not tolerate retaliation in any form against an individual who makes a complaint of discrimination,harassment,or retaliation,or against any participant in an investigation. Retaliation is a serious violation of this policy and is considered misconduct subject to disciplinary action up to and including termination of employment. Employees will abide by any confidentiality requirements relating to complaint and investigation procedures. Mason County Personnel Policy Page 74of121 Chapter 12— Equal Employment Opportunity 12.1 Purpose The purpose of this policy is to provide guidelines to Elected Officials, Department Heads, employees, volunteers,and members of the public to ensure equal employment opportunities regardless of a person's race, color, creed, national origin, gender, gender identity, sexual orientation, religion, age, veteran's status,HIV status,genetic information,families with children,sensory,mental,or physical disability,or any other protected class under federal or state statute. Additionally, the policy provides guidelines for identifying,reporting,and resolving claims of discrimination or related retaliation. 12.2 Policy It is the policy of Mason County that no person shall be subjected to employment discrimination based upon their race,color,creed,national origin,gender,gender identity,sexual orientation,religion,age,veteran's status,HIV status,genetic information,families with children,sensory,mental,or physical disability,or any other protected class under federal or state statute.No individual shall be subjected to retaliation because they have exercised a right protected under the law such as submitting,assisting with, participating in the resolution or investigation of,a complaint of discrimination or harassment.Any form of retaliation is prohibited, will not be tolerated,and is subject to disciplinary action up to and including termination of employment.The County will incorporate appropriate non-discrimination language in all its contracts and collective bargaining agreements. The words "Equal Opportunity Employer" will be included in employment applications and recruitment materials. To further promote the Board of County Commissioners'commitment to non-discrimination,the County will conduct periodic training on the Non-Discrimination& Harassment Policy and to clarify management and employee responsibilities for effective implementation.This Non-Discrimination&Harassment Policy will be distributed and reviewed in new employee orientation. 12.3 Prohibition of Discrimination,Harassment, Bullying,and Retaliation Mason County is committed to a workplace that is free from unlawful discrimination,harassment,bullying,and retaliation. Discrimination, harassment, bullying, and retaliation are strictly prohibited. Complaints of discrimination,harassment,bullying,and retaliation are taken seriously and will be investigated and resolved in a timely manner. 12.3.1 Definitions Discrimination:The County prohibits discrimination against Elected Officials,employees,and volunteers based on race,color, creed, religion, national origin, ethnicity,age,sex, marital status,veteran status, sexual orientation,disability(known or perceived),or any other protected class under federal or state statute. Harassment: Harassment is a form of discrimination that is unwelcome verbal or physical conduct directed toward or relating to a person based on the person's race,color,creed,religion,national origin,ethnicity,age, sex,marital status,veteran's status,sexual orientation,or disability(known or perceived),where the conduct is sufficiently pervasive or severe as to alter the terms and conditions of employment.Such conduct can take many forms, including unwelcome slurs, comments, joking, touching, innuendo, gestures, display or Mason County Personnel Policy Page 77of121 transmission of materials,and other similar conduct.Employees who engage in harassment will be subject to disciplinary action,up to and including termination of employment. Sexual Harassment: Sexual harassment is a type of harassment that consists of unwelcome verbal or physical conduct directed toward or relating to a person because of their gender that is sufficiently pervasive or severe as to alter the terms or conditions of employment.Such conduct can take many forms including unwelcome slurs,comments,jokes,touching innuendo,repeated request for dates,display or transmission of materials,gestures,compliments,and other similar conduct.Sexual harassment also includes unwelcome conduct based on an individual's gender where submission to the conduct or rejection of the conduct is used as a basis for employment decisions regarding the individual. Employees who engage in sexual harassment will be subject to disciplinary action,up to and including termination of employment. Bullying: Repeated and unreasonable behavior directed towards an employee or a group of employees, creating a hostile,intimidating,or offensive work environment. Retaliation:Adverse employment action against employees for complaining in good faith of discrimination, harassment,or retaliation,or for assisting or participating in an investigation of such complaints.Employees who engage in retaliation will be subject to disciplinary action,up to and including termination. 12.4 Employment of Persons with Disabilities Mason County is committed to providing equal opportunities for current and potential County employees with disabilities. Every reasonable effort will be made to create an accessible work environment to the extent possible without undue hardship to the County.Judgements concerning the reasonableness of providing accommodation shall be made by the County on a case-by-case basis. It is the County's responsibility to determine if the proposed accommodation is effective and reasonable. Employment practices will be administered to allow a person with a disability to participate at the same level as a person without a disability. It is the responsibility of the person with the disability to disclose the existence of the disability if reasonable accommodation is to be requested. 12.5 Employee Responsibilities Each employee is responsible for supporting and adhering to this policy.It is the responsibility of all County employees to bring instances of inappropriate behavior to the attention of management. This includes employees who believe they are the recipient of discriminatory behavior as well as those who believe they have witnessed such behavior directed at another employee. Employees should never tolerate inappropriate or harassing behavior. If possible,they should make their feelings known to the offending employee.Whether they confront the harasser or not,employees must promptly report any offending behavior to their Department Head,Elected Official,or to the Human Resources Department.Employees are strongly encouraged to report concerns about discrimination or harassment before behaviors become severe or pervasive.This will assist the County in its efforts to stop discrimination or harassment before it rises to the level of a violation of anti- discrimination laws. Mason County Personnel Policy Page 78of121 12.6 Supervisor/Manager Responsibilities When a supervisor, manager, department head or elected official suspects or has reason to believe that discriminato e behavior has occurred,they shall immediately notify the Director of Human Resources or the Office of the Prosecuting Attorney and report the incident. 12.7 County Responsibilities County Management representatives will promptly and thoroughly investigate all reports of discrimination or harassment.Complaints against either the Human Resources Department or the Prosecuting Attorney's Office will be investigated by a non-county agency.Complaints of discrimination and harassment will be handled with sensitivity,discretion,and confidentiality to the extent allowed by the circumstances and the law. If the County concludes that a violation of this policy occurred,prompt and effective remedial action will be taken. This may include disciplinary action and/or other actions needed to remedy the effects of the discrimination and prevent further incidents. 12.8 Complaint Procedures Employees who feel that they may have been bullied,discriminated against,or sexually harassed,or are aware of actions against another person that may be in violation of this policy,shall immediately contact either their immediate supervisor,their department official,or the Human Resources Department.Complaints should be submitted using the Mason County Internal Discrimination Complaint Form. If the complaint is reported to the employee's supervisor or department official,they will notify the Human Resources Department to cant'out the investigation.Any person may file a complaint under this policy when the person believes: 1. They have been the target of discrimination or harassment(including bullying); 2. They have personal and first-hand knowledge of behavior believed to be in violation of this policy;or 3. They are being retaliated against for reporting behavior believed to be in violation of this policy. The complaint must be filed within one-hundred and eighty(1801 days of the alleged violation of this policy. The complaint should include a description of the alleged violation,the date it occurred,and the name,signature, address,and phone number of the person filing the complaint.The complaint must include sufficient information to allow for investigation into the allegations. In addition to filing a complaint with Mason County,an individual may file a written complaint within one- hundred and eighty(180)days of the alleged violation with the Washington State Human Rights Commission and/or the Equal Employment Opportunity Commission. Employees are encouraged to exhaust administrative remedies outlined in this policy before outside agencies are consulted.The use of the County's internal discrimination complaint procedure is not a prerequisite to the pursuit of such statutory remedies. When an employee or union files both a grievance and an internal discrimination complaint regarding the same alleged acts or incidences,the investigation and processing of one shall be suspended until the other is completed. Mason County Personnel Policy Page 79of121 Chapter 18—Telework Policy 18.1 Purpose To establish guidance and direction for when there is a determined need for qualified employees to conduct County business from a location outside the normal work location. 18.2 Eligibility Teleworking may be used on specific occasions or more often depending on the need. Qualified employees may request approval to telework,but all may not be eligible.Their work must: 1. Require minimal face-to-face interaction with co-workers, supervisors, and customers. Writing, reading,telephoning,data analysis,computer programming,word processing and certain data entry functions are all tasks amenable to teleworking. 2. Have a minimal need for specialized material,equipment,or supervision. An employee's request to telework will be considered n light efconsidering the objectives of the office or department and must be approved by the Elected Official/County Administrator/Department Head for the office or department. Approval is discretionary and will be based on the following factors: 1. Office/Department needs,e.g.,emergencies,special projects,critical position,etc. 2. Employee's job performance history. 3. Nature of work. 4. Effect on service to clients and effect on office workload. 5. Competing work schedule or leave requests. Formatted:Font:(Default)+Body(Calibn) Approval for teleworking under this policy is for remote work performed in Washington State only. Employees wanting to temporarily work remotely outside of Washington State must receive approval from Human Resources and their Department Head/Elected Official. Formatted:Indent:Left: 0" 18.3 Job Responsibilities and Conditions 1. Employee salary,job responsibilities,benefits and insurance coverage will not change. 2. Professionalism in terms of job responsibilities,work,output,and customer service will continue to follow the high standards set by County policies. 3. Teleworkers are responsible for maintaining effective workflow among clients, coworkers, and the Elected Official/County Administrator/Department Head. 4. The amount of time an employee is expected to work will not change. Overtime hours will not be permitted unless requested and authorized in advance by the supervisor. Mason County Personnel Policy Page 116of121 5. Teleworking is not a substitute for dependent care. 6. Teleworkers may withdraw or be withdrawn by the Elected Official/County Administrator/Department Head from the program at any time with three(3)days written notice,or sooner if there is an immediate need. 18.4 Telework Site The Teleworker must designate and maintain a clean,safe,and productive workspace that is adequate for accomplishing necessary tasks and free of obstructions and distractions. The site must also be ergonomically correct based upon Labor & Industries guidelines to prevent occupational disease or injuries. 1. Employees telework sites are considered an extension of the office/department for limited purposes while employee is in official telework status.All County policies are in effect. 2. The County owned computing device, or any other equipment assigned to the employee while teleworking shall not be used for personal business. 3. The County may make on-site inspections of the telework work site and any County-owned equipment,at a mutually agreed upon time. 4. The County may electronically monitor employee's activities while connected to County network. 5. Teleworkers will take precautions necessary to secure proprietary and confidential information and prevent unauthorized access to any County systems or paper files. 6. Employees in telework status shall be available during the approved work schedule for telephone calls. 7. The county will not pay for a telework site(physical facility),telephone lines,or internet connection. 8. A Teleworker must not conduct in-person meetings with customers or co-workers while working from home. 18.5 Computers,Software,Supplies,and Support 1. Any hardware or software furnished by the County remains the property of the County and will be returned should a teleworking agreement be terminated.Information Technology(IT)will coordinate all transfers of equipment according to established procedures. 2. County owned software may not be duplicated except as formally authorized by the manufacturer's licensing agreement. 3. Any requests for PCs or terminals with access to County networks,mainframes,or other applications must be reviewed and approved by the IT Department. Mason County Personnel Policy Page 117of121 4. County equipment (computers, printers, modems, telephones, etc.) furnished to the teleworking employee is to be used only by authorized persons for official County business. 5. Supplies required to complete assigned work at the telework work site shall be obtained during the teleworker's in-office work periods. 6. IT shall be responsible for any County equipment maintenance, installation of software, security access,or support. 7. Only County approved software will be installed on County approved teleworking equipment. 8. Teleworkers requiring access to the County's Virtual Private Network(VPN)must contact IT Help Desk at 360-427-9670 ext. 558, via the County's IT Support Ticket System at http://helpdesk.mason.loca1/tickets/to request an account. 18.6 Workers'Compensation During Telework hours, the Teleworker is covered for any injury arising out of and in the course of employment pursuant to the Washington State Workers'Compensation Act.A Teleworker injured while working at the Teleworker's residence or other Remote Work Locations is required to follow established County procedures for reporting on-the-job injuries.This can be found on the Human Resources website: https://masoncountywa.gov/forms/human-resources/Em ployee-I nlu ry-I llness-Incident-Report.pdf 18.7 Overtime, Leave,and Compensation In accordance with the County's overtime policy,overtime must be approved in advance to preclude any unintended liability for premium pay.Teleworkers must receive supervisory approval prior to working beyond their normal hours of duty.Failure to obtain supervisory approval may result in the termination of the Telework Arrangement and possible disciplinary action. Procedures for requesting leave will remain unchanged.The teleworker is responsible for obtaining leave approval in advance and keeping appropriate personnel informed of leave usage in accordance with either the Personnel Policy or applicable Collective Bargaining Agreement policy and procedures. Teleworkers working at their Remote Work Location will be granted the same holidays as employees working at the Main Worksite. If a Teleworker becomes sick at any time while Teleworking,the Teleworker must immediately notify their manager and use sick leave to cover those hours not worked.If a Teleworker must take some other form of leave,the Teleworker must request leave from their manager immediately and use the leave to cover those hours not worked.A Teleworker's compensation and benefits will not change due to participation in the Telework Program. A Teleworker must submit timesheets and leave requests in accordance with the normal policies and procedures. Mason County Personnel Policy Page 118of121 18.8 Liability The County will defend and indemnify a Teleworker who is Teleworking at their residence or other approved Remote Work Location for all claims arising out of and with the Teleworker's scope of employment consistent with the provisions for the Local Government Tort Claims Act and other applicable laws and in accordance with Mason County's Policy and Procedure for Defense and Indemnity of Employees,Ordinance No.06-18. Mason County is not liable for any loss,destruction,or damage to property or for any injury or loss to third persons occurring at or around the Teleworker's residence or other approved Remote Work Location. 18.9 Inclement Weather It is a County priority to ensure continuity of operations during inclement weather or other emergency conditions.In the event of a County declared general,weather-related,or other public health emergency closes the Teleworker's Main Worksite,a teleworking employee scheduled to Telework will be required to continue working remotely,unless it is impossible(power outage). County closures,or limited operation changes,are typically to accommodate the safety of employees who are risking the travel to and from the worksite.Teleworking is a privilege and does not include a risk of traveling to and from the worksite. 18.10 Confidentiality A Teleworker is responsible for protecting the confidentiality, integrity, and availability of data, information, and paper files used when Teleworking. A Teleworker must follow all applicable County,federal,state,and departmental policies,laws,and regulations to protect data,accessed or maintained while Teleworking.In addition,Teleworking employees must adhere to the following: 1. Protecting information assets from unauthorized access and use by others, including family members,friends,and other visitors. 2. Leaving information assets only in secured locations and not in unattended or'unlocked vehicles, or other locations where they may be easily stolen. 3. Ensuring that any County issued equipment, such as cell phones, hot spots, or computers passwords are protected from unauthorized access and use by the Teleworker's personal equipment(i.e., County issued hot spot hooked up to personal laptop or cellphone, etc...) or used by others,including family members,friends,and other visitors.Costs incurred by personal use shall be paid by the Teleworker. 18.11 Application and Renewal Employees may apply for Telework using the approved form.Requests will be considered on an individual basis. Telework requests will be reviewed,at a minimum,annually to validate arrangements are still effective and in the best interest of the County. Mason County Personnel Policy Page 119of121 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: ARPA Project Updates for the Third Quarter 2023 Backiround/Executive Summary: The American Rescue Plan Act(ARPA)of 2021 provides$350 billion in emergency funding for eligible state, local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026.Below are the projects that Mason County has obligated to receive funds as of 6/30/2023 (the remaining funds are reserved for grant administration): First Installment: PUD 1 Customer Arrearages due to COVID$125,000($100,000 Reallocated to HCC Eldon Fiber Buildout) HCC Customer Arrearages due to COVID$110,000 Mason County Treasurer Property Tax Reimbursement-individual households$125,000 Mason County Treasurer Property Tax Reimbursement- small businesses$75,000 EDC Small Business Grants$500,000 Crossroads Housing for Assistance to Homeless Veterans$10,000 Mason County Housing Authority Rent Arrearages$100,000 The Are of the Peninsulas$35,000 Signing Bonus for Corrections Deputies $30,000 MCSO Body Cameras&Install$742,364 PUD 3 Belfair Substation$1,500,000 Public Records Software GovQA$22,700 Mason County Prosecutors Office 2nd floor expansion$75,000 Mason County Jail Elevator Doors$80,000 PUD 1 Agate Beach Water System Mainline$559,000 PUD 1 Vuecrest Storage Upgrade Phase 1 &2$158,284 CEDS Belfair Water New Well for Commercial Core UGA$450,000 HCC Colony Surf Fiber Buildout$313,556 HCC Eldon Fiber Buildout$601,932 Mason County IT Infrastructure Backbone/Storage upgrade$136,261 Public Works-Beards Cove AC Mainline Replacement$100,000 C Mason County Agenda Request Form Y /A t! Public Works-Belfair PS#1 Improvement Project$150,000 Public Works-Belfair PS#3 Improvement Project$180,000($90,00 Reallocated to Mason County Utility Arrearages) Public Works-Lakeland Pump Station$42,000 Public Works-70 Grinder Pumps$151,273 Port of Allyn Water Company$100,000 Washington State Association of Counties 2022 Dues$4,000 Mason County Utility Arrearages$90,000 Total Obligated First Installment: $6,376,370 Second Installment: Belfair Sewer Extension$1,500,000 Mason County Fiber Optic Upgrade$425,000 Belfair Water Backup Generators $300,000 PUD#1 Vuecrest Storage Phase#3 $750,000 Belfair Sewer Log Yard Road Extension Design$250,000 Eels Hill Yard Goats$240,000 North Mason Fire Mobile Integrated Health Program Startup$337,000 Mason County Housing Authority Unit Renovations$750,000 DCD Records Archival&Scanning Project$542,000 Shelton Young Adult Transitional Housing Project$722,000 Mason County Emergency&Disaster Response Center$50,667 Mason County Sheriff's Office Bearcat$342,000 Camp Sluys Youth Camp$30,000 Community Lifeline$34,790 Total Obligated Second Installment: $6,273,457 Grand Total Obligated ARPA Funds: $12,649,827 Every quarter we request an update on each active project for our required monitoring as well as updating the BOCC. Budget Impact(amount, funding source,budget amendment): No impact to the General Fund Public Outreach (news release,community meeting, etc.): N/A Requested Action: None Attachments The ARPA Briefing Spreadsheet ARPA Updates Status of ARPA Funded Projects through 9/30/2023: Mason County Treasurer Property Tax Arrearages-ARPA funding is allowable up to 2021 delinquent taxes that are subject to foreclosure in 2024.They are expecting requests to continue through 2024. Mason County Utility Arrearages-there are several liens outstanding that currently qualify for ARPA assistance and will be subject to foreclosure in 2024. If all of them on the list apply,they will need the funds not yet utilized. Impact NW Camp SluV's—Construction is near complete.Waiting on inspections for final. The Youth Connection-The building has been purchased and they are in the final design process. Hoping to be done by the end of the year. Mason County Emergency& Disaster Response Center- Less than 50%complete but is planning on being done by year end. PUD 3 Substation- Project is less than 50%complete.They are planning to be done by the end of June 2024. DCD Scanning project- Kell just gave an update on the project. To recap:they have identified what needs to be saved and what needs to get sent to the archive. Progress will be quicker now as they go. Sheriff's Office Terradyne-Vehicle was delivered on October 9th, 2024. Signing bonus for Correction Officers-Three new hires have received their first bonus. The second bonus is after three years of service. PUD 1 Vuecrest- Design is complete and will go out for bid by the end of 2023. "We will shoot for completion for the 6/30/2024 date but may need to request an extension since it has just gotten approval from Dept. of Health. PUD 1 Agate Beach- Hoping to be completed by the end of November 2023. Belfair Water Backup Generators-should be receiving the last generator at the first of 2024. Belfair Water New Well- Drilling is hoping to be finished and tested by the end of November 2023. Hood Canal Communications Eldon Fiber-The fiber buildout is complete.They are in the final stages of connecting homes. Port of Allyn New Well-The port has requested to change the contract to allow the purchase of an existing system.The Board has approved this and will send an amendment to the contract once the Ports SAM.GOV UEI #is registered. Mason County Downtown Campus Fiber Upgrade- Permitting is completed and we are awaiting the drilling contractor to start work. North Mason Fire Mobile Integrated Health Program-ARPA funds for this project are about 50%spent. They plan on spending the last half by first quarter 2024. Public Works: Beards Cove:They are planning on starting in summer of 2024 and finishing in fall of 2024.This is after the June 301", 2024, cutoff date. Belfair Pump Station#1: Is now complete. We are working on transferring ARPA funds to Public Works. Belfair Sewer Log Yard Rd. Design:They are planning on starting in the fall of 2024. Also, after the June 30t", 2024, cutoff date. Belfair Sewer Extension: Planning on being done in April of 2024. No Quarterly Report or Update from Mason County Housing Authority. Completed ARPA Projects: PUD 1 Customer Arrearages HCC Customer Arrearages*- requested to apply leftover funds to other projects. EDC Small business Grants Mason County Housing Authority Arrearages MCSO Body Cameras Prosecutors Office 2nd Floor expansion* Jail Elevators and Doors* Eels Hill Yard Goat Trackers PUD 1 Vuecrest Phase 1 & 2 PUD 1 Eldon Fiber Buildout HCC Colony Surf Fiber Buildout Mason County IT Infrastructure Backbone/Storage Upgrade* Lakeland Pump Station* The Arc of the Peninsulas Public Records GovQA- Community Lifeline Crossroads ARPA Briefng Support as of 9/30/2023 Page I ARPA Briefng Support Pmpased Revenue RMpI.- Balance BOCC Obligated by Remaining of Contra.End Proposed Proposed Proposed Mason Crossroads Belfair Ah t R.fm Pmje.1. ARPA Crtegory Mason County Project Name DI.A. Confirmed Requests Approved Co... Expended Approved Amt Date Used In 2021 Use In 2022 Use In 2023 Use In 2024 Couoty Masan GF HAMC EDC CEDS HCC PUD 1 PUD 3 Housing Water MAE Total Complete Prjs BOCC Action Agenda Date Notes Muni, A Support Public Health Response/Negative Economic lmpa.s " PUD 1 Cusoomer Arrearages due to COVID 2 125,00E 125,DD0 125,DD0 15,000.0E 100,I)DO 12/31/2024 6,578 18,422 125,DD0 125,00E 8/3/2021 " Rea110catefrom PUDArrearages to HCC Eldon Fiber Buildout 2 To'wo) (1D0,000) (1D0,000) (100,0Da (100,000) (10E,000) 2/15/2022 " HCC Customer Arrearages due to COVID 2 110,00E 110,00E 110,00E 22,739.17 8],261 12/31/2024 110,00E 11D,000 110,00E 8/3/2021 Mason County Treasurer Property Tax Reim-individual h.-holtls All 125,00E 125,000 125,000 125,000.0E 84,157 40,843 125,OOD 125,000 8/3/2021 Reallocate from Property Tax-small buisness to Individual Households 49,932 49,932 49,932 23,199.56 26,]32 4/25/2023 Mason County Treasurer Property Tax Reim-small businesses All 75,000 7 5,000 75,00E 25,067.94 49,932 75,00E 75,000 75,000 12/7/2021 Reallocate from Property Tax-small buisness to lntlividual Households (49,932) (49,932) (49,932) (49,932) 4/25/2121 Mason County Utility Arrearages All 90,00E 90,00E 57,157.36 32,843 9/27/2022 " EDC Small Business Grants All 500,00E 500,00E ^x500,000 500,000.0E 12/31/2.21 475,00E 25,00E 500,00E 500,00E 8/3/2021 " Crossroads Housing for Assi--to Homeless Veterans All 10,00E 30,00E 30,00E 1,]38.80 8,261 12/31/2022 10,00E 30,00E 30,00E 11/23/2021 EXPIRED CONTRACT " Mason County Housing Authority Rent Arrearages All 1-1 xre�1- 123,545 100,00E 100,00E 1D0,DDO.00 6/30/2024 123,545 123,545 4/12/2022 " The Arc of the Peninsulas All a/s/zuxzrne:Tabs 35,00E 35,00E 35,000 35,000.0E ]/31/2024 Camp Sluys Youth Camp All s/za/zmz 30,00E 30,00E 30,000 30,000.0E 6/30/2D24 Shelton Young Adult Transitional Housing Project All 1,428,000 722,00E 722,000 722,000.00 6/30/2024 Mason County Emergency&Di -,Response Center All 50,90E 50,667 i� 15,806.02 34,861 " Communhy Lifeline All 54,790 54,790 x(54,790 54,]89.84 - 6/3020. " ARPA$from City of Shelton far Community Lifeline (20,000) 20,000) (20,000) North Mason Fire Mobile Integrated Health Program Startup 1 337,00E 337,00E 162,95].56 174,1, 337,00E 337,00E A Support Public Health Response/Nel;Mive Economic Impacts Subtotal 2,994,235 2,244,45] 1,766,79E 1,900,456.25 344,001 565,734 279,265 200,00E 123,545 500,00E 110,00E 25,00E 10,00E 968,545 B Premium payfor Ezzemial Workers B Premium pay for Eszemial Workers S I-I 74,266 74,266 C Replace Public Sector Revenue Loss Up for govemmentzereices up to$10 Million " MGSO Body Cameras All 702,3G1 701,364 i� .e 702,363.84 0 702,364 702,365 702,365 6/8,0&11/23/21 " MM Body Camera install All 40,00E 40,000 iex�.. 25,]89.50 14,211 25,790 14,21E 40,00E 40,000 14,211 pend on more camerasas wallas i-0111/23/2021 ProjeR complete-lason D-by9/26/2022 PUD 3 Mifair Substation 1 1,500,00E 1,500,00E x,wv S,SOO,000 6/30/2024 1,500,00E 1,500,00E 1,500,00E 8/3/20210.hold due to interim revenue amt of$1.9M " Public Records Software GovOA All x/u/zo2z Diane 12,700 22,700 iex�.. 22,700.0E 22,700 12,700 22,700 DCDRecords Archivallmap All x/1-Bens 542,0E 542,000 91,]53.72 450,246 542,00E 54, " Prosecutors Office 2nd floor exp-i-(Odgimily 700,WO) All xrye/zox2-yF 75,000 75,00E iex�.. 38,423.88 36,576 75,00E 75,00E 36,576 4/11/2022 " Jail Elevatarand Doors All sy 22 senyF mow80,00E mxo,.. 73,591.04 6,409 80,00E 80,00E 5/24/2022 " Eels Hill yard Goals All 240,00E 240,000 iex�.. 240,000.0E 24D,000 240,00E MCSO Bearcat/Terradyne All 342,0E 342,00E - 342,000 342,000 34;00E Masan County Housing Authority Unit Renovation Project All 1,208,790 750,00E 750,00E 750,000.0E 6/30/2024 Signing Do—for Corrections Deputies up to$30k approved All 74,266 30 ^ ,00E 13,370.91 16,629 74,266 74,266 4/11/2022 ThereNno other funding forthisask-ert$45k-$7Ek C Replace Public Sector Revenue Loss Subtotal 4,827,120 4,324,064 2,250,000 1,957,992.89 2,366,0]3 728,153 1 1,536,91E 1 12,70E 1 2,D21,3651 1,500,00E 1 1 1 3,544,065 50,787 D Watep Sewep and Broadband lnfrestrecture PUD I Agate Beach Wafer Sy-Mainline 3 nain,in xaza 559,000 559,000 559,000 559,000 12/31/2024 559,000 559,00E 559,00E 8/3/2021 " PUD 1 Vuecrest Storage Upgrade Phase 1&2 2 158,284 158,284 158,284 158,284.0E 12/31/2024 158,284 158,2.4 158,284 8/3/2021 CEDSBelfair Water New Wellfor Commercial Core UGA 1 450,00E 450,00E 450,00E - 450,000 12/31/2024 450,00E 450,00E 450,00E 8/3/2021 " HCC Colony Surf Fiber Builtlou[ 2 313,556 313,556 313,556 313,556.0E 12/31/2024 313,556 313,SSfi 313,556 8/3/2021 " HCC Eldon Fiber Builtlou[ 2 501,931 501,932 501,932 501,932.0E 12/31/2014 501,932 5E1,931 501,932 8/3/2021 " Reallocate from PUD#1 Customer Arrearages to HCC Eldon Fiber Builtlou[ 100,00E 100,00E 100,00E 100,000.0E 100,DD0 10D,000 100,00E 2/1 512022 " Mason County IT lnfrartruRure Backbone/Storage upgrade All 136,261 136,261 136,097.84 163 136,098 136,261 136,261 163 9/28/2021 " PW Ru.lewood-Project Removed PW Beards Cove AC Mainline Replacement 1 xryz/zx x¢w,eov.. 1DD,000 100,00E i�xw:. 100,00E 100,00E 100,000 100,00E 12/7/2D21 PW Belfair PS#1 improvement ProjeR 1 xryz/zx x¢w,e Duct: 150,00E 150,00E i�w:. 150,00E 150,00E 150,00E 150,00E 12/7/2031 " PW Belfair PS#3lmprayement ProjeR 1 xryz/zx x¢w,eov.: 180,00E 180,00E �xo�Y-5m,mo 73,373.13 .6,627 180,00E 180,00E 180,00E 12/7/2021 Reallocate from PW Belfair PS#3 to Mason County Utilities A-- (90,000) (90,000) (90,000) 16,627 (90p00) (90,000) " PW Lakeland Pump Station 1 xryz/zxxvw,eovn 42,00E 42,000 i�xw:. 39,433.27 2,56] 42,00E 42,00E 42,000 12/21/2021 Belfair Water Backup Generarou 1 x/2a/zx Daxwebbves 300,00E 300,00E 300,00E 216,325.66 13,674 1/30/2024 197,00E 197,00E " PW 70 Grinder Pumps All x(u/zxxvN,eva 151,2]3 151,173 9],653.58 53,619 151,2]3 151,273 4/11/2022 Port Of Allyn Water Company 1 ve:al,/euxz u.,8x 100,00E 100,00E ^x 100,00E 100,00E 7/31/3024 Belfair Sewer Log yard Rd.Extension Design 1 $25D,000 250,000 i�xou:. 250,00E Belfair Sewer Extension 1 $5,200,000 1,500,000 1,500,DODAE Mason County Fiber Optic bd-u.ure Upgrade All $415,000 425,000 Z. 425,000 PUD 1 Vu-ot Storage Upgrade Phase 3 2 $750,000 750,00E ^ 750000 750,000 6/30/2024 D Wate05ewer,and Braadbandlnfastmcture5ubtotal 9,-,306 6,077,306 3,232:772 3,136,655.48 2,940,651 j 136,098 2,554,772 669,534 450,00E 1 915,488 ]3],284 197,00E 1 2,949,306 163 E Adminis[ntion " Washington State Association of Countie52022 Dues All 4,00E 4,00E 4,000.0E 4,00E 4,00E 4,00E 12/21/2021 Temp County Staff to add-COVID All 430,00E 430,000 includedmtotal 430,00E 92,078 250,000 250,00E 12/7/202-mga I-.,amount to make up for ov Approved$250k until 12/31/2026 on 5/24/2022 Admini-ttion Pay.11 (110,926) 70,M3.82 (181,870) Temp Staff WFOA Conference 1,p83 570.00 513 Temp County Staff Suppies(Included in Temp Staff) All 1,527.57 (1,528) E Admini-ion Subtotal 434,00E 324,157 77,041.39 24],116 96,078 250,000 4,00E 254,000 Grand Total 18,E32,661 11,969,964 T,2A9,562 T,0]2,146.01 5,89T,838 1p29,986 4p6T,025 692,234 2,545,631 123,545 500,00E 450,00E 1,025p88 T42,284 1,500,00E 10,00E 197,00E 4,M0 7,790,162 50,95E " Completed Project Total APRA Funds Available 12,9fi8,901 Total ARPA Funds Received in 2021-First Round 6pB4,- Tota1 ARPA Funds E.PM d in 2022-Second Round 6,-,451 Total ARPA Funds Approved/Obligated in prior bde,n 12,969,984 Total ARPA Fonds Currently Over-Obligated removed from Administration: 110,9M Tota1 Unexpended from Completed Projects: 157,864 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Overview of the 2024 Proposed Budget Draft Background/Executive Summary: The summary budget includes the maintenance level budget as of October 23,2023 and the policy level requests for Commission review. Budget Impact(amount, funding source,budget amendment): See Attached Public Outreach (news release,community meeting, etc.): N/A Requested Action: Request the Board review the draft of the 2024 Mason County Budget for the General Fund by Department and all other County funds at the fund level Attachments • 2024 Mason County Summary Draft Budget as of October 23,2023-General Fund by Department& all County funds at the fund level including open and approved policy level requests 0 Summary of Policy Level Requests(PLRs)to add new Full Time Employees(FTEs) Mason County General Fund 2024 Summary Proposed Budget as of October 23,2023 2024 Maintenance Level Budget as of 10.23.2023 One Time Policy Policy Approved Approved Level Level PLRs PI-Rs Salaries& Budgeted Requests- Requests- moved to moved to Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue Expense ML3 MU Policy Level Request PLR Descriptions 001-000 Beginning Fund Balance 28,ODO,000 - 001-010 IWSU 33,500 274,997 114,507 389,504 2.50 001-020 Assessor 7,000 1,280,417 228,167 1,508,584 13.00 5,000 1 FTE:Chief Deputy$117,891;Training$1,095;1 FTE:Financial Analyst$103,888;Reclass of 9 001-030 Auditor 1,339,314 1,594,187 522,304 2,116,491 14.50 316,308 92,781 positions:$63,434;6 months of succession planning$30,000 001-050 Emergency Management 137,304 307,794 221,386 529,180 2.50 3,410 5,265 EMI Travel$3,410 001-055 Facilities&Grounds - 631,455 1,058,469 1,689,924 6.00 001-057 Human Resources/Risk Mgmt - 665,612 317,770 983,382 6.00 3,500 001-058 LEOFF - 98,400 1,6o0 100,000 001-070 Clerk 406,752 1,047,796 122,426 1,170,222 13.00 59,000 15,640 Exp:OT$15k;ITTrackable Equipment$S6k;Legal Notices$13k;Jury Postage$15k 001-080 Commissioners - 372,268 20,000 392,268 3.00 1 FTE Financial Analysts$93,160,&1 FTE Recompete Plan Coordinator$132,620(w/b covered 001-090 Support Services 96,299 1,241,874 30,789 1,272,663 8.65 525,780 100,574 by grant revenue),Animal Control Program 001-100 District Court 873,516 1,441,478 171,067 1,612,545 12.20 122,095 1 FTE Chief Deputy Admin Clerk$119,595;desk&computerfor FTE$2500 001-125 Community Development 2,716,206 2,810,983 609,267 3,420,250 25.00 001-126 Historical Preservation 13,000 - 36,600 36,600 001-146 Parks&Trails 49,000 616,920 218,912 835,832 5.50 51,200 5,790 1 FTE Maintenance$66,200,Reduction in Extra Help if FTE approved<$15k> 001-170 Juvenile Court Services 1,356,216 1,981,956 138,912 2,120,868 19.00 001-180 Prosecutor 214,015 2,157,428 157,940 2,315,368 15.00 70,911 70,911 1 FTE:Clerical$70,911 each 001-185 Child Support Enforcement 165,000 146,650 19,341 165,991 1.00 ODS-190 Coroner 35,000 363,960 332,458 696,418 3.40 1 FTE Sheriff Deputies$98,947 each;2 new vehicle leases&upfits$52,677 each;Office Furniture$17k(more info requested from BOCC);Patrol car laptops$50k(more Info requested from BOCC);Pepperball instr course$75k;High speed video capable computer&det computer upgrades$25k;Evoc Trir/cones$18k,det.printers$5k,&pol cam$13.5k;New Officer Wellness 001-205 Sheriff 936,596 12,695,757 4,287,604 16,983,361 102.50 435,124 290,234 Program$80k 001-208 Courthouse Security - - 307,300 307,300 001-240 Office of Public Defense 240,767 1,04S,707 519,170 1,564,877 9.00 001-250 Superior Court 111,951 1,308,104 267,316 1,575,420 9.69 45,859 001-255 FamllyCourt 2,500 - 2,500 2,500 Rev:Originally PLR was for a TST transfer Inc of$284,663 to support exp(w/NU ABI now $285,855)expired grant funded position&services.Leaving as a PLR until we figure out what 001-256 Therapeutic Court 396,160 275,008 124,583 399,591 3.23 285,855 285,855 portion is covered by the new grant and if there will be a PLR for TST funding request. 001-25B Murder Expenditures - - - - 001-260 Treasurer 29,257,745 818,935 158,900 977,835 8.00 001-300 Non Departmental 4,659,230 502,405 5,353,290 5,855,695 128,000 001-305 Motor Pool - - 001-310 Transfers Out - - 565,046 565,046 100,000 001-320 Ending Fund Balance - - - 21,459,356 Total General Fund Including BFB&EFB 71,047,071 33,680,091 15,907,624 71,047,071 282.67 285,855 1,869,683 863,554 Total General Fund Removing BFB&EFB 43,047,071 33,680,091 15,907,624 49,587,715 282.67 285,855 1,869,683 863,554 Total from Ending Fund Balance 6,540,644 285,855 8,410 327 Mason County Ali Funds 2024 Summary Proposed Budget as of October 23,2023 2024 Maintenance Level Budget as of 10.23.23 Policy Level Policy Level Approved Beg Fund Salaries& Ending Fund Operating- Budgeted Requests- Requests- PLRs moved to Fund Fund Name Balance Revenues Revenues Benefits Operating Balance (w/o 5&Bs) Expenditures FTE's Revenue Expense MU Policy Level Request(PLR)Descriptions 103 Sales Use Tax 2,300,000 1,180,000 3,480,000 667,509 2,812,491 3,480,000 3,480,000 - 9,000 Requested award Inc to Economic Development Council 104 Auditor'so&M 508,779 85,250 594,029 117,306 476,723 594,029 594,029 - 105 County Road 13,257,341 23,768,332 37,025,673 7,145,869 19,028,627 10,851,177 29,879,804 37,025,673 61.50 810,000 106 Paths&Trails 306,714 10,518 317,232 2,439 314,793 317,232 317,232 - 109 Election Equipment 241,502 53,000 294,502 64,910 229,592 294,502 294,502 - 110 Crime Victims 125,990 59,010 185,000 86,537 23,454 75,009 98,463 185,000 1.00 114 Victim Witness Activity 6,630 55,370 62,000 57,248 1,500 3,252 4,752 62,000 - 117 Community Support Services 875,100 3,743,618 4,618,718 213,991 3,529,827 874,900 4,404,727 4,618,718 2.00 118 Abatement 226,953 13,000 239,953 54,312 185,641 239,953 239,953 - 120 REET Property Tax 85,000 25,000 110,000 1,197 108,803 - 108,803 110,000 - 134 National Forest Safety 30,000 22,000 52,000 19,483 32,517 - 32,517 52,0D0 - 135 Trial Court improvement 115,491 23,000 138,491 53,847 84,644 138,491 138,491 - 141 Sheriffs Boating Program 110,000 38,800 148,800 13,926 25,675 109,199 134,874 148,800 - 142 Narcotics Investigation Fund 100,000 6,500 106,500 5,958 100,542 106,500 106,500 - 145 Clean Water District 90,000 190,000 280,000 195,447 84,553 280,000 280,000 - 150 Community Services Health 800,000 4,156,136 4,956,136 3,124,536 1,048,529 783,071 1,831,600 4,956,136 27.75 155 American Rescue Plan Act 5,000,000 50,000 5,050,000 5,050,0oo 5,050,000 5,050,000 - 160 Law Library 37,253 23,260 60,513 2,834 29,630 28,049 57,679 60,513 0.03 163 Lodging Tax 1,500,000 710,000 2,210,000 470,562 1,739,438 2,210,000 2,210,000 - 164 Mental Health Tax 1,658,494 1,448,765 3,107,259 121,729 1,383,958 1,601,572 2,985,530 3,107,259 - 180 Treasurer's O&M 134,904 231,800 366,704 109,249 257,455 257,455 366,704 1.00 190 Veterans Assistance 200,000 153,000 353,000 353,000 353,000 353,000 - 192 Skokomish Flood Zone - 6,414,540 6,414,540 6,414,540 6,414,540 6,414,540 - 194 Mason Lake Management 60,000 43,675 103,675 103,675 - 103,675 103,675 - 195 Spencer Lake Management 10,000 17,185 27,185 27,185 - 27,185 27,185 - 199 Island Lake Management 12,000 100 12,100 12,100 - 12,100 12,100 - 20S Public Works Facility Bond 994,275 994,275 994,275 - 994,275 994,275 - 215 MC LTGO 2013 Bond - 130,791 130,791 130,791 - 130,791 130,791 - 250 MC LTGO 2008 Bond - 235,166 235,166 235,166 - 235,166 235,166 350 REET1 1,500,000 1,580,000 3,080,000 88,225 1,982,959 1,008,816 2,991,775 3,080,000 - 351 REET2 5,0D0,000 1,700,000 6,700,000 74,665 2,026,522 4,598,813 6,625,335 6,700,000 - 402 Mason County Landfill 3,106,594 7,145,106 10,251,700 1,326,916 5,243,497 3,681,287 8,924,784 10,251,700 14.35 378,000 403 NBCI Sewer Utility 2,471,960 2,139,353 4,611,313 692,185 2,150,019 1,769,109 3,919,128 4,611,313 6.03 55,358 855,000 Rev:9%rate Increase;Exp:Facility Improvements$855k 411 Rustlewood Sewer&Water 108,176 556,436 664,612 240,345 395,432 28,835 424,267 664,612 2.10 156,407 38,000 Rev:Rate increase,PSNR grant$82,950 412 Beards Cove Water 967,821 268,334 1,236,155 104,216 251,226 880,713 1,131,939 1,236,155 0.91 159,347 110,000 Rev:Rate Increase leave as PLR; 413 Belfair W W&W Reclamation 1,090,488 3,137,303 4,227,791 294,799 2,258,920 1,674,072 3,932,992 4,227,791 2.56 276,441 800,000 Rev:ERU rate of$105 428 Landfill Reserve 161,203 20,000 181,203 31,373 149,830 181,203 181,203 500 Information Technology 200,000 1,300,000 1,500,000 549,100 822,897 128,003 950,900 1,500,000 4.35 501 Equipment Rental&Revolving 4,495,600 2,010,678 6,506,278 862,489 2,366,505 3,277,284 5,643,789 6,506,278 7.55 300,000 Capital Machinery/Equipment$300k 502 Unemployment Fund 200,000 79,202 279,202 277,035 2,167 2,167 279,202 Total Special Funds 47,093,993 63,818,503 110,912,496 15,406,574 57,954,514 37,551,408 95,505,922 110,912,496 131.13 647,553 - 3,300,000 Total General Fund 28,000,000 43,047,071 71,047,071 33,680,091 15,907,624 21,459,356 37,366,980 71,047,071 282.67 285,855 1,869,683 863,554 Grand Total All Funds 75,093,993 106,865,574 181,959,567 49,086,665 73,862,138 59,010,764 132,872 902 181,959,567 413.80 933,406 1 1,869,683 4,163,554 Mason County General Fund 2024 Full Time Employee (FTE) Requests as of October 23, 2023 FTE Fully Loaded FTE Dept. General Fund Department Amount Value Position ST KS RN Board Comments 001-030 Auditor 117,891 1.0 Chief Deputy N N Y RN afraid union employees are doing NU duties 001-030 Auditor 103,888 1.0 Financial Analyst Position not specifically addressed on 10/9/23 001-090 Support Services 100,574 1.0 Grant Writer Y Y Y All Board members supportive of this position.Will potentially bring in more revenue _ 001-090 Support Services 93,160 1.0 Financial Analyst Position not specifically addressed on 10/9/23 001-090 Support Services 132,620 1.0 Recompete Plan Coordinator Position not specifically addressed on 10/9/23 001-100 District Court 122,095 1.0 Chief Deputy Admin Clerk Position not specifically addressed on 10/9/23 001-146 Parks&Trails 66,200 1.0 Maintenance MI MI M Board may be supportive if we can fund through REET 2 001-180 Prosecutor 70,911 1.0 Clerical Y I M I Y KS wants to wait to see how this comes out 001-180 Prosecutor 70,911 1.0 Clerical N N N Majority of Board in favor of one clerical positon for Prosecutor's Office 001-205 Sheriff 151,624 1.0 Sheriff Deputy Y Y Y All Board member supportive of this position.The cost of new contract is a concern 001-205 Sheriff 151,624 1.0 Sheriff Deputy N N N All Board members support of one Deputy position for the Sheriff's Office Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Total FTE Requests for 2024 Budget: 1,421,498 14.0 2024 cost of positions tentatively added: 323,109 3.0 BOCC unofficially agreed to add these positions on 10/9/23 2024 Parks position 66,200 1.0 BCCC unofficially agreed to add this position if REET 2 funding is available on 10/9/23 Mason County General Fund 2024 Summary Proposed Budget as of October 23,2023 2024 Maintenance Level Budget as of 10.23.2023 One Time Policy Policy Approved Approved Level Level PLRs PI-Rs Salaries& Budgeted Requests- Requests- moved to moved to Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue Expense ML3 MU Policy Level Request PLR Descriptions 001-000 Beginning Fund Balance 28,ODO,000 - 001-010 IWSU 33,500 274,997 114,507 389,504 2.50 001-020 Assessor 7,000 1,280,417 228,167 1,508,584 13.00 5,000 1 FTE:Chief Deputy$117,891;Training$1,095;1 FTE:Financial Analyst$103,888;Reclass of 9 001-030 Auditor 1,339,314 1,594,187 522,304 2,116,491 14.50 316,308 92,781 positions:$63,434;6 months of succession planning$30,000 001-050 Emergency Management 137,304 307,794 221,386 529,180 2.50 3,410 5,265 EMI Travel$3,410 001-055 Facilities&Grounds - 631,455 1,058,469 1,689,924 6.00 001-057 Human Resources/Risk Mgmt - 665,612 317,770 983,382 6.00 3,500 001-058 LEOFF - 98,400 1,6o0 100,000 001-070 Clerk 406,752 1,047,796 122,426 1,170,222 13.00 59,000 15,640 Exp:OT$15k;ITTrackable Equipment$S6k;Legal Notices$13k;Jury Postage$15k 001-080 Commissioners - 372,268 20,000 392,268 3.00 1 FTE Financial Analysts$93,160,&1 FTE Recompete Plan Coordinator$132,620(w/b covered 001-090 Support Services 96,299 1,241,874 30,789 1,272,663 8.65 525,780 100,574 by grant revenue),Animal Control Program 001-100 District Court 873,516 1,441,478 171,067 1,612,545 12.20 122,095 1 FTE Chief Deputy Admin Clerk$119,595;desk&computerfor FTE$2500 001-125 Community Development 2,716,206 2,810,983 609,267 3,420,250 25.00 001-126 Historical Preservation 13,000 - 36,600 36,600 001-146 Parks&Trails 49,000 616,920 218,912 835,832 5.50 51,200 5,790 1 FTE Maintenance$66,200,Reduction in Extra Help if FTE approved<$15k> 001-170 Juvenile Court Services 1,356,216 1,981,956 138,912 2,120,868 19.00 001-180 Prosecutor 214,015 2,157,428 157,940 2,315,368 15.00 70,911 70,911 1 FTE:Clerical$70,911 each 001-185 Child Support Enforcement 165,000 146,650 19,341 165,991 1.00 ODS-190 Coroner 35,000 363,960 332,458 696,418 3.40 1 FTE Sheriff Deputies$98,947 each;2 new vehicle leases&upfits$52,677 each;Office Furniture$17k(more info requested from BOCC);Patrol car laptops$50k(more Info requested from BOCC);Pepperball instr course$75k;High speed video capable computer&det computer upgrades$25k;Evoc Trir/cones$18k,det.printers$5k,&pol cam$13.5k;New Officer Wellness 001-205 Sheriff 936,596 12,695,757 4,287,604 16,983,361 102.50 435,124 290,234 Program$80k 001-208 Courthouse Security - - 307,300 307,300 001-240 Office of Public Defense 240,767 1,04S,707 519,170 1,564,877 9.00 001-250 Superior Court 111,951 1,308,104 267,316 1,575,420 9.69 45,859 001-255 FamllyCourt 2,500 - 2,500 2,500 Rev:Originally PLR was for a TST transfer Inc of$284,663 to support exp(w/NU ABI now $285,855)expired grant funded position&services.Leaving as a PLR until we figure out what 001-256 Therapeutic Court 396,160 275,008 124,583 399,591 3.23 285,855 285,855 portion is covered by the new grant and if there will be a PLR for TST funding request. 001-25B Murder Expenditures - - - - 001-260 Treasurer 29,257,745 818,935 158,900 977,835 8.00 001-300 Non Departmental 4,659,230 502,405 5,353,290 5,855,695 128,000 001-305 Motor Pool - - 001-310 Transfers Out - - 565,046 565,046 100,000 001-320 Ending Fund Balance - - - 21,459,356 Total General Fund Including BFB&EFB 71,047,071 33,680,091 15,907,624 71,047,071 282.67 285,855 1,869,683 863,554 Total General Fund Removing BFB&EFB 43,047,071 33,680,091 15,907,624 49,587,715 282.67 285,855 1,869,683 863,554 Total from Ending Fund Balance 6,540,644 285,855 8,410 327 Mason County Ali Funds 2024 Summary Proposed Budget as of October 23,2023 2024 Maintenance Level Budget as of 10.23.23 Policy Level Policy Level Approved Beg Fund Salaries& Ending Fund Operating- Budgeted Requests- Requests- PLRs moved to Fund Fund Name Balance Revenues Revenues Benefits Operating Balance (w/o 5&Bs) Expenditures FTE's Revenue Expense MU Policy Level Request(PLR)Descriptions 103 Sales Use Tax 2,300,000 1,180,000 3,480,000 667,509 2,812,491 3,480,000 3,480,000 - 9,000 Requested award Inc to Economic Development Council 104 Auditor'so&M 508,779 85,250 594,029 117,306 476,723 594,029 594,029 - 105 County Road 13,257,341 23,768,332 37,025,673 7,145,869 19,028,627 10,851,177 29,879,804 37,025,673 61.50 810,000 106 Paths&Trails 306,714 10,518 317,232 2,439 314,793 317,232 317,232 - 109 Election Equipment 241,502 53,000 294,502 64,910 229,592 294,502 294,502 - 110 Crime Victims 125,990 59,010 185,000 86,537 23,454 75,009 98,463 185,000 1.00 114 Victim Witness Activity 6,630 55,370 62,000 57,248 1,500 3,252 4,752 62,000 - 117 Community Support Services 875,100 3,743,618 4,618,718 213,991 3,529,827 874,900 4,404,727 4,618,718 2.00 118 Abatement 226,953 13,000 239,953 54,312 185,641 239,953 239,953 - 120 REET Property Tax 85,000 25,000 110,000 1,197 108,803 - 108,803 110,000 - 134 National Forest Safety 30,000 22,000 52,000 19,483 32,517 - 32,517 52,0D0 - 135 Trial Court improvement 115,491 23,000 138,491 53,847 84,644 138,491 138,491 - 141 Sheriffs Boating Program 110,000 38,800 148,800 13,926 25,675 109,199 134,874 148,800 - 142 Narcotics Investigation Fund 100,000 6,500 106,500 5,958 100,542 106,500 106,500 - 145 Clean Water District 90,000 190,000 280,000 195,447 84,553 280,000 280,000 - 150 Community Services Health 800,000 4,156,136 4,956,136 3,124,536 1,048,529 783,071 1,831,600 4,956,136 27.75 155 American Rescue Plan Act 5,000,000 50,000 5,050,000 5,050,0oo 5,050,000 5,050,000 - 160 Law Library 37,253 23,260 60,513 2,834 29,630 28,049 57,679 60,513 0.03 163 Lodging Tax 1,500,000 710,000 2,210,000 470,562 1,739,438 2,210,000 2,210,000 - 164 Mental Health Tax 1,658,494 1,448,765 3,107,259 121,729 1,383,958 1,601,572 2,985,530 3,107,259 - 180 Treasurer's O&M 134,904 231,800 366,704 109,249 257,455 257,455 366,704 1.00 190 Veterans Assistance 200,000 153,000 353,000 353,000 353,000 353,000 - 192 Skokomish Flood Zone - 6,414,540 6,414,540 6,414,540 6,414,540 6,414,540 - 194 Mason Lake Management 60,000 43,675 103,675 103,675 - 103,675 103,675 - 195 Spencer Lake Management 10,000 17,185 27,185 27,185 - 27,185 27,185 - 199 Island Lake Management 12,000 100 12,100 12,100 - 12,100 12,100 - 20S Public Works Facility Bond 994,275 994,275 994,275 - 994,275 994,275 - 215 MC LTGO 2013 Bond - 130,791 130,791 130,791 - 130,791 130,791 - 250 MC LTGO 2008 Bond - 235,166 235,166 235,166 - 235,166 235,166 350 REET1 1,500,000 1,580,000 3,080,000 88,225 1,982,959 1,008,816 2,991,775 3,080,000 - 351 REET2 5,0D0,000 1,700,000 6,700,000 74,665 2,026,522 4,598,813 6,625,335 6,700,000 - 402 Mason County Landfill 3,106,594 7,145,106 10,251,700 1,326,916 5,243,497 3,681,287 8,924,784 10,251,700 14.35 378,000 403 NBCI Sewer Utility 2,471,960 2,139,353 4,611,313 692,185 2,150,019 1,769,109 3,919,128 4,611,313 6.03 55,358 855,000 Rev:9%rate Increase;Exp:Facility Improvements$855k 411 Rustlewood Sewer&Water 108,176 556,436 664,612 240,345 395,432 28,835 424,267 664,612 2.10 156,407 38,000 Rev:Rate increase,PSNR grant$82,950 412 Beards Cove Water 967,821 268,334 1,236,155 104,216 251,226 880,713 1,131,939 1,236,155 0.91 159,347 110,000 Rev:Rate Increase leave as PLR; 413 Belfair W W&W Reclamation 1,090,488 3,137,303 4,227,791 294,799 2,258,920 1,674,072 3,932,992 4,227,791 2.56 276,441 800,000 Rev:ERU rate of$105 428 Landfill Reserve 161,203 20,000 181,203 31,373 149,830 181,203 181,203 500 Information Technology 200,000 1,300,000 1,500,000 549,100 822,897 128,003 950,900 1,500,000 4.35 501 Equipment Rental&Revolving 4,495,600 2,010,678 6,506,278 862,489 2,366,505 3,277,284 5,643,789 6,506,278 7.55 300,000 Capital Machinery/Equipment$300k 502 Unemployment Fund 200,000 79,202 279,202 277,035 2,167 2,167 279,202 Total Special Funds 47,093,993 63,818,503 110,912,496 15,406,574 57,954,514 37,551,408 95,505,922 110,912,496 131.13 647,553 - 3,300,000 Total General Fund 28,000,000 43,047,071 71,047,071 33,680,091 15,907,624 21,459,356 37,366,980 71,047,071 282.67 285,855 1,869,683 863,554 Grand Total All Funds 75,093,993 106,865,574 181,959,567 49,086,665 73,862,138 59,010,764 132,872 902 181,959,567 413.80 933,406 1 1,869,683 4,163,554 Mason County General Fund 2024 Full Time Employee (FTE) Requests as of October 23, 2023 FTE Fully Loaded FTE Dept. General Fund Department Amount Value Position ST KS RN Board Comments 001-030 Auditor 117,891 1.0 Chief Deputy N N Y RN afraid union employees are doing NU duties 001-030 Auditor 103,888 1.0 Financial Analyst Position not specifically addressed on 10/9/23 001-090 Support Services 100,574 1.0 Grant Writer Y Y Y All Board members supportive of this position.Will potentially bring in more revenue _ 001-090 Support Services 93,160 1.0 Financial Analyst Position not specifically addressed on 10/9/23 001-090 Support Services 132,620 1.0 Recompete Plan Coordinator Position not specifically addressed on 10/9/23 001-100 District Court 122,095 1.0 Chief Deputy Admin Clerk Position not specifically addressed on 10/9/23 001-146 Parks&Trails 66,200 1.0 Maintenance MI MI M Board may be supportive if we can fund through REET 2 001-180 Prosecutor 70,911 1.0 Clerical Y I M I Y KS wants to wait to see how this comes out 001-180 Prosecutor 70,911 1.0 Clerical N N N Majority of Board in favor of one clerical positon for Prosecutor's Office 001-205 Sheriff 151,624 1.0 Sheriff Deputy Y Y Y All Board member supportive of this position.The cost of new contract is a concern 001-205 Sheriff 151,624 1.0 Sheriff Deputy N N N All Board members support of one Deputy position for the Sheriff's Office Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Animal Control 80,000 1.0 Animal Control Officer N N N All Board members voiced not comfortable w/out more info/support from City Total FTE Requests for 2024 Budget: 1,421,498 14.0 2024 cost of positions tentatively added: 323,109 3.0 BOCC unofficially agreed to add these positions on 10/9/23 2024 Parks position 66,200 1.0 BCCC unofficially agreed to add this position if REET 2 funding is available on 10/9/23 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 23,2023 Agenda Date: November 21,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Funding request for.09 Rural County Sales&Use Tax Fund No.103 from City of Shelton for$125,000 Background/Executive Summary: The City of Shelton has submitted an application in the amount of$125,000 for.09 Sales&Use Tax funding. Two applications were received prior: one from the Economic Development Council for$99,000 and one from Public Works for Belfair Sewer in the amount of$450,000 for each year for two years. From RCW 82.14.370 -"Moneys collected under this section may only be used to finance public facilities* serving economic development purposes in rural counties and finance personnel in economic development offices**. The public facility must be listed as an item in the officially adopted county overall economic development plan***,or the economic development section of the county's comprehensive plan..." *"Public facilities"means bridges,roads,domestic and industrial water facilities,sanitary sewer facilities, earth stabilization, storm sewer facilities,railroads, electrical facilities,natural gas facilities,research,testing, training,and incubation facilities in innovation partnership zones designated under RCW 43.330.270, buildings, structures,telecommunications infrastructure,transportation infrastructure,or commercial infrastructure,and port facilities in the state of Washington. **"Economic development office"means an office of a county,port districts, or an associate development organization as defined in RCW 43.330.010,which promotes economic development purposes within the county. (Mason County Economic Development Office) ***Comprehensive Economic Development Strategy Project List(CEDS)that is adopted by resolution by the Commissioners. Budget Impact(amount, funding source,budget amendment): $125,000 in addition to the previously received applications of$549,000,for a total of$674,000 for the year 2024. C Mason County Agenda Request Form Y /A t! Public Outreach (news release,community meeting, etc.): The County is required to circulate for comment.RCW 82.14.370(3)(b) states"...the county must consult with cities,towns, and port districts located within the county and the associate development organization serving the county to ensure that the expenditure meets the goals of chapter 130,Laws of 2004 and the requirements of(a)of this subsection" Requested Action: Request the Board review the application and if approved,place the award to the City of Shelton on the November 21,2023 Action Agenda,once letters have been circulated to the Ports. Attachments .09 Funding Application from the City of Shelton LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) Jae Hill, Community Development Director, City of Shelton Address 525 W Cota St City, State, Zip Shelton WA 98584 Fax & e-mail jae.hill@sheltonwa.gov Signature and position of person authorizing submittal of application City of Shelton CED Director 10/17/23 ignature Position Date Project Title: Satellite Wastewater Treatment Plant Headworks Upgrades Total Project Cost $3.665 million Amount raised to date $3.2 million Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No Is this a phased project [X] Yes [ ] No, If yes number of phases 4 number of years 6 Requested loan amount $ Requested grant amount $125,000 1. Briefly describe the project, project start date, jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? The City of Shelton will construct upgrades to the headworks at the City's Satellite Wastewater Treatment Plant near Sanderson Field. This project will increase treatment capacity in the northwest portion of the City and unincorporated Urban Growth Area, especially Sanderson Field which as been identified as a major economic development and jobs opportunity. The City obtained state funding in 2022 but had to use $400,000 to design the project, bringing the total need to $3.6 million. The City's Sewer fund can fill part of the gap, but only at the expense of other projects, at the same time the fund is being drawn down due to other capacity projects in the area. Additional funds are needed to be secured before the state will issue the $3.2 million award. 2. Explain how the project satisfies economic development and priorities. This plant increases wastewater treatment capacity for development at Shelton Springs, Shelton Hills, Sanderson Field, and the rest of the north half of the UGA. This area is slated for more than 3000 new homes, new hotel and retail businesses, and new manufacturing jobs at the Airport. 3. Will this project be a public facility which is listed in economic development plan officially adopted by the county? [X] Yes [ ] No The project is listed on Page C-2 of the County's Community Economic Development Strategy (CEDS list). 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. Pre-design specifications for the facility upgrades are listed in the City's recently- adopted Wastewater Comprehensive Plan beginning on page 9-32. [Attached] 5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding. $3,200,000 state appropriation $340,000 City's Sewer Fund $3,540,000 total other funds 6. Please list other funding sources, which have been pursued or currently pursued. $3,200,000 state appropriation $340,000 City's Sewer Fund $3,540,000 total other funds 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3 Create in 4-5 years Create in 6-10 years Number of jobs retained At ten jobs per acre, the 1,000 acre service area could create, support, and/or retain a maximum of 10,000 jobs. 8. Please indicate number of businesses that will directly benefit from the public facility. Existing and future businesses in the UGA will have sewer treatment capacity, especially in the Port of Shelton's Sanderson Field location. There are dozens of existing businesses in the area, and hundreds of potential customers as the area grows. 9. Please list other significant factors about the project that should be considered. This project will advance the City's goal of diverting treated effluent being discharged to Oakland Bay, by creating reclaimed water for reuse by industrial users in the area. This project is one phase of a six-year, $17.2 million project to improve capacity at the Satellite Plant. 10. List, in detail, how the money requested would be spent on the proposed project. This funding will be used to construct improvements to the wastewater treatment plant.