HomeMy WebLinkAbout2023/08/23 - Special Packet ♦* cM� Board of Mason County Commissioners
Special Meeting Agenda
Commission Chambers
411 N 5t' St, Shelton, WA 98584
August 23, 2023
"" 11:30 a.m.
Our Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10,2022,regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the"raise hand"feature to be
recognized by the Chair to provide your comments and testimony.
Public comment and testimony can be provided in-person,and you can also e-mail
msmithgmasoncountywa.gov;mail in to the Commissioners'Office at 411 N 5'St,Shelton,WA 98584;or call
(360)427-9670 ext.419.
If you need to listen to the Commission meeting via telephone,please provide your telephone number to the
Commissioners'Office no later than 4:00 p.m.the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Addendum no. 5 to the Solid Waste Export Services contract with
Regional Disposal Company extending the contract for an additional year from
August 26, 2023 to August 26, 2024.
5. Adjournment
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Richard Dickinson,Deputy Director/U&W Ext.450
Department: Public Works Briefing: ❑X Public Hearing: ❑
Action Agenda: ❑ Special Meeting: ❑X
Briefing Date(s): July 21,2023 Agenda Date: August 23,2023
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Republic Services Solid Waste Haul and Disposal-Addendum No. 5 Contract Extension
BackEround/Executive Summary:
Mason County contracts with Republic Services to provide transportation of solid waste from the Eells Hill Transfer
Station and disposal at Roosevelt Regional Landfill. This contract was originally signed in 1993 and expires August
26, 2023.
The Board approved advertising a Request for Proposals(RFP) in April 2023 to start the procurement process in
effort to have a new contract in place before the expiration of the current contract,however negotiations are still
underway. Republic Services agrees to continue transport and disposal service under the current contract terms while
the county negotiates. They propose utilizing Brady Trucking for hauling,which per contract could not occur until 90
days after notifying the County of the proposed change.
Public Works requests the Board approve extending the current agreement for an additional year with an option for 6-
month extension if needed.
Budget Impact•
The terms of the current contract will not change other than the expiration date. The haul and disposal fee are in the
adopted 2023 budget and preliminary 2024 budget.
Public Outreach:
RFP was published in the Shelton Journal for two consecutive weeks.
Requested Action:
Request the Board approve and execute Addendum No. 5 to the Solid Waste Export Services with Regional Disposal
Company, extending the contract for an additional year.
Attachments:
1. August 15,2023 Letter from Republic Services
2. Addendum No. 5—time extension
REPUBLIC
SERVICES
August 15, 2022
Loretta Swanson
Public Works Director
Mason County Public Works Department
100 Public Works Drive
Shelton, WA 98584
Re: 2023 Contract Extension
Dear Ms. Swanson
Republic Services have appreciated our long-term partnership with Mason County, and we are very
interested in continuing it well into the future.
Steve Gilmore communicated to you last week that Republic is willing to extend our current contract
with Mason County for an additional year with no changes of those contract terms, and an additional
six month bi-lateral extension. The only change will be the utilization of Brady Trucking out of
Shelton rather than Lemay trucking out of Centralia for the trucking haul. This extension will
provide savings to the County, as well as keep more money in the local economy and provide
additional family wage jobs.
If you need additional information regarding this proposal, please reach out to Steve Gilmore. We look
forward to hearing from you.
Sincerely,
9t�� r3a l:-19 a2
Jeff Barcenas
General Manager
Washington Post Collections
Republic Services
Cc: Mark Neary
Richard Dickson
Board of County Commissioners
ADDENDUM NO. #5
FOR SOLID WASTE EXPORT SERVICES FOR MASON COUNTY
The CONTRACT between COUNTY and CONTRACTOR is amended as follows:
1. The contract expiration date is changed from August 26, 2023 to August 26, 2024.The
original contract allows the Contract to be changed, modified, amended or waivered by a
written instrument signed by both parties.
2. Attached is the letter, dated August 15th from Republic Services specifying acceptance
of time extension with no changes in current contract terms and utilization of Brady
Trucking for truck hauling.
3. All other language of the original contract and addendums are not altered by this
amendment remain in effect.
Amendment dated this day of Au ust, 2023.
BOARD OF COUNTY COMMISSIONERS
REPUBLIC SERVICES: MASON COUNTY,WASHINGTON
/�, P Lalzel c
Ryan Lawler Sharon Trask, Chair
APPROVED AS TO FORM:
Tim Whitehead, CT'ieff DPA