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2023/07/05 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 July 5, 2023 9:00 a.m. Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Teams. Please click the Teams meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognize d by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – June 6 and June 20, 2023 Regular Minutes and June 12, 2023 Briefing Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8097047-8097137 $1,322,998.46 Direct Deposit Fund Warrant # 97605-98011 $ 853,981.38 Salary Clearing Fund Warrant # 7007445-7007470 $ 567,636.34 Treasurer Electronic Remittance $2,830,125.98 8.2 Approval for the Chair to sign the agreement for the 2023-25 Biennium Contract no. K2420 between the Washington State Conservation Commission and Mason County for Voluntary Stewardship Program (VSP) Implementation and approval for the County Administrator to sign Amendment no. 3 to Mason County Contract no. 19-053 Interlocal Agreement between Mason County and Mason County Conservation District to perform the work under the contract. 8.3 Approval of the Auditor’s Office Budget Amendment to move $52,250 from Elections Cash & Investment to Elections Machinery & Equipment to purchase a vote by mail envelope sorting machine for a total amount of $200,750. 8.4 Approval of the Resolution for the sole-source purchase of a Kenwood Multi-Site VoIP Mini Console in the amount of $28,659.50. 8.5 Approval of the Memorandum of Understanding (MOU) between the Mason County Sheriff’s Office and Woodworkers Local Lodge W38 I.A.M. Corrections/Support Staff to extend the temporary promotion of Corrections Support Officer (CSO) Brad McQuade to Alternative Sentencing Unit (ASU) Coordinator from July 1, 2023 to July 1, 2024. 8.6 Approval to reappoint Kevin Frankeberger as a regular member to the Mason County Board of Equalization (BOE) for the remainder of a three-year term which will expire May 31, 2026. 8.7 Approval to appoint Teri Arcieri as an alternate member to the Mason County Board of Equalization (BOE) to fill an unexpired term which will expire May 31, 2026. 8.8 Approval of the Regional Agreement of the Cascade Pacific Action Alliance (CPAA) Region Participating Local Governments relating to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. 8.9 Approval of the following County road closures: Cloquallum Road from milepost 4.595 to milepost 12.781 on Monday, August 7, 2023 to Friday, August 11, 2023 to complete the Rock Creek Bridge repair project and North Shore Road from milepost 3.595 to milepost 14.191 on Monday, September 25, 2023 to Friday, September 29, 2023 to complete the Little Shoefly culvert replacement project at milepost 8.180. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Cassidy Perkins Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: July 5, 2023 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of Special Occasion Liquor License Applications for the Allyn Community Association, the Hood Canal Salmon Enhancement Group, and the North Mason Rotary Club. Location change notice for Black Sushi Cannabis, and license renewal information for both Liquor and Cannabis License holders. 4.1.2 Personal letter and other property information concerns received from local citizen, Scott Gellatly. 4.1.3 Letter received from Conservation Director, Erik Steffens,regarding a Notice of Property Acquisition in Tahuya. 4.1.4 Letter received from The Secretary of the Interior Washington regarding the Payments in Lieu of Taxes(PILT)program. 4.1.5 Letter received from Olympic Region Clean Air Agency(ORCAA)regarding the Washington Clean Air Act. Attachments: Originals on file with the Clerk of the Board. WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS JUNE 14, 2023 EULI V E® SPECIAL OCCASION $: 091035 ALLYN COMMUNITY ASSOCIATION 18400 E STATE ROUTE 3 Mason County ALLYN, WA 98524 Commissioners DATE: JULY 14, 2023 TIME: 5:30 PM TO 11 PM JULY 15, 2023 11 AM TO 11 PM JULY 16, 2023 11 AM TO 8 PM PLACE: PORT OF ALLYN WATERFRONT PARK - OUTDOORS - 18560 E STATE ROUTE 3, ALLYN CONTACT: VERONICA COLBURN (DOB: 1.10.1963) 360-275-5002 SPECIAL OCCASION LICENSES • _Licenses to sell beer on a specified date for consumption at a specific place. + _License to sell wine on a specific date for consumption at a . specific place. • Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. • _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES_ NO 2. Do you approve of location? YES_ NO_ 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES_ NO HEALTH & SANITATION YES No FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 RECEIVED TO: MASON COUNTY COMMISSIONERS JUNE 16, 2023 SPECIAL OCCASION $: 094442 Ji 6 HOOD CANAL SALMON ENHANCEMENT GROUP Mason County 600 NE ROESSEL ROAD Commissioners BELFAI R, WA 98528 DATE: JULY 13, 2023 TIME: 7PM TO 9PM (ALL EVENT DATES) JULY 20, 2023 JULY 27, 2023 AUGUST 17, 2023 PLACE: ROBIN HOOD VILLAGE - 6790 WA-106, UNION CONTACT: JOANNE TEJEDA (DOB: 0/21/1965) 360-275-3575 SPECIAL OCCASION LICENSES + _Licenses to sell beer on a specified date for consumption at a specific place. + _License to sell wine on a specific date for consumption at a specific place. + _Beer/wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. + Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES_ NO 2. Do you approve of location? YES_ NO_ 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES_ NO LAW ENFORCEMENT YES_ NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO_ OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE BE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 RECEIVED TO: MASON COUNTY COMMISSIONERS JUNE 28, 2023 ` SPECIAL OCCASION #: 090508 1 J. NORTH MASON ROTARY CLUB Mason County PO BOX 321 Commissioners ALLYN, WA 98524 DATE: AUGUST 12, 2023 Tna: 9AM TO 10PM PLACE: BELFAIR STATE PARK - 3151 NE SR 300, BELFAIR CONTACT: LORI SEVERSON (DOB: 2.23.1961) 360-710-3715 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES_ NO 2. Do you approve of location? YES_ NO_ 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES_ NO LAW ENFORCEMENT YES_ NO HEALTH S SANITATION YES_ NO FIRE, BUILDING, ZONING YES_ NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Washington State Licensing and Regulation PO Box 43098 Liquor and Cannabis Board Olympia (3 98504-3098 Phone—(360)664-1600 Fax—(360) 753-2710 June 20, 2023 PHE BLACK SUSHI CANNABIS, LLC 5717 145TH STREET CT E PUYALLUP, WA 98375-7037 Mason County Commissioners Re: BLACK SUSHI CANNABIS 4340 SE BLOOMFIELD RD UNIT A SHELTON, WA 98584-8642 LICENSE #432116 - 7A U B 1604-748-646-001-0003 Prior License No.: 427733 - 7A Your application for change of location from:314 POWER PLANT RD PORT ANGELES WA 98363 to:4340 SE BLOOMFIELD RD UNIT A SHELTON WA 98584 has been approved with the following privilege(s): CANNABIS PRODUCER TIER 3 CANNABIS PROCESSOR This license is valid through May 31, 2024. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with cannabis endorsements in 15 days, contact Business License Service/Specialty Licenses at (360) 705-6744. The conditions of your original cannabis license also apply to the license at your new location. In accordance with WAC 314-55-020 (8) The issuance or approval of a license is not a license for, or an approval of, any violation of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. DECISIONS Page 2 License No.-427733 Your Cannabis Central Reporting System profile and inventory will be updated automatically. It may take up to 72 hours for transfers to be completed. If after 72 hours you are unable to access your new location in CCRS or you are missing inventory in the system, please email the Examiner Unit at examiner@lcb.wa.gov for further assistance, and copy your compliance consultant. For compliance questions please contact your enforcement officer at 425-218-0772 Jamie Routh)of Cannabis Licensing Specialist 360-664-1706 Cc: Enforcement Office Mason County Commissioners File Washington State R E C E E D Liquor and Cannabis Board P 0 BOX 43098 www.11q.wa.gov Fax #: (360) 753-2710 Mason County Commissioners June 06, 2023 Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7)(c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement Division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License (WAC 314-55-166 (2) (b) ) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order 2onoaheiBgatd91rrd9i6wioff1be Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAD 314.55-165 (2) (a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664.1600 or email us at localauthority@sp.leb.wa.gov. Sincerely, Rebecca Smith ------ - - -- — — - Rebecca Smith, Director, Licensing and Regulation Division , LID 864 07/10 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20231130 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES I . BOX CHOY LLC NORTH BAY MARIJUANA 413407 MARIJUANA RETAILER 211 E NORTH BAY RD MEDICAL CANNABIS ENDORSEMENT ALLYN WA 98524 0000 2 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED a 3 416868 CANNABIS PROCESSOR _ 860 HE OLD BELFAIR HWY - - -- - --- - BELFAIR - - -- - - - WA- -98528 DODO- 3 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED 62 415797 CANNABIS PROCESSOR 860 WE OLD BELFAIR HWY BELFAIR WA 98528 0000 4 . SEATTLE INCEPTIVE GROUP LLC SUSPENDED BRANDS 412132 NON-RETAIL PRIVILEGES 860 WE OLD BELFAIR HWY CANNABIS PROCESSOR BELFAIR WA 98528 0000 5 . ANON EXTRACTORS LLC ANON EXTRACTORS LLC 429749 CANNABIS PRODUCER TIER 3 160 W WESTFIELD CT STE E CANNABIS PROCESSOR SHELTON WA 98584 0000 6 . GREAT HARVEST LLC GREAT HARVEST LLC 414145 CANNABIS PRODUCER TIER 2 420 E MILLWRIGHT RD CANNABIS PROCESSOR SHELTON WA 98584 0000 7 . AMAZINGARDENS LLC THE DAB LAB 430394 CANNABIS PRODUCER TIER 3 160 W WESTFIELD CT UNIT F SHELTON WA 98584 0000 8 . RESINATE, LLC RESINATE 427455 NON-RETAIL PRIVILEGES 141 W WESTFIELD CT LOT 3 SHELTON WA 98584 4604 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2023 LICENSED ESTABLISHMENTS I FOR EXPIRATION DATE TED OF AS COUNTY202130 OF MASON LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . _ AMAZINGARDENS LLC THE DAB LAB 430625 CANNABIS PROCESSOR 160 W WESTFIELD CT STE Al SHELTON WA 98584 4604 10 . JJE AG, LLC PINNACLE NW 422257 NON-RETAIL PRIVILEGES 500 E EXPORT RD CANNABIS PROCESSOR SHELTON_ _ _ ..-_ __ -WA-98584 4900__ _ 11 . BROWNED NICHOLAS RYAN HIGHWATER FARMS 412223 NON-RETAIL PRIVILEGES 2400 W SKOKOMISH VALLEY RD CANNABIS PROCESSOR SHELTON WA 98584 7402 12 . AGROPACK, LLC / JUICER EXTRACTIONS 412741 CANNABIS PROCESSOR 391 E EXPORT RD SHELTON WA 98584 8559 Washington State RECEIVED Liquor and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600 www.liq.wa.gov Fax #: (360) 753-2710 June 06, 2023 Mason County Commissioners Dear Local Authority: RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is Within the Board's discretion per RCW 66.24.010 (8)(d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-dlsclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires, The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.icb.wa.gov. Sincerely, Rebecca Smith --- - - - - - - - - --- Rebecca Smith, Director, Licensing and Regulation Division LIO 864 07/10 l C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 06/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20230930 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . FAITH IN ACTION WEST SOUND THE HUB CENTER FOR SENIORS 421337 SENIOR CENTER 111 HE OLD BELFAIR HWY BELFAIR WA 98528 9634 2 . THE FJORD LLC THE FJORD OYSTER BANK 433480 BEER/WINE REST - BEER/WINE 24341 NUS HIGHWAY 101 BEER/WINE REST - BEER/WINE ..___._ _.__ __ .-HOODSPORT _ _ _.--__ ___WA --98548 9643 3 . BALTHIS & BARCOM, A PARTNERSHI MATLOCK GENERAL STORE 351017 GROCERY STORE - BEER/WINE JAMES BALTHIS, LAURIE BALTHIS, 17490 W SHELTON MATLOCK RD RANDEL BARCOM, BETTY BARCOM MATLOCK WA 98560 0000 4 . SQUAKIN ISLAND TRIBE SQUAKIN NJ TRIBAL COMPACT-NATIVE SUN GROWN 420279 TRIBAL COMPACT 90 W ST HWY 108 SHELTON WA 98584 0000 Sharon Trask Mason Countv Board of County Commissioners 411 North Fifth St. Shelton, WA 98584. Dear Sharon. October 23, 2019 I am sharing with you this correspondence on an issue that I hoped would have been resolved sooner. RECEIVED Scott Gellatly P.O. Box 1809 j n, Shelton, WA 98584 Mason County cc: Commissioners Commissioner Neatherland Commissioner Shutty Loretta Swanson Director of Public Works 100 West Public Works Drive Shelton, WA 98584 March 21, 2023 Dear Loretta, I am writing to you to request road maintenance that your department has also requested.To date, that work has not been done.The road involved is SE Somers Drive. The address where the maintenance is needed is 471 SE Somers Drive and the parcel no. is 220325090922.The owners name is Mary Christine Miller. Your department's Right of Way(R/W)Agent Phil Franklin contacted Miller the summer of 2017 and requested that the logs that currently block public use within the deeded R/W be removed by her. They were not. Then on 12/10/2019 she was contacted at her residence by a road maintenance supervisor( I believe it was Grant Dishon) and asked to remove the logs. To date, she has not. One reason for this letter is that despite having the ability to move the logs(she placed them there) she has not. She does not have the will to do so. That is why I am asking you to remove her logs. The second reason is that PUD#3 is in the process of replacing underground line and installing new fiber optic line along Somers Dr. and down my driveway.The driveway is an easement across Miller. They have requested that I park my vehicles on the county R/W while they trench down 700 feet of my drive, install cable, backfill and grade.The only place I can park, without trespassing on Miller, is on the area blocked by the logs.The PUD will also need access to that area to install cables and avoid ripping out the pavement. The road maintenance is the responsibility of your department. Not the PUD's. Please remove these logs. Rega Scott Gellatly P.O. Box 1809 Shelton,WA 98584 CC Sharon Trask BoCC C260) G1�11- CC Kevin Shutty BoCC CC Randy Neatherlin BoCC CC Colby Fuller PUD#3 CC Grant Dishon MCPW, I i f I I i i I 1 . I i MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASI I NGTON 98584 Phone f360)427-9670 x450 Fax(360)427-7783 July 31, 2017 MASON COUNTY MISSION The mission of Mason ,. County Government is to Mazy Miller provide essential& 513 SE Somers Drive mandated services which will preserve & benefit the Shelton,WA 98584 health,safety,&welfare of the general public in a t..o� professional and cou Srteous sbJ.._t: Somcrs Road—Paridug and Obstructious in Right of Way manner through the effective and equitable management Dear Ms. Miller, of available public resources. This letter is follow-up to our conversation on July 7`' regarding parking and Mason County recognizes obstructions along Somers Drive bordering your property. I performed a field that its employees& investigation that day in response to a neighbor's request that Public Works draft a volunteers are the foundation upon which letter stating that parking can occur within the Somers Road right-of-way. Public these services are provided. Works responded that we cannot support the parking request(please see attached letter). During my field inspection,I also noted large logs within the right-of-way which had been placed to discourage parking in front of your proper'v. The right-of-way on Somers Drive is 40 feet or approximately 20 feet on eaci_ of the centerline.Just as a vehicle being-parked on the shoulder of a road can create a nazard or impact our routine maintenance,obstacles such as the logs can create a traffic hazard. We ask that the large logs be removed from the right-of-way(if not already)and located in a manner that does not impair maintenance or create a potential hazard. You also indicated you may wish to construct a fence in the future. Before you do work along any county road or right-of-way of way easement,please contact me so we can schedule a day and time for a road supervisor to meet with you and go over your project If you have any farther questions about the right-of-way area along your property, please contact me at; 360-427-9670 Ext. 456 or by email at pdf@co.mason.wa.us. 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J��% {.,3 ���1 �»l t � � eY f 4 V�'..� [.L 4 .'� -1 4 t^ I` Bdiror,act;f—a S.en�tn� :zc:c-s =— 3/22123,1:27 PM i Gmail-PUD3 Projects-515&851 SE Somers Dr MGmail McDonald Mollusca<mcdonald.mollusca@gmail.com> i PUD3 Projects - 515 &;851 SE Somers Dr Colby Fuller<colby.fuller@masonpud3.org> Wed, Mar 1, 2023 at 11:13 AM To: "mcdonald.mollusca@gmail.com"<mcdonald.mollusca@gmail.com> Hey Scott, Thanks for meeting with me today to discuss the PUD3 Somers Dr project. Below are the details involves with each project: 515 SE Somers Dr— Underground Line Replacement • The easement that I provided you today is needed to allow for PUD3 to replace the aging underground primary power line that currently runs down your driveway.The easement grants PUD3 nothing other than the right to access and maintain our,PUD3 owned equipment and allows us to install fiber optic equipment in the same trench that we use for the power line. It does not force you in anyway to move forward with fiber optic service, however if you ever choose to move forward with fiber optic service,the equipment will be ready and convenient to extend to your home when the time comes. • PUD3 will provide all dirt'work and restoration with no cost to you. If you are not satisfied with our restoration,we will come back and make it right. • We can coordinate the opening of the trench to allow for you to install a piece of romex wire for your cameras and lights that you wish to install in the future. • In regards to the neighbor, I will have our legal department look into the existing ingress, egress and utility easement that was established under AFN 464293 in 1987 to make a determination of if we have the right to dig through the road. i 515 SE Somers Dr—Service Upgrade for Future Shop • When it's time to construct your future shop, it may be in your best interest to alter the existing service rather than install a new service.We'would upgrade your existing service from a 200amp service to 320amp service, giving you the ability to have two separate 200amp panels in two different locations on your property, under one meter. • I have attached a copy of the PUD3 Altered Service application.The app is free to submit and it gets an engineer on site with you to discuss your best options as to how to move forward with. • Keep in mind, all underground wire between the transformer and the meter base are owned, installed and maintained by you, the customer, including the meter base. PUD3 only owns the physical meter and transformer. 851 SE Somers Dr—Removing Line from Tree i • We will plan on getting the pole installed and lines removed from the trees while we are out there replacing the primary poles. • In regards to the pole location, I have verified the GPS point that I took on site and found that the staked location may possibly be on your lot.When I took the point, I had +/-1 foot of accuracy and my map is showing it 5'from the property line... I will still reach out to your neighbor if you would like, however,from my side, it may not be necessary. Please let me know how you would like me to proceed in regards to the pole install. If you have any questions for our(telecom department regarding fiber optic service, you can reach them at 360-432-1550. If I am missing anything or if you',have any questions, please let me know. i 1 Thanks again, https7/mail.google.com/maiYu/0/7ik=d95O57fbel&vieu—pt&search=all&permmsgid=msg4:1759193862096373865&simpl=msg4:1759193862096373865 1/2 3/22/23,1:27 PM Gmail-PUD3 Projects-515&851 SE Somers Dr Colby Fuller Engineering Designer Mason PUD 3 360.432.5338 colby.fuller@masonpud3.org z o U? , Q ink PUBLIC.UTILITV DISTRICT Mason County PUD No. 3 is subject to the Washington Public Records Act, RCW 42.56.Therefore, this email, and its attachments if any, may be disclosed as a public record Mason County PUD No. 3 is subject to the Washington Public Records Act, RCW 42.56.Therefore,this email, and its attachments if any, may be disclosed as a public record. n Altered Service Application, Residential -PDF Only.pdf 164K httpsJ/mail.google.com/mail/u/0/?ik=d95057fbel&view=pt&search=all&permmsgid=msg-f:1759193862096373865&simpl=msg-f:1759193862096373865 2/2 I 3/22/23,1:32 PM Gmail-PUD3 Projects-515&851 SE Somers Dr MGmail McDonald Mollusca<mcdonald.mollusca@gmail.com> PUD3 Projects -515 &851 SE Somers Dr Scott Gellatly<mcdonald.mollusca@gmail.com> Fri, Mar 3, 2023 at 2:41 PM To: Colby Fuller<colbyfuller@masonpud3.org> Colby, Another question about timing.You will be trenching +/- 600-700 feet to reach my house/your transformer.Then whatever time it takes to install;new power cable&fiber optic line. Could I be out of use of my drive way for a few days?What time lines am I looking at for vehicle access(or lack thereof) during construction? I i Scott Sent from Mail for Windows [Quoted text hidden] V 1 I I https://mail.google.com/ma!Vu/0/?ik=d95057fbel&vievr—pt&search=all&pe"msgid=msg-f 1759388169393492774&simpl=msg-f.,1759388169393492774 1/1 3/22/23,1:33 PM Gmall-PUD3 Projects-515&851 SE Somers Dr MGmail McDonald Mollusca<mcdonald.mollusca@gmail.com> PUD3 Projects - 515 & 851 SE Somers Dr Colby Fuller<colbyfuller@masdnpud3.org> Mon, Mar 6, 2023 at 10:12 AM To: Scott Gellatly<mcdonald.mollusca@gmail.com> Good Morning Scott, I can foresee us taking about three or four days to trench from the top of the hill down to the transformer, install the new equipment and backfill the trench and restore the road back to it's original condition.When the time comes,we will probably ask you to park a vehicle at the top of the driveway during the day while we are on site. Once we are done for the day,we will make your driveway passable.We will not close your driveway for multiple days on end. Our hours are 7:00 a.m.—5:30 p.m. Monday Thursday, so I can see us our there between 8am&4pm for only one week total. In regards to the easement in question, I had our legal department review the original short plat that created your driveway easement.They see no issues with us trenching through the top portion of the driveway in the easement. If the neighbors have any questions,they can talk to us directly. Thank you, i Colby Fuller Engineering Designer Mason PUD 3 360.432.5338 I colby.fuller@masonpud3.org O N' cj - - 2. PU-B'LM,JYTILITY DISTRICT i Mason County PUD No.3 is subject to the Washington Public Records Act, RCW 42.56.Therefore,this email, and its attachments if any, may be disclosed as a public record I I i From: Scott Gellatly<mcdonald.mollusca@gmail.com> Sent: Friday, March 3,2023 2:42 PM To: Colby Fuller<colby.fuller@masonpud3.org> Subject: RE: PUD3 Projects-515 &851 SE Somers Dr i httpsl/mail.google.com/maiVu/0/?ik=d95O57fbel&vievc--pt&search=all&permmsgid=msg-L 1759643011697631763&simpl=msg-f:1759643011697631763 112 3/22/23,1:33 PM Gmail-PUD3 Projects-515&851 SE Somers Dr CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. [Quoted text hidden] [Quoted text hidden] hflps:Hmail.google.comfmaiVu/O/?ik=d95057fbel&view=pl&search=all&pennmsgid=msg-f:1759643011697631763&simpl=msg4:1759643011697631763 212 Letter to Local Jurisdiction for WWRP Acquisitions Tahuya River Protection Project, RCO 22-1369 June 18,2023 H tU F I V E County Commissioner Sharon Trask, 411 North 51h Street AN 28 HR.j Shelton, WA, 98584 Mason County Commissioners Subject: Notice of Property Acquisition in Tahuya, Mason County. RCO Grant Application 422-1369 Honorable Sharon Trask, I am writing to inform you that Great Peninsula Conservancy is applying for a grant through the Washington Wildlife and Recreation Program(WWRP)to acquire fee simple property and conservation easements located in Tahuya, Mason County. If awarded,this grant funding would allow acquisition from willing landowners of--174 acres in the lower Tahuya River. This acquisition is intended to conserve important salmon habitat and passive recreational opportunities along the river. State law,RCW 79A.15.110, requires that we notify the local legislative body of our intent to apply for a state grant to acquire real property from the WWRP, administered by the Recreation and Conservation Office (RCO). This letter is your notification. The law states that the local legislative authority may, at its discretion, submit a letter to the RCO identifying its position with regard to the acquisition project. Any letters received will be made available to the governor and the state legislature when the prioritized project list is submitted as part of the RCO's capital budget request. The law also states that we must"confer" with local officials on this acquisition.And to meet grant program deadlines, we must complete this prior to July 13, 2022. Please let me know who the appropriate contact(s) is/are so we may open a dialogue. Enclosed is the application project description, location map, and parcel map of the proposed project, including the geographic envelope of the proposed project. Please let me know if you have any questions or need additional information about this acquisition proposal. I can be reached at(206) 321-9940 or Eriks@greatpeninsula.org Sincerely, Erik Steffens Conservation Director For reference: RCW 79A.15.110 Review of proposed project application. State or local agencies or nonprofit nature conservancies shall review the proposed project application and confer with the county or city with jurisdiction over the project area prior to applying for funds for the acquisition of property under this chapter. The appropriate county or city legislative authority may, at its discretion, submit a letter to the board identifying the authority's position with regard to the acquisition project.The board shall make the letters received under this section available to the governor and the legislature when the prioritized project list is submitted under this chapter. RCW 79A.15.010 "Confer" means a dialogue between project sponsors and local county and city officials with the purpose of early review of potential projects. The dialogue may include any matter relevant to a particular project,which may include but need not be limited to: Project purpose and scope; project elements; estimated project cost; costs and benefits to the community;plans for project management and maintenance; and public access. Project Description: The Tahuya River Protection application is the first phase of an ambitious project to conserve the entire lower four miles of the Tahuya River mainstem, located in Mason County. The Tahuya is the largest river flowing into the east side of Hood Canal, and benefits from substantial DNR ownership in the upper watershed.The lower four miles is privately owned, mostly in unsubdivided large parcels, and is important as the watershed's only spawning and rearing habitat for ESA-listed Hood Canal Summer Chum and Chinook salmon. The project represents an extremely rare opportunity to conserve the entire lower mainstem of a large system in Puget Sound. Covering 174 acres and a mile and a half of riverfront and tributaries,this phase of the project targets fee simple acquisition of 145 acres and a mile of riverfront. Conservation easements will also be purchased on an additional three properties totaling 27.21 acres and half mile of river and tributaries. In addition to conserving important existing spawning habitat for ESA-listed Hood Canal Summer Chum and Chinook,the project is critical to enable the future restoration of one of the highest recovery priorities in the watershed. Removing bank armoring on the fee acquisition property will reconnect over 40 acres of floodplain and side channel habitat.This addresses excessive peak flows and sedimentation, both onsite and downstream,which are identified as the critical limiting factors for salmon recovery in the watershed. tpe jLGreao 11Protection • ContextWatershed Thhuya Watershed Acquisition Targets Secondary Targets Phase 11 Acquisition Targets We' 1 L Af a . . Private, Forestland • county¢ " f - ' ', � a � � a e.3 � '� -`+�4�...{'P ,"�'�.�,lt • r" LL �• u'��` �� I1'i .F'a." \ 1 �� �� X • e X aP a .eNA019113 State Plane WANatth FIPS 4601County. F �+ ! !i` a Yin♦ , � - _ 11 'Y- w-.S'�e �mf - -- -s-� - - . "t0• - 0.1♦F0:2 0.3 O.�i Tahuya River Protection Great Peninsula Project #22-1369 nservancy Parcel Map =lFeeAcquisitionTarget = Conservation Easement Targets Secondary Q�PpSMgNTOP ly�,ym THE SECRETARY OF THE INTERIOR WASHINGTON v 9 � a JUN152023 RECEIVED y4ACN 3 ss MASON COUNTY JUN 27 2615 411 N 5th Street, Suite 1 Shelton, WA 98584-3400 Mason County Commissioners Dear County Official: I am pleased to notify you that on June 15, 2023, the Department of the Interior(Department) issued payments under the Payments in Lieu of Taxes (PELT)program. The PELT program compensates eligible local jurisdictions for Federal lands administered by agencies within the Department and on behalf of the U.S. Forest Service and the U.S. Army Corps of Engineers. Local governments may use the PILT payments for any governmental purpose, including emergency response,public schools, and roads. Since local governments cannot tax Federal lands, annual PILT payments help to defray the costs associated with maintaining important community services. The Payments in Lieu of Taxes Act, 31 U.S.C. 6901-6907, as amended, authorized the program. The PILT Act prescribes the formula used to compute the annual payments based on annually adjusted per-acre and population variables. Prior-year Federal payments under certain revenue- sharing programs, as reported annually by States,are deducted in formulating the payment amounts. A provision in the PILT Act provides temporary compensation for recent additions to the National Park System and National Forest Wilderness Areas. The President signed the Consolidated Appropriations Act, 2023 (Public Law 117-328) on December 29,2022,providing full funding for the 2023 PILT program. More than 1,900 local jurisdictions received a total of$578.8 million in PELT payments this year. For 2023, your county is receiving a PILT payment of$350,317. If you provided current bank routing and account numbers to our Interior Business Center or to the System of Awards Management(SAM), an electronic funds transfer was posted to your account on or about June 15, 2023. If you did not receive a payment or require further information,please refer to www.doi.gov/pilt. The website includes information on how to register in SAM to expedite receipt of future PILT payments. If you have any questions,please contact the PILT Program Manager,Ms. Dionna Kiernan, at DOI_PILT�,ios.doi.gov or(202) 341-2066. Sincerely, 4Deldand 2940 Limited Lane NW Olympia, WA 98502 01,.,w R,,i.^ilea^A.,A,.... Representing Clallam, Grays Harbor,Jefferson, (360) 539-7610 • 1-800-422-5623 ORCA A Mason, Pacific, and 7burston Counties RECE QED June 22, 2023 , Mason County Commissioners Mason County Commissioners 411 N 5th Shelton, WA 98584 Greetings: The Washington Clean Air Act (RCW 70A.15) requires that prior to the fourth Monday of June each year; the Air Pollution Control Authority shall notify each city, town, and county, within their jurisdiction, of their assessment. At its June 14, 2023 meeting, the Olympic Region Clean Air Agency's Board of Directors established the per capita assessment for 2024 at$0.924. The population figure for the unincorporated Mason County of 55,770 is based upon the publication by the Washington State Office of Financial Management, Forecasting Division; "2022 Population Trends for Washington State." This letter will serve as notification that your Contribution for calendar year 2024 to the Olympic Region Clean Air Agency is $51,531.48. You will receive a statement for this amount in January. Please contact ORCAA if you have any questions. Sincerely, Jeff C. Johnston, Ph.D. Executive Director South Bend Field Office: 1216 W Robert Bush Drive, South Bend, WA 98586 • (360) 942-2137 Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 June 6, 2023 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Dave Windom led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following:notice of liquor license application for the Lake Cushman Store. 4.1.2 Kevin Frankeberger sent in and advisory board application for the Mason County Board of Equalization. 4.1.3 Diane Clevenger and Sheryl Ahlblad sent in comments regarding the Sure Wood Timber Sale. 4.1.4 Central Mason Fire&EMS sent in a letter regarding the Central Mason and Mason County Fire District No. 11 merger. 4.1.5 City of Shelton sent in Ordinance No. 1998-1222 describing the annexation of certain property located with the City of Shelton Urban Growth Area into the City of Shelton Corporate Limits. 4.1.6 City of Shelton sent in notice of a Public Hearing for an annexation request to annex"Meadows Ridge"into the Shelton City limits. 4.2 Cmmr. Shutty read the National LGBTQ+ Pride Month proclamation. 5. Open Forum for Citizen Input Jim Morell, Shelton,thanked the Commissioners for the LGBTQ+proclamation which sends a positive message from the County that it is an open and inclusive environment, especially for struggling youth and adults. All people should be recognized and there are many opportunities to do so. The commitment to this proclamation makes a difference and communicates acceptance. Gina Finley,Executive Director of Turning Pointe, strives to ensure all people feel safe and can access services. The proclamation acknowledges that the County is a welcome and safe community for LGBTQ+ members who contribute to the beauty and diversity. Gina stands in support of people who have been historically marginalized and shared gratitude for the County proclaiming safety and acceptance for all. Tamra Ingwaldson,Lake Limerick, shared her gratitude and her daughter's coming out story. Being an ally means no judgement,no assumptions, and no need to comment. This is how all humans should be treated—with compassion and acceptance. It should be simple and normal to come out. Tamra shared her thanks for helping the County be safer,welcoming,inclusive,and for allowing everyone's light to shine. Philip Wilson,Union,shared his opposition to the LGBTQ+proclamation and asked the Commissioners not to sign. There is a new religious orthodoxy going around like a virus. Due to this belief system,there are women in women's sports being displaced by stronger male competitors,women in prison being sexually assaulted and impregnated by men posing as women,and children confused by the educational system and being given life-altering surgeries rendering them impotent. Bill Wells,Pastor of the Begging Christian Church, shared his opposition to the proclamation. Billy Thomas, Shelton,shared as a community leader he is devoted to community and inclusion and submitted an op-ed to the Shelton-Mason County Journal. It is important to adopt a more inclusive and welcoming society. This proclamation,which is not a Resolution or a law,is a letter that says"we see that you exist and we appreciate that you're here". Rebecca Bechtolt, Shelton, shared her appreciation for recognizing people in the community who come from different backgrounds and walks of life,but would love a proclamation that uplifts all not just specific groups of people above others and fosters certain dialogue being promoted to young children. The library is planning to show inappropriate films to all ages of children promoting Pride+awareness. This dialogue should not be directed towards young children,it is an adult topic. Mason County is a diverse community and there should be a proclamation that uplifts all wonderful groups of people. Kyle Cronk,President of South Sound YMCA, shared his excitement for the proclamation. It is incredibly powerful to be recognized, seen,and to be stood with. People need to know that Mason County is open and respected. Jill McKnight, Shelton,had her letter of thanks and support for the LGBTQ+proclamation read into record. 6. Adoption of Agenda Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Shutty moved and seconded to adopt the April 25,May 9,and May 23 Regular Meeting Minutes and May 1,May 8,May 15,May 22,and May 29 Briefing Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8096318-8096632 $2,358,203.90 Direct Deposit Fund Warrant#96803-97206 $ 840,694.35 Salary Clearing Fund Warrant#7007383-7007406 $ 554,837.04 Treasurer Electronic Remittance $ 653,686.39 8.2 Approval of the Mason County Economic Development Council(EDC)contract amendment for an additional$30,000 for grant consulting/writing services. 8.3 Approval to grant exception for Caleb Cowles to serve on the Mason County Historic Preservation Commission(HPC)per Mason County Code 17.40.040(b)(2). 8.4 Approval for Public Works to close Elfendahl Pass Road for the Clear Zone project with the Department of Natural Resources from milepost 1.85 to milepost 4.20 for up to four weeks. 8.5 Approval for Public Works to use the Mason County MRSC Consultant Roster to solicit,select,and enter into agreement with a consultant(s)to assist with a general sewer/wastewater facility plan for North Bay Case Inlet. 8.6 Approval to authorize the Public Works Director to execute the Puget Sound Nutrient Reduction Grant agreement between the Department of Ecology and Mason County. 8.7 Approval of the Resolution establishing a bank account to use for the Mason County Flexible Spending Account(FSA). (Exhibit A,Resolution No.2023-035) 8.8 Approval of the Community Development Block Grant(CDBG)Public Service grant amendment for 2023-2024 to extend the grant an additional 12 months and to increase the 2023 amount from $102,000 to$103,000. 21June 6 , 2023 Commission Minutes 8.9 Approval of the Memorandum of Understanding(MOU)with AFSCME Local 1504 to add Lead Worker language to the 2020-2022 Collective Bargaining Agreement(CBA). Cmmr.Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.9. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:37 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair Randy Neatherlin,Vice-Chair Kevin Shutty, Commissioner 31June 6 , 2023 Commission Minutes Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 June 20, 2023 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance—Auditor Steve Duenkel led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Mason County Advisory Board applications were received from the following:Terri Arcieri for the Board of Equalization and Susan"Rachel"Hansen and Karin Leaf for the Lodging Tax Advisory Committee. 4.1.2 Mrs. Robert Stevens and family sent in comments regarding Oakland Bay. 4.1.3 Office of Financial Management sent in a letter regarding an estimate request for population changes from years 2020-2023. 4.1.4 Hilary Franz,Commissioner of Public Lands, sent in a letter regarding the Department of Natural Resources. 4.2 Melissa Casey read the Housing and Behavioral Health Advisory Board Citizen Opening news release. 4.3 Patti McLean announced that Marci Harris will be retiring after 30+years with Mason County. 5. Open Forum for Citizen Input Bailey Fuentes,Eastside Artists Roster,discussed his proposal regarding the Lodging Tax tourism Request for Proposals(RFP). This proposal is to renovate the Hood Canal Visitor Center and build a new architecturally profound front of the building. 6. Adoption of Agenda Cmmr.Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Shutty moved and seconded to adopt the June 5,2023 Briefing Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8096675-8097046 $ 841,311.94 Direct Deposit Fund Warrant#97207-97604 $ 828,614.80 Salary Clearing Fund Warrant#7007407-7007444 $ 1,129,670.96 Treasurer Electronic Remittance $2,830,125.98 8.2 Approval to set a Public Hearing on Tuesday,July 18,2023 at 9:15 a.m.to consider approval of the twenty-four Open Space applications as recommended by the County Assessor. 8.3 Approval of the 2024 Budget Rates for Internal Cost Allocation,Information Technology, State Auditor's Office Charges,Unemployment,and Motor Pool. 8.4 Approval of the Mason County Commissioner's 2024 and 2025 Preliminary Budget Preparation Guidelines. 8.5 Approval to authorize the Deputy Director of Public Works'Utilities and Waste Management to advertise a Request for Quotes(RFQ)for the hauling of biosolids and to execute a two-year agreement with a renewal option. 8.6 Approval of the Department of Corrections(DOC)contract renewal to extend the term from June 30, 2023 to June 30,2025 and increase the per diem rate from$ 93.71 to $98.39 from July 1,2023 through June 30,2024 and to$103.31 from July 1,2024 to June 30,2025. 8.7 Approval for the Parks and Trails Department to plant a memorial tree in memory of Richard Falk at Sandhill Park. 8.8 Approval to send award letters regarding the Homeless Response Grant program to the following:Youth Connections for a total of$209,144;Turning Pointe Survivor Advocacy Emergency Shelter for$74,182; Community Lifeline Emergency Shelter for$125,000; Community Action Council for a total of $1,324,318;Crossroads Housing for a total of$838,000;and Quixote Communities Permanent Housing for$83,490. 8.9 Approval to appoint Andrea Exo to the Mason County Historic Preservation Commission for a term expiring June 20,2026. 8.10 Approval of the two vehicle replacement order requests from Enterprise and permission for the Chair to sign the vehicle order requests as presented. Cmmr.Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.10. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) Auditor Steve Duenkel shared that the Secretary of State, Steve Hobbs,will be visiting Mason County on June 28,2023 for a luncheon with community leaders and to see the ballot processing room and other changes that have been made. 10. 9:15 a.m.Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider approving the Ordinance amending County Code Title 15—Development Code regarding infractions to bring County Code in line with State requirements. Staff: Ian Tracy (Exhibit A,Ordinance No.2023-036) Ian Tracy shared this Public Hearing is to correct County Code Title 15 to allow the County to charge mandatory Public Safety and Education Assessment(PSEA)fees when and infraction is issued. Current Code does not allow for PSEA fees to be collected causing the County to have to pay those fees. The definition of"Director"has been expanded to clearly show the new structure within the County adding Community Development,Public Health and Human Services,Public Works, and their designees. Cmmr. Shutty/Neatherlin moved and seconded to approve the amendments to Title 15 as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to consider approving the Resolution approving the supplemental budget requests and budget transfers to the 2023 budget. Staff. Jennifer Beierle Jennifer Beierle shared this is a Public Hearing to consider approving the supplemental budget requests and budget transfers to the 2023 Budget. The net total of adjustments to the 2023 authorized expenditure appropriations in the General Fund is an increase of$840,392. The net total of adjustments to the 2023 authorized expenditure appropriations in funds other than the General Fund is 21June 20 , 2023 Commission Minutes a decrease of$2,266,452. Funds changing the budgeted beginning fund balances to actual cash balance amounts resulted in a revenue change of$819,619 and a decrease in expenditures of$2,452,058 to keep the ending fund balances from not being less than zero. Details are as follows: -WSU increase in expenditures of$2,700 for repairs to the Noxious Weed motor pool vehicle. -Auditor increase in revenue of$79,950 and increase in expenditure of$82,350 for election grant ($79,950)and Tyler/Munis conference travel costs($2,400). -Emergency Management increase in expenditures of$180,647 for rent to Public Works($13,427), grant revenue which needs offsetting expenditures added,EMPG grant for UTV($43,208),EMPG grant for equipment($39,012),and HMPG-SHSP for professional services($85,000). -Human Resources increase in expenditures of$51,000 for extra help budget($10,000), Cabot Dow ($20,000),and new employee tools and training($21,000). -Clerk increase in revenue of$100,000 and increase in expenditures of$100,000 for Blake decision expenditures reimbursable by the AOC. -District Court increase in revenue of$3,000 for interpreter reimbursement. -Parks and Trails increase in revenue of$9,235 and increase in expenditures of$24,735 for expense increases to water,professional services, SaniCan rentals,uniforms, and motor pool maintenance. -Prosecutor increase in expenditure of$19,227 for increase of Prosecutor salaries by WA Citizens Commission. - Sheriff increase in revenue of$24,617 and increase in expenditures of$93,227 for WASPC training ($24,617)and CTG maintenance contract($68,610) - Superior Court increase in revenue of$87,826 and increase in expenditures of$254,929 for increase of Judge salaries by WA Citizens Commission($7,620), 1 FTE for Financial Analyst($78,200),reclass of Admin Secretary($29,000),interpreter cost increase($76,480)with rev. of($38,240),JAVS grant ($49,586),increase to Court Commissioner from 37.5 to 40 hours per week($14,043). -Therapeutic Court increase in expenditures of$4,077 for increase to Court Commissioner from 37.5 to 40 hours per week. That position is split 77.5%in Superior Court and 22.5%in Therapeutic Court. -Non-Departmental increase in revenue of$20,000 and increase in expenditures of$27,500 for City of Shelton ARPA contribution to Community Lifeline Project($20,000)and HCCC dues increase ($7,500). -Rustlewood Sewer and Water increase in revenue of$127,650 and increase in expenditures of $98,686 for Puget Sound Nutrient Grant($27,650)and Commerce grant for water system improvements($100,000). -Information Technology increase in expenditures of$86,920 for Microsoft Office 365 expense budgeted in 2022 and paid in 2023. The increase to expenditures in the General Fund is$840,392 and a decrease to expenditures in funds other than the General Fund is $2,266,452. Cmmr.Neatherlin/Shutty moved and seconded to approve the budget supplemental appropriations and amendments as listed in Attachment A and B for a total net adjustment increase to the General Fund of$840,392 and a net adjustment decrease for expenditure appropriations in funds other than the General Fund of$2,266,452. Motion carried unanimously. N-aye; S-aye; T-aye. 10.3 Public Hearing to consider approving the Ordinance amending County Code Title 14—Buildings and Construction and adopting the 2021 State of Washington Building Codes as required under the provisions of RCW 19.27 and WAC 51 effective October 29,2023. Staff. Kell Rowen(Exhibit B, Resolution No.2023-037) Kell Rowen shared this is a Public Hearing to update County Code Title 14 including adopting the 2021 State of Washington Building Codes as required under the provisions of RCW 19.27 and WAC 51. This is an update to the 2021 international residential code,international building code, and to 31June 20 , 2023 Commission Minutes adopt the WUI(Wildlands Urban Interface). The State of Washington originally had adoption date of July 1,2023 but pushed it forward to October 29,2023. The Ordinance will be effective October 29. Cmmr. Shutty asked if a financial impact statement or fiscal note is included to show what the changes would mean to the average builder. Todd Cunningham,Building Official, shared that the Washington Building Industry Association(WBIA)has estimated that the cost of a single-family dwelling will be an additional$4,300. This impact is mandated through the new code. A checklist has been created to help make it as easy as possible. Outreach is also being done through Olympia Master Builders and manufactured homes organizations. An issue with the WUI and manufactured homes is that there is a lot of inventory on lots ready to sell that do not comply with upcoming changes and the interpretation is that it would have to. It would be upwards of$20,000 per unit to tear the manufactured homes apart and put them into code for fire protection. Handouts and informational postings have also been shared online and in person. Information is also being shared regarding other code provisions that may be changing such as the Washington energy code. There are a couple of lawsuits toward the State Building Code Council which is another reason for stalling the implementation date. Communication will continue to be done. Todd is also seeing what other Counties and jurisdictions are doing to ensure consistency. Cmmr.Neatherlin added that these changes and costs are mandated by the State,they are not being put forward by the County. Cmmr. Trask shared that during session there were numerous testimonies from builders,the WBIA, cities,and counties regarding the impact this will have on the current homelessness issue. There is already a housing crisis. Cmmr. Shutty/Neatherlin moved and seconded to approve Ordinance amending County Code Title 14—Buildings and Construction and adopting the 2021 State of Washington Building Codes as required under the provisions of RCW 19.27 and WAC 51 effective October 29,2023. Motion carried unanimously. N-aye; S-aye; T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:50 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair Randy Neatherlin,Vice-Chair Kevin Shutty, Commissioner 41June 20 , 2023 Commission Minutes BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 12,2023 Monday,June 12,2023 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Nichole Wilston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Historic Preservation Commission Interview Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • The Commissioners interviewed Andrea Exo for the Historic Preservation Commission and will move forward with appointment. 10:05 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Dan shared the Spring 2023 report for the Washington State University Extension for Mason County. 10:10 A.M. Sheriff's Office—Chief Hanson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Chief Hanson discussed the Department of Correction's prisoner housing contract renewal. Rates increased from$93.71 to$98.39. Approved to move forward. 10:15 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle gave the May 2023 Financial Report. Current Expense revenue$20,627,237 at 49%;last year$20,012,382 at 49%. Treasurer's Department receipts$14,353,944 at 51%; last year$14,711,492 at 55%. Current Expense expenditure$17,942,567 at 38%;last year $16,270,781 at 37%. Six-year specific revenue streams comparison:Community Development revenue$1,047,072;Detention and Correction services$35,723;Current Expense property tax$5,933,280;Road Diversion property tax$622,039;County Road property tax$5,944,691;Current Expense sales tax$3,648,538;Criminal Justice taxes $443,077;Rural Sales and Use tax$443,077;Homelessness Prevention filings$203,318; Lodging Tax$301,780;and REET 1 and 2$510,831. Total collected revenue$3,648,537.97; projected end of year$9,555,634.60;budgeted$8.4 million. Current Expense cash $29,478,333. Special Fund cash$61,132,072. Motor Pool expenditure$594,184 at 34.89%; last year$833,972 at 55.47%. Special and Other Fund revenue$26,267,742 at 44%;last year $23,126,052 at 32%. Special and Other Fund expenditure$18,932,899 at 24%;last year $17,936,390 at 22%. • Jennifer discussed the contract amendment for the Washington State and Mason County Conservation District's Voluntary Stewardship Program(VSP). Approved to move forward. • John Taylor requested to plant a memorial tree at Sandhill Park in memory of Richard Falk. Approved to move forward. • Mark shared improvements needed at 126 Kneeland Street. Approved to move forward. • Cmmr.Neatherlin discussed purchasing high pressure mass spectrometry devices which detect fentanyl. • Mark shared the letter from Hilary Franz,Commissioner of Public Lands regarding the Department of Natural Resources(DNR)and the long-term health of forest lands. Page I 1 • Mark shared the Department of Labor and Industries assessed the Superior Court building regarding concerns for mold. Windows should not be opened due to outdoor paint containing lead. • Cmmr.Trask reminded staff to try to keep agenda revisions to a minimum. 10:45 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Kell shared that there are no County code regulations around Less Restrictive Alternatives (LRAs),which includes secure community transition facilities. The Residential Facility Program,operated by the Department of Social Health Services,offers 24-hour intensive staffing and close proximity supervision by trained escorts when residents leave the facility. Currently there are no notification requirements. It is suggested to add restrictions around this to County Code Title 17—Zoning and to require a Public Hearing with the Hearings Examiner. • Luke Viscusi discussed the extension of the Public Hearing for Taylor Shellfish's Oakland Bay floating aquaculture proposal which will cover an estimated 9.1 acres of surface water within a 50-acre area. 10:55 A.M. Public Health—Dave Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Melissa Casey shared a news release for a vacant citizen position on the Housing and Behavioral Health Advisory Board. Approved to move forward. • Melissa discussed the Homeless Response Program funding recommendations. Six proposals were received for a total of$5.1 million. Approved to move forward. 11:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mike Collins discussed updating the Resolution for right-of-way acquisition procedures for Public Works. Approved to move forward. • Mike shared the Harstine Island bridge deck repair project is beginning June 13 for approximately four weeks. Old Belfair Highway dirt work is completed. Granite Construction submitted the low bid for pavement. Road crew working on Lynch Road and Grapeview Loop Road for shoulder widening. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commission Page 12 C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8097047-8097137 $ 1,322,998.46 Direct Deposit Fund Warrant#97605-98011 $ 853,981.38 Salary Clearing Fund Warrant#7007445-7007470 $ 567,636.34 Treasurer Electronic Remittance $ 2,830,125.98 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 24,684,585.45 Direct Deposit YTD total $ 11,053,176.85 Salary Clearing YTD total $ 10,765,828.36 Approval of Treasurer Electronic Remittances YTD total $ 6,292,829.65 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 12,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Voluntary Stewardship Program(VSP)contract approval and Amendment 3 to Interlocal Agreement between Mason County and Mason Conservation District Background/Executive Summary: During the recent legislative session,the state legislature continued funding for the Voluntary Stewardship Program(VSP)into the next biennium(2023-25). Mason County opted-in to the VSP,and funding will be available beginning July 1,2023.The purpose of the program is to provide funding to the County for the implementation of the work plan as required for the VSP,consistent with RCW 36.70A.700-760 and related statutes. Budget Impact(amount, funding source,budget amendment): Funding available for reimbursement under this contract is up to$240,000 for the entire 2023-2025 biennium. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval from the Board of County Commissioners to have the Chair sign the agreement for the 2023-25 Biennium Contract No.K2420 between the Washington State Conservation Commission and Mason County for Voluntary Stewardship Program Implementation and Approval for the County Administrator,Mark Neary, to sign Amendment 3 to Mason County Contract#19-053,Interlocal Agreement between Mason County and Mason Conservation District,to perform the work under the contract. Attachments VSP Contract and Amendment 3 to Interlocal Agreement STATE 0 O y x �s n , oS, STATE OF WASHINGTON CONSERVATION COMMISSION PO Box 47721 • Olympia, Washington 98504-7721 • (360) 407-6200 • FAX (360) 407-6215 June 8, 2023 Jennifer Beierle Mason County Budget Manager 411 N. 5th St. Shelton WA 98584 Re: Continued Implementation of the Voluntary Stewardship Program During the recent legislative session, the state legislature continued funding for the Voluntary Stewardship Program (VSP) into the next biennium (2023-25). As a county who opted-in to the VSP, I'm writing to formally notify you funding will be available for the next fiscal year beginning July 1, 2023, for implementation of the VSP. The Commission deems this level of funding adequate funding to meet the implementation needs of the counties who have opted into VSP. This funding is the only funding available from the Commission for VSP implementation. Attached for your review is a contract for the VSP funding for the 2023-25 biennium. Once the county has signed the agreement and returned to the Commission, the Executive Director of the Commission will sign the contract. A fully executed contract will be returned to the county. The effective date of this contract will beJuly 1, 2023. However, delays without reasonable explanation on the part of the county in signing this contract past August 31, 2023, may result in the Commission denying any reimbursement during that time. If you find you cannot comply with signing this contract by August 31, 2023, you must contact Nicole Boyes at 564-669-3149 or by email at nboyes@scc,wa.gov immediately. WSCC Letter to VSP Counties Re Contract Page 2 of 3 Also, I wanted to highlight some important provisions that continue from last biennia's contract into this new 2023-25 biennium contract. Those include, but are not limited to: 1. Funding available for reimbursement under this contract will not exceed $240,000 for the entire 2023-2025 biennium. 2. If the county assigns a VSP lead entity, the Commission will require a copy of any subcontract between the county and a VSP lead entity. 3. If the County updates its work plan while this contract is in effect, the County is required to provide to the Commission the most recent version of the county's VSP work plan, which includes all attachments and/or appendices. This can be accomplished by sending to Alicia McClendon, VSP Administrative Assistant, an electronic link which the Commission can use to download the plan. The link should be sent to amcclendon@scc.wa.gov. 4. The Commission will require the county to create an implementation budget to ensure all requirements related to VSP implementation are accounted for during this contract period, and to ensure the two-year status and five-year review and evaluation reporting requirements will be met. The county must • Provide the budget to the Commission no later than 120 days from the date of signature of the contract by the County. • The budget must be designed to meet all contract & statutory deliverables for VSP implementation. In addition, • If the county uses operating funds for cost share, it must be included in a budget line item. • If the county allows a CD operating as its VSP technical service provider to use operating funds for District Implemented Projects (DIPS), it must be included in a budget line item. • A line item of $47,000 must included in the budget for monitoring and reporting efforts. 5. The Commission will require the completion of a monitoring plan, as set out in our VSP Monitoring Guide. The monitoring plan will be required to be provided to the Commission not later than July 1, 2024. The SCC encourages the county to use the Watershed Monitoring Project Development Guide for the Voluntary Stewardship Program in Washington, Volume III in creating the plan, but will not require its use. The monitoring plan shall be designed to facilitate the collection, analysis, and reporting of WSCC Letter to VSP Counties Re Contract Page 3 of 3 information for VSP. The monitoring plan needs to be emailed to Levi Keesecker at Ieesecker@scc.wa.gov. 6. The Commission requires any VSP funds used by the county for cost-share projects abide by the Commission's Grant and Contract Procedures Manual. And any other relevant Commission financial or cost-share policies. 7. The county's 2YR status report is due to the Commission no later than August 30, 2023. New this year, the 2YR report should be submitted using this form. The form can also be found on the Commission's VSP Implementation page, under the Reporting tab. 8. The failure of the county to provide any of the following are explicit grounds for termination of the contract: a. To complete the scope of work in a reasonable time frame; b. To provide timely quarterly status reports; c. To submit monthly invoices for reimbursement to the Commission's VSP Contract Manager; and d. To identify and keep current the responsible individual as identified in Appendix D— Responsible Individuals. Thank you for your continued engagement in and support of VSP. I look forward to working with you and your staff on program implementation. If you have any questions, please feel free to contact me. Sincerely, Ron D. Shultz Policy Director Enclosure: VSP 2023-25 Biennium Contract between the Commission and the County Commission Electronic Signature policy: #22-01 Electronic Signatures Policy 2023-25 Biennium Contract No. K2420 BETWEEN The Washington State Conservation Commission AND Mason County FOR Voluntary Stewardship Program Implementation THIS AGREEMENT is made and entered into by and between the Washington State Conservation Commission, hereinafter referred to as "COMMISSION" and Mason County, hereinafter referred to as "COUNTY". IT IS THE PURPOSE OF THIS AGREEMENT to provide funding to the COUNTY for the implementation of the work plan as required for the Voluntary Stewardship Program (VSP), consistent with RCW 36.70A.700-760 and related statutes. THEREFORE, IT IS MUTUALLY AGREED THAT the COMMISSION will provide funding consistent with the terms of this contract, the policies of the COMMISSION, and the laws of the State of Washington; and the COUNTY will implement the terms of this contract with the funding provided consistent with the policies of the COMMISSION and the laws of the State of Washington. 1.0 PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this agreement shall be from July 1, 2023, through June 30, 2025, unless either extended by agreement of the parties or terminated sooner, as provided herein. 2.0 SCOPE OF WORK It is the intent of the parties that the COUNTY will perform its duties consistent with the timelines set forth in RCW 36.70A.720-735, subject to available funding, and subject to state contracting requirements.The COUNTY shall furnish the necessary personnel, equipment, material and/or service(s), or contract with third parties to accomplish the same, and VSP 2023-25 Biennium Contract Between the WSCC and County- Page 1 of 21 otherwise do all things necessary for or incidental to the performance of the work set forth herein. The COUNTY shall report in writing within 30 days any problems, delays or adverse conditions that will materially affect their ability to meet project objectives or time schedules stated herein.This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed to resolve the situation. The COUNTY shall complete the work listed in APPENDIX B—SCOPE OF WORK, herein. 3.0 FUNDING AVAILABILITY AND COSTS The parties expect legislative appropriation for this work shall not exceed $240,000. Payment for satisfactory performance of the work accomplished under this agreement shall not exceed this amount. The COMMISSION'S ability to make payments is contingent on availability of funding. In the event funding from the state is withdrawn, reduced, limited or otherwise determined by the COMMISSION to be inadequate in any way after the effective date and prior to completion or expiration date of this agreement, the COMMISSION, at its sole discretion, may elect to terminate the agreement, in whole or part, for convenience or to renegotiate the agreement subject to new funding limitations and conditions. The COMMISSION may also elect to suspend performance of the agreement until the COMMISSION determines the funding insufficiency is resolved. Should the COMMISSION determine funding needs to be reduced, the COMMISSION will provide 30-days' notice of an intent to reduce the amount of funding available under this agreement. 3.1 Eligible Costs The COMMISSION will pay the following costs, but only upon full COUNTY compliance with APPENDIX C— BILLING PROCEDURE: ■ Salaries and benefits, 25% indirect of salaries and benefits is allowed on COUNTY personnel or any district subcontractor personnel designated by the COUNTY to qualify for indirect costs. ■ Travel, including mileage and per diem for program staff, consistent with state law and the Commission's VSP General Billing FAQ. Travel and expenses paid directly to work group member participants is not allowed. ■ Meeting rooms and light refreshments for working meetings. If light refreshments will be provided for meetings a Meeting Expense Authorization form needs to be approved prior to the purchase of the refreshments and approved by an authorized signatory. Light refreshments are defined as: an edible item that may be served between meals, for example, doughnuts, sweet rolls, and pieces of fruit or cheese. A list of meeting attendees and an agenda are also required to be eligible for reimbursement. ■ Facilitation, reports, studies, research and document preparation, which may be accomplished through either staff efforts or qualified contractors. Contractor services VSP 2023-25 Biennium Contract Between the WSCC and County- Page 2 of 21 shall conform to ordinary billing rates and overhead multipliers for the type and location of the services within the COUNTY. ■ Copy and printing costs. ■ Equipment. The COUNTY agrees and understands that pre-approval by the COMMISSION is required for equipment purchases over $2,000. All equipment should be directly related to the activities of the watershed group and the implementation of the VSP. Equipment may include, but is not limited to, computers, data base software, and GIS software. 3.2 Cost-Share Programs The COUNTY may choose to offer a cost-share program to achieve the goals and objectives of the county work plan and RCW Chapter 36.70A. If the COUNTY so chooses to offer a cost- share program to VSP participants using funds provided under this contract, the COUNTY hereby agrees that COMMISSION cost-share policies and procedures as outlined in the Grant and Contract Procedure Manual will be abided by, regardless of who is administering the cost-share program (the COUNTY or some other entity on behalf of the COUNTY). Further, the COUNTY must be in compliance with APPENDIX C— BILLING PROCEDURE and must also: • Consult with COMMISSION STAFF identified in APPENDIX C— BILLING PROCEDURE, prior to using VSP funds for a cost-share program, • Provide written documentation that the county work group has approved the cost share program and approved the COUNTY cost share reimbursement rate • Receive training regarding COMMISSION cost-share policies and procedures, from COMMISSION STAFF identified in APPENDIX C— BILLING PROCEDURE, prior to using VSP funds for a cost-share program, unless COUNTY staff or the entity or entities administering such a cost-share program have already received such training from the COMMISSION, and • VSP cost-share projects that are funded using any amount of COMMISSION VSP funds shall be documented in the Conservation Practice Database System (CPDS) under RCW 36.70A.720 (2) (b) (i) and (c) (i). • Any cost-share project using any amount of COMMISSION VSP funds shall only use the cost-share contract provided in CPDS. 3.3 District Implemented Projects The COUNTY may choose to offer a District Implemented Projects (DIP) program to achieve the goals and objectives of the county work plan. If the COUNTY so chooses to offer a DIP program using funds provided under this contract, the COUNTY hereby agrees that COMMISSION DIP policies and procedures as outlined in the Grant and Contract Procedure Manual will be abided by, regardless of who is administering the DIP program (the COUNTY or some other entity on behalf of the COUNTY). Further, the COUNTY must be in compliance with APPENDIX C— BILLING PROCEDURE and must also: • Consult with COMMISSION STAFF identified in APPENDIX C— BILLING PROCEDURE, prior to using VSP funds for a DIP program, VSP 2023-25 Biennium Contract Between the WSCC and County- Page 3 of 21 • Provide written documentation that the county work group has approved the DIP program, • Receive training regarding COMMISSION DIP policies and procedures, from COMMISSION STAFF identified in APPENDIX C— BILLING PROCEDURE, prior to using VSP funds for a DIP program, unless COUNTY staff or the entity or entities administering a DIP program have already received such training from the COMMISSION, • VSP DIP projects that are funded using any amount of COMMISSION VSP funds shall be documented in the Conservation Practice Database System (CPDS) under RCW 36.70A.720 (2) (b) (i) and (c) (i), and • Execute a Landowner Agreement with any DIP participating landowner. 3.4 Disallowed Costs The COUNTY is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors (such as consultants), and Assignees. If the COUNTY expends more than the amount of the COMMISSION funding in this agreement in anticipation of receiving additional funds from the COMMISSION, it does so at its own risk. The COMMISSION is not legally obligated to reimburse the COUNTY for costs incurred in excess of this agreement. 3.5 Insufficient Funds The obligation of the COMMISSION to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. When this contract crosses over state fiscal years the obligation of the COMMISSION is contingent upon the appropriation of funds during the next fiscal year. The failure of the legislature or federal agencies to appropriate or allot such funds to the program shall be good cause to terminate this contract and for the Executive Director of the COMMISSION to determine that the watershed has not received adequate funding to implement the program consistent with RCW 36.70A.735 (d). 3.6 Method of Compensation Payment shall be made on a reimbursable basis for costs or obligations. Eligible costs incurred by the COUNTY will be considered to have been paid by the COUNTY under this contract at the time the COUNTY seeks reimbursement from the COMMISSION. No payments in advance of or in anticipation of goods or services to be provided under this agreement shall be made by the COMMISSION. The COUNTY must fully comply with APPENDIX C- BILLING PROCEDURE to be eligible for reimbursement. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 4 of 21 4.0 ASSIGNMENT The COUNTY may not assign this contract. The COUNTY may, however, delegate the work to be completed under this agreement to an Agent. Any such Agent shall comply with the requirements of this agreement. Within any such delegation the COUNTY shall remain liable for any claim arising thereunder, and the COUNTY shall remain responsible for compliance with this agreement and RCW 36.70A.700-735, and with all applicable Federal, State and local laws, orders, regulations and permits. COUNTY retains the right to subcontract any portion or portions of the work as it deems necessary to complete the work. If COUNTY chooses to delegate tasks to a lead entity for VSP, a copy of the subcontract must be sent to the Commission's VSP Contract Manager identified in APPENDIX C— BILLING PROCEDURE as soon as the subcontract has been signed by both parties. 5.0 CONTRACT MANAGEMENT Each party shall assign a specific individual to be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. Those individuals will be set out in APPENDIX D— RESPONSIBLE INDIVIDUALS herein incorporated by reference. If for any reason the individuals identified in Appendix D change, the parties agree to immediately identify and notify each other of another in writing of the new responsible individual for this agreement. 6.0 TERMINATION The COUNTY may terminate this agreement upon 30-days' prior written notification to the COMMISSION. If this agreement is terminated by the COUNTY, the COUNTY shall be reimbursed only for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. If this agreement is terminated by the COMMISSION, the COUNTY shall be reimbursed only for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. If the COUNTY terminates this agreement prior to the work plan's approval, or prior to when the work plan's goals and benchmarks are met, the COUNTY may be subject to the requirements of RCW 36.70A.735 and related statutory sections. The COMMISSION may terminate this agreement upon 30-days' prior written notification to the COUNTY for cause, or for any reason or combination of reasons listed below, each of which constitute a breach of this contract in accordance with Section 7.0 BREACH: 6.1 Failure to complete the requirements of Section 2.0 SCOPE OF WORK and/or APPENDIX B - SCOPE OF WORK in a reasonable time frame, or for the reasons listed in 3.0 FUNDING AVAILABILITY above. 6.2 The failure to provide timely quarterly status reports are grounds for the termination of this agreement, at the sole determination of the COMMISSION. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 5 of 21 6.3 The failure to abide by the conditions set out in Section 3.2 above, related to the administration of a cost-share program are grounds for the termination of this agreement, at the sole determination of the COMMISSION. 6.4 The failure of the COUNTY to fully comply with the provisions in APPENDIX C— BILLING PROCEDURE shall be grounds for termination of this agreement. 6.5 The failure of the COUNTY to submit monthly invoices for reimbursement to the COMMISSION's VSP Contract Manager, in accordance with APPENDIX C— BILLING PROCEDURE, shall be grounds for termination of this agreement. 6.6 The failure of the COUNTY to identify and keep current the responsible individual as identified in APPENDIX D— RESPONSIBLE INDIVIDUALS, shall be grounds for termination of this agreement. The COUNTY or the COMMISSION may terminate this agreement upon 60-days' prior written notification for convenience, without any showing of cause. 7.0 BREACH The COUNTY shall not be relieved of any liability to the COMMISSION for damages sustained by the COMMISSION and/or the State of Washington because of any breach of contract by the COUNTY. The COMMISSION may withhold payments for the purpose of setoff until such time as the exact amount of damages due the COMMISSION from the COUNTY is determined. In the event the COUNTY fails to commence work on the project funded herein within the timelines established under RCW Chapter 36.70A., the COUNTY shall be subject to the requirements of RCW 36.70A.735. 8.0 ENTIRE AGREEMENT AND CHANGES, MODIFICATIONS AND AMENDMENTS This agreement and the attached APPENDICES (APPENDIX A-D) contain the entire integrated agreement of the parties may be changed, modified or amended by written agreement executed by both parties. 9.0 EFFECTIVE DATE The effective date of this agreement shall be July 1, 2023. This date shall be the "receipt of funds" date for purposes of RCW 36.70A.703 (9) and RCW 36.70A.725 (5) and (6). VSP 2023-25 Biennium Contract Between the WSCC and County- Page 6 of 21 10.0 ORDER OF PRECEDENCE Each of the exhibits listed below is by this reference hereby incorporated into this contract. In the event of a conflict in such terms, or between the terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: ■ Applicable Federal and state of Washington statutes and regulations. ■ Mutually agreed written amendments to this Contract. ■ Appendix B — Scope of Work ■ This Contract. ■ Appendix A— General Terms and Conditions ■ Appendix C — Billing Procedure ■ Appendix D — Responsible Individuals ■ Any other provision, term or material incorporated by reference or otherwise incorporated. 11.0 APPROVAL This contract shall be subject to the written approval of representatives of both parties and shall not be binding until so approved. The contract may be altered, amended, or waived only by a written amendment executed by both parties. The signatories to this contract represent that they have the authority to execute this contract. 12.0 ELECTRONIC SIGNATURE Parties agree that this Contract and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Contract or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. A signed copy of this Contract or any other Addenda transmitted by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Contract or such other Addenda for all purposes. The use and acceptance of e-signatures and electronic submissions or records must be consistent with Commission Policy 22-01 and guidance and requirements put in place by Washington State's Office of the Chief Information Officer(OCIO).The approved technology to be used for electronic signatures is Adobe Sign. Electronically signed documents are subject to Records Retention and Maintenance requirements outlined in Section XII. RECORDS MAINTENANCE of this contract. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 7 of 21 WASHINGTON STATE CONSERVATION County COMMISSION Signature Signature Kirk Robinson Interim Executive Date Name and Title Date Director APPROVED AS TO FORM BY THE WASHINGTON STATE ATTORNEY GENERAL'S OFFICE ON APRIL 27, 2023 VSP 2023-25 Biennium Contract Between the WSCC and County- Page 8 of 21 2023-25 Biennium Voluntary Stewardship Program COMMISSION and COUNTY Agreement APPENDIX A— GENERAL TERMS AND CONDITIONS I. DEFINITIONS Terms used throughout this contract are defined below: "Agreement" shall mean the contract agreement to which these terms and conditions are affixed. "Agent" shall mean any entity to which the COUNTY has assigned responsibilities as allowed in the agreement. "Best management practice (BMP)" is a technique designed to protect the air, water, soil, animals, plants, and humans. BMPs must meet NRCS standards, or alternative practice designs approved by a licensed professional engineer. NRCS Practice Standards and Specifications are contained in the USDA NRCS Field Office Technical Guide (FOTG). SCC also maintains a list of approved practices eligible for cost share for special programs. "COMMISSION" shall mean the Washington State Conservation Commission, any division, section, office, including the Office of Farmland Preservation, unit or other entity of the COMMISSION, or any of the officers or other officials lawfully representing the COMMISSION. "Cost-share" is funding used to reimburse landowners for a percentage of the costs associated with the implementation of Best Management Practice(s) BMP(s). Examples of costs include, but are not limited to labor, materials, and permits. "COUNTY" shall mean the County receiving the funds as identified in the agreement that this Appendix is a part of, and is performing activities under this contract, and shall include all employees of the COUNTY. "Current fiscal year" shall mean July 1, 2023, through June 30, 2025. "Five-year report" shall mean written report, provided not later than five years after the receipt of funding for a participating watershed and every five years thereafter, to the Executive Director of the COMMISSION and to the COUNTY on whether the COUNTY has met the COUNTY work plan's protection and enhancement goals and benchmarks, as described in RCW 36.70A.720 (2) (b) (i) and (c) (i). "Implement" and "implementation" shall mean to execute any requirements of RCW 36.70A.700-760 and associated statutes. "Project Officer" shall mean the specific employee of the COMMISSION that is assigned as the primary contact for purposes of the fulfillment of this agreement. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 9 of 21 "Two-year report" shall mean the written report of the status of plans and accomplishments that shall be provided to the COUNTY and to the COMMISSION within sixty days after the end of each biennium, as described in RCW 36.70A.720 (1) 0). "Voluntary Stewardship Program" and "VSP" shall mean the program established in, and governed by, RCW 36.70A.700-760 and associated statutes. "Watershed group" means an entity designated by a county under the provisions of RCW 36.70A.715. "Work group participants" means those volunteer members of the county VSP work group designated by the COUNTY who are working to implement the work plan and fulfill ancillary VSP statutory requirements. "Work plan" means a watershed work plan developed under the provisions of RCW 36.70A.720. II. DISPUTES Except as otherwise provided in this contract, any dispute arising under this contract shall be decided in the following manner: By the Commission's Project Officer or other designated official who shall provide a written statement of decision to the COUNTY. The decision of the Project Officer or other designated official shall be final and conclusive unless, within thirty days from the date the COMMISSION receives such statement, the COUNTY mails or otherwise furnishes to the Executive Director of the COMMISSION a written appeal. An appeal of the Project Officer's decision shall be addressed by the COMMISSION's Executive Director. The COUNTY shall have the opportunity to meet with the Executive Director to be heard either in person or by phone and to provide documents in support of their appeal. The decision of the COMMISSION's Executive Director for the resolution of such appeals shall be final and conclusive and constitutes a final agency action for the purposes of the Washington Administrative Procedures Act, RCW 34.05. Pending final decision of dispute hereunder, the COUNTY shall proceed diligently with the performance of this contract and in accordance with the decision rendered. III. GOVERNANCE This agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws.The provisions of this agreement shall be construed to conform to those laws. The COUNTY and any Agent shall comply fully with all applicable federal, state and local laws, orders, regulations and permits. Any action brought to enforce the terms of this agreement shall be in the Superior Court for Thurston County. Except as otherwise provided in this agreement, in the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 10 of 21 IV. CONTRACTING FOR SERVICES Contracts for personal services, purchased services/goods, and public works shall be awarded through a competitive process in compliance with State law, policies, and orders, and the Commission Grant and Contract Procedure Manual. The COUNTY shall retain copies of all bids received and contracts awarded, for inspection and use by the COMMISSION. Retention of copies shall be consistent with time periods established herein. V. INDEMNIFICATION The COMMISSION shall in no way be held responsible for payment of salaries, consultant fees, and other costs related to the project described herein, except as provided in the scope of work through the reimbursement procedures described in this agreement. To the fullest extent permitted by law, the COUNTY shall indemnify, defend and hold harmless the State of Washington, agencies of the State and all officials, agents and employees of the State, from and against all claims arising out of or resulting from the performance of the contract.The COUNTY'S obligation to indemnify, defend, and hold harmless includes any claim by the COUNTY'S agents, employees, representatives, or any subcontractor or a subcontractor's employees. The COUNTY expressly agrees to indemnify, defend, and hold harmless the State of Washington and the COMMISSION for any claim arising out of or incident to the COUNTY's or any subcontractor's performance or failure to perform the contract. The COUNTY's obligation to indemnify, defend, and hold harmless the State of Washington and the COMMISSION shall not be eliminated or reduced by any actual or alleged concurrent negligence of the State or its agents, agencies, employees and officials. The COUNTY waives its immunity under Title 51 RCW (Industrial Insurance) to the extent it is required to indemnify, defend and hold harmless State and its agencies, officials, agents or employees. The COMMISSION shall be responsible for any liability arising from its own actions. However, any liability by the COMMISSION shall not mitigate the COUNTY's duty to indemnify the COMMISSION for all claims arising out of its performance of the contract. VI. RECOVERY OF PAYMENTS In the event the COUNTY fails, through the failure to exercise reasonable diligence unrelated to the State's failure to fully fund the stewardship process, to perform obligations required of it by this contract, the COUNTY may be required to repay to the COMMISSION any funds that were spent by the county without exercising reasonable diligence or a portion of funds disbursed to the COUNTY for those parts of the project that are rendered worthless by such failure to exercise reasonable diligence. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 11 of 21 In the event that the COUNTY fails to expend funds under this contract in accordance with state laws and/or the provisions of this contract, the COMMISSION reserves the right to recapture state funds in an amount equivalent to the extent of the noncompliance in addition to any other remedies available at law or in equity. Such rights of recapture shall exist for a period of two years following contract termination. Repayment by the COUNTY of funds under this recapture provision shall occur within 30 days of demand. In the event that the COMMISSION elects to institute legal proceedings to enforce the recapture provision, the prevailing party in any litigation for"recapture" shall be entitled to reasonable attorney fees. VI I. INELIGIBILITY The COUNTY certifies that neither it nor its principals are presently debarred, declared ineligible, or voluntarily excluded from participation in transactions by any federal department or state agency. VIII. INDEPENDENT RELATIONSHIP The COUNTY or COUNTY's Agent(s) performing under this contract are not employees or agents of the COMMISSION. The COUNTY shall not hold themselves out as nor claim to be an officer or employee of the COMMISSION or of the State of Washington by reason hereof, nor will the COUNTY make any claim of right, privilege or benefit which would accrue to such employee under law. Conduct and control of the work outlined in the scope of work shall be solely with the COUNTY. IX. KICKBACKS The COUNTY and its employees and authorized representatives are prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. X. INTELLECTUAL PROPERTY Copyrights and Patents. Should the COUNTY or COUNTY's Agent(s) create any copyrightable materials or invent any patentable property in the course of the scope of work governed by this agreement, the COUNTY may copyright or patent the same but shall grant the COMMISSION a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal, state or local government purposes. Where federal funding is involved, the VSP 2023-25 Biennium Contract Between the WSCC and County- Page 12 of 21 federal government may have a proprietary interest in patent rights to any inventions developed by the COUNTY as provided in 35 U.S.C. §§ 200-212. Publications. When the COUNTY, COUNTY's Agent(s), or persons employed by the COUNTY use or publish information of the COMMISSION; present papers, lectures, or seminars involving information supplied by the COMMISSION; use logos, reports, maps or other data, in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the COMMISSION. XI. PROPERTY MANAGEMENT The COMMISSION'S Property and Records Management Policy, contained in the Commission's Grants and Contracts Manual, hereby incorporated by reference, and any updates thereto, shall control the use and disposition of all real and personal property purchases wholly or in part with funds furnished by the COMMISSION in the absence of state, federal statute(s), regulations(s), or policy(s) to the contrary or upon specific instructions with respect thereto in the scope of work. XI I. RECORDS MAINTENANCE The parties to this agreement shall each maintain books, records, documents and other information which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be kept in accordance with the provisions contained on the Secretary of State archives, for records retention, hereby incorporated by reference, and any updates thereto. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, federal officials so authorized by law, and as provided by the state Public Records Act, RCW 42.56.All books, records, documents, and other material relevant to this agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. XIII. SEVERABILITY If any provision of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement,which can be given effect without the invalid provision if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this agreement are declared to be severable. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 13 of 21 XIV. WAIVER A failure by either party to exercise its rights under this agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original agreement. XV. ACCESSIBILITY REQUIREMENTS COUNTY will remain current with Federal and Washington State accessibility standards and comply with OC/O Po/icy 188—Accessibility located at https:Hocio.wa.gov/policy/accessibility. XVI. CONFLICT OF INTEREST No officer, official, agent, or employee of either party to this contract who exercises any function or responsibility in the review, approval, or carrying out of this contract, shall participate in any decision which affects their personal interest or the interest of any corporation, partnership or association in which they are, directly or indirectly, interested; nor shall they have any personal or pecuniary interest, direct or indirect, in this contract or the proceeds thereof. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 14 of 21 2023-25 Biennium Voluntary Stewardship Program COMMISSION and COUNTY Agreement APPENDIX B— SCOPE OF WORK The scope of the work to be performed by the COUNTY, or its contractors, under this agreement is the following: 1) Organize, convene, and maintain a watershed group. This includes providing necessary staff support and facilitation for the watershed group. Assist the watershed group in the implementation of the approved VSP work plan, including A. Working closely with the watershed group and technical service providers to ensure full compliance with the requirements and intent of VSP. B. Ensure that every effort is made to maintain effective communication between the watershed group, the technical service providers, the COUNTY, local stakeholders, and participating state and federal agencies and personnel. C. The COUNTY will organize members of a VSP watershed group with representatives from a variety of stakeholder groups including but not limited to tribes, environmental groups, and agriculture. Organization of a vetted core watershed group comprised of a broad representation of key watershed stakeholders and, at a minimum, representatives of agricultural and environmental groups and tribes that agree to participate. The COUNTY will encourage existing lead entities, watershed planning units, or other integrating organizations to serve as the watershed group. D. The COUNTY will develop and/or maintain watershed group meeting bylaws, rules, and/or policies. E. The COUNTY will provide facilitation for watershed group meetings or other actions of the watershed group. 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. Implementation includes: A. Identifying critical areas and agricultural activities within those critical areas. B. Identifying a public outreach plan to contact landowners. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 15 of 21 C. Identifying and designating entity(ies) to provide landowner assistance (voluntary stewardship plans). D. Identifying measurable programmatic and implementation goals and benchmarks. E. Reviewing and incorporating applicable water quality, watershed management, farmland protection, and required species recovery data and plans. F. Seeking input from tribes, agencies and stakeholders. G. Developing goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessary to meet the protection and enhancement benchmarks of the work plan. H. Ensuring outreach and technical assistance is provided to producers and operators in the various watersheds of the county. I. Creating measurable benchmarks that,within ten years after receipt of funding, are designed to result in (i) the protection of critical areas functions and values and (ii) the enhancement of critical areas functions and values through voluntary, incentive-based measures. J. Incorporating into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection of critical areas. K. Establishing baseline monitoring for (i) participation and implementation of voluntary stewardship plans and projects, (ii) stewardship activities, and (iii) the effects on critical areas and agriculture relevant to protection and enhancement benchmarks. L. Developing timelines for periodic evaluations, adaptive management, and provide written reports of plan status and/or accomplishments to the COMMISSION. M. Coordinating monitoring programs with other state agency activities. N. Meeting any other requirement for the successful implementation of VSP in RCW 36.70A.720. Deliverables: 1) Organize, convene and maintain a watershed group that meets regularly and as necessary for implementation of the county VSP work plan. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 16 of 21 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. A. Two-year status reports. No later than August 30, 2023, provide the written biennial report to the COMMISSION. The biennial report must provide the status of plans and accomplishments of the work plan to COMMISSION. The biennial report should include a summary of how plan implementation is affecting each of the following: 1) The protection and enhancement of critical areas within the area where agricultural activities are conducted; 2) The maintenance and improvement of the long-term viability of agriculture; 3) Reducing the conversion of farmland to other uses; 4) The maximization of the use of voluntary incentive programs to encourage good riparian and ecosystem stewardship as an alternative to historic approaches used to protect critical areas; 5) The leveraging of existing resources by relying upon existing work and plans in counties and local watersheds, as well as existing state and federal programs to the maximum extent practicable to achieve program goals; 6) Ongoing efforts to encourage and foster a spirit of cooperation and partnership among county, tribal, environmental, and agricultural interests to better assure the program success; 7) Ongoing efforts to improve compliance with other laws designed to protect water quality and fish habitat; and 8) A description of efforts showing how relying upon voluntary stewardship practices as the primary method of protecting critical areas and does not require the cessation of agricultural activities. B. Five-year review and evaluation report. If a Five-year VSP report is due during this contract period, then no later than the current deadline for submittal of the report to the COMMISSION, and in conjunction with the county watershed group, facilitate, develop, assist and submit the five-year report to the director of the COMMISSION. See RCW 36.70A.720 (2) (b) (i) and (c) (i). When submitting the five-year review and evaluation report to the COMMISSION, as per RCW 36.70A.720 and RCW 36.70A.730,the COUNTY agrees to use the COMMISSION'S Guide and Template. The Guide is available for download on the COMMISSION's VSP 2023-25 Biennium Contract Between the WSCC and County- Page 17 of 21 VSP web page: (https://www.scc.wa.gov/vsp/implementation).The Template will be provided by the COMMISSION to the COUNTY. C. At five-year intervals from the date of receipt of funding, each county watershed group must submit a report to the director of the Commission and the COUNTY on whether it has met the work plan's protection and enhancement goals and benchmarks. The five-year review and evaluation report should include a summary of how plan implementation is satisfying the flowing plan elements through VSP implementation: 1) Develop goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessary to meet the protection and enhancement benchmarks of the work plan; 2) Ensure outreach and technical assistance is provided to agricultural operators in the watershed; 3) Create measurable benchmarks that, within ten years after the receipt of funding, are designed to result in (i) the protection of critical area functions and values and (ii) the enhancement of critical area functions and values through voluntary, incentive-based measures; 4) Work with the entity providing technical assistance to ensure that individual stewardship plans contribute to the goals and benchmarks of the work plan; 5) Incorporate into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection; 6) Establish baseline monitoring for: (i) Participation activities and implementation of the voluntary stewardship plans and projects; (ii) stewardship activities; and (iii) the effects on critical areas and agriculture relevant to the protection and enhancement benchmarks developed for the watershed; 7) Conduct periodic evaluations, institute adaptive management, and provide a written report of the status of plans and accomplishments to the county and to the commission within sixty days after the end of each biennium; 8) Assist state agencies in their monitoring programs; and 9) Satisfy any other reporting requirements of the program. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 18 of 21 10) The COUNTY agrees that VSP cost-share projects funded using any amount of COMMISSION VSP funds shall be reported in the Conservation Practices Database System (CPDS). D. Completion of a Monitoring Plan: The COUNTY agrees that not later than July 1, 2024, the COUNTY will provide to the COMMISSION a monitoring plan. . The SCC encourages the COUNTY to use the Watershed Monitoring Project Development Guide for the Voluntary Stewardship Program in Washington, Volume III to create the plan, but will not require its use in the creation of the plan. The monitoring plan shall be designed to facilitate the collection, analysis, and reporting of information for VSP. E. Provide timely quarterly status reports to the VSP Program Manager in a form and manner prescribed by the COMMISSION and deemed reasonable by COUNTY staff. Reports are to be submitted online to the COMMISSION. Quarterly reports are here: https://www.formstack.com/forms/?2221155- U3eHg4N8zh. Quarterly reports are due quarterly for this Agreement: July 2023 —June 2025: Period of July 1 — September 30 — Due October 10 Period of October 1 — December 31 — Due January 10 Period of January 1 — March 31 — Due April 10 Period of April 1 —June 30 — Due July 10 F. Ensure that the COMMISSION has the most recent version of the COUNTY's VSP work plan by providing to the COMMISSION's Project Officer, identified herein in APPENDIX D— RESPONSIBLE INDIVIDUALS, the most current version of the COUNTY's VSP work plan, which includes all attachments and /or appendices. This can be accomplished by sending the COMMISSION an electronic link which the COMMISSION can use to download the plan. G. Provide to the COMMISSION's VSP Contract Manager, no later than 120 days from the date this agreement is signed by the COUNTY, an implementation budget designed to ensure all requirements related to VSP implementation are accounted for during the performance of this agreement, and to ensure that the two year and five-year reporting requirements will be met. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 19 of 21 2023-25 Biennium Voluntary Stewardship Program COMMISSION and COUNTY Agreement APPENDIX C— BILLING PROCEDURE The COUNTY shall submit monthly invoices in the form and manner identified by the COMMISSION to the Commission's VSP Contract Manager: Nicole Boyes VSP Contract Manager Washington State Conservation Commission P.O. Box 47721 Olympia, WA 98504 Send invoices to: sccgrants@sccgrants.wa.gov For billing questions, contact: nboyes@scc.wa.gov; phone: 564-669-3149 Invoices will follow procedures outlined in the most current Grant and Contract Procedure Manual. Invoices for payment shall be submitted monthly. An invoice shall be submitted regardless of whether work has been performed on the project, this is considered a "No Activity" Invoice. Quarterly billings are not allowed and will not be accepted. A time summary for staff costs, including compensation or billing rates, shall be attached. Staff time billing is to be based on composite rates submitted to SCC, loaded composite rates are not allowed per the Grant and Contract Procedure Manual. Individual time records will be kept available at the COUNTY for review, in accordance with the Secretary of State's document retention schedule of the Secretary of State archives. A copy of any contractor invoices, or other receipts will be attached to the billing. Payment to the COUNTY for approved and completed work will be made by account transfer by the COMMISSION monthly upon receipt of the invoice. Payment will be made to the person identified at the COUNTY in APPENDIX D — RESPONSIBLE INDIVIDUALS unless the COUNTY shall identify and provide contact information to the COMMISSION to the person listed in APPENDIX C - BILLING PROCEDURE herein. Final Request for Payment: The COUNTY must submit final requests for compensation during the current fiscal year no later than July 10 after the end of the current fiscal year. Failure to comply with this timeline may result in denial of any such claim. VSP 2023-25 Biennium Contract Between the WSCC and County- Page 20 of 21 2023-25 Biennium Voluntary Stewardship Program COMMISSION and COUNTY Agreement APPENDIX D — RESPONSIBLE INDIVIDUALS The Project Officer for the COMMISSION is: Ron Shultz Policy Director Washington State Conservation Commission P.O. Box 47721 Olympia, Washington 98504 (360) 407-7507 rshultz@scc.wa.gov The responsible individual for the COUNTY is: NAME: TITLE: AGENCY: MAIL ADDRESS: CITY, STATE, ZIP: PHONE: EMAIL: The COUNTY Billing Contact (if different than the responsible individual for the COUNTY above): NAME: TITLE: AGENCY: MAIL ADDRESS: CITY, STATE, ZIP: PHONE: EMAIL: VSP 2023-25 Biennium Contract Between the WSCC and County- Page 21 of 21 MASON COUNTY VOLUNTARY gTEWARDSHIP PROGRAM AMENDMENT 3 to MC CONTRACT#19-053 INTERLOCAL AGREEMENT between MASON COUNTY and MASON CONSERVATION DISTRICT Mason County and Mason Conservation District wish to amend Contract #19-053, dated July 1, 2019, relating to the Voluntary Stewardship Program, by expanding the period of performance and budget. 1.0 PERIOD OF PERFORMANCE The period of performance of this Amendment shall commence on July 1, 2023 and be completed on June 30, 2025, unless either extended by agreement of the parties or terminated sooner, as provided under the Interlocal Agreement. 2.0 SCOPE OF WORK The Mason Conservation District shall furnish the necessary personnel, equipment, material and/or service(s), or contract with third parties to accomplish the same, and otherwise do all things necessary for or incidental to the performance of the work as set forth in Attachment A-Scope of Work. 3.0 PAYMENT The parties have estimated that the cost of accomplishing the work herein will not exceed $240,000. Mason Conservation District will directly bill the Washington State Conservation Commission for these expenses. 4.0 EFFECTIVE DATE The effective date of this Amendment shall be July 1, 2023. All other terms and conditions of the Interlocal Agreement, MC Contract #19-053, shall remain in full force and effect. Dated this day of , 2023. MASON CONSERVATION DISTRICT: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Jason Ragan, Chair Mark Neary, County Administrator 2023-2025 Biennium Contract Amendment 3 Between Mason County and Mason Conservation District 1 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM ATTACHMENT A-SCOPE OF WORK COUNTY is responsible for the overall administration of the Mason County VSP including program and fiscal responsibilities and compliance. COUNTY has designated the DISTRICT as the Lead Entity responsible for administering VSP funds and coordinating the VSP Watershed Work Group. The District will conduct the following scope of work to fulfill the VSP requirements for Mason County. 1) Organize, convene, and maintain a watershed group. This includes providing necessary staff support and facilitation for the watershed group. Assist the watershed group in the implementation of the approved VSP work plan, including: A. Working closely with the watershed group and technical service providers to ensure full compliance with the requirements and intent of VSP. B. Ensure that every effort is made to maintain effective communication between the watershed group, the technical service providers, the COUNTY, local stakeholders, and participating state and federal agencies and personnel. C. Organize members of a VSP watershed group with representatives from a variety of stakeholder groups including but not limited to tribes, environmental groups, and agriculture. Organization of a vetted core watershed group comprised of a broad representation of key watershed stakeholders and, at a minimum, representatives of agricultural and environmental groups and tribes that agree to participate.The DISTRICT will encourage existing lead entities, watershed planning units, or other integrating organizations to serve as the watershed group. D. Develop and/or maintain watershed group meeting bylaws, rules, and/or policies. E. Provide facilitation for watershed group meetings or other actions of the watershed group. 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. Implementation includes: A. Identifying critical areas and agricultural activities within those critical areas. B. Identifying a public outreach plan to contact landowners. C. Identifying and designating entity(ies) to provide landowner assistance (voluntary stewardship plans). D. Identifying measurable programmatic and implementation goals and benchmarks. E. Reviewing and incorporating applicable water quality,watershed management,farmland protection, and required species recovery data and plans. F. Seeking input from tribes, agencies and stakeholders. G. Developing goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessaryto meet the protection and enhancement benchmarks of the work plan. 2023-2025 Biennium Contract Amendment 3 Between Mason County and Mason Conservation District 2 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM H. Ensuring outreach and technical assistance is provided to producers and operators in the various watersheds of the county. I. Creating measurable benchmarks that, within ten years after receipt of funding, are designed to result in (i) the protection of critical areas functions and values and (ii) the enhancement of critical areas functions and values through voluntary, incentive-based measures. J. Incorporating into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection of critical areas. K. Establishing baseline monitoring for (i) participation and implementation of voluntary stewardship plans and projects,(ii)stewardship activities,and (iii)the effects on critical areas and agriculture relevant to protection and enhancement benchmarks. L. Developing timelines for periodic evaluations,adaptive management,and provide written reports of plan status and/or accomplishments to the COMMISSION. M. Coordinating monitoring programs with other state agency activities. N. Meeting any other requirement for the successful implementation of VSP in RCW 36.70A.720. Deliverables: 1) Organize,convene and maintain a watershed group that meets regularly and as necessary for implementation of the county VSP work plan. 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. A. Two-year status reports. No later than August 30, 2023, provide the written biennial report to the COMMISSION. The biennial report must provide the status of plans and accomplishments of the work plan to COMMISSION. The biennial report should include a summary of how plan implementation is affecting each of the following: 1) The protection and enhancement of critical areas within the area where agricultural activities are conducted; 2)The maintenance and improvement of the long-term viability of agriculture; 3) Reducing the conversion of farmland to other uses; 4) The maximization of the use of voluntary incentive programs to encourage good riparian and ecosystem stewardship as an alternative to historic approaches used to protect critical areas; 5) The leveraging of existing resources by relying upon existing work and plans in counties and local watersheds, as well as existing state and federal programs to the maximum extent practicable to achieve program goals; 2023-2025 Biennium Contract Amendment 3 Between Mason County and Mason Conservation District 3 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 6) Ongoing efforts to encourage and foster a spirit of cooperation and partnership among county, tribal, environmental, and agricultural interests to better assure the program success; 7) Ongoing efforts to improve compliance with other laws designed to protect water quality and fish habitat; and 8) A description of efforts showing how relying upon voluntary stewardship practices as the primary method of protecting critical areas and does not require the cessation of agricultural activities. B. Five-year review and evaluation report. If a Five-year VSP report is due during this contract period, than no later than the current deadline for submittal of the report to the COMMISSION, and in conjunction with the county watershed group, facilitate, develop, assist and submit the five year report to the director of the COMMISSION. See RCW 36.70A.720(2) (b) (i) and (c) (i).When submitting the five-year review and evaluation report to the COMMISSION, as per RCW 36.70A.720 and RCW 36.70A.730, the DISTRICT agrees to use the COMMISSION'S Guide and Template. The Guide is available for download on the COMMISSION's VSP web page: (https://www.scc.wa.gov/vsp/implementation). The Template will be provided or made available by the COMMISSION to the DISTRICT. C. At five-year intervals from the date of receipt of funding, each county watershed group must submit a report to the director of the Commission and the COUNTY on whether it has met the work plan's protection and enhancement goals and benchmarks. The five-year review and evaluation report should include a summary of how plan implementation is satisfying the flowing plan elements through VSP implementation: 1) Develop goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessary to meet the protection and enhancement benchmarks of the work plan; 2) Ensure outreach and technical assistance is provided to agricultural operators in the watershed; 3) Create measurable benchmarks that,within ten years after the receipt of funding,are designed to result in (i) the protection of critical area functions and values and (ii) the enhancement of critical area functions and values through voluntary, incentive-based measures; 4) Work with the entity providing technical assistance to ensure that individual stewardship plans contribute to the goals and benchmarks of the work plan; 5) Incorporate into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection; 6) Establish baseline monitoring for: (i) Participation activities and implementation of the voluntary stewardship plans and projects; (ii) stewardship activities; and (iii)the effects on critical areas and agriculture relevant to the protection and enhancement benchmarks developed for the watershed; 2023-2025 Biennium Contract Amendment 3 Between Mason County and Mason Conservation District 4 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 7) Conduct periodic evaluations, institute adaptive management, and provide a written report of the status of plans and accomplishments to the county and to the commission within sixty days after the end of each biennium; 8)Assist state agencies in their monitoring programs; and 9) Satisfy any other reporting requirements of the program. 10) VSP cost-share projects funded shall be reported in the Conservation Practices Database System (CPDS). D. Provide a timely quarterly status report to the VSP Program Manager in a form and manner prescribed by the COMMISSION,and deemed reasonable by DISTRICT staff. Reports are to be submitted online to the COMMISSION. Quarterly reports are here: https://www.formstack.com/forms/?2221155-U3eHg4N8zh. E. Submit quarterly reports throughout the biennium. F. Ensure that the COMMISSION has the most recent version of the COUNTY's VSP work plan by providing to the COMMISSION's Project Officer, identified herein in APPENDIX D — RESPONSIBLE INDIVIDUALS,the most current version of the COUNTY's VSP work plan,which includes all attachments and / or appendices. This can be accomplished by sending the COMMISSION an electronic link which the COMMISSION can use to download the plan. G. Provide to the COMMISSION's VSP Contract Manager, no later than 120 days from the date this agreement is signed by the DISTRICT, an implementation budget designed to ensure all requirements related to VSP implementation are accounted for during the performance of this agreement, and to ensure that the two year and five year reporting requirements will be met. 2023-2025 Biennium Contract Amendment 3 Between Mason County and Mason Conservation District 5 Mason County Agenda Request Form V 11cf To: Board of Mason County Commissioners From: Steve Duenkel Ext.468 Department: Auditor's Office Briefing: Action Agenda: 71 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology © Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Requested Budget Amendment. Background/Executive Summary: In preparation for the 2024 Primary and General Election,the Elections office plans to purchase a vote by mail envelope sorting machine to improve the efficiency of ballot processing operations and provide capability for improved signature verification presentation for election observers. Budget Impact(amount,funding source,budget amendment): $200,750.00 total: $136,000 is from available HAVA grant funds; the remainder will be from the Elections Machinery&Equipment Budget 564010. Budget adjustment required to add$52,250 to this budget from the Elections Cash&Investment account.). Public Outreach (news release,community meeting,etc.): N/A Requested Action: Approve the proposed Budget Amendment. Attachments: Proposed Budget Amendment. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Chief Deputy Dracobly Ext. 313 Department: Sheriffs Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal X❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Sole-Source Purchase of Multi-Site VoIP Console Background/Executive Summary: MACECOM is upgrading their radio system from an analog system to a digital system. To have appropriate radio communications in the Sheriff's Office,current systems need to be upgraded to a new system on the base units in the Sheriff's Offices. A Multi-Site VoIP Mini Console from Whisler Communications will need to be purchased. This system is expandable for future needs. Budget Impact(amount,funding source,budget amendment): Budget increase for the Sheriff s Office in the amount of$28,659.50 at the next budget supplemental. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution for the sole-source purchase of a Kenwood Multi-Site VoIP Mini Console for the amount of$28,659.50. Attachments Resolution Proposal Information RESOLUTION NO. A RESOLUTION AUTHORIZING THE MASON COUNTY SHERIFF'S OFFICE TO ENTER INTO A SOLE SOURCE PURCHASE AGREEMENT FOR A KENWOOD MULTI-SITE VOIP MINI CONSOLE WHEREAS,for MACECOM,the County's 911 Dispatch center, is updating from an analog based dispatch center to digital dispatch center and this is causing the Sheriff's Office to upgrade current base radio unit in the Sheriff's Office with a Kenwood Multi-Site VoIP Mini Console; WHEREAS, Whisler Communications is the authorized Western Washington dealer for the Kenwood radio systems that the Sheriff's Office uses; WHEREAS, Mason County Code Chapter 2.21.030 allows sole source purchases with approval of the Mason County Commissioners; NOW,THEREFORE BE IT RESOLVED, by the Board of County Commissioners of Mason County to authorize the purchase of the Kenwood Multi Site VoIP Mini-Console system as a Sole Source. DATED this day of 2023. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Kevin Shutty,Commissioner Tim Whitehead,Chief DPA Randy Neatherlin,Commissioner 6-6-2023 M, WHISLER Mason County Sheriff Office COMM U N ICATIONS MOBILE AADiO • PAGING 2875 R.W. JOHNSON BLVD, S.W. OLYMPIA, WA 98512-6114 Erik Heilman PHONE (360) 352-8777 (360) 427-9670 (800) 648-4167 OFFIC: OME FAX (360) 357-4462 FA; _ MOBILE Multi Site VoIP Mini-Console 12 431-24MVOIP-MC, 24-66MVOIP-MC VoIP Mini Console w/ Desk Mic $ 2,002.60 $ 24,031 .20 2 431-2028VOIPM01 , 20-28 VOIP Panel with Cabinet $ 1 ,475.60 $ 2,951.20 2 902-0015, 20-28 Power Transformer $ 54.40 $ 108.80 2 106-28KN8180, 20-28 Cable for Kenwood Radio $ 78.20 $ 156.40 2 KCH-19M Kenwood Basic Control Panel $ 283.50 2 KPS-15 Kenwood Power Supply $ 273.28 2 KMB-34 Kenwood Radio Housing $ 85.12 7 Labor for Programming, Setup, and Install $ 110.00 $ 770.00 TOTAL $ 28,659.50 SERVING S.W. WASHINGTON SINCE 109 2875 R.W. JOHNSON BLVD. S.K. OLYMPIA. WA 98512 13DO KAESKY AVE., N.E..CENTRALIA, WA 053, 0 fmo, The Way for 2-Way Model 24m66 IP Mini Console Best-in-Class VoIP Console Technology Extending the technology of our proven 24-66 VoIP platform, this Mini Console offers control solution for up to 6 separate base station radios using IP technology. Model 24-66 Mini Console was engineered to "cut-the-cord" of expensive leased lines and Designed with an industry exclusive any button cumbersome cabling by leveraging VoIP, LAN and —any function programmability, the VOIP Mini WAN technologies. It offers industry's most cost Console features unparalleled flexibility. conscious multi-site and multi-station connectivity and control functionality. Features & Capabilities STANDARD FEATURES OPTIONAL FEATURES • Select up to 6 Sites • US or European • One Touch Transmit • Select up to 250 Channels or Power Supply . Wall Mount Talk Groups • Mute • Headset and Footswitch • Selected and Unselected Audio • Alarm Tone • Available with Handset or Desk Mic • Intercom • Alpha-Numeric Display • Clock • 110 or 15 Volt Operation • VU Meter Radio Control • IP Communication I IDA www.idaco.com Asset Tracking • Custom Engineering Basic VolP Mini Console System Extended VolP Mini Console System 20-28 Radio Panel 24-66 Vol Mini 20_28 Radio Consoles Panel 24-66 VoIP Mini Console '�• �' Cloud/ I —J ' Figure 1:Basic Mini Console V61P Radio Control System Figure 2:Extended Mini Console V61P Radio Control System Model 24-66 VOIP Mini Console SPECIFICATIONS The Model 24-66 VolP Mini Input voltage 15 Vdc @ 1000 mA Console Remote Controller is 24 Watt Wall Transformer ;ntended for use with IDA's 2.1 x 5.5 mm barrel conn. Center(+) Model 20-28 VolP Termination Current consumption 450 mA(TX) Panel and will support both @ 15 Vdc 800 mA(RX) trunking and conventional 400 mA(Standby) systems Standby voltage 15 Vdc Temperature range 0 to+60 degrees C Relative humidity 90%at 50 degrees C TX hum and noise -60 dB(ref. +0 dBm) Threshold of compression -20 dBm adjustable (speaker audio) Speaker audio output 3 W into 4 ohms Model 20-28 VolP Distortion at rated speaker <3% output Termination Panel RX hum and noise -47 dB(ref. OdBm) Designed for use with the Model Frequency response +1,-3 dB(300 to 3000 Hz) 24-66 VoIP desktop controller, the Mode120-28 VoIP interfaces to TX compression With an audio increase of 30 dB beyond the start remotely located base stations or of compression the output increases less than repeaters. Based upon proper control 17.5 db signals received from the desktop Ethernet Interface The Ethernet interface consists of a three port controller the Model 20-28 VoIP switch. One port connects externally to the LAN directly controls the radio by either and the second port connects externally to a binary or serial control. computer to allow the computer access to the -ocal Option LAN.The third port connects internally to the For installations where local operation Ethernet port of the NET+ARM MCU. of the base station is desired, the DSP firmware The DSP firmware provides the following standard 20-28 VoIP is available with desk CODEC algorithms: G.711, G.723.1, G.726. microphone, speaker jack and volume Weight 4 Ibs 15 oz control. (Option RTM-604) Dimensions 4.75" (H)x 10" (W)x 8" (D) 1801 38th St. SW • Fargo, ND 58103 I IDA 800.627.4432 9 Fax 218.233.1886 9 701.280.1122 • infoC@idaco.com (C3) 24-66 VOIP MINI CONSOLE CONVENTIONAL DEFAULT BUTTONS BLANK 900-0805 INTCM 900-0805D INTCM MON SCAN F-SEL 900-0805G ALERT 900-0805I MUTE 900-0805J AUX 900-0805M MON 900-08050 SITE 1 SITE 2 SITE 3 LOCK 900-0805HH SCAN 900-0805Q PSCAN 900-0805B SITE A MUTE CH A HOME 900-0805Z SUPER 900-0805C ALT 900-0805H PTT 900-0805T CLOCK AUX CH v HOSP 900-0805PP QUEUE 900-0805AA QUITE 900-0805BB SEND 900-0805CC SPECIAL ORDER BUTTON CLEAR 900-0805DD CH A 900-0805U CH v 900-0805V CON 900-0805FF DIS 900-0805GG EMERG 900-0805P GRP A 900-0805MM GRP v 900-080500 SYS A 900-0805II SYS v 900-0805JJ ENTER 900-0805ZW TN A 900-0805X TN v 900-0805Y DIST 900-0805YY ADMIN 900-0805ZZ ZONE A 900-0805E ZONE v 900-0805F CLOCK 900-0805A SECURE 900-0805KK RE-KEY 900-0805LL SITE A 900-0805S7 SITE v 900-0805S8 Single Site IDA VoIP Remote 24-66 0 . C::3 �- WIM W KENWOOD Vo i p Panel NX-5700 VHF Digital Two-way Radio P2_ Any Remote Goes to Law 2, All Remotes Go To Law 2 C::3 W KENWOOD Vo i p Panel NX-5700 VHF Digital Two-way Radio P2_ Multi Site IDA VoIP Mini Console Site 1 r User 1 User 2 - � - , --• C:3 Voip Panel W KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 User 5 Voip Panel C:3 I KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 In this example half of the users are currently using Site 1 and the others are on Site 2 ® _ Site 1 - r User 1 User 2 Voip Panel 9 KENWOOD ® NX-5700 VHF Digital Two-way Radio P2_. i r User 3 Site 2 r User 4 -� User 5 &E. li 7illwg�::F Voip Panel C:3 9 KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 Note: Each mini console can choose to listen to both sites at ` r different volumes, or turn off the other sites audio. User 2 Changes Site 2 to Fire 2, All Consoles on Site 2 also switch to Fire 2 ® _ Site 1 r User 1 User 2 Voip Panel ff KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_. r User 3 Site 2 r User 4 ® � - User 5 •. C:3 r Voip Panel I KENWOOD NX-5700 VHF Digital Two-way Radio P2... ` User 6 -� r User User 4 Switches To Site 2 Site 1 r User 1 - User 2 - Voip Panel C:3 9 KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 R - 7illmm�::F C:3 r User 5 .&E. li Voip Panel IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... ` �_ User 6 User User 1 Changes the Channel on Site 1 to Law 3 and User 6 Switches to Site 1 - Site 1 User 1 User 2 " Voip Panel C:3 9 KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 ® = User 5 Voip Panel C:3 9 KENWOOD NX-5700 VHF Digital Two-way Radio P2... - User 6 �� r Users 2, 4, and 5 Switch to Site 1 - Site 1 r User 1 User 2 - Voip Panel 9 KENWOOD - NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 R - 7illmm�::F C:3 User 5 .&E. li Voip Panel IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... User 6 User 4 Switches Site 1 to Law 2 - _ Site 1 r User 1 User 2 Voip Panel 9 KENWOOD ® _ — NX-5700 VHF Digital Two-way Radio P2_- r User 3 Site 2 r User 4 User 5 .&E. li 7illmm�::F Voip Panel C:3 IIr KENWOOD NX-5700 VHF Digital Two-way Radio P2... �-�_ User 6 Site 3 is Installed in the future so user 4 can always be on Law 2, Users 1 and 3 are on site 1, Users 2, 5, and 6 are on Site 2 in this example. Site 1 User 1 C:3 AMP User 2 Voip Panel 1 KENWOOD NX-5700 VHF Digital Two-way Radio P2... Site 2 User 3 C:3r User 4 Voip Panel I KENWOOD NX-5700 VHF Digital Two-way Radio P2_ Site 3 R = --� User 5 MEN - -- User 6 • �► Voip Panel C:3 dr KENWOOD NX-5700 VHF Digtal Two-way Radio P2_ C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Temporary Promotion of Corrections Support Officer(CSO)Brad McQuade to Alternative Sentencing Unit (ASU)Coordinator Extension Background/Executive Summary: Currently,Corrections is experiencing a staffmg crisis and do not have the capability for deputies to continue coordinating the ASU.To keep the program operational,and ensure deputies are engaged in higher need areas, there is need to temporarily promote CSO Brad McQuade to the ASU Coordinator in accordance with Section 14.3 of the current Collective Bargaining Agreement.Due to Officer McQuade's experience and coverage of additional duties,compensation is still recommended at Step 2 of the Corrections Deputy Range. This temporary promotion would be in effect to July 1,2024. Budget Impact(amount,funding source,budget amendment): Currently funded position(salary savings). Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding(MOU)between the Mason County Sheriff s Office and Woodworkers Local Lodge W38 I.A.M.Corrections/Support Staff to extend the temporary promotion of Corrections Support Officer(CSO)Brad McQuade to Alternative Sentencing Unit(ASU)Coordinator from July 1,2023,to July 1,2024. Attachments MOU Memorandum of Understanding Between Mason County Sheriff's Office And Woodworkers Local Lodge W38 I.A.M. Corrections/Support Staff Temporary Essential Work Promotion The Union, (International Association of Machinist and Aerospace Workers) and the Sheriff's Office, (Mason County Sheriff's Office), agree to Temporary Promotion of Brad McQuade. Whereas; Brad McQuade,temporarily be promoted to the Alternative Sentencing Unit(ASU) Coordinator. Whereas; Brad is currently assigned to the ASU and has trained past ASU Coordinators. Considering the exigent circumstances that currently exist at the Mason County Jail,the Union and the Sheriff's Office feel this is a good alternative to temporarily help keep Corrections Deputy's in much needed areas and keep the ASU program in operation. Whereas;The Union and the Sheriff's Office agree that Brad McQuade has extensive knowledge of the ASU,years of service, and the duties of supervising others in the (ASU) program. We came to an agreement that a fair compensation would be a Step 2 Correction Deputy starting August 8, 2022,to cover the additional responsibilities and recognition of experience. Whereas;the Union and the Sheriff's Office agree to extend the Temporary Promotion from July 1, 2023-July 1, 2024 and at such time reevaluate any additional needed extensions. Whereas;the Union and the Sheriff's Office agree that this MOU applies only to the Mason County Jail ASU Coordinator Position. Whereas;the Union and the Sheriff's Office agree that this will be a non-precedence setting event and is only being done due to the staffing crisis that has created the aforementioned exigent circumstances that the Mason County Jail is currently facing. Date:June 20, 2023 For the Union For the County Business Rep. Commissioner. Larry A. Bickett Sharon Trask m 1 \ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Becky Rogers Ext.268 Department: Briefing: Human Resources/Board of Equalization Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance © Human Resources ❑ Legal ❑ Risk ❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to move to the July 18, 2023, action agenda the reappointment of Kevin Frankeberger, regular member, to the Mason County Board of Equalization for the remainder of a three-year term ending May 31, 2026. Background/Executive Summary: The Board of Equalization (BoE) is a three-member board appointed by the County Commissioners. Members are appointed for staggered, three-year terms ending on May 31. The BoE consists of three regular members and two alternate members. The BoE's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment is established. Kevin Frankeberger has been a member since 2013 and serves as Vice-Chair on the Board of Equalization. Budget Impact(amount, funding source,budget amendment): Members receive $100 per diem when in session. The per diem is budgeted. Public Outreach (news release, community meeting, etc.): A News Release was circulated beginning May 23, 2023, seeking applicants to fill two positions with a first review period on June 6, 2023. Two applications were received. Requested Action: Approval to move to the July 18, 2023, action agenda the reappointment of Kevin Frankeberger, regular member, to the Mason County Board of Equalization for the remainder of a three-year term ending May 31, 2026. Attachments: Application s° °pawl MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427:8437, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 I AM SEEKING APPOINTMENT TO Mason County Board of Equalization NAME: Kevin Frankeberger, Ph.D. ADDRES PHONE: - CI /ZIP: VOTING PRECINCT: WORK PHONE: © AREA IN THE COUNTY YOU LIVE)�r E MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) 2nd Appointment by the Governor to the COMPANY: Frankeberger&Associates 10 years YRS Committee on Disability Issues and Employment POSITION: Principal 17a-§t D drec or: a oma, Kiwanis, Ko tary 3rd Term, Mason County Board of COMPANY: Wilberforce University Five years YRS Equalization Former Cub Master, Den Leader POSITION: Asst. Vice President -------------------------------------------------------------------------------------------- In:your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: From my many gears of service on the Board of Equalization I've learned that often the citizen simply wants to be heard and we listen with kindness. It is codified in our RCWs that the Assessor is presumed to be correct.To ovei-inle that Valuation requires that the appellant piuvide the Buaid clear, congent and convisiny eviderme that tile Assessor is not correct.This is a high bar to obtain. At times, the Assessor or her representative tells us an error has occurred. Most often however,the Board must sustain the assessed value. It is incumbant upon me and other ineinbeis of the Bumd to be niendied foi each and eveiv hediiiia. 1 will and do come to each hed,ina havincl !Uad What interests, skills do you wish to offer the Board, Committee,or Council? 1 bring many years of experience to the Board With this experience and my leadership abilities, 1 feel I am the person to continue to serve on the Board of Equalization. At the conclusion of each hearing we (the Board) must write our"Board Urders." his dodumenfTmU§f s a e why the decision we made cameo be and, in terms ot overruling the accaccard vali is caffinn tha npw wall is I sari ni iirkly and Writes ni idrkdv ac%Aiall Thnca ckdllc nrnva van/halnfi d in 13 Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict-of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Monthly X Weekly Daily Office Use Only s/Kevin Frankeberger, Ph.D. 5/24/2023 Appointment Date Signature Date Term Expire Date 1 \ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Becky Rogers Ext.268 Department: Briefing: Human Resources/Board of Equalization Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 18,2023 Internal Review: ❑ Finance © Human Resources ❑ Legal ❑ Risk ❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to consider applicant/interview/appoint Teri Arcieri to the Board of Equalization as an alternate member to fill an unexpired term that will end on May 31, 2026. Background/Executive Summary: The Board of Equalization (BoE) is a three-member board appointed by the County Commissioners. Members are appointed for staggered, three-year terms ending on May 31. The BoE consists of three regular members and two alternate members. The BoE's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment is established. Budget Impact(amount, funding source,budget amendment): Members receive $100 per diem when in session. The per diem is budgeted. Public Outreach (news release, community meeting, etc.): A News Release was circulated beginning May 23, 2023, seeking applicants to fill two positions with a first review period on June 6, 2023. Two applications were received. Requested Action: Approval to consider applicant/interview/appoint Teri Arcieri to the Board of Equalization as an alternate member to fill an unexpired term that will end on May 31, 2026. Attachments: Application i Co AIASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or482-5269 - tasa Commissioners l AM SEEKING APPOINTMENT TO Board of Equalization NAME: Terri Arcied ADDRESS: PHONE: - CITY/ZIP: VOTING PRECINCT: WORK PHONE: E-MAIL: (OR AREA IN THE COUNTY YOU WE) COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS)cipnPr for Mast COMPANY- Silver Services Realty (18 years as Rea lb yRS Pjapnjng AdvisnrrC:nmmis - County. POSITION: Owner COMPANY: US Dept of the Navy 7 years YRS POSITION: Project Manager In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To bring my Real Estate background and skill set to the Board of Equalization taxpayer appeal process. What interests, skills do you wish to offer the Board, Committee,or Council? I can nffer myzkill set of being able to look at comparable real estate sales that indicate the market value rya property. I own and operate a residential real estate company in Mason County so I am familiar with property values. I am on the planning advisory commiff-ee as a board to advise the county commissioners on policies relate oa t-the f:mmnrahanciva nlnn fnr NAaenn rnilnhi Please list any financial: professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) terestAhat I aril aware ef. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? yes Realistically,how much time can you give to this position? Quarterly Monthly x Wily Daily Office Use Only . l _ Terri Arcied Al c a 06/06/20fi Appointment Date Siglature Date Terns Expire Date________ C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Cascade Pacific Action Alliance Region Regional Agreement for Participating Local Governments Background/Executive Summary: Section C.1 of the One WA MOU designated a regional structure for decision-making related to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. Mason County and Shelton will fall within the Cascade Pacific Action Alliance(CPAA)area. Mason County and Shelton will compromise a special subcommittee of the CPAA reporting area. This subcommittee will be responsible for dispersing funds received through the opioid settlement funds and reporting. Budget Impact(amount, funding source,budget amendment): Funds will be added annually for approximately$80,000 a year. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Regional Agreement of the Cascade Pacific Action Alliance Region Participating Local Governments relating to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. Attachments Agreement REGIONAL AGREEMENT OF THE CASCADE PACIFIC ACTION ALLIANCE REGION PARTICIPATING LOCAL GOVERNMENTS This Agreement is made by the Cascade Pacific Action Alliance Region"Participating Local Governments" as defined by the "One Washington Memorandum of Understanding Between Washington Municipalities" (One WA MOU), attached hereto as Exhibit A and fully incorporated herein(collectively"Parties"), for the purpose of establishing an Opioid Abatement Council (OAC)required by the One WA MOU. The Parties to this Agreement mutually agree to the terms contained herein. RECITALS A. Section C.1. of the One WA MOU designated a regional structure for decision-making related to opioid fund allocation based on the nine Washington State Accountable Community of Health Regions. These regions may share names with entities that exist in the same regions and any reference to these pre-defined regions is solely for the purpose of drawing geographic boundaries to facilitate regional agreements for use of Opioid Funds. The Allocation Regions are as follows: 1. King County(Single County Region) 2. Pierce County (Single County Region) 3. Olympic Community of Health Region(Clallam, Jefferson, and Kitsap Counties) 4. Cascade Pacific Action Alliance Region(Cowlitz, Grays Harbor, Lewis, Mason, Pacific, Thurston, Lewis, and Wahkiakum Counties) 5. North Sound Region(Island, San Juan, Skagit, Snohomish, and Whatcom Counties) 6. Southwest Region(Clark, Klickitat, and Skamania Counties) 7. Greater Columbia Region (Asotin, Benton, Columbia, Franklin, Garfield, Kittitas, Walla Walla, Whitman, and Yakima Counties) 8. Spokane Region(Adams, Ferry, Lincoln, Pend Oreille, Spokane, and Stevens Counties) 9. North Central Region(Chelan, Douglas, Grant, and Okanogan Counties) Cowlitz, Grays Harbor, Lewis, Mason, Pacific, Thurston, and Wahkiakum Counties are Participating Local Governments which reside in the Cascade Pacific Action Alliance Region pursuant to the One WA MOU, as are the following cities within those counties: i. Lacey, Olympia, and Tumwater(Thurston County) ii. Longview and Kelso (Cowlitz County) iii. Aberdeen(Grays Harbor County) iv. Centralia(Lewis County) V. Shelton(Mason County) B. The above-listed municipalities shall be collectively referred to as "Participating Local Governments." C. The Participating Local Governments are forming the Cascade Pacific Action Alliance Region OAC to carry out the duties prescribed in the One WA MOU, which shall be comprised of the following independent subcommittees: i. Cowlitz a. Counties (1) Cowlitz (2) Grays Harbor (3) Pacific b. Cities (1) Longview (2) Kelso ii. Lewis a. Counties (1) Lewis b. Cities (1) Centralia iii. Mason a. Counties (1) Mason b. Cities (1) Shelton iv. Thurston a. Counties (1) Thurston b. Cities (1) Olympia (2) Lacey (3) Tumwater V. Wahkiakum a. Counties (1) Wahkiakum D. All of the Participating Local Governments are also participants in the "Allocation Agreement Governing the Allocation of Funds Paid by the Settling Opioid Distributors in Washington State" dated August 8, 2022 (Allocation Agreement), attached hereto as Exhibit B and fully incorporated herein. E. The Participating Local Governments anticipate receipt of funds resulting from settlements with opioid pharmaceutical supply chain participants. Funds allocated to all of the Participating Local Governments pursuant to the One WA MOU and Allocation Agreement shall be collectively referred to herein as "Opioid Funds." This Agreement will also apply to any and all Opioid Funds received pursuant to "Washington State Allocation Agreement Governing the Allocation of Funds Paid By Certain Settling Opioid Manufacturers and Pharmacies" (Allocation Agreement II) as well as any future settlements as defined in the One WA MOU. F. The parties seek to designate special subcommittees of the Cascade Pacific Action Alliance Region OAC pursuant to Section C.4.h of the One WA MOU and pursuant to Section 15 of the Allocation Agreement for the purposes of overseeing the use of Opioid Funds allocated to the aforementioned Participating Local Governments enumerated above in Paragraph C consistent with the Approved Purposes set forth in the One WA MOU and consistent with the purposes set forth in Section 8 of the Allocation Agreement. G. This Agreement is made to carry out the One WA MOU and related settlement documents. H. This Agreement does not contemplate a joint budget. I. This Agreement does not contemplate the joint acquisition of property by the parties. At termination, each party will remain the sole owner of its own property. AGREEMENT 1. The foregoing Recitals A through I are true and correct and are incorporated herein by reference as substantive provisions of this Agreement as if fully set forth herein. 2. The Participating Local Governments hereby designate a special subcommittee of the Cascade Pacific Action Alliance Region OAC pursuant to Section C.4.h of the One WA MOU and pursuant to Section 15 of the Allocation Agreement to oversee allocation, distribution, expenditures, and dispute resolution of Opioid Funds allocated to the aforementioned Participating Local Governments enumerated above in Paragraph C consistent with the Approved Purposes set forth in the One WA MOU consistent with the Approved Purposes set forth in the One WA MOU and Allocation Agreement and consistent with the purposes set forth in Section 8 of the Allocation Agreement(collectively"Approved Purposes"). 3. The Cascade Pacific Action Alliance Region OAC shall consist of independent subcommittees listed in Recital Paragraph C above, and each independent subcommittee shall have the authority and responsibilities as described herein. 4. It is anticipated that the Participating Local Governments enumerated in Paragraph C will directly receive the Opioid Funds and will maintain full discretion over the use and distribution of their allocation of Opioid Funds, provided the funds are used solely for Approved Purposes. Reasonable administrative costs for a Participating Local Government to administer its allocation of Opioid Funds shall not exceed actual costs or 10% of the Participating Local Government's allocation of Opioid Funds, whichever is less. If the Cascade Pacific Action Alliance Region OAC receives any of the Opioid Funds, it will immediately transfer those funds to the Participating Local Governments consistent with the Allocation Agreement and Allocation Agreement II. 5. If a participating city elects not to retain its settlement allocation, its allocation will be re-allocated to the county within which it is located. Upon receipt of the Opioid Funds, a city that elects to transfer those funds to its county may do so and the county will have full discretion over the use and distribution of those Opioid Funds, provided the funds are used solely for Approved Purposes. 6. Pursuant to section C.4.b of the One WA MOU, ten percent (10%) of Opioid Funds received by all of the Participating Local Governments will be reserved, on an annual basis, for administrative costs related to the Cascade Pacific Action Alliance Region OAC's responsibilities established by this agreement. The independent subcommittees of the Cascade Pacific Action Alliance Region OAC will provide an annual budget and accounting for actual costs and will be reimbursed for those costs from the independent subcommittee's proportionate share of Opioid Funds, provided the reasonable administrative costs shall not exceed actual costs or 10%, whichever is less. 7. Opioid Funds will be subject to mechanisms for auditing and reporting to provide public accountability and transparency. All records related to the receipt and expenditure of Opioid Funds shall be maintained for no less than five (5) years and such records shall be available for review by the Parties to this Agreement, government oversight authorities, and the public. Each party shall be responsible for its own compliance with the Washington Public Records Act, chapter 42.56 RCW(as may be amended). This Agreement, once executed, will be a"public record" subject to production to a third party if it is requested under Chapter 42.56 RCW. 8. Each Cascade Pacific Action Alliance Region OAC subcommittee will be responsible for the following actions with respect to Opioid Funds: a. Monitor distribution of Opioid Funds to programs and services within the Cascade Pacific Action Alliance Region OAC regional service area for Approved Purposes. b. Developing and maintaining a centralized public dashboard or other repository for the publication of expenditure data for expenditures of Opioid Funds by the Participating Local Governments enumerated in Paragraph C, or delegating that action to another Participating Local Government, which it shall update at least annually. Each Cascade Pacific Action Alliance Region OAC subcommittee shall provide a link to the other subcommittees' dashboards or other repository. c. If necessary, require and collect additional outcome-related data to evaluate the use of Opioid Funds, and all Participating Local Governments enumerated in Paragraph C shall comply with such requirements. Prior to establishing these requirements, evaluation and reporting tools will be developed in partnership with Participating Local Governments enumerated in Paragraph C, unless already stipulated by the One WA MOU. d. Hearing complaints by Participating Local Governments enumerated in Paragraph C regarding alleged failure to (1)use Opioid Funds for Approved Purposes or(2) comply with reporting requirements. 9. Nothing in this MOU shall be interpreted to waive the right of any Party to seek judicial relief for conduct occurring outside the scope of this Agreement that violates any Washington law. In such an action, the alleged offending Party may be represented by their respective public entities in accordance with Washington law. In the event of a conflict, any Party may seek outside representation to defend itself against such an action. 10. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The Parties agree not to deny the legal effect or enforceability of this Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of this Agreement in the form of an electronic record, or a paper copy of an electronic document, or a paper copy of a document bearing an electronic signature, on the grounds that it is an electronic record or electronic signature or that it is not in its original form or is not an original. 11. No changes or additions to this Agreement shall be valid or binding on any Party unless such changes or additions are in writing and executed by all Parties. 12. Each Party represents that all procedures necessary to authorize such Party's execution of this Agreement have been performed and that the person signing for such Party has been authorized to execute this Agreement. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGES FOLLOW C A Mason County Agenda Request Form V /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,County Engineer Ext.450 Department: Public Works Briefing: ❑x Public Hearing: ❑ Action Agenda: ❑x Special Meeting: ❑ Briefing Date(s): June 26,2023 Agenda Date: July 5,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Two County Road Closures for upcoming bridge repair project on Cloquallum Road and culvert replacement project on North Shore Road BackEround/Executive Summary: Public Works has two upcoming projects that will require the County to close a portion of Cloquallum Road and North Shore Road. One project will be a culvert replacement project and the other a bridge repair project. Below is the information pertaining to each closure: 1. Cloquallum Road—Rock Creek Bridge Repair Project at milepost 5.85 Closure scheduled to begin at approximately 7:00am Monday,August 7, 2023 and reopen at 4:00pm Friday,August 11,2023. Detour around the project will start at Highland Road and Schaefer Park Road. 2. CRP 2049 North Shore Road—Little Shoefly Culvert Replacement Project at milepost 8.18 Closure scheduled to begin at approximately 7:00am Monday, September 25,2023 until 4:00pm Friday, September 29,2023. Belfair Tahuya Road will be used as the detour route. The intent of these road closure is to protect the safety of County crews and the traveling public. Budget Impact• Projects and public outreach will be funded by the Road Fund. Public Outreach: 1. Notice of closures will be published in the Shelton Journal. 2. Closure information will be posted on County Facebook page, TV Channel 3 and County webpage under"Road Closures,Restrictions and Conditions". 3. Reader boards will alert drivers at least 3-days prior to the start of each closure. 4. Notices will be posted in a conspicuous place at each end of the portions of roadway to be closed. Requested Action: Requesting the Board approve the following county road closures: 1. Cloquallum Road(MP 4.595 to MP 12.781)on Monday,August 7,2023 to Friday,August 11,2023 to complete the Rock Creek Bridge repair project. 2 North Shore Road(MP 3.5950 to MP 14.1910)on Monday, September 25, 2023 to Friday, September 29,2023 to complete the Little Shoefly culvert replacement project at milepost 8.18. Attachments: 1. Notice & Detour Maps ROAD CLOSURE NOTICE FOR COUNTY ROAD PROJECTS ON CLOQUALLUM ROAD AND NORTH SHORE ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Cloquallum Road and North Shore Road and shall be closed to all through traffic at the following locations and duration of time for a culvert replacement project and a bridge repair. Cloquallum Road—Road Creek Bridge at MP 5.85 Closure is scheduled to begin at approximately 7:00am Monday, August 7, 2023,until 4:00pm Friday, August 11, 2023. The detour around the project will start at W. Highland Road and W. Shelton Valley Road. North Shore Road—Little Shoefly at MP 8.18 Closure is scheduled to begin at approximately 7:00am Monday, September 25, 2023,until 4:00pm Friday, September 29, 2023. Belfair Tahuya Road will be used as the detour route. For more information, contact Public Works at(360)427-9670, Ext. 450. Dated this day of July, 2023. DEPARTMENT OF PUBLIC WORKS MASON COUNTY, WASHINGTON Kelle Medcalf, Public Works Office Administrator cc: Commissioners Engineer JOURNAL: Publ. 1t.: 7/13/23 (Bill Road Dept.) POST: At Least three (3) dqys prior to closure. Detour Map Cloquallum Road - Rock Creek Bridge Repair Project at MP 5.85 i N Detour Length 20.59 MilesLLS 0 2 RD N 0O10?IV � �IrsyF`TO P��P NMq),4oc oa R. QN �Q No. Fk Golds�orough �1 QO = ` T WJL�TTLE� Goldsborough 2 C T EGY'P RD ?a Up Golds borough Z Q O Q 4F !Q J v ��Q- �' 3 Q WHITE FtD OS ��PO c'Q�•�O W � O v Boling Rd qAGV W BULB FARM RD Hliboki Bridge JJ4 W STpTE ROUTE Eich Road 1 - - - - Sources: Esn, HERE,Gamin,USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong),-Esri-Korea,-Esri(Thailand), NGCC, (c) OpenStreetMap contributors,and the GIS User Community Detour Map North Shore Road -Little Shoefly culvert replacement project at MP 8.18 11.76 MILE DETOUR co 0 O BELFAIR TAHUYA RD a 10 2 o w co 00 �O J Sources: Esri, HERE,Garmin, USGS, Intermap, INCREMENT :t RCan, Esri Japan, METI, Esri China (Hong Kong),Esri Korea, Esri(Thailand), N-CC- (c)OpenStreetMa 5 p contributors,and the GIS User Community ,