HomeMy WebLinkAbout2023/06/12 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
June 12, 2023
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
CoU���� .
1854
Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is
accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton,
WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 06/09/23 at 12:37 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of June 12, 2023
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, June 12, 2023
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Historic Preservation Commission Interview
10:05 A.M. WSU Extension – Dan Teuteberg
10:10 A.M. Sheriff’s Office – Chief Hanson
10:15 A.M. Support Services – Mark Neary
10:45 A.M. Community Development – Kell Rowen
10:55 A.M. Public Health – Dave Windom
11:05 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioner Discussion – as needed
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Dan Teuteberg Ext. 686
Department: WSU Extension Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Spring 2023 Report for Washington State University Extension Mason County
Background/Executive Summary:
N/A
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Spring 2023 Report
�i
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Washington State University Extension Mason County helps people put research-based knowledge to work, improving their
lives,communities,and the environment.
To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs
to improve the lives of Mason County residents.
WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides
access to the resources available at Washington State University and the National Land Grant University Extension System.
aft
Partnerships
Dan Teuteberg,County Director& Mason County and Washington State University have a
4-H Youth Development Specialist �ee°N oO°�rp long-standing partnership in providing educational
dan.teuteberg@wsu.edu programs and research-based information to residents
360-427-9670 Ext.686 throughout the county.This partnership ensures that
-- resources are committed from Federal allocations and
1854 University funds to keep important educational programs
WSU Extension Mason County available in Mason County.
303 N 4th Street,Shelton,WA 98584
360-427-9670 Ext.680 Other Mason County partnerships include:
http://extension.wsu.edu/
mason ♦ United Way of Mason County ♦ School Districts—Shelton,
Pioneer and Hood Canal
♦ Early Learning Coalition
♦ Shelton Timberland Library ♦ Community Services Offices
Facebook pages: ♦ Saints Pantry Food Bank
♦ Mason Conservation District
Mason County4-H ♦ Mason General Hospital
Mason County Noxious Weed Control ♦ Mason County Health Department
♦ Washington Conservation Corps
Mason County WSU Master Gardeners ♦ The Salmon Center
WSU Small Farms Mason County ♦ South Sound Reading Foundation
♦ Hood Canal Coordinating Council
Cooperating agencies:Washington State University,U.S.Departmentof agriculture,and Washington counties.Extension programs and employment are available to all without
discrimination.Evidence of noncompliance may be reported through your local Extension office.
•
BY THE NUMBERS
2023T
• 245 youth engaged
through county wide
community outreach
programs °"`
• 38 certified adult
volunteers
• 95 active 4-H 4- H Youth Development
members enrolled in
• Make the Best Better"
a 4-H club
• 8 active county wide 4—H CLUBS
4-H Clubs and While the 4-H year begins in October,our 4-H clubs are open
programs
year round for new youth and adult volunteers to join us.This
spring our clubs welcomed over 30 new members who have
never participated in our program before.We are excited to see
QUOTES our clubs continue to grow and reach more youth in Mason
County. Each club is led by certified adult volunteers and youth
"Thank you for providing leaders.The clubs each have their own personality and offer
in person activities again. _.,..... .w projects based on their members interest.
My son and/had so
much fun ,being with Barn Bums 4 H Club
other families again. We Our youth members are hard at work learning in
can't wait for the next their project area and are excited to be able to
one."- showcase what they have learned at the Grays s29.9y„
Community parent Harbor County Fair this summer. Currently,our
clubs report they are working on public
"This is too fun/Miss presentations, record keeping,community service,
Maddie and her creativity baking,archery,expressive arts,animal projects `' � ::
are hard at work." and so much more!
Crystal, parent
Barn Bums 4-H Club bake sale
DoranHeather 4-H empowers youthto reach
Coordinator
potential, • and learning in
caringheather.doran@vvsu.edu partnership with
YOUTH GARDENING
This spring Mason County 4-H brought
back our very popular youth gardening club
in partnership with the Mason County
Master Gardeners.All Mason County
QUOTES families were invited to join this club.Our w
goal was to teach youth about gardening
"Thank you for teaching and provide hands on experience to grow }� _
us a new craft. My crops and have a farm to table experience.
daughter brought extra We have exciting new projects to offer this '
supplies on vacation to !' >>
pp year,free to club members, provided by the A
teach her friends. l love United Way of Mason County. Participating
that they wanted to share youth will take home their own worm Creating ' worm composting '
in
what they learned last composting bin, hanging strawberry
month!"- planter, bee or butterfly bath,and
4-H parent wildflower seed bombs.
"%just love 4-H because it This program will continue into summer and each month youth are learning a new skill and
gives my daughter a are led through hands-on lessons in gardening including: planting, harvesting, soil and
chance to explore so many composting, nutrients, beneficial insects,crop rotation,what to do with your harvest and
projects and discover what more!
she really loves."
Families are also invited to participate in the Catalyst community garden and supplies have
Carly, 4-H mom
been donated to provide the ability for all families to create a garden at home if they choose.
"We are grateful for any Youth member enrollment fee scholarships are available from a generous grant from the
support you guys provide United Way of Mason County.
for us to keep our kids' ARCHERY
minds active!"
In February our shooting sports program resumed with
Kisako, community parent
Archery in Mason County.This program met bimonthly and
provided all the necessary archery equipment and safety gear
for youth to learn and develop their archery skills.Through
local funding our program was able to purchase additional
' archery equipment. Our archery trailer continues to be
utilized this year to enable archery anywhere in the county. j \
The archery range at Panhandle Lake Camp has been
successfully rented out for community groups,and utilized by
4-H clubs and camps to practice archerywith certified leaders ��
without needing their own equipment. f •I
"I PLEDGE my HEAD to clearer thinking, my HEART to greater
loyalty, my HANDS to larger service • my HEALTH to better
Mason County living for my club, my community, my country
• my world."
� _ r
UNITED WAY GRANT + CLOVER KIDS
In February,we were excited for the return of our Clover Kids activity night at the Shelton
Timberland Library.This free community outreach program is designed to give families a
fun 4-H experience while providing educational and unique hands-on opportunities. Both
°y enrolled 4-H members and community youth are welcome to participate.
The 2023 series will be offered
QUOTES monthly by two new 4-H volunteer
leaders,with a new topic or skill for
families to learn.This year we have
..
offered activities including -
have purchased supplies �
for my own continued
watercolor painting, paper flowers, �.'
learning. We will bead bracelets and card making.
The goal is to help kids spark their 0000®o
collaborate on projects
and the usefulness as an inner passions, interests,and
talents, helping them to discover wo ,�
offer to 4-H youth." -
their best self! In addition to the
Michael, 4-H volunteer Mr -
Shelton Library location,our leaders
will be briniging Clover Kids
know this craft was for activities to the North Mason library
my daughter, but it was a starting in June.
g FAMILY ROBOTICS NIGHTS
great stress relieving
activity for me too!"-
Clover Kids parent In May, our volunteers hosted their last free family
robotics night for the school year - we will return in
- the fall for more STEM fun! This program is a
love watching a youth wonderful opportunity for all youth to experience the
learn something new, world of robotics, coding, electronics and this year
seeing that light bulb go added 5 drones to our program for youth to learn with.
on is so rewarding". — This volunteer led program provides STEM learning
Robotics volunteer opportunities for all school aged youth in our community. The goal is to allow
youth to explore STEM learning at their own pace through hands on kits and
expertise of our volunteers.
Our robotics program is currently seeking additional adult volunteers (18+) who
are interested in leading a robotics club and starting a team with our robotics
mentors. We have lots of youth interest to join this club and are excited to
expand our robotics program!
better"I PLEDGE my HEAD to clearer thinking, my HEART to greater
loyalty, my HANDS to larger service and my HEALTH to AA Mason County living for my club, my community, my country and my world."
wk k
,I, A &AM
4-H CAMP COUNSELORS AND TEEN LEADERSHIP
In January we kicked off our camp counselor training for
summer camp 2023.We had 32 youth in 9-12th grade join
us to learn about becoming a camp counselor at a free
bowling event.Counselor training started the following
month,for the 4-H members to develop skills to use at
summer camp. Each new counselor is required to complete
32 hours of training; returning counselors complete 16
hours of training.Our summer camping program is 100% - - `
volunteer driven and works in partnership with the WSU =
_ F
Extension 4-H program coordinator to provide a fun and A
safe camp.
Additionally,this year we started a teen leadership program
and opportunity for 8th grade members to become "
counselors in training.This group will focus on community service projects, learning leadership skills, and helping at
summer camp leading games and helping younger members have a wonderful summer camp experience.
UNITED WAY BAKING
This spring youth in the Mason County 4-H baking project showed what they have learned this 4-H year by baking some
of their favorite treats.These items were donated to the United Way Spring Auction to benefit our local community.
REGIONAL WORKSHOPS
In partnership with Grays Harbor County 4-H,community members&
4-H families are invited to join free specialty workshops/clinics aimed `_ :
at providing hands on learning in a focused area.These clinics are �' -47
offered in a hybrid model,when appropriate for the topic,allowing
families to attend in person or online.This spring our talented --
volunteers shared their expertise in: horse gaming and performance,
dog care and training, public presentation skills,youth leadership,
How LOJ rQean A
rabbit care and vaccination clinic, baking and record keeping. p,R,n.e Mountain
Bike
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Photo:4-H Public Presentation "How to Clean a Mountain Bike"
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WSU EXTENSION SpringReport 2023
1 1*44 Mason County
1 VT_-r-O�sft
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BY THE NUMBERS proce�ri
2023
Indirect contacts through Myp�d.
online learning and
resource sharing: - -
• Schools: 3,364
• Tribes: 678 SNAP- Ed Nutrition
• Adults: (CSO, Food Supplemental Nutrition •is — immoboommolL M
'
Bank, Shelton
Farmers Market) SNAP MARKET MATCH PROMOTION ONCE AGAIN RIDES THE
23,538 RAILS ON MASON TRANSIT AUTHORITY BUSES
Direct contacts: To prepare for the farmers market season,SNAP-Ed contacted Mason Transit Authority
• Youth: 664 (MTA)Operations Manager Jason Rowe in late March to confirm placement of WSU Extension
• Adult: 297 Mason SNAP-Ed's laminated SNAP Market Match promotion posters in the overhead"rails"
PSA information area in MTA's fleet of buses(30)and Dial-A-Ride minibuses(10). Large
11 x17 posters are in English&Spanish while smaller 8.5x1 1 posters are in Mam and
Q'anjob'al. Rowe noted that ridership is up-a recent survey completed at the end of last
summer averaged 13,131 bus riders and 2,114 minibus riders for a total of 15,245. MTA has
been a gracious partner in helping promote this food access program to reach
v SNAP-eligible folks.
�. `;..' SNAP-ED ATTENDS TWO RESOURCES FAIRS TO PROMOTE FOOD
ACCESS PROGRAMS AND LEARNING OPPORTUNITIES
• SNAP-Ed participated in the south Mason County area Shelton Community Resources Fair
SNheld at the City of Shelton Civic Center, as part of our WSU Extension - Mason County office's
A'P (4 booth. Two staff promoted SNAP-Ed nutrition,food budgeting and meal planning materials
and free physical activity opportunities in the area.
Julie Guyton SNAP-Ed Nutrition Programs focus on providing
Coordinator
Continued from previous page...
SNAP-Ed also ensured people were aware of the Grand Reopening of Shelton Farmers Market which accepts SNAP EBT and
participates in SNAP Market Match and WIC/Senior Farmers Market Nutrition Program.SNAP Produce Match rack cards,WA
SNAP-Ed Live Well website bookmarks, USDA-FNS Team Nutrition Champion School Lunches activity books for youth,and
Good&Cheap cookbooks for adults were also made available to folks frequenting the fair.
SNAP-Ed participated in the Olympic Community College's(OCC)Student Community Resources Fair as part of the WSU
Extension -Mason County office's booth. The purpose of the event was to provide college students and Shelton School
District youth attending Cedar High School(located on OCC campus)with opportunities to learn more about and seek a
variety of community resources, ranging from student loan assistance, housing and food security assistance,counseling,
and employment services,to name a few. Once again,SNAP-Ed promoted all of the materials and events listed
above. Additionally,SNAP-Ed recruited participants for the upcoming Healthy, Economical and Tasty(HEAT) Plan,Shop,
Save,andCookclass series sponsored by Shelton School District Parent/Family Engagement Center.
CULINARY ARTS STUDENTS AND SNAP-ED COOK TWO MORE TASTY OFFERINGS FOR
HARVEST OF THE MONTH
The SNAP-Ed educator and manager assisted Culinary Arts students in March with preparing and serving Grilled Chicken
Caesar Salad Wraps.Students cooked chicken on a grill, making sure to cook to temp,a house- made Caesar dressing was
prepped, Romaine lettuce washed,and chopped.Spinach was the Harvest of the Month(HOTM)featured product, so a
liberal amount of fresh spinach was substituted for all Romaine.The recipe was entered into nutrient analysis software and
a National School Lunch Program(NSLP)Smart Snacks/Entree nutrition standards compliance worksheet was successfully
completed.Students diced chicken to add to the dressing.Wraps were assembled and brought to the school store where
theywere cut into rounds for sampling.A total of 288 samples were served and student input was collected via a paper
survey,with results entered in Qualtrics software.Student survey results were overwhelmingly positive. 93%rated the recipe
8, 9 or 10 out of 10; 75%stated they would buy the wraps if offered as a'special of the day'at the Highclimber student
store.
' J
SNAP- Ed
Continued from previous page...
studentsCulinary Arts • assemble wraps,
and stack them for transport to the school store Wrap through a tasting survey which determines whether
for tasting event the item will be served at the high school store
April's recipe was Strawberry Rhubarb Crumble Bars, featuring rhubarb as the Harvest of the Month item.
SNAP-Ed staff and Culinary Arts students served 188 samples. This recipe was a bit less successful on the
day of the event due to some pans being underbaked. It was, however, a good learning experience for the
students and production notes were made for successful bakes in the future. That being said, one hundred
fifty-six students completed paper surveys which were entered in Qualtrics survey software. A total of
87.19% of respondents approved of the bars. Specifically: 36.54% rated 10; 16.67% rated 9; 22.44% rated
8; and another 1 1 .54% rated liking the bars at 7 on a likeability scale of 1 to 10, with 10 the highest.
Furthermore, 55.13% of surveyed students reported they would be willing to pay for the strawberry rhubarb
bars if sold at the student store, with another 37.18% of participants indicating their willingness to
purchase the bars if they had the financial means to do so. Lastly, this recipe can be adapted for seasonal
production (apple-cranberry in the fall, canned peaches and frozen blueberries in the winter or other
variations), making it a year-round offering for Culinary Arts students to sell at the school store.
Vic
MasonCulinary Arts students prepare fresh rhubarb&strawberries,which arethen spread over a crust and a layerof crumbletopping is
applied. Culinary Arts students help distribute the samples of Strawberry Rhubarb Crumble Bars and Shelton High School
students cast votes aftertasting the Harvest of the Month sample.
WSU
SNAP- E�l
All
SNAP—ED PARTICIPATES IN THE GRAND RE—OPENING DAY OF SHELTON FARMERS MARKET
T AI * 4 Shelton Farmers Market celebrated its Grand Re-Opening on May 6th at its new location at 425
''i4/�NN Cota Street, next to the City of Shelton Civic Center. Market coordinators,vendors,and city
8nEETON
tTR;U^AAKRET officials marked the occasion with a ribbon-cutting ceremony which garnered great applause
'" ll�ufl.Vh
from those present. Shoppers were eager to browse the variety of farm stands,artisans and
crafters booths,and food trucks while listening to live music. SNAP-Ed was on hand to help
425 Rihl_"".6-"1Coca 11.611r welcome EBT shoppers, promoting the SNAP Market Match program,where up to $25 spent on
a shopper's EBT card is matched in SNAP Market Match coupons. Both can be used to purchase
fruits,vegetables,cut herbs, mushrooms,and food-producing plants.SNAP-Ed also informed market visitors of the
upcoming Senior&WIC Farmers Market Nutrition Program(FMNP) benefits starting June 1 st, noting that Senior
applications are now available online at the Lewis, Mason&Thurston Area Agency on Aging(LMTAAA)website. New this
year, FMNP benefits,which provide free fresh fruits,vegetables,and cut herbs, plus honey for seniors, is moving to an
electronic swipe card, and no longer will be using paper vouchers. Paul Miller, Shelton Farmers Market Treasurer and
Manager fill-in, reported that the market made a record $8,694 in sales on
opening day,amongst 23 vendors. An equally big turnout of community
members flocked to the next market day on Saturday, May 13th-Youth
Day. SNAP-Ed provided Fresh from the Farm produce and recipe
brochures for spring greens, asparagus,and hearty greens to help SNAP
shoppers make the most of the vibrant fresh produce grown by the local
farm vendors. SNAP-Ed also provided Farmers Market Bingo game cards
with fruit and vegetable-themed stickers and bookmarks to encourage
visiting youngsters to explore all that could be found at the market.
NUTRITION CLASSES `HEAT'—ING UP FOR SNAP—ED AND SHELTON SCHOOL DISTRICT
WSU Extension-Mason County SNAP-Ed Program has joined forces again with Shelton School District's Parent&Family
Engagement Center to bring free cooking and nutrition lesson classes to SNAP-eligible Shelton residents, 16 years or
older,through the month of May. Registered participants gather on Thursday evenings from 5-7pm at Oakland BayJunior
High's former home economics classroom to learn how to plan and shop for healthy meals, stretch food budgets,and be
part of a community cooking experience. Participants learn how to prepare a delicious and nutritious entree in small
groups and taste their work. Of the 34 registered, seventeen adults and 3 teens turned out for the first class on May
11 th. They divided into four teams and prepared Chicken Caesar Spinach Wraps, including scratch-made dressing,and
using whole wheat tortillas.The wraps were a hit,and participants shared they were eager to make them again with their
families. The next three featured recipes are Summer Garden Couscous Salad, Lentil Tacos,and Cauliflower-Sweet Potato
Curry over Rice.
WSU
• SNAP- Ed
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MasonWSU EXTENSION Spring Report 2023
NiiIII
BY THE NUMBERS
catalyst 2023 020
• 1 ,200Facebook Master Gardeners
followers
Cultivating �1.ants, People andComm-unitimigm—
• 36 email newsletter
subscribers NEW SEASONAL NEWSLETTER
• 34 active Master The Master Gardener Program has released a new seasonal newsletter,which will be sent
Gardener volunteers out each january, May,August,and November.The newsletterwill provide the public with
Mason County Master Gardener Program updates,training information,and relevant
• 91 community regional events and workshops.The intention of the newsletter is to increase awareness of
members educated at the program by including the Mason County community and surrounding area in the work
2023 Through the that our Master Gardeners are doing.
Garden Gate If you are interested in signing up for the newsletter,you can join here: http://eepurl.com/
in-person & online io431U
workshop THROUGH THE GARDEN GATE WORKSHOPS
• 4,300+ plants grown Mason County Master Gardeners completed the Through the Garden Gate series with four
for the plant sale more workshops. In February, 65 people attended'Plants-Outdoors and In,"which
discussed landscaping with native and water-wise plants, houseplant care and
• 24 community arrangements,carnivorous plants for our region,and included a terrarium presentation.The
gardeners next February workshop,"Veggies in Abundance,"included presentations on best practices
participating in for seed starting, soil health, culinary herbs, heirloom tomatoes,and seed saving and
growing their own attracted 84 attendees.
food
GardenerTessa Halloran kki Engaging university-trained volunteers to empower
66
Master •• • . sustain diverse communities
_ !r
Continued from previous page...
The"Victory Gardening"workshop in March was perfectly timed with everyone getting excited about spring and brought in
71 participants; subjects included propagating perennial plants and the history and science behind companion planting.
Last but not least,the final workshop, "Native Bees,"attracted one of our largest crowds: 82 participants!The presentation
covered mason bees,their preferred habitat, common pests and diseases, how to care for them, and early food sources for
our native bees.Attendees who had pre-ordered mason bee houses and cocoons built by our Master Gardeners were able
to receive instruction and take home their kits.
The Master Gardeners are already hard at work determining their next class topics,with the potential to offer some
Through the Garden Gate fall workshops.We are incredibly thankful for all of the community members who came out to
support these workshops,and for all of the wonderful feedback we received!
MASTER GARDENER PLANT SALE
We had an incredibly successful plant sale this year,thanks to the hard work and collaboration of both our new and
experienced Mason County Master Gardeners!The annual plant sale has taken many different forms throughout the past
few years and we were excited to host an online and in-person combination sale for our community for the first time out at
Lynch Creek Farm.
Shoppers were able to order online up to a week in advance for pickup on Friday, May 19th,or choose to stop by for the
in-person sale on Saturday, May 20th.Over 4,300 fruits and vegetables,ornamentals,and native plants were sold to260+
individuals,with approximately$12,796.60 raised to support the Mason County Master Gardener Program!
Between online sales, preparing orders, pickups,and the in-person sale,the plant sale spans an entire week.A huge thank
you to Lynch Creek Farm for providing the space and to all our hard-working volunteers for making it possible!
Master
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Gardener
EXTENSIONWSU
Monday 12-3 • i
Mason •
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NEW DEMONSTRATION GARDEN PLANS
Groups of Master Gardeners have been hard at working planning renovations to existing Demonstration Gardens in the
Shelton area.
The WSU Raised Bed Demonstration Garden, located at the WSU Mason County Extension Office,
started undergoing renovations last fall and is now bursting with color.Of particular interest is the
long bed running the length of the office building; initially full of spring bulbs, it is now overflowing
with crimson clover, borage,and calendula to support our bees.Our bumble bees in particular have
really been enjoying themselves! y �
Up at Catalyst Park Demonstration Garden,two different areas are in the works: a native plant garden
surrounding the Catalyst Park signage and a hugelkultur bed in front of the park,which will feature a
combination of native plants, pollinator plants,and herbs. Hugelkultur is a form of gardening that
relies on building layers of logs, plant debris,compost, and soil.This method is being trialed by our Master Gardeners as
proponents of hugelkultur claim that the beds retain moisture better than many other growing methods and provide
additional nutrients as the materials break down.
CATALYST PARK COMMUNITY GARDEN AND FOOD BANK GARDEN
r; The Community Garden is off to a great start this year; all 24 available beds have been filled and
are equipped with a new automatic irrigation system.The Master Gardeners chose to install
automatic irrigation as it will conserve water, help our new gardeners be more
successful,and improve the garden's accessibility.
The Food Bank Demonstration Garden is also off to a successful start despite
the cold spring.Our Master Gardeners work with staff at the Saints' Pantry Food — /F
Bank in Shelton to determine which types of produce are most popular with
r
food bank clients and plan their garden accordingly.Onions, radishes, peas,and .0
a variety of greens have already been planted,and more summer crops are on the way!
CATALYST PARK - COMMUNITY PARTNERS SHOUT OUT
We are always incredibly grateful to all of the community partners who make the work we do out at Catalyst Park possible.
This spring,we would like to thank:
• Builders FirstSource in Shelton,who donated all of the lumber needed to construct three new 4'X6' raised beds.
• Sierra Pacific Industries in Shelton,who donated all of the lumber needed to add rails to the raised beds and raise the
height of all our existing wood beds.
• Home Depot in Olympia,who donated two$50 vouchers and covered the cost of half of the new irrigation equipment.
GardenerMaster Office
MondayWSU EXTENSION Every Alt 4 1 E-mail: • • :
1*4
Mason County
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QUOTES MASTER GARDENER & 4-H GARDEN CLUB
The Master Gardeners have teamed up with Mason County 4-H to offer a youth
"Great variety this year, gardening club out at Catalyst Park this summer.Youth participants and their families
perfect!" - will be able to join the community gardener monthly workshops, learn about Catalyst
TTGG participant Park Demonstration Garden, and complete a variety of take-home activities including
worm bins, hanging strawberry planters,and bee baths.
'Such a great The goal of this program was to invite more community members out to explore Catalyst
opportunity to learn on Park,where learning opportunities are abundant thanks to the community garden and
so many topics specific various demonstration garden plots, and get youth in our community excited about
to the PNW"- environmental stewardship and growing their own food.
TTGG participant The first workshop '
was hosted on
"Very abundant and well Saturday, May 13th.
organized event(and Master Gardener
totally accessible!), with Carol Ann Acocks -
great selections and presented on
budget-friendly home "r
helpful and happy
volunteers."- composting methods , <.
Christina, Plant Sale and how to manage `:: .r¢•,
participant your own worm bin; --- --
after listening to the
initial presentation,
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'Attended today for the
youth were able to
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first time, this will make their own small ►► s
definitely be an annual worm bins to bring
event for me in the home. '
future. Great selection of
healthy plants, and soLIN
much helpful advice '
from both the master
gardeners and from dP Jr�
some of my fellow
shoppers." -
Lisa, Plant Sale -
participant
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EXTENSIONWSU Every1 •
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WSU EXTENSION Spring Report 2023
Mason County
rBY THE NUMBERS 1 -
2023
• 107lnstagram
followers
• 137 Facebook
followers Small Farms
• 20 European green
SupportingLocal • • Resources
crab workshop —
attendees NEW MONTHLY NEWSLETTER
25 email newsletter The WSU Extension Mason County Small Farms Program and Mason County Noxious Weeds
subscribers Program have teamed up to create a monthly newsletter geared towards Mason County
farmers and other residents who are interested in agricultural and environmental
QUOTES stewardship learning opportunities.The newsletter will provide up-to-date information on
regional workshops, resources,and networking events.
`2earning about integrated The first newsletter was released on May 8th and discussed our Noxious Weed of the Month
management systems has (Poison Hemlock), upcoming events in Mason and Thurston County,and overviews of the
me actively mindful of the new WSDA Pest Program,Veteran Women for the Land Project, DNR's new Service Forestry
interconnectedness of Program,and more!
everything,-like, from the If you are interested in subscribing to the newsletter,you can join here: http://eepurl.com/
perspective of one's own io40 E
realm,panning out further EUROPEAN GREEN CRAB WORKSHOP
and further until it'sJust a
The European green crab(Carcinus maenas)is a hardy and voracious predator native to
dot. Connected, western Europe and northwestern Africa.This species has invaded intertidal zones around
/nextr/cablywoven,a the globe and poses a threat to our ecological, economic,and cultural resources across
tapestry." Washington State.They feed on clams, mussels,and other native shellfish and their digging
Mari L., Home Horticulture can destroy eelgrass beds,which provide valuable habitat for many creatures including
participant
salmon.
HalloranTessa •rking with Mason County • •
fosterSmall Farms Coordinator
profitable family farms, • and water
682
Am
Continued from previous page...
The Washington Sea Grant Crab Team currently monitors and traps at more than 55
sites along inland shorelines while agency and tribal partners trap at additional sites,
all in an effort to prevent the establishment of large populations. However,this only
T; covers a small portion of suitable habitat for this invasive species.To answer this
problem,Washington Sea Grant and WSU Extension have collaborated to launch an
outreach program- Molt Search-that will train and mobilize volunteers to help
detect and report the presence of European green crab molts along inland shorelines
so that management efforts can be directed to new areas as needed.
Many different WSU Extension offices and community partners have volunteered to host the first series of Molt Search
workshops. Mason County's workshop was hosted on May 11 th at the Public Works building in Shelton and had 20
participants.Attendees included multiple community partners who were interested in learning about the protocol and
potentially implementing it with volunteers in their own organizations.
The two-hour workshop included: background information on the species, how to identify native and European green
crab molts,where and how to conduct a 20-minute Molt Search survey, how to report findings via the MyCoast app,and
how to submit additional information on Dungeness crab molts for the Pacific Northwest Crab Research Group(if desired).
NEW COMMUNITY ORGANIZATION WORKING GROUP
The WSU Extension Mason County Small Farms Program, Mason County Noxious Weeds Program, Mason Conservation
District, Hood Canal Salmon Enhancement Group,and Salish Roots Farm have collaborated to start a Mason County
working group for organizations involved in agricultural and environmental education.The intention is to pool the
resources of community organizations with similar goals to create new opportunities for collaboration and develop
sustainable and appropriate educational opportunities for our Mason County community.
SEPTIC WORKSHOPS STARTING UP AGAIN
The Small Farms Program and Mason County Public Health&Human Services are collaborating to begin hosting septic
system workshops again,with two planned for 2023.The first workshop will be hosted in-person
at the Public Works building in Shelton on July 6th from 5:30PM-7:OOPM,while the second will Join Us!
follow a lunch n' learn format over Zoom on October 12th from 12:OOPM-1:30PM. Future 'Be Septic Smart'Workshops
workshop locations will likely alternate between Shelton and Belfair,with additional virtual options.
Juy.M ssoam-°en
The workshops will cover maintaining your septic system and why proper septic maintenance is In 'M''°'
important for protecting Mason County's natural resources,different types of septic systems and
Uam About•
their required maintenance,as well as requirements and plant suggestions for landscaping your z. °
septic system.The workshops are free, but registration is required. Participants can sign up at: n.m„
REG—RON—
https://besepticsmartmasoncouniy.eventbrite.com/ Art
GardenerMaster
Office
MondayWSU EXTENSION Every 41��64
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WSU EXTENSION Spring Report 2023
Mason County
COU Noxious Weed of the POISON NEMLOC
Month
_ Poison ha•nlock (Conium maeolatum) Is a Class 111•09519nato nonioos wood
found in Mason Covety. and it is roqui►ad for control.
1854 s
I'
BY THE
NUMBERS 2()?o Noxious Weed Program
• 7 Parcels Mason County Noxious ' Control Board
received control PROGRAM UPDATE
services by the
program As temperatures rise and the weeds begin growing,we are wrapping up our educational
• 15 One-on-one workshops and shifting into control season! First up:the program will revisit historic giant
site visits and/or hogweed sites, survey new plants,and offer community members help to control this high
consultations priority Class A noxious weed.At our giant hogweed workshop in April,we discussed the
4 Letters re: impacts of this plant,which poses a public health hazard due to its phytotoxic sap.We have
required for control a lot of work ahead of us to continue giant hogweed eradication efforts.
noxious weed
species Thankfully,the program's new noxious weed specialist has begun working and will offer his
• 5 Noxious weed expertise. Please welcome Randy Gillespie!
classes, workshops, Randy graduated from the University of
and open houses Tennessee in 2018 with a degree in Natural
• 3 Tabling events , Resources Management.Since then, he has
• 23 Weed wrench been working closely with organizations that
rentals specialize in protecting and managing various
types of wetland and forest ecosystems across
the United States. Most recently, Randy worked
as a park naturalist at Wind Creek State Park in Alexander City,Alabama. On the weekends,
' Randy enjoys mountain climbing and volunteering with local conservation groups.We're
happy to have Randy join us here at the Mason County Noxious Weed Control Program!
Kela Hall-Wieckert I" Responsible for identifying nomous weecls that are
Coordinator
impactingour •unty resources,including
• -M -. �• • habitats.
..
A lklAdi -am
NEW FUNDING
The Mason County Noxious Weed Control Program received funding from WA State Parks to continue control activities at
various state parks,as well as survey parks not yet visited for high priority noxious weeds.The Program also received
funding from WA State Department of Agriculture to continue the giant hogweed eradication project,which kicked off
with a giant hogweed workshop at Mason County Public Works,where the environmental history of this state and federally
listed noxious weed and its impacts were discussed.
SPRING HIGHLIGHT
In collaboration with the Hood Canal Salmon Enhancement Group,we hosted a
' knotweed open house at Belfair State Park on May 6th. Numerous landowners
;. along high priority waterways came to discuss the impacts of knotweed, its
distribution in north Mason County,and how our programs control this
Q noxious weed. It was wonderful to speak with engaged landowners about
stewarding their riparian properties!
SPRING NOXIOUS WEED CONTROL
Mason County Noxious Weed Control Program staff have been manually removing a variety of noxious weeds,with
special emphasis on lesser celandine,a Class B-Designate noxious weed with limited distribution in Mason County. In
addition,the program completed the first chemical treatments in April and May, including spurge laurel control at Lake
Isabella,giant hogweed at various sites, and poison hemlock control.
Lesser Celandine
Cut stump application of spurge laurel
o
Giant hogweed and manual
removal of it.
availableWe am 1 help landowners and land
EXTENSIONWSU
infortnation, and resources to deal
Mason11111 •
14
with invasive,non-native plant • ' M
Quotes ONGOING BOARD MEMBER RECRUITMENT
The Mason County Noxious Weed Control Board has three vacancies representing Weed
"We appreciate the amount District 1,4,and 5. MCNWCB urgently needs Mason County residents who are engaged in
of work and time you put the primary production of agricultural products to apply for vacancies. Please visit the
into making your Board's website for more information at: https://masoncouniywa.gov/ac/noxious-weed/
presentation (..)/t was index.php
very informative and
provided a great overview ON THE HORIZON
of this noxious weed We are really looking forward to hosting a WA State Department of Natural Resources
(scotch broom). Your provided conservation crew in June.A six-person Washington Conservation Corps Crew will
passion for your line of be helping us implement perennial pepperweed control at Belfair State Park and at the
work is excellent. Thank mouth of Rendsland Creek.These two sites are increasing in native estuarine vegetation,
you, again!" such as Puget Sound
Environment Committee of gumweed and showy
Alderbrook Golf& Yacht asters.The program is
Club exploring options of t
"Thank you so much for how to further increase
joining my interns and/at the native vegetation at
Theler yesterday. They these sites by installing •
had a great time and native plant plugs and
learned a lot(as did/- sowing seeds. More to
hotspot for hanging come on this exciting
sedge l W000aah nelly). venture!
Hope to work together
more in the future!"
�HCSEG Education &
Outreach Coordinator
"Thank you for your
thorough reply. Canada d, CAUTI
Thistle is new to me, so
the PDF is really helpful.
would love to schedule a
site visit with you and :4 :�' : •
work on a management l� �,� • - ►�M � �`�� ��.
plan." NOXIOUS WEEDS DAMAGEIf
r� ••
Local Farm Manager oua RESOURCES a,
availableWe are 1 help landowners and land
• • managers
information, • 1 1 deal
with invasive,non-native plant • ' M
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Chief Hanson Ext. 369
Department: Jail Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: June 20,2023
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Department of Corrections Prisoner Housing Contract Renewal
Background/Executive Summary:
The current Department of Corrections(DOC)contract expires June 30,2023. This proposed renewal is the
standardized State contract for prisoner housing. The Sheriff s Office has not housed DOC prisoners for years
due to booking restrictions based on the lack of bed availability. Since COVID and the changes in State laws
regarding drug possession,our inmate population has been at approximately 55%capacity. Booking
restrictions have been withdrawn and the Jail is now accepting all local law violators.
Budget Impact(amount, funding source,budget amendment):
Increase from$93.71 per day to$98.39 per day.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of the Department of Corrections(DOC)contract renewal to extend the term from June 30,2023 to
June 30,2025 and increase the per diem rate from$93.71 to$98.39.
Attachments
Contract
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
STATE Off,
4 Washington State Contract No. K11824
w� �$ Department of Corrections Amendment No. 2
��'L 1889 spy
This A innuen d innueinut is made by the Washington State Department of Corrections,hereinafter
referred to as "Department", and Mason County, hereinafter referred to as "Contractor", for the purpose
of amending the above-referenced Contract, heretofore entered into between the Department and
Contractor.
WHEREAS the purpose of this Amendment is to extend the term, increase the per diem rate and
to incorporate Data Sharing Terms and Conditions.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof,the Department and Contractor agree as follows:
Article II,TERM OF THE CONTRACT/PAYMENT,is amended,in Part,as follows:
Section 2.1 Term. This Contract supersedes all previous oral and written contracts and agreements
between the parties relating to the confinement,care,and treatment of Department offenders.This Contract
commences on August 1,2018 and continues through((r""�'�3))Tune 30,2025,unless terminated by
either party pursuant to this Contract.
Section 2.4 Per Diem Billing is amended,in part,as follows:
The per diem rate is$85.00 per Department offender. Effective August 1,2021 to June 30,2022,the per
diem rate will be$89.25. Effective July 1, 2022 to June 30, 2023, the per diem rate will be $93.71. The per
diem rate is$98.39 per Department offender/per day from Tuly 1,2023 through Tune 30,2024. The per diem
rate is$103.31 per Department offender/per day from Tuly 1, 2024 through Tune 30,2025. After these two
years,the per diem rate shall increase by 5%on July 1 each year or the maximum allowed by state statute.
[...]
The DATA SHARING AND ACCESS TO INFORMATION TECHNOLOGY RESOURCES TERMS
AND CONDITIONS, which is attached hereto and incorporated herein, is added to the Agreement as
ATTACHMENT D and incorporated into the Contract as though fully set forth therein.
Additions to this text are shown by underline and deletions by((s'-N-0R)). All other terms and conditions
remain in full force and effect. The effective date of this Amendment is July 1,2023.
THIS AMENDMENT, consisting of two (2) pages is executed by the persons signing below who warrant
that they have the authority to execute this Amendment.
[This section is intentionally left blank.]
Washington State K11824(2) Page 1 of 2
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
MASON COUNTY DEPARTMENT OF CORRECTIONS
(Signature) (Signature)
Daryl A Huntsinger
(Printed Name) (Printed Name)
Jail Chief Contracts Administrator
(Title) (Title)
(Date) (Date)
ATTEST(Clerk):
Clerk of the Board Date
Approved as to form only:
Date
Prosecuting Attorney
Approved as to Form:This Amendment format was approved by the office of the Attorney General.
Approval on file.
Washington State K11824(2) Page 2 of 2
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
ATTACHMENT D
DATA SHARING AND ACCESS TO INFORMATION
TECHNOLOGY RESOURCES TERMS AND CONDITIONS
1. GENERAL
1.1 The purpose of the Data Sharing and Access to Information Technology Resources Terms and
Conditions is to set forth the terms and conditions under which the Department of Corrections
("WADOC") will allow the restricted use of its confidential information to Mason County
("Requestor"),and under which Requestor may receive and use the confidential information. This
Agreement further sets forth the terms and conditions under which WADOC will allow the
restricted use of and access to its information technology(IT)resources("IT Resources")and under
which Requestor may access and use those IT Resources. This Agreement ensures that confidential
information and access to IT resources are provided, protected, and used only for purposes
authorized by this Agreement and in accordance with state and federal law.
1.2 WADOC may provide Requestor with confidential information necessary for Requestor to perform
the Agreement,including Protected Health Information of individuals under the jurisdiction of the
Department.
1.3 The data to be shared under this Agreement may include Category 3 — Confidential Information
and Category 4 — Confidential Information Requiring Special Handling,based upon classification
categories developed by the Washington State Office of the Chief Information Officer(hereinafter
referred to as "OLIO"). Data will be on an individual-level and non-aggregated, with personal
identifiers. All data and information provided to Requestor by Department pursuant to this
Agreement is hereinafter referred to as"WADOC Data."
2. USE OF DATA AND IT RESOURCES
2.1 Requestor and its employees, agents, volunteers, contractors, and subcontractors (collectively
referred to herein as "Requestor") with access to WADOC Data and/or IT Resources shall access
and use such data and/or resources only for the purposes set forth in this Agreement. This
Agreement does not constitute a release of WADOC Data and/or IT Resources for Requestor's
discretionary use. WADOC Data and IT Resources may be accessed only to carry out the
responsibilities specified herein. Any ad hoc analyses or other use of WADOC Data or IT
Resources not specified in this Agreement is not permitted without the prior written agreement of
WADOC.
2.2 Requestor shall comply with the policies,standards, and guidelines of the OCIO;WADOC Policy
280.310 - Information Technology Security; WADOC Policy 280.515 - Data Classification and
Sharing;the terms and conditions set forth in this Agreement; and all applicable state and federal
laws in its treatment of WADOC Data and IT Resources.
2.3 Neither the state of Washington nor WADOC guarantee or warrant the accuracy, timeliness, or
completeness of WADOC Data. Requestor understands and assumes all risks and liabilities of use
and misuse of WADOC Data or IT Resources by Requestor.
Washington State K11824(2) Page 1 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
2.4 Requestor shall not use,transfer,sell,or otherwise disclose WADOC Data gained by reason of this
Agreement for any purpose that is not directly connected with the purpose, justification, and
permitted uses of this Agreement, except as provided by law or with the prior written consent of
WADOC and the individual or personal representative of the individual who is the subject of the
WADOC Data,if any.
2.5 (Omitted.)
2.5.1 (Omitted.)
2.5.2 (Omitted.)
2.5.3 (Omitted.)
2.6 Requestor is not authorized to update or change any WADOC Data, and any updates or changes
to WADOC Data shall be cause for immediate termination of this Agreement.
2.7 PUBLICATION OF WADOC DATA.
2.7.1 Any and all reports utilizing or derived from WADOC Data shall be subject to review by
WADOC prior to publication or presentation. Requestor shall provide all draft materials
to WADOC for review of usability, data sensitivity, data accuracy, completeness, and
consistency with WADOC standards at least twenty (20) working days prior to the
presentation or publication of any report utilizing or derived from WADOC Data.
2.7.2 Requestor shall include the following statement with any publication utilizing or derived
from WADOC Data:
"This material utilizes confidential information from the Washington State
Department of Corrections (WADOC). Any views expressed here are
those of the author(s) and do not necessarily represent those of the
WADOC or other data contributors. Any errors are attributable to the
author(s)."
2.8 Any data that is derived from WADOC Data or which could not have been produced but for the
use of WADOC Data shall be considered WADOC Data and is subject to the terms and conditions
set forth in this Agreement.
2.9 The requirements in this section shall survive the termination or expiration of this Agreement or
any subsequent agreement intended to supersede this Agreement.
3. DATA SECURITY
3.1 PROTECTION OF DATA. All electronic data provided by WADOC shall be stored on an
encrypted hard drive in a secure environment with access limited to the fewest number of staff
needed to complete the purpose of this Agreement.
3.1.1 Workstation hard disk drives. Data stored on local workstation hard disks shall be
encrypted with a FIPS approved cryptographic algorithm. Access will be restricted to
Washington State K11824(2) Page 2 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
authorized users by requiring logon to the local workstation using a unique user ID and
complex password or other authentication mechanisms that provide equal or greater
security,such as biometrics or smart cards.
3.1.2 Network server disks. Data stored on hard disks mounted on network servers and made
available through shared folders shall be encrypted with a FIPS approved cryptographic
algorithm. Access to the data will be restricted to authorized users through the use of
access control lists which will grant access only after the authorized user has authenticated
to the network using a unique user ID and complex password or other authentication
mechanisms which provide equal or greater security, such as biometrics or smart cards.
Data on disks mounted to such servers must be located in an area which is accessible only
to authorized personnel, with access controlled through use of a key, card key,
combination lock, or comparable mechanism. Backup copies must be encrypted if
recorded to removable media.
3.1.3 Optical discs (e.g., CDs, DVDs, Blu-Rays) in local workstation optical disc drives. Data
provided by WADOC on optical discs that will be used in local workstation optical disc
drives and will not be transported out of a secure area shall be encrypted with a FIPS
approved cryptographic algorithm. When not in use, such discs must be locked in a
drawer, cabinet or other container to which only authorized users have the key
combination,or mechanism required to access the contents of the container. Workstations
which access WADOC Data on optical discs must be located in an area accessible only to
authorized individuals, with access controlled though use of key, card key, combination
lock,or comparable mechanism.
3.1.4 Optical discs(e.g.,CDs,DVDs,Blu-Rays)in drives or other devices attached to a network.
Data provided by WADOC on optical discs that will be used in drives or other devices
attached to a network shall be encrypted with a FIPS approved cryptographic algorithm.
Access to data on these discs will be restricted to authorized users through the use of access
control lists which will grant access only after the authorized user has authenticated to the
network using a unique user ID and complex password or other authentication
mechanisms which provide equal or greater security, such as biometrics or smart cards.
The optical discs must be located in an area accessible only to authorized individuals,with
access controlled through use of a key, card key, combination lock, or comparable
mechanism.
3.1.5 Paper documents. Any paper records must be protected by storing the records in a secure
area accessible only to authorized individuals. When not in use, such records must be
stored in a locked container, such as a file cabinet, locking drawer, or safe, to which only
authorized persons have access.
3.1.6 Portable Devices. Within this Agreement,portable devices include,but are not limited to
handhelds/PDAs,Ultramobile PCs,flash memory devices(e.g.,USB flash drives,personal
media players), portable hard disks, and laptop/notebook computers. Portable media
includes,but is not limited to optical media(e.g.,CD's,DVDs,Blu-Rays),magnetic media
(e.g., floppy disks, Zip or Jaz disks or drives), and flash media (e.g., Compact Flash, SD
Card,MMC).
Washington State K11824(2) Page 3 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
■ Requestor shall not store WADOC Data on portable devices or portable media
unless specifically authorized within this Agreement. If so authorized, the
Requestor shall:
■ Encrypt the data with a FIPS approved cryptographic algorithm.
■ Control access to devices with a unique user ID and password or stronger
authentication method such as a physical token or biometrics.
■ Manually lock devices whenever they are left unattended and set devices to lock
automatically after a period of inactivity, if this feature is available. Maximum
period of inactivity is twenty(20)minutes.
■ Physically protect the portable device(s) and/or media by keeping them in locked
storage when unused;using check-in/check-out procedures when device or other
media is being shared;taking frequent inventories of media, and access to media
by users.
■ When being transported outside of a secure area,portable devices and media with
confidential WADOC Data must be under the physical control of Requestor's staff
with authorization to access the data.
3.1.7 Backup Data Storage
3.1.7.1 WADOC Data may be stored on Portable Devices that meet the requirements for
such storage as part of Requestor's existing, documented backup process for
business continuity or disaster recovery purposes. Such storage is authorized until
such time as that media would be reused during normal backup operations. If
backup media is retired while WADOC Data still exists upon it, such media will
be destroyed at that time in accordance with the disposition requirements of this
Agreement.
3.1.7.2 Data may be stored on non-portable media (e.g., Storage Area Network drives,
virtual media, etc.) that meet the requirements for such storage as part of a
Requestor's existing, documented backup process for business continuity or
disaster recovery purposes. If so, such media will be protected as otherwise
described in this Agreement. If this media is retired while WADOC Data still
exists upon it,the WADOC Data will be destroyed at that time in accordance with
the disposition requirements of this Agreement.
3.1.8 Cloud Storage. WADOC Data requires protections equal to or greater than those specified
in this agreement. Cloud storage of WADOC Data is problematic as neither DOC nor the
Requestor has control of the environment in which the WADOC Data is stored. For this
reason:
3.1.8.1 WADOC Data will not be stored in any consumer grade Cloud solution,unless all
of the following conditions are met:
Washington State K11824(2) Page 4 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
(1) Requestor has written procedures in place and governing the use of Cloud
storage and Requestor attests in writing that all such procedures will be
uniformly followed.
(2) WADOC Data will be Encrypted while within the Requestor's network.
(3) WADOC Data will remain Encrypted during transmission to the Cloud.
(4) WADOC Data will remain Encrypted at all times while residing within
the Cloud storage solution.
(5) Requestor will possess a decryption key for the WADOC Data and the
decryption key will be possessed only by Requestor and/or DOC.
(6) WADOC Data will not be downloaded to non-authorized systems,
meaning systems that are not on either the DOC network or Requestor's
network.
(7) WADOC Data will not be decrypted until downloaded onto a computer
within the control of an Authorized User and within either the DOC's
network or Requestor's network.
3.1.8.2 WADOC Data will not be stored on an Enterprise Cloud storage solution unless
either:
(1) The Cloud storage provider is treated as any other subcontractor and
agrees in writing to all the requirements within this Attachment;or
(2) The cloud storage solution used is FedRAMP certified.
3.1.8.3 If WADOC Data includes protected health information covered by the Health
Insurance Portability and Accountability Act(HIPAA), the Cloud provider must
sign a Business Associate Agreement prior to storing WADOC Data in their Cloud
solution.
3.1.8.4 Definitions. The words and phrases used in this provision shall have the following
definitions:
(1) "Business Associate Agreement"means an agreement between DOC and
a contractor who is receiving Data covered under the Privacy and Security
Rules of the Health Insurance Portability and Accountability Act of 1996.
The agreement establishes permitted and required uses and disclosures of
protected health information (PHI) in accordance with HIPAA
requirements and provides obligations for business associates to
safeguard the information.
(2) "Cloud"means data storage on servers hosted by an entity other than the
Contractor and on a network outside the control of the Contractor.
Physical storage of data in the cloud typically spans multiple servers and
Washington State K11824(2) Page 5 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
often multiple locations. Cloud storage can be divided between consumer
grade storage for personal files and enterprise grade for companies and
governmental entities. Examples of consumer grade storage would
include iTunes, Dropbox, Box.com, and many other entities. Enterprise
cloud vendors include Microsoft Azure, Amazon Web Services, and
Rackspace.
(3) "Encrypt" means to encode Confidential Information into a format that
can only be read by those possessing a "key"; a password, digital
certificate or other mechanism available only to authorized users.
Encryption must use a key length of at least 256 bits for symmetric keys,
or 2048 bits for asymmetric keys. When a symmetric key is used, the
Advanced Encryption Standard(AES)must be used if available.
(4) "FedRAMP" means the Federal Risk and Authorization Management
Program (see www.fedramp.gov), which is an assessment and
authorization process that federal government agencies have been
directed to use to ensure security is in place when accessing Cloud
computing products and services.
3.2 SYSTEM PROTECTION. To prevent the compromise of systems that contain WADOC Data or
through which WADOC passes:
3.2.1 Systems containing WADOC Data must have all security patches or hotfixes applied
within three(3)months after such patches or hotfixes are made available.
3.2.2 Requestor must have a process to ensure that the requisite patches and hotfixes have been
identified and applied within the required timeframe.
3.2.3 Systems containing WADOC Data shall have anti-malware application installed, if such
an application is available.
3.2.4 Anti-malware software shall be kept up to date. The product, anti-virus engine, and any
malware database used will be no more than one (1) update behind the most current
version.
3.2.5 Requestor's patch management process must meet or exceed the then-current standards
promulgated by the National Institute of Standards and Technology(NIST),which may be
found at the time of drafting in NIST Special Publication 800-40.
3.2.6 The system architecture must provide continuous monitoring of both internal and external
activity for anomalies and identify, report, and defend against security intrusions before
data is compromised.
3.2.7 Requestor shall conduct penetration tests at least once every twenty-four (24) months,
system vulnerability assessments at least monthly, and application vulnerability
assessments prior to the production release of any changes to source code.
Washington State K11824(2) Page 6 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
3.2.8 Requester's application/system development practices must be consistent with those
promulgated by NIST for low to moderate impact systems,which may be found in NIST
SP 800.64 at the time of drafting.
3.2.9 Requestor warrants that its application/system does not contain any of the Open Web
Application Security Project's top ten(10)vulnerabilities.
3.2.10 Requestor has a practice of systematic collection, monitoring, alerting, maintenance,
retention, and disposal of security event logs and application audit trails. Logs and audit
trails are written to an area inaccessible to system users and are protected from editing. At
a minimum, the logs and audit trails must provide historical details on all transactions
within the system that are necessary to reconstruct activities,including,but not limited to,
recording the type of event, date,time, account identification,and machine identifiers for
each logged transaction. Audit and log files can be analyzed by type in order to find
emerging issues or trends. Requestor's system must trigger immediate notification to
appropriate system administrators for severe incidents. Logs must be secured against
unauthorized changes. Logs must be retained for at least six(6)months.
3.3 SAFEGUARDS AGAINST UNAUTHORIZED USE AND RE-DISCLOSURE OF DATA. Requestor
shall exercise due care to protect all data from unauthorized physical and electronic access. Both
parties shall establish and implement the following minimum physical,electronic,and managerial
safeguards for maintaining the confidentiality of information provided by either party pursuant to
this Agreement:
3.3.1 Access to information provided by WADOC will be restricted to only those authorized
staff, officials, and agents of the parties who need it to perform their official duties in the
performance of the work requiring access to the information as detailed in this Agreement
and/or contract which this Agreement concerns.
3.3.2 Requestor will store the information in an area that is safe from access by unauthorized
persons during work hours as well as non-work hours, or when otherwise not in use.
3.3.3 Requestor will design,implement and maintain an information security program designed
to meet at least an industry standard ability to protect the information in a manner that
prevents unauthorized persons from retrieving the information by means of computer,
remote terminal,or other means.
3.3.4 Requestor shall take precautions to ensure that only authorized personnel and agents are
given access to files containing confidential or sensitive data.
3.3.5 Requestor shall take due care and reasonable precautions to protect WADOC Data from
unauthorized physical and electronic access.
3.3.6 Both parties shall meet or exceed the requirements set forth in the OCIO's policies and
standards for data security and access controls to ensure the confidentiality, availability,
and integrity of all data accessed.
Washington State K11824(2) Page 7 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
4. DATA SEGREGATION
4.1. WADOC Data provided pursuant to this Agreement must be segregated or otherwise
distinguishable from non-WADOC Data. This requirement ensures that all WADOC Data can be
identified for return or destruction upon expiration,termination,or completion of work under this
Agreement. It also aids in determining whether WADOC Data has or may have been compromised
in the event of a security breach.
4.2. METHODS OF DATA SEGREGATION.
4.2.1 Electronic Media. If WADOC Data is stored on electronic media (e.g., hard disk, optical
disc,magnetic tape):
4.2.1.1 Such electronic media shall contain only WADOC Data;or
4.2.1.2 WADOC Data shall be stored in a partition or folder or other logical container
dedicated to WADOC Data;
4.2.2 Database. If WADOC Data is stored in a database:
4.2.2.1 Such database shall contain only WADOC Data;or
4.2.2.2 WADOC Data shall be distinguishable from non-WADOC Data by the value of a
specified field or fields within database records.
4.3 Paper Documents. If WADOC Data is stored as physical paper documents, such
documents shall be physically segregated from non-WADOC Data and secured in a
drawer,folder,or other container,with access limited to only authorized individuals.
4.3 When it is not feasible or practical to segregate WADOC Data from non-WADOC Data using the
methods set forth above,then both the WADOC Data and the non-WADOC Data with which it is
commingled must be protected as described for WADOC Data in this Agreement.
5. DATA CONFIDENTIALITY
5.1 Requestor acknowledges the personal or confidential nature of the information and agrees that all
employees, agents,volunteers, contractors, and subcontractors with access to WADOC Data, and
third parties with whom WADOC Data is shared, shall comply with all laws, regulations, and
policies that apply to protection of the confidentiality of the WADOC Data. Requestor is
responsible for ensuring all such employees, agents, volunteers, contractors, subcontractors, and
third parties are aware of and abide by the data use and security provisions set forth in this
Agreement and any amendments, attachments, or exhibits hereto. Requestor is responsible for
timely providing the Department with duly executed Statements of Confidentiality and Non-
Disclosure and Certifications of Data Disposition for all such employees, agents, volunteers,
contractors,subcontractors,and third parties. Requestor acknowledges that the failure to meet the
requirements set forth in this section is,at WADOC's discretion,cause for termination.
5.2 (Omitted.)
Washington State K11824(2) Page 8 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
5.2.1 (Omitted.)
5.2.2 (Omitted.)
5.3 PENALTIES FOR UNAUTHORIZED DISCLOSURE OF INFORMATION.
In the event Requestor fails to comply with any material term of this Agreement, WADOC shall
have the right to take any and all actions to remedy such failure and its effects that WADOC,in its
sole discretion,deems reasonable under the circumstances. Any costs,fees,or expenses,including
legal costs,incurred by WADOC as a result of Requestor's failure to comply with the terms of this
Agreement shall be recoverable from Requestor. The exercise of remedies pursuant to this
paragraph shall be in addition to all sanctions provided by law and to legal remedies available to
parties injured by unauthorized disclosure.
6. INCIDENT NOTIFICATION AND RESPONSE
6.1 The compromise or potential compromise of WADOC Data that may be a breach that requires
notice to affected individuals under RCW 42.56.590, RCW 19.255.010, or any other applicable
breach notification law or rule must be reported to the WADOC Contract Manager and WADOC
Chief Information Security Officer in writing within one(1)business day of discovery.
6.2 If Requestor does not have full details about the incident,it will report what information it has and
provide full details as soon as possible but no later than ten (10) business days after the date of
discovery. To the extent possible,these initial reports must include at least:
6.2.1 The nature of the unauthorized use or disclosure,including a brief description of the event
of unauthorized use or disclosure,the date of the event,and the date of discovery.
6.2.2 A description of the types of information involved.
6.2.3 The investigative and remedial actions Requestor or its subcontractor took or will take to
prevent and mitigate harmful effects and protect against recurrence.
6.2.4 Any details necessary for a determination of whether the incident is a breach that requires
notification under RCW 19.255.010, RCW 42.56.590, or any other applicable breach
notification law or rule.
6.2.5 Any other information WADOC reasonably requests.
6.3 As soon as reasonably practicable,Requestor must also take actions to mitigate the risk of loss and
comply with any notification or other requirements imposed by law or WADOC.
6.4 If, in the sole judgment of WADOC, notifications to individuals must be made, Requestor will
further cooperate and facilitate notification to required parties,which may include notification to
affected individuals, the media, the Attorney General's Office, or other authorities based on
applicable law.
Washington State K11824(2) Page 9 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
At WADOC's discretion,Requestor may be required to directly fulfill notification requirements,or
if WADOC elects to perform the notifications, Requestor must reimburse WADOC for all
associated costs.
6.5 Requestor is responsible for all costs incurred in connection with a security incident, privacy
breach,or potential compromise of WADOC Data,including,but not limited to:
6.5.1 Computer forensics assistance to assess the impact of a data breach,determine root cause,
and help determine whether and the extent to which notification must be provided to
comply with breach notification laws.
6.5.2 Notification and call center services for individuals affected by a security incident or
privacy breach, including fraud prevention, credit monitoring, and identity theft
assistance.
6.5.3 Regulatory defense, fines, and penalties from any claim in the form of a regulatory
proceeding resulting from a violation of any applicable privacy or security laws or
regulations.
6.6 Requestor's obligations regarding incident notification survive the termination of this Agreement
and continue for as long as Requestor maintains WADOC Data and for any breach or potential
breach,at any time.
7. DISPOSITION OF DATA
7.1 TIME OF DISPOSAL. Requestor shall immediately dispose of WADOC Data upon: (a) the
expiration of the Agreement;(b)the termination of the Agreement;(c)the completion of work that
required the data; and (d) one (1) year from the date the WADOC Data was made available to
Requestor.
7.2 METHOD OF DISPOSAL. At WADOC's option, the disposal required in this section may be
accomplished by the destruction of WADOC Data, the return of WADOC Data to WADOC, or a
combination of both. Requestor shall perform all other actions WADOC determines necessary to
protect WADOC Data. If WADOC does not specify a preferred method of disposal, Requestor
shall destroy the WADOC Data.
7.3 (Omitted.)
7.4 METHODS OF DESTRUCTION.
7.4.1 Paper Documents.
7.4.1.1 Paper documents containing Category 3 data may be recycled by a contracted
recycling firm, provided that the contract ensures the confidentiality of the data
will be protected. Such documents may also be destroyed by on-site shredding,
pulping,or incineration.
7.4.1.2 Paper documents containing Category 4 data shall be destroyed by on-site
shredding,pulping,or incineration.
Washington State K11824(2) Page 10 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
7.4.2 Optical Discs. Optical discs containing Category 3 or Category 4 data shall be destroyed
by on-site incineration, shredding,or complete defacement of the readable surface with a
coarse abrasive.
7.4.3 Magnetic Tapes. Magnetic tapes containing Category 3 or Category 4 data shall be
destroyed by incineration,crosscut shredding,or degaussing.
7.4.4 Server and Workstation Hard Drives. Category 3 and Category 4 data stored on server
and workstation hard drives,and other similar media,shall be destroyed by a data erasure
or sanitation utility that overwrites the data at least three(3)times using either random or
single character data, the degaussing of the hard drive or media sufficient to ensure that
the data cannot be retrieved or reconstructed, or the complete physical destruction of the
hard drive or media such that the content cannot be retrieved or reconstructed.
7.4.5 Portable Media. Category 3 and Category 4 data stored on portable media shall be
destroyed by a data erasure or sanitation utility that overwrites the data at least three (3)
times using either random or single character data, the complete degaussing of the
portable media sufficient to ensure that the data cannot be retrieved or reconstructed, or
the complete physical destruction of the portable media such that the content cannot be
retrieved or reconstructed.
7.4.6 The requirements of this section shall survive the termination or expiration of this
Agreement and any subsequent agreement intended to supersede this Agreement.
8. OFF-SHORE PROHIBITION
8.1 Requestor must maintain all hardcopies containing WADOC Data in the United States.
8.2 Requestor may not directly or indirectly(including through subcontractors)transport or maintain
any WADOC Data,hardcopy or electronic,outside the United States unless it has advance written
approval from the Department.
9. ON-SITE OVERSIGHT AND RECORDS MAINTENANCE
During the term of this Agreement, WADOC may, during normal business hours and upon reasonable
written notice, audit, monitor, and review Requestor's activities and processes relevant to its obligations
under this Agreement to ensure compliance therewith, within the limits of Requestor's technical
capabilities. Requestor agrees to provide WADOC access to information, materials, and equipment
necessary to audit, monitor, and review Requestor's activities and processes. Requestor shall cooperate
with WADOC in the performance of any such audit, monitor, or review of Requestor's activities and
processes.
Both parties hereto shall retain all records,books,and documents related to this Agreement for six(6)years,
except for data disposed of in accordance with this Agreement. The Office of the State Auditor, federal
auditors,and any persons duly authorized by the parties shall have full access to and the right to examine
any of these materials during the term of this Agreement.
Washington State K11824(2) Page 11 of 12
Department of Corrections 23WC
DocuSign Envelope ID:2E2955E2-AC58-446D-BB23-5DFFACA01AOD
10. RIGHTS IN DATA
Unless otherwise provided herein, this Agreement will not be construed to effect any transfer of right or
license to the embodiments of the WADOC's Data, except to the limited extent necessary to carry out the
responsibilities specified in the Agreement.
Washington State K11824(2) Page 12 of 12
Department of Corrections 23WC
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
June 12, 2023
Specific Items for Review
→ May financial report – Jennifer Beierle
→ Memorial tree at Sandhill Park for Richard Falk – John Taylor
→ 126 Kneeland Street improvements – Mark Neary
→ Fentanyl detection device – Mark Neary
→ Management of forest trust lands – Mark Neary
Administrator Updates
Commissioner Discussion
→ Commissioner calendar updates
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Mason County Monthly Financial Report for May 2023
Background/Executive Summary:
Review of Cash Balances,and Budget to Actual Revenues and Expenditures for all County Funds through
May 2023.
Budget Impact(amount, funding source,budget amendment):
Budget to Actual Comparison of 2022&2023
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Mason County Monthly Financial Report for May 2023
6°x cot,
t�`P Nrf'
MASON COUNTY MONTHLY
FINANCIAL REPORT MAY 20231
J:\Financials\2023 Financials\2023 May Financial Report
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MASON COUNTY MONTHLY FINANCIAL
;Xs,s REPORT MAY 2023
2022 vs 2023 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2022 Budget Collected Uncollected %2022 2023 Budget /0
Uncollected Collected ° Actual dif 2022
P g Through End Through End 2023 vs 2023
of Month Revenue of Month Revenue
WSU Extension 22,000 11,268 (10,732) 51% 20,000 12,546 (7,454) 63% 1,278
Assessor 9,000 6,090 (2,911) 68% 7,000 17,314 10,314 247% 11,225
Auditor 1,142,750 563,725 (579,025) 49% 1,092,250 413,153 (679,097) 38% (150,572)
Emergency Management 75,912 16,967 (58,945) 22% 139,347 53,314 (86,034) 38% 36,347
Facilities&Grounds - 1,395 1,395 0% - 771 771 0% (624)
Human Resources - - - 0% - 132 132 0% 132
Clerk 378,377 122,698 (255,679) 32% 378,377 88,611 (289,766) 23% (34,087)
Commissioners - - - 0% - - 0% -
Support Services 92,078 98 (91,980) 0% 86,522 (86,522) 0% (98)
District Court 1,080,400 357,388 (723,012) 33% 852,300 344,856 (507,444) 40% (12,532)
Community Development 2,384,000 985,418 (1,398,582) 41% 2,666,374 1,047,072 (1,619,302) 39% 61,654
Historical Preservation 24,000 8,583 (15,417) 36% 20,000 5,207 (14,793) 26% (3,376)
Parks&Trails 44,000 10,494 (33,506) 24% 44,000 38,803 (5,197) 88% 28,309
Juvenile Court Services 1,255,805 581,625 (674,180) 46% 1,366,600 617,477 (749,123) 45% 35,852
Prosecutor 232,091 75,351 (156,740) 32% 216,249 51,303 (164,946) 24% (24,049)
Child Support Enforcement 159,679 87,008 (72,671) 54% 171,310 37,502 (133,808) 22% (49,506)
Coroner 35,000 24,180 (10,820) 69% 35,000 32,697 (2,303) 93% 8,517
Sheriff 953,505 356,347 (597,158) 37% 1,143,172 381,210 (761,962) 33% 24,864
Indigent Defense 240,767 169,686 (71,081) 70% 240,767 113,799 (126,968) 47% (55,887)
Superior Court 69,650 38,807 (30,843) 56% 108,020 28,846 (79,174) 27% (9,962)
Family Court 2,500 944 (1,556) 38% 2,500 680 (1,820) 27% (264)
Therapeutic Court 811,347 191,823 (619,524) 24% 776,228 198,371 (577,857) 26% 6,549
Murder Expenditures - - - 0% - 0% -
Treasurer 26,983,596 14,711,492 (12,272,104) 55% 28,417,341 14,353,944 (14,063,397) 51% (357,548)
Non Departmental 4,619,977 1,690,996 (2,928,981) 37% 4,709,045 2,789,630 (1,919,415) 59% 1,098,634
Motor Pool 72,000 - (72,000) 0% - - 0% -
Totals $ 40,688,434 $ 20,012,382 $ (20,676,052) 49% $ 42,492,402 $20,627,237 $ (21,865,165) 49% 614,855
J:\Financials\2023 Financials\2023 May Financial Report 2
MASON COUNTY MONTHLY FINANCIAL MAY
REPORT 2023
Treasurer Department Receipts
Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023
REAL&PERSONAL PROPERTY TAXES 11,331,824 6,489,304 1,101,250 57% 10,389,391 5,933,280 1,022,275 57%
SALES TAX TITLE PROPERTY - - 0 0% - 0 0%
LOCAL RETAIL SALES&USE TAX 7,200,000 3,486,777 819,080 48% 8,400,000 3,648,538 788,344 43%
LOCAL PUBLIC SAFETY-CITY 50,000 20,629 4,503 41% 50,000 21,549 4,163 43%
CRIMINALJUSTICE 800,000 400,494 92,409 50% 900,000 419,256 88,187 47%
LEASEHOLD EXCISE TAX 30,000 19,455 8,547 65% 35,000 14,206 5,992 41%
FOREST EXCISE TAX 100,000 187,860 164,012 188% 200,000 243,022 109,753 122%
FRANCHISE FEES 500,000 229,112 40,839 46% 500,000 208,043 35,811 42%
PAYMENT IN LIEU OF TAX/B OF L 340,000 - 0 0% 350,000 - 0 0%
PUD PRIVILEGE TAX 750,000 797,422 0 106% 800,000 875,638 0 109%
DNR OTHER TRUST 2 100 19 0 19% 100 13 0 13%
LE&CJ LEG 1 TIME COSTS - - 0 0% - 0 0%
CITY-COUNTY ASSISTANCE 1,750,000 1,189,636 0 68% 2,500,000 230,823 0 9%
DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0%
CRIMINAL JUSTICE-COUNTIES 775,000 386,231 0 50% 775,000 379,574 0 49%
ADULT COURT COST-JUVENILE OFFE 5,000 1,906 381 38% 5,000 1,763 353 35%
CRIMINAL JST-MARIJUANA ENFORCE 85,000 31,000 0 36% 125,000 34,053 0 27%
DUI-OTHER CRIMINAL JUSTICE A 17,000 8,814 0 52% 17,000 242 0 1%
LIQUOR/BEER EXCISE TAX 165,000 84,777 0 51% 165,000 84,838 0 51%
LIQUOR CONTROL BOARD PROFITS 200,000 49,691 0 25% 200,000 49,740 0 25%
IN LIEU OF-CITY OF TACOMA 210,000 51,622 0 25% 210,000 94,834 18,967 45%
TREASURER'S FEES 30 - 0 0% 30 - 0 0%
PAYMNT FOR SRVCS-MASON LK DIST 360 0 0% 375 0 0%
PAYMNT FOR SRVCS-SPENCER LK FND 100 0 0% 150 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 100 0 0%
CHARGES FOR SRVCS-MACECOM 1,375 - 0 0% 1,500 - 0 0%
RETURNED REMITTANCE(NSF)FEES 2,500 1,080 480 43% 2,500 1,720 1,040 69%
REET COLLECTION FEES 125,000 69,222 15,947 55% 170,000 49,310 14,399 29%
REET COLLECTIONS COSTS 10,000 3,638 665 36% 10,000 3,253 685 33%
TREAS.FIRE PROTECTION ASSESSM 15,000 9,533 1,916 64% 15,000 9,499 1,955 63%
3
Treasurer Department Receipts
Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023
TREAS OTHER WORD PROCESSING 200 144 17 72% 200 29 1 14%
PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% - 100 0 0%
DATA PROCESSING SERVICES - 0 0% 3 0 0%
GAMBLING TAX PENALTY - 400 300 0% - 250 100 0%
REAL&PERSONAL PENALTY 150,000 132,430 30,416 88% 150,000 55,071 14,715 37%
PERSONAL PROP FILING PEN 20,000 12,825 4,478 64% 30,000 24,823 6,130 83%
PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0%
INTEREST&OTHER EARNINGS 250,000 79,928 24,217 32% 250,000 870,593 215,685 348%
INVESTMENT SERVICE FEES(TREAS. 6,000 3,013 1,034 50% 10,000 14,832 3,068 148%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 4,275 1,091 50% 10,000 28,559 15,216 286%
LEASEHOLD EXCISE TAX INTEREST - 2 0 0% - 8 0 0%
EXCISE INTEREST 50 (67) 69 -135% 100 30 27 30%
INV PURCHASED INT - - 0 0% - (3,945) 0 0%
INTEREST ON DELINQUENT PR TAX 600,000 253,961 76,360 42% 600,000 236,088 70,801 39%
RENTS/LEASES-DNR TRUST 10,000 3,846 0 38% 20,000 3,804 0 19%
RENTS/LEASES-DNR TM BR TRUST 1 250,000 65,254 14,578 26% 250,000 64,716 64,716 26%
UNCLAIMED MONEY/PROCEEDS-SALES 100,877 102,188 0 101% 100,000 97,689 0 98%
TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0%
CASH ADJUSTMENTS/OVER-UNDER 10 (103) (280) -1033% 10 (1,061) (121) -10610%
TAX DISTRIBUTION ROUNDING 10 (38) 1 -383% 10 (54) (54) -537%
MISCELLANEOUS-OTHER REVENUE 100 227 0 227% 100 0 0 0%
ROAD DIVERSION 1,080,000 615,531 109,831 57% 1,080,000 622,039 109,255 58%
SALE OF TAX TITLE PROPERTY - (87) 0 05/. - 0 0%
LEASEHOLD EXCISE TAX 2,000 667 896 33% 1,600 1,594 681 100%
TIMBER EXCISE TAX 10,000 (5,708) 17,065 -57% 10,000 27,702 12,511 277%
DNR PILT NAP/NRCA 900 - 0 0% 1,275 - 0 0%
DNR OTHER TRUST 2 50 889 0 1777% 50 1 0 3%
OTHER INT-DNR INTEREST 10 (413) 0 -4129% 50 87 0 175%
RENTS&LEASES/DNR OTHR TRST 1 2,500 (2,390) 0 -96% 3,800 404 0 11%
RENTS&LEASES-DNR TMBR TRST 1 25,000 (73,503) 1,519 -294% 75,000 7,388 7,388 10%
Grand Total $26,983,596 $14,711,492 $2,531,6191 55% $28,417,341 $14,353,944 $2,612,045 51%
Unaudited *Benchmark for Month is 41.66%
4
MASON COUNTY MONTHLY FINANCIAL MAY 2023
REPORT
2022 vs 2023 Current Expense Expenditure Comparison
Expenditures Expenditures Unexpended
2022 Budget through End of Unexpended %2022 2023 Budget through End of Budget %2023 Actual 0 2022
Department Name g g p g g g VS 2023
Month Budget Authority Month Authority
WSU Extension 334,722 98,859 235,863 30% 383,372 128,717 254,655 34% 29,858
Assessor 1,453,707 626,289 827,418 43% 1,475,815 631,994 843,821 43% 5,705
Auditor 1,901,225 738,736 1,162,489 39% 1,881,812 706,070 1,175,742 1 38% (32,666)
Emergency Management 330,143 110,983 219,160 34% 359,683 230,551 129,132 64% 119,568
Facilities&Grounds 1,448,148 525,539 922,609 36% 1,545,159 596,488 948,671 39% 70,949
HR/Risk Ming 687,310 212,789 474,521 31% 875,434 331,341 544,093 38% 118,552
LEOFF 100,000 35,372 64,628 35% 100,000 40,942 59,058 41% 5,569
Clerk 1,142,716 482,133 660,583 42% 1,108,905 525,854 583,051 47% 43,721
Commissioners 357,704 147,703 210,001 41% 390,615 159,630 230,985 41% 11,927
Support Services 1,005,923 422,502 583,421 42% 1,064,379 408,321 656,058 38% (14,181)
District Court 1,476,412 543,995 932,417 37% 1,526,343 549,610 976,733 36% 5,616
Community Development 2,872,143 1,136,837 1,735,306 40% 3,256,041 1,226,280 2,029,761 38% 89,443
Historical Preservation 24,000 2,335 21,665 10% 41,150 2,508 38,642 6% 174
Parks&Trails 638,707 283,043 355,664 44% 790,080 307,787 482,293 39% 24,745
Juvenile Court Services 2,022,773 723,641 1,299,132 36% 2,155,933 769,286 1,386,647 36% 45,646
Prosecutor 2,080,150 678,922 1,401,228 33% 2,169,613 736,776 1,432,837 34% 57,854
Child Support Enforcement 161,447 45,286 116,161 28% 174,363 45,318 129,045 26% 32
Coroner 351,914 141,145 210,769 40% 640,942 228,116 412,826 36% 86,971
Sheriff 14,913,350 5,923,280 8,990,070 40% 16,089,917 6,438,606 9,651,311 40% 515,326
Courthouse Security 303,755 111,744 192,011 37% 309,300 111,865 197,435 H8% 121
Indigent Defense 1,267,347 516,220 751,127 41% 1,538,125 590,752 947,373 38% 74,533
Superior Court 1,105,610 416,579 689,031 38% 1,275,932 598,607 677,325 47% 182,028
Family Court 2,500 - 2,500 0% 2,500 - 2,500 0% 0
Therapeutic Court 816,662 200,985 615,677 25% 783,709 209,337 574,372 27% 8,352
Murder Expenditures 50,000 2,845 47,156 6% - - 0% (2,845)
Treasurer 878,239 379,149 499,090 43% 913,511 392,404 521,107 43% 13,255
Non Departmental 5,316,129 1,669,042 3,647,087 31% 5,856,719 1,904,676 3,952,043 33% 235,633
Motor Pool 50,829 16,113 34,716 32% - - 0% (16,113)
Transfers Out to Other Funds 466,282 78,717 387,565 17% 464,021 70,731 393,290 15% (7,985)
TOtals $ 43,559,847 $ 16,270,781 $ 27,289,066 37% $ 47,173,373 $ 17,942,567 $ 29,230,806 38% 1,671,786
Unaudited *Benchmark/or Month is 41.66%
J:\Financials\2023 Financials\2023 May Financial Report 5
f� MAY 2023
Six Year Specific Revenue Streams Comparison
5/31/2018 5/31/2019 5/31/2020 5/31/2021 5/31/2022 1 5/31/2023
Community Development Revenues 712,380 772,124 877,150 1,337,882 985,418 1,047,072
Detention &Correction Services 15,277 8,050 45,815 52,739 33,233 35,723 205.270.342.30.
Current Expense Property Taxes 5,482,515 5,707,655 5,558,988 6,465,664 6,489,304 5,933,280
Road Diversion Property Tax 1,213,635 1,235,154 1,191,511 627,639 615,531 622,039
County Road Property Tax 4,839,226 5,060,153 4,989,998 5,293,793 5,300,109 5,944,691
Current Expense Sales Tax 2,010,239 2,252,892 2,410,545 3,133,506 3,486,777 3,648,538 001.260.000.313.11
Criminal Justice Taxes/Entitlements 639,256 651,579 702,728 784,963 828,445 834,888 see bottom of revenue
Rural Sales &Use Tax Fund 262,474 308,150 318,981 391,919 423,759 443,077 103-313.18
500,000
400,000
300,000
200,000
100,000
Com Srvcs-Homelessess Preven Filings 172,329 254,014 288,402 398,118 321,604 203,318 117.000.200.341.27.:
500,000
400,000
300,000
200,000
100,000
Lodging (Hotel/Motel)Tax 134,570 162,675 138,436 245,586 309,655 301,780 163-313.31
400,000
200,00'0 ----
REET 1 Excise Tax Only 435,750 456,106 421,936 691,377 759,619 510,831
REET 2 Excise Tax Only 435,750 456,106 421,936 691,377 759,619 510,831
J:\Financials\2023 Financials\2023 May Financial Report 6
AgON co'. T.F
MASON COUNTY MONTHLY
1854� FINANCIAL REPORT MAY 2023
REVENUE MONTH 12022 REVENUE 1 2023 REVENUE DIFFERENCE
JANUARY $ 678,071.10 $ 762,082.70 $ 84,011.60
FEBRUARY $ 735,573.58 $ 761,133.57 $ 25,559.99
MARCH $ 605,844.73 $ 661,034.70 $ 55,189.97
APRIL $ 648,208.19 $ 675,943.00 $ 27,734.81
MAY $ 819,079.72 $ 788,344.00 $ (30,735.72)
JUNE $ 758,195.22 $ (758,195.22)
JULY $ 789,558.43 $ (789,558.43)
AUGUST $ 868,091.16 $ (868,091.16)
SEPTEMBER $ 835,635.35 $ (835,635.35)
OCTOBER $ 874,640.36 $ (874,640.36)
NOVEMBER $ 933,808.65 $ (933,808.65)
DECEMBER $ 847,167.46 $ (847,167.46)
TOTAL COLLECTED REVENUE $ 9,393,873.95 $ 3,648,537.97 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 7,200,000.00 $ 8,400,000.00 $ 9,555,634.60
YET TO BE COLLECTED $ (4,751,462.03)
ANTICIPATED INCREASE $ 1,155,634.60
92 MONTH ROLLING AVERAGE CHANGE 8.4%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 8.9%
J:\Financials\2023 Financials\2023 May Financial Report 7
tiI•POON CO
Y MAY 2023
IXSJ
Six Year Financial
Recap
Current Expense Recap 5/31/2018 5/31/2019 5/31/2020 5/31/2021 5/31/2022 5/31/2023
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 10,191,954
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 264,295 264,295 386,000
Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475 932,475 790,000
Accrued Leave Reserve 520,000 530,805 347,742 347,742 413,000
Capital Reserve 5,000,000
Current Expense Unreserved Cash 2,421,805 4,804,148 7,352,979 12,950,326 11,697,380
This Month Current Expense Cash 6,685,419 11,187,596 13,877,555 19,942,030 25,539,377 29,478,333
Adopted Budget on December 31st 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402
Supplemental Appropriations 30,000 - 109,432 - -
Total Budget including Supplementals 36,960,990 41,404,349 49,690,661 53,464,511 62,188,434 68,492,402
Budgeted Beginning Fund Balance 3,061,750 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000
Budgeted Ending Fund Balance 3,261,456 5,738,194 11,491,930 12,780,888 18,628,587 21,319,029
Revenue Budgets 33,899,240 35,617,630 38,053,703 39,464,511 40,688,434 42,492,402
Revenues thru This Month of each year 15,614,970 16,541,721 16,044,574 18,993,895 20,012,382 20,627,237
Budgeted Revenues Received 46% 46% 42% 48% 49% 49%
Expenditure Budgets 33,669,534 35,666,155 38,198,731 40,683,623 43,559,847 47,173,373
Expenditures thru This Month of each year 13,206,175 13,313,602 F 14,415,866 15,338,777 16,257,662 17,942,567
Budgeted Expenditures Expended 39% 37% 38% 38% 37% 38%
8
Special Fund Cash Balances 5/31/2018 5/31/2019 5/31/2020 5/31/2021 5/31/2022 5/31/2023
Rural County Sales&Use Tax Fund (.09) 277,382 846,882 595,405 904,517 1,753,969 1,727,954
Auditor's 0&M 221,351 238,824 256,759 321,989 402,170 456,641
County Roads Fund 12,344,249 12,743,895 13,264,248 13,289,538 13,059,571 15,243,632
Paths&Trails 251,085 262,875 275,515 283,644 292,470 305,175
Election Equipment Holding 199,642 169,485 198,740 239,066 283,034 316,198
Crime Victims 224,422 181,680 203,440 216,329 205,770 177,213
Victim Witness Activities 26,740 27,706 29,683 21,736 15,599 4,971
Historical Preservation Fund 38,049 36,451 35,653
Community Support Services Fund 567,205 770,393 1,037,327 1,271,128 1,709,753 2,182,821
Abatement/Repair/Demolition Fund 270,890 275,893 279,478 278,528 277,614 284,404
Reserve for Technology Fund 133,337 48,622
REET&Property Tax Admin Asst 64,633 69,894 69,936 76,858 86,776 87,505
National Forest Safety 31,418 55,427 44,339 20,707 26,942 46,672
Trial Court Improvement Fund 94,687 109,543 122,759 82,703 103,174 98,633
Sheriff Special Funds 276,201 248,588
Sheriff's Boating Program 135,935 146,720 152,476 79,062
Narcotics Investigation 82,734 93,302 98,284 93,875
Mason County Clean Water District 108,897 287,191
Public Health Fund 189,763 375,492 719,241 1,194,869 1,540,837 2,892,996
American Rescue Plan Act 4,720,364 7,393,823
Law Library 78,845 75,221 66,522 55,399 45,411 34,988
Lodging(Motel/Hotel)Tax Fund 430,615 585,434 737,269 856,432 1,258,193 1,794,514
Mental Health Tax Fund 1,399,522 1,417,036 1,425,722 1,670,896 1,850,650 2,325,448
Treasurer's M&O Fund 148,310 171,322 204,893 99,911 194,776 210,700
Veterans Assistance 200,777 84,634 93,158 144,193 200,626 266,800
Skokomish Flood Zone 211,076 26,678 71,911 22,299 14,301 3,668
Mason Lake Management District 131,436 156,718 132,194 90,716 89,837 91,585
Spencer Lake Management District 9,114 13,832 16,154 16,799
Island Lake Management District 22,840 25,291 34,270 35,882 34,722 26,120
Capital Improvement/Reet 1 Fund 1,488,833 1,803,722 1,857,555 1,365,087 1,856,081 2,468,549
Capital Improvement/Reet 2 Fund 2,792,763 2,504,766 2,824,422 3,409,108 4,969,511 5,307,445
Mason County Landfill 937,693 504,246 794,220 1,771,121 2,659,098 3,378,100
N. Bay/Case Inlet Utility 844,896 829,591 1,400,057 1,712,417 2,058,678 2,706,522
N. Bay/Case Inlet Utility Reserve 726 548
Wastewater System Development 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 287,606 335,859 126,414 85,386 133,134 97,865
Beards Cove Water 395,068 429,547 511,073 570,108 658,679 978,071
Belfair WW&Water Reclamation 169,682 259,425 878,567 1,282,620 1,647,319 3,443,337
Reserve Landfill 496,532 473,696 447,851 444,616 441,982 442,026
Reserve Beards Cove Ulid 348,275 195,110 205,172 211,972 219,153
Storm Drain System Development 225 187,439 181,156 179,534 178,727
Information Technology 330,837 45,934 379,689 369,084 248,541 379,096
Equipment Rental&Revolving Fund 3,894,403 3,922,585 2,674,404 2,298,695 3,915,150 5,300,394
Unemployment Fund 185,624 119,085 119,916 134,328 178,413 181,280
TOTALS 30,011,622 30,619,525 32,530,727 35,269,254 47,706,835 61,132,072
MASON COUNTY MONTHLY FINANCIAL
,NSJ' REPORT MAY 2023
2022 vs 2023 Motor Pool Expenditure Comparison
FUND OR DEPARTMENT 2022 Expenditures Unexpended %2022 2023 Expenditures Unexpended %2023
Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
WSU 0 678 -678 0% 2,090 2,804 -714 134.18%
ASSESSOR 29,963 11,360 18,603 37.92% 32,910 14,017 18,893 42.59%
EMERGENCY MANAGEMENT 990 308 682 31.15% 2,540 349 2,191 13.76%
FACILITIES&GROUNDS 27,731 6,532 21,199 23.55% 85,685 19,365 66,320 22.60%
COMMUNITY SERVICES 47,254 18,422 28,832 38.99% 66,645 25,657 40,988 38.50%
PARKS&TRAILS 57,6151 4,796 52,819 8.32% 45,043 17,756 27,287 39.42%
JUVENILE COURT SERVICES 8,006 3,982 4,024 49.74% 8,570 3,078 5,492 35.92%
PROSECUTOR 6,691 2,563 4,128 38.30% 7,127 2,532 4,595 35.53%
CORONER 14,250 6,957 7,293 48.82% 50,891 7,249 43,642 14.24%
SHERIFF ADMIN 1,202,975 738,898 464,077 61.42% 11354,357 483,064 871,293 35.67%
MOTOR POOL 50,829 16,113 34,716 31.70% 0 0%
Total 001 GENERAL FUND 1,446,304 810,609 635,695 56.05% 1,655,858 575,871 1,079,987 34.78%
SHERIFF'S BOATING PROGRAM 1,002 -1,002 0% 413 -413 0%
NARCOTICS INVESTIGATION FUND 0 0% 100 -100 0%
COMMUNITY SERVICES HEALTH 57,077 22,360 34,717 39.18% 47,172 17,800 29,372 37.73%
AMERICAN RESCUE PLAN ACT 0 0% 0 0%
TOTAL SPECIAL FUNDS 57,077 23,363 33,714 40.93% 47,172 18,312 28,860 38.82%
Total GENERAL FUND&SPECIAL FUNDS 1,503,381 833,972 669,409 55.47% 1,703,030 594,184 1,108,846 34.89%
REVISED YTD MP Unexpended %2022 2023 Expenditures Unexpended %2023
TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE BUDGET EXPENDED Budget Budget through End of Budget
Authority Month Authority
MOTOR POOL SALARIES&BENEFITS 39,689 15,475 24,214 38.99% 40,275 8,136 32,139 20.20%
MOTOR POOL SUPPLIES 80,150 16,361 63,789 20.41% 54,050 23,062 30,988 42.67%
MOTOR POOL FUEL 245,0451 121,573 123,4721 49.61% 402,000 114,466 287,534 28.47%
MOTOR POOL LEASE F406,717
26,180 221,964 4,216 98.14% 706,272 288,625 417,647 40.87%
MOTOR POOL MAINT-MONTHLY 15,730 4,634 11,096 29.46% 12,000 7,105 4,895 59.21%
MOTOR POOL REPAIRS&MISC. 62,100 21,165 40,935 34.08% 70,075 28,707 41,368 40.97%
MOTOR POOL INSURANCE 20,170 1,568 18,602 7.77% 16,640 1,918 14,722 11.53%
MOTOR POOL CAPITAL LEASE 1,782 404,935 0.44% 147,000 33,960 113,040 23.10%
MOTOR POOL CAP UPFIT 1 407,600 429,450 -21,850 105.36% 254,718 88,204 166,514 34.63%
Total GENERAL FUND&HEALTH FUND 1 1,503,3811 833,9721 669,4091 55.47% 1,703,030 594,184 1,108,846 34.89%
Unaudited *Benchmark for month is 41.66% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT MAY 2023
2022 vs 2023 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022
No. Through End Revenue Through End Revenue vs 2023
of Month of Month
103 Sales&Use Tax 866,000 424,831 (441,169) 49% 963,000 479,128 (483,872) 50/ 54,298
104 Auditor's 0&M 140,250 30,168 (110,082) 22% 127,250 24,926 (102,324) 20% (5,241)
105 lCounty Road 20,067,763 8,435,336 (11,632,427) 42% 1 21,099,126 9,774,119 (11,325,007)1 46% 1,338,783
106 Paths&Trails 10,136 4,334 (5,802) 43% 9,707 7,025 (2,682) 72% 2,691
109 Election Equipment Holdings 42,250 35,274 (6,976) 83% 42,250 21,844 (20,406) 52% (13,430)
110 Crime Victims 41,910 26,999 (14,911) 64% 59,010 26,052 (32,958) 44% (947)
114 Victim Witness Activities 55,683 15,996 (39,687) 29% 51,191 11,228 (39,963) 22% (4,769)
117 Community Support Services 2,772,928 4,397,670 1,624,742 159% 2,254,928 1,663,717 (591,211) 74% (2,733,953)
118 lAbatement 7,920 201 (7,719) 3% 1 1,200 5,051 3,851 421% 4,850
120 REET&Property Tax Admin 25,600 9,315 (16,285) 36% 25,750 8,141 (17,609) 32% (1,174)
134 National Forest Safety 21,457 25,638 4,181 119% 21,500 22,936 1,436 107% (2,702)
135 Trial Court Improvements 22,652 11,342 (11,310) 50% 22,684 5,649 (17,035) 25% (5,693)
141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 - (38,800) 0% -
142 Narcotics Investigation Fund 6,000 1,220 (4,780) 20% 6,500 629 (5,871) 10% (591)
145 Mason County Clean Water District 190,000 108,897 (81,103) 57% 190,000 111,012 (78,988) 58% 2,115
150 Community Services Health 2,948,154 1,710,691 (1,237,463) 58% 3,349,997 2,274,537 (1,075,460) 68% 563,846
155 American Rescue Plan Act 6,484,450 3,334 (6,481,116) 0% 22,500 138,834 116,334 617% 135,501
160 Law Library 24,900 8,545 (16,355) 34% 23,260 10,200 (13,060) 44% 1,655
163 Lodging Tax(Hotel/Motel) 500,500 309,749 (190,751) 62% 600,750 316,781 (283,969) 53% 7,032
164 Mental Health 1,243,736 600,318 (643,418) 48% 1,414,765 662,528 (752,237) 47% 62,210
180 Treasurer's M&O Fund 338,700 193,260 (145,440) 57% 274,062 153,442 (120,620) 56% (39,818)
190 Iveterans Assistance 141,340 82,421 (58,919) 58% 146,524 89,074
(57,450) 61/° 6,653
192 Skokomish Flood Zone 10,020,250 - (10,020,250) 0% 6,897,203 3,554 (6,893,649) 0% 3,554
194 Mason Lake Mngmt Dist#2 37,900 21,432 (16,468) 57% 39,990 23,909 (16,081) 60% 2,477
195 Spencer Lake Mngmt Dist#3 15,225 9,049 (6,176) 59% 16,036 9,284 °(6,752) 58/° 235
199 Island Lake Mngmt Dist#1 10,000 5,763 (4,237) 58% 100 463 363 463% (5,300)
350 REET 1 Capital Improvements 1,562,000 760,839 (801,161) 49% 1,866,000 550,220 (1,315,780) 29% (210,619)
351 REET 2 Capital Improvements 1,505,000 762,860 (742,140) 51% 1,813,000 611,450 (1,201,550) 34% (151,410)
402 Mason County Landfill 5,868,714 2,484,912 (3,383,802) 42% 7,216,147 2,914,596 (4,301,551) 40% 429,684
403 N.Bay/Case Inlet Utility 2,404,398 921,617 (1,482,781) 38% 2,337,004 952,578 (1,384,426) 41% 30,961
411 Rustlewood Sewer&Water 482,257 123,544 (358,713) 26% 576,560 186,643 (389,917) 32% 63,098
412 Beards Cove Water 332,230 99,220 (233,010) 30% 367,564 124,523 (243,041) 34% 25,303
413 Belfair WW&Water Reclamation 11,209,208 856,588 (10,352,620) 8% 3,707,003 3,144,215 (562,788) 85% 2,287,626
428 Reserve Landfill 700 321 (379) 46% 700 8,057 7,357 1151% 7,736
429 Reserve Beards Cove ULID 10,800 4,875 (5,925) 45% - - 0% (4,875)
480 Storm Drain System Development 500 - (500) 0% - - 0% -
500 Information Technology Dept 922,819 461,360 (461,460) 50% 1,151,233 575,463 (575,770) 50% 114,104
501 Equipment Rental&Revolving 2,836,265 178,131 (2,658,134) 6% 2,812,088 1,355,933 (1,456,155) 48% 1,177,802
502 1 Unemployment Fund 73,420 - (73,420) 0% 76,204 (76,204) 0% -
Totals $73,282,815 23,126,052 $ (50,156,763) 32% $59,621,586 26,267,742 $ (33,353,844) 44% 3,141,691
Unaudited *Benchmark for Month is 41.66%
J:\Financials\2023 Financials\2023 May Financial Report
MASON COUNTY MONTHLY FINANCIAL
REPORT MAY 2023
2022 vs 2023 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures
Fund Name 2022 Budget through End of Unexpended %2022 2023 Budget through End of Unexpended %2023 Actual 2022
NO. Month Budget Authority Month Budget Authority vs 200 23
103 Sales&Use Tax 660,415 25,926 634,490 4% 678,711 591,617 87,094 87% 565,691
104 Auditor's 0&M 108,074 61,800 46,274 57% 111,635 45,475 66,160 41% (16,325)
105 County Road 23,638,929 5,143,679 18,495,250 22% 23,793,040 6,426,867 17,366,173 27% 1,283,188
106 Paths&Trails 2,223 948 1,275 43% 2,047 904 1 1,144 44% (45)
109 Election Equipment Holdings 51,781 740 51,042 1% 51,642 707 50,935 1% (33)
110 Crime Victims 99,426 36,477 62,949 37% 106,491 37,591 68,900 35% 1,114
114 Victim Witness Activities 55,635 14,380 41,255 26% 52,740 14,907 37,833 28% 527
117 Community Support Services 2,450,242 4,318,870 (1,868,628) 176% 2,456,488 1,758,505 697,983 72% (2,560,365)
118 Abatement 54,296 564 53,732 1% 54,155 556 53,599 1% (8)
120 REET&Property Tax Admin 100,589 13,163 87,426 13% 110,750 16,496 1 94,254 15% 3,333
134 National Forest Safety 31,457 4,077 27,380 13% 36,500 764 1 35,737 2% (3,313)
135 ITrial Court Improvements 54,213 982 53,231 2% 53,715 311 53,405 1% (671)
141 Sheriff's Boating Program 42,533 3,908 38,625 9% 42,083 4,659 37,424 11% 751
142 Narcotics Investigation Fund 7,669 1,320 6,349 17% 5,869 1,309 4,560 22% (11)
145 Mason County Clean Water District 100,000 - 100,000 0% 190,153 - 190,153 0%
150 Community Services Health 3,382,359 1,611,138 1,771,221 48% 4,077,531 1,639,280 2,438,251 40% 28,142
155 American Rescue Plan Act 12,584,450 339,848 12,244,602 3% 10,000,000 316,558 1 9,683,442 3% (23,290)
160 Law Library 36,307 13,928 22,379 38% 34,856 14,503 20,353 42% 575
163 1 Lodging Tax(Hotel/Motel) 772,900 157,819 615,081 20% 988,514 201,033 787,481 20% 43,214
164 1 Mental Health 1,479,258 393,011 1,086,247 27% 1,464,058 387,884 1,076,174 26% (5,127)
180 Treasurer's M&O Fund 395,672 55,867 339,805 14% 354,062 50,198 303,864 14% (5,669)
190 Veterans Assistance 241,340 46,806 194,534 19% 252,000 52,056 199,944 21% 5,251
192 Skokomish Flood Zone 10,037,105 2,138 10,034,967 0% 6,914,198 10,919 6,903,279 0% 8,781
194 Mason Lake Mngmt Dist#2 107,900 1,142 106,759 1% 129,990 701 129,290 1% (441)
195 Spencer Lake Mngmt Dist#3 22,017 168 21,849 1% 20,201 326 19,876 2% 158
199 Island Lake Mngmt Dist#1 30,000 298 29,702 1% 35,100 321 34,780 1% 23
350 FEET 1 Capital Improvements 2,101,978 918,031 1,183,947 44% 2,101,804 393,482 1,708,322 19% (524,549)
351 FEET 2 Capital Improvements 2,041,831 26,809 2,015,022 1% 2,103,875 500,213 1,603,662 24% 473,404
402 Mason County Landfill 6,188,733 1,941,511 4,247,222 31% 6,760,452 2,169,023 4,591,429 32% 227,512
403 N.Bay/Case Inlet Utility 2,116,504 654,657 1,461,847 31% 2,235,214 483,596 1,751,618 22% (171,061)
405 Wastewater System Development - - - 0% - - 0% -
411 1 Rustlewood Sewer&Water 667,517 131,148 536,369 20% 677,661 160,915 516,746 24% 29,767
412 Beards Cove Water 328,460 49,682 278,778 15% 335,427 63,120 272,307 19% 13,438
413 Belfair WW&Water Reclamation 7,606,541 413,378 7,193,163 5% 7,142,083 2,316,339 4,825,744 32% 1,902,960
428 Reserve Landfill 301,597 2,259 299,338 1% 300,950 7,484 293,466 2% 5,226
429 Reserve Beards Cove ULID 4,508 2,254 2,254 50% - - 0% (2,254)
480 Storm Drain System Development 571 186 386 32% - - 0% (186)
500 Information Technology Dept 1,031,504 441,938 589,566 43% 1,174,995 449,334 725,661 38% 7,396
501 Equipment Rental&Revolving 3,987,878 1,087,298 2,900,580 27% 3,345,768 781,674 2,564,094 23% (305,624)
502 Unemployment Fund 234,420 18,245 216,175 8% 276,204 33,276 242,928 12% 15,031
Totals $ 83,158,832 $ 17,936,390 $ 65,222,442 22% $ 78,470,962 $ 18,932,899 $ 59,538,063 24% 996,509
Unaudited "Benchmark for Month is 41.66%
J:\Financials\2023 Financials\2023 May Financial Report 12
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: John Taylor Ext. 806
Department: Parks&Trails Briefing: 0
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Richard Falk Memorial Tree
Background/Executive Summary:
Richard Falk has been a seasonal worker with the Parks Department for three years. With his tragic and
untimely passing on June 4,2023,his family would like to plant a memorial tree at Sandhill Park where he
worked.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval to plant a memorial tree in memory of Richard Falk at Sandhill Park.
Attachments
None
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 12, 2023
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
126 Kneeland – permits/improvements
Background/Executive Summary:
The transaction for the 126 Kneeland property closed last week. Next steps include completing the conditional
use permit process with the City of Shelton and make some improvements to the facility to make it functional
for the county’s use.
Improvements include:
• Building a firewall to separate coroners storage from facilities storage
• Install automatic garage door openers – 2 doors
• Purchase and install a walk-in-cooler for coroner storage
• Remodel office area for coroner and her staff
• Purchase an air compressor
• Lighting improvements
• Conditional Use permit application
Budget Impact (amount, funding source, budget amendment):
$45,000 – ARPA or REET
Public Outreach (news release, community meeting, etc.):
Requested Action:
Approve for additional budget authority needed to complete the necessary improvements to occupy the facility.
Attachments:
1h •
F' INDED: FENTANYL DETECTION DEVICE
Last week, the Thurston County Commissioners approved
and funded a budget request from TCSO to purchase a
High Pressure Mass Spectrometry Device. The funding
included:
-$80,000 for handheld HPMS Device
High Pressure Mass Spectrometry Devices are able to
accurately detect small trace levels of fentanyl in real time.
The device can measure solids, liquids, vapors, and
aerosols. The device not only detects fentanyl, but can
also be set to detect specific chemicals, other drugs,
hazmat, explosives, and can detect new threats in the
future with plug and play software updates. (Picture for
reference only, TCSO is in the process of procurement).
Thank you to our County Commissioners for funding this
important tool. TCSO will continue to seek solutions to
eradicating fentanyl from our correctional facility. t
June 7, 2023
Commissioner Sharon Trask, Chair, District 3
Mason County Commissioners
411 N 5th St
Shelton, WA 98584
Commissioner Randy Neatherlin, Vice-Chair, District 1
Mason County Commissioners
411 N 5th St
Shelton, WA 98584
Kevin Shutty, District 2
Mason County Commissioners
411 N 5th St
Shelton, WA 98584
Dear Commissioner Trask, Commissioner Neatherlin, and Commissioner Shutty,
Thank you for your continued interest in the long-term health of forestlands in your county and for your
engagement with the Department of Natural Resources (DNR) on the important decisions we make to
ensure Mason County’s trust lands are sustainably managed to meet the economic, environmental, and
social needs of your communities, as well as our constitutional and statutory duties to our beneficiaries and
our responsibility to protect our state’s cultural resources and uphold tribal treaty rights. As an agency, we
are committed to managing our state’s forests for all the benefits they provide to every Washingtonian,
including clean air and water, critical fish and wildlife habitat, carbon sequestration, cultural resources,
space to recreate, sustainable wood products, quality local jobs, and funding for essential government
services.
Over the past 30 years, we at DNR have taken significant steps to conserve our most ecologically valuable
forests in Washington. Currently, 815,000 acres of DNR’s trust lands are managed for conservation
statewide, with more than 80 percent of that land located west of the Cascades. We have also protected an
additional 130,000 acres of forestlands through our Natural Resource Conservation Areas (NRCA) and our
Natural Area Preserves (NAP) programs. The Hamma Hamma Balds and Kennedy Creek NAPs are two
wonderful examples of how Mason County has benefited from those conservation efforts.
In addition to our ambitious conservation efforts, DNR is also a recognized leader in sustainable, ecological
forest management. Our Policy for Sustainable Forestry, which was developed with leading experts like
Dr. Jerry Franklin and Dr. Norm Johnson and established a first of its kind Old Growth Policy for western
Mason County Commissioners Letter
June 7, 2023
Page 2 of 4
Washington, ensures that our forest management practices maximize the long-term sustainability of our
working forest trust land while also protecting our most ecologically valuable and structurally complex old
growth forests in perpetuity. Additionally, our multi-species State Trust Lands Habitat Conservation Plan
provides further protections for riparian corridors and other critical habitat to support recovery of our
region’s most iconic and imperiled species. We proudly employ leading experts in old growth ecology,
forest stand dynamics, riparian science, and restoration ecology to conduct peer reviewed research to
continually adapt our management strategies to meet our forest health goals. As an example, our Variable
Retention Harvests are designed to mimic natural disturbances that help restore structurally complex, multi-
layered forests that provide critical ecosystem services and are more resilient to the impacts of climate
change.
This is just one of the many reasons why Dr. Jerry Franklin cites DNR’s management as an exemplary
application of Ecological Forestry, saying, “In this state the most innovative large forest management
organization is the Department of Natural Resources. And while people may not be completely happy with
what they’re doing it’s so profoundly changed from what it was doing 30 years ago as to defy belief.
So, it is an innovative organization and you tend to find the most innovative organizations are those which
have a conflicting duty, both ecologic and economic, and so it creates a tension that makes you really work
at figuring out ‘how am I going to meet both of these obligations’.”
This exemplary stewardship has resulted in all DNR-managed forests being certified under the Sustainable
Forestry Initiative® standard. Additionally, 176,000 acres in the South Puget Planning Unit are also
certified under the Forest Stewardship Council® standard.
We have also taken significant steps to promote the use of sustainable, locally sourced forest products and
grow the timber economy in Washington. We know that building with wood stores carbon in the built
environment and requires less energy to manufacture than other materials, making it our most renewable
and sustainable building product. Expanding the use of wood in our built environment is a critical
component of our agency’s efforts to fight climate change, protect our working forests from conversion to
subdivisions and parking lots, and grow quality local jobs.
While I am proud of all that we have accomplished as an agency, the challenges facing our forests – from
the annual threat of catastrophic wildfire to the impacts of climate change and increasing pressure from
conversion – continue to grow. That’s why I am excited that, over the past six years, my team and I have
worked in partnership with the legislature to significantly diversify DNR’s toolbox to more effectively
combat these threats and enhance the environmental, social, and economic benefits of county forest trust
lands. Today, DNR’s toolbox includes:
1. Trust Land Transfer, which allows DNR to work with eligible recipients to reposition state forest
trust lands to be managed for ecological and recreational purposes and purchase replacement land
that can earn long-term, sustainable revenue for the affected trust.
2. Reconveyance of State Forest Transfer lands to county ownership to be managed as a park,
consistent with State Outdoor Recreation plans.
3. Direct transfer of trust land to eligible recipients, at fair market value, which allows the recipient
to use these lands for any purpose (including open space, housing, commercial use, etc.) that is
Mason County Commissioners Letter
June 7, 2023
Page 3 of 4
consistent with local zoning and DNR to reinvest the revenue back into the purchase of replacement
lands for the same trust. HB 1460 expanded this authority to include county trust lands.
4. Land Exchange of county trust land for non-trust land of equal value that would allow the County
to manage the parcel that was exchanged for any purpose that is consistent with local zoning.
5. Land Pooling, which is a mechanism to purchase new trust land for two or more counties who
have entered agreements to share in the revenue generated from those lands.
6. Forest Carbon Leasing allows DNR to enter into leases for carbon projects on the voluntary
market, for a term of 40 to 99 years as needed for the project. Leasing offers DNR an opportunity
to generate revenue from carbon sequestration and storage on our lands while we work with
legislators to pass a bill that would grant us direct authority to sell carbon credits and other
ecosystem service credits.
7. New funding for the 23-25 biennium to advance DNR’s conservation and sustainable forest
management work:
a. $2.5 million to conduct a regional wood basket analysis of current timber supply and the
impacts of potential management changes on supply, and to convene a stakeholder group
that will collaborate on approaches related to the conservation and management of older,
carbon dense, structurally complex forest stands; strategies to increase carbon
sequestration and storage in forests and harvested wood products; generate predictable
revenue for beneficiaries and maintain wood supply for local industries and economies.
b. $1.5 million to work with the Department of Ecology to convene a stakeholder group to
conduct an ecosystem services inventory and develop a state trust lands ecosystem
services asset plan that outlines opportunities to generate revenue and reduce the overall
greenhouse emissions and increase carbon sequestration and storage.
c. $13.166 million for silvicultural treatments to enhance forest stand growth and address
the most critical forest health issues on managed trust lands in western Washington to
ensure these forests are more resilient in the face of climate change.
d. $70 million to purchase new forestlands, prioritizing lands at risk of conversion to a non-
forested use, to offset the transfer of up to 2,000 acres of structurally complex, carbon-
dense state trust forest lands out of trust status in counties west of the Cascade mountains,
as well as all of Skamania County and the western portion of Klickitat County.
e. $10 million to prepare commercial thinning timber sales in any county covered under the
1997 Habitat Conservation Plan for the purposes of restoring Northern spotted owl and
riparian habitat in designated management areas that do not yet meet required habitat
conditions.
Historically, DNR’s management practices have been informed primarily by the Washington State Board
of Natural Resources, with limited opportunities for direct input from individual county forest trust
beneficiaries. I want to change that. As a former city councilmember, I know that the people best able to
make decisions about what happens in their community are the people who live there and are most
impacted by these decisions. I also know that what works for one county, may not work for all counties.
That is why I’m reaching out.
Mason County Commissioners Letter
June 7, 2023
Page 4 of 4
In light of the recent expansion of DNR’s toolset, and our shared commitment to ensuring that our forests
meet the constitutional and statutory duties to our beneficiaries as well as the critical environmental,
social, and economic needs of your communities, I am excited to invite you to collaborate with DNR on a
forest-management strategy for your county trust lands that best serves the needs of the beneficiaries,
your constituents, and our state.
The truth is that not all forests are the same and our management strategies should reflect that. In fact, I
outlined this broader vision for our state forestlands in op-ed last year. Like you, I believe that our high
ecological and cultural value forests should be conserved and managed to maximize those benefits, while
our working forests should continue to provide reliable, long-term timber supply for our homes, hospitals
and schools, as well as quality local jobs for our communities. I believe that by working together in
partnership we can achieve this win-win approach that enhances the value of all forests and creates a truly
sustainable environment, renewable economy, and just society.
I would like to invite you to work with me and my team to develop a strategy for how DNR manages the
county forest trust lands in your County. I am seeking your collaboration and input so that together we
can make decisions that reflect our shared values and your vision for your County, while considering the
many, varied needs of our shared constituents. I know that we are all deeply committed to creating a
healthy and sustainable environment in the face of a rapidly changing climate while continuing to grow a
strong economy and meet the critical financial needs of your communities.
I suggest we start this conversation with a deep dive into the county trust lands that DNR currently
manages on your behalf and the suite of management tools available, so we all have a clear understanding
of your assets and can make informed decisions about how best to maximize the multiple benefits that
these forests provide to the beneficiaries of these lands, your communities, your local economy, your
environment and the region we all represent. We want to answer any questions and listen to you on
challenges and opportunities you see and ideas you have. From there, we can have an inclusive, robust,
and collaborative discussion about the needs and interests of your community concerning these forests
and develop a forest-management strategy for your county trust lands that best serves the needs of the
beneficiaries, your constituents, and our state.
Sarah Ogden from my staff will reach out in the coming days to provide further details and work with you
to schedule a first meeting. We look forward to working with you on this and finding pathways to manage
our forests for the benefit of our communities, our economy, and the climate.
Yours in stewardship,
Hilary S. Franz
Commissioner of Public Lands
9.
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Mason County Community Development
Briefing
June 12, 2023
Briefing Items
Less Restrictive Housing—Kell Rowen
Taylor Shellfish Public Hearing—Luke Viscusi
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Kell Rowen Ext.286
Department: Community Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Less Restrictive Alternatives(LRAs)
Background/Executive Summary:
There are multiple types of LRAs that residents can be placed in by the court:
1. A secure community transition facility(SCTF)is the statutory name for a type of LRA residential facility
program operated by DSHS. The program offers 24-hour intensive staffing and close proximity supervision by
trained escorts when residents leave the facility.
2. Community housing is operated by a private provider and may also offer 24-hour staffing and trained
escorts.
LRA residents of both SCTFs and community housing placements are required to follow court-ordered
conditions that include sex offender behavioral health treatment and monitoring by GPS. All residents are also
closely supervised by DSHS social workers and corrections specialists from the Department of Corrections.
Mason County Code does not currently address LRAs. The BOCC has expressed interest in regulating the
location of LRAs and meeting certain criteria through the public hearing process(Hearing Examiner)before
being allowed to operate in Mason County.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release,community meeting, etc.):
If amendments move forward,public notice requirements per Title 15 will be followed.
Requested Action:
Discussion and determine if staff should move forward with proposed amendments to the Planning Advisory
Commission before coming back to the Board for final approval.
cqi
Mason County
Agenda Request Form
Attachments
Proposed text amendments to Title 17,Chapters 17.03, 17.04 and 17.06
Title 17-ZONING
Chapter 17.06 DEFINITIONS
17.03.024 aLess Restricted Alternative (LRA).
There are multiple types of less restrictive alternatives that residents can be placed in by the court:
1. A secure community transition facility(SCTF) is the statutory name for a type of LRA residential facility program
operated by DSHS. The program offers 24-hour intensive staffing and close proximity supervision by trained
escorts when residents leave the facility.
2.Community housing is operated by a private provider and may also offer 24-hour staffing and trained escorts.
LRA residents of both SCTFs and community housing placements are required to follow court-ordered conditions
that include sex offender behavioral health treatment and monitoring by GPS. All residents are also closely
supervised by DSHS social workers and corrections specialists from the Department of Corrections.
A resident is not released on an LRA unless a court determines that release is in the resident's best interest and the
proposed conditions can keep the community safe.
LRAs are required to obtain a special use permit and shall meet the following requirements:
(1) Shall be at least 500 feet from the nearest place where minors gather(schools, libraries, parks, places
of worship, etc.).
(2) XXX????
Editor's note(s)—Ord. No. 2022-093,Att.A,adopted Dec. 20, 2022, repealed § 17.03.024,which pertained to
residential uses as special uses and derived from Ord. 108-05,adopted 2005.
Chapter 17.06 DEFINITIONS
17.06.010 Definitions.
"Group homes" means a nonprofit or for-profit boarding home for the sheltered care of persons with special
needs(not an LRA),which may provide food,shelter,and a combination of personal care,social and counseling
services and transportation.
"Less Restrictive Alternative(LRA)" means a residential facility program operated by DSHS.
"Secure Community Transition Facility(SCTF)" means a type of LRA operated by DSHS.The program offers
24-hour intensive staffing and close proximity supervision by trained escorts when residents leave the facility.
Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:23 [EST]
(Supp. No.62-2-23)
Page 1 of 1
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Luke Viscusi Ext.282
Department: Community Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Public hearing date change for the Taylor Shellfish Oakland Bay floating aquaculture proposal(SHR2023-
00003).
Background/Executive Summary:
Taylor Shellfish has filed an application for a Shoreline Substantial Development and Shoreline Conditional
Use Permit(SHR2023-00003)to grow Pacific oysters and install a floating oyster bag system in Oakland Bay.
At full installation,an estimated 9.1 acres of surface water within a 50-acre area will be used for floating oyster
gear.
This project will receive a Type III review under the Mason County Shoreline Master Program as outlined in
MCC 15.09.050, 15.09.055,and 17.50.400(c),which does not come before the Board.The original public
hearing date was May 24,2023. To collect and provide information in response to public comments and
additional requests for information from the Planning Department,the applicant requested that the hearing date
be extended to June 14,2023,and then again to August 9,2023.
The applicant needs additional time to address the policies and regulations for public access,as outlined in
MCC 17.50.140. The staff report cannot be completed for the Hearing Examiner until the applicant provides
more information on how the project will comply with the County's public access requirements.
Budget Impact(amount,funding source,budget amendment):
None.
Public Outreach (news release,community meeting, etc.):
The Planning Department will be re-posting physical notices 30 days prior to the hearing.Notices for the new
hearing date will be re-mailed to adjacent property owners 30 days prior to the hearing.Legal notice was
published in the Shelton-Mason Journal on May 8,2023. The Hearing Examiner web page lists the new date of
the hearing.
♦'ems ��,yr
Mason County
Agenda Request Form
Y
/A t!
Requested Action:
Discussion only.
Attachments:
None
• MASON COUNTY
rTi
Public Health & Human Services
Briefing
June 12, 2023
Briefing Items
Housing and Behavioral Health Advisory Board—Melissa Casey
Homeless Response Program RFP Results—Melissa Casey
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Melissa Casey Ext.404
Department: Public Health Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: June 20,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Housing and Behavioral Health Advisory Board—News Release Call for Citizen Applications
Background/Executive Summary:
The Housing and Behavioral Health Advisory Board is a seven-member board appointed to advise the
Board of County Commissioners on the use of state and local funds to address affordable housing,
homelessness, and behavioral health treatment in Mason County. This advisory board has 3 citizen
positions which are appointed by the BoCC. The news release is a call for applications for one vacant
citizen position in District 2.
Budget Impact(amount,funding source,budget amendment):
None
Public Outreach (news release,community meeting, etc.):
News Release
Requested Action:
Approval of News Release to be read at the June 20'regular meeting
Attachments
News Release
�ASpN CpU���
NEWS RELEASE
6/20/23
MASON COUNTY COMMISSIONERS' OFFICE
1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Housing and Behavioral Health Advisory Board Citizen Opening
The Board of County Commissioners are accepting applications to fill one community
position for the Mason County Housing and Behavioral Health Advisory Board
representing Commissioner District 2. The applicant must not have direct affiliations with
agencies that receive funding. The Boards are looking for community members with an
interest in public health, mental health, substance use disorder, homelessness and/or
affordable housing.
The Housing and Behavioral Health Advisory Board is a seven-member board appointed
to advise the Board of County Commissioners on the use of state and local funds to
address affordable housing, homelessness, and behavioral health treatment in Mason
County.
The Advisory Board typically meets at least once per month on the fourth Wednesday
from 9— 11 am, with special meetings scheduled, as necessary. Appointed board
members serve a four-year term.
How to Apply: Application forms may be obtained from the Commissioner's Office,
(360)427-9670 ext. 419 or on the website at www.masoncogptyffa.gov. To find an
application on the website, go to the menu"Advisory Boards", select"Housing &
Behavioral Health Board" and click on the link"Advisory Board Application."
Applications to serve on the board are being accepted until the position is filled, and
should be submitted to the Mason County Commissioners, 411 N. 5th St., Shelton, WA
98584.
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty, Sharon Trask, Randy Neatherlin,
Chair Commissioner Commissioner
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Melissa Casey Ext.404
Department: Public Health Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/12/23 Agenda Date: 6/20/23
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Homeless Response Programs Funding Recommendations 2023-2025
Background/Executive Summary:
An RFP was released for Homeless Response Grants, including funds from the Consolidated Homeless
Grant(CHG)and the Local Document Recording Fees(Engrossed Second Substitute House Bill 2163)
for a total of$5,104,076 over the next biennium. Six proposals were received;the Housing&Behavioral
Health Advisory Board has made the following annual funding recommendations:
• Youth Connections
o Diversion/Coordinated Entry/Care Coordination- $86,000
o Eviction Prevention- $123,144
• Turning Pointe Survivor Advocacy Emergency Shelter-$74,182
• Community Lifeline Emergency Shelter- $125,000
• Community Action Council
o Housing&Essential Needs - $1,250,62
o FCS Bridge HEN- $73,636
• Crossroads Housing-$838,000 total
o Permanent Housing- $400,000
o Eviction Prevention- $250,000
o On-site Emergency Shelter- $68,000
o Diversion/Coordinated Entry/Care Coordination- $120,000
• Quixote Communities Permanent Housing- $83,490
Additional emergency/inflationary funds from Commerce are expected and will be allocated to the above
programs based on the prioritization recommendations of the Housing&Behavioral Health Advisory
Board.
C
Mason County
Agenda Request Form
Y
/A t!
Emergency funds:New funding to backfill/maintain FY23 "emergency housing capacity"from sun-
setting funds(Commerce-contracted ESG-CV,HUD-contracted ESG-CV, Shelter Program Grant,Hotel
Leasing and Rapid Re-Housing Funds, and local document recording fees.)
Inflationary funds: The Legislature appropriated funds for Commerce"to increase existing grantee
contracts providing rental or housing subsidy and services for eligible tenants in housing and homeless
programs. The department must distribute funding in a manner that will prioritize maintaining current
levels of homeless subsidies and services and stabilizing the homeless service provider workforce."
(ESSB 5187, Sec 129. (33))
Budget Impact(amount,funding source,budget amendment):
Funding sources are state and local grants,local document recording fees, and treatment sales tax
Public Outreach (news release,community meeting, etc.):
Followed the Request for Proposal Process with news releases and email blasts;Housing&Behavioral
Health Advisory Board scored applications and made funding recommendations
Requested Action:
Approval of recommended funding amounts so that award letters can be sent to providers and contracts
drafted
Attachments
Funding Recommendations
YOUTH CONNECTIONS
Diversion/Coordinated Entry/Care Coordination (2163) FY 24 Biennium
Admin $9,000 $18,000
Operations $67,000 $134,000
Diversion $10,000 $20,000
TOTAL $86,000 $172,000
Eviction Prevention (CHG) FY24 Biennium
EP Admin $14,058 $28,116
EP Rent $35,912 $71,824
EP Operations $60,000 $120,000
EP By and For $13,174 $26,348
TOTAL $123,144 $246,288
TURNING POINTE
Emergency Shelter(2163) FY24 Biennium
Admin $6,185 $12,370
Shelter Operations $58,997 $117,994
Motel Vouchers $9,000 $18,000
TOTAL $74,182 $148,364
COMMUNITY LIFELINE
Emergency Shelter(2163) FY24 Biennium
Book Keeper $10,000 $20,000
Overnight Shelter Aids $115,000 $230,000
TOTAL $125,000 $250,000
COMMUNITY ACTION COUNCIL
Housing& Essential Needs (CHG) FY24 FY25
HEN Admin $45,362 $45,362
HEN Rent/Fac Support $1,032,190 $1,032,190
HEN Operations $173,130 $173,130
HEN TOTAL $1,250,682 $1,250,682
FCS Bridge HEN (CHG) FY24 FY25
FCS Bridge Admin $2,577 $2,577
FCS Bridge Rent $59,277 $59,277
FCS Bridge Operations $11,782 $11,782
FCS Bridge TOTAL $73,636 $73,636
CROSSROADS HOUSING
Permanent Housing Fund Source Annual Biennium
Admin 2163 $30,000 $60,000
Rent CHG Standard $149,868 $299,736
Rent LDR Support* $2,791 $5,582
Rent TST $40,000 $80,000
Rent PSH CHF CHG Standard $30,000 $60,000
Operations 2163 $147,341 $294,682
TOTAL Permanent Housing $400,000 $800,000
Eviction Prevention Fund Source Annual Biennium
EP Admin CHG EP $21,831 $43,662
EP Rent CHG EP $139,883 $279,766
EP Operations CHG EP $60,000 $120,000
EP By and For CHG EP $28,286 $56,572
TOTAL Eviction Prevention $250,000 $500,000
On-site Emergency Shelter Fund Source Annual Biennium
Admin 2163 $10,000 $20,000
Operations 2163 $58,000 $116,000
TOTAL Emergency Shelter $68,000 $136,000
Diversion/Coordinated Entry/Care Coordination Fund Source Annual Biennium
Operations 2163 $16,987 $33,974
Operations LDR Support* $84,013 $168,026
Diversion 2163 $19,000 $38,000
TOTAL Diversion/CE/Care Coordination $120,000 $240,000
TOTAL AWARD $838,000 $1,676,000
QUIXOTE COMMUNITIES
FY24 Biennium
PSH Operations: Wages& Benefits $42,490 $84,980
PSH Operations: Utilities $41,000 $82,000
TOTAL $83,490 $166,980
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
June 12, 2023
Action Items•
• Updating the Mason County Right of Way Acquisition Procedures for Public Works projects
Discussion Items:
• Harstine Island Bridge Deck Repair Project—Alternating traffic to remove deck and pave
o Closing eastbound lane June 13th for approx. 4-weeks (mid-July)
o Closing westbound lane as soon as eastbound lane is finished for approx. 4-weeks (end of August)
Commissioner Follow-Up Items:
Upcoming Calendar/Action Items:
June 12, 2023 1Opm to 1 Ipm Harstine Island Bridge temporary closure to replace pier bearings
HOA Meetings Public Works staff will attend to share Water/Sewer Utility Information:
June 22nd 6:00 pm Beards Cove North Mason High School
June 27th 7:00 pm Lakeland Village Bistro at LLV - 470 Country Club Dr
July 91h 1:00 pm Rustlewood Cabana- I I I E Rustle Way
July 12, 2023 @ 4:30pm TIP-CAP Community Outreach Meeting Shelton City Hall Civic Center
C
A
Mason County
Agenda Request Form
V
/A t!
To: Board of Mason County Commissioners
From: Mike Collins,PLS,PE,County Engineer Ext.652
Department: Public Works Briefing: ❑x Public Hearing: ❑
Action Agenda: ❑x Special Meeting: ❑
Briefing Date(s): June 12,2023 Agenda Date: June 20,2023
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑Yes ❑No ❑ Tabled❑No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item
Updating Right of Way Acquisition Procedures for Public Works Projects
Back2round/Executive Summary:
Mason County is required by the Washington State Department of Transportation(WSDOT)to adopt written
procedures that pledge the County to acquire real property and rights of way in accordance with the State Uniform
Relocation Assistance and Real Property Acquisition Act(RCW 8.26), state regulations(WAC 468-100)and applicable
federal regulations.
Mason County Board of County Commissioners adopted the current Right of Way Acquisition Procedures for Public
Works Projects May 19,2020(Resolution 2020-40). Public Works wishes to update the procedures reflecting changes in
personnel.
The updates have been reviewed by WSDOT and consist of the following documents:
• ROW Acquisition Procedures(LPA001)
• Appraisal Waiver Procedures(LPA003)
• Administrative Settlement Policy
• ROW Qualifications
Budget Impact•
N/A
Public Outreach:
N/A
Requested Action:
Recommend the Board of County Commissioners approve the resolution adopting the updated Real Property and Right of
Way Acquisition Procedure for Public Works Projects;replacing those found in Resolution 2020-40.
Attachments
1. Resolution/Exhibit A
RESOLUTION NO.
REPLACING RESOLUTION 2020-40
UPDATING THE REAL PROPERTY ACQUISITION PROCEDURES
FOR PUBLIC WORKS PROJECTS
WHEREAS, The Mason County Department of Public Works engages in projects designed to
improve the County's transportation infrastructure; and
WHEREAS, said projects frequently require the acquisition of additional right of way from
abutting property owners; and
WHEREAS, certain federal and state laws and regulations set forth procedures for the
acquisition of real property, including rights of way; and
WHEREAS, the Board of County Commissioners finds that adherence to said laws and
regulations in all real property and right of way acquisition activities of County staff is appropriate and
required; and
WHEREAS, Resolution 2020-40 approved May 19, 2020 adopted the County Real Property
and Right of Way Acquisition Procedures; and
WHEREAS, Public Works is prompting the Board of Commissioners to update these
procedures to reflect changes to personnel.
NOW, THEREFORE, BE IT RESOLVED by the Mason County Board of Commissioners that
Real Property Acquisition Procedures for Public Works Projects found in Exhibit A, attached hereto,
are hereby adopted and mandated for use by Public Works staff in connection with all transportation
improvement projects and other activities in pursuit of the Public Works mission; and
NOW THEREFORE, BE IT FURTHER RESOLVED that the Real Property and Right of Way
Acquisition procedures found in Mason County Resolution 2020-40 are hereby replaced.
DATED this day of 2023.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Sharon Trask, Chair
APPROVED AS TO FORM:
Randy Neatherlin, Vice Chair
Tim Whitehead, Chief DPA
Kevin Shutty, Commissioner
MASON COUNTY
MISSION
The mission of Mason
County Government is to
provide essential &
mandated services which
will preserve & benefit the
health, safety, & welfare of
the general public in a
professional and courteous
manner through the effective
and equitable management
of available public
resources.
Mason County recognizes
that its employees &
volunteers are the
foundation upon which
these services are provided.
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
Phone (360) 427-9670 x450
Fax (360) 427-7783
Exhibit A —
Right of Way Procedures for Public Works Projects
The County of Mason (Agency), needing to acquire real property (obtain an interest in
and/or possession of) in accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24)
and state law (Ch. 8.26 RCW), and state regulations (Ch. 468-100 WAC) hereby adopts
the following procedures to adhere to all applicable laws, statutes, and regulations. The
Agency is responsible for the real property acquisition and relocation activities on
projects administered by the Agency and must acquire right of way (ROW) in
accordance with the policies set forth in the Washington State Department of
Transportation Right of Way Manual M 26-01 and Local Agency Guidelines (LAG):
Below is a list of Agency staff, by names and position titles, that are qualified to
perform specific ROW functions. Attached to these procedures are resumes for
everyone listed within these procedures, which provides a summary of their
qualifications. The procedures shall be updated whenever staffing changes occur.
1. The Agency has the staff with the knowledge and experience to accomplish the
following ROW Disciplines:
i. PROGRAM ADMINISTRATION:
Oversee delivery of the ROW Program on federal aid projects for the
Agency. Ensures ROW functions are carried out in compliance with
federal and state laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Ensures Agency's approved ROW Procedures are current,
including staff qualifications, and provides copies to consultants
and Agency staff;
• Oversight of ROW consultants;
o use of consultant contract approved by WSDOT
o management of ROW contracts
o management of ROW files
o reviews and approves actions and decisions recommended
by staff & consultants
o Overall responsibility for decisions that are outside the
purview of consultant functions
• Sets Just Compensation prior to offers being made;
• Oversight and approval of Administrative Offer Summaries
(AOS) per policy;
ROW Procedure for Public Works Page 1 of
• Oversight and approval of Administrative Settlements per policy;
• Ensure Agency has a relocation appeal process in place prior to starting relocation
activities;
• Obligation authority for their Agency;
• Obtain permits (Non -Uniform Relocation Act (URA));
• Ensures there is a separation of functions to avoid conflicts of interest.
• Verifies whether ROW is needed, and that the property rights and/or interests needed are
sufficient to construct, operate and maintain the proposed projects (see LAG Appendix
25.174, 25.175, & 25.176).
Mike Collins, P.E, P.L.S, County Engineer, Dave Smith, Engineering & Construction
Manager, Kobree Glaser, Assistant Engineering & Construction Manager and Loretta
Swanson, Director
Note: Staff included under Program Administration must have completed the eLearning
Administrative Settlement and No ROW Verification training available at
http://www.wsdat.wa.gov/LocalPrograms/ROWServices/Training.htm
ii. APPRAISAL
Prepare and deliver appraisals on federal aid projects for the Agency. Ensures that appraisals are
consistent and in compliance with state and federal laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Use only qualified agency staff approved by WSDOT to perform appraisal work;
• Use Appraiser from WSDOT's Approved Consultant List if Agency does not have
qualified staff;
• Prepare ROW Funding Estimate (not required to be completed by an appraiser & only
when there are federal funds in the ROW Phase);
• Prepare AOS;
• Obtain specialist reports;
• Coordinate with engineering, program administration, acquisition, relocation, and/or
property management as necessary.
No qualified staff
iii. APPRAISAL REVIEW:
Review appraisals on federal aid projects for the Agency to make sure they are adequate,
reliable, have reasonable supporting data, and approve appraisal reports. Ensures appraisals are
adequately supported and represent fair market value and applicable costs to cure and are
completed in compliance with state and federal laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Use only qualified agency staff approved by WSDOT to perform appraisal review work;
• Use review appraiser from WSDOT's Approved Consultant List if agency does not have
qualified staff;
• Ensures project wide consistency in approaches to value, use of market data, and costs to
cure;
ROW Procedure for Public Works Page 2 of 7
• Coordinate with engineering, program administration, acquisition, relocation, and/or
property management as necessary.
No qualified staff
iv. ACQUISITION:
Acquire, through negotiation with property owners, real property, or real property interests
(rights) on federal aid projects for the Agency. Ensures acquisitions are completed in compliance
with federal and state laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Use only qualified staff to perform acquisition activities for real property or real property
interests, including donations;
• To avoid a conflict of interest, when the acquisition function prepares an AOS, only
acquires property valued at $10,000 or less;
• Provide and maintain a comprehensive written account of acquisition activities for each
parcel;
• Prepare AOS justification and obtain approval;
• Prepare Administrative Settlement and obtain approval;
• Prepare Right of Way Funding Estimate (when there are federal funds in the ROW
Phase);
• Review title, and recommend and obtain approval for acceptance of encumbrances;
• Ensure acquisition documents are consistent with ROW plans, valuation, and title reports;
• Provide a negotiator disclaimer;
• Maintain a complete, well organized parcel file for each acquisition;
• Coordinate with engineering, program administration, appraisal, relocation, and/or
property management as necessary.
Tina — Lovejoy Schaefer, Right of Way Agent and Mike Mclrvin, County Surveyor
Note: Staff included under Acquisition must have completed the eLearning Administrative
Settlement training available at
http://www.wsdot.wa.gov/LocalPrograms/ROWServices/Training.htm
v. RELOCATION:
Provide relocation assistance to occupants of property considered displaced by a federally funded
projects for the Agency. Ensures relocations are completed in compliance with federal and state
laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Prepare and obtain approval of relocation plan prior to starting relocation activities;
• Confirm relocation appeal procedure is in place;
• Provide required notices and advisory services;
• Make calculations and provide recommendations for Agency approving authority prior to
making payment;
• Provide and maintain a comprehensive written account of relocation activities for each
parcel;
ROW Procedure for Public Works Page 3 of 7
• Maintain a complete, well organized parcel file for each displacement;
• Ensure occupants and personal property is removed from the ROW;
• Coordinate with engineering, program administration, appraisal, acquisition, and/or
property management as necessary.
No qualified staff
vi. PROPERTY MANAGEMENT:
Establish property management policies and procedures that will assure control and
administration of ROW, excess lands, and improvements acquired on federal aid projects for the
Agency. Ensures property management activities are completed in compliance with federal and
state laws, regulations, policies, and procedures.
Responsibilities/Expectations:
• Account for use of proceeds from the sale/lease of property acquired with federal funds
on other title 23 eligible activities;
• Keep ROW free of encroachments;.
• Obtain WSDOT/FHWA approval for change in access control along interstate;
• Maintain property records;
• Ensure occupants and personal property is removed from the ROW;
• Maintain a complete, well organized property management file;
• Coordinate with engineering, program administration, appraisal, acquisition, and/or
property management as necessary.
Tina -Lovejoy Schaefer, Right of Way Agent and Mike McIrvin, County Surveyor
b. Any functions for which the Agency does not have qualified staff, the Agency will contract with
another local agency with approved procedures, a qualified consultant, or the WSDOT. An Agency
that proposes to use qualified consultants for any of the above functions will need to work closely with
their ROW Local Agency Coordinator (LAC) and Local Programs to ensure all requirements are met.
When the Agency proposes to have staff approved to negotiate who have limited experience in
negotiation for FHWA funded projects, the LAC must be given an opportunity to review all offers and
supporting data prior to offers being made to the property owners.
c. The Agency's Administrative Settlement Procedures indicating the approval authorities and the
procedures involved in making administrative settlement needs to be included with these procedures
(see Exhibit A).
d. An Agency wishing to take advantage of the AOS process, properties valued up to $25,000 or less,
need to complete Exhibit B of these procedures.
2. All projects shall be available for review by the FHWA and WSDOT at any time and all project
documents shall be retained and available for inspection during the plan development, ROW, construction
stages, and for a three-year period following acceptance of the projects by WSDOT.
3. Approval of the Agency's procedures by WSDOT Local Programs may be rescinded at any time the
Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations.
The rescission may be applied to all or part of the functions approved. .
ROW Procedure for Public Works Page 4 of 7
Sharon Trask, Chair Date
Washington State Department of Transportation
Approved By:
Local Programs Right of Way Manager Date
ROW Procedure for Public Works Page 5 of 7
Agency's Administrative Settlement Policy
The County of Mason, hereinafter referred to as "AGENCY", desiring to acquire Real Property according to
23 CFR, Part 635, Subpart C and State directives, hereby specifies the AGENCY'S administrative settlement
policy and approving authorities for making administrative settlements.
Administrative settlements are occasionally required in addition to just compensation in order to acquire needed
right of way through negotiation. These administrative settlements can help eliminate costly condemnation
litigation and project construction schedule delays. The Project Parcel Negotiation Diary shall contain the
background leading to the need for an administrative settlement and a memo to the file shall be prepared
detailing the rationale and justification. The level of authority to offer administrative settlements is as follows:
• Acquisition Negotiator - Just compensation plus up to an additional $5000.00.
• Engineering and Construction Manager - Just compensation plus up to an additional $10,000.00.
• Public Works Director or Deputy Director /County Engineer - Just Compensation plus up to an
additional $25,000.00.
• Mason County Board of County Commissioners, Chair - Just Compensation plus any administrative
settlement offer in excess of $25,000.00.
Sharon Trask, Chair Date
Washington State Department of Transportation
Approved By:
Local Programs Right of Way Manager Date
ROW Procedure for Public Works Page 6 of 7
Waiver of Appraisal
Agency's Administrative Offer Summary (AOS)
The County of Mason, hereinafter (Agency), desiring to acquire Real Property according to 23 CFR, Part 635,
Subpart C and State directives, and desiring to take advantage of the $25,000.00 appraisal waiver process
approved by the Federal Highway Administration (FHWA) for Washington State, hereby agrees to follow the
procedure approved for the Washington State Department of Transportation (WSDOT) as follows:
Rules
A. The Agency may elect to waive the requirement for an appraisal if the acquisition is simple and
the compensation estimate indicated on the ROW Funding Estimate is $25,000.00 or less
including cost -to cure items. A True Cost Estimate shall not be used with this procedure.
B. The Agency must make the property owner(s) aware that an appraisal has not been completed on
the property for offers $10,000 or less.
C. The Agency must make the property owner(s) aware that an appraisal has not been completed on
the property for offers over $10,000 and up to $25,000, and that an appraisal will be prepared if
requested by the property owner(s).
D. Special care should be taken in the preparation of the AOS as no review is mandated, the
preparer needs to assure that the compensation is fair and that all the calculations are correct.
Procedures
A. An AOS is prepared using comparable sales found at the time of preparation.
B. The AOS is submitted to the Director, County Engineer or Engineering & Construction Manager
for approval. Upon signature a first offer to the property owner(s) is authorized.
Sharon Trask, Chair Date
Washington State Department of Transportation
Approved By:
Local Programs Right of Way Manager Date
ROW Procedure for Public Works Page 7 of 7
MASON COUNTY
RESUME OF RIGHT OF WAY QUALIFICATIONS
LORETTA SWANSON
DIRECTOR
Education: Saint Martin's College, BSCE 1984
Experience: 20+ years of industry experience, which includes: overseeing the
securing of necessary property rights for numerous road, bridge,
utility and related public infrastructure projects; and ensuring
Federal and State compliance with ROW acquisition procedures.
LTAP Training: ROW No Verification Webinar- March 2016
Diary Entries—On-Line
Sufficient Property Rights - On-line
Various Local Agency ROW Meetings
US Department of Transportation FHWA Federal Aid Essentials
MASON COUNTY
RESUME OF RIGHT OF WAY QUALIFICATIONS
MICHAEL W. COLLINS, P.E., PLS
DEPUTY DIRECTOR OF PUBLIC WORKS/COUNTY ENGINEER
Education: WA State Land Surveyor's License January 18, 2002, License No. 38487.
WA State Profession Engineer's License June 16, 2005, License No. 41792.
Experience: Michael has over 30 years of industry experience, which includes: acquiring and
surveying for right of way acquisition and preparation of
deeds/easements/temporary construction easements and working alongside a
Surveyor to design, layout, deed research and establishment for the federal aid
bridge projects. He has overseen field and office engineering and construction
inspections of federally funded bridges, ensuring Federal and State compliance
with ROW acquisition procedures.
Training: US Department of Transportation FHWA Federal Aid Essentials Video Library -
January 2019
Additional No Right of Way Verification Webinar -April 2016
Attended multiple Washington State Department of Transportation trainings and
various right of way classes.
MASON COUNTY
RESUME OF RIGHT OF WAY QUALIFICATIONS
MICHAEL A. MCIRVIN, PLS
COUNTY SURVEYOR
Education: WA State Land Surveyor's License June 27, 2013, License No. 50705.
Experience: Michael has over 30 years of industry experience, which includes: acquiring and
Surveying for right of way acquisition and preparation of
deeds/easements/temporary construction easements. He has performed field
and office surveying and construction inspections of federally funded projects,
ensuring Federal and State compliance with ROW acquisition procedures.
Training: Local Agency ROW Meeting—8/12/2015
ROW Basic Acquisition Policies -8/26/2015
Mason County
Resume of Right of Way Qualifications
Tina "Lovejoy" Schaefer
Right of Way Agent
Education: Associates in Applied Science - Paralegal - 2011
Experience: My experience is comprised of 24 years of working in the Title and
Escrow industry. As a Title Officer, I performed title examinations determining
insurability of property, running out legal descriptions, access, encroachments, and
easements. In Escrow, I reviewed and prepared acquisition documents. As a
Recording Clerk, I reviewed all documents for accuracy, legal descriptions, and proper
notarization.
Training: WSDOT — No ROW Verification el-earning Training
WSDOT— Administrative Settlement Documentation — el-earning Training
Various Right of Way videos on WSDOT website
MASON COUNTY
RESUME OF RIGHT OF WAY QUALIFICATIONS
DAVID N. SMITH, PE
ENGINEERING & CONSTRUCTION MANAGER
Education: BSCE Civil Engineering—Seattle University 1982
MSCE Civil Engineering—Seattle University 1986
Experience: 37 years of experience at the State (WSDOT) and local (County) level in
the planning, designing and construction of public works projects.
Negotiated with property owners to determine just compensation.
Overseen the acquisition of real property interests by agreement with
owners; this includes acquiring right-of-way while working with the State
Attorney General's office for State and Federal funded projects, and
working with local right-of-way offices on acquisitions for various
infrastructure projects, both publicly and privately funded.
MASON COUNTY
RESUME OF RIGHT OF WAY QUALIFICATIONS
KOBREE GLASER, EIT
ENGINEERING & CONSTRUCTION ASSISTANT MANAGER
Education: Bachelor of Science in Civil Engineering—Washington State University 12/2017
Washington State Engineer In Training—License No. 20110963 12/2019
Experience: 4 years of experience at the local (City/County) level in the planning, designing
and construction of public works projects.