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HomeMy WebLinkAbout2023/05/22 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF May 22, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 22, 2023 llcf Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, May 22, 2023 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Legislative Update—Deborah Munguia 10:20 A.M. Support Services—Mark Neary 11:05 A.M. WSU Extension—Kela Hall-Wieckert 11:10 A.M. Public Health—Dave Windom 11:15 A.M. Community Development—Kell Rowen 11:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton, WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 05/18/23 at 12:49 PM C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Legislative update for the 2023 session Background/Executive Summary: Our lobbyist Debora Munguia will present legislative issues that passed this session impacting Mason County. She will also encourage the Commissioners to start thinking about priorities we want to focus on in 2024 so that we can get our materials prepared and invite our legislators to the county outside of session to educate them on our future requests. Budget Impact(amount, funding source,budget amendment): Public Outreach (news release,community meeting, etc.): Requested Action: None Attachments i 2023 Legislative ession Wrap - U Mason County Debora Munguia May 22, 2023 CAPITOL CONS '171NG Debora Nunxuia Agenda Legislative Overview 2021-23 Budgets County Priorities Additional Issue Areas of Interest Looking Ahead and Next Steps AP�TO D Leg *isI ;it *ivP ()verv*iew 105-day biennial budget legislative session Operating, Capital and Transportation Biennial Budgets Adopted Democrats have a 29-20 majority in the Senate and a majority of 58-40 in the House . C.a PITOL 021 =23 Budgets Operating $69.3B Operating Budget ($4.7B new spending; $3B in reserves) Behavioral health ($i.aB) Public schools ($2.9B in new spending) Affordable housing ($519M - combined with Capital budget exceed $iB) Climate investments ($400M) ^ ' 1-23 Budgets Ca pita $9 billion Capital Budget ($4.7B financed with GO bonds, leaves $95.4 million in bond capacity for aoa4 supplemental) $400M for Housing Trust Fund $170M for additional investments in affordable housing and shelters $224M for community-based behavioral health facilities $613M fora 350-bed forensic hospital at Western State $400M to PWAA for competitive awards $25M for CERB $423.8M for clean energy, energy efficiency and climate adaptation $5oM as match for federal BEAD (broadband, equity, access & deployment) program C.a PITOL i 2021 =23 Budgets Transportation $13.5B Transportation budget (phasing 2021-2029) Continuation of CW projects (s16B) and Move Ahead ($17B) $5.4B to fund highway improvements and preservation $iB towards the state's fish passage barriers Traffic safety $i.3B for WSF system Reducing carbon emissions (bicycle/ped infrastructure; public transit services, electrify ports and other transportation equipment) Declining revenue (RUC?) C.a PITOL Mason County Legislative Priorities SR 3 Freight Corridor Rural Public Facilities Tax County Jail North Bay/ Case Inlet Sewer Utility Beards Cove Water Utility Additional Issue Areas of Interest Housing Blake Response Public Safety Climate Laws looking Ahead and Next Steps Legislative changes Legislative delegation meetings Interim work Develop 2024 Legislative Agenda C �riToL �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator May 22, 2023 Specific Items for Review Chart of Accounts(COA) status—Jennifer Beierle Updated 2023 budget amendment requests—Jennifer Beierle Gorst Coalition—Jennifer Beierle Hazard Mitigation Plan update—John Taylor Personnel Policy update for administrative leave—Mary Ransier CGI video proposal—Mark Neary Economic Development Council(EDC) funding request—Mark Neary Energy Northwest letter of support—Mark Neary Administrator Updates Commissioner Discussion C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑X Other (This is the responsibility of the requesting Department) Audit Committee Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Chart of Accounts Update and Munis Financial System Expansion Background/Executive Summary: The Chart of Accounts(COA)revision will make it possible to expand the modules used in Munis with the goal of replacing other subsidiary financial systems within the County to create consistency between accounting functions. It is a very large project and has taken more time and proven to be more complicated than was originally anticipated. To give some perspective as to how large the project is, currently there are 17,500 accounts within Munis. Each of these accounts has nine segments that are converted into seven segments in the new account structure. The employee dedicated to work on this project retired last April and we have received some help from Teresa Johnson, CPA, in the meantime. In addition,Leo Kim,Mason County's CFO,has put in many additional hours beyond his normal work schedule to complete a draft COA crosswalk. Now that the COA draft is complete and has been sent to the Audit Committee for review,next steps are: 1. Send the COA out to all County offices and departments for review by June 1st 2. Work with County offices and departments on COA issues and help with subsidiary systems programming(the county sub-systems are: Terrascan,WinCams,MS Access, SmartGov, Odyssey,Real Time,JIS, Quickbooks,and Compuweigh)—deadline to complete is July 3I't 3. Work on COA and subsidiary systems testing in Munis Train—deadline to complete is August 31 st 4. Continue working on remaining COA Crosswalk work in Munis (ongoing until implementation) 5. Notify Munis when ready for Implementation(Mums needs approximately 2-3 weeks notice) 6. New Chart of Accounts Implementation—goal of September 29t' Once the new COA is implemented in Munis,all information(both backward and forward looking)will be in the new format. This means that we can implement the new COA at any point in time when we are C Mason County Agenda Request Form Y /A t! ready to move forward;we don't need to implement on the first day of the year. The Treasurer is looking into this possibility in Terrascan,as well. Budget Impact(amount,funding source,budget amendment): $14,000 is due to Munis at project completion—included in 2023 IT Rates; at this time the amount due for subsidiary system programming is unknown but estimated to be under$100,000 in total. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Information only Attachments COA Structure—Current and Proposed 2023 COA Implementation Calendar FUND STRUCTURE NOW: 001.000000.030.031.514.23.542020.0000.00 REVISED: 001.030.031 514.23.42.0002 FUND: Position in current fund structure: Seq 1 Current: XXX.000000.000.000 Proposed: XXX.000.000 SPECIAL PURPOSE DISTRICTS (NON-COUNTY FUNDS): Position in current fund structure: Seq 2 C u rre nt:000.XXXXXX.000.000 Proposed: OOO.XXX.XXX COUNTY DEPARTMENTS: Position in current fund structure: Seq 3 C u rre n t:000.000000.X XX.000 Proposed: 000.XXX.000 COUNTY PROGRAMS: Position in current fund structure: Seq 4 Current: OOO.00OOOO.00O.XXX Proposed: OOO.00O.XXX BARS BASUB: Position in current fund structure: Seq 5 Current: XXX.00.000000.0000.00 Proposed: XXX.00.00.0000 The BASUB portions of a BARS line will be assigned per the current SAO BARS manual. BARS ELEMENT: Position in current fund structure: Seq 6 Current: 000.X X.000000.0000.00 Proposed: 000.XX.00.0000 The element portions of a BARS line will be assigned per the current SAO BARS manual. BARS OBJECT CODE: Position in current fund structure: Seq 7 Current: OOO.00.XXXXXX.0000.00 Proposed: 000.00.XX.0000 Going forward, Object codes will follow the standard BARS manual format using two digits. Within those two digits, past practice of separation of 31;32;33;34, etc will be used. BARS LOCAL INDEX: Position in current fund structure: Seq 8 Current: OOO.00.00OOOO.XXXX.XX Proposed: OOO.00.00.XXXX If a local index is requested, it will be assigned on an as needed basis. A standard format will be assigned by Financial Services. Mason County 2023 Chart of Accounts Implementation Calendar "Dates may be subject to change* January February March S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 29 30 31 26 27 28 26 27 28 29 30 31 April May June S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 1 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 81 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 July August September S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 301 31 October November December S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 1 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31 Holiday Deadline to Send COA Crosswalk Draft to all County Offices and Departments for Review Work with Offices and Departments on COA issues and Help with Subsidiary Systems Programming (Sub-Systems: Terrascan, WinCams, MS Access, SmartGov, Odyssey, Real Time, JIS, Quickbooks, Compuweigh) COA and Subsidiary Sytems Testing in Munis Train Continue Working on Remaining COA Crosswalk Work in Munis- Ongoing Until Implementation Notify Munis when ready for Implementation: need aprx 2-3 weeks notice New Chart of Accounts Implementation Munis Upgrade C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 (continued from Agenda Date: May 23,2023 May 15,2023) Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Draft Requests for Supplemental Appropriations and Amendments to the first Budget Amendment Public Hearing for 2023 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2023 budget are attached. This request includes changes to beginning and ending fund balances to reflect actual beginning cash balances as of January 1,2023. Budget Impact(amount,funding source,budget amendment): Total proposed increase/<decrease>to 2023 authorized expenditure appropriations: <$1,426,060>, breakdown by fund as follows: General Fund(001): $840,392 American Rescue Plan Act(155): <$2,437,073> Skokomish Flood Zone(192): <$5,963> Island Lake Management(199): <$9,022> Rustlewood Sewer&Water(411): $98,686 Information Technology(500): $86,920 Changing the 2023 budgeted beginning fund balances to reflect actual cash will have a positive net change on most ending fund balances,but several funds will go into the negative with this change and will either need to reduce expenditures or add additional unanticipated revenue. The proposed expenditure changes to the funds are reflected in the list above. Public Outreach (news release,community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive C Mason County Agenda Request Form Y /A t! weeks prior to the budget hearing. Requested Action: Request to set a public hearing for June 20, 2023 at 9:15 a.m.to consider and approve supplemental budget requests and budget transfers to the 2023 budget. Attachments Draft Resolution for 2023 Proposed Budget Amendments and 2023 Budget Amendment#1 Detail and Detailed Budget Entries RESOLUTION NO. 2023 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2023, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachments A& B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2023 authorized expenditure appropriations in the General Fund is an increase of$840,392;and WHEREAS, the net total of adjustments to 2023 authorized expenditure appropriations in funds other than the General Fund is a decrease of$2,266,452;and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 20tb day of June, 2023 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A& B to this Resolution. Contact person:Jennifer Beierle, Budget Manager, (360)427-9670 ext.532 A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting Toni Monnier at(360)427-9670 ext. 644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 20th day of June,2023 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Randy Neatherlin,Commissioner Tim Whitehead,Chief DPA CC: Auditor—Financial Services Kevin Shutty,Commissioner Publish 2x 6/1&6/8 bill to Commissioners, 411 North 5th Street,Shelton ATTACHMENT A TO RESOLUTION NO. 2023 BUDGET AMENDMENT#1 DETAIL 2023 2023 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION ALL CHANGE BUDGETED BEG FUND BALANCES TO 1 FUNDS ALL FUNDS 819,619 (2,452,058) ACTUAL CASH BALANCE AMOUNTS AT 1/1/2023 REPAIRS TO NOXIOUS WEED MOTOR POOL 2 001 GENERAL FUND WSU 2,700 VEHICLE ELECTION GRANT FOR$79,950&TYLER MUNIS 3 001 GENERAL FUND AUDITOR 79,950 82,350 CONFERENCE TRAVEL COSTS OF$2400 DEM RENT TO PWS FOR 2022 PAID IN 2023 $13,427;GRANT REVENUE IN 2023 BUDGET THAT NEEDS OFFSETTING EXPENDITURES ADDED:$FY21 EMPG ARPA GRANT FOR UTV EMERGENCY $43,208; E22-136 EMPG FOR EQUIPMENT 4 001 GENERAL FUND MANAGEMENT 180,647 $39,012; HMPG-SHSP FOR PRO SRVS$85,000 MOVE EXTRA HELP BUDGET APPROVED IN 2022 HUMAN TO 2023$10K;CABOT DOW INC$20K; NEW 5 001 GENERAL FUND RESOURCES 51,000 EMPLOYEE TOOLS/TRAINING$21K BLAKE DECISION EXPENDITURES REIMBURSABLE 6 001 GENERAL FUND CLERK 100,000 100,000 BYAOC INTERPRETER REIMBURSEMENT-EXP ALREADY 7 001 GENERAL FUND DISTRICT COURT 3,000 IN BUDGET PARKS EXP INCREASES TO WATER, PRO SRVS, SANICAN RENTALS, UNIFORMS, & MP 8 001 GENERAL FUND PARKS&TRAILS 9,235 24,735 MAINTENANCE INC TO PROSECUTOR SALARIES BY WA CITIZENS 9 001 GENERAL FUND PROSECUTOR 19,227 COMMISSION WASPC TRAINING REV& EXP INC OF$24,617; 10 001 GENERAL FUND SHERIFF 24,617 93,227 CTG MAINT CONTRACT$68,610 I l I U J UUL JALAKItJ DY VVA U I lLtl'4J COMMISSION$7620;ADD 1 FTE FOR FINANCIAL ANALYST $78,200; RECLASS OF ADMIN SECRETARY$29K, INTERPRETER INC$76,480 W/REV OF$38,240;JAVS GRANT$49,586; INC CT COMMISSIONER FROM 37.5 TO 40 HRS PER 11 001 GENERAL FUND SUPERIOR COURT 87,826 254,929 WEEK$14,043 INC CT COMMISSIONER FROM 37.5 TO 40 HRS THERAPEUTIC PER WEEK. POSITION SPLIT 77.5%SUPERIOR CT 12 001 GENERAL FUND COURT 4,077 &22.5%THERAPEUTIC CT CITY OF SHELTON ARPA CONTRIBUTION TO NON COMMUNITY LIFELINE PROJECT$20K; HCCC 13 001 GENERAL FUND DEPARTMENTAL 20,000 27,500 DUES INC OF$7500 PUGET SOUND NUTRIENT GRANT FOR SEWER RUSTLEWOOD SEWER $27,650;COMMERCE GRANT FOR WATER 14 411 &WATER 127,650 98,686 SYSTEM IMPR$100K INFORMATION MS OFFICE 365 EXPENSE BUDGETED IN 2022 15 500 TECHNOLOGY 86,920 WAS PAID IN 2023 GENERAL FUND TOTAL 324,628 840,392 OTHER FUNDS TOTAL 947,269 (2,266,4S2) ALL FUNDS GRAND TOTAL 1,271,897 (1,426,060) Page 1 of 1 ATTACHMENT B TO RESOLUTION NO. 2023 BUDGET AMEN DM ENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 001.000000.000.000.308.41.309994.0000.00. 1 D 89,000 413,000 BEG FUND-ACCRUED LEAVE 1 001.000000.320.000.508.41.509994.0000.00. 1 D 89,000 413,000 END FUND-ACCRUED LEAVE 1 1 001.000000.000.000.308.41.309996.0000.00. 1 D 250,500 790,000 BEG FUND-EQUIPMENT 1 001.000000.000.000.508.41.509996.0000.00. 1 D 250,500 790,000 END FUND-EQUIPMENT 1 001.000000.000.000.308.41.309997.0000.00. 1 1 50,000 386,000 BEG FUND-TECHNOLOGY 1 001.000000.000.000.508.41.509997.0000.00. 1 1 50,000 386,000 END FUND-TECHNOLOGY 1 001.000000.000.000.308.41.309999.0000.00. 1 1 577,914 10,191,954 BEG FUND-OPERATING 1 001.000000.320.000.508.41.509999.0000.00. 1 1 577,914 10,191,954 END FUND-OPERATING 1 001.000000.000.000.308.91.300000.0000.00. 1 1 367,619 8,875,079 BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00. 1 1 367,619 4,194,108 END FUND UNASSIGNED 1 103.000000.000.000.308.31.300000.0000.00. 1 1 131,196 1,675,575 BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00. 1 1 131,196 1,959,864 END FUND RESTRICTED 1 103.000000.000.000.308.31.309999.0000.00. 1 D 753 164,868 BEG FUND-OPERATING 1 103.000000.000.000.508.31.509999.0000.00. 1 D 753 164,868 END FUND-OPERATING 1 104.000000.000.000.308.31.300000.0000.00. 1 D 34,597 430,989 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00. 1 D 34,597 492,710 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00. 1 1 823,959 3,320,813 BEG FUND RESTRICTED 1 105.000000.000.000.508.31.500000.0000.00. 1 1 823,959 860j630 END FUND RESTRICTED 1 105.000000.000.000.308.31.309999.0000.00. 1 1 589,121 3,779,664 BEG FUND-OPERATING j 1 105.000000.000.000.508.31.509999.0000.00. 1 1 589,121 3,779,664 END FUND-OPERATING 1 106.000000.000.000.308.31.300000.0000.00. 1 1 2,531 299,054 BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00. 1 1 2,531 306,714 END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00. 1 1 53,559 295,061 BEG FUND RESTRICTED 1 109.000000.000.000.508.31.500000.0000.00. 1 1 53,559 285,669 END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00, 1 1 47,762 188,752 1 BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00. 1 1 47,762 141,271 END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00. 1 D 4,159 8,650 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00. 1 D 4,159 7,101 END FUND RESTRICTED 1 117.000000.000.200.308.31.300000.0000.00. 1 1 1,137,600 1,597,600 BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00. 1 1 1,137,600 1,528,882 END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00. 1 1 2,708 279,908 BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00. 1 1 2,708 226,953 END FUND RESTRICTED 1 120.000000.000.000.308.31.300000.0000.00. 1 1 10,860 95,860 BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.0000.00. 1 1 10,860 10,860 END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00. 1 1 9,500 24,500 BEG FUND RESTRICTED 1 134.000000.000.000.508.31.500000.0000.00. 1 1 9,500 24,500 END FUND RESTRICTED 1 135.000000.000.000.308.31.300000.0000.00. 1 D 22,625 93,295 BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00. 1 D 22,625 62,264 END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00. 1 D 38,657 83,389 BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00. 1 D 38,657 80,106 END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00. 1 D 1,619 94,555 BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00. 1 D 1,619 95,186 END FUND RESTRICTED 1 145.000000.000.000.308.31.300000.0000.00. 1 1 86,179 176,179 BEG FUND RESTRICTED 1 145.000000.000.000.508.31.500000.0000.00. 1 1 86,179 176,026 ENDING FUND-RESTRICTED 1 150.000000.000.000.308.31.300000.0000.00. 1 1 1,500,602 2,228,136 BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00. 1 1 1,500,602 1,500,602 END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00. 1 D 2,437,073 7,562,927 BEG FUND RESTRICTED 1 155.000000.000.000.594.18.564000.0000.00. 1 D 2,437,073 5,261,408 END FUND RESTRICTED 1 160.000000.000.000.308.31.300000.0000.00. 1 D 1,554 38,174 BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00. 1 D 1,554 26,578 END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00. 1 1 543,982 1,673,982 BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00. 1 1 543,982 1,286,218 END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00. 1 1 640,522 1,897,258 BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00. 1 1 640,522 1,888,244 END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00. 1 1 27,456 107,456 BEG FUND RESTRICTED 1 180.000000.000.000.508.31.500000.0000.00. 1 1 27,456 227,456 END FUND RESTRICTED 1 190.000000.000.000.308.31.300000.0000.00. 1 1 9,380 219,380 BEG FUND RESTRICTED 1 190.000000.000.000.508.31.500000.0000.00. 1 1 9,380 113,904 END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00. 1 D 98,968 11,032 BEG FUND RESTRICTED 1 192.000000.000.000.554.90.541000.0000.00. 1 D 5,963 PROFESSIONAL SERVICES 1 192.000000.000.000.508.31.500000.0000.00. 1 D 93,005 -,END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00. 1 D 21,623 68,377 BEG FUND COMMITTED 1 194.000000.000.000.508.41.500000.0000.00. 1 D 21,623 103,807 END FUND COMMITTED 1 195.000000.000.000.308.41.300000.0000.00. 1 I 3,675 7,840 BEG FUND COMMITTED 1 195.000000.000.000.508.41.500000.0000.00. 1 I 3,675 23,047 END FUND COMMITTED 1 199.000000.001.000.308.41.300000.0000.00. 1 D 9,022 25,978 BEG FUND COMMITTED Page 1 of 3 ATTACHMENT BTO RESOLUTION NO. 2023 BUDGET AMENDM ENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 199.000000.001.000.553.60.541010.0000.00. 1 D 9,022 END FUND COMMITTED 1 350.000000.000.000.308.31.300000.0000.00. 1 I 311,811 2,311,811 BEG FUND RESTRICTED 1 350.000000.000.000.508.31.500000.0000.00. 1 I 311,811 2,076,007 END FUND RESTRICTED 1 351.000000.000.000.308.31.300000.0000.00. 1 I 1,196,208 3,596,208 BEG FUND RESTRICTED 1 351.000000.000.000.508.31.500000.0000.00. 1 L 1,196,208 3,305,333 END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00. 1 I 1,066,600 2,632,526 BEG FUND COMMITTED 1 402.000000.000.000.508.41.500000.0000.00. 1 I 1,066,600 3,088,221 END FUND COMMITTED 1 403.000000.100.020.308.41.300000.0000.00. 1 I 382,361 2,237,540 BEG FUND COMMITTED 1 403.000000.100.020.508.41.500000.0000.00. 1 I 382,361 2,339,330 END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00. 1 D 87,863 72,137 BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00. 1 D 116,827 (28,964) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00. 1 1 52,853 916,668 BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00. 1 1 52,853 948,805 END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00. 1 D 879,801 2,615,461 BEG FUND COMMITTED 1 413.000000.000.000.334.04.320011.0000.00. 1 1 819,619 SEWER EXT PSIC PLANNING/DESIGN 1 413.000000.000.000.508.41.500000.0000.00. 1 D 60,182 - END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00. 1 I 1,830 441,453 BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00. 1 I 1,830 141,203 END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00. 1 I 98,081 252,081 BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00. 1 I 98,081 228,319 END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00. 1 I 1,275,213 4,049,701 BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00. 1 I 1,275,213 3,516,021 END FUND COMMITTED 1 501.000000.000.000.308.41.309999.0000.00. 1 D 203,481 676,433 BEG FUND COMMITTED 1 501.000000.000.000.508.41.509999.0000.00. 1 D 203,481 676,433 END FUND COMMITTED 1 502.000000.000.000.308.41.300000.0000.00. 1 I 14,556 214,556 BEG FUND COMMITTED 1 502.000000.000.000.508.41.500000.0000.00. 1 I 14,556 288,668 END FUND COMMITTED 2 001.000000.010.003.553.60.548778.0000.00. 1 I 2,700 MOTOR POOL REPAIRS 2 001.000000.320.000.508.91.500000.0000.00. 1 D 2,700 4,191,408 END FUND UNASSIGNED 3 001.000000.030.031.514.23.543010.0000.00. 1 1 2,400 TRAVEL 3 001.000000.320.000.508.91.500000.0000.00. 1 D 2,400 4,189,008 END FUND UNASSIGNED 3 001.000000.030.034.334.00.330040.0000.00. 2 1 79,950 ELECTION SECURITY ENHANCEMENT 3 001.000000.030.034.514.40.535010.0000.00. 2 I 2,500 SMALLTOOLS&MINOR EQUIPMENT 3 001.000000.030.034.514.40.535098.0000.00. 2 I 25,000 IT TRACKABLE EQUIPMENT 3 001.000000.030.034.514.40.541010.0000.00. 2 1 40,000 PROFESSIONAL SERVICES 3 001.000000.030.034.514.40.542010.0000.00. 2 1 4,000 PHONES/FAX 3 001.000000.030.034.514.40.548040.0000.00. 2 1 5,450 BALLOT ROOM REPAIRS 3 001.000000.030.034.514.40.548040.0000.00. 2 1 3,000 NOTICES/SUBSCRIPTIONS 4 001.000000.050.000.525.50.545945.0000.00. 1 1 13,427 FACILITY RENTAL @ PUBLIC WORKS 4 001.000000.050.000.594.25.564010.0000.00. 1 1 43,208 CAPITAL EQUIPMENT 4 001.000000.050.000.525.10.535099.0000.00. 1 1 39,012 TRACKABLE EQUIPMENT 4 001.000000.050.000.525.10.541010.0000.00. 1 1 85,000 PROFESSIONAL SERVICES 4 001.000000.320.000.508.91.500000.0000.00. 1 D 180,647 4,008,361 END FUND UNASSIGNED 5 001.000000.057.000.518.10.510600.0000.00. 1 1 10,000 EXTRA HELP ON-GOING 5 001.000000.057.000.518.10.535098.0000.00. 1 I 5,000 IT TRACKABLE EQUIPMENT 5 001.000000.057.000.518.10.541010.0000.00. 1 I 20,000 PROFESSIONAL SERVICES 5 001.000000.057.000.518.10.549020.0000.00. 1 L 10,000 TRAINING 5 001.000000.057.000.518.90.542010.0000.00. 1 1 4,000 CELL PHONES 5 001.000000.057.100.518.90.535010.0000.00. 1 I 2,000 SMALL TOOLS&MINOR EQUIPMENT 5 001.000000.320.000.508.91.500000.0000.00. 1 D 51,000 3,957,361 END FUND UNASSIGNED 6 001.000000.070.000.369.91.300000.0000.00. 2 1 100,000 OTHER MISC REVENUE 6 001.000000.070.000.512.30.549420.0000.00. 2 1 100,000 BLAKE DECISION REIMBURSEMENTS 7 001.000000.100.000.357.25.310500.0000.00. 1 1 3,000 INTERPRETER REIMBURSEMENT 7 001.000000.320.000.508.91.500000.0000.00. 1 1 3,000 3,960,361 END FUND UNASSIGNED 8 001.000000.146.000.576.80.547020.0000.00. 1 1 5,000 WATER SERVICE 8 001.000000.146.000.576.80.541010.0000.00. 1 1 1,600 PROFESSIONAL SERVICES 8 001.000000.146.000.576.80.545020.0000.00. 1 I 1,900 SANICAN RENTALS 8 001.000000.146.000.576.80.520050.0000.00. 1 I 1,000 UNIFORMS 8 001.000000.146.000.576.80.545777.0000.00, 1 I 6,000 MOTOR POOL MAINT-MONTHLY 8 001.000000.320.000.508.91.500000.0000.00. 1 D 15,500 3,944,861 END FUND UNASSIGNED Page 2 of 3 ATTACHMENT BTO RESOLUTION NO. 2023 BUDGET AMEN DM ENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 8 001.000000.146.000.367.00.300000.0000.00. 2 1 9,235 CONTRIBUTIONS/DONATIONS 8 001.000000.146.000.576.80.541010.0000.00. 2 1 9,235 PROFESSIONAL SERVICES 9 001.000000.180.000.515.31.510010.0000.00. 1 1 7,111 PROSECUTOR 9 001.000000.180.000.515.31.510020.0000.00. 1 1 5,493 CHIEF DEPUTY PROSECUTOR 9 001.000000.180.000.515.31.510040.0000.00. 1 1 6,623 ADMINISTRATIVE MANAGER 9 001.000000.320.000.508.91.500000.0000.00. 1 D 19,227 3,925,634 END FUND UNASSIGNED 10 001.000000.205.267.337.00.300000.0000.00. 2 1 24,617 LOCAL ENTITLEMENTS 10 001.000000.205.267.521.22.549020.0000.00. 2 1 24,617 REGIST/TUITION/MEMBERSHIPS 10 001.000000.205.270.523.60.548010.0000.00. 1 1 68,610 REPAIRS&MAINTENANCE 10 001.000000.320.000.508.91.500000.0000.00. 1 D 68,610 3,857,024 END FUND UNASSIGNED 11 001.000000.250.000.512.21.510010.0000.00. 1 1 2,540 JUDGE 11 001.000000.250.000.512.21.510015.0000.00. 1 I 2,540 JUDGE 11 001.000000.250.000.512.21.510020.0000.00. 1 1 2,540 JUDGE 11 001.000000.250.000.512.21.510040.0000.00. 1 1 29,000 ADMINISTRATIVE SECRETARY 11 001.000000.250.000.512.21.510080.0000.00. 1 1 78,200 FINANCIAL ANALYST 11 001.000000.250.000.512.21.541053.0000.00. 1 1 38,240 INTERPRETER 11 001.000000.250.000.512.21.510021.0000.00. 1 1 14,043 COURT COMMISSIONER 12 001.000000.256.100.512.22.510023.0000.00. 1 1 4,077 COURT COMMISSIONER 11 001.000000.320.000.508.91.500000.0000.00. 1 D 171,180 3,685,844 END FUND UNASSIGNED 11 001.000000.250.000.336.01.301010.0000.00. 2 1 38,240 REIMBURSEMENT 11 001.000000.250.000.512.21.541053.0000.00. 2 1 38,240 INTERPRETER 11 001.000000.250.000.334.XX.300000.0000.00. 2 1 49,586 AOC GRANT FUNDING 11 001.000000.250.000.594.12.564010.0000.00. 2 1 49,586 MACHINERY&EQUIPMENT 13 001.000000.300.000.330.00.300000.0000.00. 2 1 20,000 CITY OF SHELTON ARPA CONTRIB. 13 001.000000.300.000.565.40.541010.0000.00. 2 1 20,000 PROFESSIONAL SERVICES 13 001.000000.300.000.513.10.549030.0000.00. 1 L 7,500 HOOD CANAL COORDINATING COUNCIL 13 001.000000.320.000.508.91.500000.0000.00. 1 D 7,500 3,678,344 END FUND UNASSIGNED 14 411.000000.100.000.334.XX.3XXXXX.0000.00. 2 1 27,650 PUGET SOUND NUTRIENT GRANT 14 411.000000.100.000.535.81.541040.0000.00. 2 1 27,650 PROFESSIONAL SERVICES 14 411.000000.200.000.334.XX.3XXXXX.0000.00. 2 1 100,000 COMMERCE GRANT-WATER SYST IMP 14 411.000000.200.000.534.81.541040.0000.00. 2 1 71,036 PROFESSIONAL SERVICES 14 411.000000.000.000.508.41.500000.0000.00. 2 1 28,964 END FUND COMMITTED 15 500.000000.000.000.518.80.541010.0000.00. 1 1 86,920 PROFESSIONAL SERVICES 15 500.000000.000.000.508.41.500000.0000.00. 1 D 86,920 141,399 END FUND COMMITTED General Fund Total: 324,628 840,392 140,269 Other Funds Total: 947,269 1 (2,266,452.)l 9,363,067 All Funds Grand Total: 1,271,897 (1,426,060) 9,503,336 Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Gorst Coalition Background/Executive Summary: The Gorst Coalition is a group of public agencies,businesses, and community partners within Kitsap and Mason Counties that have an interest in the area of Gorst and a desire to work cooperatively for the best interests for the citizens and ecosystem in Gorst. The purpose of the Gorst Coalition is to find and secure state and federal resources needed to construct the projects and recommended strategies outlined by the members of the Coalition and WSDOT for the SR3/SR16 Gorst corridor. The City of Bremerton acts as the fiduciary agent for the Coalition and is responsible for coordinating contracts on behalf of the Coalition and for invoicing the paying members. To date the City of Bremerton has made payments to Thompson Consulting for lobbying services in the amount of$168,940. Budget Impact(amount, funding source,budget amendment): Add$25,000 in expenditures to the 2023 budget under Non-Departmental. There is $5,000 budgeted in 2023 but we have bills for years 2021,2022, and 2023 for$10,000 each. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Request the Board approve adding$25,000 to the already$5,000 budgeted in the 2023 budget in the General Fund,Non-Departmental,to pay for Gorst Coalition dues for the years 2021, 2022, and 2023. Attachments Payments made on behalf of the Gorst Coalition by the City of Bremerton through 5/15/2023 SUNGARD PENTAMATION PAGE NUMBER: 1 DATE: 05/16/2023 CITY OF BREMERTON AUDITII TIME: 15:55:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.fund='802' ACCOUNTING PERIOD: 5/23 FUND -802 -GORST COALITION BUDGET CODE -543.10882 -ROAD/STREET GENL ADMIN ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 54110 PROFESSIONAL SERVICES EXT 3 /21 03/23/21 11 .00 6 /21 06/09/21 21 394010 32442 THOMPSON CONSULT 12,515.68 .00 GORST COALITION 02/21 6 /21 06/09/21 21 394010 32442 THOMPSON CONSULT 12,517.76 .00 GORST COALITION 03/21 6 /21 06/09/21 21 394010 32442 THOMPSON CONSULT 15,564.98 .00 GORST COALITION 04/21 8 /21 09/01/21 21 394897 32442 THOMPSON CONSULT 12,506.41 .00 SRVCS 7/88/7 GORST C 8 /21 09/01/21 21 394897 32442 THOMPSON CONSULT 12,508.94 .00 SRVCS 6/84/7 GORST C 8 /21 09/01/21 21 394897 32442 THOMPSON CONSULT 12,550.82 .00 SRVCS 5/86/7 GORST C 9 /21 09/15/21 21 395030 32673 BURNHAM BUSINESS 3,000.00 .00 GORST/BURNHAM YRL FEE 1 /22 01/01/22 11 .00 POSTED FROM BUDGET SYSTEM 13/21 03/30/22 21 397714 32442 THOMPSON CONSULT 13,103.96 .00 SRVCS 8/29/7 GORST 13/21 03/30/22 21 397714 32442 THOMPSON CONSULT 14,379.29 .00 SRVCS 8/1011/7 GORST 1 /23 01/01/23 11 .00 POSTED FROM BUDGET SYSTEM 3 /23 03/29/23 21 402428 32442 THOMPSON CONSULT 12,500.00 .00 SRVCS 12/21?1/22 GRST 3 /23 03/29/23 21 402428 32442 THOMPSON CONSULT 12,507.68 .00 SRVC 11/2112/21 GRST 3 /23 03/29/23 21 402428 32442 THOMPSON CONSULT 12,528.97 .00 SRVCS 1/22?2/22 GORST 3 /23 03/29/23 21 402428 32442 THOMPSON CONSULT 12,529.28 .00 SRVCS 2/22?3/22 GORST 3 /23 03/29/23 21 402428 32442 THOMPSON CONSULT 13,226.00 .00 SRVCS 9/21?10/21 GRST TOTAL PROFESSIONAL SERVICES EXT .00 171,939.77 .00 54910 MISCELLANEOUS 3 /21 03/23/21 11 .00 1 /22 01/01/22 11 .00 POSTED FROM BUDGET SYSTEM 1 /23 01/01/23 11 .00 POSTED FROM BUDGET SYSTEM TOTAL MISCELLANEOUS .00 .00 .00 TOTAL ROAD/STREET GENL ADMIN .00 171,939.77 .00 TOTAL GORST COALITION .00 171,939.77 .00 TOTAL REPORT .00 171,939.77 .00 RUN DATE 05/16/2023 TIME 15:55:45 SUNGARD PENTAMATION -FUND ACCOUNTING C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Emergency Management Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2023 Hazard Mitigation Plan Update-Draft Plan Review Background/Executive Summary: In December 2022,a coalition of Mason County cities and special purpose districts embarked on a planning process to prepare for impacts of disasters. Responding to federal mandates in the Disaster Mitigation Act of 2000(Public Law 106-390),the coalition was formed to pool resources and create a uniform hazard mitigation strategy that can be consistently applied to the defined planning area. This planning coalition has now completed that effort. The planning process was led by Mason County Emergency Management with support from Bridgeview Consulting, LLC, the technical consultant. The project was funded by a planning grant from FEMA and took approximately 10 months to complete. During this process, citizens were asked to contribute by sharing local knowledge of the region's vulnerability to hazards based on past occurrences, as well as identify initiatives which could help reduce the level of impact of those hazards. Public involvement was solicited via a multi-media campaign that included: press releases; public councillboard presentations and meetings;web-based information;questionnaires, and safety fairs. That process has now culminated with the development of the Mason County 2023 Draft Multi-Jurisdiction Hazard Mitigation Plan,(Volumes 1 and 2)which are now available for review and comment at the informational website established for this planning effort at: Mason County Hazard Mitigation Plan(masoncountywa.gov) Timeline: • May 15-30,2023: Public Review/Comments(2 weeks). • State Review of Plan: Thirty(30)day review period. If there are no changes,it gets forwarded to FEMA. If changes are needed,we make them,and it goes back to the state for another review and then forwards to FEMA. • FEMA Review/Approval:Forty-five(45)day review period(can run concurrent with State review, but not guaranteed).FEMA either approves pending adoption(APA),or sends back with required C Mason County Agenda Request Form Y /A t! changes,at which point we make the changes and send it back(45-day review kicks in again potentially)or we adopt it and send FEMA the resolution. • After APA it can take up to 6 weeks to get the final approval letter from FEMA,which will go straight to the BOCC. Budget Impact(amount,funding source,budget amendment): Informational only.No budget impacts. Public Outreach (news release,community meeting, etc.): Press release posted on FB,sent to news media,numerous email lists and discussed at several DEM attended community events. Requested Action: For information only Attachments N/A Mason County Agenda Request Form Y JACJ To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Update to Personnel Policy 7.5 Administrative Leave Background/Executive Summary: Human Resources has updates to assist the Board in the coordination of county administrative and personnel programs and follow guidance from the Risk Pool. Changes and additions are necessary at this time to reflect best practices,clarification of what is currently practiced,and ensure the document is organized and updated appropriately. 7.5 Administrative Leave On a case-by-case basis,the County may place an employee on administrative leave with or without pay for an indefinite period.As determined by: the County Administrator,_ in conjunction +,pith Human Resources, administrative leave may be used in the best interests of the County during the pendency of an investigation or other administrative proceeding] Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Resolution amending Resolution No.2023-031 updating the Mason County Personnel Policy 7.5 Administrative Leave to give the County Administrator,in conjunction with Human Resources,may place an employee on administrative leave. Attachments Personnel Policy Resolution RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 2023-11 MASON COUNTY PERSONNEL POLICY, TO ADD, REMOVE, AND UPDATE LANGUAGE IN THE PERSONNEL POLICY MANUAL AND MASON COUNTY CODE WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to make the following changes: • Update Chapter 7.5 Administrative Leave 7.5 Administrative Leave on a case-by-case basis, the C:oLlnty may place an ernployee on adminis*rative leave veith or without pay for an indefinl e period• As determined by=.i,e Beard f.0 E.."-t :t'le CC, .%-1i�.'I"..-J--str?to'_ ' 1. 1Ct o-1 'a.,At•l Hu ,n Resour•�es•, administrative leave may be used in the bes: interests of the County during the pendency of an investigation or o`.her adrninistra71ve proceeding NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 2023-031 Mason County Personnel Policy to include the updates above. This resolution shall become effective immediately upon its passage. ADOPTED THIS day of BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Sharon Trask, Chair McKenzie Smith, Clerk of the Board Randy Neatherlin, Commissioner APPROVED AS TO FORM -- Kevin Shutty, Commissioner Timothy Whitehead, Deputy Prosecuting Attorney Mason County Agenda Request Form Y !dt! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Economic Development Council request for support Background/Executive Summary: The Mason County Economic Development Council is requesting financial support to help retain a consultant or consultants to assist Mason County in identifying, selecting,prioritizing,and applying for grant funding opportunities. It will include consulting and analytical services to help develop a strategic approach to leveraging all applicable funding opportunities,to include: • Lead research and evaluation efforts with respect to federal and state grant programs. • Identify key attributes of prospective grant funding sources,including the exact governmental funding source,the program terms and application deadlines,the criteria for eligibility,the dollar range of the funding opportunity, and identify criteria for project eligibility. • Work with EDC to establish an evaluation framework to use in identifying which grant sources and projects,how to sort between different project options,how to match projects of focus to the available grant sources,and to provide overall assistance to the EDC in prioritizing where to allocate time and effort in preparing materials for applying for grants. • Specific funding sources may include,but are not limited to,funds and funding programs made available under the EDA Recompete Pilot Program,the State Revolving Fund(SRF)program, as well as other grant funding sources the consultant may identify,or may be directed to examine by the EDC. Additional project work will include retaining a grant writer for authoring accurate,complete,and convincing grant application materials,including preparing or obtaining all information and supporting documentation required for complex and sometimes technical grant applications,including but not limited to: • Grant narratives,chapter sections,numerical and other charts and data tables; • Create outlines and written business cases; • Other materials and task-related documents as may be required or requested. The total cost of these services is$75,000 and the EDC is requesting$30,000 be funded by the county. Budget Impact(amount,funding source,budget amendment): General Fund-$30,000 Public Outreach (news release,community meeting, etc.): None Requested Action: Approve$30,000 in 2023 General Fund budget for EDC to fund request for grant consulting/writing services. Attachments r* Mason County Agenda Request Form Y lacf To: Board of Mason County Commissioners From: Kela Hall-Wieckert,Mason County Noxious Ext. 592 Weed Control Program Coordinator Department: Briefing: ❑N WSU Extension—Mason County Noxious Action Agenda: ❑ Weed Control Board Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22, 2023 Agenda Date: May 23, 2023 Internal Review: ❑N Finance ® Human Resources ❑ Legal Information ❑ Technology Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: II Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item Request to hire an extra-help noxious weed inspector position, for a period of approximately five months. Background/Executive Summary: The Mason County Noxious Weed Control Board requests to hire an extra-help noxious weed inspector to support ongoing projects, including the program's giant hogweed,knotweed, and perennial pepperweed control projects, and work in the Olympic National Forest. Historically the program has consisted of the fulltime program coordinator, an extra-help noxious weed specialist position with benefits, and an extra-help noxious weed inspector with no benefits. Budget Impact(amount, funding source,budget amendment): Additional funding from WA State Parks and Recreation and Washington State Department of Agriculture in the amount of$13,000 will support the employment of one extra help noxious weed inspector for five months. Due to additional funds in salary and benefits,no budget amendment is required. Public Outreach(news release, community meeting, etc.): n/a Requested Action: The request to hire an extra-help noxious weed inspector for the Mason County Noxious Weed Control Board be placed on the action agenda for approval. Attachments: 1. Noxious Weed Control Inspector Position Description Qot+ °01Y C s POSITION DESCRIPTION 1851 C 11' �tt Title: Department: Noxious Weed Control Inspector WSU Ext. - Mason County Noxious Weed Control Affiliation: Reports to: Non-Represented Mason County Noxious Weed Control Board Salary Range: Supervises/Directs: $16.00-$20.00/hour None Risk Class: 1501-00 Job Class: 6016 Exempt: Non-Exempt:—X JOB DESCRIPTION: This is a seasonal, extra help position with the Mason County Noxious Weed Control Board, The Noxious Weed Control Inspector is responsible for identifying noxious weeds,collecting data,communicating with landowners,prescribing control methods, handling, and applying herbicides, documenting treatments, attending educational events, participating in workshops, and training courses, following the rules and regulations set by the Mason County Noxious Weed Control Board and Mason County Policy,working with partner organizations,and organizing educational and volunteer events.This position is based on a 20-30-hour workweek and works approximately 5 months.No medical,dental,vision or life insurance benefits are offered.The employee is required to contribute to the WA State Retirement System. JOB DUTIES: • Conducts field inspections and surveys utilizing GPS/GIS for noxious weeds within the county boundaries to assist with noxious weed control enforcement according to 17.10 RCW, while keeping accurate records of all property visits and survey data. • Recommends integrated pest management(IPM) control methods to the public. • Walks, hikes, and works in various physically challenging and hazardous terrains and weather. • Participates directly in weed control activities, including the use of herbicides and physical removal. • Manages routine activities and assures timely completion of work. • Represents the program at community events and answer questions and concerns from the public. • Complies with program rules and county policies. • Maintains workplace and vehicles in a clean and organized manner. • May assist with planning projects and writing reports. • Performs other duties as assigned. QUALIFICATIONS: • Possess and maintain a valid Washington Driver's License and safe driving record. • Must have experience working with noxious weeds or invasive plant species, or knowledge of plant life cycles or IPM strategies. • Comfortable working with herbicides: reading labels, properly mixing, and applying herbicides. • Possess, or obtain within 60 days from initial employment, a Washington State Pesticide Public Operators License and the necessary endorsements on the license as required by law. REQUIRED SKILLS AND ABILITIES: • Proficient with Microsoft applications, including Word and Excel (PowerPoint and Publisher desirable.) • Ability to facilitate conflict resolution in a respectful manner. • Ability to work independently and efficiently with limited supervision and make sound judgments. • Must be a self-starter with good organizational skills. • Ability to communicate Ideas clearly and establish professional relationships with partner agencies and the public. • The ability to handle job stress and interact effectively with others in the workplace and the public. • Able to occasionally adjust work hours to evenings and weekends if necessary due to the nature of the work and the program's needs. REQUIRED TRAINING FOR THIS POSITION: Est.4.2013/Rev 1-9.2014/Rev 2-8.3.2017/Rev 3-10.23.2017/Rev 4-2.22.2022/Rev 5-01.2023 Sexual Harassment & Discrimination—Annually Smart Risk Management--Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100 and 700-Once FEMA IS-907-Active Shooter-Annually REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Department an ger Sign re of Approval: it Date: Human Res o ces Director Signature of Approval: Date:- 2 l have read and understand the above position description: Name: Date: Signature: Fst.4.2013/Rev 1-9.2014/Rev 2-8.3.2017/Rev 3-10.23.2017/Rev 4-2.22.2022/Rev 5-01.2023 Briefing May 22, 2023 Briefing Items →County Law Enforcement Co-Responder Program – Melissa Casey →Budget transfers – Casey Bingham C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources © Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Professional Services Contract with Olympic Health&Recovery Services(OHRS)for Mason County Law Enforcement Co-Responder Program Background/Executive Summary: Intent to pursue a Law Enforcement Co-Responder Program initially briefed 4/17/23. Public Health& Human Services and Mason County Sheriff's Office(MCSO)have developed a law enforcement co- responder program in partnership with the Thurston Mason Behavioral Health Administration and Olympic Health and Recovery Services(OHRS). Co-Responder teams—two Crisis Clinicians and two Peer Specialists—will be stationed at MCSO and will respond to behavioral health crises and mental- health related calls that do not rise to the level of need for incarceration. The program will be partially funded by OHRS ($220,846)and Mason County Treatment Sales Tax($180,000). The target start date is July 1,2023. Budget Impact(amount, funding source, budget amendment): Treatment Sales Tax- $180,000 Public Outreach (news release,community meeting, etc.): None Requested Action: Move to 5/23/23 Action Agenda for approval Attachments MC Contract—Law Enforcement Co-Responder Program MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT # THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and Olympic Health & Recovery Services hereinafter referred to as "CONTRACTOR." Contracted Entity Olympic Health & Recovery Services OHRS Address 612 Woodland Square Loop SE Suite#401 Phone 360-763-5828 City, State, Zip Code Lacey, WA 98503 Primary Contact Name Title Joe Avalos, OHRS Administrator 9-3305 Primary Contact Phone & E-mail 0oe.av lost 'oe.avalos tmbho.or I Contractor Fiscal Contact Tara Smith, Fiscal Director Contractor Fiscal Phone & Email 360-763-5828 Washington State UBI# 603-569-721 Federal EIN 47-5326968 Total Award/Contract Value $180,000 Contract Term Duration July 1, 2023—June 30, 2024 PURPOSE The purpose of this contract is to assist the COUNTY in the delivery of the Law Enforcement Co-Responder Program. COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. CONTRACTOR BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Agency Name Sharon Trask, Chair Authorized Signature Date APPROVED AS TO FORM: Print Name & Title Date Tim hite ief DPA Professional Services Contract(rev 04/2019) Pagel Special Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the contract award start date for the CONTRACTOR to submit an invoice and receive funding. A. CONTRACT REQUIREMENTS to receive funding: a. Certificate of Insurance (see requirements Exhibit B) Funding Source: Treatment Sale Tax(RCW 82.14.460). General Terms and Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY all services and any materials as set forth as identified in EXHIBIT A SCOPE OF SERVICES, contract renewal application, original Housing RFP Application, instructions, and disclosures during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Change in Personnel: The success of the approved program is largely contingent on the approved staffing identified in the proposal application and/or related to the final award amount and related services. Should there be any material change in job description, level of authority, or employment status of program staffing (or projected staff start dates for new programs)during the term of the CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide updates if there are any changes to the staffing plan or hiring delays. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer- Professional Services Contract(rev 04/2019) Page 2 employee. All payments made hereunder, and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and will pay all taxes related to the receipt of payments from the COUNTY. CONTRACTOR will defend, indemnify, and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Payment: COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to the terms provided in EXHIBIT B, provided that CONTRACTOR performs the services and submits all reporting to a satisfactory level. Monthly expenditures will be reported via agency's invoice. Payment is on the assumption that Federal, State and local funds are available to the COUNTY for disbursement to the CONTRACTOR and have been expended and program requirements met, or earlier in the event of non-compliance. If Federal, State or local funds are not available to the COUNTY, the COUNTY reserved the right to amend the payment terms and the amount of the maximum contract total. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not to incur any expenses on the program using COUNTY funding prior to the effective date. The CONTRACT end date is June 30, 2024 or earlier in the event of non-compliance. Duplicate Payment: The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any other party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. If it is determined that CONTRACTOR has received duplicate payment, the CONTRACTOR must pay back the COUNTY for these expenses. Payment Information: CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing the COUNTY with all information necessary to correctly issue such payments. COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to the terms provided in EXHIBIT A, Scope of Service, provided that the CONTRACTOR performs the services and submits all reporting to a satisfactory level. No payments in advance or in anticipation of goods or services to be provided under this contract shall be made by the COUNTY. Payment is on the assumption that State and local funds are available to the COUNTY for disbursement to the CONTRACTOR and have been expended and program requirements met, or earlier in the event of non-compliance. If State or local funds are not available to the COUNTY, the COUNTY reserves the right to amend the payment terms and the amount of the maximum contract total. The term of this CONTRACT begins on the Effective Date, and the Professional Services Contract(rev 04/2019) Page 3 CONTRACTOR agrees not to incur any expenses on the program using COUNTY funding prior to the effective date. Budget: CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will follow the Budget Amendment Process for quarterly expense transfers within a budget category(i.e. operations, administration, facilities support). Budget transfers will not be made unless approved by the COUNTY. Late requests will not be accepted. Recordkeeping: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR'S office for at least six (6)years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit C BUDGET". Where Exhibit"C" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "C," by documentation of units of work performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit "C" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in Exhibit A—SCOPE OF SERVICE, on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY Professional Services Contract (rev 04/2019) Page 4 against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY now or in the future. Intellectual Property: CONTRACTOR shall retain all copyrights and other intellectual property rights to written work produced because of this award, including but not limited to, work product listed in SCOPE OF SERVICES. CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty-free license to access, reproduce, publish, copy, or otherwise use such written work. Program materials may be reproduced (but not morphed, amended, revised, or redesigned) by any other party, on a worldwide, non-exclusive basis and without fee in connection with their own educational or program purposes, but may not be used in connection with sales or distribution for profit. The owner must approve any use of project materials not specifically permitted under this provision, in advance and in writing. As appropriate, all materials shall contain an attribution of ownership. Third-Party Rights: CONTRACTOR warrants that written work product(s) produced under the terms of this CONTRACT will not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived from the intellectual property of any third party, without the COUNTY'S prior written consent. Audit Provisions and Non-Compliance- Throughout the course of the CONTRACT term, the COUNTY will monitor compliance with contract requirements and performance, invoices, reports and Scope of Services (Exhibit A). If the COUNTY, a) encounters non-compliance with the terms outlined in the CONTRACT on the part of the CONTRACTOR, or(b) is not satisfied, in its sole discretion, with the quality of CONTRACTOR'S work, the COUNTY will follow to make a reasonable attempt to assist CONTRACTOR with technical assistance to resolve issues that impede quality and compliance. If compliance and/or quality issues are not resolved through standard technical assistance, or reasonable efforts to provide such assistance, CONTRACTOR will be engaged in corrective action through a Corrective Actions and/or Performance Improvement Plan, as outlined in Contract Guidance Manual. Failure to meet the corrective actions can result in early contract termination, as outlined in Contract Guidance Manual. Early Termination: The COUNTY may terminate the contract prior to the end of the term if satisfactory compliance is not reached after reasonable efforts have been made to restore compliance, as outlined in Contract Guidance Manual. In the case of such termination, CONTRATOR is required to immediately repay the full amount of any funds which CONTRACTOR did not spend as of the Professional Services Contract(rev 04/2019) Page 5 date of the notice of termination. CONTRACTOR must submit a final invoice and all reports to a satisfactory level within sixty(60)days of termination to receive payment for any services up until the day of termination. The COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past due for the sixty(60) day period following termination. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to Professional Services Contract(rev 04/2019) Page 6 perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2)to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled, or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for(1) any act or failure to act by the Administrative Officer of COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty(30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party Professional Services Contract (rev 04/2019) Page 7 made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6)years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six(6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Equipment Purchase, Maintenance, and Ownership: The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for any loss or damage to property of the COUNTY that results from the negligence of the contractor or that results from the failure on the part of the contractor to maintain and administer that property in accordance with sound management practices. In the case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the COUNTY. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any Professional Services Contract (rev 04/2019) Page 8 manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY; to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. Professional Services Contract (rev 04/2019) Page 9 B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys'fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six(6)years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B-Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments,Warranties and Representations: Professional Services Contract(rev 04/2019) Page 10 Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property(including the loss of use resulting there from)which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Conflict of Interest: Professional Services Contract (rev 04/2019) Page 11 Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY may, in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed pursuant to the contract. Unilateral Contract Changes: The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering errors or other minor grammar or punctuation error without the need to amend the agreement. The CONTRACTOR shall be notified when any correction take place and will be provided with a corrected copy of the contract. Contract Monitoring and Program Review: CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own expense, to conduct an independent financial and/or programmatic audit of the expenditures related to this contract. Contract Administration: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Mason County Public Health & Human Services 415 N. 6th Street, Shelton, WA 98584 Phone: 360-427-9670 Ext 404 Fax: 360-427-7787 E-mail: mcasey(a)masoncountvwa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street, Shelton, WA 98584 Phone: 360-427-9670 Ext 562 Fax: 360-427-7787 E-mail: caseyb(cDmasoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Professional Services Contract (rev 04/2019) Page 12 Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s)or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, WAC's, RCW's, regulations, policies, procedures, federal Office of Management and Budget(OMB) circulars and federal and state executive orders. B. Special Conditions C. General Terms & Conditions D. Exhibit B Insurance Requirements E. Exhibit A, Scope of Service F. Exhibit C, Budget Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract(rev 04/2019) Page 13 EXHIBIT A Scope of Service Program: Mason County Law Enforcement Co-Responder Program Program Description: Olympic Health and Recovery Services will partner with the Mason County Sheriffs Office (MCSO) to provide co-responder services to engage with individuals experiencing behavioral health crises that do not rise to the level of need for incarceration. CONTRACTOR will respond with MCSO to identified behavioral health crisis situations and intervene to connect individuals to resources and services to mitigate future crises. Services include identification and screening of individuals with behavioral health and social service needs, referrals and connection to behavioral health treatment and social service resources, assistance in obtaining basic resources, outreach and support to individuals seen on a recurring basis, short term case management, and coordination of service delivery. A. CONTRACTOR will recruit, hire, and maintain four staff positions, two Crisis Clinicians and two Peer Specialists, with duties, functions, and qualifications as described below: a. Job Title: Crisis Clinician (BA) b. Job Title: Peer Specialists—Crisis c. All positions are maintained by Olympic Health & Recovery Services Program Expectations: A. CONTRACTOR will cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Mason County Sheriff's Office personnel, other law enforcement agencies, emergency medical response agencies, court systems, community leaders, Mason County Public Health & Human Services, federal, state, regional and local agencies, homeless shelters, area community service and faith-based groups, staff of state and local hospitals and health providers in an effort to care for and assist individuals with chronic behavioral health disorders and in need of social services. • Develop a network of working relationships with, Designated Crisis Responders (DCR), Mason County Jail, behavioral health treatment providers, emergency housing providers, and other social services providers. • Serve as a liaison with other County departments, divisions, outside agencies, and the community. Participate in systems planning, including representation on various committees. • Establish and maintain a rapport with the population served. • Provide information, consultation, and referral. • Respond to requests for information about available services for individuals who are homeless, individuals with behavioral health disorders, and those with other human and social service needs. Make referrals to appropriate service providers and coordinate service delivery. • Assist the target population served with obtaining basic resources such as shelter, food, medical services, behavioral health treatment,jobs and other social and human services as needed. • Develop and maintain a housing resource list. Professional Services Contract(rev 04/2019) Page 14 • Assist with relocations. • Provide outreach, engagement and liaison support to those people that are seen on a recurring basis which may require short term intensive case management. Facilitate services for high-need individuals across all involved systems of care. • Monitor contact behaviors and progress, provide assistance toward attaining pre- determined goals, and schedule appointments. • Promote best practices in treatment approaches, support systems, and interventions. Meet with and interview contacts, families, and other care providers to assess needs and eligibility of services. Advocate needs of contacts within and outside system; liaise between contact, caregivers, and service providers. Provide client-level and system-wide troubleshooting and advocacy. • Follow-up with identified individuals in an effort to bridge gaps between police and/or emergency medical contacts and social service providers. • Consult with other agency professionals on difficult cases. • Develop and recommend procedures for identifying and screening people with social service needs. • Establish and administer maps of camp locations for service providers and the Mason County Sheriff's Office. • Study and analyze program participation. Prepare recommendations and a yearly report for improvement of existing and development of new programs. Review statistical data and identify future trends. Collect and prepare data for status reports and a monthly outcome summary. • Prepare memos, correspondence, records and reports related to social services activities. • Develop, recommend, plan, initiate and organize programs, policies, procedure and projects that will assist in efficiently addressing the human and social service needs of the target population served within the Mason County community. • Provide training to officers on social service resources. • Manage limited resources to maximize efficiencies and effectiveness of services provided. • Facilitate transport for person(s) in need of assistance to appropriate facilities. • May attend and testify at court hearings and other legal proceedings. • Perform related work and special projects as assigned. B. CONTRACTOR will oversee subcontracted services and will work in partnership with the Mason County Sheriff's Office. Subcontracted services will work in coordination with law enforcement, emergency medical response agencies, court systems, community leaders, government agencies, treatment providers, housing providers, and other social service providers. C. CONTRACTOR will supply the Crisis Clinicians and Peer Specialists with all necessary equipment and software to carry out the functions of their position. This includes, but is not limited to, a computer and a phone. D. COUNTY will provide the Crisis Clinicians and Peer Specialists with a workspace and access to internet at Mason County Sheriff's Office. E. The Crisis Clinicians and Peer Specialists must work 40 hours per week excluding holidays recognized by CONTRACTOR. Professional Services Contract(rev 04/2019) Page 15 • The Crisis Clinicians' and Peer Specialists' schedules will beset by CONTRACTOR with input from COUNTY. • The Crisis Clinicians and Peer Specialists should attend all CONTRACTOR staff meetings, in-services, or other critical organizational meetings. Performance/Reporting and Deliverables: The CONTRACTOR will collect data and report on the following measures on a quarterly basis. Performance measures and targets are subject to change under the authorization of the COUNTY. Co-Responder with MCSO The following demographics should be collected for every unduplicated client served for the contract year, including clients who carried over from the previous year and all new enrollments for the contract year. Reported in the 4"' quarter only. • Gender Identity(Male, Female, Transgender, Other Identity, choose not to respond) • Age Group (0-14, 15-17, 18-24, 25-54, 55+ years old) Demographics • Race (White, Black or African American, Asian, American Indian or Alaska Native, Native Hawaiian or Other Pacific Islander, Multiple Races, Other, choose not to respond) • Ethnicity (Non-Hispanic/Non-Latino, Hispanic/Latino, choose not to respond) • Zip Code(98501, 98502, 98503, 98506, 98512, 98513, 98516, 98530, 98531, 98576, 98579, 98589, 98597, HOW Transient/ Homeless, Other, choose not to respond) MUCH? Number of The number of new clients referred to the program during the Referrals quarter. The number of clients who received program services each quarter, including clients who were enrolled at the start of each quarter (caseload carryover) and all new clients each quarter. Clients re- admitted to the program after a formal exit are considered new enrollments. Clients served • Receive program services: Eligible clients are contacted by program staff. • Eligibility: Individuals have been referred by TCSO or other partners as having behavioral health and or social service needs. • Target: 25 in-person outreaches per week The number of clients who were referred to other services (e.g., HOW Referred to Other Law Enforcement Assisted Diversion, housing, behavioral health WELL? Services assessment or treatment, case management or other services). j Professional Services Contract (rev 04/2019) Page 16 EXHIBIT B INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2.Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non- owned and hired autos, or the exact equivalent. Limits shall be no less than$1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5)days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties")to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3.All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s)of insurance evidencing all the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests.Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR.Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of Professional Services Contract(rev 04/2019) Page 17 insurance required under this CONTRACT in no way waives an right or remedy of COUNTY or n q Y Y 9 Y any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention,the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR,which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT.This obligation applies whether the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9.The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers,to provide notice to COUNTY thirty(30)days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s)are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety(90)days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. Professional Services Contract(rev 04/2019) Page 18 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract(rev 04/2019) Page 19 EXHIBIT C BUDGET Submit monthly payment request and ledger electronically to Melissa Casey mcasevna.masoncountvwasaov Olympic Health &Recovery Services Annualized Total Comment 2.0 FTE Crisis Peer Specialist Mid-Point Salary- $56,389 Benefits- $16,916 Annualized Total - $73,305 4.0 FTE Staff Wages & Benefits $310,282 2.0 FTE Crisis Services Clinician Mid-Point Salary- $62,951 Benefits - $18,885 Annualized Total - $81,836 Training/Travel/Supplies $28,000 Admin (10%) $31,282 Subtotal $400,846 OHRS Medicaid Match (55%) $-220,846 Treatment Sales Tax Total $180,000 Payment: The funding awarded may only be used for eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No payments in advance or in anticipation of goods or services to be provided under this contract shall be made by the COUNTY.Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. Invoices are paid providing the CONTRACTOR performs the services, all expenses are allowable, and submits all reporting to a satisfactory level. COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month. Payment is considered timely when paid within thirty days from the date the invoice was approved. Professional Services Contract(rev 04/2019) Page 20 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Casey Bingham Ext. 562 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): May 22, 2023 Agenda Date: June 6, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: 2023 Budget Adjustment for Public Health Background/Executive Summary: Add transfer line from Clean Water District to Public Health Add transfer line to Environmental Health Reduce Clean Water District Professional Services Reduce Public Health’s COVID Vaccination funding Budget Impact (amount, funding source, budget amendment): No budgetary impact, net of adjustments is zero. Public Outreach (news release, community meeting, etc.): Requested Action: Attachments: Budget Transfer Request 9. `SON coy`' Mason County Community Development Briefing May 22, 2023 Briefing Items Historic Preservation Commission vacancy application—Luke Viscusi Historic Preservation Commission retention exception—Luke Viscusi State of Washington 2021 Building Code adoption—Todd Cunningham&Randy Collins Comprehensive Plan Request for Proposals—Kell Rowen C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Luke Viscusi on behalf of the Mason County Ext.282 Historic Preservation Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: June 6,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• The Mason County Historic Preservation Commission is asking the Board of County Commissioners to consider appointing a new applicant to fill one of two currently vacant seats on the Mason County Historic Preservation Commission. Background/Executive Summary: The Mason County Historic Preservation Commission is a seven-member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. The Historic Preservation Commission has had one vacant seat since at least July 2022 (term ends November 2023)and a second seat that became vacant in May 2023 (term ends November 2025). Andrea Exo has so far been the only member of the public to apply. The empty seats are open until filled. Mason County Code 17.40.040(b)(2) states that"the commission should include at least two professionals who have experience in identifying, evaluating,and protecting historic resources and are selected from among the disciplines of architecture, ... architectural history, ... or related disciplines."The applicant fulfills this requirement as their application states they have over nine years of historic preservation experience as an architectural conservator. Budget Impact(amount, funding source,budget amendment): None. Public Outreach (news release,community meeting, etc.): On July 11,2022,the Board of County Commissioners approved a New Release to advertise four open positions on the Historic Preservation Commission. Requested Action: For the BOCC to review the application of Andre Exo to serve on the Mason County Historic C Mason County Agenda Request Form Y /A t! Preservation Commission, and schedule an interview,if desired. Attachments • Current Mason County Historic Preservation Membership List • Mason County Historic Preservation Commission Application from Andrea Exo • Mason County Code 17.40.040—Mason County Historic Preservation Commission 2023 Mason County Historic Preservation Commission Membership List Member Position Term Jann Goodpaster Vice Chair Nov 2024 Caleb Cowles Nov 2024 Bill Jensen Nov 2025 Vacant Nov 2025 David Dally Nov 2025 Edgar Huber Chair,Professional Expertise Nov 2023 Vacant Nov 2023 Shaun Dinubilo Ex-Officio Member Kris Miller Ex-Officio Member Mason County Historic Preservation Commission Membership List °paNa� MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET r SHELTON WA 98584 Fax 360-427-8437, Voice 360-427-9670, Ext. 499;275-4467 or 482-5269 1N.S1 1 AM SEEKING APPOINTMENT TO �Gjj O�(� 1�p �/ISU12� c:UMfM5��►�I NAME: ADDRESS: PHONE- ' 1CyIITY/ZIP`: ����(OR AREA IN THE COUNTY YOU LIVE) E-MNL' COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS ��EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: 1�frIQiJN{ rf�t - (,Ors/1"�vti`�YRS �l1 POSITION: COMPANY: YRS POSITION: In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: AND Mi�S �D -- 4t(�'Ij � i y -{��r,►i 1 +r1� What interests, skills do you wish to offer the Board, Committee, or Council? I J r gja�-'-N �1Ql�l C-�I►y T �}�� i71►?lC-1 L/ Tl�l�l �1 F_] 1� tZ- G1 t MN 5���S ft�l(✓I�/Ut= tD�Di�I ( p �.l j -`l1.1 D pTLT7)cZP�7oi�l '�'-� f S VW- -ALL Alr--MI ZIC 75UI' It l�q Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? \IFS Realistically,how much time can you give to this position? Quarterly Monthly Weekly S Daily Office Use Only Sign re ��_2a2� Appointment Date Date Term Expire Date 17.40.040 Mason County historic preservation commission. (a) Creation and Size.There is hereby established a Mason County historic preservation commission,consisting of seven members,as provided in subsection (b)(3) below. Members of the Mason County historic preservation commission shall be appointed by the Mason County board of commissioners and shall be residents of Mason County except as provided in subsection 17.40.040(b)(2) below. (b) Composition of the Commission. (1) All members of the commission must have a demonstrated interest and competence in historic preservation and possess qualities of impartiality and broad judgment. (2) The commission should include at least two professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture, history,architectural history, planning, prehistoric and historic archaeology,folklore, cultural anthropology,curation,conservation,and landscape architecture or related disciplines; and one member who is a duly authorized representative of a local Indian Tribe.The commission action that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of the professional positions, unless the commission action is related to meeting certified local government(CLG) responsibilities cited in the certification agreement between the Mason County board of commissioners and the State Historic Preservation Officer on behalf of the state. Exception to the residency requirement of up to two commission members may be granted by the Mason County board of commissioners in order to obtain representatives from these disciplines. (3) In making appointments,the Mason County commissioners may consider names submitted from any source, but the Mason County board of commissioners shall notify history and Mason County development related organizations of vacancies so that names of interested and qualified individuals may be submitted by such organizations for consideration along with names from any other source. (c) Terms.The original appointment of seven members to the commission shall be as follows:three for two years,two for three years and two for four years.Thereafter, appointments shall be made for a three year term.Vacancies shall be filled by the Mason County board of commissioners for the unexpired term in the same manner as the original appointment. (d) Powers and Duties.The major responsibility of the historic preservation commission is to identify and actively encourage the conservation of the Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties;to raise community awareness of the Mason County's history and historic resources; and to serve as Mason County's primary resource in matters of history, historic planning,and preservation. In carrying out these responsibilities,the historic preservation commission shall engage in the following: (1) Conduct and maintain a comprehensive inventory of historic resources within the boundaries of the Mason County and known as the Mason County historic inventory,and publicize and periodically update inventory results. Properties listed on the inventory shall be recorded on official zoning records with an "HI" (for historic inventory designation).This designation shall not change or modify the underlying zone classification. (2) Initiate and maintain the Mason County register of historic places.This official register shall be compiled of buildings,structures,sites,objects,and districts identified by the commission as having historic significance worthy of recognition and protection by Mason County and encouragement of efforts by owners to maintain, rehabilitate, and preserve properties. (3) Review nominations to the Mason County register of historic places according to criteria in Section 17.40.050(b)of this ordinance and adopt standards in its rules to be used to guide this review. Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 1 of 3 (4) Review proposals to construct,change,alter, modify, remodel, move,demolish,or significantly affect properties or districts on the register as provided in Section 17.40.060;and adopt standards in its rules to be used to guide this review and the issuance of a certificate of appropriateness or waiver. (5) Provide for the review either by the commission or its staff of all applications for approvals, permits, environmental assessments or impact statements,and other similar documents pertaining to identified historic resources or adjacent properties. (6) Conduct all commission meetings in compliance with Chapter 42.30 RCW,Open Public Meetings Act,to provide for adequate public participation and adopt standards in its rules to guide this action. (7) Participate in, promote and conduct public information,educational and interpretive programs pertaining to historic and prehistoric resources. (8) Establish liaison support,communication and cooperation with federal,state,and other local government entities which will further historic preservation objectives, including public education, within the Mason County area. (9) Review and comment to the Mason County board of commissioners on land use, housing and redevelopment, municipal improvement and other types of planning and programs undertaken by any agency of Mason County,other neighboring communities, Mason County, Native American Tribes, state or federal governments,as they relate to historic resources of Mason County. (10) Advise the Mason County commissioners generally on matters of Mason County history and historic preservation. (11) Perform other related functions assigned to the commission by the Mason County board of commissioners. (12) Provide information to the public on methods of maintaining and rehabilitating historic properties.This may take the form of pamphlets, newsletters,workshops,or similar activities. (13) Officially recognize excellence in the rehabilitation of historic buildings,structures,sites and districts, and new construction in historic areas;and encourage appropriate measures for such recognition. (14) Be informed about and provide information to the public and Mason County departments on incentives for preservation of historic resources including legislation, regulations and codes which encourage the use and adaptive reuse of historic properties. (15) Review nominations to the State and National Registers of Historic Places. (16) Investigate and report to the Mason County board of commissioners on the use of various federal, state, local or private funding sources available to promote historic resource preservation in Mason County. (17) Serve as the local review board for special valuation and: (A) Make determination concerning the eligibility of historic properties for special valuation; (B) Verify that the improvements are consistent with the Washington State Advisory Council's Standards for Rehabilitation and Maintenance: (C) Enter into agreements with property owners for the duration of the special valuation period as required under WAC 254-20-070(2); (D) Approve or deny applications for special valuation; (E) Monitor the property for continued compliance with the agreement and statutory eligibility requirements during the ten year special valuation period; Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 2 of 3 (F) Adopt bylaws and/or administrative rules and comply with all other local review board responsibilities identified in Chapter 84.26 RCW; (G) Work in conjunction with local Indian Tribes and the Tribal Historic Preservation Office(THPO) in determining the eligibility of properties for special valuation on those sites within the exterior boundaries of local Indian Reservations. (18) The commission shall adopt rules of procedure to address items(3), (4), (6)and (17) inclusive. (e) Compensation.All members shall serve without compensation. (f) Rules and Officers.The commission shall establish and adopt its own rules of procedure,and shall select from among its membership a chairperson and such other officers as may be necessary to conduct the commission's business. (g) Commission Staff. Commission and professional staff assistance shall be provided by the Mason County community development department with additional assistance and information to be provided by other parks and public works departments as may be necessary to aid the commission in carrying out its duties and responsibilities under this chapter. (Ord. 79-05,Attach.A(part), 2005). Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Luke Viscusi on behalf of the Mason County Ext.282 Historic Preservation Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: June 6,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• The Mason County Historic Preservation Commission is seeking an exception to retain Caleb Cowles as a member of the commission despite his residence outside of Mason County. Background/Executive Summary: At the Historic Preservation Commission's(HPC)May I Ith meeting,commission member Caleb Cowles brought it to the attention of the HPC that he was residing in Thurston County. The HPC unanimously voted to retain Caleb Cowles on the commission,pending an exception from the Board of County Commissioners. Mason County Code 17.40.040(a) states that members of the HPC"shall be residents of Mason County, except as provided in subsection 17.40.040(b)(2)..." Mason County Code 17.40.040(b)(2)then states,"the commission should include at least two professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture,history,architectural history,planning,prehistoric and historic archaeology, folklore, cultural anthropology, curation,conservation,and landscape architecture or related disciplines; ... Exception to the residency requirement of up to two commission members may be granted by the Mason County board of commissioners in order to obtain representatives from these disciplines." As detailed in the attached letter,the HPC believes that Caleb Cowles brings expertise that fulfills these criteria and deserves to retain his role on the HPC. His current term on the HPC expires in November 2024. Budget Impact(amount, funding source,budget amendment): None. C Mason County Agenda Request Form Y /A t! Public Outreach (news release,community meeting, etc.): None. Requested Action: For the BOCC to grant exception to Caleb Cowles to serve on the Mason County Historic Preservation Commission,per Mason County Code 17.40.040(b)(2). Attachments • Current Mason County Historic Preservation Membership List • Letter from Historic Preservation Commission RE: Seeking Exception for Retaining Mr. Caleb Cowles on the Mason County Historic Preservation Commission • Mason County Historic Preservation Commission Application from Caleb Cowles,dated August 4,2022 • Mason County Code 17.40.040—Mason County Historic Preservation Commission 2023 Mason County Historic Preservation Commission Membership List Member Position Term Jann Goodpaster Vice Chair Nov 2024 Caleb Cowles Nov 2024 Bill Jensen Nov 2025 Vacant Nov 2025 David Dally Nov 2025 Edgar Huber Chair,Professional Expertise Nov 2023 Vacant Nov 2023 Shaun Dinubilo Ex-Officio Member Kris Miller Ex-Officio Member Mason County Historic Preservation Commission Membership List es,�� h 1* MASON COUNTY r HISTORIC PRESERVATION COMMISSION A Ao.WWI� Mason County Board of County Commissioners 411 North 5th Street Shelton, WA 98584 May 17, 2023 RE: Seeking Exception for Retaining Mr. Caleb Cowles on the Mason County Historic Preservation Commission Dear Members of the Board of County Commissioners, At the Historic Preservation Commission's (HPC)May 1 Vh meeting, commission member Caleb Cowles brought it to the attention of the HPC that when appointed to the HPC by the Board of County Commissioners (BOCC) he was a resident of Mason County,but has recently moved his residence to Thurston County. Mr. Cowles made it clear that he was aware of the provisions in Mason County Code 17.040.040 and wanted to address the issue with the HPC in the event that this would create a vacancy on the HPC. Mason County Code 17.40.040(a) states: Creation and Size. There is hereby established a Mason County historic preservation commission, consisting of seven members, as provided in subsection (b)(3) below. Members of the Mason County historic preservation commission shall be appointed by the Mason County board of commissioners and shall be residents of Mason County except as provided in subsection 17.40.040(b)(2) below. Mr. Cowles has spent most of his life in Mason County and his exceptional knowledge of the county's history has bolstered the HPC over the past half year. The HPC believes that Mr. Cowles's expertise qualifies him for an exception,per Mason County Code 17.40.040(b)(2), to retain his role on the HPC despite residing outside of Mason County. Mason County Code 17.40.040(b)(2)then states: The commission should include at least two professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture, history, architectural history,planning,prehistoric and historic archaeology, folklore, cultural anthropology, curation, conservation, and landscape architecture or related disciplines; and one member who is a duly authorized representative of a local Indian Tribe. The commission action that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of the professional positions, unless the commission action is related to meeting certified local government(CLG) responsibilities cited in the certification agreement between the Mason County board of commissioners and the State Historic Preservation Officer on behalf of the state. Exception to the residency requirement of up to two commission members may be granted by the Mason County board of commissioners in order to obtain representatives from these disciplines. The HPC believes that Caleb Cowles's expertise would fit into "related disciplines."Between his seven years of experience as a Field Party Chief for a land surveying company and his four years of experience as an Appraiser for Mason County, Caleb's perspective is rooted in his life-long understanding of the history and significance of buildings and properties in Mason County. In particular, his expertise in appraising has been extremely valuable to the HPC revising and relaunching the Mason County Historic Place Plaque Program. Caleb understands what to look for and what to value when evaluating properties for their historic integrity. He brings a knowledge of historic materials, construction practices, local organizations and companies,photo and mapping resources, and general Mason County history. Finally, his position as a Mason County Appraiser has become integral as we explore tax incentives for historic property owners due to the overlap needed between the HPC and our County Assessor's Office. The Mason County Historic Preservation Commission unanimously supports retaining Mr. Cowles as a member of the Historic Preservation Commission. Caleb has more than demonstrated his interest and competence in historic preservation and he possess qualities of impartiality and broad judgment as proven by his participation in the recent Mason County Heritage Grants and Historic Place Plaque Program applications over the past four months. We feel strongly that Caleb deserves to continue the great work he has been doing with the HPC. Finally, all the current HPC Commissioners, with the recent exception of Caleb Cowles, are residents of Mason County. Per Mason County Code 17.40.040(b)(2), up to two exemptions to the in-county residency requirement are allowed. The HPC urges the Board of County Commissioners to look favorably on our request for an exception for Caleb Cowles and looks forward to your response. Sincerely, David Dally Mason County Historic Preservation Commission Jann Goodpaster Vice Chair,Mason County Historic Preservation Commission Edgar Huber Chair,Mason County Historic Preservation Commission Bill Jensen Mason County Historic Preservation Commission �60V °pafv� RECENED MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET AUG ��'� SHELTON WA 98584 - - Mason County Fax 360-427-8437, Voice 360427--9670, Exf._419,275-4467 or482-5269 I854 Commissioners I AM SEEKING APPOINTMENT TO _ 1�15�Do's C, Qy-uC-V1a-"0A NAME: 1 ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORI<PHONE: � (OR AREA IN THE COUNTY YOU LNE) E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: 'Y�� O' /�t) YRS .POSITION: A��`ctcl�� /�{/(�fl✓DUS W'edS COMPANY: p1z �ttvl� S'rl.YI�"U�e//!x YRS POSITION: lrt S! G r1 c T ---------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council'for which you Are applying: �r�v-r�✓�.� . _I�JSI�ez�'!n� 5��� � r�y�{<�u�e cs�c��Ge � 0�a-w�'��- e. What interests, skills do you wish to offer the Board,/Committee,or Council? k cre�W[&- e afl ��YUG Il ,. doh GAY jv�cui � (�iU/ � Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able.to attend such trainings? Realistically,how much time can you ' e to position? Quarte Mo thly Weekly Daily {y Office Use Only Appointment Date Signature Date Term Expire Date 17.40.040 Mason County historic preservation commission. (a) Creation and Size.There is hereby established a Mason County historic preservation commission,consisting of seven members,as provided in subsection (b)(3) below. Members of the Mason County historic preservation commission shall be appointed by the Mason County board of commissioners and shall be residents of Mason County except as provided in subsection 17.40.040(b)(2) below. (b) Composition of the Commission. (1) All members of the commission must have a demonstrated interest and competence in historic preservation and possess qualities of impartiality and broad judgment. (2) The commission should include at least two professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture, history,architectural history, planning, prehistoric and historic archaeology,folklore, cultural anthropology,curation,conservation,and landscape architecture or related disciplines; and one member who is a duly authorized representative of a local Indian Tribe.The commission action that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of the professional positions, unless the commission action is related to meeting certified local government(CLG) responsibilities cited in the certification agreement between the Mason County board of commissioners and the State Historic Preservation Officer on behalf of the state. Exception to the residency requirement of up to two commission members may be granted by the Mason County board of commissioners in order to obtain representatives from these disciplines. (3) In making appointments,the Mason County commissioners may consider names submitted from any source, but the Mason County board of commissioners shall notify history and Mason County development related organizations of vacancies so that names of interested and qualified individuals may be submitted by such organizations for consideration along with names from any other source. (c) Terms.The original appointment of seven members to the commission shall be as follows:three for two years,two for three years and two for four years.Thereafter, appointments shall be made for a three year term.Vacancies shall be filled by the Mason County board of commissioners for the unexpired term in the same manner as the original appointment. (d) Powers and Duties.The major responsibility of the historic preservation commission is to identify and actively encourage the conservation of the Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties;to raise community awareness of the Mason County's history and historic resources; and to serve as Mason County's primary resource in matters of history, historic planning,and preservation. In carrying out these responsibilities,the historic preservation commission shall engage in the following: (1) Conduct and maintain a comprehensive inventory of historic resources within the boundaries of the Mason County and known as the Mason County historic inventory,and publicize and periodically update inventory results. Properties listed on the inventory shall be recorded on official zoning records with an "HI" (for historic inventory designation).This designation shall not change or modify the underlying zone classification. (2) Initiate and maintain the Mason County register of historic places.This official register shall be compiled of buildings,structures,sites,objects,and districts identified by the commission as having historic significance worthy of recognition and protection by Mason County and encouragement of efforts by owners to maintain, rehabilitate, and preserve properties. (3) Review nominations to the Mason County register of historic places according to criteria in Section 17.40.050(b)of this ordinance and adopt standards in its rules to be used to guide this review. Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 1 of 3 (4) Review proposals to construct,change,alter, modify, remodel, move,demolish,or significantly affect properties or districts on the register as provided in Section 17.40.060;and adopt standards in its rules to be used to guide this review and the issuance of a certificate of appropriateness or waiver. (5) Provide for the review either by the commission or its staff of all applications for approvals, permits, environmental assessments or impact statements,and other similar documents pertaining to identified historic resources or adjacent properties. (6) Conduct all commission meetings in compliance with Chapter 42.30 RCW,Open Public Meetings Act,to provide for adequate public participation and adopt standards in its rules to guide this action. (7) Participate in, promote and conduct public information,educational and interpretive programs pertaining to historic and prehistoric resources. (8) Establish liaison support,communication and cooperation with federal,state,and other local government entities which will further historic preservation objectives, including public education, within the Mason County area. (9) Review and comment to the Mason County board of commissioners on land use, housing and redevelopment, municipal improvement and other types of planning and programs undertaken by any agency of Mason County,other neighboring communities, Mason County, Native American Tribes, state or federal governments,as they relate to historic resources of Mason County. (10) Advise the Mason County commissioners generally on matters of Mason County history and historic preservation. (11) Perform other related functions assigned to the commission by the Mason County board of commissioners. (12) Provide information to the public on methods of maintaining and rehabilitating historic properties.This may take the form of pamphlets, newsletters,workshops,or similar activities. (13) Officially recognize excellence in the rehabilitation of historic buildings,structures,sites and districts, and new construction in historic areas;and encourage appropriate measures for such recognition. (14) Be informed about and provide information to the public and Mason County departments on incentives for preservation of historic resources including legislation, regulations and codes which encourage the use and adaptive reuse of historic properties. (15) Review nominations to the State and National Registers of Historic Places. (16) Investigate and report to the Mason County board of commissioners on the use of various federal, state, local or private funding sources available to promote historic resource preservation in Mason County. (17) Serve as the local review board for special valuation and: (A) Make determination concerning the eligibility of historic properties for special valuation; (B) Verify that the improvements are consistent with the Washington State Advisory Council's Standards for Rehabilitation and Maintenance: (C) Enter into agreements with property owners for the duration of the special valuation period as required under WAC 254-20-070(2); (D) Approve or deny applications for special valuation; (E) Monitor the property for continued compliance with the agreement and statutory eligibility requirements during the ten year special valuation period; Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 2 of 3 (F) Adopt bylaws and/or administrative rules and comply with all other local review board responsibilities identified in Chapter 84.26 RCW; (G) Work in conjunction with local Indian Tribes and the Tribal Historic Preservation Office(THPO) in determining the eligibility of properties for special valuation on those sites within the exterior boundaries of local Indian Reservations. (18) The commission shall adopt rules of procedure to address items(3), (4), (6)and (17) inclusive. (e) Compensation.All members shall serve without compensation. (f) Rules and Officers.The commission shall establish and adopt its own rules of procedure,and shall select from among its membership a chairperson and such other officers as may be necessary to conduct the commission's business. (g) Commission Staff. Commission and professional staff assistance shall be provided by the Mason County community development department with additional assistance and information to be provided by other parks and public works departments as may be necessary to aid the commission in carrying out its duties and responsibilities under this chapter. (Ord. 79-05,Attach.A(part), 2005). Created: 2023-04-05 09:20:32 [EST] (Supp. No.62-2-23) Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Todd Cunningham,Building Official Ext. 359 Randy Collins,Fire Marshal Department: Community Services Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology 0 Other (This is the responsibility of the requesting Department) Public Works Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Discussion of the State of Washingtons 2021 Building Code adoption including,the new building and fire protection code standard titled; WA Wildland Urban Interface Code(WAWUI) as mandated by the state building code council, state code adoption cycle under the provisions of RCW 19.27. Background/Executive Summary: The State of Washington has adopted the various 2021 international codes with state amendments as part of the upcoming state mandated code adoption cycle scheduled for July 1,2023. Included in this code adoption cycle is the WAWUI code. The code is intended to work in concert with the state building and fire codes in providing for a comprehensive approach to enhance protection of property and structures throughout the state from exposure to wildland fires. Budget Impact: Fees will be recovered through the county's DCD fee schedule. A new fee will be recommended for the WAWUI code projected to cover cost for plan review and inspections. These fees will be brought before the commissioners at a future meeting and added to the DCD fee schedule once approved. Public Outreach: Outreach includes customer contact through our website and handouts, discussion contact with stakeholders at the counter and through staff, contact with the Olympia Master Builders and the WA Building Industry Association. Requested Action: Place on the May 23 Action Agenda to set the public hearing for adoption of the new codes on June 20, 2023. Attachments List of State Codes adopted,County website announcements, WAWUI checklist(Draft), Journal Notice, Title 14 amendments. Mason County,Washington,Code of Ordinances Title 14 BUILDINGS AND CONSTRUCTION Title 14 BUILDINGS AND CONSTRUCTION Chapter 14.04 STATE BUILDING CODES ADOPTED' 14.04.010 State Building Codes adopted. (a) Formatted:Strikethrough Washington AdministFative Cede(WAG),ChapteF 51 50;including IBC Sectiens 101 thFeugh li2,including Excluding 113C,ChapteF 1,subsection 101.4.3(Plumbing);excluding Sectiens 113 thFE)Ugh 116;exeluding (a) 2021 Edition of the International Building Code(IBC)as published by the International Code Council(ICC), hereafter IBC,including the 2021 International Existing Building Code(IEBC),adopted in accordance with Washington Administrative Code(WAC),Chapter 51-50;including IBC Sections 101 through 112,including IBC Appendix Chapters,C(Agricultural Buildings).G(Flood Resistant Construction),H(Signs)and J (Grading).Excluding IBC,Chapter 1,subsection 101.4.3(Plumbing)and 101.4.6;excluding Sections 113 through 116;excluding Appendix Chapter H,Section H106(Electrical for Signs). hereafter'BC,including the 2021 Internatienal Existing Building Cede(IEBQ,adopted On accordance with IBC Appendix Chapters,C(AgFicultural Buildings),G(F i 99d Resistant Construction),H(Signs)and j (a) 2021 EditieR of the IRtPFR@tinRaI BuildiRg Code(113G)as published by the IR*PFRRtieRaI Cade Geuncil(ICC),t L....ugh 1161,,. ,,,.!Ud'Rg A........,li..l hapteF u SeetieR HiO6(Ele.t.i..al fOF fi R5-) (b) 2018 Editien efthe IRteFR;1tiARAI RPSideRtkal Code f19F QRe and T-we Family Dwellings as published by the — Formatted:Strikethrough EeastFUGtier>} (b) 2021 Edition of the International Residential Code for One-and Two-Family Dwellings as published by the International Code Council(ICC),hereafter the IRC,as adopted in accordance with Washington Administrative Code(WAC)Chapter 51-51.Excluding IRC,Chapter 11,Energy Efficiency regulations pursuant to WAC 51-11R and Chapters 25 through 43,Plumbing and Electrical Provisions regulated pursuant to WAC 51-56 and WAC 296-46B excluding section R112,board of appeals. 'Editor's note(s)—Ord.No.50-16,Att.A,adopted Aug.9,2016,repealed the former Ch.14.04,§14.04.010,and enacted a new Ch.14.04 as set out herein.The former Ch.14.04 pertained to state and uniform codes adopted and derived from Ord.No.44-10,adopted May 25,2010;Ord.No.32-13,adopted June 18,2013. Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:14[EST] (Supp.No.62-2-23) Page 1 of 62 (b) 2921 Rd itien Afthe I ntepnati Ana I RpgidpAti a'(;Ad P fAF Q A P a Ad Twe Family Dwell ings as pub'ished by the AdFnnistratve Cede(WAC)Chapter 51 51.Excluding IRC,Chapter 11,Energy Efficiency Fegulatiens pursuant (c) Formatted:Strikethrough (c) 2021 Edition of the International Fire Code as published by the International Code Council(ICC) hereafter the IFC,as adopted in accordance with Washington Administrative Code(WAC)Chapter 51-54A;including Appendix Chapters,C(Fire Hydrant Locations and Distribution).F(Hazard Ranking).G(Cryogenic Fluids).H (Hazardous Materials Management Plan),I(Fire Protection Systems—Non-Compliant Conditions). (c) 2021 Editien of the'RteMatieRal FiFe Code as published by the InteMatiOnal Code Ceuncil(ICC) heFeafter Formatted:Indent:Left: 0",First line: 0" the!PC,as adepted iR aeegrdaRcp%vith Washingten Administrative Cede(WAG)ChapteF 51 54A;including __-- _ Formatted:Strikethrough hereafter the'PAC,as adopted on acceFdRRce%vith I.Alaghington AdFR'R*StFat*ve Cede(WAC)ChapteF 51 52, nsseeiatien(nl[on)54 and the 2017 Liquified PetFE)Ieum Gag Cede nl[on 59 (d) 2021 Edition of the International Mechanical Code as published by the International Code Council(ICC), hereafter the IMC,as adopted in accordance with Washington Administrative Code(WAC)Chapter 51-52, including the 2021 International Fuel Gas Code,2021 National Fuel Gas Code-National Fire Protection Association(NFPA)54,and the 2020 Liquified Petroleum Gas Code-NFPA 58.Excluding IMC Section 113 through 116. 2018 Edition eft-he Unifern;Plumbing Code as published bythe _ --' Formatted:Strikethrough (e) 2021 Edition of the Uniform Plumbing Code as published by the International Association of Plumbing and Mechanical Officials(IAPMO),hereafter the UPC,as adopted in accordance with Washington Administrative Code(WAC)Chapter 51-56.Excluding Chapter 1,Section 107.. Formatted:Font color:Red,Expanded by 0.1 pt --- Formatted:Strikethrough (f) 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings as published by the International Conference of Building Officials.Excluding Section 205.1 Board of Appeals., Formatted:Font color:Red,Expanded by 0.1 pt - Formatted:Strikethrough Cede(WAG)51 11 R(Residential)and 51 11 G(CeF.Fne Erroll Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 2 of 62 (g) 2021 Edition of the International Energy Conservation Code as published by the International Code Council(ICC),herein after the Washington State Energy Code(WSEC)as adopted by the Washington Administrative Code(WAC)51-11R(Residential)and 51-11C(Commercial). (h) 2021 Edition of the International Wildland-Urban Interface Code as published by the International Code Council(ICC),as adopted,and amended by the Washington Administrative Code(WAC)51- 54A. (Ord.No.50-16,Att.A,8-9-2016;Ord.No.2021-007,Att.A,1-19-2021) Chapter 14.08 BUILDING CODE AMENDMENTS2 14.08.010 General. Formatted:Strikethrough The amended seetiens shall supeFsede that seetien eF tablP AS Al'FAhIQFPd ii;said Building Cede ef Masen Geunty. The amended sectionsares follows[in this..hapt ffl 2021 International Building Code(IBC).2021 International Residential Code(IRC)and the 2021 International Wildland Urban Interface Codes are hereby amended.The amended sections shall supersede that section or table as numbered in said Building Code of Mason County.The amended sections are as follows[in this chapterl. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.50-16,Att.A,8-9-2016;Ord.No.2021-007,Att.A, 1-19-2021) 14.08.030 IBC/IRC Section 105.1,Permits required. Section 105.1 is adopted,and supplemented with the following: (1) Permits shall be required for all docks,piers,and floats,excluding:the normal maintenance and repair of boathouses;and floats which are less than 120 square feet,are detached and chain anchored. Permits shall also be required for seawalls,bulkheads,or other similar structures,regardless of type of construction,including,but not limited to,rock,rip rap,pilings,wood and concrete block. (2) Permits shall be required for park trailers,recreational park trailers,manufactured housing, commercial structures,commercial coaches,faetery-bailtfactory built housing. (3) Permits shall be required for the construction of vehicular and/or pedestrian bridges.Submittal documents such as plans,calculations and specifications must be stamped and approved by an engineer licensed in the State of Washington,JS FeElUiFed.� — Formatted:Font color:Red,Strikethrough Formatted:Strikethrough 'Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.08 in its entirety to read as herein set out.Former Chapter 14.08 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 3 of 62 The building official may review and approve small private foot bridges not for vehicular use. (4) Tenant Review Applications,Commercial(COM)Permits shall be required for commercial use buildings when there is a change in tenant prior to occupancy whether or not construction or alterations are performed or proposed and regardless of the use or occupancy classification.When a building is constructed with future tenant spaces intended to be finished or occupied at a later date,a separate permit is required for each tenant space prior to any tenant occupancy.The permit fee shall be as adopted under the current building permit fee schedule. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.35-15,Att.A,8-18-2015) 14.08.031 IBC/IRC Section 105.2,Work exempt from permit. The International Building Code is clear on one important fact when it comes to exemptions."Exemptions from permit requirements...shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of th[e]International Building Code or any other laws or ordinances of[its] jurisdiction."13 Even though a building permit may not be required,provisions of the state code are still in force and effect.In this section,Sections[A]105.2 and R 105.2 of the International Building Code and International Residential Code are adopted herein by reference and supplemented with the following: (1) Agricultural buildings:A single-story building or structure directly related to an agricultural activity defined to include:farming;forestry;ranching;algaculture;aquaculture;apiculture(beekeeping); horticulture;viticulture;animal husbandry,including,but not limited to,the care and raising of livestock,equine,and fur-bearing animals;poultry husbandry and the production of poultry and poultry products;dairy production;the production of field crops,fruits,vegetables,nursery stock, ornamental shrubs,ornamental trees,Christmas trees,flowers,sod,or mushrooms;timber and pasturage.Agricultural buildings shall be exempt when eight hundred sixty-four square feet or less with a wall height not to exceed,i*teo sixteen feet,and setback ten feet from all other structures.This Formatted:Strikethrough exemption does not apply to buildings used for the purpose of growing or producing medical or recreational cannabis which shall remain subject to the authority and restrictions of Mason County Code Chapter 17.17(Recreational Marijuana). (2) Storage(Non-Agricultural)Buildings:Single-story buildings or structures used for the storage of belongings,not designed for human habitation,and not used for remunerative purposes.These structures shall not be a place of human habitation or a place of employment,nor shall it be a place used by the public.Storage buildings shall be exempt when five hundred seventy-six square feet or less with a wall height not to exceed ten feet and shall be setback ten feet from all other structures. (3) Cargo containers,also known as intermodal freight containers,are standardized,reusable portable vessels that were originally designed for use in intercontinental traffic of freight and designed to be mounted on a rail car,truck or ship.When such containers are used as a building or structure,they are subject to the provisions of the building code as adopted and modified by Mason County.Accordingly, a building permit is required to locate and use such structures.The site and building construction plans shall be adequate to demonstrate compliance with building,fire and site regulatory standards. Structural calculations are required for altered or structurally connected containers. As with other prefabricated structures such as portables or manufactured homes,building code approval of cargo containers may be obtained through the Washington State's Factory Built Structure 31BC§105.2 Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 4 of 62 Agency.Cargo Containers shall be exempt when five hundred seventy-six square feet or less with a wall height not to exceed ten feet and shall be setbaekset back ten feet from all other structures. (4) Agricultural,storage buildings and cargo storage containers shall be exempt from the permitting requirements of Title 14 only when: a. The property owner must obtain an affidavit of exemption and certify through the use of an affidavit recorded on title: i. That the exempt structure will meet the definitions in 14.08.031(1)(2)or(3);and ii. That the structure is not located within a critical area unless it complies with Chapter 8.52 MCC,Resource Management;and iii. That it complies with setback requirements in accordance with Title 17 MCC,Zoning;and iv. That it is built to the latest version of the International Residential Code and International Building and Fire Code;and V. That it exceeds one hURdFed twenty squareFormatted:Strikethrough Bwi4ng Gode or two huRdFed SqUaFe feet On accordance with the 2015 Residential Cede; and V. That it exceeds one hundred twenty square feet in accordance with the 2021 International Building Code or two hundred square feet in accordance with the 2021 Residential Code; and vi. That if required,construction documents prepared by a registered design professional be submitted with each affidavit of exemption. vii. Buildings or structures used for the storage of belongings,not designed for human habitation,and not used,for remunerative purposes.These structures shall not be a place of human habitation or a place of employment,nor shall it be a place used by the public. b. Plumbing and mechanical permits are still required. C. The maximum height of the structure not to exceed those described in 14.08.031(1)(2)or(3). d. The exemption does not apply to structures located within a floodway. e. Cargo containers under the exemption need not have an engineered foundation but must be placed on a hard,level surface and attached to the ground with approved wind and seismic ties. f. Cargo containers used exclusively for storage are exempt from the requirement for exit doors. g. The proposed structure must adhere to other applicable Mason County,state,and federal r-egulatiensregulations.or ordinances. (5) Decks exceeding two hundred square feet that are not more than thirty inches above grade at any point,are not attached to a dwelling and do not serve the exit door required by WAC 51-51-0311 Section R311.4,are exempt from permitting requirements under[this section]. (Ord.No.30-17,att.A,6-6-2017;Ord.No.38-17,7-11-2017;Ord.No.38-15,Att.A,8-18-2015) Editor's note(s)—Ord.No.38-17,adopted July 11,2017,did not specify manner of inclusion,hence,codification as subsection 14.08.031(5)was at the discretion of the editor. 14.08.140 IWUIC Section 102.6 Existing conditions. Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 5 of 62 The legal occupancy or use of any structure or condition existing on the date of adoption of this code shall be permitted to continue without change,except as is specifically covered in this code,the International Fire Code or the Uniform Code for the Abatement of Dangerous Buildings or as is deemed necessary by the code official for the general safety and welfare of the occupants and the public. 14.08.150 IWUIC Section 106.3 Work exempt from permit Exemption from the permit requirements of the IWUIC shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of the IWUIC code or any other laws or ordinances of this jurisdiction,exemption does not allow the permit exemption requirements for the structures listed herein to be in violation of the provisions of the IWUIC for fire protection or construction materials. The code official is authorized to stipulate conditions for permits.Permits shall not be issued where public safety would be at risk,as determined by the code official. Unless otherwise provided in the requirements of the International Building Code or the International Fire Code,or any other ordinance of the jurisdiction,a permit shall not be required for the following as modified: (1) Agricultural buildings:A single-story building or structure directly related to an agricultural activity defined to include:farming;forestry;ranching;algaculture;aquaculture;apiculture(beekeeping); horticulture;viticulture;animal husbandry,including,but not limited to,the care and raising of livestock,equine,and fur-bearing animals;poultry husbandry and the production of poultry and Poultry products;dairy production;the production of field crops,fruits,vegetables,nursery stock, ornamental shrubs,ornamental trees,Christmas trees,flowers,sod,or mushrooms;timber and pasturage.Agricultural buildings shall be exempt when eight hundred sixty-four square feet or less with a wall height not to exceed sixteen feet,and setback ten feet from all other structures.This exemption does not apply to buildings used for the purpose of growing or producing medical or recreational cannabis which shall remain subject to the authority and restrictions of Mason County Code Chapter 17.17(Recreational Marijuana). (2) Storage(Non-Agricultural)Buildings:Single-story buildings or structures used for the storage of belongings,not designed for human habitation,and not used for remunerative purposes.These structures shall not be a place of human habitation or a place of employment,nor shall it be a place used by the public.Storage buildings shall be exempt when five hundred seventy-six square feet or less with a wall height not to exceed ten feet and shall be setback ten feet from all other structures. (3) Cargo containers,also known as intermodal freight containers,are standardized,reusable portable vessels that were originally designed for use in intercontinental traffic of freight and designed to be mounted on a rail car,truck or ship.When such containers are used as a building or structure,they are subject to the provisions of the building code as adopted and modified by Mason County.Accordingly, a building permit is required to locate and use such structures.The site and building construction plans shall be adequate to demonstrate compliance with building,fire and site regulatory standards. Structural calculations are required for altered or structurally connected containers. As with other prefabricated structures such as portables or manufactured homes,building code approval of cargo containers may be obtained through the Washington State's Factory Built Structure Agency.Cargo Containers shall be exempt when five hundred seventy-six square feet or less with a wall height not to exceed ten feet and shall be set back ten feet from all other structures. (4) Agricultural,storage buildings and cargo storage containers shall be exempt from the permitting requirements of Title 14 only when: a. The property owner must obtain an affidavit of exemption and certify through the use of an affidavit recorded on title: Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 6 of 62 i. That the exempt structure will meet the definitions in 14.08.031(1)(2)or(3);and ii. That the structure is not located within a critical area unless it complies with Chapter 8.52 MCC,Resource Management;and iii. That it complies with setback requirements in accordance with Title 17 MCC,Zoning;and iv. That it is built to the latest version of the International Residential Code and International Building and Fire Code;and V. That it exceeds one hundred twenty square feet in accordance with the 2021 International Building Code or two hundred square feet in accordance with the 2021 Residential Code; and vi. That if required,construction documents prepared by a registered design professional be submitted with each affidavit of exemption. vii. Buildings or structures used for the storage of belongings,not designed for human habitation,and not used,for remunerative purposes.These structures shall not be a place of human habitation or a place of employment,nor shall it be a place used by the public. b. Plumbing and mechanical permits are still required. C. The maximum height of the structure not to exceed those described in 14.08.031(1)(2)or(3). d. The exemption does not apply to structures located within a floodway. e. Cargo containers under the exemption need not have an engineered foundation but must be placed on a hard,level surface and attached to the ground with approved wind and seismic ties. f. Cargo containers used exclusively for storage are exempt from the requirement for exit doors. R. The proposed structure must adhere to other applicable Mason County,state,and federal regulations,or ordinances. (5) Decks exceeding two hundred square feet that are not more than thirty inches above grade at any point,are not attached to a dwelling and do not serve the exit door required by WAC 51-51-0311 Section R311.4,are exempt from permitting requirements under[this sectionl. 14.08.155 Section 106.8 Expiration. Expiration of permits shall be as set forth in the Mason County Code,Title 14,Section 14.08.035. 14.08.160 Section 110.2 Enforcement. Enforcement shall be in accordance with the applicable provisions of the Mason County Code as referenced. 14.08.165 Section 112 Service Utilities. Section 112 is deleted.Installation of service utilities shall be as set forth under the provisions of the Washington State,Department of Labor and industries,Electrical Division. 14.08.175 IWUIC Section 113 Means of Appeals. Appeals of orders,decisions or determinations made by the building official/fire marshal shall be as set forth in the Mason County Code,Title 15 Mason County Development Code,Section 15.11.010 Appeals of Administrative Interpretations and Decisions. Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 7 of 62 Chapter 14.12 VIOLATION AND PENALTIES4 1 n -020 Violation and penalties, Formatted:Strikethrough 14.12.030 IBC Section 114 and IRC Section R113,Violation and penalties Formatted:Font:12 pt,Bold Shall be as prescribed in Title 15,Mason County Code. Formatted:Block 1 (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.14 MINIMUM QUALIFICATION REQUIREMENTS FOR FIRE CODE INSPECTIONS 14.14.010 Minimum qualification requirements for International Fire Code(IFC)inspection. (a) Fire districts in Mason County who choose to do fire safety inspections using the adopted fire code shall have qualified inspectors to do the inspections.Qualified inspectors shall have a current certification in either the International Fire Service AcerediatieaAccreditation Congress(IFSAC)Fire Code Inspector Certification,or the International Code Council(ICC)-Fire Inspector I Certification,and evaluation/approval by the Mason County fire marshal. (b) For the purpose of this chapter,a fire safety inspection is defined as any on-site visit to a commercial, residential,or other-occupancy for the purpose or effect of identifying compliance or noncompliance of the fire code not directly related,or as a result,of a fire incident. (c) Fire safety inspections done by fire districts that are forwarded to the fire maFsha'smarshal's office for compliance shall be done so in writing in a format provided and/or approved by the county. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.50-16,Att.A,8-9-2016) °Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.12 in its entirety to read as herein set out.Former Chapter 14.12 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. 'Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.14 in its entirety to read as herein set out.Former Chapter 14.14 pertained to the same subject matter and derived from Ord.140-03,2003; and Ord.64-07,2007. Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 8 of 62 Title 14-BUILDINGS AND CONSTRUCTION Chapter 14.15 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS Chapter 14.15 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS6 ' Formatted:History Note 14.15.015 Definitions. •— Formatted:Indent:Left: 0",First line: 0" "Building official"shall be the director of the department of community development or the designated building official of the county as appointed by the board of county commissioners for the purpose of compliance and all other activities within the Uniform Code for the Abatement of Dangerous Buildings. "Tax collector"shall be the Mason County Treasurer. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.16 FIRE CODE 14.16.025 IFC Section 110.4,Violation—Penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect,install,alter,repair or do work in violation of the approved construction documents or directive of the building or fire code official,or of a permit or certificate used under provision of this code,shall be subject to enforcement as prescribed for in Title 15,Mason County Code. (Ord.59-04(part),2004;Ord.No.2021-007,Att.A,1-19-2021) Chapter 14.17 STANDARDS FOR FIRE APPARATUS ACCESS ROADS' 'Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.15 in its entirety to read as herein set out.Former Chapter 14.15 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. 'Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.17 in its entirety to read as herein set out.Former Chapter 14.17 pertained to the same subject matter and derived from Ord.31-04,2004;and Ord.64-07,2007. Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 9 of 62 14.17.010 Application. This chapter shall apply to roads,driveways,or other means of access serving structures,facilities, bu buiic inns,or portions of buildings hereafter constructed,aitef-edaltered,or moved into or within the jurisdiction and developed under permit from Mason County. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.17.040 Construction. Roadways shall be constructed/designed with an all weatherall-weather driving surface(gravel,crushed rock, concrete or asphalt)and the ability to support the imposed load requirements of fire apparatus. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.17.060 Width. A fire apparatus access road shall be a minimum unobstructed width of twenty feet for commercial structures,or four or more parcels or building sites.The access road may be reduced to twelve feet of unobstructed width with a monimu .minimum of ten#eetivieleten-foot-wide driving surface for one to three parcels or building sites on approval of the fire marshal. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.17.080 Pullouts. A teR f� newt� idpten-foot-wide fire apparatus access road exceeding three hundred feet in length will be required to make provisions for the passing of fire apparatus by providing approved pullouts.Pullouts shall be reasonably located,based on sight distance,road curvature,and grade;and shall be a minimum size of eight feet wide and thirty feet long with tapered ends. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.17.090 Dead end roads. A ap;d end ead-end fire apparatus access road longer than three hundred feet is required to provide provisions for the turning around of fire apparatus within one hundred fifty feet of any facility or structure.See exhibits of the ordinance codified in this chapter:Exhibit A—Hammer Head Turn Around,B—Modified Hammer Head,C—Cul-de-Sac Turn Around,D and E—Pullouts,for examples of accepted turnarounds and pullouts. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.21-19,Attach.A,3-12-2019) Editor's note(s)—Exhibits A—E to Ords.No.21-19,adopted March 12,2019,are not set out herein but are available at the office of the clerk of the board. Created: 2023-04-05 09:20:07[EST] (Supp.No.62-2-23) Page 10 of 62 14.17.110 Automatic fire sprinkler system. A fire apparatus access road,which is newly constructed or existing,and which is in excess of feurteea — Formatted:Font color:Red,Strikethrough ffereeRt twelve percent(12%)grade,and which is greater than one hundred and fifty feet from a primary access point intersecting with a county or state road right-of-way,to new residential or new commercial construction will require an automatic fire sprinkler system to be installed. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.17.120 Large residential developments. Where more than fifty units are designed in a residential development,either single-family,multifamily, retirement or similar,there shall be a minimum of two access points to the county road system.Such access points shall be located so as to provide for general circulation,alternate emergency�aehiele access routes,through access; Formatted Font color:Red,Strikethrough and general transportation design considerations.One of these access points may be for emergency vehicle use only where the number of units does not exceed�twe one hundred.Design of an"emergency vehicle use only" -- Formatted:Font color:Red,Strikethrough access must be approved by the local fire district and fire marshal. - -- Formatted:Not Strikethrough (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.2021-007,Att.A,1-19-2021) 14.17.125 Fire apparatus access road gates. Gates securing the fire apparatus access roads shall comply with all of the following criteria: (1) Where a single gate is provided,the gate width shall be not less than twenty feet.Where a fire apparatus road consists of a divided roadway,the gate width shall be not less than twelve feet. (2) Gates shall be of the swinging or sliding type. (3) Construction of gates shall be of materials that allow manual operation by one person. (4) Gate components shall be maintained in an operative condition at all times and replaced or repaired when defective. (5) All€4ectrie gates shall be equipped with a means of opening the gate by fire department personnel for— Formatted:Strikethrough emergency access.Electric a€mergency opening devices shall be approved by the fire code official. (6) Methods of locking shall be submitted for approval by the fire code official. (7) Electric gate operators,where provided,shall be listed in accordance with UL 325. (8) Gates intended for automatic operation shall be designed,constructed and installed to comply with the requirements of ASTM F2200. (Ord.No.2021-007,Att.A,1-19-2021) Created: 2023-04-05 09:20:08[EST] (Supp.No.62-2-23) Page 11 of 62 Title 14-BUILDINGS AND CONSTRUCTION Chapter 14.19 SALE AND DISCHARGE OF FIREWORKS Chapter 14.19 SALE AND DISCHARGE OF FIREWORKS 14.19.040 Supervision of public displays. All public°Fe-we'firework displays shall be conducted or supervised by a pyrotechnic operator licensed in accordance with the laws of the state of Washington. (Res.No.40-16,Attach.A,7-12-2016) Chapter 14.22 FLOOD DAMAGE PREVENTION Article 11. Definitions 14.22.040 Definitions. Unless specifically defined below,words or phrases used in this ordinance shall be interpreted so as to give them the meaning they have in common usage and to give this chapter its most reasonable application: "A-Zone"or"zone A"means those areas shown on the flood insurance rate maps(FIRM)as that area of land within the floodplain which would be inundated by the base flood(100-year or one percent annual chance)flood. "Accessory structure"means nonresidential structures such as detached garages,sheds,garden buildings, pole buildings,and barns which are considered normal for farming and ranching activities.Also known as "appurtenant structures." "Administrator"means the director of the Mason County Department of Community Development or designee. "Appeal"means the right to request for a review of the administrator's interpretation of any provision of this chapter or a request for a variance. 'Editor's note(s)—Attachment B of Ord.No.09.14,adopted Feb.11,2014,amended ch.14.22 to read as herein se out.Former ch.14.22 pertained to the same subject matter,consisted of§§14.22.010-14.22.190,and derived from Ord.59-91,1991;Ord.16-00,2000;Ord.10-02,2002;Ord.9-03,2003;Ord.81-07,2007;and Ord.87-08,2008. Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:08[EST] (Supp.No.62-2-23) Page 12 of 62 "Area of shallow flooding"means a designated AO or AH zone on the flood insurance rate map(FIRM).The base flood depths range from one to three feet;a clearly defined channel does not exist;the path of flooding is unpredictable and indeterminate;and,velocity flow may be evident.AO is characterized as sheet flow and AH indicates ponding. "Area of special flood hazard"means the land in the floodplain subject to a one percent or greater chance of flooding in any given year.Designation on maps always includes the letters A or V.Also known as"special flood hazard area." "Avulsion"means a sudden cutting off of land by flood,currents,or change in course of a body of water. "Avulsion risk areas"are the areas which have been determined to have too high a risk of avulsion to permit new structures or expansion of existing structures. "Base flood"means the flood having a one percent chance of being equaled or exceeded in any given year. Also referred to as the"100-year flood."Designation on maps always includes the letters A or V. "Base flood elevation"means the computed elevation to which floodwater is anticipated to rise during the base flood.Base flood elevations(BFEs)are shown on flood insurance rate maps(FIRMS)and on the flood profiles. The BFE is the regulatory requirement for the elevation or floodproofing of structures.The relationship between the BFE and a structure's elevation determines the flood insurance premium. "Basement"means any area of the building having its floor subgrade(below ground level)on all sides. "Breakaway wall"means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces,without causing damage to the elevated portion of the building or supporting foundation system. "Building"means a walled and roofed structure,including a gas or liquid storage tank,that is principally above ground,as well as a manufactured home.The terms"structure"and"building"are interchangeable in the national flood insurance program(NFIP).Residential and nonresidential structures are treated differently.A residential building built in a floodplain must be elevated above the base flood elevation(BFE).Nonresidential buildings may be elevated or floodproofed. "Coastal high hazard area"means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from storms or seismic sources.The area is designated on the FIRM as Zone V1-30,VE or V. "Critical facility"means facilities for which even a slight chance of flooding might be too great.Critical facilities include,but are not limited to schools,nursing homes,hospitals,police,fire and emergency response installations,installations which produce,use,or store hazardous materials or hazardous waste. "Development"means any man-made change to improved or unimproved real estate,including,but not limited to,buildings or other structures,diking,mining,dredging,filling,grading,paving,excavation or drilling operations or storage of equipment or materials.The area contained within ring levees is considered to be part of the development area due to its impact on flood waters. "Development permit"see definition for"permit"under this chapter. "Elevated building"means for insurance purposes,a non basement building which has its lowest elevated floor raised above ground level by foundation walls,shear walls,post,piers,pilings,or columns. "Elevation certificate"means the official FEMA form(FEMA Form 086-0-33)used to track development, provide elevation information necessary to ensure compliance with community flood plain management ordinances,and determine the proper insurance premium rate. "Emergency"means an unanticipated and imminent threat to public health,safety,or the environment which requires immediate action within a time period too short to allow for normal development permit Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 13 of 62 application and review.All emergency development shall be consistent with all Mason County Development Regulations. "Engineering reports"are reports compiled under this chapter to address flood-related issues shall be by an engineer licensed in the state of Washington with knowledge and experience in hydrology.The method and rigor of all investigation,analysis and design shall be in accordance with current generally accepted engineering standards. "Flood"or"flooding"means a general and temporary condition of partial or complete inundation of normally dry land areas from: (1) The overflow of inland or tidal waters; (2) The unusual and rapid accumulation of runoff of surface waters from any source; (3) Mudslides(i.e.,mudflows)which are proximately caused by flooding and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas,as when earth is carried by a current of water and deposited along the path of the current; (4) The collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water,accompanied by a severe storm,or by an unanticipated force of nature,such as flash flood or an abnormal tidal surge,or by some similarly unusual and unforeseeable event which results in flooding as defined by(1)above. A flood inundates a floodplain.Most floods fall into three major categories:riverine flooding,coastal flooding,and shallow flooding.Alluvial fan flooding is another type of flooding more common in the mountainous western states. "Flood insurance rate map(FIRM)"means the official map on which the federal insurance administrator has delineated both the areas of special flood hazards and the risk premium zones applicable to the community. "Flood insurance study(FIS)"means an examination,evaluation and determination of flood hazards and,if appropriate,corresponding water surface elevations,or an examination,evaluation and determination of mudslide(i.e.,mudflow)and/or flood-related erosion hazards(also known as the flood elevation study). "Floodplain"means any land area susceptible to being inundated by floodwaters from any source. "Floodplain management"means the operation of an overall program of corrective and preventive measures for reducing flood damage,including but not limited to emergency preparedness plans,flood control works and Floodplain management regulations. "Floodplain management—regulations"means zoning ordinances,subdivision regulations,building codes, health regulations,special purpose ordinances(such as a floodplain ordinance,grading ordinance and erosion control ordinance)and other applications of police power.The term describes such state or local regulations,in any combination thereof,which provide standards for the purpose of flood damage prevention and reduction. "Flood proofing"means any combination of structural and nonstructural additions,changes,or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property,water and sanitary facilities,structures and their contents. "Flood protection elevation"means one foot above the base flood elevation. "Floodway"means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. "Footprint"means the total area of the first floor of a structure,regardless of how the structure is supported, or the total perimeter of any development other than a structure. Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 14 of 62 "Frequently flooded areas"are critical areas designated by Mason County in its Resource Ordinance. "Functionally dependent use"means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water.This term includes only docking facilities,port facilities that are necessary for the loading and unloading of cargo or passengers,and shipbuilding and ship repair facilities,but does not include long-term storage or related manufacturing facilities.Under limited circumstances,variances may be issued for functionally dependent uses provided that the structure is protected by methods that minimize flood damages during the base flood and there are no additional threats to public safety. "Highest adjacent grade"means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure.In AO zones,all new construction and substantial improvements of residential structures shall have the lowest floor including basement elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM;or at least two feet if no depth number is specified.All new construction and substantial improvements of nonresidential structures shall meet the above requirements or,together with attendant utility and sanitary facilities,be floodproofed to the same elevation. "Historic structure"means any structure that is: (1) Listed individually in the National Register of Historic Places(a listing maintained by the department of interior)or preliminarily determined by the secretary of the interior as meeting the requirements for individual listing on the National Register; (2) Certified or preliminarily determined by the secretary of the interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the secretary to qualify as a registered historic district; (3) Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the secretary of the interior;or (4) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: a. By an approved state program as determined by the secretary of the interior or b. Directly by the secretary of the interior in states without approved programs. "Lot"means a designated parcel,tract,or area of land established by plat,subdivision or as otherwise permitted by law,to be used,developed or built upon as a unit. "Lowest floor"means the lowest floor of the lowest enclosed area(including basement).An unfinished or flood-resistant enclosure,usable solely for parking of vehicles,building access or storage,in an area other than a basement area is not considered a building's lowest floor,provided that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of this chapter found at Section 14.22.170(1)(B). "Manufactured home"means a structure,transportable in one or more sections,which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities.The term"manufactured home"does not include a"recreational vehicle". "New construction"means,for the purposes of determining insurance rates,structures for which the"start of construction"commenced on or after the effective date of an initial FIRM or after December 31,1974, whichever is later,and includes any subsequent improvements to such structures.For floodplain management purposes,new construction means structures for which the"start of construction"commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 15 of 62 "Permit"means a written authorization from Mason County for any construction or development activity on all lands regulated by this chapter.Such permits shall include,but are not limited to,excavation and grading, permits for fills and excavations under Appendix J !pter7;of the International Building code;'AiP9•FR B ildiAg _ * = Formatted:Font color:Red,Strikethrough Ge&e,shoreline permits for developments regulated by the Mason County Shoreline Master Program,building permits for all structures under the International Building Code °i^'�_'gif "^^''^�',or Title 14,Mason County \ Formatted:Font color:Red Code,or written authorization for development under this chapter. \ Formatted:Font color:Red,Strikethrough "Person"means any individual,partnership,corporation,association,organization,cooperative,public or \ Formatted:Font color:Red municipal corporation,or any other entity,including agencies of the state or local government unit however Formatted:Font color:Red,Strikethrough designated. Formatted:Font color:Red "Recreational vehicle"means a vehicle which is: (1) Built on a single chassis; (2) Four hundred square feet or less when measured at the largest horizontal projection; (3) Designed to be self-propelled or permanently towable by a light duty truck;and (4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational,camping,travel,or seasonal use. "Repetitive loss"means flood-related damages sustained by a structure on two occasions during a ten-year period for which the costs of repairs at the time of each such flood event on the average,equals or exceeds twenty-five percent of the market value of the structure before the damage occurred. "Special flood risk zone"means the regulatory floodway and zones A and AE floodplain of the Skokomish River,Vance Creek and tributaries,as identified on flood insurance rate maps 530115 panels 0425,0428,0429, 0433,0434,0436,0437,0441,and 0442,dated June 20,2019,or as amended. "Start of construction"includes substantial improvement,and means the date the building permit was issued,provided the actual start of construction,repair,reconstruction,placement or other improvement was within one hundred eighty days of the permit date.The actual start means either the first placement of permanent construction of a structure on a site,such as the pouring of slab or footings,the installation of piles,the construction of columns,or any work beyond the stage of excavation;or the placement of a manufactured home on a foundation.Permanent construction does not include land preparation,such as clearing,grading and filling; nor does it include the installation of streets and/or walkways;nor does it include excavation for a basement, footings,piers,or foundation or the erection of temporary forms;nor does it include the installation on the property of accessory buildings,such as garages or sheds not occupied as dwelling units or not part of the main structure.For substantial improvement,the actual start of construction means the first alteration of any wall, ceiling,floor,or other structural part of a building,whether or not the alteration affects the external dimensions of the building. "Structure"means a walled and roofed building including a gas or liquid storage tank that is principally above ground,as well as a manufactured home. "Substantial damage"means damage of any origin sustained by a structure whereby cost of restoring the structure to its before damaged condition would equal or exceed fifty percent of the market value of the structure before the damage occurred. "Substantial improvement"means any reconstruction,rehabilitation,addition or other improvement of a structure,taking place during a ten-year period,in which the cumulative cost equals or exceeds fifty percent of the market value of the structure before the"start of construction"of the improvement.This term includes structures which have incurred"substantial damage,"regardless of the actual repair work performed. Chapter 14.24 FLOOD AND SLIDE CONTROL Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 16 of 62 14.24.050 Responsibility and authority of planning director. The planning director is vested with the responsibility,authority,and means to: A. Delineate or assist the administrator,at their ' request,in delineating the limits of the areas having _ Formatted:Font color:Red,Strikethrough special flood(and/or mudslide)hazards on available local maps of sufficient scale to identify the location of building sites; B. Provide such information as the administrator may request concerning present uses and occupancy of the flood plain(and/or mudslide area); C. Cooperate with federal,state,and local agencies and private firms which undertake to study,survey, map and identify flood plain or mudslide areas,and cooperate with neighboring communities with respect to management of adjoining flood plain and/or mudslide areas in order to prevent aggravation of existing hazards; D. Submit on the anniversary date of the community's initial eligibility an annual report to the administrator on the progress made during the past year within the community in the development and implementation of flood plain(and/or mudslide area)management measures. (Res.524(2),1975). Chapter 14.25 MOBILE HOMES9 14.25.010 Definitions. "Alteration"is the replacement,addition,modification,or removal of any equipment or installation that affects the construction,planning considerations,fire safety,or the plumbing,mechanical,and electrical systems of a mobile home.The installation of whole house water treatment that requires cutting into the existing plumbing is considered an alteration and requires a permit,an inspection and an alteration insignia from the Washington State Department of Labor and Industries,Factory Assembled Structures Division.The following are not considered alterations:Repairs to equipment with approved parts,modification of a fuel burning appliance according to the listing agencies specifications,adjustments and maintenance of equipment. "Alteration insignia"is an insignia issued by the toe Washington State,Department of Labor and Industries to verify that an alteration to a mobile home meets the requirements of Federal LawJ4GFR328A 24CFR3285 and Formatted:Strikethrough Chapter 296-150M WAC. "Forced relocation"is when an existing mobile home park facility is either closed or converted resulting in the existing mobile homes located within the facility to be relocated.Reference RCW Chapter 59-21 for additional terms and information. "HUD"is the United Stated Department of Housing and Urban Development with headquarters located in Washington,D.C. 'Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.25 in its entirety to read as herein set out.Former Chapter 14.25 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 17 of 62 "Installation permit"is an authorization from the Mason County Department of Community Development and applicable review agencies or departments to locate a mobile home in Mason County.Commonly referred to as a building permit for the set-Wsetup of a mobile home. "Labor and Industries(L&I)"is the State of Washington,Department of Labor and Industries. "Mobile home"is a factory dwelling built prior to June 15,1976 to standards other than the HUD Code and acceptable under applicable state codes in effect at the time of construction or introduction of the home into the state.Mobile homes have not been built since the introduction of the HUD Manufactured Home Construction and Safety Standards Act. Additional terms are defined in Chapter 296-150M WAC. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.28 ADDRESSING ORDINANCE" 14.28.040 Address posting requirements. (a) At such time that the department of community development assigns an address,the property owner shall place,within thirty days the assigned mile point number,in contrasting reflective material,at the driveway entrance so that it is clearly visible from the roadway in both directions. (b) When there is a leng shartdlona-shared driveway,easement or any situation where there could be confusion in finding an entrance,mile point numbers shall be posted together at the main access point,and at each turn and/or driveway entrance,in contrasting reflective material,to provide direction to the parcel. (c) Recreational properties,parcels without structures and any other parcels with an assigned address shall affix said address with thirty days of assignment as described herein. (d) Posting is required to the front of any structure within thirty days of its erection. (e) Mile point number and or alphabetic unit designation posting shall contrast with any background,should be clearly visible on the front of the structure and shall meet the setback requirements as described in 14.28.040 subsection(j). (f) Residential address numbers shall be Arabic numerals.Alphabetic designations will be of the English alphabet. (g) Single-family residence mile point numbers shall be a minimum of four inches high with a minimum stroke width of one-half inch. (h) Water frn.'^^^`Waterfront properties with fire boat access shall post mile point numbers in a minimum of six inches with a three-fourths inch stroke,the mile point number,in contrasting reflective material,on the front of a dock or post visible from the water. "Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.28 in its entirety to read as herein set out.Former Chapter 14.28 pertained to similar subject matter and derived from Ord.107-97,1997;and Ord.64-07,2007) Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 18 of 62 (i) New and existing commercial buildings shall have approved numbers and or letters,building numbers and or letters or approved building identification posted in conformance with 14.28.040 subsection(j) (j) Multifamily residential and commercial structure mile point number or unit designation posting requirements: Fifty feet or less,setback shall post a six-inch minimum with a three-fourths inch stroke. Fifty feet or more,setback shall post a twelve-inch minimum with a one and one-half inch stroke. Designating unit on a building will be no less than six inches in height with minimum three-fourths inch stroke. Designating unit on a door will be no less than four inches in height with minimum one-half inch stroke. ^RP h"Rd•Pd°;e•One-hundred-foot setback or less shall post eighteen-inch minimum with two-inch stroke. QRP h'-Rd•^a'^^•One-hundred-foot setback or greater shall post twenty-four-inch minimum with three-inch stroke. (k) For all properties where more than two buildings exist or as otherwise required by the fire marshal,a map of the facility shall be provided at the entrance from the public roadway to serve as a directory to assist in the rapid and safe response of emergency responders.The map shall be approved by the fire marshal and clearly show all buildings,roadways,access points,hydrants,and other fire protection features. Formatted•Space After: 0 pt r Formatted:Indent:Left: 0" (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.28.050 Administration. (a) The Mason County Community Development Director,orJ+is-their designee_,shall be the administrator of this Formatted:Font color:Red,Strikethrough ordinance.The department of community development or designee of the department shall be responsible for designating the development and maintenance of maps indicating road names,a catalogue of road names,assigning names to roads,and be responsible for insuring that proposed road names are in conformance with the road designations and to avoid duplication of existing road names. (b) It will be the responsibility of the department of community development to set forth the addressing fee in accordance with the department's fee schedule. (c) Whenever,in the course of administration and enforcement of this ordinance,it is found desirable to make any administrative decision,unless other standards are provided in this ordinance,a decision shall be made so that the result will not be in conflict with the intent and purpose of this ordinance. (d) If any section,subsection or other portion of this ordinance is for any reason held invalid or unconstitutional by any court of the competent jurisdiction,such section,subsection or portion shall be deemed a separate portion of this ordinance. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.28.060 Definitions. "Address"means the assigned mile point number,district indicator,road name and road designation. "Named road"means any road in the U.S.,state and county road system in Mason County and any private road recognized by the Mason County Department of Community Development. Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 19 of 62 "Addressable parcel"means any parcel having access to any road,private road,private ease Fs e Reasement, or shared driveway within unincorporated Mason County,including the state and U.S.road system. "Road,""street,""drive,""avenue,""boulevard"means a straight or irregular connecting road that does not dead-end,or a dead-end road that is likely to be extended to another road in the future. "Court,""place,""lane,""way"means a road terminating in a non-extendable cul-de-sac,or a road that dead endsdead ends that will not likely be extended in the future. "Private road"means any road,access,easement,or shared driveway named by procedure as described in [Section]14.28.120 of this ordinance,which is not part of the state,U.S.or county road maintenance system. "State route"and"U.S.Highway"means a road belonging to the Washington State Route system,or U.S. highway system. "Loop,""circle"means a road which connects back to itself or returns back to the same road(at any point) from which it originated. "Point of origin"means the point at which a road begins as accessed from another road(from major to minor roads).These road origins shall be established by the Mason County Department of Community Development.Any road that originates inside and incorporated municipality and extend into the county shall have address numbers that coordinate with that municipality. "Mile point number"means the numeric portion of an assigned address. "Parcel development"means any land use permit or action,including,but not limited to,construction permits,that require permitting from Mason County Departments or Agencies. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.28.090 Districts. Mason County shall be divided into five districts as determined by the official map. (1) N-North District(the area north of the Skokomish River and on the Westside of the Hood Canal): (a) North Side-starts at the where the Hood Canal meets the northern county boundary and follows the northern county boundary west to the northwestern corner of the county. (b) South Side-starts at the mouth of the Skokomish River(where it meets the Hood Canal)and follows the Skokomish River west(upstream).At the north/south split in the Skokomish River the boundary follows the south fork of the Skokomish River upstream to the township 22/21 north line.The boundary then follows the township 22/21 north line west to the western county boundary. (c) East Side-starts at the where the Hood Canal meets the northern county boundary and follows the west side of the Hood Canal south to the mouth of the Skokomish River. (d) West Side-starts at the northwestern corner of the county and follows the western county boundary south to Township 22/21 north line,except that all addresses on Highway 101 north of the State Route 3 interchange are in the north addressing district. (2) W-West District(the area west of U.S.Hwy.101 and south of the Skokomish River). (a) North Side-starts at where U.S.Hwy.101 crosses the Skokomish River.The boundary then follows the Skokomish River west(upstream).At the north/south split in the Skokomish River the Created: 2023-04-05 09:20:09[EST] (Supp.No.62-2-23) Page 20 of 62 boundary follows the south fork of the Skokomish River upstream to the Township 22/21 north line.The boundary then follows the Township 22/21 north line west to the western county boundary. (b) South Side-starts at the southwestern corner of the county and follows the southern county boundary east to where it meets U.S.Hwy.101. (c) East Side-starts at where U.S.Hwy.101 crosses the Skokomish River.The boundary then follows the west side of U.S.Hwy.101 south to the intersection with West C St.(at the Shelton City limits).The boundary then follows the Shelton City limits south to the end South 2nd St.(where the city limits make a ninety-degree turn,near W Tree Frog Ln.).The boundary then goes straight south to Mill Creek following parcel boundaries that roughly parallel South 2nd St.(South 2nd St. does not extend south of W Wilson St.).The boundary then follows Mill Creek upstream to its intersection with U.S.Hwy.101.The boundary then follows the west side of U.S.Hwy.101 south to the southern county boundary. (d) West Side-starts at the southwestern corner of the county and follows the western county boundary north to the Township 22/21 north line,except that any parcel addressed off of State Route 3 between U.S.Hwy.101 and the southern Shelton City Limits will be in the southeast addressing district.All addresses on U.S.Hwy.101 south of the State Route 3 interchange are in the west addressing district.The west side of Lake Cushman is addressed in the west addressing district although the lake itself is located in the north addressing district due to access issues. (3) E-East District(the area between Belfair and Shelton,including Allyn,Grapeview and Union). (a) North Side-starts at where U.S.Hwy.101 crosses the Skokomish River.The boundary then follows the Skokomish River downstream to the Hood Canal.The boundary then follows the center of the Hood Canal east to the Township 23/22 north line.Then go east along the T23N/T22N line to the eastern county boundary. (b) South Side-starts at the mid-point(over the water)of where Oakland Bay meets the city of Shelton boundary.The boundary then follows Hammersley Inlet east to Pickering Passage.The boundary turns north along Pickering Passage and runs between Harstine ands_auaxin Formatted:Double strikethrough Island(through Peale Passage)to the south county boundary. (c) East Side-starts where the T23N/T22N line intersects the eastern county boundary and follows the eastern county boundary south to where the"south side"boundary turns north(leaving the county boundary)to go between Harstine and Squaxin Island(through Peale Passage). (d) West Side-start at where U.S.Hwy.101 crosses the Skokomish River.The boundary then follows the east side of U.S.Hwy.101 south to the intersection with the Shelton City Limits.The boundary then follows the Shelton City Limits east to the mid-point over Oakland Bay where the "south side"boundary picks up,except that Harstine Island is part of the east addressing district. (4) NE-Northeast District(Belfair and the Tahuya Peninsula Area). (a) North Side-starts where the Hood Canal meets the Township 23/24 north/county boundary line and follows the Township/county boundary line east to the northeast corner of the county. (b) South Side-starts in the middle of the Hood Canal near Union and follows the canal east to the Township 23/22 north line.From there the boundary follows the Township 23/22 north line east to the eastern county boundary. (c) East Side-the boundary starts at the northeast corner of the county and follows the county boundary south to the Township 23/22 north line. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 21 of 62 (d) West Side-starts where the Hood Canal meets the Township 23/24 north/county boundary line and follows the east side of the Hood Canal down to near Union where it meets the south side boundary in the middle of Hood Canal. (5) SE-Southeast District(the Arcadia/Lynch Road area including the Kamilche Peninsula). (a) North Side-starts where south end of South 2nd St.touches Shelton City limits.From there the boundary follows the Shelton City Limits east to Hammersley Inlet.Then the boundary follows Hammersley Inlet east to Pickering Passage. (b) South Side-starts where Totten Inlet meets Pickering Passage near Arcadia Point.From there the boundary follows the southern county boundary(through the middle of Totten Inlet)to where U.S.Hwy.101 meets the southern county boundary. (c) East Side-starts in the middle of Pickering Passage near Arcadia Point and goes north along Pickering Passage to Peale Passage.Then the boundary goes south along Peale Passage(between Squaxin and Harstine Island)to the southern county boundary. (d) West Side-starts at where U.S.Hwy.101 meets the southern county boundary.From there the boundary follows the east side of U.S.Hwy.101 north to Mill Creek.The boundary then follows Mill Creek east(downstream).The boundary goes straight north following parcel boundaries to the Shelton City Limits at the end of South 2nd St.except that Hope and Squaxin Island are in the southeast addressing district. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.28.100 Addressing. Addresses shall consist of four items in this order:Mile point number,district indicator,road name and road designation.Large complexes shall also be assigned an alphabetic unit designation as described below: Example:3410 SE Outback Road (a) The mile point number for a parcel shall be determined by the distance measured to the nearest one- tenth of a mile from the point of origin of the named road to the driveway access of that parcel.Mile point numbers shall be determined by the side of the road that the driveway access is located.Right side access shall be even numbered ending in zero;left side access shall be odd numbered ending in one.With the exception of a shared driveway or easement which may use up to a five number sequence of right 0,2,4,6 and 8 or left,1,3,5,7 and 9.Shared driveway or easement numbers shall be issued at the discretion of the department of community development and may be subject to [Section]14.28.120. (b) Residential multiunit structures,condos,town homes and duplexes(except those with individual driveways)etc.,shall be numbered with a single address for the complex,then an individual building alphabetical designation and a single unit numeral. For example: 91 E Sterling Rd.Unit A-1,indicating the complex address of 91,building designation of A and unit number 1. (c) Multistory apartment complexes with a common entranceway shall be addressed as individual building numbers and unit addresses. For example: Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 22 of 62 On the right side of Sterling Rd.,building one is 90 E.Sterling Rd.,building two is 92 E.Sterling Road, building three is 94 E.Sterling Rd.,etc.,Floor one of building one is numbered from left to right starting 100,102,104,106 etc.Floor two is numbered left to right 200,202,204,206,etc.On the left side of Sterling Road,building one is 91 E.Sterling Rd.,building two is 93 E.Sterling Rd.,building three is 95 E. Sterling Rd.,etc.,Floor one of building one is numbered left to right 101,103,105,107 etc.Floor two is number left to right 201,203,205,207,etc. (d) Commercial^n-i' Ritmulti-unit buildings will have one numeric address per building with alphabetic unit designations. For example: 24230 NE State Route 3 units from left to right A,B,C,D,E and F. (e) For large industrial complexes each building with shall have an individual address with alphabetic unit Formatted:Font color:Red,Strikethrough designations for individual tenants of the building or as otherwise designated and approved by the fire code official or fire marshal. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.28.110 Road signs. (a) All roads maintained by Mason County shall display the proper signing,including road name and district indicator. (b) Mason County shall be responsible for the placement and maintenance of all road signs required for implementing this ordinance for GGURtY FnaiRtainedcounty-maintained roadways. (c) Roadways within Mason County,maintained and signed by the Washington State Department of Transportation,will be the responsibility of that department. (d) Private roads not maintained by Mason County shall be signed in conformance with this ordinance within thirty days of naming the private roadway. (e) Parcel owners using the private roadway shall be responsible for the cost and maintenance of private road signs. (f) Streets and roads shall be identified with approved signs and directional maps when required pursuant to section 14.28.040. (g) Temporary signs shall be installed at each street intersection when development of new roadways allows passage by vehicles.Signs shall be a minimum of twenty-four inches in length or a maximum of sixty inches to accommodate varying name lengths.Height shall be a minimum of eight inches with five-inch letters describing the geographical indicator first then the road name ending in the road type indicator as described in the State Sign Fabrication Manual M55.05. For example: E Island Lake Dr. SE Brewer Rd. W Countryside Ct. (h) Signs shall be of green permanent waterproof materials with white reflective lettering.All sign supports shall be of a breakaway design,having the ability to break away if struck by a vehicle. (i) The sign shall be a minimum height of seven feet from the bottom of the sign to surface of the ground,for visibility. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 23 of 62 (j) The sign shall be located as to not interfere with site distance or road maintenance operations. (k) Private road signing,placement and maintenance shall be the responsibility of the property owner(s). (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.30 PARK TRAILER/RECREATIONAL PARK TRAILER INSTALLATIONS FOR PARK TRAILERS/RECREATIONAL PARK TRAILERS" 14.30.010 Definitions. "Insignia"is a label attached to each recreational park trailer/park trailer,indicating the unit meets Washington State Department of Labor and Industries rules and regulations and conforms to the American National Standards Institute Standard A119.2 for recreational vehicles and A119.5 for park trailers and Chapter 296-150P WAC for recreational park trailers. "Installation permit"an authorization from the Mason County Department of Community Development to locate a recreational park trailer/park trailer in Mason County.Commonly referred to as a building permit. "Park trailer,"see recreational park trailer. "Recreational park trailer"is a trailer type unit that is primarily designed to provide temporary living quarters for recreational,camping,or seasonal use.It is built on a single chassis,mounted on wheels,having a gross trailer area not exceeding four hundred square feet in the set up mode measured to the outside of trim boards and is certified by the manufacturer as complying with ANSI A119.5. Additional definitions are defined in Chapter 296-150P Washington Administrative Code(WAC1. Formatted Indent:First line: 0" (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.30.030 County standards for installation of recreational park trailers/park trailers. The establishment and use of a recreational park trailer/park trailer brought into Mason County or moved within Mason County for human habitation shall be permitted once the following conditions have met departmental approval: (a) All recreational park trailers/park trailers shall be installed following the printed manufacturers installation instructions.A copy of these instructions shall be on site for review by the Mason County Building Inspector performing the inspections. (b) If the manufacturer installation instructions are not available the owner may install the unit in accordance with installation instructions to be provided by a licensed design professional in accordance 11Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.30 in its entirety to read as herein set out.Former Chapter 14.30 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 24 of 62 with ANSI A119.5 Section 5-8 and WAC 296 150F.-These installation instructions must be on site for review by the building inspector. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013;Ord.No.2021-007,Att.A,1-19-2021) Chapter 14.32 SURVEY RECORDING ACT 14.32.010 Purpose of provisions—Statutory authority. The purpose of this chapter is to implement the Survey Recording Act(Chapter 50,Laws of 1973)and to assist in preserving evidence of land surveys by establishing fees for recording a public record as prescribed by the Act. (Ord.321§1,1973). 14.32.020 Record of survey—Dimensions—Filing and fees. The record of land surveys shall be eighteen inches by twenty-four inches and filed according to the following fee schedule: (a) Basic fee,first page$25.00 (b) Each additional page$5.00 (c) Each additional owner's name$1.00 (Ord.140-99§A(part),1999;Ord.321§2,1973). 14.32.030 Record of survey—Fees for copies. Copies of the record of survey shall be provided on request according to the following fee schedule: (a) Basic fee,first page$5.00 (b) Each additional page$2.00 (Ord.140-99§A(part),1999;Ord.52-84,1984:Ord.321§3,1973). 14.32.035 Record of survey—Short plat fees. The following fees apply to the recording of surveys for short plats: (a) Basic fee,first page$25.00 (b) Each additional page$5.00 (Ord.140-99§B,1999). Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 25 of 62 14.32.040 Record of monument—Filing. The record of monument shall be filed without charge on the standard form prescribed by the Department of Natural Resources,Bureau of Surveys and Maps. (Ord.321§4,1973). 14.32.050 Record of monument—Copies. Copies of the record of monument shall be provided on request according to the following fee schedule: (a) Basic fee$2.00 (Ord.321§5,1973). 14.32.060 Surveyor's certificate. Certificates shall appear on the record of survey map as follows: SURVEYOR'S CERTIFICATE This map correctly represents a survey made by me or under my direction in conformance with the requirements of the Survey Recording Act at the request of in .20 Name of Person (Signed and Sealed) Certificate No. AUDITOR'S CERTIFICATE Filed for record this day of 20_at .M.in book of at page at the request of County Auditor (Ord.321§6,1973). (Ord.321§9,1973). Chapter 14.40 FACTORY-BUILT HOUSING, COMMERCIAL COACHES AND COMMERCIAL STRUCTURES12 12Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.40 in its entirety to read as herein set out.Former Chapter 14.40 pertained to the same subject matter and derived from Ord.45-99,1999;Ord. 59-04,2004;and Ord.64-07,2007. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 26 of 62 14.40.010 Definitions. "Commercial coach"is a structure(referred to as a unit)that can be transported in one or more sections;is used for temporary commercial purposes;is built on a permanent chassis;conforms to the construction standards of Chapter 296-150C WAC;may include plumbing,mechanical,electrical and other systems. "Commercial structure"is a structure designed or used for human habitation(such as a dormitory)or human occupancy for industrial,educational,assembly,professional,or commercial purpose.WAC296-150E-0030. "Factory built housing"is housing designed for human occupancy such as a single-family dwelling.The structure of any room is entirely or substantially prefabricated or assembled at a place other than a building site.It may also include a component.A factory built house is also referred to as a"modular"structure.Factory built Formatted:Indent:First line: 0" housing does not include manufactured and mobile housing. "Insignia"is a label attached to the structure by the department of labor and industries to verify the requirements of Chapter 296-15OF WAC for factory built housing and commercial structures.It could also be a stamp or label attached to a component to verify that it meets the requirements of Chapter 296-15OF WAC.Proof of department of labor and industries insignia shall be required for all new and used factory built housing and commercial structures.Commercial coach insignia information can be obtain in WAC 296-150FQ "Installation permit"is authorization from the Mason County Department of Community Development,the Mason County Department of Public Works and Mason County Fire Marshal to locate a factory built house, commercial coach or commercial structure in Mason County.Commonly referred to as a building permit. Additional terms are defined in Chapter 296-15OF WAC and Chapter 296-150C WAC and by reference these chapters shall be included as part of this chapter. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.44 EXCAVATION AND GRADING13 14.44.030 Definitions. For the purposes of this chapter the definitions listed hereunder shall be construed as specified in this section. "Approval"means the proposed work or completed work conforms to this chapter in the opinion of the official. "As-graded"is the extent of surface conditions on completion of grading. "Bedrock"is in-place solid rock. "Editor's note(s)—Ord.No.44-10,adopted May 25,2010,amended Chapter 14.44 in its entirety to read as herein set out.Former Chapter 14.44 pertained to the same subject matter and derived from Res.141-96,1996; and Ord.64-07,2007. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 27 of 62 "Bench"is relatively level step excavated into earth or rock material as part of the placement of stable fill. "Borrow"is earth material acquired from another location for use in grading on a site. "Civil engineer"is a professional engineer registered in the state of Washington to practice in the field of civil engineering. "Civil engineering"is the application of knowledge of the forces of nature,principles of mechanics and the properties of materials to the evaluation,design and construction of civil works. "Compaction"is the densification of a fill by mechanical means. "Critical areas"are areas where unstable soils,steep slopes,streams,wetlands,ponds,freshwater and saltwater shorelines,and floodplains are present. "Earth material"is any rock,natural soil or fill or any combination thereof. "Engineering geologist"is a geologist experienced in engineering geology in the state of Washington. "Engineering geology"is the application of geologic knowledge and principles in the investigation and evaluation of naturally occurring rock and soil for use in the design of civil works. "Erosion"is the wearing away of the ground surface as a result of the movement of wind,water or ice. "Excavation"is the mechanical removal of earth material. "Fill"is a deposit of earth material placed by artificial means. "Geotechnical engineer."See"Soils engineer." "Grade"is the vertical location of the ground surface. "Existing grade"is the grade prior to grading. "Finish grade"is the final grade of the site which conforms to the approved plan. "Rough grade"is the stage at which the grade approximately conforms to the approved plan. "Grading"is any excavating or filling or combination thereof. "Key"is a designed compacted fill placed in a trench excavated in earth material beneath the toe of a proposed fill slope. "Official"is the Director of the Mason County Department of Community Development,Public Works Director or their his qualified representativeLs or agentL. ` Formatted:Font color:Red,Strikethrough "Professional inspection"is the inspection required by this code to be performed by the civil engineer,soils Formatted:Indent:First line: 0" engineer or engineering geologist.Such inspections include that performed by persons supervised by such engineers or geologists and shall be sufficient to form an opinion relating to the conduct of the work. "Site"is any lot or parcel of land or contiguous combination thereof,under the same ownership,where grading is performed or permitted. "Slope"is an inclined ground surface the inclination of which is expressed as a ratio of horizontal distance to vertical distance. "Soil"is naturally occurring superficial deposits overlying bedrock. "Soils engineer(geotechnical engineer)"is a civil engineer experienced in the practice of soils engineering (geotechnical engineering)in the state of Washington. Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 28 of 62 "Soils engineering(geotechnicaI engineering)"is the application of the principles of soils mechanics in the investigation,evaluation and design of civil works involving the use of earth materials and the inspection or testing of the construction thereof. "Terrace"is a relatively level step constructed in the face of a graded slope surface for drainage and maintenance purposes. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.44.050 Permits—Required when. (a) Formatted:Strikethrough 4nvelv6ng excavation OF fill that tetals two hundFed E)F FnE)Fe cubic YaFds ef gFaded rnateFial and net (a) Permits Required.Except as specified in subsection(b)of this section,no person shall do any grading Formatted:Font:10 pt first having obtained a grading permit from the official.A grading permit shall be required for a "--without fir------------ Formatted:Font:10 pt inv project nvolving excavation or fill that total,two hundred or more cubic yards of graded material for lots ------------- exceedin one-acre and which do not impact neighboring ro erties or which are not otherwise exem ted Formatted:Font:10 pt,Not Highlight in subsection(b),Grading activities not requiring a grading permit shall comply with the standards listed in " Formatted Font:10 pt Sections 14.44.170 through,14.44.210 Lots less than one-acre are sub'ect to permits when excavation or fill exceeds 50 cubic yards unless specifically exempted by subsection(b). Formatted:Font:10 pt,Not Highlight Formatted:Font:10 pt (b) Exempted Work.A grading permit is not required for the following: Formatted:Font:10 pt (1) When approved by the official or other authorized representative of the county,grading in an isolated, Formatted:Font:10 pt self-contained area if there is no danger or hazard to adjacent private/public property or other Formatted:Font:10 pt improvements; Formatted:Font:10 pt (2) An excavation below finished grade for basements and footings of a building,retaining wall or other Formatted Font:10 pt structure authorized by a valid building permit.This shall not exempt any fill made with the material from such excavation or exempt any excavation having an unsupported height greater than five feet Formatted:Font:10 pt,Not Highlight after the completion of such structure provided the excavation does not impact properties outside of the lot where work is being performed.; (3) An excavation which:(a)is less than two feet in depth,or(b)which does not create a cut slope greater than five feet in height and steeper than one and one-half horizontal to one vertical; (4) _ Formatted:Strikethrough ta oRp vprtleal,eF less than thFee feet in depth,net intended to SUPPOFt StFUGtwes,whish dopq Rat J4) 6 fill less than one foot in depth and placed on natural terrain with a slope flatter than five Formatted:Font:10 pt horizontal to one vertical or less than three feet in depth,not intended to support structures and which meets the requirements of Item a above on any single lot and does not obstruct or alter Formatted:Font:10 pt drainage course; Formatted:Font:10 pt,Not Highlight Formatted:Font:10 pt (5) Cemetery graves; Formatted:Font:10 pt (6) Refuse disposal sites controlled by other regulations; Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 29 of 62 (7) Excavations for wells or tunnels or utilities; (8) Mining,quarrying,excavating,processing,stockpiling of rock,sand,gravel,aggregate or clay where established and provided for by law,provided such operations do not affect the lateral support or increase the stresses in or pressure upon any adjacent or contiguous property; (9) Exploratory excavations under the direction of a soil engineer or engineering geologist; (10) Grading on public rights-of-way done by or under the supervision or construction control of a public agency that assumes full responsibility for the work; (11) Grading necessary for agricultural operations,unless it causes hazards to property or public road,or obstructs a watercourse or drainage; (12) Maintenance of existing fire breaks and roads; (13) Performance of emergency work necessary to protect life and property when urgent necessity arises. The official shall be notified promptly and the person performing the work shall apply for a permit within ten calendar days; (14) Grading associated with a logging operation under a current forest practice permit,except for class IV- General Permits/s.- Exemption from the permit requirements of this chapter shall not be deemed to grant authorization for any other work to be done in any manner in violation of the provisions of this chapter or any other laws or ordinances of Mason County. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.44.080 Grading designation. Grading in excess of five thousand cubic yards shall be performed in accordance with the approved grading plan prepared by a civil engin eeF,and and shall be designated as"engineered grading."Grading involving less than five thousand cubic yards shall be designated"regular grading"unless the official requires the grading to be performed as engineered grading. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Created: 2023-04-05 09:20:10[EST] (Supp.No.62-2-23) Page 30 of 62 14.44.210 Erosion control. (a) Slopes.The faces of cut and Mfilled slopes shall be prepared and maintained to control against erosion.This control may consist of effective planting.The protection for the slopes shall be installed as soon as practicable and prior to calling for final approval.Where cut slopes are not subject to erosion due to the erosion resistant character of the materials,such protection may be omitted. (b) Other Devices.Where necessary,check dams,cribbing,riprap or other devices or methods shall be employed to control erosion and provide safety. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) 14.44.220 Grading inspection. (a) General.Grading operations for which a permit is required shall be subject to inspection by the official. Professional inspection of grading operations shall be provided by the civil engineer,soils engineer, engineering geologist or testing laboratory retained to provide such services in accordance with subsection (e)of this section for engineered grading and as required by the official for regular grading. (b) Civil Engineer.The civil engineer shall provide professional inspection within such engineer's area of technical specialty,which shall consist of observation and review as to the establishment of line,grade and surface Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 31 of 62 drainage of the development area.If revised plans are required during the course of the work they shall be prepared by the civil engineer and submitted for review to the jurisdiction prior to performing the work. (c) Soils Engineer.The soils engineer shall provide professional inspection within such engineer's area of technical specialty,which shall include observation during grading and testing for required compaction.The soils engineer shall provide sufficient observation during the preparation of the natural ground and provide sufficient observation during the preparation of the natural ground and placement and compaction of the fill to verify that such work is being performed in accordance with the conditions of the approved plan and the appropriate requirements of this chapter.Revised recommendations relating to conditions differing from the approved soils engineering and engineering geology reports shall be submitted to the permittee,the official and the civil engineer. (d) Engineering Geologist.The engineering geologist shall provide professional inspection within such engineering geologist's area of technical specialty,which shall include professional inspection of the bedrock excavation to determine if conditions encountered are in conformance with the approved report.Revised FPPeFR FAPRd,"^n aferecommendations relating to conditions differing from the approved engineering geology report shall be submitted to the soils engineer. (e) Permittee.The permittee shall be responsible for the work to be performed in accordance with the approved plans and specifications and in conformance with the provisions of this code.The permittee shall engage consultants,if required,to provide professional inspections on a timely basis and shall act as a coordinator between the consultants,the contractor and the official.In the event of changed conditions,the permittee shall be responsible for informing the official of such change and shall provide revised plans for approval. (f) Official.The official shall inspect the project at the various stages of work requiring approval to determine that adequate control is being exercised by the professional consultants. (g) Notification of Noncompliance.If,in the course of fulfilling their respective duties under this chapter,the civil engineer,the soils engineer,or the engineering geologist finds that the work is not being done in conformance with this chapter or the approved grading plans,the discrepancies shall be reported immediately in writing to the permittee and to the official. (h) Transfer of Responsibility.If the civil engineer,the soils engineer,or the engineering geologist of record is changed during grading,the work shall be stopped until the replacement has agreed in writing to accept their responsibility within the area of technical competence for approval upon completion of the work.It shall be the duty of the permittee to notify the official in writing of such change prior to the recommencement of such grading. (Ord.No.44-10,5-25-2010;Ord.No.32-13,6-18-2013) Chapter 14.46 STORM AND SURFACE WATER UTILITY 14.46.010 AUFPeS Astablishment and Boundaries. Pursuant to Chapter 36.89 RCW there is hereby established.4a storm and surface water utility.iThe Storm and Surface Water Utility boundary is county-wide,excepting incorporated City of Shelton,the Skokomish and Squaxin Island Reservations,Olympic National Park,Olympic National Forest and designated forestland under Chapter 84.33 RCW or timberland under chapter 84.34 RCW.s^FPatL-'fAF" ;^gen Gewnty to deve'^^a^ Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 32 of 62 achieved;the IGSS ef iFRPeFtaRt aq6latiP habitRtg ig MiRimized.The geal ef the-Utility will be te mediate GeRMPA-s (Ord.80-08 Attach.A(part),2008). 14.46.020 BoundaFiesPUrpose. The purpose of the Mason County Storm and Surface Water Utility is to: a. manage and control stormwater runoff to prevent pollution of downstream waters, b. comply with provisions of the Washington State Pollution Control Law and Federal Water Pollution Control Act, c. further the Puget Sound Action Agenda and recovery of Puget Sound,and d. compliment and further the purpose of the Mason County Clean Water District. The baundaFies ef the utility will change eYeF tkne.Wtially the boundaries ef the Utility w"!be the Formatted:Numbered+Level:1 +Numbering Style: a,b,c,...+Start at:1 +Alignment:Left+Aligned at: 0.33"+Indent at: 0.58" Utility beundaripq Parker declining wateF quality and habitat less indicates te include the aFeas on the TABLE C Formatted:Paragraph 1 Rplfair and Allyn i I!_A(Map 1) 2008 n..Ei.ed Ma Fine R....eyer„AFea and Shelter I GA(nnerp 2) une 1,- Formatted:Paragraph 1 2ggg Formatted:Paragraph 1 Defined cI e"fish Dr.tern n Areas(Map 3) u ire 1-- Formatted:Paragraph 1 �0 n,.c:APAI o..r.,l Arti;Ati..,.QzAt..r..-and Limited ed A.eas Elf P ,.i..t....r..R ..I n ..1......RR* iune 1, Formatted:Paragraph 1 4AMIAZH 2011 Caunty wide"`Map 5) une 1,,' Formatted:Paragraph 1 Formatted:Paragraph 1 * R..r..rl on ilpy..I......ent impactsand wateF quality t* DeSigRate d i..r..rtl@REI....,ill Rat be dRGI„ed iR aRY 61tilit..bE)U...1-.r., Depawnent of Ecology Drainage Manual eF any versien that Fnight be develeped in the fUtWe.This will include the (2)Outside the beundaries of the utility as defined in Table 1,applicable sectiens of GhapteF 14.48 WHI ,....eFR the d......I......ent of land Until they Fnight be added...Aded to the hn---R dari..r of the Utility. (Ord.80-08 Attach.A(part),2008). (Ord.102-09 Attach.A,11-17-2009) Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 33 of 62 14.46.030 1aOity F sib- ^"Authority. The Board of Mason County Commissioners are authorized under RCW 36.32.120 to make and enforce ordinances within the unincorporated county related to building,health and safety,public nuisances,and other subjects. RCW 36.89.030 authorizes counties to establish,acquire,develop,construct and improve stormwater control facilities and establish rates and charges to pay for the cost of planning,designing,establishing,acquiring, constructing,maintain,operating or improving stormwater control facilities.utility will have three basic Fespens,b,r« rn FIGOGIO^^FRaR.ge ffleRtj t • Formatted:Paragraph 1 (2)WateF quality iMpFeverneRtj 3)PFeteeting aquatie habitat (Ord.80-08 Attach.A(part),2008). 14.46.031 QFgaRiZati8R of the--Utility Responsibilities. The Board of Mason County Commissioners hereby directs Mason County Public Works/Utilities and Waste Management to serve as the county department responsible for administering the storm and surface water utility, in cooperation and coordination with the followingwill be eFganized to peFfeFFn the fellewing functions: °e&peff-4b4e-Department Environmental planning and policy development "*"'*'^ and Waste Management an Environmental Health Capital facilities planning Rk+�4-s-Community Development Operations and maintenance "*"'*'^ and` a Road Operation and Maintenance Division Code enforcement and technical assistance Community Development and Public Works Development review and inspection Community Development and Public Works Monitoring,research and evaluation Uti"t,^s ~a%Vast^Management and Environment Health Program management and administration Utilities and Waste Management Public involvement and education "*o'o*m^,;;;nd` ;; *^Management,Environmental Health,Mason Conservation District and WSU Extension (Ord.80-08 Attach.A(part),2008;Ord.102-09 Attach.A,11-17-2009). 14.46.040 Financial managerneMUtility Rates and Charges. Reserved fees Fnay beeeme necessaFy to suppeFt the utility and its funetiens.Any fee system Fnay be based an impeFV*E)US Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 34 of 62 epen spaee lands w4l be exempt 49M payment 9f any assessment eF fees.PF9pekies gFeateF than tweFity aer qi-zp m.dth qtruipt--Fps a Rd knpeWieUS SUFfaces will pay a red---epd rate-Sueh Fatp w4l be fifty peFeeRt of the estaMshed rate. ileeted.These pFe�eetg GaR be ORP9 that 9FPVPRt fI90diRg oF FnaRage WateF quaky eF PFeserve aquatie habitat. fmFqt rhmmGp fmF Central 9f any kind heuld be natural eveF FnanFnade er built structures. (Ord.80-08 Attach.A(part),2008). STORM SUPEACE WATER UTILITY aW DO Map 1 "r /A I� 1 �1 r -WM—� Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 35 of 62 STORM SURFACE WATER UTILITY BOUNDARY ✓ Map 2 3 w � D Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 36 of 62 STORM fi SURFACE WATER UTILITY _ - BOUNDARY Map 3 Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 37 of 62 STORM SURFACE WATER UTILITY BOUNDARY Map 4 3 � a Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 38 of 62 • STORM SURFACE WATER UTILITY r-- BOUNDARY Map 5 7 � D 'cc�a�cs d 3 _ A + Wr • - �rbv.�resaca.y D 'i Op 41 (Ord.102-09 Attach.A,11-17-2009) Chapter 14.48 STORMWATER MANAGEMENT* 14.48.010 Findings of faetPurpose and Intent. The purpose and intent of this chapter is to preserve,protect and enhance Mason County's surface and groundwater. It is the intent of the county to prevent stormwater from becoming a salmon and shellfish habitat limiting factor and to utilize low impact development practices where feasible. This will be accomplished by: 1. Adopting standards and providing minimum requirements and additional measures for new development and redevelopment. These are intended to eliminate,reduce or control the discharge of pollutants to county-owned and operated drainage systems within unincorporated Mason County,and to regulated wetlands,lakes,streams,marine water and groundwater. 2. Identifying illicit discharges and prohibited uses of stormwater facilities. Created: 2023-04-05 09:20:11[EST] (Supp.No.62-2-23) Page 39 of 62 3. Providing enforcement,penalties,and other remedies to ensure compliance. Formatted:Numbered+Level:1 +Numbering Style: It is further the intent of this chapter to: 1,2,3,...+Start at:1 +Alignment:Left+Aligned at: 0.33"+Indent at: 0.58" • Ensure privately constructed,owned,and operated stormwater control facilities have adequate financial resources to be managed properly. Formatted:Indent:First line: 0.33" • Prevent off-site water quality,erosion,slope stability or drainage impacts from proposed projects. Formatted:Bulleted+Level:1 +Aligned at: 0.33"+ Indent at: 0.58" • Recognize local basin plans,shellfish recovery plans,TMDLs and other water quality cleanup plan recommendations and requirements. • Assure compliance with Low Impact Development performance standards unless deemed infeasible. ' Formatted:Indent:Left: 0.33",First line: 0" The bOaFd Of n""""(; "t""'"PAiq;i'"""`Af MMOR(" "t"°Rds that' Formatted:Numbered+Level:1 +Numbering Style: 1,2,3,...+Start at:1 +Alignment:Left+Aligned at: 0.33"+Indent at: 0.58" utility including any aFeas added in the futiffe.Areas eutside efthe sterm and surfaep%vateF utility are ,....,...Red by......,i SiORS of the 1992 n.paFt..ent of Ecology St......wat...MaRuaI %vithin the Puget Seund dFainage basin te adept ordinances te centFel r,-innfffrem RPA.A.f develepment plan and in guidanee develeped by Eeelegy. potential pellutaRtS such as pestieides, etf�eFs. , Formatted:List 2 .,....Fie*iRRs,.R pUbr,.USE?8 19P;..-.tPR9...ithi.,nn..59A!`OURt.. (4) An expanding pepulatien and increased development ef land have led to: Formatted:List 2 (5) Gentinuatien ef present steFMwateF pFactices,to the extent that they exist,will lead te wateF quality degradatien,eresien,pFeperty damage,and endanger the health and safety ef the inhabitants ef the Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 40 of 62 fl......1..pe FS beth pFivate and..Ubli.. vide f9F stermwateF quality and quantityels (7) ReFmwateF quality and quantity centrals ean be achieved when land is develeped er redeveleped by (Ord.81-08(part),2008). 14.48.020 NeedAuthority. The county finds that this chapter is necessary in order to: (1) Satisfy the mandate of Ecology as identified in this section; (2) Minimize or eliminate water quality degradation; (3) Prevent erosion and sedimentation in creeks,streams,ponds,lakes and other water bodies; (4) Protect property owners adjacent to existing and developing lands from the undesirable impacts of increased runoff rates; (5) Preserve and enhance the suitability of waters for contact recreation,fishing,and other beneficial uses; (6) Preserve and enhance the aesthetic quality of the water; (7) Promote sound development policies,which respect and preserve county surface water and sediment; (8) Ensure the safety of county roads and rights-of-way; (9) Decrease stormwater-related damage to public and private property from existing and future runoff, (10) To protect the health,safety and welfare of the inhabitants of the county. (Ord.81-08(part),2008). 14.48.030 PUFPOSeAdministration. ,The Director of Public Works Utilities and Waste Management or their designee is authorized to implement — Formatted:Font:(Default)+Body(Calibri) and enforce this chapter. The director shall have the authority to issue permits,impose conditions,provide _- -written approvals,and conduct inspections and investigations as necessary to assure compliance with the Formatted:Font:(Default)+Body(Calibri) provisions of this chapter.The director will coordinate the implementation and enforcement of this chapter Formatted:Font:(Default)+Body(Calibri) with other departments of Mason.County government.^-^)Vide^ efthis,hapteF aFe intended t, ,,,,a, ap \ Formatted:Font:(Default)+Body(Calibri),10 pt P4abligh the MiRkRUFA level ef eampliaRGe,which must be Fnet te PeFFRit a PFOpeFty te be developed OF Formatted:Font:(Default)+Body(Calibri),10 pt Fedeveleped within Masen Geunty. Formatted:Font:(Default)+Body(Calibri) it is the puFpese of this chapteF te: (1)MiniRgize wateF quality degFadatinR RRd qediMPRtRtiOR iR streams,PeRds,lakes,wetlands and AthpF ' _ Formatted:Paragraph 1 water belies; maintenance pFaetkesi, Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 41 of 62 patteFRS; (5)Decrease petential landslide,fleed and eresman damage te publiE and private preperty; (6)PFeFnete site planning and eenStFUetien pFactices that aFe consistent with natUFal tepeffaphk�* quality impacts;and (Ord.81-08(part),2008). 14.48.040ApplicabilityDefinitions. This chapter applies to unincorporated Mason County. Formatted Indent:Hanging: 0.33" (Ord.81-08(part),2008). 14.48.050 Stormwater Management Manual for Western Washington adopted. The most recent edition of Ecology's Stormwater Management Manual for Western Washington is adopted by reference. 14.48.060 Definitions Definitions can be found in the Stormwater Management Manual for Western Washington. Formatted Block 1,Indent:First line: 0.5" The FMnimum requiFements efthe 2005 most Fecent e Edition ef Ecelegy's SteFrnwateF Management Manual aFeas as defined Ew added pursuant to ChapteF 14.46.As the beunclaries efthe Masen County stermwater utility RFP ampRdpd tr)insluilp RFPa,the minimum requiremeRtq afthe 2005 manual shall apply to these addotmenal stwnwateF Funeff shall be allowed 48M the prepeny due to added impeFvieus surfaces er diStWbed Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 42 of 62 (Ord.81-08(part),2008). A.t:cle 114 /_ener-of Provisions 14.48.0670 Abrogation and greater restrictions. It is not intended that this chapter repeal,abrogate,or impair any existing regulations,easements, covenants,or deed restrictions.However,where this chapter imposes greater restrictions,the provisions of this chapter shall prevail. (Ord.81-08(part),2008). 14.48.0-80 Interpretation. The provisions of this chapter shall be held to be minimum requirements in their interpretation and application and shall be liberally construed to serve the purposes of this chapter. (Ord.81-08(part),2008). Article V Annlical.11:t.. 14.48.980 Applicability Regulated activities shall be conducted enly after Masen Ceunty public werks appFeVeS a SteRnwateF site Ti (3) LaFge papl eresioR;;Rd sedimentqpdiment eentFal(ESQ p4af�-; PlAtp-�FRall ar4 eFeating less than W99 thAl'Aand AqUaFe feet of Rew impeFYiebisRess will be FequiFed te submit "V'Residential site development eFeating FnOFe than two theusand square feet ef new impewieus eRgiReeF.Residential OF R9RrPq'dPRt*aI site development that d*qt,--Phq aR acFp or morp of Iand vii"be FeqUiFed te .. FAit:t �AAA 4".. ed by a Iieensed am."e AYticle 141 Regulated A.-tivi tlec rind Uomxe.d Ar-t:vitlec Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 43 of 62 14.48.090 Regulated activities. Consistent with the minimum requirements contained in this chapter,the director or their designee shall approve,conditionally approve,or disapprove the following activities,unless exempted in Section 14.48.100 below: (1) New Development. (A) Land disturbing activities; (B) Structural development,including construction;installation or expansion of a building or other structure; (C) Creation of new and replaced impervious surfaces; (D) Class IV general forest practices that are conversions from timberland to other uses; (E) Subdivision,short subdivision and binding site plans,as defined in Ch.58.17.020 RCW. (2) Redevelopment. (A) On an already developed site,the creation or addition of impervious surfaces,gtrurtural or land disturbing activity,and the value of the proposed improvements exceeds 50%of the assessed or replacement value of the existing site improvements. wA G-• ' � FnpeFyious surface that is net paFt of a Feutine maintenance activity,and land distuFlaing (Ord.81-08(part),2008). 14.48.100 Exemptions. Forest practices regulated under Title 222 WAC except for Class IV General forest practices that are conversions from timber land to other uses. Commercial agriculture practices involving working land for production are generally exempt. Conversion from timberland to agriculture,and the construction of impervious surfaces are not exempt. Pavement maintenance practices are generally exempt. Underground utility projects are generally exempt,but subject to Construction Stormwater Pollution Prevention requirements. ' U JtUFe and feFest ffaetieesulate d under Title 222\4/Ar except fee Glass IV geReFal fGFeSt ffaEtkeS that aFP ERRYPH908R.9 fF(;FA tiFRhPF1RRd k;RthPF uses,aFe exempt from the way is elated by Chapter 173 27-0 WAG,the Puget Sound Highway Runoff PFOg.-.,.. (Ord.81-08(part),2008). 14.48.110 Review and approval. The director may approve,conditionally approve,or deny an application for activities regulated by this chapter. (Ord.81-08(part).2008). Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 44 of 62 14.48.120 Inspection. All activities regulated by this chapter,except those exempt in Section 14.48.100,are subject to inspection by the director.The director may inspect proiects at various stages of the work requiring approval to determine that adequate control is being exercised.Stages of work subject to inspection include,but are not limited to,pre- construction;installation of BMPs;land disturbing activities;installation of utilities,landscaping,retaining walls and completion of project.As required by the director,inspections and/or testing shall be performed by the owner or authorized agent. (Ord.81-08(part),2008). ' Formatted:Section The 1992 mest regent pEdition of Ecelegy's StermwateF Management Manual fer the Puget Seund Basin with the e9binty exeept these RAtPd The use ef ether manuals or Fnetheds shall be pFe appreved by the 'I A A4 '1 711 Ste.rw-miater hest management h aGt*Ge s(BMP•) standards in this GhapteF.BIVIPs are on the 1992 manual. (b) FaFFR PIaR 13P412q.FRF RPY-9 devplepment that will include"hebby faFffl"elements such as pastures,ceFFals, etc.,faFm plan 13MPs aFe Fecammended(REA FequiFed)fOF ORGE)FI)OFatien onto the site design.Centact Mason l3MPs must be appreved On acceFdance with the appreval precess outline in the 1992 manual. (QFd 8109(PaFt) 2009) 14.48.1330 Illicit discharges. jIIlicit discharges to stormwater drainage systems are prohibited Examples of illicit discharges include,but are not Formatted:Font:(Default)+Body(Calibri),10 pt limited to,the following: • Trash or debris: Formatted:Font:(Default)+Body(Calibri),10 pt • Construction materials; _ Formatted:List Paragraph,Justified,Space Before: • Petroleum products; Auto,After: Auto,Bulleted+Level:1 +Aligned at: 0.25"+Indent at: 0.5" Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 45 of 62 • Antifreeze and other automotive products; Formatted:Font:(Default)+Body(Calibri),10 pt • Metals in either particulate or dissolved form,in excess of naturally occurring amounts; Formatted:List Paragraph,Justified,Bulleted+Level:1 +Aligned at: 0.25"+Indent at: 0.5" • Paints,stains,resins.lacquers,or varnishes; Formatted:List Paragraph,Justified,Space Before: 0 • Degreasers and/or solvents; pt,After: 9.75 pt,Bulleted+Level:1 +Aligned at: 0.25"+Indent at: 0.5" • Commercial and household cleaning materials; Formatted:List Paragraph,Justified,Bulleted+Level:1 +Aligned at: 0.25"+Indent at: 0.5" Pesticides,herbicides,or fertilizers;steam cleaning wastes; Soaps,detergents,or ammonia; Chlorine,bromine,and other disinfectants; '— Formatted:List Paragraph,Justified,Space Before: 0 pt,After: 9.75 pt,Bulleted+Level:1 +Aligned at: Heated water; 0.25"+Indent at: 0.5" Swimming pool or hot tub water not in accordance with Section 15.07.060.B.2; Formatted:List Paragraph,Justified,Bulleted+Level:1 +Aligned at: 0.25"+Indent at: 0.5" Human and animal wastes; Sewage; Food waste: Collected yard waste; Concrete and concrete by-products; Silt,sediment,including dirt,sand,and gravel; Chemicals not normally found in uncontaminated water; Any hazardous substance or waste not listed above. allowable Discharges.The following categories of non-stormwater discharges shall not be considered illicit _-- Formatted:Font:(Default)+Body(Calibri),10 pt discharges under this chapter unless the Director determines that the type of discharge,whether singly or in combination with others,is causing or is likely to cause significant pollution of surface water or groundwater: 1. Potable water,provided the water is not chlorinated in excess of 0.1 ppm total chlorine and will have no detectable total chlorine residual upon reaching waters of the state,is pH-adiusted,and the volume and velocity are controlled to prevent erosion and re-suspension of sediments in the stormwater drainage system and in the receiving water. 2. kDechlorinated swimming pool discharges,provided that they are dechlorinated to a concentration of Formatted:Font:(Default)+Body(Calibri),10 pt ------- ----- --- --- ------- ---------------------------------------------------------------------- --------------- 0.1 ppm,pH-adiusted and re-oxygenated if necessary,and the volume and velocity are controlled to prevent erosion and re-suspension of sediments in the stormwater drainage system and in the receiving water.Discharges shall be thermally controlled to prevent an increase in temperature of the receiving water.Discharge of swimming pool cleaning wastewater and filter backwash water is prohibited. 3. air conditioning condensation. Formatted:Font:(Default)+Body(Calibri),10p Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 46 of 62 4. Uncontaminated water from crawl space pumps or footing or foundation drains. Formatted Font:(Default)+Body(Calibri),10 pt 5. Uncontaminated pumped ground water provided there is adequate capacity.. Formatted:Font:(Default)+Body(Calibri),10 pt 6. Natural uncontaminated surface water or ground water. _ Formatted:Font:(Default)+Body(Calibri),10 pt 7. kUncontaminated roof runoff water. — Formatted:Font:(Default)+Body(Calibri),10 pt 8. Street and sidewalk wash water,water used to control dust,and external building wash down that does Formatted:Font:(Default)+Body(Calibri),10 pt not use detergents,provided the discharge is minimized. 9. Non-stormwater discharges covered by and in full compliance with another NPDES or state waste _ Formatted:Font:(Default)+Body(Calibri),10 pt discharge permit. 10.Discharges from emergency firefighting activities. Formatted:Font:(Default)+Body(Calibri),10 pt 11.Discharges containing water tracing dyes used specifically for the purpose of drainage system or Formatted:Font:(Default)+Body(Calibri),10 pt pollution investigations.Any persons conducting dye tests,other than county departments must provide verbal notification to the director prior to initiation of the dye test. 12. 6 person employing properly designed,constructed,implemented,and maintained BMPs and carrying Formatted:Font:(Default)+Body(Calibri),10 pt out MART to prevent pollution of stormwater. Formatted:List Paragraph,Numbered+Level:1 + Reporting Illicit Discharges.A person must report to the county spills hotline any spill,release,dumping,or Numbering Style:1,2,3,...+Start at:1 +Alignment: other situation that constitutes an illicit discharge to a storm drainage at the earliest possible time,but in any Left+Aligned at: 0.25"+Indent at: 0.5" case,within twenty-four hours of obtaining that knowledge.This reporting requirement is in addition to,and does not replace,any other reporting requirements under federal,state,or local laws. Prohibition of Illicit Connections. 1. Prohibition of illicit connections.The construction,use,maintenance,or continued existence of an illicit- ---- Formatted:List Paragraph,Numbered+Level:1 + connection to any municipal storm drainage system is prohibited.This prohibition expressly includes, Numbering Style:1,2,3,...+Start at:1 +Alignment: without limitation,connections made in the past,regardless of whether the connection was Left+Aligned at: 0.25"+Indent at: 0.5" permissible under law or practices applicable or prevailing at the time of connection,except for connections conveying discharges listed above provided the conditions are met._ Formatted:Font:(Default)+Body(Calibri),Font color: Custom Color(RGB(49,51,53)),Expanded by 0.1 pt 2. Exceptions.The director may allow connection to a municipal storm drainage system,through written authorization on a case-by-case,basis Special conditions may be required by the director as part of Formatted:Font:(Default)+Body(Calibri),10 pt such an authorization to connect. Formatted:Font:(Default)+Body(Calibri),10 pt E. It shall be a violation of this chapter to fail to remove pollutants associated with a discharge from a private storm drainage system that enters the municipal storm drainage system. Article V44-Appr-eval Standards Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 47 of 62 pFepaFe a small P@Fcel eFeSiOn and se&nent central plan,and Fnay need to prepaFe a small parcel dFainage 4 a small PaFeel drainage plan is deemed necessaFy):(a)ffeatien OF addifien of less than two thousand squaFe feet (1) Small Parcel Requirement#1 GenstFuefien Access Reute.COnStFUCtiOn veWcle access shall be, WhereveF censtFuctien vehicle access reutes intersect paved reads,pFeViSiOns must be Fnade te nf Paeh day.Seelknent shall be rpmAvpd from Fn;;ds by shaveling eF sweeping and be tFanspeFted te a thm filters,expesed and UnWOFI(ed se"s with eresien petent 0 al shall be stabilized by suitable applicatien of BMPs, gFeund base en aFeas to be paved.All BMPs shall be selected,designed and maintained On accerdance with an appFeved manual.FFeFn Geteber 1 thFe6igh ApFil 30,ne sails shall FeFnain expOsed fAF FROFe frem sediment depesitien by apprepFiate use ef vegetative buffeF strips,sediment baFFieFS eF dikeg.. UIGhiRg er by a mbiRati.R Of tl.PgP FRPRqUlFe9 Rd RthpF ap ffe ffiate BMPs(4) Small PaFeel ReqUiFement#4 Maintenance.All eFOSien and sediment central BMPS shall be FegulaFly r mitigate the effects of increased eff shall be plied (n..l 8109(paFt) 2008) Development ef individual,detached,single family residences and duplexes exceeding twe theusand square feet of'FnpeFFneable suFfacing must have a small paFeel ernq*RR RRd 9P&APRt GOMM'plan,and a FPqidPRtiRl 94P disturbing actMties Of ARP RGFP OF FAAFe must have the!aFge paFeel ESC plan(of FeqUiFed)and the peFFnanent All applieants shall manage steFmwatpr FURAff OR;itp te the extent pFaetieable by maximizing infiltFatien, Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 48 of 62 (1) New Develepment. squaFe feet,OF gFeateF,ef Rew'FnpeFV'eus surfaee aFea,and land diStwbing activity ef less than SFnall PaFeel eFeSien and sediment central plan. greater ef new impervious SLIFface area,shall pFepare a small paFeel eFesien and SediFnent threugh 14.48.140(5),and shall pFepaFe a Fesidential site impFevement plan whO includes a sedknent centFel plan aleng with the Fesidential site knpmvement plan sheuld shew and plan,and a residential site knprevement plan. (2) Redevelopment practicable,(A) WheFe nonresidential redevelepment ef greateF than eF equal te five theusand squaFe feet (13),shall apply te that penien ef the site that is being redeveleped,and 5eUFce centFel BMP5 shall be applied to the eRflFe site,iRG'Uding adjeining paFeels if they aFe part of the PFOject.A SWFmwateF site plan shall be pFepaFed-. (B) in additien te the above reqUiFements,where ene eF FneFe ef the fallowing cenditiens apply,a stermwateF site plan shall alse be prepaFed that includes a schedule feF implementing the adjOi..iRg p eels if they aFe p of thee t AR adepte d and i.....1....eRted ba SiR plaR taileFed to a specific basin. (i) &(isting sites greater than ene acFe on size with fifty percent er Fnere iFnpervieus suFfaCe. (i 6) Sites that dischaFge te a Feeeiving wateF that has a deeurnented water quality pFeblem. Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 49 of 62 designated as net supperting benefieial uses; d. Listed under Seeder 303(d)ef the Clean Water Act as not e*peeted to meet wateF quality s ...Jw dsewateF alit.,.. als; P. I i pEl: .Li....t....State's NOR point Seurc Assess..eRt. ...I I RdpF Seetien 319(a)of the/'I..R..Vlat,..Aet that itheut additi.RRI RptiAR ..I rnaintain water quality standards. (m) Sites wl eFe the.......I far adilitinnal;*RF ...,..t.. ...I.......SHF25-khi`ToLP..:.I. GFE)Wth Management Act planning. (3) ii..:..n UroeqUiFeFReTt#1:€FIRS e;TaREl Sedi fflpRt Ceatfel.All Re.,a,,VeIE......eRt aREI All new development and redevelepment that includes land disturbing activities ef less than ene affe shall eemply with the small paFeel FAiRiFAUFA Fequ'Fements fOURd iR SPGtiRR 1-4.AR.130,above.Cernplianpp with thp central plan. expesed and URWRrkpd qnk ghall be stabilized by suitable plieatieR of BMPg [...m than two days [......May 1 to gept....beF 30,.. expesed RRd I ..real.R:I..hRII FeFRRiR I F,....eFe than s......n days n.ieF to leaving the site steF«wat..........FF Shall pass through a sediment pend or sediment trap,OF other appFOpriate 13MPs. the field,rnaF!(clearing limits and/OF any easements,setbacks,sensitive/eFitical aFeas and (G) EF05men and Sediment Centre!Requirement#3:P etectlen of Adjacent Prepertaes_ PFepeFt'es adjacent to the pFejeet site shall be protected F......damage by sedi.......t (D) EFesien and Sediment Centre!ReqUiFement#4:Timing and Stabili2atien ef Sediment Trapping Measures.Sedknent pends and traps,peFirAeter dikes,sediment barrim,and etheF BMPs Ontencled to tFap sediment on site shall be GARSUI-icted as a first step On adi.... These QnAD..L.all hp fl-lRCtiRRRI L...F.....IRRd dktLlFbing aetivkies take place (E) Eresien and Sedknent CentFel Requirement#5:Cut and Fill Slepes.Cut and fill slepes shall ;hall hp gtabili-....J it ....IRRre...it PFeq*RR Rd....Ai.......t......t...l. t#1 Supplemental G,-,Ode'ORP;- sheuld be given te the length and steepness ef the s'ape,the seil Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 50 of 62 eF9dmng emeessmyely witWn tWe YeaFS ef 68RStFuctisn must be provided with adelitienal slepe stabilizing measures until the PFOblern CeFFected. E2 35 it/'hapteF II 4 1�\�lRteFrce PtGFS(See Qc BMP€2.55 inGhapteF II 5)ShRl lld be C:.A rRgt F' pd atthe tep of leng steep slepes,which have significant dFainage areas abeve the slepe. !TT'7 stability E)f the slope adequate drai..-....... ..t L.eFffeteetieR..he Id he o...gi... dl-le t..i.......Rg..q it the.,..1umei.,.leeit..i..F peak fln%,rate-of qt.....muter F,,Rgff fFGF,the PFGjeGt Site- (G) €r'esien and-qp li.......t central Dequi...ment H7:StabilizatieR of T..............•r.nyeyarrce ChAnmpk and&tlets teFnPOFaFY GA site eqnveyanee ehai.....I-q ghall he degi..Red 49M a+......eaF twenty feUF L eUF fFeq...Rey steFm f9F the.J...,..I..ped eanditi.... F1....R9t...............hes shall L....Feyi.led at the n,,tletq of-.11 eenveyanee systeny (#)€resien and Sediment Centre!ReqUiFemeat#8:5terF D•ain inletPFeteetien.All sterm chain i..l..tq made a Fabl..&FiRg GE)RStFUEti9Rshall be p ted s that StOFFRwateF Filt.Fed.. etl.erwise t ed t remeve ...Ji..ent €res;aromand Se"iFAPF#COR49I,oeElumFenient#9W IEae'gre....,,Q,�Utility GarrstwctiAR The ..f u...IeFgF..und utility lines shall be subject to the fell wing lit Pie mere than fiVP hl-...d....l feet Of t...Rph ghall obe e ned at eRe tiRle, mess (H� WheFP-CoRS+Si:eT t I.A..th gafety and-space-G E)RssWerat�eRs,excavated... ..I shall be placed.. the uphill side of trenches. �TFene..I.err-dewat.T.,-.^g devices shall l discha F'ge inte a-Sear-.mot trap^-or 5edi�t 4, .,.Wslp arepqq ghall be whenever p sill.. "mited tF06ite.n......ss Pe'Rtq,.hall be the tFanspert ef sediment(Fnud)ente the payed Fead.if sediment iS tFanspeFted ente a Fead suFface creating a haFaFd,the Feads qhall hp PleaRpd immediately,and theFeughly cleaned at the end ef eaeh day.qpiimmpRt Shall hp washing shall be allowed....Iy after sediment iq removed it thiq M Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 51 of 62 (K) €fe50e5e emt Eent;e„equl„z,;,ent-#I4i i s:-All „ t.......OFaFy eFE.S:,...R...J gedi...,...t P,..401 RPADg ghall be ..,:thiR thiFt.,days after TFapped sediment shall be Femeved eF stabilized on site.Disturbed soil areas resulting frem FeFneval shall be PeRnanently stabilized, ElewateFiRg devkes shall be&,EhaFged iR a FRaRRPF that Will Rat aElVeFSelY affeet flowing f,..J:...,...t OR l AR9tFUGt:....Sites All pAllutantg ntL.,. tL... ...J:...,...t*hat o (N) EFE)S:GR and f...J:.......t CARtrel D,.quiF,...eRt# A.M..:..t........,.,. All teFnpE)FaFy ..,J NnEtien.All maintenance and FepaiF shall be cenducted on aCCeFdance with an appFeved appFeved eFE)Smen ..,J g,..J:..ent a el plan maximum exteRt abl and Fnanta*ned aGEerding to an approved manual.An adepted and implemented basin plan ta"eFed te a specific basin,heweveF,in all circumstances,source centFel 13MPs shall be required far all gitpq (6) Minknum Requirement#4:Runoff Treatment BMPS.All pFejects shall provide treatment ef te WkFate as much as possible of the water qualky design sterm onto the gFound.(Infiltratien mr. Rveyance systems as apprEwed by the diFpGtnr. Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 52 of 62 An adepted and isAplemented basin plan(minimum FeqMiFeF:Hent#9)May be used t8 deVelep FIIAA The ebjectives ef previding stermwatu treatment BMPs are,for beth surface and greund waters,te pretect the quality and quantity,te allew attainment of the designated and te meet state standards premulgated ...1..F Ghapt...t 73 Of the�n/a SI.:....WR n d R;iRi9tFRtk'P Cade, uses, onto`: StermwateF dschwges te streams shall centFOI StFeambanlk eFesien by limiting the peak rate Of FunefffFE)Fn indqv4dual develepment sites te fifty pprreRt AfthP PX09*iRg GGRditieR tWO yeaF,twenty feur heuF design StOFFA Streambank eFE)Smen centFE)l 13MPs shall be se'ected,designed,and maintained acceFdong te an appFeved manual. .9tnrR;%A.Fatpp trpatmeRt AMPS qh;4"R.nt he built viithiR a natUFal vegetated buffeF,except feF neeessary An adepted and implemented basin plan(minimum FeqUiFement#9)Fnay be used te develep strpamhRRk ..I FeFneRtS that aFe -.:I..Fed t ,.:F:..L.ag:.. (8) Minknum Requirement#6:Wetlands.Stermwater dmSCh@FgeS te wetlands shall Fnaintain the �ghall L...m0aluatpd and.......I..yed L..,the..F.)jeEt......:......F...L eFe feasible and PFaetiGabl.. These Fequ*FerAents apply te existing RatUFal wetlands RRd MiPtIRRF19 created as FnitigatieR feF IRS9 Of kvetland frem these and Fnest etheF Festrkfiens that apply to natuFal wetlands.CeMtWted wetlaREIS May IeSe thiS (9) ^M i R;^'Um.o ff:. t#7-:WateF Quality Sve.^-rSFE:�. Rg—knn.,.FP t �.he MagAR CAIJ Rt/ StFingeRt 69A491S Shall be FequmFed te pFgteet wateF quality.An adopted and 0 mplemented basin plan(FnmnmFnuFn requiFement#9)Fnay be used te develop requirements for water quality sensitive (10) Minimum ReqUiFement#8!Off site Analysis and Mitigation.DeWRStFeaFn Analysis May TriggeF pFep9SiAg FeteAtieR This analysis shall inelude fleW Fewting,and pFgymde existing pipe and channel sizes and estimated capacities.in additien,the project engineer shall discuss any that Fnay be caused by inteFflew fFeFn the PFE)pesed retention fadlity.The diFectOF OF designee Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 53 of 62 quantitative analysis of the cenveyance system be PeFfOFFned both upstFeam RRH FJR%A0RqtFPR-M Of the pFejeCt Site. analysis shall determine eenveyanee system peFfeffnanGe feF the appFepFmate design event(s)beth with and 'eve!ef detail te be pFeMed by the preject engineer.The directer gr designee shall consider facters such as the FORtmVP 907P Of the new development,availability of ether hydFelegiG WeF'(feF the dFainage aFea,and the results e The quantitative dewnstream analysis will include modeling the hydFaulics efthe PF9pesed pFejeet and all engineeF shall include an analysis ef the impact ef the twenty f9UF h9UF,ene hUndFed yeaF event(OR additien te "DeSigR Event"analysis)fer each GE)FRPE)ReRt of the system iRGIUdiRg PGREI SP"'WaY. *A aRy of the F..II.....:.....Based upen this analysis,the pFeject engineer Fnay deteffMne er the direeter er designee Fnay require that a (o`))Less of aquatic habitat dll....:theF t..high.. I....,FIOW57 (E) EFOSlef; StE)Fage volumes,'GWeF Felease Fates,OF EIGWRstream iFRpF8'-'PFAPRt9 aFP Rppded,he/she shall specify preject design eNteria er ether Fneans to re"eve the dewnstreaFn preblems(previding that such selutien will net vielate capacity and�er qffsite detentien and infiltratign facilities,plans and financing fer which will be subject te the pFejeet is located in a baqqn mr q---b b;;,;*R far mih'ch the county has an adepted basin plan, these p .:ded this chapter.LI......yer a'!etl.eF el....eRts detailed this chapter shall continue to apply to such pFejeets.Basin plans aFe FequiFed te be develeped aGeerding te an aPPFOYed Fn al County pub eepy of the FPPRFiiPd iR9*Fl-lMPRt iS FeqUiFed to be submitted te the public weFl(s depawnent prier to final approval of the completed peffnaRent#nFFR%vater fapilitie-,. Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 54 of 62 Onstruments shall be Fequired feF all ffejeetS te ensure eemplianee with these qtARdAFdq diqGFPtiAR Of the diFeetff OF designee pFevided that the PF(Dpenent will substantially Meet flew (A) That the sperial GARditiARq and eiFeumstances exist which aFe peGuliaF te the land,such as size,shape,tepegraphy,Ew lecafien,and that liteFal interpretatien of these standaFels ( ) That the site is being Femedeled andSPFtaiRgwtP O Vestigatiens-weuld be dpqt.-i..trw ivp to (C) That FeFnede i s ef existing prejects which aFe eitheF tee SFnall eF Se CE)Afigured that On the Rift;BF (D) That PU131*6 WeFI(S OF pFivate seGteF pFejeets aFe in an existing Fead Fight ef way,which is Rat..f adequatesize te iRStall PFefeFFPd RMPqand F.....,L.:..L.Fight Bf Way Ea RRAt hp expanded because ef enffeaching StFuctwes eF setbacks fer existing stFuctum5. net been tested and evaluated by the DepaFtment of Ecelegy in cellaberatien with local geveFRFnents and technical expeFtS.SeFne se called expeFiMeRtRl RPAPq%vill likely be miner extended thFeugh the use of a standing committee of technkal experts.These persons w"! (AA) n....Feyal of Expe. Tl onAosAPp Feyal t use an exile al BN4P may be gFaead expeFirnental BMPs preve useful they Fnay be OREWperated into later editions efthe Ecology On cellabeFatwen with local govemments and other inteFeSted paFtieS.AppFeval tE) aPPFOYed BMPs has I.,....... .:ded by the a P"Ea..t t..be 1 ..d the,. that the expeFirnental 13MP does net perform adequately. these 13MPs en a tFial basis,subject te appFeval by the leeal gavemment and pFevisien ef a eentingeney plan.in infiapmp*inn mg made avaqlablp tA farilitate judgement an their applieability and pessible adeptien as an approved RMP (QFd 8108(PaFt) 2008;Ore nl.. 04 18,Att.A 2 1 2918.ll.d N.. 12 18 Att.A 2 20 2018;QFEI nl.. 19 18,AR A �zvzvxv). Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 55 of 62 Title 14-BUILDINGS AND CONSTRUCTION Chapter 14.48-STORMWATER MANAGEMENT* Article IX.Administration 1A A4 1GA r1:re..t... The Nqa5en County publieweFlEs diFecteFeF a designee shall administer the technical FequiFeFnents efthis (Ord.81-08(part),2008). 1 A A4 170 De..*ew and a -.1 EhapteF !'..pies of Articles IX tl....ugh VII shall be given all applicants. J4142.1811 Cnie..........nt.1..thQF6t-. TI.e di FeGteF shall.nfE)Fee this chapteF (OFEl 8109(pa Ft),2008) 1 A 48 190 Inspectien that adequate GeRtFel is being exeFdsed.Stages ef WeFIE subject te inspection inelude,bUt aFe net limited te,pFe GF the ed A4461e Y C.. r.-emen 14.48.200 Enforcement authority. The director shall enforce this chapter pursuant to Title 15. 14 Ao Inn cene.ai this ehapteF.The GhR*P.P Af PRfAFr.PFAPRt a6tiOR RRd the qpveF4ty Of aRY penalty shall be based OR the RRt"FP Pf the Mason County,Washington,Code of Ordinances Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 56 of 62 1 A A4 219 Ste.p yiork e.rde.r (A) A de5GNptk)n ef the specific RaWFe,extent,and time of viplatign and the damage eF petenVal aamagei Ra (B) A n9tice that the vielatien eF the petential vielatien cease and desist,and,On appFepriate cases, the specific CeFFective action to be taken within a given time.A civil penalty undeF Sectien (2) Notice.A Step WOFI(eFdeF shall be imposed by a notice in wFiting,eitheF by ceFtified Fnail with FetUFn (3) Effective Date.The step WeFl(eFdeF issued undeF this sectien shall became effective immediately upon 1 A A 4 7 7n Civil r. -.[►.e and subject te a civil penalty. each site peF day.Each day ef continued Yialatien eF Fepeated vielatien shall censtitute a sepaFate v6ela� constituting the vielatien te cease and on appFOPFmate ..ifie d time desist, ' cases,aetion ithin mitigate the penalty only upen a demenstratien of extraerdinaFy ciFeumstances,such as the presence Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 57 of 62 (5) Appeal ef Qvil Penalty.Persens incuFring a penalty impesed by the directer Fnay appeal On writing w0thon ten business days ef the receipt of the penalty te the beaFd of Masen County ceFnFsi5si9ReF5. days ef the dedsien. (QFEl 8108(Pa Ft),2008) PeRalt es iFnpespd wRdpr thig gectioR ghall become dup and payable thirty days afteF Feceiving it I'R'Pqq mitigation is made,penalties shall become clue and payable thirty days afteF the recempt ef the decismen Fegarding the FPFROWAR AF Fnitigatien.WheneveF an appeal 9f a penalty is filed,the penalty shall beeeme due and payable after all Feview pFeceedings and a final decisien has been issued GOnfiffning all E)F pan of the penalty.if the aFneunt of a penalty ewed the GOURty iS Rat paid within the time specified,the GeURty 9hall take RGtFOR9 ReGesSaFy te 14.42240 Di.n-. V r Fed A rtirle YI Cviceptions 1 A A4 250 Right of appeal. .A."aeflnnq nf the cl'rertar ghall he final and eenclus*ve, teR business days efthe date Af the (OFEI 8108(paFt) 2008) 14.49260 Cindings of fact. exceptien Fnay be gFanted fellewing a public heaFing,pFeMed that a wNtten finding ef fact is pFepaFed,that (2) That theFe aFe special physical circurnstances eF cenditiens affecting the pFepeFty such that the stFict Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 58 of 62 questign,and eveFy effertte fond Ereative ways t9 Fneetthe intent efthe MiRimbim StandaMs has been (3) That the gFanting efthe exceptien will net be detF FneFital te the public health and welfaFe,n9F statei and (4) The exceptien is the least pessible exceptien that eeuld be granted te eemply with the intent efthe 1442270 Prior+ al Exceptiens g tpd shall be fAF tWE)yeaF5, mess g ed fOF a sheneF p ed 14 A4 70l1 R-earrl of appeals. APPENDIX.A.;-Dr-RNllT1l3A1f Created: 2023-04-05 09:20:13[EST] (Supp.No.62-2-23) Page 59 of 62 n '1 2005 DepaFt.......t of Cr.elegy ctr.r.....ateF nn-,..-,......eRt nAaR'-'Rl f...\Al..r+..r..\nl-.r L.i....te.. foF the pupposes of this OFilinance the definitions in the_2005,mant currant adwUpp of!hp DepaFtment ratpd& Formatted:Font:11 pt of Erelegy Stermwatw Management Manual feF Western Washington shall apply to;;Ft.;;q 0 Rd& .A.Ftwrlt,"I of thug QFdinanw-They aFe provided for reference and mqed mikh thp:100r,Manual-They shall be supeFseded by any ether dPfiR*t6nRr fnF these teFFns adopted by Wdinanre unless they aFe following,definitions also apply. 1. "2009"A __p .ram nA�.,m.ua!L,""Stwrnwater Manual"means means the 2005,maq C,-iYTE3t eedi4en A WashiRgWR State Ecology's StwmwateF Management Manual for I.A.lestem WashiAgton Thp Man-al to provide guidanGe en measwes newssaFy in westem Washington to control the cluantity and quality of-hens imator r eff from n .,development anrd rerdeyelopmenh opinion of the nir "Director" a f'hapter 14 AG for NreGter r r.ibilities A "Crelegy"Mtm2Rqthe\A.446 RgteR State Den..rhment of Crelr.r... nstrurhion such as paving r the laying of a nrduih A Existing rrerde The.. a de n r to.. a din.. E Geis,.Grade.The final garde of the site,which conforms to the approved plan Created: 2023-04-05 09:20:14[EST] (Supp.No.62-2-23) Page 60 of 62 n 2 1992 Depart...,.pt of FGelea.,cter..Mates AAapaa..meRt AAaRHal f...the Puget Selwd Paeip Formatted:Font:11 pt Management Manual for the Puget Sound R;;q*n ghall apply to aFeas*i;dbr;atpd h;Art*rlp VII Af thbq OrdinanGe-They are pFevided f9F refereRre and---qe viith the 1992 Manual-They shall be superseded by any ether definitieRs fnr thew terms adepted by ordinance unless they are defined in a AarmviateF Management Manual f9F the Puget 59und Basin,the fellewing definitions shall apply: 1 "1997 Manual"means the 1997 edition of\A/ashipehen State Eeele....'r Cter.r....aher Engineering. Management has the responsibility to administer the Sterm and Surface Water Utility.FeF application of tL.p 200r,Manual ..Lear L.: eeveFed by Ghap#er 14.46. AC 5. "Eeeloa.." the dAlarLine. p State nenakment of Croloe..e 3radp"meaRS the slope ef a read,rhannel,9F natuFal gFOURd The finished surface of a canal bed,roadbed,top of embani(ment,or bettern of excavation;any surface prepaFed for the support of nrtruction such as paving r the laying of a conduit. A EM*Stipp Grad.. Thep ade pFi9F W adinp 13. Rough GFade-The stage at whieh the grade appFoximately renfwms to the approved plan- C:nir L.Grad.. The final n ade of the rite, which r nferp.r♦e the a eed plan 7 (To)"Grade"meang to finish the surface of a canal bed roadbed,top of e.r.L.an Lw.ent OF hattAm of 8 "I a e Pare.el[rorion and Cpdomt-n#CAi#reel Plan"o "Large e Pam-'"C Plan"means a plan to nle. ..t PAAPr to r ..tre.l pollution generated during land dictwbing aGti..ih.. Created: 2023-04-05 09:20:14[EST] (Supp.No.62-2-23) Page 61 of 62 9. "Permanent ft. mi-AFator Quality CantFel(PSQG)Plan"means a plan,which includes perm-an ent BA-APs for the rentrel of poll utieR from 5t9FFn;A_FatRF runeff after construction an die F la Rd supeWises theengineeFingand administrationof n ii- "Regienal retentwenidetention system"means a stermvi;APF quantity eentFel structure designed to ceFrert existing excess surfacem-Fater runeff problems of a hasin er suh-haqiR The area dp%A.Fnqtrparn haq been previeusly i tified as having existing or predicted significant and regional fleediRg andieF eFeSieR pFeblems-T-hiq tPFFR is alse used vAen a detention farilky as used to detain 1-2- "gtermviatpr�wtp Plan"means a plan,whirh inek-ides an EFesien;and Sedimem Gomm!(ES(;) Wan and/9F a Permanent SUMMI-A-FRW-F QUality CGRUGI Plan(PSQGP).FeF small sites(less than twn theusand square feet of new imperviousness),this plan reqUiFement iq satiO43d%with a Small Parcel fm faGes,a small PaFrel PFA,;*An and sediment(ESC)reFAF91 plan,and Fesidential site hp for county review and approval.Guidance on prepaFing a Stermwater Sitp Plan is Rtamnpd:n the IQQ2 Manual m n:ln L.In fFam D.-4.I:n\11/..rl.e Created: 2023-04-05 09:20:14[EST] (Supp.No.62-2-23) Page 62 of 62 Community Development Dept. Important Notice Regarding the 2021 Construction Codes If you are a Developer, Architect, Engineer, Designer or Contractor that performs work within the State of Washington, please be advised that a new series of 2021 Building Codes are scheduled to become effective on July 1, 2023. Most of these codes will look familiar and are very similar to the currently adopted 2018 codes available at this link: https://codes.iccsafe.org/codes/washington The State of Washington also revises these adopted codes via state amendments, these amendments can be viewed at: https://sbcc.wa.gov/state-codes-regulations-guidelines as they become available. All plan review applications submitted & deemed complete before the end of the business day on June 30, 2023, will be reviewed under the current Codes (2018 Codes). However, those plan review applications will expire 180 days after the submittal date if a permit has not been issued or become active at which time a new application will be required, and the project must be in compliance with the new 2021 Codes. Any Stock Plans which are submitted for review and have not been previously approved under the 2018 code/s after June 30, 2023, will require that the approved plans be updated to comply with the Mason County Stock Plan Policy. This means that when you apply for a stock plan permit for a plan review application after June 30, 2023, your project must follow the 2021 codes unless previously approved by the County. In all cases stock plans will be required to be updated no later than one year from the date of June 30, 2023, regardless of submittal status. Developers, Architects, Engineers, Designers, Contractors, and others will need to become familiar with the new codes and are advised to participate in training before the new codes take effect. Information will be available on our county website and training classes are available through the following organizations: Washington Building Officials at: www.WABO.org, Building Industry Association of Washington (WBIA) at: www.biaw.com and the International Code Council at: www.ICCSAFE.org If you have questions regarding the new codes or require further information please contact the Mason County, Community Development Dept. at: (360) 427-9670 Ext 352 and speak with one of our community development staff members. ComingSoon ! ! ! The r Washington State, Wildland Urban Interface • de (WUI) THE WILDLAND URBAN INTERFACE CODE ESTABLISHES REQUIREMENTS FOR BUILDING CONSTRUCTION AND FIRE PROTECTION OF PROPERTY WITHIN DESIGNATED WILDLAND - URBAN AREAS . THE NEW CODE IS INTENDED TO WORK IN CONCERT WITH THE BUILDING AN D FIRE CODES IN PROVIDING A COMPREHENSIVE APPROACH TO ENHANCING THE PROTECTION OF PROPERTIES AND STRUCTURES FROM EXPOSURES TO WILDLAND FIRES . IF YOU WOULD LIKE TO KNOW MORE, PLEASE VISIT THE STATE BUILDING CODE COUNCIL' S STORY MAP AT THIS LINK : The Washington State Wildland Urban Interface Code implements many changes to the way buildings are constructed in Mason County. There will be new requirements for vegetation management and setback distances to combustible vegetation as well as specific ignition resistant construction requirements. County staff is currently evaluating the WUI code and preparing for adoption and next steps while developing a WUI Code checklist for use by our staff and customers. Please keep an eye out for updates and next steps as we move toward the adoption date of July 1. 2023. You can also find information at the following links: https://codes.iccsafe.org/content/IWUIC2021P1(The WUI Code as Published by the International Code Council, noting that this will have many revisions by the State of WA) https://wadnr.maps.arcgis.com/apps/View/index.html?appid=z1683af7oece4bd4grcl1991r,fiag2-�2 (Takes you to the DNR map where you can look up your address) https://apps.leg.wa.gov/wac/default.aspx?cite=51-55-0500 (Revisions to the WUI Code as revised by Washington Administrative Code (WAC 51-55-0500) MASON COUNTY COMMUNITY DEVELOPMENT AWN G Permit Assistance Center,Building,Planning WILDLAND URBAN INTERFACE "WUI" CODE CONSTRUCTION CHECKLIST FOR ALL NEW RESIDENTIAL AND COMMERCIAL STRUCTURES ADDRESS APN N/A OK ROOFING(501.4) O O 1. Do roof coverings have an assembly that complies with a Class"A"rating? O O 2. Do assemblies that have a space between the roof covering and roof deck, have the space at the end of the eaves fire stopped to preclude entry of flames and embers or have a layer of 72-pound mineral surfaced cap-sheet complying with ASTM D3909 installed over the combustible roof deck? O O 3. Do roof valleys (when provided),have valley flashings not less than 0.019-inch(No. 26 galvanized sheet gage)corrosion-resistant metal installed over a minimum 36"wide underlayment consisting of one layer of No. 72 lbs. cap sheet running the full length of the valley? EXTERIOR WALLS (501.5) Do the exterior walls (other than decks of buildings/structures or accessory structures attached to buildings/structures with habitable spaces), extending from the top of the foundation to the underside of the roof sheathing meet one of the following methods? O O 1. Materials approved for not less than 1-hour fire resistive construction on the exterior side O O 2.Approved non-combustible materials O O 3. Heavy timber or log construction O ® 4. Fire retardant-treated wood, labeled for exterior use and meets 2303.2 of the Building Code O O 5. Ignition resistant materials complying with 503.2 of the Building Code DECKS AND APPENDAGES (501.6) Do the materials of decks,porches,balconies, and stairs meet any of the following? O © 1. Ignition resistant material that complies with the performance requirements of 503.2 of this code. O O 2. Exterior fire-retardant-treated wood O O 3.Non-combustible material O ® 4. Materials that comply with the minimum performance requirements of section 503.2 when attached exterior wall covering is also either non-combustible or ignition resistant construction O ® 5. Heavy timber construction consisting of. O O 5.1. Posts that are a minimum of 6"x 6"nominal dimension O O 5.2. Beams that are a minimum of 6"x 8"nominal dimension O O 5.3. Joists that are a minimum of 4"x 8"nominal dimension CLEARANCE (501.6.1) Are decks with less than 48"of vertical clearance from finished grade to deck joists enclosed with screen material with openings no greater than maximum to prevent the accumulation of embers and combustible materials? WALKING SURFACE (501.6.2) Are the walking surfaces of decks,porches,balconies and stairs constructed with one of the following? O O 1. Ignition resistant material that comply with the performance requirements of 503.2 of this code. O O 2. Exterior fire-retardant-treated wood. O O 3.Non-combustible material. O O 4. If heavy-timber is used, are decking products: O O 4.1. 2"nominal dimension lumber O O 4.2. 5/4"nominal hardwood(teak,mahogany, or other approved materials) O O 5. Material that complies with the performance requirements of section 501.6.2.1 when tested in accordance with ASTM E2632 and when attached exterior wall covering is noncombustible or ignition resistant materials EXTERIOR GLAZING (501.7) Are exterior windows,window walls, glazed doors,windows in exterior doors and skylights either tempered glass, multilayered glazed panels or have a 20-minute rating? VENTS (501.8) Are attic ventilation openings less than 144 square inches each and made of noncombustible screening material with 1/4"openings or designed and approved to prevent flame and ember penetration? Are attic vents not located in soffits, eave overhands,between rafters or in other overhang areas? Are gable and dormer vents not closer than 10 feet from property lines? If using alternate materials, include them in the appropriate section below and attach product information and certification for the items. Be sure they comply with the appropriate ASTM standard or other approved listing (if used). Exterior Surfaces Windows/Doors Roof Vents/Eaves Decking I certify that the construction will comply with all of the Wildland Urban Interface Code. Date Owner/Authorized Agent C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department: Community Services Briefing: 0 Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology 0 Other (This is the responsibility of the requesting Department) Public Works Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Request for Proposals(RFP) for consultant services: 2025-2045 Periodic Comprehensive Plan Update and Environmental Impact Statement(EIS). Background/Executive Summary: Mason County Department of Community Development requests consultant services to assist in the preparation of the 2025-2045 Periodic Comprehensive Plan Update(Comp Plan)and EIS. Start date is no sooner than July 1,2023. Comp Plan is required to be completed and adopted by June 30, 2025. Budget Impact(amount,funding source,budget amendment): The Washington State Department of Commerce is awarding a non-competitive grant to Mason County in the amount of$350,000(based on population). Mason County will apply for this award as soon as July 1, 2023. The subsequent consultant contract will not exceed$350,000. Public Outreach (news release,community meeting, etc.): The RFP will go out to the MRSC roster. Once a consultant team is selected, a Public Participation Plan will be drafted to include actions for community and stakeholder outreach and participation throughout the planning process. The County's Planning Advisory Commission will act as the main platform for meetings,workshops, and hearings. By invitation, staff has already met with the Salish Rotary Club, League of Women Voters, and the County's TIP-CAP. Requested Action: Place on the Action Agenda to approve the RFP for distribution to qualified consultants using the MRSC Roster. Attachments Draft RFP MASON COUNTY COMMUNITY DEVELOPMENT (�N C Permit Assistance Center, Building, Planning Mason County Request for Proposals 2025 Periodic Comprehensive Plan Update and EIS Mason County Department of Community Development 615 W. Alder Street Shelton, WA 98584 Issue Date: May 26, 2023 Due Date: June 16, 2023 REQUEST FOR PROPOSALS 2025 Comprehensive Plan Update and EIS Solicitation Date: May 26, 2023 Last Day for Questions: June 9, 2023, 4:00 PM Proposals Due: June 16, 2023, 4:00 PM PURPOSE The purpose of this Request for Proposals ("RFP") is to solicit responses from qualified multidisciplinary consultants ("Proposer") to assist Mason County ("County') in updating its Comprehensive Plan for the 2025-2045 Periodic Update cycle, as required under the Washington State Growth Management Act ("GMA"). In addition, the County seeks consultant support in updating the Comprehensive Plan Environmental Impact Statement ("EIS"), which was last updated in 1996. The County is seeking consultant support from teams experienced in land use planning and zoning, housing policy, visioning, demographic analysis, environmental analysis/SEPA, community engagement, and other aspects of comprehensive planning. The expected timeline for the Comprehensive Plan Update is to begin in July 2023, with a completion timeline of June 30, 2025. BACKGROUND Mason County encompasses an area of approximately 1,051 square miles, is predominantly rural and is known for its natural beauty, including its rugged coastlines, dense forests, and scenic rivers. The County is home to several state parks including Twanoh, Potlatch, and Lake Cushman, which offer a variety of recreational opportunities such as hiking, boating, fishing and camping. The County's only city is the City of Shelton with a population of just over 10,000 residents. The towns of Allyn and Belfair are the County's two other non-incorporated Urban Growth Areas (UGAs). Total population is approximately 69,000 people with a median household income of around $58,000 per year. SCOPE OF WORK The County has prepared a Scope of Work, which will be refined by the selected Proposer, in collaboration with the County. The scope of the Proposer's work includes, but is not limited to the following items: • Project Management Plan: detailed overview of how the Proposer will manage all aspects of the project, and coordination with the County on other related tasks and deliverables. • Public Participation Plan ("PPP"): detailed breakdown of community and stakeholder engagement strategies to implement throughout the duration of the project, to include engagement on the Comprehensive Plan update (Visioning, Elements, etc.), EIS, and updates to development regulations. The PPP should also include an overview of potential outreach materials, communications, and costing assumptions. o In tandem with the PPP, the County will utilize its established Planning Advisory Commission ("PAC") as the platform for most, but not all, workshops, meetings and public hearings and should be referenced in the PPP. The PAC is a seven member commission served by volunteers appointed by the Board of County Commissioners. • Visioning and Community Engagement: A key first step in community engagement is the Visioning process. The selected Proposer should plan for engagement with community in developing a "Community Vision." The Proposer is expected to engage community throughout the duration of the project, and at each phase. This should be incorporated in the above referenced PPP. • Public Meetings: Prepare presentations, supporting materials, and present alongside County staff at public hearings, meetings, and workshops, as necessary. These include presentations before the Planning Commission, County Commission, and/or at community workshops/Open Houses. These should be incorporated in the above referenced PPP. • Review and Update Existing Comprehensive Plan: Review and update existing goals and policies for each Comprehensive Plan Element (Land Use; Housing; Utilities; Rural; Transportation; Economic Development) to ensure consistency with the Growth Management Act, and Mason County Countywide Planning Policies. The Countywide Planning Policies and Housing Element will be developed in coordination with the City of Shelton. Mason County desires a new format to its existing 2036 Comprehensive Plan. The Proposer will be expected to identify any updates needed to the County's land use and zoning maps and shall work collaboratively with the County's GIS Specialist. Other items include: o Ensure consistency with the adopted 2021 Shoreline Master Plan; o Ensure consistency with the Planned Action Ordinance for the Belfair UGA; o Ensure consistency with the 2022-2027 Parks and Rec Comprehensive Plan; o Ensure consistency with the 2018 Comprehensive Solid Waste Management Plan which will also be updated during the same timeframe; and o Ensure consistency with the adopted 2021 Resource (Critical Areas) Ordinance. • Review and Update Existing Development Regulations, Policies, and Codes: Review existing development regulations to determine necessary updates to ensure consistency with the Comprehensive Plan and requirements under GMA (actual amendments may be processed by County staff depending on scoping, budget, and timing of the adoption of the comprehensive plan update). • SEPA Scoping and Environmental Impact Statement (EIS): An important component of the Comprehensive Plan Update is to prepare an updated EIS. The current EIS was last updated in 1996. • Sub-Area Planning: The County has identified areas that will be critical for determining opportunities for growth, increased residential, commercial, and/or industrial uses, and potential transportation improvements. o UGAs: Allyn; Belfair; and Shelton o Rural Activity Centers (RACs): Hoodsport; Taylor Towne; and Union o Hamlets: Bayshore; Dayton; Deer Creek; Grapeview; Lilliwaup; Matlock; Potlatch; Spencer Lake; and Tahuya Estimated Budget The allocated budget for the project is up to $350,000 for consulting services, expenses related to community engagement, and goods/materials costs. The budget for consulting services includes all tasks for the Comprehensive Plan Update, EIS, and other related items. The final budget, scope of work, and methodology for the overall project will be negotiated with the selected Proposer. The County shall not be responsible for any costs incurred during the preparation of materials and submittal of the Request for Proposal. Required Qualifications • Demonstrated experience and expertise in preparation of Comprehensive Plans and associated EISs including environmental documents. • Experience and expertise in preparation of GMA compliant Comprehensive Plans and/or Sub Area Plans. • Experience working in rural and small urban (growth) areas relating to long-range planning and zoning. • Experience in community outreach and facilitation. Project Timeline The Proposal shall provide a timeline for the project including the anticipated start date, milestone dates and project completion date. Costs/Budget The Proposal shall explain what is included for each budget item. Describe exactly what is included in the pricing for the proposal broken down by Phase and Tasks. The County is interested in considering a range of Tasks within each Phase that can be included or excluded depending on budget constraints and/or timing. Proposal Requirements The Proposal must be submitted by email, not to exceed 20 pages in length and contain the following components: 1. Contact name, address, telephone number and e-mail address. 2. Detailed description of skills, experience, and ability to prepare a Comprehensive Plan Update and EIS with all necessary supporting documents and required public outreach. 3. Identification and designation of roles/responsibilities of key project staff. 4. Minimum of three, maximum of five client references including project type, dates, contact information and description. 5. Proposed Scope of Work in Phases. 6. Proposed budget per Phase and Tasks including time (salary and benefit costs or hourly fee), travel, supplies and other expenses as allowed. 7. Anticipated timeline of proposed activities based on the stated performance start and end date. 8. Statement of acceptance, ability, and willingness to enter into a Professional Services Contract. 9. Statement as to whether the Proposer is a minority- and/or women-owned firm. Note: Proposers are to refrain from submitting proposals that will not be easily printed and duplicated such as those with over-sized paper. Proposal Submission Interested firms should email their proposal pursuant to this RFP. The proposal coversheet should include the following information: firm name, address, phone numbers; and name of Principal-in-Charge and Project Manager. The submittal shall also include resumes of key personnel who will perform the work, including descriptions of similar projects they have been involved with, their role in each project, and professional certifications. Resumes are in addition to the 20-page maximum. Mason County will review all proposals and may request interviews. The County will select the qualified applicant in a priority ranking and will negotiate the estimated professional services based on the general scope of work outlined in the proposal. If agreement with the top-ranking applicant is not reached, the County may negotiate with the next ranked applicant, or reopen the RFP process. Mason County encourages disadvantaged, minority, and women-owned consulting firms to respond. "Mason County, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat 252, 42 U.S.C. 2000d to 2000d-4)and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." Please note that information obtained from sources other than the Project Manager or with respect to this project may not be accurate. Notices related to revisions or updates to the RFP will be provided via e-mail, unless the Proposer requests to receive it by regular mail. Regular mail will be post marked the same date any a-mails are sent. All costs for proposal preparation and negotiation incurred by the Proposer, whether they lead to execution of a contract and agreement with Mason County or not must be borne entirely and exclusively by the Proposer. Mason County reserves the following rights for acceptance, modification, and/or rejection of submitted proposals such as: • Rejection of any or all proposals. • Rejection of any proposal not in compliance with proposal requirements. • Providing addenda, amendments, supplementary material or other modifications to the proposal specifications. • Cancellation of this Request for Proposals without issuance of another Request for Proposals. • Issuance of subsequent requests for new proposals. • Request for submission of further information by the proposer to complete evaluation by Mason County. • Determination to select one or more Proposers for attempted negotiation of a final contract(s). • Decisions made by Mason County will be final. Mason County further reserves the sole right to determine which proposal best serves the County's interest or to reject any or all proposals. 9. Request for Proposal Process and Timeline Issuance of RFP Friday, May 26, 2023 Last Day to Submit Questions Friday, June 9, 2023 Proposals Due Friday, June 16, 2023 Short List of Consultants* Friday, June 23, 2023 Interviews (if required) * June 26—30, 2023 Final Selection* Friday, July 7, 2023 Execute Contract* Tuesday, July 18, 2023 *Dates with an asterisk are estimated dates and are for informational purposes only. Proposal Evaluation Criteria Proposals will be reviewed to ensure that they meet the specifications as detailed in this RFP. Proposals that do not meet the requirements will not be scored and will be removed from further consideration. Proposals that pass the technical review will be scored by a Review Committee based on the following criteria: The scoring criteria are subject to change without notice. Proposal Component Rated from 1-10 with 1 being the lowest Demonstrated project experience and skills 1 2 3 4 5 6 7 8 9 10 Capabilities of key project staff 1 2 3 4 5 6 7 8 9 10 Creative Public Outreach practices 1 2 3 4 5 6 7 8 9 10 Experience working in project area 1 2 3 4 5 6 7 8 9 10 Proposed approach (the narrative) 1 2 3 4 5 6 7 8 9 10 Proposed scope-of-work 1 2 3 4 5 6 7 8 9 10 Proposed timelines 1 2 3 4 5 6 7 8 9 10 Proposed deliverables 1 2 3 4 5 6 7 8 9 10 Project budget 1 2 3 4 5 6 7 8 9 10 Inclusion of required Statements 1 2 3 4 5 6 7 8 9 10 Client references 1 2 3 4 5 6 7 8 9 10 Minority and Women's Business Enterprises 1 2 3 4 5 6 7 8 9 10 After selection, the successful Proposer and the County will enter into a professional services agreement, subject to approval by the Board of County Commissioners. The County shall not be bound or in any way obligated until both parties have executed the agreement. The County reserves the right to award the agreement to the next most qualified Proposer if the successful Proposer does not execute an agreement within thirty (30) days after notification of the award of the bid. Contract Term The County anticipates an initial two (2) year contract (July 2023 —June 2025), with no automatic renewal, however, options for extensions may be negotiated. The County reserves the right to negotiate all elements which comprise the apparent successful Proposer to ensure that the best possible consideration is afforded to all concerned. County representatives and the selected finalist will review in detail all aspects of the requirements and the proposal. During the review of the most favorable, apparent successful proposal, the Proposer may offer, and the County may accept revisions to the proposal. Contact Information Questions should be directed to Marissa Watson, Senior Planner, Mason County Department of Community Development. Marissa can be reached by phone at (360) 427-9670 ext. 367, or by email at mwatson@masoncountywa.gov. All e-mail messages related to this RFP must use the subject line: RFP: Mason County 2025 Periodic Comprehensive Plan Update. Relevant Plans and Information (not exhaustive): • Belfair Planned Action EIS & Subarea Plan • Mason County GIS with Current Zoning • Mason County Housing Needs Assessment (12/28/2022) • Mason County 2036 Comprehensive Plan MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING May 22, 2023 Action Items• • Road Closure on Elfendahl Pass Road for County and Department of Natural Resources (DNR) Clear Zone Project. • Request for Qualifications for General Sewer/Wastewater Facilities Plan for North Bay Case Inlet • Puget Sound Nutrient Grant—Rustlewood Wastewater Treatment Plant Discussion Items: • 2023 Solid Waste Work Plan • 2023 Utility Rate Review/Update Commissioner Follow-Up Items: Upcoming Calendar/Action Items: May 21 —27 National Public Works Week May 24, 2023 Fill the Public Works Truck Event July 12, 2023 @ 4:30pm TIP-CAP Community Outreach Meeting Shelton City Hall Civic Center C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins, PLS, PE, County Engineer Ext. 450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22, 2023 Agenda Date: June 6, 2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: County and Department of Natural Resources (DNR) Clear Zone Project on Elfendahl Pass Road Background/Executive Summary: Public Works is working with DNR on a clear zone project along the upper Elfendahl Pass Road. DNR is contracting out for the harvesting and removal of the trees in and along the right of way. County forces will provide traffic control, clean up and grinding of the stumps. DNR's timber sale bid opening is on June 131h and the project is planned to start after the July 4th weekend and have a 2 to 4-week duration. For safety reasons, Public Works and DNR propose to close the road during this time. A notice meeting RCW 47.48.010 and .020 road closure requirements will be published as soon as the start date of the project is confirmed by DNR. Public Works will update the Commissioners at a briefing as well. Budget Impact: Project is funded through the County Road Fund. Public Outreach: Public Work will publish a notice in the Journal,post County website, Channel 3 and Facebook and readers boards will be set up 2 weeks in advance. Requested Action: Recommend the Board of County Commissioners authorize Public Works to close Elfendahl Pass Road for the Clear Zone project with DNR from milepost 1.85 to milepost 4.20 for up to 4 weeks. Attachments: 1.Project Location and Detour Map 2. Draft Road Closure Notice ROAD CLOSURE NOTICE CLEAR ZONE PROJECT ELFENDAHL PASS ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Elfendahl Pass Road shall be closed to all through traffic for a clear zone project between Mason County Public Works and Washington State Department of Natural Resources. The closure will be from approximately M.P 1.85 to M.P. 4.20. Closure is scheduled to begin at approximately (TIME) (DAY), (DATE) and reopen at approximately (TIME) (DAY), (DATE). Detour signs will guide local residence and emergency vehicles around on the closure using Bear Creek Dewatto Road to Old Belfair Hwy. For more information, contact Public Works at (360) 427-9670, Ext. 450. Dated this day of June 2023. MASON COUNTY PUBLIC WORKS DEPARTMENT MASON COUNTY,WASHINGTON Kelle Medcalf, Public Works Office Administrator cc: Commissioners Engineer JOURNAL: Publ. It.: / /23 (Bill Road Dept.) POST: At Least three (3) dys prior to closure. Elfendahl Pass Road - Clear Zone Project MP 1 .85-4.20 G..1 Ranch Ha MP 4.20 cad cPa co co MP 1.85 ............. .............. BELFAIR TAHUYA RD ------------------------ S St t .A I �4oR�N @ OpenStreetMap(and) I Sources: Esri, HERE,Garmin,USGS, Intermap, INCREMENT P, NRCan, Esri contributors,CC-BY-SA Japan, METI,Esri China(Hong Kong), Esri Korea, Esri(Thailand), NGCC, (c) OpenStreetMap contributors,and the GIS User Community Elfendahl Pass Road - Clear Zone Project Detour Map GREEK SEW PTO RD BEp,R m' 2` " O O� P� 5 Ry 1°�ahy G� 2 } � I I Q I JI m O 00 I 2 I I Q O Qe �� o 51P�EROU��3o I I ,rOF' OJ ources: Esri, HERE,Garmin,USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI,Esri C lina(Hong Kong), Esri Korea, Esri(Thailand), NGCC, (c) OpenStreetMap contributors,and the GIS User Community C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson, Deputy Ext. 450 Director/U&W Department: Public Works Briefing: N Public Hearing: ❑ Action Agenda: 0 Special Meeting: ❑ Briefing Date(s): May 22, 2023 Agenda Date: June 6, 2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Request for Qualifications: General Sewer/Wastewater Facilities Plan for North Bay Case Inlet Background/Executive Summary: The purpose of the Request for Qualifications (RFQ) is to obtain a qualified consultant or consultants to provide professional services to update the County's Comprehensive Sewer System Plan for the County's North Bay Case Inlet service area. Budget Impact• Public Works U&W has planned and budgeted for consultant services to assist with the North Bay Case Inlet Facility Plan for sewer and wastewater. Public Outreach: Public Works U&W Division will use the County MRSC Consultant Roster to solicit RFQ. Requested Action: Request the Board authorize Public Works to use the Mason County MRSC Consultant Roster to solicit, select and enter into agreement with a consultant(s)to assist with a general sewer/wastewater facility plan for North Bay Case Inlet. Attachments: 1. Draft RFQ 2. Notice Mason County Public Works Request for Qualifications General Sewer/Wastewater Facilities Plan for North Bay Case Inlet Introduction: A. The RFQ outlines the information necessary to understand the consultant selection process and the required documentation a Proposer must submit.After reviewing the RFQ, any firm that determines it has the necessary expertise, experience and could successfully perform the required services may submit a Submittal, addressing the items set forth herein.A general overview of the selection process is as follows: I. Submittals are due no later than 4:00 p.m., July 27, 2023 after which time they will be reviewed and evaluated. The Responses are to be emailed to rdickinsonkmasoncountywa.gov or delivered to the address below. Mason County 100 Public Works Drive Shelton,WA 98584 Attn: Richard Dickinson, Deputy Director II. The County may, at its option, contact a Proposer and ask clarifying questions concerning the Proposer's Submittal. III. At the County's option, the County may conduct interviews with Proposers qualifying as finalist. B. The purpose of the RFQ is to obtain a qualified consultant or consultants to provide professional services to update the County's Comprehensive Sewer System Plan for the County's North Bay Case Inlet service area. The work will conform to the applicable sections of Chapter 173-240 Washington Administrative Code (WAC) and as further detailed in the Washington State Department of Ecology(DOE) document"Criteria for Sewage Works Design".At a minimum, the Plan shall address the following: I. General description of the location of the existing treatment and disposal facilities, local service areas and the collection system to serve those areas. II. Detailed"as-is" condition of the existing collection system, treatment plants, and disposal facilities. III. Develop a Sewer Model to evaluate the system capacity and to recommend improvements to the existing sewer system, 8-inch lines and larger. IV. Address growth as identified in the current update of the Mason County Comprehensive Plan. V. Identify and evaluate future needs for facilities and services, compliance with existing or new regulations, population growth, water quality problems, flow projections, etc. VI. Capitol Facilities Plan- Identify, quantify, and prioritize major capital needs over a twenty-year planning cycle. VII. VII. Financing and Implementation Plan Project Background The County is bounded to the north by Jefferson and Kitsap Counties, on the west by Grays Harbor County, on the south Thurston County and on the east by Pierce County and Puget Sound. The County last completed an update to the North Bay Case Inlet General Sewer/Facility Plan in 1998.A copy of the Sewer Plan Update is available upon request. Procurement Process A. General Information I. Compliance with Legal Requirements. The procurement of these consultant services will be in accordance with applicable County, federal, state, and local laws, regulations, and procedures. The County reserves the right to reject any and all submittals received.Any Proposer failing to submit information in accordance with the procedures set forth herein may not be considered responsive and may therefore, subject to disqualification by the County. • In accordance with the provisions of this RFQ, the County will evaluate the Submittals. The final selection, if any, will be that Consultant which, in the opinion of the County, best meets the requirements set forth in the RFQ and is determined to be the most highly qualified. II. Clear and Concise Submittal. Proposers are discouraged from submitting lengthy Submittals. The County requests that Submittals be concise and clearly written containing only essential information. III. Cost Borne by Proposers. All cost incurred in the preparation of a Submittal and participation in this RFQ and negotiations process shall be borne by the proposing firms. IV. Public Disclosure. Once in the County's possession, Submittals shall become property of the County and considered public documents under applicable Washington State law.All documentation that is provided to the County may be subject to disclosure in accordance with Washington State public disclosure laws. V. Mason County, in accordance with Title VI of the Civil Rights Act of 1964. 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. B. Schedule I.Anticipated Schedule. The selection process is anticipated to proceed as outlined below: Date Selection Process June 7, 2023: Announcement of the RFQ July 27, 2023: Submittals Due (4:00 p.m.) August 3, 2023: Select Finalists August 7-11, 2023: Interview, if necessary August 14-18, 2023: Negotiations August 21, 2023: Project Start TBD during negotiations: Project Completion 11. Notification. The County will notify appropriate firms of changes in the RFQ and Notice of Selection. III.Addenda. In the event it becomes necessary to revise any part of the RFQ, an addendum will be provided to all firms still under consideration at the time the addendum is issued. If any firm has reason to doubt whether the County is aware of the firm's interest, it is the responsibility of the firm to notify the County to be sure the addenda is received. Email or call such notice to Richard Dickinson, Deputy Director, rdickinsongmasoncountywa.gov, (360) 427-9670, Ext. 652. C. Negotiations I.At the completion of the selection process, the selected Proposer will enter contract negotiations with the County. Negotiations of a contract will be in conformance with applicable federal, state and local laws, regulations and procedures. The negotiated cost and pricing data, once agreed to by the County and the Consultant, shall form the basis for a billing/payment provision. II.At the beginning of negotiations the selected Proposer and County shall meet to establish a Negotiation Schedule. Negotiations shall begin with the Scope of Work (SOW) identified in the Qualifications Statement and the Work Plan Level of Effort (LOE) submitted by the selected Proposer.A Project Schedule shall accompany all revisions to the SOW and LOE. The SOW, LOE and Project Schedule should be interrelated and identify tasks and subtasks by the same number. III. If the County and selected Proposer cannot come to terms on LOE and SOW, the County may discontinue negotiations and go to the next highest ranked Proposer. Failure to reach agreement after three (3)revisions demonstrates an inability to reach agreement within a reasonable period. D. Cost and Pricing Data 1. The selected consultant shall provide the following information within five (5)business days after Notice of Selection has been received. Failure to provide such information in a timely manner may result in the County determining to discontinue negotiations with the selected Proposer and start negotiations with the next highest ranked Proposer. IL Direct Salaries. Selected consultant and its sub-consultants shall submit the following information: • List of employees, in alphabetical order(last name first), with job classification, rate of pay, and salary review date. • Overhead Rates. Selected Consultant and its sub-consultants shall provide the following information: o Provide current audited overhead schedule, audit report, and cost detail by general ledger account. o Provide a listing of personnel who will perform work on this Project whose salaries, in full or in part, are included in overhead for the current and the previous year. For each person, identify his or her title, classification,position in company and salary rate. III. Other Direct Cost. • Identify all Other Direct Cost(s) (ODC) for this project and the rationale used as a basis for this cost. For each ODC, provide the unit prices and/or rates with supporting rationale, historical data and estimating methodology used to validate these rates. Failure to identify ODC results in a presumption that there are no ODC. IV. Profit. Selected Consultant and its sub-consultants shall provide the following: • Proposed profit o Rational and justification for the proposed profit rate. • Markup on Sub-consultant Costs and ODC. The selected consultant and its sub- consultants shall provide the following: Proposed markup on sub-consultant costs and ODC. o Rationale and justification for the proposed markups. Evaluation and Selection Criteria A. Experience and Technical Competence 35 Points The County will evaluate the experience and technical competence of the Proposer's Project Team to complete the Comprehensive Sewer Plan. The County will also evaluate the overall organization of the Project Team. Emphasis will be placed on recent experience and expertise in performing the required services on projects with a scope of work similar in size and complexity to this Project. B.Work Plan/Level of Effort(LOE)30 Points The County will evaluate the proposed Work Plan/Level of Effort(LOE)to determine the Proposer's understanding of the scope of work, allocation of skilled personnel to specified tasks, appropriate utilization of sub-consultants, and overall project approach. • The Work Plan/LOE is an opportunity for the Proposer to demonstrate its understanding of scope and propose ideas for the Project. • Be certain to identify any proposed changes to the scope by adding or subtracting tasks. C. Record of Past Performance & Project Examples 25 Points I. The County will evaluate the Project Team's record of performance on previous projects with consideration given to quality of work, ability to meet schedules and budget, cooperation, responsiveness, and other managerial considerations. II. The County will evaluate the Project Examples provided with respect to the Proposer's experience with similar projects and the amount of involvement the Project Team members had with the Project Examples. The Project Examples provided should demonstrate the Project Team members'experience in providing a service similar in scope to this project. D. Interviews 10 Points Possible I. The County may or may not conduct an interview. If the County determines that interviews are necessary, the County will conduct interviews with the short-listed Proposers (finalists). II. Proposers will be notified in writing of the request and provided the date,place, and time of the interview. The interview process may or may not include a Consultant presentation and the Consultant will not be given questions to prepare for in advance of the interview. The County may choose to use different criteria for the interview, in which case the Finalist will be notified in writing. Mason County Public Works Request for Qualifications General Sewer/Wastewater Facilities Plan for North Bay Case Inlet Mason County,Washington, Public Works Department is seeking professional services for the development/update of the Mason County;North Bay-Case Inlet Sewer System, General Sewer/Wastewater Facilities Plan(Plan)per WAC 173-240-050. Relevant activities are outlined in the following tasks: • Task I - Review existing as-built plans, information studies and data including flow records, compliance records, discharge monitoring reports,previous Inflow & Infiltration (I/I)reports, operations history, television data and any other relevant information available regarding the current condition of the collection system. • Task 2 - Inspect and determine the condition of existing collection system, including pump stations, force mains and side sewers and recommend and conduct additional work or studies necessary to pin-point the highest collection system repair priorities. • Task 3 -Review and evaluate the most cost-effective long-term collection system repair options. • Task 4 -Evaluate the existing treatment facilities and recommend long term course of action. • Task 5- Recommend a prioritized approach of system repair and replacements including cost estimates and regulatory requirements; identify and provide details on all available funding sources for collection system repair and replacement projects. Written responses should no more than twelve-four(24) on 8 1/2"x 11" sheets.Additionally, responses should include a cover page with the firm's name and contact information for the firm's primary point of contact for Public Works. The cover page is not included in the 24-page limit for written responses and should be no more than two pages. Resumes for key staff, not to exceed one page each, may be included as an appendix to the statement of qualifications and will not count toward the 24-page limit. Public Works may conduct interviews to select the consultant firm; but reserves the right to select the consultant firm exclusively based on Statement of Qualifications. A single copy of the statement of qualifications must be delivered electronically in .pdf format, or two paper copies will be accepted in person and received no later than 4:00 PM, PST, on July 27, 2023. Responses are to be emailed to rdickinson&masoncountMa.gov or delivered to the address below. Richard Dickinson Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 Phone: 360-427-9760 x.652 Mason County,in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. For further information or to obtain a full copy of the RFQ contact: Richard Dickinson Email: rickinson@masoncountywa.gov Phone: (360)427-9760, Ext. 652 ♦'ems ��,yr Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,Deputy Director Ext. 652 Department: Utilities&Waste Management Briefing: N Action Agenda: N Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: June 6,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Puget Sound Nutrient Reduction Grant—Rustlewood Wastewater Treatment Plant Background/Executive Summary: The Department of Ecology issued the first Puget Sound Nutrient General Permit effective January 1, 2022, through December 31, 2026. The purpose of the permit is to control nutrients from domestic wastewater treatment plants that discharge to Puget Sound, such as the Rustlewood plant. Grants were made available to municipalities to pay for planning efforts, monitoring, and actions to improve operational efficiencies required under the Permit. Mason County will receive$165,900 for the Rustlewood wastewater treatment plant. The Agreement effective date will be 7/1/2021 and expiration date 12/31/2025. Budget Impact: There is no required grant match. A 2023 budget amendment is proposed for Fund 411 in the amount of$27,650. Public Outreach: The new permit requirements and grant information will be shared with the Rustlewood community during the upcoming annual Homeowner's Association meeting. Requested Action: Request the Board authorize the Director to execute the Puget Sound Nutrient Reduction Grant Agreement between the Department of Ecology and Mason County. Attachments: 1. Draft PSNR Grant Agreement 2. Grant Questionnaire DEPARTMENT OF ECOLOGY State of Washington Agreement No. WQPSNR-2021-MaCoUW-00031 WATER QUALITY PUGET SOUND NUTRIENT REDUCTION AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND MASON COUNTY-UTILITIES AND WASTE MANAGEMENT DEPARTMENT This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,hereinafter referred to as"ECOLOGY,"and Mason County-Utilities and Waste Management Department,hereinafter referred to as the"RECIPIENT,"to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Puget Sound Nutrient Reduction Grant Total Cost: $389,022.00 Total Eligible Cost: $165,900.00 Ecology Share: $165,900.00 Recipient Share: $0.00 The Effective Date of this Agreement is: 07/01/2021 The Expiration Date of this Agreement is no later than: 12/31/2025 Project Type: Wastewater Facility Project Short Description: This project will assist Puget Sound Nutrient Permittees in planning, implementation or management of nutrient discharge reduction identified in the Puget Sound Nutrient General Permit. Project Long Description: N/A Overall Goal: This project will improve water quality in the State of Washington by reducing nutrients discharged to Washington waters of the Salish Sea. State of Washington Department of Ecology Page 2 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department RECIPIENT INFORMATION Organization Name: Mason County-Utilities and Waste Management Department Federal Tax ID: 91-6001354 UEI Number: SNAXPBGW4VR4 Mailing Address: 100 W Public Works Dr Shelton,WA 98584 Contacts Project Manager Richard Dickinson Deputy Director 100 W Public Works Drive Shelton,WA 98584 Shelton,Washington 98584 Email: rickinson@masoncountywa.gov Phone: (360)427-9670 X652 Billing Contact Michele Remmen Sr.Acct. Tech 100 W Public Works Dr Shelton,Washington 98584 Email: mremmen@masoncountywa.gov Phone: (360)427-9670 x566 Authorized Loretta Swanson Signatory Director 100 W Public Works Drive Shelton,Washington 98584 Email: lorettas@co.mason.wa.us Phone: (360)427-9670 Template Version 12/10/2020 State of Washington Department of Ecology Page 3 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia,WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey,WA 98503 Contacts Veronica Bridges Project Manager PO Box 47600 Olympia,Washington 98504-7600 Email: VEBR461@ecy.wa.gov Phone: (564)669-3842 Veronica Bridges Financial Manager PO Box 47600 Olympia,Washington 98504-7600 Email: VEBR461@ecy.wa.gov Phone: (564)669-3842 Adrien Carroll-Perkins Technical Advisor PO Box 47600 Olympia,Washington 98504-7600 Email: ADCA461@ecy.wa.gov Phone: (360) 870-7424 Template Version 12/10/2020 State of Washington Department of Ecology Page 4 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department SCOPE OF WORK Task Number: 1 Task Cost: $16,590.00 Task Title: Grant and Loan Administration Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include,but are not limited to: Maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation;progress reports; the EAGL(Ecology Administration of Grants and Loans)recipient closeout report; and a two-page outcome summary report(including photos,if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting,and interlocal agreement requirements;permitting requirements,including application for,receipt of,and compliance with all required permits, licenses,easements,or property rights necessary for the project; and submittal of required performance items. This documentation shall be available upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL system.The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports,Recipient Closeout Report, and two-page outcome summary report. * Properly maintained project documentation. Grant and Loan Administration Deliverables Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished,project challenges or changes in the project schedule. Submitted at least quarterly. 1.2 Recipient Closeout Report(EAGL Form) 1.3 Two-page Outcome Summary Report Template Version 12/10/2020 State of Washington Department of Ecology Page 5 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department SCOPE OF WORK Task Number: 2 Task Cost: $149,310.00 Task Title: Nutrient General Permit Implementation Task Description: The RECIPIENT will conduct work related to implementation of the Puget Sound Nutrient General Permit for the following site: • Rustlewood WWTP Work funded under this task may include: • Staff time,equipment, supplies,training,or other expenses related to meeting permit requirements and reducing nutrient discharges. • Monitoring and laboratory analysis. • Preparation of the Nitrogen Optimization Plan,the Nutrient Reduction Evaluation, or the AKART analysis. • Implementation of an optimization strategy. • Equipment purchases over$10,000 must be pre-approved by ECOLOGY. If the RECIPIENT is out of compliance with the Puget Sound Nutrient General Permit,the RECIPIENT will ensure funds are used to attain compliance where applicable. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the nutrients delivered to the Puget Sound by implementing measures required by the Puget Sound Nutrient General Permit. Task Expected Outcome: The RECIPIENT will implement measures required by the Puget Sound Nutrient General Permit. Nutrient General Permit Implementation Deliverables Number Description Due Date 2.1 Documentation of tasks completed. Template Version 12/10/2020 State of Washington Department of Ecology Page 6 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department SCOPE OF WORK Task Number: 3 Task Cost: $0.00 Task Title: Cultural Resource Review Task Description: If any optimization strategies implemented from Task 2 include above and below ground disturbance activities, such as but not limited to,ground disturbing BMP installations, site prep work, geotechnical work, the RECIPIENT will ensure the following items are completed and provide the associated deliverables to ECOLOGY. A. The RECIPIENT will submit the documents listed below to initiate ECOLOGY's cultural resources review. The RECIPIENT must receive written notice from ECOLOGY prior to proceeding with work.Work done prior to written notice to proceed shall not be eligible for reimbursement. To initiate cultural resources review: 1. The RECIPIENT will submit the Cultural Resources Review Form to ECOLOGY,using the ECOLOGY template.Any supporting materials must conform to the Department of Archeology and Historic Preservation's (DAHP)Washington State Standards for Cultural Resource Reporting. The Cultural Resources Review Form template may be found on the ECOLOGY website. 2. The RECIPIENT will submit an Inadvertent Discovery Plan(IDP)to ECOLOGY,using the ECOLOGY template. The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working on-site. The IDP template may be found on the ECOLOGY website. Task Goal Statement: If needed based on optimization strategies implemented from Task 2,the RECIPIENT will complete all cultural reviews in a timely manner. Task Expected Outcome: The project will meet the requirements set forth by the cultural resource protection requirements,rules,and regulations for state funded projects. Template Version 12/10/2020 State of Washington Department of Ecology Page 7 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department Cultural Resource Review Deliverables Number Description Due Date 3.1 ECOLOGY Cultural Resources Review Form. Email the form and any supplemental cultural resources documentation directly to the ECOLOGY Project Manager. DO NOT upload the cultural resources form or documentation to EAGL. 3.2 Inadvertent Discovery Plan(IDP). Email the form directly to the ECOLOGY Project Manager for review. Upload to EAGL once review is complete. Template Version 12/10/2020 State of Washington Department of Ecology Page 8 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department BUDGET Funding Distribution EG230173 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: Puget Sound Nutrient Reduction Grant 2021 Funding Type: Grant Funding Effective Date: 07/01/2021 Funding Expiration Date: 12/31/2025 Funding Source: Title: Puget Sound Nutrient Reduction Fund: FD Type: State Funding Source%: 100% Description: The Puget Sound Nutrient Reduction Grant Program provides grants to specific wastewater treatment facilities that discharge to Puget Sound. The grants are provided for planning and/or process efficiencies for meeting requirements of the Puget Sound Nutrient General Permit. Approved Indirect Costs Rate: Approved State Indirect Rate: 30% Recipient Match%: 0% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Puget Sound Nutrient Reduction Grant 2021 Task Total Grant and Loan Administration S 16,590.00 Nutrient General Permit Implementation $ 149,310.00 Cultural Resource Review $ 0.00 Total: S 165,900.00 Template Version 12/10/2020 State of Washington Department of Ecology Page 9 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department Funding Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match '% Recipient Share Ecology Share Total Puget Sound Nutrient Reduction 0.00 % $ 0.00 S 165,900.00 $ 165,900.00 Grant 2021 Total S 0.00 $ 165,900.00 $ 165,900.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS Water Quality Puget Sound Nutrient Reduction Grant Special Terms and Conditions A. Electronic Fund Transfers: Payment will be issued through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website,https:Hofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process or electronic fund transfers,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration@ofm.wa.gov. B.Equipment Purchase: Equipment purchases over$5,000 and not included in the scope of work or the Ecology approved construction plans and specifications,must be pre-approved by ECOLOGY's project manager before purchase.All equipment purchases over$5,000 and not included in a contract for work being completed on the funded project,must also be reported on the Equipment Purchase Report in EAGL. C.Funding Recognition: The RECIPIENT must inform the public about ECOLOGY funding participation in this project through the use of project signs, acknowledgement in published materials,reports,the news media,websites,or other public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign logos are available from ECOLOGY's Financial Manager upon request. D. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this agreement. E. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY's Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections,and may otherwise evaluate the project,as part of this assessment. F.Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY's Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends, Template Version 12/10/2020 State of Washington Department of Ecology Page 10 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department completion of outcome measures,and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work,reduce grant funds, or increase oversight measures. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award,the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification,they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction,debarred, suspended,ineligible, lower tier covered transaction,participant,person, primary covered transaction,principal,proposal,and voluntarily excluded, as used in this clause,have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred, suspended, declared ineligible,or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment.RECIPIENT/CONTRACTOR must run a search in <http://www.sam.,gov>and print a copy of completed searches to document proof of compliance. B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Template Version 12/10/2020 State of Washington Department of Ecology Page 11 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department Receives more than$30,000 in federal funds under this award. Receives more than 80 percent of its annual gross revenues from federal funds. Receives more than$25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements,including the required Unique Entity Identifier in www.sam. og v<http://www.sam.gov/>within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspendiniz o�tp://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs. og v<bq://www.fsrs.gov/>. C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE SERVICES OR EQUIPMENT: As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain; or 3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment, services, or systems that use covered telecommunications equipment,video surveillance services or services as a substantial or essential component of any system,or as critical technology as part of any system.As described in Public Law 115-232 <hitps://www. ovg info.gov/content/pkg/PLAW-115publ232/pdf/PLAW-I15publ232.pdf> , section 889,covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation(or any subsidiary or affiliate of such entities). Recipients, subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment, systems,or services,including equipment, systems,or services produced or provided by entities identified in section 889, are recorded in the System for Award Management(SAM)<https:Hsam.gov/SAM/>exclusion list. Template Version 12/10/2020 State of Washington Department of Ecology Page 12 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology GENERAL TERMS AND CONDITIONS For DEPARTMENT OF ECOLOGY GRANTS and LOANS 06/24/2021 Version 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition." (https:Hfortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended,or waived only by a written amendment executed by both parties. No subsequent modification(s)or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188, Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all products supplied under the Agreement,providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages,web-based applications, software systems,video and audio content,and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take all reasonable action to avoid,minimize, or mitigate adverse effects to archaeological and historic archaeological sites,historic buildings/structures,traditional cultural places, sacred sites,or other cultural resources,hereby referred to as Cultural Resources. The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed prior to expenditure of Agreement funds as required by applicable State and Federal requirements. * For state funded construction, demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological and Cultural Resources. • For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106). Template Version 12/10/2020 State of Washington Department of Ecology Page 13 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing any project that involves field activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff,volunteers,and contractors working at the project site. • Implement the IDP when Cultural Resources or human remains are found at the project site. c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project IDP. • Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic Preservation at(360)586-3065, any affected Tribe,and the local government. d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project IDP. • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the Department of Archaeology and Historic Preservation at(360)790-1633, and then the ECOLOGY Program. e) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645, and all other applicable local, state,and federal laws protecting Cultural Resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,ECOLOGY,all affected local, state,or federal jurisdictions,and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website,https:Hofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration@ofin.wa.gov. h) ECOLOGY may, at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as appropriate,or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance, and Template Version 12/10/2020 State of Washington Department of Ecology Page 14 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department other reports required by this Agreement.Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders,regulations,and permits related to this Agreement,including but not limited to: a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility in the review,approval, or carrying out of this Agreement, shall not have any personal or financial interest,direct or indirect,nor affect the interest of any corporation,partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction,purchase of goods, equipment, services,and professional architectural and engineering services through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such Template Version 12/10/2020 State of Washington Department of Ecology Page 15 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan(QAPP)for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required,the RECIPIENT shall: • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system(EIM),unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS)data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https:Hecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards.RECIPIENT,when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data collection files,map products,and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees,and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 15. INDEPENDENT STATUS The employees,volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other party. Template Version 12/10/2020 State of Washington Department of Ecology Page 16 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE) RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned (WBE)businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation;however, the RECIPIENT is encouraged to take the following actions,when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: (a)applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e)Any provisions or terms incorporated herein by reference,including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f)Ecology Funding Program Guidelines; and(g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10)business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested,RECIPIENT shall provide ECOLOGY two (2)final copies and an electronic copy of any tangible products developed. Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos, audio tapes, CDs, curriculum,posters,media announcements,or gadgets with a message, such as a refrigerator magnet, and any online communications,such as web pages,blogs,and twitter campaigns. If it is not practical to provide a copy,then the RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to Template Version 12/10/2020 State of Washington Department of Ecology Page 17 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty(30)days after the end of the quarter being reported. e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved by ECOLOGY,all financial,performance, and other reports required by the Agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive, and irrevocable license to reproduce,publish,recover, or otherwise use the material(s)or property,and to authorize others to use the same for federal, state,or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos,reports,maps, or other data in printed reports, signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen,or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts,and attorney's opinions establishing that the land is free from any impediment,lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition,purchase, or construction costs of such property. 22. RECORDS,AUDITS,AND INSPECTIONS Template Version 12/10/2020 State of Washington Department of Ecology Page 18 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three(3)years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY,may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT(SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act(Chapter 43.21 C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Template Version 12/10/2020 State of Washington Department of Ecology Page 19 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumer recycled paper,and toxic free products. For more suggestions visit ECOLOGY's web page,Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement,and exercise any other rights under this Agreement. Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part,for any reason when it is the best interest of ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state,federal or other sources is withdrawn,reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement,ECOLOGY,at its sole discretion,may elect to terminate the Agreement,in whole or part,or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension.Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments. Template Version 12/10/2020 State of Washington Department of Ecology Page 20 of 20 Agreement No: WQPSNR-2021-MaCoUW-00031 Project Title: Puget Sound Nutrient Reduction Grant Recipient Name: Mason County-Utilities and Waste Management Department If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written agreement. d) In Event of Termination All finished or unfinished documents,data studies, surveys,drawings,maps,models,photographs,reports or other materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. End of General Terms and Conditions Template Version 12/10/2020 Mason County GRANT QUESTIONNAIRE Date: Office/Department: Public Works Contact Person: Richard Dickinson 1) Name of Grant/Program water Quality Puget Sound Nutrient Reduction 2) New Grant Rl Renewing Grant ❑ Term (# of years) 4 3) Is the grant unchanged, and does not require Current Expense funding? Y N X 4) How will this grant benefit the County's citizens? This project will improve water quality in the State of Washington by reducing nutrients discharged to Washington waters of the Salish Sea. 5) Is this a program grant or an equipment grant? Prooram grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant. 7) If this is a new grant how will the grant support a current program OR how will the program change? Planning,effnrfq,,.monitoring,and actions to improve operational afficianciec ragnired under the permit for RWTP to control nutrients discharged to Puget Sound that are contributing to low oxygen anu waicj yuduy impa"nroni. 8) Does this grant require up front funds? Y N X If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? 9) How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? Page 1 rev. 3-11 I 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social Security, FICA, PERS, etc? Y N X If so, what? 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits?Y salary 12) What fund would support a cash match (if required)? N/A 13) If required what is the TOTAL cost of the match over the life of the grant? N/A 14) What fund would support the administration of the grant?u&W Rustlewood fund 15) Will the grant allow for the County cost allocation plan to be funded? Y N/A 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? The grant covers staff time equipment,supplies,training,or other expenses related to meeting permit requirements and reducing nutriPr't d0srharge$ 17) Would the program require use of a county vehicle or personal vehicle? Y N X 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y NX 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies?Y N X If so, what obligations? - 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) The grant will ragfiire na,y training rep dran+ents but dnas not fall ni dsida(]nunty's standard nnliries Page 2 rev.3-11 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities?Y N X If so, what is the funding source for consultant fees? 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signaturrof requesting office/department: � a�,SDYI -5117 hP 23 Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 Puget Sound nutrient reduction grants program In the 2021-23 biennial budget, the state Legislature appropriated $9 million for a grant program to help municipalities prepare and plan for future treatment facility upgrades and implement operational modifications necessary to maximize nutrient removal from existing treatment processes. This grant program will provide affected municipalities with financial assistance to address the Puget Sound Nutrient General Permit requirements. Eligible applicants for funding are the 42 municipalities that operate the 58 wastewater treatment plants that discharge to Puget Sound that will be covered by the permit. want to... • Apply for or manage a grant or loan • Get guidance for managing a grant or loan Funding cycle • Amount of funding available: $9 million • Grant award limit: Variable depends on population served, facility age, and economic status. See the program funding guidelines for more information. • Amount of matching funds required: None • Application informatio • Who's eligible • Eligible project types Applications are not being accepted at this time. Applications were available via Ecology's Administration of Grants and Loans system (EAGL) from September 30, 2021, until April 5, 2022. More information about this funding program • Funding pro rg am guidelines • Puget Sound Nutrient Reduction Grants Program - Applicant Prep Tool C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson,Director and Richard Ext. 769 and 652 Dickinson,Deputy Director Department: Public Works Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 22,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Utility Rate Review Background/Executive Summary: Mason County owns and operates two water systems(Beards Cove and Rustlewood) and three sewer systems (Belfair,North Bay and Rustlewood). The 2023 utility work plan includes an analysis of utility rates,presentation of rate recommendations, and adoption of new rates and updated code prior to the 2024 budget deliberations. A preliminary rate analysis has been completed for each utility, along with draft code updates. The purpose of today's briefing is to lay out the proposed schedule and actions needed, and gain Commissioner input. Additionally, staff is requesting preliminary Commissioner guidance on specific rate and code topics. Budget Impact: The Belfair and Rustlewood funds currently receive a mix of REET 2 and 0.09 Sales Tax revenue in addition to customer rate revenue. Rate adjustments may help reduce and/or eliminate a steady reliance on these funds over time. Public Outreach: Meetings will be set with utility rate customers to review current and projected financial status. Requested Action: Request the Board review the attachments and share preliminary guidance. Attachments: 1. Proposed schedule/actions 2. Preliminary Commissioner guidance 2023 Utility Rate Review and Code Update — Schedule and Actions 06/04/2023 Rustlewood Annual HOA meeting. 06/05/2023 Brief: present rate analysis and preliminary recommendations. Gather Commissioner questions and directions for further analysis. 06/26/2023 Brief: present further rate analysis and draft code updates. Gather Commissioner questions and directions for code revisions. Finalize rate analysis and preliminary recommendations to be shared with customers. July Focused customer outreach — new rate proposal 07/10/2023 Brief: present status of customer outreach and comments to date 07/24/2023 Final briefing: customer outreach summary, rate recommendations and track change code updates. Request action to set hearing. 08/01/2023 Set hearing to consider rate/code updates August Hearing notice and additional customer outreach 08/01/2023 Submit preliminary budget request 08/29/2023 Hearing: consider adopting new rates and updated utility code 09/01/2023 Update preliminary budget requests based on Board hearing action 2023 Utility Rate Review and Code Update — Preliminary Guidance Utility Rates Annual rate increase —CPI-U or some other method? Applied only to admin/operating costs? Water— metered rate based on tiered system? How many tiers? Indirect charges—any ability to reduce? Set rates as needed for normal O&M and future capital, with an eye toward grants and loans. Review in context of neighboring utility rates. Code Update Grinder pump responsibility CFC's and Latecomers— pay prior to building permit issuance or occupancy? Adopt "Belfair" standards across all wastewater systems Update so systems are as uniform as possible