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HomeMy WebLinkAbout2023/05/15 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF May 15, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 15, 2023 llcf Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, May 15, 2023 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation 9:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:30 A.M. Support Services—Mark Neary 11:15 A.M. Community Development—Kell Rowen 11:20 A.M. Public Health—Dave Windom 11:25 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton, WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 05/10/23 at 3:11 PM �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator May 15, 2023 Specific Items for Review Lodging Tax Advisory Committee membership—Diane Zoren Dissolution of the Memorial Hall Committee—Diane Zoren Radio Field Day event at Public Works—John Taylor April 2023 financial report—Jennifer Beierle Draft 2023 budget amendment—Jennifer Beierle Community Family Health Teamsters Collective Bargaining Agreement—Mary Ransier Deputy Prosecutors Woodworkers Collective Bargaining Agreement—Mary Ransier Board of Equalization membership—Becky Rogers Managing timber forest lands—Mark Neary Administrator Updates Commissioner Discussion Commissioner calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Reappointment Lodging Tax Advisory Committee Members Background/Executive Summary: Pursuant to Mason County Code Chapter 2.96,the Lodging Tax Advisory Committee(LTAC)shall consist of at least five members appointed by the Board of County Commissioners. The committee shall include: At least two representatives of businesses that are required to collect the lodging tax(Generators) - At least two members who are persons involved in activities that are authorized to be funded by lodging tax revenue(Spenders) - One Mason County Commissioner who shall serve as the Chair of the Lodging Tax Advisory Committee LTAC reviews and makes recommendations to the Commissioners for awarding the lodging tax. The Board of County Commissioners shall review the membership of the Lodging Advisory Tax Committee annually and make changes as appropriate. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach(news release,community meeting, etc.): A news release will be placed on May 23,2023,regarding an upcoming vacancy for a spending position. Requested Action: Approval to reappoint the following members to the Mason County Lodging Tax Advisory Committee for 2- year terms expiring May 31,2025: Greg Oldham(Generator), Shaun Tucker(Generator),Deidre Peterson (Spender),and Duane Wilson(Spender). Attachments: C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval to dissolve the Memorial Hall Committee. Background/Executive Summary: The Memorial Hall Committee is a seven-member board that oversees the utilization and maintenance of the Veteran's Memorial Hall and to set policy and rental fees regarding use of the Hall. The topic of dissolution has been reviewed and approved by legal.All concerns that would have been discussed with the Memorial Hall Committee will now be eligible for discussion with the Veterans Advisory Board whose meetings are currently held at the Memorial Hall. Said concerns will be brought back to the Commission by County staff who attend the Veterans Advisory Board meetings. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to dissolve the Memorial Hall Committee. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Emergency Management Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Ham Radio Operator's Field Day Background/Executive Summary: `Field Day' is a nation-wide event where Ham Radio Operators test their emergency long-range shortwave communications skills by setting up `in the field' and making contacts throughout the Country over a 24-hour period. It is held annually on the last full weekend in June from 11:00 a.m. Saturday until 11:00 a.m. Sunday. In the past,County communications teams participated with the local clubs at their locations. This year,the CommU Team would like to host the local Field Day event just outside of the Public Works area. It is much like the Master Gardener classes,except people will be outdoors and will only access the Public Works building for restrooms and possibly the kitchen for water. A potluck dinner will be held Saturday night in an outdoor picnic set up onsite. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Discussion item only Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for April 2023 Background/Executive Summary: Review of Cash Balances,and Budget to Actual Revenues and Expenditures for all County Funds through April 2023. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2022&2023 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for April 2023 tibPgON coLNTA J MASON COUNTY MONTHLY FINANCIAL REPORT APfUL 20231 J:\Financials\2023 Financials\2023 April Financial Report 1 00N Cpp �p NJf MASON COUNTY MONTHLY FINANCIAL REPORT ANUL 2023 2022 vs 2023 Current Expense Revenue Comparison Revenue Revenue Department Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 Through End Revenue Through End Revenue vs 2023 of Month of Month WSU Extension 22,000 11,268 (10,732) 51% 20,000 12,000 (8,000) 60% 732 Assessor 9,000 6,090 (2,911) 68% 7,000 17,314 10,314 247% 11,225 Auditor 1,142,750 399,982 (742,768) 35% 1,092,250 315,840 (776,410) 29% (84,142) Emergency Management 75,912 16,967 (58,945) 22% 139,347 53,314 (86,034) 38% 36,347 Facilities&Grounds - 250 250 0% - 671 671 0% 421 Human Resources - - - 0% - 132 132 0% 132 Clerk 378,377 46,896 (331,481) 12% 378,377 75,380 (302,997) 20% 28,484 Commissioners - - - 0% - - 0% - Support Services 92,078 - (92,078) 0% 86,522 (86,522) 0% - District Court 1,080,400 207,752 (872,648) 19% 852,300 279,654 (572,646) 33% 71,901 Community Development 2,384,000 634,612 (1,749,388) 27% 2,666,374 818,489 (1,847,885) 31% 183,877 Historical Preservation 24,000 5,360 (18,640) 22% 20,000 3,996 (16,004) 20% (1,364) Parks&Trails 44,000 7,037 (36,963) 16% 44,000 31,824 (12,176) 72% 24,787 Juvenile Court Services 1,255,805 341,411 (914,394) 27% 1,366,600 480,038 (886,562) 35% 138,627 Prosecutor 232,091 44,259 (187,832) 19% 216,249 36,412 (179,837) 17% (7,847) Child Support Enforcement 159,679 61,025 (98,654) 38% 171,310 17,962 (153,348) 10% (43,063) Coroner 35,000 24,180 (10,820) 69% 35,000 32,697 (2,303) 93% 8,517 Sheriff 953,505 184,312 (769,193) 19% 1,143,172 272,458 (870,714) 24% 88,146 Indigent Defense 240,767 67,049 (173,718) 28% 240,767 112,390 (128,377) 47% 45,341 Superior Court 69,650 19,727 (49,923) 28% 108,020 22,214 (85,807) 21% 2,487 Family Court 2,500 520 (1,980) 21% 2,500 496 (2,004) 20% (24) Therapeutic Court 811,347 59,085 (752,262) 7% 776,228 153,443 (622,785) 20% 94,358 Murder Expenditures - - - 0% - 0% - Treasurer 26,983,596 6,443,849 (20,539,747) 24% 28,417,341 11,741,900 (16,675,441) 41% 5,298,052 Non Departmental 4,619,977 1,137,030 (3,482,947) 25% 4,709,045 1,998,501 (2,710,544) 42% 861,470 Motor Pool 72,000 - (72,000) 0% - - 0% - Totals $ 40,688,434 $ 9,718,661 $ (30,969,773) 24% $ 42,492,402 $ 16,477,123 $ (26,015,279) 39% 6,758,462 Unaudited *Benchmark for Month is 33,33% J:\Financials\2023 Financials\2023 April Financial Report 2 MASON COUNTY MONTHLY FINANCIAL APRIL REPORT 2023 Treasurer Department Receipts Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 REAL&PERSONAL PROPERTY TAXES 11,331,824 5,388,054 4,144,590 48% 10,389,391 4,911,005 3,723,094 47% SALES TAX TITLE PROPERTY - - 0 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 7,200,000 2,667,698 648,208 37% 8,400,000 2,860,194 675,943 34% LOCAL PUBLIC SAFETY-CITY 50,000 16,127 3,627 32% 50,000 17,386 3,870 35% CRIMINAL JUSTICE 800,000 308,084 73,396 39% 900,000 331,069 77,115 37% LEASEHOLD EXCISE TAX 30,000 10,908 716 36% 35,000 8,214 0 23% FOREST EXCISE TAX 100,000 23,847 0 24% 200,000 133,269 0 67% FRANCHISE FEES 500,000 188,274 71,095 38% 500,000 172,232 63,560 34% PAYMENT IN LIEU OF TAX/B OF L 340,000 - 0 0% 350,000 - 0 0% PUD PRIVILEGE TAX 750,000 797,422 0 106% 800,000 875,638 0 109% DNR OTHER TRUST 2 100 19 0 19% 100 13 0 13% LE&CJ LEG 1 TIME COSTS - - 0 0% - - 0 0% CITY-COUNTY ASSISTANCE 1,750,000 1,189,636 0 68% 2,500,000 230,823 0 9% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINAL JUSTICE-COUNTIES 775,000 386,231 193,114 50% 775,000 379,574 189,864 49% ADULT COURT COST-JUVENILE OFFE 5,000 1,525 381 30% 5,000 1,411 353 28% CRIMINAL JST-MARIJUANA ENFORCE 85,000 31,000 0 36% 125,000 34,053 0 27% DUI-OTHER CRIMINAL JUSTICE A 17,000 8,814 4,407 52% 17,000 242 121 1% LIQUOR/BEER EXCISE TAX 165,000 84,777 44,807 51% 165,000 84,838 44,899 51% LIQUOR CONTROL BOARD PROFITS 200,000 49,691 0 25% 200,000 49,740 0 25% IN LIEU OF-CITY OF TACOMA 210,000 51,622 0 25% 210,000 75,867 21,676 36% TREASURER'S FEES 30 - 0 0% 30 - 0 0% PAYMNT FOR SRVCS-MASON LK DIST 360 0 0% 375 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 100 0 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 100 0 0% CHARGES FOR SRVCS-MACECOM 1,375 - 0 0% 1,500 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 600 320 24% 2,500 680 240 27% REET COLLECTION FEES 125,000 53,275 15,013 43% 170,000 34,911 9,648 21% REET COLLECTIONS COSTS 10,000 2,973 751 30% 10,000 2,568 550 26% TREAS.FIRE PROTECTION ASSESSM 15,000 7,617 5,156 51% - 15,000 7,543 4,733 50% 3 Treasurer Department Receipts Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 TREAS OTHER WORD PROCESSING 200 127 17 64% 200 28 4 14% PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% - 100 0 0% DATA PROCESSING SERVICES - 0 0% 3 1 0% GAMBLING TAX PENALTY - 100 0 0% - - (150) 0% REAL&PERSONAL PENALTY 150,000 102,015 30,173 69% 150,000 40,357 16,092 27% PERSONAL PROP FILING PEN 20,000 8,347 5,402 42% 30,000 18,692 13,882 62% PENALTY ON REAL&PERSONAL PRO - - 0 0% - - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - - 0 0% INTEREST&OTHER EARNINGS 250,000 55,711 31,677 22% 250,000 654,908 170,707 262% INVESTMENT SERVICE FEES(TREAS. 6,000 1,979 765 33% 10,000 11,764 3,071 118% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 3,183 624 37% 10,000 13,343 3,054 133% LEASEHOLD EXCISE TAX INTEREST - 2 0 0% - 8 (0) 0% EXCISE INTEREST 50 (136) (186) -272% 100 3 0 3% INV PURCHASED INT - - 0 0% - (3,945) (1,528) 0% INTEREST ON DELINQUENT PR TAX 600,000 177,601 64,700 30% 600,000 165,287 66,547 28% RENTS/LEASES-DNR TRUST 10,000 3,846 703 38% 20,000 3,804 158 19% RENTS/LEASES-DNR TMBR TRUST 1 250,000 50,676 0 20% 250,000 - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,877 102,188 0 101% 100,000 97,689 0 98% TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 177 27 1772% 10 (897) 5 -8971% TAX DISTRIBUTION ROUNDING 10 (39) (32) -389% 10 - 14 0% MISCELLANEOUS-OTHER REVENUE 100 227 89 227% 100 0 0 0% ROAD DIVERSION 1,080,000 505,699 396,343 47% 1,080,000 512,784 385,709 47% SALE OF TAX TITLE PROPERTY - (87) 0 0% - - 0 0% LEASEHOLD EXCISE TAX 2,000 (229) 61 -11% 1,600 912 0 57% TIMBER EXCISE TAX 10,000 (22,773) 0 -228% 10,000 15,191 0 152% DNR PILT NAP/NRCA 900 - 0 0% 1,275 - 0 0% DNR OTHER TRUST 2 50 889 0 1777% 50 1 0 3% OTHER INT-DNR INTEREST 10 (413) 7 -4129% 50 87 28 174% RENTS&LEASES/DNR OTHR TRST 1 2,500 (2,390) 73 -96% 3,800 404 19 11% RENTS&LEASES-DNR TMBR TRST 1 25,000 (75,022) 0 -300% 75,000 - 0 0% Grand Total $26,983,596 $12,179,873 $5,736,024 45% $28,417,341 $11,741,793 $5,473,278 41% Unaudited *Benchmark for Month is 33.33% 4 MASON COUNTY MONTHLY FINANCIAL AN L 2023 REPORT 2022 vs 2023 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2022 Budget through End of Unexpended %2022 2023 Budget through End of Budget %2023 Actual 0 zozz Department Name g g I' g g g vs zo23 Month Budget Authority Month Authority WSU Extension 334,722 83,214 251,508 25% 383,372 108,977 274,395 28% 25,762 Assessor 1,453,707 519,535 934,172 36% 1,475,815 520,662 955,153 35% 1,128 Auditor 1,901,225 601,500 1,299,725 32% 1,881,812 580,296 1,301,516 31% (21,204) Emergency Management 330,143 91,733 238,410 28% 359,683 209,145 150,538 58% 117,413 Facilities&Grounds 1,448,148 425,497 1,022,651 29% 1,545,159 484,486 1,060,673 31% 58,989 HR/Risk Mngt 687,310 181,692 505,618 26% 875,434 266,127 609,307 30% 84,435 LEOFF 100,000 30,447 69,553 30% 100,000 33,717 66,283 34% 3,270 Clerk 1,142,716 385,946 756,770 34% 1,108,905 398,132 710,773 36% 12,185 Commissioners 357,704 118,196 239,508 33% 390,615 128,699 261,916 33% 10,503 Support Services 1,005,923 342,670 663,253 34% 1,064,379 323,039 741,340 30% (19,631 District Court 1,476,412 431,380 1,045,032 29% 1,526,343 442,469 1,083,874 29% 11,089 Community Development 2,872,143 892,797 1,979,346 31% 3,256,041 947,804 2,308,237 29% 55,007 Historical Preservation 24,000 2,335 21,665 10% 41,150 1,640 39,510 4% (695) Parks&Trails 638,707 221,324 417,384 35% 790,080 247,776 542,304 31% 26,452 Juvenile Court Services 2,022,773 572,783 1,449,990 28% 2,155,933 625,783 1,530,150 29% 52,999 Prosecutor 2,080,150 533,871 1,546,279 26% 2,169,613 588,821 1,580,792 27% 54,951 Child Support Enforcement 161,447 35,649 125,798 22% 174,363 37,604 136,759 22% 1,955 Coroner 351,914 115,338 236,576 33% 640,942 188,975 451,967 29% 73,637 Sheriff 14,913,350 4,647,087 10,266,263 31% 16,089,917 5,339,553 10,750,364 33% 692,466 Courthouse Security 303,755 88,464 215,291 29% 309,300 90,031 219,269 29% 1,567 Indigent Defense 1,267,347 402,788 864,559 32% 1,538,125 482,445 1,055,680 31% 79,657 Superior Court 1,105,610 335,230 770,380 30% 1,275,932 431,110 844,822 34% 95,880 Family Court 2,500 - 2,500 0% 2,500 - 2,500 0% 0 Therapeutic Court 816,662 151,068 665,594 18% 783,709 168,054 615,655 21% 16,986 Murder Expenditures 50,000 979 49,022 2% - 1,682 (1,682) 0% 703 Treasurer 878,239 322,567 555,672 37% 913,511 329,747 583,764 36% 7,180 Non Departmental 5,316,129 1,324,496 3,991,633 25% 5,856,719 1,621,118 4,235,601 28% 296,621 Motor Pool 50,829 8,903 41,926 1 18% - 5,717 (5,717) 0% (3,186) Transfers Out to Other Funds 466,282 78,717 387,565 17% 464,021 70,731 393,290 15% (7,985) Totals $ 43,559,847 $ 12,946,206 $ 30,613,641 30% $ 47,173,373 $ 14,674,340 $ 32,499,033 31% 1,728,134 Unaudited *Benchmark for Month is 33.33% J:\Financials\2023 Financials\2023 April Financial Report 5 APRIL 2023 Six Year Specific Revenue Streams Comparison 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022 4/30/2023 Community Development Revenues 546,502 584,056 669,555 1,108,276 805,627 818,489 - Detention &Correction Services 9,932 51,390 41,433 44,047 49,227 29,473 205.270.342.30. Current Expense Property Taxes 4,348,568 4,584,391 4,360,527 5,414,146 5,388,054 4,911,005 Road Diversion Property Tax 967,737 984,254 927,800 520,017 505,699 512,784 County Road Property Tax 3,855,930 4,036,932 3,895,168 4,422,468 4,383,487 4,906,734 Current Expense Sales Tax 1,547,301 1,722,611 1,922,741 2,393,494 2,667,698 2,860,194 001.260.000.313.11 Criminal Justice Taxes/Entitlements 575,863 585,481 643,869 699,877 735,655 746,348 see bottom of revenue Rural Sales &Use Tax Fund 203,208 238,727 257,503 301,585 325,775 350,474 103-313.18 400,000 300,000 200,000 100,000 Com Srvcs-Homelessess Preven Filings 132,092 191,661 230,663 312,642 261,183 155,597 117.000.200.341.27.: 400,000 300,000 100,000 �00,000 Lodging (Hotel/Motel)Tax 104,726 125,751 126,249 169,600 227,177 222,013 163-313.31 250,000 200,000 1'0,000 - 100000 s0,000 REET 1 Excise Tax Only 297,111 333,303 322,840 528,373 582,622 357,513 REET 2 Excise Tax Onlv 297,111 333,303 322,840 528,373 582,622 357,513 600,000 50D,OOD 400,000 310,000 20D,ODD 1 D,OD J:\Financials\2023 Financials\2023 April Financial Report 6 #IS54 MASON COUNTY MONTHLY FINANCIAL REPORT APfUL 2023 REVENUE MONTH 12022 REVENUE 1 2023 REVENUE DIFFERENCE JANUARY $ 678,071.10 $ 762,082.70 $ 84,011.60 FEBRUARY $ 735,573.58 $ 761,133.57 $ 25,559.99 MARCH $ 605,844.73 $ 661,034.70 $ 55,189.97 APRIL $ 648,208.19 $ 675,943.00 $ 27,734.81 MAY $ 819,079.72 $ (819,079.72) J U N E $ 758,195.22 $ (758,195.22) JULY $ 789,558.43 $ (789,558.43) AUGUST $ 868,091.16 $ (868,091.16) SEPTEMBER $ 835,635.35 $ (835,635.35) OCTOBER $ 874,640.36 $ (874,640.36) NOVEMBER $ 933,808.65 $ (933,808.65) DECEMBER $ 847,167.46 $ (847,167.46) TOTAL COLLECTED REVENUE $ 9,393,873.95 $ 2,860,193.97 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 7,200,000.00 $ 8,400,000.00 $ 9,586,370.32 YET TO BE COLLECTED $ (5,539,806.03) ANTICIPATED INCREASE $ 1,186,370.32 12 MONTH ROLLING AVERAGE CHANGE 8.9% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 9.2% J:\Financials\2023 Financials\2023 April Financial Report 7 e°N cot, APRIL 2023 _ I i Current Expense Recap 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022 4/30/2023 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 10,191,954 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 200,000 264,295 386,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475 790,000 Accrued Leave Reserve 520,000 530,805 347,742 347,742 413,000 Capital Reserve 5,000,000 Current Expense Unreserved Cash 1,363,159 4,344,407 7,005,220 12,440,143 10,746,076 This Month Current Expense Cash 5,754,921 10,128,950 13,417,814 19,122,501 25,029,195 28,527,030 Adopted Budget on December 31st 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 Supplemental Appropriations 30,000 - 109,432 - - Total Budget including Supplementals 36,960,990 41,404,349 49,690,661 53,464,511 62,188,434 68,492,402 Budgeted Beginning Fund Balance 3,061,750 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000 Budgeted Ending Fund Balance 3,261,456 5,738,194 11,491,930 12,780,888 18,628,587 21,319,029 Revenue Budgets 33,899,240 35,617,630 38,053,703 39,464,511 40,688,434 42,492,402 Revenues thru This Month of each year 12,084,756 12,916,849 12,946,050 15,211,745 16,275,769 16,477,123 Budgeted Revenues Received 36% 36% 34% 39% 40% 39% Expenditure Budgets 33,669,534 35,666,155 38,198,731 40,683,623 43,559,847 47,173,373 Expenditures thru This Month of each year 10,635,870 10,713,550 11,799,730 12,428,155 12,941,398 14,674,340 Budgeted Expenditures Expended 32% 30% 31% 31% 30% 31% 8 Special Fund Cash Balances 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022 4/30/2023 Rural County Sales&Use Tax Fund(.09) 190,541 737,955 493,829 1,217,342 1,599,615 2,084,546 Auditor's 0&M 222,577 236,139 257,706 308,203 406,129 453,308 County Roads Fund 8,300,797 8,951,650 10,214,136 9,944,668 9,206,193 14,893,451 Paths&Trails 248,758 260,513 274,196 282,040 290,688 304,073 Election Equipment Holding 298,087 168,902 188,150 239,041 282,932 310,018 Crime Victims 230,045 189,234 207,292 211,977 207,104 182,907 Victim Witness Activities 26,740 24,415 23,839 21,736 9,776 7,247 Historical Preservation Fund 36,815 36,885 32,668 Community Support Services Fund 442,216 749,389 889,784 1,228,808 1,728,432 2,027,304 Abatement/Repair/Demolition Fund 270,111 274,790 279,343 278,480 277,475 283,586 Reserve for Technology Fund 132,988 80,908 REET&Property Tax Admin Asst 60,548 65,971 67,961 72,275 82,779 86,827 National Forest Safety 31,418 36,423 25,186 6,308 1,304 47,053 Trial Court Improvement Fund 88,889 103,843 117,229 77,040 91,832 98,789 Sheriff Special Funds 260,964 266,627 279,268 31,212 Sheriff's Boating Program 116,697 154,027 79,894 Narcotics Investigation 93,171 98,034 94,423 Mason County Clean Water District 26,372 265,654 Public Health Fund 176,900 227,243 587,331 1,231,186 1,734,947 2,919,539 American Rescue Plan Act 4,873,348 7,378,269 Law Library 78,799 74,126 69,983 55,792 46,253 35,735 Lodging(Motel/Hotel)Tax Fund 409,781 593,280 743,473 802,954 1,195,261 1,780,504 Mental Health Tax Fund 1,370,738 1,422,346 1,421,790 1,604,123 1,802,639 2,304,976 Treasurer's M&O Fund 147,945 162,178 195,426 83,788 174,849 201,929 Veterans Assistance 174,518 63,819 40,389 91,224 146,263 253,597 Skokomish Flood Zone 133,572 32,447 73,049 21,484 14,301 7,113 Mason Lake Management District 111,613 141,194 115,956 77,263 72,745 86,070 Spencer Lake Management District 2,833 9,356 8,909 15,182 Island Lake Management District 18,355 20,869 30,881 31,268 29,676 26,181 Capital Improvement/Reet 1 Fund 1,298,735 1,625,618 1,988,458 1,399,622 1,745,779 2,330,324 Capital Improvement/Reet 2 Fund 2,345,462 1,998,523 2,634,954 3,519,046 4,619,727 5,534,635 Mason County Landfill 885,850 449,396 813,149 1,163,830 2,386,763 2,923,586 N. Bay/Case Inlet Utility 728,698 730,420 1,197,259 1,575,363 1,917,543 2,666,185 N. Bay/Case Inlet Utility Reserve 724 546 Wastewater System Development 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 284,673 433,483 122,899 73,947 139,905 115,224 Beards Cove Water 376,897 411,582 493,887 555,998 630,926 966,391 Belfair WW&Water Reclamation 392,697 332,478 893,716 304,776 1,731,607 2,180,595 Reserve Landfill 499,682 476,982 460,201 444,540 443,221 440,527 Reserve Beards Cove Ulid 345,561 192,426 204,119 210,314 217,004 Storm Drain System Development 859 187,439 181,567 179,534 178,727 Information Technology 252,473 138,382 467,553 471,038 351,850 438,393 Equipment Rental&Revolving Fund 4,317,834 4,671,102 3,678,688 3,071,731 4,418,352 5,216,911 Unemployment Fund 195,400 151,033 138,729 141,240 178,413 191,118 TOTALS 25,393,248 26,724,541 29,910,862 31,252,403 43,521,700 59,232,064 �`PyoK co[,,y� = F MASON COUNTY MONTHLY FINANCIAL REPORT APRIL 2023 a I 1 2022 vs 2023 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2022 Expenditures Unexpended %2022 2023 Expenditures Unexpended %2023 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 0 667 -667 0% 2,090 2,798 -708 133.87% ASSESSOR 29,963 9,444 20,519 31.52% 32,910 11,914 20,996 36.20% EMERGENCY MANAGEMENT 990 302 688 30.48% 2,540 319 2,221 12.55% FACILITIES&GROUNDS 27,731 5,535 22,196 19.96% 85,685 16,494 69,191 19.25% COMMUNITY SERVICES 47,254 15,334 31,920 32.45% 66,645 21,017 45,628 31.54% PARKS&TRAILS 57,615 4,776 52,839 8.29% 45,043 15,753 29,291 34.97% JUVENILE COURT SERVICES 8,006 3,455 4,551 43.15% 8,570 2,546 6,024 29.71% PROSECUTOR 6,691 2,062 4,629 30.82% 7,127 2,021 5,106 28.36% CORONER 14,250 6,170 8,080 43.30% 50,891 6,451 44,440 12.68% SHERIFF ADMIN 1,202,975 455,247 747,728 37.84% 1,354,357 399,780 954,577 29.52% MOTOR POOL 50,829 8,903 41,926 17.52% 0 0 0 0% Total 001 GENERAL FUND 1,446,304 511,895 934,409 35.39% 1,655,858 479,092 1,176,766 28.93% SHERIFF'S BOATING PROGRAM 0 26 -26 0% 0 406 -406 0% COMMUNITY SERVICES HEALTH 57,077 18,237 38,840 31.95% 47,172 14,626 32,546 31.01% AMERICAN RESCUE PLAN ACT 0 0 0% TOTAL SPECIAL FUNDS 57,077 18,263 38,814 32.00% 47,172 15,032 32,140 31.87% Total GENERAL FUND&SPECIAL FUNDS 1,503,381 530,158 973,223 35.26% 1,703,030 494,124 1,208,906 29.01% REVISED YTD MP Unexpended %2022 2023 Expenditures Unexpended %2023 TOTAL MOTOR POOL EXPENDITURES BY BUDGET EXPENDED Budget Budget through End of Budget OBJECT CODE Authority Month Authority MOTOR POOL SALARIES& BENEFITS 39,689 8,371 31,318 21.09% 40,275 6,730 33,545 16.71% MOTOR POOL SUPPLIES 80,150 11,394 68,756 14.22% 54,050 19,565 34,485 36.20% MOTOR POOL FUEL 245,045 98,874 146,171 40.35% 402,000 95,759 306,241 23.82% MOTOR POOL LEASE 226,180 167,383 58,797 74.00% 706,272 230,621 475,651 32.65% MOTOR POOL MAINT-MONTHLY 15,730 3,952 11,778 25.13% 12,000 6,066 5,934 50.55% MOTOR POOL REPAIRS& MISC. 62,100 14,686 47,414 23.65% 70,075 24,899 45,176 35.53% MOTOR POOL INSURANCE 20,170 1,246 18,924 6.18% 16,640 1,442 15,198 8.67% MOTOR POOL CAPITAL LEASE 406,717 1,414 405,303 0.35% 147,000 33,960 113,040 23.10% MOTOR POOL CAP UPFIT 407,600 222,838 184,7621 54.67% 254,718 75,0811 179,637 29.48% Total GENERAL FUND&HEALTH FUND 1 1,503,381 530,1581 973,2231 35.26% 1,703,030 494,1241 1,208,9061 29.01% Unaudited *Benchmark for month is 33.33% 10 MASON COUNTY MONTHLY FINANCIAL REPORT APPJL 2023 2022 vs 2023 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 No. Through End Revenue Through End Revenue vs 2023 of Month of Month 103 Sales&Use Tax 866,000 326,349 (539,651) 38% 963,000 378,560 (584,440) 39% 52,211 104 Auditor's 0&M 140,250 24,606 (115,644) 18% 127,250 19,225 (108,025) 15% (5,381) 105 1 County Road 20,067,763 7,030,314 (13,037,449) 35% 1 21,099,126 8,257,226 (12,841,900) 39% 1,226,911 106 Paths&Trails 10,136 3,360 (6,776) 33% 9,707 5,471 (4,236) 56% 2,110 l 109 Election Equipment Holdings 42,250 35,228 (7,022) 83% 42,250 15,310 (26,940) 36% (19,918) j 110 Crime Victims 41,910 21,514 (20,396) 51% 59,010 23,200 (35,810) 39% 1,686 f 114 Victim Witness Activities 55,683 5,895 (49,788) 11% 51,191 11,228 (39,963) 22% 5,333 117 Community Support Services 2,772,928 4,130,645 1,357,717 149% 2,254,928 1,356,536 (898,392) 60% (2,774,110) 118 jAbatement 7,920 113 (7,807) 1% 1,200 3,956 2,756 330% 3,843 120 REET&Property Tax Admin 25,600 7,351 (18,249) 29% 25,750 6,309 (19,441) 25% (1,042) 134 National Forest Safety 21,457 25,638 4,181 119% 21,500 22,936 1,436 107% (2,702) 135 Trial Court Improvements 22,652 11,342 (11,310) 50% 22,684 5,649 (17,035) 25% (5,693) 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 - (38,800) 0% - 142 Narcotics Investigation Fund 6,000 1,095 (4,905) 18% 6,500 590 (5,910) 9% (505) 145 Mason County Clean Water District 190,000 87,922 (102,078) 46% 190,000 89,475 (100,525) 47% 1,553 150 Community Services Health 2,948,154 1,555,523 (1,392,631) 53% 3,349,997 1,920,561 (1,429,436) 57% 365,038 155 American Rescue Plan Act 6,484,450 1,882 (6,482,568) 0% 22,500 110,472 87,972 491% 108,590 160 Law Library 24,900 6,803 (18,097) 27% 23,260 8,215 (15,045) 35% 1,412 163 Lodging Tax(Hotel/Motel) 500,500 227,228 (273,272) 45% 600,750 231,912 (368,838) 39% 4,684 164 Mental Health 1,243,736 466,837 (776,899) 38% 1,414,765 524,982 (889,783) 37% 58,145 180 Treasurer's M&O Fund 338,700 181,479 (157,221) 54% 274,062 132,215 (141,847) 48% (49,264) 190 Veterans Assistance 141,340 66,708 (74,632) 47% 146,524 71,863 (74,661) 49% 5,155 192 Skokomish Flood Zone 10,020,250 - (10,020,250) 0% 6,897,203 - (6,897,203) 0% - 194 Mason Lake Mngmt Dist#2 37,900 16,371 (21,529) 43% 39,990 18,044 (21,946) 45% 1,673 195 Spencer Lake Mngmt Dist#3 15,225 7,470 (7,755) 49% 16,036 7,504 (8,532) 47% 34 199 Island Lake Mngmt Dist 41 10,000 4,910 (5,090) 49% 100 363 263 363% (4,547) 350 1 REET 1 Capital Improvements 1,562,000 583,318 (978,682) 37% 1,866,000 388,173 (1,477,827) 21% (195,144) 351 REET 2 Capital Improvements 1,505,000 584,394 (920,606) 39% 1,813,000 436,489 (1,376,511) 24% (147,906) 402 Mason County Landfill 5,868,714 1,968,584 (3,900,130) 34% 7,216,147 2,019,429 (5,196,718) 28% 50,845 403 N.Bay/Case Inlet Utility 2,404,398 731,577 (1,672,821) 30% 2,337,004 766,559 (1,570,445) 33% 34,983 411 Rustlewood Sewer&Water 482,257 98,853 (383,404) 20% 576,560 159,520 (417,040) 28% 60,667 412 Beards Cove Water 332,230 77,602 (254,628) 23% 367,564 96,980 (270,584) 26% 19,378 413 Belfair WW&Water Reclamation 11,209,208 802,124 (10,407,084) 7% 3,707,003 1,317,256 (2,389,747) 36% 515,132 428 Reserve Landfill 700 181 (519) 26% 700 6,321 5,621 903% 6,140 429 Reserve Beards Cove ULID 10,800 3,788 (7,012) 35% - - - 0% (3,788) 480 Storm Drain System Development 500 - (500) 0% - - - 0% - 500 Information Technology Dept 922,819 461,360 (461,460) 50% 1,151,233 575,463 (575,770) 50% 114,104 501 Equipment Rental&Revolving 2,836,265 160,598 (2,675,667) 6% 2,812,088 1,119,755 (1,692,333) 40% 959,157 502 Unemployment Fund 73,420 - (73,420) 0% 76,204 - (76,204) 0% - Totals $73,282,815 19,718,962 $ (53,563,863) 27% $59,621,586 20,107,745 $ (39,513,841) 34% 388,783 Unaudited *Benchmark for Month is 33.33% J:\Financials\2023 Financials\2023 April Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT ANUL 2023 2022 vs 2023 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Actual dif 2022 Fund Name 2022 Budget through End of Unexpended %2022 2023 Budget through End of Unexpended %2023 NO. Month Budget Authority Month Budget Authority vs 2023 g 103 Sales&Use Tax 660,415 24,213 636,202 4% 678,711 139,866 538,845 21% 115,653 104 Auditor's O&M 108,074 48,656 59,418 45% 111,635 43,081 68,554 39% (5,575) 105 1 County Road 23,638,929 4,331,724 19,307,205 18% 23,793,040 5,260,154 18,532,886 22% 928,431 106 Paths&Trails 2,223 474 1,749 21% 2,047 452 1,595 22% (22) 109 Election Equipment Holdings 51,781 370 51,411 1% 51,642 354 51,289 1% (17) 110 Crime Victims 99,426 28,152 71,274 28% 106,491 29,044 77,447 27% 892 114 Victim Witness Activities 55,635 12,350 43,285 22% 52,740 12,451 40,289 24% 101 117 Community Support Services 2,450,242 3,453,976 (1,003,734) 141% 2,456,488 1,341,932 1,114,556 55% (2,112,044) 118 Abatement 54,296 282 54,014 1% 1 54,155 278 53,877 1% (4) 120 REET&Property Tax Admin 100,589 11,757 88,832 12% 110,750 15,341 95,409 14% 3,584 134 National Forest Safety 31,457 3,764 27,693 12% 36,500 382 36,118 1% (3,382) 135 Trial Court Improvements 54,213 491 53,722 1% 53,715 155 53,560 0% (336) 141 Sheriff's Boating Program 42,533 1,702 40,831 4% 42,083 3,495 38,588 8% 1,792 142 Narcotics Investigation Fund 7,669 776 6,893 10% 5,869 721 5,148 12% (54) 145 1 Mason County Clean Water District 100,000 - 100,000 0% 190,153 - 190,153 0% 150 Community Services Health 3,382,359 1,296,264 2,086,095 38% 4,077,531 1,328,163 2,749,368 33% 31,899 155 American Rescue Plan Act 12,584,450 192,798 12,391,652 2% 10,000,000 295,129 9,704,871 3% 102,332 160 Law Library 36,307 10,206 26,101 28% 34,856 10,654 24,202 31% 448 163 Lodging Tax(Hotel/Motel) 772,900 123,967 648,933 16% 988,514 125,390 863,124 13% 1,423 164 Mental Health 1,479,258 166,200 1,313,058 11% 1,464,058 277,009 1,187,049 19% 110,809 180 Treasurer's M&O Fund 395,672 40,544 355,128 10% 354,062 38,397 315,665 11% (2,148) 190 Veterans Assistance 241,340 37,630 203,710 16% 252,000 37,713 214,287 15% 84 192 Skokomish Flood Zone 10,037,105 1,069 10,036,036 0% 6,914,198 3,919 6,910,279 0% 2,850 194 Mason Lake Mngmt Dist#2 107,900 571 107,329 1% 129,990 350 129,640 0% (221) 195 Spencer Lake Mngmt Dist#3 22,017 84 21,933 0% 20,201 163 20,038 1% 79 199 Island Lake Mngmt Dist#1 30,000 149 29,851 0% 35,100 160 34,940 0% 11 350 REET 1 Capital Improvements 2,101,978 788,419 1,313,559 38% 2,101,804 384,040 1,717,764 18% (404,379) 351 REET 2 Capital Improvements 2,041,831 22,203 2,019,628 1% 2,103,875 98,061 2,005,814 5% 75,858 402 Mason County Landfill 6,188,733 1,539,387 4,649,346 25% 6,760,452 1,728,369 5,032,083 26% 188,982 403 IN.Bay/Case Inlet Utility 2,116,504 506,410 1,610,094 24% 2,235,214 337,915 1,897,299 15% (168,495) 405 Wastewater System Development - - - 0% - - 0% - 411 Rustlewood Sewer&Water 667,517 94,282 573,235 14% 677,661 116,434 561,227 17% 22,151 412 Beards Cove Water 328,460 37,972 290,488 12% 335,427 47,257 288,170 14% 9,285 413 Belfair WW&Water Reclamation 7,606,541 258,216 7,348,325 3% 7,142,083 1,752,123 5,389,960 25% 1,493,907 428 Reserve Landfill 301,597 399 301,198 0% 300,950 7,247 293,703 2% 6,848 429 Reserve Beards Cove ULID 4,508 1,127 3,381 25% - - - 0% (1,127) 480 Storm Drain System Development 571 93 478 16% - - - 0% (93) 500 Information Technology Dept 1,031,504 374,704 656,800 36% 1,174,995 1 397,541 1 777,454 1 34% 22,837 501 Equipment Rental&Revolving 3,987,878 848,838 3,139,040 21% 3,345,768 628,978 2,716,790 19% (219,860) 502 Unemployment Fund 234,420 17,815 216,605 8% 276,204 23,438 252,766 8% 5,623 Totals $ 83,158,832 $ 14,278,034 $ 68,880,798 17% $ 78,470,962 $ 14,486,155 $ 63,984,807 18% 208,121 Unaudited *Benchmark for Month is 33.33% J:\Financials\2023 Financials\2023 April Financial Report 12 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Draft Requests for Supplemental Appropriations and Amendments to the first Budget Amendment Public Hearing for 2023 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2023 budget are attached.This request includes changes to beginning and ending fund balances to reflect actual beginning cash balances as of January 1,2023. Budget Impact(amount, funding source,budget amendment): Total proposed increase/<decrease>to 2023 authorized expenditure appropriations:<$1,646,642>, breakdown by fund as follows: General Fund(001): $619,810 American Rescue Plan Act(155): <$2,437,073> Skokomish Flood Zone(192):<$5,963> Island Lake Management(199):<$9,022> Rustlewood Sewer&Water(411): $98,686 Information Technology(500): $86,920 Changing the 2023 budgeted beginning fund balances to reflect actual cash will have a positive net change on most ending fund balances,but several funds will go into the negative with this change and will either need to reduce expenditures or add additional unanticipated revenue.The proposed expenditure changes to the funds are reflected in the list above. Public Outreach (news release,community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. C Mason County Agenda Request Form Y /A t! Requested Action: Approval to set a Public Hearing for June 20,2023 at 9:15 a.m.to consider and approve supplemental budget requests and budget transfers to the 2023 budget. Attachments Proposed 2023 Budget Amendment#1 Detail and Detailed Budget Entries ATTACHMENT A TO RESOLUTION NO. 2023 BUDGET AMENDMENT#1 DETAIL 2023 2023 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION ALL CHANGE BUDGETED BEG FUND BALANCES TO 1 FUNDS ALL FUNDS 819,619 (2,452,058) ACTUAL CASH BALANCE AMOUNTS AT 1/1/2023 REPAIRS TO NOXIOUS WEED MOTOR POOL 2 001 GENERAL FUND WSU 2,700 VEHICLE ELECTION GRANT FOR$79,950&TYLER MUNIS 3 001 GENERAL FUND AUDITOR 79,950 82,350 CONFERENCE TRAVEL COSTS OF$2400 DEM RENTTO PWS FOR 2022 PAID IN 2023 $13,427; GRANT REVENUE IN 2023 BUDGET THAT NEEDS OFFSETTING EXPENDITURES ADDED:$FY21 EMPG ARPA GRANT FOR UTV EMERGENCY $43,208; E22-136 EMPG FOR EQUIPMENT 4 001 GENERAL FUND MANAGEMENT 180,647 $39,012; HMPG-SHSP FOR PRO SRVS$85,000 MOVE EXTRA HELP BUDGET APPROVED IN 2022 HUMAN TO 2023$10K;CABOT DOW INC$20K; NEW 5 001 GENERAL FUND RESOURCES 51,000 EMPLOYEE TOOLS/TRAINING$21K INTERPRETER REIMBURSEMENT-EXP ALREADY 6 001 GENERAL FUND DISTRICT COURT 3,000 IN BUDGET PARKS EXP INCREASES TO WATER, PRO SRVS, SANICAN RENTALS, UNIFORMS,& MP 7 001 GENERAL FUND PARKS&TRAILS 15,500 MAINTENANCE INC TO PROSECUTOR SALARIES BY WA CITIZENS 8 001 GENERAL FUND PROSECUTOR 19,227 COMMISSION INC TO JUDGE SALARIES BY WA CITIZENS COMMISSION $7620;ADD 1 FTE FOR FINANCIAL ANALYST $78,200; RECLASS OF ADMIN SECRETARY$29K, INTERPRETER INC$76,480 9 001 GENERAL FUND SUPERIOR COURT 87,826 240,886 W/REV OF$38,240;JAVS GRANT$49,586 CITY OF SHELTON ARPA CONTRIBUTION TO NON COMMUNITY LIFELINE PROJECT$20K; HCCC 10 001 GENERAL FUND DEPARTMENTAL 20,000 27,500 DUES INC OF$7500 PUGET SOUND NUTRIENT GRANT FOR SEWER RUSTLEWOOD SEWER $27,650; COMMERCE GRANT FOR WATER 11 411 &WATER 127,650 98,686 SYSTEM IMPR$100K INFORMATION MS OFFICE 365 EXPENSE BUDGETED IN 2022 12 500 TECHNOLOGY 86,920 WAS PAID IN 2023 GENERAL FUND TOTAL 190,776 619,810 OTHER FUNDS TOTAL 947,269 (2,266,452) ALL FUNDS GRAND TOTAL 1,138,045 (1,646,642) Page 1 of 1 ATTACHMENT BTO RESOLUTION NO. 2023 BUDGET AMENDM ENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 001.000000.000.000.308.41.309994.0000.00. 1 D 89,000 413,000 BEG FUND-ACCRUED LEAVE 1 001.000000.320.000.508.41.509994.0000.00. 1 D 89,000 413,000 END FUND-ACCRUED LEAVE 1 001.000000.000.000.308.41.309996.0000.00. 1 D 250,500 790,000 BEG FUND-EQUIPMENT 1 001.000000.000.000.508.41.509996.0000.00. 1 D 250,500 790,000 END FUND-EQUIPMENT 1 001.000000.000.000.308.41.309997.0000.00. 1 1 50,000 386,000 BEG FUND-TECHNOLOGY 1 001.000000.000.000.508.41.509997.0000.00. 1 1 50,000 386,000 END FUND-TECHNOLOGY 1 001.000000.000.000.308.41.309999.0000.00. 1 1 577,914 10,191,954 BEG FUND-OPERATING 1 001.000000.320.000.508.41.509999.0000.00. 1 1 577,914 10,191,954 END FUND-OPERATING 1 001.000000.000.000.308.91.300000.0000.00. 1 1 367,619 8,875,079 BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00. 1 1 367,619 4,194,108 END FUND UNASSIGNED j 1 103.000000.000.000.308.31.300000.0000.00. 1 1 131,196 1,675,575 BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00. 1 1 131,196 1,959,864 END FUND RESTRICTED 1 103.000000.000.000.308.31.309999.0000.00. 1 D 753 164,868 BEG FUND-OPERATING 1 103.000000.000.000.508.31.509999.0000.00. 1 D 753 164,868 END FUND-OPERATING 1 104.000000.000.000.308.31.300000.0000.00. 1 D 34,597 430,989 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00. 1 D 34,597 492,710 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00. 1 1 823,959 3,320,813 BEG FUND RESTRICTED 1 105.000000.000.000.508.31.500000.0000.00. 1 1 823,959 860,630 END FUND RESTRICTED 1 105.000000.000.000.308.31.309999.0000.00. 1 1 589,121 3,779,664 BEG FUND-OPERATING 1 105.000000.000.000.508.31.509999.0000.00. 1 1 589,121 3,779,664 END FUND-OPERATING 1 106.000000.000.000.308.31.300000.0000.00. 1 1 2,531 299,054 BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00. 1 1 2,531 306,714 END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00. 1 1 53,559 295,061 BEG FUND RESTRICTED 1 109.000000.000.000.508.31.500000.0000.00. 1 1 1 53,559 285,669 END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00. 1 1 47,762 188,752 BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00. 1 1 47,762 141,271 END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00. 1 D 4,159 8,650 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00. 1 D 4,159 7,101 END FUND RESTRICTED 1 117.000000.000.200.308.31.300000.0000.00. 1 1 1,137,600 1,597,600 BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00. 1 1 1,137,600 1,528,882 END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00. 1 1 2,708 279,908 BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00. 1 1 2,708 226,953 END FUND RESTRICTED 1 120.000000.000.000.308.31.300000.0000.00. 1 1 10,860 95,860 BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.0000.00. 1 1 10,860 10,860 END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00. 1 1 9,500 24,500 BEG FUND RESTRICTED 1 134.000000.000.000.508.31.500000.0000.00. 1 1 9,500 24,500 END FUND RESTRICTED 1 135.000000.000.000.308.31.300000.0000.00. 1 D 22,625 93,295 BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00. 1 D 22,625 62,264 END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00. 1 D 38,657 83,389 BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00. 1 D 38,657 80,106 END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00. 1 D 1,619 94,555 BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00. 1 D 1,619 95,186 END FUND RESTRICTED 1 145.000000.000.000.308.31.300000.0000.00. 1 1 86,179 176,179 BEG FUND RESTRICTED 1 145.000000.000.000.508.31.500000.0000.00. 1 1 86,179 176,026 ENDING FUND-RESTRICTED 1 150.000000.000.000.308.31.300000.0000.00. 1 I 1,500,602 2,228,136 BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00. 1 I 1,500,602 1,500,602 END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00. 1 D 2,437,073 7,562,927 BEG FUND RESTRICTED 1 155.000000.000.000.594.18.564000.0000.00. 1 D 2,437,073 5,261,408 END FUND RESTRICTED 1 160.000000.000.000.308.31.300000.0000.00. 1 D 1,554 38,174 BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00. 1 D 1,554 26,578 END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00. 1 I 543,982 1,673,982 BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00. 1 I 543,982 1,286,218 END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00. 1 I 640,522 1,897,258 BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00. 1 I 640,522 1,888,244 END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00. 1 I 27,456 107,456 BEG FUND RESTRICTED 1 180.000000.000.000.508.31.500000.0000.00. 1 I 27,456 227,456 END FUND RESTRICTED 1 190.000000.000.000.308.31.300000.0000.00. 1 I 9,380 219,380 BEG FUND RESTRICTED 1 190.000000.000.000.508.31.500000.0000.00. 1 I 9,380 113,904 END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00. 1 D 98,968 11,032 BEG FUND RESTRICTED 1 192.000000.000.000.554.90.541000.0000.00. 1 D 5,963 PROFESSIONAL SERVICES 1 192.000000.000.000.508.31.500000.0000.00. 1 D 93,005 - END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00. 1 D 21,623 68,377 BEG FUND COMMITTED 1 194.000000.000.000.508.41.500000.0000.00. 1 D 21,623 103,807 END FUND COMMITTED 1 195.000000.000.000.308.41.300000.0000.00. 1 1 3,675 7,840 BEG FUND COMMITTED 1 195.000000.000.000.508.41.500000.0000.00. 1 1 3,675 23,047 END FUND COMMITTED 1 199.000000.001.000.308.41.300000.0000.00. 1 D 9,022 25,978 BEG FUND COMMITTED Page 1 of 3 ATTACHMENT BTO RESOLUTION NO. 2023 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 199.000000.001.000.553.60.541010.0000.00. 1 D 9,022 END FUND COMMITTED 1 350.000000.000.000.308.31.300000.0000.00. 1 1 311,811 2,311,811 BEG FUND RESTRICTED 1 350.000000.000.000.508.31.500000.0000.00. 1 1 311,811 2,076,007 END FUND RESTRICTED 1 351.000000.000.000.308.31.300000.0000.00. 1 1 1,196,208 3,596,208 BEG FUND RESTRICTED 1 351.000000.000.000.508.31.500000.0000.00. 1 1 1,196,208 3,305,333 END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00. 1 1 1,066,600 2,632,526 BEG FUND COMMITTED 1 402.000000.000.000.508.41.500000.0000.00. 1 1 1,066,600 3,088,221 END FUND COMMITTED 1 403.000000.100.020.308.41.300000.0000.00. 1 1 382,361 2,237,540 BEG FUND COMMITTED 1 403.000000.100.020.508.41.500000.0000.00. 1 1 382,361 2,339,330 END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00. 1 D 87,863 72,137 BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00. 1 D 116,827 (28,964) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00. 1 1 52,853 916,668 BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00. 1 1 52,853 948,805 END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00. 1 D 879,801 2,615,461 BEG FUND COMMITTED 1 413.000000.000.000.334.04.320011.0000.00. 1 1 819,619 SEWER EXT PSIC PLANNING/DESIGN 1 413.000000.000.000.508.41.500000.0000.00. 1 D 60,182 - END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00. 1 1 1,830 441,453 BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00. 1 I 1,830 141,203 END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00. 1 1 98,081 252,081 BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00. 1 1 98,081 228,319 END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00. 1 1 1,275,213 4,049,701 BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00. 1 1 1,275,213 3,516,021 END FUND COMMITTED 1 501.000000.000.000.308.41.309999.0000.00. 1 D 203,481 676,433 BEG FUND COMMITTED 1 501.000000.000.000.508.41.509999.0000.00. 1 D 203,481 676,433 END FUND COMMITTED 1 . 502.000000.000.000.308.41.300000.0000.00. 1 1 14,5561 214,556 BEG FUND COMMITTED 1 502.000000.000.000.508.41.500000.0000.00. 1 1 14,556 288,668 END FUND COMMITTED 2 001.000000.010.003.553.60.548778.0000.00. 1 1 2,700 MOTOR POOL REPAIRS 2 001.000000.320.000.508.91.500000.0000.00. 1 D 2,700 4,191,408 END FUND UNASSIGNED 3 001.000000.030.031.514.23.543010.0000.00. 1 1 2,400 TRAVEL 3 001.000000.320.000.508.91.500000.0000.00. 1 D 2,400 4,189,008 END FUND UNASSIGNED 3 001.000000.030.034.334.00.330040.0000.00. 2 1 79,950 ELECTION SECURITY ENHANCEMENT 3 001.000000.030.034.514.40.535010.0000.00. 2 1 2,500 SMALLTOOLS&MINOR EQUIPMENT 3 001.000000.030.034.514.40.535098.0000.00. 2 1 25,000 ITTRACKABLE EQUIPMENT 3 001.000000.030.034.514.40.541010.0000.00. 2 1 40,000 PROFESSIONAL SERVICES 3 001.000000.030.034.514.40.542010.0000.00. 2 1 4,000 PHONES/FAX 3 001.000000.030.034.514.40.548040.0000.00. 2 1 5,450 BALLOT ROOM REPAIRS 3 001.000000.030.034.514.40.548040.0000.00. 2 1 3,000 NOTICES/SUBSCRIPTIONS 4 001.000000.050.000.525.50.545945.0000.00. 1 1 13,427 FACILITY RENTAL @ PUBLIC WORKS 4 001.000000.050.000.594.25.564010.0000.00. 1 1 43,208 CAPITAL EQUIPMENT 4 001.000000.050.000.525.10.535099.0000.00. 1 1 39,012 TRACKABLE EQUIPMENT 4 001.000000.050.000.525.10.541010.0000.00. 1 I 85,000 PROFESSIONAL SERVICES 4 001.000000.320.000.508.91.500000.0000.00. 1 D 180,647 4,008,361 END FUND UNASSIGNED 5 001.000000.057.000.518.10.510600.0000.00. 1 1 10,000 EXTRA HELP ON-GOING 5 001.000000.057.000.518.10.535098.0000.00. 1 1 5,000 IT TRACKABLE EQUIPMENT 5 001.000000.057.000.518.10.541010.0000.00. 1 1 20,000 PROFESSIONAL SERVICES 5 001.000000.057.000.518.10.549020.0000.00. 1 1 10,000 TRAINING 5 001.000000.057.000.518.90.542010.0000.00. 1 1 4,000 CELL PHONES 5 001.000000.057.100.518.90.535010.0000.00. 1 1 2,000 SMALL TOOLS&MINOR EQUIPMENT 5 001.000000.320.000.508.91.500000.0000.00. 1 D 51,000 3,957,361 END FUND UNASSIGNED 6 001.000000.100.000.357.25.310500.0000.00. 1 1 3,000 INTERPRETER REIMBURSEMENT 6 001.000000.320.000.508.91.500000.0000.00. 1 1 3,000 3,960,361 END FUND UNASSIGNED 7 001.000000.146.000.576.80.547020.0000.00. 1 1 5,000 WATER SERVICE 7 001.000000.146.000.576.80.541010.0000.00. 1 1 1,600 PROFESSIONAL SERVICES 7 001.000000.146.000.576.80.545020.0000.00. 1 1 1,900 SANICAN RENTALS 7 001.000000.146.000.576.80.520050.0000.00. 1 1 1,000 UNIFORMS 7 001.000000.146.000.576.80.545777.0000.00. 1 1 6,000 MOTOR POOL MAINT-MONTHLY 7 001.000000.320.000.508.91.500000.0000.00. 1 D 15,500 3,944,861 END FUND UNASSIGNED 8 001.000000.180.000.515.31.510010.0000.00. 1 1 7,111 PROSECUTOR 8 001.000000.180.000.515.31.510020.0000.00. 1 I 5,493 CHIEF DEPUTY PROSECUTOR Page 2 of 3 ATTACHMENT BTO RESOLUTION NO. 2023 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 8 001.000000.180.000.515.31.510040.0000.00. 1 I 6,623 ADMINISTRATIVE MANAGER 8 001.000000.320.000.508.91.500000.0000.00. 1 D 19,227 3,925,634 END FUND UNASSIGNED 9 001.000000.250.000.512.21.510010.0000.00. 1 1 2,540 JUDGE 9 001.000000.250.000.512.21.510015.0000.00. 1 1 2,540 JUDGE 9 001.000000.250.000.512.21.510020.0000.00. 1 1 2,540 JUDGE 9 001.000000.250.000.512.21.510040.0000.00. 1 1 29,000 ADMINISTRATIVE SECRETARY 9 001.000000.250.000.512.21.510080.0000.00. 1 1 78,200 FINANCIAL ANALYST 9 001.000000.250.000.336.01.301010.0000.00. 2 1 38,240 REIMBURSEMENT 9 001.000000.250.000.512.21.541053.0000.00. 2 1 76,480 INTERPRETER 9 001.000000.320.000.508.91.500000.0000.00. 2 D 153,060 3,772,574 END FUND UNASSIGNED 9 001.000000.250.000.334.XX.300000.0000.00. 2 1 49,586 AOC GRANT FUNDING 9 001.000000.250.000.594.12.564010.0000.00. 2 1 49,586 MACHINERY&EQUIPMENT 10 001.000000.300.000.330.00.300000.0000.00. 2 1 20,000 CITY OF SHELTON ARPA CONTRIB. 10 001.000000.300.000.565.40.541010.0000.00. 2 1 20,000 PROFESSIONAL SERVICES 11 001.000000.300.000.513.10.549030.0000.00. 1 1 7,500 HOOD CANAL COORDINATING COUNCIL 11 001.000000.320.000.508.91.500000.0000.00. 1 D 7,500 3,765,074 END FUND UNASSIGNED 12 411.000000.100.000.334.XX.3XXXXX.0000.00. 2 1 27,650 PUGETSOUND NUTRIENT GRANT 12 411.000000.100.000.535.81.541040.0000.00. 2 I 27,650 PROFESSIONAL SERVICES 12 411.000000.200.000.334.XX.3XXXXX.0000.00. 2 1 100,000 COMMERCE GRANT-WATER SYST IMP 12 411.00OQ00.200.000.534.81.541040.0000.00. 2 1 71,036 PROFESSIONAL SERVICES 12 411.000000.000.000.508.41.500000.0000.00. 2 1 28,964 - END FUND COMMITTED 13 500.000000.000.000.518.80.541010.0000.00. 1 1 86,920 PROFESSIONAL SERVICES 13 500.000000.000.000.508.41.500000.0000.00. 1 D 86,920 141,399 END FUND COMMITTED General Fund Total: 190,776 619,810 . 226,999 Other Funds Total: 947,269 (2,266,452) 9,363,067 All Funds Grand Total: 1,138,045 (1,646,642) 9,590,066 Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology 0 Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• January 2023—December 2026 Collective Bargaining Agreement(CBA)for Teamsters Union Local No. 252 Mason County Community Family Health Background/Executive Summary: The exclusive representatives of the Teamsters Union Local No.252 representing Mason County Community Family Health have reached a tentative agreement with Mason County for the 2023-2026 term. It is noted and commended to the Commissioner's that the parties reached this Agreement through a very collaborative negotiations process. Budget Impact(amount, funding source,budget amendment): Supplemental—funded by Ending Fund Balance Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the January 2023—December 2026 Collective Bargaining Agreement(CBA)for Teamsters Union Local No.252 Mason County Community Family Health. Attachments Collective Bargaining Agreement on file with Clerk of the Board COLLECTIVE BARGAINING AGREEMENT January 1, 2023 - December 31, 2026 BETWEEN TEAMSTERS UNION LOCAL NO. 252 P A OapT H E Ry�O O �Pv OT O -► m 2 � d�f anti MASON COUNTY COMMUNITY AND FAMILY HEALTH AND MASON COUNTY CO���A 1854 TABLE OF CONTENTS PREAMBLE...................................................................................................................................................................... 5 ARTICLE 1 -DEFINITIONS............................................................................................................................................. 5 ARTICLE2-RECOGNITION........................................................................................................................................... 6 2.1 RECOGNITION.................................................................................................................................................. 6 2.2 NEW CLASSIFICATIONS.................................................................................................................................... 6 ARTICLE 3-UNION SECURITY...................................................................................................................................... 7 3.1 MEMBERSHIP .................................................................................................................................................. 7 3.2 NONDISCRIMINATION-UNION ACTIVITY............................................................................................................. 7 ARTICLE 4- NO STRIKE/NO LOCKOUT...................................................................................................................... 8 ARTICLE 5-MANAGEMENT RIGHTS AND RESPONSIBILITIES................................................................................. 8 ARTICLE 6-UNION/EMPLOYER RELATIONS............................................................................................................ 8 6.1 UNION ACCESS ............................................................................................................................................... 8 6.2 FACILITY USE.................................................................................................................................................. 9 6.3 STEWARDS...................................................................................................................................................... 9 6.4 ORIENTATION.................................................................................................................................................. 9 6.5 BULLETIN BOARDS.......................................................................................................................................... 9 6.6 CONTRACT DISTRIBUTION................................................................................................................................. 9 6.7 NEGOTIATIONS RELEASE TIME.......................................................................................................................... 9 6.8 GRIEVANCE RELEASE TIME.............................................................................................................................10 6.9 UNION BUSINESS............................................................................................................................................10 ARTICLE 7-EMPLOYMENT..........................................................................................................................................10 7.1 PROBATIONARY PERIODS................................................................................................................................10 7.2 TYPES OF EMPLOYMENT..................................................................................................................................1 1 7.3 CONTRACTORS...............................................................................................................................................11 7.4 STUDENTS/INTERNS ......................................................................................................................................12 ARTICLE 8-HOURS OF WORK AND OVERTIME .......................................................................................................12 8.1 WORKDAY/WORKWEEK.................................................................................................................................12 8.2 WORK SCHEDULES.........................................................................................................................................12 8.3 REST/MEAL BREAKS.....................................................................................................................................12 8.4 OVERTIME......................................................................................................................................................13 8.5 Comp TIME....................................................................................................................................................13 ARTICLE 9-EMPLOYMENT PRACTICES....................................................................................................................13 9.1 NONDISCRIMINATION.......................................................................................................................................13 9.2 JOB POSTING.................................................................................................................................................14 9.3 PROMOTIONS .................................................................................................................................................14 9.4 PERSONNEL FILE/POLICIES............................................................................................................................14 9.5 EVALUATIONS ................................................................................................................................................14 9.6 DISCIPLINE/CORRECTIVE ACTION ...................................................................................................................15 ARTICLE 10-SENIORITY..............................................................................................................................................16 10.1 DEFINITIONS..................................................................................................................................................16 10.2 APPLICATION OF SENIORITY............................................................................................................................17 10.3 PROBATIONARY PERIOD.................................................................................................................................18 10.4 LOSS OF SENIORITY.......................................................................................................................................18 10.5 LAYOFFS......................................................................................................................................................19 10.6 NOTICE.........................................................................................................................................................19 10.7 MEETING WITH UNION ....................................................................................................................................19 10.8 AFFECTED GROUP.........................................................................................................................................20 10.9 VACANT POSITIONS .......................................................................................................................................20 10.10 SENIORITY LIST.............................................................................................................................................20 10.11 ORDER OF LAYOFF........................................................................................................................................20 10.12 COMPARABLE EMPLOYMENT.........................................................................................................................21 10.13 LAYOFF OPTIONS.........................................................................................................................................21 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 2 10.14 REDUCTION HOURS/FTE.............................................................................................................................22 10.15 RECALL ......................................................................................................................................................22 10.16 VACATION&LEAVE CASH OUTS/PAY..........................................................................................................23 10.17 UNEMPLOYMENT CLAIMS..............................................................................................................................23 ARTICLE11 -WAGES ...................................................................................................................................................23 11.1 WAGE SCHEDULE........................................................................................................................................23 11.2 HIRE-IN RATES...........................................................................................................................................23 ARTICLE 12-OTHER COMPENSATION......................................................................................................................24 12.1 BILINGUAL PAY...........................................................................................................................................24 12.2 CALL-BACK PAY.........................................................................................................................................24 12.3 LEAD WORKER...........................................................................................................................................24 12.4 WORK IN A HIGHER CLASSIFICATION.............................................................................................................24 12.5 MILEAGE REIMBURSEMENT..........................................................................................................................25 12.6 LONGEVITY.................................................................................................................................................25 12.7 CERTIFICATION S/LICENSURES......................................................................................................................25 ARTICLE13 -HOLIDAYS...............................................................................................................................................25 13.1 HOLIDAYS...................................................................................................................................................25 13.2 RELIGIOUS HOLIDAYS..................................................................................................................................26 13.3 HOLIDAY OBSERVANCE................................................................................................................................26 13.4 HOLIDAY ON DAY OFF.................................................................................................................................26 13.5 HOLIDAY COMPENSATION ............................................................................................................................26 ARTICLE14-VACATION..............................................................................................................................................26 14.1 VACATION ACCRUAL...................................................................................................................................26 14.2 VACATION SCHEDULING...............................................................................................................................27 14.3 VACATION PAY............................................................................................................................................27 14.4 VACATION UPON TERMINATION.....................................................................................................................27 ARTICLE15 -SICK LEAVE............................................................................................................................................27 15.1 SICK LEAVE ACCRUAL.................................................................................................................................27 15.2 SICK LEAVE USAGE.....................................................................................................................................27 15.4 COORDINATION-WORKER'S COMPENSATION................................................................................................28 15.5 FAMILY MEMBER.........................................................................................................................................28 15.6 SICK LEAVE CASH OUT................................................................................................................................28 ARTICLE 16-LEAVES OF ABSENCE..........................................................................................................................28 16.1 IN GENERAL................................................................................................................................................28 16.2 JURY DUTY/COURT....................................................................................................................................29 16.3 MILITARY LEAVE.........................................................................................................................................29 16.4 BEREAVEMENT............................................................................................................................................29 16.5 MAINTENANCE OF SENIORITY.......................................................................................................................29 16.6 LEAVE WITHOUT PAY..................................................................................................................................29 16.7 FAMILY LEAVE-FM LA...............................................................................................................................30 16.8 MATERNITY LEAVE......................................................................................................................................30 16.9 INCLEMENT WEATHER..................................................................................................................................30 16.10 WASHINGTON STATE PAID LEAVE COMPLIANCE.............................................................................................30 16.11 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE..................................................................30 ARTICLE 17-HEALTH &WELFARE............................................................................................................................31 17.1 HEALTH AND LIFE INSURANCE......................................................................................................................31 17.2 RETIREMENT...............................................................................................................................................31 ARTICLE18 -TRAINING.................................................................................................................................................32 18.1 TRAINING....................................................................................................................................................32 18.2 TRAINING REIMBURSEMENT..........................................................................................................................32 ARTICLE 19-LABOR/MANAGEMENT COMMITTEES..............................................................................................32 19.1 PURPOSE OF COMMITTEE.............................................................................................................................32 19.2 COMPENSATION ..........................................................................................................................................32 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 3 ARTICLE 20-HEALTH &SAFETY................................................................................................................................32 20.1 SAFE WORKPLACE......................................................................................................................................32 20.2 HEALTH&SAFETY PLAN.............................................................................................................................33 20.3 DRUG FREE WORKPLACE ............................................................................................................................33 20.4 WORKPLACE VIOLENCE...............................................................................................................................33 ARTICLE 21 -GRIEVANCE PROCEDURE.....................................................................................................................33 21.1 GRIEVANCE DEFINED...................................................................................................................................33 21.2 GRIEVANCE PROCEDURE .............................................................................................................................34 21.3 UNION/EMPLOYER GRIEVANCE ...................................................................................................................35 21.4 SCHEDULE OF MEETINGS.............................................................................................................................35 ARTICLE 22 -GENERAL PROVISIONS.........................................................................................................................36 22.1 SAVINGS CLAUSE........................................................................................................................................36 ARTICLE 23-ENTIRE AGREEMENT............................................................................................................................36 23.1 DURATION CLAUSE......................................................................................................................................36 23.2 ENTIRE AGREEMENT....................................................................................................................................36 SIGNATURES..................................................................................................................................................................37 ATTACHMENT A-SALARY TABLE .............................................................................................................................38 ATTACHMENT A-SALARY TABLE (CONT.)...............................................................................................................39 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 4 PREAMBLE Mason County, a political subdivision of the State of Washington, hereinafter referred to as the "County" or"Employer," and Teamsters Union Local #252, hereinafter referred to as the"Union," do hereby enter into this Agreement. The Employer and the Union agree that the effective, efficient, and uninterrupted performance of governmental service to the community is their common objective. In order to assist them in achieving that objective, this Agreement represents the establishment of fair and reasonable compensation and working conditions for the employees in this bargaining unit through the collective bargaining process. The Employer and the Union recognize that the success of these objectives depends upon the Employer's success in establishing the service, upon the ability and creative contributions of the employees, and upon the joint efforts of both parties in improving the service. Therefore, the Employer and the Union encourage, to the greatest degree possible, friendly, and cooperative relations between their respective representatives at all levels and among all employees. ARTICLE 1 — DEFINITIONS As used herein, the following terms shall be defined as follows: 1.1 "Bargaining Unit" (Union) shall be Teamsters Union Local #252. 1.2 "Employer" shall mean the Board of Mason County Commissioners and Mason County as identified in the Preamble to this Agreement. 1.3 "Employee" shall mean a person occupying a position and paid a salary or wage by the Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered by this Agreement. Employee shall not include any person retained by the Employer under a written personal services or consultant contract or agreement. 1.4 "Executive", "Administrative", and "Professional" Employees shall mean all employees as defined in WAC 296-128-500. 1.5 Job classifications and salary steps are listed and categorized in Attachment A of this Agreement. 1.6 "Immediate family" shall be defined as persons related by blood, marriage, or legal adoption in the degree of relationship of spouse, registered partner, grandparent, parent (biological adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child), sibling, child (biological, adopted, or foster child, a stepchild, a legal ward, or a child to whom the employee stands in loco parentis, is a legal guardian, or is de facto parent, regardless of age or dependency), grandchild in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the approval of the Employer. 1.7 "Overtime" shall mean all Employer-required work, which has been performed more than forty (40) hours per week. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 5 1.8 "Vacation" shall mean a scheduled workday or accumulation of scheduled workdays on which an employee may, by pre-arrangement, continue to receive the regular rate of compensation although he or she does not work. 1.9 "Working Day" shall mean for the purpose of timelines associated with grievances, appeals and policy issues, an 8-hour working day, excluding holidays. 1.10 "Anniversary Day of Pay" shall mean the day of your step increase depending on the day of hire or promotion that takes place within the same pay period of anniversary date. The actual day of pay increase shall be the 1 It or the 16th of the month, depending on the date of the anniversary day (e.g., if an employee's anniversary date is on January 14, the pay increase will take effect January 1). ARTICLE 2 — RECOGNITION 2.1 RECOGNITION The Mason County Board of Commissioners for MASON COUNTY recognizes that the Teamsters Union Local 252, Centralia, Washington, has the right to bargain for all full-time and regular part- time employees of Mason County Community Services, Office of Community and Family Health, excluding supervisors, confidential employees, and clerical employees. All collective bargaining with respect to wages, hours and working conditions shall be conducted by authorized representatives of the Union and authorized representatives of the Employer. Agreements reached between the parties of this Agreement shall become effective only when signed by the authorized representatives of the Union and by the Board of Mason County Commissioners. 2.2 NEW CLASSIFICATIONS When new Regular or Temporary positions are created within the Departments represented in Attachment A, the Union will be notified of the pending action prior to hire. When existing classifications are substantially modified within the Departments represented in Attachment A, the Union will be notified of the pending action within ten (10) working days of the date that the position is first posted / advertised or the proposed effective date of the action that would change the status of the classification. It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order to include or exclude new or modified positions in the bargaining unit consistent with the duties, responsibilities, and organizational level of the classification. The parties agree that new classification(s) designated and approved by the Employer to be within the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment Relations Commission (PERC). If either party disagrees with the pay plan designation for a new or reclassified position, the parties recognize the determination of whether the position is included within the bargaining unit may be reviewed by PERC upon petition by either party orjointly. Should PERC determine the classification to be included in the bargaining unit, the position shall be placed within the Union salary schedule at the appropriate rate of pay and at a step arrived at either by mutual agreement/negotiation or PERC ruling. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 6 ARTICLE 3—UNION SECURITY 3.1 MEMBERSHIP a. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit or serve in a role of leadership of the unit such as: serving as a delegate or representative, serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit. b. Within ninety (90) days of the new employee's start date, the Union shall have no less than a thirty (30) minute orientation with new employees during the employee's regular work hours. The Union will explain that it is designated as the exclusive representative for all employees covered under the Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may the Union collect fees. In addition, the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member. c. The Union agrees to accept employees as members without discrimination as to race, color, creed, sex, sexual orientation, national origin or physical, sensory, or mental disabilityor protected classes under the law. d. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee. Payroll deduction authorization cards must be received by the County department by the 15th day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount so deducted together with the list of names of the employees from whose pay deductions were made.All refunds of such deductions which may be required to be made to any employee shall be made by the Union, and the Union shall settle all questions, and disputes between it and its members with reference to the deductions or refunds of the like without recourse to the County. e. The Employer will distribute one copy of this Agreement to each employee in the unit and to each newly hired employee of the unit. The cost of printing this Agreement shall be equally shared between the Department and the Union. f. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current. The Employer will recognize the officers and representatives, or shop stewards. g. The signatory organization will indemnify, defend,or hold the Employer harmless against any claims made and against any suit instituted against the County on account of any check-off of dues for the Union organization. The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County. 3.2 NONDISCRIMINATION—UNION ACTIVITY Neither party shall discriminate against any employee because of membership in or non- membership in or activity on behalf of the Union. No employee shall be discharged or discriminated against for upholding Union principles, fulfilling duties as a Steward in the Union or serving on a Union committee. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 7 ARTICLE 4 - NO STRIKE / NO LOCKOUT The Union agrees that there shall be no strikes, slow-downs, or stoppage of work, or any interference with the efficient operation of the Department. Any such action shall be subject to disciplinary action, including termination and replacement of the involved employees. The Employer shall not lockout any employee during the life of this Agreement. ARTICLE 5— MANAGEMENT RIGHTS AND RESPONSIBILITIES Except as specifically abridged, granted, delegated or modified by this Agreement, including amendments, the County reserves all customary management prerogatives including, but not limited to the right to: A. Establish, plan for and direct the work force toward the organizational goals of County government. B. Determine the organization and merits, necessity, training, and level of activity or service provided to the public. C. Determine the County budget and financial policies, including accounting procedures. D. Determine the procedures and standards for hiring, promotions, assignment, transfer, layoff, discipline, and retention. E. Discipline employees for just cause. F. Determine the methods, means, equipment, and kinds and number of personnel required to accomplish the governmental operations and maintain the efficiency thereof. G. Assign work and schedule employees. H. Establish work rules and rules of conduct. I. Evaluate employee performance. I Layoff staff or reduce working hours due to a lack of work or lack of funds. K. Take all actions necessary to carry out the mission of the County in emergencies. ARTICLE 6— UNION / EMPLOYER RELATIONS 6.1 UNION ACCESS Employees shall have the right to Union representation. The Union's authorized staff representatives shall have access to the Employer's premises where employees covered by this Agreement are working for the purpose of investigating grievances and contract compliance, after notifying the Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided, however, that there is no serious or prolonged interruption of the Employer's working schedule. Such visits shall not interfere with or disturb employees in the performance of their work during working hours. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 8 6.2 FACILITY USE The conduct of Union business on Employer time and premises shall be subject to the limitations set forth in this Article and with the understanding that no Union member or Steward shall use Employer's equipment in the conduct of Union business. The Union shall be permitted to use designated premises of the Employer for Union meetings, with or without Union staff present, provided it is not disruptive to operations and space is available. Use of Employer's premises for meetings shall be limited to the hours of 5:00pm to 8:00am and 12:00pm to 1:00pm, unless otherwise approved by the Employer. 6.3 STEWARDS The Union may designate Steward(s) for each County Department. The Union agrees to supply Human Resources with current lists of Stewards. The Employer will recognize the Stewards as soon as the list is received, in writing, by Human Resources. Stewards shall be allowed reasonable time during working hours to investigate and process grievances. Prior to undertaking such grievance duties, the Steward shall inform their supervisor of the need to be away from their work. The Department Head shall grant the Steward's request unless the Steward cannot be spared at that time. If such is the case, then the Department Head shall allow the Steward time to perform their Steward duties at the earliest possible time. The Union shall provide the Human Resources Department with a current list of all Stewards and Officers. With notice to the Employer, Stewards and/or the Officers shall be allowed reasonable time during working hours to investigate and process grievances, as defined in Article 6.8, 6.9 and 21.4. Union activities other than those provided for in this Article are to be conducted on the employee's own time, e.g., lunch or coffee breaks, before or after work. Employees shall attend Union meetings on their own time. 6.4 ORIENTATION During the new employee orientation process, Human Resources will provide access to the Collective Bargaining Agreement and will notify the new hire of their shop steward. Human Resources will notify the shop steward and Union representative of each new hire within ten (10) business days of the date of hire. 6.5 BULLETIN BOARDS The Employer will provide a bulletin board for Union use. No materials shall be posted except notices of meetings and elections, results of elections, changes in Union by-laws, notices of employee social occasions, similar Union notices, letters, and memoranda. All material shall be signed by an Officer of the Union. The Union will limit the posting of any material on the Employers' premises to its bulletin board. 6.6 CONTRACT DISTRIBUTION The Union will provide access to a copy of this Agreement to employees in the unit. 6.7 NEGOTIATIONS RELEASE TIME The Employer will make a good faith effort to assist in providing release time for Union negotiating team members participating in contract negotiations if negotiations take place on work time, provided that coverage can be arranged. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 9 6.8 GRIEVANCE RELEASE TIME Prior to any proposed investigation of a grievance, Stewards or Officers provide notice to their and the grievant's supervisor, which will be granted unless the steward, Officer or the grievant is working on something that requires immediate attention. If permission cannot be immediately granted, the Employer will arrange to allow investigation of the grievance at the earliest possible time. When it is necessary for Stewards or Officers to conduct Union business authorized by this Agreement in an area or on a shift other than their own, they shall notify the supervisor of that area or shift of their presence and of the nature of their business. No compensation shall be provided by the Employer for such Steward activities outside the employee's work shift, without express pre-authorization by the Steward's Department Director or Human Resources. 6.9 UNION BUSINESS Compensable Union business shall be defined as meeting with an authorized Employer representative who schedules a meeting during normal business hours when it is necessary for a duly authorized Officer of the Union (who is also a member of the bargaining unit) to attend for the purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that require the presence of a Union official. When reasonably possible, the Union representative will notify their supervisor or designee when they are requested to attend a Union meeting during regular business hours. Consistent with Articles 6.3, 6.8 and 21.4, stewards and/or the Officers shall be afforded reasonable time for the investigation of grievance and compliance issues dealing with this Agreement. Other Union business will not be conducted on Employer time. Any concerns by the Employer which indicate that a Union Officer or Steward is spending an unreasonable amount of time performing Union duties shall be referred to Human Resources for discussion and resolution with the Staff Representative of the Union or their designee. The Union and the Employer have the right to communicate on matters of concern using e-mail, written correspondence, and telephonic communications. The Parties agree to ensure that all respective stakeholders are notified and copied appropriately. The parties agree to respond to written and e-mail correspondence and telephonic messages as soon as reasonably possible. ARTICLE 7— EMPLOYMENT 7.1 PROBATIONARY PERIODS All newly hired employees will be placed on probationary status for a period of six(6)calendar months from date of hire. The Employer may discharge a probationary employee with a minimum of one (1) day written notice. A probationary employee does not have the right to grieve termination of his or her employment during the probationary period. The Employer may extend the six (6) month probationary period for new employees up to an additional six (6) months. The Employer shall provide a written notice to the Union no less than fourteen (14) calendar days prior to the probationary period's expiration of his or her intent to extend a probationary period. The Union may request reconsideration of the decision and/or the length of the extension period within fourteen (14) calendar days of the date of the notice. The employee will remain on probation until such time as a resolution has been determined. Trial Service Period - Employees who are transferred or promoted to another position and/or classification in the bargaining unit shall serve a trial service period for six (6) months of work, consistent with Article 9.3. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 10 7.2 TYPES OF EMPLOYMENT 7.2.1 REGULAR FULL-TIME EMPLOYEES: A regular full-time employee is scheduled to work forty (40) hours per week in a regularly budgeted, on-going position. Regular full-time employees are eligible to receive the standard benefit package. 7.2.2 REGULAR PART-TIME EMPLOYEES: A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours per week, but no more than forty (40) hours per week in a regularly budgeted, on-going position. Regular part-time employees are eligible to receive the standard benefit package. Medical benefits are consistent with Article 17.1. 7.2.3 TEMPORARY EMPLOYEES: A temporary employee is hired for a specific assignment that has a duration of employment and schedule that is anticipated to work one thousand and forty (1,040) hours, or more in a twelve (12) month period. A temporary employee is eligible for the standard benefits package, prorated to match the anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1 if part-time temporary. If a regular employee accepts an assignment of a temporary position, that employee will be eligible for return rights to their former position upon completion of the specific assignment, or term of the temporary employment or upon twenty (20) calendar days' notice from the Employer or 30 calendar days' notice from the employee, whichever is earlier. The regular employee shall continue to earn seniority, as to their former position, during the period of the temporary position assignment. Any new-hire employee who is hired to fill the vacancy, which was created by the regular employee accepting a temporary position,will also be hired as a temporary employee and that employee will cease to have employment rights upon the return of the regular employee to the former position. Employees in temporary positions serve an anticipated but not guaranteed term. While a term of employment is anticipated, the assignment / project may be terminated at any time for any reason, with or without notice. 7.2.4 EXTRA HELP EMPLOYEES: An extra help employee works in a limited, but on-going capacity. They do not have a specific end date. Their schedule may consist of an intermittent or varying schedule per week on an as needed basis and are anticipated to work fewer than one thousand and forty (1,040) hours within a twelve (12) month period. They are not eligible for the benefits package. 7.2.5 SEASONAL EMPLOYEES: A seasonal employee works for a specific amount of time and is not anticipated to meet or exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A seasonal employee is not eligible to receive the benefits package. 7.3 CONTRACTORS The Employer will make good faith efforts to limit bargaining unit work to employees covered by this Agreement. "Contractors"who are not employees of the Employer will be permitted to do bargaining unit work where both the need is occasional and temporary and when there are not regular staff either qualified or available to do such work. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 11 Should the Employer consider Subcontracting, the parties shall meet to allow the Union an opportunity to review the County's financial reasons for considering subcontracting and to present-any alternative means of cost-savings besides subcontracting for the County to consider. Although the County has the final decision on whether to subcontract, that decision must be based on economic response after considering alternatives presented by the Union. If the County determines that subcontracting is necessary, the County shall negotiate with the Union the effects of subcontracting upon members of the bargaining unit. 7.4 STUDENTS/INTERNS Student and Internship programs may be created by the employer provided such does not take work away from budgeted classifications represented by the Union, the Union is provided notice and, upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits of the program. ARTICLE 8— HOURS OF WORK AND OVERTIME 8.1 WORKDAY/WORKWEEK A regular full-time workweek shall consist of forty(40) hours of time actually worked or compensated for within a seven (7)day period (typically Sunday 12:00 am through Saturday 11:59 pm). Changes in the work schedule, which may include changes in the schedule or total hours, shall be consistent with Article 8.2. 8.2 WORK SCHEDULES For regular full-time employees, the workweek shall normally consist of forty (40) hours of time scheduled within a seven (7) consecutive day period. Work hours for full-time employees covered by this Agreement shall normally be 8:00 am to 5:00 pm, unless the Manager establishes an alternate work schedule pursuant to 8.3, below. The regular workweek shall normally consist of five (5) consecutive workdays with two (2) consecutive days off. Regular part-time employees normally are scheduled to work less than forty(40) hours per workweek. FLEX TIME: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with mutual agreement between the employee and their manager. These work schedule adjustments shall not result in the application of the overtime provisions. ALTERNATE WORK SCHEDULES: Workweeks and work shifts of different numbers of hours and/or workdays may be established by the Manager, with prior notification to the employee and the Union, in order to meet business and customer service needs, or in response to budgetary demands. Employees may be assigned to an alternate work schedule with five (5)working days' notice from the Manager. Less than five (5) working days' notice may be given if mutually agreed between the employee and Manager. Employees may request an alternate work schedule, which is subject to approval by the Manager. CALL OUT TIME: When an employee is called out to work outside of their regular work hours, the employee shall be paid a minimum of two (2) hours' pay at the appropriate rate. The two (2) hour minimum shall not apply if the hours worked are immediately before or after the employee's regular work hours. 8.3 REST/MEAL BREAKS Employees will be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by the Department Head. Employees may take one (1) fifteen-minute break for every four (4) hours worked. Breaks should be arranged so that they do not interfere with County business or service to 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 12 the public. Lunch periods and breaks shall not be combined, and they may not be used to shorten an employee's workday. 8.4 OVERTIME Any employee who works more than forty(40) hours in a workweek shall be paid one and one-half(1 1/2)times their straight-time hourly rate for all such overtime hours worked. All overtime hours worked shall be approved by the Manager. Any work on a Sunday that is required by the Manager, and which falls outside of the employee's regular workweek or work schedule shall be compensated at two times the employee's regular hourly rate of pay. Upon a request to work beyond the regular workday, by mutual agreement, the parties may agree upon an adjusted workweek for that specific workweek, for purposes of employee convenience and to avoid overtime. 8.5 COMP TIME The Department Head or Manager may authorize comp time in lieu of overtime compensation and, if so, the employee shall receive comp time at the rate of one and one-half (1 1/2) their regular rate of pay for all overtime hours worked. Comp time earned may be used only on the days mutually agreed by the employees and the County. The scheduling of comp time off shall be requested and approved in the same manner as vacation leave. Comp time earned may not exceed eighty (80) hours at any point in time. Employees shall receive overtime compensation whenever their accrued comp time reaches eighty (80) hours maximum. For employees hired on or after January 1, 2020, no rollover comp time can be banked, and the allowed eighty (80) hours of accrued comp time must be used or paid out by the end of each year. If the employee does not use all their accumulated comp time, they will receive a payout for the unused comp time on the December 25 payroll check. Compensation shall not be paid (nor comp time earned) more than once for the same hours under any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or pyramided unless required by the Fair Labor Standards Act, in which case premium or overtime pay shall be based on the employee's regular rate of pay. ARTICLE 9 — EMPLOYMENT PRACTICES 9.1 NONDISCRIMINATION Mindful of their legal and moral obligations, the parties agree that in their service to the public they will provide equal treatment and respect for all including the public, as well as the parties to this Agreement. Under this Agreement, neither party will discriminate against employees on the basis of race, sex, age, marital status, color, creed or religion, national origin, political affiliation, veteran status, sexual orientation, or any real or perceived sensory, mental or physical disability, or because of participation in or lack of participation in union activities. Bona fide occupational qualifications based on the above traits do not violate this Section. All references to gender in this Agreement are intended to refer equally to all gender pronouns. Disputes involving this Article may be processed through an appropriate agency and/or the grievance procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other official action involving such a dispute when the action is originated by the Union or members thereof. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 13 9.2 JOB POSTING When a job opening or vacancy in the bargaining unit occurs, notice of such position shall be posted by the Human Resources Department for a period of no less than ten (10) calendar days before the position is filled. The posting shall indicate the salary range for the position, the required or preferred minimum qualifications and/or experience, the Department to whom the position will report and the application process. 9.3 PROMOTIONS Promotions, Transfers and Demotions defined -As used in this Article the following terms mean: A) Promotion is a change of an employee from a job classification to a different job classification (from a I to a II, or III) which is compensated at a higher salary range. B) Transfer is a change of an employee from a job classification to a different job classification, which is compensated at the same salary range. C) Demotion is a change of an employee from a job classification to a different job classification, which is compensated at a lower salary range. When an employee is promoted (for example Community Health Specialist I to ll, or III) they will be placed on the step and range on the salary plan that gives them at least a five percent (5%) wage increase. The date of promotion will become the employee's new anniversary step date. 9.4 PERSONNEL FILE/POLICIES Unless otherwise provided by the terms of this Agreement, the Employer Administrative and Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to Employer policies to resolve matters not covered by this Agreement or for clarification of matters covered by this Agreement. However, where there is a conflict between Employer policies and any provisions of this Agreement, the provision(s) of this Agreement shall govern. The official personnel file for each employee shall be clearly identified as such and the Human Resources Department shall be the custodian of such files. The files shall be locked, and access shall be limited to the employee's Department Head, or anyone designated by the Employer to act on their behalf, and staff in the Human Resources Department. An employee may examine their own personnel file by making an appointment with Human Resources. Representatives of the employee may be granted access with the written authorization of the employee, except as authorized by law. Conditions of hiring, termination change in status, shift, evaluations, commendations, and disciplinary actions shall be in writing with a copy to the Employee prior to placement in their personnel file. The Employer's failure to abide by this Article pertaining to personnel file access shall not affect the Employer's ability to proceed with the merits of discipline or discharge but may be a separate Union grievable matter and any grievance timelines will be correspondingly extended. Employees shall have the right to provide a written response to any written evaluations or disciplinary actions to be included in the personnel file. Upon approval of the Human Resources Department, employees may add additional documents to their personnel file including, but not limited to, certifications, degrees, and commendations. Medical files shall be kept separate and confidential in accordance with state and federal law. 9.5 EVALUATIONS The purpose of evaluation is to help an employee be successful in performance and to understand the standards and goals of their position and their department. The evaluation will assess and focus 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 14 on the employee's accomplishment of their job functions and the goals and standards of the position. Where the employee does not meet the above, a plan for correction, training or support should be developed with the employee. Evaluation may occur in two forms: 9.5.1 All regular employees should be formally evaluated in writing by their immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually (at date of hire or a common date) thereafter. 9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching, counseling, or written assessment. The evaluation process shall also include a review of the current job description. Evaluation shall not, by itself, constitute disciplinary action —disciplinary action must be specifically identified as such, in writing, consistent with Article 9.6. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grievable, however, employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the employee's personnel file. 9.6 DISCIPLINE/CORRECTIVE ACTION The Employer agrees to act in good faith in the discipline, dismissal, or demotion of any regular employee and any such discipline, dismissal or demotion shall be made only for just cause. No employee shall be discharged except for just cause. The parties recognize that just cause requires progressive discipline. Progressive discipline may include: • oral warnings, which will be documented; • written warnings — which may also include work performance improvement or corrective action plan for poor work performance or misconduct, • suspension without pay; • demotion; or • discharge. The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. All disciplinary actions shall be clearly identified as such in writing. The employee will be requested to sign the disciplinary action. The employee's signature thereon shall not be construed as admission of guilt or concurrence with the discipline, but rather shall be requested as an indication that they have seen and comprehend the gravity of the disciplinary action. Employees shall have the right to review and comment on disciplinary actions in their personnel file. A copy of all disciplinary notices shall be provided to the employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel records shall be cleared of reference to the incident, which gave rise to the grievance. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 15 The Employer will notify the Union in writing within three (3) working days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected employee may file a grievance. The Employer recognizes the right of an employee who reasonably believes that an investigatory interview with a supervisor may result in discipline to request the presence of a Union representative at such an interview. Upon request, they shall be afforded a Union representative. The Employer will delay the interview for a reasonable period in order to allow a Union representative an opportunity to attend. If a Union representative is not available or a delay is not reasonable, the employee may request the presence of a bargaining unit witness. (Weingarten rights) Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action (except oral warning). The Employer must provide a notice and statement in writing to the employee identifying the performance violations or misconduct alleged, a finding of fact and the reasons for the proposed action. The employee shall be given an opportunity to respond to the charges in a meeting with the Employer and shall have the right to Union representation during that meeting, upon request. (Loudermill rights) The Employer shall endeavor to correct employee errors or misjudgments in private, with appropriate Union representation if requested by the employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether such action as to any post-probationary employee was for just cause. Just cause shall be established if the following has been shown by the Employer: 1. That the Employer did forewarn employee of possible consequences of conduct. 2. That the Employer policy, rule, or order involved reasonably related to the orderly, efficient, or safe operation of the Employer. 3. That before administering discipline, the Employer did make an effort to discover whether employee did, in fact, violate or disobey an Employer policy or rule. 4. That the Employer conducted its investigation objectively. 5. That, in the investigation, the Employer did obtain evidence or proof that the employee violated such Employer policy or rule. 6. That the Employer applied its rules, orders, and penalties without discrimination under the circumstances. 7. That the degree of discipline was reasonably related to the seriousness of the offense and/or the employee's record. ARTICLE 10— SENIORITY 10.1 DEFINITIONS Classification Seniority: The service time spent in a job classification within the bargaining unit. County/Employer Seniority: The total unbroken services with Mason County. An employee's County seniority shall be established as the initial date of hire, upon completion of the original six (6) month probationary period. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 16 Seniority shall be established upon appointment to a regular full-time or part-time, budgeted position within the bargaining unit. No seniority shall be established while an employee is employed as Seasonal or an Extra-Help position. Time in service in a temporary position shall count for leave accrual or step movement purposes only. A temporary employee or a regular employee in a temporary position who is hired without a break in service directly into a regular position in the same classification shall be credited for Office/Department Seniority from the original date of hire into that classification. The appointment date shall be adjusted for leaves of absence without pay, except when such leaves are the result of federal or state legally protected leaves. Other Definitions: 10.1.1 Application of Seniority How an employee's years of continuous service are utilized to determine their respective rights in regard to postings, promotions, reassignment, transfer, layoff, or recall. 10.1.2 Continuous Service Means uninterrupted employment with the Employer subject to the following provisions: 1. Continuous calendar-based service shall include uninterrupted employment. 2. Continuous service is terminated by resignation, termination, retirement, layoff, or failure to respond to two offers of recall to former or comparable employment. 10.1.3 Layoff A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. A reduction in force in a classification may occur for reasons of lack of funds, lack of work, efficiency, or reorganization. Reductions in force are identified by classification within the affected Office or Department. 10.1.4 Affected Group/Employees An Affected Group would be any job classification that is subject to a layoff. An Affected Employee would be the least senior employee(s) within an affected job classification which are subject to lay-off or reduction in force and have certain rights as a result. 10.1.5 Layoff Alternatives Several alternatives exist for affected employees including: 1. Assume a vacant position - per Article 10.13.1 2. Bump - displacing a less senior employee 3. Recall - accepting unemployment and the option of future recall 10.1.6 Bumping The displacement of a less senior regular employee by another regular employee with more County seniority as defined by this Article. 10.2 APPLICATION OF SENIORITY In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor where employees are equally qualified to do the job. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 17 Seniority shall be applied in the following manner: For the purpose of layoff, seniority shall mean time spent in a job classification within the bargaining unit. For all other purposes, seniority means total unbroken service with Mason County. An employee's County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. 10.2.1 Postings / Promotions Regarding job postings, promotion and reassignment, "qualifications" and/or "ability" will be the primary consideration, with such posting or promotion being consistent with Article 9 and this Article. Qualifications will include the minimum qualifications of education, training and experience as set forth in the job description, as well as the job performance, ability, employment record and contribution to the needs of the Department. 10.2.2 Layoffs Classification Seniority shall determine who is to be laid off within the selected classification (affected group) and within the Office or Department. The least senior regular employee(s) within the classification shall be the affected employee(s). In the event of two employees having the same Office/ Department Seniority, bargaining unit seniority shall be determinative. In the event of two employees having the same bargaining unit seniority, Employer seniority shall be determinative. 10.2.3 Bumping As to bumping, the employee's "competence" and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Competence / Ability to adequately perform will be defined as the immediate, clear and full performance on the job, with a minimal period of orientation and no material reduction in the efficiency of the operation or services, as determined by the Employer. 10.2.4 Recall Seniority shall be determinative in the identification of which employee is to be recalled, when there are more than one who is qualified and/or have previously performed a position. If an employee is being recalled to a new position, the employee's qualification, and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority, consistent with Article 10.2.3. 10.3 PROBATIONARY PERIOD Upon successful completion of the probationary period for newly hired employees, the Employer seniority of the regular employee shall be established as the initial date of hire including the service during the probationary period. Classification seniority shall then be based on continuous service with the Department in that classification. A probationary employee does not have the right to grieve dismissal. 10.4 Loss OF SENIORITY Seniority shall terminate by discharge from service or by voluntarily leaving County service; provided that employees on layoff status who are recalled within eighteen (18) months of the date they were laid off shall have their original seniority date adjusted by the period of time in layoff status. An employee, therefore, will lose seniority rights by and/or upon: ❖ resignation 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 18 ❖ discharge; ❖ retirement; ❖ Layoff/Recall list of more than eighteen (18) months; ❖ failure to respond to two (2) offers of recall to former or comparable employment. Employees who are re-employed following the loss of their seniority (this does not apply to those returning from layoff), shall be deemed a newly hired employee for all purposes under this Agreement. 10.5 LAYOFFS A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full- time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. For purposes of this article, a layoff is further identified as an involuntary reduction in force by termination of employment or a temporary or permanent involuntary reduction of hours below an employee's normal workweek or work month (i.e., any reduction in hours which results in a regular position being less than their budgeted FTE). The Employer may reduce the work force because of lack of work or lack of funds. Total Classification Seniority shall determine who is to be laid off within the selected classification. Bumping rights are determined by county seniority, consistent with Article 10.2. Layoff process: A. The Employer may reduce the work force because of lack of work, lack of funds, or workflow reorganization. B. If a reduction in the work force becomes necessary, the Employer will first consider reduction through normal attrition, (i.e., by not filling normally occurring vacancies.) C. If normal attrition is not feasible, then the Employer shall determine which position(s) will be eliminated. The least senior employee(s) in the affected job classification(s) shall be laid off. Before laying off any regular employee, all temporary and probationary employees within the same Office or Department shall be laid off first, provided there is a regular employee qualified to do the work of the position and unique skills are not required. 10.6 NOTICE Employees scheduled for layoff shall be given at least fourteen (14) calendar days' written notice of the layoff. 10.7 MEETING WITH UNION The Union shall also be notified in writing of any reduction in hours proposed by the Employer, including the purpose, scope, and duration of the proposed reduction. Upon the Union's request, the Employer and the Union shall meet promptly during the notice period identified in Article 10.6 to discuss the reasons and the timelines for the layoff and to review any suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the Employer prior to implementation of any reduction in hours. This procedure shall not preclude the Employer from providing notice to employees or requesting volunteers to take a leave of absence without pay, provided the Employer notify the Union of the proposed request. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 19 10.8 AFFECTED GROUP The following procedure shall apply to any layoff: 10.8.1 Affected employees The Employer shall first determine by job classification the number of employees or FTE's to be affected by the layoff. The employee(s) holding such FTE's, which are subject to layoff, shall be the "affected employee(s)." The least senior employee, by Classification seniority, within the affected job classification shall be selected for layoff, consistent with Article 10.2.2. The exception would be only when the Employer determines that the position requires unique qualifications and abilities necessary to perform the specialized and required functions of that position, which would then become an overriding factor. In cases where Classification seniority within a job classification is equal, County seniority will be the determining factor. If all of the seniorities are equal, then Management shall make the final decision based on performance and job skills. 10.8.2 Volunteers Simultaneous with implementing the provisions of the layoff procedure, the Employer may first seek, by a five (5) working day posting process, volunteers for layoff or voluntary resignation from among those employees who work within the same job classification as the affected employees. If there are more volunteers than affected employees, volunteers will be chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall rights as described in this article at the time of layoff. If there are no or insufficient volunteers within the affected job classification, the remaining affected employees who have received notice must choose promptly (within five (5) full working days of receipt of the Notice) among the layoff options set forth in Article 10.13. 10.8.3 Probationary Employees If the number of volunteers is not sufficient to meet the announced number of necessary layoffs, and if the affected employee is an initial probationary employee, then that employee shall be laid off and are ineligible to select among layoff options. 10.9 VACANT POSITIONS Positions will be filled in accordance with Article 10.2 and other sections of this Article. Within the bargaining unit and the Department, affected employees and employees on the recall list shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior to outside hiring by the Employer, consistent with Article 10.13.1. Within other Departments affected employees will be given consideration for vacant positions for which they are qualified. 10.10 SENIORITY LIST The Employer will provide the Union with a seniority list of all employees within the bargaining unit annually or upon request. . If a layoff is announced, a current ranked seniority list including job classifications, names,job locations, and FTE or hours per week shall be provided to the Union and posted in the affected Department. 10.11 ORDER OF LAYOFF The least senior employee (by Office/Department Seniority)within the affected job classification and affected Department shall be selected for layoff. No regular employee shall be laid off while another employee in the same classification within the Department is employed on a probationary, extra 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 20 help or temporary basis, unless specialized skills are required to fill the position that are not possessed by the regular staff member. This provision shall apply only to the classification where the initial layoff occurs and not to the classification into which laid off employees have bumped. 10.12 COMPARABLE EMPLOYMENT For purposes of this Article, "comparable employment," "comparable position" or vacancy shall be defined to include a position which has the same salary pay range and, additionally, the educational and experience qualifications, FTE and workweek are substantially similar. 10.13 LAYOFF OPTIONS Affected employees who have completed their probationary period shall have the following options: 10.13.1 Assume a Vacant Position On a bargaining unit seniority basis, to assume a vacant position in the same Department and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the employee shall also be considered for available job openings within the Employer for which the employee is qualified. When a regular full-time or part-time employee is being laid off the Employer may offer a temporary position if one is available, and the employee can perform the work. Laid off employees who accept these assignments will be provided the benefits and provisions of the temporary assignment. Employee(s) accepting these assignments will be subject to recall. 10.13.2 Bump Employees scheduled for layoff may bump into another employee's position in lieu of being laid off, if all of the following conditions are met: 1. they have more seniority than the employee they will bump; 2. the job classification they are bumping into is paid on a salary range that is equal to or less than the salary range of their job classification; 3. they previously held status in that job classification or they are determined by the Employer to be qualified to immediately perform the primary functions of the job; and 4. they provide at least five (5)working days' notice from the date of the layoff notice of their intent to exercise their bumping right to the Employer. Under no circumstances shall an employee's exercise of their bumping right result in a greater benefit to the employee than previously held (e.g., a promotion or increase to full-time, if previously part-time). The employee bumping into another position shall be given an orientation period to familiarize the employee with the practices and/or policies related to the job. The employee who may be displaced by the more senior employee who is bumping shall be provided at least fourteen (14)calendar days' written notice of the layoff. If the employee is eligible to bump another employee pursuant to the conditions outlined in this subsection, then that third employee identified for layoff shall be laid off. Regular Employees faced with a reduction of hours shall have the option of remaining in the reduced position (if above the 20-hour threshold) or bumping to a lower classification, if competent as defined in Article 10.2.3. Competent shall mean having demonstrated skills and required experience to perform the job; and in case of disputes, the Employer shall make the final decision. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 21 An employee who has bumped shall move to the highest step of the new range that does not exceed their current salary. 10.13.3 Recall If the affected employee elects not to take a vacant position, elects not to bump or cannot immediately and adequately perform the functions of the job assignment in assuming a vacant or bumped position, then that employee will be placed on the recall list and will be eligible for recall under Article 10.15. Nothing contained in this layoff section shall be construed to require the Employer to modify its position and classification structure to accommodate bumping or other re-employment rights. Salary placement rules shall apply to recall to regular positions and to employees who have bumped. Employees bumping to another position shall retain their old anniversary date for purposes of step increases. Persons recalled to the same salary range shall be placed in their former step and time in step. The Employer shall determine the salary for non-regular positions not represented by the bargaining unit. 10.14 REDUCTION HOURS/FTE An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may bump and/or may elect to be placed on recall in accordance with Article 8.13. If the reduction results in hours less than their budgeted FTE, it will be considered a layoff and the employee shall have the right to bump or recall list. 10.15 RECALL Any Regular employee who is laid off shall have their name placed on a recall list for the classification they were laid off from, for any lower classification in the same series, and for any other classification in which the employee has held permanent status. The employee's name shall remain on the recall list(s) for a period of eighteen (18) months from date of layoff. Persons shall be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who were laid off shall be considered for other positions in their department that they are qualified to perform. It shall be the responsibility of each person on a recall list to keep the County informed of their current address and telephone number. The layoff letter to the employee shall advise him/her of their recall rights and of the name and address of the person in County government to whom the employee must send notice of their current address or any subsequent changes. The County shall have the right to remove the name of any person on the recall list if there is no response within fourteen (14) calendar days after the County has mailed a certified letter (return receipt request) to the person's last known address. If an employee on recall accepts an opportunity to return to work in a lower classification than the one laid off from, the employee's name may remain on the recall list for their previous higher classification for the balance of the eighteen (18) months and shall be given an opportunity to accept such a position if it should become available. If an employee is recalled to return to the same classification from which they were laid off, and refuses the offer to return, their name shall be removed from the recall list and further return rights shall be forfeited. Employees recalled to their former classification within eighteen (18) months of being laid off shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees recalled to County service within eighteen (18) months to the same or another job classification in the bargaining unit shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff), shall accrue vacation leave 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 22 at the same accrual rate in effect as of the date of layoff, and the number of years of continuous County service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. As long as any employee remains on the recall list the Employer shall not newly employ by hiring persons into the affected bargaining unit class ifi cation(s), within their Department, until all qualified employees holding recall rights to that affected classification have been offered recall. A copy of the recall list shall be provided to the Union, upon request. Employees shall not lose seniority original as a result of layoff for a period of up to eighteen (18) months, per Article 10.4.4; provided, however, that no benefits nor seniority shall be accrued during the period of layoff. 10.16 VACATION & LEAVE CASH OUTS/PAY Any regular employee who is laid off or terminated shall be cashed out for any unused vacation benefits or comp time with their final paycheck, to the extent of established maximums (per other Articles of this Agreement). Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person is recalled into a regular position from the recall list and the employee did not receive a sick leave cash-out per Article 15.1. No sick leave shall accrue during the period of layoff. If a person on the recall list is employed in a temporary position, only sick leave accrued during temporary employment may be used during temporary employment. Sick leave accrued during temporary employment may be added to any existing sick leave balance if the person is hired into a regular position from the recall list. 10.17 UNEMPLOYMENT CLAIMS If laid off employees apply for unemployment compensation benefits, the Employer will not contest the claim and will confirm that the employee was laid off. ARTICLE 11 —WAGES 11.1 WAGE SCHEDULE. Effective January 1, 2023, through December 31, 2026, each employee shall have their base wage as set forth in Appendix A adjusted by the increase as set forth below: INCREASE 1/1/23 2.00% 1/1/24 2.00% 1/1/25 2.00% 1/1/26 2.00% 11.2 HIRE-IN RATES New regular employees shall normally be placed at Step 1 of the appropriate salary range or with prior related experience may be placed at a step in the salary range consistent with current personnel policy. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 23 ARTICLE 12— OTHER COMPENSATION 12.1 BILINGUAL PAY Eligible employees shall receive Bi-Lingual pay for the certification level authorized by the Employer: ❖ Seventy-five dollars ($75.00) per month for the General certification ❖ One hundred dollars ($100.00) per month for the Medical certification ❖ One hundred twenty-five dollars ($125.00) per month for the Legal certification Eligibility requirements: a. The County shall determine if Bi-Lingual pay shall be utilized, the language(s) that Bi- Lingual is payable for and the number of employees eligible for Bi-lingual pay. Spanish is the current payable language. b. Bi-Lingual general, medical, or legal certification through DSHS. The County, at its discretion, may choose which certification(s) are required and acceptable substitutes, such as certification from other states. 12.2 CALL-BACK PAY All employees will respond to emergency callouts unless extenuating circumstances such as illness or other incapacitation prevent the employee from responding. Full-time employees who are called back to work after leaving the job site (and not adjacent to the next regularly scheduled shift), shall receive a minimum of two (2) hours' pay at the overtime rate. When an employee is called out between shifts, the time worked between shifts shall be paid at the rate of one and one-half(1'/2)times the regular rate, unless an adjusted work week is mutually agreed upon per Article 8.4. Part time employees who are called back to work after leaving the job site shall receive a minimum of two (2) hours' pay at the appropriate rate of pay. 12.3 LEAD WORKER The County Department Head, with the approval of Human Resources, may designate an employee as a Lead Worker; such designation is not considered to be a"job vacancy"or"newly created position" as referenced in Article 10—SENIORITY, Section 2. Employees who are assigned to act as working Lead shall receive an additional 5% above their applicable rate of pay. Such employee shall be subject to all conditions of the Collective Bargaining Agreement including distribution of overtime. A Lead Worker will typically direct, oversee and/or organize the work of other employees. The Lead Worker cannot hire, fire, or discipline other employees within the bargaining unit. 12.4 WORK IN A HIGHER CLASSIFICATION No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification, when those duties are not part of the employee's current job classification, for the purpose of: a. providing work coverage during an authorized vacation period; b. providing work coverage during an authorized sick leave; c. providing work coverage for an authorized leave of absence; or d. providing work coverage for a currently vacant position. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 24 If the employee is scheduled to work in the higher job classification for a minimum of three (3) consecutive workdays, the employee shall be paid on the step of the salary range for the higher classification that provides at least a five percent (5%) increase. 12.5 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current Mason County Vehicle Use Policy for all miles driven on such business. 12.6 LONGEVITY The County shall provide additional monthly compensation above each eligible, regular full-time employee's base salary to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full- time employment. The longevity benefit will be implemented in accordance with the following schedule: Total Years of Service Completed Additional Pay Increment Beginning of 11th Year of County Service 1.5% Beginning of 16th Year of County Service 3.0% Beginning of 21st Year of County Service 4.5% Beginning of 26th Year of County Service 6.0% 12.7 CERTIFICATIONS/LICENSURES The County shall pay for the costs of all physical examinations, immunizations, testing (other than the basic Washington State Driver's License), and/or training that the County has required as a condition of continuing employment in the employee's classification. This benefit shall be for current employees only; it excludes the cost(s) of any certification/testing/examination required to meet the conditions of employment for the prospective employee's position. Should an employee seek to transfer to a new position requiring certification/testing/examination to meet the minimum requirements for the position, the cost shall be borne by the employee. Mason County will reimburse the annual cost of the licensure for all nurses within this bargaining unit. The payment of the nurses' Iicensure will initially be paid by the employee (Nurse) and then reimbursed in accordance with current practice for reimbursement. ARTICLE 13 - HOLIDAYS 13.1 HOLIDAYS The following list will be the annual recognized paid holidays: New Year's Day Labor Da Martin Luther King Day Veterans' Da Armistice Da President's Day Thanksgiving Da Memorial Day Day After Thanksgiving July Fourth Christmas Eve Da Juneteenth Christmas Da Two 2 - Floating Holidays For any holiday to be paid an employee must be in paid status the employee's scheduled workday before and the employee's scheduled workday after the holiday. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 25 13.2 RELIGIOUS HOLIDAYS Employees may also take other religious holidays off with their supervisor's approval, with or without pay, through utilization of vacation or comp time or by making alternative work schedule arrangements. Such requests shall not be unreasonably denied. 13.3 HOLIDAY OBSERVANCE When a recognized holiday falls on Saturday, the day preceding it will be allowed, and when falling on Sunday, the day following will be allowed as a regular paid holiday. If any of the listed holidays under this agreement cannot be accommodated as an observed holiday on an employee's regularly scheduled day, the holiday shall be observed on a day mutually agreeable to the employee and the Employer within the same pay period, or the employee will be compensated in accordance with Article 8.4 13.4 HOLIDAY ON DAY OFF When a holiday falls on an employee's scheduled day off, an alternate day off will be approved within the same workweek. 13.5 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than eight (8) hours of holiday benefit pay for that day regardless of their work individual schedule. Part-time employees shall receive paid holidays on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment. ARTICLE 14—VACATION 14.1 VACATION ACCRUAL All regular and temporary full-time employees of the County coming under this Agreement after six (6) months' employment shall be entitled to and receive vacation leave with pay as follows: 1st throw h 3rd year of employment 96 hours 4t" through 7t" year of employment 120 hours 8t" through 9t" year of employment 144 hours 101" through 11t" year of employment 160 hours 12t" through 14t" year of employment 176 hours 15t" through 16t" year of employment 184 hours 171" through 19t" year of employment 192 hours 20t" year or more of employment 200 hours Regular and temporary part-time employees shall accrue vacation leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment, plus they must also meet the qualification for PIERS participation to have vacation leave accrual apply. The first day of the month of hire shall be the effective date of subsequent increases in the vacation leave accrual rate for employees hired between the first and the fifteenth of the month. The first day of the month following the month of hire shall be the effective date of subsequent increases in the vacation leave accrual for employees hired between the sixteenth and the last day of the month. Employees shall accumulate one-twelfth (1/12t") of their yearly accumulation total per month. The maximum amount of vacation leave that may be accrued at any point in time is four hundred (400) hours. No additional vacation leave will be accrued or added to an employee's vacation leave 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 26 benefit when the maximum accrual has been attained, except when approved in writing by the Department Head. Regular and temporary full-time employees must work or be in a paid status at least eighty(80) hours in a month in order to accrue vacation leave for the month. Regular and temporary part-time employees must work or be in a paid status at least in the same proportion to the eighty (80) hours as their regular hours are to full-time employment to accrue vacation leave for that month. 14.2 VACATION SCHEDULING Vacation leave must be requested in writing, in advance, and is subject to the written approval of the Department Head or designee. Vacation leave accrued within the first six (6) months of employment cannot be utilized by an employee until they have successfully completed the initial appointment probationary requirements. An employee whose employment with Mason County terminates within the six(6) month probationary period shall not be paid for any vacation leave accrued during the probationary period. Whereas the County recognizes the importance of employees utilizing earned vacation leave to promote and enhance their mental and physical well-being, employees should attempt to use vacation leave during the year in which it is earned. 14.3 VACATION PAY Vacation leave days shall be the same as the regular workday schedule for the Department wherein the employee is employed. Vacation pay shall be the amount that the employee would have earned if the employee had worked their regular position during the vacation period. If an authorized holiday occurs within an employee's vacation period, that day will be paid as a holiday and not deducted from the employee's vacation accruals. Employees cannot receive vacation, sick leave or holiday pay simultaneously for the same days. 14.4 VACATION UPON TERMINATION When a Regular and Temporary full-time or Regular and Temporary part-time employee's employment terminates, the employee shall be paid in full for all accrued vacation leave. The vacation leave cash out shall be paid at the employee's rate of pay at the time of separation, provided that no employee may cash out more than four hundred (400) hours of accrued vacation leave. ARTICLE 15 - SICK LEAVE 15.1 SICK LEAVE ACCRUAL Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433, the County and the Union mutually agree to comply the with the laws. Sick leave shall be accumulated for all Regular and Temporary full-time employees, who have worked or been in a paid status at least eighty (80) hours, at the rate of eight (8) hours per month for each calendar month of continuous employment. Regular and Temporary part-time employees shall accrue sick leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment. Sick leave accrual may not exceed one thousand two hundred (1,200) hours. 15.2 SICK LEAVE USAGE Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to comply with the laws. Sick Leave cannot be taken before it is actually earned. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 27 15.4 COORDINATION -WORKER'S COMPENSATION In the event an employee shall be entitled to benefits or payments under any program of disability insurance furnished by the Employer, Worker's Compensation Act or similar legislation by the State of Washington or other governmental unit, the Employer shall pay to the employee only the difference between the benefits and payments received under such insurance or act by such employee and the regular rate of compensation that they would have received from the Employer if able to work. SICK LEAVE -ADJUSTMENT FOR WORKER'S COMPENSATION: A. For a period of absence from work due to injury or occupational disease resulting from County employment, the employee shall file an application for Worker's Compensation in accordance with state law. B. If the employee has accumulated sick leave credit, the County shall pay the sick leave difference between their time loss compensation and their full regular salary unless the employee elects not to use their sick leave. C. Should an employee receive Worker's Compensation for time loss and they also receive sick leave compensation, their sick leave accrual prior to the time loss will be reduced by the total number of hours they were on sick leave minus the number of hours at full salary for which they are paid to the nearest hour. D. Until eligibility for Worker's Compensation is determined by the Department of Labor and Industries, the County may pay full sick leave accumulated, provided that the employee shall return any subsequent over-payment to the County. E. Should an employee apply for time loss compensation and the claim is then or later denied, sick leave and vacation leave may be used for the absence in accordance with other provisions of this rule. F. Nothing herein pertains to a permanent disability award. G. If any employee has no sick leave accumulated, vacation leave may be substituted. 15.5 FAMILY MEMBER Authorized uses of sick leave may be utilized as defined in Article 1.6. 15.6 SICK LEAVE CASH OUT Employees hired before January 1, 2011, shall receive payment for unused accrued sick leave upon termination of employment with fifteen (15) years of continuous County service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement from an applicable Washington State Public Employees Retirement System; or upon the death of the employee, in which case payment shall be made to their estate. Employees hired on or after January 1, 2011, shall not be eligible to receive any cash out of their accrued sick leave upon separation from County service, and there shall be no cash out benefit provided to their estate upon the employee's death. ARTICLE 16— LEAVES OF ABSENCE 16.1 IN GENERAL Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in writing as far in advance as possible. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 28 As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless Washington Paid Family Medical Leave is utilized, or otherwise provided for in this Agreement. Leave does not accrue, nor may it be used until the first day of the following pay period in which it is earned (no "negative" leave use during the period in which it is earned). 16.2 JURY DUTY/COURT An employee, who is required to serve on a jury or as a result of official Employer duties is required to appear before a court, legislative committee or quasi-judicial body as a witness in response to a subpoena or other directive, shall be allowed authorized leave with pay less any amount received for such duty. 16.3 MILITARY LEAVE All Regular and Temporary employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of military leave per year (October 1 through September 30). Employees enlisting or entering the military service of the United States, pursuant to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and privileges provided by the ACT. 16.4 BEREAVEMENT Up to three (3)days' paid bereavement leave may be taken in case of death in the immediate family requiring the attendance of the employee(funerals are included). Two(2)additional days'sick leave may be taken at the employee's request. Immediate family includes only persons related by blood or marriage or legal adoption and is limited to the following relations for purposes of this article: wife, husband, parent, grandparent, brother, sister, child, grandchild, aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law,father-in-law, sister-in-law, brother- in-law, son-in-law, or daughter-in-law. 16.5 MAINTENANCE OF SENIORITY The Employer shall adjust the employee's anniversary date to reflect any period of unpaid leave. Seniority shall continue to accrue, and the employee's anniversary date shall not be adjusted for periods of legally protected leave, such as PFML, FMLA or military leave. 16.6 LEAVE WITHOUT PAY An employee may request a leave of absence without pay for up to a period of(1)year.As appropriate for the type of leave requested, all allowable leave balances must be exhausted prior to taking a leave of absence without pay, except for using vacation leave during an employee's probationary period. If a leave of absence without pay is granted, the employee shall have return rights to their previously held position. Return rights for any other leave of absence shall be limited to three (3) months. If the previously held position has been abolished during the leave of absence, then the employee shall have return rights to a similar position (a position in the same classification at the same salary level) if there is a vacancy. If there is no vacant similar position, the employee shall be placed on the recall list, pursuant to Article 10, Seniority, Layoff and Recall. An employee on leave of absence may be affected by a lay-off in the same manner as if the employee were working. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 29 Leave of absence without pay is not creditable towards seniority and seniority related benefits, except as identified above in Article 14.5 for identified legally protected leave such as FMLA and Military. An employee who takes a leave of absence without pay shall have their date of hire for seniority purposes adjusted for the same duration of time as the period of leave without pay. Step increases are based on duration of employment and will be adjusted accordingly. General salary increases are not based upon duration of employment and will not be adjusted in this manner. The employee's seniority for purposes of vacation accrual, promotion and layoff would be adjusted in the same amount as the duration of the leave without pay. In the unlikely event an employee was granted a leave without pay during their probationary period, the probationary period would be extended for the same duration as the leave without pay. 16.7 FAMILY LEAVE—FMLA The County and the Union mutually agree to comply with all State and Federal Family Leave Laws (FMLA, RCW 49.78). All leave balances must be exhausted prior to an employee taking leave without pay. The Employer will grant leave consistent with state and federal law. Family leave shall be consistent with the FMLA and the adopted conditions and provisions of the state and federal law and are not intended to expand upon the rights thus set forth. 16.8 MATERNITY LEAVE Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with FMLA). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right for medical verification and the right of second opinion at the employer's expense. At the end of the disability leave, the employee is entitled to return to the same job or a similar job of at least the same pay as provided by law. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election, any accrued comp time, consistent with the retention provision as provided in Article 16.7. Once this paid leave is exhausted, the employee's leave may be switched over to unpaid leave. 16.9 INCLEMENT WEATHER Employee rights and responsibilities during severe weather and emergency or disaster conditions are covered by the current Inclement Weather Policy of the Employer. The goal shall be to continue to provide essential Employer services, consistent with public and employee safety and emergency operations priorities. 16.10 WASHINGTON STATE PAID LEAVE COMPLIANCE The County and Union mutually agree to comply with all Washington State Paid Family & Medical Leave laws, per RCW 50A.04, and future amendments with the law. 16.11 WASHINGTON STATE LONGTERM CARE TRUST ACT COMPLIANCE The County and Union mutually agree to comply with all Washington State Long Term Services Trust Act laws, in accordance with RCW 50B.04. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 30 If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County's Human Resource Department for guidance. ARTICLE 17— HEALTH &WELFARE 17.1 HEALTH AND LIFE INSURANCE The County shall contribute as below each month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. A. Effective January 1, 2023, the contribution shall be increased to one thousand four hundred and sixty-six dollars ($1466) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. B. Effective January 1, 2024, the contribution shall be increased to one thousand five hundred and eighteen dollars ($1518) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. C. Effective January 1, 2025, the contribution shall be increased to one thousand five hundred and seventy dollars ($1570) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. D. Effective January 1, 2026, the contribution shall be increased to one thousand six hundred and twenty-two dollars ($1622) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. Eligible employees are those Regular and Temporary full-time and Regular and Temporary part- time employees compensated for eighty (80) man-hours (excludes vacation, sick and comp time payouts upon separation from employment) or more per month during the calendar year. The above contribution is to be applied to premiums for PEBB Medical Plan and current County vision, dental, and life insurance plans. In the event the County's maximum monthly contribution is insufficient to provide 100% of the total Health and Welfare premiums as referenced in Section 1 above, the priority order for full County payment shall be as follows: (1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical. Any monthly premium contribution required above the County's maximum contribution shall be paid by a reduction of the necessary amount from the employee's salary. The County shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit employees. 17.2 RETIREMENT Pensions for employees and contributions to pension funds will be governed by the Washington State statutes in relation thereto in existence during the contract period. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 31 ARTICLE 18 -TRAINING 18.1 TRAINING Approval for attendance at training, the hours intended to be compensated and the reimbursement for travel and expenses shall be established by the supervisor prior to the training, consistent with the current policy. 18.2 TRAINING REIMBURSEMENT Compensation associated with training or representation of the Employer on official business shall be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128- 500. ARTICLE 19 — LABOR/ MANAGEMENT COMMITTEES 19.1 PURPOSE OF COMMITTEE The Employer and the Union agree that a need exists for continuing cooperation between labor and management, and to meet, at a minimum quarterly, concerning suggestions and issues of a general nature affecting the Union and the Employer relations. Said committee shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which may arise between the parties other than those for which another procedure is provided by law or other provisions of this Agreement. The parties therefore establish a Labor/Management Committee consisting of up to three(3) members from the Bargaining Unit and the Union staff representative, up to three (3) members from the Employer, including a representative from Human Resources, and one (1) representative from the Employer acting as clerk. The committee will meet from time to time during working hours to discuss matters of mutual interest or concern. The committee shall not have the authority to change this Agreement, nor shall it substitute for the grievance procedure. The above provision does not preclude and in fact encourages the parties to also meet informally and expeditiously on an as needed basis on matters of mutual concern. 19.2 COMPENSATION All meeting time spent by members of the joint Labor-Management Committee will be considered time worked if during duty hours and will be paid at the appropriate regular rate of pay. ARTICLE 20 — HEALTH & SAFETY 20.1 SAFE WORKPLACE The Employer is responsible for maintaining a safe and healthful workplace. The Employer shall comply with all federal, state, and local laws applicable to the safety and health of its employees. Employees shall not be required to perform work if they have a reasonable basis for believing the assignment would constitute a danger to their health and safety. The employee shall immediately contact a supervisor who shall make a determination with regard to safety. Upon the supervisor's review and liability, the employee will perform the work but may refer the matter to the safety committee or risk management. All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify their supervisor if they are unable to work because of a work-related injury or illness. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 32 20.2 HEALTH &SAFETY PLAN The Employer shall develop and follow written policies and procedures to deal with on-the-job safety and shall conduct an ongoing site-specific safety and security plans in conformance with state and federal laws. 20.3 DRUG FREE WORKPLACE The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that employers will provide a drug free workplace. This policy strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the workplace. Fitness For Duty — If a supervisor or manager reasonably suspects, through observation, that an employee may be physically incapable of performing the essential functions of the job and/or may be under any influence of, or impaired by, a substance, the employee shall be removed from duty immediately and undergo substance testing for the suspected substance. Except in emergency situations, the supervisor or manager shall consult with another supervisor, manager or representative of Human Resources to ensure that adequate grounds for reasonable suspicion exist. The consulted supervisor, manager or representative of Human Resources shall also personally observe the employee before the employee is required to test for the presence of that substance. At this time the employee will also be notified of his or her Weingarten rights. Employees removed from duty under such circumstances who test positive shall be required to meet with the Employer's Substance Abuse Professional (SAP) and shall only be allowed to return to work, if at all, in accordance with the return-to-work provisions of the Employer's substance abuse policy. 20.4 WORKPLACE VIOLENCE The Employer is committed to employee health and safety. Workplace violence, including threats of violence by or against an employee, will not be tolerated and should be immediately reported whether or not physical injury occurs. ARTICLE 21 - GRIEVANCE PROCEDURE 21.1 GRIEVANCE DEFINED The purpose of this grievance procedure is to promote harmony and efficiency between employees and the County by providing timely settlement of grievances without fear of discrimination or reprisal. A grievance is an allegation by an employee, group of employees or the Union that there has been a violation, misapplication or misinterpretation of this Agreement. Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal in seeking adjudication of their grievance. Any grievance procedure time limit may be extended by mutual written agreement. Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall automatically permit the Union or the employee to advance the grievance to the next step in the grievance procedure. A grievance of interest to several employees may be filed as a "group grievance." The processing and adjudication of grievances shall be conducted during working hours. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 33 21.2 GRIEVANCE PROCEDURE In the event of a grievance, the following procedure shall be used: Step 1. A grievance must be presented within ten (10) calendar days of the incident giving rise to the grievance or the date the grievant knew or reasonably could have known of the incident to the employee's immediate supervisor or manager if the grievance is not related to a salary issue. The supervisor or manager may schedule a meeting with the employee and their Union representative or they may respond to the grievance when presented. In either case the supervisor shall respond to the grievance within seven (7) calendar days of the employee raising the issue. If the grievance is not resolved informally, then a written grievance may be filed at Step 2. However, if the incident is related to a salary issue, the employee and/or the Union Steward shall submit a written grievance at Step 2 to the Department Head within ten (10) calendar days of the incident giving rise to the grievance. Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall include: 1. the specific details of the incident or issue giving rise to the grievance; 2. the Article(s) and Section(s) of the Agreement allegedly violated; and 3. the remedy sought. The written grievance shall be submitted by the employee and/or the Union Steward to the Department Head within ten (10) calendar days of the date of the discussion in Step 1 above. A copy of the grievance will be filed with the Human Resources Department. Within ten (10) calendar days after the receipt of the official written grievance, the Department Head shall schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and seek to resolve the grievance. The Department Head shall provide a written response to the employee and the Union Steward/Union Representative within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 2, the grievance may be advanced to Step 3. Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days of receipt of the grievance, the Human Resources Director or designee shall schedule a meeting with the employee and Union Steward/Union Representative to hear and seek to resolve the grievance. The Human Resources Director shall provide a written answer to the employee and the Union Steward/Union Representative within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3, the grievance may be advanced to Step 4. Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The parties may request the Public Employment Relations Commission (PERC) to supply a list of seven (7) qualified arbitrators. If a list of seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. The written referral to arbitration must be made within thirty (30) calendar days after the decision of the Human Resources Director, and a copy of the referral provided to the Department Head and the Human Resources Director. The referral to arbitration will contain the following: 1. question or questions at issue; 2. statement of facts and position of each respective party; and 3. copy of the grievance and related correspondence. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 34 GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article, it is understood as follows: A. The arbitrator shall have no power to render a decision that will add to, subtract from or alter, change, or modify the terms of this Agreement, and their power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration. B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the Union and the employees involved, provided the decision does not involve action by the Employer which is beyond its jurisdiction. C. Each party may call such witnesses as may be necessary in the order in which their testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance and shall be subject to cross examination. The arguments of the parties may be supported by oral comment and rebuttal. Either or both parties may submit post hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to and directed at the matters set forth in the written statement of the grievance. D. Either party may request that a stenographic record of the hearing be made. The party requesting such records shall bear the cost thereof; provided, however, if the other party requests a copy, such cost shall be shared equally. E. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each party shall bear the cost of presenting its own case. 21.3 UNION/EMPLOYER GRIEVANCE Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in writing within ten (10) business days from the date the Employer / employees became aware or reasonably should have known that the grievance existed. The Employer may not grieve the acts of individual employees, but rather, only orchestrated acts or actions of authorized representatives believed to be in conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may only go to mediation upon mutual agreement. The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving different supervisors or from different Departments. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration. 21.4 SCHEDULE OF MEETINGS Upon request, and without unnecessary delay, a steward's immediate supervisor or designee shall allow the steward during normal work hours without loss of pay, reasonable time to: ❖ Investigate any grievance or dispute so that the same can be properly presented in accordance with the grievance procedure. ❖ Attend meetings with the Director or other Employer representatives when such meetings are necessary to adjust grievances or disputes. Meetings with designated personnel will be by appointment and held without delay when possible. ❖ Confer with a staff representative of the Union and/or employees on Employer 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 35 premises, at such time and places as may be authorized by the Director or designee in advance of the intended meetings. For the purposes of this Article and Article 6.3, obtaining coverage to ensure minimum staffing levels shall not be considered an unnecessary delay. The Employer shall not be obligated to provide coverage immediately if the use of overtime is the only means of providing that coverage. ARTICLE 22 - GENERAL PROVISIONS 22.1 SAVINGS CLAUSE It is understood that the parties hereto are governed by the provisions of applicable Federal and State Law,which provisions shall prevail over this Agreement. Where there may be conflict between County ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail. Should any part thereof or any provisions herein be rendered or declared invalid by reason of any existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction, such invalidation of such part or portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect. In such event the parties shall meet within thirty (30) days for renegotiation of such invalid provisions for the purpose of adequate and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by the parties. ARTICLE 23— ENTIRE AGREEMENT 23.1 DURATION CLAUSE This Agreement shall be in full force and effect from January 1, 2023, through December 31, 2026. Either party may request negotiations of a successor agreement within ninety (90) days of the expiration of this Agreement. This Agreement may be modified during its term by mutual agreement of both parties concerned. Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this Agreement. 23.2 ENTIRE AGREEMENT The Agreement expressed herein in writing constitutes the entire agreement between the parties and no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter into any Agreement or contract with any covered employee(s), either individually or collectively, which is inconsistent with the terms of this Agreement. The existing contract shall remain in effect until a successor contract is signed, or until one year from the termination of this Agreement. 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 36 SIGNATURES DATED this day of TEAMSTERS LOCAL NO. 252 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Brian Bla sdell, Secretary-Treasurer Sharon Trask; Commissioner ?�Zm--Ja-dk-B sines ent Kevin Shutty; Commissioner ATTEST. McKenzie Smith; Clerk of the Board Randy Neatherlin; Commissioner 1) ORIGINAL 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 37 ATTACHMENT A- SALARY TABLE All bargaining unit employees who were at step 6 on or before 1213112021 will receive their step increase to step 7 on 11112023 and their anniversary date for step increases will change to January 1, all other eligible employees will move to step 7 on their regular anniversary date in 2023. Advancement from step to step occurs on annual anniversary date. Note: Figures are rounded and will vary slightly in MUNIS as MUNIS calculates out four 4 decimal laces. Effective 1/1/2023 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Community Health Spec III 5,747.21 5,890.89 6,038.20 6,189.12 6,343.83 6,502.44 6,665.00 6,831.62 Community Health Spec II 5,336.86 5,470.28 5,607.04 5,747.21 5,890.89 6,038.16 6,189.11 6,343.84 Community Health Spec 1 4,395.79 4,505.66 4,618.31 4,733.81 4,852.11 4,973.42 5,097.76 5,225.20 Public Health Nurse Ill 6,092.49 6,244.79 6,400.92 6,560.95 6,724.96 6,893.08 7,065.41 7,242.05 Public Health Nurse II 5,519.48 5,657.49 5,798.91 6,092.49 6,244.79 6,400.92 6,560.94 6,724.96 Public Health Nurse 1 5,125.40 5,253.55 5,384.88 5,519.48 5,657.49 5,798.91 5,943.88 6,092.48 Public Health Ed Ill 5,159.38 5,288.37 5,420.57 5,556.08 5,694.99 5,837.36 5,983.29 6,132.87 Public Health Ed II 1 4,767.61 1 4,886.84 1 5,009.01 1 5,262.57 1 5,394.14 1 5,528.98 5,667.20 1 5,808.88 Public Health Ed 1 4,557.43 4,671.36 1 4,788.16 1 4,907.84 1 5,030.57 1 5,156.33 5,285.24 5,417.37 "Includes one-time market adjustments for the following: Community Health Specialist I— 10%, Public Health Nurse 1-III—5%, and Public Health Educator I—5% Advancement from step to step occurs on annual anniversary date. Note: Figures are rounded and will vary slightly in MUNIS as MUNIS calculates out four(4)decimal places. Effective 1/1/2024 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Community Health Spec Ill 5,862.15 6,008.71 6,158.96 6,312.90 6,470.71 6,632.49 6,798.30 6,968.26 Community Health Spec II 5,443.60 5,579.69 5,719.18 5,862.15 6,008.71 6,158.92 6,312.89 6,470.71 Community Health Spec 1 4,483.71 4,595.77 4,710.68 4,828.48 4,949.15 5,072.89 5,199.71 5,329.71 Public Health Nurse Ill 6,214.34 6,369.68 6,528.94 6,692.16 6,859.46 7,030.95 1 7,206.72 7,386.89 Public Health Nurse 11 5,629.87 5,770.64 5,914.89 6,214.34 6,369.68 6,528.94 6,692.16 6,859.46 Public Health Nurse 1 5,227.91 5,358.63 5,492.58 5,629.87 5,770.64 5,914.89 6,062.76 6,214.33 Public Health Ed Ill 5,262.57 1 5,394.14 1 5,528.98 1 5,667.20 1 5,808.89 5,954.11 6,102.96 6,255.53 Public Health Ed 11 4,767.61 4,886.84 5,009.01 5,262.57 5,394.14 5,528.98 1 5,667.20 5,808.88 Public Health Ed 1 4,648.57 4,764.79 4,883.93 5,005.99 5,131.18 5,259.46 5,390.94 5,525.72 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 38 ATTACHMENT A- SALARY TABLE (Cont.) Advancement from step to step occurs on annual anniversary date. Note: Figures are rounded and will vary slightly in MUNIS as MUNIS calculates out four 4)decimal places. Effective 1/1/2025 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Community Health Spec III 5,979.40 6,128.88 6,282.14 6,439.16 6,600.12 6,765.14 6,934.27 7,107.62 Community Health Spec II 5,552.47 5,691.28 5,833.57 5,979.40 6,128.88 6,282.10 6,439.15 6,600.13 Community Health Spec 1 4,573.38 4,687.69 4,804.89 4,925.05 5,048.14 5,174.35 5,303.71 5,436.30 Public Health Nurse 111 6,338.63 6,497.08 6,659.51 6,826.01 6,996.65 7,171.57 7,350.85 7,534.63 Public Health Nurse II 5,742.47 5,886.06 6,033.18 6,338.63 6,497.08 6,659.51 6,826.00 1 6,996.65 Public Health Nurse 1 5,332.47 5,465.80 5,602.43 5,742.47 5,886.06 6,033.18 6,184.01 6,338.61 Public Health Ed 111 5,367.82 5,502.02 5,639.56 5,780.55 5,925.06 6,073.19 6,225.02 6,380.64 Public Health Ed II 4,862.96 1 4,984.58 5,109.19 5,367.82 5,502.02 5,639.56 t--t5L,78800-55 5,925.06 Public Health Ed 1 4,741.55 4,860.08 4,981.60 5,106.11 5,233.81 5,364.65 5,498.76 5,636.23 Advancement from step to step occurs on annual anniversary date. Note: Figures are rounded and will vary slightly in MUNIS as MUNIS calculates out four 4 decimal places. Effective 1/1/2026 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Community Health Spec 111 6,098.99 6,251.46 6,407.78 6,567.94 6,732.12 6,900.44 7,072.95 7,249.77 Community Health Spec 11 5,663.52 5,805.11 5,950.24 6,098.99 6,251.46 6,407.74 6,567.93 6,732.13 Community Health Spec 1 4,664.85 4,781.44 4,900.99 5,023.55 5,149.10 5,277.84 5,409.78 5,545.03 Public Health Nurse 111 6,465.40 6,627.02 6,792.70 6,962.53 7,136.58 7,315.00 7,497.87 7,685.32 Public Health Nurse 11 5,857.32 1 6,003.78 6,153.85 6,465.40 6,627.02 6,792.70 6,962.52 7,136.59 Public Health Nurse 1 5,439.11 5,575.11 5,714.48 5,857.32 6,003.78 6,153.85 6,307.69 6,465.39 Public Health Ed III 5,475.18 5,612.06 5,752.35 5,896.16 6,043.57 6,194.65 6,349.52 6,508.26 Public Health Ed 11 1 4,960.22 5,084.27 1 5,211.37 1 5,475.18 1 5,612.06 1 5,752.35 1 5,896.16 1 6,043.56 Public Health Ed 1 4,836.38 4,957.28 5,081.24 5,208.23 5,338.48 5,471.94 1 5,608.74 5,748.95 2023-2026 Mason County and Teamsters 252-Community and Family Health Page 39 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• January 2023—December 2026 Collective Bargaining Agreement(CBA)for Mason County and Deputy Prosecuting Attorneys Woodworkers Local Lodge W38,I.A.M. Background/Executive Summary: The exclusive representatives of the Woodworkers Local Lodge W38,I.A.M representing Mason County Deputy Prosecuting Attorneys have reached a tentative agreement with Mason County for the 2023-2026 term. It is noted and commended to the Commissioner's that the parties reached this Agreement through a very collaborative negotiations process. Budget Impact(amount, funding source,budget amendment): Supplemental—funded by Ending Fund Balance Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the January 2023—December 2026 Collective Bargaining Agreement(CBA)for Mason County and Deputy Prosecuting Attorneys Woodworkers Local Lodge W38,I.A.M. Attachments Collective Bargaining Agreement on file with Clerk of the Board COLLECTIVE BARGAINING AGREEMENT By and Between MASON COUNTY And the MASON COUNTY PROSECUTING ATTORNEY co 1854 And WOODWORKERS LOCAL LODGE W38, I.A.M pF MACH/�y�sTs9y a O o y Q a� Z n January 1, 2023 Through December 31, 2026 Table of Contents PREAMBLE ........................................................................................................................ 3 ARTICLE I: RECOGNITION................................................................................................ 3 ARTICLE II: GRIEVANCES................................................................................................. 4 ARTICLE III: NON-DISCRIMINATION ................................................................................ 7 ARTICLE IV: WAGES AND BENEFITS .............................................................................. 7 ARTICLE V: HOLIDAYS ..................................................................................................... 9 ARTICLE VI: VACATION LEAVE........................................................................................ 9 ARTICLE VII: SICK LEAVE, BEREAVEMENT LEAVE AND FMLA....................................10 ARTICLE VIII: CIVIL LEAVE ..............................................................................................13 ARTICLE IX: LONGEVITY.................................................................................................13 ARTICLE X: SAVINGS CLAUSE .......................................................................................14 ARTICLE XI: DURATION...................................................................................................14 APPENDIX A-WAGE TABLE ........................................................................... 15 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 2 of 15 PREAMBLE This Agreement entered into by Mason County and the Mason County Prosecuting Attorney, hereinafter referred to as the "Employer" and Woodworkers Local Lodge W38, I.A.M., hereinafter referred to as the "Union," has as its purpose the promotion of harmonious relations between Mason County, the Employer and the Union, and the establishment of an equitable and peaceful procedure for the resolution of differences, in the public interest. ARTICLE I: RECOGNITION Section 1 . The Employer recognizes the Union as the sole and exclusive bargaining agent for the purpose of negotiations concerning salaries, hours and other conditions of employment for all full-time and regular part-time deputy prosecuting attorneys in the Prosecutor's office, hereinafter referred to as"employee", "employees", "DPA"or"DPAs", except for Rule 9 interns and confidential employees. Section 2. Union Representation a. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit, or serve in a role of leadership of the unit such as: serving as a delegate or representative, serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit. b. The Union shall have up to a thirty (30) minute orientation with new employees during the employees' regular work hours. The Union will explain that it is the designated as the exclusive representative for all employees covered under the Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may collect fees. In addition, the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member. c. The Union agrees to accept employees as members without discrimination as to race, color, creed, sex, sexual orientation, national origin or physical, sensory or mental disabilityor protected classes under the law. d. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee. Payroll deduction authorization cards must be received by the County department by the 15t" day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount so deducted together with the list of names of the employees from whose pay deductions were made. All refunds of such deductions which may be required to be made to any employee shall be made by the Union, and the Union shall settle all questions, and disputes between it and its members 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, IAM Page 3 of 15 with reference to the deductions or refunds of the like without recourse to the County. e. The Employer will distribute one copy of this Agreement to each employee in the unit and to each newly hired employee of the unit. The cost of printing this Agreement shall be equally shared between the Department and the Union. f. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current. The Employer will recognize the officers and representatives, or shop stewards. g. Signatory organization will indemnify, defend, and hold the Employer harmless against any claims made and against any suit instituted against the County on account of any check-off of dues for the Union organization. The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County. ARTICLE II: GRIEVANCES This section shall recognize the authority of the Prosecuting Attorney under RCW 36.27.040 to revoke at-will appointments to his or her appointed Deputies, and that the provisions of RCW 41 .56.030(2) shall not require a prosecuting attorney to alter the at- will relationship by this section. Section 1. The purpose of this grievance procedure is to promote harmony and efficiency between the employees and the Employer by providing for the timely settlement of grievances without fear of discrimination or reprisal. Section 2. The term "grievance" shall mean any dispute between the Employer and the Union or an employee covered by this Agreement, concerning the interpretation, application, claim, or breach or violation of the terms of this Agreement and established personnel matters. Section 3. Employees will be unimpeded and free from restraint, interference, coercion, discrimination, or reprisal in seeking adjudication of their grievances. Section 4. Any time limits stipulated in the grievance procedure may be extended for stated periods of time by appropriate parties by mutual agreement in writing with copies to the Union and the Employer. Section 5. Failure of the Employer to comply with any time limitations of a procedure in this Article shall automatically permit the aggrieved employee to advance his/her grievance to the next step of these procedures. Section 6. A grievance of interest to several employees may be filed as a "group" grievance at Step 2 of the Grievance Procedure and be processed within the time limits set forth herein. Either the Union or the Employer may initiate a grievance. The Employer 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 4 of 15 may not grieve the acts of individual Employees, but rather, only orchestrated acts or actions of authorized representatives believed to be in conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may go to mediation. Section 7. Grievance Procedure: Step 1. Within fourteen (14) calendar days of the incident, giving rise to the grievance or within fourteen (14) calendar days of the date the grievant knew or reasonably should have known of the incident-giving rise to the grievance, the employee and/or the shop steward or other representative of the Union shall discuss the grievance with the Prosecutor. The Prosecutor shall notify the employee of any decision on the grievance within fourteen (14) calendar days of the discussion with the employee. The decision of the Prosecutor shall be final on grievances that are not directly related to Article IV, Wages and Benefits. Step 2. If the grievance is directly related to Article IV, Wages and Benefits, then within fourteen (14) calendar days after receipt of the response or expiration of the time for response in Step 1, the employee and/or Union shall reduce to writing a statement of the grievance, which shall contain the following: a. the facts upon which the grievance is based; b. the Article(s) and/or Section(s) of the Agreement allegedly violated; and c. the remedy sought. The written grievance shall be filed with the Human Resources Director, with a copy to the Prosecutor. The Human Resources Director shall schedule a meeting with the Union Representative, affected employee(s) and the Prosecutor (or designee) to hear and seek to resolve the grievance. Within fourteen (14) calendar days of the meeting, the Human Resources Director shall provide a written response to the Union Representative, employee(s) and the Prosecutor. If the grievance is not resolved at Step 2, it may be advanced to arbitration by the Union. Section 8. Grievance Arbitration: A. Should the Union choose to advance the grievance to arbitration, written notification of its intent to arbitrate shall be submitted to the Prosecutor and Human Resources Director within fourteen (14) calendar days of receiving the written response in Step 2. Thereafter, the parties will attempt to agree on an arbitrator to hear the grievance. If the parties are unable to agree to an arbitrator, then a list of nine (9) names shall be jointly requested by the parties from the Public Employment Relations Commission (PERC) within thirty (30) calendar days of the date the Union filed its notice of intent to arbitrate with the County. B. If a list of arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14)calendar days from the receipt of the list, a flip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 5 of 15 C. The Parties shall jointly submit a written referral to the arbitrator that will contain the following- 1. a stipulated agreement of the question or questions at issue. If unable to stipulate, parties shall frame their own question or questions and the arbitrator shall have authority to define the question as a first order of business at any subsequent hearing; 2. statement of facts and position of each respective party; and 3. copy of the grievance and related correspondence. The arbitration hearing shall be scheduled at a date, time and location mutually acceptable to the parties. D. For any grievance arbitration proceeding held pursuant to this Article, it is understood as follows: 1. The arbitrator shall have no power to render a decision that will add to, subtract from or alter, change, or modify the terms of this Agreement, and his/her power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration. 2. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the Union and the employees involved, provided the decision does not involve action by the Employer, which is beyond its jurisdiction. 3. Each party may call witnesses. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance, and shall be subject to cross-examination. The arguments of the parties may be supported by oral comment and rebuttal. Either or both parties may submit post-hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to and directed at the matters set forth in the written statement of the grievance. 4. Either party may request that a stenographic record of the hearing be made. The party requesting such record shall bear the cost thereof; provided, however, if the other party requests a copy, such cost shall be shared equally. 5. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each party shall bear the cost of presenting its own case. ARTICLE III: NON-DISCRIMINATION Section 1. Neither the Employer, Union, nor any employee shall in any manner whatsoever discriminate against any employee on the basis of race, color, religion, creed, sex, marital status, national origin, age, or sensory, mental or physical handicaps; Except, that such factors 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 6 of 15 may be considered in employment decisions where determined to be a bona fide occupational qualification under the guidelines promulgated by the Federal Equal Employment opportunity commission. Section 2. No employee shall be discharged or discriminated against for engaging in lawful Union activities, fulfilling duties as an officer in the union, serving on a Union committee or member thereof, or exercising the employee's rights as a Union member, or for acting in compliance with the rules of professional conduct as mandated by the Washington State Supreme Court. ARTICLE IV: WAGES & BENEFITS Section 1. Effective January 1, 2023, through December 31, 2026, each employee shall also have their base wage as set forth in Appendix A and adjusted by an across-the-board increase as set forth below: INCREASE 1/1/2023 2.00% 1/1/2024 2.00% 1/1/2025 2.00% 1/1/2026 2.25% Step increases shall occur on the employee's anniversary date. If an employee's performance is unsatisfactory, the Prosecuting Attorney may defer a scheduled pay increase for a stipulated period of time or until the employee's job performance is satisfactory. The anniversary date is defined as the employee's actual date of appointment to their current job classification. The actual day of pay increase shall be the 1st or the 16t" of the month, depending on the date of the anniversary day (e.g., if an employee's anniversary date is on January 14, the pay increase will take effect January 1). Section 2. The County shall pay any court-sanctioned fine levied against an employee where, in the reasonable judgment of the Prosecutor, such employee was fined in the good faith performance of his duties. Section 3. The County shall pay the regular, active annual dues to the Washington State Bar Association for each employee covered by this Agreement. Should an employee terminate employment with the County prior to July 1 of the current calendar year, they shall reimburse the County a pro-rated share of dues paid to be deducted from their last paycheck. Section 4. The County shall provide indemnification and defense of an employee from liability that may arise out of the good faith performance of his/her duties. Section 5. The County shall contribute as below each month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. This contribution is to be applied to premiums for PEBB medical and WCIF 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 7 of 15 dental, vision and life or, with the provision of adequate notice to the County, applied to the premiums of such other carrier or carriers as designated by the Union. Eligible employees are those regular full-time and regular part-time employees compensated for eighty (80) man-hours (excludes vacation, sick and comp time upon separation) or more per month during the calendar year. A. Effective January 1 , 2023, the contribution shall be increased to one thousand, four hundred and sixty-six dollars ($1,466) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. B. Effective January 1 , 2024, the contribution shall be increased to one thousand, five hundred and eighteen dollars ($1,518) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. C. Effective January 1 , 2025, the contribution shall be increased to one thousand, five hundred and seventy dollars ($1,570) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. D. Effective January 1 , 2026, the contribution shall be increased to one thousand, six hundred and twenty-two dollars ($1 ,622) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. Section 6. The Employer shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit employees. Section 7. In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased costs as a result of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Section 8. Clothing Allowance: All employees shall receive, payable on the second pay date in July of the current calendar year, an annual clothing allowance of five hundred dollars ($500) for professional business attire. Section 9. The County and Union mutually agree to comply with all Washington State Long Term Services Trust Act statutes, in accordance with RCW 50B.04. 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 8 of 15 ARTICLE V: HOLIDAYS Section 1. The following is a list of the annual recognized holidays for employees in the Prosecutor's Office: New Year's Day Labor Da Martin Luther King Day Veterans' Da Presidents' Day Thanksgiving Da Juneteenth Friday after Thanksgiving Da Memorial Day Christmas Eve Da Independence Day Christmas Da Two 2 Floating Holidays Christmas Eve may be taken off based on the operational needs of the County and the prior approval of the Prosecutor, and if this cannot be accommodated, the employee will schedule an alternate day with their supervisor's approval. Section 2. Where there is a conflict or difference between either a federal or state designated holiday, the parties may agree to honor either one, but not both. Section 3. When a recognized holiday falls on Saturday, the Friday preceding it will be allowed; and when a recognized holiday falls on a Sunday, the Monday following will be allowed as a regular paid holiday. Section 4. Floating holidays may be taken at the discretion of the employee, provided the approval of the Employer is obtained, and one (1) week's advance notice is given. The one (1) week notice requirement may be waived by the Employer. Floating holidays not used by the end of the calendar year, during which they accrued, will be lost. ARTICLE VI: VACATION Section 1. Each regular full-time employee shall accrue paid vacation leave as follows: 1st through 3rd year of employment 96 hours 4t" through 7t" year of employment 120 hours 8t" through 9t" year of employment 144 hours 10t" through 11t" year of employment 160 hours 12t" through 14t" year of employment 176 hours 15t" through 16t" year of employment 184 hours 17t" through 19t" year of employment 192 hours 20t" year or more of employment 200 hours Section 2. All new employees must satisfactorily complete six (6) months of service to be entitled to the accrual and use of vacation leave. Regular part-time employees will receive vacation on a pro-rata basis. Extra-help employees are not eligible for any vacation benefits. Employees do not accrue vacation benefits during a leave without pay. 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 9 of 15 Section 3. Regular full-time employees must work, or be in a paid status, at least eighty (80) hours in a month to accrue vacation for the month. Regular part-time employees must work, or be in a paid status, at least in the same proportion to eighty (80) hours as their regular hours are to full-time employment to accrue vacation leave for that month. Section 4. The first day of the month of hire shall be the effective date of subsequent increases in the vacation accrual rate for employees hired between the first (1st) and the fifteenth (15t") of the month. The first day of the month following the month of hire shall be the effective date of subsequent increases in the vacation accrual rate for employees hired between the sixteenth (16t") and the last day of the month. Section 5. The Prosecuting Attorney is responsible for scheduling its employees' vacations without undue disruption of department operations. Leave requests shall normally be submitted, in writing, at least two (2) weeks prior to taking vacation leave. Section 6. The maximum vacation leave hours that may be accrued at any point in time is four hundred (400) hours. No additional vacation leave accrual will be added to the employee's vacation leave benefit when the maximum accrual of four hundred (400) hours has been attained. Section 7. Eligible employees will be paid for unused accrued vacation leave upon termination of employment with Mason County, provided that no employee may receive payment for more than four hundred (400) hours. ARTICLE VII: SICK LEAVE, BEREAVEMENT LEAVE AND FMLA Section 1. Sick Leave: Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433, the County and the Union mutually agree to comply the with the laws. Regular full-time employees must work or be in a paid status at least eighty (80) hours in a month to accrue sick leave for the month. Sick leave shall accrue for all regular full-time employees at the rate of eight (8) hours per month for each month of employment. Regular part-time employees shall accrue sick leave on a pro- rated basis in proportion to the number of hours the part-time employee is in a paid status during the month as compared to that required for a full-time employment Sick leave cannot be taken before it is actually earned, and sick leave accrual may not exceed one thousand two hundred (1,200) hours. Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to comply with the laws. Authorized uses of sick leave may be utilized for immediate family as defined below. "Immediate family" shall be defined as persons related by blood, marriage, or legal adoption in the degree of relationship of spouse, registered domestic partner, grandparent, parent (biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child),sibling, child (biological, adopted, or foster child, stepchild, or a child to whom the employee stands 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 10 of 15 in loco parentis, is a legal guardian, or is a de facto parent, regardless of age or dependency), grandchild, in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the approval of the Employer or designee. Section 2. Sick Leave Cash Out: Employees hired before January 1, 2011, shall receive payment for unused sick leave upon termination of employment with fifteen (15) years of continuous county service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement from an applicable Washington State Public Employees Retirement System; or upon the death of the employee, in which case payment shall be made to his/her estate. Employees hired on or after January 1, 2011, neither they nor their estate shall be eligible to receive any cash out of the employee's accrued sick leave upon separation from county service. Section 3. Sick Leave Adjustment for Workers Compensation: A. For a period of absence from work due to injury or occupational disease resulting from County employment, the employee shall file an application for Worker's Compensation in accordance with state law. B. If the employee has accumulated sick leave credit, the County shall pay the sick leave difference between his/her time loss compensation and his/her full regular salary unless the employee elects not to use his/her sick leave. C. Should an employee receive Worker's Compensation for time loss and he/she also receives sick leave compensation, his/her sick leave accrual prior to the time loss will be reduced by the total number of hours he/she was on sick leave minus the number of hours at full salary for which he/she is paid to the nearest hour. D. Until eligibility for Worker's Compensation is determined by the Department of Labor and Industries, the County may pay full sick leave accumulated, provided that the employee shall return any subsequent over-payment to the County. E. Should an employee apply for time loss compensation and the claim is then or later denied, sick leave and vacation leave may be used for the absence in accordance with other provisions of this rule. F. Nothing herein pertains to a permanent disability award. G. If an employee has no sick leave accumulated, or has exhausted all sick leave, vacation leave, or comp time, may be substituted. Section 4. Bereavement Leave: The County will provide regular, full-time and part- time employees with paid bereavement leave for up to three (3) days in the event of the death of an immediate family member. Two (2) additional days chargeable to accrued sick leave will be granted at the request of the employee. Immediate family for purposes 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 11 of 15 of bereavement leave includes only the employee's spouse, parent, grandparent, child, grandchild, sister, brother, grandmother-in-law, grandfather-in-law, mother-in-law, father- in-law, sister-in-law, brother-in-law, son-in-law, daughter-in-law, aunt, uncle, nephew, or niece. Section 5. Family Leave: The County and the Union mutual agree to comply with all State and Federal Family Leave laws (FMLA, RCW 49.78), whichever is more advantageous to the employee. Employer will grant leave consistent with the FMLA and the adopted conditions and provisions of the state and federal law and are not intended to expand upon the rights thus set forth. For purposes of this Article, the definition of "immediate family" will be found in Article VII, Section 1. If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County's Human Resource Department for guidance. Section 6. The County and Union mutually agree to comply with all Washington State Paid Family & Medical Leave law, per RCW 50A.04. Section 7. Maternity Disability Leave: Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female Employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however, the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with FMLA or otherwise entitled under disability or sick leave paid status). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right for medical verification and the right of second opinion at the Employer's expense. At the end of the disability leave, the Employee is entitled to return to the same job or a similar job of at least the same pay. Employees must use their accrued sick leave and vacation, if any, during the leave period and, at their election, any accrued comp time. Once this paid leave is exhausted, the Employee's leave may be switched over to unpaid leave. Section 8. Military Leave: Employees enlisting or entering the military service of the United States, pursuant to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and privileges provided by the Act. In addition to benefits granted under USERRA, Employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of military leave per year (October 1 through September 30). 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 12 of 15 Section 9. Leave Without Pay: Except in the case of Family Medical Leave Act related leave (and/or other protected leaves), an employee may be granted leave without pay with prior approval of the Prosecutor or designee. ARTICLE VIII: CIVIL LEAVE Section 1. Jury Duty: The County provides all employees leave for jury service. Regular full-time and part-time employees who have completed their probationary period receive paid jury duty leave each time they are called for jury service. Payment provided by the courts during periods of paid jury duty leave must be paid over to the County, excluding expense reimbursements, such as mileage. Employees must provide their supervisor with a copy of the jury duty summons as soon as possible. Upon completion of jury duty, you are required to provide your supervisor with proof of jury service. Employees who have been released by the court during their period of jury duty service may be required to report to work. An employee who is called to jury service for a matter which is discovered to be likely multiple-week litigation agrees to ask to be excused from such service on the basis of hardship to the Employer. Section 2. Witness Duty: All employees summoned to testify in court are allowed time off for the period they serve as witnesses. If you are paid by the County for time you are testifying, payment provided by the courts during periods of paid witness duty must be paid over to the County, excluding expense reimbursements, such as mileage. In general, witness duty leave is paid unless you are a party in the case. ARTICLE IX: LONGEVITY Section 1. Longevity: Employees hired on or after January 1, 2023, shall receive longevity pay (commencing upon completion of their 101" year of service) in addition to their base pay as set forth below. Employees hired before January 1, 2023, shall receive longevity pay (commencing upon completion of their 5t" year of service), in addition to their base pay, as set forth below: Continuous Years of Service Monthly Amount 6th through loth year $65.00 flat rate 11t" through 14t" year 1.5% above base 15t" through 19t" year 3.0% above base 20t" through 24t" year 4.5% above base 25t" year and over 6.0% above base ARTICLE X: SAVINGS CLAUSE Should any clause of this Agreement be found to be in violation of any law, all other provisions shall remain in full force and effect. If any provision in this Agreement is determined to be invalid, the parties shall meet to renegotiate the substance of the provision if demanded by either party. 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, AM Page 13 of 15 ARTICLE XI: DURATION This Agreement shall be effective upon ratification and shall remain in full force and effect through December 31, 2026, by mutual agreement superseding previous Agreements in term and effective date. Any retroactive application of provisions of this agreement shall apply only to those eligible employees under this bargaining unit who are actively employe by Mason County on the date of ratification. Either party may commence negotiations of a successor agreement by filing written notice to the other party pursuant to the provisions of Chapter 41.56 RCW. SIGNATURES IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day of 2023. BOARD OF COUNTY COMMISSIONERS WOODWORKERS LOCAL MASON COUNTY LODGE W38, I.A.M. Sharon Trask, Commissioner rry Bickett, Union Representative Randy Neatherlin, Commissioner Kevin Shutty, Commissioner MASON COUNTY PROSECUTING ATTORNEY Michael Dorcy, Prosecutor 2023-2026 Agreement-Mason County Deputy Prosecuting Attomeys/Woodworkers Local Lodge W38, IAM Page 14 of 15 APPENDIX A-WAGE TABLE Effective 1/1/2023 STEPS GWI2.00% 1 2 3 4 5 6 7 8 Deputy Prosecuting Attorney 1 5,734.86 5,878.23 6,025.19 6,175.81 6,330.20 6,488.45 6,650.19 6,817.02 Deputy Prosecuting Attorney II 6,986.37 7,160.75 7,340.26 7,523.51 7,711.82 7,905.17 8,102.34 8,305.77 Senior Deputy Prosecuting 8,513.04 1 8,725.38 1 8,945.28 1 9,167.71 1 9,396.90 1 9,631.82 1 9,872.64 10,119.45 Attorney Effective 4/1/2023 STEPS One-Time Market Adjustment 1 2 3 4 5 6 7 8 5.125 Deputy Prosecuting Attorney 1 6,028.77 6,179.49 6,333.98 6,492.32 6,654.62 6,820.99 6,991.01 7,166.39 Deputy Prosecuting Attorney 11 7,344.42 7,527.74 7,716.44 7,909.09 8,107.05 8,310.31 8,517.58 8,731.44 Senior Deputy Prosecuting 8,949.34 9,172.55 9,403.72 9,637.55 9,878.49 10,125.45 10,378.61 10,638.07 Attorney Effective 1/1/2024 STEPS GWI2.00% 1 2 3 4 5 6 7 8 Deputy Prosecuting Attorney 1 6,149.35 6,303.08 6,460.66 6,622.17 6,787.72 6,957.41 7,130.83 7,309.72 Deputy Prosecuting Attorney 11 7,491.31 7,678.29 7,870.77 8,067.27 8,269.19 8,476.52 8,687.94 8,906.07 Senior Deputy Prosecuting 9,128.32 9,356.00 9,591.80 9,830.31 10,076.06 10,327.96 10,586.19 10,850.83 Attorney Effective 1/1/2025 STEPS GWI2.00% 1 2 3 4 5 6 7 8 Deputy Prosecuting Attorney 1 6,272.33 6,429.14 6,589.87 6,754.61 6,923.47 7,096.56 7,273.44 7,455.91 Deputy Prosecuting Attorney 11 7,641.13 7,831.86 8,028.19 8,228.62 8,434.58 8,646.05 8,861.69 9,084.19 Senior Deputy Prosecuting 9,310.89 9,543.12 9,783.63 10,026.91 1 10,277.59 10,534.52 10,797.91 11,067.85 Attorney Effective 1/1/2026 STEPS GWI2.25% 1 2 3 4 5 6 7 8 Deputy Prosecuting Attorney 1 6,413.46 6,573.80 6,738.15 6,906.59 7,079.25 7,256.23 7,437.10 7,623.67 Deputy Prosecuting Attorney II 7,813.06 8,008.07 8,208.82 8,413.76 8,624.36 8,840.59 9,061.08 9,288.58 Senior Deputy Prosecuting 9,520.38 9,757.84 10,003.77 10,252.52 10,508.83 10,771.54 11,040.86 11,316.88 Attorney 2023-2026 Agreement-Mason County Deputy Prosecuting Attorneys/Woodworkers Local Lodge W38, IAM Page 15 of 15 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Becky Rogers Ext. 268 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Appointment of Kevin Frankeberger(Member)and David Mallory(Alternate Member)to the Mason County Board of Equalization for a Two-Month Interim until July 31,2023 Background/Executive Summary: It is necessary to make interim appointments to the Board of Equalization(BOE)while a news release is in circulation seeking applicants to fill both regular and alternate positions. Budget Impact(amount, funding source,budget amendment): Members receive$100 per diem when in session,the per diem is budgeted. Public Outreach (news release,community meeting, etc.): News Release will be circulated beginning May 23,2023 seeking applicants to fill open positions,first review period is June 6,2023. Requested Action: Approval to appoint Kevin Frankeberger as a member and David Mallory as an alternate member to the Board of Equalization(BOE)for a two-month interim until July 31,2023. Attachments News Release 5os Co ap NEWS RELEASE May 23, 2023 - MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5Tn ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Equalization Membership The Board of Mason County Commissioners is seeking applicants to fill a regular member position and an alternate member position on the Mason County Board of Equalization. The three-year terms end on May 31,2026. Applicants must reside in Mason County. The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate members may also be selected. The Board's responsibility is to ensure that all property valuations are at 100%of market value, so an equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land,timber,and open space. The Board also considers denial of senior citizen property tax exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year,the Board may meet up to three days a week, throughout the year. Board members are paid$100 per diem,when in session. As required by RCW 84.48.042, the successful applicant must attend training, provided by the Washington State Department of Revenue, within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioners' Office, 411 North 5t' Street, Shelton, or by calling Shelton 360-427-9670, ext. 380; or visit the Mason County website at www.masoncoun, wa.gov. The positions are open until filled with the first review June 6,2023. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Substitute House Bill 1460—Department of Natural Resources Land Transactions,Revenue Distributions,and Land Transfer Program. Background/Executive Summary: 2023 legislation associated with HB 1460—as of Wednesday,May 10, Substitute House Bill 1460 has not been signed by the Governor. A quick summary of the bill: Department of Natural Resources land transactions,revenue distributions,and land transfer program: Substitute House Bill 1460 sponsored by Representative David Hackney(D- 11 th LD),by request of the Department of Natural Resources(DNR),has now passed in both chambers of the Legislature in its amended form. The bill authorizes DNR to create and manage a trust land transfer(TLT)program to transfer economically under-performing state lands to other purposes, and to acquire replacement property to generate sustainable revenue to trust beneficiaries.It eliminates a restriction that DNR may not hold more than 1,500 acres in a land bank.DNR can only submit properties to the Board of Natural Resources if at least 50 percent of previous appropriations have been used to purchase replacement trust lands. The list of TLT properties submitted for transfer shall not exceed$30 million in total property value. TLTs may only occur for the full fair market value of the property. The bill requires that federally recognized tribes be consulted on the TLT program and exchange of state forestlands. On April 19,the bill was delivered to the Governor to be signed into law. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): None Requested Action: Commissioners requested an overview of the recent change in legislation associated with timber trust lands. Attachments 9. soN co�� Mason County Community Development Briefing May 15, 2023 Briefing Items Monthly permitting updates—Kell Rowen C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department: Community Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Monthly Community Development Permitting Update Background/Executive Summary: Community Development will discuss the monthly permitting reports for permit submittals,permits issued, and average permit turnaround times. Current turnaround time:April 2022=69 days and April 2023=42 days. Numbers arrived by removing permits that had deficiencies identified by one or more departments during review. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Discussion only. Attachments Monthly Permit Reports Permit Applications 2023 Permit Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Accessory Dwelling Unit 1 1 1 0 Addition or Remodel 9 11 7 3 Address Request Form 24 24 32 25 Garage/Storage 9 9 5 6 Manufactured Home-Residential 13 4 10 5 New Commercial Permit 3 4 11 4 New SFR 13 11 15 18 Site Pre Inspection 16 13 11 14 Total 88 77 92 75 0 0 0 0 0 0 0 0 I I Permit Issuance 2023 Permit Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Accessory Dwelling Unit 0 2 0 0 Addition or Remodel 6 10 6 7 Address Request Form 21 36 20 37 Garage/Storage 8 22 6 8 Manufactured Home-Residential 11 16 13 5 New Commercial Permit 2 6 9 9 New SFR 14 30 41 15 Site Pre Inspection 11 20 13 3 Total 73 142 108 84 0 0 0 0 0 0 0 0 Average Days to Issuance - Monthly Permit Status Permit Type Permit Number Date Submitted Date Ready To Issue ISSUED ADDITION OR REMODEL- BLD2021-00376 01/22/2021 04/06/2023 RESIDENTIAL 794 ISSUED ADDITION OR REMODEL- BLD2022-00178 02/14/2022 04/06/2023 RESIDENTIAL 412 ISSUED ADDITION OR REMODEL- BLD2023-00160 02/08/2023 04/11/2023 RESIDENTIAL 63 ISSUED ADDITION OR REMODEL- BLD2023-00232 03/01/2023 04/19/2023 RESIDENTIAL 48 ISSUED ADDITION OR REMODEL- BLD2023-00377 04/10/2023 04/11/2023 RESIDENTIAL 1 ISSUED CARPORT/DECK/COVERED BLD2023-00378 04/10/2023 04/25/2023 15 ISSUED CARPORT/DECK/COVERED BLD2023-00257 03/06/2023 04/21/2023 45 ISSUED CARPORT/DECK/COVERED BLD2023-00284 03/13/2023 04/20/2023 37 ISSUED CARPORT/DECK/COVERED BLD2023-00208 02/22/2023 04/24/2023 62 ISSUED GARAGE/STORAGE BLD2023-00218 02/27/2023 04/27/2023 60 ISSUED GARAGE/STORAGE BLD2023-00167 02/09/2023 04/04/2023 55 ISSUED GARAGE/STORAGE BLD2022-01395 10/31/2022 04/18/2023 168 ISSUED GARAGE/STORAGE BLD2023-00130 01/31/2023 04/24/2023 84 ISSUED GARAGE/STORAGE BLD2023-00247 03/03/2023 04/19/2023 46 ISSUED MANUFACTURED HOME BLD2023-00307 03/16/2023 04/20/2023 34 ISSUED MANUFACTURED HOME BLD2023-00283 03/13/2023 04/28/2023 45 ISSUED MANUFACTURED HOME BLD2023-00019 01/06/2023 04/19/2023 103 ISSUED NEW COMMERCIAL PERMIT COM2022-00073 07/15/2022 04/03/2023 258 ISSUED NEW COMMERCIAL PERMIT COM2022-00099 11/23/2022 04/04/2023 131 ISSUED NEW COMMERCIAL PERMIT COM2023-00028 03/21/2023 04/03/2023 12 ISSUED NEW COMMERCIAL PERMIT COM2023-00029 03/21/2023 04/05/2023 14 ISSUED NEW COMMERCIAL PERMIT COM2023-00030 03/21/2023 04/05/2023 14 ISSUED NEW COMMERCIAL PERMIT COM2023-00036 04/04/2023 04/24/2023 20 ISSUED NEW COMMERCIAL PERMIT COM2023-00037 04/11/2023 04/12/2023 1 ISSUED NEW SINGLE FAMILY BLD2023-00313 03/20/2023 04/24/2023 RESIDENCE 34 ISSUED NEW SINGLE FAMILY BLD2022-01034 08/07/2022 04/07/2023 RESIDENCE 240 ISSUED NEW SINGLE FAMILY BLD2023-00144 02/02/2023 04/07/2023 RESIDENCE 65 ISSUED NEW SINGLE FAMILY BLD2023-00156 02/07/2023 04/10/2023 RESIDENCE 63 ISSUED NEW SINGLE FAMILY BLD2023-00186 02/15/2023 04/10/2023 RESIDENCE 55 ISSUED NEW SINGLE FAMILY BLD2023-00188 01/13/2023 04/17/2023 RESIDENCE 94 ISSUED NEW SINGLE FAMILY BLD2023-00231 03/01/2023 04/19/2023 RESIDENCE 48 ISSUED NEW SINGLE FAMILY BLD2023-00241 03/02/2023 04/18/2023 RESIDENCE 46 ISSUED NEW SINGLE FAMILY BLD2023-00242 03/02/2023 04/19/2023 RESIDENCE 47 TOTAL AVERAGE: 97.39 MASON COUNTY rTi Public Health & Human Services Briefing May 15, 2023 Briefing Items Food inspection software—Ian Tracy C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑X Finance ❑ Human Resources © Legal ❑X Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Food Establishment Inspection Software Background/Executive Summary: Food inspections are currently conducted using paper forms in the field. Our inspectors then come back to the office and duplicate that inspection in our current permitting and licensing system (SmartGov). Our goal is to go paperless for our food inspections and eliminate the duplication of effort we currently have for documentation. We are not currently able to use SmartGov for food inspections in the field and have identified Inspect2GO as a cost effective and capable service to augment our current program. Additionally, this service includes an online portal where anyone can look up a food establishment to view inspection reports. The cost for set-up and 1 year of service is$7,300 with a recurring cost of$7,300/year which will be supported by our Foundational Public Health Services funding. This proposal has been reviewed and approved by the IT Steering Committee. Budget Impact(amount, funding source,budget amendment): $7,300/year covered by our existing Foundational Public Health Services funding. Public Outreach (news release,community meeting, etc.): None Requested Action: Approval of the agreement with Inspect2GO for cloud-based food inspection software services for$7,300 per year. Attachments Proposal and Statement of Work Master Service Agreement Insp ect2Gd Proposal and Statement of Work For Inspect2GO Environmental Health Software Package Prepared For Mason County, WA April 5, 2023 TABLE OF CONTENTS 1. Executive Summary................................................................................. 2. Links..................................................................................................... 3. Cover Letter........................................................................................... 4. Preliminary SOW (Statement of Work) ......................................................... 5. Schedule............................. .................................................................. 6. Price .................................................................................................... 7. Terms of Sale........................................................................................... 1 Page Inspect 1) EXECUTIVE SUMMARY Inspect2GO software meets all criteria requested by Mason County. The software improves the agency's efficiency, regulatory compliance, state reporting capability, tracking, permitting, in-house reporting, public access and field inspection capabilities. 2) RELATED LINKS J!Tj Pad Food E.1imll.hm-1 1-poch-A rDA' k ay'from Oklahoma Cry,. InspectUW RETAIL • •D BIG Productivity improvement metrics resulting from Inspect2G0 0Improvement JlPeroentap) --..No FDA RETAIL . . r GRAN Oklahoma City-County Inspections per Year per Inspector -500 -700 -200 40%* FDA Standard p4 63% 76% 13 Points 20% a, 1 H r A cleWy Supports e MFDA M II d5tandarda FDA Standard#6 51% 91% 40 Points 79% Sottware,for FDA Retail Food 1 *Strong financial Return On Investment(ROI)since staff is more efficient 40% Efficiency Improvement Example: . Food Inspection: The below efficiency improvement figures were https://inspect2go.com/food published by the Oklahoma City-County Health . FDA & Regulatory Compliance Department and presented at the NEHA 2021 https://inspect2go.com/fda-food-standards conference by County staff(see 5-Min, 30-Sec mark on this video) https://www.youtube.com/watch?v=HINUbdQiQRU&t=334s 2 1 P a g e Insp ect2Gd 3) COVER LETTER 4/5/2023 To: Sunni Evans Mason County, WA Regarding: Environmental Health Software Dear Ms. Evans, Inspect2go hereby submits this proposal for its Environmental Health Software Package. The system is configured for the needs of Mason County, WA, per the Statement of Work section of this document. Sincerely, Paul Smith President Inspect2go, Inc. 949.429.4620 psmith@inspect2go.com 1001 Avenida Pico#C110, San Clemente, CA 92673 3 1 P a g e Insp ect2Gd . - ELIMINARY STATEMENT OF WORK FORMS: ® Food Program-Annual Food Application 3/29/2023 1:48 PM ® Food Program- Mobile Food Application 3/29/2023 1:48 PM ® Food Program-Temporary event Application 20... 3/29/2023 1:48 PM ® RED-BLUE&Observation Forms 3/29/2023 1:48 PM APP: • Offline capable iPad app • 2 forms provided • Regulatory code dropdowns • Photos, signatures, buttons, notes, etc. CLOUD: • Migrate —300 establishment `demographic' data (no historical data, no images and no inspections) • Scheduler (inspections, re-inspections...) • Permit— Print and send only (invoicing and payments are through a separate, unrelated system that Inspect2go does not interface with nor integrate with) • Permit applications (on back end, web-based, for Agency staff to fill in) • State Reports— Each of the following can be run for any time period between any start date and finish date (like December 1, 2022 to December 31, 2022, for example): o Inspections Conducted ■ Total ■ Routine ■ Temporary ■ Pre-Op o FBI o Red Points o Total points • An inspections report that can be posted by the county IT staff to the county website with inspection score for each restaurant that month. • Complaints: o This limited system does not include our complaint module for intake, assignment, investigating, tracking... o Instead, the system includes the following limited capability: ■ Within a permitted establishment, a section is available to log a complaint including: • basic description • how the complaint was received (phone, email, in-person, other agency) • reporting party information (name, phone number, email) ■ The system can print out the list of complaints for a given establishment ■ The system has no other capability related to complaints other than the limited items above PUBLIC PORTAL: • Public portal like this one to show inspection reports, but without photos https://occhd.inspect2go33.com/searchinspection.aspx 4 Page In s p ect2Gd 5) SCHEDULE Phase Description 1 ORDER • Year#1 Payment and Purchase Order are received 2 DISCOVERY • Kickoff Meeting • Customer provides complete and final versions of all documents and data related to the project • Company/Customer discussions are held to discuss all details • Depending on the complexity of the project, our Account Manager might visit the customer in- person for up to 1-week to shadow all agency users, and discuss the project with all agency staff and with the IT department. 'Unnecessary for Mason WA 3 SPECIFICATION • Specification (including lead times) is completed by Company and signed by both parties. • Any new requirements, documents or data that are provided after this phase will substantially delay delivery. 4 CONFIGURE/BUILD • Build ensues • UI approval of all major screens • Periodic meetings to review work in progress 5 TEST • 15t Module UAT - User Acceptance Testing of first Modules 6 TEST • Additional Modules UAT 7 DELIVERY • Release of system to customer for production use • Training is conducted (Unlimited training is included. Agency-wide training usually occurs during the 2-week period following product approval. Additional retraining is also provided when system enhancements are implemented 8 SUPPORT • Ongoing Support • Some ongoing refinements remain Estimated Delivery: Lead Time: Phases 1, 2, 3 and 5 vary by client and are outside of our control. However, the lead time between the completion of Phase 3 and initiation of Phase 5 is within our control and is estimated at 10 weeks. 5 1 P a g e nsp ect2Gd 0 Description $ Year-1 $ Year 2+ Per this proposal document and it's Statement of Work $7,300.00 $7,300.00/y Additional Fee per item for Additional Fee per item for Year's Optional Adders Year-1 2+ Windows-compatible mobile app in place of iPad mobile app Additional $13,000.00 Additional 8,000.00/year Notes: 1. The year 1 fee is due with the purchase order. All other fees (years 2 onward) are due at the beginning of each following year. For example, the year 2 fee is due 365 days following the date of the initial system purchase order. 2. Note: The price is comprehensive and includes implementation, licensing, training and maintenance. 7) TERMS OF SALE Refer to separate Master Service Agreement (MSA). In the event of a conflict between any terms of the MSA and terms of this SOW, the applicable terms of this SOW shall control. 6 1 P a g e 1ncninr%t MASTER SERVICE AGREEMENT VERSION Z This Master Service Agreement ("Agreement") is made this day of 20 between Inspect2go, Inc., a California Corporation with a principle office at 1001 Avenida Pico #C110, San Clemente, California ("Company"), and with a principle office at ("Customer"). WHEREAS, Company is engaged in the business of providing a full range of information technology consulting services; and WHEREAS, Customer desires to retain Company to perform information technology services and functions; and NOW THEREFORE, in consideration of the mutual promises, covenants and agreements contained herein, the parties have agreed and do agree as follows: AGREEMENT 1. Contracted Services, This Agreement shall apply to the delivery of information technology services, support, and functions as further described in the Statements of Work (SOW) that may be proposed and approved by the parties. Any such approved SOW shall be incorporated herein by reference (the services and functions described in any SOW are hereafter referred to as the "Services"). In the event that the scope of the Services is expanded, revised, or modified, for any SOW incorporated herein, the parties shall prepare and sign an amended or new SOW (or change order), which likewise shall be attached hereto and incorporated herein by reference. Absent the execution of a SOW, this Agreement does not, in and of itself, represent a commitment by Customer to receive any Services from Company or pay Company any fees. 2. Term of Agreement. (a) The term of this agreement is 5 years with commencement on the Effective Date set forth above. After the Term, and contingent upon continued funding and with the mutual agreement of both parties, this contract may be renewed at the same rate, and term, plus an increase of 2.8%/year for inflation. In the event that the SOW provides for a different Term, the SOW Term will control for that specific Statement of Work only. (b) Either party shall have the option to terminate this Agreement, without cause, by providing one hundred twenty (120) days' notice of its intent to terminate the Agreement without cause. In the event that a SOW provides for a different termination notice period, the SOW termination clause will control for that specific SOW only. (c) The Agreement can be terminated for cause, as defined in paragraph 14(a) herein, at any time provided the alleged breaching party is provided an opportunity to cure the alleged breach in the manner set forth in paragraph 14(a) below or a Permitted Delay, as defined in paragraph 14(d) herein, does not apply. 3. Fees and Payment Terms. (a) In exchange for the Services performed by Company, as set forth in any SOW, Customer agrees to compensate Company at the rates identified in the fee schedule set forth in a SOW. Such rates ui��eci2G0, Inc. - www.ni5Pec«yu.cuin This document contains confidential, proprietary, trade secret information of Inspect2GO, Ins. Page 1 of 11 1ncninr%t are exclusive of any federal, state, or local sales or use taxes, or any other taxes or fees assessed on, or in connection with any of the Services rendered herein. Customer will pay all undisputed invoices with fifteen (15) days of receipt thereof. (b) In addition, Customer shall reimburse Company its actual out-of-pocket expenses as reasonably incurred by Company in connection with the performance of Services. Additional expenses for materials, services, 3rd party software, training and hardware may only be incurred by Company and charged to Customer if prior written approval from Customer has been obtained. (c) A late charge of one and one-half percent (1'/z%) per month, or the legal maximum if less, shall accrue on past due billings unless Customer notifies Company of a billing dispute in writing prior to the payment due date. Customer shall be responsible for any costs incurred by Company in the collection of unpaid invoices including, but not limited to, collection and filing costs and reasonable attorney's fees of not less than fifteen percent (15%) of the outstanding balance due. (d) Recurring Fees and Due Dates — Fees are due in advance of each year of service. The first year of service begins upon receipt of both the purchase order and the full Year 1 Total Payment, which initiates the project. Payments for subsequent years are due on the same calendar date as the purchase order, on each subsequent year (for example, the year 2 fee is due 365 days following the date of the purchase order). Recurring fees are due regardless of the status of the project. Customer may cease recurring payments for non-performance in which case the Termination section of this document shall apply. (e) Refunds: All setup, milestone, maintenance and recurring payments, and all other payments are final. No refunds shall be provided under any circumstances. (f) If payments are not current, then Company will stop providing services and Customer must immediately discontinue use of the software. (g) Inflation: Beginning year 5, the annual fee will increase each year according to the rate of inflation according to the Consumer Price Index (CPI) 4. Specification and Out of Scope Services. a. Project work by Company initiates upon receipt of (1) purchase order, (2) initial payment, (3) signed MSA and (4) signed SOW. Company/Customer meetings are then be held to determine the exact software requirements. Company then drafts an SRS (System Requirements Specification, i.e., "Specification") for review by Customer. The SRS shall become an amendment to the SOW. Project lead time then begins upon signed execution of SRS by both parties. b. OUT OF SCOPE - ANY SERVICES EXCEEDING THOSE SET FORTH IN ANY SOW INCORPORATED HEREIN SHALL BE CONSIDERED OUT OF SCOPE. NO OUT OF SCOPE SERVICES WHATSOEVER WILL BE PROVIDED UNLESS SPECIFIED IN A CHANGE AUTHORIZATION ORDER (CAO). FOR ANY OUT OF SCOPE WORK, COMPANY WILL (1) CHARGE AN ADDITIONAL FEE AND (2) EXTEND THE DELIVERY DATE BY AT LEAST THE AMOUNT OF TIME THAT PASSES FROM THE DATE OF THE INITIAL SOFTWARE PURCHASE ORDER, TO THE DATE OF THE CAO. For example, any new or modifications to 11 i�pect2GG, n ic. - www.n iZ>PeU«yu.cui n This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 2 of 11 Incriant documents (inspection forms, permits, reports, etc.), data, functional requirements, hosting, server requirements, security features, access, process flow or any other new information that is provided to Company after the SOW has been executed shall be considered out of scope work. Any Customer requirement that is not clearly, completely and accurately specified in the SOW shall be considered out of scope work. Fees for such additional services or out of scope work will be set forth on a Change Authorization Order (CAO), which will also provide a description of the changed or additional service(s) being requested. Once a CAO is signed by both parties, it will be incorporated into the Agreement and have the same legal effect as the SOW that is incorporated into the Agreement. 5. Ownership. "Software" refers to all Software provided by Company for use by Customer, including without limitation all mobile applications, web-based applications, SaaS services, database, server, desktop and other software, nomenclature, screen designs, intellectual property, customizations, configurations, reports and contents created, utilized, enhanced or published by the Company. All Software shall become and remain in the exclusive possession and control of the Company (except to the extent utilized by Customer in accordance with the Agreement). All Software provided by the Company or used by the Company in service to this Agreement shall remain the property of the Company. All company technology shall be and remain the exclusive property of the Company. Customer shall acquire no ownership right in any of the Software provided by the Company. Customer agrees to use the same safeguards against unauthorized use of the Company's Software as it uses with respect to its own data and proprietary or sensitive information. Company agrees to provide a perpetual non-exclusive (and except as otherwise set forth herein, a royalty-free) license for utilization of the Software. Customer agrees not to sell or commercialize any Software, Software features or capabilities. Customer represents and warrants to Company that with respect to any and all written and other materials it has made or will make available to Company (including without limitation example checklists, inspection forms, documents, data and reports) shall be free of proprietary claims or claims or potential claims of unauthorized use on the part of Customer, Company or any third party. Company shall not be limited in any way from selling, marketing, promoting, or commercializing products related to this project, or that utilize materials or other information provided by Customer. Any use or improvement of the Software by the Customer must be with the signed written permission of Company. To the best of its knowledge, any material and intellectual property provided by Company does not infringe on the intellectual property of others. 5. Independent Contractor. The parties enter into this Agreement as independent contractors and nothing within this Agreement shall be construed to create a joint venture, partnership, agency, or other employment relationship between the parties. All Company employees who are assigned to perform services at any Customer owned or leased facility shall be considered to be an employee of Company only and will not be considered an agent or employee of Customer for any purpose. Company will be solely responsible for payment of all compensation owed to its employees, including all applicable federal, state and local employment taxes and will make deductions for all taxes and withholdings required by law. In no event will any Company employee be eligible for or entitled to any benefits of Customer. 6. Confidential Information. Customer acknowledges that it may receive confidential information, including proprietary information and/or trade secrets from Company in the course of Company's performing the services described in this Agreement. Confidential information shall be deemed to include all information Customer receives from the Company except information specifically designated in writing as non-confidential. Examples include, but are not limited to Inspect2go software functionality, Inspect2go software demonstrations, Inspect2go software screenshots, Inspect2go Videos (of customer meetings, or of the product or any Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 3 of 11 Incriant other Inspect2go related videos), Inspect2go's SOW, Inspect2go's MSA, Inspect2go's Specification, Process Flow Charts, Prices, etc. Customer agrees to maintain the secrecy of the Company's information and agrees not to use it, commercially exploit it, share with a competitor of the Company, share with a potential customer of the Company or publish or otherwise make such information publically available. Each party agrees to be responsible for any breach of this Agreement by its representatives. If either party or any of its representatives becomes legally compelled to disclose any of the confidential information of the other, such party will provide the disclosing party with prompt prior written notice of such requirement so that the disclosing party may seek a protective order or other appropriate remedy. If such protective order or other remedy is not obtained, the receiving Party agrees to disclose only that portion of the confidential information which it is advised by counsel is legally required to be disclosed. Notwithstanding anything to the contrary in this Agreement, it is understood that a breach of this Paragraph would cause irreparable harm, that money damages would not be adequate to compensate a party for a breach of this Paragraph, and that the disclosing party will be entitled to equitable relief, including injunction and specific performance, in the event of any breach of the provisions of this Paragraph. No failure or delay by either party in exercising any right, power or privilege hereunder will operate as a waiver thereof. 8. Nonsolicitation of Employees. Customer will not, either directly or indirectly (except through Company) solicit, hire, contact, or contract with any Company employee, contractor, subcontractor (collectively referred to as Staff) of the Company during the term of this Agreement and for a two (2) year period following termination thereof (hereafter the "Nonsolicitation Term"). Customer will maintain confidentiality of the names and contact information of all Staff. 9. Customer Responsibilities. In addition to any obligations and responsibilities described in the SOW or elsewhere in this Agreement, Customer shall be responsible for the following: (a) To ensure that the necessary business and application knowledge is available and conveyed from the Customer's existing support team to Company's support team. (b) Provide ready access to all appropriate computing platforms, servers, data, documentation, and personnel (i.e., end users and technical representatives) necessary to fully understand the current business systems and environments throughout the life of the engagement. (c) Provide external communications capability and/or access to its work facility to enable Company's on-site project team to access the Customer's information technology system 24/7. (d) Unless stated otherwise in the SOW, the software shall be hosted by Company. In regard to Customer-hosted versions of the software, Customer shall (1) provide unrestricted, unencumbered, 24/7 access to all servers, databases, software and other technology related to the project and (2) meet all technical requirements (for servers, databases, hardware, software and other technology) that are provided by Company at any time during the Term. (e) Customer shall assign an employee or representative to be present at the work facility for any after hours or weekend Services provided by Company. In the event that Customer declines or fails to assign an employee or representative to be present during such hours, Customer waives any and all claims for any property damage or loss that occurs during such time that Company's employee(s) is on the Customer's work facility. (f) Provide passwords and access to Company employees as needed. Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 4 of 11 lncnant . (g) All third party fees, if applicable, are the sole responsibility of the Customer and Inspect2Go is not responsible for these fees. Examples may include all fees related to payments (banking fees, payment gateway, setup, payment processing, etc.), Apple Volume Purchase Program, wireless/data connectivity, 3rd party hardware (ipads), etc. Some projects have no third party fee. Customer will purchase licenses for the following, If applicable (to be discussed with Company) a. Publication of Mobile Apps: Customer (not company) shall purchase and maintain the proper accounts with the technology provider for any offline-capable mobile app. In the case of Apple for example, this is the Apple Volume Purchase Program which costs approximately $200/year. The customer (not Inspect2go) will purchase this account and ensure that it is fully operational so that Inspect2go can publish the app for the customer's use. b. No Firewalls: The customer must remove any firewalls or other security or protective services on any equipment utilized by Inspect2go that in any way affect the installation, use or successful implementation of inspect2go software. For example, if and iPad is used, there must be no software installed on the iPad that impedes the ability of the mobile app to be published and utilized on the iPad. c. Wireless service and data plans d. Payment Gateway and API (all banking, payment gateway, payment processing related software and fees are the sole responsibility of the Customer) e. Domain(s) for hosting f. Any and all 3rd party software licenses for (1) by use of the client and (2) those necessary for Company to perform its development, software integration, testing and maintenance. g. All third party fees (if any) are the sole responsibility of the Customer and Inspect2Go is not responsible for these fees. h. Others (TBD) (h) Hardware— Provide and support 1) All related hardware such as mobile devices, computer terminals, printers, etc. 2) Wireless connectivity of adequate reliability and bandwidth to utilize the software 3) Unless otherwise specified in the SOW, customer's field device shall be: a) iPad b) 32 GB c) Latest IOS d) Cellular/Data model e) Cellular/Data plan (high speed for multi-photo upload) (i) Data Protection, Security and Regulations — It is the Customer's sole responsibility, and it is not the company's responsibility, to specify any and all security, regulatory, data protection and all other legal requirements (if any exist) of the system. Other than the standard SSL Certificate, Role Based Access and unique Username/Password logins, the system meets no such requirements whatsoever, unless specifically stated in the Company's SOW. (j) Data Migration: If any data migration is required from Customer's existing systems, all data must be provided to Company by Customer, in full, prior to initiation of any work on the project, as part of the SOW, as follows: a. In a format specified by Inspect2GO b. Complete, normalized, categorized, clean and error free Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 5 of 11 ncnAr%t c. Provided in its complete and final form prior to the date of execution of the System Requirements Specification, with no changes or additions to the data whatsoever after the SRS is signed. d. Data extract will be treated as a one-time import process. That means all departmental data must relate to the same time period and contain all the dependency data/references. A consensus from all agency departments/users is needed for the same start date. e. Properly formatted and consistent. For example: addresses shall be broken down by city, state, zip, etc. f. Only data is imported, with no images or files. g. Comprehensive, satisfying all data fields for all departments h. If the main data has references/lookups (as opposed to being self-contained in the main data extract), then separate extracts are needed for the lookup tables. Each extract shall be identified and separated: for example, each lookup table must have its own named extract file. (k) Project Manager - Customer will assign a Project Manager to be the primary contact person for Company. This individual will: 1) Have full knowledge of Customer needs and full understanding of all project related documents 2) Set aside sufficient time to work with Company throughout the project 3) Have possession of (without delay) the equipment (connected computer and mobile device) for testing 4) Create itemized, clear lists of bugs and issues that may not be caught by Company's in-house QC team 5) Have authority to approve final lists of test results/bugs/changes 6) Be able to quickly and thoroughly respond to Company questions. 24-hour response is expected on most questions. 7) Have authority to approve payments to Company 10. Warranty of Services. Any warranty offered by Company for Services provided herein shall be set forth in the SOW. In the absence of any warranty language in the SOW, Company warrants that all Services performed pursuant to this Agreement will be performed in accordance with the general standards and practices of the information technology industry in existence at the time the Services are being performed. IN THE EVENT THAT THERE IS NO WARRANTY SET FORTH IN THE SOW, THE FOREGOING EXPRESS LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS EXPRESSED OR IMPLIED, ORAL OR WRITTEN, CONTRACTUAL OR STATUTORY, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE TO THE EXTENT APPLICABLE. 11. Indemnification. Customer will indemnify, save harmless, and defend Company and all employees, officers, directors, agents, suppliers and subcontractors (collectively "indemnified parties") from and against any and all claims, damages, losses, liabilities, suits, actions, demands, proceedings (whether legal or administrative) and expenses (including but not limited to reasonable attorneys' fees) threatened, asserted, or filed by a third party against any of the indemnified parties arising out of or relating to this document or the services provided by Company. 12. Limitation of Liability. In no event shall Company or the "indemnified parties" listed above be liable for any indirect, incidental, special or consequential damages, or loss of profits, revenue, data or use, by customer or any third party, whether in an action in contract or tort or strict liability or other legal theory, even if Company has been advised of the possibility of such damages. In no event will Company's (or indemnified parties') liability for any damages, losses and causes of actions whether in ili�pect2GO, Inc. - www.in5Pec«yu.cuin This document contains confidential, proprietary, trade secret information of Inspect2GO, In,,. Page 6 of 11 Incnant . contract or tort (including negligence or otherwise) exceed the actual dollar amount paid by Customer for the Service which gave rise to such damages, losses and causes of actions during the 6-month period prior to the date the damage or loss occurred or the cause of action arose. Company (and indemnified parties) shall not be liable for failure or delay in performing its obligations hereunder if such failure or delay is due to circumstances beyond its reasonable control. User agrees to and understands that this software is to be used for informational purposes only. Any information and/or result achieved from the software shall in no way be construed as verification and/or approval of the food, facility, process, property, vehicle or other item in question. This software and its results and/or score/report shall in no way be considered a substitute for a licensed and/or certified inspection of the food, facility, process, property, vehicle or other item. Company specifically disclaims any and all warrantees associated with the use and/or results of the software. Company shall not be liable for any claim of damage/liability whatsoever from any cause of action from use of the software. The software and use thereof makes no representation whatsoever on any local, city, county, state, and/or federal ordinance/law. User acknowledges that the software is not intended for any use in which the failure of the software could lead to death, personal injury, or severe physical or environmental damage. 13. Equal Opportunity Employer. Company is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, transfer, promotion, compensation, development, and termination of its employees on the basis of race, color, sex, age, marital status, national origin, handicap, religious beliefs, veteran's status or other protected category as required by applicable Federal, State and local laws. Customer likewise represents that it will not discriminate in the referral or acceptance of Consultants hereunder on the basis of race, color, sex, age, marital status, national origin, handicap, religious beliefs, veteran's status or other protected category as required by applicable federal, state and local laws. 14. Termination. (a) Termination for Cause: If either party believes that the other party has failed in any material respect to perform its obligations under this Agreement (including any Exhibits or Amendments hereto), then that party may provide written notice to the other party's management representative describing the alleged failure in reasonable detail. If the alleged failure relates to a failure to pay any sum due and owing under this Agreement or if Customer makes an unauthorized solicitation of a Company employee or other staff under the provisions of paragraph eight (8) herein, the breaching party shall have ten (10 business days after notice of such failure to cure the breach. If the breaching party fails to cure within ten (10) business days, then the non-breaching party may immediately terminate this Agreement, in whole or in part, for cause by providing written notice to the management representative of the breaching party. With respect to all other defaults, if the breaching party does not, within thirty (30) calendar days after receiving such written notice, either (a) cure the material failure or (b) if the breach is not one that can reasonably be cured within thirty (30) calendar days, then the non-breaching party may terminate this Agreement, in whole or in part, for cause by providing written notice to the management representative of the breaching party. (b) Termination for Bankruptcy: Either party shall have the immediate right to terminate this Agreement, by providing written notice to the other party, in the event that (i) the other party becomes insolvent, enters into receivership, is the subject of a voluntary or involuntary bankruptcy proceeding, or makes an assignment for the benefit of creditors; or (ii) a substantial part of the other party's property becomes subject to any levy, seizure, assignment or sale for or by any creditor or government agency. Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 7 of 11 Incriont (c) Payments Due: The termination of this Agreement shall not release either party from the obligation to make payment of all amounts then or thereafter due and payable. (d) Permitted Delays: Each party hereto shall be excused from performance hereunder for any period and to the extent that it is prevented from performing any services pursuant hereto in whole or in part, as a result of delays caused by the other party or an act of God, or other cause beyond its reasonable control and which it could not have prevented by reasonable precautions, including failures or fluctuations in electric power or telecommunication equipment, and such nonperformance shall not be a default hereunder or a ground for termination hereof. Company's time of performance shall be enlarged, if and to the extent reasonably necessary, in the event: (i) that Customer fails to submit information, instructions, approvals, test results/feedback, bug lists, or any other required element in the prescribed form or in accordance with the agreed upon schedules; (ii) of a special request by Customer or any governmental agency authorized to regulate, supervise, or impact Company's normal processing schedule; (iii) that Customer requests any "Out of Scope Services" (iv) that Customer fails to provide all hosting requirements (refer to "Customer Hosting"), (v) that customer fails to provide any of the "Customer Responsibilities" (vi) that Customer fails to provide any equipment, software, premises, data, server access, documentation (inspection forms, permit examples, etc.), specifications (SOW, etc.) or performance called for by this Agreement, and the same is necessary for Company's performance hereunder. Company will notify Customer of the estimated impact on its processing schedule, if any. Meeting the project schedule is dependent upon Customer response and third parties; therefore, Company does not commit to meeting the schedule, but will exert reasonable efforts to do so. (e) Third Party: Company is not responsible for the performance of third party items that it does not supply (3rd party software, networking equipment, computers, wireless services, etc.) (f) Continuation of Services: Company will continue to perform Services during the notice period unless otherwise mutually agreed upon by the parties in writing. In the event that Customer provides the notice of termination and directs Company not to perform the services through the notice period, Customer agrees to pay Company an amount equal to the amount normally due to Company for the notice period. Upon termination by either party, Customer will pay Company for all services performed and charges and expenses reasonably incurred by Company in connection with the services provided under this Agreement through the date of termination. (g) Use of Software: Upon termination of the Agreement (with or without cause and by either party) Customer shall cease all use of the Product/Software and the perpetual, or any other license to use the software shall terminate. 15. Miscellaneous Clauses: (a) Data base/Storage Limits Item Details Maximum Cloud Total storage for all data, images and 50 GB Storage scanned documents Cloud 1 GB Database iPad Storage Assuming 32 GB iPad is purchased. <32 GB However 64 GB and 128 GB iPads are Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 8 of 11 Incn�Ir�t `:�y` available (note - use iOS 12.0 or higher) iPad App (this spec is unaffected by the storage 20 MB Database capacity of the iPad) Photo Gallery (depending on the storage capacity of 10GB the iPad) Exceeding these limits may cause the software to fail. Some items such as cloud storage may be increased for an additional fee. (b) Offline vs. Online: i. Online — All software provided by Company includes an online component. This is compatible with the latest version of Google Chrome only, and will not function without a reliable, continuous, wireless data connection of adequate bandwidth. This software functions across multiple device types but is optimized for desktop PC screens. ii. Offline — An offline component is not provided unless it is specifically listed as a deliverable in the SOW. Offline software consists of a Native Mobile App. This app will only function on the one type of mobile device type and one operating system version to be specified in the SOW. Customer must not update its operating system version unless permission is given by Company, otherwise the software may be adversely affected. Offline functionality is very limited and only those functions that are specifically listed in the SOW as "Offline Functions" are available offline. (c) Non-Restrictive Relationship. Company may provide the same or similar services to other customers and Customer may utilize other information technology service providers that are competitive with Company. (d) Waiver. The rights and remedies provided to each of the parties herein shall be cumulative and in addition to any other rights and remedies provided by law or otherwise. Any failure in the exercise by either party of its right to terminate this Agreement or to enforce any provision of this Agreement for default or violation by the other party shall not prejudice such party's rights of termination or enforcement for any further or other's default or violation or be deemed a waiver or forfeiture of those rights. (e) Force Maieure. Neither party will be liable to the other for failure to perform its obligations hereunder if and to the extent that such failure to perform results from causes beyond its control, including and without limitation: strikes, lockouts, or other industrial disturbances; civil disturbances; fires; acts of God; acts of a public enemy; compliance with any regulations, order, or requirement of any governmental body or agency; or inability to obtain transportation or necessary materials in the open market. (f) Notices. All notices required under or regarding this Agreement will be in writing and will be considered if delivered personally, mailed via registered or certified mail (return receipt requested and postage prepaid), given by facsimile (confirmed by certification of receipt) or sent by courier (confirmed by receipt)addressed to the following designated parties: If to Company: If to Customer: Company Name: Inspect2go Customer Name: Attention: Paul Smith Attention: Address: 1001 Avenida Pico #C110 Address: Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 9 of 11 Incriont , San Clemente, CA 92673 (g) Severability. If any term or provision of this Agreement is held to be illegal or unenforceable, the validity or enforceability of the remainder of this Agreement will not be affected. (h) Marketing: Customer allows Company to publish press releases (upon receipt of the order and upon meeting milestones), a case study and video about the project. Customer agrees to participate by providing a quote in the press releases, staff for an interview and video of actual use of the software by company, and contribute to the case study. Company agrees to provide a link on it's website to the Company's website regarding the technology. (i) Users: Unless specifically stated in a "Users" section of the SOW, there will be no Users of the system other than those of the specific Customer. No other Departments, Agencies, Public or others will log into, interact with nor utilizes the software in any way. (j) Integration: The Company's product is stand-alone, and no software interfacing or communication with 3rd party software, or communication with 3rd party vendors, or any type of integration what-so-ever is included within the project unless it is specifically listed as a Software Integration Project in the SOW. 3rd party software examples include but are not limited to databases, permitting systems, financial software (AR/AP, Accounting, Payment Processing, Time Tracking, Payroll), Microsoft Products (Windows, Outlook, Office), email, GIS and any systems of other government agencies beyond the Customer (such as State of Federal systems). In regard to any Software Integration that is listed in the SOW, each 3rd party must provide to the Company fully functional APIs for their respective products that meet all of the Company's needs. Any licenses need by company, or unforeseen costs related to such integration, is not included in the Company's price, and such costs must be paid by Customer. (k) SaaS: Company technology is delivered via a SaaS (Software as a Service) business model. The software is not licensed to 3rd parties for resale. Company services are turnkey per the SOW. Unless specifically stated otherwise in the SOW, Company may utilize any technology stack that it choses for the project. (I) Payment Integration — For systems with Payment Integration, Customer must provide: i. A wildcard SSL certificate ii. Username/Password for Payment Gateway APIs (both sandbox for testing, and live) iii. 3rd party tools shall be paid by customer (for PCI compliance, etc.) (m) Subcontractors: Company staff may include domestic or offshore contractors (n) Captions. The section headings in this Agreement are intended solely for convenience of reference and shall be given no effect in the construction or interpretation of this Agreement. (o) Entire Agreement. This Agreement and the SOW(s) and/or CAO(s) incorporated herein constitute the entire agreement between the parties and supersede any prior or contemporaneous communications, representations, documents, communications, requests for proposals or agreements between the parties, whether oral or written, regarding the subject matter of this Agreement. If any term or provision of this document is in conflict with the SOW(s), those portions of the SOW(s) shall prevail. Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 10 of 11 Incrigant (p) Amendments. This Agreement and the Exhibits may be amended only by an instrument in writing executed by the parties hereto. Any written work order submitted by Customer shall not amend the terms of this Agreement and will only be considered (1) a statement of the work to be performed; (2) set forth any deadlines or schedules; and (3) the additional fees to be charged, if any, for any out of scope work or services stated on the work order. (q) Applicable Law. This Agreement is made under and will be construed in accordance with the law of California without giving effect to that state's choice of law rules. The forum for any dispute or litigation arising out of this Agreement shall be resolved confidentially through binding arbitration at JAMS in Orange County, CA (http://www.jamsadr.com/) according to the laws of the state of California. (r) Supersedes Previous Agreements. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements (written or oral) and writings between the Company and Consultants with respect to the subject matter hereof. All such other negotiations, commitments, agreements and writings will have no further force or effect, and the parties to any such other negotiation; commitment, agreement or writing will have no further rights or obligations there under (s) Successors and Third Party Beneficiaries. This Agreement shall inure to the benefit of Company and Customer and any successors or assigns of Company and Customer. No third party shall have any rights hereunder. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. COMPANY CUSTOMER Organization Inspect2go, Inc. By Title Signature Date Inspect2GO, Inc. • www.inspect2go.com This document contains confidential, proprietary, trade secret information of Inspect2GO, Inc. Page 11 of 11 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING May 15, 2023 Action Items• • Extending interlocal agreement between Mason County and Kitsap County for household hazardous waste collection and disposal to June 30, 2024 with an option to extend the agreement 1-year via amendment. • Adopt-A-Road applications submitted by the following volunteer organizations: 1. Jim and Brenda Jensen -Bear Creek Dewatto Road from milepost 3.15 to milepost 5.15. 2. Ginger Kenyon and Chelsey Dugger- Sunnyside Road from milepost 0.20 to 3.45. Discussion Items: • County/City Fill the Public Works Truck Event(Wednesday, May 24th 9am to 2:30pm) Locations Uptown OCCU NW Corner of 7th & 8th Railroad Ave. Belfair QFC Donations will go to the Saint's Pantry, Turning Point and North Mason Food Bank • Road project wrap-up/initiation this week Commissioner Follow-Up Items: Trails Road Alternative Solutions—future brief 2023 Water/Sewer construction, maintenance, and planning activities—future brief Upcoming Calendar/Action Items: May 21 —27 National Public Works Week May 24, 2023 Fill the Public Works Truck Event July 12, 2023 @ 4:30pm TIP-CAP Community Outreach Meeting Shelton City Hall Civic Center C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson Ext. 199 Department: Utilities&Waste Management Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason—Kitsap County Household Hazardous Waste Disposal Interlocal Agreement Background/Executive Summary: Mason County has an interlocal agreement with Kitsap County to allow Mason County resident disposal of Household Hazardous Waste(HHW)at the Kitsap County HHW Facility in Bremerton. This agreement expires June 30,2023 and may be extended for an additional year. Public Works is requesting the Board authorize an extension to June 30,2024 with language included to extend an additional year,if requested by Mason County. Budget Impact(amount, funding source,budget amendment): The cost of this contract is covered by the tipping fee revenue in Solid Waste Fund#402 and LSWFA grant funds from Ecology. The current Agreement,that took effect in July 2021,has a maximum annual payment of $55,000($50 per customer x$1,100 customer).The amendment will increase to a maximum payment of $60,500($55 per customer x 1,100 customers). Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Deputy Director of Utilities and Waste Management to execute an agreement with Kitsap County to continue providing residential household hazardous waste collection and disposal for Mason County to June 30,2024 with the option to extend for an additional year. Attachments Current Agreement CONTRACT NO. KC-346-21 INTERLOCAL AGREEMENT BETWEEN KITSAP COUNTY AND MASON COUNTY TO PROVIDE RESIDENTIAL HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL OPPORTUNITIES This agreement is executed between Kitsap County ("Kitsap") and Mason County ("Mason") for the purpose of providing a permanent site with year-round availability for proper disposal of household hazardous waste ("HHW")to Mason County residents at the Kitsap County Household Hazardous Waste Collection Facility. BACKGROUND WHEREAS, the Kitsap County Moderate Risk Waste ("MRW") Management Plan (hereinafter the "Plan") was written pursuant to Revised Code of Washington (RCW) 70.95.220 and adopted by the Kitsap County Commissioners; and WHEREAS, Kitsap constructed the HHW Collection Facility(hereinafter"the Facility")and has operated the Facility since April 18, 1996; and WHEREAS, the Facility provides year-round availability for the proper disposal of HHW to Kitsap County residents; and WHEREAS, HHW disposal is funded through a combination of tipping fees collected at Olympic View Transfer Station and the Local Solid Waste Financial Assistance Agreement between the State of Washington Department of Ecology and Kitsap County; and WHEREAS, Mason residents have utilized the Facility over the past twenty-five (25)years and desire to continue use of the Facility; and WHEREAS, Kitsap and Mason share common goals to protect watersheds; protect groundwater and drinking water quality; provide opportunities for residents to properly dispose of HHW; educate residents about potential hazards regarding storage of hazardous products; and WHEREAS, Kitsap and Mason find it is in the best interest of their citizens and in the public welfare to enter into an interlocal agreement pursuant to RCW 39.34 regarding these common goals; and WHEREAS, Kitsap agrees to provide year-round HHW collection opportunities to Mason residents for the waste stream set forth in Attachment A, attached hereto; and WHEREAS, Kitsap agrees to provide year-round HHW collection opportunities to Mason residents for the fee to Mason set forth below; and WHEREAS, Kitsap and Mason are authorized to enter into Interlocal Agreements pursuant to Chapter 39.34 RCW; NOW THEREFORE, the parties mutually agree as follows: The recitals are hereby incorporated into the Agreement by this reference. KC-346-21 Mason County Interlocal Agreement for HHW Disposal Service for Residents 11 P a g e Kitsap shall make its facility services available to Mason residents according to the terms of this Interlocal Agreement, and shall serve as the "lead entity" in the ongoing administration and implementation of this Agreement. Mason agrees to (a) advertise the expanded opportunities for HHW collection to Mason residents; and (b) provide Kitsap with Mason specific MRW education materials for distribution to Mason customers. Mason agrees to reimburse Kitsap $50.00 per documented Mason customer. Notwithstanding the preceding, Mason payments are not to exceed $55,000.00 per year (1,100 customers) unless specifically approved in writing in advance. Kitsap shall submit monthly invoices for collection and disposal services pursuant to this Agreement to which Kitsap is entitled to compensation. Invoices shall detail the number of Mason customers who utilized the Facility. Mason shall make payment within thirty (30) days following receipt of billing. Kitsap shall maintain adequate records to support billings under this Agreement. This Agreement shall commence at time of signing, with the effective date on July 1, 2021, for purposes of cost reimbursement for services, and shall extend through June 30, 2023. The parties may agree to extend this Agreement for an additional year by amendment as set forth below. Kitsap may terminate this Agreement whenever Kitsap determines, in its sole discretion, that such termination is in the best interests of Kitsap County. Termination of this Agreement by Kitsap at any time during the term, whether for default or convenience, shall not constitute a breach of this Agreement. Mason County may terminate this Agreement upon provision of sixty (60) days written notice to Kitsap, and shall be liable for all actual costs incurred through the termination date specified in such notice, consistent with the per customer fees prescribed above. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period by Mason, Kitsap shall not be obligated to provide services after the end of the current fiscal period. Mason and Kitsap agree to defend, indemnify and hold harmless each other, at their sole expense, including attorneys' fees, from and against any and all claims, demands, losses, damages, liabilities, and expenses of any nature whatsoever, including, but not limited to personal injury or property damage, arising out of the performance of this Agreement, whether the demand, loss or claim is due to the negligence of either Mason, or Kitsap, or of their elected and appointed officials, officers, employees and agents, except for injury or damages caused by the sole negligence or willful misconduct of either Kitsap or Mason, its elected or appointed officials, officers, employees or agents. This Agreement may be amended only upon the written agreement of the parties executed with the same formalities required for the execution of this Agreement. There will be a review of per customer costs if an extension is desired. No separate entity is created by this Agreement and any property purchase under this Agreement shall be the property of the purchaser. KC-346-21 Mason County Interlocal Agreement for HHW Disposal Service for Residents 2 1 P a g e This Agreement shall be, at a minimum, recorded with the Kitsap County Auditor Any notices and payments shall be mailed to: For Kitsap County: For Mason County: Kitsap County Public Works Mason County Public Works Department Solid Waste Division Utilities and Waste Management Division 614 Division Street, MS-27 P.O. Box 578 Port Orchard, Washington 98366 Shelton, Washington 98584 Attn: Christopher Piercy Attn: Richard Dickinson DATED this_[J�Nday 2. , 2021 DATED this day_ _ , 2021 BOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON KITSAP__COUNTY, WASHINGTON Randi Neatherlin, Chair ROBERT ELDER, Chair Kevin Shutty, Commissioner ED ARID E. WOLFE, ommissioner NA A a —Sharon Trask, Commissioner CHARLOTTE GARRIDO, CommissiM/ , �! COm ATTEST: ATTEST: 1 co / SHIttC'.�°. McKenzie ith, tl6rk of the Board Dana Daniels, Clerk of the Board APPROVED AS TO FORM: APPROVED AS TO FORM:by the Kitsap County Prosecuting Attorney's Office Tim Whitehead, Chief DPA KC-346-21 Mason County Interlocal Agreement for HHW Disposal Service for Residents 3 1 P a g e ATTACHMENT A A-Fuels Aerosols Antifreeze Auto Batteries Cleaners Household Batteries Latex Paints Mercury Lamps Motor Oil Oil Based Paints Poisons KC-346-21 Mason County Interlocal Agreement for HHW Disposal Service for Residents 2 P a g e C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 15,2023 Agenda Date: May 23,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Adopt-a-Road Applications Background/Executive Summary: Mason County Board of Commissioners established the Adopt-A-Road litter control program(County Code Chapter 12.48)allowing volunteers to register to pick up roadside litter off of County maintained roads. Public Works has received two applications submitted by the following volunteer organizations. 1. Jim and Brenda Jensen—Bear Creek Dewatto Road from milepost 3.15 to milepost 5.15. 2. Ginger Kenyon and Chelsey Dugger(herein referred to as `In Memory of Cody Shea Kenyon')— Sunnyside Road from milepost 0.20 to milepost 3.45. It has been determined that both organizations are eligible to participate in the program. Public Works Transportation Technician,Tim Rhoades,has spoken with them and will meet with each group on site,if approved by the Board,to go over risks,responsibilities, safety rules, and answer any questions. The Agreements are for a period of two years and volunteers commit to picking up litter at least twice per year along with other conditions spelled out in the Agreement. Public Works agrees to furnish and pick up trash bags,provide safety materials and training aids,along with other provisions spelled out in the Agreement. Pick up and disposal of the trash happens under the Community Litter Cleanup program overseen by the Sheriff's Office. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Chair to execute the Adopt-A-Road Agreement between Mason County and the following volunteer organizations: Jim and Brenda Jensen assigning Bear Creek Dewatto Road from milepost 3.15 to C Mason County Agenda Request Form Y /A t! milepost 5.15 as their designated adopted area and In Memory of Cody Shea Kenyon assigning Sunnyside Road from milepost 0.20 to milepost 3.45 as their designated adopt area. Attachments• Adopt-a-Road Applications Vicinity Maps RECEIVED APPENDIX MAY 0 !I 2023 ADOPT-A-ROAD 16DiViBtN�f�'P89E "IRKS APPLICATION Name of Volunteer Organization Mailing Address, City,State, Zip Code List the sections of road you are interested in cleaning in order of preference: n 1. ?x-�C-C �� tk G &b A Road Name Vicinity 2. <�L1�cw�cl�t> (��c�lcQ C�c � - 2 r,,.\c \nxs'v Road Name Vicinity 3. Road Name Vicinity Sections of County road are assigned on a safety and first-come,first-serve basis. If the sections your group has identified above are not available the Mason County Public Works Department will suggest other alternatives. Volunteer Organization Representatives: Signature: Representative#1 Name of Rel resentative(Print or Type) Mailing Address, City, State, Zip Code � Day 7nT er Evening phone number V\\m �t nSP-v1 . Sig atu : Representative#2 Name of Representative(Print or Type) Day phone number Evening phone number Return this application to: Adopt-A-Road Coordinator 100 W Public Works Drive Shelton,WA 98584 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this date and between Mason County,a municipal subdivision of the State of Washington he"-rein�'k�pnoown as the"County"and 6 Sally 7�ISV-� :a volunteer organization herein known as the"Grantee". Whereas,the County has the authority to establish a County-wide Adopt-A-Road Litter Control Program (Adopt-A-Road Program) pursuant to RCW 47.40;and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on the section of road specified herein; Now,therefore,the County does herby authorize the Grantee to participate in the Adopt-A-Road Program by picking up litter within the assigned section of County road designated below, in accordance with the following terms and conditions: A. The Grantee does hereby agree: 1. To conduct cleanup activities in a safe manner and under any conditions as may be repaired by the County for the safety of the participants. Safety of participants is the number one priority of the program,and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. To assign a leader to each cleanup crew,and that crew leader shall have a copy of this agreement with him/her during the cleanup activity. 3. To pick up litter no less than four times per year. Additional clean ups should be done as necessary to maintain a neat appearance. Recommend interval for cleanup is once every three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more than ten people to participate in the cleanup activity at one time over a one-mile section. 6. To have no more than two vehicles per one-mile section of assigned road parked on County road shoulder within the assigned area during cleanup activity. (A minimum number of vehicles shall be used to transport the participants to the assigned are.) All parking of vehicles shall be in compliance with State Law. 7. To require that all participants shall be 15 years of age or older. The Grantee shall furnish supervision by one more adults for every eight(8) minors(between ages of 15 to 18 years of age) participating in the cleanup activity. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 2 of 4 8. To conduct a yearly safety training session utilizing materials and training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building 1 during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County road shoulder for pickup and disposal by the County and notify the County at the time of cleanup to coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County road right-of-way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch, but take appropriate precautions flag it and leave it for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles or exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the County notified as soon as possible to arrange for proper disposal. 12. Cleanups shall not be scheduled during a legal holiday,during the afternoon on the day before a legal holiday,or during holiday weekends. 13. To provide the County a roster(Medical Aid Coverage Record)of individual participants in the cleanup within seven (7)calendar days following the cleanup activity. 14. To report any injuries,incurred by participants during cleanup activities,to the County,within two (2)working days of the injury. Notification shall include: • Name • Nature of injury • Date and time of injury • How the injury occurred 15. Furnish to the County an "Adopt-A-Road Registration Form"for each of the participants taking part in litter pickup activities. 16. It is recommended that the Grantee have a first aid kit available at the cleanup site,and at least one Person with a valid First Aid Card be present during cleanup activities. B. The County does herby agree to: 1. To designate a program administer to act as a contact person for this agreement. 2. To furnish and install a maximum of two (2)Adopt-A-Road signs with the Grantees name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4. Remove the filled trash bags from County road shoulder upon notification by Grantee. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 3 of 4 5. Assist the Grantee,in cleaning up litter if necessary(i.e.,when large, heavy or hazardous items are found). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. 7. To furnish a portable"Volunteer Litter Crew Ahead"advance warning sign and stand, and make available hard hats,safety vests for all participants,and other equipment as deemed necessary (a deposit may be necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belong to the Grantee. 2. The County may suspend this agreement temporarily because of future construction that will take place within the limits of the assigned area. Once these have been completed,the Grantee will be notified and the agreement restored. 3. The terms of this agreement shall commence on the date of execution indicated below,and shall end upon the date of termination unless terminated by the County,or the Grantee on 30 days notice. Upon termination of this agreement the Adopt-A-Road sign shall be removed and remain the property of the Department. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 4 of 4 D. ASSIGNED ROAD SECTION: Office Use Only Road Name From to Side of roadway: North South East West (Circle assigned side/s) Date of Execution: Date of Termination :January 31, Name of Volunteer Organization \ Mailing Address, City,State,Zip Code 6t MA a 1,6 1, Signature: Re&esentative#1 Name of Representative (Print or Type) Mailing Address,City,State,Zip Code of Representative#1 , Day phone number Evening phone number Si ature: Representative#2 Name of Representative (Print or Type) c,f�-, c,1oy.1(L- Mailing Address, City,State,Zip Code of Representative#2 Day phone number Evening phone number Return To: Chairman of the Board, Mason County Mason County Public Works 100 W Public Works Drive Shelton, WA 9BS84 RECEIVED ADOPT-A-ROAD MAY 0 4 2023 APPENDIX 3 AGREEMENT h,iASON COUNTY PUBLIC WORKS ADOPT-A-ROAD REGISTRATION FORM Name of Participant(Print or Type) Date of Birth Mailing Address,City,State,Zip Code ) Person to notify in case of emergency Phone Number Relatiohship WARNING! — PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY,with risks of serious injury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. By signature below, I acknowledge that I have read this form completely,and I understand the responsibilities,the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary, and I agree to accept the risks connected with this activity, and further agree on damages,including injury or death from participating in this program. eLta)-Vld (� &- L4=Z�-a.3 Signature of Participant Date Signature of Parent or Guardian if Participant is under 18 years of age Date ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM Name of Participant(Print or Type) Date of Birth LMailing Address,City,State,Zip Code Person to notify in case of emergency Relatio�ws p WARNING!- PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY,with risks of serious injury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. By signature below, I acknowledge that I have read this form completely,and I understand the responsibilities,the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary,and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. Sigture ofParticipant Date Signature of Parent or Guardian if Participant is under 18 years of age Date Adopt-A-Road - BEAR CREEK DEWATTO #79800 "The Jensen Family" MP 3.15-5.15 3 A O m n v � a --- ------------------ m o ----------- ---------------------------- --------- --- - -- - a 0 z - ---- ----- ----- ------------ -- ------ --- z m NE gEgR CREEK DEW `9�R ATTO RD h'O NE LgUREL rRD_ NE DALY DR -------------------- ------ Bremerton Notional i Airport Tahuya La WStore Forest N / Sources: Esri, HERE,Garmin,USGS, Ir WA 3 ' we 0 0.1 0.2 0.4 0.6 0.LIes]Communiti (Hong Kon ©OperiStreet Map(and) - Adopt -Road contributors,C+C-BY-SA KLCEIVED APPENDIX 1 MAY 0 2 2023 ADOPT-A-ROAD U9R4%Lq01ftRKS APPLICATION 11y °ll�l vYu >7� 6-dwhett Kercyo� Name of Volunteer Crganiz Mailing Address, City, State, Zip Code List -the sections of road you are interested in cleaning in order ofpreference: I�- Road Nafhe Vicinity 2. Road Name Vicinity 3. Road Name Vicinity Sections of County road are assigned on a safety and first-come,first-serve basis. If the sections your group has identified above are not available the Mason County Public Works Department will suggest other alternatives. V lunteer Organization Representatives: � 6 ncc,� Y& Irn Signature: Representat #1 Name oe Representativ (Print or Type) Mailing Address, City, State, Zip Code Day phone number Evening phone number %~ ice. er- Signature: R p esentative#2 ame of Repr sentative( rint or Type) Day phone number Evening phone number Return this application to: Adopt-A-Road Coordinator 100 W Public Works Drive Shelton,WA 98584 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this date and between Mason County,a municipal subdivision of the State of 1(( �n Washington herein known as the"County'�a/n�d �� IV) �` � D V 1 A , :a volunteer organization herein known as the "Gra tee'. Whereas,the County has the authority to establish a County-wide Adopt-A-Road Litter Control Program (Adopt-A-Road Program) pursuant to RCW 47.40;and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on the section of road specified herein; Now,therefore,the County does herby authorize the Grantee to participate in the Adopt-A-Road Program by picking up litter within the assigned section of County road designated below, in accordance with the following terms and conditions: A. The Grantee does hereby agree: 1. To conduct cleanup activities in a safe manner and under any conditions as may be repaired by the County for the safety of the participants. Safety of participants is the number one priority of the program,and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. To assign a leader to each cleanup crew,and that crew leader shall have a copy of this agreement with him/her during the cleanup activity. 3. To pick up litter no less than jaur tjMg pkx year Additional clean ups should be done as necessary to maintain a neat appearance. Recommend interval for cleanup is once every three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more than ten people to participate in the cleanup activity at one time over a one-mile section. 6. To have no more than two vehicles per one-mile section of assigned.road parked on County road shoulder within the assigned area during cleanup activity. (A minimum number of vehicles shall be used to transport the participants to the assigned are.) All parking of vehicles shall be in compliance with State Law. 7. To require that all participants shall be 154ears of age or older. The Grantee shall furnish supervision by one more adults for every eight(8) minors (between ages of 15 to 18 years of age) participating in the cleanup activity. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 2 of 4 8. To conduct a yearly safety training session utilizing materials and training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building 1 during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County road shoulder for pickup and disposal by the County and notify the County at the time of cleanup to coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County road right-of-way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch, but take appropriate precautions flag it and leave it for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles or exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the County notified as soon as possible to arrange for proper disposal. 12, Cleanups shall not be scheduled during a legal holiday,during the afternoon on the day before a legal holiday,or during holiday weekends. 13. To provide the County a roster(Medical Aid Coverage Record)of individual participants in the cleanup within seven(7)calendar days following the cleanup activity. 14. To report any injuries, incurred by participants during cleanup activities,to the County, within two (2)working days of the injury. Notification shall include: • Name • Nature of injury • Date and time of injury • How the injury occurred 15. Furnish to the County an"Adopt-A-Road Registration Form"for each of the participants taking part in litter pickup activities. 16. It is recommended that the Grantee have a first aid kit available at the cleanup site, and at least one .Person with a valid First Aid Card be present during cleanup activities. B. The County does herby agree to: 1. To designate a program administer to act as a contact person for this agreement. 2. To furnish and install a maximum of two(2)Adopt-A-Road signs with the Grantees name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4. Remove the filled trash bags from County road shoulder upon notification by Grantee. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 3 of 4 5. Assist the Grantee, in cleaning up litter if necessary(i.e.,when large, heavy or hazardous items are found). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. 7. To furnish a portable"Volunteer Litter Crew Ahead"advance warning sign and stand,and make available hard hats,safety vests for all participants,and other equipment as deemed necessary (a deposit may be necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belong to the Grantee. 2. The County may suspend this agreement temporarily because of future construction that will take place within the limits of the assigned area. once these have been completed,the Grantee will be notified and the agreement restored. 3. The terms of this agreement shall commence on the date of execution indicated below,and shall end upon the date of termination unless terminated by the County, or the Grantee on 30 days notice. Upon termination of this agreement the Adopt-A-Road sign shall be removed and remain the property of the Department. I I, i ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 4 of 4 D. ASSIGNED ROAD SECTION: Office Use Only Road Names 561 VLV1q,5(6U 90CJ p From WA W Lti QDcJ to M1_ 3, Side of roadway: North South East West (Circle assigned side/s) Date of Execution: Date of Termination :January 31, 1 n MeftVIA D l J�du SV1Plt 1 1 an or Name of Volunteerbrganization Mailing Address, City,State,Zip Code q f Ci/dl (A I nYY 611,1t §ignaturEU Representati #1 Name of Representative (Print or Type) Mailing Address, City,State,Zip Code f Representative#1 )( Day phone number Evening phone number Ghelw 7�geX . Signatur�ntative#2 Name of Repre entative (Print or Type) Mailing Address, City,State,Zip Code of Representative#2 Day phone number Evening phone number Return To: Chair of the Board, Mason County Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM l nan v Name of Participant(Pri t or Type) Date of Birth ' Mailing Address,City,State,Zip Code Phone Number /hf/LXM �Uo(jkr � Person ton tify in case of emergency Phone Number Relationship WARNING! - PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY,with risks of serious injury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. By signature below, I acknowledge that I have read this form completely,and I understand the responsibilities, the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary, and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. ih/ffl� r"'Ib 1 11Z3 Signatur f Participant Date Signature of Parent or Guardian if Participant is under 18 years of age Date Adopt-A-Road - SUNNYSIDE ROAD #42360 "In Memory of Cody Shea Kenyon" MP 0.20-3.45 N SW GRASS! Co NSUNNyS,DF Rp W SKOKOMISH VALLEY RD 0 m° r< ATE RD FELLS GpJ'/FO yi<< RD •N 'QNi 9c GO n T us 101 O W CALIFORN�A FtD N Esri, HERE,Garmin, USG S, I w-+ �e 0 0.175 0.35 0.7 1.05 1.4 on ©OpenStreetMap(and) Mlles nity — Adopt-A-Road contributors,CC-BY-SA �Cy of SHf PTO c� 2 9SHING�� Fill A Public Works Truck Wednesday, May 24th 9 : 00am -2 : 30pm Donations: Donation Locations: New, Unopened toiletries Shelton Locations: Non-perishable, non- OCCU Uptown expired food items � 2948 Olympic Hwy N NW Corner of 7th & Benefits. Railroad Ave. Belfair Location: The Saint's Pantry � Belfair 4FC Turning Pointe Survivor 201 NE State Route 300 Advocacy Center North Mason Food Bank