HomeMy WebLinkAbout2023/04/25 - RegularBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
April 25, 2023
9:00 a.m.
April 25.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can
also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call
(360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – April 10, 2023 Briefing Minutes; April 11, 2023 Finance Committee Minutes; and
April 11 Regular Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8095293-8095796 $1,215,254.18
Direct Deposit Fund Warrant # 95611-96011 $ 833,610.21
Salary Clearing Fund Warrant # 7007288-7007322 $1,108,255.80
Treasurer Electronic Remittance $ 176,074.61
8.2 Approval to increase the 2023 Hood Canal Coordinating Council (HCCC) dues in the budget from $2,500 to
$10,000; an increase to expenditures of $7,500 in the General Fund.
8.3 Approval of the Crossroads Housing Eviction Rent Assistance Program (ERAP) 2.0 amendment for an
additional $165,000.
8.4 Approval to delegate signature authority to the Public Works Director to submit reports or documents for
County permitted wastewater facilities.
8.5 Approval to support the National Center for Public Lands Counties in the amount of $7,957 from the General
Fund.
8.6 Approval to reallocate American Rescue Plan Act (ARPA) funds awarded to the Mason County Treasurer
from Personal Property Tax to Real Property Tax in the amount of $49,932 to give the Treasurer a total
amount of $66,952 to help prevent foreclosure to individual households.
8.7 Approval of the Community Lifeline American Rescue Plan Act (ARPA) contract amendment to change the
effective date and term to December 1, 2022 through May 31, 2023 and to add detailed requirements to the
COVID-19 expenditure report regarding necessary information on spending reports and breakdowns.
8.8 Approval to award the fiber upgrade bid to Hood Canal Communications (HCC) and to enter into contract in
the amount of $304,018. SEFNCO’s bid was the apparent low bid but was not responsive because their scope
of work was inadequate, and they did not include costs for the total scope of services in the bid specifications.
8.9 Approval of the 2022 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56.
8.10 Approval for the County Engineer to advertise, set bid date/time, and award contract for the Satsop
Cloquallum culvert structure replacement project at milepost 5.20, for the Chair to sign all pertinent
documents, and approval for the road closure from August 21, 2023 to August 25, 2023 to complete project
with County forces.
8.11 Approval for the County Administrator to sign the Temporary Easement Agreement granting Public Utility
District (PUD) No. 1 an easement on County-owned parcel number 42118-24-00130 at 4091 W Skokomish
Valley Road for installing, operating, and maintaining power, water, and communication utilities.
8.12 Approval to appoint Brad Carlberg to the Planning Advisory Commission for a four-year term expiring April
25, 2027.
8.13 Approval to revise the November 23, 2023 agenda action item 8.12 to include the use of American Rescue
Plan Act (ARPA) funds for the Mason County Sheriff’s Office of up to $40,000 for the purchase and install of
in-car vehicle cameras and the purchase of body cameras for the years 2021 through 2024.
8.14 Approval of the repair work order, reference ID # ACIA-22VLU42, with TK Elevator Corporation for repairs
to the Courthouse elevator in the amount of $148,100.85 to be paid from Real Estate Excise Tax (REET) 1.
8.15 Approval to withdraw the two Washington Wildlife and Recreation Program (WWRP) grant requests for 22-
1388 Union Park and 22-1410 Sandhill Park multi-purpose field and to not accept the Youth Athletic Facilities
(YAF) program grant 22-1387 request for $350,000 with a $4,755,000 match.
8.16 Approval for Public Works to advertise a Request for Proposals for Solid Waste Long Haul Transport and
Disposal and set a public hearing for Tuesday, August 1, 2023 at 9:15 a.m. for review and consideration of
submitted responses to the request and potentially award contract.
8.17 Approval for the Chair to sign the contract amendments with the Department of Commerce and Community
Action Council for additional Housing and Essential Needs funds in the amount of $52,000.
8.18 Approval for the Public Health and Human Services Director to sign a letter of intent to apply for Overdose
Data to Action (OD2A) grant funding.
8.19 Approval for the Public Health and Human Services Director to sign the Memorandum of Understanding with
the Pierce County AIDS Foundation to promote healthy communities and improve HIV/STI and PrEP Service
awareness and education.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to approve and adopt the amendment to the Development Areas (Zoning) Map rezoning parcels
22129-34-90004, 22129-34-90003, and 22129-34-90002 from Rural Residential 5 (RR5) to Rural Commercial
2 (RC2).
11. Board’s Calendar and Reports
12. Adjournment