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Home My WebLink About04/20/2023 The meeting will be held via Zoom (online/telephone) and in-person. Zoom meeting link - https://zoom.us/m/96730318647?pwd=OU42al gwcUl6Y014YmFFREQOeEZLdz09 DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, April 20, 2023 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick, and Mark Nault Business: 1. Approval of Minutes: March 16, 2023, regular meeting minutes Action 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-1, Corrections Deputy-6, Deputy Sheriff-5, Evidence Technician-1, and Support Specialist-3 2.2. Approval of reallocating Jail Support Specialist position to Community Service Officer. Action 2.3. Approval of revised Community Service Officer-Jail Setting position description. Action 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, May 18, 2023 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes March 16, 2023 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair and William Kendrick, Vice-Chair Others: Chief Tami Beyer, Chief Kevin Hanson, and Becky Rogers. Business: 1. Approval of Minutes: February 16, 2023, regular meeting minutes Cmmrs. Kendrick/Ickes moved and seconded to approve the February 16, 2023, regular meeting minutes. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-Jail Setting-1; Corrections Deputy-6; Deputy Sheriff-5; Evidence Technician-1; and Support Specialist-3. 2.2. Notice of Leave of Absence for Deputy Joshua Phillips from July 17, 2023, through July 17, 2024. 2.3. Approval of hiring of a person for more than four (4) months to fill temporary vacancy, due to leave of absence. Cmmrs. Kendrick/Ickes moved and seconded to approve hiring of a person for more than four (4) months to fill temporary vacancy, due to leave of absence. Motion carried unanimously. 3. Sheriff's Office Update 3.1. Corrections - Chief Hanson reported that 18 of the 24 funded corrections deputy positions are filled. In addition to the vacant positions, there are staff out on modified duty due to injuries and out on sick leave due to Covid and the flu. The jail staff are working overtime. Deputies from the patrol staff are helping to cover a shift in the jail. Since Covid, the population of the jail is at 50%. There is one vacant Community Service Officer (CSO)-Control Room Operator position. Jail staff and Human Resources are working on a proposal to transition two Support Specialist positions in the jail into CSO positions. They are looking at modifying the duty description so they can relieve the workload for corrections deputies in the jail booking. The intent is to transition the office work into a non-commissioned staff. Two candidates are in background. 3.2. Patrol - It is anticipated that a senior deputy will be leaving soon. The two new Patrol Lieutenant positions are working out well and are trained to Mason County Civil Service Commission Meeting Minutes March 16,2023 Page 2 conduct the backgrounds. The MCSO bought a product last year for managing the background online, which is up and running. Detective Liles retired and Deputy Albright transferred laterally to fill the position. Liles was a polygrapher. The MCSO will need to send a staff back east to train to fill the polygraph duties. 3.3. Support Staff - Chief Beyer stated there are two Support Specialist staff retiring. One will be retiring at the end of March and the other at the end of April, after 32 years. The Financial Manager is pleased with the progress of the two new Financial Assistants. 4. Adjourn - The meeting adjourned at 5:20 p.m. Approved: Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98S84 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 4/20/2023 Subject: Civil Service Position Tracking Listed below are the 2023 Civil Service positions, which are funded and vacant*: Vacant Positions 1 FTE—Deputy Sheriff(Eff 7/23/2023) 1 FTE—Support Specialist(Eff 4/28/2023) 1 FTE—Support Specialist(Eff 3/31/2023) 1 FTE— Evidence Technician (Eff 3/10/2023) 1 FTE— Deputy Sheriff(Eff 3/13/2023) 1 FTE— Deputy Sheriff(Eff i/i/2023) 1 FTE—Deputy Sheriff(Eff 1/i/2023) 1 FTE—Corrections Deputy(Eff i/i/2023) 1 FTE— Deputy Sheriff(Eff 11/30/2022) 1 FTE—Community Service Officer(Eff 9/16/2022) 1 FTE—Corrections Deputy(Eff 8/1/2022) 1 FTE—Corrections Deputy(Eff 7/1/2022) 1 FTE—Corrections Deputy(Eff 3/13/2022) 1 FTE—Corrections Deputy(Eff 1/l/2022) 1 FTE—Support Specialist z(Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 16 FTE Vacant Funded Positions *Per MUNIS 4/11/2023 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management 4/18/23,9:09 AM Mail-CivilService@masoncountywa.gov Job re allocation Kevin Hanson Mon 2023-04-17 2:55 PM To:Becky Rogers <Rsr@masoncountywa.gov>;CivilService <CivilService@masoncountywa.gov>; cc:Shane Schoeneberg <SSCHOENEBERG@masoncountywa.gov>;Travis Adams <TAdams@masoncountywa.gov>;Tim Whitehead <TimW@masoncountywa.gov>; Mary Ransier <MRansier@masoncountywa.gov>; (Jj 1 attachments(57 KB) Community Service Officer- MCSO 0423.docx; Hi Becky, As you know,we continue to struggle with finding qualified people to work in the jail. We have been looking at ways to supplement the existing Corrections Staff without hiring fully commissioned Correction Deputies (only because there have been no applicants).As you may or may not recall, last year I asked the BOCC to convert two vacant Corrections Deputy positions to Community Service Officers-assigned to the Control Room.That was successful. After a lot of brain storming, we are considering re-structuring more bargaining unit personnel, who are assigned to the jail, to help reduce the work load on the Commissioned Corrections Deputies. Our idea is to eliminate the Jail Support Tech 2 position and reallocate that position into the Community Service Officer position.That Community Service Officer position would be noncommissioned and be assigned primarily to booking related duties and the existing duties associated with the SS2 position. See the attached Duty Description.The skills, abilities, and training requirements for the position are similar to the Alternative Sentencing CSO. I would like to be on the agenda for a discussion about reallocating the jail support tech 2 position to Community service officer under section#4. Keli Dunlap is the Jail Support Tech 2 and is in full support of the transition. Her current position pays roughly$83 per month more than top step CSO, so if this is approved she can be Y rated (meaning she will not lose pay if we re-allocate her position and she will be frozen until the CSO pay grid catches up to her current salary). Attached is proposed revised Community Service Officer position description. Thank you, Chief Kevin Hanson Mason County Sheriff's Office Corrections Division 360-427-9670 ext 369 https://owa.co.mason.wa.us/owa/CivilService@masoncountywa.gov/?offline=disabled#path=/mail/inbox/rp 1/1 MASON COUNTY CIVIL SERVICE COMMISSION POSITION DESCRIPTION Title: Community Service Officer Department: Sheriff's Office Affiliation: IWA Reports to: Division Chief or Designee Salary Range: According to the current signed Supervises/Directs: None labor contract Risk Class: 1501-00 Job Class: 3017 Exempt_ Non Exempt X Civil Service Commission Approval Date: Elected Official/Human Resources Approval 10/20/2022 Date: 10/20/2022 GENERAL DESCRIPTION An incumbent in this entry-level position performs a variety of basic non-enforcement tasks such as service of civil process subpoenas, crime prevention duties, alternative sentencing programsiqL and other non-enforcement duties as required. Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. Incumbents must possess ability to use sound, independent judgment. This classification specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in the position. ESSENTIAL JOB FUNCTIONS- (any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Prepares, processes, and files items for record management, mail, Alternative Sentencing, property room, and evidence systems. Assist 'ail administration by�e conducting interviews, background investigations and new hire orientation. Reviews, and Processes Jail records, all inmate record requests cl^ ents and inmate prisoner billing. Manages 'ail extraditions and coordinates prisoner transportation for prisoner relay. Manages all aspects of the county issued warrants and quashes after they are issued by the courts. Processes video footage and inmate phone call monitoring Jail inventory, supply tracking and ordering including arranging gear and uniform fittings. Jail administrative support Serves civil process subpoenas. Communicates clearly and effectively by phone, radio and in person with people from all racial, ethnic and economic backgrounds. Participates in the establishment of and maintains procedures pertaining to the operations of the section. Testifies in court. Performs crime prevention and other non-enforcement duties. Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 Operates calculators, computers, and other specialized equipment as required by the duties of the position. Performs field compliance checks on Alternative Sentencing participants. Supervises community inmate labor programs. Attends training and obtains required certifications as directed. Regular, reliable and punctual attendance. Performs all jail control room functions. Perform the physical requirements of the position; work within the established working conditions of the position. DISTINGUISHING FEATURES • Incumbents are expected to understand the principles and practices of law enforcement work. • Possess knowledge of applicable sections of the Washington State Law. • Incumbents are expected to quickly and objectively recognize actual and potential problems and determine proper courses of action. • Incumbents are expected to function with considerable independence and have latitude in exercising independent judgment within the framework of existing policies and procedures. • Work is performed under general supervision and is reviewed periodically for adequacy and accuracy of records, reports, and functions. WORKING CONDITIONS Work is performed both indoors or outdoors dependent on position. Lifting of records, reports, tools and equipment may be required, usually not in excess of 50 pounds. May be required to deliver items and operate county vehicles. Physical hazards may occur occasionally when dealing with hostile clients. QUALIFICATIONS • Must be at least 18 years of age. • Must possess a valid Washington State Driver's License. • Pursuant to RCW 41.14.100, must be a US citizen and be able to read and write the English language. • Must possess a high school diploma or GED. • Acceptable scores on Civil Service examinations. • Ability to pass a background investigation which includes a polygraph exam and/or behavioral assessments. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination—Annually Blood Bourne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices—Annually Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 FEMA IS-907: Active Shooter—Annually Defensive tactics- Semi Annually Suicide prevention-Annually Corrections Legal update-Annually PREA- Every 2 years REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Civil Service Commission Signature of Approval: Date: Date: Date: Elected Official / Human Resources Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022 Est. 01.20.201 1/Rev 1-02.16.2017/Rev 2-2.21.2019/Rev 3-10.20.2022