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HomeMy WebLinkAbout2023/04/17 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF April 17, 2023 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public commented is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 04/13/23 at 12:14 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of April 17, 2023 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, April 17, 2023 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 9:45 A.M. Executive Session – RCW 23.30.110(1)(c) Real Estate 10:00 A.M. National Center for Public Lands Counties 10:20 A.M. Planning Advisory Commission Interview 10:25 A.M. Support Services – Mark Neary 10:55 A.M. Public Health – Dave Windom 11:05 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioner Discussion – as needed C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Request to financially support the National Center for Public Lands Counties Background/Executive Summary: In October of 2022 the National Association of Counties(NACO)and the Western Interstate Region(WIR) Board of Directors proposed the creation of a National Center for Public Lands Counties(The Center)to look towards the future of these unique and important lands,opportunities, and investments. The creation of this center will give public lands counties an enhanced opportunity to demonstrate how prosperous public lands counties create a prosperous America. The Center will identify and create research projects, collect,and create data and information,and at times provide detailed, individual research and written county profiles focused on the benefit,opportunities,and impact of Public Lands in our counties. WSAC has a goal to generate$635,000 to support the creation of the future operations center from the 38 of 39 counties in Washington state that receive Payment in Lieu of Taxes(PILT)and Secure Rural Schools(SRS) funding from the federal government. The request to Mason County is$7,957—the equivalent of one percent of Local Assistance and Tribal Consistency Funds received in FY 22 and FY23. Eric Johnson,Executive Director WSAC and Wes McCart Stevens County Commissioner,District 1 will be present at our briefing to present this topic and answer any questions you have. Budget Impact(amount, funding source,budget amendment): $7,957—General Fund Public Outreach (news release,community meeting, etc.): N/A C Mason County Agenda Request Form Y /A t! Requested Action: Approval financially support the National Center for Public Lands Counties in the amount of$7,957 from the General Fund. Attachments WSAC Memo WASHINGTON STATE ASSOCIATION of COUNTIES Originally Presented: November 14, 2022 Updated: March 2, 2023 Revised: April 3, 2023 TO: Washington State Public Land Counties FROM: Eric Johnson, Executive Director Stevens County Commissioner Wes McCart, WIR 2nd Vice President SUBJECT: National Center for Public Lands Counties Assessment Attached for consideration is your County's invoice to support the National Center for Public Lands Counties. This is a one-time assessment. It may be paid in full, or paid in two installments (2023/2024 or 2024/2025). If you intend to pay in two installments, please advise us accordingly by contacting finance@wsac.org. Your Assessment is calculated based on one percent of your allocation of Local Assistance and Tribal Consistency Funds. In addition to your counties invoice, a complete listing of all assessments is attached. This is a voluntary assessment. Our hope is to have 100% participation of all Public Land Counties in Washington State. If you would like a presentation to your county legislative authority, have questions on The Center itself, or the attached invoice, please do not hesitate to contact either Commissioner McCart or Eric Johnson. Monday, April 3rd WSAC Virtual Assembly Please join us for the Monday, April 3rd WSAC Virtual Assembly. Stevens County Commissioner Wes McCart will be joined by Eric Bryson, Executive Director of the Montana Association of Counties, to discuss the purpose of the proposed National Center for Public Land Counties. This is an excellent opportunity to get all your questions answered as you consider participation and funding The Center. Zoom link to join this meeting: https://wsac-org.zoom.us/m/96091320845 Public Lands in Washington State Background Over 43%, or 19.8 million acres, of lands in Washington State are publicly owned. The number of acres and land in public ownership varies widely per county - ranging from Whitman County with approximately 5% public land ownership to Skamania County with more than 86% public land ownership. Of the 19.8 million acres in public ownership, 12.7 million, or 64 percent, are owned by the federal government In Washington State. Federal and State Lands are important economic generators for a number of natural resource base industries, provide outdoor recreation opportunities, support cultural values, and provide a variety of environmental benefits. 1 Public Lands in Washington State are also important Federal and State revenue sources for counties -- with more than $110 million annually in revenue to counties. • Secure Rural Schools(Federal) 26 of 29 Counties $18.2 million (FFY2021) • Payment in Lieu of Taxes(Federal) 37 of 39 Counties $26.3 million (FFY2022) • Dept of Energy Payment(Federal) 3 of 39 Counties $1.78 million (FFY2020) • Refuge Revenue Sharing(Federal) 25 of 39 Counties $490,000(FFY2021) • WDFW PILT(State) 14 of 39 Counties $2 million (FY2021) • DNR PILT(State) 30 of 39 Counties $1.87 million (FY2021) • DNR Timber 19 of 39 Counties $64.5 million (FY Average) • Local and Tribal Consistency Fund 38 of 39 Counties $63.5 million ■ (FFY 2022/2023) Proposed National Center for Public Lands Counties In October 2022, the National Association of Counties (NACo) and the Western Interstate Region (WIR) Board of Directors proposed the creation of a National Center for Public Lands Counties (The Center) to look towards the future of these unique and important lands, opportunities and investments. As many of you know, our county elected and appointed officials are a leading voice in the intergovernmental partnership in responsible resource management. Understanding counties unique governance role and relationship to Public Lands, Congress has consistently supported appropriations for critical programs like Payments In-Lieu of Taxes (PILT) and Secure Rural Schools (SRS). Congress has granted new authorities to federal land managers to broaden the scope, pace and scale of their on-the-ground resource management work with local governments. We have a unique opportunity to accelerate our understanding and demonstrate the results achieved through this partnership. It is important that we provide and share evidence-based research, peer information exchanges, and overall understanding of our lessons learned, emerging trends analysis, and priority public policy issues. The NACo and WIR Boards of Directors is establishing the National Center for Public Lands Counties (The Center)to give public lands counties an enhanced opportunity to demonstrate how prosperous public lands counties create a prosperous America. The Center will identify and complete research projects, collect and create data and information, and at times provide detailed, individual research and written county profiles focused on the benefit, opportunities, and impact of Public Lands in our counties. The Center will use both traditional and new media— such as podcasts and video interviews—to tell stories and disseminate information. The Center will look at: • County partnerships with federal agencies, states, tribes and other counties to reduce wildfire risk, responsibly develop energy and minerals, improve public access and recreational opportunities on federal lands, protect watersheds, conserve species and fish and wildlife habitat, and protect our national parks and other natural treasures; • County investments of PILT, SRS and other natural resource revenue payments to benefit residents, visitors and surrounding public lands;. • The different economic drivers and values in rural vs. urban public lands counties; 2 • Development and implementation of county natural resource management plans and baseline socioeconomic data for environmental analyses; • Resource and property values of federal lands compared to nearby privately owned lands; • Meeting the unique challenges facing public lands counties, such as housing affordability for residents and federal employees, ensuring a stable tax base to deliver critical services, managing infrastructure on federal lands, and providing services to visitors coming to visit public lands and on the public lands themselves. For the Center to meet its mission and serve as a long-term tool for public lands counties, a one time voluntary investment of$15 million from counties throughout the nation is being sought over the next two years. These resources will provide the necessary ongoing funding for staff and consultants to plan, initiate, and complete critical research, projects, activities, communication materials and an annual work plan and place The Center on a sustainable future financial course. The Center will report to the NACo and WIR Board of Directors on its financial health and issue an annual report at the annual WIR Conference on both the work product, return on investment, and financial position of the Center. The Center's governing body is currently envisioned as follows: • WIR Executive Committee (President, 1st VP, 2nd VP, Immediate Past President) • NACo Public Lands Steering Committee Chair • NACo Public Lands Steering Committee Subcommittee Chairs • Federal Lands Gateway County Official appointed by the NACo Public Lands Steering Committee Chair • NACo West Region Representative • NACo Executive Director • Executive Director from WIR Immediate Past President's home state • NACo Public Lands Legislative Director and WIR Liaison, serving as NACo staff liaison to the governing board The Center's governing board will be empowered to develop an annual workplan based on the research priorities selected by the WIR Board of Directors and NACo Public Lands Steering Committee. At the WIR Annual Conference each May, the WIR Board of Directors and the NACo Public Lands Steering Committee will review the activities and performance of the Center, and consider and adopt the proposed workplan for the next year. In order to leverage the expertise of NACo's public lands membership, the governing board will also have the ability to appoint research subcommittees made up of county officials, based on the research priorities selected by the WIR Board of Directors and NACo Public Lands Steering Committee, to coordinate and oversee the research efforts of The Center. Research work conducted by The Center will be non-partisan, aligned with NACo policy and priorities and will not directly conflict with the interests of any county. Discussion Washington's 39 Counties have a unique opportunity to invest in the Center. WIR Board of Directors, NACo leadership, state associations of counties executives and county officials set a fundraising goal of$15 million over the next two years to establish a set of funds to draw from to hire the necessary staff to conduct this critical research and keep The Center on a sustainable 3 financial course. Washington's counties are being asked to provide $635,000 in funding —a one time assessment. If NACo and the WIR Board of Directors are successful, this initial investment will pay dividends for generations to come. Moving Forward — Immediate Ask The goal for WSAC over the next two years, is to generate $635,000 to support the creation and future operations of the Center. Attached is your invoice to support the National Center for Public Land Counties Membership Assessments. Counties that receives PILT and Secure Rural Schools, and/or refuge revenue sharing (38 of 39 counties). Your individual counties assessment is equivalent to one percent of your allocation of Local Assistance and Tribal Consistency Funds (see attached). WSAC and our WIR and Public Lands leaders will continue to provide information to our county elected and appointed officials on how to participate as well as work with WSAC leadership and member counties to better understand the role WSAC can play in funding and supporting the development of the National Center for Public Lands Counties. If you have any questions, you are encouraged to reach out to either WSAC Executive Director Eric Johnson and/or WIR 21d Vice President Stevens County Commissioner Wes McCart. Either can be available to answer questions, attend work sessions, and provide additional information. 4 National Center for Public Land Counties Washington State Per County Membership Assessment Based on 1% of Local Assistance and Tribal Consistency Funds (LATCF) Received Recipient FY22 LATCF FY23 LATCF Total 1% Assessment Name Allocation Allocation Adams $92,193.89 $92,193.89 $184,387.78 $1,843 Asotin $171,672.78 $171,672.78 $343,345.56 $3,433 Benton $105,151.74 $105,151.74 $210,303.48 $2,103 Chelan $3,567,874.70 $3,567,874.70 $7,135,749.40 $71,357 Clallam $1,255,382.62 $1,255,382.62 $2,510,765.24 $25,107 Clark $50,000.00 $50,000.00 $100,000.00 $1,000 Columbia $393,306.04 $393,306.04 $786,612.08 $7,866 Cowlitz $101,230.55 $101,230.55 $202,461.10 $2,024 Douglas $141,970.80 $141,970.80 $283,941.60 $2,839 Ferry $2,181,900.00 $2,181,900.00 $4,363,800.00 $43,638 Franklin $153,893.31 $153,893.31 $307,786.62 $3,077 Garfield $243,777.61 $243,777.61 $487,555.22 $4,875 Grant $923,224.67 $923,224.67 $1,846,449.34 $18,464 Grays Harbor $470,064.70 $470,064.70 $940,129.40 $9,401 Island $50,000.00 $50,000.00 $100,000.00 $1,000 Jefferson $1,692,385.26 $1,692,385.26 $3,384,770.52 $33,847 King $286,534.63 $286,534.63 $573,069.26 $5,730 Kittitas $1,223,789.54 $1,223,789.54 $2,447,579.08 $24,475 Klickitat $172,981.59 $172,981.59 $345,963.18 $3,459 Lewis $1,517,241.04 $1,517,241.04 $3,034,482.08 $30,344 Lincoln $144,905.94 $144,905.94 $289,811.88 $2,898 5 Mason $397,884.65 $397,884.65 $795,769.30 $7,957 Okanogan $6,000,000.00 $6,000,000.00 $12,000,000.00 $120,000 Pacific $50,000.00 $50,000.00 $100,000.00 $1,000 Pend Oreille $2,071,121.58 $2,071,121.58 $4,142,243.16 $41,422 Pierce $541,889.51 $541,889.51 $1,083,779.02 $10,837 San Juan $50,000.00 $50,000.00 $100,000.00 $1,000 Skagit $856,496.09 $856,496.09 $1,712,992.18 $17,129 Skamania $2,021,482.30 $2,021,482.30 $4,042,964.60 $40,429 Snohomish $505,038.99 $505,038.99 $1,010,077.98 $10,100 Spokane $53,944.88 $53,944.88 $107,889.76 $1,078 Stevens $984,174.82 $984,174.82 $1,968,349.64 $19,683 Thurston $50,000.00 $50,000.00 $100,000.00 $1,000 Wahkiakum $50,000.00 $50,000.00 $100,000.00 $1,000 Walla Walla $60,129.90 $60,129.90 $120,259.80 $1,202 Whatcom $1,353,433.85 $1,353,433.85 $2,706,867.70 $27,068 Whitman $52,115.59 $52,115.59 $104,231.18 $1,042 Yakima $1,716,447.05 $1,716,447,05 $3,432,899.05 $34,328 Totals $31,753,640.62 $31,753,645.57 $63,507,286.19 $635,055.00 6 WASHINGTON STATE ASSOCIATION of COUNTIES 206 Tenth Ave SE, Olympia, Washington 98501-1311 Phone (360) 753-1886 Fax (360) 753-2842 Federal ID 91-6056479 www.wsac.org Mason County Board of Commissioners Courthouse Building 1 411 N Fifth St Shelton, WA 98584 Invoice Number: NCPL2023-22 INVOICE Invoice Date Description Amount /1/2023 Special Assessment supporting the National Center for Public Land Counties $7,957.00 Total Now Due $7,957.00 Please make checks payable to 'WSAC' and reference the Invoice Number Mai l to: WSAC - Attn: Business Office 206 Tenth Ave SE, Olympia, WA 98501-1311 Billing Question? Contact Bridget Lockling at finance@wsac.org or 360-489-3017 �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator April 17, 2023 Specific Items for Review March Financial Report—Jennifer Beierle ARPA update—Jennifer Beierle Community Lifeline ARPA contract amendment—Jennifer Beierle Fiber upgrade bid recommendation—Diane Zoren/TJ Cannon 2022 Oath of Inventory—Diane Zoren RCO grant status for parks—John Taylor Human Resources strategic plan update—Mary Ransier 2023 REET 1 review, status, and priorities—Mark Neary Administrator Updates Commissioner Discussion Commissioner calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for March 2023 Background/Executive Summary: Review of Cash Balances,and Budget to Actual Revenues and Expenditures for all County Funds through March 2023. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2022&2023 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for March 2023 �PgoN co�NrF MASON COUNTY MONTHLY 'Xs' FINANCIAL REPORT MARCH 2023 J:\Financials\2023 Financials\2023 March Financial Report 1 gpN Cpp MASON COUNTY MONTHLY FINANCIAL 1854 REPORT MARCH 2023 2022 vs 2023 Current Expense Revenue Comparison Revenue Revenue Department Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 Through End Revenue Through End Revenue vs 2023 of Month of Month WSU Extension 22,000 11,268 (10,732) 51% 20,000 12,000 (8,000) 60% 732 Assessor 9,000 6,090 (2,911) 68% 7,000 (7,000) 0% (6,090) Auditor 1,142,750 399,982 (742,768) 35% 1,092,250 242,439 (849,811) 22% (157,542) Emergency Management 75,912 16,967 (58,945) 22% 139,347 36,138 (103,210) 26% 19,171 Facilities&Grounds - 250 250 0% - 9,335 9,335 0% 9,085 Human Resources - - - 0% - - 0% - Clerk 378,377 46,896 (331,481) 12% 378,377 61,043 (317,334) 16% 14,147 Commissioners - - - 0% - - 0% - Support Services 92,078 - (92,078) 0% 86,522 (86,522) 0% - District Court 1,080,400 207,752 (872,648) 19% 852,300 213,381 (638,919) 25% 5,629 Community Development 2,384,000 634,612 (1,749,388) 27% 2,666,374 532,701 (2,133,673) 20% (101,911) Historical Preservation 24,000 5,360 (18,640) 22% 20,000 3,006 (16,994) 15% (2,354) Parks&Trails 44,000 7,037 (36,963) 16% 44,000 18,650 (25,350) 42% 11,613 Juvenile Court Services 1,255,805 341,411 (914,394) 27% 1,366,600 347,683 (1,018,917) 25% 6,272 Prosecutor 232,091 44,259 (187,832) 19% 216,249 27,947 (188,302) 13% (16,312) Child Support Enforcement 159,679 61,025 (98,654) 38% 171,310 17,962 (153,348) 10% (43,063) Coroner 35,000 24,180 (10,820) 69% 35,000 32,697 (2,303) 93% 8,517 Sheriff 953,505 184,312 (769,193) 19% 1,143,172 198,682 (944,490) 17% 14,370 Indigent Defense 240,767 67,049 (173,718) 28% 240,767 109,424 (131,343) 45% 42,375 Superior Court 69,650 19,727 (49,923) 28% 108,020 18,990 (89,030) 18% (736) Family Court 2,500 520 (1,980) 21% 2,500 360 (2,140) 14% (160) Therapeutic Court 811,347 59,085 (752,262) 7% 776,228 72,472 (703,756) 9% 13,387 Murder Expenditures - - - 0% - 0% - Treasurer 26,983,596 6,443,849 (20,539,747) 24% 28,417,341 6,268,516 (22,148,825) 22% (175,333) Non Departmental 4,619,977 1,137,030 (3,482,947) 25% 1 4,709,045 1,807,620 (2,901,425) 38% 670,589 Motor Pool 72,000 - (72,000) 0% 1 - - 0% - Totals $ 40,688,434 $ 9,718,661 $ (30,969,773) 24% 1 $ 42,492,402 $ 10,031,046 $ (32,461,356) 24% 312,385 Unaudited *Benchmark for Month is 25% J:\Financials\2023 Financials\2023 March Financial Report 2 L�. MASON COUNTY MONTHLY FINANCIAL MA RICH REPORT 2023 Treasurer Department Receipts Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 REAL&PERSONAL PROPERTY TAXES 11,331,824 1,243,464 1,135,928 11% 10,389,391 1,187,911 874,265 11% SALES TAX TITLE PROPERTY - - 0 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 7,200,000 2,019,489 605,845 28% 8,400,000 2,184,251 661,035 26% LOCAL PUBLIC SAFETY-CITY 50,000 12,500 3,740 25% 50,000 13,516 3,816 27% CRIMINALJUSTICE 800,000 234,688 70,367 29% 900,000 253,954 75,551 28% LEASEHOLD EXCISE TAX 30,000 10,191 57 34% 35,000 8,214 7,724 23% FOREST EXCISE TAX 100,000 23,847 0 24% 200,000 133,269 0 67% FRANCHISE FEES 500,000 117,179 0 23% 500,000 108,671 39,311 22% PAYMENT IN LIEU OF TAX/B OF L 340,000 - 0 0% 350,000 - 0 0% PUD PRIVILEGE TAX 750,000 797,422 797,422 106% 800,000 875,638 875,638 109% DNR OTHER TRUST 2 100 19 0 19% 100 13 0 13% LE&C1 LEG 1 TIME COSTS - - 0 0% - - 0 0% CITY-COUNTY ASSISTANCE 1,750,000 1,189,636 1,189,636 68% 2,500,000 230,823 230,823 9% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINAL JUSTICE-COUNTIES 775,000 193,117 0 25% 775,000 189,710 0 24% ADULT COURT COST-JUVENILE OFFE 5,000 1,144 381 23% 5,000 1,058 353 21% CRIMINAL JST-MARIJUANA ENFORCE 85,000 31,000 31,000 36% 125,000 34,053 34,053 27% DUI-OTHER CRIMINAL JUSTICE A 17,000 4,407 0 26% 17,000 121 0 1% LIQUOR/BEER EXCISE TAX 165,000 39,970 0 24% 165,000 39,939 0 24% LIQUOR CONTROL BOARD PROFITS 200,000 49,691 49,691 25% 200,000 49,740 49,740 25% IN LIEU OF-CITY OF TACOMA 210,000 51,622 17,207 25% 210,000 54,191 18,064 26% TREASURER'S FEES 30 - 0 0% 30 0 0% PAYMNT FOR SRVCS-MASON LK DIST 360 0 0% 375 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 100 0 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 100 0 0% CHARGES FOR SRVCS-MACECOM 1,375 - 0 0% 1,500 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 280 80 11% 2,500 440 280 18% REET COLLECTION FEES 125,000 38,262 14,533 31% 170,000 25,264 12,162 15% REET COLLECTIONS COSTS 10,000 2,222 965 22% 10,000 2,018 790 20% TREAS.FIRE PROTECTION ASSESSM 15,000 2,460 2,230 16% 15,000 2,810 2,066 19% 3 Treasurer Department Receipts Treasurer#001-260-000 2022 Budget 2022 YTD This Month %2022 2023 Budget 2023 YTD This Month %2023 TREAS OTHER WORD PROCESSING 200 111 105 55% 200 24 7 12% PUBLIC DISCLOSURE CHGS SRVCS - 0 0% - 100 100 0% DATA PROCESSING SERVICES - 0 0% 2 2 0% GAMBLING TAX PENALTY - 100 0 0% - 150 150 0% REAL&PERSONAL PENALTY 150,000 71,841 33,602 48% 150,000 24,264 11,912 16% PERSONAL PROP FILING PEN 20,000 2,946 1,215 15% 30,000 4,810 4,354 16% PENALTY ON REAL&PERSONAL PRO - - 0 0% - - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - - 0 0% INTEREST&OTHER EARNINGS 250,000 24,034 6,303 10% 250,000 484,200 145,971 194% INVESTMENT SERVICE FEES(TREAS. 6,000 1,214 413 20% 10,000 8,693 2,935 87% INT.ON CONT.NOTES-ACCiS.HELD,S 8,500 2,560 655 30% 10,000 10,289 3,144 103% LEASEHOLD EXCISE TAX INTEREST - 2 1 0% - 8 4 0% EXCISE INTEREST 50 50 11 101% 100 3 0 3% INV PURCHASED INT - - 0 0% - (2,418) (1,295) 0% INTEREST ON DELINQUENT PR TAX 600,000 112,901 58,739 19% 600,000 98,741 47,423 16% RENTS/LEASES-DNR TRUST 10,000 3,143 54 31% 20,000 3,646 5 18% RENTS/LEASES-DNR TMBR TRUST 1 250,000 50,676 0 20% 250,000 - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,877 102,188 100,878 101% 100,000 97,689 99,427 98% TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 150 163 1499% 10 (902) (906) -9023% TAX DISTRIBUTION ROUNDING 10 (7) (4) -71% 10 (14) (14) -139% MISCELLANEOUS-OTHER REVENUE 100 138 138 138% 100 - 0 0% ROAD DIVERSION 1,080,000 109,357 111,048 10% 1,080,000 127,076 93,642 12% SALE OF TAX TITLE PROPERTY - (87) 0 0% - - 0 0% LEASEHOLD EXCISE TAX 2,000 (290) 6 -15% 1,600 912 860 57% TIMBER EXCISE TAX 10,000 (22,773) 0 -228% 10,000 15,191 0 152% DNR PILT NAP/NRCA 900 - 0 0% 1,275 - 0 0% DNR OTHER TRUST 2 50 889 0 1777% 50 1 0 3% OTHER INT-DNR INTEREST 10 (420) 6 -4201% 50 59 25 119% RENTS&LEASES/DNR OTHR TRST 1 2,500 (2,463) 6 -99% 3,800 385 0 10% RENTS&LEASES-DNR TMBR TRST 1 25,000 (75,022) 0 -300% 75,000 - 0 0% Grand Total $26,983,596 $6,443,849 $4,232,421 24% $28,417,341 $6,268,515 $3,293,414 22% Unaudited*Benchmark for Month is 25% 4 do MASON COUNTY MONTHLY FINANCIAL ."ft0H 2023 REPORT 2022 vs 2023 Current Expense Expenditure Comparison Expenditures Expenditures Unexended 2022 Budget through End of Unexpended °/2022 2023 Budget through End of Budget %2023 Actual dif 2022 Department Name g g P g g g vs 2023 Month Budget Authority Month Authority WSU Extension 334,722 46,529 288,193 14% 383,372 68,356 315,016 18% 21,828 Assessor 1,453,707 412,050 1,041,657 28% 1,475,815 413,205 1,062,610 28% 1,155 Auditor 1,901,225 469,249 1,431,976 25% 1,881,812 401,723 1,480,089 21% (67,526) Emergency Management 330,143 76,004 254,139 23% 359,683 90,122 269,561 25% 14,117 Facilities&Grounds 1,448,148 329,458 1,118,690 23% 1,545,159 375,086 1,170,073 24% 45,627 HR/Risk Mngt 687,310 132,761 554,549 19% 875,434 195,061 680,373 22% 62,301 LEOFF 100,000 21,573 78,427 22% 100,000 28,898 71,102 29% 7,325 Clerk 1,142,716 287,429 855,287 25% 1,108,905 270,911 837,994 24% (16,518) Commissioners 357,704 88,469 269,235 25% 390,615 97,821 292,794 25% 9,352 Support Services 1,005,923 264,973 740,950 26% 1,064,379 237,269 827,110 22% (27,704) District Court 1,476,412 322,432 1,153,980 22% 1,526,343 342,604 1,183,739 22% 20,172 Community Development 2,872,143 711,908 2,160,235 25% 3,256,041 741,139 2,514,902 23% 29,232 Historical Preservation 24,000 1,531 22,469 6% 41,150 689 40,461 2% (842) Parks&Trails 638,707 163,800 474,907 26% 790,080 188,779 601,301 24% 24,979 Juvenile Court Services 2,022,773 426,793 1,595,980 21% 2,155,933 475,324 1,680,609 22% 48,531 Prosecutor 2,080,150 386,378 1,693,772 19% 2,169,613 440,726 1,728,887 20% 54,348 Child Support Enforcement 161,447 26,009 135,438 16% 174,363 28,624 145,739 16% 2,615 Coroner 351,914 88,881 263,033 25% 640,942 133,679 507,263 21% 44,797 Sheriff 14,913,350 3,398,315 11,515,035 23% 16,089,917 4,155,774 11,934,143 26% 757,459 Courthouse Security 303,755 64,864 238,891 21% 309,300 65,459 243,841 21% 595 Indigent Defense 1,267,347 305,312 962,035 24% 1,538,125 375,144 1,162,981 24% 69,832 Superior Court 1,105,610 249,033 856,577 23% 1,275,932 318,741 957,191 25% 69,708 Family Court 2,500 - 2,500 0% 2,500 - 2,500 0% 0 Therapeutic Court 816,662 111,713 704,949 14% 783,709 121,477 662,232 16% 9,764 Murder Expenditures 50,000 934 49,067 2% - 925 (925) 0% (8) Treasurer 878,239 261,879 616,360 30% 913,511 264,943 648,568 29% 3,065 Non Departmental 5,316,129 1,130,606 4,185,523 21% 5,856,719 1,293,218 4,563,501 22% 162,612 Motor Pool 50,829 7,255 43,574 14% - - 0% (7,255) Transfers Out to Other Funds 466,282 67,375 398,907 14% 464,021 70,731 393,290 15% 3,357 Totals $ 43,559,847 $ 9,853,511 $ 33,706,336 23% $ 47,173,373 $ 11,196,429 $ 35,976,944 24% 1,342,917 Unaudited 'Benchmark for Month is 25% J:\Financials\2023 Financials\2023 March Financial Report 5 r" MARCH 2023 Six Year Specific Revenue Streams Comparison 3/31/2018 1 3/31/2019 3/31/2020 3/31/2021 3/31/2022 3/31/2023 Community Development Revenues 404,828 386,448 573,028 728,376 634,612 532,701 Detention &Correction Services 8,060 37,406 30,127 33,976 39,637 21,998 205.270.342.30. Current Expense Property Taxes 879,419 996,246 973,062 1,274,841 1,243,464 1,187,911 Road Diversion Property Tax 198,815 214,661 204,451 118,751 109,357 127,076 County Road Property Tax 796,186 900,473 894,730 1,097,222 1,032,205 1,205,773 Current Expense Sales Tax 1,211,124 1,355,119 1,495,169 1,832,065 2,019,489 2,184,251 001.260.000.313.11 Criminal Justice Taxes/Entitlements 322,399 365,432 401,337 438,388 464,356 478,896 see bottom of revenu( Rural Sales & Use Tax Fund 159,853 188,826 200,722 232,435 247,977 268,374 103-313.18 300,000 200,000 100,000 Com Srvcs-Homelessess Preven Filings 96,574 138,931 176,866 227,201 198,326 117,903 117.000.200.341.27.; 300,000 200,000 100,000 Lodginq (Hotel/Motel)Tax 86,324 101,307 94,767 118,976 160,215 168,470 163-313.31 200,000 s0,000 100,000 50,000INIU-1 - ' REET 1 Excise Tax Onlv 216,339 212,264 232,616 373,357 410,531 271,737 REET 2 Excise Tax Only 216,339 212,264 232,616 373,357 410,531 271,737 "N"so0,ao0 000,000 200,0oa 100,000 J:\Financials\2023 Financiais\2023 March Financial Report 6 �AgON COUNTf" MASON COUNTY MONTHLY FINANCIAL REPORT MARCH 2023 REVENUE MONTH 12022 REVENUE 1 2023 REVENUE DIFFERENCE JANUARY $ 678,071.10 $ 762,082.70 $ 84,011.60 FEBRUARY $ 735,573.58 $ 761,133.57 $ 25,559.99 MARCH $ 605,844.73 $ 661,034.70 $ 55,189.97 APRIL $ 648,208.19 $ (648,208.19) MAY $ 819,079.72 $ (819,079.72) JUNE $ 758,195.22 $ (758,195.22) JULY $ 789,558.43 $ (789,558.43) AUGUST $ 868,091.16 $ (868,091.16) SEPTEMBER $ 835,635.35 $ (835,635.35) OCTOBER $ 874,640.36 $ (874,640.36) NOVEMBER $ 933,808.65 $ (933,808.65) DECEMBER $ 847,167.46 $ (847,167.46) TOTAL COLLECTED REVENUE $ 9,393,873.95 $ 2,184,250.97 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 7,200,000.00 $ 8,400,000.00 $ 9,558,635.51 YET TO BE COLLECTED $ (6,215,749.03) ANTICIPATED INCREASE $ 1,158,635.51 12 MONTH ROLLING AVERAGE CHANGE 9.2% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 9.3% J:\Financials\2023 Financials\2023 March Financial Report 7 0�N COt, 1.,=f MARCH 2023 Six Year Financial RecaP Current Expense Recap 3/31/2018 3/31/2019 3/31/2020 3/31/2021 3/31/2022 3/31/2023 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 10,191,954 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 200,000 264,295 386,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475 790,000 Accrued Leave Reserve 520,000 530,805 347,742 347,742 413,000 Capital Reserve 5,000,000 Current Expense Unreserved Cash (2,212,775) 866,597 2,816,697 8,976,046 7,793,007 This Month Current Expense Cash 2,404,769 6,553,016 9,940,005 14,933,979 21,565,097 25,573,960 Adopted Budget on December 31st 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 Supplemental Appropriations 30,000 - - - - Total Budget including Supplementals 36,960,990 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 Budgeted Beginning Fund Balance 3,061,750 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000 Budgeted Ending Fund Balance 3,261,456 5,786,719 11,536,173 12,780,888 18,628,587 21,319,029 Revenue Budgets 33,899,240 35,617,630 37,944,271 39,464,511 40,688,434 42,492,402 Revenues thru This Month of each year 6,203,966 6,710,933 6,740,976 8,236,027 9,718,661 10,031,046 Budgeted Revenues Received 18% 19% 18% 21% 24% 24% Expenditure Budgets 33,669,534 34,721,442 38,045,056 40,683,623 43,559,847 47,173,373 Expenditures thru This Month of each yearl 7,979,085 8,152,898 9,010,618 9,495,069 9,853,511 11,196,429 Budgeted Expenditures Expended 24% 23% 24% 23% 23% 24% 8 Special Fund Cash Balances 3/31/2018 3/31/2019 3/31/2020 3/31/2021 3/31/2022 3/31/2023 Rural County Sales&Use Tax Fund(.09) 190,541 737,955 493,829 1,217,342 1,599,615 2,017,273 Auditor's O&M 222,577 236,139 257,706 308,203 406,129 449,477 County Roads Fund 8,300,797 8,951,650 10,214,136 9,944,668 9,206,193 11,376,701 Paths&Trails 248,758 260,513 274,196 282,040 290,688 302,635 Election Equipment Holding 298,087 168,902 188,150 239,041 282,932 309,078 Crime Victims 230,045 189,234 207,292 211,977 207,104 184,066 Victim Witness Activities 26,740 24,415 23,839 21,736 9,776 11,354 Historical Preservation Fund 36,815 36,885 32,668 Community Support Services Fund 442,216 749,389 889,784 1,228,808 1,728,432 1,704,740 Abatement/Repair/Demolition Fund 270,111 274,790 279,343 278,480 277,475 282,498 Reserve for Technology Fund 132,988 80,908 REET&Property Tax Admin Asst 60,548 65,971 67,961 72,275 82,779 85,779 National Forest Safety 31,418 36,423 25,186 6,308 1,304 24,118 Trial Court Improvement Fund 88,889 103,843 117,229 77,040 91,832 98,789 Sheriff Special Funds 260,964 266,627 279,268 31,212 Sheriff's Boating Program 116,697 154,027 82,307 Narcotics Investigation 93,171 98,034 94,478 Mason County Clean Water District 26,372 205,114 Public Health Fund 176,900 227,243 587,331 1,231,186 1,734,947 3,010,490 American Rescue Plan Act 4,873,348 7,505,610 Law Library 78,799 74,126 69,983 55,792 46,253 36,089 Lodging(Motel/Hotel)Tax Fund 409,781 593,280 743,473 802,954 1,195,261 1,727,702 Mental Health Tax Fund 1,370,738 1,422,346 1,421,790 1,604,123 1,802,639 2,273,259 Treasurer's M&O Fund 147,945 162,178 195,426 83,788 174,849 188,633 Veterans Assistance 174,518 63,819 40,389 91,224 146,263 210,337 Skokomish Flood Zone 133,572 32,447 73,049 21,484 14,301 7,113 Mason Lake Management District 111,613 141,194 115,956 77,263 72,745 73,080 Spencer Lake Management District 2,833 9,356 8,909 9,783 Island Lake Management District 18,355 20,869 30,881 31,268 29,676 26,081 Capital Improvement/Reet 1 Fund 11298,735 1,625,618 1,988,458 1,399,622 1,745,779 2,260,935 Capital Improvement/Reet 2 Fund 21345,462 1,998,523 2,634,954 3,519,046 4,619,727 5,437,602 Mason County Landfill 885,850 449,396 813,149 1,163,830 2,386,763 2,895,475 N. Bay/Case Inlet Utility 728,698 730,420 1,197,259 1,575,363 1,917,543 2,583,252 N.Bay/Case Inlet Utility Reserve 724 546 Wastewater System Development 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 284,673 433,483 122,899 73,947 139,905 117,150 Beards Cove Water 376,897 411,582 493,887 555,998 630,926 952,871 Belfair WW&Water Reclamation 392,697 332,478 893,716 304,776 1,731,607 1,675,671 Reserve Landfill 499,682 476,982 460,201 444,540 443,221 440,914 Reserve Beards Cove Ulid 345,561 192,426 204,119 210,314 217,004 Storm Drain System Development 859 187,439 181,567 179,534 178,727 Information Technology 252,473 138,382 467,553 471,038 351,850 529,033 Equipment Rental&Revolving Fund 4,317,834 4,671,102 3,678,688 3,071,731 4,418,352 4,946,587 Unemployment Fund 195,400 151,033 138,729 141,240 178,413 214,081 TOTALS 25,393,248 26,724,541 29,910,862 31,252,403 43,521,700 54,350,157 I { MASON COUNTY MONTHLY FINANCIAL xs�y REPORT MAKH 2023 2022 vs 2023 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2022 Expenditures Unexpended %2022 2023 Expenditures Unexpended %2023 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 0 581 -581 0% 2,090 2,663 -573 127.40% ASSESSOR 29,963 6,898 23,065 23.02% 32,910 7,322 25,588 22.25% EMERGENCY MANAGEMENT 990 295 695 29.82% 2,540 193 2,347 7.59% FACILITIES&GROUNDS 27,731 3,840 23,891 13.85% 85,685 12,212 73,473 14.25% COMMUNITY SERVICES 47,254 11,300 35,954 23.91% 66,645 16,135 50,510 24.21% PARKS&TRAILS 57,615 3,588 54,027 6.23% 45,043 12,388 32,655 27.50% JUVENILE COURT SERVICES 8,006 2,779 5,227 34.71% 8,570 1,905 6,665 22.23% PROSECUTOR 6,691 1,539 5,152 23.01% 7,127 1,502 5,625 21.07% CORONER 14,250 4,945 9,305 34.70% 50,891 3,648 47,243 7.17% SHERIFF ADMIN 1,202,975 270,586 932,389 22.49% 1,354,357 322,055 1,032,302 23.78% MOTOR POOL 50,829 7,255 43,574 14.27% 0 0 0 0% Total 001 GENERAL FUND 1,446,304 313,606 1,132,698 21.68% 1,655,858 380,023 1,275,835 22.95% SHERIFF'S BOATING PROGRAM 0 20 -20 0% 0 20 -20 0% COMMUNITY SERVICES HEALTH 57,077 13,707 43,370 24.01% 47,172 10,902 36,270 23.11% AMERICAN RESCUE PLAN ACT 0 0 0% TOTAL SPECIAL FUNDS 57,077 13,727 43,350 24.05% 47,172 10,922 36,250 23.15% Total GENERAL FUND&SPECIAL FUNDS 1,503,381 327,333 1,176,048 21.77% 1,703,030 390,945 1,312,085 22.96% REVISED YTD MP Unexpended %2022 2023 Expenditures Unexpended %2023 TOTAL MOTOR POOL EXPENDITURES BY BUDGET EXPENDED Budget Budget through End of Budget OBJECT CODE Authority Month Authority MOTOR POOL SALARIES& BENEFITS 39,689 7,204 32,485 18.15% 40,275 4,888 35,387 12.14% MOTOR POOL SUPPLIES 80,150 8,236 71,914 10.28% 54,050 15,341 38,709 28.38% MOTOR POOL FUEL 245,0451 69,396 175,649 28.32% 402,000 68,586 333,414 17.06% MOTOR POOL LEASE 226,180 122,745 103,435 54.27% 706,272 173,248 533,024 24.53% MOTOR POOL MAINT-MONTHLY 15,730 2,899 12,831 18.43% 12,000 5,041 6,959 42.01% MOTOR POOL REPAIRS& MISC. 62,100 11,716 50,384 18.87% 70,075 17,179 52,896 24.52% MOTOR POOL INSURANCE 20,170 924 19,246 4.58% 16,640 966 15,674 5.81% MOTOR POOL CAPITAL LEASE 406,717 1,414 405,303 0.35% 147,000 33,960 113,040 23.10% MOTOR POOL CAP UPFIT 407,600 102,800 304,800 25.22% 254,718 71,736 182,982 28.16% Total GENERAL FUND& HEALTH FUND 1 1,503,381 327,3331 1,176,048 21.77%1 1,703,030 390,9451 1,312,085 22.96% Unaudited *Benchmark for month is 25% 10 _ MASON COUNTY MONTHLY FINANCIAL ® REPORT MARCH 2023 2022 vs 2023 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2022 Budget Collected Uncollected %2022 2023 Budget Collected Uncollected %2023 Actual dif 2022 No. Through End Revenue Through End Revenue vs 2023 of Month of Month 103 Sales&Use Tax 866,000 247,977 (618,023) 29% 963,000 288,788 (674,212) 30% 40,811 104 Auditor's 0&M 140,250 18,703 (121,547) 13% 127,250 14,365 (112,885) 11% (4,338) 105 County Road 20,067,763 3,141,400 (16,926,363) 16% 1 21,099,126 3,640,551 (17,458,575) 17% 499,151 106 Paths&Trails 10,136 2,551 (7,585) 25% 9,707 4,033 (5,674) 42% 1,482 109 Election Equipment Holdings 42,250 35,172 (7,078) 83% 42,250 14,370 (27,880) 34% (20,802) 110 Crime Victims 41,910 15,726 (26,184) 38% 59,010 17,925 (41,085) 30% 2,199 114 Victim Witness Activities 55,683 5,895 (49,788) 11% 51,191 11,228 (39,963) 22% 5,333 117 Community Support Services 2,772,928 3,598,584 825,656 130% 2,254,928 719,345 (1,535,583) 32% (2,879,239) 118 Abatement 7,920 63 (7,857) 1% 1,200 2,868 1,668 239% 2,805 120 REET&Property Tax Admin 25,600 5,319 (20,281) 21% 25,750 4,624 (21,126) 18% (695) 134 National Forest Safety 21,457 - (21,457) 0% 21,500 - (21,500) 0% - 135 Trial Court Improvements 22,652 - (22,652) 0% 22,684 5,649 (17,035) 25% 5,649 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 - (38,800) 0% - 142 Narcotics Investigation Fund 6,000 961 (5,039) 16% 6,500 522 (5,978) 8% (439) 145 Mason County Clean Water District 190,000 26,372 (163,628) 14% 190,000 28,934 (161,066) 15% 2,562 150 Community Services Health 2,948,154 1,436,239 (1,511,915) 49% 3,349,997 1,784,343 (1,565,654) 53% 348,105 155 American Rescue Plan Act 6,484,450 1,049 (6,483,401) 0% 22,500 82,232 59,732 365% 81,183 160 Law Library 24,900 5,115 (19,785) 21% 23,260 6,347 (16,913) 27% 1,232 163 Lodging Tax(Hotel/Motel) 500,500 160,243 (340,257) 32% 600,750 175,051 (425,699) 29% 14,807 164 Mental Health 1,243,736 300,010 (943,726) 24% 1,414,765 346,241 (1,068,524) 24% 46,231 180 Treasurer's M&O Fund 338,700 150,227 (188,473) 44% 274,062 108,572 (165,490) 40% (41,654) 190 lVeterans Assistance 141,340 16,203 (125,137) 11% 146,524 20,098 (126,426) 14% 3,895 192 Skokomish Flood Zone 10,020,250 - (10,020,250) 0% 6,897,203 - (6,897,203) 0% 194 Mason Lake Mngmt Dist#2 37,900 4,339 (33,561) 11% 39,990 5,054 (34,936) 13% 715 195 Spencer Lake Mngmt Dist#3 15,225 1,805 (13,420) 12% 16,036 2,105 (13,931) 13% 300 199 Island Lake Mngmt Dist#1 10,000 717 (9,283) 7% 100 263 163 263% (454) 350 REET 1 Capital Improvements 1,562,000 410,931 (1,151,069) 26% 1,866,000 294,009 (1,571,991) 16% (116,921) 351 REET 2 Capital Improvements 1,505,000 411,498 (1,093,502) 27% 1,813,000 329,456 (1,483,544) 18% (82,042) 402 Mason County Landfill 5,868,714 1,441,684 (4,427,030) 25% 7,216,147 1,554,364 (5,661,783) 22% 112,680 403 N.Bay/Case Inlet Utility 2,404,398 563,834 (1,840,564) 23% 2,337,004 612,292 (1,724,712) 26% 48,458 411 Rustlewood Sewer&Water 482,257 77,287 (404,970) 16% 576,560 137,824 (438,736) 24% 60,538 412 Beards Cove Water 332,230 56,212 (276,018) 17% 367,564 75,359 (292,205) 21% 19,146 413 Belfair WW&Water Reclamation 11,209,208 744,945 (10,464,263) 7% 3,707,003 442,885 (3,264,118) 12% (302,060) 428 Reserve Landfill 700 100 (600) 14% 700 4,581 3,881 654% 4,481 429 Reserve Beards Cove ULID 10,800 2,726 (8,074) 25% - - - 0% (2,726) 480 Storm Drain System Development 500 - (500) 0% - - - 0% - 500 Information Technology Dept 922,819 461,360 (461,460) 50% 1,151,233 575,342 (575,892) 50% 113,982 501 Equipment Rental&Revolving 2,836,265 134,317 (2,701,948) 5% 2,812,088 674,420 (2,137,668) 24% 540,103 502 Unemployment Fund 73,420 - (73,420) 0% 76,204 - (76,204) 0% - Totals $73,282,816 13,479,562 $ (59,803,253) 18% $59,621,586 11,984,040 $ (47,637,546) 20% (1,495,522) Unaudited *Benchmark for Month is 25% J:\Financials\2023 Financials\2023 March Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT MARCH 2023 2022 vs 2023 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures No. Fund Name 2022 Budget through End of Unexpended %2022 2023 Budget through End of Unexpended %2023 Actvsl2023 dif ozz Month Budget Authority Month Budget Authority 103 Sales&Use Tax 660,415 1,713 658,702 0% 678,711 111,957 566,754 16% 110,244 104 Auditor's O&M 108,074 43,655 64,419 40% 111,635 41,983 69,652 38% (1,672) 105 1 County Road 23,638,929 3,542,967 20,095,962 15% 23,793,040 4,160,230 19,632,811 17% 617,262 106 1 Paths&Trails 2,223 474 1,749 21% 2,047 452 1,595 22% (22) 109 Election Equipment Holdings 51,781 370 51,411 1% 51,642 354 51,289 1% (17) 110 Crime Victims 99,426 21,849 77,577 22% 106,491 22,611 83,880 21% 762 114 Victim Witness Activities 55,635 10,102 45,534 18% 52,740 8,524 44,216 16% (1,578) 117 Community Support Services 2,450,242 2,909,166 (458,924) 119% 2,456,488 1,032,010 1,424,478 42% (1,877,156) 118 Abatement 54,296 282 54,014 1% 54,155 278 53,877 1% (4) 120 REET&Property Tax Admin 100,589 11,757 88,832 12% 110,750 15,341 95,409 14% 3,584 134 National Forest Safety 31,457 3,764 27,693 12% 36,500 382 36,118 1% (3,382) 135 Trial Court Improvements 54,213 491 53,722 1% 53,715 155 53,560 0% (336) 141 Sheriff's Boating Program 42,533 1,696 40,837 4% 42,083 1,082 41,001 3% (614) 142 Narcotics Investigation Fund 7,669 771 6,898 10% 5,869 599 5,270 10% (172) 145 Mason County Clean Water District 100,000 - 100,000 0% 190,153 - 190,153 0% 150 Community Services Health 3,382,359 1,053,819 2,328,540 31% 4,077,531 1,012,058 3,065,473 25% (41,760) 155 jAmerican Rescue Plan Act 12,584,450 184,581 12,399,869 1% 10,000,000 139,548 9,860,452 1% (45,032) 160 Law Library 36,307 8,070 28,237 22% 34,856 8,432 26,424 24% 362 163 Lodging Tax(Hotel/Motel) 772,900 65,091 707,809 8% 988,514 121,331 867,183 12% 56,240 164 Mental Health 1,479,258 131,461 1,347,797 9% 1,464,058 110,240 1,353,818 8% (21,221) 180 Treasurer's M&O Fund 395,672 32,051 363,621 8% 354,062 27,730 326,332 8% (4,321) 190 Veterans Assistance 241,340 30,726 210,614 13% 252,000 29,209 222,791 12% (1,517) 192 ISkokomish Flood Zone 10,037,105 1,069 10,036,036 0% 6,914,198 3,919 6,910,279 0% 2,850 194 Mason Lake Mngmt Dist#2 107,900 571 107,329 1% 129,990 350 129,640 0% (221) 195 Spencer Lake Mngmt Dist#3 22,017 84 21,933 0% 20,201 163 20,038 1% 79 199 Island Lake Mngmt Dist#1 30,000 149 29,851 0% 35,100 160 34,940 0% 11 350 REET 1 Capital Improvements 2,101,978 675,347 1,426,631 32% 2,101,804 361,908 1,739,896 17% (313,439) 351 REET 2 Capital Improvements 2,041,831 22,203 2,019,628 1% 2,103,875 98,061 2,005,814 5% 75,858 402 1 Mason County Landfill 6,188,733 1,129,191 5,059,542 18% 6,760,452 1,291,415 1 5,469,037 19% 162,224 403 N.Bay/Case Inlet Utility 2,116,504 423,334 1,693,170 20% 2,235,214 266,581 1,968,633 12% (156,753) 405 Wastewater System Development - - - 0% - - 0% - 411 Rustlewood Sewer&Water 667,517 70,396 597,121 11% 677,661 92,811 584,850 14% 22,415 412 Beards Cove Water 328,460 29,621 298,839 9% 335,427 39,156 296,272 12% 9,534 413 Belfair WW&Water Reclamation 7,606,541 207,647 7,398,894 3% 7,142,083 1,382,675 5,759,408 19% 1,175,028 428 1 Reserve Landfill 301,597 399 301,198 0% 1 300,950 5,121 295,829 2% 4,722 429 Reserve Beards Cove ULID 4,508 1,127 3,381 25% - - - 0% (1,127) 480 Storm Drain System Development 571 93 478 16% - - - 0% (93) 500 Information Technology Dept 1,031,504 327,261 704,243 32% 1,174,995 300,043 874,952 26% (27,218) 501 Equipment Rental&Revolving 3,987,878 518,102 3,469,776 13% 3,345,768 453,967 2,891,801 L14% (64,135) 502 Unemployment Fund 234,420 17,815 216,605 8% 276,204 476 275,728 (17,339)Totals $ 83,158,832 $ 11,479,264 $ 71,679,568 14% $ 78,470,962 $ 11,141,310 $ 67,329,652 (337,954) Unaudited *Benchmark for Month is 25% JAFinancials12023 Financialst2023 March Financial Report 12 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: N Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• American Rescue Plan Act(ARPA)Project Updates Background/Executive Summary: Mason County's Board of Commissioners have approved 44 ARPA funded projects. 15 of those are completed. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: No action needed,this is an update for the board. Attachments: ARPA Documentation ARPA Briefing Support as of 12/31/2022 Page 1 ARPA Briefing Support 2022 Proposed Revenue Recipierds Balance Pl,,Red Proposed Amt Rd.fro Obliga[etl by emalning of Usetl in Propozetl U. in Use In Crosz- Belklr Complete BOCCAsikn Projectln ARPA Category Mason County Projed Name DistriR Confirmed Requests BOCC Approved <on[raR Expended Approved Am[ 3031 Uze in N22 2023 2020 <ouMy Mason IF HAMC EDC CEDS HCC PUD1 PUD3 Housing Water -AC Total Prjs Agenda Date Notes Munis A Support Public Health Response/N.,,Mlve Emnamic Impacts PUD 1 Curtomer Arrearages due to COVID 2 125,000 $ 125,000AO 125,000 $ 25,OD0.00 100,D00 6,578 18,422 125,000 125,000 8/3/2021 0.ealloca[e from PUD Arrearages to HCC Eldon Fiber Buildout 2 1100,000)$ (100000.00) (too' 0) (500,000) (100,000) (100,000) 2/15/2022 HCC Curtomer Arrearages due to COVID 2 130,000 $ 130,000.o0 110,000 $ 21,)39.1] 87,261 110,000 130,000 11G,000 8/3/2021 Mason County Treasurer Property Tax Reim-individual houreholds All 125,000 $ 125,000.00 125,000 $ WID31.36 21,986 84,15) 00,843 125,D00 125,000 8/3/2021 son Coun<Reasurer Property Tax Reim-small businesses All ]5,Uo0 5 ]S.Oo0.1. ]5,000 $ 25,06].94 49,932 ]5,000 ]5,000 ]5,000 12/2/2021 Mason County Utility Arrearages All 90,000 $ 90,000.00 $ 54,)O).93 35,922 9/27/2D22 EDC$mall Business Grants All So0,o00 5 5w,000.00 sZ- 1$ sogo" - 4]5,000 25,090 500000 soo,Doo 8/3/zozl Crossroads Housing for Assistance to Homeless Veterans All 10,000 $ 10,000.00 1G,000 $ 1,)38.80 8,261 10,D00 1G,000 1D,- 11/23/2021 M.-County Housing Authority Rent Arrearages All 1121.mnm., 123,545 $ 100,000.00 100,000 $ 100,000.00 - 123,545 123,545 4/12/2022 The Arcofthe Peninsulas All zoz 35,DID $ 3S,OD0.0G 35,000 $ 22,440.62 12,559 Camp Sluys Youth Camp All cns/zryauz 30,Oo0 $ 30,Uo0.00 30,000 30,Oo0 Shelton Young Adult Transitional Housing Protect Al 1,418,000 $ )1110.1 722,000 )22,000 son County Hwskg authority umt Renovation Project All 1,208,]90 5 ]50,000.00 71o,000 $ ]50,000.00 - MasonCountyEme tg &Disaster Response Center All 50,900 $ 50,66).00 10,66) Community Ufellne All 54,190 $ 54,]89.84 ^54,]90 $ 9,131.64 45,658 ARPA$from City ofshekon for Community Ufellne $ (20,000.00) (20,000) A 5upport Publlc Health Resporue/NelPtive Economic Impacts Subtotal 3,866,025 $2,657,456.84 2,516,790 $1,613,840.06 1,063,617 565,7341 279,651 1 200,000 1 123,545 500,000 110,000 25,000 ID," 968,545 B Premium pay for Essentkl Workers Signing BonusforC-ions Deputies-upto$30k.pp-d All 74,266 $ 30,000.OD 30,000 74,166 74,266 4/11/2D22 ThereNno other funding for thisask-est$45k-$)0k B Premium peyfor Essentkl Workers Subtotal 74,266 $ 30,000.00 - $ 30,0)0 74,266 74,266 C Replace Publlc SeROr Revenue Lws Up far governmen[cervices up to$10 Million MCSO Body Cameras All )02,364 $ )02,364.00 n .. $ )02,363.14 0 702,31 )02,365 )02,365 6/a,8/aa1V13/21 MG50 Body Camera install All 40,000 $ 40,Oo0.00 a i,,. $ 25,769.50 14,211 25,790 14,210 40,Oo0 40,000 11/23/2021 PrpjeR complMe-lason Oracoby 9/26/2022 PUD 3 Belair Substation 1 1,SOD,OOG $1,wo,00G.o0 1,500,00G 1,500,000 1,wo,00G 1,500,000 8/3/20230n hold due to interim revenue amt of$].9M Public Records Software G-UA All 2a :re 22,]00 $ 22,]00.00 a .>e� $ 17,783.36 4,91] 22,]00 22,]00 22,]00 DID Rewrds Archival Image All ..2.1 543,D00 $ 543,D00.00 n .. 542,000 543,DOO 542,000 ors OfOce 2ntl Door expansion(Originally]00,000) All 2a ]S,OoO $ ]S,Oo0.00 a �>e $ 38,423.88 36,5]6 ]5000 ]5,000 36,5]6 4/11/2022 Jail Elevator and Dwrs All sn/rrez Avvrr 80,000 $ w000.0G ou. $)3,59- 6,409 80,000 8D,- 5/24IM22 EeIS Hi I yard Gd- An 240,000 5 z40,oO= �n �.,. $ 240,000.DU - 240,0o0 240,000 MC50 Bears[ All 343,DOG $ 343,D00.DO uxo... 342,000 342,000 342,DD0 North Mason Fire Mobile Integrated Health Program Startup 1 337,000 $ 337,000.00 337,000 337,000 337,000 C Replace Public Settor Revenue Lass SuMmal 3,881,064 $3,881,064.00 1,500,000 $1,097,951.62 2,783,112 72%- 1,-,%0 22,700 2,358,365 1,500,00G 3,881,065 36,5]6 D Water,Sewer,and 8, dband lMras[rvmure 1 Agate Beach Water S11-Mainline 3 e�e��zoza 559,000 $ 559,000.00 559,OD0 559,000 559,000 559,000 559,000 8/3/2021 PUD 1Vuecrest5torage Upgrade Phase(&2 2 158,284 $ 158,284A0 158,284 $ 158,284.00 - 158,284 158,2. 158,284 8/3/2021 CEDS Belfair Wa<er New Well for Commercial Core UGA 450,000 $ 450,000.00 450,OD0 450,000 450,000 450,000 450,OD0 8/3/2021 HCC Colony Surf Fiber Buildout 2 31%556 $ 313,556.00 313,556 $ 313,556.00 - 313,556 313,556 313,556 8/3/2021 HCC EIdon Fiber Buildout 2 501,932 $ 501,932.00 501,932 $ 360,204.96 14t,R] 501,932 501,932 501,932 8/3/2021 Reallocate from PUD gl Customer Arreareges to HCC EIdon Fiber Buildout lo0,Do0 $ iwoo0.w 100,000 $ too,000.00 - lo.,- lOD,D00 100,000 2/15/2022 son County T ll-frd-Backbone/Storage upgrade All 136,261 $ 136,261.00 uxei.,. $ 136,097.84 163 136,098 136,261 136,261 163 9/28/2021 PW Rustlewood-Project Removed Beards Cove AC Mainline Replacement u==n=aro.,a Pva foo,000 5 foo,000.00 �n �>e M000 100,000 too,o00 100,000 12/2/z021 PW Belfair PS Nl Improvement Protect 1 : 150,000 $ 150,000.00 n .. 150,000 150,000 150,000 150,000 12///2021 W Bel fair PS d3 Improvement Prolecf 1 ­2 1-1 I80,o00 $ I80,o00.1 uxe�>e I80,o00 1B0,000 SBO,ODO SBO,ODO 12/2/2021 Reallocate from PW Belfair PSK3 to Mason County Utilities Arrearages (go,00D)$ (90,000.00) (90,Ow) (90,ow) (90,I.) PW Lakeland Pump Station 1 zn=n2 avn.,so va 42,Uo0 $ 42,000.00 $ 39,433.27 2,567 42,000 42,w0 42,w0 12/21/2021 Belfair Water Backup Generetors 1 v=an=mi.wmay.. 300,D00 $ 300,000.00 300,000 30D,000 19),OOG 197,000 W]O Grinder Pumps All :721-1., 151,273 $ '51,2]3.00 $ 97,653.58 53,619 151,273 151,273 4/11/2022 Port Of P Allyn Water Company 1 e/mzx u.n im,D00 $ im,000.o0 nlo0,000 too,000 BeR.ir Sewer Log yard Rd.Exfemiw Design 1 x,000 $ -t000.00 -'000 Belfair Sewer EA-d- 1 $5,200,000 $1,500,000.00 n .. $1,wo,o0G.o0 - son-tyFi-Optic lnf,.A,u-Upgrade All S425,000 $ '125,000.00 425,000 PUD 1 Vuecrest Storage Upgrade Phase 3 2 $)50,000 $ )SO,DOOM n)5G,000 )SO,DOO O Water,Sewer,antl Brwd-d!hdrasUU_Subtotal 9,n],306 $6,0]],306.00 2,382,- $2,705,229.0 31372,076 136,098 1 2,554,]]2 1 1 669,534 450,000 1 915,488 1 ]3],280 I 1 1 19),000 1 2,949,306 163 E Adminlstretkn WashingtonState Associationof Counties2022Dues Al4,000 $ 4,OOD.OG $ 4,00D.00 - 4,000 4,ODD 4,000 12/21/2021 Temp-1,tySlMffoaddress COVID Al!l 430,000 $ 430,000.00 - $ 14,799.00 415,201 92,078 250,000 250,000 12/I/2021 Approved$250k until l2/31/2026 on 5/24/2022 Administr-.Payroll $ )0,943.82 (]0,944) Temp County S1M15uppies(Included in Temp Staff) All $ 1,52].5] E M.M.-SuMmal 434,OOG $ 434,OOG.DO - $ 91,1)0.39 415,201 96,0]8 250,000 4,000 254,000 Grand Total 18,032,661 $13,0MA26.84 6,399,562 $5,508,291.n 7,6114,007 1.,LRl N6 4,467p25 692,234 2,002,631 123,545 500,D00 450,000 1,025,488 ]42,284 1,-,000 10,000 197,D00 4,00D 0,12),182 36,T39 Total APRA Funds Availabk $13,968,901.00 oral AR PAEundseereivedln 2021-11 Rountl $6,4B4p50.50 TMaI ARPAFunds Expected in N22-Sewnd Round $6-,4S0.50 oral ARPA Funtls Approved in pd.brleRn $13,0]9,926.84 Completed projects with unexpended ARPA funds returned $ 311,-3 2 oral Obligated ARPA Funds: $13-,08).R Total ARPA Funds over-allocrted at l2/31/3033 the[may wme out of ARPA Administration $ ()4,186.)3) Updates on ARPA as of 4/14/23 ARPA Project Update Request Questions: 1: Have you started the project? 2: How much of the project is done?50%or Less, 50%or more, or Complete 3: What is your project completion date? 4:When do you expect to send in the documentation for reimbursement? 5: Have there been any changes in your contact information? As you can see,these are short simple questions to just check in with them and make sure the project is moving forward. PUD 3- Belfair Substation Belfair Electrical Capacity Infrastructure Project $1,500,000 Have you started the project? Yes How much of the project is done? 50% Less than 50%, good progress being made. or less, 50% or more, or Complete What is your project completion date? Estimated commissioning in Q3 2024 for the Belfair Ring Bus Switching Yard. We will have other expenses totaling up to $1.5M before full completion. When do you expect to send in the Upon completion or when the first $1.5M is documentation for reimbursement? spent. Have there been any changes in your No contact information? Impact NW Camp Sluy's 100%funded upfront. Yes we have begun, projects and are approximately 50% completed. We anticipate being completed by June 2023. No changes in contact information. The Youth Connection Have you started your project? We are still doing the Environmental Review required by US Housing and Urban Development which is required before we can purchase the building. We project final review of our reports will be completed by early June, depending on the City of Shelton's timing for reviewing all the reports submitted. Unfortunately,we were required to conduct a full environmental review due to the cost of the project. How much of the project is done? 50%or Less, 50%or More, Complete: Less than 50%. We are still short$1.2M and are seeking additional funding from the State Legislature, Congress and private sources. Unfortunately,we cannot go under contract with our primary funding source until we are fully funded. What is your project completion date? We are hoping for June, 2024, depending on funds and permitting. When do you expect to send in the documentation for reimbursement? Please verify these are reimbursable funds. I recall Jennifer telling the Commissioners the funds were needed up-front. We don't have enough in our reserve to pay the full amount appropriated. We hope to utilize $402,000 to purchase the building once the environmental review is signed off in June. The rest of the funds should be spent late Fall. Have there been any changes in your contact information? No changes in contact information. North Mason Fire Mobile Integrated Health Have you started your project?We have started our project. How much of the project is done? 50%or Less, 50%or More, Complete I would estimate our project at a 50%completion status. What is your project completion date? We expect our project (ARPA portion)to be substantially completed by the end of this year(2023) When do you expect to send in the documentation for reimbursement?We expect to submit our first documentation for reimbursement at the mid year mark (June 301n) Have there been any changes in your contact information?All of our contact information remains current. Beau Bakken said he would love to give a verbal update if the opportunity arises. PUD 1 Agate Beach Agate Beach design is completed and is out to bid right now, so construction should start this spring. Should be done in 2023.We'll submit A19s in late summer probably. I'm not sure if Katie will submit A19s for engineering before then. PUD 1 Vuecrest Vuecrest engineering is almost done, and it will be put out to bid in summer. Will submit A19s for engineering in spring. Construction will hopefully be done by 2023, early 2024. We'll submit A19s in fall/winter probably for construction. DCD Records Archival Imaging -The first billing for January 2023 to March 2023 will be sent to you by the 21't of April. 1: Have you started the project? We started January 3, 2023 2: How much of the project is done?50%or Less, 50%or more, or Complete Less than 50% 3:What is your project completion date?The project will outlive the grant money. We expect to spend all of the allocated ARPA funds no later than 12/16/2026. 4: When do you expect to send in the documentation for reimbursement? See Kathy's answer above. 5: Have there been any changes in your contact information? No Mason County Fiber Optic Infrastructure Upgrade 1: Have you started the project?Yes 2: How much of the project is done?50%or Less, 50%or more, or Complete—Less than 50% 3: What is your project completion date?—End of 2023 4:When do you expect to send in the documentation for reimbursement?—Possibly as soon as June 2023 5: Have there been any changes in your contact information?— No Community Lifeline 1: Have you started the project?Yes 2: How much of the project is done?50%or Less, 50%or more, or Complete- More than 50% 3: What is your project completion date?- May 31', 2023 4: When do you expect to send in the documentation for reimbursement? March 29th 5: Have there been any changes in your contact information? No HCC Eldon Fiber For the Eldon Project: Yes,the project is started and there is active broadband service in the build area. The project is 50%or more completed and we have 5 customers installed. We anticipate the project being completed by June 301n We have not submitted additional documentation as we were hoping to reallocate the remaining Customer Arrearages to this project. HCC submitted a letter requesting the transfer of funds to Mark Neary. Please let me know if I should reach out to him for an update. No changes in our contact information. For the Customer Arrearage Funds: The project is complete.Although we had many customers with past due pandemic balances we believe that all of those customer willing to submit the required form and documentation have done so. This project is complete. We do not plan to ask for any additional reimbursement. HCC submitted a request to have these funds transferred to the Eldon Fiber project. No changes in our contact information. Crossroads Homeless Veterans Assistance 1: Have you started the project? -Yes 2: How much of the project is done? 50% or Less, 50%or more, or Complete -More than 50% 3: What is your project completion date? -By June 2024 4: When do you expect to send in the documentation for reimbursement? -Spending the funding and getting it to the veterans is not a concern, its gathering those forms back due to the turn over. I will meet with Dan Cameron for a plan of attack. 5: Have there been any changes in your contact information? -No Signing Bonus for Deputies- In February, two deputies were eligible for the first installment of the signing bonus. Mason County Treasurer- Household and Small Business Property tax-The Treasurer has asked to combine the funds left and use them for Real Property tax. That total is $66,952. Mason County Utilities- Port Of Allyn Water Company Have you started your project?Yes How much of the project is done? 90%—IF we get approval from DOE to purchase an existing well in the same aquafer rather than drill a new one. Commerce has already signed off on modifying the grant status, we just need the approval from DOE—which we expect in the next couple of weeks. What is your project completion date?June 30 When do you expect to send in the documentation for reimbursement?July 1 Have there been any changes to your contact information? — No Mason County Housing Authority This project was 100% funded upfront. 1: Have you started the project?Yes 2: How much of the project is done?50%or Less, 50%or more, or Complete less than 50% 3: What is your project completion date? Mid 2024 4: Have there been any changes in your contact information? Yes, I am stepping down due to medical reasons and Dan Armstrong will be Assistant Executive Director. He has been with the project since mid 2021. His contact info is 360-964-0358 cell and email is mcha.danarmstrot@outlook .com Public Works Projects: -Eels Hill Yard Goat - funds transferred -Beards cove -PS #1 & #3 -Lakeland -Grinder Pumps -Log Yard Rd Design -Belfair Sewer Extension —funds transferred "Bottom line—it looks like we will have $120,695 unexpended by the end of 2023. We can easily spend it in Belfair, but not on the Lift Station improvements approved by the Board. • Beard's Cove and Belfair Sewer/Log Yard design will get underway in the next quarter. • Grinder pumps were recently delivered and we expect an invoice any day. This will zero out the approved grinder award. • Pump Station #1 and #3 pumps have been ordered and delivery expected in the next month or so, and invoiced this next quarter. These projects will be under expended and account for nearly all the projected $120,695 balance." Mason County Sheriff Office Bearcat/Terradyne It is in production and is projected to be finished this summer. Mason County Emergency & Disaster Recovery -inquiring into using ARPA funds for matching other federal grants. Belfair Water DlstriCt-New Well-Backup Generators Temp County Staff/ Admin Payroll - I rn still here working away!- Kate Completed Projects: PUD 1 Customer Arrearages HCC Customer Arrearages* EDC Small business Grants Mason County Housing Authority Arrearages MCSO Body Cameras Prosecutors Office 2nd Floor expansion* Jail Elevators and Doors* Eels Hill Yard Goat Trackers PUD 1 Vuecrest Phase 1 & 2 PUD 1 Eldon Fiber Buildout HCC Colony Surf Fiber Buildout Mason County IT Infrastructure Backbone/Storage Upgrade* Lakeland Pump Station* The Arc of the Peninsulas Public Records GovQA- *Balance remaining C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: N Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Reallocate/Combine Remaining ARPA Funds Awarded to Mason County Treasurer for Real Property Tax and Personal(Business&MH's)Property Tax Background/Executive Summary: The Board of Mason County Commissioners approved the Treasurer's use of ARPA funds to prevent foreclosure on real property tax and personal property tax in 2021. The approved ARPA allocations are $125,000 for individual households and$75,000 for small businesses. The Treasurer has stated that the small business delinquent property taxes are complete and is requesting the remaining funds be moved into the individual household's section. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to reallocate American Rescue Plan Act funds from Personal Property Tax to Real Property Tax in the amount of$49,932 to give the Treasurer a total of$66,952 to help prevent foreclosure to individual households. Attachments Letter from the Mason County Treasurer ARPA Spreadsheet Kate Campbell From: Lisa Frazier Sent: Tuesday, April 11, 2023 9:17 AM To: Jennifer Beierle Cc: Kate Campbell Subject: Treasurer ARPA Funding Jen: In response to your phone message—please consider this my request to combine the outstanding allocations for the real property and personal (business) property ARPA funding back together for use in providing assistance to homeowners that are subject to foreclosure. Originally I have asked for$250,000 for real property foreclosure and then asked to use a portion of that for personal (business & MH's)that would also be subject to distraint (foreclosure). With the exception of some MH's—there are no businesses that would qualify for ARPA funding at this time. However, I still have a need for ARPA funding outstanding for real property and MH's with taxes delinquent for the years 2020 and 2021 and will need those funds that were allocated for personal property (businesses)to help with real property taxes subject to foreclosure. Elisabeth (Lisa) Frazier Mason County Treasurer 411 N 5t'St, Bldg 1 PO Box 429 Shelton, WA 98584 360-427-9670 Ext 484 e_m_f@masoncountywa.gov Mason County complies with the Public Records Act—Chapter 42.56 RCW. As such, email sent to and/or from the County may be subject to public disclosure. ARPA Briefing Support as of 12/31/2022 Page 1 ARPA Briefing Support 2022 Proposed Revenue Recipierds Balance Pl,,Red Proposed Amt Rd.fro Obliga[etl by emalning of Usetl in Propozetl U. in Use In Crosz- Belklr Complete BOCCAsikn Projectln ARPA Category Mason County Projed Name DistriR Confirmed Requests BOCC Approved <on[raR Expended Approved Am[ 3031 Uze in N22 2023 2020 <ouMy Mason IF HAMC EDC CEDS HCC PUD1 PUD3 Housing Water -AC Total Prjs Agenda Date Notes Munis A Support Public Health Response/N.,,Mlve Emnamic Impacts PUD 1 Curtomer Arrearages due to COVID 2 125,000 $ 125,000AO 125,000 $ 25,OD0.00 100,D00 6,578 18,422 125,000 125,000 8/3/2021 0.ealloca[e from PUD Arrearages to HCC Eldon Fiber Buildout 2 1100,000)$ (100000.00) (too' 0) (500,000) (100,000) (100,000) 2/15/2022 HCC Curtomer Arrearages due to COVID 2 130,000 $ 130,000.o0 110,000 $ 21,)39.1] 87,261 110,000 130,000 11G,000 8/3/2021 Mason County Treasurer Property Tax Reim-individual houreholds All 125,000 $ 125,000.00 125,000 $ WID31.36 21,986 84,15) 00,843 125,D00 125,000 8/3/2021 son Coun<Reasurer Property Tax Reim-small businesses All ]5,Uo0 5 ]S.Oo0.1. ]5,000 $ 25,06].94 49,932 ]5,000 ]5,000 ]5,000 12/2/2021 Mason County Utility Arrearages All 90,000 $ 90,000.00 $ 54,)O).93 35,922 9/27/2D22 EDC$mall Business Grants All So0,o00 5 5w,000.00 sZ- 1$ sogo" - 4]5,000 25,090 500000 soo,Doo 8/3/zozl Crossroads Housing for Assistance to Homeless Veterans All 10,000 $ 10,000.00 1G,000 $ 1,)38.80 8,261 10,D00 1G,000 1D,- 11/23/2021 M.-County Housing Authority Rent Arrearages All 1121.mnm., 123,545 $ 100,000.00 100,000 $ 100,000.00 - 123,545 123,545 4/12/2022 The Arcofthe Peninsulas All zoz 35,DID $ 3S,OD0.0G 35,000 $ 22,440.62 12,559 Camp Sluys Youth Camp All cns/zryauz 30,Oo0 $ 30,Uo0.00 30,000 30,Oo0 Shelton Young Adult Transitional Housing Protect Al 1,418,000 $ )1110.1 722,000 )22,000 son County Hwskg authority umt Renovation Project All 1,208,]90 5 ]50,000.00 71o,000 $ ]50,000.00 - MasonCountyEme tg &Disaster Response Center All 50,900 $ 50,66).00 10,66) Community Ufellne All 54,190 $ 54,]89.84 ^54,]90 $ 9,131.64 45,658 ARPA$from City ofshekon for Community Ufellne $ (20,000.00) (20,000) A 5upport Publlc Health Resporue/NelPtive Economic Impacts Subtotal 3,866,025 $2,657,456.84 2,516,790 $1,613,840.06 1,063,617 565,7341 279,651 1 200,000 1 123,545 500,000 110,000 25,000 ID," 968,545 B Premium pay for Essentkl Workers Signing BonusforC-ions Deputies-upto$30k.pp-d All 74,266 $ 30,000.OD 30,000 74,166 74,266 4/11/2D22 ThereNno other funding for thisask-est$45k-$)0k B Premium peyfor Essentkl Workers Subtotal 74,266 $ 30,000.00 - $ 30,0)0 74,266 74,266 C Replace Publlc SeROr Revenue Lws Up far governmen[cervices up to$10 Million MCSO Body Cameras All )02,364 $ )02,364.00 n .. $ )02,363.14 0 702,31 )02,365 )02,365 6/a,8/aa1V13/21 MG50 Body Camera install All 40,000 $ 40,Oo0.00 a i,,. $ 25,769.50 14,211 25,790 14,210 40,Oo0 40,000 11/23/2021 PrpjeR complMe-lason Oracoby 9/26/2022 PUD 3 Belair Substation 1 1,SOD,OOG $1,wo,00G.o0 1,500,00G 1,500,000 1,wo,00G 1,500,000 8/3/20230n hold due to interim revenue amt of$].9M Public Records Software G-UA All 2a :re 22,]00 $ 22,]00.00 a .>e� $ 17,783.36 4,91] 22,]00 22,]00 22,]00 DID Rewrds Archival Image All ..2.1 543,D00 $ 543,D00.00 n .. 542,000 543,DOO 542,000 ors OfOce 2ntl Door expansion(Originally]00,000) All 2a ]S,OoO $ ]S,Oo0.00 a �>e $ 38,423.88 36,5]6 ]5000 ]5,000 36,5]6 4/11/2022 Jail Elevator and Dwrs All sn/rrez Avvrr 80,000 $ w000.0G ou. $)3,59- 6,409 80,000 8D,- 5/24IM22 EeIS Hi I yard Gd- An 240,000 5 z40,oO= �n �.,. $ 240,000.DU - 240,0o0 240,000 MC50 Bears[ All 343,DOG $ 343,D00.DO uxo... 342,000 342,000 342,DD0 North Mason Fire Mobile Integrated Health Program Startup 1 337,000 $ 337,000.00 337,000 337,000 337,000 C Replace Public Settor Revenue Lass SuMmal 3,881,064 $3,881,064.00 1,500,000 $1,097,951.62 2,783,112 72%- 1,-,%0 22,700 2,358,365 1,500,00G 3,881,065 36,5]6 D Water,Sewer,and 8, dband lMras[rvmure 1 Agate Beach Water S11-Mainline 3 e�e��zoza 559,000 $ 559,000.00 559,OD0 559,000 559,000 559,000 559,000 8/3/2021 PUD 1Vuecrest5torage Upgrade Phase(&2 2 158,284 $ 158,284A0 158,284 $ 158,284.00 - 158,284 158,2. 158,284 8/3/2021 CEDS Belfair Wa<er New Well for Commercial Core UGA 450,000 $ 450,000.00 450,OD0 450,000 450,000 450,000 450,OD0 8/3/2021 HCC Colony Surf Fiber Buildout 2 31%556 $ 313,556.00 313,556 $ 313,556.00 - 313,556 313,556 313,556 8/3/2021 HCC EIdon Fiber Buildout 2 501,932 $ 501,932.00 501,932 $ 360,204.96 14t,R] 501,932 501,932 501,932 8/3/2021 Reallocate from PUD gl Customer Arreareges to HCC EIdon Fiber Buildout lo0,Do0 $ iwoo0.w 100,000 $ too,000.00 - lo.,- lOD,D00 100,000 2/15/2022 son County T ll-frd-Backbone/Storage upgrade All 136,261 $ 136,261.00 uxei.,. $ 136,097.84 163 136,098 136,261 136,261 163 9/28/2021 PW Rustlewood-Project Removed Beards Cove AC Mainline Replacement u==n=aro.,a Pva foo,000 5 foo,000.00 �n �>e M000 100,000 too,o00 100,000 12/2/z021 PW Belfair PS Nl Improvement Protect 1 : 150,000 $ 150,000.00 n .. 150,000 150,000 150,000 150,000 12///2021 W Bel fair PS d3 Improvement Prolecf 1 ­2 1-1 I80,o00 $ I80,o00.1 uxe�>e I80,o00 1B0,000 SBO,ODO SBO,ODO 12/2/2021 Reallocate from PW Belfair PSK3 to Mason County Utilities Arrearages (go,00D)$ (90,000.00) (90,Ow) (90,ow) (90,I.) PW Lakeland Pump Station 1 zn=n2 avn.,so va 42,Uo0 $ 42,000.00 $ 39,433.27 2,567 42,000 42,w0 42,w0 12/21/2021 Belfair Water Backup Generetors 1 v=an=mi.wmay.. 300,D00 $ 300,000.00 300,000 30D,000 19),OOG 197,000 W]O Grinder Pumps All :721-1., 151,273 $ '51,2]3.00 $ 97,653.58 53,619 151,273 151,273 4/11/2022 Port Of P Allyn Water Company 1 e/mzx u.n im,D00 $ im,000.o0 nlo0,000 too,000 BeR.ir Sewer Log yard Rd.Exfemiw Design 1 x,000 $ -t000.00 -'000 Belfair Sewer EA-d- 1 $5,200,000 $1,500,000.00 n .. $1,wo,o0G.o0 - son-tyFi-Optic lnf,.A,u-Upgrade All S425,000 $ '125,000.00 425,000 PUD 1 Vuecrest Storage Upgrade Phase 3 2 $)50,000 $ )SO,DOOM n)5G,000 )SO,DOO O Water,Sewer,antl Brwd-d!hdrasUU_Subtotal 9,n],306 $6,0]],306.00 2,382,- $2,705,229.0 31372,076 136,098 1 2,554,]]2 1 1 669,534 450,000 1 915,488 1 ]3],280 I 1 1 19),000 1 2,949,306 163 E Adminlstretkn WashingtonState Associationof Counties2022Dues Al4,000 $ 4,OOD.OG $ 4,00D.00 - 4,000 4,ODD 4,000 12/21/2021 Temp-1,tySlMffoaddress COVID Al!l 430,000 $ 430,000.00 - $ 14,799.00 415,201 92,078 250,000 250,000 12/I/2021 Approved$250k until l2/31/2026 on 5/24/2022 Administr-.Payroll $ )0,943.82 (]0,944) Temp County S1M15uppies(Included in Temp Staff) All $ 1,52].5] E M.M.-SuMmal 434,OOG $ 434,OOG.DO - $ 91,1)0.39 415,201 96,0]8 250,000 4,000 254,000 Grand Total 18,032,661 $13,0MA26.84 6,399,562 $5,508,291.n 7,6114,007 1.,LRl N6 4,467p25 692,234 2,002,631 123,545 500,D00 450,000 1,025,488 ]42,284 1,-,000 10,000 197,D00 4,00D 0,12),182 36,T39 Total APRA Funds Availabk $13,968,901.00 oral AR PAEundseereivedln 2021-11 Rountl $6,4B4p50.50 TMaI ARPAFunds Expected in N22-Sewnd Round $6-,4S0.50 oral ARPA Funtls Approved in pd.brleRn $13,0]9,926.84 Completed projects with unexpended ARPA funds returned $ 311,-3 2 oral Obligated ARPA Funds: $13-,08).R Total ARPA Funds over-allocrted at l2/31/3033 the[may wme out of ARPA Administration $ ()4,186.)3) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: 0 Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Reallocate American Rescue Plan Act(ARPA)Funds from Customer Arrearages to Eldon Fiber Buildout Request from Hood Canal Communications(HCC) Background/Executive Summary: On August 3,2021,the Board of County Commissioners approved$110,000 of American Rescue Plan Act funds to assist Hood Canal Communication customers with arrearages. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to reallocate$87,260.83 of American Rescue Plan Act funds from Hood Canal Communication (HCC)customer arrearages to the Hood Canal Communication Eldon Fiber Buildout. Attachments Letter from HCC ARPA Spreadsheet { l HoodCanal �:• COMMUNICATIONS Keeping our community connected since 1934. December 27, 2022 Mason County Board of Commissioners c/o Mark Neary 411 N. 51"Street Shelton, WA 98584 RE: Request to Reallocate ARPA Funding Request Dear Mr. Neary, Hood Canal Communications (HCC) in partnership with Mason PUD No. 1 was awarded ARPA funding to assist with the Eldon Fiber Broadband project in Mason County. Since the project was awarded HCC has been faced with material and labor inflation, as well as labor shortages. These factors have caused a large increase in the bid prices HCC has received. HCC will continue to match 20%of grant funds awarded to this project. HCC was awarded $110,000.00 of ARPA funding from Mason County to assist with customer arrearages. At this time, we have awarded Customer Arrearage Funds due to Covid impacts in the amount of$22,739.17 to cover past due phone and internet balances. We would like to ask the Mason County Board of Commissioners to re-allocate$87,260.83 of the funding earmarked for customer arrearages to offset the overages of the Eldon Fiber Broadband project. HCC has had success with the Customer Arrearage program but believe that customers will no longer submit the required documentation for program qualification. ARPA project updates: o $22,739.17 awarded to customers to bring their phone and internet accounts current. • Colony Surf Fiber Buildout project was completed, and 28 customers installed with Fiber Broadband Service. Customer connections continue into 2023. ® Eldon Fiber Buildout project is under construction. HCC created a free public WiFi hot spot at the Eldon Store. Residential and commercial fiber connections will begin in 2023. Could you add our request to an upcoming briefing? Please let me know if you need any additional information. Sincerely, A-i6 a'04L Mike Oblizalo Vice-President and General Manager 360.898.2481 phoric, PO box 2,19 22I8 Olympic Hwy N www.hcc.net 360.898.2244 fax Union, WA 98592 Shelton,WA 98592 Broadband • Video • Voice ARPA Briefing Support as of 12/31/2022 Page 1 ARPA Briefing Support 2022 Proposed Revenue Recipierds Balance Pl,,Red Proposed Amt Rd.fro Obliga[etl by emalning of Usetl in Propozetl U. in Use In Crosz- Belklr Complete BOCCAsikn Projectln ARPA Category Mason County Projed Name DistriR Confirmed Requests BOCC Approved <on[raR Expended Approved Am[ 3031 Uze in N22 2023 2020 <ouMy Mason IF HAMC EDC CEDS HCC PUD1 PUD3 Housing Water -AC Total Prjs Agenda Date Notes Munis A Support Public Health Response/N.,,Mlve Emnamic Impacts PUD 1 Curtomer Arrearages due to COVID 2 125,000 $ 125,000AO 125,000 $ 25,OD0.00 100,D00 6,578 18,422 125,000 125,000 8/3/2021 0.ealloca[e from PUD Arrearages to HCC Eldon Fiber Buildout 2 1100,000)$ (100000.00) (too' 0) (500,000) (100,000) (100,000) 2/15/2022 HCC Curtomer Arrearages due to COVID 2 130,000 $ 130,000.o0 110,000 $ 21,)39.1] 87,261 110,000 130,000 11G,000 8/3/2021 Mason County Treasurer Property Tax Reim-individual houreholds All 125,000 $ 125,000.00 125,000 $ WID31.36 21,986 84,15) 00,843 125,D00 125,000 8/3/2021 son Coun<Reasurer Property Tax Reim-small businesses All ]5,Uo0 5 ]S.Oo0.1. ]5,000 $ 25,06].94 49,932 ]5,000 ]5,000 ]5,000 12/2/2021 Mason County Utility Arrearages All 90,000 $ 90,000.00 $ 54,)O).93 35,922 9/27/2D22 EDC$mall Business Grants All So0,o00 5 5w,000.00 sZ- 1$ sogo" - 4]5,000 25,090 500000 soo,Doo 8/3/zozl Crossroads Housing for Assistance to Homeless Veterans All 10,000 $ 10,000.00 1G,000 $ 1,)38.80 8,261 10,D00 1G,000 1D,- 11/23/2021 M.-County Housing Authority Rent Arrearages All 1121.mnm., 123,545 $ 100,000.00 100,000 $ 100,000.00 - 123,545 123,545 4/12/2022 The Arcofthe Peninsulas All zoz 35,DID $ 3S,OD0.0G 35,000 $ 22,440.62 12,559 Camp Sluys Youth Camp All cns/zryauz 30,Oo0 $ 30,Uo0.00 30,000 30,Oo0 Shelton Young Adult Transitional Housing Protect Al 1,418,000 $ )1110.1 722,000 )22,000 son County Hwskg authority umt Renovation Project All 1,208,]90 5 ]50,000.00 71o,000 $ ]50,000.00 - MasonCountyEme tg &Disaster Response Center All 50,900 $ 50,66).00 10,66) Community Ufellne All 54,190 $ 54,]89.84 ^54,]90 $ 9,131.64 45,658 ARPA$from City ofshekon for Community Ufellne $ (20,000.00) (20,000) A 5upport Publlc Health Resporue/NelPtive Economic Impacts Subtotal 3,866,025 $2,657,456.84 2,516,790 $1,613,840.06 1,063,617 565,7341 279,651 1 200,000 1 123,545 500,000 110,000 25,000 ID," 968,545 B Premium pay for Essentkl Workers Signing BonusforC-ions Deputies-upto$30k.pp-d All 74,266 $ 30,000.OD 30,000 74,166 74,266 4/11/2D22 ThereNno other funding for thisask-est$45k-$)0k B Premium peyfor Essentkl Workers Subtotal 74,266 $ 30,000.00 - $ 30,0)0 74,266 74,266 C Replace Publlc SeROr Revenue Lws Up far governmen[cervices up to$10 Million MCSO Body Cameras All )02,364 $ )02,364.00 n .. $ )02,363.14 0 702,31 )02,365 )02,365 6/a,8/aa1V13/21 MG50 Body Camera install All 40,000 $ 40,Oo0.00 a i,,. $ 25,769.50 14,211 25,790 14,210 40,Oo0 40,000 11/23/2021 PrpjeR complMe-lason Oracoby 9/26/2022 PUD 3 Belair Substation 1 1,SOD,OOG $1,wo,00G.o0 1,500,00G 1,500,000 1,wo,00G 1,500,000 8/3/20230n hold due to interim revenue amt of$].9M Public Records Software G-UA All 2a :re 22,]00 $ 22,]00.00 a .>e� $ 17,783.36 4,91] 22,]00 22,]00 22,]00 DID Rewrds Archival Image All ..2.1 543,D00 $ 543,D00.00 n .. 542,000 543,DOO 542,000 ors OfOce 2ntl Door expansion(Originally]00,000) All 2a ]S,OoO $ ]S,Oo0.00 a �>e $ 38,423.88 36,5]6 ]5000 ]5,000 36,5]6 4/11/2022 Jail Elevator and Dwrs All sn/rrez Avvrr 80,000 $ w000.0G ou. $)3,59- 6,409 80,000 8D,- 5/24IM22 EeIS Hi I yard Gd- An 240,000 5 z40,oO= �n �.,. $ 240,000.DU - 240,0o0 240,000 MC50 Bears[ All 343,DOG $ 343,D00.DO uxo... 342,000 342,000 342,DD0 North Mason Fire Mobile Integrated Health Program Startup 1 337,000 $ 337,000.00 337,000 337,000 337,000 C Replace Public Settor Revenue Lass SuMmal 3,881,064 $3,881,064.00 1,500,000 $1,097,951.62 2,783,112 72%- 1,-,%0 22,700 2,358,365 1,500,00G 3,881,065 36,5]6 D Water,Sewer,and 8, dband lMras[rvmure 1 Agate Beach Water S11-Mainline 3 e�e��zoza 559,000 $ 559,000.00 559,OD0 559,000 559,000 559,000 559,000 8/3/2021 PUD 1Vuecrest5torage Upgrade Phase(&2 2 158,284 $ 158,284A0 158,284 $ 158,284.00 - 158,284 158,2. 158,284 8/3/2021 CEDS Belfair Wa<er New Well for Commercial Core UGA 450,000 $ 450,000.00 450,OD0 450,000 450,000 450,000 450,OD0 8/3/2021 HCC Colony Surf Fiber Buildout 2 31%556 $ 313,556.00 313,556 $ 313,556.00 - 313,556 313,556 313,556 8/3/2021 HCC EIdon Fiber Buildout 2 501,932 $ 501,932.00 501,932 $ 360,204.96 14t,R] 501,932 501,932 501,932 8/3/2021 Reallocate from PUD gl Customer Arreareges to HCC EIdon Fiber Buildout lo0,Do0 $ iwoo0.w 100,000 $ too,000.00 - lo.,- lOD,D00 100,000 2/15/2022 son County T ll-frd-Backbone/Storage upgrade All 136,261 $ 136,261.00 uxei.,. $ 136,097.84 163 136,098 136,261 136,261 163 9/28/2021 PW Rustlewood-Project Removed Beards Cove AC Mainline Replacement u==n=aro.,a Pva foo,000 5 foo,000.00 �n �>e M000 100,000 too,o00 100,000 12/2/z021 PW Belfair PS Nl Improvement Protect 1 : 150,000 $ 150,000.00 n .. 150,000 150,000 150,000 150,000 12///2021 W Bel fair PS d3 Improvement Prolecf 1 ­2 1-1 I80,o00 $ I80,o00.1 uxe�>e I80,o00 1B0,000 SBO,ODO SBO,ODO 12/2/2021 Reallocate from PW Belfair PSK3 to Mason County Utilities Arrearages (go,00D)$ (90,000.00) (90,Ow) (90,ow) (90,I.) PW Lakeland Pump Station 1 zn=n2 avn.,so va 42,Uo0 $ 42,000.00 $ 39,433.27 2,567 42,000 42,w0 42,w0 12/21/2021 Belfair Water Backup Generetors 1 v=an=mi.wmay.. 300,D00 $ 300,000.00 300,000 30D,000 19),OOG 197,000 W]O Grinder Pumps All :721-1., 151,273 $ '51,2]3.00 $ 97,653.58 53,619 151,273 151,273 4/11/2022 Port Of P Allyn Water Company 1 e/mzx u.n im,D00 $ im,000.o0 nlo0,000 too,000 BeR.ir Sewer Log yard Rd.Exfemiw Design 1 x,000 $ -t000.00 -'000 Belfair Sewer EA-d- 1 $5,200,000 $1,500,000.00 n .. $1,wo,o0G.o0 - son-tyFi-Optic lnf,.A,u-Upgrade All S425,000 $ '125,000.00 425,000 PUD 1 Vuecrest Storage Upgrade Phase 3 2 $)50,000 $ )SO,DOOM n)5G,000 )SO,DOO O Water,Sewer,antl Brwd-d!hdrasUU_Subtotal 9,n],306 $6,0]],306.00 2,382,- $2,705,229.0 31372,076 136,098 1 2,554,]]2 1 1 669,534 450,000 1 915,488 1 ]3],280 I 1 1 19),000 1 2,949,306 163 E Adminlstretkn WashingtonState Associationof Counties2022Dues Al4,000 $ 4,OOD.OG $ 4,00D.00 - 4,000 4,ODD 4,000 12/21/2021 Temp-1,tySlMffoaddress COVID Al!l 430,000 $ 430,000.00 - $ 14,799.00 415,201 92,078 250,000 250,000 12/I/2021 Approved$250k until l2/31/2026 on 5/24/2022 Administr-.Payroll $ )0,943.82 (]0,944) Temp County S1M15uppies(Included in Temp Staff) All $ 1,52].5] E M.M.-SuMmal 434,OOG $ 434,OOG.DO - $ 91,1)0.39 415,201 96,0]8 250,000 4,000 254,000 Grand Total 18,032,661 $13,0MA26.84 6,399,562 $5,508,291.n 7,6114,007 1.,LRl N6 4,467p25 692,234 2,002,631 123,545 500,D00 450,000 1,025,488 ]42,284 1,-,000 10,000 197,D00 4,00D 0,12),182 36,T39 Total APRA Funds Availabk $13,968,901.00 oral AR PAEundseereivedln 2021-11 Rountl $6,4B4p50.50 TMaI ARPAFunds Expected in N22-Sewnd Round $6-,4S0.50 oral ARPA Funtls Approved in pd.brleRn $13,0]9,926.84 Completed projects with unexpended ARPA funds returned $ 311,-3 2 oral Obligated ARPA Funds: $13-,08).R Total ARPA Funds over-allocrted at l2/31/3033 the[may wme out of ARPA Administration $ ()4,186.)3) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Community Lifeline's American Rescue Plan Act(ARPA)Contract Amendment Background/Executive Summary: The Board of County Commissioners previously approved to award Community Lifeline$34,790 in American Rescue Plan Act funding in coordination with the City of Shelton to provide 24/7 cold weather shelter. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Community Lifeline American Rescue Plan Act(ARPA)contract amendment to change the effective date and term to December 1,2022 through May 31,2023 and adding detailed requirements to the COVID-19 Expenditure Report regarding necessary information on spending reports and breakdowns. Attachments Contract Amendment AMERICAN RESCUE PLAN ACT OF 2021 AGREEMENT#_22-089 AMENDMENT#1 Between MASON COUNTY and COMMUNITY LIFELINE THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Community Lifeline hereinafter referred to as "RECIPIENT" for the Cold Weather 24/7 Shelter Project herein referred to as "PROJECT"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act,referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule ("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS, ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs projects in response to the COVID-19 public health emergency during the period of March 3, 2021, allocated by December 31, 2024 and expended by December 31, 2026, which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. As required under Amendment, Section 16, no amendment, or modification to the Agreement will be effective without prior written consent of the authorized representatives of the parties. There are two sections being revised under this Amendment: The first revision is to change Section 1, Effective Date and Term. This section now reads: "This Agreement is effective as of December 1, 2022, and shall remain in effect until May 31, 2023, unless terminated by the County in writing." The second revision is to add more detailed requirements to Section 4, COVID-19 Expenditure Report. This Section now reads "To facilitate the County's requirement for documentation of ARPA funding under the IFR, the Recipient will submit an emailed report to the County, daily, through May 31, 2023, detailing the number of people housed and a Monthly A-19 expenditure report, detailing the payroll expenditure costs by the Recipient. The detailed payroll expenditure report shall include an itemized list of dates and hours worked by employee name and total salaries and benefits paid by the Recipient for each line item billed to ARPA. Such a schedule may be modified with the prior approval of the County. Failure to provide any of the required documentation may result in termination of the Agreement." All other terms of the contract remain the same. All other items listed under"Scope of Services" in the original agreement remain the same. DATED this day of , 2023. RECIPIENT NAME MASON COUNTY,WASHINGTON Mark Neary, County Administrator Dated: Dated: APPROVED AS TO FORM: Tim Whitehead, Chief DPA C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Diane Zoren and TJ Cannon Ext. 747 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ® Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Fiber Upgrade for Downtown County Campus Background/Executive Summary: Information Technology opened the bidding process for the downtown campus fiber optic upgrade on January 23,2023.At close of bid on March 2,2023 the county received two bids for review—Hood Canal Communications $177,406.25 +$126,610.94 in contingencies for a total of$304,017.19 and SEFNCO $121,374.68. The bids were tabulated by Mark Neary and Todd Cannon. It was determined that the county received only one responsive bid that met all the specifications.Proposals were evaluated on criteria that includes"Strategy for completion of services(i.e.paths of fiber,materials used)"and SEFNCO's scope of work and map are inadequate to determine their strategy. SEFNCO's bid amount doesn't appear to reflect the total scope of services. Included in the bid specification scope of services is"Ability to work within Mason County Public Utility District#3 guidelines on pole usage and possible replacement if necessary." There is no cost in SEFNCO's bid for pole replacement even though their path appears to predominantly overhead and the County is aware that PUD 3 will require some poles to be replaced,And the total splicing costs are not clear. After consulting with Tim Whitehead and MRSC,staff recommendation is to award the bid to Hood Canal Communications in the bid amount of$304,018. Budget Impact(amount, funding source,budget amendment): $304,018 with contingencies from ARPA funding. Public Outreach (news release,community meeting, etc.): Call for Bids issued. C Mason County Agenda Request Form Y /A t! Requested Action: Approval award the bid to Hood Canal Communications and to enter into a contract in the amount of $304,018. Attachments Bid Specifications Submitted Bid Amounts SPECIFICATIONS FOR INVITATION TO BID MASON COUNTY CENTRAL SERVICES DEPARTMENT, INFORMATION TECHNOLOGY SHELTON, WASHINGTON DOWNTOWN CAMPUS FIBER OPTIC UPGRADE Notice is hereby given that Mason County Central Services Department will receive sealed bids for performing the construction of the Downtown Campus Fiber Optic Upgrade according to the Project Outline described in general as: 1. Installation of new fiber optic cabling from the following locations (all are in Shelton, WA): A. Building 1 411 N 5th St. B. Building 2 410 N 4th St. C. Building 3 426 W Cedar St. D. Building 4 303 N 4th St. E. Building 6 414 N 5th St. F. Building 8 415 N 6th St. G. Building 9 423 N 5th St. H. Courthouse 419 N 4th St I. Juvenile Detention Center 317 N 5th St. J. Sheriff's Office 322 N 3rd St 2. All fiber connections will terminate at Building 10,414 W Franklin St., Shelton, WA SCOPE OF SERVICES • Fiber Network Installation (consisting of all labor, parts, materials and supplies)to include installation of drop (aerial and/or underground) and splicing. Installation of splitters, inside wiring with termination at building network closet for hand-off to customer. • Routine cable maintenance and fiber restoration services to include labor, parts, materials and supplies,for the fiber optic network. • In the event of an emergency,the County may require services at off-times.To facilitate prompt response and resolution of emergency fiber restoration incidents, the County's expectations for emergency repair services are as follows: The successful contractor must be able to initiate emergency fiber optic response within twenty(20) minutes of emergency service notification from the County. • Ability to work within Mason County Public Utility District#3 guidelines on pole usage and possible replacement if necessary. • Acquire all appropriate permissions and permitting from the City of Shelton for the work to be completed. • Coordinate with County technical staff for entry, scheduling, completion,testing/validation, and the development of a detailed plan of action for emergency response. • Provide warranty work as directed for defects or incomplete services. • Installation services are required to meet applicable Federal and State building codes and standards. • The Successful contractor shall provide a single point of contact to initiate installation, routine cable maintenance, and fiber restoration services. Page 1 of 4 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber Optic Upgrade Bid Specifications Final.docx Cable Specifications The cable must be single mode fiber with a minimum of 12 strand per location. Inside Building Specifications The fiber will be run into all buildings and terminated at contractor supplied fiber patch panel in existing network closets. ADDITIONAL REQUIREMENTS Experience The County seeks a professional service provider that possesses a demonstrated ability, knowledge and expertise related to the implementation and expansion of fiber-optic systems. Respondents should also have sufficient knowledge and experience in all matters relevant to the requirements of local governmental entities. Assignment Neither the Contractor(s) nor the County shall, sell,transfer, assign or otherwise dispose of the contract or any portion thereof, or of their right,title or interest therein, or the obligation there under, without written consent of the other party. Compliance The Contractor(s) shall observe and comply with all applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the County's contract. The Contractor(s) shall comply, when applicable, with the U. S. Department of Labor, Safety and Health Regulations identified as Chapter XVII of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926 and subsequent amendments. The Contractor(s) shall meet or exceed all County, State, Federal safety guidelines and standards. All OSHA applicable guidelines and standards. The Contractor(s) agrees that in the hiring of employees for the performance of work under the County's contract or any subcontract, no contractor, subcontractor, or any person acting on their behalf shall, by reason or race, color, religion, sex, national origin, age, familial status, disability, pregnancy, sexual orientation,gender identity, or gender expression, or any prohibition provided by federal or state law, discriminate against any citizen of the State in the employment of labor or workers who are qualified and available to perform the work to which the employment relates, nor shall any contractor, subcontractor, or any person acting on their behalf, in any manner, discriminate against or intimidate any employee hired for the performance of work under the County's contract on account of race, color, religion, sex, national origin, age,familial status, disability, pregnancy, sexual orientation,gender identity, or gender expression, or any prohibition provided by federal or state law. Debarment Contractor certifies that to the best of its knowledge and belief they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. Page 2 of 4 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\BPXBJRCN\Fiber Optic Upgrade Bid Specifications Final.docx Prevailing Wage Contractor agrees to comply with Prevailing Wage requirements, RCW 39.12,and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Contractor. The State of Washington prevailing wage rates applicable for this public works project,which is located in Mason County, may be found at the following website address of the Department of Labor and Industries: https://lni.wa.gov/licensing-permits/public-works-protects/prevailing-wage-rates/ Based on the bid submittal deadline for this project, the applicable effective date for prevailing wages for this project is March 2, 2023. A copy of the applicable prevailing wage rates is also available for viewing at the Mason County Commissioners' Office,411 North 5th Street,Shelton,WA 98584. Upon request, the County will mail a hard copy of the applicable prevailing wages for this project. Bid Bond Requirement ALL BID PROPOSALS shall be accompanied by a bid proposal deposit in the form of a Surety Bond, Cash, Cashier's Check, or Certified Check in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the bid award,the bid proposal deposit shall be forfeited to Mason County. Insurance Requirements. All insurance provided shall be primary and non-contributory. • Comprehensive General Liability. $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate; • Automobile Liability. $1,000,000 combined single limit per accident for bodily injury and property damage; • Workers' Compensation. Workers' compensation limits as required by the Workers' Compensation Act of Washington; • Consultant's Errors and Omissions Liability. $1,000,000 per occurrence and as an annual aggregate. EVALUATION CRITERIA Proposals will be evaluated based on the following criteria. The evaluation criteria are subject to change without notice. 1) Strategy for completion of services (i.e. paths of fiber, materials used). 2) Experience completing similar projects. 3) Strategy for maintaining and emergency response. 4) Hours of operation and level of staffing. 5) Cost of the proposal and the degree to which the budget reflects the requested activities. 6) Timeline to complete project. BIDDING PROCEDURE Pre-submittal Meeting The County is hosting a mandatory pre-submittal walk-through of the county campus on Tuesday, Page 3 of 4 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber Optic Upgrade Bid Specifications Final.docx February 14, 2023 at 10 a.m. Meet in the lobby of Building 1, 411 North 51"Street, Shelton, WA. Submittal Criteria All bid proposals shall include the following: Contact name, address,telephone number, and e-mail address Detailed description of proposed plan of work with timeline Project budget breakdown Statement of Bidder's qualifications—Attachment A Certification of Compliance with Wage Payment statutes—Attachment B 5% bid deposit All bid proposals shall be mailed to: Mason County Central Services, Information Technology Attn:Todd Cannon, Network Engineer 411 N 5t" St. Shelton WA, 98584 The County is accepting bids on this project until 4 p.m. March 2, 2023. Bids must be in a sealed, properly addressed envelope with the name of the Bidder and "Fiber Optic Upgrade Bid" plainly written on the outside of the envelope, delivered prior to the scheduled time and date stated in the Invitation to Bid.County offices are not open for special mail or other delivery on weekends and County holidays. The County shall assume no responsibility for delay in U.S. mail service or for bids delivered to County offices other than the specified County Office. Bids received after the time stated in the bid will not be accepted and will be returned, unopened, to the Bidder. There will be no exceptions or waivers of this requirement. Mason County reserves the right to accept or reject bids on each item separately or as a whole,to reject any or all bids,to waive informalities and to contract as to the best interest of Mason County. Page 4 of 4 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\BPXBJRCN\Fiber Optic Upgrade Bid Specifications Final.docx Budget Breakdown The "Standard Construction Contingency" is used to cover unexpected material and labor cost increases, from time of bid to award of bid, changes in design, and unforeseen construction problems/expenses. Cost Breakdown Qty Description Price Total 1500 7-way Conduit $ 3.44 $ 5,156.25 1500 1.5" HDPE Conduit $ 1.25 $ 1,875.00 617x30Vaults $ 687.50 $ 4,125.00 2 2436 Vaults $ 812.50 $ 1,625.00 3 Splice Cases $ 562.50 $ 1,687.50 1100 Directional Drilling $ 65.00 $ 71,500.00 100 Trenching $ 50.00 $ 5,000.00 1000 Smurf Tube $ 4.69 $ 4,687.50 10 Building Entrance and Penetration $ 937.50 $ 9,375.00 10 Distribution Fiber Panels $ 1,875.00 $ 18,750.00 1 Main Fiber Panel $ 3,750.00 $ 3,750.00 1 Wall Mount Fiber Splice $ 1,875.00 $ 1,875.00 1500 Conduit Proof and Verification (Occupied) $ 1.25 $ 1,875.00 1500 Fiber Override (Occupied Conduit) $ 2.50 $ 3,750.00 1200 Fiber Install (Empty Conduit) $ 1.25 $ 1,500.00 500 288ctAerial Fiber $ 3.75 $ 1,875.00 1000 144ct Microfiber $ 2.19 $ 2,187.50 5000 24ct Microfiber $ 1.56 $ 7,812.50 1 Fiber Splicing $15,000.00 $ 15,000.00 1 Fiber Verification and Certification $ 6,250.00 $ 6,250.00 1 Mule tape and jet line $ 1,500.00 $ 1,500.00 1 Admin and Permitting $ 6,250.00 $ 6,250.00 TOTAL (without contingencies) $ 177,406.25 8 PUD3 Utility Pole Replacement* $12,500.00 $ 100,000.00 1 Standard Construction Contongency* 15% $ 26,610.94 TOTAL (including contingencies) $304,017.19 *PUD3 Utility Pole replacement and Standard Construction Contingency will NOT be billed unless needed.The PUD3 Joint Use Pole replacement will offsetthe "Directional Drilling" line item, and will be calculated and communicated as needed. If any of Standard Contingency needs to be spent, HCC will inform the county prior to the expense for approval. Hood Canal Communications Spencerlones 300 E Dalby Rd PO Box 249 Union, WA 98592 360-898-2481 spenceri@hoodcanal.net Scope of Work/ Services Hood Canal Communications (HCC) proposes a new,single mode fiber optic run, originating at building 10, running to the other required buildings, as outlined in the RFP. From building 10,we will attach single mode fiber to the county's existing pole line,to the front of Mason County Jail. From there, we plan to directional drill to the Mason County Sheriff's Office and Building 2.We will also directional drill to Building 4,where we can then intercept and utilize the county's existing underground conduit to reach a common vault,that has distribution and conduit directly to buildings 1,3, 4, 6, 9 and the Court House. Next to building 1,we plan to do a fourth directional drill to building 8.The directional drilling will provide the best long term solution for the County; while the upfront cost may be higher,the conduit and path would be wholly owned by the County,with no ongoing fees or future charges like a joint use utility pole will incur; Mason PUD3 has increased pole contact rates over 45%over the last 4 years.These contact rates do NOT currently include any costs for pole changeouts, make ready work, etc,whether Mason County asked for the work to be performed, or not. Per the RFP spec, each building will get a minimum of 12 dedicated single mode fibers, back to building 10. Building 8 will get 24 fibers, 12 upstairs and 12 downstairs. Building 1 will also get 24 fibers, with the idea buildings 5 and 7 are distributed from building 1;the additional fibers will provide added capacity for connections and patching buildings 5 and 7 directly to building 10,without the need for electronics in between. Fiber splicing will be performed to RUS Bulletin's 1753F-401 (PC-2) and 1753F-201 (PC-4).The fiber will be spliced using a core alignment fusion splicer.The bi-directional optical loss will be 0.15db or less, per the RUS bulletin.Validation and Certification will be performed, with results provided as part of the completion packet using an Exfo OTDR. HCC will use standard materials it regularly keeps in stock, at their warehouse/yard in Union, WA. Using materials we keepstocked has a huge advantage for the county, if anything were to happen to the fiber, g conduit, etc, HCC likely has the materials in stock to make quick repairs. HCC will comply with all applicable local, county, state and federal regulations, including OSHA, WISHA, L&I, NESC and the City of Shelton. Experience HCC has over 30 years experience installing, maintaining, and upgrading fiber optic networks, and we have been operation as a utility since 1934. We have an expansive fiber optic and coaxial network throughout Mason County,with the addition of Jefferson County coming later in 2023.We have aerial and underground construction teams and equipment in house, along with all equipment,vehicles and personnel necessary to splice and repair fiber. HCC currently leases and maintains dark fiber networks BID SEFNCO SEFNCO COMMUNICATIONS 4610 Tacoma Ave Sumner,WA 98390 Customer: Mason County Date: 2/24/23 Project Name: Shelton,Washington Downtown Campus Upgrade BID# MA01 Location: 414 W Franklin St Attn: Shelton ,WA 98584 Scope of work: Provide 12ct fiber service to 9 buildings using existing duct and strand. Build new 275'underground path and set 2 new vaults. Labor Description U/M Qty. Cost$ Total ENGINEERING &PERMITTING Foot 4422 $ 0.45 $ 1,989.90 OVERLASH AERIAL CABLE Foot 2013 $ 3.51 $ 7,065.63 PLACE RISER Each 2 $ 311.43 $ 622.86 PULL CABLE IN DUCT: Foot 2909 $ 1.70 $ 4,958.94 PLACE PULL LINE(ROD AND ROPE) Foot 26341 $ 2.55 $ 6,706.05 TRENCH BURIED CONDUIT(Up to 36" Depth any method) Foot 10 $ 104.35 $ 1,043.48 PLACE VAULT Each 2 $ 2,064.96 $ 4,129.92 BORE(Up to 2") Foot 275 $ 61.07 $ 16,795.31 DIG UP AND REPAIR CONDUIT Each 1 $ 3,105.65 $ 3,105.65 INSTALL TERM PANEL Each 10 $ 397.79 $ 3,977.93 SNOW SHOE PLACEMENT: SPLICE SLACK Each 2 $ 138.83 $ 277.66 SPLICE FIBER(LOOSE TUBE) Each 324 $ 12.90 $ 4,180.18 UNIDIRECTIONAL TESTING Each 324 $ 6.45 $ 2,090.09 ASPHALT RESTORATION Sqft 200 $ 43.20 $ 8,640.00 CONCRETE RESTORATION Sqft 50 $ 46.80 $ 2,340.00 Labor Total $1 67,923.61 Materials 4RURadiant Patch Panel 1 880.00 880.00 1 RU radiant patch panel 10 880.00 8,800.00 Tyco 450D splice case 72 count tray 3 660.00 1,980.00 Splice sleeves 200 1.10 220.00 Aerial Hardware 2050 0.35 717.50 99% isopropyl wipe pads 4 27.50 110.00 24x36 plastic vault 1 770.00 770.00 1 -1/4"corrugated innerduct 500 1.82 907.50 24x36 traffic rated vault 1 3,190.00 3,190.00 12ct fiber 5,000' 5000 2.94 14,685.00 96ct fiber-2,000' 2000 3.85 7,700.00 2"Roll ducts 275 1 12.00 1 3,300.00 couplers and sweeps 1 1 374.00 374.00 Materials Total 43,634.00 $ 111,557.61 8.8%Tax 9,817.07 $ 121,374.68 Print Name Signature of Approval Date BID SEFNCO SEFNCO COMMUNICATIONS 4610 Tacoma Ave Sumner,WA 98390 Customer: Mason County Date: 2/24/23 Project Name: Shelton,Washington Downtown Campus Upgrade BID# MA02 Location: 414 W Franklin St Attn: Shelton ,WA 98584 Scope of work: Provide Fiber splicer and tools for troubleshooting. Labor Description U/M Qty. Cost$ Total Fiber splicer with truck and tools Hr 1 $ 154.82 $ 154.82 Labor Total $ 154.82 Materials Materials Total $ 154.82 8.8%Tax 13.62 $ 168.44 Print Name Signature of Approval Dale C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2022 Oath of Inventory Pursuant to RCW 36.32.210 and County Code Chapter 3.56 Background/Executive Summary: The Oath of Inventory includes equipment that costs$5,000 or more and other capital assets. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the 2022 Oath of Inventory Pursuant to RCW 36.32.210 and County Code Chapter 3.56. Attachments Oath of Inventory MASON COUNTY OATH OF INVENTORY AS OF DECEMBER 31,2022 As required by RCW 36.32.210, and in compliance with Chapter 3.56 of the Mason County Code,we,the Commissioners of Mason County,do solemnly swear that this is the full and complete inventory,to the best of our knowledge, of all capitalized machinery and equipment and capital assets for Mason County as of December 31, 2022. Supporting documentation for this inventory is on file in the Mason County Support Services Department and Public Works Department. Current Expense&Sheriff Special Funds $ 5,453,383.36 Information Technology Fund (#500) $ 698,858.03 Reserve for Tech Fund (#119) $ 547,306.34 County Road $ 381,317.43 Public Health Fund $ 36,749.83 Equipment Rental&Revolving Fund(#501)* $ 14,359,439.39 Total Machinery and Equipment $21,477,054.38 Capital Assets*: Land $ 7,349,451.05 Other Improvements-Land $ 9,027,816.46 Buildings with Improvements $ 33,830,643.94 Construction in Progress $ 1,149,484.73 Public Works Road Land $ 4,385,123.96 Road Infrastructure $ 188,256,706.54 Road -Bridges $ 15,094,603.42 Road-Construction in Progress $ 2,259,177.40 LandFitl/Transfer Stations(#402) $ 2,349,923.46 North Bay/Case Inlet Sewer Utility(#403) $ 23,173,798.69 Rustlewood Sewer&Water(#411) $ 3,050,004.24 Beard's Cove Water(#412) $ 416,377.52 Belfair WW&Water Reclamation(#413) $ 44,152,530.96 *Source:Auditor's Report See attachment A 2022 Oath of Inventory Subscribed and sworn this date: BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask,Chair Randy Neatherlin,Commissioner Kevin Shutty,Commissioner J J:\Capital Assets\2022 Equipment Lists\2022 Oath and Attach A with capital assets 1 of 1 Attachment A Inventory Balance Department/Fund As of 12/31/2022 Auditor Recording 63,191 .61 Facilities & Grounds 215,417.59 Clerk 82,240.34 Central Operations 25,387.54 District Court 7,702.67 Emergency Management 45,227.00 Public Defense 11 ,424.00 Juvenile Facility 21 ,970.32 Parks 391 ,623.01 Prosecuting Attorney 16,411 .74 Sheriff 1 ,968,016.07 Superior Court 45,398.51 Treasurer 96,836.50 Motor Pool Vehicle & Equipment 2,462,536.46 Total Current Expense Fund, Sheriff Special Funds $5,453,383.36 Information Technology Fund (#500) 698,858.03 Reserve for Tech Fund (#119) note: in 2020 Fund 119 merged with Fund 500 547,306.34 County Road Fund 381 ,317.43 Public Health Fund 36,749.83 ER&R Fund 14,359,439.39 Total Other Funds: $16,023,671 .02 Total Machinery & Equipment Inventory as of 12/31/22 $ 21 ,477,054.38 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: John Taylor Ext. 806 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 14,2022,April 18,2022& Agenda Date: April 25,2023 April 17,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Washington State Recreation and Conservation Office(RCO)Grant for Sandhill Park All-Purpose Field and Union Park Renovation Background/Executive Summary: Parks and Trails applied for a Washington State Recreation and Conservation Office(RCO)Grant on May 1, 2022 to assist with adding a synthetic ball field to Sandhill Park. Two separate grants were applied for: (1) Youth Athletic Facilities(YAF)grant for$350,000 and(2)Washington Wildlife and Recreation Program (WWRP)for$500,000. Mason County was selected for the YAF grant and the deadline to accept the grant is May 9,2023. Budget Impact(amount, funding source,budget amendment): Sandhill all-purpose field estimate(Mason County Investment): $4,803,000.00 Union Park renovation estimate(Mason County Investment): $1,849,000.00 Total Mason County cost: $6,652,000.00 Public Outreach (news release,community meeting, etc.): N/A Requested Action: Review/decision on whether the Commissioners would like to move forward with accepting the Recreation and Conservation Office(RCO)Grant for$350,000 adding the remaining$6,652,000 Mason County match to fund both the Sandhill all-purpose field and the Union Park renovation. Attachments Commissioner Briefings Contractor Estimates MC COMMISSION BRIEFING 10/03/2022 Status of the RCO Grant for Sandhill and Union Sandhill large project: ranked 11/34 / Sandhill Project awarded: $350,000 Sandhill Project Washington Wildlife &Recreation Program: 40/59 Union: Washington Wildlife & Recreation Program 47/59 Moving ahead with the Projects: Budget Impact(amount, funding source, budget amendment): Sandhill Budget: Estimated Construction Costs: $5,118,123.33 RCO Grant for Sandhill: ($ 350,000.00) Total Estimated County Cost: $4,768,123.33 (Sandhill Cost Estimate Attached) Union Park Project: $1,374,000.00 RCO Grant for Union: $0.00 Total Estimated County Cost: $1,374,000.00 (Union Cost Estimate Attached) Commissioner decision: Moving forward or not Status of Foothills Dog Park The nonprofit group assisting in the creation of a dog park at Foothills Park, did not get the grant their applied for. However, the group current has over $9,000 to towards the estimated$18,000 project and is continuing to move forward. During the Park Tour it was suggested the County assist with additional funding. 2023 Field Use Fee Resolution & revised Field Use Agreement MC Parks Pursuant to the Fees and Charges Policy for the Parks&Trails Department,Section IV,fees will be adjusted annually by using the Seattle Consumer Price(CPI) Index. The 2023 increase is 10.1%. The Parks&Trails Advisory Committee reviewed the proposed 2023 rates and recommended approval. Budget Impact(amount,funding source,budget amendment): Based on the average revenue from field rental of$20K,the 10.1%increase will generate an additional $2,000 in revenue. Public Outreach (news release,community meeting, etc.): Reviewed by the Parks&Advisory Committee. 1 Requested Action: Place the resolution and revised Field Use Agreement on the October 11 agenda New Pitching Machines at MCRA In 1998 with an estimated life span of 20 year. However, the current machines have been in operation for five years beyond their expected life. The replacement of the Ball Distribution System is also in the total cost estimates. Budget Impact(amount, funding source, budget amendment): Estimated Cost Per Machine: $ 4,350.00 Total for 4 Machines $ 17,400.00 Ball Distribution System $ 6,050.00 Dozen Yellow Dimpled Baseballs $ 1,078.50 Dozen(12) Yellow Dimpled Softballs $ 575.40 Freight(estimate) $ 3,020.10 Total Estimated Cost $ 28,300.00 The total cost of the Pitching Machines is budgeted for using REET-II. Awaiting the Commission's approval to move forward. Application For Bill Long Parks & Trails Advisory Board William Long as applied to be a member of the Mason County Parks and Trails Board, and is a member of the Lake Cushman and Hoodsport community. His application for appointment is attached. Requested Action: The Commission review Mr. Long's application to become a member of the Mascon County Parks and Trails Board. Once reviewed, that Mr. Long be approved for appointment to the Mason County Parks and Trails Board. County Alert System Upgrade Mason County is currently using Alert Sense as its primary and only County-wide Emergency and Disaster Alerting System. After a careful evaluation of the four like products, narrowing the potential systems to two, Alert Sense and CodeRed, the decision has been made to discontinue Alert Sense and implement CodeRed. Mason County Alert Sense currently has 3000 county enrollees out of a population of 66,000. Both systems have about the same abilities. However, Alert Sense pricing is based on the number of Admins, which are the key person or people, within a County organization that is authorized to activate the system. In an effort to sustainably increase enrollments, we are making the system available to any organization in Mason County. Based on the current pricing model of Alert Sense the estimated cost is estimated at approximately$27,000, with an expectation as organizations enroll their people the cost will continue to increase. The current plan is for Mason County to fund the total cost of the system for the first year. The second year MACECOM will assist with the annual cost. The third year 2 costs will be divided with the organizational uses to assist the expense to Mascon County and MACECOM. Budget Impact(amount, funding source, budget amendment): Alert Sense Basic Project Annually $15,520.00 Alert Sense Estimate with Admins Annually $27,000.00 CodeRed Estimated Cost Annually $ 15,862.15 Distribution of the CERT Trailers The tentative location of the three CERT Response Trailers is: 1 ea-CERT Trailer located at Mason County Port 1 ea-CERT Trailer located at North Mason Fire Authority 1 ea-CERT Trailer located at Mason County Public Works Attached Trailer Inventories. 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks &Trails Ext: 806 Briefing Date: 04/18/2022 Previous Briefing Dates: 03/14/2022 If this is a follow-up briefing, please provide only new information Item: Cost Estimate for Sandhill RCO Grant Project Executive Summary: (If applicable, please include available options and potential solutions): Mason County Parks and Trails is preparing to apply for a Washington State Recreation and Conservation Office (RCO) Grant on May 1, 2022, to assist with adding a synthetic ball field to the existing park. Two grants being applied for: (1) Youth Athletic Facilities (YAF) grant and (2) Washington Wildlife and Recreation Program (WWRP). The projected costs estimated by Bob Droll are presented in the Budget Impact section of this briefing. Budget Impact: The estimated potential awards and cost are listed below: Estimated YAF Grant: ($350,000.00) Estimated WWRP Grant: ($500,000.00) Potential Grant Award: ($850,000.00) Mason County total Costs $5,153,000.00 Total Estimated County Match $4,303,000.00 Public Outreach:(Include any legal requirements, direct notice, website, community meetings, etc.) Community information meeting held on 04/01/2022 at 5:30 PM in the Sandhill Park. Recommended or Requested Action: Attachments: 1. Sandhill Community Park Estimated Cost Spreadsheet 2. Sandhill Site Drawing Briefing Summary 4/11/2023 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks &Trails Ext: 806 Briefing Date: 04/18/2022 Previous Briefing Dates: 03/14/2022 If this is a follow-up briefing, please provide only new information Item: Cost Estimate for Union Park Revision Project Executive Summary: (If applicable, please include available options and potential solutions): Mason County Parks and Trails is preparing to apply for a Washington State Recreation and Conservation Office (RCO) Grant on May 1, 2022. To assist in funding the project, Mason County is applying for a Washington Wildlife and Recreation Program (WWRP) grant. The project costs estimated by Bob Droll are in the Budget Impact section below. Of course, the figures presented an estimate that Mason County will receive the full potential grant amount. In contrast, the total amount as Mason County's share will increase if the grant awards are less than the maximum, which will increase the match required by the County. Budget Impact: Estimated WWRP Grant: ($500,000.00) Total Estimated Project Cost: $1,849,000.00 Estimated County Cost Share: $1,349,000.00 Public Outreach:(Include any legal requirements, direct notice, website, community meetings, etc.) Community meeting conducted on 04/02/2022 at 1100 AM in the Union Park Recommended or Requested Action: County Commission and Mason County Public understand the total potential cost incurred from this project to Mason County Government. Attachments: 1. Union Park Cost Estimate Spreadsheet 2. Union Park Site Plan Briefing Summary 4/11/2023 4/12/2022 22005 1 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 1 Athletic Fields 2 Synthetic Turf Field 3 4"permeable aggregate base course $ 258,620.95 TON 2,640.00 $ 60.00 $ 158,400.00 $ 15,840.00 $ 174,240.00 $ 14,810.40 $ 189,050.400 $ 37,810.080 $ 226,860.480 $ 31,760.47 4 2"permeble aggregate top course $ 140,086.35 TON 1,320.00 $ 65.00 $ 85,800.00 $ 8,580.00 $ 94,380.00 $ 8,022.30 $ 102,402.300 $ 20,480.460 $ 122,882.760 $ 17,203.59 5 concrete perimeter curb $ 77,145.45 LF 1,350.00 $ 35.00 $ 47,250.00 $ 4,725.00 $ 51,975.00 $ 4,417.88 $ 56,392.875 $ 11,278.575 $ 67,671.450 $ 9,474.00 6 2.5"synthetic turf $ 655,736.35 SF 94,500.00 $ 4.25 $ 401,625.00 $ 40,162.50 $ 441,787.50 $ 37,551.94 $ 479,339.438 $ 95,867.888 $ 575,207.325 $ 80,529.03 7 Soccer/Football/Unified Lacrosse striping $ 24,490.62 LS 1.00 $ 15,000.00 $ 15,000.00 $ 1,500.00 $ 16,500.00 $ 1,402.50 $ 17,902.500 $ 3,580.500 $ 21,483.000 $ 3,007.62 8 Gravity Block Retaining Wall-4' $ 162,617.72 SF 1,660.00 $ 60.00 $ 99,600.00 $ 9,960.00 $ 109,560.00 $ 9,312.60 $ 118,872.600 $ 23,774.520 $ 142,647.120 $ 19,970.60 9 $ $ $ $ $ $ $ $ $ 10 Subtotal $ 1,318,697.43 11 Rounded $ 1,319,000.00 12 Buildings and Structures 13 Construction/Install Restroom 14 CXT Vault Toilet $ 138,780.18 LS 1.00 $ 85,000.00 $ 85,000.00 $ 8,500.00 $ 93,500.00 $ 7,947.50 $ 101,447.500 $ 20,289.500 $ 121,737.000 $ 17,043.18 15 Site work allowance $ 24,490.62 LS 1.00 $ 15,000.00 $ 15,000.00 $ 1,500.00 $ 16,500.00 $ 1,402.50 $ 17,902.500 $ 3,580.500 $ 21,483.000 $ 3,007.62 16 $ - 17 Subtotal $ 163,270.80 18 Rounded $ 163,000.00 19 Construct Administrative Building $ - 20 $ $ $ $ $ $ $ $ $ 21 $ $ $ $ $ $ $ $ $ 22 $ 23 Subtotal $ 24 Rounded $ 25 Construct Amphitheatre $ 26 $ $ $ $ $ $ $ $ 27 $ $ $ $ $ $ $ $ 28 Subtotal $ 29 Rounded $ 30 Construct Bathhouse $ 31 $ $ $ $ $ $ $ $ 32 $ $ $ $ $ $ $ $ 33 Subtotal $ 34 Rounded $ 35 Construct Caretaker's Residence 36 $ $ $ $ $ $ $ $ 37 Subtotal $ 38 Rounded $ 39 Construct Registration Booth 40 $ $ $ $ $ $ $ $ 41 $ $ $ $ $ $ $ $ 42 Subtotal $ 43 Rounded $ 44 Construct Storage Facility 45 $ $ $ $ $ $ $ $ 46 $ $ $ $ $ $ $ $ 47 Subtotal $ $ - Robert W.Droll Landscape Architect,PS 1 360-456-3813 4/12/2022 22005 2 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 48 Rounded $ 49 Construct Warming Hut 50 $ $ $ $ $ $ $ $ 51 Subtotal $ $ 52 Rounded $ 53 Camping Facilities 54 $ $ $ $ $ $ $ $ $ 55 Subtotal $ 56 Rounded $ 57 Equestrian 58 $ $ $ $ $ $ $ $ $ 59 Subtotal $ 60 Rounded $ 61 General Site Improvements 62 Construct Picnic Shelter 63 $ $ $ $ $ $ $ $ 64 $ $ $ $ $ $ $ $ 65 $ $ $ $ $ $ $ $ $ 66 Subtotal $ 67 Rounded $ 68 Create Lake/Pond 69 $ $ $ $ $ $ $ $ 70 Subtotal $ 71 Rounded $ 72 1 Develop Circulation Paths or Access Routes 73 $ $ $ $ $ $ $ $ 74 $ $ $ $ $ $ $ $ 75 Subtotal $ 76 Rounded $ 77 Develop Community Garden $ 78 $ $ $ $ $ $ $ $ 79 Subtotal $ 80 Rounded $ 81 Develop Viewpoint 82 $ $ $ $ $ $ $ $ 83 $ $ $ $ $ $ $ $ 84 Subtotal $ 85 Rounded $ 86 Habitat Enhancement $ 87 $ $ $ $ $ $ $ $ 88 $ $ $ $ $ $ $ $ 89 Subtotal $ 90 Rounded $ - 91 Install Fencing/Barriers 92 3'coated CL fence w/top rail $ 20,898.66 LF 400.00 $ 32.00 $ 12,800.00 $ 1,280.00 $ 14,080.00 $ 1,196.80 $ 15,276.800 $ 3,055.360 $ 18,332.160 $ 2,566.50 93 6'coated CL fence w/top rail $ 68,181.89 LF 870.00 $ 48.00 $ 41,760.00 $ 4,176.00 $ 45,936.00 $ 3,904.56 $ 49,840.560 $ 9,968.112 $ 59,808.672 $ 8,373.21 94 3'coated CL gates-pedestrian $ 5,877.75 EA 3.001 $ 1,200.00 1 $ 3,600.00 1 $ 360.00 1 $ 3,960.00 1 $ 336.60 1 $ 4,296.600 1 $ 859.320 1 $ 5,155.920 1 $ 721.83 Robert W.Droll Landscape Architect,PS 2 360-456-3813 4/12/2022 22005 3 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description 2024 Construction Unit Quantity Unit Cost Item Subtotal Supervision Subtotal 8.5% Subtotal Contingency Subtotal to 2024 10% g y 14.0% 95 6'coated double gates-vehicle $ 3,265.42 EA 1.00 $ 2,000.00 $ 2,000.00 $ 200.00 $ 2,200.00 $ 187.00 $ 2,387.000 $ 477.400 $ 2,864.400 $ 401.02 96 20'errant ball netting&posts-80 If $ 81,635.40 LF 2.00 $ 25,000.00 $ 50,000.00 $ 5,000.00 $ 55,000.00 $ 4,675.00 $ 59,675.000 $ 11,935.000 $ 71,610.000 $ 10,025.40 97 $ - $ - $ - $ - $ - $ - $ - $ - 98 Subtotal $ 179,859.11 99 Rounded $ 180,000.00 100 Install Site Structures 101 $ $ $ $ $ $ $ $ 102 $ $ $ $ $ $ $ $ 103 Subtotal $ 104 Rounded $ 105 Install Lighting(General Security) 106 Sports Field Illumination System $ 653,083.20 LS 1.00 $ 400,000.00 $ 400,000.00 $ 40,000.00 $ 440,000.00 $ 37,400.00 $ 477,400.000 $ 95,480.000 $ 572,880.000 $ 80,203.20 107 Parking Lot Illumination System $ 163,270.80 LS 1.00 $ 100,000.00 $ 100,000.00 $ 10,000.00 $ 110,000.00 $ 9,350.00 $ 119,350.000 $ 23,870.000 $ 143,220.000 $ 20,050.80 108 Subtotal $ 816,354.00 109 Rounded $ 816,000.00 110 Install Pilings 111 $ $ $ $ $ $ $ $ 112 Subtotal $ 113 Rounded $ 114 Install Signs/Kiosks 115 Kiosk $ 13,061.66 LS 1.00 $ 8,000.00 $ 8,000.00 $ 800.00 $ 8,800.00 $ 748.00 $ 9,548.000 $ 1,909.600 $ 11,457.600 $ 1,604.06 116 Regualtory signs $ 1,959.25 LS 1.00 $ 1,200.00 $ 1,200.00 $ 120.00 $ 1,320.00 $ 112.20 $ 1,432.200 $ 286.440 $ 1,718.640 $ 240.61 117 Subtotal $ 15,020.91 118 Rounded $ 15,000.00 119 Install Site Furnishings 120 Benches,bike rack allowance $ 32,654.16 LS 1.00 $ 20,000.00 $ 20,000.00 $ 2,000.00 $ 22,000.00 $ 1,870.00 $ 23,870.000 $ 4,774.000 $ 28,644.000 $ 4,010.16 121 $ - $ - $ - $ - $ - $ - $ - $ - 122 Subtotal $ 32,654.16 123 Rounded $ 33,000.00 124 Landscaping Improvements 125 Topsoil Type A-4" $ 168,985.28 CY 1,150.00 $ 90.00 $ 103,500.00 $ 10,350.00 $ 113,850.00 $ 9,677.25 $ 123,527.250 $ 24,705.450 $ 148,232.700 $ 20,752.58 126 Seeding $ 19,102.68 SF 78,000.00 $ 0.15 $ 11,700.00 $ 1,170.00 $ 12,870.00 $ 1,093.95 $ 13,963.950 $ 2,792.790 $ 16,756.740 $ 2,345.94 127 $ - $ - $ - $ - $ - $ - $ - $ - 128 Subtotal $ 188,087.96 129 Rounded $ 188,000.00 130 Parking and Roads 131 Parking Development-25,700 sf 132 Crushed Surfacing Base Course-4"-parking lot $ 46,368.91 TON 710.00 $ 40.00 $ 28,400.00 $ 2,840.00 $ 31,240.00 $ 2,655.40 $ 33,895.400 $ 6,779.080 $ 40,674.480 $ 5,694.43 133 Crushed Surfacing Top Course-2"-parkng lot $ 28,980.57 TON 355.00 $ 50.00 $ 17,750.00 $ 1,775.00 $ 19,525.00 $ 1,659.63 $ 21,184.625 $ 4,236.925 $ 25,421.550 $ 3,559.02 134 HMA Class 1/2"-2"-parking lot $ 108,738.35 TON 370.00 $ 180.00 $ 66,600.00 $ 6,660.00 $ 73,260.00 $ 6,227.10 $ 79,487.100 $ 15,897.420 $ 95,384.520 $ 13,353.83 135 Crushed Surfacing Base Course-4"-emergency access-1460 sf $ 4,898.12 TON 50.00 $ 60.00 $ 3,000.00 $ 300.00 $ 3,300.00 $ 280.50 $ 3,580.500 $ 716.100 $ 4,296.600 $ 601.52 136 Signing&Striping $ 13,061.66 LS 1.00 $ 8,000.00 $ 8,000.00 $ 800.00 $ 8,800.00 $ 748.00 $ 9,548.000 $ 1,909.600 $ 11,457.600 $ 1,604.06 137 Security Gate $ 32,654.16 LS 1.00 $ 20,000.00 $ 20,000.00 $ 2,000.00 $ 22,000.00 $ 1,870.00 $ 23,870.000 $ 4,774.000 $ 28,644.000 $ 4,010.16 138 Wheel Stop $ - EA - $ 100.00 $ - $ - $ - $ - $ - $ - $ - $ - 139 Subtotal $ 159,352.30 140 Rounded $ 159,000.00 141 Road from parking lot-15,600 sf $ - 142 Crushed Surfacing Base Course-4" $ 28,082.58 TON 430.00 $ 40.00 $ 17,200.00 $ 1,720.00 $ 18,920.00 $ 1,608.20 $ 20,528.200 $ 4,105.640 $ 24,633.840 $ 3,448.74 Robert W.Droll Landscape Architect,PS 3 360-456-3813 4/12/2022 22005 4 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description 2024 Construction Unit Quantity Unit Cost Item Subtotal Supervision Subtotal 8.5% Subtotal Contingency Subtotal to 2024 10% g y 14.0% 143 Crushed Surfacing Top Course-2" $ 16,735.26 TON 205.00 $ 50.00 $ 10,250.00 $ 1,025.00 $ 11,275.00 $ 958.38 $ 12,233.375 $ 2,446.675 $ 14,680.050 $ 2,055.21 144 HMA Class 1/2-Y-parking lot road $ 99,921.73 TON 340.00 $ 180.00 $ 61,200.00 $ 6,120.00 $ 67,320.00 $ 5,722.20 $ 73,042.200 $ 14,608.440 $ 87,650.640 $ 12,271.09 145 Security Gate $ 32,654.16 LS 1.00 $ 20,000.00 $ 20,000.00 $ 2,000.00 $ 22,000.00 $ 1,870.00 $ 23,870.000 $ 4,774.000 $ 28,644.000 $ 4,010.16 146 Signing&Striping $ 4,898.12 LS 1.00 $ 3,000.00 $ 3,000.00 $ 300.00 $ 3,300.00 $ 280.50 $ 3,580.500 $ 716.100 $ 4,296.600 $ 601.52 147 Gravity Block Retaining Wall-12' $ 305,642.94 SF 3,120.00 $ 60.00 $ 187,200.00 $ 18,720.00 $ 205,920.00 $ 17,503.20 $ 223,423.200 $ 44,684.640 $ 268,107.840 $ 37,535.10 148 Subtotal $ 487,934.79 149 Rounded $ 488,000.00 150 Play Areas 151 $ - $ - $ - $ - $ - $ - $ - $ - $ 152 Subtotal $ 153 Rounded $ 154 Site Preparation 155 General Site Preparation 156 Clearing $ 204,088.50 AC 5.00 $ 25,000.00 $ 125,000.00 $ 12,500.00 $ 137,500.00 $ 11,687.50 $ 149,187.500 $ 29,837.500 $ 179,025.000 $ 25,063.50 157 Grubbing-6" $ 195,924.96 CY 4,800.00 $ 25.00 $ 120,000.00 $ 12,000.00 $ 132,000.00 $ 11,220.00 $ 143,220.000 $ 28,644.000 $ 171,864.000 $ 24,060.96 158 sawcut asphalt $ 489.81 Is 1.00 $ 300.00 $ 300.00 $ 30.00 $ 330.00 $ 28.05 $ 358.050 $ 71.610 $ 429.660 $ 60.15 159 Removal of Structure&Obstruction $ - LS - $ - $ - $ - $ - $ - $ - $ - $ - $ - 160 Stabilized Construction Entrance $ 4,081.77 EA 1.00 $ 2,500.00 $ 2,500.00 $ 250.00 $ 2,750.00 $ 233.75 $ 2,983.750 $ 596.750 $ 3,580.500 $ 501.27 161 Silt Fence $ 5,224.67 LF 800.00 $ 4.00 $ 3,200.00 $ 320.00 $ 3,520.00 $ 299.20 $ 3,819.200 $ 763.840 $ 4,583.040 $ 641.63 162 Wattles $ - LF - $ - $ - $ - $ - $ - $ - $ - $ - $ - 163 Straw Mulch $ - AC - $ - $ - $ - $ - $ - $ - $ - $ - $ - 164 Temporary Construction Fencing $ 2,938.87 LF 300.00 $ 6.00 $ 1,800.00 $ 180.00 $ 1,980.00 $ 168.30 $ 2,148.300 $ 429.660 $ 2,577.960 $ 360.91 165 Excavation,including offsite Haul $ 832,681.08 CY 20,400.00 $ 25.00 $ 510,000.00 $ 51,000.00 $ 561,000.00 $ 47,685.00 $ 608,685.000 $ 121,737.000 $ 730,422.000 $ 102,259.08 166 Fill placement&Compaction $ 260,580.20 CY 26,600.00 $ 6.00 $ 159,600.00 $ 15,960.00 $ 175,560.00 $ 14,922.60 $ 190,482.600 $ 38,096.520 $ 228,579.120 $ 32,001.08 165 Rough grading $ 88,207.05 SF 216,100.00 $ 0.25 $ 54,025.00 $ 5,402.50 $ 59,427.50 $ 5,051.34 $ 64,478.838 $ 12,895.768 $ 77,374.605 $ 10,832.44 166 Fine Grading $ 23,266.09 SF 95,000.00 $ 0.15 $ 14,250.00 $ 1,425.00 $ 15,675.00 $ 1,332.38 $ 17,007.375 $ 3,401.475 $ 20,408.850 $ 2,857.24 167 Construction Surveying $ 13,061.66 LS 1.00 $ 8,000.00 $ 8,000.00 $ 800.00 $ 8,800.00 $ 748.00 $ 9,548.000 $ 1,909.600 $ 11,457.600 $ 1,604.06 168 Trim&Clean-up $ 9,796.25 LS 1.00 $ 6,000.00 $ 6,000.00 $ 600.00 $ 6,600.00 $ 561.00 $ 7,161.000 $ 1,432.200 $ 8,593.200 $ 1,203.05 169 Subtotal $ 1,640,340.91 170 Rounded $ 1,640,000.00 171 Skating Facilities 172 $ $ $ $ $ $ - $ - $ $ 173 Subtotal $ 174 Rounded $ 175 Special Use Area 176 177 $ $ $ $ $ $ $ $ $ 178 $ $ $ $ $ $ $ $ $ 179 Subtotal $ 180 Rounded $ 181 Sport Courts 182 $ $ $ $ $ $ $ $ $ 183 $ $ $ $ $ $ $ $ $ - 184 Subtotal $ $ $ $ $ $ $ - $ $ 185 Rounded $ Robert W.Droll Landscape Architect,PS 4 360-456-3813 4/12/2022 22005 5 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 186 Sport Facilities 187 $ $ $ $ $ $ $ $ $ 188 $ $ $ $ $ $ $ $ $ 189 Subtotal $ 190 Rounded $ 191 Swimming Facilities 192 $ $ $ $ $ $ $ $ $ 193 Subtotal $ 194 Rounded $ - 195 Trails 196 1/4"to dust Surfacing for trail and spectator pad-6800 sf $ 26,123.33 TON 200.00 $ 80.00 $ 16,000.00 $ 1,600.00 $ 17,600.00 $ 1,496.00 $ 19,096.000 $ 3,819.200 $ 22,915.200 $ 3,208.13 197 $ - $ - $ - $ - $ - $ - $ - $ - $ 198 $ - $ $ $ $ $ $ $ $ 199 Subtotal $ 26,123.33 200 Rounded $ 26,000.00 201 Utilities 202 Install Fire Suppression System $ - $ $ $ $ $ $ $ $ 203 $ $ $ $ $ $ $ $ $ 204 Subtotal $ $ $ $ $ $ $ $ $ 205 Rounded $ 206 Install Gas Utilities $ $ $ $ $ $ $ $ $ 207 $ $ $ $ $ $ $ $ $ 208 Subtotal $ 209 Rounded $ 210 Install Power Utilities $ - $ $ $ $ $ $ $ $ - 211 Power-Transformer $ 24,490.62 LS 1.00 $ 15,000.00 $ 15,000.00 $ 1,500.00 $ 16,500.00 $ 1,402.50 $ 17,902.500 $ 3,580.500 $ 21,483.000 $ 3,007.62 212 Power-2-2"conduit/power wire $ 29,388.74 LF 600.00 $ 30.00 $ 18,000.00 $ 1,800.00 $ 19,800.00 $ 1,683.00 $ 21,483.000 $ 4,296.600 $ 25,779.600 $ 3,609.14 213 Subtotal $ 53,879.36 214 Rounded $ 54,000.00 215 Install Sewerage System $ - $ - $ - $ - $ - $ - $ - $ - $ - 216 $ $ $ $ $ $ $ $ $ 217 $ $ $ $ $ $ $ $ $ 218 Subtotal $ 219 Rounded $ 220 Install Stormwater System 221 Stormwater System Allowance $ 48,981.24 LS 1.00 $ 30,000.00 $ 30,000.00 $ 3,000.00 $ 33,000.00 $ 2,805.00 $ 35,805.000 $ 7,161.000 $ 42,966.000 $ 6,015.24 222 $ - 223 Subtotal $ 48,981.24 224 Rounded $ 49,000.00 225 Install Water System 226 $ - $ $ $ $ $ $ $ $ 227 $ $ $ $ $ $ $ $ $ - 228 Subtotal $ $ 63,000.00 $ 6,300.00 $ 69,300.00 $ 5,890.50 $ 75,190.50 $ 15,038.10 $ 90,228.60 $ 12,632.00 229 Rounded $ 230 Water Access Robert W.Droll Landscape Architect,PS 5 360-456-3813 4/12/2022 22005 6 Sandhilll Community Park - Synthetic Turf Field YAF & WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 231 $ $ $ $ $ $ $ $ $ 232 $ $ $ $ $ $ $ $ $ 233 Subtotal $ 234 Rounded $ - 235 Cultural Resources 236 Cultural Report $ 15,000.00 $ $ $ $ $ $ $ $ 237 Subtotal $ 15,000.00 $ $ $ $ $ $ $ $ 238 Rounded $ 15,000.00 239 240 Permits 241 Permits Allowance $ 5,000.00 $ $ $ $ $ $ $ $ 242 Subtotal $ 5,000.00 $ $ $ $ $ $ $ $ 243 Rounded $ 5,000.00 244 Architecture&Engineering 245 surveying $ 15,000.00 $ $ $ $ $ $ $ $ 246 geotech $ 8,000.00 $ $ $ $ $ $ $ $ 247 environmental $ - $ $ $ $ $ $ $ $ 248 A/E $ 160,000.00 $ $ $ $ $ $ $ $ 249 Testing $ 8,000.00 $ $ $ $ $ $ $ $ 250 Subtotal $ 191,000.00 251 Rounded $ 191,000.00 252 Owner's Project Cost Total $ 5,153,000.00 253 YAF Grant $ 350,000.00 350,000.00 254 WWRP Grant 500,000.00 255 LWCF Grant 1,000,000.00 256 Donation/Private Funding Goal $ 4,803,000.00 257 Owner's Match $ 5,153,000.00 258 YAF Grant $ 350,000.00 259 WWRP Grant $ 500,000.00 260 LWCF Grant 261 Donation/Private Funding Goal $ - 262 Owner's Match $ 4,303,000.00 Robert W.Droll Landscape Architect,PS 6 360-456-3813 4/8/2022 22005 1 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 1 Athletic Fields 2 $ $ $ $ $ $ $ $ $ 3 $ $ $ $ $ $ $ $ $ 4 $ $ $ $ $ $ $ $ $ 5 Subtotal $ $ 6 Rounded $ $ Boating Infrastructure $ 8 $ $ $ $ $ $ $ $ $ 9 Subtotal $ $ 10 Rounded $ - $ 11 Buildings and Structures $ 12 Construction/Install Restroom $ 13 PreFab Restroom-Flush $ 146,943.72 LS 1 $ 90,000.00 $ 90,000.00 $ 9,000.00 $ 99,000.00 $ 8,415.00 $ 107,415.000 $ 21,483.000 $ 128,898.000 $ 18,045.72 14 Concrete Slab-2030 sf $ 22,857.91 SY 100 $ 140.00 $ 14,000.00 $ 1,400.00 $ 15,400.00 $ 1,309.00 $ 16,709.000 $ 3,341.800 $ 20,050.800 $ 2,807.11 15 Site work allowance $ 48,981.24 LS 1 $ 30,000.00 $ 30,000.00 $ 3,000.00 $ 33,000.00 $ 2,805.00 $ 35,805.000 $ 7,161.000 $ 42,966.000 $ 6,015.24 16 $ - $ - 17 Subtotal $ 218,782.87 $ 18 Rounded $ 219,000.00 $ 19 Construct Administrative Building $ - $ 20 $ $ $ $ $ $ $ $ $ 21 $ $ $ $ $ $ $ $ $ 22 $ $ 23 Subtotal $ $ 24 Rounded $ $ 25 Construct Amphitheatre $ $ $ $ $ $ $ $ $ 26 $ $ $ $ $ $ $ $ 27 $ $ $ $ $ $ $ $ 28 Subtotal $ $ 29 Rounded $ $ 30 Construct Bathhouse $ 31 $ $ $ $ $ $ $ $ 32 $ $ $ $ $ $ $ $ 33 Subtotal $ $ 34 Rounded $ $ 35 Construct Caretaker's Residence $ 36 $ $ $ $ $ $ $ $ 37 Subtotal $ $ 38 Rounded $ $ 39 Construct Registration Booth $ 40 $ $ $ $ $ $ $ $ 41 $ $ $ $ $ $ $ $ 42 Subtotal $ $ 43 Rounded $ $ 44 Construct Storage Facility $ 45 $ $ $ $ $ $ $ $ 46 $ $ $ $ $ $ $ $ - 47 Subtotal $ 1 1 $ $ Robert W.Droll Landscape Architect,PS 1 360-456-3813 4/8/2022 22005 2 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 48 Rounded $ $ 49 Construct Warming Hut $ 50 $ $ $ $ $ $ $ $ 51 Subtotal $ $ $ 52 Rounded $ $ 53 Camping Facilities $ 54 $ LS $ $ $ $ $ $ $ $ 55 Subtotal $ $ 56 Rounded $ $ 57 Equestrian $ 58 $ $ $ $ $ $ $ $ $ 59 Subtotal $ $ 60 Rounded $ $ 61 General Site Improvements $ 62 Construct Picnic Shelter $ 63 Concrete Pavement $ 62,695.99 SY 320 $ 120.00 $ 38,400.00 $ 3,840.00 $ 42,240.00 $ 3,590.40 $ 45,830.400 $ 9,166.080 $ 54,996.480 $ 7,699.51 64 34'x64'Rocky Mt PreFab Shelter-FOB Union $ 228,579.12 LS 1 $ 140,000.00 $ 140,000.00 $ 14,000.00 $ 154,000.00 $ 13,090.00 $ 167,090.000 $ 33,418.000 $ 200,508.000 $ 28,071.12 65 PreFab Shelter-Installation $ 179,597.88 LS 1 $ 110,000.00 $ 110,000.00 $ 11,000.00 $ 121,000.00 $ 10,285.00 $ 131,285.000 $ 26,257.000 $ 157,542.000 $ 22,055.88 66 Subtotal $ 470,872.99 $ - 67 Rounded $ 471,000.00 $ 68 Create Lake/Pond $ 69 $ $ $ $ $ $ $ $ 70 Subtotal $ 471,000.00 $ 71 Rounded $ 471,000.00 $ 72 Develop Circulation Paths or Access Routes $ 73 $ $ $ $ $ $ $ $ 74 $ $ $ $ $ $ $ $ 75 Subtotal $ $ 76 Rounded $ $ 77 Develop Community Garden $ 78 $ $ $ $ $ $ $ $ 79 Subtotal $ $ 80 Rounded $ $ 81 Develop Viewpoint $ 82 $ $ $ $ $ $ $ $ 83 $ $ $ $ $ $ $ $ 84 Subtotal $ $ 85 Rounded $ $ 86 Habitat Enhancement $ 87 $ $ $ $ $ $ $ $ 88 $ $ $ $ $ $ $ $ 89 Subtotal $ $ 90 Rounded $ $ - 91 Install Fencing/Barriers $ 92 Dog Park-4'coated CL fence&gates w/top rail $ 34,286.87 LF 500 $ 42.00 $ 21,000.00 $ 2,100.00 $ 23,100.00 $ 1,963.50 $ 25,063.500 $ 5,012.700 $ 30,076.200 $ 4,210.67 93 Post&Rail Fencing $ 15,674.00 LF 160 $ 60.00 $ 9,600.00 $ 960.00 $ 10,560.00 $ 897.60 $ 11,457.600 $ 2,291.520 $ 13,749.120 $ 1,924.88 94 1 Subtotal $ 49,960.86 $ - Robert W.Droll Landscape Architect,PS 2 360-456-3813 4/8/2022 22005 3 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description 2024 Construction Unit Quantity Unit Cost Item Subtotal Supervision Subtotal 8.5% Subtotal Contingency Subtotal to 2024 10% g y 14.0% 95 Rounded $ 50,000.00 $ 96 Install Site Structures $ 97 $ $ $ $ $ $ $ $ 98 $ $ $ $ $ $ $ $ 99 Subtotal $ $ 100 Rounded $ $ 101 Install Lighting(General Security) $ 102 Lighting in Shelter $ 32,654.16 LS 1 $ 20,000.00 $ 20,000.00 $ 2,000.00 $ 22,000.00 $ 1,870.00 $ 23,870.000 $ 4,774.000 $ 28,644.000 $ 4,010.16 103 $ - $ - $ - $ - $ - $ - $ - $ - 104 Subtotal $ 32,654.16 $ 105 Rounded $ 33,000.00 $ 106 Install Pilings $ 107 $ $ $ $ $ - $ $ $ 108 Subtotal $ $ 109 Rounded $ $ 110 Install Signs/Kiosks $ 111 $ - LS - $ - $ $ $ $ $ $ $ $ 112 Information/directional signs $ 8,163.54 LS 1 $ 5,000.00 $ 5,000.00 $ 500.00 $ 5,500.00 $ 467.50 $ 5,967.500 $ 1,193.500 $ 7,161.000 $ 1,002.54 113 Subtotal $ 8,163.54 $ - 114 Rounded $ 8,000.00 $ 115 Install Site Furnishings $ - 116 Benches,bike racks,seat platforms allowance $ 16,327.08 LS 1 $ 10,000.00 $ 10,000.00 $ 1,000.00 $ 11,000.00 $ 935.00 $ 11,935.000 $ 2,387.000 $ 14,322.000 $ 2,005.08 117 $ - $ - $ - $ - $ - $ - $ - $ 118 Subtotal $ 16,327.08 $ 119 Rounded $ 16,000.00 $ 120 Landscaping Improvements $ - 121 Topsoil Type A $ 6,530.83 CY 200 $ 20.00 $ 4,000.00 $ 400.00 $ 4,400.00 $ 374.00 $ 4,774.000 $ 954.800 $ 5,728.800 $ 802.03 122 Seeding $ 2,449.06 SF 10,000 $ 0.15 $ 1,500.00 $ 150.00 $ 1,650.00 $ 140.25 $ 1,790.250 $ 358.050 $ 2,148.300 $ 300.76 123 $ - $ - $ - $ - $ - $ - $ - $ - 124 Subtotal $ 8,979.89 $ 125 Rounded $ 9,000.00 $ 126 Parking and Roads $ 127 Parking Development $ - 128 HMA Class 1/2-Y-parking lot-37,680 sf $ 26,449.87 TON 90 $ 180.00 $ 16,200.00 $ 1,620.00 $ 17,820.00 $ 1,514.70 $ 19,334.700 $ 3,866.940 $ 23,201.640 $ 3,248.23 129 Signing&Striping $ 1,632.71 LS 1 $ 1,000.00 $ 1,000.00 $ 100.00 $ 1,100.00 $ 93.50 $ 1,193.500 $ 238.700 $ 1,432.200 $ 200.51 130 Wheel Stop $ 1,632.71 EA 10 $ 100.00 $ 1,000.00 $ 100.00 $ 1,100.00 $ 93.50 $ 1,193.500 $ 238.700 $ 1,432.200 $ 200.51 131 Subtotal $ 29,715.29 $ - 132 Rounded $ 30,000.00 $ 133 Roads/Bridges Development $ - $ - $ - $ - $ $ - $ - $ - $ - 134 $ $ $ $ $ $ $ $ $ 135 $ - $ $ $ $ $ $ $ $ 136 Subtotal $ $ 137 Rounded $ $ 138 Play Areas $ 139 $ $ $ $ $ $ $ $ $ - 140 Subtotal $ $ 141 Rounded $ $ Robert W.Droll Landscape Architect,PS 3 360-456-3813 4/8/2022 22005 4 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description 2024 Construction Unit Quantity Unit Cost Item Subtotal Supervision Subtotal 8.5% Subtotal Contingency Subtotal to 2024 10% g y 14.0% 142 Site Preparation $ 143 General Site Preparation $ - 144 Restroom Demolition $ 24,490.62 LS 1.0 $ 15,000.00 $ 15,000.00 $ 1,500.00 $ 16,500.00 $ 1,402.50 $ 17,902.500 $ 3,580.500 $ 21,483.000 $ 3,007.62 145 Clearing&Grubbing $ 36,735.93 AC 0.5 $ 45,000.00 $ 22,500.00 $ 2,250.00 $ 24,750.00 $ 2,103.75 $ 26,853.750 $ 5,370.750 $ 32,224.500 $ 4,511.43 146 Removal of Structure&Obstruction $ 4,081.77 LS 1 $ 2,500.00 $ 2,500.00 $ 250.00 $ 2,750.00 $ 233.75 $ 2,983.750 $ 596.750 $ 3,580.500 $ 501.27 147 Inlet Protection $ 653.08 EA 4 $ 100.00 $ 400.00 $ 40.00 $ 440.00 $ 37.40 $ 477.400 $ 95.480 $ 572.880 $ 80.20 148 Stabilized Construction Entrance $ 11,428.96 EA 2 $ 3,500.00 $ 7,000.00 $ 700.00 $ 7,700.00 $ 654.50 $ 8,354.500 $ 1,670.900 $ 10,025.400 $ 1,403.56 149 Silt Fence $ 1,306.17 LF 200 $ 4.00 $ 800.00 $ 80.00 $ 880.00 $ 74.80 $ 954.800 $ 190.960 $ 1,145.760 $ 160.41 150 Temporary Construction Fencing $ 5,387.94 LF 550 $ 6.00 $ 3,300.00 $ 330.00 $ 3,630.00 $ 308.55 $ 3,938.550 $ 787.710 $ 4,726.260 $ 661.68 151 Excavation,including offsite Haul $ 34,286.87 CY 600 $ 35.00 $ 21,000.00 $ 2,100.00 $ 23,100.00 $ 1,963.50 $ 25,063.500 $ 5,012.700 $ 30,076.200 $ 4,210.67 152 Construction Surveying $ 6,530.83 LS 1 $ 4,000.00 $ 4,000.00 $ 400.00 $ 4,400.00 $ 374.00 $ 4,774.000 $ 954.800 $ 5,728.800 $ 802.03 153 Geotextile for Separation $ 51,593.57 SY 7,900 $ 4.00 $ 31,600.00 $ 3,160.00 $ 34,760.00 $ 2,954.60 $ 37,714.600 $ 7,542.920 $ 45,257.520 $ 6,336.05 154 Crushed Surfacing Base Course-4" $ 30,041.83 TON 460 $ 40.00 $ 18,400.00 $ 1,840.00 $ 20,240.00 $ 1,720.40 $ 21,960.400 $ 4,392.080 $ 26,352.480 $ 3,689.35 155 Crushed Surfacing Top Course-2" $ 18,776.14 TON 230 $ 50.00 $ 11,500.00 $ 1,150.00 $ 12,650.00 $ 1,075.25 $ 13,725.250 $ 2,745.050 $ 16,470.300 $ 2,305.84 156 Trim&Clean-up $ 5,224.67 LS 1 $ 3,200.00 $ 3,200.00 $ 320.00 $ 3,520.00 $ 299.20 $ 3,819.200 $ 763.840 $ 4,583.040 $ 641.63 157 Subtotal $ 230,538.37 $ - 158 Rounded $ 231,000.00 $ 159 Skating Facilities $ 160 $ - $ $ $ $ $ $ $ $ 161 Subtotal $ $ 162 Rounded $ $ 163 Special Use Area $ 164 $ 165 $ - $ $ $ $ $ $ $ $ 166 $ - $ $ $ $ $ $ $ $ 167 Subtotal $ $ 168 Rounded $ $ 169 Sport Courts $ 170 $ $ $ $ $ $ $ $ $ 171 $ $ $ $ $ $ $ $ $ 172 Subtotal $ $ $ $ - $ $ - $ - $ $ 173 Rounded $ $ 174 Sport Facilities $ 175 $ $ $ $ $ $ $ $ $ 176 $ $ $ $ $ $ $ $ $ 177 $ $ $ $ $ $ $ $ $ 178 Subtotal $ $ 179 Rounded $ $ 180 Swimming Facilities $ 181 $ - $ $ $ $ $ $ $ $ 182 Subtotal $ $ 183 Rounded $ $ 184 Trails $ 185 HMA Class 1/2"-2"-Trail $ 26,580.49 TON 1 74 $ 220.00 $ 16,280.00 $ 1,628.00 $ 17,908.00 $ 1,522.18 $ 19,430.180 $ 3,886.036 $ 23,316.216 $ 3,264.27 Robert W.Droll Landscape Architect,PS 4 360-456-3813 4/8/2022 22005 5 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 186 Concrete ADA Transition into Play Area $ 5,714.48 LS 1 $ 3,500.00 $ 3,500.00 $ 350.00 $ 3,850.00 $ 327.25 $ 4,177.250 $ 835.450 $ 5,012.700 $ 701.78 187 Subtotal $ 32,294.96 $ - 188 Rounded $ 32,000.00 $ 189 Utilities $ 190 Install Fire Suppression System $ - $ $ $ $ $ $ $ $ 191 $ $ $ $ $ $ $ $ $ 192 Subtotal $ $ $ $ $ $ $ $ $ 193 Rounded $ $ 194 Install Gas Utilities $ $ $ $ $ $ $ $ $ 195 $ $ $ $ $ $ $ $ $ 196 Subtotal $ $ 197 Rounded $ $ 198 Install Power Utilities $ - $ $ $ $ $ $ $ $ - 199 Power-Transformer $ 24,490.62 LS 1 $ 15,000.00 $ 15,000.00 $ 1,500.00 $ 16,500.00 $ 1,402.50 $ 17,902.500 $ 3,580.500 $ 21,483.000 $ 3,007.62 200 Power-2-2"conduit/power wire $ 29,388.74 LF 600 $ 30.00 $ 18,000.00 $ 1,800.00 $ 19,800.00 $ 1,683.00 $ 21,483.000 $ 4,296.600 $ 25,779.600 $ 3,609.14 201 Subtotal $ 53,879.36 $ - 202 Rounded $ 54,000.00 $ 203 Install Sewerage System $ - $ $ $ $ $ $ $ $ 204 $ $ $ $ $ $ $ $ $ 205 $ $ $ $ $ $ $ $ $ 206 Subtotal $ $ 207 Rounded $ - $ 208 Install Stormwater System $ 209 Rain Garden $ 19,592.50 SF 3000 $ 4.00 $ 12,000.00 $ 1,200.00 $ 13,200.00 $ 1,122.00 $ 14,322.000 $ 2,864.400 $ 17,186.400 $ 2,406.10 210 $ - $ - 211 Subtotal $ 19,592.50 $ 212 Rounded $ 20,000.00 $ 213 Install Water System $ 214 $ - $ $ $ $ $ $ $ $ 215 $ $ $ $ $ $ $ $ $ 216 $ $ $ $ $ $ $ $ $ 217 $ $ $ $ $ $ $ $ $ 218 $ $ $ $ $ $ $ $ $ 219 Subtotal $ $ $ $ $ $ $ $ $ 220 Rounded $ $ 221 Water Access $ 222 $ $ $ $ $ $ $ $ $ 223 $ $ $ $ $ $ $ $ $ 224 Subtotal $ $ 225 Rounded $ - $ 226 Cultural Resources $ 227 Cultural Report $ 15,000.00 $ $ $ $ $ $ $ $ 228 Subtotal $ 15,000.00 $ $ $ - $ $ - $ - $ $ 229 Rounded $ 15,000.00 $ 230 $ 231 Permits $ Robert W.Droll Landscape Architect,PS 5 360-456-3813 4/8/2022 22005 6 Union Community Park WWRP Local Parks- Estimate of Probable Costs - RCO Format Mobilization& Escalation Subtotal Escalation to Item WSST Item 20% Item Line Item Description Unit Quantity Unit Cost Item Subtotal Supervision to 2024 2024 Construction 10% Subtotal 8.5% Subtotal Contingency Subtotal 14.0% 232 Permits Allowance $ 15,000.00 $ $ $ $ $ $ $ $ 233 Subtotal $ 15,000.00 $ $ $ $ $ $ $ $ 234 Rounded $ 15,000.00 $ 235 Architecture&Engineering $ 236 surveying $ 12,000.00 $ $ $ $ $ $ $ $ 237 geotech $ 8,000.00 $ $ $ $ $ $ $ $ 238 environmental $ - $ $ $ $ $ $ $ $ 239 A/E $ 120,000.00 $ $ $ $ $ $ $ $ 240 Testing $ 5,000.00 $ $ $ $ $ $ $ $ 241 Construction Services $ 30,000.00 $ 242 Subtotal $ 175,000.00 $ 243 Roundedl $ 175,000.00 $ 244 Owner's Project Cost Total $ 1,849,000.00 245 $ - $ 350,000.00 246 WWRP Grant $ 500,000.00 $ 500,000.00 247 $ 1,000,000.00 248 Donation/Private Funding Goal $ _ 249 Owner's Match $ 1,349,000.00 250 YAF Grant $ $ 350,000.00 251 WWRP Grant $ $ 500,000.00 252 LWCF Grant $ $ 2,000,000.00 253 Donation/Private Funding Goal $ 254 Owner's Match Robert W.Droll Landscape Architect,PS 6 360-456-3813 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Review Updates to Human Resource's 2023 Strategic Plan Background/Executive Summary: HR's mission is to develop and manage people first human resources policies,programs,and provide expert consultation, services,and solutions in an efficient and customer-focused manner;and to provide our employees and volunteers with what they need to provide services to the public. The 2023 strategic plan helps drive the department and demonstrates measurable progress toward organizational goals.HR will update the Commission on the plan progress and status quarterly in 2023. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments HR 2023 Strategic Plan Update HR 2023-2024 Strategic Plan Goals Strategic Initiatives—2023-2024 Strategic Outcome Measures 2023-1 Update High-level long-term results What we will do to cause measurable progress toward that goal What we will measure to quantify results and communicate we must achieve progress If we provide a competitive,sustainable total compensation package... 1. In Progress:Complete 6 open CBAs Sheriff's Deputies,Corrections,Teamsters -#of contracts ratified -4 contracts ratified General Services,AFSCME,Engineer's Guild,Prosecuting Attorneys Wood -Year over year compensation cost -Non-Represented Class/Comp Study Workers increases completed Total Reward and Benefits 2. In Progress: Bargain 4 new CBAs Community Family Health,Probation,Juvenile -Compensation is within+/-of comparable -FSA approved by the Board Detention, Public Defenders agencies 3. Completed: Begin implementation of Non-Represented Class/Comp Study 4. Completed:Research FSA/HSA options We can attract& hire employees based upon the right competencies,at the right time... 9W 1. In Progress:Implement NEOGov -1ST year turnover -Linkedln:70%increase in followership 2. In Progress:New hire onboarding processes -Time to hire -Working to link Instagram account Recruitment 3. In Progress:Increase recruitment presence in the community and at regional -#of applicants per position -Up to 3,750 followers on Facebook events -Linkedln/social media activity and hiring 4. In Progress:Increase recruitment presence on social media and identify new talent pipelines 5. In Progress:Research conducting a county-wide career fair ...who reflect the diversity of the communities we serve... nomor- 1. In Progress:Implement a Legal and Effective Interviewing training for -retention rate -Delivered 2 Legal/Effective Interviewing Diversity and inclusion recruitment panels -%of hiring managers trained classes 2. New: Identify ways to decrease barriers throughout the process offer them opportunities to develop and grow.. r 911111111 1. Completed:Create a Supervisor Toolkit with performance evaluation templates, -%of employees with performance -Supervisor Toolkit referenced and being tools to conduct performance reviews,interview question examples,etc. evaluations used by hiring managers 2. In Progress:Implement leadership development curriculum -number of added certifications for Career -Delivered 2 leadership classes Learning and Development 3. In Progress: Career Incentive Program Policy 5.13—adding approved Incentive Policy -Hosting Supervisor Boot Camp May 16 certifications -%of employees who promote successfully 4. In Progress:Improve new employee orientation;add a new supervisor/manager -Percentage of employees trained in orientation leadership development support .. 1. In Progress:Learn Munis functionality to streamline HR processes -Number of handoffs in HR processes Systems 2. In Progress:Implement NEOGov -#s of processes mapped ...then,employees will be healthy,engaged and productive. Aw 1(rev. 1/31/23) 4/12/2023 HR 2023-2024 Strategic Plan 1. Completed:Conduct employee engagement survey and complete organizational -2022 employee engagement survey -142 responses to Engagement Survey, analysis -Number of employees attending briefed survey on 2/27/23 Engagement and Well-Being 2. In Progress:Benefits Fair and training opportunities for employees events/training -First employee townhall conducted on 3. In Progress:Increased engagement with County leadership -Number of opportunities for employees to 2/23/23 engage with leadership ...and our HR team members will be learning&growing as service providers EL _ML 1. Completed:All staff have development plans,with classes and on-the-job %of employees with development plans -HR employees have spent time with training opportunities(SHRM,LRI,WCIF&BF training,WAPELRA,etc.) that are tracked and resourced roads crew,Clerk's office,and Sheriff's 2. In Progress:Staff will identify opportunities for cross-training as well as office HR Team Development developing skills in major functional areas within HR,as applicable 3. In Progress:Staff will job shadow customers to understand their work duties and environment Stay legally compliant and that allows us . ,. the more strategk work above 1. In Progress:Evaluate organizational risk more comprehensively #of policies updated and adopted -2 updates to personnel policies 2. In Progress:Reasonable Suspicion training and policy -#of risks found/mitigated Legal Compliance 3. In Progress:Personnel Policies update 4. In Progress:Update Risk and Safety Policies 2(rev. 1/31/23) 4/12/2023 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 1st Quarter Percent Real Estate Excise Tax(REET1)Review,Fund Financial Status,and Prioritization of Funding Capital Projects Background/Executive Summary: REET1 is our primary source of capital used for completing capital projects listed within the capital facilities section of the comprehensive plan. Revenue in this fund is generated from.0025%tax on real estate transactions occurring within Mason County(excluding City of Shelton). Revenue received for the first quarter of 2023 is approximately 34%below 2022 revenue for the same period. The current high interest rate market and homes/property listed for sale slowing down we expect to see this trend continue through the remainder of 2023. Recent estimates of the cost to complete the interior of our new District Court facility(Building 10)doubled our initial assumptions,coming in at approximately$2.5 million including a 40%contingency for contractor markups and material escalation costs. I am currently working with District Court and our architects to identify opportunities to reduce costs. These are preliminary design estimates and as we continue to work towards construction level drawings the future estimated costs will be closer to actual. Attached is a list of capital projects we planned on completing in 2023 utilizing these funds. Budget Impact(amount,funding source,budget amendment): Current expenditure budget$2.1 million,revisions will be necessary based on 2023 projects Public Outreach (news release,community meeting, etc.): N/A C Mason County Agenda Request Form Y /AtJ Requested Action: Prioritize capital projects that you would like to complete in 2023 Attachments 2023 BEET Capital Projects Lists.xlsx REET 1 (Fund 350) Beginning Cash Balance $2,311,811 Estimated Revenue (Revised) $1,300,000 Estimated Total Available $3,611,811 Projects Estimated Cost Obligations 2013 Jail Bond $30,000 2008 GO Bond $274,731 State Auditor Charges $2,000 Total Obligations Internal Allocation Charges $9,025 $315,756 Discretionary Projects Auditors updstairs remodel $10,000 Carpet Replacement $10,000 Building 12 Purchase $550,000 Building#12 cooler/firewall $25,000 Building 10 $2,500,000 Superior Court Elevator $400,000 North Mason Facility $100,000 Total Discretionary Sheriff's Office Remodel $85,000 $3,595,000 Revenue Collections for REET1 Fund 350 Month 2022 2023 Percentage (Decrease) January $110,464 $60,834 -44.93% February $130,833 $76,309 -41.67% March $169,235 $134,594 -20.47% -36% April $172,091 May $176,996 June $181,893 July $174,104 August $204,503 September $169,289 October $156,404 November $112,462 December $107,120 Total Revenue $1,865,394 • MASON COUNTY rTi Public Health & Human Services Briefing April 17, 2023 Briefing Items Mason County Law Enforcement Co-Responder Program—Melissa Casey Amendment to Title 15 regarding infractions—Ian Tracy C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Law Enforcement Co-Responder Program Background/Executive Summary: Public Health&Human Services and the Mason County Sheriff's Office have initiated planning for a law enforcement co-responder program in partnership with the Thurston Mason Behavioral Health Administration and Olympic Health and Recovery Services(OHRS). Co-Responder teams develop a network of working relationships with jails,treatment providers,housing providers,veteran services,and other social services providers to help connect individuals contacted by law enforcement who are experiencing behavioral health crises that do not rise to the level of need for incarceration.Modeled after Thurston County's Sheriff's Community Outreach Utilization Team(SCOUT),two two-person teams consisting of a Crisis Clinician and a Peer Specialist—a total of 4 FTE—will be assigned directly to the Mason County Sheriff's Office to respond to mental health-related calls 7 days a week,filling a gap that is not currently met by the limited crisis services available in Mason County. The County would contract directly with OHRS,which will provide partial support to fund two Crisis Clinicians and two Peer Specialists.As the co-responder program is developed,the Behavioral Health Navigator Program will also be evaluated to ensure that any remaining gaps in access to mental health services will be filled,in addition to distinguishing the distinct roles and responsibilities of both programs to prevent duplication of services and maximize reach in the community. Budget Impact(amount, funding source,budget amendment): Treatment Sales Tax-$180,000 Public Outreach (news release,community meeting, etc.): None Requested Action: Approval to proceed with developing the Co-responder Program . Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources © Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Infractions—Amendment to Title 15 Background/Executive Summary: In Mason County,code officials have the authority under MCC 15.13.020 (d)to issue civil infractions for violations of Titles 6 (Env. Health), 8 (Planning), 11 (Planning), 12 (Public Works), 13 (Public Works), 14 (Building), 16(Planning),and 17 (Planning). On January 30'Env. Health attempted to file an infraction with the District Court and it was rejected. We learned that in addition to the fines outlined in MCC,the State Administrative Office of the Courts requires that State mandated assessment fees also be included on the ticket. Our code currently does not allow this as it specifically outlines fees not to exceed$XXX based on the specific violation. Attached are the proposed changes to Title 15 to bring our code in line with state requirements. These changes are consistent with language found in the code of neighboring counties. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): None Requested Action: Approval to move forward with the process to make changes to Title 15 to bring County Code in line with State requirements. Attachments Draft Code Changes to Title 15 Chapters Proposed Amendments to Title 15 15.01.020 Definitions. The following definitions shall apply to this title: "Accessory structure" is as defined in the relevant code or ordinance. "Adjacent property owners" means the persons who are owners of lots,as shown on the county assessor records,within three hundred feet, not including street rights-of-way,of the boundaries of the property which is the subject of the meeting or pending action. "Closed record public meeting" means a public meeting where the hearing body receives the record of past public hearings on the matter and evaluates the proposal based upon that established record of standards and issues brought up previously.Testimony is taken but the issues are limited to the topics of past public hearing review. "Code" means the Mason County Code or portion of that code. "Completed application."See RCW 36.70B.070. "Comprehensive plan" means the Mason County Comprehensive Plan,as amended. "Comprehensive plan amendment" means an amendment or change to the text or maps of the comprehensive plan. "Date of decision" means the date on which final action occurs and from which the appeal period is calculated. "Density" is as defined in the relevant code or ordinance. "Development" means any land use permit or action regulated by Titles 6,8, 14, 16, and 17 MCC, including, but not limited to,construction permits,conditional use permits,variances,or subdivisions. "Development Code" means the Mason County Development Code.Title 15 of the Mason County Code. "Effective date" means the date a final decision becomes effective. "Final decision" means the final action by the review authority, hearing examiner,or board of county commissioners. "Lot" is as defined in the relevant code or ordinance. "MCC" means the Mason County Code. "Open record public hearing" means an open record hearing held by an authorized hearing body,at which evidence is presented,testimony is recorded,and decision is made,to form the local government record on the review and decision-making of the planned action. "Ordinance" means any or all of the adopted Mason County ordinances or resolutions. "Party of record" means any person who has testified at a public hearing or has submitted a written statement related to a development action and who provides the county with a complete address. "Person" means any person,firm, business,corporation, partnership of other associations or organization, marital community, municipal corporation,or governmental agency. "Project" means a proposal for development. "Project permit" per RCW 36.70B.020(4). "Review authority" means the diree}^F^F eemmupity seFvmee&Directors of Community Development, Public Health and Human Services,and Public Works,orprtheir designees,which depend on the responsibility as Created: 2023-04-05 09:20:14 [EST] (Supp.No.62-2-23) Page 1 of 2 Proposed Amendments to Title 15 determined by the respective codes,ordinances,and regulations. Responsibilities of the review authority may be delegated when not contrary to law or ordinance. "Setback" is as defined in the relevant code or ordinance. "Variance" is as defined or used in the relevant code or ordinance. "Yard" is as defined in the relevant code or ordinance. (Ord. No.51-17,Att. C,9-19-2017;Ord. No. 2021-064,Att.C, 10-12-2021) 15.13.020 Penalty. (a) Non-conforming structures and other non-conforming land modifications shall be a continuing violation. Every day of violation shall be a separate violation. It shall be a violation to own, use,control, maintain,or possess a portion of any premises which has been constructed,equipped, maintained,controlled,or used in violation of any of the applicable provisions, MCC Section 15.03.005, in this title.Structures or activities which were made or conducted without a permit,when a permit was required at the time of first action, do not vest and require current permits.Any person,firm,or corporation who violates or who solicits,aids,or attempts a violation are accountable under this chapter and are subject to the penalty provisions as well as the hearing examiner process. (b) Compliance with the requirements of those codes and regulations listed under MCC Section 15.03.005 shall be mandatory,and violations of those codes are within the purview of this chapter. (c) Any private party who intentionally, recklessly,or negligently violates any of the applicable codes, regulations and ordinances is guilty of a misdemeanor.This includes, but is not limited to, a violation of notice and order, a violation of notice of civil violation,a violation of a warning notice,a violation of a stop work order,violation of a do not occupy order,or failure to comply with orders of the hearings examiner. Any person convicted of a misdemeanor under this section shall be punished by a fine of not more than five hundred dollars,or by imprisonment not to exceed ninety days,or by both, unless otherwise required by state laws. Each such person is guilty of a separate offense for each and every day during any portion of which any violation of any of the applicable provisions is committed,continued, permitted,or aided by any such person. (d) Notwithstanding the provisions of any other code,the review authority is authorized to issue civil infractions for violations of any provision of any code or regulation listed under Section 15.03.005.The enforcement officer may issue a civil infraction ticket of up to two hundred fifty dollars for the first violation and up to five hundred dollars for the second and subsequent violations notwithstanding mandatory PSEA assessments. Second and subsequent violations refer to any violation of any provision of Section 15.03.005 within two years of the first violation.A violator is: (1)one who owns the property and knows the violation is occurring, and fails to take action to abate it; (2)one who causes the violation to occur or solicits,commissions, requests,or aids the violation; (3)one who has a virtual exclusive right to possess the land,as in a tenant, equitable title owner,or trust beneficiary,and who aids,abets, commissions,solicits, requests,or knowingly allows a violation to occur on the land; or(4)to the maximum extent allowed under Washington law,any company whose employee or employees violates any provision of Title 15. Proof in District Court shall be by a preponderance of the evidence.To the extent that there is no conflict with this regulation,all such civil infractions under this regulation shall be governed by the standards and procedures set forth in Revised Code of Washington 7.80(Civil Infractions). Each day of the violation shall be considered a separate offense. (Ord. No.84-18,Att.A, 12-4-2018;Ord. No. 2021-064,Att.C, 10-12-2021) Created: 2023-04-05 09:20:14 [EST] (Supp. No.62-2-23) Page 2 of 2 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING April 17, 2023 �N C� Action Items• Purchasing culvert and scheduling road closure (August 21, 2023 through August 25, 2023) for Satsop Cloquallum Road culvert replacement project at milepost 5.20 PUD # 1 Temporary Easement on County owned parcel 42118-24-00130 at 4091 Skokomish Valley Road Discussion Items: April 17th—21st-National Work Zone Awareness Week County Road Administration Board—Annual Nomination for County Engineer and Project/Program Manager of the Year. Commissioner Follow-Up Items: Upcoming Calendar/Action Items: C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Satsop Cloquallum Road Culvert Replacement Project at Milepost 5.20 Background/Executive Summary: Public Works has a maintenance project on Satsop Cloquallum Road that will require county forces to remove a 3Vin diameter culvert that is failing at milepost 5.20 and replace with a 16.9' Span by 10.8' Rise aluminum structural arch pipe to meet Department of Fish and Wildlife's replacement requirements. Public Works would like authorization to procure the culvert and close the road from Monday,August 21,2023 to Friday,August 25,2023 to complete the project. Budget Impact(amount, funding source,budget amendment): Project is estimated to cost$200,000 and will come out of the 2023 Road Fund. Public Outreach (news release,community meeting, etc.): Bid advertisement for structure will be published in the Shelton Journal,Daily Journal of Commerce,on Builders Exchange and County website. Road closure is scheduled during summer break. The notice of closure will be published in the Shelton Journal,posted on County Facebook page,website,road hotline,road closure email contact group and reader boards used to alert drivers prior to the start of the closure. Requested Action: Approval for the County Engineer to advertise,set bid date/time, and award contract for the Satsop Cloquallum culvert structure replacement project at milepost 5.20 and Chair to sign all pertinent documents and approval for the road closure from August 21,2023 to August 25,2023 to complete project with county forces. Attachments: C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: April 25,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• PUD#1 Temporary Easement—Skokomish Valley Road Background/Executive Summary: PUD#1 requests a 10'wide by approximately 635' long easement across tax parcel#42118-24-00130 owned by Mason County. The proposed easement is temporary,for the purpose of installing, operating,and maintaining power,water,and communication utilities. Executing the easement will allow PUD#1 to perform necessary work in conjunction with planned road and habitat improvements between Vance Creek Bridge and Eells Hill Road,in the area known as"the Dips". The requested easement is located on property purchased by Mason County in 1998 with FEMA flood mitigation funds. Budget Impact(amount, funding source,budget amendment): None. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the Temporary Easement Agreement granting Public Utility District(PUD)No. 1 an easement on County owned parcel number 42118-24-00130 at 4091 W Skokomish Valley Road for installing,operating,and maintaining power,water,and communication utilities. Attachments Temporary Easement Agreement Location Map Return document to: James Reyes, Engineering Manager Mason County PUD 1 21971 N HWY 101 Shelton, WA 98584 Document Title: Temporary Easement Grantor(s): Mason County Grantee(s): PUD 1 Legal Description: Township: 21N, Range: 4W, Section: 18 TR 13 of EI/2 of NW Size: 4.94 acres Assessor's Tax Parcel Number: 421182400130 TEMPORARY EASEMENT SKOKOMISH VALLEY ROAD AND HABITAT RESTORATION PROJECT The Grantor,MASON COUNTY, conveys and grants unto the PUD 1,Grantee,the right, privilege, and easement over, upon, and across the hereinafter described lands for the purpose of brushing and installing temporary utilities to facilitate the Skokomish Valley Road and Habitat Restoration project improvements. Said lands being situated in MASON County, State of Washington,and shown on Exhibit A, attached hereto and made a part hereof. The term of this Temporary Easement shall commence on the date of acceptance of this Temporary Easement by the Grantee and shall terminate on January 1, 2026, hereinafter the 'Term' . The Grantee shall restore the premises as nearly as practicable to the same condition prior to work. The Grantor shall retain use of the land not inconsistent with anticipated work. STIP ID: WA-13847 LPA-325 Page of()Pages Parcel Number:421182400130 Rev.5/2021 Dated: , 2023 Mark Neary, County Administrator MASON COUNTY Accepted and Approved PUD 1 By: KRISTIN MASTELLER GENERAL MANAGER Date: , 2023 Acknowledgment Exhibit A 42118-21-00230 42107-31-50120 42118-21-00230 42118-21-00140 42118-22-00010 42118-24-00130 52113-10-00010 42118-24-00150 42118-24-60080 42118-30-00000 Approximate Location of Easement C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 17,2023 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• National Work Zone Awareness Week Background/Executive Summary: As construction season kicks off again,we wish to remind drivers to pay extra attention in work zones and always drive safely. Every day our team performs work that keeps the community safe,healthy,and connected. That team we all depend on to do these important jobs depends on your good driving. So, let's all keep them safe by: Being alert, Avoiding distractions, Driving the right speed for conditions, and Securing loads properly. Budget Impact(amount, funding source,budget amendment): None. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to post the attachment on County Facebook pages to recognize National Work Zone Awareness Week—April 17t'through April 21It and making the public aware of the WSDOT Traffic Alerts for state highways. Attachments Graphic Construction season • • Drive safe. Save lives. Use extra caution in work • You play a role in work zone safety. �� April 17 th 2 1st _ f �• � w , i T I I H I 2023 National Work Zone Nwareness Week