HomeMy WebLinkAbout80-00 - Res. Amending County Code Chapter 3.32 Payment of Claims Against County RESOLUTION so - o0
AMENDINGTER 3 . 32 PAYMENTF CLAIMS AGAINST
PROCEDURE AUTHORIZING ISSUE AND RELEASEI TO BOARD
CLAIML
CW 42 , 24 . 180 provides for procedures and policies which must be
enacted by the Board for authorizing the procedure ;
WHEREIN , the Auditor, as officer designated to sign checks , has an official bond
of not less than $ 50 , 000 , and ;
WHEREIN , Mason County Code 3 . 48 has established internal controls for
purchasing and contracting , and ;
WHEREIN , the adopted budget and subsequent amendments the County has
established internal controls over hiring and disbursements , and ;
WHEREIN , a procedure for Board approval of claims is provided herewith , and ;
WHEREIN , a procedure for Board disapproval and subsequent collection or
subsequent Board approval is provided herewith ,
NOW THEREFORE , IT IS HEREBY DECLARED THAT Mason County Code 3 . 32
PAYMENT OF CLAIMS AGAINST is hereby amended as follows :
Section 3 . 32 . 50 -Authorizing warrant Issue and release prior to Board claim
approval . ( Revised section and title )
( a ) The board shall provide written guidance for claim warrant stipulations to the
auditor' s office .
( b ) The auditor shall be allowed to issue and release warrants in advance of
board approval for claims . The auditor shall not release warrants for claims
stipulated by the board prior to the board ' s review and approval for those so
stipulated .
( c ) The auditor shall maintain an official bond of not less than fifty thousand
dollars , ( $ 50 , 000 ) .
Section 3 . 32 . 060 — Claim — Approval procedure . ( New section )
( a ) The auditor shall submit properly completed and signed claims , or , in the
alternative , may prepare a blanket voucher approval and submit it along with
the substantiating vouchers or reimbursement claims to the board of county
commissioners for its examination and signature approval , provided that , in
conjunction with a blanket approval a statement must be entered into the
minutes of the board as follows :
Voucher Nos . through have been approved for payment
This day of , 20_.
( b ) Claims paid prior to board approval , are to be submitted by the auditor office
to the board for the next public meeting . The auditor shall provide to the
board claim documentation or alternatives as provided by above sub section
( a ) for those claims paid prior to board approval .
Section 3 . 32 . 070 — Claims disapproved - procedure . ( New section )
( a ) Claims paid prior to board approval , which are subsequently disapproved , are
to be collected as receivables by the auditor. The auditor is to pursue
collection diligently until the amounts are either collected or the board is
satisfied and approves the claims .
APPROVED this 15tb day of 4rill 2000 .
BOARD OF COUNTY COMMISSIONERS
Absent 8 / 15 / 00
JOHN BOLENDER, CHAIRPERSON
Y JOJAJDY C SSIONER
+x
CYNT IA D . OLSEN , COMMISSIONER
ATTEST :
Fm% [' BE , CCA S . ROGERS , CLERg OF THE BOARD
P V AS r&/ C> �C) PJTE rJl` �✓IC
MICHAEL CLIFT , C . DEPUTY PROSECUTOR
c : Auditor / Acctg ( 2 )
Budget & Finance
Treasurer