Loading...
HomeMy WebLinkAbout2016 North Mason Resources Office Lease:forth ilaso tnesourres n 2016 North Mason Resources Fee Use Office Lease This is a lease with North Mason Resources for the use of office space and facilities at their Center located at 140 NE State Route 300, PO Box 2052 Belfair, WA 98528 between North Mason Resources (NMR) (Party A) and PROVIDER NAME: Disabled American Veterans Service Officer (Party B) I. Purpose and Scope The purpose of this Lease is to clearly identify the roles and responsibilities of each party as they relate to use the offices at the North Mason Resources (NMR) at 140 NE State Route 300, PO Box 2052 Belfair, WA. 98528 NMR intent is to provide operational space for multiple agencies allowing them to provide services to those residents of Mason County who are from low-income households. To support this goal, Party A and Party B will conduct business together with the goal of providing as many services as is reasonable in a one -stop -shop location. Both Party A and Party B should ensure that program activities are conducted in compliance with all applicable County, State, and Federal laws, rules and regulations including the set forth policies and procedures of the NMR Non -Profit Corporation. 1. Lease Term The term of this lease is the period within which the responsibilities of this agreement shall be performed. The term commences 1 January 2016 and terminates 31 December 2016 and will be available for renewal upon agreement of both parties. Pagelof4 I1. Party A Responsibilities Party A shall undertake the following activities during the duration of this lease: • 1. Ensure adherence of Party B to applicable federal, state and county laws and regulations as well as the shared space policies of NMR. 2. Assure that building is maintained in a safe operational state, and make necessary repairs in a timely manner. 3. Will assure that the utilities are paid and working properly. 4. Will be responsible for the property expenses as agreed to with property owner. 5. Will assure building is open during regular business hours, with the exclusion of holidays or inclement weather. III. Party B Responsibilities Party B shall undertake the following activities during the duration of the lease term. 1. Provide services for those clients seeking assistance as well as inform clients of other providers within NMR that may be of assistance to them to support a better quality of life. 2. Ensure that the use fee of $ 600.00 USD (six hundred dollars) a month is paid promptly. Use Fees are to be paid on or before Noon the 28th of each month for the coming months rent to North Mason Resources Adhering to the due date of the 30th/315Y of the month a late fee of $50 per day will be in effect for payments not received by Noon on the 28th. Please allow 7 business days for checks sent by US Mail to arrive promptly by the 28th 4. Lease is for use of up to 100 sq. ft. office space as well as use of shared common space. ALL common space i.e.: restrooms, kitchen, utility room and hallways which must be kept clean and sanitary for use by all providers. 5. Follow all federal, state and county laws and regulations required while conducting business at the center. 6. Will provide a general report monthly on the total number of clients served for that month, including notation of the number of those clients that are homeless. NMR will not request personal identification of your clients. NMR utilizes this number and homeless designation for grants to support the funding of the center in general. Page 2 of 4 Will assist with the homeless count for reporting to Mason County and the State of Washington. Personal information of clients will not be required except for signature and information required by the county for the purpose of the homeless count in January of each calendar year. Will assure that the provided area is clean and maintained at all times and is safe. Including emptying of daily trash as well as sweeping/mopping/vacuuming of your office space floor. 9. Will assure that their staff and volunteers will not interfere with the operation of North Mason Resources Staff, Volunteers or other Providers. 10. Will assure that clients, volunteers and staff do not wander through the facility unescorted for the privacy and safety of all clients. 11. Will provide a background check and emergency contact form of all volunteers and staff working at the center and provide a copy for the Administrator of North Mason Resources to hold on file. if a volunteer / staff member is terminated notification will be given the Administrator of NMR promptly. 12. All staff and volunteers are required to read, review and sign a yearly a: confidentiality form , hold harmless agreement and emergency contact form which will be kept on file with NMR Administrator. At any time emergency contact information changes a new form must be filed. Copies of each attached to this lease (more copies available upon request) 13. Will provide own personal computer and printer access for work performed requiring confidentiality for clients seen by Party B. IV. Parties A and B Agree to the Following Provision: 1. To treat all clients, providers, volunteers and other staff within North Mason Resources with dignity and respect. Will do their part to keep common areas clean and usable for all within the building. Page 3 of 4 V. Modification and Termination 1. This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the other party. Such notification shall state the effective date of termination or cancellation and include any final payments due. 2. Any and all amendments must be made in writing and must be agreed to and executed by the parties before becoming effective. VI. Effective Date and Signature 1. This lease shall be effective upon the signature of Party A and Party B authorized officials. It shall be in force from 1 January 2016 through 31 December 2016. Party A and Party B indicate agreement with this lease by their signatures. Signatures and Dates: Authorized signature from Party A Cat Ross Authorized signature from Party B Pdrtted name of Party A signatory Printed name of Party B Signatory 12 October 2015 Date Date Page 4of4 co7i 9/?o(3