HomeMy WebLinkAbout2017 North Mason Resources Office Lease2017 North Mason Resources Fee Use Office Lease Agreement
Between
North Mason Resources (NMR) (party A)
Physical: 140 NE State Route 300 Mailing: PO Box 2052
Belfair, WA 98528
And
Mason County (Veteran Assistant) (party B)
Mason County Commissioners
411 N. 5th Street
Shelton, WA 98584
I. Purpose and Scope
The purpose of this lease is to clearly identify the roles and responsibilities of each party as they relate
to use the offices at the North Mason Resources (NMR) at 140 NE State Route 300, PO Box 2052 Belfair,
WA. 98528
NMR will provide operational space for multiple agencies, and partner with them to provide services to
the economically challenged residents of Mason County who are requesting services. To support this
goal, Party A and Party B will conduct business together with the goal of providing as many services as is
reasonable in a one -stop -shop location.
Both Party A and Party B should ensure that program activities are conducted in compliance with all
applicable County, State, and Federal laws, rules and regulations including the set forth policies and
procedures of the NMR Non -Profit Corporation.
I. Lease Term
The term of this lease is the period within which the responsibilities of this agreement shall be
performed. The term commences July 1, 2017 and terminates December 31, 2017 and will be available
for renewal upon agreement of both parties.
II. Party Responsibilities
Party A shall undertake the following activities during the duration of this lease:
1. Ensure adherence of Party B to applicable federal, state and county laws and regulations as well
as the shared space policies of NMR.
2. Assure that building is maintained in a safe operational state, and make necessary repairs in a
timely manner.
3. Will assure that the utilities are paid and working properly.
4. Will be responsible for the property expenses as agreed to with property owner
5. Will assure building is open during regular business hours, with the exclusion of holidays or
inclement weather.
III. Party B Responsibilities
Party B shall undertake the following activities during the duration of the lease term.
1. Provide services for those clients seeking assistance as well as inform clients of other providers
within NMR that may be of assistance to them to support a better quality of life.
2. Ensure that the use fee of three hundred and fifty ($350.00 USD) a month is paid promptly to
North Mason Resources. Use fees are due and payable on or before the 30th day of each month
for the following month's rent.
3. Adhering to the due date of the 30th of the month., please allow 7 business days for checks sent
by US Mail to promptly arrive by the 30th
4. Lease is for use of approx. 100 sq. ft. private office space as well as use of shared common space
i.e.: storage closet, restrooms, kitchen, utility room and hallways, which must be kept clean and
sanitary for use by all providers. Providers will receive keys to the facility, and will be expected
to ensure doors are secured when leaving for the day.
5. Follow all federal, state and county laws and regulations required while conducting business at
the center.
6. All clients will sign a client information form upon entry. Provider will be notified that clients are
present, and provider will escort client from front lobby. All client information will be kept
locked up at all times and will be kept confidential. NMR will only keep track of numbers, for
accurate program data collection and entry.
7. Personal client information will be stored behind a locked door, and in a locked file cabinet.
8. NMR does not employee cleaning staff, so the provider will be responsible for basic cleaning
duties within their personal office space.
9. Will assure that their staff and volunteers will not interfere with the operation of North Mason
Resources Staff, Volunteers or other providers.
10. Will assure that clients, volunteers and staff do not wander through the facility unescorted for
the privacy and safety of all clients.
11. All staff and volunteers are required to read, review and sign a yearly: confidentiality form, hold
harmless agreement and emergency contact form which will be kept on file with NMR
Administrator. At any time emergency contact information changes a new form must be filed.
Copies of each to be filled out within the first month of occupancy.
12. Party B will provide own personal computer and printer/printer ink. Wi-Fi is available.
IVe Parties A and B agree to the following provision:
1. To treat all clients, providers, volunteers, and other staff within North Mason Resources
with dignity and respect.
2 Will do their part to keep common areas clean and usable for all within the building.
V. Modification and Termination
1. This agreement may be cancelled or terminated without cause by either party by giving thirty
(30) calendar days advance written notice to the other party. Such notification shall state the
effective date of termination or cancellation and include any final payments due.
2. Any and all amendments must be made in writing and must be agreed to and executed by the
parties before becoming effective.
VI. Effective Date and Signature
1. This lease shall be effective upon the signature of party A and party B authorized
officials. It shall be in force from July 1, 2017 through December 31, 2017. Party A and
party B indicate agreement with this lease by their signatures.
Signatures and Dates:
1
Electronically Signed by Theresa Scott i/
Authorized signature from party A Authoriz - d signature from party B
Theresa Scott NMR Executive Director \CeA /I in
Printed name of party A signatory Printed name of party signatory
May 12, 2017
Date Date