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Home My WebLink About2023/01/31 - Regular PacketBoard of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 January 31, 2023 9:00 a.m. January 31.4 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide your comments and testimony. Public comment and testimony can be provided in -person, and you can also e-mail msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commiss ioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8093236-8093704 $2,670,826.77 Direct Deposit Fund Warrant # 93614-94014 $ 890,982.62 Salary Clearing Fund Warrant # 7007145-7007168 $ 592,250.26 Treasurer Electronic Remittance $7,606,780.47 8.2 Approval of the contract renewal and hourly rate increase for Hearing Examiner services with Olbrechts & Associates, PLLC. 8.3 Approval to set a Public Hearing for Tuesday, February 28, 2023 at 9:15 a.m. to consider amendments to Title 17 relating to the Shelton Urban Growth Area (UGA) and Title 15 relating to Hearing Examiner authority. 8.4 Approval to set a Public Hearing for Tuesday, February 28, 2023 at 9:15 a.m. to consider correcting the Future Land Use Map and Development Areas (Zoning) Map for the following parcels 42022-21-00010, 61922-33-00010, 61918-33-00010, 42107-13-00010, 42015-33-60010, and 42015-33-00000. 8.5 Approval for the County Administrator to sign the lease agreement with Crossroads Housing to provide office space to the Veteran Service Officers (VSOs) for 2023 at $550 per month payable from the Veterans’ Assistance Fund no. 190. 8.6 Approval of the Memorandum of Understanding with the Engineer’s Guild to add language in Section 8.3 Rest/Meal Breaks to the current 2022-2026 Collective Bargaining Agreement. 8.7 Approval of the Memorandum of Understanding with Teamsters Union Local No. 252 General Services to correct language in Article 17 of the current 2022-2025 Collective Bargaining Agreement. 8.8 Approval of the Resolution authorizing procurement from or through the United State Government’s purchasing agent, the United States General Services Administration (GSA). 8.9 Approval to sign the letter of opposition to the Board of Natural Resources commenting on local Department of Natural Resources trust lands “Carbon Project” program’s inclusion of 400 acres near Elk Lake. 8.10 Approval of the Interlocal Agreement with the City of Shelton to combine American Rescue Plan Act (ARPA) funds for the total amount of $54,789.84 for Community Lifeline to open a 24/7 cold weather shelter that is able to house up to 35 patrons and for the City of Shelton to make a one-time contribution of $19,852.84 to the Department of Health and Human Services for opiate addiction and recovery services. 8.11 Approval to sign the amended contract with Healthcare Delivery Services (HDS) for Jail Inmate Medical Services to increase Registered Nurse (RN) wages from $60 an hour to $85 an hour. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Cassidy Perkins Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: January 31, 2023 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following:Notice of Liquor License Discontinuation for Westside Pizza, Cannabis License Change in Limited Liability Members Request Approval for Juicer Extractions, and License Renewal Information for both Cannabis and Liquor Licenses. 4.1.2 Lodging Tax Advisory Committee Application Received from John Deleva. 4.1.3 Notice of Intent to Pave Received from the City of Shelton. 4.1.4 Notice of Public Hearing For the City of Shelton City Council to consider the annexation of approximately 370 acres of Neighborhood Residential Zoned Land into Shelton City Limits. Attachments: Originals on file with the Clerk of the Board. Washington State Licensing and Regulation PO Box 43098 Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360) 664-1600 Fax—(360) 753-2710 January 13, 2023 RECEIVED WESTSIDE PIZZA JAN 23730 NE STATE ROUTE 3 BELFAIR, WA 98528-9814 Mason County LICENSE: 430343 - 2N Commissioners U B I: 604-520-744-001-0001 This letter is to notify you that your liquor license number 430343 has been discontinued. You may no longer engage in the production, sale, or service of liquor at the above location. If you wish to appeal this action, you have 20 days from the date of this letter to submit your request in writing to the WSLCB. You may submit your request to: Email: Licensingappeais@lcb.wa.gov Or By mail to: WSLCB Attention: Licensing Appeals PO Box 43098 Olympia, WA 98504-3908 Sincerely, Customer Service /BAM Licensing & Regulation T: 360 664-1600 cc: Olympia Enforcement Office Mason County Commissioners Finance File 10/2019 ^ � Washington State Licensing and Regulation t g PO Box 43098 Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360)664-1600 Fax—(360)753-2710 January 17, 2023 AGROPACK,LLC REGt1` ED 391 E EXPORT RD SHELTON, WA 98584-8559 JAN 19 2023 Re: JUICER EXTRACTIONS Mason County 391 E EXPORT RD Commissioners SHELTON, WA 98584-8559 LICENSE#412741 -7A UBI603-351-400-001-0001 Your application for change in limited liability members has been approved. This approval is for: Individual/Entity Position Units Juicer Extractions LLC Mbr/Mgr 90 Lucas K Marthaler Mbr 53 Gunner L.W. Scott Mbr 47 Kylee D. Scott Spouse Samuel Brown Mbr 10 Total 100 ,4&e4 Z(/a0t4U/13AM Cannabis Licensing Specialist 360-664-1649 cc: Enforcement Office Mason County Commissioners Port of Shelton Business License Service File Decisions PO BOX 43098,Olympia,WA 98504-3098—(360)664-1600 Option 1 Washington State r1r_k L1VEb Liquor and Cannabis Board P 0 BOX 43098 JAN Lo,_,i www.liq.wa.gov Fax q: (360) 753-2710 �� I VIC1s Or1 (_0L;My COmrri,t,,iOn(1rs January 06, 2023 Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7)(c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . If you need additional time you must request that 1n writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-dlsclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director Will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b)) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order 8nnobhel8gatH6irrAe88wioffbe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov. Sincerely, Rebecca SmM Rebecca Smith, Director, ' Licensing and Regulation Division LIQ 864 07/10 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 01 /06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20230630 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . HAZY DAZE INC HAZY DAZE 412452 NON-RETAIL PRIVILEGES 1982'NE OLD BELFAIR HWY CANNABIS PROCESSOR BELFAIR WA 98528 9657 F 2 . DAMN GOOD 'BUD LLC DAMN GOOD. BUD, LLC - 429287 NON-RETAIL PRIVILEGES 160 W WESTFIELD CT STE B CANNABIS PROCESSOR SHELTON - WA 98584 4604 Washington State ICii� � Liquor and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600 www.liq.wa.gov Fax #: (360) 753-2710 .iAN January 06, 2023 Mia3on County Dear Local Authority: Crl' r11i^s in.rt ors RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8)(d) . Your letter or fax of objection mustbe received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it Is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director Will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8)(d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evitlence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Oblection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. - For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LI0 864 07110 C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 01/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20230430 LICENSE ,LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . CASEY'S BAR AND GRILLE, INC CASEY'S BAR AND GRILLE 364305 SPIRITS/BR/WN REST LOUNGE - 24090 HE HWY 3 BELFAIR WA 98528 0000 2 . HAPPY CJ, INC HAPPY HOLLOW GROCERY 070117 GROCERY STORE - BEER/WINE 15280 WA-106 BELFAIR WA 98528 0000 3 . FRATERNAL ORDER OF EAGLES "NOR NORTH MASON EAGLES 64226 082754 PRIVATE CLUB - SPIRITS/BEER/WINE 80 NE ALDER CREEK LANE. NON-CLUB EVENT BELFAIR WA 98528 0000 4 . CHAD, HUNG THE RICE BOWL 401241 BEER/WINE REST - BEER/WINE 23690 NE HWY 3 BELFAIR WA 98528 0000 5 . HK & JY ENTERTAINMENT, INC HARU SUSHI TERIYAKI & WOK 432009 BEER/WINE REST - BEER/WINE 23969 NE STATE ROUTE 3 STE A OFF PREMISES BELFAIR WA 98528 9698 6 . MILAKAI CORP. LAKE CUSHMAN STORE 076084. GROCERY STORE - BEER/WINE 2550 N LAKE CUSHMAN RD HOODSPORT WA 98548 0000 7 . OLY14PIA LOCAL FOODS, LLC ELDON STORE 352141 GROCERY STORE - BEER/WINE 36870 N HWY 101 LILLIWAUP WA 98555 0000 8 . HOME MEAT SERVICE INC. HOME MEAT SERVICE 430755 SNACK BAR - - 341 SE TAYLOR RD STE 100 - - -- -- - - - -- - -- SHELTON WA -98584 0000 SNACK BAR C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 01/06/2023 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20230430 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . MASON COUNTY SENIOR ACTIVITIES THE MASON COUNTY SENIOR ACTIVITIES CENTER 419279 SENIOR CENTER 190 W SENTRY DR SHELTON WA 98584 8045 10 . MBES, CORPORATION SPENCER LAKE GROCERY 365770 GROCERY STORE.- BEER/WINE 1081 E PICKERING RD SHELTON WA 98584 8187 i RECO ED s BAN 1 : 2Etl.1 41 VORTS�I SFIL�ON RrA 48584 i � , Mason County FaX 36a-427-M7, VLVG'd,:VO 427-967 F;&t 4.19,2 or482526� �� ' •Gnmmissiorl sg � '•' a I AM SEMNG APPOINFMENTTo LcdgingTbCAWYIsory CQMMid8e ADDRESS - ER'YfaP:' - VQTING PRECINGT -°' ' WORK PHONE: � zvnrtuEca,+n miievf, ' COAAMtJNFFY SERVICE EMPL6YMENT l7F RETIRED PRREVIot7S EYPERIENGEk Macro .=ORev wsh• COMPANY r }A1 cud/MUf�G /rJf7i[I PO-S om G-liall .fJ'If ll- teyl;d Aexofc T�f Ve f (.•f dlJ .. .COMPANY'• =�il,Rff..[n[! �lY v j�/GQI/+ YRS zoo qz- So4fi1� PDstnorr_ /�uJtrS &oe ' nyoucwdrds s[aafdayouperoefYeCs the role orputpaseaf IN,Baard CortmNteecrCooaaEfdtwh[cftyotFateapp[ying- l� . �ydZ °� WR S �� e4r GI' CAI/ fl a' •CJyy `f9r ..,•,14 tellefla f .,aFGGpmcr 7�i'r1F5 A�� •S.+,a/! lJ'!GlLe� AeP et"i�'`• laferests s(a71a�u�ouwishtoatferthe'HoardACommdteerorGeuncil? rd !3 Wl�r n� •'kY rf�� . -Ry�Q �+r l/ f�q R� �� -Please Gst.eny flnanciaf,Professional,or voluntary a$fliatlons which may influence ut affect your position.on this Soerde ¢.e aeateapotenlial'wnfitcEoPirrferest) 474Z ---le I �K1°f,u>` itJa�j� r Wq i+1QkFl"r�n.� 'I Ze' tiu r a"Ogfgl»S , oerpatfiaapahonisdependeNpalhtte►tdingcartalh[r?iningsh 9avWlable Tthw.-dogclfy't3iit{agtEgutarhus iesshouts •.(sucfi.astipen.PubGcMeehnOAct and PublfcRecordsj,'Fi tr* Ingswouldbasi gCcstta-yau.-Wouldyeube n. abletaaBendsdcbzinifigst " Realistically,h -much$me an you give to this pos'&*n? a mm"YOR UPT N1eeCdys ` ' V/#ir�Joffi- *IN City of Shelton 525 W Cota St Shelton, WA 98584 January 17, 2023 For More Information Contact: Mike Albaugh, Superintendent of Public Works mike.albaugh(a)sheltonwa.gov Ken Gill, City Engineer �� U ken.gill @sheltonwa.gov BAN 23 IMason County RE: Notice of Intent to Pave Cnrnr„issioners • Intent to pave on Front Street from Kneeland Street to Cota Street. • Intent to pave on Kneeland Street from First Street to Front Street. In accordance with Ordinance No. 1704-0607, the City of Shelton is giving notice of Intent to Pave in the above-named streets. We anticipate paving Spring 2023. If you have any underground repairs or improvements anticipated, please contact Mike Albaugh or Ken Gill to coordinate efforts. If we do not here from you,we will assume there is no concern, and will proceed with the work as planned. In section 12.32.030 of the Municipal Code, it states that no excavation permit shall be issued for openings, cuts, or excavations in said street for a period of five years after the date of completion of street paving or repaving. Please refer to the complete ordinance 1704-0607 or go to our City of Shelton website at https://sheltonwa.gov. Notice provided to: Mason County, State agencies, City departments,local agencies,and all utility companies including communications, cable,water,sewer,storm,police,fire, Mason County Transit,the School District,post office,and adjacent property owners. M �� SItf�To2 HEGEIVED JAN 23 2023 tL Mason County O Commissioners 9S/7 I N CGS NOTICE OF PUBLIC HEARING FOR AN ANNEXATION REQUEST FOR THE CITY OF SHELTON TO ANNEX THE "PEACOCK RIDGE" AREA INTO SHELTON CITY LIMITS TO: Property owners within 300 feet of the"PEACOCK RIDGE"Annexation Area (See Attached Vicinity Map and Existing/Future Land Use Map). FROM: Jason Dose, City Planner DATE: January 20, 2023 SUBJECT: Notice of Public Hearing For the City of Shelton City Council to consider the annexation of approximately 370 acres of Neighborhood Residential Zoned Land into Shelton City Limits. NOTICE OF PUBLIC HEARING: Pursuant to the Shelton Municipal Code Chapter 17.06.070, notice of public hearing is hereby given that the City of Shelton City Council has received a petition to annex approximately 370 acres of Neighborhood Residentially Zoned, vacant, land into Shelton City limits. A public hearing to consider the request is scheduled to be held during the City Council's regularly scheduled meeting on February 7, 2023 at the Shelton Civic Center located at 525 West Cota Street in Shelton, WA. The meeting begins at 6 p.m., public hearings begin after certain regular council business is taken care of. The public is encouraged to attend. PROPONENT: Mitchell Development LLC PROJECT LOCATION: Approximately 370 Acres of vacant land roughly located to the east of the Manke Alpine View Subdivision, to the east of the Terrace Heights Subdivision, to the east of Olympic College, to the south of the Hiawatha Park Subdivision, to the west of Capital Prairie Road, and to the north of the"Capital Hill"area of Shelton.(see attached vicinity map and preliminary plat map) PROJECT DESCIPTION: The proponent has applied on behalf of four separate property owners (Green Diamond,JPS Properties,Alpine Evergreen, and Bence)to have approximately 370 acres of vacant land annexed into Shelton City limits. The property is currently located within the City of Shelton's Urban Growth Area, is vacant, and has a future land use designation/zoning of Neighborhood Residential as identified in the City of Shelton Comprehensive Plan. No development of the parcels is proposed at this time. Please see attached vicinity map and City of Shelton Future Land Use Map with the subject parcels delineated. If you have any questions or comments relative to this proposal, please send them to Jason Dose, Planner, City of Shelton, 525 W. Cota Street, 98584. Alternatively, you may E-mail Jason at: Jason.Dose(cDSheltonWA.gov or Phone: (360) 432-5102. Further, you are also encouraged to attend the public hearing to provide comment directly to the Shelton City Council. Public Hearing Details When: Tuesday February 7, 2023 Where: The City of Shelton Civic Center 525 West Cota Street Shelton, WA 88584 Time: 6:00 P.M. Questions? Jason Dose, Senior Planner 360-432-5102 Jason.Dose(c)SheltonWA.gov Bence Parcels s., 41.2 Aches Hiawatha Parktit may. - / T Manke's.,4pine Alpine r, o View � N Evergreen Parcels, 50 <. Acres JPS fir# SY v . Properties a- - - LLC Parcel t 39.09 Acres Green Diamond $ . . .t Parcels, 240 <.. - Acres • Terrace 71 Heights. orjh% `Ca-+tal Hill . s Rod yl . 1 •• � � r Figure 1 f Urban Growth Area, Dashed Line Future Land Use Map rt..u. Canprehenswe Plan Update 201 Clry of Shelton.wA Shelton City Limits, Black Line ,r• NR 1 ��—� xxlNn die. '4.,. _ WFy Wm w ■Mrym OR ra My ■,N.N,mN..px ■�. InWe�N ■C.A..e-el Iexq,nWl.6mx L. .G4V.C°n,n,pNl axN"IIIN Viry ' NR c R,cm..w.r",.Ne Iwv°NmN \ i Proposed �ro.wmxw --L Annexation Area, Blue Line Lx( .NE NHS- /EOMaW N L_ ■W.WmVu P,PNk eva.a mNe dMm,al RxN�y W.° NR NR �vl. ,wwwnn Mav created o,:M.Count,GIS Dewelnenl Mein File'MC F11 FVlun LaM Use.nod Map Crel In A oGIS 10.2 Mao Dete:1112OR017 Data source:Mellon Coady GIS.Nhebngton - State Dep6lanen1o1 hanelspldatb .Weah,,ton ^ Depernant of Na+uml Resoudea.USGS NLCD - Z NR N I ' A Of q 0 1.zs0 ].500 5.000 N E. Feet NR 4 r f Mason County Agenda Request Form r- Fh'il yrtT To: Board of Mason County Commissioners From: Cassidy Perkins Ext.419 Department: Support Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: January 31,2023 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants&Treasurer Electronic Remittances Claims Clearing Fund Warrant# 8093236-8093704 $ 2,670,826.77 Direct Deposit Fund Warrant#93614-94014 $ 890,982.62 Salary Clearing Fund Warrant#7007145-7007168 $ 592,250.26 Treasurer Electronic Remittance $ 7,606,780.47 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 8,278,121.79 Direct Deposit YTD total $ 2,604,797.51 Salary Clearing YTD total $ 2,288,823.59 Approval of Treasurer Electronic Remittances YTD total $ 15,592,636.61 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments: Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners From: Kell Rowen Ext. 286 Department: Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☒ Other: Environmental Health (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.2 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Contract Renewal and Hourly Rate Increase for Hearing Examiner Services Background/Executive Summary: Mason County Community Development is renewing its contract for Hearing Examiner Services with Olbrechts and Associates, PLLC. The hourly rate increase remains competitive. The Hearing Examiner conducts public meetings for all Type III Reviews and appeals of administrative decisions per Mason County Code Title 15 in addition to holding hearings and issuing decisions for enforcement cases. Budget Impact (amount, funding source, budget amendment): Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the contract renewal and hourly rate increase for Hearing Examiner services with Olbrechts & Associates, PLLC. Attachments: Contract CONTRACT FOR SERVICES Mason County and Olbrechts & Associates, PLLC This Agreement is entered into by and between Mason County, Washington (“County”), and Olbrechts & Associates, PLLC, a company organized under the state of Washington, (the “Contractor”), whose principal office is located at 720 N. 10th St., A #297, Renton, WA 98057 and collectively referred to as “Parties.” WHEREAS, County needs to have certain services performed for its citizens but does not have the resources to perform such services; WHEREAS, County wants to have the Contractor perform such services under certain terms and conditions; and NOW, THEREFORE, IN CONSIDERATION OF the mutual benefits and conditions set forth below, and incorporating the language above, the Parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all federal or state statutes, and all federal, state, and local rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain County’s prior written approval before the initiation of any specific task not included in the Scope of Services. If the scope or schedule is to be modified in any way, County’s prior written approval is also required. 2. Compensation and Method of Payment. County shall make payments to the Contractor based on monthly billings. 3. Duration of Agreement. This Agreement shall operate year to year until terminated by either party as outlined in this Agreement. 4. Ownership and Use of Documents. All calculations, computer files, documents, drawings, maps, models, photographs, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement, upon County’s request, shall become County’s property whether the project for which they are made is executed or not. 5. Independent Contractor. The Contractor is and shall be at all times during the term of this Agreement an independent contractor, and not a County employee. Any and all employees of the Contractor or other persons while engaged in the performance of any work or services required of the Contractor under this Agreement shall be considered to be the Contractor’s employees only and not County employees. As a result, the Contractor and those working for or on the Contractor’s behalf shall not be entitled to any benefits, healthcare, salary, or anything else from County. . The Contractor acknowledges that it is responsible for the payment of all charges and taxes applicable to the services performed under this Agreement, and the Contractor agrees to comply with all applicable laws regarding the reporting of income, maintenance of insurance and records, and all other requirements and obligations imposed as a result of the Contractor’s status as an independent contractor. If County is assessed, liable, or responsible in any manner for such charges or taxes, the Contractor agrees to hold County harmless from such charges, taxes, costs, expenses, and fees, including attorneys’ fees. The Contractor shall provide at its sole expense all materials, office space, and other necessities to perform its duties under this Agreement unless otherwise specified in writing. The Contractor, at its expense, shall obtain and keep in force any and all necessary licenses and permits to perform the work provided for herein. This Agreement shall be for the Parties’ sole benefit, and nothing contained herein shall create a contractual relationship with, or create a cause of action in favor of, a third-party against either party. The Contractor understands that neither the Contractor nor the Contractor’s employees or contract personnel are eligible to participate in any employee health, pension, sick pay, vacation pay, or other County fringe benefit plan. County shall not obtain or be expected to obtain workers’ compensation insurance on behalf of the Contractor or the Contractor’s employees. County shall make no state or federal unemployment compensation payments on behalf of the Contractor or the Contractor’s employees or contract personnel. The Contractor will not be entitled to these benefits in connection with work performed under this Agreement. County shall not provide any insurance coverage of any kind for the Contractor or the Contractor’s employees or contract personnel. The Contractor agrees to maintain adequate insurance to cover any negligent acts committed by the Contractor or the Contractor’s employees or agents while performing services under this Agreement. 6. Indemnification. The Contractor shall defend, indemnify and hold County, its agents, counsel, directors, employees, officers, officials (appointed or elected), representatives, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorneys’ fees, court costs, and expenses, arising out of or resulting from the Contractor’s acts, errors or omissions in the performance of this Agreement, except for injuries and damages caused by County’s sole negligence. County shall defend, indemnify and hold Contractor, its agents, counsel, directors, employees, officers, officials (appointed or elected), representatives, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorneys’ fees, court costs, and expenses, arising out of or resulting from the County’s acts, errors or omissions in the performance of this Agreement, except for injuries and damages caused by Contractor’s sole negligence. However, to the degree that this applies, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115 (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate or relative to a motor carrier transportation contract), then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and County, its agents, employees, directors, officers, officials (appointed and elected), and volunteers, the Contractor’s and County’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor’s and County’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for this indemnification. The Parties have mutually negotiated this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. A. Insurance Term. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, contractors (of any tier), employees, or representatives. B. No Limitation. The Contractor’s maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit County’s recourse to any remedy available at law or in equity. C. Insurance Requirements. General Liability Insurance, using a standard ISO CG 00 01 occurrence form, including premises, operations, products and completed operations, contractual liability with limits not less than $1,000,000. per occurrence, $2,000,000 Gener al Aggregate. The Commercial General Liability Coverage shall include the following endorsements: The County, its Board, officers, agents, and employees shall be included as Additional Insureds either by specific endorsement naming these parties or a blanket additional insured endorsement applicable “when required by written contract or agreement.” Primary, Non-contributory endorsement, both in favor of the County, its Board, officers, agents and employees or a blanket waiver of subrogation endorsement applicable “when required by written contract or agreement”. The Commercial General Liability Coverage shall not include the following endorsements: i Amendment of Contractual Liability ii Cross Suits Liability Exclusion Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than 1,000,000 combined single limits for each accident. Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Contractor agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington E. Other Insurance Provision. The Contractor’s Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance for County. Any Insurance, self-insurance, or self-insured pool coverage maintained by County shall be excess of the Contractor’s insurance and shall not contribute with it. F. Acceptability of Insurers. Insurance shall be with insurers with a current A.M. Best rating of not less than A:VII. G. Verification of Coverage. The Contractor shall furnish County with original certificates and a copy of the amendatory endorsements, including but not limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before the commencement of the work. H. Notice of Cancellation. The Contractor shall provide County with written notice of any policy cancellation within two (2) business days of their receipt of such notice. I. Failure to Maintain Insurance. The Contractor’s failure to maintain the insurance as required shall constitute a material breach of contract, upon which County may, after giving five (5) business days’ notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to County on demand, or at the sole discretion of County, offset against funds due to the Contractor from County. J. County’s Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, County shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this contract or whether any certificate of insurance furnished to County evidences limits of liability lower than those maintained by the Contractor. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by County to ensure the performance of this Agreement. B. These records shall be maintained for at least seven (7) years after termination of this Agreement unless permission to destroy them is granted by the office of the archivist under RCW Chapter 40.14 and by County. 9. Audits and Inspections. The records and documents for all matters covered by this Agreement shall be subject at all times to inspection, review, or audit by law duri ng the performance of this Agreement. The Contractor shall permit County, and state and federal agencies, from time to time as County deems necessary or as required by state, local, or federal law or regulation, to inspect and audit, at any and all reasonable times, all of the Contractor’s pertinent books and records and any other person or entity that has performed work in connection with or related to the Contractor’s services under this Agreement to verify the accuracy of accounting records, and shall supply County with, or shall permit County to make a copy of any books and records and any portion thereof pertaining to work under this Agreement, upon County’s request. The Contractor shall ensure that such inspection, audit, and copying right of County is a condition of any contract, agreement, or other arrangements under which any other person or entity is permitted to perform work in connection with or related to the Contractor’s services under this Agreement. 10. Termination. Either party may terminate this Agreement at any time by giving the other party thirty (30) calendar days written notice of that party’s intention to terminate the Agreement. Failure to provide products on schedule may result in contract termination. 11. Discrimination Prohibited. The Contractor shall not discriminate against any employee, an applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement based on age, color, creed, gender, gender expression, gender identity, gender preference, marital status, military or veteran status, national origin, families with children, race, religious beliefs, sexual orientation, sexual preference, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a disabled person unless it is a bona fide occupational qualification reasonably necessary to the normal operation of the particular business. 12. Conflict of Interest. A. Governmental. No agent, counsel, director, employee, officer (appointed or elected), or representative of County who exercises any function or responsibilities in connection with the approval of, planning and carrying out of the program or services to which this Agreement pertains, nor any member of the immediate family of any such officer, employee or agent, shall have any personal financial interest, direct or indirect, in this Agreement, either in fact or in appearance, unless such interest is a remote interest as defined by RCW 42.23.040 (Remote interests). B. Contractor. The Contractor shall comply with all federal and state statutes and federal, state and local conflict of interest laws, policies, and regulations as they shall apply to all parties and beneficiaries under this Agreement, as well as to County’s agents, counsel, directors, employees, officers (appointed or elected), or representatives. The Contractor represents that the Contractor presently has no interest and shall not acquire any interest, direct or indirect, in fact, or in appearance, which would conflict in any manner or degree with the performance of the Contractor's services and obligations hereunder. The Contractor also agrees that its violation of the conflict of interest provisions of this agreement shall constitute a material breach of this contract subjecting the contract to immediate termination. The Contractor has a continuing obligation to search and report any actual or potential conflicts of interest while performing work under this Agreement. C. Contractor Employees. If the Contractor has employees, the Contractor further covenants that, concerning its performance of this Agreement, no person having any interest, direct or indirect, in fact or in appearance, which would conflict in any manner or degree with the performance of the Contractor’s services and obligations hereunder, shall be employed to perform or provide services under this Agreement. The Contractor further covenants that it will implement and enforce requirements that its employees, concerning this Agreement or the activities assisted by or through this Agreement, will not directly or indirectly, actually or appear to (a) use their position for personal gain, (b) engage in activities that will conflict with in any manner or degree the performance of the Contractor’s services and obligations hereunder, (c) will not have or obtain, a pecuniary interest, either for himself or herself or for those with whom he or she may have business ties or immediate family ties, or (e) will not benefit either for himself or those with whom he or she may have business ties, and (f) will not accept or engage in outside employment that would conflict with his or her responsibilities under this Agreement. 13. Prohibited Use of Funds. None of the funds, material, property, or services provided directly or indirectly in this Agreement shall be used in the performance of this Agreement for any partisan political activity or to further the election or defeat of any candi date for public office. None of the funds provided under this Agreement shall be used for publicity or propaganda purposes designed to support or defeat legislation pending before the County City Council, the Washington State Legislature, the U.S. Congress, or any other legislative body. 14. Entire Agreement. This Agreement is the entire agreement between the Parties and no other agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the Parties. Either party may request changes in the agreement. Proposed changes that the Parties mutually agree upon shall be incorporated by written amendments to this Agreement. 15. Notices. Administrative notices to the County shall be sent to: Kell Rowen, Community Development Director 615 W Alder St. Shelton, WA 98584 Email: Kell Rowen <KRowen@masoncountywa.gov> Legal notices shall be sent to the County City Clerk at the above address. Notices to the Contractor shall be sent to the following address: Phil Olbrechts, Esq. Olbrechts & Associates, PLLC 720 N. 10th St., A #297 Renton, WA 98057 Telephone number: (206) 650-7268 Email: olbrechtslaw@gmail.com 16. State of Washington Requirements. The Contractor agrees to register and obtain any State of Washington business licenses, Department of Revenue account, and/or unified business identifier number as required by RCW 50.04.140 (Employment—Exception tests) and 51.08.195 (“Employer” and “worker”—Additional exception) before performing any work under this Agreement. 17. Applicable Law; Venue; Attorneys’ Fees. This Agreement shall be governed by and construed under the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the Parties specifically understand and agree that venue shall be exclusively in Mason County, Washington. The prevailing party in any such action shall be entitled to its attorneys’ fees, court costs, and expenses. MASON COUNTY, WASHINGTON OLBRECHTS & ASSOCIATES, PLLC By:___________________________ By: ____________________________ Title: Title: Date: Date: EXHIBIT A Scope of Services to be Provided by Contractor. The Contractor shall furnish services including, but not limited to, the following: A. Presiding over land use, building permit, code enforcement, and similar hearings as required by the Mason County Code. B. The Hearing Examiner will assist in updating County’s Rules of Procedure for Proceedings Before the Hearing Examiner to fit best practices before the Hearing Examiner. Billing/Rate Information: The Contractor shall be reimbursed at the following rates: Mr. Olbrechts charges an hourly rate of $170/hour with a one hour minimum per day of in person hearings (no minimum time for virtual hearings) and IRS mileage from Seattle. Ms. Terrell, the alternate examiner, helps write decisions when there are too many decisions due at once to meet the ten-day issuance deadline. Ms. Terrell also substitutes in the very rare occasions when an unexpected conflict or illness prevents Mr. Olbrechts from doing a hearing. Ms. Terrell’s rate is 75% of Mr. Olbrechts’ rate. In the absence of Ms. Terrell, other subcontractor planners would be hired at Ms. Terrell’s rate. Subcontractor attorneys, if ever needed, would have a rate set at 90% of Mr. Olbrechts’ rate. Additionally, Mr. Olbrechts requests reimbursement for hearing transcription costs. Mr. Olbrechts currently uses Rev.com, which charges $1.50/minute of hearing. Mr. Olbrechts would also be entitled to reimbursement for any costs incurred in acquiring a County business license, if required. Any necessary copy, postage or similar expenses can be billed at cost Mason County Agenda Request Form To: Board of Mason County Commissioners From: Kell Rowen Ext. 286 Department: Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other: Environmental Health. (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.3 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Title 17 Amendments Related to the Shelton Urban Growth Area (UGA) and Minor Amendments to Title 15 Related to Hearing Examiner Authority Background/Executive Summary: Proposed amendments to Mason County Code Title 15 and 17 related to the use of the City of Shelton’s Planned Unit Development (PUD) code when a development proposal requires city services (sewer and water) within the Shelton UGA. This amendment will allow greater residential densities and encourage the development of housing. The PAC, at their January 23, 2023 meeting recommended the amendments be forwarded to the BOCC for consideration and approval by a 4-1 vote. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): SEPA notice was filed with Ecology and distributed to agencies and Tribes. 60-day Notice was filed with Department of Commerce. Staff and the PAC held one public hearing which was advertised according to the notification requirements of Title 15.07.030. Requested Action: Approval to set a Public Hearing for Tuesday, February 28, 2023, to consider amendments to Title 17 relating to the Shelton Urban Growth Area (UGA) and Title 15 relating to Hearing Examiner authority. Attachments: Amendments Notice of Hearing ATTACHMENT A Proposed PUD Text Amendments to Mason County Code **DRAFT 1/24/2023** 15.03.050 Hearing examiner. The hearing examiner shall review and act on the following subjects: (1) Appeals of decisions of the building official on the interpretation or application of the building code. (2) Revoking or modifying a permit or approval per Section 15.13.070. (3) Appeals of enforcement actions under the codes, ordinances and regulations listed under 15.03.005. Enforcement actions include interpretations and decisions made as part of the enforcement actions under the authority of provisions in Section 15.03.005. (4) Appeals of decisions of the fire marshal on interpretation or application of the fire code. (5) Enforcement actions as provided in Chapter 15.13. (6) Applications for preliminary and final plats. (7) Appeal of administrative decisions made by the community services department as set forth in Sections 15.09.020, 15.09.030, and 15.09.040. (8) Appeal of threshold determination under Title 8 (Environmental policy). (9) Granting of variances, except for administrative variances. (10) Other Type III permit reviews, including: large lot subdivisions involving a public hearing, Mason Conditional Environmental Permits, mobile home and recreational park permits, special use permits, reasonable use exceptions, and shoreline substantial development permits and conditional use permits. (11) Plat vacation or amendments, pursuant to Chapter 58.17 RCW, and for the purpose of removing utility and drainage easements set forth in Section 15.03.060. (12) Approval of Planned Unit Developments in the Shelton UGA as provided for in Chapter 17.07. 17.02.022 - Shelton UGA. The Shelton UGA has separate development regulations under Chapter 17.07 to assure compatibility with the City of Shelton as these properties are annexed into the city. In areas of the UGA where City sewer and water services are available, residential densities may be increased through use of a Planned Unit Development (PUD). Chapter 17.07 – Shelton Urban Growth Area Development Regulations [NEW SECTION] Article 9 – Planned Unit Development (PUD) 17.07.910 In zoning districts where residential development is permitted and in UGA areas where City of Shelton sewer and water services are available, residential densities may be increased through use of ATTACHMENT A a Planned Unit Development. The County shall use the standards in City of Shelton’s municipal code Chapter 20.32 PUD – Planned Unit Development, or as amended, for project review of PUDs under this provision. Prior to submitting a land use application to the County for a PUD, the applicant shall have entered into a utility extension agreement with the City of Shelton for water and sewer service as provided for in Shelton Municipal Code Ch. 17.10. In addition to the PUD standards, the applicant will be required to comply with all requirements of the City’s land use plan, zoning, fire codes and those portions of the city building code which are referenced by the fire code, and the city public works standards when developing or redeveloping the property subject to the agreement. In addition to any required notice under MCC 15.0 7, the County Administrator shall provide a copy of the complete application for PUD to the City of Shelton for review and comment in conjunction with review. The City shall have twenty -eight days from date of issuance to provide written comments or requests for additional information to the County; however, Mason County shall have the authority to review and approve the PUD . NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on February 28, 2023 at 9:15 a.m. SAID HEARING will be to take public comment on proposed amendments to Mason County Code Title 15 and 17 related to the use of the City of Shelton’s Planned Unit Development code when a development proposal requires city services (sewer and water) within the Shelton Urban Growth Area. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 31st day of January 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Mason County Community Development 615 W Alder St. Shelton, Wa 98584 Cc: Commissioners Community Development Shelton Journal: Publ. 2t: February 9 & 23, 2023 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.4 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Correct the Future Land Use map and Development Areas (zoning) map for the following parcels: 42022- 21-00010, 61922-33-00010, 61918-33-00010, 42107-13-00010, 42015-33-60010, and 42015-33-00000. Background/Executive Summary: The Community Development Department has discovered parcels that are incorrectly mapped on the County GIS layers. These parcels are listed on spreadsheets and in proofing logs from the early 2000s with the correct designation or zoning. Resource Lands and Rural Area designations in Mason County were approved in 1995 and mapped in June 2000. In an effort to provide the most accurate information to the public and our offices, DCD will periodically bring forth map corrections to the Planning Advisory Commission and the Board of County Commissioners for approval. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): The public hearing with the PAC on 01.23.23 was advertised in the Mason Shelton Journal on January 12, 2023 and January 19, 2023. This meeting of the BOCC to brief was advertised on the home page of the Mason County website and subsequent requests for action will also be advertised on the home page under the corresponding agenda. Requested Action: Approval to set a Public Hearing for Tuesday, February 28, 2023, to consider correcting the Future Land Use map and Development Areas (zoning) map for the following parcels: 42022-21-00010, 61922-33- 00010, 61918-33-00010, 42107-13-00010, 42015-33-60010, and 42015-33-00000. Attachments: Maps with subject parcels (current zoning or designation and correct zoning or designation) Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community County Boundary No Filled Tax Parcels (Zoom in to 1:30,000) Road Name Labels (Zoom to 1:100,000) Railroads (Zoom to 1:200,000) Roads Federal State County City Private Green Diamond US Forest Service Rural Zoning Rural Multi Family Inholding Lands 5 /11/2022, 3:45:30 PM 0 0.05 0.1 0.03 mi 0 0.08 0.16 0.04 km 1:3,072 Maxar | Mason County WA GIS Web Map Application Rural Residential 10 (RR10) Current: Rural Natural Resource (RNR) Correction: Rural Residential 10 (RR10) Blue outline = parcel 42022-21-00010 Attachment 1 Parcel: 42022-21-00010 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community County Boundary No Filled Tax Parcels (Zoom in to 1:30,000) Rural Zoning Rural Multi Family Inholding Lands Rural Residential 2.5 Acres Rural Residential 5 Acres Rural Residential 10 Acres Rural Residential 20 Acres Agricultural Resource Lands 5 /17/2022, 12:48:22 PM 0 0.05 0.1 0.03 mi 0 0.08 0.16 0.04 km 1:3,078 Maxar | Mason County WA GIS Web Map Application Current: Long Term Commercial Forest (LTCF) Correction: Inholding Lands (IH) Blue outline = Parcel 61922-33-00010 Attachment 2 Parcel: 61922-33-00010 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community County Boundary No Filled Site Address (Zoom in to 1:3,000) Tax Parcels (Zoom in to 1:30,000) Rural Zoning Rural Multi Family Inholding Lands Rural Residential 2.5 Acres Rural Residential 5 Acres Rural Residential 10 Acres Rural Residential 20 Acres 5 /17/2022, 1:00:12 PM 0 0.03 0.05 0.01 mi 0 0.04 0.08 0.02 km 1:1,538 Maxar, Microsoft | Mason County WA GIS Web Map Application Current: Long Term Commercial Forest (LTCF) Correction: Inholding Lands (IH) Blue Outline = Parcel 61918-33-00010 Attachment 3 Parcel: 61918-33-00010 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community County Boundary No Filled Site Address (Zoom in to 1:3,000) Tax Parcels (Zoom in to 1:30,000) Rural Zoning Rural Multi Family Inholding Lands Rural Residential 2.5 Acres Rural Residential 5 Acres Rural Residential 10 Acres Rural Residential 20 Acres 5 /17/2022, 1:04:48 PM 0 0.03 0.05 0.01 mi 0 0.04 0.08 0.02 km 1:1,536 Maxar, Microsoft | Mason County WA GIS Web Map Application Current: Long Term Commercial Forest (LTCF) Correction: Inholding Lands (IH) Blue outline = Parcel 42015-33-00000 Current: Long Term Commercial Forest (LTCF) Correction: Inholding Lands (IH) Yellow outline: Parcel 42015-33-60010 Attachment 4 Parcels: 42015-33-60010 & 42015-33-00000 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community County Boundary No Filled Tax Parcels (Zoom in to 1:30,000) Rural Zoning Rural Multi Family Inholding Lands Rural Residential 2.5 Acres Rural Residential 5 Acres Rural Residential 10 Acres Rural Residential 20 Acres Agricultural Resource Lands 8 /8/2022, 12:36:20 PM 0 0.05 0.1 0.03 mi 0 0.08 0.16 0.04 km 1:3,065 Maxar | Mason County WA GIS Web Map Application Current: Long Term Commercial Forest (LTCF) Correction: Agricultural Resource Lands (AG) Blue outline= Parcel 42107-13-00010 Attachment 5 Parcel: 42107-13-00010 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on February 28, 2023 at 915a. SAID HEARING will be to take public comment on corrections to the future land use map and development areas (zoning) map concerning the following parcels: 42022-21-00010, 61922-33- 00010, 61918-33-00010, 42107-13-00010, 42015-33-60010, and 42015-33-00000. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 7th day of February, 2023. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Community Development 615 W. Alder Street Shelton, Wa 98548 Cc: Commissioners Shelton Journal: Publ. 2t: Date & Date Mason County Agenda Request Form To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.5 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Office Space Lease Agreement with Crossroads Housing for Veterans’ Service Officers Office Space Background/Executive Summary: RCW 73.08.010 authorizes Counties to establish a Veterans’ Assistance Program to address the needs of local indigent veterans and their families. The program is funded by the Veterans’ Assistance Fund created under the authority of RCW 73.08.080. The Veterans’ Advisory Board (VAB) was established under the authority of RCW 73.08.035 and they administer the Veterans’ Assistance Program. This office space lease agreement is for the use of office space and facilities located within Crossroad Housing’s Belfair location at 140 NE State Route 300 and is from January 1, 2023 through December 31, 2023. The lease will be available for renewal upon agreement by both parties. Budget Impact (amount, funding source, budget amendment): Paid from Veterans’ Assistance Fund 190. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the lease agreement with Crossroads Housing to provide office space to Veteran Service Officers for 2023 at $550 per month payable from the Veterans’ Assistance Fund 190. Attachments: Agreement _______________________________________Mark Neary, County Administrator Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext. 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.6 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Engineer’s Guild Memorandum of Understanding Section 8.3 Rest/Meal Breaks Background/Executive Summary: The County and Engineer’s Guild entered into a Collective Bargaining Agreement for 2022-2026. This agreement needs additional language to Section 8.3 Rest/Meal Breaks to provide consistency with operational expectations in Public Works. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding with Engineer’s Guild to add language in Section 8.3 Rest/Meal Breaks of the current 2022-2026 Collective Bargaining Agreement. Attachments: Memorandum of Understanding Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext. 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.7 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Scrivener’s Error on 2022-2025 Teamsters Union Local No. 252 General Services Collective Bargaining Agreement MOU Background/Executive Summary: The County and Teamsters Union Local No. 252 General Services entered into a Collective Bargaining Agreement for 2022-2025. This agreement has a scrivener’s error stating in Article 17 that the County will apply “…premiums for Washington Teamsters Welfare Trust Medical Plan B…”. The language needs to be corrected to reflect the Washington State Insurance Plans offered through Public Employee’s Benefits Board instead. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding with Teamsters Union Local No. 252 General Services to correct language in Article 17 of the current 2022-2025 Collective Bargaining Agreement. Attachments: Memorandum of Understanding Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.8 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Resolution authorizing Mason County to procure from or through the United States Government’s purchasing agent, the U.S. General Services Administration (GSA) Background/Executive Summary: RCW 39.32.090 authorizes local governments to purchase various supplies, materials, and equipment from federal contracts. This is not technically considered “piggybacking” as such purchases are exempt from bidding by local governments and are not subject to RCW 39.34.030. A GSA Schedule contract allows direct access to the U.S. federal government, the largest buyer of goods and services in the world. The GSA program also simplifies the procurement process for both the government buyer and the contractor, as the GSA Schedule contract is a pre-competed Governmentwide Acquisition Contract (GWAC) with “fair and reasonable pricing” as GSA’s contracts have already gone through a bidding process. An order placed against a GSA Schedule contract represents the best value and results in the lowest overall cost. Before purchasing off a federal contract, the local legislative authority must adopt a one-time resolution authorizing such purchases. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Resolution authorizing procurement from or through the United States Government. Attachments: Resolution RESOLUTION NO. _____ AUTHORIZING PROCUREMENT FROM OR THROUGH THE UNITED STATES GOVERNMENT WHEREAS, pursuant to RCW 39.32.090, whenever authorized by ordinance or resolution of its legislative authority any political subdivision of the state shall have power to purchase supplies, materials, electronic data processing and telecommunication equipment, software, services, and/or equipment from or through the United States government without calling for bids, notwithstanding any law or charter provision to the contrary, and; WHEREAS, as the federal government’s purchasing agent, the U.S. General Services Administration (GSA) provides centralized procurement for the federal government, offering billions of dollars worth of products, services, and facilities that federal agencies need to serve the public, and; WHEREAS, through the U.S. General Services Administration (GSA), state, local, tribal governments and educational institutions may utilize specific programs to buy goods and services, and; WHEREAS, the Board of Mason County Commissioners constitutes the legislative authority of Mason County and finds the purchase of supplies, materials, electronic data processing and telecommunication equipment, software, services, and/or equipment from or through the United States government without calling for bids, as being in the best interest of Mason County. NOW, THEREFORE, BE IT RESOLVED, that the Board Mason County Commissioners hereby authorizes the purchase of supplies, materials, electronic data processing and telecommunication equipment, software, services, and/or equipment from or through the GSA without calling for bids. DATED this day of _______ 2023. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Sharon Trask, Chair ___________________________________ Randy Neatherlin, Commissioner ___________________________________ Kevin Shutty, Commissioner January xx, 2023 Board of Natural Resources PO Box 47001 Olympia, WA 98504 Dear Board Members: Mason County appreciates the opportunity to comment on local Department of Natural Resources (DNR) state trust lands that have been identified as candidate parcels for Commissioner Hilary Franz’s proposed “Carbon Project” program. Based on our review of the available information, we do not support the inclusion of these lands in the Carbon Project and ask that DNR and the Board of Natural Resources not move forward with any carbon leases involving state trust lands in Mason County. 400 acres of operable state trust lands near Elk Lake have been identified by DNR for possible inclusion in the program, including 255 acres of state forest transfer county trust lands. We have significant concerns that the Carbon Project will reduce revenues available for local public services and result in forest products sector job losses. We also believe the program may actually increase carbon emissions and environmental impacts as we import more wood products from abroad and as more carbon intensive building materials like concrete and steel are substituted for climate friendly, Washington- grown wood products produced under strict environmental standards. DNR has not provided Mason County or impacted Junior Taxing Districts estimates of the likely revenues from carbon leases, but we understand they are currently projected at 10-20% of the revenue from sustainable timber harvests with payments likely spread out over several decades. DNR has not disclosed what difference in value these lands will have at the end of 40 years to compare a sustainable timber harvest alternative with the Carbon Project’s 40-year no-harvest alternative. However, it is questionable whether these acres would see harvest activity again after a 40-year carbon lease. We are also concerned that DNR has not conducted adequate analysis to quantify the socioeconomic impacts of the Carbon Project or disclose the selection criteria for the candidate parcels and how their withdrawal from management will result in conservation outcomes different than existing policies like the State Trust Lands Habitat Conservation Plan that set aside approximately 50% of DNR state trust lands in western Washington. We appreciate the opportunity to comment and ask that DNR not proceed forward with carbon leases for state trust lands in Mason County. We also respectfully recommend that the Board of Natural Resources take an active role in providing oversight of the Carbon Project and requiring that any carbon leases be subject to board approval. Sincerely, Item 8.9 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): January 30, 2023 Agenda Date: Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 8.10 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Interlocal agreement with City of Shelton Concerning Sharing of Funds for Pandemic Recovery and Community Rehabilitation Purposes Background/Executive Summary: This proposed agreement documents the assistance the City and County will provide to Community Lifeline $54,789.84 (City $20,000 County $34,789.84) using ARPA funds to open a 24/7 cold weather shelter housing up to 35 patrons. The agreement also documents the city making a one-time contribution of Opioid Settlement funds in the amount of $19,852.84 to the Mason County Department of Health and Human Services for the exclusive use of opiate addiction and recovery services in the Mason County/Shelton area. Budget Impact (amount, funding source, budget amendment): City ARPA funds: General Fund Non-Departmental 001.300 increase to revenue and expense of $20,000 City Opiate funds: Health Fund 150 increase to revenue and expense of $19,852.84 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Interlocal Agreement with the City of Shelton to combine American Rescue Plan Act (ARPA) funds for the total amount of $54,789.84 for Community Lifeline to open a 24/7 cold weather shelter that is able to house up to 35 patrons and for the City of Shelton to make a one-time contribution of $19,852.84 to the Department of Health and Human Services for opiate addiction and recovery services. Mason County Agenda Request Form Attachments: Interlocal Agreement INTERLOCAL AGREEMENT BETWEEN THE CITY OF SHELTON AND MASON COUNTY, WASHINGTON, CONCERNING SHARING OF FUNDS FOR PANDEMIC RECOVERY AND COMMUNITY REHABILITATIVE PURPOSES WHEREAS, the City of Shelton and Mason County have each received an allocation of funds from the federal government pursuant to the American Rescue Plan Act (“ARPA”); and WHEREAS, ARPA funds may be used for a wide array of purposes related to recovery from the COVID-19 pandemic; and WHEREAS, the United States Treasury Rule concerning ARPA states that funds may be used to respond to “the public health emergency or its negative economic impacts,” including food assistance for low income households and services for persons experiencing homelessness; and WHEREAS, Community Lifeline of Mason County provides food assistance, emergency housing, and rehabilitative services in the Mason County area; and WHEREAS, the City and County wish to pool a portion of their ARPA funds to contribute to Community Lifeline; and WHEREAS, the City and County each received an allocation of funds pursuant to the Washington state opioid-distributor settlement (“Opioid Funds”); and WHEREAS, the Opioid Funds must be used for treatment, prevention, and law enforcement purposes related to opiate addiction; and WHEREAS, the City and County believe that the Mason County Department of Health and Human Services is the best equipped to utilize the Opioid Funds for their intended purposes; and WHEREAS, RCW 39.34.030 permits local governments in Washington State to exercise their powers jointly through an interlocal agreement. NOW, THEREFORE, the Parties agree as follows: Section 1. The City of Shelton shall make a one-time contribution to Mason County in the amount of twenty-thousand dollars ($20,000) of the City’s ARPA funding. The County shall combine this funding with thirty-four thousand seven hundred eighty-nine dollars and eighty-four cents ($34,789.84) of the County’s ARPA funds and contribute the funds to Community Lifeline of Mason County. The total combined funding for Community Lifeline is $54,789.84. Section 2. The City of Shelton shall make a one-time contribution to Mason County in the amount of $19,852.84 of the City’s Opioid Funds. The County shall combine these funds with their settlement Opioid funds totaling $129,608.14 and earmark the contributed funds for the Mason County Department of Health and Human Services, for the exclusive use of opiate addiction and recovery services in the Mason County and Shelton area. Section 3. No separate legal or administrative agency is created by this Agreement. Commented [KH1]: Do we want to specify how much the County will contribute? Section 4. This Agreement shall take effect upon execution by the Parties and shall remain in effect until the County has expended the contributed funds for the purposes authorized in this Agreement. Section 5. Upon execution, this Agreement shall be listed by subject on the City and County websites or other electronically retrievable public source. Section 6. Per RCW 39.34.030, each Party shall take action to approve this Agreement via appropriate ordinance or resolution of its governing body. Section 7. This Agreement may be executed in counterparts. Section 8. This Agreement is not intended to benefit any person, entity, or municipality not a party to this Agreement, and no other person, entity, or municipality shall be entitled to be treated as a beneficiary of this Agreement. This Agreement is not intended to nor does it create any third-party beneficiary or other rights in any third person or party. Section 9. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid by a court of competent jurisdiction, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition or application. To this extent and purpose the terms and conditions of this Agreement are declared severable. Executed this _____ day of January, 2023. Signatures on following page MASON COUNTY BOARD OF COMMISSIONERS DATE: ________________________ _____________________________ Kevin Shutty, Chairman _____________________________ Sharon Trask, Commissioner _____________________________ Randy Neatherlin, Commissioner Attest: _____________________________ Melissa Drewry, Clerk of the Board CITY OF SHELTON Date: ________________________ _____________________________ Jeff Niten, City Manager Attest: _____________________________ Donna Nault, City Clerk Mason County Agenda Request Form To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 18, 2022 & January 30, 2023 Agenda Date: January 31, 2023 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Jail Inmate Medical Registered Nurse (RN) Rate Increase Background/Executive Summary: The existing contract with Healthcare Delivery Services (HDS) defines the current rate for Jail Registered Nursing at $60/hour and is due to expire December 31, 2023. The vendor has requested to modify the contract prior to expiration due to nursing market competition and being unable to recruit qualified applicants. The briefing on July 18, 2022 asked for a wholesale increase of the total contract with totaled around $472k. The Board was not in favor of a mid-term contract adjustment. An informal County poll was conducted to see what Jail healthcare expenses were: - Olympia City Jail – 14 inmate beds, Nurse 2x a day, Advanced Registered Nurse Practitioner (ARNP) on call 24/7, sick call, and psych once per week roughly $270k annually - Cowlitz County – 356 beds, 24-hour nursing coverage $2 million annually - Lewis County – 356 beds, 24-hour nursing coverage $1.2 million annually - Grays Harbor – Medical Director is a full-time employee and typically works a 4-10 schedule, negotiated annual salary is $210k plus all benefits included in the Corrections CBA and PERS retirement. Nurses are .88 FTEs and work a 4 on 4 off 10-hour schedule (1,825 hours/year). Nurses are employed under individual contracts with the County but have recently joined Teamsters and are hoping to have a CBA in place soon. Current budget for salaries and benefits to include the Director and Provider is: Salary $568,352 Extra Help $ 8,371 Overtime $ 9,225 Holiday $ 3,500 Other Pay $ 10,500 Mason County Agenda Request Form Benefits $287,766 Total $887,714 - Kitsap – 450 ADP $3 million annually for 24-hour coverage Healthcare Delivery Services is requesting an adjustment to at least the RN wages which Cmmr. Shutty previously mentioned as an alternative to a wholesale raise. The market adjustment for RN wages for 2023 would result in an $146k annual increase. HDS is struggling to compete with hospitals and other RN employers at the existing rate of $60/hour. If this cannot be increased, HDS may have to withdraw from contract. Since the July 2022 briefing, there has been over 40 hours of vacant RN services with no one to fill those vacant shifts. Budget Impact (amount, funding source, budget amendment): Existing annual budget for Jail Medical Services is $536,300; proposed increase to RN wages is $60/hour to $85/hour equating in an additional $154,840 for the current budget cycle. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to sign the amended contract with Healthcare Delivery Services (HDS) for Jail Inmate Medical Services to increase Registered Nurse (RN) wages from $60 an hour to $85 an hour. Attachments: Contract