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2022/11/21 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF November 21, 2022 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 11/17/22 at 9:21 AM If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Our Commission meetings are live streamed at http://www.masonwebtv.com/ and we will accept public comment via email msmith@masoncountywa.gov; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 21, 2022 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday, November 21, 2022 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Executive Session – RCW 42.30.110(1)(b) Real Estate 10:20 A.M. 2023 Budget Review – Jennifer Beierle 11:05 A.M. Support Services – Mark Neary 11:35 A.M. Public Health – David Windom 11:45 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioner Discussion – as needed Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Overview of the 2023 Proposed Budget 4th Draft Background/Executive Summary: The summary budget includes the maintenance level budget as of November 21, 2022 and the policy level requests for Commission review. Budget Impact (amount, funding source, budget amendment): See Attached Public Outreach (news release, community meeting, etc.): N/A Requested Action: Request the Board review the draft of the 2023 Mason County Budget for the General Fund by Department and all other County funds at the fund level Attachments: • 2023 Mason County Summary Budget as of November 21, 2022- General Fund by Department & all County funds at the fund level • Summary of 2023 Policy Level Requests (PLRs) by Department and Fund Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator November 21, 2022 Specific Items for Review →Fiber optic line upgrade call for bids – Todd Cannon →SpyGlass agreement for auditing services – Todd Cannon →2022 Budget amendment final draft – Jennifer Beierle →October financial statements – Jennifer Beierle →Civil Service news release – Becky Rogers →Fire District No. 11 agreement for Public Works facility – Mark Neary →Community Lifeline funding – Mark Neary Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners From: Todd Cannon Ext. 501 Department: Information Technology Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: December 6, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☒ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Fiber Optic Upgrade Bid Background/Executive Summary: Please see attached draft Notice to Bidders document for more information on the County fiber optic upgrade project. Budget Impact (amount, funding source, budget amendment): None – ARPA funded Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to advertise a request for bids for performing the construction of the downtown campus fiber optic upgrade project. Attachments: Notice to Bidders C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber install Bid draft.docx NOTICE TO BIDDERS MASON COUNTY CENTRAL SERVICES DEPARTMENT, INFORMATION TECHNOLOGY SHELTON, WASHINGTON DOWNTOWN CAMPUS FIBER OPTIC UPGRADE Notice is hereby given that the Owner, Mason County Central Services Department will receive sealed bids for performing the construction of the Downtown Campus Fiber Optic Upgrade according to the Project Outline described in general as: 1. Installation of new fiber optic cabling from the following locations (all are in Shelton, WA): A. Building 1 411 N 5th St. B. Building 2 410 N 4th St. C. Building 3 426 W Cedar St. D. Building 4 303 N 4th St. E. Building 6 414 N 5th St. F. Building 8 415 N 6th St. G. Building 9 423 N 5th St. H. Courthouse 419 N 4th St I. Juvenile Detention Center 317 N 5th St. J. Sheriff’s Office 322 N 3rd St 2. All fiber connections will terminate at Building 10 at 414 W Franklin St., Shelton, WA Scope of Services ● Fiber Network Installation (consisting of all labor, parts, materials and supplies) to include installation of drop (aerial and/or underground) and splicing. Installation of splitters, inside wiring with termination at building network closet for hand-off to customer. ● Routine cable maintenance, and fiber restoration services, to include labor, parts, materials and supplies, for the fiber optic network. ● In the event of an emergency, the County may require services at off-times. To facilitate prompt response and resolution of emergency fiber restoration incidents, the County’s expectations for emergency repair services are as follows: The successful contractor must be able to initiate on-site emergency fiber optic response within twenty (20) minutes of emergency service notification from the County. ● Work within Mason County Public Utility District #3 guidelines on pole usage and possible replacement if necessary. ● Acquire all appropriate permissions and permitting from the City of Shelton for the work to be completed. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber install Bid draft.docx ● Coordinate with County technical staff for entry, scheduling, completion, testing /validation, and the development of a detailed plan of action for emergency response. ● Provide warranty work as directed for defects or incomplete services. ● Installation services are required to meet applicable Federal and State building codes and standards. ● The Successful contractor shall provide a single point of contact to initiate installation, routine cable maintenance, and fiber restoration services. Cable Specifications ● The cable must be single mode fiber with a minimum of 12 strand per location. Inside Building Specifications ● The fiber will be run into all buildings and terminated at contractor supplied fiber patch panel in existing network closets. Additional Requirements EXPERIENCE The County seeks a professional service provider that possesses a demonstrated ability, knowledge and expertise related to the implementation and expansion of fiber-optic systems. Respondents should also have sufficient knowledge and experience in all matters relevant to the requirements of local governmental entities. ASSIGNMENT Neither the Contractor(s) nor the County shall, sell, transfer, assign or otherwise dispose of the contract or any portion thereof, or of their right, title or interest therein, or the obligation there under, without written consent of the other party. COMPLIANCE The Contractor(s) shall observe and comply with all applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the County’s contract. The Contractor(s) shall comply, when applicable, with the U. S. Department of Labor, Safety and Health Regulations identified as Chapter XVII of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926 and subsequent amendments. The Contractor(s) shall meet or or exceed all County, State, Federal safety guidelines and standards. All OSHA applicable guidelines and standards. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber install Bid draft.docx The Contractor(s) agrees that in the hiring of employees for the performance of work under the County’s contract or any subcontract, no contractor, subcontractor, or any person acting on his behalf shall, by reason or race, color, religion, sex, national origin, age, familial status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law, discriminate against any citizen of the State in the employment of labor or workers who are qualified and available to perform the work to which the employment relates, nor shall any contractor, subcontractor, or any person acting on his behalf, in any manner, discriminate against or intimidate any employee hired for the performance of work under the County’s contract on account of race, color, religion, sex, national origin, age, familial status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. Contractor specifically agrees to comply with RCW 39.12 and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Contractor. The latest prevailing wage rate information is available per the State of Washington, Department of Labor and Industries, Industrial Relations Division. Bid Bond and/or Retainage? – emailed MRSC 11/7/22 Insurance Requirements. All insurance provided shall be primary and non-contributory. • Comprehensive General Liability. $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate; • Automobile Liability. $1,000,000 combined single limit per accident for bodily injury and property damage; • Workers’ Compensation. Workers’ compensation limits as required by the Workers’ Compensation Act of Washington; • Consultant’s Errors and Omissions Liability. $1,000,000 per occurrence and as an annual aggregate. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Fiber install Bid draft.docx Form of Proposal Respondent proposals should not exceed 10 pages, including attachments and should include: • Contact name, address, telephone number, and e-mail address. • Detailed description of proposed plan of work • Statement of qualifications • Project budget breakdown Evaluation Criteria Proposals will be evaluated based on the following criteria. The evaluation criteria are subject to change without notice. 1) Strategy for completion of services (i.e. paths of fiber, materials used). 2) Experience completing similar projects. 3) Strategy for maintaining an emergency response. 4) Hours of operation and level of staffing. 5) Cost of the proposal and the degree to which the budget reflects the requested activities. Bidding Procedure A walk through of the county campus will be available to all potential bidders on (To be determined) All contracts may be mailed to: Todd Cannon 411 N 5th St. Shelton WA, 98584 The County will be accepting bids on this project from (to be determined ) Mason County Agenda Request Form To: Board of Mason County Commissioners From: Todd Cannon Ext. 501 Department: Information Technology Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: December 6, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☒ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: SpyGlass Agreement Background/Executive Summary: Finance and Information Technology (IT) attended a presentation by SpyGlass Group, LLC regarding auditing the County’s landline phone and cell phone bills in order to assure that the County is getting the best deal possible. SpyGlass does this at no cost upfront and only takes a percentage of any savings that they uncover and the County chooses to implement. This item was approved by the IT Steering Committee. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the the agreement with SpyGlass Group, LLC to audit the County’s landline and cell phone bills. Attachments: Overview Flyer Agreement 13,000+ Clients in the U.S. & Canada 99% Audit Savings Success 20+ Years of Experience Challenging the Technology Cost Status Quo Our highly-personalized technology cost audits educate and empower you with innovative, industry-specific insight and valuable cost saving recommendations across voice, data, Internet, cloud services, and mobility. We work exclusively for you to decipher billing systems designed by the providers to maximize revenue at your expense. Our technology expense management audits provide answers for surprising savings - and we only get paid when we succeed. We’re a Technology Cost Audit Firm - NOT a Telecom Provider Our technology cost audit is all about you — not about taking up your time. After learning about your needs, most of our cost recovery and reduction work is completed in coordination with your providers. We do all the heavy lifting, without added stress and responsibility for you. We Work Behind the Scenes to Reduce Your Telecom Expenses Your IT staff is talented, but they’re also busy keeping your systems running and on the cutting edge. Our technology expense auditing team uncovers where your telecom providers are not taking care of you. Very simply, our personalized technology audits deliver surprising savings. Technology Expense Management Experts at Your Service www.Glass.netSpy 1.877.477.9669 Info@SpyGlass.net Our SnapShot Audit Spots Technology Service Savings www. Glass.netSpy 1.800.477.9669 Info@SpyGlass.net With a comprehensive technology expense SnapShot Audit from SpyGlass, you’ll gain technology expense clarity and an average savings of monthly.20% Get Started with Our Proven, Simple Steps Guaranteed ROI in One Year or Less Our compensation is success-based, so you only pay if we save you money. There are no up-front costs and you will always be in control of what’s implemented. After your selected recommendations are implemented, you pay us a portion of what you’ve saved while being guaranteed to recoup our fee in one year or less. It’s that simple. Contact SpyGlass to start your technology expense SnapShot Audit. Contact 1 Submit from your most recent two-month period of all services. technology billing Submit 2 Meet with our team of experts to review your SnapShot Audit results. Meet 3 Pay only for the implemented and verified savings SpyGlass executed on your behalf. Payment Choose the savings recommendations you want SpyGlass to implement. Choose 4 5 SpyGlass Snapshot Audit Agreement This agreement, effective as of the later of the dates of signature below (“Effective Date”), is between County of Mason (“Company”), and The SpyGlass Group, LLC, an Ohio limited liability company (“Auditor”). 1. Primary Audit Services. Company is engaging Auditor as an independent contractor to analyze its primary telecommunications service accounts (Voice, Data, Internet, Cloud Services and Mobility/Cellular) to seek cost recovery, service elimination and cost reduction recommendations. Company will provide Auditor with the materials required to perform its analysis and Auditor will conduct a Kickoff meeting with Company to review the materials provided and introduce Auditor’s personnel assigned to the project. Auditor will deliver the recommendations to Company at a Summary of Findings meeting, implement recommendations that Company elects for Auditor to implement, and deliver a complete telecommunications inventory to Compan y. Upon completion of implementation, Auditor will conduct an Industry Benchmark Analysis (“IBA”) Meeting to compare Company’s spending and audit results against industry peers as well as all SpyGlass clients, officially bringing closure to the engagement. While Auditor is performing its analysis, Company will not make changes or perform internal cost reduction analysis with respect to provider accounts which Company has included within the scope of Audito r’s review. 2. Fees. Company will pay Auditor the applicable fee set forth below ONLY for Auditor recommendations implemented within twelve (12) months of Auditor delivering the recommendation to Company: • 50% of any “Cost Recovery”, as defined below • 12 times any “Service Elimination Savings”, as defined below • 12 times any “Cost Reduction Savings”, as defined below “Cost Recovery” is any refund, credit or compensation received by Company relating to past services or charges. “Service Elimination Savings” is any monthly cost reduction received by Company relating to cancellation of any service, including monthly usage cost reduction (calculated as the average of the last 2 months of usage costs associated with the cancelled service). “Cost Reduction Savings” is any monthly cost reduction received by Company relating to the modification, consolidation or negotiation of any service, account or contract, including post discount usage rate improvement (calculated as the (a) decrease in post discount per unit pricing realized by Company for any service, times (b) the average of Company’s last two (2) months usage levels measured in such units for the modified service). 3. Invoicing and Payment. Fees for Cost Recovery are due as a one-time payment within 10 days of verification that Company has been issued the refund, credit or compensation resulting in such fees. Fees for Service Elimination Savings and Cost Reduction Savings are due as a one-time payment within 10 days of verification that the cancellation or other activity resulting in the Service Elimination Savings or Cost Reduction Savings has been completed. Auditor may issue separate invoices as different fees are earned. 4. Miscellaneous. This agreement is governed by the laws of the State of Washington, without regard to principles of conflicts of law, and may be executed by facsimile and simultaneously in multiple counterparts. Company agrees that Auditor does not warranty the overall performance, Company satisfaction, or data accuracy of any telecom munications related carrier, provider, software manufacturer or vendor at any time whats oever during or after the term of this agreement. Each person signing this agreement on behalf of a party represents that he or she has been duly authorized to sign th is agreement and to bind the party on whose behalf this agreement is being signed by that signatory. AUDITOR SHALL NOT BE LIABLE TO THE COMPANY FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS OR BUSINESS INTERRUPTION, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN WARNED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE IN ADVANCE. IN ADDITION, IN NO EVENT SHALL AUDITOR’S LIABILITY TO COMPANY EXCEED THE FEES ACTUALLY PAID BY COMPANY TO AUDITOR. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the Effective Date. COMPANY AUDITOR County of Mason The SpyGlass Group, LLC Signature:_______________________________ Signature:_______________________________ Print Name: _____________________________ Print Name: Edward M. DeAngelo Date:__________________ Date:__________________ Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Requests for Supplemental Appropriations and Amendments to the 2022 Budget – 2nd and Final Planned Budget Hearing for 2022 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2022 budget are attached. This is the 2nd and final planned budget amendments for 2022. Budget Impact (amount, funding source, budget amendment): See Attached Public Outreach (news release, community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. Requested Action: Request to set a public hearing for December 20, 2022 at 9:15 a.m. to consider approval of supplemental budget requests and budget transfers to the 2022 budget Attachments: Resolution and attachments for proposed 2022 Budget Amendment #2 (final) RESOLUTION NO. 2022 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2022, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100, and RCW 36.40.195; and WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which were not known at the time of original budget adoption; and WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in the General Fund is an increase of $1,518,264; and WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in funds other than the General Fund is an increase of $2,779,663; and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 20th day of December, 2022 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2022 Budget as provided in Attachments A & B to this Resolution. Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532 A copy of this resolution and the proposed a mendments to the 2022 budget is available by contacting Toni Monnier at (360) 427-9670 ext. 644. The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published as provided by law. DATED this 20th day of December, 2022 ATTEST: ____________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ____________________________ Tim Whitehead, Chief DPA CC: Auditor – Financial Services Publish 2x 12/1 & 12/8 bill to Commissioners, 411 North 5th Street, Shelton BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _________________________________ Kevin Shutty, Chair _________________________________ Sharon Trask, Commissioner _________________________________ Randy Neatherlin, Commissioner ATTACHMENT A TO RESOLUTION NO. _________ 2022 BUDGET AMENDMENT #2 DETAIL LINE FUND NO. FUND NAME DEPARTMENT 2022 REVENUE CHANGE 2022 EXPENDITURE CHANGE DESCRIPTION 1 001 GENERAL FUND AUDITOR 5,903 INCENTIVE PAY FOR CFO JULY‐DEC 2022 2 001 GENERAL FUND EMERGENCY MANAGEMENT 37,408 64,011 DIVE TEAM COSTS OF $10,740, SHSP GRANT $20,441, EMPG GRANT $16,967, & CODERED STARTUP FEES OF $15,863 3 001 GENERAL FUND FACILITIES & GROUNDS 20,000 INCREASE IN FUEL COSTS $10K & JANITORIAL SUPPLIES $10K 4 001 GENERAL FUND HUMAN RESOURCES/RISK MANAGEMENT 20,000 CONTRACT INCREASE WITH CABOT‐DOW FOR CONTRACT NEGOTIATIONS 5 001 GENERAL FUND CLERK 600,000 600,000 REIMBURSEMENT FROM AOC FOR BLAKE DECISION REFUNDS 6 001 GENERAL FUND COMMISSIONERS 10,000 STATE RETIREMENT, MEDICAL INSURANCE, & WA PAID FMLA UNDERBUDGETED 7 001 GENERAL FUND SUPPORT SERVICES 38,000 EARLY 2022 SUCCESSION PLANNING OF COUNTY ADMINISTRATOR POSITION 8 001 GENERAL FUND DISTRICT COURT 45,000 45,000 REIMBURSEMENT FROM AOC FOR BLAKE DECISION REFUNDS 9 001 GENERAL FUND PARKS & TRAILS 34,100 PURCHASE OF GOOSE NECK EQUIPMENT TRAILER BRIEFED ON 10/17/22 $15,100, INCREASED FUEL COSTS OF $10K, & INC COSTS OF DUMP TRUCK OF $7K, SANICAN RENTAL INC $2K 10 001 GENERAL FUND CORONER 79,000 INC IN EXTRA HELP OF $15K & INC IN FORENSICE PATHOLOGY COSTS EST AT $61K, INCREASED FUEL COSTS OF $3K 11 001 GENERAL FUND SHERIFF 210,813 VEHICLE UPFITS COMPLETED IN 2022 & BUDGETED FOR IN 2021 $140,813, FUEL COST INC $70k 12 001 GENERAL FUND SUPERIOR COURT 42,350 NEW FTE POSITION OF ADMINISTRATIVE SECRETARY & MISC COURT COMMISSIONER INCREASE 13 001 GENERAL FUND NON DEPARTMENTAL 38,520 349,087 LOBBYING SERVICES $48k & MUNICODE COST INCREASES APRX $11,500, VIDEO RECORDED MEETINGS $2K, LET PASSED THROUGH TO DOR $38,520, PROPERTY INS INC $249,067 14 105 COUNTY ROAD 180,000 TRANSFER IN FROM FUND 480 TO CLOSE OUT THE FUND 15 117 COMMUNITY SUPPORT SERVICES 1,300,000 1,300,000 DOC HEN GRANT AWARD 16 141 SHERIFF'S BOATING PROGRAM 65,000 BOAT TRAILER & NORTHRIVER BOAT PURCHASE 17 150 COMMUNITY SERVICES HEALTH 600,000 600,000 FOUNDATIONAL PUBLIC HEALTH FUNDING $450K & LHJ COVID OFM GRANT $150K 18 350 REET 1 1,311 TRANSFER OUT OF ARPA TO REET 1 AS REIMBURSEMENT FOR 2021 PROSECUTOR'S OFFICE REMODEL EXPENSE 19 350 REET 1 297,663 PURCHASE OF BUILDING #11 & LAND FROM MASON COUNTY PUD 3 20 402 MASON COUNTY LANDFILL 12,000 SOLID WASTE ATTENDANT II FTE POSITION Page 1 of 2 ATTACHMENT A TO RESOLUTION NO. _________ 2022 BUDGET AMENDMENT #2 DETAIL LINE FUND NO. FUND NAME DEPARTMENT 2022 REVENUE CHANGE 2022 EXPENDITURE CHANGE DESCRIPTION 21 412 BEARDS COVE WATER 255,000 TRANSFER IN FROM FUND 429 TO CLOSE OUT THE RESERVE FUND 22 429 BEARDS COVE RESERVE 33,303 255,000 TRANSFER OUT TO FUND 412 TO CLOSE OUT THE FUND 23 480 STORM DRAIN SYSTEM DEVELOPMENT 1,251 180,000 TRANSFER OUT TO FUND 105 TO CLOSE OUT THE FUND 24 500 INFORMATION TECHNOLOGY 70,000 PURCHASE OF APPROXIMATELY 392 OFFICE 365 LICENSES COUNTYWIDE GENERAL FUND TOTAL 720,928 1,518,264 OTHER FUNDS TOTAL 2,370,865 2,779,663 ALL FUNDS GRAND TOTAL 3,091,793 4,297,927 Page 2 of 2 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Mason County Monthly Financial Report for October 2022 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through October 2022. Budget Impact (amount, funding source, budget amendment): Budget to Actual Comparison of 2021 & 2022 Public Outreach (news release, community meeting, etc.): N/A Requested Action: N/A Attachments: Mason County Monthly Financial Report for October 2022 NEWS RELEASE November 22, 2022 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Civil Service Commission Vacancy The Board of Mason County Commissioners is seeking applications to fill a position on the Mason County Civil Service Commission. This is for a six-year term that will end on December 31, 2028. To qualify, the individual must be a United States citizen, a resident of Mason County for at least the past two years and an elector in Mason County. This person cannot be employed by Mason County and shall serve without compensation. At the time of appointment not more than two commissioners shall be adherents of the same political party. The general purpose of the Civil Service Commission is to establish a merit system of employment for county deputy sheriffs and other employees of the office of county sheriff. The Mason County Civil Service Commission meets on the 3rd Thursday of each month at 5:00 p.m. in Mason County Building 9, 423 North 5th Street, Shelton. Interested parties may obtain an application at the Mason County Commissioners Office, 411 North 5th Street, Shelton, or call 427-9670, ext. 419 or visit the Mason County website at www.masoncountywa.gov. The position is open until filled with the first review December 9, 2022. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Kevin Shutty, Chair ______________________ Sharon Trask, Commissioner ______________________ Randy Neatherlin, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Public Works Fire Protection and Emergency Medical Services Contract with Fire District 11 Background/Executive Summary: This contract has been in effect since 2016 with Mason County Fire District 11 for fire protection and emergency medical services to the County's Public Works property/buildings off Hwy 101 including inspections and fire suppression services. Budget Impact (amount, funding source, budget amendment): $6,400 annually paid by Public Works Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the contract between Mason County and Mason County Fire District 11 for fire protection, emergency medical, inspections and fire suppression services to the County’s Public Works property/buildings located at 100 W. Public Works Drive. The term is January 1, 2023 – December 31, 2024; annual cost is $6,400. Attachments: Contract C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Public Works Agreement with FPD 11 2023-2024.doc AGREEMENT BETWEEN MASON COUNTY WASHINGTON (County Contract #20-090) & MASON COUNTY FIRE PROTECTION DISTRICT NO. 11 FOR SERVICES TO MASON COUNTY PUBLIC WORKS / UTILITES & WASTE MANGEMENT DEPARTMENT Summary: • Terms: January 1, 2023 – December 31, 2024 • Scope: o Provide fire suppression expertise, inspection, fire protection, and emergency medical services to property owned by Public Works, through the County, lying within the boundaries of the District. • Fees: Per year paid $6,400.00 annually C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Public Works Agreement with FPD 11 2023-2024.doc MASON COUNTY PUBLIC WORKS / UTILTIES & WASTE MANAGEMENT DEPARTMENT FIRE PROTECTION AGREEMENT This Agreement is entered into between Mason County, Washington, (the County) and Mason County Fire Protection District No. 11, hereafter referred to as "District" for services to the Mason County Public Works Department, hereafter referred to as “Public Works”. WHEREAS, the District is organized and equipped to provide fire protection and emergency medical services within and in the vicinity of its boundaries, and Public Works and the County desires that the District provide such services to its property located within those boundaries; and NOW THEREFORE; 1. The District shall provide fire suppression expertise, inspection, fire protection, and emergency medical services to property owned by Public Works, through the County, lying within the boundaries of the District. 2. In consideration for receiving fire protection and emergency medical services, Public Works, through the County, shall pay the District the amount of $6,400.00 annually for the period beginning January 1, 2023. The District will bill Public Works, through the County, any amount due under this agreement. 3. This agreement shall be effective January 1, 2023 and end December 31, 2024. Either the District or Public Works, through the County, may cancel this contract upon giving 30 day’s written notice of intent to cancel. 4. This agreement is made pursuant to RCW 39.34.080. Public Works and the District shall each perform all services and carry out all responsibilities under the terms of this agreement as independent agencies and neither shall by virtue of this agreement be considered an agent or an agency of the other. 5. The District and Public Works shall indemnify and hold each other harmless from any loss, and from any causes of action, suite at law or equity or claims or damages or for any liability of any nature due to the actions of the other arising from the operation of this contract. 6. It is mutually understood and agreed that no alteration or variation of the terms of this agreement shall be valid unless made in writing and signed by the parties. Mason County Fire Protection District No. 11 Mason County, Washington _____________________________________ ________________________________ Commissioner Chair Date Commissioner Chair Date _____________________________________ ________________________________ Commissioner Date Commissioner Date _____________________________________ ________________________________ Commissioner Date Commissioner Date ____________________________________ ________________________________ Fire Chief Date County Administrator Date Approved as to Form: ________________________________ Tim Whitehead, Chief DPA Mason County Public Health and Human Services Briefing November 21, 2022 Briefing Items → Housing & Behavioral Health Advisory Board application – Melissa Casey → Mott MacDonald proposal in response to RFP for Squaxin/Mason MOA – David Windom Mason County Agenda Request Form To: Board of Mason County Commissioners From: Melissa Casey Ext. 404 Department: Public Health Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Housing & Behavioral Health Advisory Board Citizen Application Background/Executive Summary: The Housing and Behavioral Health Advisory Board is a seven-member board appointed to advise the Board of County Commissioners on the use of state and local funds to address affordable housing, homelessness, and behavioral health treatment in Mason County. This advisory board has 3 citizen positions which are appointed by the BOCC. We currently have one vacant citizen position for which an application has been received. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): None Requested Action: Commissioner discussion/schedule interview with applicant Attachments: Application Mason County Agenda Request Form To: Board of Mason County Commissioners From: David Windom Ext. 260 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: November 22, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: RFP for Completion of Data for the Squaxin/Mason County Memorandum of Agreement - Mott MacDonald Proposal Background/Executive Summary: Mason County advertised a Request for Proposals (RFP) regarding completion of the data portion of the Squaxin Island Tribe and Mason County Memorandum of Agreement. Two proposals were submitted and reviewed. The preferred choice of the selection committee was the response from Mott MacDonald Company. Budget Impact (amount, funding source, budget amendment): $45,937 from the General Fund Public Outreach (news release, community meeting, etc.): Advertisement Requested Action: Approval to accept the proposals from and development of a contract with Mott MacDonald Company regarding the completion of the data portion for the Squaxin Island Tribe and Mason County Memorandum of Agreement. Attachments: Proposal Attn: David Windom Mason County Community Services 615 W Alder St. Shelton, WA 98584 (sent via email) Mott MacDonald 1601 5th Ave Suite 800 Seattle, WA 98101 United States of America Re: Response to RFP for Completion of Data for the Squaxin/Mason County MOA October 28, 2022 Dear Mr. Windom, Mott MacDonald (MM), formerly Pacific Groundwater Group (PGG), is pleased to submit our proposal in response to Mason County’s request for proposal (RFP) for “Completion of data for the Squaxin/Mason County MOA”. We hope that the attached proposal demonstrates our project understanding, our practical and innovative approach to problem solving, and our comprehensive assessment of what is needed to successfully meet the project goals. Based on our understanding of project goals, MM will develop an inventory of existing water use by type (Group A, B or exempt well) for each developed parcel in Water Resource Inventory Area (WRIA) 14a. MM will also identify areas where future permit exempt wells may be located based on current zoning, growth projections, existing non-conforming parcels and environmental factors that may limit building in certain areas. Finally, MM will revise the estimation of water use documented in the WRIA 14 Final Draft Watershed Restoration and Enhancement Plan and update the initial case report for Goldsborough Creek and prepare an initial case report for Johns Creek. MM will provide the County with a GIS database of the results. These tasks are intended to finish Sections 5.2.1, 5.3.2 through 5.3.4 and 5.4(a) of the MOA between Mason County and the Squaxin Tribe. Our qualified team of technical experts has an excellent reputation for high-quality work with all types of clients – citizen groups, private clients, and government agencies within all Pacific Northwest region and in the Puget Sound area particularly. MM employs sophisticated tools for water right and hydrologic impact analysis with implementing the most appropriate and efficient approach. Most recently, we assisted the WRIA 14 Watershed Restoration and Enhancement Committees (WREC) with hydrogeologic and water-right analysis and performed a water-use analysis (very similar to this RFP) in the Mill Creek sub-basin for the Squaxin Island Tribe. As needed, we are dedicated to working with Mason County to refine our project scope to meet the project’s needs and available resources. We appreciate the opportunity to submit our proposal on this meaningful project and look forward to hearing from you. We stand ready to begin your project. Sincerely, Mott MacDonald Company Peter Schwartzman Principal Hydrogeologist +1 206.329.6215 direct +1 360.301.3989 mobile Peter.Schwartzman@mottmac.com Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County October 2022 Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 1 1 Mott MacDonald, LLC Mott MacDonald, LLC (MM), formerly Pacific Groundwater Group (PGG), has assisted a wide variety of clients in the Pacific Northwest in solving complex water resource and environmental challenges for over 30 years. MM works with state and local governments on basin-scale hydrologic studies, watershed and restoration plans that shape future allocation policies. We assist water purveyors in managing their water-supply sources by developing water system plans, wellhead protection plans, designing and testing wells, acquiring water rights and developing water-right mitigation plans. MM employs sophisticated tools for water-right and hydrologic impact analysis, such as: geographic information systems (GIS) and database analysis, delineation of stream/aquifer connections, and groundwater flow modeling. Contact regarding this proposal should be addressed to: Peter Schwartzman (Principal Hydrogeologist) 1601 5th Ave Suite 800, Seattle, Washington 98101 Phone: 206-329-6215 (no fax available) peter.schwartzman@mottmac.com 2 Demonstrated Project Experience and Skills MM has significant and successful project experience with all key elements identified in Mason County’s (County’s) RFP, including: Mason County water resource projects; working with governmental agencies (and Tribes); working with Water Resource Inventory Area (WRIA) groups and Watershed Restoration and Enhancement Committees (WREC’s); and estimation of water use based on consideration of zoning, land-use/appraisals, population growth projections, water system planning and exempt well data. Relevant project examples are described below with client names in parentheses, and the following matrix summarizes associated skillsets. Selected project references are provided in Section 6. Project Name Mason CountyProjectsWorking with GovtEntitiesWRIA and WRECProjectsWater UseEstimationWater Systems,Exempt WellsZoning, Land Use,AppraisalsPopulation/GrowthProjectionsWREC Assistance for WRIA’s 10, 12, 13, 14, and 15 X X X X X X Water Use & Impact Analysis for Mill Creek Subbasin X X X X X Wellhead Protection Analyses (Multiple Clients)X X X X Water Use Estimation for WRIA Groups and USGS Basin Models X X X X X Estimating Pumping Impacts in Dungeness Basin X X X X X Confined Aquifer Protection in King County X X X X Initial Watershed Assessments for WRIA’s 7, 13, 17, 32 X X X Assorted Projects in Mason County X X X X Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 2 WREC Assistance for WRIA’s 10, 12, 13, 14, and 15 (Department of Ecology) MM assisted Watershed Restoration and Enhancement Committees (WREC’s) for Water Resource Inventory Areas (WRIAs) 10, 12, 13, 14, and 15. MM helped to address water resource questions related to sub-basin definitions, impacts from various water uses within each WRIA (e.g. irrigation and industrial water rights, permit-exempt wells), and evaluating possible water mitigation projects. MM experts reviewed sub-basin definitions, possible levels of pumping impacts from expected new permit-exempt wells, and assisted in evaluating proposed managed aquifer recharge projects. MM also searched Ecology’s water rights database in four of the five WRIAs to seek potential water rights for purchase or retirement opportunities that could act as offsets. Water right data were collected and analyzed in ArcGIS by use, location, type, and size per sub-basin. MM then developed short-lists of water rights to each WRIA for future investigation. MM staff participated at regular committee meetings in each WRIA and helped Ecology to address hydrogeologic questions from the committees or interested parties. Water Use & Impact Analysis for Mill Creek Subbasin (Squaxin Island Tribe) MM assisted the Squaxin Island Tribe with estimating the impacts of permit-exempt (PE) groundwater withdrawals in the Mill Creek watershed in WRIA 14. We identified parcels within Group A and Group B service areas using data from the Washington State Department of Health (WDOH) and Mason County. MM identified parcels likely to employ PE wells based on Mason County appraisal data and well log records from Ecology. We mapped permit exempt well distribution in subregions of the watershed and calculated totals for these subregions. We reviewed wells logs and stratigraphic modeling developed for the Johns Creek and Goldsborough Creek Groundwater Model to estimate the distribution of groundwater withdrawals between aquifers. We then applied water-budget values from the WRIA 14 Final Draft Watershed Restoration and Enhancement Plan to estimate total and consumptive groundwater withdrawals across the watershed. MM performed a detailed review of the groundwater model for the Mill Creek vicinity and confirmed that the model had not been sufficiently calibrated in this peripheral area. We performed sensitivity analyses to evaluate potential model improvements and to identify how the model relates pumping from different aquifers (shallow, deep) to Mill Creek streamflow depletion. The Tribe was very pleased with the information we were able to glean from both our water use and our model utility analyses. Wellhead Protection Analysis (Belfair Water District, City of Lacey, City of Tumwater and Others) MM has performed dozens of wellhead protection area (WHPA) studies over the past several decades, all of which include considerations of system capacity, land-use, zoning, septic systems and environmentally sensitive areas. Along with recent WHPA studies for the Belfair Water District and the Cities of Lacey and Tumwater, other clients have included PUD #1 of Jefferson County, City of Renton, City of Camas, City of Washougal and Lakewood Water District. Reviewing zoning and land-use data is a key element to understanding how existing and future land uses will affect groundwater contamination susceptibility within WHPA capture zones. Reviewing population and demand projections is key in evaluating the adequacy of source capacity and how future changes in pumping will affect changes in WHPA capture zones. MM frequently uses Assessor data related to property and structure values to identify variables related to groundwater contamination potential such as heating type (buried fuel tanks), drinking water source, and sewer connection vs. septic system use. These datasets and methods of analysis are directly applicable to elements of Mason County’s (County’s) scope of work to identify parcels on PE wells and evaluating growing water demand within the study area. Water Use Estimation for WRIA Groups and USGS Basin Models MM has participated in technical advisory groups for the development of numerous USGS groundwater flow models (e.g. Kitsap, Chimacum, Bainbridge, Chambers-Clover, Southeast Sound) in which the group estimated per-household total and consumptive groundwater withdrawals from PE wells throughout the model area. These evaluations have included reviewing water use per Equivalent Residential Unit (ERU) Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 3 from public water systems, estimating irrigation and evaporation associated with lawns, and identifying locations of PE well withdrawals. MM has also participated on WRIA committees (WRIA 18) to estimate gross and consumptive water use. In many cases, these estimates incorporate consideration of values generated by Ecology, but may alter these values based on local conditions. Estimating Pumping Impacts of PE Wells in the Dungeness Basin (Ecology, Clallam County, WWT) MM developed the latest version of the “Dungeness Groundwater Model” by making major refinements, improvements and recalibration of a prior U.S. Geological Survey model of the Dungeness Peninsula. The study was financed by a grant from the Washington State Department of Ecology (Ecology), and MM served both Clallam County and a multi-interest Technical Advisory Group (TAG). Ecology (also a TAG member) has since required that the model be used for assessing pumping impacts to streamflow to formulate offsets for the impacts of PE well pumping, processing any new water-right applications and evaluating associated mitigation proposals. MM has used the model for multiple purposes, including: ●Evaluating how pumping withdrawals affect streams; ●Assisting Washington Water Trust (WWT) to set up mitigation banks for offsetting the pumping impacts of PE wells; ●Developing streamflow mitigation for proposed new pumping for a proposed new water right for the Carlsborg community (assisting Clallam County); ●Evaluating how various aquifer recharge and ASR (aquifer storage and recovery) schemes affect flows in Peninsula streams. This was performed both for Clallam County and later for WWT as part of their streamflow augmentation project; ●Assessing the fate and transport of infiltrated reclaimed water (for City of Sequim). Confined Aquifer Protection in King County Washington (Department of Ecology) MM reviewed existing literature and data related to the impacts of residential and commercial stormwater infiltration on groundwater quality. We then evaluated this information in the context of hydrogeologic conditions and potential groundwater flowpaths in King County. MM assessed the project data and conceptual models to identify potential water-quality impacts to confined aquifers from current and future large-scale development in King County. Our report was written to understandably present findings to an audience of regulators, legislators and the general public. Most applicable to the Mason County RFP, MM performed a detailed assessment of future population growth and patterns of land-use development in which we integrated data from various sources including County and City GIS land use datasets, existing land use cover derived from the classification of Landsat imagery, and Land Cover Change Model data produced by the University of Washington that estimates future land use change on a regional scale. Initial Watershed Assessments for WRIA’s 7, 13, 17, 32 (Department of Ecology) MM co-authored and edited initial watershed assessments of the Deschutes, Snohomish, Walla Walla and Quilcene-Snow basins under Ecology’s WRIA studies. We investigated the hydrogeology and reported water rights allocations and water use for each basin. MM also coordinated an interdisciplinary team of scientists in order to incorporate evaluations of climate, streamflow, water quality and fisheries into each study. The Stage 1 technical assessment for the Quilcene-Snow basin (WRIA 17) has been described as one of the most comprehensive prepared in Washington State. It included evaluation and description of groundwater hydrology, groundwater/surface water interaction, groundwater recharge and withdrawals, groundwater quality (including saltwater intrusion), and water rights. Assorted Mason County Projects MM’s clients in the Mason County area have included Mason County PUD #2, Squaxin Tribe, Snohomish Tribe, Green Diamond Resources, City of Shelton, Hood Canal Coordinating Council, Ecology, WDOH, and multiple water purveyors (Figure 1). We have assisted local clients with: Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 4 ●Water rights support ●Water supply assessments ●Well rehabilitation ●Seawater intrusion ●Well testing and aquifer property estimation ●Wellhead protection planning ●Groundwater flow model development ●Water level and water quality monitoring ●Groundwater under the influence of surface water (GWI) assessments Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 5 3 Capabilities and Project Roles of MM Personnel MM selected highly skilled staff to work on this project, as described below. Personnel Summary of Experience and Project Role Wayne Rennick Senior GIS Years of experience:24 Key skills: ●Groundwater Model Input ●Historic Land Use Research ●Data Management ●Advanced Spatial Analysis Wayne has over 20 years’ experience developing GIS solutions and performing spatial analysis in the public, private, and non-profit sectors to meet customer needs. He recently applied his considerable experience and skills to successfully deliver the Water Use & Impact Analysis for Mill Creek Subbasin for the Squaxin Island Tribe. Wayne’s work has involved designing and creating hundreds of high-quality cartographic products and supporting groundwater model development with spatial data analysis. Wayne has expertise working with Ecology’s well log database and refining well locations based on address or parcel information for a variety of regional projects. He has used municipal land use and assessor data to identify parcels of interest based on criteria provided by clients. Wayne has mapped water rights for the WRIA 14 WREC project and many others to help clients with groundwater mitigation requirements. Working for water systems, Wayne has analyzed land use data to identify potential sources of contamination based on assessor land use data. Over his career, Wayne has been responsible for managing spatial (GIS) and tabular data for projects in a manner that allows for quick access and discovery of project data by multiple users. As the project Technical Lead & GIS Analyst, Wayne will be responsible for the spatial analysis, water use calculations, and documenting procedures. Peter Schwartzman Principal Hydrogeologist Registrations: Licensed Hydrogeologist, WA, #2461 Years of experience:33 Key skills: ●Modeling of groundwater flow and transport ●Hydrogeologic characterization ●Water resource management ●Groundwater recharge studies ●Seawater intrusion evaluations ●Well design, installation, and testing Peter has been involved in local hydrogeologic site assessments, regional groundwater resource evaluations, and contaminant hydrology for over 30 years. He specializes in water-resource management for water-supply development as influenced by land-use practices. His educational background in geology and hydrology is complemented by project experience in such areas as: characterization and computer modeling of groundwater flow systems; assessment of stream-aquifer interaction and saltwater intrusion; design/installation/reconditioning of water-supply and monitoring wells; subsurface hydraulic testing; and contaminant delineation. Peter’s local experience includes both the recent WRIA 14 WREC and the Squaxin Island Tribe Mill Creek projects, along with projects associated with Cranberry Creek and gravel mining near Johns Creek. Peter has also served on multiple technical advisory groups for USGS groundwater flow modeling and WRIA committees, which included estimating the magnitudes and distributions of pumping withdrawals across entire watersheds. Peter has assisted clients in obtaining new water rights and developing associated mitigation plans. As the Principal in Charge, Peter will be responsible for overseeing all technical aspects of the project, attending to project scoping and project management (performed by Alla Skaskevych), and presenting study Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 6 Personnel Summary of Experience and Project Role methods and results to governmental entities and stakeholder groups (as needed). Alla Skaskevych Senior Project Manager - Hydrogeologist Years of experience:7 Key skills: ●Project Management ●Detailed Hydrogeologic Site Characterization ●Groundwater and Surface Modeling ●Geospatial Data Analysis ●Data management Alla offers 7 years of consulting experience in aquifer protection, contaminant hydrogeology and water resources management. She conducted various hydrogeologic studies including development of conceptual site models, hydrologic and hydraulic analysis for flooding mitigation, management of major environmental impact remedies in order to comply with federal, state, and local regulatory requirements. Alla has taken lead roles in managing projects, is highly experienced in analytical data analysis, geospatial data acquisition, manipulation and interpretation for countless projects. As the Project Manager, Alla will be responsible for project communication, coordination and financial management tasks to deliver technical excellence by ensuring that project is completed on-time and on-budget. 4 Proposed Approach / Scope of Work / Deliverables MM has developed the following proposed approach and scope of work to assist the County meet the data completion requirements for the Squaxin Tribe/County MOU based on our project understanding and experience with similar project elements. We look forward to refining our proposed approach with the County’s input at a project kick-off meeting. To provide the level of detail requested in the RFP, our approach is concisely summarized below. Task 1: Compile Relevant Data During Task 1, MM will compile the following datasets and existing reports from Mason County, WDOH, Ecology, State Office of Financial Management (OFM), and other parties. We believe these data will be sufficient to answer key questions, but may make use of other available data as needed: ●Parcel data with assessed property value (land and improvements) and current land use classification; ●Mason County Zoning classification; ●Parcels with on-site sewage system permits; ●Parcels with County Group B water system permits; ●Public water system service areas and well locations; ●Subbasin boundaries; ●Forest Legacy Program parcels; ●Environmentally sensitive areas (e.g. wetlands, streams, waterbodies and associated buffer zones; flood hazard areas; and geological hazard areas (steep slopes/, landslide hazard areas); ●OFM population estimates at census tract level; and, ●2021 Final Draft Watershed Restoration and Enhancement Plan, 2021 Belfair DEIS Urban Growth Area; Goldsborough Creek Draft Initial Case Report, Chapter 173-514 WAC. Assumptions: Data will be provided in a usable GIS compatible format (shapefile, geodatabase, txt/csv). The County will notify MM of other datasets that might be useful for the analysis. Deliverables: NA Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 7 Task 2: Inventory Current Water Uses This task will address item 1 in the RFP scope-of-work by identifying which parcels are associated with Group A systems, Group B systems and permit exempt (PE) wells; and estimating associated water use. To accomplish this, MM will: a.identify parcels within Group A water system boundaries. These will be excluded from analysis of PE well water use. b.Among the remaining parcels, identify those associated with Group B water systems. c.Identify parcels with building improvement assessed values greater than $10,000 and with parcel assessor categories that indicated development. Investigate parcels with septic systems according to County records that are not identified by the above method to firm up this analysis. These parcels will be considered to have a dwelling that requires water, and thus, relies on a PE well or a Group B system. d.Using water-budget values from Final Draft Watershed Restoration and Enhancement Plan, estimate the total water use and estimated consumptive water use for each developed parcel outside the Group A service areas and summarize by sub-basin. Assumptions: MM will use WDOH mapped service areas to identify parcels in Group A water systems. Water budget values from the Final Draft Watershed Restoration and Enhancement Plan are acceptable for water use estimation. Group B water systems will be identified using available County-data. Deliverables: GIS parcel coverage with the following attributes included for each parcel: water source: (Group A, Group B or PE Well; building: (Yes/No); Subbasin of parcel centroid; Septic (Yes/No) Task 3: Estimate Future Growth and Water Used Distributed Per Sub-Basin This task will satisfy MOU elements 5.3.2, 5.3.3 and 5.3.4 by estimating magnitudes and patterns of future growth and identifying associated constraints on growth. a.Estimate future population distributions within and outside urban growth areas based on OFM census level data. Remove potential development of environmentally sensitive areas (e.g. wetlands, steep slopes, flood hazard zones). Identify sub-basins where streamflow regulations to protect salmonid species (i.e. Chapter 173-514 WAC) will constrain water use by requiring mitigation for new water withdrawal. b.Develop Land Capacity Analysis based on existing zoning (or future zoning provided by County) and currently developed areas. c.Employ WDOH data to identify expansion capacities of Group A public water systems based on WDOH approved vs. current numbers of connections. Identify public water systems without sufficient WDOH authorization to absorb future growth (as defined by “a” or “b” above). Confer with the County on how to handle such areas. d.For the Johns and Goldsborough Creek subbasins, use growth projections to refine and make more realistic water use estimations using the draft document for Goldsborough Creek provided by the County as a template. According to the draft document, this includes evaluating a subset of 100 parcels to assess the likelihood of development on each parcel. Assumptions: Land Capacity Analysis will be performed for one scenario of future development constraints as provided by the County (expected to be existing zoning). Additional alternatives could be performed at additional project cost. For Task 3d, MM will work with County staff to resolve key differences or inconsistencies between results of the methods described in 3a and 3b above and identify an acceptable growth projection to be used in water-use analysis. We will also work with the County and key stakeholders (as identified by the County) as to how to select the subset of 100 parcels and what criteria will be used to assess suitability for development. Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 8 Deliverables:Additional attributes in GIS coverage prepared under Task 2 regarding environmentally sensitive areas and sub-basins constrained by streamflow requirements. GIS coverage and database of public water systems, including service areas, current and authorized connections. Task 4: Documentation The following deliverables will be provided to the County in draft form. MM and County staff will discuss comments on the drafts and MM will incorporate comments to finalize the reports. Documents “c” and “d” satisfy MOU element 5.4a. a.Technical memorandum to document land capacity analysis. b.Memorandum to update the Final Draft Watershed Restoration and Enhancement Plan (e.g. Appendix H) with improved summary of current and future development and water use. c.Goldsborough Creek subbasin Initial Case Report update (if needed after MM review). d.Johns Creek subbasin Initial Case Report (structured similar to Goldsborough Creek report.) e.Geodatabase with GIS layers used in the analysis including data field descriptions (e.g. “readme” file). Assumptions: Draft and final deliverables will be digital. Text will be provided in Word document format to facilitate the County’s review. Comments on individual draft deliverables will be provided in a single response and any conflicting edits will be resolved by the County prior to submittal to MM. One conference call per draft deliverable will be attended by MM to discuss County edits. Deliverables:Draft and final deliverables will be digital. Text will be provided in Word document format to facilitate the County’s review with final versions also as PDF’s. See items a through e above for specific deliverables. Task 5: Project Management MM employs a project management approach and methodology that promotes successful outcomes for our clients and their projects. Our approach incorporates: understanding of client’s needs; joint strategic planning between our client and MM’s project manager; project goals placed in the context of science, regulations, and budgets; development of appropriately detailed scopes of work; continuous project management; monthly submittal of detailed progress reports; client review of interim work products and recommendations; and overarching quality assurance/quality control. Integration and coordination of project activities is overseen by MM’s project manager, and benefits by the facts that: 1) the project manager is involved, on various levels, with all elements of the project scope; and 2) MM hydrogeologists and GIS Analysts are a close, tight-knit group of highly qualified individuals that functions with a high level of multi-disciplinary teamwork to most effectively solve problems for our clients. Assumptions: MM will attend a virtual kick-off meeting with the Tribe to discuss project goals and adjustments to our proposed scope to attain those goals. MM will also present final study results at one virtual meeting with key stakeholders identified by the County. Deliverables:Monthly invoices and progress reports. 5 Required Statements / Proposed Budget / Timeline MM acknowledges that we accept, are able and willing to enter into a Professional Services Contract with Mason County. We will perform contracted services in compliance with federal, state, and local regulations. Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 9 MM’s project cost estimate and associated hourly rates are provided in Attachment A. Please note that the attached fee schedule is preliminary and is provided to demonstrate the level of effort consistent with our proposed approach and scope of work. We are committed to making all possible adjustments to refine the scope and cost estimates in order to meet the project goals and County’s needs. It should also be noted that our work is billed on a time-and-materials basis, so that our clients are charged only for work actually performed. MM estimates that once we are contracted, Task 1 can be completed in two weeks and that Tasks 2 and 3 can be completed in four weeks each. We believe Task 4 could be completed in ten weeks assuming a one week turn around on each draft deliverable. In total, we estimate the County’s project could be completed in twenty weeks (140 days) following contract negotiation. 6 References MM is pleased to share the following client references with the County and we encourage you to speak to them about our past performance. Please refer to Section 2 for descriptions of these projects. Project Reference Water Use & Impact Analysis for Mill Creek Subbasin. Project Dates: 2022. Project Type: Water Use Impact Analysis Erica Marbet. Water Resources Biologist. Squaxin Island Tribe. 360-790-9353 (mobile) emarbet@squaxin.us WREC Assistance for WRIA’s 10, 12, 13, 14, and 15. Project Dates: 2019-2021. Project Type: Water Use Impact Analysis Angela C. Johnson, Streamflow Restoration Planner, Washington Department of Ecology, Water Resources Southwest Regional Office, 360-742-6743 (mobile) angela.johnson@ecy.wa.gov Project: Estimating Pumping Impacts of PE Wells in the Dungeness Basin. Project Dates: 2018-2019. Project Type: Mitigation of PE Well Pumping Impacts Jason Hatch, Program Director, Washington Water Trust, 360-742-6743 (mobile) jason@washingtonwatertrust.org MM Cost Estimate: Completion of Data for the Squaxin/Mason County MOA Principal Sr. Staff GIS Analyst Admin. $ 288 /hr $ 194 /hr $ 171 /hr $ 84 /hr 1. Compile Relevant Data $ 2,856 A Contact various agencies to request data (or download current data from web)1 4 $ 973 B Verify data 6 $ 1,027 C Import and extract datasets to project extents 5 $ 856 2. Inventory Current Water Uses $ 5,027 A Identify Group A parcels 2 $ 342 B Identify Group B parcels 6 $ 1,027 C Identify Parcels with Building Improvements and Septic Systems 10 $ 1,712 D Estimate Total and Consumptive Water Use 2 8 $ 1,946 3. Estimate Future Growth and Water Used Distributed Per Sub-Basin $ 14,541 A Estimate Future Population Using OFM Dataset 1 8 $ 1,658 B Conduct Land Capacity Analysis 6 20 $ 5,153 C Identify Public Water System Expansion Capacities Based on WDOH Data 2 8 $ 1,946 D1 Refine Johns and Goldsborough Creek Subbasin Water Use Estimates 4 10 $ 2,865 D2 Perform Assessment of Development Suitability for 100 Parcels in Critical Areas 3 12 $ 2,919 4. Documentation $ 15,803 Land Capacity Analysis A1.Draft Land Capacity Analysis Memo 8 16 $ 5,046 A2.Receive County Comments and Finalize Land Capacity Analysis Memo 2 6 $ 1,604 Final Draft Watershed Restoration and Enhancement Plan B1.Draft Memo Updating Development and Water Use Sections of the Plan 2 12 $ 2,631 B2.Receive County Comments and Finalize Development and Water Use Sections 2 4 $ 1,261 Goldsborough Creek Subbasin Initial Case Report Update C1.Draft Case Report 1 6 $ 1,315 C2.Receive County Comments and Finalize Case Report 1 2 $ 631 Johns Creek Subbasin Initial Case Report D1.Draft Case Report 1 10 $ 2,000 D2.Receive County Comments and Finalize Case Report 1 2 $ 631 Geodatabase with GIS Layers used in Analysis E1.Single deliverable, including data field descriptions 4 $ 685 5. Project Management $ 7,711 A Kickoff Meeting, Scope Adjustments 2 2 2 $ 1,308 B Project coordination, invoicing, client comm.6 12 6 $ 4,565 C Virtual meeting to present study results to County-selected stakeholders 4 4 $ 1,838 Total Hour Estimates 49 14 167 6 236 Subtotal Dollars $14,132 $2,720 $28,582 $504 $45,937 Estimated Project Cost $ 45,937 Task Cost Task Number/Task/Subtask PGG Hourly Labor Estimates Total Labor Cost Mott MacDonald | Proposal for the Completion of Data for the Squaxin/Mason County MOA Mason County Page 12 mottmac.com Action Items: ➢ County Road Administration Board RAP Project Prospectus Contract for the Bear Creek Dewatto Road improvements from milepost 0.43 to milepost 1.02. Discussion Items: ➢ Water/Sewer 2023 Rates ➢ Road Fund Diversion Commissioner Follow-Up Items: Upcoming Calendar/Action Items: MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING NOVEMBER 21, 2022 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mike Collins Ext. 652 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 21, 2022 Agenda Date: December 6, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: CRABoard Rural Arterial Trust Account (RATA) Funds for Bear Creek Dewatto Road Background/Executive Summary: Attached is a Rural Arterial Program (RAP) project agreement from the County Road Administration Board (CRAB) which set forth approved funding for the following project: Bear Creek Dewatto Road ($680,000) The section of roadway between MP 0.43 and MP 1.02, has deficient horizontal curves for line of sight, radius and posted speed, which contributes to an abnormally high accident rate. This section will be re- aligned horizontally to meet current standards for the posted speed of 35mph along with shoulder widening and clear zone improvements. Final processing, if accepted, will be completed by the CRAB after they receive the signed agreements. Budget Impact (amount, funding source, budget amendment): The total estimate cost, authorized RATA funds and budget impacts to the County Road Fund are listed below: Bear Creek Dewatto Road Estimated Project Cost: $ 680,000 Authorized RATA Funds: $(594,000) County Road Funds: $ 86,000 The project is listed on the updated 2023-2028 Six-Year Transportation Improvement Program (#49) and will be added to the 2024 Annual Construction Program. Public Outreach (news release, community meeting, etc.): N/A Mason County Agenda Request Form Requested Action: Approval for the Chair to execute the County Road Administration Board RAP Project Prospectus Contract for the Bear Creek Dewatto Road improvements from milepost 0.43 to milepost 1.02. Attachments: Prospectus Map Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community © OpenStreetMap (and) contributors, CC-BY-SA Bear Creek Dewatto Road Project MP .43- MP 1.02 ¯0 670 1,340 2,010335Feet MP 1.02 MP 0.43