The URL can be used to link to this page

Home My WebLink About145-07 - Res. Amending Res. 136-06 Fairgrounds Rental Fees and Vendor FeesRESOLUTION NO.1 C. 61 AMENDING RESOLUTION NO. 136-06, FAIRGROUNDS RENTAL FEES AND VENDOR FEES WHEREAS, the Board of Mason County Commissioners adopted Resolution #136-06 December 27, 2006 to establish rental fees at the Mason County Fairgrounds; and. WHEREAS, it is necessary to amend the resolution to increase the vendor booth space fees during the fair; and WHEREAS, the Board of Mason County Commissioners held a public hearing on December 18, 2007; and NOW THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners amends Resolution No. 136-06 and establishes the Mason County Fairgrounds Rental Fee Schedule and the Mason County Fair admissions fee and vendor fee schedule as outlined below effective January 1, 2008 The following flat fees in the rental fee schedule include state and local sales tax. CONVENTION CENTER/FAIRGROUNDS BUILDING AND GROUNDS RENTAL DEPOSITS DAILY HOURLY RENTAL RENTAL RATES RATE Building #1 - Rodeo Arena & Announcing Tower 5200.00 $25.00 $400.00 Building #3 - Outdoor Stage & lawn area $100.00 N/A $150.00 $80.00 $20.00 $100.00 Building #6 Conference Room - Building #9 - Exhibition Hall $100.00 $25.00 $100.00 Building 10 & 12 - Stalls - (per stall fee) $5.00 NA NA Building # 11 - 4-H Arena & Announcing Tower $100.00 $20.00 $200.00 Building #13 - Small Hall $120.00 $25.00 $200.00 Building #14 - Exhibition Building $100.00 $25.00 $100.00 $80.00 None $100.00 Building #15 - Livestock Barn Building #16 - Exhibition Building $100 00 $25.00 $100.00 Building #17 - Olympic Hall $200.00 $50.00 $400.00 Building #17 - Olympic Hall - Kitchen Only $100.00 None $200.00 Building #17 - Each booth around Bldg wBldg 17 rental $40.00 None $100.00 $80.00 $20.00 $100.00 Building #20 - Exhibition Building Building #22 - Exhibition Building $200.00 $40.00 $200.00 $80.00 None $100.00 Building #23 - Poultry Barn Area #24 - Multi -use Area $200.00 $50.00 $150.00 Area #28 - Park Area $100.00 $25.00 $150.00 Area #29 - Off Road Area $200.00 $50 00 $150.00 1 Day Set-up & 1 Day Tear -down Fee (as available) $300.00 N/A N/A Parking Lot Area $100.00 N/A $150 00 Entire Fairgrounds Rental including Parking Lot Area $1,200 N/A $1,000 RENTAL OF ENTIRE GROUNDS The definition of "Entire Grounds" is for all buildings and/or space designated for an event to be held, excluding the camping area. All camp spaces, dry and with hook-ups, are rented separately. Renter shall pay for the cost of utilities from the time the renter starts set-up until the day after the event ends or removal of garbage from the grounds is completed. The renter will be charged for any cleanup required to be completed by the Convention Center/Fairgrounds staff at the rate of $40.00 per hour, if clean-up and maintenance is not completed as stated within the terms of the Clean-up and Maintenance Agreement. \\CLUSTERI_HOME_SERVER\HOME\CBCOMMON\Fairgrounds\2008 FAIR RESOLUTION.doc 1 of OTHER RENTAL FEES Shower only — per person (if not paying camping rates) R.V. Dump Fee (if not paying camping rates) Electrical `spider' box rental per day Photocopies (per copy) Canopies — are not available to rent during the Mason County (1 available) 10X10 Canopy (2 available) 15X15 Canopy (lavailable) 20X40 Canopy (1 available) 40X60 Canopy $2.00 $10.00 $50.00 $0.15 cents Fair & Oysterfest $100.00 $150.00 $300.00 $1, 800.00 CAMPING FEES Mason County Fairgrounds staff will collect all camping fees. Organizations renting the entire fairgrounds have the option of charging an increased amount to the members of their party. The Fairgrounds camping fee and taxes shall be deducted from the amount collected and any remaining revenue shall be retained by the organization Camping Fees with water & electricity (Includes 1 camper & 1 vehicle) Camping Fees without water & electricity (dry camping) (Dry camping site is an area of 20' X 20') $18.47 + tax = $20.00 $13.85 + tax = $15.00 Campers may stay for a maximum of two -weeks at a time. The Facilities & Grounds Director must approve any stay longer than two -weeks. Additional vehicles at a campsite must be parked in the main parking lot and will be charged an additional $5.00 per day. Group Camping Clubs & Organizations may use a building without an additional fee as a clubhouse. The building that will be offered will be appropriate for the size of the club. TICKET & EVENT ADMISSIONS FEE Events charging gate and/or parking admission fees will be required to pay Mason County $1.00 for every ticket sold, per day, per event. Mason County may, at their discretion, provide staff at the gates and ticket booths. VENDOR & CONCESSIONAIRES BOOTH RENTAL In the event that ANY renter shall sub -lease contract or provide pre -rented space to vendor(s) and/or concessionaire(s) during their stated rental dates, events, etc. a flat fee of $30 per day or $50 per event will be assessed for any and all said vendors. If the entire Fair grounds are rented there is no vendor fees charged All vendors and/or concessionaires will be required to provide proper documentation regarding all/any permits for insurance, health, taxation, and any other permits required for operation of said concession/vendor booth. MASON COUNTY FAIR RATES VENDOR BOOTH SPACE RENTAL FOR DURATION OF THE FAIR Inside Building #14 Inside Building #17 Outside Areas, (10x10) — additional space will be charge @ $18.00 per foot Food Concessionaires Grange and 4-H Food Booth Food Concessionaires must pay 20% of gross receipts OR booth rental, whichever is in vendor contract. Contracted Vendor's Receive (2) 3-day Event Passes with Purchase of vendor Space. $200.00 $200.00 $180.00 20% of gross receipts 20% of gross receipts greater unless otherwise agreed Vendor Space of abnormal size or not providing comparable conditions to standard locations will be available only by prior approval of the Fair staff and may be assessed a fee of $10 per foot or a total $100, whichever is greater. \\CLUSTERI_HOMB SERVER\HOME\CBCOMMON\Fairgrounds\2008 FAIR RESOLUTION.doc VENDORS QUALIFYING FOR SPACE AT NO CHARGE Organizations businesses, or a professional services contracted to act as a sponsor or perform negotiated trade is at the discretion of the Fair staff All other vendors are subject to full rates. There will be no discounts given to non- profit vendors. MASON COUNTY FAIR ADMISSION PRICES DAILY GATE ADMISSION PRICES Day Single — Adult Day Single — Senior Citizen 55+ Day Single — Youth (6-17 years) Day Single — Ages 5 and under Day Family — 2 Adults/3 Youth Day Rodeo — Adult Day Rodeo — Senior Citizen 55+ Day Rodeo — Youth (6-17 years) Day Rodeo — Ages 5 and under EVENT PASS — (3 Day Fair Admission) Event Pass — Adult Event Pass — Senior Citizen 55+ Event Pass — Youth (6-17 years old) Event Pass — Exhibitor Event Pass — Vendor Event Pass — Family 2 Adults/3 Youth $ 5.00 $ 3.00 $ 3.00 FREE $15.00 $15.00 $13.00 $ 8.00 FREE $10.00 $ 5.00 $ 5.00 $ 3.00 $ 5.00 $25.00 SPECIAL EVENT DAY (One Day Fair Admission for Designated Event i.e. Friday Senior Day/Fnday Kid's Day) Senior Citizen 55+ $1.00 Youth 6-17 years old $1.00 ADVANCED TICKET PRE -SALE (Fair & Rodeo Combination Only) Pre -Sale — Adult Pre -Sale — Senior Citizen 55+ Pre -Sale — Youth 6-17 years old GROUP SALES (One Day Fair Admission Only) Day Group — Adult - Groups of 10 + Day Group — Senior Citizen 55+ - Groups of 10 + Day Group — Youth 6-17 years old - Groups of 10 + FREE ENTRANCE TO FAIR ONLY Superintendents Volunteers Performing 4 + Hours of Service per day Children Ages 0-5 FREE ENTRANCE TO FAIR & RODEO Children Ages 0-5 $13.00 $11.00 $ 6.00 $3.00 per person $2.00 per person $2.00 per person CAMPING FEES — DURING MASON COUNTY FAIR Dry camping for exhibitors 3 nights of Fair $27.70 + tax = $30.00 for 3 nights Camping with water and power hook-up $18.47 + tax = $20.00 per night \\CLUSTERl_HOME_SERVER\HOME\CBCOMMON\Fairgrounds\2008 FAIR RESOLUTION.doc E DUCA'11'TONAL JD ENRIIWHMEN FROG P' 11/411-S Mason County recognizes the educational and enrichment programs and events provided by organizations in our community. We also recognize that these would not be possible with the structure and giving of charitable organizations and the dedication of hard working volunteers. Considering this the following Groups may be eligible for reduced rental fees of the fairgrounds facilities, therefore the fee schedule as written may be modified according to the following categories: CLASS 11: All Mason County and other governmental entities will pay rental rates as stated above under "Convention Center Facilities Rental Prices Per Day". "Deposit requirements will be waived. All facility policies must be adhered to and other governmental entities must provide insurance. Forty - dollars ($40) per hour will be charged for any clean-up not completed on day of use. "Clean-up" is defines in the facilities rental contract. CC�ASS Organized or charitable groups providing enrichment or educational services for youth will be assessed a flat fee of $8.00 per hour for the use of all fairgrounds facilities including the 4-H horse arena. The facility must be used for the enrichment and education of youth and may not generate revenue for event organizers. All facility policies must adhere to and groups must satisfy all insurance requirements. Deposit requirements will be waived. Space will be provided on a first come first served basis and a forty -dollar (S40) per hour maintenance fee will be assessed in the event all post event clean-up and stated policies as defined in tl?e Facility Rental Contract, are not met to satisfaction. CLASS HI: Groups organized for the purpose of ongoing support of the Mason County Fair and Rodeo and/or the upkeep of the Mason County Fairgrounds will be assessed 50% of the rental rates set forth in this Fee Schedule. Additionally, the requirement for a pre -paid deposit will be waived. All facility policies must be adhered to and groups must satisfy all insurance requirements. Space will be provided on a first come first served basis and a forty -dollar (S40) per hour maintenance fee will be assessed in the event all post event clean-up and stated policies as defined in the Facihty Rental Contract, are not met to satisfaction. ADOP`t'111, TEST: this (----1 &eat Rebecca S. Rogers, C day of 200/ f erk ofhe Board APPRHAD S TO IH`ORAT f 4 k Monty Cobb, Depu ProsecL i Ling At" orney CARD OF COUNTY COMMIS S II.O\ MASON COUNY, \i SHINGTON S Lynda Ring Erickson, Chair Tim She:doil, Commissioner Rots Gallagher, Commissioner \\CLUSTER1 HOME_SERVER\HOME\CBCOMMON\Fairgrounds\2008 FAIR RESOLUTION.doc