HomeMy WebLinkAbout2022/10/03 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 3, 2022
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version.
Last printed 09/29/22 at 2:29 PM
If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427 -9670 ext. 419
Our Commission meetings are live streamed at http://www.masonwebtv.com/ and we will accept public
comment via email msmith@masoncountywa.gov; or mail to Commissioners Office, 411 North 5th Street,
Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via
your telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the
Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 3, 2022
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
Monday, October 3, 2022
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
9:45 A.M. Support Services – Mark Neary
10:30 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioner Discussion – as needed
Thursday, October 6, 2022
Zoom
Times are subject to change, depending on the amount of business presented
10:00 A.M. Emergency Management Disaster Seminar
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
October 3, 2022
Specific Items for Review
→ Amend Advisory Board Handbook to include criminal background check language – Diane Zoren
→ Remove Park Partnership program in County Code – Diane Zoren
→ Status of Recreation and Conservation Office (RCO) grants for Sandhill and Union Parks – John Taylor
→ Status of dog park proposal at Foothills Park – John Taylor
→ 2023 Field Use Fees resolution and revised Field Use Agreement for County Parks – John Taylor
→ New pitching machines at MCRA Park – John Taylor
→ Application from Bill Long for the Parks and Trails Advisory Board – John Taylor
→ County Alert System upgrade – John Taylor
→ Distribution of CERT trailers – John Taylor
→ Review of American Rescue Plan Act (ARPA) allocations – Jennifer Beierle
→ Extra help position in Human Resources – Mark Neary
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Diane Zoren
Ext. 747
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Amending the Mason County Board and Commissions Handbook to include language that a background
investigation will be conducted prior to appointment to Mason County advisory boards.
Background/Executive Summary:
In response to the Commissioners interest in conducting a background investigation on potential advisory board
members, staff has amended the Mason County Board and Commissions Handbook, set up a WSP Washington
Access to Criminal History (WATCH) account and created a permission form along with amending the advisory
board application. The cost for each WATCH search is $11. The background investigation will be done on those
individuals selected for appointment.
This database is comprised of records throughout the state of Washington only. This database includes conviction
information, arrests less than one year old with dispositions pending, and information regarding registered sex and
kidnap offenders.
The Criminal Records Privacy Act specifies criminal history dissemination guidelines. Conviction data may be
released without restriction. Non-conviction information is not available to the public. Legislation requires that
information be kept about the person requesting the report, such as target of the search, the name of the person
requesting the search, and date the search was conducted.
Budget Impact (amount, funding source, budget amendment): $11 per search, not currently budgeted. The
responsible department for the advisory board will be billed this charge.
Public Outreach (news release, community meeting, etc.): Information will be included in Handbook, on the
advisory board application and on the County website.
Requested Action: Permission to place amended Mason County Board and Commissions Handbook on agenda for
approval and include cost in the County budget. Determine at what point is the background check conducted?
Attachments: Handbook, WATCH information, Permission Form
MASON COUNTY
BOARDS and
COMMISSIONS
HANDBOOK
Compiled By:
Mason County Central Operations
411 North 5th Street
Shelton, WA 98584
March 2012; revised October 2022
Page 2 of 10 – correction made 3/27/12
Mason County’s Mission
THE MISSION OF MASON COUNTY GOVERNMENT IS TO PROVIDE
ESSENTIAL & MANDATED SERVICES WHICH WILL PRESERVE & BENEFIT
THE HEALTH, SAFETY, & WELFARE OF THE GENERAL PUBLIC IN A
PROFESSIONAL AND COURTEOUS MANNER THROUGH THE EFFECTIVE
AND EQUITABLE MANAGEMENT OF AVAILABLE PUBLIC RESOURCES.
MASON COUNTY GOVERNMENT RECOGNIZES THAT ITS EMPLOYEES &
VOLUNTEERS ARE THE FOUNDATION UPON WHICH THESE SERVICES
ARE PROVIDED.
Welcome to Mason County
This information has been provided for you, the advisory group member, to give
you the foundation, philosophies and policies that make Mason County a
wonderful place to volunteer and work. Please remember that this is a general
overview and does not take the place of each group’s by-laws and procedures.
Your input enables the county to maintain and improve programs and services
and we invite you to offer your ideas and suggestions. Volunteers are a vital part
of government’s existence and are deeply appreciated. We wish you success in
your volunteer experience and hope this information will be helpful to you as a
volunteer for Mason County.
Advisory Groups
As an advisory group member, you join many people in Mason County who serve
as volunteer members of advisory groups. Advisory bodies provide guidance to
decision-makers and bring public participation into the process of government.
To become a volunteer, a completed application and signed permission form to
conduct a background investigation are required. The Board of Commissioners
may choose to interview qualified applicants. Members are appointed by the
Commissioners to serve a term, which vary in length depending on the board.
A citizen may serve on more than one advisory committee concurrently only if the
committees on which they serve are unrelated in both subject matter and
mission. Preference will be given to those applicants who do not already serve
on a Mason County advisory board. A reasonable effort will be made to ensure
there is an equitable balance of representation of business and community
interests.
Each board, council, committee or commission serves a different mission, with
the advisory group members functioning as a team. Each group functions
differently as directed by the governing statute. The information in this handbook
is intended to assist new advisory group members as they acquaint themselves
with the functions and processes of the group they have joined.
Page 3 of 10 – correction made 3/27/12
Being an Effective Advisory Group Member
Members are appointed to Mason County advisory groups to represent the public
at large. Many times, appointments are made to reflect a geographic interest, an
area of expertise, or to represent a special interest group or professional
association. Keep this in mind as you become acquainted with your fellow
advisory group members. Remember each member brings an important point of
view. Listening to differing points of view produce fair solutions to problems. If
you are unsure of the group’s mission or the item under discussion, you may ask
questions and seek information until you have a clear answer and good
understanding of the expectations.
Members of advisory bodies provide an important link between the public and the
Commissioners. The information that members provide about community needs
and opinions can have a profound effect on policies and lead to improved
service. Advisory group members play a very special role in creating
recommendations on governmental issues.
If you are appointed as a member of an advisory group, you will be expected to:
Interpret community opinions, attitudes, and needs to department staff and
the Commission.
Study programs and services, and analyze problems and needs.
Offer new proposals and recommend changes in programs and policies.
Provide fellow community members with information about County
policies, programs and budgets.
Advisory groups support and provide counsel to department staff and the
Commissioners. They make important recommendations about policy. Advisory
groups, however, do not create or administer policy, programs, or services
unless their governing statute grants this power to them.
When presenting recommendations to the Commissioners, it is essential that the
advisory group members keep the following in mind:
All recommendations should be in written form.
All ideas should be expressed in clear and concise language.
Proposed solutions should be viable and cost-effective.
Recommendations should identify the reason for the changes suggested.
The advice should reflect a consensus of a majority of the group
members.
It is vital that all members attend meetings regularly and come to meetings
prepared. It is important that you read all reports, proposals, and other
documents prepared or distributed by staff or officers prior to meetings. You will
find more information about meetings roles in this section.
Page 4 of 10 – correction made 3/27/12
Non-Discrimination*
It is our goal to create, foster and maintain an atmosphere of non-discrimination
in all personnel and volunteer-related matters. This commitment will be
supported by the positive, practical efforts of all county employees and
volunteers.
It is the intent of Mason County that all employees and volunteers will work in an
environment free from discrimination and/or harassment by another employee,
supervisor, volunteer or non-employee for any reason. Discriminatory conduct in
any form undermines morale and the integrity of employment or volunteer
relationships, and interferes with the productivity of the group.
If, as a volunteer for Mason County you feel you may be the subject of
discrimination or harassment, you may contact your advisory board staff person
or the Human Resources Department. Mason County takes complaints of
discrimination, harassment and retaliation seriously and will investigate and
resolve such complaints in a timely manner.
Sexual Harassment*
Mason County is committed to eradicating sexual discrimination in the workplace
and specifically condemns sexual harassment of county employees and
volunteers by other county employees or volunteers. Watching and listening for
indications from your peers that attention is unwelcome is the first step in
preventing problems. Actively speaking up and supporting those who are victims
shows that you take the problem of sexual harassment seriously.
If you believe that you have been subjected to sexual harassment, report it as
quickly as possible. Do not suffer in silence. Report it to your advisory board
staff person or the Human Resources Department.
Drug Free Workplace*
Mason County expects all employees and volunteers to report to their
assignment free from drug and/or alcohol impairment and to remain in a
condition that enables them to perform their duties in a safe, efficient, legal and
professional manner. Mason County encourages employees and volunteers who
may have an alcohol and/or drug use problem to voluntarily seek evaluation and
treatment that will lead to successful rehabilitation. Volunteers must abide by the
provisions of this policy as a condition of volunteer service.
*If you have further questions please ask your advisory board staff person for a copy of
these County policies.
Page 5 of 10 – correction made 3/27/12
Laws Affecting Advisory Group Activities
As an advisory group member appointed by the Mason County Board of
Commissioners, you should be aware of certain restrictions and requirements
that may affect you during your tenure as an advisory group member. Advisory
group members must be familiar with and operate within their group’s
governing statutes and bylaws, and county, state and federal laws at all times.
*
These laws assure that government operates properly. Fortunately, it is not
difficult to comply with these laws. The first step is to know what is required. You
will receive more detailed information from the staff supporting your advisory
group. If you have questions, feel free to contact your advisory group staff
person. They will assist you while you focus on the important service you are
providing to the county.
Open Public Meetings Act (OPMA)
Washington’s open meeting laws essentially require three things: notice must
be provided for all meetings, meetings must be open to the public, and minutes
must be created for each meeting. A “meeting” is defined to include not only
formal gatherings of the advisory group but also any occasion, even
subcommittee meetings, where a “quorum” (usually majority) of the advisory
group members come together and discuss group issues. Electronic
communications may constitute a meeting, which is subject to the OPMA if a
majority of members discuss information, give input or take action via e-mail.
Most claims that the open meeting laws have been violated will be made against
the public body itself. However, claims may be brought against the individuals (in
this case volunteer board members); public officials may be sued personally for
public meeting violations. In most of these circumstances, the county will
represent or act in defense of an advisory group member who has acted in
good faith. However, if it appears that a member has intentionally acted outside
the law, the county will not assist with defense.
Public Disclosure
The Washington State Public Records Act requires that Mason County must
allow public inspection of all records maintained by the County unless the law
specifically exempts them. Public records may include advisory committee
meeting minutes, agendas, meeting materials, correspondence, email and any
other records, in any form, that relate to the conduct of government. All Mason
County advisory groups should be in compliance with the law.
Ethics and Appearance of Fairness
Washington’s ethics laws prohibit public officials from gaining financially as a
result of his or her position. Also, public officials must declare any conflicts of
interest at a public meeting. A conflict exists if a recommendation potentially
could affect the finances of the group member or the finances of a family
Page 6 of 10 – correction made 3/27/12
member. If a conflict exists, the member must declare this fact at a meeting
where the issue is discussed and may need to refrain from discussing or voting
on the recommendation. If you are unsure whether a conflict exists, you
should discuss this with the staff person assisting your committee.
Influencing Ballot Measures
RCW 42.17.130 strictly forbids the use of public facilities for the purpose of assisting
a campaign for election of any person to any office or for the promotion or
opposition to any ballot proposition unless they are activities that are a part of the
normal and regular conduct of the office or agency. Members of advisory groups
must take care when supporting or opposing a candidate or ballot measure that they
are doing so in their individual capacities only and to ensure that they are not using
any public facilities or resources in such activities. For example, Jane Doe, an
appointed Planning Commissioner, cannot support a candidate by signing her name
as “Jane Doe, Mason County Planning Commissioner”, but she can sign “Jane Doe.”
John Doe, who is a member of an advisory group, cannot use the facilities or the
forum of an advisory group meeting to publicly support a candidate or ballot
measure but as an individual he can speak to individual members of the group to
express his political opinions
Staff Support for Advisory Groups
County staff manages most Mason County advisory groups. The primary roles of
staff are to represent the interests and needs of the county and facilitate two-way
communication between the group and the Board of Commissioners or other
county departments and/or offices. Staff coordinates the administrative activities
for the group including maintaining minutes, forwarding recommendations or
implementing actions, and ensuring compliance with applicable laws, such as the
Open Public Meetings Act. Staff responsibilities include meeting arrangements,
processing complaints, communication with members, and other administrative
duties.
Page 7 of 10 – correction made 3/27/12
The Meeting
Members of a group have a responsibility for the content and productivity of
meetings they attend. They should come prepared to take ownership for their
contribution to the end result of the meeting. Meetings do matter. They are one
of the easy ways in which groups produce a product and make a contribution.
ALL PARTICIPANTS ARRIVE PREPARED
THERE ARE CLEAR GROUND RULES THAT ALL AGREE TO HONOR
AGENDA IS WRITTEN AND SHARED
PHYSICAL ENVIRONMENT IS COMFORTABLE
START AND END ON THE TIMES AGREED ON BY THE GROUP
ALL PARTICIPANTS CONTRIBUTE
PROCESS IS MOVED AND FOCUSED
OUTCOME IS CLEAR TO ALL
WORK TO BE ACCOMPLISHED IS DEFINED AND ASSIGNED
LAUGHTER AND FUN ARE ENCOURAGED
Group Decision Making
Just as the functions of Mason County’s advisory groups are different, so are the
ways in which each group reaches agreement. After a discussion, some groups
may vote; others may prioritize and select the recommendation that emerged as
a priority: and still others may use consensus as a way to reach a decision. It is
important for volunteer advisory group members to be aware of and familiar with
the type of decision-making process their group uses.
Page 8 of 10 – correction made 3/27/12
Ground Rules
Every group should establish ground rules on how meetings will run, how
members will interact and what kind of behavior is acceptable. Because each
group member is an individual, each has a different way of accomplishing tasks.
At times these different ways can cause friction between members and slow
down the process of the group as a whole.
Each member is expected to respect these rules, which usually prevents
misunderstandings and disagreements. Three to five ground rules are sufficient
for most groups. Some of the more important ground rules might include:
Attendance: Groups should place a high priority on attendance at
meetings. Talk about what would be legitimate reasons for missing a
meeting, and establish a procedure for informing the group leader of a
member’s absence from a scheduled meeting.
Promptness: Meetings should start and end on time.
Meeting place and time: Specify a regular meeting time and place, and
establish a procedure for notifying members of meetings.
Participation: Everyone’s viewpoint is valuable. Every team member
can make a unique contribution; therefore, emphasize the importance of
both speaking freely and listening attentively.
Basic conversational courtesies: Listen attentively and respectfully to
others, do not interrupt, one conversation a time, and so forth.
Breaks: Decide whether there will be breaks, when and for how long.
Interruptions: Decide when interruptions will be tolerated and when they
will not.
Rotation of routine chores: Decide who will be responsible for routine
chores required of regular meetings and decide how to rotate these duties
among the group members.
Agendas, minutes, and records: Decide how the group will handle
these issues.
Other norms or ground rules that can be decided ahead of time by the
group such as acceptable language, humor, jargon, etc.
Page 9 of 10 – correction made 3/27/12
Group Roles
By participating as a member of a group, each person makes a unique
contribution with his or her presence alone, but some members may assume
additional roles within the group. Each role that people may select within a group
has guidelines that help ensure success. The following are general guidelines
that may vary with the requirements or needs of each group.
Chair
As group leader, the chair suggests group direction and options for setting
goals.
The chair provides a supportive environment for process, content, and
group members.
The chair coordinates activities of sub-committees.
The chair sees that agendas are set.
The chair sets the tone and pace for the group.
The chair may share the role of meeting preparation with the advisory
group staff person.
If there is no appointed facilitator, the chair serves as facilitator and while
in that role, remains neutral on content and focuses on process.
Group Member
Arranges adequate time to carry out responsibility as a group member.
Comes to meetings prepared.
Listens to other group members and follows the rules of the group.
Participates in group discussion and decision-making.
Keeps facilitator neutral and on track with the process.
Serves on appropriate sub-committees.
Facilitator
Guides the group through the agenda.
Remains neutral in regard to content of the meeting.
Encourages each member to participate fully.
Keeps group energy positive and focused.
Suggests methods to enable the group to clearly solve the problem so that
everyone agrees with the outcome.
Recorder
Records the group’s ideas.
Asks for clarification to ensure accuracy.
Helps keep the facilitator and group focused.
Page 10 of 10 – correction made 3/27/12
Bylaws
Every advisory group should have a set of bylaws to direct and clarify its actions,
procedures, and organization. Bylaws are the guidelines by which a group
functions.
According to Robert’s Rules of Order, bylaws define the primary characteristics
of an organization, prescribe how it should function, and include rules that are so
important that they may not be changed without prior notice to members and
formal vote and agreement by a majority of members.
An organization’s bylaws generally include the following:
1. Name of the group
2. Mission statement
3. Membership
4. Officers
5. Meetings
6. Executive board (if needed)
7. Committees; Subcommittees
8. Amendment procedures for making changes in the bylaws.
Bylaws should include exceptions as well as guideline for members. Issues such
as attendance, responsibilities, and discipline should be addressed in the bylaws.
Advisory Group members are expected to become familiar with and adhere to
bylaws and all relevant statutes.
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467
I AM SEEKING APPOINTMENT TO
NAME:
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT:
(OR AREA IN THE COUNTY
WORK PHONE:
YOU LIVE) E-MAIL:
COMMUNITY SERVICE
(ACTIVITIES OR MEMBERSHIPS)
EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
COMPANY: YRS
POSITION:
COMPANY: YRS
POSITION:
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
What interests, skills do you wish to offer the Board, Committee, or Council?
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
Your participation is dependent upon completing certain virtual trainings made available by the County (such as Open Public
Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to complete such trainings?
Realistically, how much time can you give to this position?
Quarterly Monthly Weekly Daily
Signature Date
Office Use Only
Appointment Date_________
Term Expire Date__________
ATTENTION: For all candidates accepted, a criminal background investigation will be required
and a permission form must be signed prior to appointment.
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\AUTHORI
ZATION FOR RELEASE OF INFORMATION.docx
AUTHORIZATION FOR RELEASE OF INFORMATION
I, the undersigned, grant permission for Mason County to conduct criminal history background
checks as a condition of appointment to a Mason County Advisory
Board/Committee/Commission. I understand that my appointment with Mason County is
contingent on the information provided in the background checks.
Name Date of Birth
Washington State Driver’s License Expiration Date
Signature Date
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Diane Zoren
Ext. 747
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approval to remove the Park Development Partnership Program from the County Code.
https://library.municode.com/wa/mason_county/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.50
PADEPAPR
Background/Executive Summary:
The Park Development Partnership Program was established in 2007 and allows public entities to apply
for up to $50,000 in funding from Mason County to plan, construct, reconstruct, repair, rehabilitate, and
improve public parks serving persons located within Mason County. However, there are no County
funds identified to fund this program and staff is requesting this Program be removed from County
Code.
Budget Impact (amount, funding source, budget amendment):
None if removed from County Code
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to remove the Park Development Partnership Program from the Mason County Code.
Attachments:
County Code Chapter 2.50
Title 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.50 PARK DEVELOPMENT PARTNERSHIP PROGRAM
Mason County, Washington, Code of Ordinances Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 1 of 6
Chapter 2.50 PARK DEVELOPMENT PARTNERSHIP PROGRAM
2.50.010 General purpose.
The Mason County board of commissioners adopted basic criteria to define the purpose of the par k
development partnership program:
(1) The funds shall be made available to plan, construct, reconstruct, repair, rehabilitate, and improve
public parks serving persons located within Mason County.
(2) A public park is defined as any structure, facility or field that is intended to be used primarily for park
and recreation purposes.
In addition, the commissioners request that this program do the following:
(1) Encourage the leveraging of funds from other sources through community partnerships;
(2) Hold an annual request-for-proposal (RFP) process to solicit project proposals from throughout Mason
County.
(Res. 31-07 § 1, 2007).
2.50.020 Generally.
Public parks are already the focus of many recreation activities. Sometimes a park facility has fallen into
disrepair and needs only a modest investment to rehabilitate it (and perhaps a commitment from a local
organization or the community to help maintain it) in order for the facility to be usable again by the public. Other
public park lands have the same potential for recreational use with a modest investment. These policies stress a
partnership between public entities with suitable property and the surrounding community or neighborhoods
including community recreation organizations.
(1) Eligible Activities. The funds will be available to plan, construct, reconstruct, repair, rehabilitate, and
improve public parks serving persons locat ed within Mason County. Funds are not available for design
work (architectural/engineering services) or permits.
Projects located on publicly owned property are emphasized and the application must be made
by a public entity. Such property may include that which is currently owned by schools, a city or the
county, utility districts, and other public entities.
Maximum award: fifty thousand dollars (per project)
(2) Eligible Geographic Areas. Any area in Mason County is eligible.
(3) Eligible Applicants/Recipients. Because this program emphasizes partnerships, applications for projects
occurring on publicly owned property must be jointly submitted by a community group or recreation
organization and a specific public entity. The partners must develop a use agreement to govern the use
of the property and assign responsibilities. The general public must have access to the facilities. Mason
County will reserve the right to review and recommend changes to the agreement for a funded project.
Agreements must be finalized prior to contracting and release of funds. Mason County will contract
with the public entity for distribution of funds.
Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 2 of 6
(4) Matching Requirements. Because the program is designed to leverage funds from other sources, there
is a matching requirement for all projects. Projects that provide more match will generally score or rate
better. Projects must have at least a ten-percent match of the overall project cost estimate. Match will
be evaluated based on its adequacy in completing a quality project more than simply meeting the
program requirements.
Match Criteria:
(A) Timing is important. Match resources must only be used after the project is actually awarded a
notice to proceed. Applicants must keep records of all match expended. Once under contract,
recipients will be asked to report on match expended.
(B) A match may include cash, volunteer labor, donated supplies, equipment, or professional
services such as plans, design work, etc.
(C) A portion of the total resources provided as match must come from the community or recreation
organization itself and must be easily identifiable as resources independent of those provided by
the partnering public entity (city, port district, school district, local government, etc.).
(D) At least fifty percent of the total match must come from the public entity.
(E) All volunteer labor will be valued at fifteen dollars an hour. Volunteer time devoted to
fundraising and completing the project application is not considered part of the match.
(F) Professional services shall be valued at the reasonable and customary value of the product or
service contributed by the professional to the proposed project. Any professional services
claimed as a match must be directly related to the project.
(G) Other assistance or funds (unrelated to this grant program) from Mason County will not be
accepted as part of a match.
(H) The amount and type of match must be appropriate to the needs of the proposed project. The
applicant must be prepared to justify that each element of the matc h, in the amount proposed, is
required to complete the proposed project.
(I) Match contribution may be pledged by donors as opposed to being actually collected and in -
hand. However, the pledged match must be secure; that is, the applicant must have evidence to
support each element of the match from each donor.
(J) All applications will be checked against the list of match requirements. If the match, as described
in the application, does not meet this definition, the application may be considered ineligible.
(Res. 31-07 § 2, 2007).
2.50.030 Evaluation and rating criteria.
Proposed projects which meet the match requirements above will be evaluated and rated based on the
criteria below:
(a) Mason County evaluates proposals using an evaluation team (four to five members) consisting of
Mason County parks staff and members of the parks advisory board. The evaluation team will assess
each project principally on the criteria shown on the table below.
(b) Applicants, using a computer and printer (or equivalent) must respond to the questions individually.
(1) Use white, eight and one-half by eleven-inch paper with one-inch margins.
(2) Use a regular typeface, such as Arial or Times Roman, twelve-point size.
Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 3 of 6
(3) At the top of each page, print: application name, project name, and date written.
(4) The total of all evaluation responses must not exceed three single-sided pages.
(5) In order, print the question's number, followed by the question, and then the response. Each
question must have its own separate answer.
(6) The addition of photographs of the project site is encouraged to provide evaluators with a visual
image of the project. (Pictures may be in addition to the three-page printed application.)
Park Development Partnership Program
Number Item Points
1 Need of the project 0—10
2 Need satisfaction—fulfillment 0—10
3 Project design and management 0—10
4 Readiness to proceed 0—5
5 Cost benefit 0—5
6 Project support 0—5
7 Matching shares 0—10
8 Use agreement 0—5
Total Points Possible 60
SCORING CRITERIA FOR PARTNERSHIP PROJECTS
(a) Need. How great is the need for improved parks and recreation facilities?
Does the project address a current deficiency for recreation facilities? (+ 0 to 10 points)
No or very weak need established 0—2 points
Fair to moderate need established 3—5 points
Strong need established 6—8 points
Very high—Exceptional need
established
9—10 points
(b) Need satisfaction—Fulfillment. To what extent will the project satisfy the area needs of the service area
identified in question 1, "need?" (+ 0 to 10 points)
No or very weak need satisfaction
established
0—2 points
Fair to moderate need satisfaction
established
3—5 points
Strong need satisfaction established 6—8 points
Very high—Exceptional need
satisfaction established
9—10 points
(c) Project Design and Management. Is the proposal appropriately designed an d organized for intended uses
and users?
Proposed project is well planned, well designed, and ready for implementation. (+ 0 to 10 points)
Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 4 of 6
Poor evidence presented or the design
is inappropriate
0—2 points
Below average—Moderate 3—5 points
Good—Design is adequate or
reasonable
6—8 points
Very good—Excellent—Design is
outstanding
9—10 points
(d) Readiness to Proceed. Is the applicant prepared to begin the project?
Proposed project is ready to move along quickly. (+ 0 to 5 points)
Very large barriers exist that will delay
the project
0 points
Substantial or significant barriers exist 1—2 points
Minimal or ordinary barriers exist to
delay the project
3—4 points
No barriers exist to delay the project 5 points
(e) Cost Benefit. Do the benefits of the project outweigh the costs?
The proposed benefit of the project far outweighs the costs. (+ 0 to 5 points)
No evidence of benefit presented 0 points
Little to modest evidence of a mild net
benefit
1—2 points
Adequate to strong evidence of a
good net benefit
3—4 points
Substantial evidence of an exceptional
net benefit
5 points
(f) Project Support. To what extent do the users and public support the project?
The proposed project is supported by the users and public. Documented by letters of support, public
testimony, positive media coverage, etc. (+ 0 to 5 points)
No or very weak evidence of support
presented
0 points
Minimal or fair specific evidence of
support
1—2 points
Moderate or good support 3 points
Exceptional—Overwhelming support 4—5 points
(g) Matching Shares. To what extent will the applicant match the county funding with contributions from its own
resources?
More support of the project by the applicant will be scored higher to maximize the leveraging of county
funding. (+ 0 to 10 points)
Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 5 of 6
0 to 9% of projects value will be
contributed by the applicant
0 points
10% to 15% of the project value will
be contributed by the applicant
2 points
16% to 25% of the project value will
be contributed by the applicant
4 points
26% to 35% of the project value will
be contributed by the applicant
6 points
36% to 45% of the project value will
be contributed by the applicant
8 points
Over 46% of the project value will be
contributed by the applicant
10 points
(h) Use Agreement. The proposed use and maintenance agreement is reliable and sufficient. (+ 0 to 5 points)
Maximum points will be awarded to projects with agreements that clearly delineate responsibilities for
scheduling, maintenance, replacement of worn/broken material or parts, including labor and cost.
A long-term use agreement must be in place between the partners. Use agreement will include a term for
facility maintenance, public access, and recreation programming.
Range ($$$) Years
0—14,999 5
15,000—29,000 8
30,000—50,000 10
No evidence of agreement presented 0 points
An agreement presented with very
few details
1—2 points
Adequate to strong agreement with
some detail
3—4 points
Evidence of an agreement that meets
program expectations
5 points
(Res. 31-07 § 3, 2007).
2.50.040 How award decisions will be made.
Mason County staff and the evaluation committee will evaluate the applications and rank them by score. The
Mason County board of county commissioners will review the evaluations and scoring. Using a projection of total
funds available, the commissioners will recommend which projects should receive funds. The Mason County board
of county commissioners will make the final decisions.
Legal and Contractual Requirements. The Mason County board of county commissioners' decision is not yet
noticed to proceed. Spending authority comes through a Mason County contract.
Mason County will contract with the public entity. At the time of contracting, the following items apply:
(1) A long-term use agreement must be in place between the partners. The use agreement will include a
term for facility maintenance, public access, and recreation programming.
Created: 2022-05-28 20:00:10 [EST]
(Supp. No. 59, 5-22)
Page 6 of 6
Range ($$$) Years
0—14,999 5
15,000—29,999 8
30,000—50,000 10
(2) All necessary construction permits required by the appropriate jurisdiction must be obtained or
identified and being applied for.
(3) Certificate of Insurance. The agency will note Mason County as additional insured during the contract
period and supply Mason County with a certificate of insurance that includes appropriate levels of
insurance as noted in the contract.
(4) State prevailing wages may apply. This may impact a project's proposed budget.
(Res. 31-07 § 4, 2007).
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Washington State Recreation and Conservation Office (RCO) grant funding
Background/Executive Summary:
See attached documents for historical information. Mason County was awarded $350,000 for the Sandhill
rectangle field project and no award for Union Park. Mason County placed 40 on the list for Sandhill
Parks Project and 46 for Union Park Project.
Budget Impact (amount, funding source, budget amendment):
Sandhill Budget: Estimated Construction Costs: $5,118,123.33
RCO Grant for Sandhill: ($ 350,000.00)
Total Estimated County Cost: $4,768,123.33
(Sandhill Cost Estimate Attached)
Union Park Project: $1,374,000.00
RCO Grant for Union: $0.00
Total Estimated County Cost: $1,374,000.00
(Union Cost Estimate Attached)
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
The Commission decides to move forward with one or both projects, determine a amount of funding to be
allocated for each project, and the authorization to implement their decisions.
Attachments:
Cost Estimates
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Central Services EXT:
BRIEFING DATE: January 24, 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): Budget/Finance Human Resources
Legal Information Technology Other— please explain
ITEM: WA State Recreation and Conservation Office (RCO) grant funding
EXECUTIVE SUMMARY:
In order to be eligible for RCO funding, the County entered into a contract for services for the Mason County Parks and
Recreation Comprehensive Plan update 2022— 2026 with Robert W. Droll, Landscape Architect, PS. (RWD Landscape
Architects).
RCO grant deadlines if the County wishes to apply:
March 1,2022 - Submit Parks Comprehensive Plan to RCO (contractor is asking if a draft plan is acceptable). Submit
Letter of Intent to RCO.
May 3, 2022 — RCO grant applications are due (need preliminary design)
June—Technical presentation to review board
August—final presentation
Potential projects:
Synthetic turf multi-purpose field at Sandhill County Park. The project estimate is $2,335,000.
If the project was awarded the WWRP-Recreation grant then Mason County's match would be $1,835,000.
If the project was awarded the YAF grant then Mason County's match would be $1,985,000.
If the project was awarded both grants then Mason County's match would be $1,485,000.
RWD Landscape Architects has submitted a proposal to assist with the RCO grant process in the amount of$31,470
30'x 60'community shelter at the Union Community Park with a cost estimate of$515,000.
If the project was awarded the WWRP-Recreation grant the Mason County's match would be $205,200 (40% Match
Reduction applies for this project). If the Commissioners wish to pursue funding for this project, RWD can submit a
proposal to assist with the grant process
These estimates are schematic as no preliminary design has occurred.
Another priority project is replacing the floats at Latimer's Landing.
BUDGET IMPACT: RWD Landscape Architect contract to assist with RCO grant process and grant match
PUBLIC OUTREACH: None specific to these projects but have been discussed at Parks Advisory Committee
RECOMMENDED OR REQUESTED ACTION: If the Board wants to pursue grant funding a letter of intent is due to
RCO March 1 and we will need to contract for professional services.
ATTACHMENTS: RWD Landscape Architect proposal for Sandhill RCO process; Union Community Park shelter example
Briefmg Summary 1/19/2022
b )Wo ''a fD!s a.1
Sandhill Park Multi-Purpose Synthetic Turf Field Planning&Grants Preparation January 6,2022
Exhibit A
Sandhill Multi-PurposeMulti-Purpose Synthetic Turf Field
Planning •Grants Preparation
Scope of Work
This assignment includes the work to be performed by Robert W. Droll,Landscape Architect,PS,(hereinafter
RWD)for Sandhill Park Synthetic Turf Field(Project)on behalf of Mason County(hereinafter Client). It is
understood this Project's Goal is to prepare a Site Plan/Estimate of Probable Costs to guide future Multi-Purpose
Synthetic Turf Field development.This Synthetic Turf Field will accommodate soccer,football,and lacrosse team
sports and will be illuminated.This assignment includes the preparation of WWRP Local Parks and Youth Athletic
Facility RCO Grant Applications in pursuit of Project funding.
Basis of Proposal
This Scope of Services and Fee Proposal is based upon written documentation and discussions with Diane Zoren,
Central Services Manager,Support Services/Commissioners' Office and RWD's knowledge of the Project site and
the development of athletic facilities and synthetic turf fields. It is understood no site plan for this Project has been
developed to date and this development of this site plan is essential in the preparation of an Estimate of Probable
Costs and subsequently RCO Grants.It is understood the RCO Letter of Intent is due Tuesday,March 1,2022 and
the RCO Grant Applications are due Tuesday May 3,2022 so time is of the essence.
Scope of Services
Task 1 Site Plan Preparation
Task 1.01 Prepare Concept Master Plan for Grant
RWD will prepare a Concept Master Plan illustrating the type,size,and location of the illumination Multipurpose
Synthetic Turf Sports Field.Using an aerial and any LiDAR mapping Mason County can provide as a Base Map,
RWD draw all site plan improvements over this Base Map.RWD would conduct a concept Grading Plan so we can
obtain a schematic level understanding of the cut/fills and grading requirements necessary.This Concept Site Plan
would illustrate vehicular and pedestrian improvements as necessary.RWD would also include a Vault Toilet(not a
flush toilet).RWD assumes potable water is not available.
It is understood that an existing Design Survey and geotechnical investigation has not been prepared for this Project
to date.This information would provide a higher degree of confidence on the Concept Plan outcome and the
Estimate of Probable Costs,but would add$14,000-$ 17,000 to the costs herein in Exhibit B.Assuming Mason
County chooses to defer this upfront cost pending the outcome of the RCO Grants,RWD has not included Survey
and Geotechnical Investigations in this Scope,although RWD does recommend performing this work now if the
funding is available.
Task 1.02 Estimate of Probable Cost for Each Program Element
RWD will prepare a Level 3 Estimate of Probable Costs for the Multi-Purpose Synthetic Turf Field and any other
cost associated with project development.Estimates will include full project development cost including 2 years of
escalation at 3.040/o/year(WA OFM escalation rate).Costs will be prepared in RCO format.
Task 1.03 Client Review
RWD will review revisions with Client via virtual teleconference or in-person meeting.
RWD Landscape Architects 1
Sandhill Park Multi-Purpose Synthetic Turf Field Planning&Grants Preparation January 6,2022
Task 1.04 Revise Concept Master Plan& Cost Estimate
Based upon findings/direction in Task 1.03,RWD will revise Grant Site Plans and Estimate of Probable Costs.
RWD will revise estimates to comply with RCO PRISM format.
Task 1.05 Prepare Sketchup Model for all Grant Improvements
RWD will prepare a 3D model of the project improvements. 3D model will be in the format of and similar to the
graphic example in Appendix A and can be viewed from practically any ground level and bird's eye viewpoint.
Very helpful in gaining understanding from the RCO Evaluation Panel.
Task 1.06 Project Management
This Task accounts for the RWD's time to manage the Project's contractual elements,scheduling,billing,and
timing of Project,communication with Client,and manage the coordination of,and the execution of the Project
Schedule.
Task 2 Grants Preparation
Task 2.01 Prepare YAF Grant Graphics&Answer Technical Questions
RWD will prepare YAF Grant Graphics and Application and will submit via PRISM.
Task 2.02 Prepare Local Parks Grant Graphics&Answer Technical Questions
RWD will prepare the Local Parks Grant Graphics and answer technical questions necessary for Grant applications.
RWD will submit the full Grant Application via PRISM.
Task 2.03 Local Park Technical Review—Prepare Local Parks Presentation
Based upon comments in the Technical Review,RWD will revise graphics and costs, and assist Mason County in
revising the powerpoint presentation. RWD will practice Final Evaluation presentations dry runs Mason County.
Task 2.04 Local Parks Final Evaluation Presentation
RWD will revise the presentation,graphics,and estimate as necessary for the Final Evaluation Presentation.RWD
will attend the Grant Evaluation Presentation in Olympia and answer technical questions(will sit second chair).
Task 2.05 Project Management
This Task accounts for the RWD's time to manage the Project's contractual elements,scheduling,billing and timing
of Project,communication with Client,and manage the coordination of,and the execution of the Project Schedule.
Deliverable Products
Concept site planning and cost estimates for the Project improvements.
Concept site planning in ACAD format based upon Mason County provided Base Mapping
Grant graphics and grant application narratives.
Grant Presentations preparation assistance.
3D models of project improvements.
Additional,Excluded Services
Specific items that are not within the scope of work/services include,but are not limited to,the following.RWD
can provide these services at an additional cost.
Design Survey
Geotechnical Investigations
Cultural Resource Investigation
Biological Baseline Characterization
Wetland or Critical Area Report
RWD Landscape Architects 2
Sandhill Park Multi-Purpose Synthetic Turf Field Planning&Grants Preparation January 6,2022
Traffic Studies,Traffic Impact Analysis
Stormwater Drainage report/studies/design other than as described herein
Biological Evaluation
Maintenance Cost projections
Architectural,Mechanical,Electrical,Civil or Structural engineering services other than as described herein
30%,65%,95%& 100%Plans,Estimate and Specifications, Bidding Services or Construction Services for
On-site and Off-site improvements
Observation Services of any on-site or off-site,mitigation and building improvements other than defined in
the Scope of Services
Legal Descriptions of easements,Rights-of-Ways,etc.
Web-site preparation and hosting,visual impact analysis,photo-simulations,
SITES or LEEDS accreditation
Tree valuation,Tree removal quantity count
Noise Studies,Air Quality Studies
Boundary and ALTA Surveys
Meeting attendance other than those listed herein
Stream or Ordinary High-Water Mark delineation,Wetland,Wildlife,Habitat&Fisheries investigations&
Impact Analysis other than as described herein
Environmental Assessments
Groundwater monitoring
SEPA,DARPA,any environmental or regulatory permitting
Hydrogeologic Report,Hydrology Studies,Environmental Studies,Water Quality Testing&Monitoring
Visual Impact Analysis
Public Presentations,Neighborhood meetings,Hearing Examiner meetings,City Council Meeting,etc.
other than defined herein
Mitigation Site Identification and Analysis,Mitigation Design
Latecomers Fees,Permit Fees,&Impact Fees will be provided by Client
Typed up Meeting Notes.
Professional Fee
Professional Fees to accomplish the Scope of Services are shown on Exhibit B. RWD will perform the Scope of
Services defined herein on a Time&Materials.
Client Responsibilities
Client shall provide the following information or services as required for performance of the work. RWD assumes
no responsibility for the accuracy of such information or services and shall not be liable for errors and omissions
therein. Should RWD be required to provide services in obtaining or coordinating compilation of this information,
such services shall be charged as Additional Services.
Client will provide RWD with graphic and photographic images(hardcopy or jpegs)of City limits,County
limits,and school district boundaries. City will also provide economic data.
Existing as-built site engineering and utility base information for any proposed design projects in the area
Planning Documents&Data that may impact Site Plan Development.
Sports League/Sports Field demand data.
RWD Landscape Architects 3
Sandhill Park Multi-Purpose Synthetic Turf Field Planning&Grants Preparation January 6,2022
Appendix A-3D Model Example
M
LPG'
jfr
RWD Landscape Architects 4
10:34 AM 1/6/2022 202206 Sandhill RCO Grant 2022 RCO Grants RWD Fee.xls
Sandhill Park- Synthetic Turf Field
YAF & WWRP Local Parks RCO Grants
Mason County
Exhibit B-Scope&Fee Proposal-Site Plan&Grant Preparation
Task Subtotal Bob Droll,ASLA Landscape Tech JClericalhrssubtotalhrssubtotalhrs subtotal
1.00 Site Plan Preparation
1.01 Prepare Concept Master Plan for Grant 3,380.00 8 $ 1,280.00 20 $ 2,100.00
1.02 Estimate of Probable Costs 2,120.00 8 $ 1,280.00 8 $ 840.00
1.03 Client Review 640.00 4 $ 640.00
1.04 Revise Concept Master Plan&Cost Estimate $ 1,900.00 4 $ 640.00 12 $ 1,260.00
for Grant
1.05 Prepare Sketchup Model&Aerial Perspective $ 3,470.00 32 $ 3,360.00 2 $ 110.00
1.06 Project Management 2,560.00 16 $ 2,560.00
Subtotal 14,070.00
2.00 Grants Preparation
2.01 Prepare YAF Grant Graphics&Answer 3,160.00 4 $ 640.00 24 $ 2,520.00
Technical Questions
2.02 Prepare Local Parks Grant Graphics&Answer $ 4,000.00 4 $ 640.00 32 $ 3,360.00
Technical Questions
2.03 Local Parks Technical Review-Prepare Local $ 3,160.00 4 $ 640.00 24 $ 2,520.00
Parks Presentation&work through Dry Run
2.04 Local Parks Final Evaluation Presentation $ 2,320.00 4 $ 640.00 16 $ 1,680.00
2.05 Project Management 4,460.00 16 $ 2,560.00 16 $ 1,680.00 4 $ 220.00
Subtotal 17,100.00
Professional Services Subtotal 31,170.00 Maximum Grant Limits
Direct Expenses 300.00 YAF 350,000.00
Professional Services Total 31,470.00 Local Parks 500,000.00
RWD Landscape Architects 360.456.3813
1/6/2022 202206 0:\2022\202206 Sandhill RCO Grant\Fee Scope\
Sandhill County Park- Synthetic Multi-Purpose Field
Mason County,WA
Schematic Level Estimate of Probable Costs
mobilization,
contingency,taxes
escalation Gil
Cost Item Item Total unit quantity unit cost subtotal 32%
c learing&grubbing 44,352.00 acre 4 $ 8,000.00 $ 33,600.00 $ 10,752.00
construction staking 10,560.00 is 1 $ 8,000.00 $ 8,000.00 $ 2,560.00
temporary fencing 2,112.00 If 800 $ 2.00 $ 1,600.00 $512.00
temporary erosion control 5,385.60 sf 102,000 $ 0.04 $ 4,080.00 $ 1,305.60
mass grading&compaction 132,000.00 cy 10,000 $ 10.00 $ 100,000.00 $ 32,000.00
excavation,including offsite haul 46,200.00 cy 1 $ 35,000.00 $ 35,000.00 $ 11,200.00
Subsurface drainage trench excavation&offsite $
6,600.00 cy 200 $ 25.00 $ 5,000.00 $ 1,600.00
haul
geotexitle fabric 48,906.00 sy 11,400 $ 3.25 $ 37,050.00 $ 11,856.00
4"slotted pipe 61,248.00 if 5,800 $ 8.00 $ 46,400.00 $ 14,848.00
trench backfill 8,910.00 cy 150 $ 45.00 $ 6,750.00 $ 2,160.00
type 2 drywell 63,360.00 each 4 $ 12,000.00 $ 48,000.00 $ 15,360.00
6"permeable base aggregate 285,120.00 ton 2,700 $ 80.00 $ 216,000.00 $ 69,120.00
2"permeable top aggregate 106,920.00 ton 900 $ 90.00 $ 81,000.00 $ 25,920.00
concrete curb 48,312.00 If 1,220 $ 30.00 $ 36,600.00 $ 11,712.00
edge nailer 17,714.40 if 1,220 $ 11.00 $ 13,420.00 $ 4,294.40
fine grading-base course 16,038.00 sf 81,000 $ 0.15 $ 12,150.00 $ 3,888.00
fine grading-top course 16,038.00 sf 81,000 $ 0.15 $ 12,150.00 $ 3,888.00
field illumination 528,000.00 sf 1 $ 400,000.00 $ 400,000.00 $ 128,000.00
synthetic turf-2.5" 641,520.00 sf 81,000 $ 6.00 $ 486,000.00 $ 155,520.00
csbc 8,910.00 sf 150 $ 45.00 $ 6,750.00 $ 2,160.00
concrete walk 69,696.00 sy 480 $ 110.00 $ 52,800.00 $ 16,896.00
concrete stairs 32,604.00 sy 190 $ 130.00 $ 24,700.00 $ 7,904.00
seeding 9,424.80 sf 102,000 $ 0.07 $ 7,140.00 $ 2,284.80
erosion control 13,464.00 sf 102,000 $ 0.10 $ 10,200.00 $ 3,264.00
trim&clean-up 6,600.00 Is 1 $ 5,000.00 $ 5,000.00 $ 1,600.00
Subtotal 2,229 994.80 1,689,390.00 $ 540,604.80
Design&Construction Administration 222,999.48
Total 2,452,994.28
R W D Landscape Architects 360.456.3813
r
SHELTER EXAMPLE
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: John Taylor
Department: Parks &Trails Ext: 806
Briefing Date: April 11, 2022
Previous Briefing Dates: 03/15/2022
If this is a follow-up briefing, please provide only new information
Item: Recreation &Conservation Office (RCO) Applicant Resolution/Authorization Document
Executive Summary: (If applicable, please include available options and potential
solutions): Mason County is applying for a Washington State Recreation and Conservation Office
RCO) grant, requiring specific action to be taken by the Mason County Commissioners in support of
the application. The RCO Application Resolution/Authorization document establishes the following:
Authorizes the person list of the form to act as the authorized representative/agent on behalf of
Mason County for this grant. In addition:
1. Acknowledges the County's intent to apply for funding assistance.
2. Authorizing listed person/persons with titles, to execute the necessary grant documents.
3. The County has reviewed and understands the granting requirements to include terms and
conditions governing the grant and funds.
4. After legal review, the listed person/persons are authorized to act on behalf of Mason County in
this grant process.
S. Grant assistance is contingent upon the signing of this document.
6. Mason County understands the grant policies and requirements of the grant program applied to.
7. Prior to the authorized person/persons executing any of the required documents the RCO is
approved to make changes to these documents.
8. Awarded funds under this grant will be used for only direct eligible and allowable costs.
9. [For Recreation and Conservation Funding Board Grant Programs] Not applicable.
10.If awarded funds is reimbursement based, submitting for re-payment after purchases.
11.[For Acquisition Projects Only] Not applicable.
12.The property under renovation is owned by the County and must remain in perpetuity unless
otherwise allowed by grant program policy
13.[For development, Renovation, Enhancement, and Restoration Project, Property not owned by
applicant] Not applicable.
14.[Only for Projects located in Water Resource Inventory Areas 1-9] Not applicable.
15.This authorization is deemed part of the formal grant process.
16.Mason County warrants and certifies that this resolution/authorization was properly and lawfully
adopted.
Budget Impact: For this document; NONE Known.
Public Outreach:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Briefing Summary 4/5/2022
Recommended or Requested Action: Recommend the RCO Applicant
Resolution/Authorization Document be approved.
Attachments:
1- Recreation and Conservation Office (RCO) Applicant Resolution/Authorization
Briefmg Summary 4/5/2022
WASHINGTON STATE
Recreation and
Conservation Office
Applicant Resolution/Authorization
Organization Name(sponsor) Mason County
Resolution No.or Document Name
Project(s)Number(s),and Name(s)
Sandhill Park Synthetic Turf Field & Union Park Shelter
This resolution/authorization authorizes the person(s)identified below(in Section 2)to act as the authorized
representative/agent on behalf of our organization and to legally bind our organization with respect to the
above Project(s)for which we seek grant funding assistance managed through the Recreation and Conservation
Office(Office).
WHEREAS,grant assistance is requested by our organization to aid in financing the cost of the Project(s)
referenced above;
NOW,THEREFORE, BE IT RESOLVED that:
1. Our organization has applied for or intends to apply for funding assistance managed by the Office for
the above"Project(s)."
2. Our organization authorizes the following persons or persons holding specified titles/positions(and
subsequent holders of those titles/positions)to execute the following documents binding our
organization on the above projects:
Grant Document Name of Signatory or ritle of Person Authorized to Sign
Grant application (submission thereof) Mark Neary,County Administrator
Project contact(day-to-day John Taylor,DEM&Parks Manager
administering of the grant and
communicating with the RCO)
RCO Grant Agreement(Agreement) Mark Neary,County Administrator
Agreement amendments Mark Neary,County Administrator
Authorizing property and real estate Mark Neary,County Administrator
documents(Notice of Grant, Deed of
Right or Assignment of Rights if
applicable).These are items that are
typical recorded on the property with
the county.
The above persons are considered an "authorized representative(s)/agent(s)"for purposes of the documents
indicated.Our organization shall comply with a request from the RCO to provide documentation of persons
who may be authorized to execute documents related to the grant.
3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation
Office's WEB SITE at:https://rco wa gov/wp-content/uploads/2019/06/SampleProiAareement pdf.We
understand and acknowledge that if offered an agreement to sign in the future,it will contain an
indemnification and legal venue stipulation and other terms and conditions substantially in the form
contained in the sample Agreement and that such terms and conditions of any signed Agreement shall
be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf.
The Office reserves the right to revise the Agreement prior to execution.
4. Our organization acknowledges and warrants,after conferring with its legal counsel,that its authorized
representative(s)/agent(s)have full legal authority to act and sign on behalf of the organization for their
assigned role/document.
5. Grant assistance is contingent on a signed Agreement.Entering into any Agreement with the Office is
purely voluntary on our part
6. Our organization understands that grant policies and requirements vary depending on the grant
program applied to,the grant program and source of funding in the Agreement,the characteristics of
the project,and the characteristics of our organization.
7. Our organization further understands that prior to our authorized representative(s)/agent(s)executing
any of the documents listed above,the RCO may make revisions to its sample Agreement and that such
revisions could include the indemnification and the legal venue stipulation.Our organization accepts
the legal obligation that we shall,prior to execution of the Agreement(s),confer with our authorized
rep resentative(s)/agent(s)as to any revisions to the project Agreement from that of the sample
Agreement.We also acknowledge and accept that if our authorized representative(s)/agent(s)executes
the Agreement(s)with any such revisions,all terms and conditions of the executed Agreement shall be
conclusively deemed to be executed with our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are
reasonable and necessary to implement the project(s)referenced above.
9. [for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the
grant,we understand our organization must certify the availability of match at least one month before
funding approval.In addition,our organization understands it is responsible for supporting all non-cash
matching share commitments to this project should they not materialize.
10. Our organization acknowledges that if it receives grant funds managed by the Office,the Office will pay
us on only a reimbursement basis.We understand reimbursement basis means that we will only request
payment from the Office after we incur grant eligible and allowable costs and pay them.The Office may
also determine an amount of retainage and hold that amount until all project deliverables,grant
reports,or other responsibilities are complete.
11. [for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant
assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in
writing by our organization and the Office.We agree to dedicate the property in a signed"Deed of
Right'for fee acquisitions,or an"Assignment of Rights"for other than fee acquisitions(which
documents will be based upon the Office's standard versions of those documents),to be recorded on
the title of the property with the county auditor.Our organization acknowledges that any property
acquired in fee title must be immediately made available to the public unless otherwise provided for in
policy,the Agreement,or authorized in writing by the Office Director.
12. [for Development, Renovation,Enhancement,and Restoration Projects Only—If our organization owns
the project property Our organization acknowledges that any property owned by our organization that
is developed,renovated,enhanced,or restored with grant assistance must be dedicated for the
purpose of the grant in perpetuity unless otherwise allowed by grant program policy,or Office in
writing and per the Agreement or an amendment thereto.
13. [for Development,Renovation, Enhancement,and Restoration Projects Only—lour organization DOES
NOT own the property Our organization acknowledges that any property not owned by our
organization that is developed,renovated,enhanced,or restored with grant assistance must be
dedicated for the purpose of the grant as required by grant program policies unless otherwise provided
for per the Agreement or an amendment thereto.
14. [Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds from the
Critical Habitat, Natural Areas,State Lands Restoration and Enhancement,Riparian Protection,or Urban
Wildlife Habitat grant categories;Aquatic Lands Enhancement Account;or the Puget Sound Acquisition
and Restoration program,or a Salmon Recovery Funding Board approved grant]Our organization
certifies the following:the Project does not conflict with the Puget Sound Action Agenda developed by
the Puget Sound Partnership under RCW 90.71.310.
15. This resolution/authorization is deemed to be part of the formal grant application to the Office.
16. Our organization warrants and certifies that this resolution/authorization was properly and lawfully
adopted following the requirements of our organization and applicable laws and policies and that our
organization has full legal authority to commit our organization to the warranties,certifications,
promises and obligations set forth herein.
This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the
following authorized member(s):
Signed
Title Mason County Commission Date
On File at: Shelton, WA
This Applicant Resolution/Authorization was adopted by our organization during the meeting held:
Local Governments and Nonprofit Organizations Only):
Location: Shelton, WA Date:
Washington State Attorney General's Office
Approved as to form J242 - 2/13/2020
Assistant Attorney Genera( Date
You may reproduce the above language in your own format however,text may not change.
7/12/2022 22005 1
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
1 Athletic Fields
2 Synthetic Turf Field
3 4" permeable aggregate base course $ 258,620.95
4 2" permeble aggregate top course $ 140,086.35
5 concrete perimeter curb $ 77,145.45
6 2.5" synthetic turf $ 655,736.35
7 Soccer/Football/Unified Lacrosse striping $ 24,490.62
8 Sports Field Illumination System $ 653,083.20
9 Subsurface Drainage & Infiltration System $ 130,616.64
10 Subtotal $ 1,939,779.56
11 Rounded $ 1,940,000.00
12 Buildings and Structures
13 Construction /Install Restroom
14 CXT Vault Toilet $ 138,780.18
15 Site work allowance $ 24,490.62
16 $ -
17 Subtotal $ 163,270.80
18 Rounded $ 163,000.00
19 Construct Administrative Building $ -
20 $ -
21 $ -
22 $ -
23 Subtotal $ -
24 Rounded $ -
25 Construct Amphitheatre $ -
26
27
28 Subtotal $ -
29 Rounded $ -
30 Construct Bathhouse
31
32
33 Subtotal $ -
34 Rounded $ -
35 Construct Caretaker's Residence
36
37 Subtotal $ -
38 Rounded $ -
39 Construct Registration Booth
40
41
Robert W. Droll Landscape Architect, PS 1 360-456-3813
7/12/2022 22005 2
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
42 Subtotal $ -
43 Rounded $ -
44 Construct Storage Facility
45
46
47 Subtotal $ -
48 Rounded $ -
49 Construct Warming Hut
50
51 Subtotal $ -
52 Rounded $ -
53 Camping Facilities
54 $ -
55 Subtotal $ -
56 Rounded $ -
57 Equestrian
58 $ -
59 Subtotal $ -
60 Rounded $ -
61 General Site Improvements
62 Construct Picnic Shelter
63
64
65 $ -
66 Subtotal $ -
67 Rounded $ -
68 Create Lake/Pond
69
70 Subtotal $ -
71 Rounded $ -
72 Develop Circulation Paths or Access Routes
73 Walkway - 4" CSBC $ 8,163.54
74 Walkway - 4" x 8' concrete pavement $ 73,471.86
75 Steps & Lower Landing - 4" CSBC $ 24,490.62
76 Steps - Concrete Steps $ 34,286.87
77 Steps - Handrail $ 15,804.61
78 Lower Landing Concrete Pavement $ 2,938.87
79 1/4" to dust Surfacing for trail and spectator pad - 6800 sf $ 26,123.33
79
80 Subtotal $ 185,279.70
Robert W. Droll Landscape Architect, PS 2 360-456-3813
7/12/2022 22005 3
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
81 Rounded $ 185,000.00
82 Develop Community Garden
83
84 Subtotal $ -
85 Rounded $ -
86 Develop Viewpoint
87
88
89 Subtotal $ -
90 Rounded $ -
91 Habitat Enhancement
92
93
94 Subtotal $ -
95 Rounded $ -
96 Install Fencing/Barriers
97 3' coated CL fence w/ top rail $ 20,898.66
98 6 ' coated CL fence w/ top rail $ 68,181.89
99 3' coated CL gates - pedestrian $ 5,877.75
100 6 ' coated double gates - vehicle $ 3,265.42
101 20' errant ball netting & posts - 80 lf $ 81,635.40
102 Wall Guardrail - 3' coated CL fence w/ top rail $ 11,494.26
103 Subtotal $ 191,353.38
104 Rounded $ 191,000.00
105 Install Site Structures
106 Gravity Block Retaining Wall - 4' $ 162,617.72
106
107
108 Subtotal $ 162,617.72
109 Rounded $ 163,000.00
110 Install Lighting (General Security)
111 Parking Lot Illumination System $ 146,943.72
112 Subtotal $ 146,943.72
113 Rounded $ 147,000.00
114 Install Pilings
115
116 Subtotal $ -
117 Rounded $ -
118 Install Signs/Kiosks
119 Kiosk $ 13,061.66
120 Regualtory signs $ 1,959.25
121 Subtotal $ 15,020.91
Robert W. Droll Landscape Architect, PS 3 360-456-3813
7/12/2022 22005 4
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
122 Rounded $ 15,000.00
123 Install Site Furnishings
124 Benches, bike rack allowance $ 32,654.16
125
126 Subtotal $ 32,654.16
127 Rounded $ 33,000.00
128 Landscaping Improvements
129 Topsoil Type A - 4" $ 168,985.28
130 Seeding $ 19,102.68
131 Trees - 1" caliper $ 5,632.84
132 Subtotal $ 193,720.80
133 Rounded $ 194,000.00
134 Parking and Roads
135 Parking Development - 25,700 sf
136 Crushed Surfacing Base Course-4"-parking lot $ 46,368.91
137 Crushed Surfacing Top Course-2"-parkng lot $ 28,980.57
138 HMA Class 1/2" - 2"-parking lot $ 108,738.35
139 Crushed Surfacing Base Course-4"-emergency access - 1460 sf $ 4,898.12
140 Signing & Striping $ 13,061.66
141 Security Gate $ 32,654.16
142 Wheel Stop $ -
143 Subtotal $ 159,352.30
144 Rounded $ 159,000.00
145 Road from parking lot - 15,600 sf $ -
146 Crushed Surfacing Base Course-4" $ 28,082.58
147 Crushed Surfacing Top Course-2" $ 16,735.26
148 HMA Class 1/2-3"-parking lot road $ 99,921.73
149 Security Gate $ 32,654.16
150 Signing & Striping $ 4,898.12
151 Gravity Block Retaining Wall - 12' $ 305,642.94
152 Subtotal $ 487,934.79
153 Rounded $ 488,000.00
154 Play Areas
155 $ -
156 Subtotal $ -
157 Rounded $ -
158 Site Preparation
159 General Site Preparation
160 Clearing $ 163,270.80
161 Grubbing - 6" $ 195,924.96
Robert W. Droll Landscape Architect, PS 4 360-456-3813
7/12/2022 22005 5
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
162 sawcut asphalt $ 489.81
163 Removal of Structure & Obstruction $ -
164 Stabilized Construction Entrance $ 4,081.77
165 Silt Fence $ 5,224.67
166 Wattles $ -
167 Straw Mulch $ -
168 Temporary Construction Fencing $ 2,938.87
169 Excavation, including offsite Haul $ 334,705.14
170 Fill placement & Compaction $ 260,580.20
171 Rough grading $ 88,207.05
172 Fine Grading $ 23,266.09
173 Construction Surveying $ 13,061.66
174 Trim & Clean-up $ 9,796.25
175 Subtotal $ 1,101,547.27
176 Rounded $ 1,102,000.00
177 Skating Facilities
178 $ -
179 Subtotal $ -
180 Rounded $ -
181 Special Use Area
182
183 $ -
184 $ -
185 Subtotal $ -
186 Rounded $ -
187 Sport Courts
188 $ -
189 $ -
190 Subtotal $ -
191 Rounded $ -
192 Sport Facilities
193 $ -
194 $ -
195 Subtotal $ -
196 Rounded $ -
197 Swimming Facilities
198 $ -
199 Subtotal $ -
200 Rounded $ -
Robert W. Droll Landscape Architect, PS 5 360-456-3813
7/12/2022 22005 6
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
201 Trails
202 $ -
203 $ -
204 $ -
205 Subtotal $ -
206 Rounded $ -
207 Utilities
208 Install Fire Suppression System $ -
209 $ -
210 Subtotal $ -
211 Rounded $ -
212 Install Gas Utilities $ -
213 $ -
214 Subtotal $ -
215 Rounded $ -
216 Install Power Utilities $ -
217 Power-Transformer $ 24,490.62
218 Power-2-2" conduit/power wire $ 34,286.87
219 Subtotal $ 58,777.49
220 Rounded $ 59,000.00
221 Install Sewerage System $ -
222 $ -
223 $ -
224 Subtotal $ -
225 Rounded $ -
226 Install Stormwater System
227 Stormwater System Allowance $ 48,981.24
228 $ -
229 Subtotal $ 48,981.24
230 Rounded $ 49,000.00
231 Install Water System
232 $ -
233 $ -
234 Subtotal $ -
235 Rounded $ -
236 Water Access
237 $ -
238 $ -
239 Subtotal $ -
240 Rounded $ -
Robert W. Droll Landscape Architect, PS 6 360-456-3813
7/12/2022 22005 7
Sandhilll Community Park - Synthetic Turf Field
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
241 Cultural Resources
242 Cultural Report $ 8,000.00
243 Subtotal $ 8,000.00
244 Rounded $ 8,000.00
245
246 Permits
247 Permits Allowance $ 5,000.00
248 Subtotal $ 5,000.00
249 Rounded $ 5,000.00
250 Architecture & Engineering
251 surveying $ 15,000.00
252 geotech $ 8,000.00
253 environmental $ -
254 A/E $ 160,000.00
255 Testing $ 8,000.00
256 Subtotal $ 191,000.00
257 Rounded $ 191,000.00
258 Owner's Project Cost Total $ 5,118,123.33
259 Owner's Project Cost Total - Rounded $ 5,118,000.00
259 YAF Grant 350,000.00$
260 WWRP Grant
261 LWCF Grant
262 Donation / Private Funding Goal 4,768,123.33$
263 Owner's Match 5,118,123.33$
264 YAF Grant 350,000.00$
265 WWRP Grant 500,000.00$
266 LWCF Grant
267 Donation / Private Funding Goal -$
268 Owner's Match 4,268,123.33$
269 EV Charger - Dual $ 73,471.86
270 Owner's Contribution $ 4,341,595.19
Robert W. Droll Landscape Architect, PS 7 360-456-3813
7/12/2022 22005 1
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
1 Athletic Fields
2 $ -
3 $ -
4 $ -
5 Subtotal $ -
6 Rounded $ -
7 Boating Infrastructure
8 $ -
9 Subtotal $ -
10 Rounded $ -
11 Buildings and Structures
12 Construction /Install Restroom
13 PreFab Restroom - Flush $ 140,821.07
14 Concrete Slab - 2030 sf $ 21,905.50
15 Site work allowance $ 39,116.96
16 $ -
17 Subtotal $ 201,843.53
18 Rounded $ 202,000.00
19 Construct Administrative Building $ -
20 $ -
21 $ -
22 $ -
23 Subtotal $ -
24 Rounded $ -
25 Construct Amphitheatre $ -
26
27
28 Subtotal $ -
29 Rounded $ -
30 Construct Bathhouse
31
32
33 Subtotal $ -
34 Rounded $ -
35 Construct Caretaker's Residence
36
37 Subtotal $ -
38 Rounded $ -
39 Construct Registration Booth
Robert W. Droll Landscape Architect, PS 1 360-456-3813
7/12/2022 22005 2
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
40
41
42 Subtotal $ -
43 Rounded $ -
44 Construct Storage Facility
45
46
47 Subtotal $ -
48 Rounded $ -
49 Construct Warming Hut
50
51 Subtotal $ -
52 Rounded $ -
53 Camping Facilities
54 $ -
55 Subtotal $ -
56 Rounded $ -
57 Equestrian
58 $ -
59 Subtotal $ -
60 Rounded $ -
61 General Site Improvements
62 Construct Picnic Shelter
63 Sitework Allowance $ 39,116.96
64 Concrete Pavement - 50'x72'=3600 sf $ 75,104.57
65 Jobsite box - 24"x28"x72" $ 2,816.42
66 34'x64' Rocky Mt PreFab Shelter-FOB Union $ 219,054.99
67 PreFab Shelter- Installation $ 172,114.64
68 Subtotal $ 508,207.58
69 Rounded $ 508,000.00
70 Create Lake/Pond
71
72 Subtotal $ -
73 Rounded $ -
74 Develop Circulation Paths or Access Routes
75
76
77 Subtotal $ -
78 Rounded $ -
Robert W. Droll Landscape Architect, PS 2 360-456-3813
7/12/2022 22005 3
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
79 Develop Community Garden
80
81 Subtotal $ -
82 Rounded $ -
83 Develop Viewpoint
84
85
86 Subtotal $ -
87 Rounded $ -
88 Habitat Enhancement
89
90
91 Subtotal $ -
92 Rounded $ -
93 Install Fencing/Barriers
94 Dog Park - 4' coated CL fence & gates w/ top rail $ 32,858.25
95 Post & Rail Fencing $ 15,020.91
96 Subtotal $ 47,879.16
97 Rounded $ 48,000.00
98 Install Site Structures
99
100
101 Subtotal $ -
102 Rounded $ -
103 Install Lighting (General Security)
104 Lighting in Shelter $ 31,293.57
105 Subtotal $ 31,293.57
106 Rounded $ 31,000.00
107 Install Pilings
108
109 Subtotal $ -
110 Rounded $ -
111 Install Signs/Kiosks
112 Information/directional signs $ 7,823.39
113 Subtotal $ 7,823.39
114 Rounded $ 8,000.00
115 Install Site Furnishings
116 Benches, bike racks, seat platforms allowance $ 15,646.79
117 Subtotal $ 15,646.79
118 Rounded $ 16,000.00
119 Landscaping Improvements
Robert W. Droll Landscape Architect, PS 3 360-456-3813
7/12/2022 22005 4
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
120 Topsoil Type A $ 6,258.71
121 Seeding $ 2,347.02
122 Subtotal $ 8,605.73
123 Rounded $ 9,000.00
124 Parking and Roads
125 Parking Development
126 HMA Class 1/2-3"-parking lot - 37,680 sf $ 25,347.79
127 Signing & Striping $ 1,564.68
128 Wheel Stop $ 1,564.68
129 Subtotal $ 28,477.15
130 Rounded $ 28,000.00
131 Roads/Bridges Development $ -
132 $ -
133 $ -
134 Subtotal $ -
135 Rounded $ -
136 Play Areas
137 $ -
138 Subtotal $ -
139 Rounded $ -
140 Site Preparation
141 General Site Preparation
142 Restroom Demolition $ 23,470.18
143 Clearing & Grubbing $ 35,205.27
144 Removal of Structure & Obstruction $ 3,911.70
145 Inlet Protection $ 625.87
146 Stabilized Construction Entrance $ 10,952.75
147 Silt Fence $ 1,251.74
148 Temporary Construction Fencing $ 5,163.44
149 Excavation, including offsite Haul $ 32,858.25
150 Construction Surveying $ 6,258.71
151 Geotextile for Separation $ 49,443.84
152 Crushed Surfacing Base Course-4" $ 28,790.08
153 Crushed Surfacing Top Course-2" $ 17,993.80
154 Trim & Clean-up $ 5,006.97
155 Subtotal $ 220,932.60
156 Rounded $ 221,000.00
157 Skating Facilities
Robert W. Droll Landscape Architect, PS 4 360-456-3813
7/12/2022 22005 5
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
158 $ -
159 Subtotal $ -
160 Rounded $ -
161 Special Use Area
162
163 $ -
164 $ -
165 Subtotal $ -
166 Rounded $ -
167 Sport Courts
168 $ -
169 $ -
170 Subtotal $ -
171 Rounded $ -
172 Sport Facilities
173 $ -
174 $ -
175 $ -
176 Subtotal $ -
177 Rounded $ -
178 Swimming Facilities
179 $ -
180 Subtotal $ -
181 Rounded $ -
182 Trails
183 HMA Class 1/2" - 2" - Trail $ 25,472.97
184 Concrete ADA Transition into Play Area $ 5,476.37
185 Subtotal $ 30,949.34
186 Rounded $ 31,000.00
187 Utilities
188 Install Fire Suppression System $ -
189 $ -
190 Subtotal $ -
191 Rounded $ -
192 Install Gas Utilities $ -
193 $ -
194 Subtotal $ -
Robert W. Droll Landscape Architect, PS 5 360-456-3813
7/12/2022 22005 6
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
195 Rounded $ -
196 Install Power Utilities $ -
197 Power-Transformer $ -
198 Power-2-2" conduit/power wire $ 32,858.25
199 Subtotal $ 32,858.25
200 Rounded $ 33,000.00
201 Install Sewerage System $ -
202 $ -
203 $ -
204 Subtotal $ -
205 Rounded $ -
206 Install Stormwater System
207 Rain Garden $ 18,776.14
208 $ -
209 Subtotal $ 18,776.14
210 Rounded $ 19,000.00
211 Install Water System
212 $ -
213 $ -
214 $ -
215 $ -
216 $ -
217 Subtotal $ -
218 Rounded $ -
219 Water Access
220 $ -
221 $ -
222 Subtotal $ -
223 Rounded $ -
224 Cultural Resources
225 Cultural Report $ 15,000.00
226 Subtotal $ 15,000.00
227 Rounded $ 15,000.00
228
229 Permits
230 Permits Allowance $ 15,000.00
231 Subtotal $ 15,000.00
232 Rounded $ 15,000.00
Robert W. Droll Landscape Architect, PS 6 360-456-3813
7/12/2022 22005 7
Union Community Park
WWRP Local Parks- Estimate of Probable Costs - RCO Format
Line Item Description Subtotal Escalation to
2024 Construction
233 Architecture & Engineering
234 surveying $ 12,000.00
235 geotech $ 8,000.00
236 environmental $ 5,000.00
237 A/E $ 120,000.00
238 Testing $ 5,000.00
239 Construction Services $ 40,000.00
240 Subtotal $ 190,000.00
241 Rounded $ 190,000.00
242 Owner's Project Cost Total $ 1,374,000.00
243 -$
244 WWRP Grant 500,000.00$
245
246 Donation / Private Funding Goal -$
247 Owner's Match 874,000.00$
248 YAF Grant -$
249 WWRP Grant -$
250 LWCF Grant -$
251 Donation / Private Funding Goal -$
252 Owner's Match
253 EV Charger - Dual $ 24,490.62
254 Owner's Contribution $ 898,490.62
Robert W. Droll Landscape Architect, PS 7 360-456-3813
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Foothills Dog Park update
Background/Executive Summary:
On May 30, 2022 William “Bill” Long requested a letter of support from Mason County to support the
Friends of Lake Cushman Dog Park applying for the PetSafe Bark for Your Park grant. Unfortunately,
the grant was not awarded. The organization has almost $10,000 to donate and are waiting on bids for the
project.
Budget Impact (amount, funding source, budget amendment):
Public Outreach (news release, community meeting, etc.):
Advertisement, social media, community outreach
Requested Action:
Attachments:
Email
Proposed Fence Locations
1
McKenzie Smith
From:William Long <lottchenlong@gmail.com>
Sent:Wednesday, September 21, 2022 3:29 PM
To:John Taylor
Cc:Diane Zoren; Carl Olson; Anne White
Subject:Re: Foothills Dog Park
John,
We currently have $9235.00 in our account.
We have 4 dog poop stations with waste containers.
Unfortunately we did not get one of the four grants that were awarded.
We are committed to providing the funding to complete the fencing.
We currently have one bid for $18,000 and are expecting another bid to be considerably lower from a local Shelton
company.
We are reaching out to the community for donations both individual and corporate, and are planning several events to
raise the needed funds.
Phase 1 of our planning is to complete the fencing and install the waste stations.
Phase 2 will add benches and provide for water into the dog area of the park.
Thank you for all your support, we look forward to working with you to complete this project
Bill Long
Secretary/Treasurer
Friends of Lake Cushman Dog Park
On Wed, Sep 21, 2022 at 1:06 PM John Taylor <jtaylor@masoncountywa.gov> wrote:
Good day, Mr. Long:
I am in the process of finishing the list of questions provided me by your group. However, before completing the list, I
wanted to update the County Commission on the progress of the Foothills Dog Park and the grant application. If
possible could you provide me a more current update on the project from your perspective: (1) the amount of money
current raised by your group specific to this project? (2) Do you have a quote by a contractor outlining the estimated
costs to complete the project?
Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not
click links or open attachments unless you recognize the sender, are expecting the email, and know the content is
safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO
SO! Instead, report the incident.
2
Thanks Again, JohnT.
John M. Taylor. Ph.D.(c), MPPPA, MBA, NEMAA
Emergency Management, Parks & Trails Manager
Mason County, Washington
Cell: (360) 463‐9448
DEM: (360) 427‐9670, ext. 806
Parks: (360) 427‐9670, ext. 669
jtaylor@masoncountywa.gov
“Our commitment is to protect everyone against anything, regardless of who you are, where you come from, or what
you have.”
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Diane Zoren/John Taylor
Ext. 747/806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
2023 Field Rental Rates for Mason County Parks & Trails and revised Field Use Agreement
Background/Executive Summary:
Pursuant to the Fees and Charges Policy for the Parks & Trails Department, Section IV, fees will be
adjusted annually by using the Seattle Consumer Price (CPI) Index. The 2023 increase is 10.1%.
The Parks & Trails Advisory Committee reviewed the proposed 2023 rates and recommended approval.
Budget Impact (amount, funding source, budget amendment):
Based on the average revenue from field rental of $20K, the 10.1% increase will generate an additional
$2,000 in revenue.\
Public Outreach (news release, community meeting, etc.):
Reviewed by the Parks & Advisory Committee
Requested Action:
Approval of the resolution establishing the 2023 Field Rental Rates for the Mason County Parks & Trails
Department and the revised Field Use Agreement
Attachments:
Resolution
Rates
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Resolution to increase 2023 fees
draft.doc
RESOLUTION No.
AMENDS RESOLUTION 2021-080 ESTABLISHING THE 2023 FIELD RENTAL
RATES FOR THE MASON COUNTY PARKS AND TRAILS DEPARTMENT
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies and practices
governing such use, and
WHEREAS, Mason County Parks and Trials Department owns and operates parks for the
enjoyment and use of County residents and visitors;
WHEREAS, the Mason County Parks & Trails Advisory Committee reviewed the proposed 2023
rates and recommend approval;
WHEREAS, costs to support parks administration, operations and maintenance continue to
increase and pursuant to the Resolution 10-09, Fees and Charges Policy for Parks and Trails
Department, Section IV, fees will be adjusted annually by using the Seattle Consumer Price
(CPI) Index;
BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason
County does hereby amend the 2023 Field Rental Rates and Deposits (Exhibit A) that includes
an increase of 10.1%.
PASSED this _____ day of ______ 2022.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Kevin Shutty, Chair
____________________________________
Sharon Trask, Commissioner
____________________________________
Randy Neatherlin, Commissioner
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
ORGANIZED YOUTH LEAGUES: Use 2022 Rate 2023 Rate 2022 Pro-Rated 2023 Pro-Rated
Based on 2-Hour Practice Practice 20.50$ 22.50$ $10.25/hr $11.25/hr
2-Hour Slot with Field Prep Game 35.00$ 38.50$
ORGANIZED ADULT LEAGUES:
Practice 29.00$ 32.00$ $14.50/hr $16.00/hr
Game 42.00$ 46.00$
TOURNAMENTS:
Includes Field Preps Per Field 153.30$ 168.50$
Full Complex $1,071.00 $1,179.00
MISCELLANEOUS FIELD USE:Per Hour 20.50$ 22.50$
Supplemental Fees
3.5' X 8' sign on outfield fence $200.00/year $200.00/year $350.00/2 years $350.00/2 years
3.5' X 8' sign on outfield fence in preferred location
$375.00/year $375.00/year $675.00/2 years $675.00/2 years
Sponsor is responsible for purchasing sponsor banner.
County Staff will erect and remove banner at the end of the season.
Cleanup Fee
350.00$
Biohazard Cleanup Fee to remove bodily fluids 450.00$ 650.00$
Deposits
Field Set Up
Deposit-Local League Play
Dates Requested:
Field Configuration Required for Activity
(Please List):
Additional Requirements:
FIELD USE CONTRACT 2023
Home Telephone:
Type of Organization:
Work/Message Telephone:
Type of Activity:
Facilities Requested:
Pitching Rubber:Base Runs:
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is 100% forfeited if not canceled
at least 14 days before first day of play and new deposit required for future reservations.
TO BE COMPLETED BY APPLICANT
Field set up shall be called in to MCRA 3 days before a tournament.
Local League play payment of $375 deposit due upon acceptance of schedule, even for multiple day
MASON COUNTY PARKS DEPARTMENT 2022/2023 FIELD RENTAL RATES
Name of Applicant:
Fee charged if field is not returned in condition it was received or cigarette butts or sunflower
seeds left on the Synthetic Turf $ 350.00
Sponsoring Agency of League:
Mailing Address:
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Field Use Rates 2022-
2023 and agreement.xlsx
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
Tournament play payment of $1,179.00 deposit for one day or $2,358.00 for two days is due on the Friday prior
to tournament play.
Payment-Local League Play
Payment-Tournament Play
Tournament play payment of $1,179.00 deposit for one day or $2,358.00 for two days is due upon acceptance
of schedule, even for multiple day reservations. The deposit will be rolled forward to the next tournament date
for multiple dates scheduled.
Deposit-Tournament Play
Local league play will be billed mid-season for the first half and again at the end of the season for the second
half. Payment due upon receipt of invoice.
TERMS AND CONDITIONS OF CONTRACT:
The rentee will utilize field(s), park and restroom facilities during the dates and times specified in this
agreement. The rentee agrees to pay the appropriate field rental fees as adopted the Mason County Board of
Commissioners and the Mason County Parks Department.
Rentee must enclose a security deposit to secure reservations. Failure to pay a tournament deposit may result
in forfeiture of facility reservation.
Any and all tournament sponsors and/or League representatives must provide proof of insurance for the
specific activity with Mason County Parks Department endorsed as additional insured. Insurance coverage
must meet the minimum requirement of $1,000,000 per event. It is the responsibility of the tournament director
to ensure that each player signs a waiver and release of claims form before participating in any tournament
activity.
Each League must provide a written copy of requested field use for the season to the Mason County Parks
Department. Any and all requests for reschedules and field use dates that go beyond the original schedule
must be submitted in written form for Parks Department approval.
Rentee can be held responsible for any vandalism or damages which occur to the facility during the rental
period. In addition, rentee is responsible for cleanup of the area utilized for each activity and is required to
leave the area clean and free of litter or debris.
It is agreed that all participants involved will not hold the Mason County Parks and Recreation Department or
Mason County liable for injuries sustained while participating in or spectating at any activity or event being held
at the designated facility.
Signature of Applicant Date Signed
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Field Use Rates 2022-
2023 and agreement.xlsx
Exhibit A
ORGANIZED YOUTH LEAGUES:Use 2022 Rate 2023 Rate 2022 Pro-Rated 2023 Pro-Rated
Based on 2-Hour Practice Practice 20.50$ 22.50$ $10.25/hr $11.25/hr
2-Hour Slot with Field Prep Game 35.00$ 38.50$
ORGANIZED ADULT LEAGUES:
Practice 29.00$ 32.00$ $14.50/hr $16.00/hr
Game 42.00$ 46.00$
TOURNAMENTS:
Includes Field Preps Per Field 153.30$ 168.50$
Full Complex $1,071.00 $1,179.00
MISCELLANEOUS FIELD USE:Per Hour 20.50$ 22.50$
Cleanup Fee
350.00$
Biohazard Cleanup Fee 450.00$ 650.00$
Supplemental Fees
3.5' X 8' sign on outfield fence $200.00/year $350.00/2 years
3.5' X 8' sign on outfield fence in preferred location $375.00/year $675.00/2 years
Sponsor is responsible for purchasing sponsor banner
County Staff will erect and remove banner at the end of the season
Deposits
Field Set Up
Deposit-Local League Play
Tournament play payment of $1,179.00 for one day or $2,358.00 for two days is due on the Friday prior to
tournament play.
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is 100% forfeited if not canceled
at least 14 days before first day of play and new deposit required for future reservations.
Field set up shall be called in to MCRA 3 days before a tournament.
Local League play payment of $375 deposit due upon acceptance of schedule even for multiple day
reservations.
MASON COUNTY PARKS DEPARTMENT 2022/2023 FIELD RENTAL RATES
Payment-Local League Play
Payment-Tournament Play
Tournament play payment of $1,179.00 deposit for one day or $2,358.00 for two days is due upon acceptance
of schedule, even for multiple day reservations. The deposit will be rolled forward to the next tournament date
for multiple dates scheduled.
Deposit-Tournament Play
Local league play will be billed mid-season for the first half and again at the end of the season for the second
half. Payment due upon receipt of invoice.
Fee charged if field is not returned in condition it was received or cigarette butts or sunflower
seeds left on the Synthetic Turf $ 300.00
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\Field Use Rates
2023.xlsx
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Replacement of 4 Mechanical Pitching Machines currently located MCRA.
Background/Executive Summary:
Current pitching machines were purchased in 1998 with an estimated life span of 20 years and are
currently in operation for five years beyond their expected life.
Budget Impact (amount, funding source, budget amendment):
Estimated Cost Per Machine: $ 4,350.00
Total for 4 Machines $ 17,400.00
Ball Distribution System $ 6,050.00
Total Estimated Cost $ 23,450.00
The total cost of the Pitching Machines is budgeted using REET2 funds.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval for the Parks & Trails Manager to replace four mechanical pitching machines located at the
Mason County Recreation Area (MCRA) Park for the estimated cost of $23,450.
Attachments:
Estimate
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Application from William “Bill” Long for the Mason County Parks & Trails Advisory Board
Background/Executive Summary:
William Long as applied to be a member of the Mason County Parks and Trails Board, and is a member
of the Lake Cushman and Hoodsport community.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to appoint Bill Long to the Mason County Parks & Trails Advisory Board for a term expiring
December 31, 2026.
Attachments:
Application
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Emergency Management
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Transition from Alert Sense to CodeRed
Background/Executive Summary:
Mason County is currently using Alert Sense as its primary and only County-wide Emergency and
Disaster Alerting System. After a careful evaluation of four like products, narrowing the potential
systems to two – Alert Sense and CodeRed – the decision has been made to discontinue Alert Sense and
implement CodeRed. Mason County Alert Sense currently has 3000 County enrollees out of a population
of 66,000. Both systems have about the same abilities. However, AlertSense pricing is based on the
number of Admins, which are the key person or people, within a County organization that is authorized to
activate the system. In an effort to sustainably increase enrollments, we are making the system available
to any organization in Mason County. Based on the current pricing model of AlertSense the estimated
cost is estimated at approximately $27,000, with an expectation as organizations enroll their people the
cost will continue to increase. The current plan is for Mason County to transition to CodeRed and fund
the total cost of the system for the first year. The second year MACECOM will assist with the annual
cost. The third year cost will be divided with the organizational uses to assist the expense to Mascon
County and MACECOM.
Budget Impact (amount, funding source, budget amendment):
Alert Sense Basic Project Annually $15,520.00
Alert Sense Estimate with Admins Annually $27,000.00
CodeRed Estimated Cost Annually $ 15,862.15
Public Outreach (news release, community meeting, etc.):
None
Mason County
Agenda Request Form
Requested Action:
Approval to transition from AlertSense to CodeRed and fund the product cost for the first year of
$15,862.15.
Attachments:
Invoice
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor Ext. 806
Department: Emergency Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022 Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Location of three CERT Response Trailers
Background/Executive Summary:
The tentative locations for the three Community Emergency Response Team (CERT) trailers are:
1 CERT trailer at Port of Shelton
1 CERT trailer at North Mason Fire Authority
1 CERT trailer at Mason County Public Works
The CERT trailers and supplies are inventoried and will be signed for by an appointed individual on a
quarterly basis.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to place one Community Emergency Response Team (CERT) trailer at each of the
following locations: Port of Shelton, North Mason Fire Authority, and Mason County Public Works.
Attachments:
CERT Trailer Inventory
CERT Trailers Inventory
Trailer #1
ITEM Description Qty.
Six‐foot folding table 1
Green table covers 2
Green canopy 1
Solar generator 1 1000 watts
Solar panels 2
Bow saw 1
Storage bin 1
Solar work lights 2
Caution Tape 1
Danger tape 1
Portable radios 10 Civilian walkie talkies
Porta Power 1 Manual hydraulic spreader and ram
Rope 60 ft. 2
Poncho, rain 8
Shovel, flat tip 1
Shovel, folding 1
Broom 1
CERT Backpacks 20
4X4 wood
2X4 wood
Trailer #2
ITEM Description Qty.
Six‐foot folding table 0
Green table covers 0
Green canopy 0
Solar generator 0
Solar panels 0
Bow saw 1
Storage bin 1
Solar work lights 2
Caution Tape 1
Danger tape 0
Portable radios 10 Civilian walkie talkies
Porta Power 1 Manual hydraulic spreader and ram
Rope 60 ft. 2
Poncho, rain 6
Shovel, flat tip 1
Shovel, folding 1
Broom 1
CERT Backpacks 20
4X4 wood
2X4 wood
Trailer #3
ITEM Description Qty.
Six‐foot folding table 0
Green table covers 0
Green canopy 0
Solar generator 0
Solar panels 0
Bow saw 1
Storage bin 1
Solar work lights 1
Caution Tape 0
Danger tape 1
Portable radios 4 Civilian walkie talkies
Porta Power 1 Manual hydraulic spreader and ram
Rope 60 ft. 1
Poncho, rain 6
Shovel, flat tip 1
Shovel, folding 1
Broom 1
CERT Backpacks 20
4X4 wood
2X4 wood
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022 Agenda Date: Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
ARPA Allocation of 2nd Round of Funding
Background/Executive Summary:
Mason County has received a total of 34 requests for the second round of ARPA funding which were
due June 30th. The requests total $26,419,106 and funding available at the time of the last briefing on
September 19th was 6,342,857. Since that time, two completed projects from the first round of funding
have been identified as complete and their remaining balance of ARPA funds have been added to the
available funding. The amount to be allocated at this time has been identified as $6,393,644.
An email was sent to each Commissioner with a summary of the second round of funding requests, a
link to the detailed projects, a Scoring Matrix and a Score Card. Attached is the result of the
Commissioners’ project scores and suggested award amount.
This is the Result of the prioritization.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Review and discuss the projects to be funded; reallocate remaining funds from First Round completed
projects.
Attachments:
ARPA Score Card
Project AmountsProjects Trask Shutty Neatherlin SCOREPoint Scores # in points orderRank Projects TraskRank Projects ShuttyRank Projects NeatherlinSuggested Amount Funded TraskSuggested Amount Funded Shutty Suggested Amount Funded Neatherlin Suggested Amount Mean Notes2,664,000City of Shelton Springs Road Gravity Sewer Extension850 600 320 1770# 1#11a 125,000 125,000 125000 1250005,200,000Balfair Sewer Extension750 580 320 1650 #3#1 #2 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 425,000Mason County Fiber Optic Infrastructure Upgrade610 475 510 1595#5#3 #3 425,000 425,000 425,000 425,000 425,000 Inc to $425k from $400k per RN, TJ coming back w/updated numberTJ said that is a hard number300,000Belfair Water Backup Generators690 605 240 1535# 6#5 300000 300,000 200,000 300,000 266,667 MN w/reach out to see if $200k is sufficientDale will reach out to supplier to get updated quote. He felt like he would contribute 50‐60k for the project. If we did not fund the majority he would have to remove some of the generators needed.750,000PUD 1 Vuecrest Storage Phase 3750 600 170 1520#7 & 8#2 #1 750,000 750,000 750,000 750,000 750,000 250,000 Belfair Sewer Log Yard Rd Extension Design555 580 350 1485# 9#4 250000 250,000 250,000 250,000 250,000 240,000Eels Hill Yard Goats750 425 190 1365 # 13#7 #14 240,000 240,000 240,000 240,000 240,000 BOCC may want to pull this out $240k337,000North Mason Fire Moblie Integrated Health Program Startup465 555 340 1360# 14#12 350000 350,000 350,000 337,000 350,000 MN w/reach out to Beau about need, Trask & Shutty ok w/matching Neatherlin on this: $350kall of the capital start up costs ‐ backups at emergency room, just all medical resources are stressed, They get calls they could go to and avoid a trip to the emergency room. Bring on a PA ‐ to write prescriptions and referals for those patients that are in need without resourcesw. Decrease volume to emergency room by 40% ‐ Inlcudes mobile x‐ray machine, and referall any prescription. On‐going costs 50‐50 (250k per year) mason cunty public hosptial district 2 ‐ three year pilot program. after pilot have data to show the value of the service and continue to get funding from insurance companies. PA visit with discharged patients to ensure they dont have any questions that would result in a 911 call. Having a PA would open up a ton of opportunities to help support. van, mobile lab, cardiac monitoring, cancer screening tools, phones, tablet, vidoe monitoring resources. Just need the $337,000 no more. Beau would be happy to come present to board1,208,790Mason County Housing Authority Unit Renovation345 420 515 1280 # 15#6 750000 750,000 750,000 1,000,000 750,000 Shutty ok w/keeping mean level of $750k, Trask w/like to see more documentation. MN w/reach out to lobbyist on this prj. BOCC agreed to $750k eachhave some money coming through the state for repairs of roof and electric. This request is related to a three year project. 109 units to remodel. Take three years to complete because staff will perform the work directly ‐ so employee maintenance carpentors and carpet layers would be doing the work and getting paid a salary. commerce and housing finance commission are other possible resources that could be used for this project. If the housing authrotiy gets less than the request they would do as many units as the $750k would get through and then look for alternative funding for the rest. I let Debora know to keep an eye out from programs that they may qualify for.542,000DCD Records Archival & Scanning640 405 210 1255 # 16 & 17#8 #8 542,000 542,000 300,000 542,000 461,333 Trask & Neatherlin ok w/$542k, Shutty wants to wait on this. Come back to this.Kell is on vacation till October 3rd but can come back and explain details to the board.1,428,000Shelton Young Adult Transitional Housing Project445 455 345 1245 # 18 & 19#5 #7 500,000 500,000 500,000 500,000 500,000 $500k may not be needed in full; intended to assist w/building purchase per ST's conversation w/Terri Drexler
50,900Mason County Emergency & Disaster Response Center600 370 265 1235# 20#9 #15 50,000 51,000 51,000 51,000 50,667 Other FEMA or grants available? KS. 342,000 MCSO Bearcat 600 200 360 1160# 23#14 342,000 342,000 342,000 342000 34200030,000Camp Sluys Youth Camp175 345 115 635# 32#4 #10 30,000 30,000 30,000 30,000 30,000 6,029,000 6,155,000 5,813,000 6,392,000 6,040,667(49,143) 302,190 2,124,000City of Shelton Johns Prairie Gravity Sewer Extension850 580 320 1750 # 2#11b 125,000355,000PUD 1 Ripplewood Water System Mainline Replacement700 575 360 1635 # 4#10 #9 355,000375,000PUD 1 Alderbrook Lower Aquifer Project730 625 165 1520# 7 & 8500,000North Bay Case Inlet General Sewer Plan600 380 475 1455#10250,00075,000Eels Hill Tipping Floor 650 490 270 1410# 11#13 75,0002,500,000Belfair Sprayfield Expansion700 440 230 1370# 12#6 2,500,000400,000Solid Waste Facility Hazardous Waste Material Storage Building455 570 230 1255# 16 & 17#16 40,00050,000South Mason Youth Soccer Club Turf & Irrigation425 360 460 1245Not Eligiable for ARPA # 18 & 1947,160MCSO Personal Watercraft Project600 270 360 1230# 2150,000300,000Mason County Jail Facility490 340 380 1210# 22300,000Total Amount to be Awarded $6,342,857Amount left to be awarded to project without two votesRemaining Projects
245,000Central Mason Fire & EMS Ambulance & Power Gurney510 310 265 1085# 242,000,000Election‐ Vote Center & Processing Center355 360 240 955# 25 & 2673,130MCSO Underwater Remote Operated Vehicle520 220 215 955# 25 & 261,800,000MCSO Second Floor Addition440 340 150 930# 27 & 28235,869SWAT night vision & sighting system515 215 200 930# 27 & 28173,609MCSO Replacement Vessel South Puget Sound600 315 0 915# 2990,928MCSO Sidearm Modernization400 215 165 780# 30106,720MCSO Patrol Rife Upgrade350 110 220 680# 311,200,000Ballot sorter machine 165With Voting Center120 285# 33Total 0 ‐ Balance ‐49,143 302,190
ARPA Briefing Support 8/22/2022Page 1ARPA Briefing Support 8/22/2022Mason County Project Name District Confirmed RequestsBOCC ApprovedObligated by Contract Expended Balance Rem of Approved AmtUsed in 2021 Proposed Use in 2022Proposed Use in 2023Proposed Use in 2024Mason CountyMason GF HAMC EDC CEDS HCC PUD 1 PUD 3Crossroads HousingBelfair WaterWSAC TotalAmt Rtn fm Complete PrjsBOCC Action Agenda DateNotesProject in MunisA Support Public Health Response/Negative Economic ImpactsPUD 1 Customer Arrearages due to COVID 2 125,000 125,000 125,000 12,733.71$ 112,266 6,578 18,422 125,000 125,000 8/3/2021Reallocate from PUD Arrearages to HCC Eldon Fiber Buildout 2 (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) 2/15/2022HCC Customer Arrearages due to COVID 2 110,000 110,000 110,000 22,444.89$ 87,555 110,000 110,000 110,000 8/3/2021Mason County Treasurer Property Tax Reim ‐ individual householdsAll125,000 125,000 125,000 94,713.08$ 30,287 84,157 40,843 125,000 125,000 8/3/2021Mason County Treasurer Property Tax Reim ‐ small businesses All 75,000 75,000 75,000 25,067.94$ 49,932 75,000 75,000 75,000 12/7/2021EDC Small Business Grants All 500,000 500,000 500,000 500,000.00$ ‐ 475,000 25,000 500,000 500,000 8/3/2021Crossroads Housing for Assistance to Homeless Veterans All 10,000 10,000 10,000 1,738.80$ 8,261 10,000 10,000 10,000 11/23/2021Mason County Housing Authority Rent Arrearages All2/10/22 Frank Pinter123,545 100,000 100,000 70,030.50$ 29,970 123,545 123,545 4/12/2022The Arc of the Peninsulas All4/5/2022 Chris Tibbs35,000 35,000 35,000 10,738.40$ 24,262 Camp Sluys Youth Camp All5/20/202230,000 Shelton Young Adult Transitional Housing Project All 1,428,000 Mason County Housing Authority Unit Renovation Project All 1,208,790 Mason County Emergency & Disaster Response Center All 50,900 A Support Public Health Response/Negative Economic Impacts Subtotal3,721,235 980,000 980,000 737,467.32$ 242,533 565,734 279,265 ‐ ‐ ‐ 200,000 123,545 500,000 ‐ 110,000 25,000 ‐ 10,000 ‐ ‐ 968,545 ‐ B Premium pay for Essential WorkersSigning Bonus for Corrections Deputies‐ up to $30k approved All 74,266 30,000 In House30,000 74,266 74,266 4/11/2022 There is no other fund for this‐est $45k‐$70kB Premium pay for Essential Workers Subtotal74,266 30,000 ‐ ‐$ 30,000 ‐ ‐ ‐ ‐ ‐ 74,266 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 74,266 ‐ C Replace Public Sector Revenue Loss Up for government services up to $10 Million MCSO Body Cameras All 702,364 702,364 In House702,364.00$ ‐ 702,364 702,365 702,365 6/8, 8/3&11/23/21MCSO Body Camera install All 40,000 40,000 In House25,789.50$ 14,211 25,790 14,210 40,000 40,000 14,211 11/23/2021 Project complete‐ Jason Dracoby 9/26/2022PUD 3 Belfair Substation 1 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 8/3/2021 On hold due to interim revenue amt of $1.9MPublic Records Software GovQA All2/15/2022 Diane22,700 22,700 In House17,783.36$ 4,917 22,700 22,700 22,700 DCD Records Archival Image All2/11/22 Kell R542,000 ‐ 542,000 542,000 Prosecutors Office 2nd floor expansion (Originally 700,000) All2/18/2022 Kelly F 75,000 75,000 In House38,423.88$ 36,576 75,000 75,000 36,576 4/11/2022 Project completeBallot sorter machine B of A Bldg AllHOLD 2/10/221,200,000 ‐ 1,200,000 1,200,000 Hold/Building?Jail Elevator and Doors All5/2/2022 Kelly F80,000 80,000 In House$73,591.0480,000 80,000 5/24/2022Eels Hill Yard Goats All 240,000 240,000 240,000 Eels Hill Tipping Floor All 75,000 75,000 75,000 Solid Waste Facility Hazardous Waste Material Storage Building All 400,000 400,000 400,000 Election‐ Vote Center & Ballot Processing Center All 2,000,000 2,000,000 2,000,000 MCSO Patrol Rifle Upgrade All 106,720 106,720 106,720 SWAT night vision and sighting system All 235,869 235,869 235,869 MCSO Personal Watercraft project All 47,160 47,160 47,160 Mason County Jail Facility All 300,000 300,000 300,000 MCSO Second Floor Addition All 1,800,000 1,800,000 1,800,000 MCSO Replacement Vessel South Puget Sound All 173,609 173,609 173,609 MCSO Underwater Remote Operated Vehicle All 73,130 73,130 73,130 MCSO Sidearm Modernization All 90,928 90,928 90,928 MCSO Bearcat All 342,000 342,000 342,000 Central Mason Fire & EMS Ambulance & Power Gurney 3 245,000 245,000 245,000 North Mason Fire Mobile Integrated Health Program Startup 1 337,000 337,000 337,000 C Replace Public Sector Revenue Loss Subtotal10,628,480 2,340,064 1,500,000 857,951.78$ 1,555,703 728,153 1,536,910 ‐ ‐ 22,700 9,105,781 ‐ ‐ ‐ ‐ ‐ 1,500,000 ‐ ‐ ‐ 10,628,481 50,787 D Water, Sewer, and Broadband InfrastructurePUD 1 Agate Beach Water System Mainline 3Spending in 2023559,000 559,000 559,000 559,000 559,000 559,000 559,000 8/3/2021PUD 1 Vuecrest Storage Upgrade Phase 1 & 2 2 158,284 158,284 158,284 158,284.00$ ‐ 158,284 158,284 158,284 8/3/2021CEDS Belfair Water New Well for Commercial Core UGA 1 450,000 450,000 450,000 450,000 450,000 450,000 450,000 8/3/2021HCC Colony Surf Fiber Buildout 2 313,556 313,556 313,556 313,556.00$ ‐ 313,556 313,556 313,556 8/3/2021HCC Eldon Fiber Buildout 2 501,932 501,932 501,932 501,932 501,932 501,932 501,932 8/3/2021Reallocate from PUD #1 Customer Arrearages to HCC Eldon Fiber Buildout 100,000 100,000 100,000 100,000.00$ ‐ 100,000 100,000 100,000 2/15/2022Mason County IT Infrastructure Backbone/Storage upgrade All 136,261 136,098 In House136,097.84$ ‐ 136,098 136,261 136,261 163 9/28/2021PW Rustlewood Water Well & Reservoir Electrical Control System 1Removed 200,000‐ 200,000 ‐ ‐ 12/7/2021 Project removed by Board Action, date?PW Beards Cove AC Mainline Replacement 12/17/22 Richard D Yes100,000 100,000 In House100,000 100,000 100,000 100,000 12/7/2021PW Belfair PS #1 Improvement Project 12/17/22 Richard D Yes150,000 150,000 In House150,000 150,000 150,000 150,000 12/7/2021PW Belfair PS #3 Improvement Project 12/17/22 Richard D Yes180,000 180,000 In House180,000 180,000 180,000 180,000 12/7/2021PW Lakeland Pump Station 12/17/22 Richard D Yes42,000 42,000 In House39,433.27$ 2,567 42,000 42,000 42,000 12/21/2021City of Shelton‐ Water line from 101 to Prison 22/23/22 EDC Yes1,000,000 ‐ 1,000,000 1,000,000 Belfair Water Backup Generators12/23/22 Dale Webb Yes300,000 ‐ 197,000 197,000 City of Shelton‐ Sewer line extension from High School to Basin32/23/22 EDC Yes2,500,000 ‐ 2,500,000 2,500,000 City of Shelton‐ Wallace Kneeland Substation 32/23/22 EDC Yes3,200,000 ‐ 3,200,000 3,200,000 PUD 3 Rural Broadband Cloquallum Community 2Hold‐ Mark 2/10/22500,000 ‐ 500,000 500,000 HoldCity of Shelton Gateway 3Mark (City) 2/10/22250,000 ‐ 250,000 250,000 PW 70 Grinder Pumps All2/23/22 Richard Yes151,273 151,273 In House97,653.58$ 53,619 151,273 151,273 4/11/2022Mason County Courts Building 10 AllYes 2/10/22750,000 ‐ 750,000 750,000 Ask Frank what this is forPort Of Allyn Water Company 1Yes 4/8/2022 Mark N100,000 100,000 100,000 Belfair Sewer Log Yard Rd. Extension Design 1 $250,000Belfair Sprayfield Expansion 1 $2,500,000North Bay Case Inlet General Sewer Plan 1 $500,000Belfair Sewer Extension 1 $5,200,000Mason County Fiber Optic Infrastructure Upgrade All $425,000PUD 1 Vuecrest Storage Upgrade Phase 3 2 $750,000PUD 1 Ripplewood Water system Mainline Replacement 2 $355,000PUD 1 Alderbrook Lower Aquifer Project 2 $375,000City of Shelton Springs Road Gravity Sewer Truckline Extension 3$2,664,000City of Shelton Johns Prairie Gravity Sewer Truckline Extension2 $2,124,000South Mason Youth Soccer Club Turf and Irrigation? Eligibility? ‐ No$50,000D Water, Sewer, and Broadband Infrastructure Subtotal26,585,306 2,842,143 2,082,772 845,024.69$ 1,997,118 136,098 2,754,772 ‐ ‐ 1,509,534 ‐ ‐ ‐ 7,400,000 915,488 717,284 500,000 ‐ 197,000 ‐ 11,239,306 163 E AdministrationWashington State Association of Counties 2022 Dues All 4,000 4,000 4,000.00$ ‐ 4,000 4,000 4,000 12/21/2021Temp County Staff to address COVID All 430,000 430,000 ‐ 14,799.00$ 415,201 92,078 250,000 250,000 12/7/2021 Approved $250k until 12/31/2026 on 5/24/2022E Administration Subtotal434,000 434,000 ‐ 18,799.00$ 415,201 ‐ 96,078 ‐ ‐ ‐ 250,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,000 254,000 ‐ Grand Total41,443,287 6,626,207 4,562,772 2,459,242.79$ 4,240,555 1,429,986 4,667,025 ‐ ‐ 1,532,234 9,630,047 123,545 500,000 7,400,000 1,025,488 742,284 2,000,000 10,000 197,000 4,000 23,164,598 50,950 Total APRA Funds Available 12,968,901 Total ARPA Funds Received in 2021 ‐ First Round6,484,451 Total ARPA Funds Expected in 2022 ‐ Second Round6,484,451 Total ARPA Funds Approved in prior briefings:6,626,207 Completed projects with unexpended ARPA funds returned50,950 Total Obligated ARPA Funds:6,575,257 Total Round 2 Funding Requests:26,419,106 Total ARPA Funds Available for BOCC Approval in 20226,393,644 ARPA CategoryProposed Revenue Recipients
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022 Agenda Date: Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
ARPA Project Updates and Request for Reallocated Funds
Background/Executive Summary:
The Board requested updates of the projects that were awarded and still have funds to be spent. And the
possibilities to reallocate these funds if they are complete.
A request for Reallocated funds has come in from The Youth Connection.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Review updates
Attachments:
ARPA Update on projects without funds spent.
ARPA projects and remaining funds
Request for Reallocated Funds
ARPA Briefing Support 8/22/2022 Page 1 ARPA Briefing Support 8/22/2022
Mason County Project Name BOCC Approved
Balance
Remaining of
Approved Amt Notes
Project in
Munis
A Support Public Health Response/Negative Economic Impacts
PUD 1 Customer Arrearages due to COVID 125,000 112,266
12,266 remaining‐Closing out and using funds in
Oct.
Reallocate from PUD Arrearages to HCC Eldon Fiber Buildout (100,000) (100,000)
HCC Customer Arrearages due to COVID 110,000 87,555 Last activity 4/13/22 *Emailed for Update
Mason County Treasurer Property Tax Reim ‐ individual households 125,000 30,287 Active as of 8/17/22
Mason County Treasurer Property Tax Reim ‐ small businesses 75,000 49,932 Active as of 8/19/22
EDC Small Business Grants 500,000 ‐
Crossroads Housing for Assistance to Homeless Veterans 10,000 8,261 Active as of 8/23/22
Mason County Housing Authority Rent Arrearages 100,000 29,970 Active as of 9/13/22
The Arc of the Peninsulas 35,000 24,262 Active as of 9/20/22
A Support Public Health Response/Negative Economic Impacts Subtotal 980,000 242,532
B Premium pay for Essential Workers
Signing Bonus for Corrections Deputies‐ up to $30k approved 30,000 30,000 Waiting for new hires to meet requirements
B Premium pay for Essential Workers Subtotal 30,000 30,000
C Replace Public Sector Revenue Loss Up for government services up to $10 Million
MCSO Body Cameras 702,364 ‐
MCSO Body Camera install 40,000 14,211 PROJECT COMPLETE‐ REALLOCATE FUNDS
PUD 3 Belfair Substation 1,500,000 1,500,000 good progressing be made
Public Records Software GovQA 22,700 4,917 renewal monies
Prosecutors Office 2nd floor expansion (Originally 700,000)75,000 36,576 PROJECT COMPLETE‐ REALLOCATE FUNDS
Jail Elevator and Doors 80,000 ‐
C Replace Public Sector Revenue Loss Subtotal 2,340,064 1,555,703
D Water, Sewer, and Broadband Infrastructure
PUD 1 Agate Beach Water System Mainline 559,000 559,000 In works
PUD 1 Vuecrest Storage Upgrade Phase 1 & 2 158,284 ‐
CEDS Belfair Water New Well for Commercial Core UGA 450,000 450,000 Bid process has started
HCC Colony Surf Fiber Buildout
313,556 ‐
project is 95% complete,plan to be done by end of
year. All ARPA funds spent
HCC Eldon Fiber Buildout 501,932 501,932 60% complete
Reallocate from PUD #1 Customer Arrearages to HCC Eldon Fiber Buildou 100,000 ‐
Mason County IT Infrastructure Backbone/Storage upgrade 136,098 ‐
PW Beards Cove AC Mainline Replacement 100,000 100,000 Project not started
PW Belfair PS #1 Improvement Project 150,000 150,000 Project not started
PW Belfair PS #3 Improvement Project 180,000 180,000
Reallocating $80,000 to Utilites Brief 9/12 ‐
Started, less than 50% complete
PW Lakeland Pump Station 42,000 2,567 Project complete. Waiting on last paperwork to
PW 70 Grinder Pumps 151,273 53,619
Port Of Allyn Water Company 100,000
D Water, Sewer, and Broadband Infrastructure Subtotal 2,842,143 1,997,118
E Administration
Washington State Association of Counties 2022 Dues 4,000 ‐
Temp County Staff to address COVID 430,000 415,201 Approved $250k until 12/31/2026 on 5/24/2022
E Administration Subtotal 434,000 415,201
Grand Total 6,626,207 4,240,555
Total funds to be reallocated $50,787
ARPA Category
Project with No Money Spent Updates as of 9/21/2022
ARPA UPDATES
Projects that have not spent funds
HCC- Eldon Fiber Build:
1. Yes, the project is started and a significant portion of the mainline construction is complete.
2. The project is approximately 60% complete. We had significant delays due to permitting
requirements for crossing the Hama Hama river but permits have been approved and
construction has resumed.
3. We anticipate the project will be completed by 12/31/22.
4. We anticipate the reimbursement documentation will be submitted by 12/31/22.
5. No, there has not been any changes to our contact information.
PUD 3 Belfair Substation:
Belfair Electrical Capacity Infrastructure
Project $1,500,000
Have you started the project? Yes
How much of the project is done? 50% or less,
50% or more, or Complete
Less than 50%, good progress being
made.
What is your project completion date? Estimated commissioning in Q2 2024 for
the Belfair Ring Bus Switching Yard. We
will have other expenses totaling up to
$1.5M before full completion.
When do you expect to send in the
documentation for reimbursement?
Upon completion or when the first
$1.5M is spent.
Have there been any changes in your contact
information?
No
PUD 1 Agate Beach:
1: Have you started the project? Yes, design for that project is complete and is currently at Dept. of
Health where we’re awaiting approval of the reservoir design so we can put it out to bid by the end of
2022 to be constructed in 2023.
2: How much of the project is done? 50% or Less, 50% or more, or Complete = Less than 50%
3: What is your project completion date? End of 2023
4: When do you expect to send in the documentation for reimbursement? We should have the project
wrapped up and all reimbursement information sent in by the end of 2023.
5: Have there been any changes in your contact information? No
Belfair Water- New Well:
“We have signed a contract with the hydrogeologist and are waiting for them to produce the bid docs
for the project. We are hoping to be able to drill this winter but everything is slower right now, and
there are limited drillers who could do a job this size so they will likely have tight schedules as well.
The site is cleared and prepped for moving forward, and crossing my fingers we have enough in the
budget to get it drilled, costs have really skyrocketed since we started this project.” Dale Webb
Public Works Projects:
Beards Cove:
1: Have you started the project?
No. An initial coordination meeting has taken place with the Belfair Road Supervisor.
2: How much of the project is done? 50% or Less, 50% or more, or Complete
0%
3: What is your project completion date?
Summer 2023 or Summer 2024
4: When do you expect to send in the documentation for reimbursement?
Immediately after receiving the last necessary document following work completion.
5: Have there been any changes in your contact information? No
Belfair PS #1:
1: Have you started the project?
No. Should receive the last necessary quote within the next week.
2: How much of the project is done? 50% or Less, 50% or more, or Complete
0%
3: What is your project completion date?
Early Summer 2023
4: When do you expect to send in the documentation for reimbursement?
Immediately after receiving the last necessary document following work completion.
5: Have there been any changes in your contact information?
No
Belfair PS #3:
1: Have you started the project?
Yes
2: How much of the project is done? 50% or Less, 50% or more, or Complete
Less than 50%
3: What is your project completion date?
Early Spring 2023
4: When do you expect to send in the documentation for reimbursement?
Immediately after receiving the last necessary document following work completion.
5: Have there been any changes in your contact information?
No
Lakeland PS:
1: Have you started the project?
Yes
2: How much of the project is done? 50% or Less, 50% or more, or Complete
Complete
3: What is your project completion date?
Last Month
4: When do you expect to send in the documentation for reimbursement?
Should have already. We will double check to make sure our submittals for this project are complete.
5: Have there been any changes in your contact information?
No
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Extra Help Request for Human Resources Imaging Project
Background/Executive Summary:
Human Resources (HR) has thousands of physical paper documents that are at risk of fire, flood, image
decomposition, and common misfiling errors. HR has salary savings in their 2022 budget and requests to
hire an extra help person to assist with the scanning of these documents into digital format. The files will
be converted into Optimized Character Recognition (OCR) format to ensure all records will be in the
same location to access digitally and are easily searchable. This project will also provide HR with the
opportunity to ensure we are following the Local Government Common Records Retention Schedule
(CORE) and only hold records for the required amount of time. Holding onto records longer than
necessary puts the County at risk for public disclosure requests.
Budget Impact (amount, funding source, budget amendment):
Funded through salary savings not to exceed $10,000
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the extra help position for the Human Resources imaging project.
Attachments:
Action Items:
• Establish County Road Projects (CPRs)
• Private Line Occupancy permit
Discussion Items:
• Transportation Improvement Program Citizen’s Advisory Panel (TIP-CAP) applicant interviews
Commissioner Follow-Up Items:
Upcoming Calendar/Action Items:
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
OCTOBER 3, 2022
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Approve resolutions for County Road Projects (CRP) No. 2043 through 2045 and revise resolution No. 2022-039 for
CRP No. 2041
Background/Executive Summary:
Public Works requests approval to create CRP # 2043 through CRP # 2045 for Bear Creek Dewatto
Road/Toonerville Bridge Replacement, Little Egypt Road/North Fork Goldsborough Bridge Repair, and Kamilche
Point Road improvements. A revision to Resolution No. 2022-039 for CRP #2041, Mason Lake Road, is also
requested to reduce the project length and cost. All projects are on the 2023 Annual Construction Program.
Budget Impact (amount, funding source, budget amendment):
The project description and cost sheet attached provides the estimated cost and local/grant funding for each project.
Local funds will be funded out of the County Road fund.
Public Outreach (news release, community meeting, etc.):
Resolutions will be published in the Shelton Journal.
Requested Action:
Request Board authorize the following:
1. Execute resolutions for County Road Projects 2043, Toonerville Bridge Replacement, CRP 2044,
North Fork Goldsborough Bridge Repair and CPR 2045, Kamilche Point Road Improvement project.
2. Execute a revise resolution for CRP 2041, Mason Lake Road Improvement Project #2 , replacing Resolution
2022-039.
3. County Engineer to request Request for Qualifications as needed for consultant services for the project s and
enter into contract(s).
4. County Engineer and/or the Chair to sign all pertinent documents.
Attachments:
Resolutions, Project Location Maps, Project Descriptions and Cost
PROJECT DESCRIPTIONS AND COSTS
CRP Road Name Mileposts
2043 Bear Creek Dewatto Road 5.28 to 5.30
Project Info: Replacing the existing culvert under the Toonerville Bridge and replacing with full span concrete bridge.
Preliminary Engineering: $600,000 (fed)
Right of Way: $50,000 (fed)
Construction: $1,210,000 (fed)
Project Est. Cost: $1,860,000
Bridge Replacement Advisory Committee (BRAC) funding will fully fund project.
CRP Road Name Mileposts
2044 Little Egypt Road 0.34 - 0.35
Project Info.: Replacing the westerly timber cap on the North Fork Goldsborough Bridge.
Preliminary Engineering: $42,000 (fed)
Construction: $125,000 (fed)
Project Est. Cost: $167,000
Bridge Replacement Advisory Committee (BRAC) funding will fully fund this project.
CRP Road Name Mileposts
2045 Kamilche Point Road 0.02-2.80
Project Info.: Road Improvement Project – Asphalt overlay, upgrading shoulders, road restriping and
any other necessary safety improvements.
Preliminary Engineering: $10,000 (local)
Construction: $1,140,000 (local/fed)
Project Est. Cost: $1,150,000
Surface Transportation Program (STP) funding for this project is estimated at $984,750.
On June 7, 2022 Commissioners executed Resolution 2022-039, approving CRP 2041 Mason Lake Road
Improvement Project #2. The project length was nearly 4-miles anticipating extra Surface Transportation Program
(STP) funds. These funds did not become available.
Public Works wishes to scale back the project based on secured funds, and revise the resolution to change the
mileposts to 6.23 to 7.83.
CRP Road Name Mileposts
2041 Mason Lake Road 6.23 -7.83
Project Info.: Road Improvement (Project #2) - Resurfacing, upgrading shoulders, road restriping and any other
necessary safety improvements.
Preliminary Engineering: $10,000 (local)
Construction: $800,000 (local/fed)
Project Est. Cost: $810,000
Surface Transportation Program (STP) funding for this project is estimated at $692,000.
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2043
WHEREAS, on Mason County Road No. 04670, known locally as the Bear Creek Dewatto
Road and more specifically located in Sec. 1, T. 23N, R 2W, WM at approximately mile post 5.28 to
mile post 5.30; work defined as “construction” in the BARS Manual, Page II-63, et seq, is determined
to be necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Replacing the existing culvert under the Toonerville Bridge and replacing with full span
concrete bridge.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ 600,000
Right of Way $ 50,000
Construction $ 1,210,000
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Kevin Shutty, Chair
ATTEST:
______________________________________
_________________________________ Sharon Trask, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Randy Neatherlin, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch.
Deputy Prosecuting Attorney
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 10/20/2022
NE BEAR CREEK
DEWATTO RD
N
E
B
E
A
R
C
R
E
E
K
D
E
W
A
T
T
O
R
D
NE ELFENDAHL PASS RDNE B
E
A
R
C
R
E
E
K
D
E
W
A
T
T
O
R
D
NE TOONERVILLE DRMP 5.28
MP 5.30
CRP 2043 - Toonerville Bridge Replacement
0 0.1 0.2
Miles
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2044
WHEREAS, on Mason County Road No. 04670, known locally as the Little Egypt Road and
more specifically located in Sec. 17 & 18, T. 20N, R 4W, WM at approximately mile post 0.34 to mile
post 0.35; work defined as “construction” in the BARS Manual, Page II-63, et seq, is determined to be
necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Replacing westerly timber cap on the North Fork Goldsborough Bridge.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ 42,000
Right of Way $ -0-
Construction $ 125,000
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Kevin Shutty, Chair
ATTEST:
______________________________________
_________________________________ Sharon Trask, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Randy Neatherlin, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch.
Deputy Prosecuting Attorney
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 10/20/2022
W L
ITTLE
EGYPT
RD
W
P
Y
R
A
MI
D
C
T W LITTLE EGYPT RD
MP 0.34
MP 0.35
CRP 2044 - North Fork Goldsborough Bridge Repair
0 0.05 0.1
Miles
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2045
WHEREAS, on Mason County Road No. 14880, known locally as the Kamilche, Point Road
and more specifically located in Sec. 20, 17, 16, 9 &10, T. 19N, R 3W, WM at approximately mile post
0.02 to mile post 2.80; work defined as “construction” in the BARS Manual, Page II-63, et seq, is
determined to be necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Road Improvement Project: Asphalt overlay, shoulder improvements, roadway striping and
other necessary safety improvements.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ 10,000
Right of Way $ -0-
Construction $ 1,150,000
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Kevin Shutty, Chair
ATTEST:
______________________________________
_________________________________ Sharon Trask, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Randy Neatherlin, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch.
Deputy Prosecuting Attorney
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 10/20/2022
MP 7.83
MP 6.23
CRP 2041 - Mason Lake Road Improvement #2
0 0.75 1.5
Miles
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: October 11, 2022
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Private Line Occupancy Permit – Tim MacDonald
Background/Executive Summary:
Tim MacDonald has applied for a Private Line Occupancy Permit to run utilities for a waterline, septic
transport line, power and cable under and along the Grapeview Loop Road. The utilities will sever his two
lots across from his home at 5440 Grapeview Loop Road. The existing utilities are located on parcel
#12105-51-17009 and will benefit parcel # 12105-51-21006 and 12105-51-21001.
Budget Impact (amount, funding source, budget amendment):
An application fee of $200 has been paid to process the purposed Private Line Occupancy Permit.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Private Line Occupancy Permit granting permission for extending existing utilities under
and across the Grapeview Loop Road from 5540 Grapeview Loop Road to parcels 12105-51-21006 and
12105-51-21001.
Attachments:
Private Line Occupancy Permit
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IN THE MATTER OF THE APPLICATION OF Tim MacDonald
FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,
AND MAINTAIN Water line, Septic transport, Cable and Power
ALONG AND UNDER Grapeview Loop Road A COUNTY MAINTAINED ROAD
LOCATED IN MASON COUNTY, WASHINGTON
Application of Tim MacDonald with principal residence located at
5440 E Grapeview Loop Road, Allyn, WA 98524, by and through Tim MacDonald, for a
private line utility occupancy permit to construct, operate and maintain a private waterline under
county roads and highways in Mason County, Washington, as set forth in attached Exhibit “A”,
having come before the County Commissioners of Mason County, Washington during a
regularly scheduled public meeting, on the ____day of , 20 , and that it is in
the public interest to allow the private line utility occupancy permit herein granted;
NOW THEREFORE, IT IS ORDERED that a non-exclusive private line utility occupancy
permit be, and the same is hereby given and granted to operator, and its successors and assigns,
hereinafter referred to as the “Permittee”, for a period commencing from and after the date of
the entry of this order for the purposes, at the location(s), and upon the express terms and
conditions as described herein, and terminating as provided herein.
I. DEFINITIONS
For the purposes of this private line utility occupancy permit, terms, phrases, words, and their
derivations not defined herein that are defined in Title 12 of the Mason County Code or the
Manual on Accommodating Utilities in the Mason County Right-of-Way published by the
County Engineer (the “Manual”), shall have the same meaning or be interpreted as provided in
Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the
Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12
of the Mason County Code or the Manual refers to the same as may be amended, revised,
updated, re-enacted or re-codified from time to time.
II. GRANT
The County of Mason (hereafter the “County”) hereby grants to the Permittee a non-exclusive
private line utility occupancy permit (hereinafter “Permit”) which, once it becomes effective
shall authorize the Permittee to enter upon the road rights-of-way located within the Permit
Area for the purpose of maintaining, repairing, replacing, which grant shall be limited to the
following described purpose(s): Provide water, cable, power and on-site septic transport
line to drain field between tax parcel 12105-51-17009 to tax parcels 12105-51-21006 &
12105-51-21001.
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Such grant is subject to and must be exercised in strict accordance with and subject to this
Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,
regulations and ordinances. Permittee’s exercise of any rights granted pursuant to the Permit
is subject to the exercise of the County’s police powers, and other regulatory powers as it may
have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit
does not include permission to enter into or upon the road rights-of-way for any purposes others
than the purposes expressly described herein. Permittee has a duty to notify the County of any
change in use or condition of the utility facilities that may affect the status of the utility facilities
as (a) private line(s) or the impact of the utility facilities upon the road rights-of-way.
III. UTILITY PERMIT REQUIRED
Permittee shall not commence or perform work to install, construct, maintain repair, replace
adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-
way (hereafter collectively or individually the “Work”), without first applying for, paying all
associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason
County Code. In any utility permit so issued, the County may impose, as a condition of the
granting the utility permit, such conditions and regulations as may be necessary for the
protection, preservation and management of the road rights-of-way, including, by way of
example and not limitation, for the purpose of protecting any structures in the road
rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration
of such road rights-of-way and structures, and for the protection of the County and the public
and the continuity of pedestrian and vehicular traffic.
Permittee shall first file with the County Engineer its application for a utility permit to do such
Work together with plans and specifications showing at a minimum:
A. The position, depth and location of all such utility facilities sought to be constructed,
laid, installed or erected at that time, showing their relative position to existing county roads,
rights-of-way or other county property upon plans drawn to scale, hereinafter collectively
referred to as the “map of definite location;
B. The class and type of material and equipment to be used, manner of excavation,
construction, installation, backfill, erection of temporary structures, erection of permanent
structures, traffic control, traffic turnouts and road obstructions;
C. The manner in which the utility facility is to be installed;
D. Measures to be taken to preserve safe and free flow of traffic;
E. Structural integrity of the roadway, bridge, or other structure;
F. Specifications for the restoration of the county road, right-of-way or other county
property in the event that the road right of way will be disturbed by the Work; and
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G. Provision for ease of future road maintenance and appearance of the roadway.
Provision shall be made for known or planned expansion of the utility facilities, particularly
those located underground or attached to bridges or other structures within the road right-of-
way.
The location, alignment and depth of the utility facilities shall conform with said map of definite
location, except in instances in which deviation may be allowed thereafter in writing by the
County Engineer pursuant to application by Permittee.
All such Work shall be subject to the approval of and shall pass the inspection of the County
Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work on account of granting the said utility permits.
IV. RESTORATION OF ROAD RIGHT OF WAY
In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit,
public or private property, the Permittee shall at its own expense and with all convenient speed,
complete the work to repair and restore the county road right-of-way, or the public or private
property so disturbed or damaged, and leave the same in as good or better condition as before
the Work was commenced, to the reasonable satisfaction of the County Engineer. The
Permittee shall pay all costs of and expenses incurred in the examination, inspection and
approval of such restoration or repair.
The County Commissioners and/or County Engineer may at any time do, order or have done
any and all work that they consider necessary to restore to a safe condition such County road
right-of-way or other County property left by the Permittee or its agents in a condition
dangerous to life or property, and the Permittee, upon demand, shall pay to the County all costs
of such work.
V. PERMITTEE WORK IN RIGHT OF WAY
Permittee expressly agrees and understands that, with regard to Work within the road rights-of-
way:
A. All of Permittee’s utility facilities and Work within the road rights-of-way or other
County property shall be performed in compliance with the provisions of Title 12 MCC, the
Manual, the administrative regulations adopted by the County Engineer, other
County-established requirements for placement of utility facilities in road rights-of-way,
including the specific location of utility facilities in the road rights-of-way, and all applicable
laws, rules, regulations and ordinances;
B. In preparing plans and specifications for the Work the Permittee shall use the
Manual. Prior to commencement of any Work, Permittee shall submit such plans and
specifications to the County Engineer for review and approval together with the adequate
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exhibit depicting the existing or proposed location of the utility facility in relation to the road,
including right-of-way or easement lines; relationship to currently planned road revisions, if
applicable; and all locations and situations for which deviations in depth of cover (including
the proposed method of protection) or other locational standards that are anticipated;
C. All Work subject to this Permit shall be done in such a manner as not to interfere,
other than in ways approved by the County, with the construction, operation and maintenance
of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and
structures, located therein, nor with the grading or improvements of such County roads, rights-
of-way or other County property;
D. The owners and operators of all utility facilities (public or private) installed in the
Permit Area or other county property prior in time to the utility facilities of the Permittee, shall
have preference as to the alignment and location of such utilities so installed with respect to the
Permittee. Such preference shall continue in the event of the necessity of relocating or changing
the grade of any such county road or right-of-way;
E. Permittee shall perform the Work and operate its utility facilities in a manner that
minimizes interference with the use of the road rights-of-way by others, including others that
may be installing utility facilities; and
F. The County may require that Permittee’s utility facilities be installed at a particular
time, at a specific place, or in a particular manner as a condition of access to a particular road
or road right-of-way; may deny access if a Permittee is not willing to comply with the County's
requirements; and may remove, or require removal of, any utility facility that is not installed in
compliance with the requirements established by the County, or which is installed without prior
County approval of the time, place, or manner of installation and charge the Permittee for all
the costs associated with removal; and may require Permittee to cooperate with others to
minimize adverse impacts on the road and road rights-of-way through joint trenching and other
arrangements.
G. The County may inspect the utility facilities at any time reasonable under the
circumstances to ensure compliance with this Permit and applicable law, including to ensure
that the private line utility facilities are constructed and maintained in a safe condition. If an
unsafe condition is found to exist, the County, in addition to taking any other action permitted
under applicable law, may order the Permittee, in writing, to make the necessary repairs and
alterations specified therein forthwith to correct the unsafe condition on a time-table established
by the County which is reasonable in light of the unsafe condition. The County has the right to
correct, inspect, administer, and repair the unsafe condition if the Licensee fails to do so, and
to charge the Permittee therefor. The right of the County to conduct such inspections and order
or make repairs shall not be construed to create an obligation therefore, and such obligation to
construct and maintain its utility facilities in a safe condition shall at all times remain the sole
obligation of the Permittee.
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H. When required by the County, Permittee shall make information available to the
public regarding any Work involving the ongoing installation, construction, adjustment,
relocation, repair or maintenance of its utility facilities sufficient to show (1) the nature of the
work being performed; (2) where it is being performed; (3) its estimated completion date; and
(4) progress to completion.
I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC
COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES
AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any
underground work, Permittee will contact the appropriate personnel to have such facilities
located and make arrangements as to protective measures that must be adhered to prior to the
commencement of any work within the road and road rights-of-way. In addition to the liability
terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its
elected and appointed officers, employees and agents harmless against and from all cost,
liability, and expense whatsoever (including, without limitation, attorney’s fees and court costs
and expenses) arising out of or in any way contributed to by any act or omission of Permittee,
its contractor, agents and/or employees, that cause or in any way or degree contribute to (1) any
damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or
employees, on the County’s property, (2) any injury to or death of any person employed by or
on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-
way, and/or (3) any claim or cause of action for alleged loss of profits or revenue, or loss of
service, by a customer or user of services or products of such company(ies).
J. Permittee shall continuously be a member of the State of Washington one number
locator service under RCW 19.122, or an approved equivalent, and shall comply with all such
applicable rules and regulations.
K. Except in the event of emergency as described below, Permittee and its agents may
not enter upon the permit area to perform work for which a utility permit is required, unless and
except upon two-business days’ notice to the County Engineer.
L. In the event of an emergency involving the threat of imminent harm to persons or
property, and for purposes of taking immediate corrective action, Permittee and its agents may
enter the Permit Area without advance notice to the County as long as such entry is for the sole
purpose of addressing the emergency; provided however, that if any entry for such purposes
would require issuance of a utility permit, Permittee shall give the County verbal or telephonic
notice of the places where and the manner in which entry is required prior to such entry,
promptly followed by written notice. In all cases, notice to the County shall be given as far in
advance as practical prior to entry or as soon as practicable after entry upon the road right-of-
way.
M. Permittee shall promptly reimburse the County for its reasonable and direct costs
incurred in responding to an emergency that is caused, created by or attributable to the presence,
construction, maintenance, repair, or operation of Permittee’s utility facilities in the road rights-
of-way.
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N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee
or its agents shall immediately notify the County of said discovery and shall protect such
artifacts in a manner as specified by the County. Any such artifact shall be the property of the
County if the County wishes to own it.
VI. PROTECTION OF PUBLIC
All Work done under this Permit shall be done in a thorough and workman-like manner. In the
performance of any Work, including without limitation, the opening of trenches and the
tunneling under county roads, right-of way or other county property, the Permittee shall leave
such trenches, ditches and tunnels in such a way as to interfere as little as possible with public
travel and shall take all due and necessary precautions to guard the same, so that damage or
injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches
and tunnels are left open at night, the Permittee shall place warning lights, barricades and other
appropriate protective devices at such a position as to give adequate warning of such Work.
The Permittee shall be liable for any injury to person or persons or damage to property sustained
arising out of its carelessness or neglect, or through any failure or neglect to properly guard or
give warning of any trenches, ditches or tunnels dug or maintained by the Permittee.
VII. POLICE POWERS
The County, in granting this Permit, does not waive any rights which it now has or may hereafter
acquire with respect to county roads, rights-of-way or other county property and this Permit
shall not be construed to deprive the county of any powers, rights or privileges which it now
has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way
and other county property covered by this Permit. The County retains the right to administer
and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve
a particular right to regulate, or reference a particular regulation, shall not be interpreted by
negative implication or otherwise to prevent the application of a regulation to the Permittee.
VIII. RELOCATION
Permittee shall, in the course of any Work, comply with the following requirements:
A. The Permittee shall, by a time specified by the County, protect, support, temporarily
disconnect, relocate, or remove any of its utility facilities when required by the County by
reason of traffic conditions; public safety; road right-of-way construction; road right-of-way
repair (including resurfacing or widening); change of road right-of-way grade; construction,
installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines,
tracks, communications system, other public work, public facility, or improvement of any
government-owned utility; road right-of-way vacation; or for any other purpose where the
County work involved would be aided by the removal or relocation of the utility facilities.
Collectively, such matters are referred to below as the "public work."
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Permittee acknowledges and understands that any delay by Permittee in performing the above
described work may delay, hinder, or interfere with the work performed by the County and its
contractors and subcontractors done in furtherance of such Public Work and result in damage
to the County, including but not limited to, delay claims. Permittee shall cooperate with the
County and its contractors and subcontractors to coordinate such Permittee work to
accommodate the Public Work project and project schedules to avoid delay, hindrance of, or
interference with the Public Work. The County shall make available to the Permittee a copy of
the Six Year Transportation Program and the County’s annual construction program after
adoption each year. It is anticipated these programs will aid the Permittee in planning
construction programs.
B. Permittee has a duty to protect its utility facilities from work performed by the
County within the road rights-of-way. The rights granted to the Permittee herein do not
preclude the County, its employees, contractors, subcontractors, and agents from blasting,
grading, excavating, or doing other necessary road work contiguous to Permittee’s utility
facilities; providing that, the Permittee shall be given a minimum of forty-eight (48) hours
notice of said blasting or other work in order that the Permittee may protect its utility facilities.
C. In the event of an emergency, or where the utility facility creates or is contributing
to an imminent danger to health, safety, or property, the County may protect, support,
temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior
notice, and charge the Permittee for costs incurred.
D. If any Person that is authorized to place facilities in the road right of way requests
the Permittee to protect, support, temporarily disconnect, remove, or relocate the Permittee’s
utility facilities to accommodate the construction, operation, or repair of the facilities of such
other person, the Permittee shall, after 30 days' advance written notice, take action to effect the
necessary changes requested; provided that, if such project is related to or competes with
Permittee’s service, or if the effect of such changes would be to permanently deprive Permittee
of the beneficial enjoyment of this Permit for its intended purposes through interference with
the operation of Permittee’s utility facilities or otherwise, Permittee shall not be required to
relocate its utility facilities. Unless the matter is governed by a valid contract or a state or
federal law or regulation, or unless the Permittee’s utility facilities were not properly installed,
the reasonable cost of the same shall be borne by the Person requesting the protection, support,
temporary disconnection, removal, or relocation at no charge to the County, even if the County
makes the request for such action.
E. The Permittee shall, on the request of any person holding a valid permit issued by a
governmental authority, temporarily raise or lower its wires to permit the moving of buildings
or other objects. The expense of such temporary removal or raising or lowering of wires shall
be paid by the person requesting the same.
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The County of Mason will accept liability for direct and actual damages to said Permittee that
are the result of the negligence of Mason County, its trustees, officers, employees, contractors,
subcontractors or agents while performing County improvement or Public Works projects
enumerated in Section VIII, paragraph B. Direct and actual damages are specifically limited
to physical damage to properly installed and located infrastructure of the Permittee and the cost
to repair such physical damage. Mason County retains the right to assert all applicable defenses
in the event of a dispute including contributory negligence on the part of the Permittee. Mason
County shall in no way be liable for incidental damages claimed to arise from such actions.
All Work to be performed by the Permittee under this section shall pass the inspection of the
County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work.
IX. PRESERVATION OF MONUMENTS/MARKERS
Before any Work is performed under this permit which may affect any existing monuments or
markers of any nature relating to subdivisions, plats, roads and all other surveys, the Permittee
shall reference all such monuments and markers. The reference points shall be so located that
they will not be disturbed during the Permittee’s Work and operations under this Permit. The
method of referencing these monuments or other points to be referenced shall be approved by
the County Engineer. The replacement of all such monuments or markers disturbed during
construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24
and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other
markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments
shall be borne by the Permittee.
A complete set of reference notes for monument and other ties shall be filed with the office of
the Mason County Engineer.
X. VACATION OF ROAD RIGHT-OF-WAY
If at any time the County shall vacate any County road or right-of-way or other County Property
which is subject to rights granted by this Permit and said vacation shall be for the purpose of
acquiring the fee or other property interest in said road or right-of-way for the use of the County,
in either its proprietary or governmental capacity, then the Board of Mason County
Commissioners may, at its option, and by giving thirty (30) days written notice to the Permittee,
terminate this Permit with reference to such county road right-of-way or other County property
so vacated, and the County of Mason shall not be liable for any damages or loss to the Permittee
by reason of such termination. It has been the practice of Mason County to reserve easements
for utilities at the time of road vacation, and will continue to be the practice until such time the
Board of Mason County Commissioners direct a change of practice.
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XI. FINANCIAL SECURITY
A. Insurance It is intended that the following insurance requirements shall apply to the
person performing the Work in the road right-of-way. Permittee and Permittee’s contractors
shall not perform or cause to be performed any Work, unless and until Permittee (to the extent
Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent
Permittee’s contractor performs any of the Work in the road right-of-way) provide certificates
of insurance evidencing that Permittee or Permittee’s contractors are in compliance with the
following requirements, including, maintaining insurance in at least in the following amounts:
1. COMMERCIAL GENERAL LIABILITY insurance to cover liability,
bodily injury, and property damage. The Commercial General Liability insurance shall be
written on an occurrence basis, with an aggregate limit location endorsement for the Permit
Area, and shall provide coverage for any and all costs, including defense costs, and losses and
damages resulting from personal injury, bodily injury and death, property damage, products
liability and completed operations arising out of the Work. Coverage must be written with the
following limits of liability:
Bodily and Personal Injury & Property Damage
$ 1,000,000 per Occurrence
$ 2,000,000 aggregate
2 WORKERS' COMPENSATION insurance shall be maintained by Permittee’s
contractor to comply with statutory limits for all employees, and in the case any work is sublet,
the contractor shall require its subcontractors similarly to provide workers' compensation
insurance for all the employees.
3. COMPREHENSIVE AUTO LIABILITY insurance shall include owned,
hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per
occurrence.
The required insurance shall be maintained from the time that Work in the road right-of-way
commences until the Work is complete and the utility permit issued for said Work has been
released by the County Engineer, or his or her designee.
If the Permittee or its contractors and subcontractors do not have the required insurance, the
County may require such entities to stop operations until the insurance is obtained and
approved.
Permittee shall, or shall cause its contractors to, file with the application for a utility permit,
certificates of insurance reflecting evidence of the required insurance in a form and content
approved by the County’s Risk Manager. All coverage shall be listed on one certificate with
the same expiration dates.
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The certificates shall contain a provision that coverages afforded under these policies will not
be canceled until at least 30 days' prior written notice has been given to the County.
In the event that the insurance certificate provided indicates that the insurance shall terminate
or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least
30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance
as proof that equal and like coverage has been or will be obtained prior to any such lapse or
termination during the balance of the period of the Permit.
The County reserves the right, during the term of the Permit, to require any other insurance
coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk
management practices and principals based upon the loss exposures.
Each insurance policy required pursuant to this Permit shall be primary and non-contributing
as respects any coverage maintained by the County and shall include an endorsement reflecting
the same. Any other coverage maintained by County shall be excess of this coverage herein
defined as primary and shall not contribute with it. The certificate of insurance must reflect
that the above wording is included in all such policies.
Each insurance policy obtained pursuant to this Permit shall be issued by financially sound
insurers who may lawfully do business in the State of Washington with a financial rating at all
times during coverage of no less than rating of “A” and a class of “X” or better in the latest
edition of “Best’s Key Rating Guide” published by A.M. Best Company, or such other financial
rating or rating guide approved in writing by the County’s risk manager. In the event that at
any time during coverage, the insurer does not meet the foregoing standards, Permittee shall
give or shall cause its contractors to give prompt notice to the County and shall seek coverage
from an insurer that meets the foregoing standards. The County reserves the right to change
the rating or the rating guide depending upon the changed risks or availability of other suitable
and reliable rating guides.
Comprehensive general liability insurance policies and coverage obtained pursuant to this
Permit shall include an endorsement (standard ISO form CG 24-17) deleting all exclusions
for work or incidents occurring within any distance from a railroad track or railroad property,
or on, over, or under a railroad track.
Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless
approved of by the County Risk Manager or designee.
Commercial general liability insurance policies obtained pursuant to this Permit shall name the
County as an additional insured without limitation, pursuant to an endorsement approved of by
the County’s Risk Manager or designee.
Permittee or Permittee’s Contractors’ insurers, through policy endorsement, shall waive their
rights of subrogation against the County for all claims and suits. The certificate of insurance
must reflect this waiver of subrogation rights endorsement.
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B. Contractor Bond. All contractors performing Work on behalf of Permittee shall
be licensed and bonded.
C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and
shall cause its contractor(s) only as to subsection (9) below, to release, indemnify, defend and
hold harmless the county and the county’s legal representatives, officers (elected or appointed),
employees and agents (collectively, “indemnitees”) for, from and against any and all claims,
liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands,
judgments and expenses (including, without limitation, court costs, attorneys’ fees, and costs
of investigation, removal and remediation and governmental oversight costs), environmental or
otherwise (collectively “liabilities”) of any nature, kind, or description, of any person or entity,
directly or indirectly, arising out of, resulting from, or related to (in whole or in part):
1. this permit;
2. any rights or interests granted pursuant to this permit;
3. permittee’s occupation and use of the road right of way;
4. permittee’s operation of its utility facilities;
5. the presence of utility facilities within the right of way;
6. the environmental condition and status of the road right-of-way caused by,
aggravated by, or contributed to, in whole or in part, by permittee or its agents; or
7. the acts, errors, or omissions of third parties when arising out of the, installation,
construction, adjustment, relocation, replacement, removal, or maintenance of such third party
utility facilities within the road rights-of-way when such work is performed under authority of
the operator’s utility permit or at the direction or under the control of the operator; or
8. any act or omission of permittee or permittee’s agents; or
9. any act or omission of contractor or its employees, agents, or subcontractors
when arising out of the work.
Even if such liabilities arise from or are attributed to, in whole or in part, any negligence of any
indemnitee. The only liabilities with respect to which permittee’s obligation to indemnify the
indemnitees does not apply are liabilities to the extent proximately caused by the sole
negligence or intentional misconduct of an indemnitee or for liabilities that by law the
indemniteees cannot be indemnified for.
12
Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or
other proceeding brought against any indemnitee by any entity, relating to any matter covered
by this permit for which permittee has an obligation to assume liability for and/or save and hold
harmless any indemnitee. Permittee shall pay all costs incident to such defense, including, but
not limited to, attorneys’ fees, investigators’ fees, litigation and appeal expenses, settlement
payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said
judgment within ninety (90) days after said suit or action shall have finally been determined if
determined adversely to mason county. upon the permittee’s failure to satisfy said judgment
within the ninety (90) day period, this permit shall at once cease and terminate and the county
of mason shall have a lien upon permittee’s utility facilities and all other facilities used in the
construction, operation and maintenance of the permittee’s utility system which may be
enforced against the property for the full amount of any such judgment so taken against any of
the indemnitees.
Acceptance by the County of any Work performed by the Permittee at the time of completion
shall not be grounds for avoidance of this covenant.
XII. PERMIT NONEXCLUSIVE
This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the
County of Mason from granting rights to other utilities under, along, across, over and upon any
of the County roads, rights-of-way or other County property subject to this Permit and shall in
no way prevent or prohibit the County of Mason from constructing, altering, maintaining or
using any of said roads rights-of-way, drainage structures or facilities, irrigation structures or
facilities, or any other county property or affect its jurisdiction over them or any part of them
with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same
as the County may deem fit.
XIII. SUCCESSORS AND ASSIGNS
All the provisions, conditions, regulations and requirements herein contained shall be binding
upon the successors and assigns of the Permittee and all privileges, as well as all obligations
and liability of the Permittee, shall inure to its successors and assigns equally as if they were
specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a
specifically named party shall be deemed to apply to any successor, heir, administrator,
executor or assign of such party who has acquired its interest in compliance with the terms of
this Permit or under law.
XIV. TRANSFER/ASSIGNMENT
Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an
Assignment Agreement. The Agreement must be signed and delivered back to the County of
Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect
to the Permit and guaranteeing performance under the terms and conditions of the Permit and
that transferee will be bound by all the conditions of the Permit and will assume all the
13
obligations of its predecessor. Such an assignment shall relieve the Permittee of any further
obligations under the Permit, including any obligations not fulfilled by Permittee’s assignee;
provided that, the assignment shall not in any respect relieve the Permittee, or any of its
successors in interest, of responsibility for acts or omissions, known or unknown, or the
consequences thereof, which acts or omissions occur prior to the time of the assignment. No
Permit may be assigned or transferred without filing or establishing with the county the
insurance certificates, security fund and performance bond as may be required pursuant to this
Permit.
XV. ANNEXATION
Whenever any of the County road rights-of-way or other county property as designated in this
Permit, by reason of the subsequent incorporation of any town or city, or extension of the limits
of any town or city, shall fall within the city or town limits; then, except to the extent allowed
by law, this Permit shall terminate in respect to the said roads, rights-of-way or other county
property so included with city or town limits; but this Permit shall continue in force and effect
to all county road rights-of-way or other county property not so included in city or town limits.
XVI. TERM/TERMINATION/REMEDIES
A. Term. This Permit shall commence upon acceptance by the Permittee as provided
at Section XVIII herein and continue in PERPETUITY until terminated or otherwise
superseded by a subsequent franchise, private line utility occupancy permit, master road use
permit or other agreement of the Parties. In the event that it is determined by a court of
competent jurisdiction that, as a matter or law, the term provided for herein is unlawful, this
Permit shall be deemed to have a term for the maximum period allowed by law, and if no such
maximum period is readily and easily capable of being identified, for a term of not longer than
fifty (50) years.
B. Termination by County. Permittee has elected to obtain a Permit in lieu of a
franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may
be terminated by the County with or without cause. This means that the County is not required
to have or provide a reason for the termination and that the County may terminate this Permit
in its sole discretion without penalty to the County and regardless of whether or not Permittee
is or is not in default; provided that, the County may not terminate this Permit for a reason that
is unlawful. The Parties agree that the only condition of termination by the County of this
Permit is that the County must give not less than ninety (90) days written notice to the Permittee
of termination. The County Engineer is authorized to exercise the right of the County to
terminate this Permit.
C. Termination upon Transfer/Assignment/Conveyance. This Permit shall
automatically terminate upon: (1) assignment of the Permit without the prior written consent of
the County in substantially the form of an Assignment Agreement (obtained by request), (2)
transfer of the utility facilities located with the Permit Area without prior written notice to the
County and mutual acceptance of an assignment of the Permit, (3) conveyance of the real
property or any part thereof benefited by the installation and operation of the utility facilities
14
without prior written notice to the County and mutual acceptance of an assignment of the
Permit, or (4) use of the utility facilities for the benefit of persons other than the owner/operator
in a manner that no longer constitutes a de-minimis use of the road right-of-way.
D. Termination upon Removal of Utility Facilities. This Permit and all of the rights,
duties and obligations contained herein, shall terminate upon removal of all Permittee utility
facilities from the road right-of-way or abandonment and de-commissioning in place to the
reasonable satisfaction of and in the manner approved by the County Engineer and restoration
of the road right-of way to the satisfaction of the County Engineer.
E. Effect of Termination. On or before the effective date of termination or as otherwise
mutually agreed to by the Parties, Permittee shall remove its utility facilities from the road
rights-of-way and restore the road rights-of-way to the reasonable satisfaction of the County
Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and
de-commissioning of the utility facilities in the manner approved by and to the reasonable
satisfaction of the County Engineer. In the event that the Permittee fails to timely and
completely perform such work, the County may perform or complete such work at the cost of
the Permittee and Permittee shall be obligated to reimburse the County for such work within 30
days of invoice by the County.
F. Remedies. In addition to the right of the County to terminate this Permit, the County
has the right to exercise any and all of the following remedies, singly or in combination, in the
event of Default. “Default” shall mean any failure of Permittee or its agents to keep, observe
or perform any of Permittee's or its agent’s duties or obligations under this Permit:
1. Damages. Permittee shall be liable for any and all damages incurred by
County.
2. Specific Performance. County shall be entitled to specific performance of
each and every obligation of Permittee under this Permit without any requirement to prove or
establish that County does not have an adequate remedy at law. Permittee hereby waives the
requirement of any such proof and acknowledges that County would not have an adequate
remedy at law for Permittee’s commission of an Event of Default hereunder.
3. Injunction. County shall be entitled to restrain, by injunction, the actual or
threatened commission or attempt of an Event of Default and to obtain a judgment or order
specifically prohibiting a violation or breach of this Permit agreement without, in either case,
being required to prove or establish that County does not have an adequate remedy at law.
Permittee hereby waives the requirement of any such proof and acknowledges that County
would not have an adequate remedy at law for Permittee’s commission of an Event of Default
hereunder.
4. Alternative Remedies. Neither the existence of other remedies identified in
this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the
County to commence an action for equitable or other relief and/or proceed against Permittee
15
and any guarantor for all direct monetary damages, costs and expenses arising from the Default
and to recover all such damages, costs and expenses, including reasonable attorneys’ fees.
Remedies are cumulative; the exercise of one shall not foreclose the exercise of others.
XVII. SUBSEQUENT ACTION
The County reserves for itself the right at any time upon ninety (90) days written notice to the
Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein
enumerated to conform to any state statute or county regulation, relating to the public welfare,
health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated.
XVIII. ACCEPTANCE
Permittee shall execute and return to County a signed acceptance of the Permit granted
hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit
“A”, and in accepting the Permit, Permittee warrants that it has carefully read the terms and
conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees
to abide by the same and acknowledges that it has relied upon its own investigation of all
relevant facts, that it has had the assistance of counsel or an opportunity to have assistance of
counsel, that it was not induced to accept a Permit, that this Permit represents the entire
agreement between the Permittee and the County. In the event the Permittee fails to submit the
acceptance as provided for herein within the time limits set forth in this section, the grant herein
is and shall become null and void.
XIX. RECORDING OF MEMORANDUM OF PERMIT
The Parties agree that a “Memorandum of Permit” in substantially the form attached hereto as
Exhibit “A”, shall be filed for record with the Office of the Mason County Auditor upon written
acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee
if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,
this Permit is not intended nor shall it be construed to create an interest in land or constitute the
grant or conveyance of a real property interest by the County to the Permittee. The requirements
of this Section XIX are intended solely to provide notice of the existence of this Permit and the
terms and conditions there under, including inter-alia, the limitations upon assignment of the
Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor’s tax
identification number of the parcel or parcels benefited by this Permit and a legal description
of each such parcel to be included in the Memorandum of Permit.
XX. MISCELLANEOUS PROVISIONS
A. Controlling Law/Venue. Any disputes concerning the application or interpretation
of any of the provisions of this Permit shall be governed by the laws of the State of Washington.
Venue of any action or arbitration brought under this Permit shall be in Mason County,
Washington or the Western District of Washington if an action is brought in federal court,
provided; however, that venue of such action is legally proper.
16
B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of
any Work done, suffered or permitted to be done by Permittee on any Permit area.
C. Waiver. No waiver by either party of any provision of this Permit shall in any way
impair the right of such party to enforce that provision for any subsequent breach, or either
party’s right to enforce all other provisions of this Permit.
D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret
the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to
reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to
which such Party or Parties may be entitled.
E. Amendment. This Permit may be amended only by a written contract signed by
authorized representatives of Permittee and County of Mason.
F. Severability. If any provision of this Permit is held to be illegal, invalid or
unenforceable under present or future laws, such provision will be fully severable and this
Permit will be construed and enforced as if such illegal, invalid or unenforceable provision is
not a part hereof, and the remaining provisions hereof will remain in full force and effect. In
lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically
as a part of this Permit, a provision as similar in its terms to such illegal, invalid or
unenforceable provision as may be possible and be legal, valid and enforceable.
G. Joint and Several Liability. Permittee acknowledges that, in any case in which
Permittee and Permittee’s contractors are responsible under the terms of this Permit, such
responsibility is joint and several as between Permittee and any such Permittee’s contractors;
provided that, the Permittee is not prohibited from allocating such liability as a matter of
contract.
H. Notices. Any notice contemplated, required, or permitted to be given under this
Permit shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail,
return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the
Party and at the address specified below, except as such Party and address may be changed by
providing no less than thirty (30) days' advance written notice of such change in address.
Permittee: Tim MacDonald
5440 E Grapeview Loop Road
Allyn, WA 98524
Grantor: Mason County Public Works
100 W Public Works Drive
Shelton, WA 98584
17
I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation upon
the County to determine the adequacy or sufficiency of Permittee's plans and specifications or
to ascertain whether Permittee's proposed or actual construction, installation, testing,
maintenance, repairs, replacement, relocation, adjustment or removal is adequate or sufficient
or in conformance with the plans and specifications reviewed by the County. No approval
given, inspection made, review or supervision performed by the County pursuant to this Permit
shall constitute or be construed as a representation or warranty express or implied by County
that such item approved, inspected, or supervised, complies with laws, rules regulations or
ordinances or this Permit or meets any particular standard, code or requirement, or is in
conformance with the plans and specifications, and no liability shall attach with respect thereto.
County and inspections as provided herein, are for the sole purpose of protecting the County’s
rights as the owner and manager of the road rights-of-way and shall not constitute any
representation or warranty, express or implied, as to the adequacy of the design, construction,
repair, or maintenance of the utility facilities, suitability of the permit area for construction,
maintenance, or repair of the utility facilities, or any obligation on the part of the County to
insure that work or materials are in compliance with any requirements imposed by a
governmental entity. County is under no obligation or duty to supervise the design,
construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation
of the utility facilities.
J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure
to perform an obligation set forth herein to the extent such failure is caused by war, act of
terrorism or an act of God, provided that such Party has made and is making all reasonable
efforts to perform such obligation and minimize any and all resulting loss or damage.
K. Construction. All pronouns and any variations thereof shall be deemed to refer to
the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may
require. The provisions of this Permit shall be construed as a whole according to their common
meaning, except where specifically defined herein, not strictly for or against any party and
consistent with the provisions contained herein in order to achieve the objectives and purposes
of this Permit.
L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of
this Permit or in the future as contemplated herein, are hereby incorporated by reference as
though fully set forth herein.
M. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays, and legal holidays in the State of Washington, except that if the last day of any period
falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be
extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State
of Washington.
18
N. Entire Agreement. This Permit is the full and complete agreement of County and
Permittee with respect to all matters covered herein and all matters related to the use of the
Permit Area by Permittee and Permittee’s Contractors, and this Permit supersedes any and all
other agreements of the Parties hereto with respect to all such matters, including, without
limitation, all agreements evidencing the Permit.
O. No Recourse. Without limiting such immunities as the County or other persons may
have under applicable law, Permittee shall have no monetary recourse whatsoever against the
County or its officials, boards, commissions, agents, or employees for any loss or damage
arising out of the County’s exercising its authority pursuant to this Permit or other applicable
law.
P. Responsibility for Costs. Except as expressly provided otherwise, any act that
Permittee is required to perform under this Permit shall be performed at its cost. If Permittee
fails to perform work that it is required to perform within the time provided for performance,
the County may perform the work and bill the Permittee. The Permittee shall pay the amounts
billed within 30 days.
Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors
are subject to the same restrictions, limitations, and conditions as if the Work was performed
by the Permittee. The Permittee shall be responsible for all Work performed by its contractors
and subcontractors, and others performing Work on its behalf, under its control, or under
authority of its utility permit, as if the work were performed by it and shall ensure that all such
work is performed in compliance with this Permit, Title 12 MCC, the Manual and other
applicable law, and shall be jointly and severally liable for all damages and correcting all
damage caused by them. It is the Permittee’s responsibility to ensure that contractors,
subcontractors, or other Persons performing work on the Permittee’s behalf are familiar with
the requirements of the Permit, Title 12 MCC, the Manual, and other applicable laws governing
the work performed by them and further, for ensuring that such contractors and subcontractors
maintain insurance as required herein.
R. Survival of Terms. Upon the termination of the Permit, the Permittee shall no longer
have the right to occupy the Permit area. However, the Permittee’s obligations under this
Permit to the County shall survive the termination of these rights according to its terms for so
long as the Permittee’s utility facilities shall remain in whole or in part in the road rights-of-
way, except to the extent the County Engineer has approved abandonment in place. By way of
illustration and not limitation, Permittee’s obligations to indemnify, defend and hold harmless
the County, provide insurance and a performance/payment bond pursuant to Section XI and
Permittee’s obligation to relocate its utility facilities pursuant to Section VIII, shall continue in
effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent
that a County-approved transfer, sale, or assignment of the utility system is completed, and
another entity has assumed full and complete responsibility for the utility facilities or for the
relevant acts or omissions.
19
DATED at Shelton, Washington this day of _____________, 20 .
APPROVED: BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
County Engineer
Chair
Approved as to form:
Vice Chair
______________________________
Chief D.P.A.
______________________________
Commissioner
A-1
RECORDED AT THE REQUEST OF
AND AFTER RECORDING RETURN TO:
County of Mason
100 West Public Works Drive
Shelton WA 98584
Attn: County Engineer
EXHIBIT “A”
MEMORANDUM OF PERMIT
Title: Tim MacDonald Private Line Occupancy Permit
Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington
Grantee: Tim MacDonald
Description of Franchise Area: SEE EXHIBIT A-4
Parcel Numbers: 12105-51-17009, 12105-51-21006 & 12105-51-21001
Legal Descriptions: DETROIT #2 - BLK: 20 LOTS 9-12 BLK: 31 TRS 13-14 & 19-20 &
VAC ALLEYS & STS - DPC #14-11 AF #2028858
DETROIT #2 BLK: 21 LOTS 6 - 15
DETROIT #2 BLK: 21 LOTS 1-5 & 16-20
A-2
ACCEPTANCE OF PERMIT
Private Line Utility Occupancy Permit effective , 20 .
I/We, __________am/our the ____________________of parcel(s) _____________
______________________________ and I/we am/are the (Operator and) or (representative
authorized to) accept Permit on behalf of _____________________ I/we certify that this
Permit and all terms and conditions thereof are accepted by _____________________ without
qualification or reservation and guarantee performance hereunder. I/We certify that, to the
best of my/our knowledge, the assessor’s tax identification number of the parcel or parcels
benefited by this Permit and a legal description of each such parcel are as described in the
attached exhibit.
DATED this ____ day of ________________, 20 .
PERMITTEE(S)
_________________________________________
By: _______________________
Title: _______________________
STATE OF __________________ )
) ss.
COUNTY OF _______________ )
I certify that I know or have satisfactory evidence that is
the person who appeared before me, and said person acknowledged that he/she signed this instrument, on
oath stated that he/she was authorized to execute the instrument and acknowledged it as the
________________________ of the ____________________________________ to be the free and
voluntary act of such party for the uses and purposes mentioned in the instrument.
Dated:
Notary Public
Print Name
My commission expires
A-3
MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT
THIS MEMORANDUM OF PERMIT is dated as of the ___day of __________, 20 __
between the County of Mason, a legal subdivision of the state of Washington (“County”) and
______________________________________________________________ (Permittee”).
1. Property. County has, pursuant to Private Line Utility Occupancy Permit
granted to Permittee, the right, revocable at the will of the County, to use and occupy certain
road rights-of-way for the construction, installation, adjustment, maintenance, removal, repair,
relocation and operation of Permittee’s utility facilities for the benefit of the herein described
Property, upon the terms and conditions of that certain permit agreement between the parties
accepted the ____ day of ____________, 2022 (the “Permit”), which terms and conditions are
incorporated herein by this reference. The property to be benefited by this permit is situated in
the Mason County, Washington, legally described in Exhibit A attached hereto (herein called
the "Property"). The road right-of-way permit area (“Permit Area”) is also described in attached
Exhibit A.
2. Term. The term of the Permit is in perpetuity unless terminated.
3. Termination. County in its sole discretion may terminate all or part of the Permit
with or without cause upon no less than ninety (90) days written notice to the Permittee.
Further, this Permit will automatically terminate upon assignment without the prior written
consent of the County, or upon transfer of the Property without the prior written consent of the
County to an assignment of the Permit or upon transfer of all or part of the utility facilities
located in the Permit Area without the prior written consent of the County to an assignment of
the Permit.
4. Purpose of Memorandum of Permit. This memorandum of permit is prepared
for the purpose of recordation and notice and in no way modifies the Permit and is in no way
intended to or should be construed to create or convey an interest in land or the road right-of-
way.
DATED this _________ day of _____________, 20 __.
COUNTY OF MASON
County Engineer
Approved as to form:
_______________________________
Chief D.P.A.
A-4
FORM OF MEMORANDUM OF PERMIT
Permit Area Map
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Loretta Swanson
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 3, 2022
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) Applications
Background/Executive Summary:
Public Works received Advisory Board applications from the following constituents for TIP-CAP. One
applicant lives in an area already represented, and two could represent District 3 – Shelton UGA or City.
Name Area to Represent Dist. Position Openings Term
Adam Bernbaum District 1 - Rural None at this time N/A
Jason Webber District 3 - UGA Shelton UGA or City N/A
Blair A. Schirman District 3 - City Shelton UGA or City 2 -Year term
TIP-CAP is comprised of nine voting positions. Below are current members, terms and vacancies:
Member Representing Term
1 Phillip Wolff Commissioner District 1 – Rural 08/30/22 – 08/30/24
2 Tim Lincoln Commissioner District 1 – Rural 08/30/22 – 08/30/25
3 Vacant Commissioner District 1 – Belfair or Allyn UGA
4 Amy Asher Commissioner District 2 – Rural 03/01/22 – 03/01/24
5 Vacant Commissioner District 2 – Rural
6 Vacant Commissioner District 2 – Hoodsport or Union RACs
7 Don Pogreba Commissioner District 3 – Rural 08/30/22 – 08/30/25
8 Vacant Commissioner District 3 – Rural
9 Vacant Commissioner District 3 – Shelton UGA or City
Budget Impact (amount, funding source, budget amendment):
None
Mason County
Agenda Request Form
Public Outreach (news release, community meeting, etc.):
Public Works continues to seek citizen volunteers to serve on TIP-CAP. A News Release was published
on March 1, 2022 and July 19, 2022.
Requested Action:
Recommend that the Board set interview dates for Jason Webber and Blair Schirman.
Attachments:
Applications
I AM SEEKING APPOINTMENT TO NAME: ADDRESS: CllY/ZIP: VOTING PRECINCT: MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269 I PHONE: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: POSITION: COMPANY: POSITION: In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: What interests, skills do you wish to offer the Board, Committee, or Council? Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? Realistically, how much time can you give to this position? Quarterly Monthly Weekly Daily Office Use Only Appointment Date ___ _ Signature Dale Term Expire Date ___ _
MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Mason Cow11y
Commissioners
Fax 360-427-8437; Voice 360-427-9670, Ext. 419,'. 275-4467 or482-5269
I AM SEEKING APPOINTMENT TO TIP CAP ADVISORY BOARD --------------------------
NAME: BLAIR A SCHIRMAN
ADDRESS, I PHONE:
CITY/ZIP: \/OTING PRECIN CT: WORK PHONE : (OR AREA IN iHE COUNTY YOUUVEJ E-MAIL:
COMMUNITY SERVICE EMP LOYMENT: {IF RETIRED. PREVIOUS EXPERIENCE).
Jf.CTIVITIES ORMEMBERSHIPS) A XE MEN WRESTLING COMPANY: CROSSROADS HOUSING 3 YRS COMMUNITY HOMELESS TASKFORCE POSITION: MAINTENANCE MANAGER
COMPAN Y: FLIPPIN AWESOME 3 YRS
POSITION: GENERAL CONTRACTOR
In your words, what do you perceive is the .r.ole or purpose of the Board, Committee or Council for whi.ch you are applying:
TO GIVE COMMUNITY PERSPECTIVE ON PURPOSED TRAFFICE PROJECTS AND ASSIST IN PRIORITIZATION
What interests, skills do you wish to offer the Board. Committee, or Council?
WHILE LIVING IN MICHIGAN FROM 2004-2008 I WORKED FOR THE LARGEST RO.A.D CONSTRI ICTION CORPORATION IN THE REAGION. MY PRIMARY DUTIES WERE ROADWAY PROJECTS THAT REQUIRED
1-ll=A\N I=()( IIPI\Al=NT nPl=RATinN� ANn TRAl=l=lr. �Al=l=TY
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) ·
N/A
Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such. as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? YES ·
Realistically; how much time can you give to this position? X Quarterly X Monthly X Weekly
BLAIR A SCHIRMAN
Signature 9/21/22
Date
Daily . ···:}l�r{fFprit�' : ;:;;:,; .�. : ;��poin@�1itBai�> J,. '.i\.:: '