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Home My WebLink About2022/09/19 - Briefing Packet Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 09/15/22 at 3:06 PM If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Our Commission meetings are live streamed at http://www.masonwebtv.com/ and we will accept public comment via email msmith@masoncountywa.gov; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners’ office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of September 19, 2022 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday, September 19, 2022 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 9:45 A.M. Treasurer – Lisa Frazier 9:50 A.M. WSU Extension – Dan Teuteberg 9:55 A.M. Support Services – Mark Neary 10:25 A.M. Public Works – Loretta Swanson Utilities & Waste Management 10:40 A.M. Community Development – Dave Windom/Kell Rowen 10:45 A.M. Executive Session – RCW 42.30.110 (1)(i) Litigation Commissioner Discussion – as needed Thursday, September 22, 2022 Parks Tour Times are subject to change, depending on the amount of business presented 8:30 A.M. Meet at Mason County Recreational Area (MCRA) 2100 E Johns Prairie Road, Shelton 9:10 A.M. Leave for Truman Glick Park 9:40 A.M. Truman Glick Park Tour 1291 W Ford Road, Matlock 10:00 A.M. Leave for Foothills Park 10:30 A.M. Foothills Park Tour 241 N Foothills Park Road, Hoodsport 10:50 A.M. Leave for Union Community Park Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 09/15/22 at 3:06 PM If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Drive-by Union Boat Launch 5093 E State Route 106, Union 11:10 A.M. Union Community Park Tour 61 E Port Townsend Street, Union 11:30 A.M. Leave for Walker Park 11:45 A.M. Walker Park Tour 2400 SE Walker Park Road, Shelton Mason County Agenda Request Form To: Board of Mason County Commissioners From: Lisa Frazier Ext. 484 Department: Treasurer's Office Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Resolution to Cancel Outstanding Warrants Background/Executive Summary: RCW 39.56.040 states in part … “warrants not presented within one year of their issue shall be canceled by passage of a resolution of the governing body of the municipal corporation”. Annually the Treasurer’s Office reviews the county financial records to determine outstanding warrants that have not been presented for payment and creates a list. The list is then sent to the Auditor’s Financial Services for due diligence before presenting the list to the Commission for approval to cancel. Budget Impact (amount, funding source, budget amendment): $4,026.80 will be adjusted back to the cash balances for those funds for which the warrants were originally drawn. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Resolution to Cancel Outstanding Warrants. Attachments: Resolution and Exhibit A RESOLUTION NO. _______________ CANCELLATION OF OUTSTANDING WARRANTS WHEREAS, RCW 39.56.040 states in part................ warrants not presented within in one year of their issue, shall be canceled by passage of a resolution of the governing body of the municipal corporations, and upon such notice of passage of such resolution the auditor of the municipal corporation and the treasurer of the municipal corporation shall transfer all records of such warrants so as to the funds as if such warrants had never been drawn. WHEREAS, approval of such resolution will allow the auditor and/or treasurer of such municipal corporation the authority to void the warrants as listed in Exhibit A and provide for in the process adjusted cash balances to those funds for which the warrants were originally drawn as required by RCW 39.56.040. WHEREAS, the County Auditor' s Office has finished their due diligence efforts and provided the Treasurer' s Office with an updated list of outstanding warrants to be voided. Such list has been attached as Exhibit A. NOW THEREFORE, BE IT RESOLVED that the Board of Mason County Commissioners hereby authorize the County Auditor's Office to void the outstanding warrants as set out in Exhibit A, attached pursuant to RCW 39.56.040. Dated this _______ day of _______________,2022. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney cc: Auditor Finance, Treasurer' s Office BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________________ Kevin Shutty, Chair _______________________________________ Sharon Trask, Vice Chair _______________________________________ Randy Neatherlin VOIDED COUNTY WARRANT REPORT EXHIBIT A 8073619 7/15/2020 $5.00 LUCAS MARX 8073943 8/5/2020 $144.60 GARY MATTSON 8073879 8/5/2020 $16.44 JESSICA PAULEY 8073881 8/5/2020 $10.35 NICK SHARON 8073880 8/5/2020 $10.00 JUSTIN HIEDEMAN 8074194 8/19/2020 $13.01 NADIA CARER 8074617 9/9/2020 $329.00 BRENDA HOUSE 8074837 9/16/2020 $86.41 BELFAIR WATER DISTRICT #1 8075571 11/4/2020 $117.50 WASHINTON STATE DEPARTMENT OF LICENSING 8075775 11/10/2020 $3.00 COLTON BRADBURY 8075941 11/18/2020 $47.49 COLEMAN, MICHAEL F 8075967 11/18/2020 $48.41 PYLE, JUSTIN THOMAS 8076529 12/16/2020 $27.14 CHATFIELD, ROBERT LEE 8076546 12/16/2020 $31.39 FARMER, MICHELLE MARIE 8076548 12/16/2020 $63.92 FLOREK, JEFFREY ALLEN 8076555 12/16/2020 $21.62 GLEASON, SEAMUS PATRICK 8076594 12/16/2020 $20.92 MILLER, AARON NELSON 8076596 12/16/2020 $34.04 MORGAN, JANET ELAINE 8076604 12/16/2020 $10.69 NORTHUP, JEREMIAH MICHAEL 8076616 12/16/2020 $11.50 REYES, ROLANDO 8076627 12/16/2020 $11.27 SEXTON, JAMES ARNOLD 8076638 12/16/2020 $22.19 TEBBS, MARLIE S 8076639 12/16/2020 $41.05 THOMPSON, JOSEPH PATRICK 8076980 1/6/2021 $30.01 EARL, KATHLEEN S 8076982 1/6/2021 $38.64 FORBES, LESLIE L 8076993 1/6/2021 $23.45 OLSON, JAMES CHRISTOPHER 8077307 1/21/2021 $25.68 TED LEE DAHM 8077474 2/2/2021 $103.50 GAMMA SECURITY GROUP, PLLC 8077634 2/10/2021 $10.00 DERIK A SUCHOKI 8077635 2/10/2021 $10.00 ELAINE ANGEL CULTEE 8077637 2/10/2021 $33.63 ALLEN, BRANDON LEE 8077672 2/10/2021 $24.34 GARNER, LISA MARIE 8077694 2/10/2021 $10.67 LOFGREN, INER LEE CECIL 8077716 2/10/2021 $26.46 ROBERTS, BABETTE A 8077724 2/10/2021 $57.04 SCHUREMAN, NICHOLAS FORD 8077744 2/10/2021 $15.60 WHITE, TIMOTHY JORDAN 8077748 2/10/2021 $14.59 WINKOWSKI, JOHN JAMES 8078599 3/24/2021 $34.53 BLACK, ANGELA M 8078637 3/24/2021 $16.50 JOHNSON, JENNIFER MARLENE 8078651 3/24/2021 $31.39 LUNDBERG, LARS T 8078672 3/24/2021 $16.72 RICKARD, LONNI LYNN 8078677 3/24/2021 $23.14 SELZLER, STEVEN ALLEN 8078689 3/24/2021 $11.57 TOWNSEND, NATOSHA NICOLE 8078697 3/24/2021 $35.68 WALLENCHECK, KIMBERLY J 8079179 4/15/2021 $17.84 ARKIN, PHILLIP K 8079212 4/15/2021 $10.00 COPPINGER, KIM TERESE 8079237 4/15/2021 $30.75 GODDARD, CURTIS FRED 8079250 4/15/2021 $12.02 HOOVER, RONALD VICTOR EDWA 8079257 4/15/2021 $30.94 JANKOWSKI, JON PATRICK 8079263 4/15/2021 $39.12 KAYE, TRISTON JAMES 8079267 4/15/2021 $18.62 LANDSIEDEL, HALEY LYNN 8079276 4/15/2021 $11.46 LUND, JUANITA GUIJOSA 8079281 4/15/2021 $38.90 MATTHEWS, JOSHUA ALLEN 8079288 4/15/2021 $49.87 MILLER, DAVID CRAWFORD 8079297 4/15/2021 $13.14 O'CONNOR, ARTHUR JOHN 8079302 4/15/2021 $33.86 PARKINSON, SHAUN EDWIN 8079306 4/15/2021 $30.98 PETROSKI, BRIANA L 8079318 4/15/2021 $63.01 ROBINSON, LEILANI RAE 8079348 4/15/2021 $23.44 TESTER, MOLLY DANIELLE 8079354 4/15/2021 $21.79 VAN GUNDY, ROBERT J 8079357 4/15/2021 $17.84 WALLENCHECK, RONALD J 8079358 4/15/2021 $14.03 WARREN, DANIELLE ANN 8079768 5/6/2021 $12.02 BENEDICT, KAYLEE RENEE' 8079778 5/6/2021 $11.68 BLUSH, PAULA S 8079784 5/6/2021 $17.62 BOYER, KYLE WESLEY KATONA 8079802 5/6/2021 $34.75 CASANOVA, ADAM JACOB 8079806 5/6/2021 $40.58 CHACON, JAVIER VAUGHN 8079813 5/6/2021 $13.92 CONTRERAS, EFRAIN 8079832 5/6/2021 $21.79 DEPOE, DEE A 8079848 5/6/2021 $34.30 FAGAN, SHELLY R 8079877 5/6/2021 $31.39 GONZALEZ, ERICK MARTIN 8079879 5/6/2021 $52.26 GRAHAM, ANDREW JAMES 8079885 5/6/2021 $205.68 GUIDRY, NATHAN JAMES 8079895 5/6/2021 $19.86 HASSETT, RICHARD BLAIR 8079913 5/6/2021 $43.82 JACOBSON, JESSE DAVID 8079916 5/6/2021 $10.90 JASKE, JENNIFER M 8079924 5/6/2021 $25.01 JOHNSON, KYLE ROLAND 8079931 5/6/2021 $49.76 JONES-FRIEND, KAI SKYLER 8079961 5/6/2021 $14.14 LEHMANN-BOWER, RENA LU 8079973 5/6/2021 $22.91 LUND, CHRISTOPHER JEFFREY 8079977 5/6/2021 $32.85 MARBELLA, VINCENT 8079980 5/6/2021 $23.22 MARSH, GABRIELE 8080001 5/6/2021 $10.90 MILLER, JOSHUA JOSEPH 8080011 5/6/2021 $77.12 MINDER, BRITTANY A 8080014 5/6/2021 $12.69 MOJICA LOPEZ, ANDREA 8080024 5/6/2021 $11.01 MULLINS, JERRY FLOYD 8080028 5/6/2021 $39.34 NASTO, SEAN A 8080073 5/6/2021 $22.54 RICKERT, ABIGAIL CHRISTINE 8080079 5/6/2021 $10.67 RUYLE, ANGELA MARIE 8080087 5/6/2021 $53.89 SCHLAUDERAFF, PAMELA J HUN 8080101 5/6/2021 $16.72 SMITH, ERIC MATTHEW 8080105 5/6/2021 $30.16 SPRINGS, ROLENE YVONNE 8080111 5/6/2021 $12.13 STEWART, ZACHARY R 8080123 5/6/2021 $24.00 TRACY, IAN EDRICK HOTON 8080165 5/6/2021 $32.06 ZAMZOW, WILLIAM C 8080289 5/19/2021 $10.00 CHRIS HECKERMAN 8080533 5/28/2021 $48.08 GABREAL BRAXTON 8080556 6/1/2021 $11.34 ADICKS, VINCENT KYLE 8080560 6/1/2021 $12.13 ANDERSON, ANDREW FRANKLIN 8080594 6/1/2021 $38.34 BURMASTER, DAVID SCOTT 8080600 6/1/2021 $17.06 CARTER, NICHOLAS R 8080603 6/1/2021 $10.78 CHAPMAN, NATHANIEL WAYNE 8080607 6/1/2021 $20.86 CHURCHFIELD, JAMES EDWARD 8080609 6/1/2021 $31.50 CLOWERS, JOSHUA TIPTON 8080610 6/1/2021 $26.50 COBAIN, DANIEL JOSEPH 8080626 6/1/2021 $23.44 DINGUSS, SHERRIE K 8080639 6/1/2021 $18.85 FENDER, JAMES CRAIG 8080643 6/1/2021 $22.66 GAA, PAUL CHRISTOPHER 8080647 6/1/2021 $18.74 GARRETT, THERESA CHRISTINE 8080653 6/1/2021 $31.95 HACKNEY, RYAN KEE 8080654 6/1/2021 $27.25 HAMPTON, PAUL ALAN 8080667 6/1/2021 $31.06 HILL, RONALD GEORGE 8080674 6/1/2021 $26.58 HUSSEY, DUSTIN RAY ALBERT 8080679 6/1/2021 $27.14 ISBELL, ROBERT B 8080689 6/1/2021 $11.68 JOSEPH, AARON DANIEL 8080691 6/1/2021 $12.69 KAAS, SHEENA SUZANNE 8080713 6/1/2021 $78.69 LOMKER, SARA ELIZABETH 8080730 6/1/2021 $23.44 MILLER, MARJORIE S 8080745 6/1/2021 $12.24 NUXOLL, JEFFERY RYAN 8080753 6/1/2021 $28.82 PHELAN, RYDER D 8080768 6/1/2021 $40.02 ROBINS, JOHANNA JEAN 8080780 6/1/2021 $11.90 SCHMID, ESTIE CASSANDRA 8080823 6/1/2021 $18.18 WHITENER, JOHN BRADY 8080880 6/2/2021 $25.30 JULIE KALKSTINE 8080883 6/2/2021 $20.20 LAURA MCTIMPENY 8080891 6/2/2021 $10.00 SKYLA OLSOE 8080887 6/2/2021 $10.00 MICK SCHEINOST TOTAL: $4,026.80 WHEREAS, 4-H is America’s largest youth development organization, having supported almost six million youth across the country thus far; and WHEREAS, 4-H has helped more than 1,500 youth in Mason County to become confident, independent, resilient and compassionate leaders; and WHEREAS, 4-H is delivered by Cooperative Extension – a community of more than 100 public universities across the nation that provides experiences where young people learn by doing in hands-on projects in areas including health, science, agriculture and citizenship; and WHEREAS, National 4-H Week showcases the incredible experiences that 4-H offers young people, and highlights the remarkable 4 -H youth in Mason County who work each day to make a positive impact on those around them; and WHEREAS, 4-H’s network of 600,000 volunteers and 3,500 professionals provides caring and supportive mentoring to all 4-H’ers, helping them to grow into true leaders, entrepreneurs and visionaries; NOW, THEREFORE, we, the Mason County Board of Commissioners do hereby proclaim October 2-8, 2021 as NATIONAL 4-H WEEK throughout Mason County and encourage all of our citizens to recognize 4-H for the significant impact they have made and continue to make by empowering youth with the skills they need to lead for a lifetime. Dated this 27th day of September, 2022. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty, Sharon Trask, Randy Neatherlin, Chair Vice-Chair Commissioner Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator September 19, 2022 Specific Items for Review →Renew MasonWebTV contract for live-streaming services of Commission meetings – Diane Zoren →MuniCode (County Code) service agreement amendment – Diane Zoren →Appoint Deidre Peterson to the Lodging Tax Advisory Committee (LTAC) – Diane Zoren →ARPA scoring prioritization - Jennifer Beierle →Reorganization of Public Health and Community Development – Mary Ransier Commissioner Discussion →Letter of support for The Arc of the Peninsulas – Cmmr. Shutty Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Renew the contract with MasonWebTV for live video streaming and video recording services for Commission meetings Background/Executive Summary: MasonWebTV has provided live video streaming and video recording services since 2017. The proposed rate in the 2023 contract for briefings, regular Commission meetings and special Commission meetings in Belfair is $100 for the first hour; for special meetings held in other locations, the rate is $125 for the first hour. The rate for each additional hour is $50. Staff is recommending a 2-year contract with an option for a 2-year extension for a total of four years. Budget Impact $8,000 is budgeted in the 2023 preliminary budget; suggest this budget be increased to $12,500 if contract terms are acceptable Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to renew the contract with MasonWebTV for live video streaming and video recording services for Commission meetings. Attachments: Contract Page 1 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx MASON COUNTY PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and MasonWebTV.com, hereinafter referred to as "MWTV.” RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide live video streaming services (Streaming Services)for regular Mason County Commission and Board of Health meetings; and WHEREAS, MWTV warrants that it is qualified and competent to render the Streaming Services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: General Conditions Scope of Services: The MWTV agrees to provide to COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT is January 1, 2023 to December 31, 2024. Term: Services provided by MWTV prior to or after the term of this CONTRACT shall be performed at the expense of MWTV and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of two years, and for a total of no longer than four years. Compensation: For the 2023-2024 contract term, the rate per meeting is $100 for the first hour for briefings, regular business meetings and special meetings held in the County Commission Chambers in Shelton and in the North Mason School District Boardroom in Belfair. For special meetings held in other locations, the rate per meeting is $125 for the first hour. The rate for each additional hour is $50. Compensation rates will be negotiated if and when the contract is extended. A $50 charge may be charged if MasonWebTV is asked to provide a sound system/public address system to amplify sound during the meeting. Streaming Services may be provided at additional meetings as agreed to by both PARTIES at the above rates. Mason County Board of Health meetings will be streamed/recorded at no charge. Page 2 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx Accounting and Payment for MWTV Services: The COUNTY will remit funds to MWTV as invoiced for Streaming Services at the above rates within 30 days of receiving an acceptable invoice. The invoice shall include at a minimum, the name of company, remittance address, DUNS and EIN number, contact name, phone number and e-mail and actual number of meetings, length of meeting, when services were provided. Invoices will be submitted monthly and at a minimum, shall be submitted quarterly for payment. Unless approved in writing in advance by the official executing this CONTRACT for the COUNTY or their designee (hereinafter referred to as the "Administrative Officer") the COUNTY will not reimburse MWTV any costs or expenses incurred by the MWTV in the performance of this CONTRACT. Taxes: MWTV understands and acknowledges that the COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, MWTV authorizes the COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by MWTV will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of MWTV to make the necessary estimated tax payments throughout the year, if any, and MWTV is solely liable for any tax obligation arising from the MWTV's performance of this CONTRACT. MWTV hereby agrees to indemnify the COUNTY against any demand to pay taxes arising from the MWTV's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. MWTV must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on MWTV's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. Withholding Payment: In the event MWTV has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to MWTV, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling MWTV to termination or damages, provided that COUNTY promptly gives notice in writing to MWTV of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to MWTV of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that MWTV acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of MWTV, (3) to set off any amount so paid or incurred from amounts due or to become due MWTV. In the event MWTV obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to MWTV by reason of good faith withholding by COUNTY under this clause. Labor Standards: Page 3 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx MWTV agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: MWTV's services shall be furnished by MWTV as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by MWTV as an independent contractor. MWTV acknowledges that the entire compensation for this CONTRACT is specified above, Compensation, and MWTV is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. MWTV represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. MWTV will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Both parties agree that, as an independent contractor, MWTV is not prohibited from pursuing additional advertisers or sponsors to offset costs of providing services. Advertising on the Mason County Commission streaming page containing the following content will not be permitted: • Obscene or indecent • Discriminatory • Religious • Political • Public Issue In addition, advertising that depicts or promotes the following products, services or other material will not be permitted: • Tobacco, liquor, or recreational drug products • Films rated “X” or “NC-17” and video games rated “A” or “M”, or comparable industry standards • Adult book / video stores, adult Internet sites, adult telephone services, escort services and adult entertainment establishments • Any material that is false, fraudulent, misleading, deceptive or would constitute a tort of defamation or invasion of privacy • Any material that is so objectionable that under contemporary community standards as to be reasonably foreseeable that it will result in harm to, disruption of, or interference with a transportation system Page 4 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx • Any material directed at a person or group that is so insulting, degrading or offensive as to be reasonably foreseeable that it will incite or produce imminent lawless action in the form of retaliation, vandalism or other breach of public safety, peace and order Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by MWTV. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. No Guarantee of Employment: The performance of all or part of this CONTRACT by MWTV shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of MWTV or any employee of MWTV or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, MWTV or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then MWTV shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require MWTV to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. MWTV shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which MWTV is governed by such laws, MWTV shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, MWTV shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Page 5 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx Non-Discrimination in Client Services: MWTV shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: MWTV irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and MWTV further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Ownership of Items Produced: When MWTV creates any copyrightable materials or invents any patentable property in connection with performance of this CONTRACT, MWTV may copyright or patent the same, but COUNTY retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the materials or property and to authorize other governments to use the same for state or local governmental purposes. MWTV further agrees to make research, notes, and other work products produced in the performance of this CONTRACT available to COUNTY upon request. Patent/Copyright Infringement: MWTV will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the contractor infringes any patent or copyright. MWTV will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. MWTV shall be notified promptly in writing by COUNTY of any notice of such claim. B. MWTV shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: MWTV, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by MWTV in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. MWTV shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. MWTV shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from MWTV's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by Page 6 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. MWTV shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. MWTV also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to MWTV, then MWTV agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, MWTV shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, MWTV expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of MWTV. This waiver is mutually negotiated by the parties to this CONTRACT. MWTV Commitments, Warranties and Representations: Any written commitment received from MWTV concerning this CONTRACT shall be binding upon MWTV, unless otherwise specifically provided herein with reference to this paragraph. Failure of MWTV to fulfill such a commitment shall render MWTV liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by MWTV. To the fullest extent permitted by law, MWTV agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of MWTV, its employees, agents or volunteers or subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon MWTV’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of Page 7 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx MWTV shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of MWTV shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and MWTV hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of MWTV are a material inducement to COUNTY to enter into this CONTRACT, are reflected in MW TV’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of MWTV’s indemnity obligations under this CONTRACT. Survival of MWTV’s Indemnity Obligations. MWTV agrees all MWTV’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event MWTV enters into subcontracts to the extent allowed under this CONTRACT, MWTV's subcontractors shall indemnify COUNTY on a basis equal to or exceeding MWTV’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. MWTV also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and MWTV hereby accepts, the Mason County Administrative Services Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Diane Zoren, Administrative Services Manager 411 North 5th Street Shelton, WA 98584 MWTV's Primary Contact's Information: Dedrick Allan dedrickallan@hcc.net 360-229-2234 Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by MWTV to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, Page 8 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If MWTV defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to MWTV in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, MWTV shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to MWTV. MWTV shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that MWTV was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, MWTV shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, MWTV shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: 1. Differences between MWTV and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not Page 9 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. MWTV shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless MWTV has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which MWTV believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. MWTV shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. MWTV shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, MWTV has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or Page 10 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. T he failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Special Conditions D. General Conditions Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. IN WITNESS WHEREOF, COUNTY and MWTV have executed this CONTRACT as of the date and year last written below. MasonWebTV BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ____________________________________ ____________________________________ Dedrick Allan Kevin Shutty, Chair Dated: _____________________________ Dated: _____________________________ APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief DPA Page 11 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx EXHIBIT A SCOPE OF SERVICES 1. County will provide access to the County’s internet connection and necessary passwords for connectivity. If a connection is not available, MWTV will utilize a mobile broadband device provided sufficient signal is available. If sufficient connection and/or signal are not available, MWTV will take all efforts to record the meeting and post the video to the web in a timely manner. 2. MWTV will utilize a minimum of one camera (provided by MWTV), a connection to the existing sound system in the Commission Chambers, and other microphones and equipment as needed (provided by MWTV). 3. MWTV may utilize additional microphones and other necessary equipment to better provide the public access to pictures, maps and charts. County staff will make those documents available to MWTV prior to the meeting for inclusion in the webcast. 4. MWTV will send a video and audio feed to YouTube that the County, MasonWebTV.com, Hood Canal Communications, the public and others can embed on their websites. Hood Canal Communications will also utilize this feed for broadcasting on their Local Channel. 5. MWTV shall provide available analytical information (number of users viewing video live and recorded, length of time of viewing, etc.) to the County every quarter. This information shall be used for performance review. 6. MWTV reserves the right to stream or record other Mason County Commission meetings utilizing the same internet connection and connection to the existing sound system without additional cost to the County. 7. County will provide MWTV access to meeting venue one hour prior to meeting time for set up and allow ample time for breakdown after meeting conclusion. 8. County will provide MWTV advance notification if a presentation will be made utilizing electronic means (Powerpoint or video to the monitor) in order to include the presentation in the video/stream. That notification should be at least one day prior to the meeting and presenters should arrive a mimimum of 30 minutes before the meeting time to be certain they are accommodated and the presentation is compatible with existing systems. Page 12 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. This requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If MWTV or MWTV’s employees will use personal autos in any way on this project, MWTV shall obtain evidence of personal auto liability coverage for each such person. 4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of MWTV, sub-contractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. MWTV agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. MWTV also agrees to require all contractors, sub-contractors and anyone else involved in this CONTRACT on behalf of MWTV (hereinafter “indemnifying parties”) to comply with these provisions. 2. MWTV agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by MWTV or required of others by MWTV pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. Page 13 of 13 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\8PXBJRCN\MasonWebTV Streaming Services CONTRACT FOR 2023 TERM.docx 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. MWTV shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent. 5. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by MWTV or deducted from sums due MWTV. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by MWTV or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. MWTV agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If MWTV’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with MWTV, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. MWTV will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by MWTV or any sub-contractor is intended to apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Other – County Administrator (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Amended agreement with MUNICODE to include pricing for an annual flat rate for the County Code supplementation services Background/Executive Summary: Mason County contracts with MUNICODE to host and maintain our County Code. The current billing is a per page method ($20.50 per page). The billing is changing to an annual flat rate in 2023 and if the County makes the shift in 2022, we will receive a 20% discount. The 2023 annual flat rate will be $6,475 less a 20% discount plus a $950 hosting fee (hosting fee remains the same and discount doesn’t apply). The annual supplement flat fee is based on historical costs for code updates and there are certain services that are not included in this flat fee – see page 6 of the agreement. Budget Impact (amount, funding source, budget amendment): The 2022 budget for Codification is $8000 and to-date we have spent $11,403. The 2023 preliminary budget is $20,000 for Codification. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to place the amended agreement with MUNICODE to include pricing for an annual flat rate for the County Code supplementation services on the September 27 agenda. Attachments: Amended Statement of Work 8/22/2022 Diane Zoren Assistant to the County Administrator dlz@co.mason.wa.us Diane Zoren: Thank you for your continued loyalty and business throughout the years! We are excited to offer an annual rate for supplementation services. We have included a discount of 20% for year one if you elect to adopt this new billing model within the calendar year of 2022! The purpose of this amendment is to modify our current agreement to include pricing for an annual flat rate for the supplementation services in which you are currently enrolled. This annual rate will simplify your budget process, empower you to update your code regularly, provide reassurance that there are no hidden fees and allow for a simplified way to explain the entire supplementation process to staff. If you elect the flat annual supplementation rate, we have also included additional discounted offerings for Municode Meetings or CivicClerk. With over 70 years of experience, Municode is the oldest and most trusted codifier in the nation. We currently provide codification services to over 4,200 municipalities throughout the United States and host nearly 4,000 municipal codes online via our code hosting platform, MunicodeNEXT. We are extremely excited to have recently joined forces with CivicPlus, the nation’s premier provider of integrated government technology solutions! CivicPlus shares our vision of strengthening democracy by connecting municipalities with their citizens in new, powerful, and meaningful ways. Please let us know if you have any questions – we would love to discuss the many advantages this new billing model provides to our customers! Sylvana Satterfield – Client Success Manager Email: tsatterfield@civicplus.com Sincerely, V. PD 06.01.2015-0048 Page 1 of 10 CONTRACT ADDENDUM TO SUPPLEMENT BILLING Supplement Service* Historically supplementation has been invoiced on a per page amended basis. This billing model often causes difficulties establishing an annual budget and approving costs for each scheduled supplement. Transitioning to a fixed annual supplement billing model can provide the following benefits: 1. Easier Budgeting Process: With an annual fee, you will be able to easily budget for your supplementation cost. No more guessing or estimating how many ordinances your council or commission will pass. 2. Removal of supplement estimates: Under this model we can remove the estimate process per supplement allowing for our editorial staff to start the process sooner vs. waiting on approval for a supplement. 3. Increased Transparency: With this new model, you will not need to worry about how many ordinances you send to us for supplementation. With a few exceptions, such as full chapter replacements and/or the addition of new zoning codes, your annual fee is fixed, allowing you to send in as many ordinances as you would like. Over the years, we have found that many of our customers don’t send all their ordinances so that they can save on the cost of supplementation. Our new approach will ensure that your code is always up to date for you and your residents. 4. Create billing efficiencies: Less invoices to process annually. No more counting pages or trying to reconcile your bill with your supplements. 5. Simplify: Training new team members and explaining supplementation to staff will be simplified.| 6. First Year Discount: To ease the transition to an annual fee, we would like to work with you to reduce the cost of your first year of supplementation by 20%. 7. Discounts on Additional CivicPlus Products: If you can work with us in 2022 to make the shift, our team will also be empowered to offer you a 50% discount on the first-year hosting and support cost on any new subscriptions to our Meeting and Agenda Management software solutions, Municode Meetings and CivicClerk. *All recurring services under this contract will be subject to a 5% annual increase each renewal term. Sales tax will be applied where applicable. V. PD 06.01.2015-0048 Page 2 of 10 Annual Fees: the annual billing month will be established upon final approval. Supplementation annual fee: USD 6,475.00 To provide full transparency, we have provided a historical breakdown of the costs associated with your supplementation that will be built into your fixed annual fee. The recommended annual supplement fee is based on this historical breakdown of billing. We will maintain your current supplement schedule. Line Item – Code of Ordinances 2017 2018 2019 2020 2021 Supplement charges ($20.50 per page)$7585 $3116 $7503 $4592 $5084 Images, Graphics, Tabular Matter ($10 each)$765 $165 $765 $150 $45 Administrative Support Fee $475 $475 $475 $475 $475 Freight $48 $35 $78 $69 $0 Folio/PDF/WORD $0 $0 $0 $0 $0 Color printing $0 $0 $0 $0 $0 Totals $8873 $3791 $8821 $5286 $5604 Historical Average USD 6,475.00 V. PD 06.01.2015-0048 Page 3 of 10 Annual Supplement Fee: USD 6,475.00 annually • First 12 months of service will receive a 20% discount if approved in 2022 • We will maintain your current supplement schedule. • Upgrades to your Full Service Plus supplement schedule will be pro-rated, then added to the annual fee. The Municipality is currently enrolled in Monthly Supplement. Annual rate above includes: • Annual fee includes the supplementation of legislation permanent and general in nature. Omitted legislation is not included in annual fee. • Acknowledgement of material • Editorial work • Proofreading • Updating the index • Updating online code upon completion of each supplement • Printing* 9 copies per “print” schedule enrolled in • Freight for supplements • Images, Graphics & tabular matter. Annual rate above excludes: • Additional copies, reprints, binders and tab orders • Legal work, creation of fee schedules, gender neutral review/implementation, external linking • Codifying complete replacement of complex subject matter such as, but not limited to, Zoning (or equivalent). This work is subject to a one-time editorial conversion fee and an increase in the annual supplement rate and online hosting fee(s). Quote provided upon receipt of material. • Codifying a newly adopted full Chapter/Title/Appendix. This may be subject to a one-time additional editorial fee and an increase in the annual supplement rate and online hosting fee(s). Material to be reviewed upon receipt. • Codifying a newly adopted term change legislation. This may be subject to a one-time additional editorial fee. Material to be reviewed upon receipt. • The addition of Manuals, Policies, Procedures, Comprehensive Plans, Land Use, Unified Codes, Zoning (or equivalent). Quotation upon request. • Online Code hosting and online features. Invoices for Supplements will be submitted annually. Additional services added throughout the term will be pro-rated added to the annual fee. The annual billing month will be established upon signing of the Statement of Work. *Color printing and an increase in the desired number of supplement hard copies will result in an increase in the annual fee. V. PD 06.01.2015-0048 Page 4 of 10 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Quote #:Q-28377-1 Date:8/17/2022 10:05 PM Expires On:12/31/2022 Product:Codification - Supplements Client: Mason County WA - Code and Supp Bill To: Mason County WA - Code and Supp SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Sylvana Satterfield x tsatterfield@civicplus.com Net 30 Annual Supplements - Statement of Work QTY DESCRIPTION PRODUCT TYPE 1.00 Full-Service Plus Supplementation Subscription Renewable 1.00 Year 1 Annual Fee Discount Renewable 1.00 Online Supplementation will begin with the ordinances received on a monthly basis.Renewable 1.00 Print Supplementation will begin with the ordinances received from the municipality on a quarterly basis. Renewable 1.00 Printed Copies and Freight Included - 9 Renewable Annual Recurring Supplement Services 6,475.00 1. This Statement of Work ("SOW") is between the Mason County Washington (“Client”) and Municode, LLC, a wholly owned subsidiary of CivicPlus, LLC (collectively, the “Service Provider”), and shall be subject to the terms and conditions of the CivicPlus Master Services Agreement located at https://www.civicplus.com/master-services-agreement (“MSA”). By signing this SOW, Client expressly agrees to the terms and conditions of the MSA throughout the Term of this SOW. 2. At any time during the Term of this Agreement, Municode may assign its rights and obligations under this Agreement to CivicPlus, upon giving written notice to the Client. In the event of such assignment by Municode, CivicPlus shall be the sole performing party under this Agreement to the same extent as Municode prior to making such assignment. 3. This SOW shall remain in effect for an initial term (“Initial Term”) starting at signing and running through the following Renewal Date (as defined below). In the event that neither party gives 60 days’ notice to terminate prior to the end of the Initial Term, or any subsequent Renewal Term, this SOW will automatically renew for additional 1-year renewal terms (“Renewal Term”). The Initial Term and all Renewal Terms are collectively referred to as the “Term”. 4. If Client elects, by selecting the “Start at Signing” option below, the Initial Term’s Annual Recurring Supplement Services will be invoiced upon the signing of this SOW and may be prorated to align with Client’s Renewal Date. If Client V. PD 06.01.2015-0048 Page 5 of 10 elects, by selecting the “Start at Renewal Date” option below, the Initial Term’s Annual Recurring Supplement Services will be invoiced upon the Renewal Date and Client shall continue to be billed at their current per page rate and use terms set for the in the original supplements agreement between Client and Municode. The full Annual Recurring Supplement Services shall be invoiced each Renewal Date and shall be subject to a 5% annual increase each Renewal Term, starting on the second anniversary of the Renewal Date. Client will pay all invoices within 30 days of the date of such invoice. Additional services added throughout the Term will be pro-rated then added to the Annual Recurring Services fee. 5. If Client signs this SOW in 2022, Client will receive a 20% discount on the first twelve months of service. 6. Annual Recurring Supplement Services does NOT include: • Additional copies, reprints, binders and tab orders; • Documents that contain tables, graphics, unique formatting requirements, or any other form-based code requirements; • Legal work, creation of fee schedules, gender neutral review/implementation, external linking; • Codifying complete replacement of complex subject matter such as, but not limited to, Zoning (or equivalent). This work is subject to a one-time editorial conversion fee and an increase in the annual supplement rate and online hosting fee(s). Quote provided upon receipt of material; • Codifying a newly adopted full Chapter/Title/Appendix. This may be subject to a one-time additional editorial fee and an increase in the annual supplement rate and online hosting fee(s). Material to be reviewed upon receipt; • Codifying a newly adopted term change legislation. This may be subject to a one-time additional editorial fee. Material to be reviewed upon receipt; • The addition of Manuals, Policies, Procedures, Comprehensive Plans, Land Use, Unified Codes, Zoning (or equivalent). Quotation upon request; and • Online Code hosting and online features. 7. Client acknowledges that Service Provider may continually develop, alter, deliver, and provide to the Client ongoing innovation to the services, in the form of new features, functionality, and efficiencies. Accordingly, Service Provider reserves the right to modify the services from time to time. Any modifications or improvements to the services listed on the SOW will be provided to the Client at no additional charge. In the event that Service Provider creates new products or enhancements to the Services (“New Services”), and Client desires these New Services, then Client will have to pay Service Provider the appropriate fee for the access to and use of the New Services. 8. Client agrees to provide all necessary and correct documentation, materials and communication in a timely manner as agreed upon by the Parties following execution of this SOW and acknowledges Service Provider shall not begin work under this SOW until all necessary documentation, materials and communication is received. 9. Client acknowledges Service Provider reserves the right to ship and close out any project if no feedback to the proofs is received within 45 days. 10. Client acknowledges Service Provider does not permanently retain prior versions of the Client’s legal code or any other work product. 11. Additional services, including but not limited to additional labor required because of delays, errors or omissions on the part of Client, may be purchased upon mutual written agreement between the Parties. V. PD 06.01.2015-0048 Page 6 of 10 12. Client acknowledges that Service Provider may provide legal analysis through codification, recodification or legal review services. Unless indicated otherwise, information sent via Internet email or through our websites cannot be guaranteed to be confidential. Client further acknowledges that any legal analysis provided by Service Provider is provided to Client’s legal counsel for their use and direction. However, Client agrees the services provided for herein do not review legal codes for legal sufficiency, draw legal conclusions, provide legal advice, opinions or recommendations about Client’s legal rights, remedies, defenses, options, selection of forms, or strategies, or apply the law to the facts of any particular situation or establish an attorney-client relationship. Service Provider is not a law firm and may not perform services performed by an attorney, and the services contemplated herein do not constitute a substitute for the advice or services of an attorney. 13. The Parties agree that Section 15 of the MSA shall not apply to public interpretation of legal code or work product. Service Provider shall not be responsible for the legal sufficiency or copyright infringement of any material initially or subsequently published. 14. In the event Client wishes to increase its Supplement Updates frequency, Client agrees to pay an annual increase in an amount to be agreed upon between the parties, such amount to be prorated from the time of purchase to align with Client’s Renewal Date. Client shall provide CivicPlus with written notice, email is sufficient, of its intent to acquire such services. Rush Supplement requests will be assessed an additional one-time fee. 15. The Annual Recurring Supplement Services fee quoted in this SOW is exclusive of Client’s existing annual fees, which may include, without limitation, Online Hosting Annual Fees, OrdBank, OrdLink, MunicDocs, SLR Linking, or other annual fee (“Existing Annual Fees”). Client understands and agrees the Existing Annual Fees will be invoiced by CivicPlus in their current renewal month previously established with Municode unless specifically added to this SOW in a line item above. V. PD 06.01.2015-0048 Page 7 of 10 CLIENT TO FILL OUT THE FOLLOWING SECTION. PLEASE DO NOT LEAVE BLANK: Clients selected billing and renewal month: _January 2023_________________________________________ (the “Renewal Date”). If this section is left empty, Client’s Renewal Date shall be the date of signing this SOW. You must select ONE of the following options. If this section is left blank or both options are selected, the Annual Recurring Supplement Services will Start at Signing. Start at Signing – As set forth in Section 4 above, by selecting this option, Client agrees to start the Annual Recurring Supplement Services upon signing this SOW, such fee to be prorated to align with Clients selected Renewal Date. For the sake of clarity, Client will no longer be billed the per page rate upon signing. Start at Renewal Date - As set forth in Section 4 above, by selecting this option, Client agrees to continue paying the per page rate previously agreed upon in the original supplements agreement with Municode until the first Renewal Date, as selected by Client above. Upon the first Renewal Date, Client will be invoiced the total Annual Recurring Supplement Services. V. PD 06.01.2015-0048 Page 8 of 10 Acceptance By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the MSA terms and conditions found at: https://www.civicplus.com/master-services-agreement. IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of the dates below. CivicPlus By: ___________________________________ Name: ___________________________________ Title: ___________________________________ Client By: ___________________________________ Name: Kevin Shutty Title: Chair ___________________________________ Date: ___________________________________Date: ___________________________________ V. PD 06.01.2015-0048 Page 9 of 10 Contact Information *all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet. Organization Mason County URL https://masoncountywa.gov/ ________________________________________________________________________________________________________________________ Street Address 411 North 5th Street ________________________________________________________________________________________________________________________ Address 2 ________________________________________________________________________________________________________________________ City Shelton State WA Postal Code 98584 ________________________________________________________________________________________________________________________ CivicPlus provides telephone support for all trained clients from 7am –7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. ________________________________________________________________________________________________________________________ Emergency Contact & Mobile Phone Diane Zoren - 360-427-9670 ext. 747 ________________________________________________________________________________________________________________________ Emergency Contact & Mobile Phone ________________________________________________________________________________________________________________________ Emergency Contact & Mobile Phone ________________________________________________________________________________________________________________________ Billing Contact Diane Zoren E-Mail dlz@masoncountywa.gov ________________________________________________________________________________________________________________________ Phone 360-427-9670 Ext. 747 Fax 360-427-8425 ________________________________________________________________________________________________________________________ Billing Address 411 North 5th Street ________________________________________________________________________________________________________________________ Address 2 ________________________________________________________________________________________________________________________ City Shelton State WA Postal Code 98584 ________________________________________________________________________________________________________________________ Tax ID #Sales Tax Exempt # ________________________________________________________________________________________________________________________ Billing Terms Account Rep ________________________________________________________________________________________________________________________ Info Required on Invoice (PO or Job #) ________________________________________________________________________________________________________________________ Are you utilizing any external funding for your project (ex. FEMA, CARES):Y [] or N [x ] Please list all external sources: _______________________________________________________________________________________________ Contract Contact Diane Zoren Email dlz@masoncountywa.gov ________________________________________________________________________________________________________________________ Phone 360-427-9670 Ext. 747 Fax 360-427-8425 ________________________________________________________________________________________________________________________ Project Contact same as above Email ________________________________________________________________________________________________________________________ Phone Ext.Fax ________________________________________________________________________________________________________________________ V. PD 06.01.2015-0048 Page 10 of 10 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Fill vacant spender position on the Mason County Lodging Tax Advisory Committee Background/Executive Summary: Mason County Code Chapter 2.96.030 – LTAC Composition The lodging tax advisory committee shall consist of at least five members appointed by the board of Mason County commissioners. The committee shall include: at least two representatives of businesses that are required to collect the lodging tax; at least two members who are persons involved in activities that are authorized to be funded by lodging tax revenue; and one Mason County commissioner who shall serve as the chair of the lodging tax advisory committee. Heidi McCutcheon has represented the Shelton Chamber of Commerce on the LTAC; Heidi has resigned from the Chamber and Deidre Peterson has applied to serve on the committee. Current members: Generators – Shaun Tucker; Greg Oldham Spenders – Pam Volz, Duane Wilson, vacancy Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): None Mason County Agenda Request Form Requested Action: Approval to appoint Deidre Peterson to represent the Shelton Chamber of Commerce on the Mason County Lodging Tax Advisory Committee. Attachments: Application Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: ARPA Score Cards Prioritizing Results Background/Executive Summary: Mason County has received a total of 34 requests for the second round of ARPA funding which were due June 30, 2022. The requests total $26,419,106 and funding available is approximately $6,342,857. An email was sent to each Commissioner with a summary of the second round of funding requests, a link to the detailed projects, a Scoring Matrix and a Score Card. Attached is the results of the Commissioners’ project scores. The next step is to rank the projects and a suggested award amount. Each Commissioner has a page to enter their numbers. This is the results of the prioritizing. Budget Impact (amount, funding source, budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: Discuss and narrow down which projects are to be funded Attachments: ARPA Score Card Project Amounts Projects Trask Shutty Neatherlin SCORE Point Scores # in points order Rank Projects Trask Rank Projects Shutty Rank Projects Neatherlin Suggested Amount Funded Trask Suggested Amount Funded Shutty Suggested Amount Funded Neatherlin Suggested Amount 2,664,000 City of Shelton Springs Road Gravity Sewer Extension 850 600 320 1770 # 1 #11a 125,000 2,124,000 City of Shelton Johns Prairie Gravity Sewer Extension 850 580 320 1750 # 2 #11b 125,000 5,200,000 Balfair Sewer Extension 750 580 320 1650 #3 #1 #2 1,500,000 1,500,000 1,500,000 355,000 PUD 1 Ripplewood Water System Mainline Replacement 700 575 360 1635 # 4 #10 #9 355,000 425,000 Mason County Fiber Optic Infrastructure Upgrade 610 475 510 1595 #5 #3 #3 425,000 425,000 400,000 300,000 Belfair Water Backup Generators 690 605 240 1535 # 6 #5 300,000 200,000 750,000 PUD 1 Vuecrest Storage Phase 3 750 600 170 1520 #7 & 8 #2 #1 750,000 750,000 375,000 PUD 1 Alderbrook Lower Aquifer Project 730 625 165 1520 # 7 & 8 250,000 Belfair Sewer Log Yard Rd Extension Design 555 580 350 1485 # 9 #4 250,000 250,000 500,000 North Bay Case Inlet General Sewer Plan 600 380 475 1455 #10 250,000 75,000 Eels Hill Tipping Floor 650 490 270 1410 # 11 #13 75,000 2,500,000 Belfair Sprayfield Expansion 700 440 230 1370 # 12 #6 2,500,000 240,000 Eels Hill Yard Goats 750 425 190 1365 # 13 #7 #14 240,000 240,000 337,000 North Mason Fire Moblie Integrated Health Program Startup 465 555 340 1360 # 14 #12 150,000 350,000 1,208,790 Mason County Housing Authority Unit Renovation 345 420 515 1280 # 15 #6 500,000 1,000,000 400,000 Solid Waste Facility Hazardous Waste Material Storage Building 455 570 230 1255 # 16 & 17 #16 40,000 542,000 DCD Records Archival & Scanning 640 405 210 1255 # 16 & 17 #8 #8 542,000 542,000 50,000 South Mason Youth Soccer Club Turf & Irrigation 425 360 460 1245 Not Eligible for ARPA # 18 & 19 1,428,000 Shelton Young Adult Transitional Housing Project 445 455 345 1245 # 18 & 19 #5 #7 500,000 500,000 50,900 Mason County Emergency & Disaster Response Center 600 370 265 1235 # 20 #9 #15 50,000 51,000 47,160 MCSO Personal Watercraft Project 600 270 360 1230 # 21 50,000 300,000 Mason County Jail Facility 490 340 380 1210 # 22 300,000 342,000 MCSO Bearcat 600 200 360 1160 # 23 #14 342,000 245,000 Central Mason Fire & EMS Ambulance & Power Gurney 510 310 265 1085 # 24 2,000,000 Election- Vote Center & Processing Center 355 360 240 955 # 25 & 26 73,130 MCSO Underwater Remote Operated Vehicle 520 220 215 955 # 25 & 26 1,800,000 MCSO Second Floor Addition 440 340 150 930 # 27 & 28 235,869 SWAT night vision & sighting system 515 215 200 930 # 27 & 28 173,609 MCSO Replacement Vessel South Puget Sound 600 315 0 915 # 29 90,928 MCSO Sidearm Modernization 400 215 165 780 # 30 106,720 MCSO Patrol Rife Upgrade 350 110 220 680 # 31 30,000 Camp Sluys Youth Camp 175 345 115 635 # 32 #4 #10 30,000 30,000 1,200,000 Ballot sorter machine 165 With Voting Center 120 285 # 33 Funded Port Of Allyn Water Company 0 0 0 Done Suggested by Sharon Property by EDC -194143 42857 2042857 6342857 * Out of ARPA or REET, if out of REET, can use ARPA for MC Fiber Upgrade Total Amount to be Awarded $6,342,857 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mary Ransier Ext. 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☒ Risk ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: 10.1 Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Re-organization of the Community Services Department into the Departments of Public Health and Human Services and Department of Community Development to include the position conversions of Community Services Administrator to Director of Community Development and the Director of Community Services to Director of Public Health and Human Services and updates the non-represented salary schedule to reflect the changes.\ Background/Executive Summary: The scope and body of work have changed in the Department of Community Services. Upon completion of position analyses and desk audits it is necessary to reorganize and split the department into two departments; the Department of Public Health and Human Services and the Department of Community Development. The Community Development Administrator shall become the Director of Community Development and the Director of Community Services shall become the Director of Health and Human Services. Budget Impact (amount, funding source, budget amendment): Supplemental – Funding by ending fund balance Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to amend Resolution No. 2022-002 to reorganize the Department of Community Services, update the Non-Represented employee salary table, and place the new Director of Community Development in Range 46 Step 2. Mason County Agenda Request Form Attachments: Draft Resolution amending Resolution 2022-002 Updated Non-Represented Employee Salary Table Position Descriptions for Director of Community Development and Director of Public Health and Human Services Page | 1 RESOLUTION NO. __________ AMENDING RESOLUTION NO. 2022-002 TO REORGANIZE THE DEPARTMENT OF COMMUNITY SERVICES, UPDATE THE NON-REPRESENTED EMPLOYEES SALARY TABLE. WHEREAS, RCW 36.16.070 states that … The Board shall fix the compensation of all employees…; WHEREAS, the scope and body of work have changed in the Department of Community Services, necessitating a reorganization into two departments; the Department of Public Health and Human Services and the Department of Community Development and; WHEREAS, the Community Development Administrator shall become the Director of Community Development and the Director of Community Services shall become the Director of Health and Human Services; NOW, THEREFORE BE IT RESOLVED, the Department of Community Services shall split and become the Department of Community Development and the Department of Health and Human Services; NOW, THEREFORE BE IT RESOLVED, the Community Development Administrator, Kell Rowen, shall become the Director of Community Development at a step 2 in range 46 and; NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners does hereby revise the Non-Represented Salary Scale Range Alignment approving the newly created Director of Community Development and Director of Public Health and Human Services positions be added to the Non-Represented Salary Range Alignment scale at a range 46 and remove the positions of Community Development Administrator and Director of Community Services. (Attachment A) DATED this _____ day of September 2022. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ____________________________ Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _________________________________ Randy Neatherlin, Chair _________________________________ Kevin Shutty, Commissioner Sharon Trask, Commissioner Attachment A Page | 1 of 2 NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 47 County Administrator 3601 46 Community Services Director Public Health and Human Services Director 1015 Public Works & Utilities Director 4005 Undersheriff 3000 Human Resources Director 2900 Community Development Director 44 Deputy Director Public Works/Utilities & Waste Mgmt. 4010 County Engineer 4008 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 Chief Superior Court Administrator 4650 41 Jail Lieutenant 3005 Patrol Lieutenant TBD Chief District Court Administrator 1180 40 Engineering and Construction Manager 4030 Central Services Manager 1153 Community Development Administrator 39 Chief Finance Officer 2000 Budget & Finance Manager 1155 38 DEM/IT/Parks & Trails Manager 2059 Water & Wastewater Manager 4015 Chief Civil Deputy 3001 County Surveyor 4058 Facilities Manager 2058 35 District Court Administrator 1180 Juvenile Court Services Deputy Administrator 1052 34 Road Operations & Maintenance Manager 4021 33 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 32 Project Support Services Manager 4201 31 Public Works Finance Manager 2011 30 Engineering & Construction Assistant Manager 4029 Attachment A Page | 2 of 2 NON -REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Administrative Manager 2149 Chief Deputy Clerk 1108 Juvenile Detention Manager TBD 28 Engineer II 4032 27 Elections Superintendent 1080 26 Engineer I 4031 25 Program Manager I 2200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 Personnel & Risk Analyst 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 11 Senior Deputy Coroner 3071 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev 9-5-2022 POSITION DESCRIPTION GENERAL DESCRIPTION: Plans, organizes and manages Planning, Building, Fire Marshal, and Permitting activities including long-range planning, land use permits, state environmental policy compliance, site inspections, code interpretations, permitting, building plan intake and review, and policy development. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Manages and coordinates the Community Development Division activities of staff by planning and organizing workloads and assignments, conducting performance evaluations, monitoring and resolving grievances and other personnel matters and providing training to employees to ensure services are provided in an efficient and timely manner by the department. Implements policies, procedures and performance standards to assure efficient and effective activities that follow county guidelines, goals and objectives, and federal, state and local laws and statues. Reviews and analyzes existing practices and procedures to recommend improvements and changes as warranted. Directs the preparation and administration of the Community Development budget based on staffing and resource requirements, cost estimates, objectives and goals. Monitors and documents expenditures assuring compliance with approved budget and staffing levels. Oversees the processing of land use permit applications, building permit applications, plan review and ensures provision of land use information and assistance to the public and developers. Reviews staff’s decisions on building permits for compliance with land use and building permit conditions. Manages long-range planning activities and coordinates the development of the County's Comprehensive Plan and related documents to ensure compliance with state and local laws and guidelines. Provides technical advice and assistance to County Commissioners, advisory committees and the general public regarding planning issues. Acts as a resource to staff and public for land use policies and procedures. Assures staff support for advisory committee activities by developing and maintaining systems that provide for the proper evaluation, control and documentation of assigned functions. Title: Community Development Director Department: Community Development Affiliation: Non-Represented Reports to: County Administrator Salary Range: 46 Supervises/Directs: Planning staff, Permit Center staff, Building Official and Fire Marshall Staff Risk Class: 5306-07 Job Class: 2070 Exempt: X Non-Exempt: Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev 9-5-2022 Oversees and manages the utilization of outside contractors and consultants to ensure work is performed to standards developed by the County. Leads the development and maintenance of systems and detailed records, files, and logs on computerized and manual record keeping systems to ensure accurate and reliable statistical reports and to provide for proper evaluation, control and documentation of planning operations. Oversees the work of the division’s primary and alternate Public Records Officers. Provides final approval to sensitive permits issued by the County. OTHER JOB FUNCTIONS: Coordinates the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services. Responds to sensitive or complex inquiries or service complaints. Punctual and reliable attendance. Performs all other duties, as required. WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk operating general office equipment. May lift or move up to 20 pounds. May sit and stand for extended periods of time. Occasional travel is required. Duties are primarily performed in an of fice environment, but may require driving to meetings or on-site field inspections. QUALIFICATIONS: Knowledge of • Management and supervision principles and best practices. • Practices, principles and procedures of planning. • Fiscal management, to include, budget preparation, expenditure control and documentation. • Laws, rules and regulations applicable to building, planning and permitting. • State environmental planning regulations. Ability to • Interpret development codes and land use regulations. • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluation the work of employees. • Develop community development division program goals and objectives. • Analyze and evaluate operations and develop and implement corrective action to resolve problems. • Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues. • Physically perform the essential functions of the job. Est. 10.06.2020/Rev 1-4.28.2022(format)/Rev 9-5-2022 EDUCATION AND EXPERIENCE: -- Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be: Bachelor degree in planning or related field coupled with five years of progressively responsible experience in planning. At least two years of the required experience must have been as a supervisor or manager. Three years of comprehensive community development experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Valid Washington State Driver's License or ability to obtain same within three months of hire. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination – Annually Smart Risk Management – Once Slip, Trip and Fall – Annually Safe Lifting Practices – Annually FEMA IS-907-Active Shooter-Annually FMLA - Once REGULAR MONITORED DRIVER:__X__Yes _____No DEFENSIVE DRIVING- ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Department Director Signature of Approval: ____________________________________________ Date:_______________ Human Resources Director or Designee Signature of Approval: _____________________________________________ Date:_______________ I have read and understand the above position description: Name:________________________________________ Date:________________ Signature:_____________________________________ Rev 9.2022 POSITION DESCRIPTION GENERAL DESCRIPTION: To provide organizational leadership, direction, and supervision to a group of community services departments and other departments as assigned; to coordinate assigned activities with other County departments, offices, divisions and outside agencies; and to provide highly responsible organizational and administrative support to the Board of County Commissioners. Community services currently assigned include Environmental Health, Community & Family Health, and Finance Management. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Receives administrative direction from the Board of County Commissioners and Board of Health. Exercises direct supervision over management and professional staff. Duties may include, but are not limited to, the following: The department director is the appointed administrative officer for the public health and human resources and services department. The position reports to and is ultimately accountable to the Board of County Commissioners and Board of Health for the efficient and effective performance of the departments. Leads assigned staff and departments to ensure the efficient and effective delivery of services, consistent with County objectives and policies. Directs and manages the development and implementation of goals, objectives, and priorities for assigned services and other departments; identifies resource needs; recommends and implements policies and procedures. Provides management and support for Mason County Housing programs, pursues, develops, and directs other human services-related programs deemed appropriate by the Board of County Commissioners in the areas of homelessness, mental health, and substance abuse, youth programs, etc. Directs the mental health and substance abuse funding. Identifies opportunities for improving service delivery methods and procedures; reviews with appropriate management staff and recommends or implements improvements as appropriate. Selects, trains, motivates and evaluates assigned staff; provides or coordinates staff training, works with employees to correct deficiencies; implements discipline and termination procedures. Participates on a variety of boards and commissions; attends and participates in prof essional Title: Director of Public Health and Human Services Department: Public Health and Human Services Affiliation: Non-Represented Reports to: County Administrator and Board of Health Exempt: Non-Exempt: x Supervises/Directs: Public Health staff Job Class: 2170 Risk Class: 5306-07 Salary Range: 46 Rev 9.2022 group meetings; stays abreast of new trends and innovations in all functions and departments as assigned. Coordinates activities with those of other departments and outside agencies and organizations; provides staff assistance to the Board of County Commissioners, Advisory and Statutory Boards, prepares and presents staff reports and other necessary correspondence. Responds to and resolves difficult and sensitive internal, employee and citizen inquiries, grievances and complaints. Performs special projects as requested by the Board(s). Performs related duties as assigned. OTHER JOB FUNCTIONS: The incumbent is required to use independent judgment in the application of governance and service principles and governing laws, and in analyzing and making recommendations for change. Regular, reliable and punctual attendance. WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk operating general office equipment. May lift or move up to 20 pounds. May sit and stand for extended periods of time. Occasional travel is required. QUALIFICATIONS: Knowledge of Principles, practices, and procedures of public health Principles, methods and techniques of public administration, including public policy and decision making, budget preparation and administration, and personnel / labor relations management; Management and supervision principles and practices. Legal requirements, regulations, and laws applicable to county governance in the state of Washington. Leadership in organizational development, labor relations and employment practices. Fiscal management, including budget preparation, expenditure control and record keeping. Ability to Plan, organize and oversee assigned work programs. Develop program goals and objectives Analyze complex problems and conflicting priorities and recommend alternatives and solutions. Analyze and evaluate organizational, interdepartmental and workplace issues, develop and implement recommendations and/or corrective actions. Direct staff in continuous efforts to improve quality productivity and effectiveness. Establish and maintain effective working relationships. Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. Maintain the confidentiality of sensitive and confidential information. Physical ability to perform the essential functions of the job. Rev 9.2022 EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be: Bachelor’s degree with major study in public administration, nursing, public health, environmental health, health education, or related field, with (5) five years of progressively responsible experience in public health administration, including at least (3) three years at the management level; OR, an equivalent combination of education, training, and experience that provides the required skills, knowledge and abilities. A Master’s Degree in public health or public administration is preferred. Membership in public health and human services professional associations is desirable LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Valid Washington State driver’s license REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination – Annually Blood Borne Pathogens – Annually Smart Risk Management – Once Slip, Trip and Fall – Annually Safe Lifting Practices – Annually FEMA IS-907-Active Shooter-Annually FMLA - Once REGULAR MONITORED DRIVER:__x__Yes _____No DEFENSIVE DRIVING- ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Elected Official Signature of Approval: _______________________________________ Date:_______________ Human Resources Director or Designee Signature of Approval: ________________________________________ Date:_______________ I have read and understand the above position description: Name:___________________________________ Date:_______________ Signature:________________________________ MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District KEVIN SHUTTY 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 (360) 275-4467 ext. 419 (360) 482-5269 ext. 419 Fax (360) 427-8437 DATE To Whom It May Concern, First and foremost, thank you for your service to North Mason’s residents. Your funding allows our residents to be able to live healthier and happier lives. The County would like to offer its staunch support of The Arc of the Peninsulas, their mission, and their presence in Mason County. The Arc of the Peninsulas is a wonderful addition to the community as they work to advocate for and with individuals with intellectual and developmental disabilities. They have a long history of advocacy and empowerment dating back to 1938. Although The Arc of the Peninsulas’ physical presence is new to Mason County, this agency has been working in the community since 2019 teaching classes at both North Mason and Shelton School Districts. They have built a reputation for being professionals and the expert at treating people they serve with compassion and dignity. The staff of The Arc of the Peninsulas is committed to empowering its member-clients to take control of their own lives and their own futures. We are full and vocal supporters of The Arc of the Peninsulas and all of their programs. The expansion of programs for North Mason residents is essential to the growth of the County. Tari Landsberger, Program Manager, has worked to build curriculum, teach, and grow the Healthy Relationships program. Healthy Habits is an 8-week hour long class intended to empower adults with intellectual and developmental disabilities to know what their bodies need in order to function. Upon completion, participants will understand what nutrients their body needs and how it makes an impactful change for themselves through the creation and maintenance of healthy habits. This nutritional addition is central to the work at the heart of what the Public Hospital District provides to its residents. It reflects the mission of your agency in the promotion of wellness through facilitation of good nutrition, exercise, and healthy lifestyle choices. I hope you will consider being a champion for this very worthy cause. Kindest regards, ___________________ Kevin Shutty, Chair ___________________ Sharon Trask, Vice-Chair ___________________ Randy Neatherlin, Commissioner Mason County Public Works – Briefing September 19, 2022 Briefing Items → Surplus of personal property (vehicle, vehicle equipment, misc. parts) Discussion Items Commissioner Follow-Up Items Upcoming Calendar Items Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mike Collins Ext. 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Surplus of Personal Property Background/Executive Summary: ER&R has a vehicle, vehicle equipment and miscellaneous parts that are obsolete, damaged or no longer needed. The attached notice lists of all of these items requested to be declared surplus and disposed of at an auction through Washington State Surplus. These processes are pursuant to the County’s comprehensive procedure for the management of County property (Ordinance 84-04, Mason County Code Chapter 3.40, Management and Disposition of Property) and the laws of the state of Washington. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): Public Notice will be published in the Shelton-Mason County Journal Requested Action: Approval to authorize ER&R to declare the attached list of vehicles, vehicle equipment, and miscellaneous parts as surplus and allow Public Works to dispose of said items pursuant to Mason County Code and State laws through the Washington State Surplus auction. Attachments: Notice Vehicle/Equipment parts list and information NOTICE OF SALE The Board of Mason County Commissioners has declared the following vehicles, equipment and parts as surplus and will be disposed of at public auction. Vehicle List: Vehicle Equipment List: Year Description Odometer Year Description 2007 Toyota Prius 70,100 2001 Small Unit Deicer 2002 Herbicide Unit 1999-2002 Ford F350 Rear End Ford F150 Cab Guard Sander Chip Spreader Parts/Misc. Items Bundled lot of chainsaws (7), blowers (2), hydraulic motors (8) and miscellaneous parts Bundled lot of miscellaneous vehicle and equipment parts Pole Saw Band Saw Auctions will be held through Washington State Surplus Program (7511 New Market Street, Tumwater, WA 98512; Phone (360) 753-3508) Auction information regarding these items can be found on the Washington State Surplus web site: www.publicsurplus.com. Dated this______ day of _______________, 2022 BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON _______________________________ McKenzie Smith, Clerk of the Board cc: Commissioners Engineer Journal (Shelton): Publ. 1t: _____/ /22 & / /22 VEHICLE # YEAR DESCRIPTION DEPT. ODOMETER REASON FOR SURPLUS3 2007 Prius ER&R 70,100Not used enough to justify maintenance Equipment 2001 Small Unit Deicer Roads N/A Doesn’t work parts missingEquipment 2002 Herbicide Unit Roads N/A Doesn’t workEquipment 1999‐2002 Ford F350 Rear End Roads N/A Not a current Fleet Vehicle ‐ all have been upgradedEquipment Ford F150 Cab Guard Roads N/A left over from surplused vehicleEquipment Sander Roads N/A Blown motor replaceing with electric not used from vehicle #205 Herbiside TruckEquipment ChipspreaderRoads N/A Extra parts from old chipspeader that was replaced with new parts are not compatibleEquipment Homelite GeneratorRoads N/A Replaced.Equipment Band Saw ER&R N/A old w/o current safety pieces relacing to meet safety standards Shop Ops WirefeederER&R N/A old replaced with newBundled lot of brake parts from trucks that were surplused (2) Brake Drums (4) Brake shoes that are not capatible with current fleet.VEHICLE AND VEHILE EQUIPMENT LIST:PARTS/MISC. ITEMS:Bundled lot of chainsaws (7), blowers (2), hydraulic motors ( 8 ), hydraulic cylinders (6) and miscellaneous parts ‐ All have been replaced or obsolete.Bundled lot of miscellaneous vehicle and equipment parts ‐ obsolete parts from vehicles and equipment we no longer have Mason County Community Services – Briefing September 19, 2022 Briefing Items → All Staff Meeting and Training Day set for November 16, 2022 – Kell Rowen → Appointing Jeff Carey to the Planning Advisory Commission (PAC) – Kell Rowen Mason County Agenda Request Form To: Board of Mason County Commissioners From: Kell Rowen, DCD Ext. 286 Department: Community Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: All-Staff Meeting for DCD Background/Executive Summary: The Community Development Department requests an office closure for the business day of Wednesday, November 16, 2022 for the purpose of an All-Staff Meeting and Training Day to be held at Public Works. An agenda will be available prior to the meeting. Budget Impact None. Public Outreach None at this time. Notice will be made in advance of closure as required. Requested Action: Approval of the office closure for the business day on Wednesday, November 16, 2022 for an All-Staff Meeting and Training Day to be held at Public Works. Attachments: Mason County Agenda Request Form To: Board of Mason County Commissioners From: Kell Rowen Ext. 286 Department: Community Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 19, 2022 Agenda Date: September 27, 2022 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: New Appointment to the Planning Advisory Commission (PAC) Background/Executive Summary: Jeff Carey has applied to be appointed to the Planning Advisory Commission (PAC). The PAC is a 7- member commission with six (6) filled positions. This appointment would fill the remaining vacant position. Budget Impact None. Public Outreach News/Press Release and active recruitment Requested Action: Approval to appoint Jeff Carey to the Planning Advisory Commission (PAC). Attachments: Application Current PAC Roster Mason CountyPlanning Advisory Commission-2022CommName Phone Mailing AddressInitial AppointmentTerm ExpiresDistrict No.21 (H) 360-868-2025 701 E Ballantrae Dr.VACANTsmithbnl@comcast.netShelton, WA 98584 1/31/202622253-432-375824440 N US Hwy 101Joseph Myersjoseph.j.myers@outlook.comHoodsport, WA 985486/2/2020 1/31/202433 360-349-1154 50 SE Arcadia RdIsaiah Johnstonisaiahj@johnlscott.comShelton, WA 98584 6/2/2020 1/31/2026At4LargeTerri Arcieri11/23/2021 1/31/202535 206-755-9879 151 SE Sunrise Dr.Bob Wilkersonroberwilkerson@comcast.neShelton, WA 98584 7/6/2021 1/31/202516 (H)360-275-2476 P.O. Box 143Mac McLean(C)907-460-6137 Allyn, WA 98524 11/26/2019 1/31/2024mcleanrobertf@gmail.com 17Tim Opiela206-899-7411 1851 NE Haven Way 6/2/20201/31/2026topiela@bjcgroup.comTahuya, WA 98588Position Contact: Kell Rowen, Dept. of Community Services, Planning Division @ Ext. 286 Updated 3/7/2022