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Home My WebLink About07/21/2022 The meeting will be held online/telephone via the Zoom platform. To listen to the meeting via your telephone, please contact Becky Rogers at 360-427- 9670, ext. 268, no later than 4:00 p.m. the day before the meeting. DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, July 21, 2021 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Approval of Minutes: June 16, 2022 regular meeting minutes Action 2. Chief Examiner Update 2.1. Position Tracking - 14 vacant funded positions: Community Service Officer-1; Corrections Deputy-8; Deputy Sheriff-2; Finance Manager-1, and Support Specialist-2 2.2. Eligibility Lists Summary 2.3. Approval of proposed revised hiring process for all classifications other than entry level corrections deputy and entry level deputy sheriff and promotionals. Action 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol - Lieutenant qualifications 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, August 18, 2022 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes June 16, 2022 The regular meeting was called to order at 5:00 p.m. by Chairperson Ickes. Attendance: Sue Ickes, Chair; and Mark Nault, Vice-Chair Others: Tami Beyer and Becky Rogers Business: 1. Approval of Minutes: May 19, 2022 regular meeting minutes Cmmrs. Nault/Ickes moved and seconded to approve the May 19, 2022 regular meeting minutes as presented. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 13 vacant funded positions: Community Service Officer-2; Corrections Deputy-7; Deputy Sheriff-1; Finance Manager-1; and Support Specialist-2 2.2. Eligibility Lists Summary Support Specialist - 7 applicants; Finance Manager - 3 applicants; Community Service Officer-Patrol setting - 1 applicant. Entry Level Corrections -2 applications, Lateral Corrections Deputy - 1 possibility. Entry Level Deputy Sheriff - 12; Lateral Deputy Sheriff - 1 applicant. Recent promotional Patrol Corporal and Patrol Sergeant lists forwarded to the Sheriff. 2.3 Physical Meeting Location - In compliance with the Open Public Meeting Act and to adopt a hybrid meeting, it is recommended the Civil Service Meeting set 423 N. 5t" Street (Building 9 - Conference Room) as the physical location for the meeting. A large screen is mounted on the wall in the Conference Room. This will enable the public to view and hear those who are participating remotely. Any person attending and participating remotely will also be able to hear those attending in person at the physical location. The Board concurred with establishing Building 9 Conference Room as the meeting location. 3. Sheriff's Office Update 3.1. Corrections - A Corrections Deputy self-demoted to a Community Service Officer (CSO) position. A candidate is in background for the CSO position. If the new candidate is hired, the two previously vacant CSO - jail setting positions will be filled. 3.2. Patrol - A candidate for Deputy Sheriff came in for an interview. Interviews will be conducted for the promotional positions of Corporal and Sergeant before the next meeting. Mason County Civil Service Commission Meeting Minutes June 16,2022 Page 2 3.3. Support Staff Hiring Process - Chief Beyer presented a proposal to help streamline the hiring process for all classifications except Entry Level Corrections and Entry Level Deputy Sheriff, which is administered through Public Safety Testing. For all other classifications, if a job posting for candidates on an eligibility list receive less than five candidates, it is proposed to establish an unranked list. If the list has over five candidates, send out the Personal History Statement (PHS) to be completed within ten business days. If a candidate does not turn in a PHS, their name would fall off the list. If this makes the list fall under five names, an unranked list of the candidates would be established. If the list stays above five names, Civil Service would affect the testing process and create a ranked list with no oral board. The oral board is redundant for the Sheriff's Office as they do their own oral board. Chair Ickes requested this proposal be put in writing for all the Commission to review. The Chief Examiner recommended to establish the unranked list if there are five and under candidates and a ranked list for over five candidates (six and above). With the Rule of Five, one vacant position allows for five candidates be certified. Two recent job postings were brought forward for consideration in following the proposed hiring process. The Community Service Officer and Finance Manager classifications. Cmmrs. Nault/Ickes moved and seconded to approve the above-mentioned proposal for the recent job postings for an eligibility list for the Community Service Officer and the Finance Manager classifications. If there are five and under applicants, establish an unranked list. If there are six and over applicants, a Personal History Statement is requested within ten business days. If a candidate does not provide the PHS within ten days, that name is removed. If the number on the list then falls below five and under, establish an unranked list. If there are six and over candidates, will continue with testing and a ranked list. The Civil Service oral board would be dispensed with. Motion carried unanimously. 4. Adjourn Approved: Mason County Civil Service Commission Meeting Minutes June 16,2022 Page 3 Susan Ickes Mark Nault William Kendrick Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98S84 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 7/21/2022 Subject: Civil Service Position Tracking Listed below are the 2022 Civil Service positions, which are funded and vacant*: Vacant Positions i FTE—Deputy Sheriff(Eff 8/1/2022) 1 FTE—Corrections Deputy(Eff 7/1/2022) 1 FTE—Corrections Deputy(Eff 6/22/2022) 1 FTE— Deputy Sheriff(Eff 6/20/2022) 1 FTE—Corrections Deputy(Eff 6/1/2022) 1 FTE—Financial Manager(Eff 6/1/2022) 1 FTE—Corrections Deputy(Eff 3/13/2022) 1 FTE—Community Service Officer(Eff. 2/15/2022) 1 FTE—Corrections Deputy(Eff.11/28/2021) 1 FTE—Corrections Deputy(Eff 10/27/2021) 1 FTE—Support Specialist 2 (Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 1 FTE—Corrections Deputy(Eff 5/31/2021) 1 FTE—Support Specialist 2 (Eff.1/30/2019) 14 FTE Vacant Funded Positions *Per MUNIS 7/12/2022 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management SUMMARY MCSO Eligibility Lists Certified List # Names Position Title List Title Sent to MCSO Remaining 1 Community Service Officer- Jail Continuous N/A 0 2 Community Service Officer-Patrol Continuous 7/5/2022 1 3 Corrections - Corporal Promotional 10/26/2022 1 4 Corrections - Sergeant Promotional 7/11/2022 3 s Corrections Deputy - Entry Level Continuous 7/14/2022 2 6 Corrections Deputy - Lateral Entry Continuous 5/5/2022 2 7 Corrections Deputy - CJTC Promotional N/A 0 s Deputy Sheriff - Entry Level Continuous 7/12/2022 15 9 Deputy Sheriff - Lateral Entry Continuous 6/6/2022 1 io Deputy Sheriff - CJTC Continuous N/A 0 11 Evidence Technician Continuous 9/2/2021 9 12 Financial Assistant Continuous N/A 0 13 Finance Manager Continuous 7/6/2022 5 14 Patrol - Corporal Promotional 6/16/2022 7 1s Patrol - Sergeant Promotional 6/16/2022 11 16 Support Specialist I, II, or III Continuous 7/11/2022 4 63 K:\Civil Service\Eligibility List Status\Eligibility Lists Summary.xlsx 7/14/2022 The concept we are suggesting for ALL classifications NOT Public Safety Testing (PST) (Correction Deputy or Deputy) is this: Civil Service would: 1. Discontinue the Oral Board Interviews for all classifications 2. If there are 5 and under applications received: a. Create an Unranked List and give it to the MCSO with the applications b. Nothing further is needed from Civil Service in this situation c. The MCSO will notify Civil Service of applicant status OR 3. If there are 6 and over applications received: a. Send out the Personal History Statement (PHS)to each applicant 1. If it is not returned in 10 days the applicant is removed b. IF 5 and under PHS are received back: follow guidelines in number 2 (above) c. IF 6 and over PHS are received back 1. Effect the testing process 2. Create a Ranked List a. Forward the Ranked List, applications& PHS to the MCSO b. The MCSO will notify Civil Service of applicant status