HomeMy WebLinkAbout2022/05/02 - Briefing Packet Our Commission meetings are live streamed at http•//www.masonwebtv.com/and we will accept public
comment via email msmith(a masoncountywa.aov;or mail to Commissioners Office,411 North 5t'Street,
Shelton,WA 98584;or call 360-427-9670 ext.419. If you need to listen to the Commission meeting via
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BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 2,2022
Monday,2,2022
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
9:30 A.M. Green Diamond Resource Company—Patti Case
9:45 A.M. Support Services—Mark Neary
10:45 A.M. Community Development—Dave Windom
10:55 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioner Discussion—as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 04/28/22 at 8:17 AM
If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419
J:\DLZ\Briefing Items\2022\2022-05-02.docx
__________________________________________________________________________________________________________
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM ADMINISTRATOR
May 2, 2022
• Specific Items for Review
o 2022/2023 Comprehensive Economic Development Strategy (CEDS) Project List – Diane/Jennifer
Baria
o Request from Pacific Mountain Workforce for briefing time – Diane
o Review of 2022 Budget Amendments – Jenn
o Reorganization of Community Services Department – Mark
o Draft Incentive Pay Policy – Mark
o Request for Proposals for a Total Compensation Study for all Classifications – Mark
• Commissioner Discussion
Mason County Administrator
411 North 5th Street
Shelton, WA 98584
360.427.9670 ext. 419
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Central Services Mng. EXT:
BRIEFING DATE: May 2, 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Information Technology ❑ Other — please explain
ITEM: Review of the 2022-2023 Comprehensive Economic Development Strategy (CEDS)
Project list as recommended by the Mason County Economic Development Council.
EXECUTIVE SUMMARY:
This is a public infrastructure prioritization list that is prioritized annually by the Economic
Development Council. Projects are considered according to community need, project readiness,
probability of being funded, and number of jobs created. Projects must be sponsored by a
government entity to qualify for the CEDS process.
The EDC notifies public entities that applications are being accepted. Staff compiles a draft list of
projects which is then reviewed by the EDC Legislative Committee. The draft list is then presented to
the EDC Board of Directors for approval and submitted to the County.
BUDGET IMPACT: None
PUBLIC OUTREACH: The Economic Development Council is contracted to process the
annual update.
RECOMMENDED OR REQUESTED ACTION: Approval of the 2022-2023 Comprehensive
Economic Development Strategy (CEDS) Project list as recommended by the Mason County
Economic Development Council.
ATTACHMENTS: 2022-2023 CEDS Project List
Briefing Summary 4/25/2022
Lead Organization Partnerships Project Title Project Type Total Cost % of secured
funding Secured Funding Funding Request Funding From State,
Federal, Other Phase Year
Added
Mason County PW Mason County, City of Bremerton Belfair Sewer, North Extension / Belfair Freight Corridor / PSIC Utilities, Economic Development $ 14,000,000 84.11% $ 11,775,000.00 $2,250,000
construction
State Final Design / Construction 2018
Mason County PUD No. 3 Bonneville Power Administration, Local
Developers, Port of Shelton
Substation: Dayton Shelton Utilities $ 10,000,000 60.00% $ 6,000,000.00 $ 4,000,000.00 System Capacity Fee Planning Design 2020
Mason County PUD No. 3 Bonneville Power Administration, Local
Developers, Port of Shelton
Substation: Belfair Utilities $10,000,000 -
30,000,000
60.00% $6,000,000 - 18,000,000 $4,000,000 -
12,000,000
System Capacity Fee Planning Design 2020
City of Shelton Squaxin Island Tribe Membrane Treatment Plant Phase 1 Capacity Expansion Design and
Construction
Utilities, Public Safety, Land Use,
Environmental, Economic Development
$ 7,500,000 20.00% $ 1,500,000.00 $ 6,000,000.00 City Rates & General
Facilities Charges
Planning 2021
Mason County PUD No. 1 WA DNR Jorstad Substation Utilities $ 6,300,000 3.97% $ 250,000.00 $ 6,050,000.00 PUD operating and
reserve funds
Design 2021*
Mason County PUD No. 3 Hoods Canal Communications, iFiberOne,
NoaNet, businesses, residents, community groups
within project areas
Rural Broadband - Fiberhoods Utilities, Public Safety, Healthcare, Economic
Development
$ 5,000,000 78.00% $ 3,900,000.00 $ 1,100,000.00 State Planning Design Construction 2018
Mason County PUD No. 1 Bonneville Power Administration, Mason County
PUD3
Manzanita Substation Utilities $ 3,361,175 72.30% $ 2,430,076.00 $ 931,099.00 PUD electrical bonds
proceeds and reserve
funds
Construction 2020*
Mason County PUD No. 3 Bonneville Power Administration, Local
Developers, Port of Shelton
Substation: Potlatch Utilities $ 3,000,000 60.00% $ 1,800,000.00 $ 1,200,000.00 System Capacity Fee Planning Design 2020
Mason County PUD No. 1 Washington State Department of Health Lake Arrowhead Main Line Replacement Utilities, Public Safety $ 2,508,258 50.00% $ 1,254,128.90 $ 1,254,128.90 WA DOH Planning Design Construction 2021*
Mason County PUD No. 1 Washington State Department of Health Shadowood Reservoir & Booster Station Utilities $ 2,500,000 50.00% $ 1,250,000.00 $ 1,250,000.00 DOH & PUD water
bonds proceeds
Design Construction 2021
Mason County PW DOT, Mason Transit, Utilities Trails Road Alternative - Razor Road Extension Utilities, Transportation, Public Safety, Land
Use, Economic Development
$ 2,500,000 30.00% $ 750,000.00 $ 1,750,000.00 State Design Construction 2018
Mason County PUD No. 1 Union Regional Water System Consolidation: Project A: Manzanita
Water Reservoirs
Utilities $ 2,000,000 7.50% $ 150,000.00 $ 1,850,000.00 PUD Reserves Design Construction 2022
Mason County PW DOT, Mason Transit, Belfair Community, Utilities,
PAC
SR3 Freight Corridor - Romance Hill Connector Utilities, Transportation, Public Safety, Land
Use, Economic Development
$ 1,320,000 16.67% $ 220,000.00 $ 1,100,000.00 State Design Construction 2018
Belfair Water District New Well Belfair UGA and commercial core Utilities $ 950,000 42.11% $ 400,000.00 $ 550,000.00 PUD operating and
reserve funds
Design 2021
Mason County PUD No. 1 Agate Beach Mainline Replacement Project Utilities $ 900,620 55.50% $ 499,864.00 $ 400,756.00 PUD water bonds
proceeds
Design 2020
Mason County PUD No. 1 Union Regional Water System Consolidation: Project B: Vuecrest &
Union Ridge Water Main Project
Utilities $ 850,000 0.00% $ - $ 850,000.00 Construction 2022
Port of Allyn North Bay Historical Society Sargent Oyster House Tourism $ 712,000 30.62% $ 218,000.00 $ 494,000.00 Construction 2020
Mason County PUD No. 1 WA DOH Ripplewood Main Line Replacement Utilities, Public Safety $ 705,762 50.00% $ 352,881.09 $ 352,881.09 WA DOH Design Construction 2022
Port of Allyn Dept of Ecology Replacement Well Utilities $ 600,000 16.67% $ 100,000.00 $ 500,000.00 Credit line at bank,
port water fund
Design 2021
Mason County PUD No. 1 Washington State Department of Health Canal View Water Systems Rehabilitation Utilities, Public Safety $ 503,380 46.51% $ 234,125.00 $ 269,255.00 DOH Drinking Water
Revolving Fund
Design Construction 2021*
Belfair Water District Mason County, EE Overton New Well - Pressure Zone 2 Utilities $ 500,000 10.00% $ 50,000.00 $ 450,000.00 BWD researve funds Design Construction 2021
Mason County PUD No. 1 Union Regional Water System Consolidation: Project D "Manzanita
Reservoir Mainline"
Utilities $ 500,000 0.00% $ - $ 500,000.00 PUD Bonds or loans Construction 2020*
Mason County PUD No. 1 Union Regional Water System Consolidation: Project F Alderbrook
Mainline Replacement
Utilities $ 440,000 19.77% $ 87,000.00 $ 353,000.00 PUD Bonds or loans 2020*
Mason County PUD No. 1 Alderbrook Lower Aquifer Testing Utilities, Economic Development $ 400,000 12.50% $ 50,000.00 $ 350,000.00 PUD water bonds
proceeds
Design Construction 2022
Mason County PUD No. 1 & 3 Bonneville Power Administration, Mason County
PUD3
Electrical System Intertie PUD1-PUD3 Utilities $ 259,470 0.00% $ - $ 259,470.00 PUD operating and
reserve funds
Construction 2020
Belfair Water District NMFA Backup Emergency Generators Utilities $ 257,000 23.35% $ 60,000.00 $ 197,000.00 PUD operating and
reserve funds
Construction 2021
Mason County PUD No. 3 WSDOT Hwy 108 Fish Culvert Projects Utilities, Public Safety, Transportation,
Environmental
$ 250,000 0.00% $ - $ 250,000.00 Internal Planning Design 2021
2022-2023 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST
READINESS
Port of Shelton Aviation Business Park Economic Development $ 20,000,000 0.00% $ - $ 20,000,000.00 Planning 2018
City of Shelton Squaxin Island Tribe North Diversion Sewer Lift Station and Force Main Utilities $ 10,500,000 0.00% $ - $ 10,500,000.00 Planning 2021
Mason Transit Authority FTA, WSDOT Johns Prairie Facility Upgrade/Construction Transportation, Utilities $ 5,000,000 20.00% $ 1,000,000.00 $ 4,000,000.00 Planning Design Construction 2019*
City of Shelton Squaxin Island Tribe Water Reclamation Plant Membrane Filter Replacements Utilities $ 5,000,000 5.00% $ 250,000.00 $ 4,750,000.00 Planning 2021
Mason County PUD No. 3 Hood Canal Comm, iFiber Comm, Advanced
Stream, NoaNet, businesses, residents
Coloquallum Communities Rural Broadband Fiber Project Utilities, Public Safety, Economic
Development
$ 4,000,000 0.00% $ 4,000,000.00 Construction 2021
City of Shelton Squaxin Island Tribe Water Reclamation Plant Headworks Capacity Upgrades Utilities $ 3,750,000 5.00% $ 187,500.00 $ 3,562,500.00 Planning 2021
Port of Shelton Tenant Consolidation & Expansion Economic Development $ 3,000,000 0.00% $ - $ 3,000,000.00 Planning 2018
Mason County PUD No. 3 Submarine Distribution Cable Replacement Utilities, Land Use $ 2,500,000 0.00% $ - $ 2,500,000.00 Planning Design Construction 2022
City of Shelton 7th Street Reconstruction Transportation $ 1,500,000 0.00% $ - $ 1,500,000.00 Planning 2021
City of Shelton Evergreen Town Square Community Development $ 1,500,000 0.00% $ - $ 1,500,000.00 Design Construction 2018
Mason County PUD No. 1 WSDOT Duckabush Bridge Replacement Utilities, Transportation, Public Safety, Land
Use, Parks & Trails, Enviromental
$ 1,000,000 0.00% $ - $ 1,000,000.00 Planning 2020
Mason Transit Authority Construct Maintenance Wash Facility Transportation $ 500,000 0.00% $ - $ 500,000.00 Design Construction 2019
Mason County PW Mason County Belfair WRF Critical Equipment Replacement Project Utilities, Public Safety, Environmental,
Economic Development
$ 370,800 0.00% $ - $ 370,800.00 Construction 2021
Mason County PW Mason County Belfair WRF Resiliency Project Utilities, Public Safety, Environmental,
Economic Development
$ 300,000 0.00% $ - $ 300,000.00 Construction 2021
Mason County PW Mason County Mason Plan Update Utilities, Public Safety, Environmental,
Economic Development
$ 250,000 0.00% $ - $ 250,000.00 Planning 2021
Mason County PW Mason County North Bay Case Inlet WRF GSP/FP Update Utilities, Public Safety, Land Use,
Environmental, Economic Development
$ 206,000 0.00% $ - $ 206,000.00 Planning 2021
Mason County PUD No. 3 Energy Northwest, WSDOT, MTA, OCCU Electric Vehicle Infrastructure Utilities, Transportation, Economic
Development
$ 100,000 0.00% $ - $ 100,000.00 Planning Design Construction 2020*
Mason County PUD No. 3 City of Shelton, Mason County, WSDOT, HOAS LED Streetlight Upgrades Utilities, Transportation, Safety, Parks &
Trails, Environmental
$ 100,000 0.00% $ - $ 100,000.00 Planning Design Construction 2020*
Port of Allyn Port Security Utilities, Public Safety $ 60,000 0.00% $ - $ 60,000.00 Planning Design 2020
Mason Transit Authority WSDOT, Mason County Allyn Transit Center Planning project Transportation $ 50,000 0.00% $ - $ 50,000.00 Planning 2018
Mason Transit Authority WSDOT, Mason County (Hoodsport Master Plan
Inclusion)
Hoodsport Transit Center Planning Transportation $ 50,000 0.00% $ - $ 50,000.00 Planning 2018PLANNING
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: May 2, 2022
PREVIOUS BRIEFING DATES: April 25, 2022
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Draft Requests for Supplemental Appropriations and Amendments to the 2022
Budget- 1sL Budget Hearing for 2022
EXECUTIVE SUMMARY: Requests for supplemental appropriations and amendments to the
2022 budget are attached. This request includes changes to beginning and ending fund
balances to reflect actual beginning cash balances as of January 1, 2022
BUDGET IMPACT:
Total increase to 2022 authorized expenditure appropriations: $5,045,541, breakdown:
General Fund (001): $371,719
County Road (105): <$789,475>
Community Support Services (117): $5,800,000
National Forest Safety (134): <$4,932>
Community Services Health (150): $450,000
American Rescue Plan Act (155): <$1,043,121>
Mental Health Tax (164): $11,880
Skokomish Flood Zone (192): <$1,485>
Mason Lake Management (194): <$1,023)
REET 2 (351): $62,000
Solid Waste (402): $224,272
North Bay Sewer (403): $5,575
Rustlewood Sewer &Water (411): $1,724
Beards Cove Water (412): $710
Belfair Sewer (413): $2,128
Information Technology (500): <$44,431>
Changing the 2022 budgeted beginning funds balances to reflect actual cash will have a
positive net change on most funds ending fund balances, but several funds will go into the
negative with this change and will either need to reduce expenditures or add additional
unanticipated revenue. The proposed expenditure changes to the funds are reflected in the
list above with the exception of Treasurer's 0&M (Fund 180), which has no expenditure
change.
PUBLIC OUTREACH: RCW 36.40.100 requires the Board to publish notice in the official
county newspaper for two consecutive weeks prior to the budget hearing.
RECOMMENDED OR REQUESTED ACTION: Request to set a public hearing for June 7,
2022 at 9:15 a.m. to consider and approve supplemental budget requests and budget
transfers to the 2022 budget
ATTACHMENTS: Proposed 2022 Budget Amendment #1 Detail & Detailed Budget Entries
RESOLUTION NO.
2022 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2022, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100,and RCW 36.40.195;and
WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachments A& B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified,which
were not known at the time of original budget adoption;and
WHEREAS,the net total of adjustments to 2022 authorized expenditure appropriations in the General Fund is
an increase of$371,719;and
WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in funds other than
the General Fund is an increase of$4,673,822;and
THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 7th day of June,2022 at the hour of 9:15 a.m.,in the Mason County Commissioners Chambers in
Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2022 Budget as provided in Attachments A&B to
this Resolution.
Contact person:Jennifer Beierle, Budget Manager,(360)427-9670 ext.532
A copy of this resolution and the proposed amendments to the 2022 budget is available by contacting
Toni Monnier at(360)427-9670 ext.644.
The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published
as provided by law.
DATED this 10th day of May,2022
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the
Board Kevin Shutty,Chair
APPROVED AS TO FORM:
Sharon Trask,Commissioner
Tim Whitehead,Chief DPA
CC: Auditor—Financial Services Randy Neatherlin,Commissioner
Publish 2x 5/19&5/26 bill to
Commissioners,
411 North 5th Street,Shelton
ATTACHMENT A TO RESOLUTION NO. 2022 BUDGET AMENDMENT#1
DETAIL
2022 2022
FUND REVENUE EXPENDITURE
LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION
ALL CHANGE BUDGETED BEG FUND BALANCES TO
1 FUNDS ALL FUNDS 1,300,299 (1,605,627) ACTUAL CASH BALANCE AMOUNTS AT 1/1/2022
DEPT OF AG GRANT EXTENSION & NEW
INTERLOCAL AGREEMENT TO FUND EXTRA HELP
2 001 GENERAL FUND WSU 18,600 18,600 & MOTOR POOL
PURCHASE OF VEHICLE#188 FROM ER&R FOR
3 001 GENERAL FUND WSU 3,922 WSU NOXIOUS WEED USE
EQUIPMENT RENTAL
4 501 &REVOLVING 3,922 SALE OF VEHICLE#188 TO WSU EXTENSION
CONTRACT AMENDMENT FOR UGA EIS&
COMMUNITY UNEXPENDED 2021 AMT MOVED TO 2022
5 001 GENERAL FUND DEVELOPMENT 57,930 BUDGET
COMMUNITY DOE SHORELINE DIGITAL USERS GUIDE GRANT&
6 001 GENERAL FUND DEVELOPMENT 50,000 50,000 INC TO PROFESSIONAL SERVICES
PARKS PLAN CONTRACT$86,430&MOVING
EMPLOYEE FROM REET 2 TO PARKS&TRAILS
7 001 GENERAL FUND PARKS&TRAILS 123,930 $37,500
REALLOCATE DEM/PARKS/IT MANAGER TO DEM
DEM & PARKS& & PARKS ONLY,& LEAD PAY FOR DEM EMPLOYEE
8 001 GENERAL FUND TRAILS 57,778 & PARKS EMPLOYEE
INFORMATION REALLOCATE DEM/PARKS/IT MANAGER TO DEM
9 500 TECHNOLOGY (44,431) &PARKS ONLY
ADD 1 FTE FOR THE NORTH PRECINCT$53,000,&
AMMUNITION& LESS THAN LETHAL EQUIPMENT
10 001 GENERAL FUND SHERIFF 109,859 PURCHASE$56,859
,
CLERK,WSU,
CORONER, DCD, IT COMPUTER REPLACEMENT FOR COMPUTERS
DISTRICT CT,& 2014 AND OLDER ADDED TO BOTH 2O21&2022
11 001 GENERAL FUND FACILITIES (82,000) BUDGETS&REPLACED IN 2021
TRANSFER FROM MENTAL HEALTH TO
PROSECUTOR& PROSECUTOR&PUBLIC HEALTH FOR NEW
12 001 GENERAL FUND PUBLIC DEFENSE 11,880 4,500 THERAPEUTIC COURT
TRANSFER FROM MENTAL HEALTH TO
PROSECUTOR& PUBLIC HEALTH FOR NEW
13 164 MENTAL HEALTH TAX 11,880 THERAPEUTIC COURT
INCREASED COURT COMMISSIONER, BAILIFF,
14 001 GENERAL FUND SUPERIOR COURT 27,200 INTERPRETER&WITNESS FEE NEEDS
COMMUNITY
15 117 SUPPORT SERVICES 5,800,000 5,800,000 NEW ERAP CONTRACT
COMMUNITY LEAD GRANT SIGNED IN JANUARY$350K&
16 150 SERVICES HEALTH 450,000 450,000 COVID TEST KITS GRANT$100K
CORRECTION TO MOVE EXCAVATOR#620
PURCHASED BY ER&R FOR SOLID WASTE PUT
17 105 COUNTY ROAD (234,409) INTO ROADS RATES IN ERROR
CORRECTION TO MOVE EXCAVATOR#620
PURCHASED BY ER&R FOR SOLID WASTE PUT
18 402 SOLID WASTE 234,409 INTO ROADS RATES IN ERROR
CORRECTION TO MOVE VEH#125 FROM SOLID
19 402 SOLID WASTE (10,137) WASTE TO UTILITIES ER&R RATES
Page 1 of 2
ATTACHMENT A TO RESOLUTION NO. 2022 BUDGET AMENDMENT#1
DETAIL
2022 2022
FUND REVENUE EXPENDITURE
LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION
NBC[SEWER UTILITY, CORRECTION TO MOVE VEH#125 FROM SOLID
403, RUSTLEWOOD, WASTE TO UTILITIES ER&R RATES: NBCI $5,575,
411, BEARDS COVE,& RUSTLEWOOD$1,724, BEARDS COVE$710,&
20 412,413 BELFAIR SEWER 10,137 BELFAIR SEWER$2,128
RUSTLEWOOD SEWER TRANSFER IN FROM REET 2 FOR LTGO BOND
21 411 &WATER 62,000 PRINCIPLE& INTEREST
TRANSFER OUT TO RUSTLEWOOD FOR LTGO
22 351 REET 2 62,000 BOND PRINCIPLE&INTEREST
GENERAL FUND TOTAL 80,480 371,719
OTHER FUNDS TOTAL 7,616,221 4,673,822
ALL FUNDS GRANDTOTAL 7,696,701 5,045,541
Page 2 of 2
ATTACHMENT B TO RESOLUTION NO. 2022 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES
LINE FUND PROPOSED
FROM BALANCE BUDGETED
A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE FBTOTAL DESCRIPTION
1 001.000000.000.000.308.91.300000.0000.00. 1 I 194,824 9,105,772' BEG FUND UNASSIGNED
1 001.000000.320.000.508.91.500000.0000.00. 1 I 194,824 6,234,359 END FUND UNASSIGNED
1 103.000000.000.000.308.31.300000.0000.00. 1 I 353,351 1,194,107 BEG FUND RESTRICTED
1 103.000000.000.000.508.31.500000.0000.00. 1 I 353,351 1,399,692 END FUND RESTRICTED
1 104.000000.000.000.308.31.300000.0000.00. 1 I 30,989 430,989 BEG FUND RESTRICTED
1 104.000000.000.000.508.31.500000.0000.00. 1 I 30,989 463,165 END FUND RESTRICTED
1 105.000000.000.000.308.31.300000.0000.00. 1 D 2,962,239 1,277,919 BEG FUND RESTRICTED
1 105.000000.000.000.333.20.320000.0000.00. 1 1 1,300,000 3,563,630 FED FHWA VIA WS ST DOT
1 105.000000.000.000.595.50.541000.0000.00. 1 D 555,066 PROFESSIONAL SERVICES
1 105.000000.000.000.508.31.500000.0000.00. 1 D 1,107,173 (234,409) END FUND RESTRICTED
1 106.000000.000.000.308.31.300000.0000.00. 1 1 857 288,610 BEG FUND RESTRICTED
1 106.000000.000.000.508.31.500000.0000.00. 1 1 857 296,523 END FUND RESTRICTED
1 109.000000.000.000.308.31.300000.0000.00. 1 1 6,628 248,130 BEG FUND RESTRICTED
1 109.000000.000.000.508.31.500000.0000.00. 1 1 6,628 238,599 END FUND RESTRICTED
1 110.000000.000.000.308.31.300000.0000.00. 1 1 85,137 213,227 BEG FUND RESTRICTED
1 110.000000.000.000.508.31.500000.0000.00. 1 1 85,137 155,711 END FUND RESTRICTED
1 114.000000.000.000.308.31.300000.0000.00. 1 D 334 13,983 BEG FUND RESTRICTED
1 114.000000.000.000.508.31.500000.0000.00. 1 D 334 14,031 END FUND RESTRICTED
1 117.000000.000.200.308.31.300000.0000.00. 1 1 163,915 578,915 BEG FUND RESTRICTED
1 117.000000.000.200.508.31.500000.0000.00. 1 1 163,915 681,257 END FUND RESTRICTED
1 118.000000.000.000.308.31.300000.0000.00. 1 1 45,436 277,694 BEG FUND RESTRICTED
1 118.000000.000.000.508.31.500000.0000.00. 1 1 45,436 231,318 END FUND RESTRICTED
1 120.000000.000.000.308.31.300000.0000.00. 1 1 14,229 89,218 BEG FUND RESTRICTED
1 120.000000.000.000.508.31.500000.0000.00. 1 1 14,229 14,229 END FUND RESTRICTED
1 134.000000.000.000.308.31.300000.0000.00. 1 D 4,932 5,068 BEG FUND RESTRICTED
1 134.000000.000.000.521.22.512000.0000.00. 1 D 4,932 REIMB.DEP FED FOREST OT
1 134.000000.000.000.508.31.500000.0000.00. 1 D - END FUND RESTRICTED
1 135.000000.000.000.308.31.300000.0000.00. 1 D 1,569 92,323 BEG FUND RESTRICTED
1 135.000000.000.000.508.31.500000.0000.00. 1 D 1,569 60,762 END FUND RESTRICTED
1 141.000000.000.000.308.31.300000.0000.00. 1 I 36,201 155,723 BEG FUND RESTRICTED
1 141.000000.000.000.508.31.500000.0000.00. 1 I 36,201 151,990 END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 1 I 7,598 97,843 BEG FUND RESTRICTED
1 142.000000.000.000.508.31.500000.0000.00. 1 I 7,598 96,174 END FUND RESTRICTED
1 150.000000.000.000.308.31.300000.0000.00. 1 I 918,322 1,352,527 BEG FUND RESTRICTED
1 150.000000.000.000.508.31.500000.0000.00. 1 I 918,322 918,322 END FUND RESTRICTED
1 155.000000.000.000.308.31.300000.0000.00. 1 D 1,043,121 5,056,879 BEG FUND RESTRICTED
1 155.000000.000.000.594.18.564000.0000.00. 1 D 1,043,121 CAPITAL EQUIPMENT
1 155.000000.000.000.508.31.500000.0000.00. 1 D - - END FUND RESTRICTED
1 160.000000.000.000.308.31.300000.0000.00. 1 D 792 49,208 BEG FUND RESTRICTED
1 160.000000.000.000.508.31.500000.0000.00. 1 D 792 37,801 END FUND RESTRICTED
1 163.000000.000.000.308.31.300000.0000.00. 1 I 400,108 1,100,108 BEG FUND RESTRICTED
1 163.000000.000.000.508.31.500000.0000.00. 1 I 400,108 827,708 END FUND RESTRICTED
1 164.000000.100.000.308.31.300000.0000.00. 1 I 60,995 1,488,244 BEG FUND RESTRICTED
1 164.000000.100.000.508.31.500000.0000.00. 1 I 60,995 1,310,435 END FUND RESTRICTED
1 180.000000.000.000.308.31.300000.0000.00. 1 D 35,313 56,673 BEG FUND RESTRICTED
1 180.000000.000.000.341.42.301000.0000.00. 1 1 299 TREAS.FEES-FORECLOSURE COSTS
1 180.000000.000.000.508.31.500000.0000.00. 1 D 35,014 - END FUND RESTRICTED
1 190.000000.000.000.308.31.300000.0000.00. 1 1 60,786 160,786 BEG FUND RESTRICTED
1 190.000000.000.000.508.31.500000.0000.00. 1 1 60,786 60,786 END FUND RESTRICTED
1 192.000000.000.000.308.31.300000.0000.00. 1 D 78,792 15,370 BEG FUND RESTRICTED
1 192.000000.000.000.554.90.541000.0000.00. 1 D 1,485 PROFESSIONAL SERVICES
1 192.000000.000.000.508.31.500000.0000.00. 1 D 77,307 - END FUND RESTRICTED
1 194.000000.000.000.308.41.300000.0000.00. 1 D 1,023 68,977 BEG FUND COMMITTED
1 194.000000.100.000.553.60.541010.0000.00. 1 D 1,023 PROFESSIONAL SERVICES
1 194.000000.000.000.508.41.500000.0000.00. 1 D - - END FUND COMMITTED
1 195.000000.000.000.308.41.300000.0000.00. 1 1 397 7,189 BEG FUND COMMITTED
1 195.000000.000.000.508.41.500000.0000.00. 1 I 397 397 END FUND COMMITTED
1 199.000000.001.000.308.41.300000.0000.00. 1 I 9,108 29,108 BEG FUND COMMITTED
1 199.000000.000.000.508.41.500000.0000.00. 1 I 9,108 9,108 END FUND COMMITTED
1 350.000000.000.000.308.31.300000.0000.00. 1 I 1,110,195 2,010,195 BEG FUND RESTRICTED
1 350.000000.000.000.508.31.500000.0000.00. 1 I 1,110,195 1,470,217 END FUND RESTRICTED
1 351.000000.000.000.308.31.300000.0000.00. 1 I 1,430,432 3,030,432 BEG FUND RESTRICTED
1 351.000000.000.000.508.31.500000.0000.00. 1 1 1,430,432 2,493,601 END FUND RESTRICTED
1 402.000000.000.000.308.41.300000.0000.00. 1 1 1,083,469 2,074,206 BEG FUND COMMITTED
1 402.000000.000.000.508.41.500000.0000.00. 1 1 1,083,469 1,754,187 END FUND COMMITTED
1 403.000000.100.020.308.41.300000.0000.00. 1 1 372,367 1,777,042 BEG FUND COMMITTED
Page 1 of 3
ATTACHMENT B TO RESOLUTION NO. 2022 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES
LINE FUND PROPOSED
FROM BALANCE BUDGETED
A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE FBTOTAL DESCRIPTION
1 403.000000.100.020.508.41.500000.0000.00. 1 1 372,367 2,064,936 END FUND COMMITTED
1 411.000000.000.000.308.41.300000.0000.00. 1 D 59,246 133,014 BEG FUND COMMITTED
1 411.000000.000.000.508.41.500000.0000.00. 1 D 59,246 (52,246) END FUND COMMITTED
1 412.000000.000.000.308.41.300000.0000.00. 1 I 16,066 604,335 BEG FUND COMMITTED
1 412.000000.000.000.508.41.500000.0000.00. 1 1 16,066 608,105 END FUND COMMITTED
1 413.000000.000.000.308.41.300000.0000.00. 1 1 582,028 1,194,294 BEG FUND COMMITTED
1 413.000000.000.000.508.41.500000.0000.00. 1 1 582,028 4,796,961 END FUND COMMITTED
1 428.000000.000.000.308.41.300000.0000.00. 1 D 480 443,520 BEG FUND COMMITTED
1 428.000000.000.000.508.41.500000.0000.00. 1 D 480 142,623 END FUND COMMITTED
1 429.000000.000.000.308.41.300000.0000.00. 1 1 6,962 215,405 BEG FUND COMMITTED
1 429.000000.000.000.508.41.500000.0000.00. 1 1 6,962 221,697 END FUND COMMITTED
1 480.000000.000.000.308.41.300000.0000.00. 1 1 78 17,882 BEG FUND COMMITTED
1 480.000000.000.000.508.41.500000.0000.00. 1 1 78 178,749 END FUND COMMITTED
1 500.000000.000.000.308.41.300000.0000.00. 1 D 2,288 217,712 BEG FUND COMMITTED
1 500.000000.000.000.508.41.500000.0000.00. 1 D 2,288 109,027 END FUND COMMITTED
1 501.000000.000.000.308.41.300000.0000.00. 1 1 1,713,530 4,104,167 BEG FUND COMMITTED
1 501.000000.000.000.508.41.500000.0000.00. 1 1 1,713,530 2,952,554 END FUND COMMITTED
1 502.000000.000.000.308.41.300000.0000.00. 1 1 35,228 196,228 BEG FUND COMMITTED
1 502.000000.000.000.508.41.500000.0000.00. 1 1 35,228 35,228 END FUND COMMITTED
2 001.000000.010.003.334.02.310337.0000.00. 2 1 1,200 GIANT HOGWEED-DEPTAG GRANT
2 001.000000.010.003.334.02.310177.0000.00. 2 1 3,400 PERENNIAL PEPPERWEED GRANT
2 001.000000.010.003.345.16.300001.0000.00. 2 1 14,000 PROF CONTRACT-10,000 YEARS
2 001.000000.010.003.553.60.510600.0000.00. 2 1 17,100 EXTRA HELP/SEASONAL
2 001.000000.010.003.553.60.548777.0000.00. 2 1 1,500 MOTOR POOL MAINT-MONTHLY
3 001.000000.010.003.594.53.564000.0000.00. 1 1 3,922 CAPITAL VEHICLE EQUIP
3 001.000000.320.000.508.91.500000.0000.00. 1 D 3,922 6,230,437 END FUND UNASSIGNED
4 501.000000.000.000.369.10.300000.0000.00. 2 1 3,922 SALE OF SCRAP AND JUNK
4 501.000000.000.000.508.41.500000.0000.00. 2 1 3,922 END FUND COMMITTED
5 001.000000.125.146.558.60.541021.0000.00. 1 1 57,930 BELFAIR UGA EIS
5 001.000000.320.000.508.91.500000.0000.00. 1 D 57,930 6,172,507 END FUND UNASSIGNED
6 001.000000.125.146.334.03.310000.0000.00. 2 1 50,000 GRANT REVENUE
6 001.000000.125.146.558.50.541020.0000.00. 2 1 50,000 PROFESSIONAL SERVICES
7 001.000000.146.000.576.80.510600.0000.00. 1 1 37,500 PROFESSIONAL SERVICES
7 001.000000.146.000.576.80.541010.0000.00. 1 1 86,430 PROFESSIONAL SERVICES
7 001.000000.320.000.508.91.500000.0000.00. 1 D 123,930 6,048,577 END FUND UNASSIGNED
8 001.000000.050.000.525.10.510010.0000.00. 1 1 22,999 DEM MANAGER
8 001.000000.050.000.525.10.510020.0000.00. 1 1 2,280 ADMINISTRATIVE COORDINATOR
8 001.000000.146.000.576.80.510010.0000.00. 1 1 8,154 MAINTENANCE
8 001.000000.146.000.576.80.510780.0000.00. 1 1 24,345 PARKS&TRAILS MANAGER
8 001.000000.320.000.508.91.500000.0000.00. 1 D 57,778 5,990,799 END FUND UNASSIGNED
9 500.000000.000.000.518.80.510780.0000.00. 1 D 44,431 INFORMATION SERV MANAGER
9 500.000000.000.000.508.41.500000.0000.00. 1 1 44,431 155,746 END FUND COMMITTED
10 001.000000.205.265.521.10.510050.0000.00. 1 1 53,000 SUPPORT SPECIALIST
10 001.000000.205.267.521.22.535010.0000.00. 1 1 18,738 TACTICAL EQUIPMENT
10 001.000000.205.267.521.22.531030.0000.00. 1 1 31,062 AMMUNITIONS
10 001.000000.205.265.521.10.535010.0000.00. 1 1 7,059 SMALL TOOLS&MINOR EQUIPMENT
10 001.000000.320.000.508.91.500000.0000.00. 1 D 109,859 5,880,940 END FUND UNASSIGNED
11 001.000000.010.000.571.21.535098.0000.00. 1 D 10,000 IT TRACKABLE EQUIPMENT
11 001.000000.030.031.514.23.535098.0000.00. 1 D 2,000 IT TRACKABLE EQUIPMENT
11 001.000000.030.033.514.81.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT
11 001.000000.030.034.514.40.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT
11 001.000000.050.000.525.10.535098.0000.00. 1 D 2,000 IT TRACKABLE EQUIPMENT
11 001.000000.055.000.518.30.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT
11 001.000000.057.200.514.24.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT
11 001.000000.070.000.512.30.535098.0000.00. 1 D 14,000 IT TRACKABLE EQUIPMENT
11 001.000000.100.000.512.40.535098.0000.00. 1 D 14,000 IT TRACKABLE EQUIPMENT
11 001.000000.100.173.523.33.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT
11 001.000000.125.000.559.30.535098.0000.00. 1 D 4,0001 JITTRACKABLE EQUIPMENT
Page 2 of 3
ATTACHMENT B TO RESOLUTION NO. 2022 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES
LINE FUND PROPOSED
FROM BALANCE BUDGETED
A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE FBTOTAL DESCRIPTION
11 001.000000.190.000.563.10.535098.0000.00. 1 D _ 4,000 IT TRACKABLE EQUIPMENT
11 001.000000.320.000.508.91.500000.0000.00. 1 1 82,000 5,962,940 END FUND UNASSIGNED
12 001.000000.180.164.397.00.300164.0000.00. 2 1 7,380 TRANSFER IN MENTAL HEALTH
12 001.000000.240.000.397.00.300164.0000.00. 2 1 4,500 TRANSFER IN MENTAL HEALTH
12 001.000000.240.000.515.93.541010.0000.00. 1 1 4,500 ADULT MISDEMEANOR CONTRACT
12 001.000000.320.000.508.91.500000.0000.00. 1 1 7,380 5,970,320 END FUND UNASSIGNED
13 164.000000.100.000.597.00.500180.0000.00. 2 1 7,380 TRANFER OUT:PROS MENTAL HEALTH
13 164.000000.100.000.597.00.500240.0000.00. 2 1 4,500 TRANSFER OUT:OPD
13 164.000000.100.000.508.31.500000.0000.00. 1 D 11,880 1,298,555 END FUND RESTRICTED
14 001.000000.250.000.512.21.510023.0000.00. 1 1 8,000 MISC COURT COMMISSIONER
14 001.000000.250.000.512.21.510610.0000.00. 1 1 3,500 BAILIFF
14 001.000000.250.000.512.21.541053.0000.00. 1 1 10,000 INTERPRETER
14 001.000000.250.000.512.21.549050.0000.00. 1 1 5,700 WITNESS FEES-CRIMINAL
14 001.000000.320.000.508.91.500000.0000.00. 1 D 27,200 5,935,740 END FUND UNASSIGNED
15 117.000000.000.200.333.21.302702.0000.00. 2 1 5,800,000 ERAP 2.0 GRANT
15 117.000000.000.200.565.40.541000.0000.00. 2 1 5,800,000 PROFESSIONAL SERVICES
16 150.000000.200.000.333.93.395620.0000.00. 2 1 350,000 LEAD GRANT
16 150.000000.100.000.333.93.333210.0000.00. 2 1 100,000 COVID TEST KITS
16 150.000000.200.000.562.20.541030.0000.00. 2 1 350,000 PROFESSIONAL SERVICES
16 150.000000.100.000.562.10.531020.0000.00. 2 1 100,000 COVID TEST KITS
17 105.000000.000.000.542.10.545951.0000.00. 1 D 234,409 ER&R VEHICLES
17 105.000000.000.000.508.31.500000.0000.00. 1 1 234,409 - END FUND RESTRICTED
18 402.000000.000.000.537.80.545951.0000.00. 1 1 234,409 ER&R VEHICLES
18 402.000000.000.000.508.41.500000.0000.00. 1 D 234,409 1,519,778 END FUND COMMITTED
19 402.000000.000.000.537.80.545951.0000.00. 1 1 10,137 ER&R VEHICLES
19 402.000000.000.000.508.41.500000.0000.00. 1 D 10,137 1,509,641 END FUND COMMITTED
20 403.000000.100.020.535.83.545951.0000.00. 1 D 5,575 ER&R VEHICLES
20 403.000000.100.020.508.41.500000.0000.00. 1 1 5,575 2,070,511 1 END FUND COMMITTED
20 411.000000.100.000.535.81.545951.0000.00. 1 D 862 ER&R VEHICLES
20 411.000000.200.000.534.81.545951.0000.00. 1 D 862 ER&R VEHICLES
20 411.000000.000.000.508.41.500000.0000.00. 1 1 1,724 (50,522) END FUND COMMITTED
20 412.000000.000.000.534.82.545951.0000.00. 1 D 710 ER&R VEHICLES
20 412.000000.000.000.508.41.500000.0000.00. 1 1 710 608,815 END FUND COMMITTED
20 413.000000.000.000.535.84.545951.0000.00. 1 D 2,128 ER&R VEHICLES
20 413.000000.000.000.58.41.500000.0000.00. 1 1 2,128 4,799,089 END FUND COMMITTED
21 411.000000.000.000.397.00.300351.0000.00. 1 1 62,000 TRANSFER IN:REET 2
21 411.000000.000.000.508.41.500000.0000.00. 1 1 62,000 9,754 END FUND COMMITTED
22 351.000000.000.000.597.00.500411.0000.00. 1 I 62,000 TRANSFER OUT:RUSTLEWOOD
22 351.000000.000.000.508.31.500000.0000.00. 1 D 62,000 2,431,601 END FUND RESTRICTED
::]�AIIFunds
ral Fund Total: 80,480 371,719 (96,415)
r Funds Total: 7,616,221 4,673,822 7,296,682
Grand Total: 7,696,701 5,045,541 7,200,267
Page 3 of 3
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mark Neary & Nichole Wilston
DEPARTMENT: Human Resources EXT: 643
BRIEFING DATE: 5/2/2022
PREVIOUS BRIEFING DATES: 4/25/22
(If this is a follow-up briefing, please provide only new information)
INTERNAL REVIEW (please check all that apply): Budget/Finance Human Resources
Legal Other – please explain
ITEM:
DRAFT Career Incentive Pay Policy
EXECUTIVE SUMMARY:
Following up with the 4/25/22 briefing where it was proposed to offer an incentive pay
program to encourage career growth, education and development for current employees, as
well as attract qualified and professional applicants. This is a draft version of a proposed
Career Incentive Pay Policy that starts with identifying certifications/licenses within the
Engineering and Accounting & Finance trade, and eventually expanding to other trades and
classifications.
BUDGET IMPACT:
The budget impact is undetermined at this time.
RECOMMENDED OR REQUESTED ACTION:
Approval to place on the Action Agenda a resolution to amend the Personnel Policy to include
the proposed Career Incentive Pay Policy.
ATTACHMENTS:
DRAFT Career Incentive Pay Policy
Page 1 of 3
Mason County Personnel Policy New Chapter Career Incentive Pay Policy
(Plan is to incorporate this policy as a new Chapter 12 of the Personnel Policy)
The following Career Incentive Policy has been established in order to achieve the goal
of encouraging the career growth, education and development of its employees, as well
as attract qualified and professional applicants. Employees are encouraged to take
advantage of educational and training opportunities which increase their knowledge and
skill in their present jobs, or to prepare them for specific career goals within their
departments.
The County has identified and continues to identify key licenses and professional
certifications that are essential to the efficient and cost-effective operation of the
department. As a result, upon approval, the acknowledged employee will be eligible to
receive a Professional Achievement incentive pay in accordance with the following table,
which may be modified from time to time by the Board of County Commissioners or
designee, in consultation with the Human Resources Department. An employee shall only
be approved for one (1) incentive pay from the Professional Certification or Licensure
level, but not both. Certification incentives shall be limited to up to four (4) certifications
per employee and may be earned in addition to an incentive for a Licensure or
Professional Certification.
Licensures
Type: Amount Payment Period
Certified Public Accountant (CPA) Licensure $10,000 12 Month
Professional Engineering (PE) Licensure $10,000 12 Month
Professional Land Surveyor (PLS) Licensure $10,000 12 Month
Professional Certifications
Type: Amount Payment Period
Engineer-In-Training Professional Certification $5,000 12 Month
Land Surveyor-In-Training Professional Certification $5,000 12 Month
Certification Program
Type: Amount Payment Period
Bridge Inspector Certification $2,000 12 Month
Project Management Professional TBD 12 Month
Certified Erosion & Sediment Control Specialist
(CESCL)
TBD 12 Month
Certified Traffic Control Supervisor TBD 12 Month
Certified Herbicide Applicator TBD 12 Month
Key Definitions:
Licensure: A state’s grant of legal authority to practice a profession within a designated
scope of practice.
Page 2 of 3
Professional Certification: A standardized process that enables an individual to
demonstrate a certain level of competency in a specific career or job function. Upon
completion of professional certification requirements, which typically entail passing an
exam administered by an industry specific credentialing organization, a certification
credential is awarded. Professional certification holders must complete continuing
education requirements to retain the credential.
Certification Program: A training program on a specialized topic for which participants
receive a certificate after completing the course and passing an assessment instrument.
All regular County employees who have completed their probationary period (if
applicable) shall be eligible to participate, provided that the employees meet certain
eligibility requirements and obtain approval per the policy. The approved incentive pay
shall cease when an employee separates from employment in that classification related
to the license and/or certification receiving the incentive pay, or the employee no longer
has the certification. Career Incentives are neither a guaranteed benefit nor an entitlement
of employment with Mason County and is limited by the availability of funds. Nor will it be
included in calculating an employee’s pay rate for overtime compensation. Incentive pay
under this policy is subject to all applicable federal, state and local taxes. Employees
assigned to grant funded positions are not eligible, unless the grant has funded this
benefit.
While an employee is working to attain their certification/license, attendance at classes is
not part of an employee’s job duties. Transportation to classes is the responsibility of the
employee. Employees may not use County cars to commute to classes and will not
receive reimbursement for travel expenses. Homework is not allowed to be done during
work time.
In order to qualify for the incentive, the attained license or professional certification, listed
in the table above, must be from a nationally or regionally accredited institution in a field
of study directly related to improvement of knowledge and skills in the employee’s curren t
job.
Employees meeting the criteria will be required to submit a written request, along with an
official transcript and/or copy of the license or certification earned, to their Department
Head or designee. The Department Head or designee shall submit to the Human
Resources Department all requests with supporting documents for final review and
approval. Professional Achievement incentive pay shall be paid in twelve (12) equal
installments over a one (1) year fiscal year beginning January 1. The incentive pay shall
be prorated based on the date of approval for the first year. In order for approved
employees to continue to receive the annual incentive, proof of a current license or
certification must be submitted no later than January 15 of the new year.
An employee is responsible for notifying the Human Resources Department in writing of
any changes to their license and/or certification. Should an employee submit
Page 3 of 3
documentation that the employee knows is false or intentionally misleading in order to
receive benefits for which the employee is not entitled, the employee will be deemed
ineligible to continue to participate in the Career Incentive Policy and must repay Mason
County for any incentive pay received from submittal of the false or misleading
documents. The employee may also be subject to disciplinary action.
All documents relating to this plan, including originals or copies of certificates,
certifications, diplomas or transcripts demonstrating employee educational efforts and
accomplishments shall become a part of the employee’s permanent file in the Human
Resources Department and shall be considered educational achievements and
accomplishments in rating and assessing employees for purposes of promotion and
transfer.
Mason County reserves the right to terminate, suspend, restrict, withdraw, amend or
modify the Career Incentive Policy in whole or in part at any time based upon the
availability of funds or for any other business reason as determined by Mason County.
The Board of County Commissioners or designee, in consultation with the Human
Resources Department is authorized to establish and modify, as needed, a procedure for
implementing this policy. The Board of County Commissioners or designee has the sole
discretion to terminate such pay associated with such special license(s), and/or
certification(s) insofar as the discretion exercised is not arbitrary or capricious. If sufficient
funds are not available, the Board of County Commissioners or designee in consultation
with the Human Resources Department, and Budget & Finance Manager will meet to
discuss whether to reduce the amount of the bonus or to delay some or all of the
payments until the next fiscal year in which sufficient funds are available.
Briefing Summary 4/28/2022
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Nichole Wilston and Mark Neary
DEPARTMENT: Human Resources EXT: 643
BRIEFING DATE: 5/2/2022
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing, please provide only new information)
INTERNAL REVIEW (please check all that apply): Budget/Finance Human Resources
Legal Other – please explain
ITEM:
Proposal to advertise an RFP for consultant services for a total compensation study for all
classifications. There are approximately 175 classification represented by bargaining units
and approximately 75 non-represented classifications.
EXECUTIVE SUMMARY:
Mason County has not performed a compensation study in over two decades. Many of our
represented positions are evaluated against our comparable counties as a part of the union
negotiation process, but the non-represented positions tend to be reviewed periodically when
we have difficulty filling a vacancy or when we are experiencing abnormally high turnover
within a specific position. The result is many non-represented positions have not been
reviewed to ensure internal equity and external competitiveness. We would like to gauge
through discussion with the Commissioners the level of interest in issuing a RFP for a
consultant to perform a comprehensive compensation study for Mason County. The result of
this study may assist us in achieving success with employee recruitment, retention, pay
satisfaction and containing labor costs; using the data to provide potential solutions to
ensure Mason County is in line with our comparables in the competitive public sector market.
BUDGET IMPACT:
The budget impact is undetermined at this time.
RECOMMENDED OR REQUESTED ACTION:
Determine if the Board of County Commissioners is interested in issuing an RFP.
ATTACHMENTS:
Proposed RPF
DRAFT REQUEST FOR PROPOSAL
CONSULTANT SERVICES FOR TOTAL COMPENSATION STUDY
FOR
MASON COUNTY
PROPOSAL SUBMISSION DEADLINE: TBD (In the event an
insufficient number of proposals are received,
the deadline may be extended.)
BACKGROUND:
Mason County is located in a rural area on the Olympic Peninsula in Washington State. Mason
County has approximately 67,000 residents and covers 1,051 square miles. The only
incorporated city, Shelton, is the County Seat. Mason County is border to Jefferson County to the
north, Kitsap and Pierce County to the east, Thurston County to the south and Grays Harbor
County on the west and south side.
Mason County is governed by a three member elected Board of County Commissioners and a
County Administrator, who hold budgetary authority over 15 departments and offices. Of these,
nine are headed by independently elected officials: Assessor, Auditor, Clerk, Coroner, District
Court, Prosecutor, Sheriff, Superior Court/Juvenile & Family Court Services, and Treasurer. The
appointed County Administrator is responsible for administrative and operational oversight over
six departments: Support Services, Community Development, Emergency Management, Public
Health, Public Works, and W.S.U. Extension.
The County’s overall 2022 operating budget is $174 Million of which approximately $62 Million
is devoted to general fund expenses. The County currently employs just over 425 regular and
part-time employees combined (equaling 366 FTEs), of which 300 are represented by one of
thirteen recognized union bargaining units. The remaining employees are non-represented; the
terms and conditions of their employment are governed by the County’s Personnel Policy.
Request for Proposal – Consultant Services for Total Compensation Study
Page 2 of 6
The County’s last compensation review was over two decades ago. It is not clear where the
County stands in terms of comparability with relevant comparators. The County is currently in
negotiations with five bargaining units for collective bargaining agreements which expired at the
end of 2021, and we will be entering into negotiations with the other bargaining units for their
collective bargaining agreements which expire at the end of 2022. The County is poised to
carefully review where we stand among our seven comparable counties: Clallam, Cowlitz, Grays
Harbor, Island, Jefferson, Lewis, and Skagit.
PROJECT OVERVIEW:
Mason County is seeking a qualified consultant to provide a total compensation review. The
successful applicant will collect, analyze and evaluate pertinent data and information and provide
a well-researched and cogently written report evaluating the County’s total cost of compensation
for its various employee classifications as they compare to the total cost of compensation of
similar employee classification in our seven comparable counties.
REQUEST FOR PROPOSAL SCHEDULE:
Event Date/Deadline
RFP released and advertised, sent to vendors by
email and mail.
TBD
Any vendor questions must be submitted in
writing to the County Administrator’s Office
TBD
All responses to vendor questions emailed. TBD
Six (6) copies of proposal must be submitted to:
Mason County
County Administrator’s Office
411 N 5th Streetet
Shelton, WA 98584
mneary@masoncountywa.gov
TBD (In the event an insufficient number
of proposals are received, the deadline
may be extended.)
County Evaluation Team reviews proposal
submissions and submits recommendation for
Award to the Board of County Commissioners
for consideration and approval.
TBD
Board of County Commissioners approve award TBD
Request for Proposal – Consultant Services for Total Compensation Study
Page 3 of 6
SCOPE OF WORK:
The Compensation Study will include data from the following compensation components:
1. Comparable agencies contribution to employee deferred compensation accounts, if any
excluding state and federal mandated contributions.
2. Special pays, to include but not be limited to: longevity pay, incentives, shift
differentials, educational or other reimbursement programs, stipends noted in table form
by employee unit.
3. Accrual of paid vacation/annual leave, annual holidays, sick leave for all classifications
reviewed.
4. Both employer and employee contributions for health, dental, vision, life, and STD/LTD
insurance (or for a cafeteria benefit plan, if applicable) by group or unit if not applied
jurisdiction wide
5. Negotiated increases/enhanced benefits that may be known, but not yet enacted or made
effective
The survey will include approximately 250 Mason County listed classifications (See Attachment
A). This list of classifications is tentative, subject to further input from Consultant to County
Administration. The contractor will also gather and report in table format directly from the
comparable Counties listed on Attachment B as it may be amended, comparable county salary
schedules (number of pay ranges/schedules, number of steps within ranges, percent spread
between ranges and steps, and salary differential/gap between supervisory/management
classifications and the classifications they supervise.)
The contractor’s methodology should include the following steps:
1. For each classification in the study, obtain directly from the comparable Counties listed
on Attachment B or as may be amended, pertinent classifications and/or job descriptions,
job series information, organizational charts, benefits information (including all options
available), collective bargaining agreements (as applicable), and salary schedules.
2. Gather directly from the comparable Counties listed on Attachment B or as may be
amended, all key compensation components specified above.
3. Visit and meet with comparable counties in person or by electronic media, as needed to
ensure that data gathered is accurate, up-to-date, and pertinent.
4. Examine, analyze, summarize and report the data gathered, along with rationales for each
classification identified as comparable.
5. Prepare spreadsheet (using format and software approved by the County) with
comparative data and pertinent information gathered for each County listed classification.
6. Meet in person or by telephone/video no less than twice per month (at pre-scheduled
intervals and dates) with County Administration to discuss and clarify the study, its
progress and status, and to resolve any issues.
Request for Proposal – Consultant Services for Total Compensation Study
Page 4 of 6
7. Provide written findings, including all spreadsheet data, subject to refinement and/or
enhancement based upon input from County Administration.
8. Provide to the County all documents associated with the project that verify information in
the study.
The consultant shall provide to the County proposed data comparison methods such as: Entry
and top step; or mid-point; or 5th, 10th, 15th and 20th year compensation; or other data analysis
methods. The County shall, after review with consultant, determine the data presentation
methods to be used for the classifications included in the study.
Regardless of methodology proposed for other classifications, in keeping with the historic
method of data presentation for “Issue Arbitration” for eligible Deputy Sheriffs, a total cost of
compensation method shall be used for the 5th year, 10th year, 15th year and 20th year Deputy.
(See Attachment C Sample Methodology - Deputy Comparison).
PROPOSED PROJECT SCHEDULE:
Event or Task
Meet with County Administration to finalize study approach, data needed, reporting
format, project schedule and deliverable deadlines
Submit for County review and approval a preliminary draft of all comparable data
gathered, organized, formatted and ready for initial report-out meeting with County
Administration
Submit for County review and approval overall study and written report refined into final
draft, following meeting(s) and consultation with County
Consultant presents findings to County Administration
Presentation to Board of County Commissioners
All deliverables complete, study is completed
PROPOSAL FORMAT:
Proposals should provide a straightforward concise description of the vendor’s capability to
satisfy the requirements of this process. Responses should be clear and thorough and should
avoid extraneous information not pertinent to the requested project.
All proposal responses must be in the following format:
1. Cover letter: Include the official name of the proposing firm or individual, the address,
phone number, email address, as well as the name(s) of the principal contact person(s).
The cover letter must be signed by a person or persons authorized to bind the proposing
firm.
2. Table of Contents, including a listing of all contents and included attachments, if any.
3. Firm/Vendor Background: a brief description of the firm as well as the name(s),
experience and qualifications of the person(s) who will be performing the services.
Indicate whether the firm is an independent entity or part of a larger
Request for Proposal – Consultant Services for Total Compensation Study
Page 5 of 6
corporation/organization. Include a general overview of the firm’s services as well as a
list with dates of the firm’s public sector total compensation studies within the past five
years.
4. References: Provide three or more client references from similar clients (preferably
public sector) with which the contractor/vendor has worked within the past five years.
Include a contact person, telephone number, email address, mailing address, and a brief
description of the services provided.
5. Description of the approach/method/scope to be used.
6. Timeline: Provide a timeline illustrating how the firm/vendor will complete this project
and all deliverables by the proposed project end-date. Include a statement of what steps
and actions your firm will take to keep the County abreast of the project’s progress.
7. Cost Proposal: Provide a cost-not-to-exceed figure that your firm will require to
accomplish all aspects of this Total Compensation Study. Provide a comprehensive
breakdown for all costs required to successfully and fully accomplish the Scope of
Work.
8. Provide at least one work sample of a similar work product (e.g. compensations study).
Mason County encourages disadvantaged, minority, and women-owned consulting firms to
respond.
Six (6) copies of Proposal must be submitted to:
Mason County
County Administrator’s Office
411 N 5th Street
Shelton, WA 98584
mneary@masoncountywa.gov
Submittals must be received in the County Administrator’s Office no later than TBD. (In
the event an insufficient number of proposals are received, the deadline may be extended).
Submittals received after this date will be returned unopened, unless the deadline is extended.
All questions regarding this project should be directed to the County Administrator’s Office at
mneary@masoncountywa.gov
PROPOSAL EVALUATION CRITERIA:
Submissions that do not include all required information as specified in this Request for
Proposal will be disqualified from further consideration.
Proposals will be evaluated using the following criteria:
Completeness, thoroughness, and responsiveness of the submission to all the required
elements of this project.
Request for Proposal – Consultant Services for Total Compensation Study
Page 6 of 6
The strength of the proposed scope of work and methodology.
Background and experience providing relevant and similar services and products to
similar clients.
The consultant’s ability to manage and coordinate this project effectively with County
staff, as evidenced by previous experience, success, and approach taken with this
submitted proposal.
Project staff qualifications and background.
Total not-to-exceed cost.
Timeframe – how thoroughly the proposal describes what steps/ approaches would be
taken to ensure speedy, timely and complete delivery of services/products, as well as
demonstrated past success with timely delivery of excellent work.
Strength of References.
ATTACHMENT ‘A’: Tentative List of Classifications
ATTACHMENT ‘B’: Comparable Counties
ATTACHMENT ‘C’: Sample Methodology
Total Cost of Compensation - Deputy Comparison
ATTACHMENT ‘A’
UNIT # CLASSIFICATIONS
TBDAFSCME
Engineer's Guild
Teamsters Appraisers
Teamsters Community Family Health
Teamsters General Services
Teamsters Juvenile Probation
Teamsters Operating Engineers Public Works
Teamsters Probation
Teamsters Prosecuting Clerical
FOP Sheriff's Deputy Guild
Wood Workers Local - Corrections & Support
Staff
Wood Workers Local - Deputy Prosecutors
Wood Workers Local - Public Defenders
Non-Represented
Auditor: Elections Technician
Elections Specialist
Audit Specialist
Elections Coordinator
Clerk: Superior Court Clerk I
Superior Court Clerk I/Courthouse Facilitator
Superior Court Clerk II
Superior Court Clerk II/Courthouse Facilitator
Juvenile Court Coordinator
CLASSIFICATION TITLES: TBD - Below is a sample
ATTACHMENT ‘A’ Page 2 of 6
Community Development: Planning Clerk I
Planning Clerk II
Planning Technician
Community Development Technician I
Community Development Technician II
Community Development Technician III
Office Coordinator
Assistant Planner
Associate Planner
Senior Planner
Code Compliance Coordinator
Plans Examiner I
Plans Examiner II
Building Inspector I
Building Inspector II
Senior Building Inspector
Cooperative Extension: Program Assistant I
Program Assistant II
Noxious Weed Control Coordinator
District Court: Judicial Support Specialist I
Judicial Support Specialist II
Judicial Support Specialist - Lead
Adult Probation Clerk I
Adult Probation Clerk II
Probation Assistant
Probation Counselor I
Probation Counselor II
Facilities: Custodian Aide
Custodian
Lead Custodian
Juvenile Services: Juvenile Court Services I
Juvenile Court Services II
Fiscal & Grants Coordinator
Family Court Program Assistant
Probation Assistant
Community Services Coordinator
Guardian Ad Litem Coordinator
Probation Counselor I
Probation Counselor II
ATTACHMENT ‘A’ Page 3 of 6
Parks & Recreation: Recreation Aide Supervisor
Lead Recreation Supervisor
Recreation Assistant Director
Assistant Recreation Manager
Public Health: Receptionist
Women/Infant/Child Program Clerk
Public Health Assistant
Medical Records Clerk/Clinical Support
Medical Records Clerk
Insurance Billing Clerk
Medical Records/Data Specialist
Financial Support Specialist
Financial Operations Coordinator
Nutritionist
Community Health Nurse
Community Health Analyst
Community Health Educator
Public Health Nurse I
Public Health Nurse II
Public Health Nurse III
Public Health Assessment & Program Coordinator
Nurse Practitioner
Permit Technician I
Permit Technician II
Permit Technician III
Environmental Health Technician
Environmental Health Specialist I
Environmental Health Specialist II
Environmental Health Specialist III
Environmental Health Educator
Substance Abuse Coordinator
Prevention Specialist
Development Disability Coordinator
Water Quality Environmental Specialist I
Water Quality Environmental Specialist II
Prosecuting Attorney: Legal Technician
Legal Assistant
Senior Legal Assistant
Paralegal
Support Enforcement Officer
ATTACHMENT ‘A’ Page 4 of 6
Crime Victim Advocate
Crime Victim/Witness Coordinator
Treasurer: Tax Account Specialist
Revenue/Foreclosure Clerk
Investment Specialist/Accountant
Central Services: Central Services Administrative Assistant I
Central Services Administrative Assistant
Facility Maintenance
Facility Maintenance Foreman
Information Services I
Information Services II
Information Services III
Information Services IV
Information Services V
Public Works: Architectural Projects Planner
Development Review Planning Project Coordinator
Right of Way Representative
Architectural Projects Coordinator
Human Resources/Grants Analyst
MRW Coordinator
Solid Waste Coordinator
Traffic Sign Technician
Hadlock Shop Administrator
Administrative I
Administrative II
Administrative III
Administrative Assistant
Bookkeeper I
Bookkeeper II
Bookkeeper III
Engineering Technician I
Engineering Technician II
Engineering Technician III
Engineer I
Engineer II
Engineer III
Engineer IV
Scale Attendant
Solid Waste Laborer
Solid Waste Attendant I
ATTACHMENT ‘A’ Page 5 of 6
Solid Waste Attendant II
Solid Waste Operator II
Solid Waste Operator III
Solid Waste Operations Coordinator
Flagger
Road Crew Laborer
Operator I
Operator II
Operator III
Area Road Supervisor
Parks Maintenance I
Parks Maintenance II
Parks Maintenance III
Central Services: Mechanic I
Mechanic II
Mechanic III
Sheriff: Jail Cook
Records Officer
Commissioned Deputy
Commissioned Sergeant
Uniform Services Deputy
Superior Court:
Uniform Services Sergeant
Court Administrator Lead
Deputy Court Administrator
Exempt: Executive Secretary I
Executive Secretary II
Executive Assistant
Deputy Clerk of the Board
Superior Court Administrator
Confidential Secretary/Office Manager - Sheriff
Public Records Administrator
District Court/Adult Probation Administrator
Chief Deputy/Office Supervisor - Assessor
Chief Deputy/Office Supervisor - Auditor
Chief Deputy/Office Supervisor - Clerk
Chief Deputy/Office Supervisor - Treasurer
Payroll Services Manager
Parks & Recreation Manager
Financial Manager
ATTACHMENT ‘A’ Page 6 of 6
Public Health Chief Operations Director
Accountant - Auditor
Water Quality Manager
Public Health Supervisor
Solid Waste Manager
Road Maintenance Superintendent
ER&R Manager
Emergency Management Director
Building Permit & Administrative Services Manager
Engineering Services Manager/Assistant Public Works Director
Clerk of the Board/Human Resources Manager
Community Health Director
Environmental Health Supervisor
Planning Manager
Jail Superintendent
Chief Criminal Deputy
Chief Civil Deputy
Juvenile Services Director
Community Development Director
Public Health Director
Deputy Prosecuting Attorney I
Deputy Prosecuting Attorney II
Deputy Prosecuting Attorney III
Chief Civil Deputy Prosecuting Attorney
Chief Deputy Prosecuting Attorney
County Engineer/Public Works Director
Central Services Director
County Administrator
ATTACHMENT ‘B’
Seven (7) Comparable Counties:
1.Clallam
2.Cowlitz
3. Grays Harbor
4.Island
5. Jefferson
6. Lewis
7. Skagit
ATTACHMENT 'C'
Sample Methodology
Total Cost of Compensation - Deputy Comparison
NOTE: Tables must be presented for 5th year, 10th year, 15th year & 20th year.
Average $0 $0
Median $0 $0
Mason County $0 $0
Varance to Avg $0 $0
Clallam $0 $0 40
Cowlitz $0 $0 40
Grays Harbor $0 $0 40
Island $0 $0 40
Jefferson $0 $0 40
Lewis $0 $0 40
Skagit $0 $0 40
Spec Pay
1
Spec Pay
2
Spec Pay
3
Spec Pay
4
Cash +
Benefits
Work
Sched
Max
Comp
Time
Collective Bargaining
Benchmark Compensation Comparisons
Total Compensation + Benefits Study
County 2021 Base Longevity Net Hrly
Cash
Comp
Annual
Sick Leave
Hrs
Vac
Hours
Holiday
Hrs Net Hrs
Net Hrly w/
Benefits
Max
Benefits
Paid**
Other
Comp
Mason County Community Services – Briefing
May 2, 2022
Briefing Items
• Public Health All-Staff Training – Dave Windom
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: May 2, 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM:
Public Health All-staff training
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Public Health division of Mason County Community Services conducts an all-day, all-
staff training on May 25th. The offices will be closed with the exception of vital statistics. Phone
recordings will be changed to reflect this closure. Notice to be posted on the county website.
BUDGET IMPACT:
None
RECOMMENDED OR REQUESTED ACTION:
Approve
ATTACHMENTS:
None
Briefmg Summary 4/27/2022
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
May 2,2022
Briefing Items
• National Public Works week May 15th—21 st
Discussion Items
• County solid waste volume effects from Kitsap closures
• Public Works Week- City/County Fill the Truck Event
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff Public:
_Randy Neatherlin _Loretta Swanson
Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
National Public Works Week Proclamation
May 151h—21",2022
"Ready and Resilient"
WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance
to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of
Mason County and,
WHEREAS,these infrastructure, facilities and services could not be provided without the dedicated efforts of
public works professionals, who are engineers, managers and employees at all levels of government and the private
sector, who are responsible for rebuilding, improving and protecting our nation's transportation, water supply, water
treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in Mason County to gain
knowledge of and to maintain a progressive interest and understanding of the importance of public works and public
works programs in their respective communities; and,
WHEREAS,the year 2022 marks the 62"d annual National Public Works Week sponsored by the American Public
Works Association/Canadian Public Works Association be it,
NOW THEREFORE RESOLVED,that the Board of Mason County Commissioners hereby designate the week
May 15—21, 2022 as National Public Works Week; I urge all citizens to join with representatives of the American Public
Works Association/Canadian Public Works Association and government agencies in activities, events and ceremonies
designed to pay tribute to our public works professionals, engineers, managers and employees and to recognize the
substantial contributions they make to protecting our national health, safety, and quality of life.
DONE IN OPEN SESSION on this day of 2022.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Kevin Shutty, Chair
Sharon Trask,Vice Chair
Randy Neatherlin, Commissioner