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HomeMy WebLinkAbout04/07/2022 Mason County Civil Service Commission Notice of Special Meeting NOTICE IS HEREBY GIVEN that the Mason County Civil Service Commission will hold a special meeting on Thursday, April 7, 2022 at 5:00 p.m. SAID meeting will be to hold public hearings to consider the following items: 1) Approval to revise Civil Service Rule 7.1 relating to Establishment of Eligibility Lists. Add the following new language. G. Criminal Justice Training Commission (CJTQ academy-certified entry for corrections officer and deputy sheriff only. (See following page). 2) Approval to revise Civil Service Rule 7.2 C. Continuous Testing. New language (See following page). If questions prior to the hearing, please contact the Chief Examiner at(360) 427- 9670, Ext. 268. DATED this 28th day of March, 2022. MASON COUNTY CIVIL SERVICE COMMISSION Becky Rogers, Chief Examiner c: Mason County Sheriff Mason County Civil Service Website Building 1 (Administration)Bulletin Board Building 9(Human Resources)Bulletin Board Shelton-Mason County Journal iFiber One If special accommodations are needed,please contact the Human Resources office,427-9670, Ext. 268. 7. ELIGIBLITY LISTS 7.1 Establishment of Eligibility Lists: The chief examiner shall establish and maintain such eligibility lists for the various classifications as are necessary to meet the needs of the sheriff's office. The names of applicants who receive passing scores on examinations shall be placed on the proper eligibility list in order of relative scores. When tie scores exist, persons shall occupy the same relative position. Types of eligibility lists that may be established in accordance with these rules include: A. Entry Level B. Lateral Entry for corrections officer and deputy sheriff only C. Rehire D. Recall E. Extra Help F. Promotional G. Criminal Justice Training Commission (CJTC) academy-certified entry for corrections officer and deputy sheriff only 7.2 Duration: Each list shall remain in effect until it has fewer than five (5) names on it or one (1) year unless extended by the Commission or unless stated otherwise in these rules. However, a new eligibility list may be established pursuant to Civil Service Rule 7.6. A. Eligible persons not certified on expired eligibility lists are rendered no longer eligible when a list expires. B. Eligible persons certified prior to expiration for a vacant position(s) shall continue to remain eligible for that vacant position(s) until filled. When that position(s) has been filled, certified names not selected from the expired list shall expire with the list. C. Continuous Testing: The Gengngmq-'--- adept eentinueus testing feF the A continuous or periodic examination may be ordered and administered by the chief examiner for any class of positions for other than promotional examinations. The chief examiner may close the filing period at any time after ten days when a sufficient number of applications from qualified candidates are received. Filing will be open, applications received, and the examinations administered according to the needs of the service. The names of qualified eligibles resulting from such examinations shall be entered on the eligibility list and certifications for appointments shall be made in the same manner as from any eligibility list. Names of eligibles from successive examinations in the same program shall be entered on the eligibility list for the class at the appropriate places as determined by final scores. Names may be withheld from certification or removed from such eligibility lists in the same manner and for the same reasons as from any eligibility list. 7.3 Removal of Names by Commission: The commission will remove a person's name from any eligibility list if evidence disclosed in the pre-hire interview, polygraph test, psychological examination, and/or background investigation establishes that the person is unfit for service. I A. At least ten (10) calendar days prior to the date on which the commission is scheduled to consider the proposed removal, the chief examiner shall deliver to the person, or mail to the person's last known address, a notice containing the reason for the proposed removal and the date upon which the commission will consider the issue. This notice is intended to give the person an opportunity to hear the specific issue being presented to the commission by the appointing authority in support of the removal request. It is not a hearing for the applicant, and it does not give the person any right to review records generated by the appointing authority. The person may address the commission in writing or in person, but the restoration provisions of section 7.5 do not apply to removals under this section. B. The commission shall review the applicant's background investigation file and shall hear from the sheriff's representative and the chief examiner regarding the proposed removal. 7.4 Removals of Names by Chief Examiner: The chief examiner may at any time remove the name of an eligible person from an eligibility list for any one or more of the following causes: A. A request from the eligible person that his or her name be temporarily or permanently removed. B. Failure to respond to an inquiry by the commission or sheriff's office regarding the eligible person's availability. C. Failure to respond to any documented request for any form of contact within the established and published period of time, or failure to provide requested information in connection with any one of the following: medical examination, background investigation, employment interview, polygraph examination, or psychological examination. D. Declining an offer of regular employment. E. For attempted deception, fraud, or other impropriety in connection with any application or test or the securing of an appointment; failure to pass a required test; or if evidence disclosed in the pre-hire interview, polygraph test, psychological examination, and/or background investigation establishes that the person is unfit for service. F. In any case where the chief examiner finds that an eligible person is or has in any manner become disqualified for the position for which they are listed in accordance with Rule 8.5. G. Failure to notify the chief examiner of changes in address. H. In the case of promotional lists only, upon separation, other than layoff, from the classified service. I. Failure to attain a score of 70% on the employment interview. 7.5 Restoration of Names to Eligibility List: A. Whenever any person's name is removed from any eligibility list for the reason stated in Section 7.4 A, the removal shall be confirmed in writing by delivering it personally or mailing it to the person's last known address. 1. Such person may, at any time during the duration of the list, make a written request to the chief examiner for restoration of their name to the list for the duration of the eligibility list. 2. The chief examiner shall restore the name to the list within three (3) working days of the request, and shall mail confirmation of the action. B. Whenever any person's name is removed from an eligibility list for any reason listed in Section 7.4 B through 7.4 H, the person shall immediately be given written notice delivered in person or mailed to the person's last known address. C. Such person may, within ten (10) working days from the date of removal, make a written request to the chief examiner for restoration of his or her name to such list for the duration of the eligibility list. The request shall clearly set forth the reasons advanced for restoration of the name to the list. 1. The chief examiner, after full consideration of the request, may restore the name to the eligibility list or may refuse such request. The person shall be notified in writing of the chief examiner's action. 2. Should such a person wish to protest the chief examiner's decision, he or she must so notify the commission in writing within ten (10) working days of the notification of refusal to reinstate. 3. The commission shall then review the file, affirm or reverse the chief examiner's action, and notify the person of its decision. 7.6 Use of New Examination: The commission may choose, at its discretion, to employ a new examination for a particular class. If a new examination is used by the commission, the commission reserves the right to require eligible persons to take the new examination for the same class. Notice will be mailed a minimum of ten days prior to the examination date to eligible persons informing them of the requirement that they retest for the same class. The commission may then establish an entirely new eligibility list for that class, based on the results of the new examination. Any eligible person previously ranked on the eligibility list for that class who fails to retest for the same class will be placed at the bottom of the new eligibility list for the remainder of the original eligibility period.