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2022/03/21 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF March 21, 2022 In the spirit of public information and inclusion,the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO 1854 In-person attendance is restricted. Our Commission meetings are live streamed at http://www.masonwebtv.com/and we will accept public comment via email msmith(a)masoncountywa.gov;or mail to Commissioners Office,411 North 51 Street, Shelton,WA 98584;or call 360-427-9670 ext.419. If you need to listen to the Commission meeting via your telephone,please provide your telephone number to the Commissioners'office no later than 4 p.m.the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 21,2022 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday 8:00 A.M. Area Command Meeting* Public Works Meeting Room A 100 Public Works Way *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings Monday,March 21,2022 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation 9:45 A.M. Juvenile Court—Jim Madsen 10:00 A.M. Thurston Mason Behavioral Health Administrative Service Organization—Joe Avalos&Mark Freedman 10:15 A.M. Support Services—Mark Neary 10:55 A.M. Auditor—Paddy McGuire 11:15 A.M. Community Services—Dave Windom 11:25 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/17/22 at 1:37 PM If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jim Madsen, Chief Court Administrator DEPARTMENT: Juvenile Court Services EXT: 206 BRIEFING DATE: 3/21/22 PREVIOUS BRIEFING DATES: 7/12/21 if this is a follow-up briefing, lease provide only new information ITEM: Amended Juvenile Detention Alternatives Initiative (JDAI) grant contract SFY 2022 and 2023 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Juvenile Detention Alternatives Initiative is a nationwide initiative created by the Annie E. Casey Foundation that reduces detention populations by ensuring juvenile courts are only detaining offenders that need to be detained. These funds enable the county to provide staff support and the creation of alternative programming in lieu of detention. There are no matching funds requirements for this grant. During State Fiscal Year 2022, JDAI offered an additional $3,500 per year of the contract for a total of$7,000. This amendment adds the additional funding for SFY 2022 and 2023, which will be used to support new Electronic Home Monitoring services and additional incentives for the current Incentive Based Probation program. BUDGET IMPACTS: This grant now provides $28,000/year of revenue to Juvenile Court Services. The funds are used to provide programming, purchase supplies and equipment, and pay a portion of a staffs salary and benefits. RECOMMENDED ACTION: Approve the JDAI Implementation County Program Agreement— DCYF Agreement Number 2163-23920 Amendment No. 01 for SFY's 2022 and 2023 and place it on the next Action Agenda for BOCC execution. ATTACHMENTS: County Program Agreement— JDAI Implementation — DCYF Agreement Number 2163- 23920 Amendment No. 01. Briefing Summary 3/16/2022 DCYF CONTRACT NUMBER: CONTRACT AMENDMENT 2163-23920 +�� x JDAI Implementation Amendment No. 01 This Contract Amendment is between the State of Washington Program Contract Number Department of Children, Youth & Families (DCYF) and the Contractor 1-501-00621 Contractor Contract Number identified below. CONTRACTOR NAME CONTRACTOR doing business as(DBA) Mason County CONTRACTOR ADDRESS WASHINGTON UNIFORM BUSINESS DCYF INDEX NUMBER Mason County Juvenile Court IDENTIFIER(UBI) 1229 PO Box 368 232-002-101 Shelton, WA 98584- CONTRACTOR CONTACT CONTRACTOR TELEPHONE I CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS Jim Madsen 360 427-96 1 j amesma@co.mason.wa.us DCYF ADMINISTRATION DCYF DIVISION 7DF CONTRACT CODE Department of Children, Youth, and Families Children, Youth and Families 0CC-63 DCYF CONTACT NAME AND TITLE DCYF CONTACT ADDRESS Jenny Young 1115 Washington St SE Program Coordinator Olympia, WA 98504-5828 DCYF CONTACT TELEPHONE DCYF CONTACT FAX DCYF CONTACT E-MAIL ADDRESS 360 522-2320 Click here to enter text jenny.young@dcyf.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS No AMENDMENT START DATE CONTRACT END DATE 07/01/2021 06/30/2023 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT $49,000.00 $7,000.00 $56,000,00 REASON FOR AMENDMENT. CHANGE OR CORRECT MAXIMUM CONTRACT AMOUNT ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ® Additional Exhibits (specify): Exhibit A: Approved Amended Budget This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract. No other understandings or representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract Amendment. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED DCYF SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Department of Children,Youth &Families Page 1 2024PF Contract Amendment(8-1-2019) This Contract between the State of Washington Department of Children, Youth & Families (DCYF) and the Contractor is hereby amended as follows: 1. Purpose. The purpose of this Amendment is to amend the Approved Budget (Exhibit A) for the contract and add an additional $7,000 to the total maximum budget, with $3,500 added to Year 1 and $3,500 added to Year 2. a. Additional funds for Year 1 and Year 2 will be expended to support the new Electronic Home Monitoring program as well as to obtain additional incentives to be used for the Incentive Based Probation program. Department of Children,Youth &Families Page 2 2024PF Contract Amendment(8-1-2019) Exhibit A—Amended Approved Budget OFFICE OF JUVENILE JUSTICE AP�PROVED SPECIAL NBUDGET GRANT FUND DATE: Department of Children, Youth and Families AWARD SOURCE: 1500 Jefferson Ave., Olympia,WA 98501 CONTRACT#: 1-501-00621(1) State 3/9/2022 Proviso PROJECT JDAllmplementation: TITLE: Year 1 PROJECT 7/1/2021 to 6/30/2022 PERIOD: This grant award is subject to the approved budget that appears below and to the special conditions that appear below and/or are attached hereto and are incorporated herein. BUDGET CATEGORIES SOURCE OF FUNDS PERSONNEL $22,500 FEDERAL $0.00 0.00% SUPPLIES $2,150 SUBGRANTEE IN- $0.00 0.00% KIND MATCH OTHER SERVICES $2,350 PROJECT INCOME $0.00 0.00% AND CHARGES EQUIPMENT $300.00 OTHER FUNDS $28,000 100.0% CAPITAL/OUTLAY TRAVEL $200 CONTRACTUAL $500 INDIRECT $0.00 TOTAL BUDGET $28,000 TOTAL PROJECT $28,000 100% FUNDS SUBGRANTEE FINANCIAL OFFICER Mason County Juvenile Court Services Paula Thale, 360-427-9670 ext. 338 SIGNING AUTHORITY PROJECT DIRECTOR Mason County Commissioners Jim Madsen, 360-427-9670 ext. 332 SPECIAL CONDITIONS: 1. The next Progress Report is due:April 15,2022 2. Commencement Within 60 Days: If a project is not operational within 60 days of the original starting date of the grant period,the sub grantee must report by letter to the State the steps taken to initiate the project,the reasons for the delay,and the expected starting date. 3. Operational Within 90 Days: If the project is not operational within 90 days of the original start date of the grant period,the sub grantee must submit a second statement to the State explaining the implementation delay. Upon receipt of the 90-day letter,the state may cancel the project. Department of Children,Youth 8 Families Page 3 2024PF Contract Amendment(8-1-2019) APPROVED BUDGET OFFICE OF JUVENILE JUSTICE AND SPECIAL CONDITIONS JJ-2 GRANT FUND DATE: Department of Children,Youth and Families AWARD SOURCE: 1500 Jefferson Ave., Olympia,WA 98501 CONTRACT#: 1-501-00621(1) State 3/9/2022 Proviso PROJECT JDAllmplementation: TITLE: Year 2 PROJECT 7/1/2022 to 6/30/2023 PERIOD: This grant award is subject to the approved budget that appears below and to the special conditions that appear below and/or are attached hereto and are incorporated herein. BUDGET CATEGORIES SOURCE OF FUNDS PERSONNEL $22,500 FEDERAL $0.00 0.00% SUPPLIES $2,150 SUBGRANTEE IN- $0.00 0.00% KIND MATCH OTHER SERVICES $2,350 PROJECT INCOME $0.00 0.00% AND CHARGES EQUIPMENT $300.00 OTHER FUNDS $28,000 100.0% CAPITAL/OUTLAY TRAVEL $200 CONTRACTUAL $500 INDIRECT $0.00 TOTAL BUDGET $28,000 TOTAL PROJECT $28,000 100% FUNDS SUBGRANTEE FINANCIAL OFFICER Mason County Juvenile Court Services Paula Thale, 360-427-9670 ext. 338 SIGNING AUTHORITY PROJECT DIRECTOR Mason County Commissioners Jim Madsen, 360-427-9670 ext. 332 SPECIAL CONDITIONS: 1. The next Progress Report is due:October 15,2022 2. Commencement Within 60 Days: If a project is not operational within 60 days of the original starting date of the grant period,the sub grantee must report by letter to the State the steps taken to initiate the project,the reasons for the delay,and the expected starting date. 3. Operational Within 90 Days: If the project is not operational within 90 days of the original start date of the grant period,the sub grantee must submit a second statement to the State explaining the implementation delay. Upon receipt of the 90-day letter,the state may cancel the project. All other terms and conditions of this Contract remain in full force and effect. Department of Children,Youth&Families Page 4 2024PF Contract Amendment(8-1-2019) Mason County Administrator o� co a°e ��TA 411 North 5t" Street Shelton, WA 98584 360.427.9670 ext. 419 Y 1Xtl MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM ADMINISTRATOR March 21, 2022 • Specific Items for Review o February Financials—Jenn o Commission meeting schedule—Diane o Resolution to select the Shelton-Mason County Journal as the official County newspaper—Diane o News Releases for Sandhill Park and Union Community Park projects—John o Staff Lead Pay—John o Status of Building 10—Mark o Master Services and License Agreement with the International Public Management Association for Human Resources—Becky o Legislative update—Deborah Munguia • Commissioner Discussion J:\DLZ\Briefing Items\2022\2022-03-21.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: March 21, 2022 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: February 2022 EXECUTIVE SUMMARY: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through February 2022. BUDGET IMPACTS: Budget to Actual Comparison of 2021 & 2022 RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: February 2022 J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2022\Briefing Summary 3.21.2022 -February 2022 Financial Report.doc */Sw RUARMASON COUNTY MONTHLY REPORT 2022 FINANCIAL J:\Financials\2022 Financials\2022 February Financial Report.xlsx 1 co F MASON COUNTY MONTHLY FINANCIAL y REPORT RUA�Y 2022 M54 '' ' 2021 vs 2022 Current Expense Revenue Comparison Revenue Revenue Department Name 2021 Budget Collected Uncollected %2021 2022 Budget Collected Uncollected %2022 Actual dif 2021 Through End Through End vs 2022 of Month Revenue of Month Revenue WSU Extension 23,500 11,925 (11,575) 51% 22,000 - (22,000) 0% (11,925) Assessor 7,000 - (7,000) 0% 9,000 6,090 (2,911) 68% 6,090 Auditor 1,130,017 199,642 (930,375) 18% 1,142,750 272,574 (870,176) 24% 72,932 Emergency Management 118,762 1,020 (117,742) 1% 75,912 16,967 (58,945) 22% 15,947 Facilities&Grounds - 100 100 0% - 100 100 0% - Human Resources - - - 0% - - - 0% - Clerk 366,348 43,856 (322,492) 12% 378,377 31,658 (346,719) 8% (12,199) Commissioners - - - 0% - - - 0% - Support Services 700 - (700) 0% 92,078 - (92,078) 0% - District Court 1,010,757 227,330 (783,427) 22% 1,080,400 123,614 (956,786) 11% (103,716) Community Development 2,177,600 429,745 (1,747,855) 20% 2,384,000 435,616 (1,948,384) 18% 5,871 Historical Preservation 76,000 52,294 (23,706) 69% 24,000 3,384 (20,616) 14% (48,910) Parks&Trails 44,000 - (44,000) 0% 44,000 4,916 (39,084) 11% 4,916 Juvenile Court Services 1,161,438 226,499 (934,939) 20% 1,255,805 223,670 (1,032,135) 18% (2,829) Prosecutor 248,575 29,408 (219,167) 12% 232,091 20,800 (211,291) 9% (8,608) Child Support Enforcement 159,126 24,940 (134,186) 16% 159,679 61,025 (98,654) 38% 36,085 Coroner 35,000 21,280 (13,720) 61% 35,000 24,180 (10,820) 69% 2,900 Sheriff 1,000,835 118,212 (882,623) 12% 953,505 102,662 (850,843) 11% (15,550) Indigent Defense 240,767 66,402 (174,365) 28% 240,767 65,360 (175,407) 27% (1,042) Superior Court 68,350 49,411 (18,939) 72% 69,650 15,815 (53,835) 23% (33,596) Family Court 2,500 304 (2,196) 12% 2,500 320 (2,180) 13% 16 Therapeutic Court 636,507 37,362 (599,145) 6% 811,347 37,720 (773,627) 5% 359 Murder Expenditures - - - 0% - - - 0% - Treasurer 26,206,041 2,365,116 (23,840,925) 9% 26,983,596 2,211,428 (24,772,168) 8% (153,688) Non Departmental 4,303,486 729,378 (3,574,108) 17% 4,619,977 1 860,230 (3,759,747) 19% 130,853 Motor Pool 447,202 9,945 (437,257) 2% 72,000 - (72,000) 0% (9,945) Totals $ 39,464,511 $ 4,644,172 $ (34,820,339) 12% $ 40,688,434 1 $ 4,518,131 $ (36,170,303) 11% (126,041) Unaudited *BenchrZ ifor Month is 16.67% J:\Financials\2022 Financials\2022 February Financial Report.xlsx 2 r MASON COUNTY MONTHLY FINANCIAL FEBRUAR REPORT 2022 Treasurer Department Receipts Treasurer#001-260-000 2021 Budget 2021 YTD This Month %2021 2022 Budget 2022 YTD This Month %2022 REAL&PERSONAL PROPERTY TAXES 11,546,496 238,759 207,283 2% 11,331,824 107,536 86,264 1% SALES TAX TITLE PROPERTY - - 0 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 6,250,000 1,277,708 705,714 20% 7,200,000 1,413,645 735,574 20% LOCAL PUBLIC SAFETY-CITY 37,000 8,932 4,763 24% 50,000 8,760 4,700 18% CRIMINALJUSTICE 750,000 153,427 83,883 20% 800,000 164,321 86,173 21% LEASEHOLD EXCISE TAX 26,000 7,709 7,709 30% 30,000 10,134 9,769 34% FOREST EXCISE TAX 100,000 - 0 0% 100,000 23,847 23,847 24% FRANCHISE FEES 500,000 122,181 46,118 24% 500,000 117,179 42,920 23% PAYMENT IN LIEU OF TAX/B OF L 315,000 - 0 0% 340,000 - 0 0% PUD PRIVILEGE TAX 735,000 - 0 0% 750,000 - 0 0% DNR OTHER TRUST 2 100 23 0 23% 100 19 0 19% LE&CJ LEG 1 TIME COSTS 0% - - 0 0% CITY-COUNTY ASSISTANCE 1,415,000 - 0 0% 1,750,000 0 0% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINALJUSTICE-COUNTIES 700,000 191,613 0 27% 775,000 193,117 0 25% ADULT COURT COST-JUVENILE OFFE 5,000 803 402 16% 5,000 762 381 15% CRIMINAL JST-MARIJUANA ENFORCE 85,000 - 0 0% 85,000 - 0 0% DUI-OTHER CRIMINAL JUSTICE A 14,500 4,275 0 29% 17,000 4,407 0 26% LIQUOR/BEER EXCISE TAX 125,000 38,895 0 31% 165,000 39,970 0 24% LIQUOR CONTROL BOARD PROFITS 200,000 - 0 0% 200,000 - 0 0% IN LIEU OF-CITY OF TACOMA 190,000 33,740 16,870 18% 210,000 34,415 17,207 16% TREASURER'S FEES - 8 0 0% 30 - 0 0% PAYMNT FOR SRVCS-MASON LK DIST 360 - 0 0% 360 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 100 0 0% 100 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 100 0 0% CHARGES FOR SRVCS-MACECOM 1,325 - 0 0% 1,375 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 80 80 3% 2,500 200 160 8% REET COLLECTION FEES 100,000 17,343 8,026 17% 125,000 23,729 12,965 19% REET COLLECTIONS COSTS 9,000 1,265 630 14% 10,000 1,257 629 13% TREAS.FIRE PROTECTION ASSESSM 15,000 477 403 3% 15,000 230 175 2% 3 Treasurer Department Receipts Treasurer#001-260-000 2021 Budget 2021 YTD This Month %2021 2022 Budget 2022 YTD This Month %2022 TREAS OTHER WORD PROCESSING 425 52 20 12% 200 6 2 3% PUBLIC DISCLOSURE CHGS SRVCS 5 - 0 0% - - 0 0% DATA PROCESSING SERVICES - 100 100 0% - 0 0% GAMBLING TAX PENALTY - 100 100 0% - 100 100 0% REAL&PERSONAL PENALTY 350,000 47,312 20,740 14% 150,000 38,240 20,482 25% PERSONAL PROP FILING PEN 20,000 1,535 930 8% 20,000 1,730 595 9% PENALTY ON REAL&PERSONAL PRO - 611 444 0% - - 0 0% FAILURE TO LIST PERSONAL PROP - 19 19 0% - - 0 0% INTEREST&OTHER EARNINGS 500,000 26,657 16,654 5% 250,000 17,731 10,561 7% INVESTMENT SERVICEFEES(TREAS. 20,000 994 487 5% 6,000 801 401 13% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 1,772 858 21% 8,500 1,905 918 22% LEASEHOLD EXCISE TAX INTEREST - 1 1 0% - 1 0 0% EXCISE INTEREST 50 - 0 0% 50 39 7 78% INV PURCHASED INT - (40) (17) 0% - - 0 0% INTEREST ON DELINQUENT PR TAX 600,000 62,376 36,821 10% 600,000 54,162 33,270 9% RENTS/LEASES-DNR TRUST 10,000 4,206 3,486 42% 10,000 3,089 3,035 31% RENTS/LEASES-DNR TMBR TRUST 1 250,000 117,377 92,624 47% 250,000 50,676 0 20% UNCLAIMED MONEY/PROCEEDS-SALES 225,000 - 0 0% 100,877 1,310 1,310 1% TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 38 61 382% 10 (13) (29) -131% TAX DISTRIBUTION ROUNDING 10 (6) (2) -62% 10 (3) (2) -27% MISCELLANEOUS-OTHER REVENUE 100 - 0 0% 100 - 0 0% ROAD DIVERSION 1,080,000 10,075 23,166 1% 1,080,000 (1,692) 8,554 0% SALE OF TAX TITLE PROPERTY - - 0 0% - (87) 0 0% LEASEHOLD EXCISE TAX 2,000 (1,570) 798 -79% 2,000 (296) 991 -15% TIMBER EXCISE TAX 10,000 - 0 0% 10,000 (22,773) 2,481 -228% DNR PILT NAP/NRCA 0 0% 900 - 0 0% DNR OTHER TRUST 2 900 (915) 0 -102% 50 889 0 1777% OTHER INT-DNR INTEREST 50 2 0 5% 10 (426) 5 -4263% RENTS&LEASES/DNR OTHR TRST 1 10 446 450 4458% 2,500 (2,469) 316 -99% SPACE AND FACILITIES LEASES 2,500 (3,262) 9,746 -130% 25,000 (75,022) 0 -300% Grand Total $26,2015,041 $2,365,116 1,289,367 9% $26,983,596 $2,211,428 1,103,762 8% Unaudited *Benchmark for Month is 16.67% 4 MASON COUNTY MONTHLY FINANCIAL FEBRUARY 2022 REPORT 2021 vs 2022 Current Expense Expenditure Comparison Expenditures Expenditures Unexended 2021 Budget through End of Unexended %2021 2022 Budget through End of Budget %2022 Actual 0 zort Department Name g g g g g vs zozz Month Budget Authority Month Authority WSU Extension 313,520 30,402 283,118 10% 334,722 28,501 306,221 9% (1,901) Assessor 1,420,286 262,175 1,158,111 18% 1,453,707 304,867 1,148,840 21% 42,692 Auditor 1,705,618 231,790 1,473,828 14% 1,901,225 317,703 1,583,522 1 17% 85,914 Emergency Management 309,069 41,735 267,334 14% 330,143 38,378 291,765 12% (3,357) Facilities&Grounds 1,372,654 187,938 1,184,716 14% 1,448,148 227,586 1,220,562 16% 39,648 HR/Risk Mngt 608,086 81,610 526,476 13% 687,310 83,342 603,968 12% 1,732 LEOFF 100,044 15,383 84,661 15% 100,000 16,032 83,968 16% 649 Clerk 1,108,730 184,449 924,282 17% 1,142,716 188,398 954,318 16% 3,949 Commissioners 355,610 57,310 298,300 16% 357,704 58,941 298,763 16% 1,631 Support Services 745,933 118,883 627,050 16% 1,005,923 169,184 836,739 17% 50,300 District Court 1,351,019 209,939 1,141,080 16% 1,476,412 215,319 1,261,093 15% 5,380 Community Development 2,700,009 435,806 2,264,203 16% 2,872,143 480,492 2,391,651 17% 44,686 Historical Preservation 16,000 1,022 14,978 6% 24,000 891 23,109 4% (131) Parks&Trails 563,621 81,660 481,961 14% 638,707 111,467 527,240 17% 29,807 Juvenile Court Services 2,028,280 314,947 1,713,333 16% 2,022,773 287,724 1,735,049 14% (27,224) Prosecutor 1,876,838 252,338 1,624,500 13% 2,080,150 260,424 1,819,726 13% 8,086 Child Support Enforcement 160,462 17,159 143,303 11% 161,447 17,138 144,309 11% (21) Coroner 345,276 55,038 290,238 16% 351,914 61,112 290,802 17% 6,075 Sheriff 13,475,735 1,897,638 11,578,097 14% 13,833,350 2,062,724 11,770,626 15% 165,087 Traffic Policing 1,080,000 341,898 738,102 32% 1,080,000 292,075 787,925 27% (49,823) Courthouse Security 170,740 28,701 142,039 17% 303,755 44,906 258,849 15% 16,205 Indigent Defense 1,261,101 184,293 1,076,808 15% 1,267,347 213,319 1,054,028 17% 29,026 Superior Court 1,017,332 153,620 863,712 15% 1,105,610 166,205 939,405 15% 12,584 Family Court 2,500 531 1,969 21% 2,500 - 2,500 0% (531) Therapeutic Court 640,495 83,691 556,804 13% 816,662 76,457 740,205 9% (7,234) Murder Expenditures 50,000 4,914 45,086 10% 50,000 470 49,530 1% (4,444) Treasurer 872,579 163,866 708,713 19% 878,239 187,946 690,293 21% 24,080 Non Departmental 4,884,779 577,732 4,307,047 12% 5,316,129 548,145 4,767,984 10% (29,587) Motor Pool 55,968 4,195 51,773 7% 50,829 3,618 47,211 7% (578) Transfers Out to Other Funds 91,339 68,667 22,672 75% 466,282 67,375 398,907 14% (1,292) TotWs $ 40,693,623 $ 6,089,329 $ 34,594,294 15% $ 43,SS9,847 $ 6,530,737 $ 37,029,110 15% 441,407 Unaut6ted*Benchmark or Month is 16.67% JAFinancials\2022 Financials\2022 February Financial Report.xlsx 5 FEBRUARY 2022 Six Year Specific Revenue Streams Comparison 2/28/2017 2/28/2018 2/28/2019 2/29/2020 2/28/2021 1 2/28/2022 Community Development Revenues 203,805 264,548 215,371 411,838 429,745 435,616 Detention &Correction Services 14,683 6,278 26,344 20,452 23,143 13,808 Current Expense Property Taxes 101,289 159,687 269,371 187,860 238,759 107,536 Road Diversion Property Tax 12,020 34,480 53,243 38,835 10,075 (1,692) County Road Property Tax 69,336 137,591 240,579 162,237 222,540 99,160 Current Expense Sales Tax 795,137 852,115 940,043 1,045,991 1,277,708 1,413,645 Criminal Justice Taxes/Entitlements 276,036 277,751 290,690 321,542 350,118 362,608 Rural Sales & Use Tax Fund 105,285 112,175 128,038 139,691 162,361 173,257 200,000 150,000 - - 100,000 50,000 Com Srvcs-Homelessess Preven Filings 63,399 62,484 90,308 116,065 145,316 123,320 150,000 100.000 50,000 - Lodging (Hotel/Motel)Tax 63,013 69,326 76,691 63,465 77,318 105,367 150.000 100,000 50,000 REET 1 Excise Tax Only 138,329 133,647 138,188 125,240 205,901 241,296 REET 2 Excise Tax Only 138,329 133,647 138,188 125,240 205,901 241,296 250,000 -- - - 200.000 - ----------- --- 150,000 - -- -__ 00,000 50,000 J:\Financials\2022 Financials\2022 February Financial Report.xlsx 6 N Co&N, FEBRUARY MASON COUNTY MONTHLY Y FINANCIAL REPORT 2022 REVENUE MONTH 12021 REVENUE 1 2022 REVENUE DIFFERENCE JANUARY $ 571,994.75 $ 678,071.10 $ 106,076.35 FEBRUARY $ 705,713.58 $ 735,573.58 $ 29,860.00 MARCH $ 554,356.28 $ (554,356.28) APRI L $ 561,429.19 $ (561,429.19) MAY $ 740,012.36 $ (740,012.36) JUNE $ 724,550.39 $ (724,550.39) JULY $ 754,454.16 $ (754,454.16) AUGUST $ 800,707.00 $ (800,707.00) SEPTEMBER $ 772,689.33 $ (772,689.33) OCTOBER $ 741,525.90 $ (741,525.90) NOVEMBER $ 749,235.68 $ (749,235.68) DECEMBER $ 723,458.79 $ (723,458.79) TOTAL COLLECTED REVENUE $ 8,400,127.41 $ 1,413,644.68 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 6,000,000.00 $ 7,200,000.00 $ 8,536,063.76 YET TO BE COLLECTED $ (5,786,355.32) ANTICIPATED INCREASE 1,657,124.66 12 MONTH ROLLING AVERAGE CHANGE 19.7% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 20.4% J:\Financials\2022 Financials\2022 February Financial Report.xlsx 7 d*�N caoN�A u FEBRUARY 2022 Six Year Financial Recap ................... ........ . .... ------- Current Expense Recap 2/28/2017 2/28/2018 2/28/2019 2/28/2020 2/28/2021 2/28/2022 Account Receivable from Belfair Sewer 1,200,000 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 200,000 264,295 Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475 Accrued Leave Reserve 520,000 530,805 347,742 347,742 Current Expense Unreserved Cash (2,623,636) 1,325,576 2,607,249 7,200,174 This Month Current Expense Cash 1,863,263 2,028,419 6,142,155 10,398,983 14,724,531 19,789,226 Adopted Budget on December 31st 38,545,163 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 Supplemental Appropriations 2,866 Total Budget including Supplementals 38,548,029 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434 Budgeted Beginning Fund Balance 7,309,944 3,061,750 5,786,719 11,636,958 14,000,000 21,500,000 Budgeted Ending Fund Balance 4,482,808 3,261,456 5,786,719 11,656,660 12,780,888 18,628,587 Revenue Budgets 32,398,445 33,869,240 35,617,630 37,944,271 39,464,511 40,688,434 Revenues thru This Month of each year 3,433,052 3,161,626 3,544,749 3,938,452 4,644,172 4,518,131 Budgeted Revenues Received 11% 9% 10% 10% 12% 11% Expenditure Budgets 35,342,157 33,669,534 34,721,442 37,924,569 40,683,623 43,559,847 Expenditures thru This Month of each year 5,121,820 5,353,972 5,342,573 5,678,605 6,089,329 6,530,737 Budgeted Expenditures Expended 14% 16% 15% 15% 15% 15% 8 J:\Financials\2022 Financials\2022 February Financial Report.xlsx Special Fund Cash Balances 2/28/2017 2/28/2018 2/28/2019 2/28/2020 2/28/2021 2/28/2022 Rural County Sales&Use Tax Fund(.09) 134,064 143,642 799,700 881,811 1,147,168 1,525,084 Auditor's O&M 192,032 223,401 238,463 256,113 307,035 401,033 County Roads Fund 9,910,209 9,493,699 8,941,998 9,768,486 8,852,275 8,490,328 Paths&Trails 234,408 247,676 259,638 273,127 281,278 289,945 Election Equipment Holding 262,156 294,754 164,984 187,967 236,334 272,359 Crime Victims 215,183 234,950 194,931 205,695 212,391 213,519 Victim Witness Activities 83,538 26,740 24,415 28,124 21,736 13,694 Historical Preservation Fund 34,853 35,525 36,920 31,043 Community Support Services Fund 370,352 458,065 796,630 868,178 1,264,818 1,388,655 Abatement/Repair/Demolition Fund 266,717 270,069 274,511 278,990 278,453 277,453 Reserve for Technology Fund 102,021 133,368 97,328 - REET&Property Tax Admin Asst 69,686 59,054 65,691 66,293 68,879 80,897 National Forest Safety 63,080 31,418 39,514 25,186 14,002 1,304 Trial Court Improvement Fund 74,682 88,889 111,983 111,561 71,377 91,832 Sheriff Special Funds 265,643 263,822 240,079 246,016 Sheriff's Boating Program 116,697 155,049 Narcotics Investigation 92,997 97,405 Mason County Clean Water District 1,477 Public Health Fund 521,556 325,671 339,956 563,508 687,029 1,734,543 American Rescue Plan Act 5,014,673 Law Library 82,983 80,074 76,860 69,909 57,561 46,574 Lodging(Motel/Hotel)Tax Fund 369,704 420,950 613,193 786,622 803,588 1,195,389 Mental Health Tax Fund 1,464,552 1,351,906 1,405,674 1,322,186 1,533,284 1,742,761 Treasurer's M&O Fund 133,200 112,155 98,177 114,215 83,215 86,509 Veterans Assistance 200,012 184,610 66,784 42,325 87,150 142,426 Skokomish Flood Zone 198,317 134,552 53,200 89,507 21,789 14,301 Mason Lake Management District 97,394 113,356 139,329 112,979 73,706 68,587 Spencer Lake Management District 7,287 7,158 Island Lake Management District 17,590 17,385 20,093 29,941 30,378 28,963 Capital Improvement/Reet 1 Fund 1,637,353 1,238,787 1,582,373 1,936,021 1,470,524 1,696,707 Capital Improvement/Reet 2 Fund 1,576,918 2,261,422 2,530,052 2,927,128 3,383,263 4,454,226 Mason County Landfill 1,089,282 519,142 583,871 719,616 1,199,957 1,925,262 N. Bay/Case Inlet Utility 779,539 893,955 697,554 1,078,599 1,387,383 1,812,179 N. Bay/Case Inlet Utility Reserve 718 724 735 Wastewater System Development 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 347,139 280,977 241,564 119,371 66,517 140,245 Beards Cove Water 287,019 370,150 417,447 482,339 546,791 617,577 Belfair WW&Water Reclamation 58,833 394,236 120,808 223,844 320,397 1,137,424 Reserve Landfill 510,592 507,334 480,060 461,448 444,496 443,186 Reserve Beards Cove Ulid 329,635 344,167 192,277 203,018 209,252 216,016 Storm Drain System Development 113,509 1,418 188,676 181,567 179,591 178,727 Information Technology 334,621 319,346 192,283 92,349 44,904 58,229 Equipment Rental&Revolving Fund 3,482,317 3,746,232 4,062,784 3,768,701 3,193,101 4,562,644 Unemployment Fund 135,952 129,050 151,662 138,729 158,190 178,413 Pr-inancials\2022inanci February roan A?S .xsx 26,051,341 25,756,658 26,546,179 28,696,498 28,958,780 40,802,755 MONTHLY FINANCIAL RUAPvY REPORT 2022 2022 Current Expense and Health Fund Motor Pool Budget to Actual Expenditures FUND OR DEPARTMENT ORIGINAL REVISED YTD MP AVAILABLE % USED APPROP BUDGET EXPENDED BUDGET ASSESSOR 29,963 29,963 4,471 25,492 14.92% EMERGENCY MANAGEMENT 990 990 240 750 24.21% FACILITIES&GROUNDS 27,731 27,731 3,118 24,613 11.240 COMMUNITY SERVICES 47,254 47,254 7,426 39,828 15.72% PARKS&TRAILS 57,615 57,615 2,050 55,565 3.56% JUVENILE COURT SERVICES 8,006 8,006 2,204 5,802 27.53% PROSECUTOR 6,691 6,691 999 5,692 14.93% CORONER 14,250 14,250 2,475 11,775 17.37% SHERIFF ADMIN 1,202,975 1,202,975 181,046 1,021,929 15.05% MOTOR POOL 50,829 50,829 3,618 47,211 7.12% Total 001 GENERAL FUND 1,446,304 1,446,304 207,647 1,238,657 14.36% SHERIFF'S BOATING PROGRAM 0 0 13 -13 0% COMMUNITY SERVICES HEALTH 57,077 57,077 9,042 48,035 15.84% AMERICAN RESCUE PLAN ACT 0 0% TOTAL SPECIAL FUNDS 57,077 57,077 9,0551 48,022 15.87% Total GENERAL FUND&SPECIAL FUNDS 1 1,503,381 1,503,381 216,7031 1,286,678 14.41% TOTAL MOTOR POOL EXPENDITURES BY ORIGINAL REVISED YTD MP AVAILABLE OF TOTAL OBJECT CODE APPROP BUDGET EXPENDED BUDGET MOTOR POOL SALARIES & BENEFITS 39,689 39,689 3,592 36,097 9.05% MOTOR POOL SUPPLIES 80,150 80,150 5,223 74,927 6.52% MOTOR POOL FUEL 1 245,045 245,045 44,316 200,729 18.08% MOTOR POOL LEASE 226,180 226,180 80,035 146,145 35.39% MOTOR POOL MAINT-MONTHLY 15,730 15,730 1,836 13,894 11.67% MOTOR POOL REPAIRS& MISC. 62,100 62,100 5,396 56,704 8.69% MOTOR POOL INSURANCE 20,170 20,170 616 19,554 3.05% MOTOR POOL CAPITAL LEASE 406,717 406,717 244 406,473 0.06% MOTOR POOL CAP UPFIT 407,600 407,600 75,445 332,155 18.51% Total GENERAL FUND& HEALTH FUND 1,503,381 1,503,381 216,703 1,286,678 14.41% Unaudited *Benchmark for month is 16.67% 10 MASON COUNTY MONTHLY FINANCIAL A�r REPORT MRUA$Y 2022 2021 vs 2022 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2021 Budget Collected Uncollected %2021 2022 Budget Collected Uncollected %2022 Actual dif 2021 No. Through End Revenue Through End Revenue vs 2022 of Month of Month 103 Sales&Use Tax 728,S00 162,594 (565,906) 22% 866,000 173,446 (692,5S4) 20% 10,8S2 104 Auditor's 0&M 127,500 13,731 (113,769) 11% 140,250 11,734 (128,517) 8% (1,998) 105 lCounty Road 17,402,782 870,171 (16,532,611) 5% 1 20,067,763 1,524,393 (18,S43,370) 8% 654,222 106 Paths&Trails 12,695 1,648 (11,047) 13% 10,136 1,809 (8,327) 18% 161 109 Election Equipment Holdings 65,850 9,099 (56,7S1) 14% 42,250 24,599 (17,651) 58% 15,499 110 Crime Victims 41,910 20,507 (21,404) 49% 41,910 11,974 (29,936) 29% (8,532) 114 Victim Witness Activities S5,683 1,243 (54,440) 2% 55,683 5,895 (49,788) 11% 4,6S2 117 Community Support Services 1,675,600 573,485 (1,102,115) 34% 2,772,928 2,436,360 (336,S68) 88% 1,862,874 118 lAbatement 7,920 66 (7,854) 1% 7,920 41 (7,879) 1% (26) 120 FEET&Property Tax Admin 20,250 2,155 (18,095) 11% 25,600 3,436 (22,164) 13% 1,282 134 National Forest Safety 21,457 - (21,457) 0% 21,457 - (21,457) 0% - 135 Trial Court Improvements 22,672 (22,672) 0% 22,652 (22,652) 0% 141 Sheriff's Boating Program 38,979 - (38,979) 0% 38,800 - (38,800) 0% 142 Narcotics Investigation Fund 7,500 3,806 (3,694) 51% 6,000 278 (S,722) 5% (3,S29) 145 1 Mason County Clean Water District 0% 190,000 1,477 (188,523) 1% 1,477 150 lCommunity Services Health 2,340,630 1,161,687 (1,178,943) 50% 2,948,154 1,113,374 (1,834,780) 38% (48,313) 1SS American Rescue Plan Act - 0% 6,484,450 689 (6,483,761) 0% 689 160 Law Library 24,900 3,624 (21,276) 1s% 24,900 3,238 (21,662) 13% (386) 163 Lodging Tax(Hotel/Motel) 392,000 77,348 (314,652) 20% 500,500 105,385 (395,115) 21% 28,037 164 Mental Health 1,231,968 186,487 (1,045,481) 15% 1,243,73 1195,665 (1,048,071) 16% 9,178 180 Treasurer's M&0 Fund 199,210 4,509 (194,701) 2% 338,700 52,617 (286,083) 16% 48,107 190 Veterans Assistance 140,060 4,796 (135,264) 3% 141,340 2,381 (138,959) 2% (2,415) 192 ISkokomish Flood Zone 20,500 4 (20,496) 0% 10,020,250 - (10,020,250) 0% (4) 194 Mason Lake Mngmt Dist#2 36,500 496 (36,004) 1% 37,900 181 (37,719) 0% (315) 195 Spencer Lake Mngmt Dist#3 14,500 493 (14,007) 3% 15,225 53 (15,172) 0% (440) 199 Island Lake Mngmt Dist#1 10,000 156 (9,844) 2% 10,000 4 (9,996) 0% (152) 350 REET 1 Capital Improvements 1,220,000 206,228 (1,013,772) 17% 1,562,000 241,573 (1,320,427) 15% 35,345 351 REET 2 Capital Improvements 1,210,000 325,873 (884,127) 27% 1,505,000 241,928 (1,263,072) 16% (83,945) 402 Mason County Landfill 4,694,521 571,585 (4,122,936) 12% 5,868,714 617,266 (5,251,448) 11% 45,681 403 N.Bay/Case Inlet Utility 2,072,857 344,832 (1,728,025) 17% 2,404,398 364,722 (2,039,676) 15% 19,890 411 1 Rustlewood Sewer&Water 376,725 37,149 (339,576) 10% 482,257 52,704 (429,553) 11% 15,554 412 Beards Cove Water 232,793 31,953 (200,840) 14% 332,230 35,909 (296,321) 11% 3,957 413 Belfair WW&Water Reclamation 4,307,203 277,659 (4,029,544) 6% 11,209,208 108,977 (11,100,231) 1% (168,682) 428 Reserve Landfill 6,000 106 (5,894) 2% 700 65 (635) 9% (41) 429 Reserve Beards Cove ULID 11,500 1,680 (9,820) 15% 10,800 1,737 (9,063) 16% 57 480 Storm Drain System Development 500 - (500) 0% 500 - (500) 0% - 500 Information Technology Dept 962,S74 - (962,574)1 0% 1 922,819 1 - (922,819) 0% 501 Equipment Rental&Revolving 3,620,291 43,843 (3,576,448) 1% 1 2,836,265 84,512 (2,7S1,753) 3% 40,669 502 Unemployment Fund 73,805 (73,805)1 0% 1 73,420 - (73,420) 0% - Totals $43,428,335 $ 4,939,015 1 $ (38,489,320)1 11% $73,282,815 7,418,422 1 $ (65,864,393)1 10% 2,479,407 J:\Financials\2022 Financials\2022 February Financial Report.xlsx 11 MASON COUNTY MONTHLY FINANCIAL REPORT MRUARY 2022 2021 vs 2022 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Actual dif 2021 No. Fund Name 2021 Budget through End of Unexpended %2021 2022 Budget through End of Unexpended %2022 vs 2022 Month Budget Authority Month Budget Authority 103 Sales&Use Tax 663,051 2,080 660,971 0% 660,415 1,713 658,702 0% (367) 104 Auditor's 0&M 88,667 34,668 53,999 39% 108,074 41,793 66,281 39% 7,125 105 County Road 20,791,930 3,049,965 17,741,966 15% 23,638,929 2,641,558 20,997,371 11% (408,407) 106 Paths&Trails 2,238 476 1,762 21% 2,223 474 1,749 21% (2) 109 Election Equipment Holdings 52,040 457 51,583 1% 51,781 370 51,411 1% (87) 110 Crime Victims 98,649 13,976 84,673 14% 99,426 11,682 87,744 12% (2,295) 114 Victim Witness Activities 63,345 3,646 59,699 6% 55,635 6,183 49,452 11% 2,537 116 Historical Preservation 60,000 48,147 11,853 80% - - - 0% (48,147) 117 Community Support Services 1,787,561 354,269 1,433,292 20% 2,450,242 2,283,486 166,756 1 93% 1,929,216 118 lAbatement 54,336 288 54,049 1% 54,296 282 54,014 1% (6) 120 REET&Property Tax Admin 64,672 10,578 54,094 16% 100,589 11,757 88,832 12% 1,179 134 National Forest Safety 41,457 2,028 39,429 5% 31,457 3,764 27,693 12% 1,735 135 Trial Court Improvements 51,380 138 51,243 0% 54,213 491 53,722 1% 354 141 Sheriff's Boating Program 38,890 2,005 36,885 5% 42,533 674 41,859 2% (1,331) 142 Narcotics Investigation Fund 8,204 1,758 6,446 21% 7,669 747 1 6,922 10% (1,011) 145 Mason County Clean Water District 100,000 - 100,000 0% 150 lCommunity Services Health 2,756,733 495,023 21261,710 18% 3,382,359 743,275 2,639,084 22% 248,252 155 American Rescue Plan Act - 0% 12,584,450 43,178 12,541,272 0% 43,178 160 Law Library 36,272 5,812 30,460 16% 36,307 5,872 30,435 16% 60 163 Lodging Tax(Hotel/Motel) 762,548 40,038 722,510 5% 772,900 1 12,531 760,369 2% (27,506) 164 Mental Health 1,500,623 49,502 1 1,451,121 3% 1,479,258 96,967 1,382,291 7% 47,465 180 Treasurer's M&O Fund 293,195 16,091 277,104 5% 395,672 23,236 372,436 6% 7,145 190 1 Veterans Assistance 191,422 17,255 174,168 9% 241,340 20,741 220,599 9% 3,487 192 Skokomish Flood Zone 53,319 2,346 50,973 4% 10,037,105 1,069 10,036,036 0% (1,277) 194 Mason Lake Mngmt Dist#2 145,500 435 145,065 0% 107,900 571 107,329 1 1% 136 195 Spencer Lake Mngmt Dist#3 19,650 - 19,650 0% 22,017 84 21,933 0% 84 199 Island Lake Mngmt Dist#1 40,650 46 40,605 0% 30,000 1 149 29,851 0% 104 350 REET 1 Capital Improvements 1,727,776 1,022,415 705,361 59% 2,101,978 558,519 1,543,459 27% (463,896) 351 1 REET 2 Capital Improvements 2,090,995 89,896 2,001,099 4% 2,041,831 18,135 2,023,696 1% (71,761) 402 Mason County Landfill 4,876,235 777,200 4,099,035 16% 6,188,733 766,209 5,422,524 12% (10,990) 403 N.Bay/Case Inlet Utility 2,092,382 381,649 1,710,733 18% 2,116,504 329,585 1,786,919 1 16% (52,064) 405 Wastewater System Development 3,986 - 3,986 0% - - - 0% 411 Rustlewood Sewer&Water 482,065 47,159 434,906 10% 667,517 45,473 622,044 7% (1,686) 412 Beards Cove Water 218,444 30,317 188,127 14% 328,460 22,668 305,792 7% (7,649) 413 Belfair WW&Water Reclamation 4,447,667 366,901 4,080,766 8% 7,606,541 165,847 7,440,694 2% (201,054) 428 Reserve Landfill 301,780 445 301,335 0% 301,597 399 301,198 0% (46) 429 Reserve Beards Cove ULID 4,286 1,072 3,215 25% 4,508 1,127 3,381 25% 56 480 Storm Drain System Development 1,029 180 849 18% 571 93 478 16% (87) 500 Information Technology Dept 961,722 161,366 1 800,356 17% 1,031,504 169,108 862,396 16% 7,742 501 Equipment Rental&Revolving 4,567,323 1,034,231 3,533,092 23% 3,987,878 323,961 3,663,917 8% (710,270) 502 Unemployment Fund 1 230,005 1 22,198 207,807 10% 234,420 17,815 216,605 8% (4,383) Totals $ 51,672,027 1 $ 8,086,054 $ 43,585,973 1 16% $ 83,158,832 $ 8,371,586 $ 74,787,246 10% 285,533 J:\Financials\2022 Financials\2022 February Financial Report.xlsx 12 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: McKenzie Smith & Diane Zoren Department: Support Services Ext: 589 Briefing Date: March 21, 2022 Previous Briefing Dates: If this is a follow-up briefing, please provide only new information Internal Review (please check all that apply): ❑ Budget/Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other — please explain Item: Approval to add the Resolution selecting the Shelton-Mason CountyJourna/as the official County newspaper for publishing certain legal publications to the March 29, 2022 action agenda. Background: RCW 36.72.075 requires the County legislative authority to select a legal newspaper as the official County newspaper for the term of one year. The Shelton-Mason County.7ourna/is the only newspaper published in the County that qualifies as a legal newspaper under RCW 65.16.020. Recommended/Requested Action: Approval to add the Resolution selecting the Shelton-Mason County.Journa/as the official County newspaper for publishing certain legal publications to the March 29, 2022 action agenda. Attachments: Resolution No. 2021-19 Resolution RESOLUTION 2bh- 19 AMENDING RESOLUTION 2020-31 A RESOLUTION SELECTING THE OFFICIAL COUNTY NEWSPAPER WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a legal newspaper to serve as the official County newspaper for the term of one year and; WHEREAS, if there is at least one legal newspaper published in the County, the contract shall be let to a legal newspaper published in the County and; WHEREAS, the Shelton-Mason Countylournal is published in Mason County and qualifies as a legal newspaper in accordance with RCW 65.16.020. NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners of hereby declares the Shelton-Mason County Journal as the official County newspaper for furnishing certain legal publications for the period of one year beginning on April 1, 2021. DATED this 11th day of May, 2021. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON man .� - � McKenzie SmiVn, Cler'f'c of the Board Ra dY Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Com issioner —7� 7 Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner Printed Pfinted from P.Aason County DM RESOLUTION NO. Amending Resolution No. 2021-19 A Resolution Selecting the Official Mason County Newspaper WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a legal newspaper to serve as the official County newspaper for the term of one year•,and WHEREAS, if there is at least one legal newspaper published in the County,the contract shall be let to a legal newspaper published in the County; and WHEREAS,the Shelton-Mason County Journal is published in Mason County and qualifies as a legal newspaper in accordance with RCW 65.16.020. NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby declares the Shelton-Mason County Journal as the official County newspaper for furnishing certain legal publications for the period of one year beginning on April 1,2022. DATED this 291 day of March,2022. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Commissioner APPROVED AS TO FORM: Kevin Shutty,Commissioner Tim Whitehead,Chief Deputy Prosecuting Attorney Sharon Trask,Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks and Trails Ext: 806 Briefing Date: March 21, 2022 Previous Briefing Dates: If this is a follow-up briefing, please provide only new information Internal Review (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Information Technology ® Other— New Release Community Meetings Item News Release scheduling community meeting in Belfair and Union. Executive Summary: (If applicable, please include available options and potential solutions) Mason County is applying for a Washington State Recreational and Conservation Office Grant, to improve the Belfair, Sandhill Park by adding a synthetic, multi-purpose field and parking to the existing infrastructure. Second is a grant for the Union Park reconfiguring, remodeling, and adding more recreational opportunities. The purpose of the New Releases is to schedule meeting times with each community to brief their members on the specific projects for their parks, giving them the opportunity to comment. Budget Impact: None Public Outreach: (Include any legal requirements, direct notice, website, community meetings, etc.) • Meeting in Belfair, Sandhill Park: Scheduled for April 1, 2022 at 5:30 PM in the Sandhill Park. • Meeting in Union, Union Park: Scheduled for April 2, 2022 at 5:30 PM under the cover at Union Park. Recommended/Requested Action: Recommend the approval of the forecast schedule of community meeting in Belfair and Union. Attachments: New Releases NEWS RELEASE March 29,2022 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Community Meeting—Sandhill County Park Mason County Parks and Trails is applying for a Washington State Recreation and Conservation Office(RCO)grant to expand the current complex by adding a synthetic field and a parking area. Prior to the submission of the projected improvement, the County would like to brief community members on the plans and solicit comments and support. This meeting is scheduled for April 1,2022 at 5:30 p.m. at the Sandhill County Park. We hope to see you there! For more information please contact John Taylor, Parks & Recreations Manager, at (360) 427-9670 ext. 669. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Commissioner Chair Commissioner NEWS RELEASE March 29, 2022 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Community Meeting—Union County Park Mason County Parks and Trails is applying for a Washington State Recreation and Conservation Office (RCO) grant to refurbish the Union County Park. Prior to the submission of the projected improvement, the County would like to brief community members on the plans and solicit comments and support. This meeting is scheduled for April 2, 2022 at 5:30 p.m. at the Union County Park covered area. We hope to see you there! For more information please contact John Taylor, Parks & Recreations Manager, at (360) 427-9670 ext. 669. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Commissioner Chair Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Mark Neary Department: County Administrator Ext: 530 Briefing Date: 03/21/2022 Previous Briefing Dates: If this is a follow-up briefing, please provide only new information Item: Building #10 — project update Executive Summary: (If applicable, please include available options and potential solutions): Building #10 phase 2 external improvements needs to be completed. The Board authorized amount for the contract is $3,314,595.67 (includes both phase 1 and 2 contracts). The contract is going to exceed the 10% change order allowance established in Resolution #77- 05. I request the Board approve an additional $415,404.33 for a total contract amount of $3,730,000 to complete phase 2 of this project. This amount will bring us current with submitted change orders received as of 3/16/2022. As of February 28, 2022, we have paid $3,289,741.47 of this contract. Budget Impact: None — REET1 currently has $1.5 million budgeted for courthouse improvements in 2022. Public Outreach:(include any legal requirements, direct notice, website, community meetings, etc.) None Recommended or Requested Action: Schedule action item in regular agenda of 03/29/2022 to approve Colvos Construction Contract #20-087 budget in the amount of $3,730,000 Attachments: Colvos Construction Contract 20-087 — list of PCCO's Briefmg Summary 3/17/2022 Number Beg Contract Amount Revised Ending Contract PCO#'s Summary PCCO#1 $2,216,218.00 $79,577.54 $2,295,795.54 1 Asbestons Abatement PCCO#2 $2,295,795.54 $243,606.48 $2,539,402.02 2,5 3 year maintenance and Bond Delay and Sales Tax 233,105 PCCO#3 $2,539,402.02 $98,870.56 $2,638,272.58 8,9,11,13,14,19 Wall vapor barrier and TI Permit Delays$62,225.33-15 Days ADA Refuge area City plumbing updates and Holding Cell PCCO#4 $2,638,272.58 $61,501.34 $2,699,773.92 3,4,6,16,17 updates Final Permit Revisions,Automatic Door Entrance,Walll repair PCCO#5 $2,699,773.92 $85,994.17 $2,785,768.09 20-31,33,35 and drain removal PCCO#6 $2,785,768.09 $4,589.56 $2,790,357.65 34,36,37 Wall Layout and revised lighting Guard and hand rails,exposed sprinklers,electical panel PCCO#7 $2,790,357.65 $16,030.87 $2,806,388.52 38-40,42-44,47,48 revisions,window glazing,slab reinforcement, Duct work PCCO#8 $2,806,388.52 $30,401.50 $2,836,790.02 32,45 Additional Floor Prep and Fence Design Holding cell lights,door hardware revisions, pre-punchlist- PCCO#9 $2,836,790.02 $18,102.16 $2,854,892.18 41,50,51,54-57 Dock drip flashing Lumber Escalation,flooring joint repair, credit for owner PCCO#10 $2,854,892.18 $14,385.35 $2,869,277.53 18,58-60 contingency(24,703) PCCO#11 $2,869,277.53 $662.82 $2,869,940.35 61-62 Builder risk insurance extension Phase 2 exterior improvements$660,865.37, permit revisions PCCO#12 $2,869,940.35 $724,698.31 $3,594,638.66 63,64 $63,832.94 extruded curb planter replacement, additonal demo& PCCO#13 $3,594,638.66 $59,953.01 $3,654,591.67 65,67-69,70-71 concrete$10,648.06, project delays$35,585.40 Pending approval $25,323.80 PCO#72 Delay costs associated with extending the contract NW corner of 5th and cedar revisions to replace asphalt $37,127.12 PCO#73 bewteen corners $12,628.51 PCO#74 Revisions and clarifications of HMA vs Concrete replacement $3,729,671.10 Total with pending change orders $3,730,000.00 New contract amount to be approved by board. MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Becky Rogers Department: Human Resources Ext: 268 Briefing Date: 3/21/2022 Previous Briefing Dates: n/a If this is a follow-up briefing, please provide only new information Internal Review (please check all that apply): L Budget/Finance L Human Resources L Legal L Information Technology L Other— please explain Item: Approval to place the Master Services and License Agreement with the International Public Management Association for Human Resources (IPMA-HR) on March 29, 2022 consent agenda. Executive Summary: (If applicable, please include available options and potential solutions) The Master Services and License Agreement allows usage of corrections assessments. This would allow Mason County to proctor tests for candidates to be placed on the Entry Level Corrections Deputy eligibility list. Budget Impact: This would be covered within the 2022 budget. Public Outreach: (Include any legal requirements, direct notice, website, community meetings, etc.) Presented the MSLA at the March 17, 2022 regular Civil Service Commission meeting. Recommended/Requested Action: Approval to place the Master Services and License Agreement with the International Public Management Association for Human Resources (IPMA-HR) on March 29, 2022 consent agenda. Attachments: Master Services & Licensing Agreement Master Services and License Agreement Terms Updated February 17,2022 IMPORTANT! YOU ARE ENTERING INTO A LEGALLY BINDING AGREEMENT ON BEHALF OF YOUR AGENCY. PLEASE READ THIS CAREFULLY! ALL PUBLIC AGENCIES THAT DESIRE TO USE THE IPMA-HR ASSESSMENTS AND ASSESSMENT SCORES ARE REQUIRED TO ENTER INTO THIS MASTER SERVICES AND LICENSE AGREEMENT WITH IPMA-HR, WHICH ESTABLISHES THE TERMS AND CONDITIONS FOR USE OF THE IPMA-HR ASSESSMENTS AND ASSESSMENT SCORES. THE USE OF THE IPMA-HR ASSESSMENTS AND ASSESSMENT SCORES IS STRICTLY PROHIBITED EXCEPT AS PROVIDED IN THIS AGREEMENT. This Master Services and License Agreement("MSLA"or"Agreement")is hereby entered into by the Public Agency(the"Agency") and the International Public Management Association for Human Resources ("IPMA-W') (individually a"Party" and together the "Parties")as of the date it is executed by the Parties(the"Effective Date"). 1.0 PURPOSE OF THE AGREEMENT Agency desires to license and use the IPMA-HR Assessments(as defined in section 2.1)and Assessment Scores(as defined in section 2.3)to assist Agency in making employment decisions about applicants and employees. IPMA-HR agrees to license the IPMA- HR Assessments and Assessment Scores to the Agency for use strictly as provided herein. 2.0 DEFINITIONS As used throughout this Agreement and in any Assessment Order Form,the following terms shall have the meanings specified below and other terms are defined throughout the Agreement in parentheticals with quotation marks around the defined terms: 2.1 IPMA-HR Assessments:All of the assessments described and offered by IPMA-HR at hgps://www.ipma-hr.org/assessment- services/assessments and made available for administration and licensing pursuant to the terms of this Agreement,regardless of the mode of test administration, which include a series of pre-employment and employment assessments for each of the following categories of public agencies: • Police • Fire • Corrections • Public Works 2.2 Examinee:A person who takes any IPMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement. All Examinees are required to execute the Examinee Confidentiality Agreement for All IPMA-HR Tests attached to this Agreement as Attachment A. 2.3 Assessment Score:A numerical value reflecting an Examinee's performance on a particular IPMA-HR Assessment calculated by IPMA-HR based upon the Examinee's assessment response data and the number of correct responses by the Examinee, including all test response data derived from and related to the test administration. 2.4 Assessment Order Form:The electronic form to be completed by the Agency that identifies the specific titles and quantities of the IPMA-HR Assessments to be provided by IPMA-HR to the Agency pursuant to this Agreement as well as the mode of assessment administration. 2.5 Assessment Content: All content contained within the IPMA-HR Assessments, including but not limited to all graphic images,text,readings passages,hypothetical scenarios,audio content,video content,multi-media content,questions,incorrect answer choices,correct answer choices,answer key and all related materials referred to,incorporated into and included within the IPMA-HR Assessments,including all related Test Information Packets,Technical Reports,and accompanying assessment materials required to administer and use the IPMA-HR Assessments,but not including any test delivery software or coding language which may be attached to the content or in which the content may be embedded for the IPMA-HR Assessments administered via computers. 1 2.6 PBT: A paper-based test administration of any IPMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement. 2.7 CBT: A computer-based test administration of any IPMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement via the FastTestWeb platform. 2.8 TSA: The Test Security Agreement, incorporated by reference into the terms of this MSLA, that must be signed by the Agency prior to the ordering or administration of any IPMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement. The TSA is attached to this Agreement as Attachment B. 2.9 LASA:The Limited Access Security Agreement,incorporated by reference into the terms of this MSLA,that must be signed by all Agency staff that use or have access to Assessment Content,as that term is defined herein,prior to receiving access to or participating in the administration of any 1PMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement. The LASA is attached to this Agreement as Attachment C. 2.10 FastTestWeb or FTW: IPMA-HR's computer-based tests are hosted by Assessment Systems on the web-based platform FastTestWeb that is used by the Agency to: (a) designate Agency's Authorized Users of CBT, (b) complete and submit Assessment Order Forms for CBT,(c)schedule and administer CBT,and(d)retrieve Assessment Scores for CBT administered in FastTestWeb. The CBT Terms of Service is attached to this Agreement as Attachment D and the CBT Manual is attached to this Agreement as Attachment E. 2.11 FastTestWeb Account:A secure user account that must be established by Agency on the web-based platform FastTestWeb by Assessment Systems,and must be used by the Agency to:(a)designate Agency's Authorized Users of CBT,(b)complete and submit Assessment Order Forms for CBT,(c)schedule and administer CBT,and(d)retrieve Assessment Scores for CBT administered in FTW. 2.12 LRP: A live, remote-proctored computer-based test administration of any IPMA-HR Assessment made available to the Agency by IPMA-HR pursuant to the terms of this Agreement via FastTestWeb and proctored remotely by MonitorEDU. The CBT Manual is attached to this Agreement as Attachment E. 3.0 ASSESSMENT ORDERING REOUIREMENTS,AGENCY ACCOUNTS,AND AUTHORIZED USERS 3.1 Test Administration Options: The IPMA-HR Assessments can be administered in accordance with the TSA,LASA and all applicable IPMA-HR test administration manuals and policies using any of the following methods: a. CBT with in-person proctoring by the Agency; b. CBT with LRP by MonitorEDU;and c. PBT with in-person proctoring by the Agency. 3.2 Test Security Agreement and Assessment Order Forms: In order to access, administer and use IPMA-HR Assessments and use Assessment Scores, in addition to accepting the terms of this Agreement,the Agency must accept and execute the TSA and then complete the required Assessment Order Form for the IPMA-HR Assessments that the Agency desires to use. For PBT IPMA-HR Assessments,upon executing this Agreement and the TSA,IPMA-HR will email the Agency with a link to a web-based Assessment Order Form that the Agency must complete specific the IPMA-HR Assessments it is ordering. For all CBT IPMA-HR Assessments,whether they will be proctored in-person by the Agency or via LRP, the Agency must follow the procedures set forth in section 3.3 below to complete the Assessment Order Form and manage the IPMA-HR Assessments ordered by the Agency.Agency shall pay all applicable fees and costs set forth on all Assessment Order Forms for the IPMA-HR Assessment that they order. 3.3 Agency Account for CBT and CBT with LRP:In order to use CBT IPMA-HR Assessments and Assessment Scores,whether they will be proctored in-person by the Agency or via LRP,and submit Assessment Order Forms for the Agency,in addition to an authorized representative of Agency accepting the terms of this Agreement, the Agency must accept and execute the TSA, acknowledge and execute the CBT Terms of Service, and register for a FastTEST account. Agency's authorized representative will be required to create a password in connection with Agency's IPMA-HR FastTEST account. Agency is solely responsible for maintaining the confidentiality and security of Agency's IPMA-HR FastTEST account and password and Agency agrees to accept responsibility for all activities that occur under Agency's IPMA-HR FastTEST account and password.Agency agrees that the information Agency provides to IPMA-HR in FastTEST,whether at registration or at any other time,will be true,accurate,current,and complete.Agency also agrees that Agency will ensure that Agency's information is kept accurate and up-to-date at all times in Agency's IPMA-HR FastTEST account. If Agency has reason to believe that Agency's FastTEST account is no longer secure(e.g.,in the event of a loss,theft,or unauthorized disclosure or use of Agency's account ID or password), then Agency shall immediately notify IPMA-HR at assessment@ipma-hr.org. Agency shall be 2 solely liable for the losses incurred by IPMA-HR or others due to any unauthorized use of Agency's IPMA-HR FastTEST account. 3.4 Agency's Authorized Users: Agency will be permitted to designate authorized users of its IPMA-HR FastTEST Account to order,schedule,administer and proctor the IPMA-HR Assessments and to obtain Assessment Scores for Examinees who have taken the IPMA-HR Assessments. All of Agency's authorized users shall be required to execute a LASA prior to receiving access to Agency's IPMA-HR FastTEST account. Agency's authorized users shall be solely responsible for maintaining the confidentiality and security of their respective IPMA-HR FastTEST account and password and Agency agrees to accept responsibility for all activities that occur under the accounts of authorized users designated by Agency. Agency shall also have sole and exclusive responsibility and liability for the acts and omissions of its authorized users that relate in any way to (1) the use of IPMA-HR FastTEST accounts by Agency or any authorized users established by Agency, (b) ordering,use, administration and proctoring of the IPMA-HR Assessments,and(c)use of and access to Examinee Assessment Scores. All users designated by Agency shall be bound by the terms of this Agreement, including all additional terms, conditions and policies incorporated by reference into this Agreement. 3.5 Examinee Requirements to be Enforced by Agency: All Examinees are required to execute the Examinee Confidentiality Agreement for All IPMA-HR Tests (Attachment A) prior to taking any IPMA-HR Assessment. It is Agency's sole and exclusive responsibility to ensure that all Examinees execute the Examinee Confidentiality Agreement prior to administration of any IPMA-HR Assessment, regardless of the method of administration. It shall be deemed a material breach of this Agreement by Agency if any Examinee has access to or takes any IPMA-HR exam prior to executing the Examinee Confidentiality Agreement. 3.6 Additional Terms,Conditions and Policies: In addition to the terms and conditions set forth in this Agreement and each Assessment Order Form submitted by Agency,the use of IPMA-HR Assessments and Assessment Scores by Agency and all of Agency's authorized users is subject to the terms and conditions set forth in the most current versions of the Examinee Confidentiality Agreement for All IPMA-HR Tests(Attachment A),the TSA(Attachment B),the LASA(Attachment C),the CBT Terms of Service(Attachment D),the CBT Manual(Attachment E),(collectively,the"Additional IPMA-HR Terms and Conditions") applicable to the IPMA-HR Assessments and Assessment Scores, which IPMA-HR may modify from time to time. The Additional IPMA-HR Terms and Conditions are hereby incorporated by reference into and made part of the Agreement. 3.7 Terms and Conditions for Integrated Services: The Agency's use of FTW and the IPMA-HR Assessments via CBT and CBT with LRP require the Agency to access and use third party integrated services provided,respectively,by Assessment Systems and MonitorEDU("Integrated Services").In order to use FTW and the IPMA-HR Assessments via CBT or CBT with LRP, the Agency must accept all terms and conditions of the Integrated Services. IPMA-HR does not control the terms, policies or practices of the Integrated Services. If the Agency does not accept the terms and conditions of the integrated Services,the Agency is prohibited from using the IPMA-HR Assessments that require their use. 4.0 TERM AND RENEWALS This Agreement commences with the Effective Date and shall continue for a one-year period thereafter, unless terminated earlier as provided in Section 11.0 or by agreement of the Parties. This Agreement will automatically renew for an unlimited number of consecutive additional one(1)year renewal periods,unless either Party gives the other Party written notice that it will not renew at least sixty(60)days prior to the Expiration Date or the expiration of any renewal period. The time period during which the Agreement is in effect,including any renewal period,shall be referred to herein as the"Term"of the Agreement. 5.0 FEES Agency shall pay IPMA-HR the fees specified by IPMA-HR for the IPMA-HR Assessments ordered by Agency and submitted to IPMA-HR in an Assessment Order Form. Agency shall not charge Examinees any fees related to Agency's use or administration of the IPMA-HR Assessments. 5.1 Invoicing and Payment Agency shall pay IPMA-HR in a timely manner for the IPMA-HR Assessments that Agency orders in each Assessment Order Form. In the event IPMA-HR is required to submit an invoice to Agency,IPMA-HR shall submit such invoices on a monthly basis, unless stated otherwise in the Invoice. All invoiced amounts shall be due and payable within thirty(30)days of date of the invoice. Any balance on an invoice not paid when due shall bear interest at the lesser of one and one-half percent(1 %z%)per month or the maximum rate allowed by law from the date due until paid. 3 5.2 Taxes/Fees Not Included The fees for services charged to Agency do not include any applicable sales,use,excise,Value Added Tax(VAT),Goods and Services Tax(GST)or any other fees,taxes,excises, or charges on,or in connection with the furnishing of the services. The fees set forth also do not include credit card charges, currency lifting fees,currency border fees, or other charges. IPMA-HR will charge and collect from Agency these fees,taxes,etc.,when these charges are required to be collected. 6.0 OWNERSHIP AND LICENSES GRANTED 6.1 IPMA-HR-Owned Materials and Licenses Provided to Agency Agency agrees that IPMA-HR owns or has obtained the exclusive right,title and interest in and to the IPMA-HR Assessments, Assessment Scores and the Assessment Content(as each of the aforementioned terms is defined in this Agreement)(collectively, the "Works"). Nothing in this Agreement shall be interpreted to suggest that IPMA-HR is transferring any of its exclusive rights in the Works to Agency.Agency shall not disassemble, decompile or reverse engineer the Works, or its component parts. Agency has no right to copy any components of the Works, except Assessment Scores, as provided below. IPMA-HR hereby grants Agency a limited, revocable, non-exclusive, non-transferable, non-assignable, non-sublicenseable, royalty—free,worldwide license to use the IPMA-HR Assessments for which Agency has paid pursuant to an Assessment Order Form in strict accordance with the terms and conditions of this Agreement and the most current versions of the IPMA-HR Policies and Procedures Manual and the IPMA-HR Assessment Exam Policies for the purpose of(a)enabling Agency to administer the IPMA-HR Assessments to Examinees as part of Agency's employment selection and/or evaluation requirements and(b) scoring the IPMA-HR Assessments in order to provide Assessment Scores to Agency. IPMA-HR hereby grants Agency a perpetual, irrevocable, non-exclusive, non-transferable, non-assignable, sublicenseable, royalty—free,worldwide license to use and copy the Assessment Scores of Examinees who have taken IPMA-HR Assessments for which Agency has paid pursuant to an Assessment Order Form in strict accordance with the terms and conditions of this Agreement and the most current versions of the IPMA-HR Policies and Procedures Manual and the IPMA-HR Assessment Exam Policies for the purpose of enabling Agency to use the Assessment Scores as part of Agency's Program requirements for Examinees and for the educational benefit of the Examinees who took the IPMA-HR Assessments. All data,survey responses,suggestions,improvements,comments,and feedback provided by Agency in order to assist IPMA- HR in the research,development,maintenance,evaluation and validation of the IPMA-HR Assessments(collectively,the"Validation Data")shall be considered"Works Made for Hire"and are the exclusive property of IPMA-HR.Agency agrees to fully cooperate with IPMA-HR in whatever manner may be required for the IPMA-HR to secure,register,perfect and enforce all of its rights in and to the Validation Data.All costs associated with supporting IPMA-HR's exercise of it rights under this provision shall be borne by IPMA-HR. IPMA-HR hereby grants Agency a perpetual,irrevocable,non-exclusive,non-transferable,non-assignable,sublicenseable,royalty—free, worldwide license to use and copy the Validation Data for its legitimate research and governmental purposes. The licenses provided by IPMA-HR to Agency are strictly limited to the purposes set forth in this Agreement, and upon termination, cancellation or nonrenewal of this Agreement for any reason, such authorization and license to use the IPMA-HR Assessments shall cease and terminate,but Agency may continue to use the Assessment Scores and the Validation Data as perpetually licensed herein. 6.2 Special Statement Regarding the Use of Assessment Scores: Where IPMA-HR provides scoring services to Agency for the IPMA-HR Assessments, IPMA-HR strives to calculate and deliver accurate, valid and reliable Assessment Scores. Agency understands and acknowledges that Assessment Scores reported by IPMA-HR are valid and reliable only to the extent that the Assessment Scores are used in accordance with the intended purposes of the IPMA-HR Assessments.Agency acknowledges that IPMA-HR offers no opinion or guidance as to the weight that Agency should assign to Assessment Scores in relation to employment decisions it makes in relation to Examinees. Agency acknowledges that Agency is solely responsible for the use of Assessment Scores, and any and all claims, losses and/or damages arising out of Agency's use of Assessment Scores and hereby indemnifies IPMA-HR and its employees,officers,directors,contractors,agents and attorneys from any and all claims,demands,losses and/or damages arising out of Agency's use of Assessment Scores. 7.0 CONFIDENTIALITY 4 7.1 Definition. For purposes of this Agreement, "Confidential Information"means and includes any and all materials, data and information provided by the IPMA-HR to Agency in relation to the Licenses provided under this Agreement as well as all of the IPMA-HR Assessments,Assessment Scores and the Assessment Content(as each of the aforementioned terms is defined in this Agreement),and related materials developed by IPMA-HR,tests presently in development by IPMA-HR,tests planned for future development by IPMA- HR,information concerning Examinees(as defined in paragraph 2.1 of this Agreement),information describing or relating to test items, test questions,test answer choices,software,software source documents,microcode and source code,test development processes,test scores,scoring programs,scoring processes,key performance indicators,data analytics,formulas,specifications,practice tests,and test preparation materials.Confidential Information shall also mean and include either Party's information,intellectual property,data,know- how,results,processes, compositions, inventions,methods,materials, finances, sales,pricing,technologies, contracts,short-term and long-term business and marketing plans,strategies, and prospects,suppliers,budgets,projections,research and development,business policies or practices, investigations, investigative methods, legal strategies and any other information, however documented and in whatever form or medium,that is the confidential and proprietary business information of Agency or IPMA-HR,and/or a"Trade Secret," as that term is defined in the Uniform Trade Secrets Act,whether in written,oral,electronic,Internet-based,or other form.IPMA-HR and Agency agree to protect and hold all Confidential Information in strict confidence and shall not,directly or indirectly,disclose any Confidential Information to any person who is not authorized by the disclosing Party to receive such information or use it for its own benefit or that of any other person or entity. All Confidential Information is and shall remain the sole and exclusive property of the disclosing Party,and the receiving Party shall have no rights or license thereto. Nothing contained herein shall require either Party to disclose any of its Confidential Information to the other. 7.2 Non-Use and Non-Disclosure. Each Party agrees that commencing on the Effective Date and continuing in perpetuity after the termination of IPMA-HR's engagement with Agency(the"Term"),the receiving Party will keep the Confidential Information in the strictest confidence and shall not modify,disclose,recreate,create derivatives,copy or adapt such information for any purpose other than as specifically required to provide the Services hereunder and will not,during or subsequent to the term of this Agreement, (i)use the Confidential Information for any purpose whatsoever other than the performance of the Services or(ii)disclose the Confidential Information to any third party. Each Party agrees that all Confidential Information will remain the sole property of the disclosing Party (except Examinee Personal Data,which is owned by the Examinee it identifies). The Parties agree to take all reasonable precautions to prevent any unauthorized disclosure of such Confidential Information and that each shall have exclusive responsibility for the conduct of their respective employees in relation to the Confidentiality terms of this Agreement. Each Party acknowledges and agrees that disclosure of any Confidential Information without the express written permission of the disclosing Party will cause the disclosing Party irreparable harm for which remedies at law may be inadequate and that any breach or threatened breach of this Agreement by the receiving Party will entitle the disclosing Party to seek injunctive relief,in addition to any other legal and/or equitable remedies available to it,in any court of competent jurisdiction. In the event that any lawsuit or legal proceeding is commenced to enforce or construe a portion of this Agreement, the prevailing party, in addition to any other amounts to which the prevailing party may be entitled or awarded, the non- prevailing party shall be required to pay the reasonable attorneys' fees and costs of litigation incurred by the prevailing party. 7.3 Maintaining Confidentiality. Each Party shall(i)attempt in every way to prevent intentional and unintentional unauthorized use,or disclosure of Confidential Information;(ii)promptly notify the other Party of any unauthorized use,copying or disclosure of Confidential Information;(iii)assist the other Party in investigating and limiting the scope of any potential disclosure by such Party of Confidential Information; and(iv) mitigate any potential harm that could result from such disclosure.In order to fulfill its confidentiality obligations hereunder,each Party shall abide by the terms contained in Section 8 of this Agreement,Data Protection and Privacy. 7.4 Third Party Confidential Information. IPMA-HR recognizes that it will receive and process confidential, proprietary and/or protected information of Examinees subject to a duty on IPMA-HR's part to protect and maintain the confidentiality of such information and to use it only for certain limited purposes.Confidential information from Examinees may include,but is not limited to,the name,identity,race,other personal identifying information,academic information,personal health records and test scores of the Examinees that is subject to protection and regulation under international,state and federal laws restricting the collection,processing,use and disclosure of such information.IPMA-HR agrees that during the term of this Agreement and thereafter any such third-party confidential information is considered to be Confidential Information for purposes of this Agreement and IPMA-HR is under the same obligations to maintain the confidentiality of such information as IPMA-HR has to keep Agency's Confidential Information confidential.Notwithstanding the foregoing terms,Agency acknowledges that while IPMA-HR shall handle and process Assessment Scores as Confidential Information of Examinees subject to 5 the applicable laws and regulations cited herein,Assessment Scores are the exclusive property of IPMA-HR as provided in Section 6 of the Agreement. 7.6 Notice of Legally Compelled Disclosures. In the event a Party is required by law to disclose any Confidential Information,such Party shall give the other Party reasonable prior written notice of such required disclosure and shall permit the other Party to seek a protective order or to take appropriate actions to contest the disclosure and shall provide reasonably requested cooperation to the other Party in seeking such protective order or in any other efforts to maintain the confidentiality of the Confidential Information. Each Party shall indemnify,defend and hold the other Party harmless from and against any claims or damages arising from any breach of the obligations contained in this Section, which indemnification obligation shall survive the expiration or termination of this Agreement. 7.7 Return or Destruction of Materials. Upon the termination of this Agreement,or upon Agency's earlier written request,IPMA-HR shall return to Agency or destroy, at Agency's option and Agency's expense,all Confidential Information,except Assessment Scores and Validation Data,received from Agency and Examinees in IPMA-HR's possession or control and any such information to which IPMA-HR has access, including Confidential Information contained in all backup and/or cloud-based data storage systems,within thirty(30)calendar days of receipt of the request. If Agency requests that IPMA-HR destroy the Confidential Information, IPMA-HR shall promptly provide a written certification to Agency that includes a reasonably specific inventory of all the Confidential Information that was destroyed,the date of destruction,all manner of destruction and a declaration that the contents of the certification are true and accurate. 7.8 Continuation of Obligation. The confidentiality provisions provided herein shall survive the termination and/or non-renewal of the Agreement and/or the termination of the business relationship between the Parties. The Parties shall protect and maintain the secrecy of each other's Confidential Information in perpetuity. 8.0 DATA PROTECTION AND PRIVACY IPMA-HR and Agency shall comply with the Data Protection and Privacy Terms attached to this Agreement as Attachment F. The Parties agree that the Data Protection and Privacy Terms are material terms of this Agreement. 9.0 INDEMNIFICATION 9.1 Agency's Indemnity Agency will,to the extent permissible under applicable law,indemnify,defend and hold IPMA-HR and its officers,directors, employees,agents,attorneys,representatives, successors and assigns harmless from and against any and all Losses arising out of any claim, demand, action, or proceeding based directly or indirectly on Agency's use or administration of the IPMA-HR Assessments, Agency's use of Assessment Scores, Agency's decision to hire or promote or to not hire or not promote any Examinee, Agency's decisions regarding testing accommodations requested by any Examinee in relation to the IPMA-HR Assessments,Agency's provision and/or implementation and/or delivery of testing accommodations to any Examinee who takes the IPMA-HR Assessments, and any Agency act or omission related to Agency's use of the IPMA-HR Assessments and/or Assessment Scores. Agency's indemnity will include Agency's grant or refusal of accommodations for Examinees representing themselves as disabled. For the benefit of clarity,all of the provisions of this Indemnification section of the Agreement shall only be binding on Agency to the extent permissible under applicable law. 9.2 Losses "Losses"shall mean(i)the amounts payable by IPMA-HR to one or more third parties(including any and all liabilities,damages, fines,penalties,costs,expenses,assessments,levies,restitution and forfeitures),whether by means of judgment,settlement,arbitration award, or otherwise; and (ii) IPMA-HR's costs and expenses (including any and all expert fees, court costs, reasonable costs of investigation,defense,litigation,settlement,judgment,and appeal,reasonable attorney's fees in connection with the foregoing or with successfully establishing the right to indemnification under this Section 9, and expenses and any interest and penalties levied on a judgment or arbitration award or payable as part of any settlement). 6 9.3 Procedures In order to invoke its right to indemnification under this Section 9, IPMA-HR shall promptly notify(and, in the case of any action, suit,arbitration, or judicial or administrative proceeding,shall so notify no later than fifteen(15)days after the IPMA-HR has received notice thereof or has been served with a complaint or other process)Agency when it has knowledge of circumstances or the occurrence of any events which are likely to result in an indemnification obligation under this subsection or when any action, suit, arbitration,or judicial or administrative proceeding is pending or threatened that is covered by this subsection. Upon request,and to the extent permitted by applicable law,Agency shall have the right to defend,settle,or compromise any such suit or proceeding,at its own expense,provided that:(a)Agency demonstrates to the satisfaction of IPMA-HR that it is financially able to defend such action and to pay any settlement,award or judgment;(b)counsel retained by Agency are reasonably satisfactory to IPMA-HR;and(c)no settlement shall be made which imposes any obligations on(other than the payment of money which is made by Agency on behalf of IPMA-HR), or is prejudicial to, IPMA-HR,without the prior consent of IPMA-HR,which consent shall not be unreasonably withheld. IPMA-HR shall cooperate with Agency in the defense of any such suit or proceeding,and Agency shall reimburse IPMA-HR for its expenses with respect thereto,including counsel of its choice. Such cooperation shall include,but not be limited to,the making of statements and affidavits,attendance at hearings and trials,production of documents,assistance in securing and giving evidence and obtaining the attendance of witnesses,provided,however,that in no event shall either Party be required to waive attorney-client or other applicable privileges. Failure by IPMA-HR to promptly notify Agency as required by this subsection shall not invalidate the claim for indemnification,unless such failure has a material adverse effect on the settlement, defense, or compromise of the matter that is the subject of the claim for indemnification. In addition, IPMA-HR shall be responsible for any claims or losses which could have been avoided or mitigated by prompt notice as required by this subsection. 10.0 NO THIRD-PARTY BENEFICIARIES/LIMITATION OF LLABILITY/WARRANTY DISCLAIMER 10.1 No Third Party Beneficiaries Nothing in this Agreement shall entitle any person(including, without limitation,Examinees) to any rights as a third-party beneficiary under this Agreement. 10.2 Limitation of Liability EXCEPT FOR THE OWNERSHIP AND LICENSES GRANTED TERMS SET FORTH IN SECTION 6, CONFIDENTIALITY OBLIGATIONS SET FORTH IN SECTION 7,AGENCY'S INDEMNIFICATION OBLIGATIONS SET FORTH IN SECTION 9(TO THE EXTENT PERMISSIBLE UNDER APPLICABLE LAW),AND EITHER PARTY'S WILLFUL MISCONDUCT RELATED TO THE PERFORMANCE OF THIS AGREEMENT ("EXCLUDED MATTERS"), IN NO EVENT WILL EITHER PARTY'S AGGREGATE LIABILITY ARISING FROM OR RELATING TO THIS AGREEMENT (REGARDLESS OF THE FORM OF ACTION-E.G. CONTRACT,WARRANTY, TORT,MALPRACTICE,AND/OR OTHERWISE)EXCEED THE AMOUNT PAID BY AGENCY TO IPMA-HR DURING THE 12-CONSECUTIVE-MONTH PERIOD IMMEDIATELY PRECEEDING THE EVENT TRIGGERING A CLAIM OF LIABILITY HEREUNDER.EXCEPT FOR EXCLUDED MATTERS,IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY CONSEQUENTIAL, SPECIAL,INDIRECT, INCIDENTAL OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, OR BUSINESS, LOSS OF USE, OR INTERRUPTION OF BUSINESS, OR OTHER DAMAGES, EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY THEREOF OR SUCH DAMAGES ARE PERMITTED UNDER APPLICABLE LAW.FOR EXLUDED MATTERS, THE LIMITATION OF LIABILITY SHALL BE$1,000,000. 10.3 Warranty and Disclaimer IPMA-HR warrants that IPMA-HR owns or otherwise has sufficient rights in the IPMA-HR Assessments, the Assessment Content and the Assessment Scores to grant Agency the rights to use the IPMA-HR Assessments and the Assessment Scores as provided herein. IPMA-HR's breach of this warranty shall be grounds for termination of the Agreement. This warranty shall only be effective and enforceable if Agency has used the IPMA-HR Assessments and the Assessment Scores in accordance with the terms of this Agreement,including all incorporated terms,conditions and IPMA-HR policies,and Agency has provided IPMA-HR with commercially reasonable notice of any alleged breach of warranty in accordance with the terms hereof. 7 EXCEPT AS SPECIFICALLY SET FORTH HEREIN, EACH PARTY HEREBY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE OR ARISING FROM A COURSE OF DEALING,USAGE OR TRADE PRACTICE. 11.0 TERMINATION 11.1 Termination for Cause. Either party can terminate this Agreement for cause by providing written notice to the other party of one of the below identified grounds for termination and by following the procedures set forth in the Dispute Resolution Procedures set forth below: (i)if a party fails to pay the other party any delinquent amounts owed to the other party hereunder; (ii)if Agency determines that IPMA-HR breached any of the Confidentiality,Ownership or Data Protection provisions of this Agreement; (iii)if the other party has committed any material breach of its obligations under this Agreement;or (iv)upon the institution of bankruptcy or state law insolvency proceedings against the other party,if such proceedings are not dismissed within thirty(30)days of commencement. 11.2 Dispute Resolution Procedures. Upon either party to this Agreement receiving written notice of termination in accordance with any of the above grounds for termination,the Parties agree to follow the procedures set forth in this section prior to filing or serving any legal action or proceeding in any court,unless the ground for termination is IPMA-HR's alleged breach or anticipated breach of the Confidentiality,Ownership or Data Protection provisions of the Agreement. (i)First,the party alleged to have breached the Agreement shall have fifteen(15)calendar days to cure the breach that shall begin to run from the date the written notice of breach was received(the"Cure Period"). (ii)If, after the expiration of the Cure Period, the party alleging a breach is not satisfied that the alleged breaching party has cured,the party alleging the breach shall deliver a written Notice of Mediation to the alleged breaching party,setting out the allegations of fact underlying the alleged breach, and identifying the specific terms of the Agreement that may have been breached. (iii)The Parties agree to meet and confer in a face to face meeting ten(10)calendar days after delivery of the Notice of Mediation and participate in a good faith negotiation to settle and finally resolve the dispute described in the Notice of Mediation. (iv)If, after meeting and conferring in good faith,the Parties still have not resolved the alleged breach described in the Notice of Mediation,the Parties shall,within a period of ten(10)calendar days after the failure of the Parties to resolve the matter at their good faith meet and confer session,jointly select a neutral mediator who will hold a face-to-face mediation with the senior representatives of the Parties and make a recommendation of settlement to the Parties. Such face-to-face mediation shall be scheduled within an additional thirty(30) calendar days after the appointment of the neutral mediator. If the Parties reject the recommendation of the neutral mediator in writing, then, and only then, may either or both Parties proceed with litigation. (v) Neither party shall pursue any legal action against the other in any court or other proceeding until the dispute resolution procedure provided in this paragraph has been executed in good faith and exhausted and resulted in either no resolution or an incomplete resolution of the dispute. (vi)For the benefit of clarity,it is the intent of the Parties that the earliest that either Party could initiate a legal action against the other in court under this Agreement is sixty-five(65)days after the party delivers written notice of a material breach of the Agreement. (vii)Notwithstanding any of the foregoing terms,either Party may,at its sole discretion,avoid the dispute resolution procedures set forth above and immediately file a legal action or proceeding in any court of competent jurisdiction if the filing Party has determined in good faith that the other Party breached any of the following Sections of the Agreement:6.0 Ownership and Licenses Granted,7.0 Confidentiality,9.0 Indemnification,and 12.0 Right to Audit and Investigate. 8 4 11.3 Performance Until Termination Notwithstanding the delivery of a notice of default or notice of termination by either Party to the other, all obligations to perform services and to pay for such services shall continue in effect and be duly observed and complied with by both Parties until the effective date of termination. - 12.0 RIGHT TO AUDIT AND INVESTIGATE Agency agrees that IPMA-HR shall have the right to audit, at IPMA-HR's expense,Agency's compliance with the terms of this Agreement and conformance to all IPMA-HR policies incorporated by reference into this Agreement.Such audit rights shall extend to all components of Agency's performance of the Agreement.Agency shall fully cooperate with any audit by IPMA-HR and promptly provide copies of and/or access to all requested information and data controlled or possessed by Agency and its contractors and agents that relate to the performance of the Agreement.All information received in an audit shall be treated as Confidential Information of the Party that delivers it.All auditors appointed by IPMA-HR shall be allowed,upon commercially reasonable advance notice to Agency, access to electronically stored information related to the performance of this Agreement by Agency, its employees, contractors and authorized agents. IPMA-HR shall also have the right to investigate, in its sole discretion and at its expense, any incident, event, allegation,suspicion or situation that may threaten the integrity or validity of the IPMA-HR Assessments or Assessment Scores.Agency shall cooperate in all such investigations by promptly producing all documents,data and electronically stored information requested by IPMA-HR in relation to its investigation. Agency shall also produce and make available, at a mutually agreed time and place, all employees,contractors and agents thereof for in-person or virtual remote video interviews by investigators and other agents appointed by IPMA-HR to complete any such investigation related to the integrity or validity of the IPMA-HR Assessments or Assessment Scores. Agency and its employees,contractors and authorized agents shall reasonably cooperate in any audit or investigation by IPMA-HR. In addition to the audit rights specified above,IPMA-HR reserves the right to audit any IPMA-HR Assessment administration by Agency or its employees, contractors,with or without prior notice to Agency.Agency, its employees and contractors shall cooperate with all audits of IPMA-HR Assessment administrations.In the case of any IPMA-HR Assessment administered by Agency through the use of a third-party remote-proctoring vendor, IPMA-HR shall also have the right to review and audit, on its own or through a third party contractor of IPMA-HR's choice, all recorded IPMA-HR Assessment administration session video, audio and test session data for IPMA-HR's auditing purposes,and Agency shall promptly provide IPMA-HR and its third party vendor with all requested assessment administration data relevant to such audits. 13.0 RELEASE OF INFORMATION AND MEDIA INQUIRIES Agency shall not issue or make any public announcement, news release or social media post related to the IPMA-HR Assessments without first obtaining prior advance written permission from IPMA-HR and Agency shall promptly notify IPMA-HR in writing via email and telephone if it receives any media or press inquiry related to the IPMA-HR Assessments. 14.0 NOTICES Any notices or other communications required or which may be given by either Party to the other Party under this Agreement, shall be in writing and may be sent by email,with read receipt requested,or by overnight courier,with a verified receipt,or by registered or certified mail,postage prepaid and addressed to the address stated below or to such other address as the Parties shall subsequently designate to each other by notice given in accordance with this Section 14. Such notice shall be deemed to be sufficiently given when the receiving Party receives the original.For the Agency,IPMA-HR shall provide notice to the person at the email address and/or street address provided by Agency on the TSA. FOR IPMA-HR: Cara Woodson Welch 1617 Duke Street Alexandria,VA,22314 15.0 INDEPENDENT CONTRACTOR The Parties agree that IPMA-HR's relationship to Agency under this Agreement is that of an independent contractor,and that neither Party is an agent or employee of the other. 16.0 PREVAILING PARTY The unsuccessful Party in any action or proceeding shall pay for all costs,expenses and reasonable attorney's fees(including cost of inside counsel)incurred by the Prevailing Party or its agents or both in enforcing the terms and conditions of this Agreement. 9 The term"Prevailing Party"as used herein shall include without limitation a party who utilizes legal counsel and brings or defends an action, suit, or judicial or administrative proceeding involving an alleged breach or default under this Agreement and, if the plaintiff, obtains substantially the relief sought(whether by compromise,settlement,award or judgment)or,if the defendant,the plaintiff fails to substantially obtain the relief sought. In the event that neither Party can be considered the Prevailing Party, the judge shall have the discretion to equitably apportion costs and attorney's fees and expenses. 17.0 APPLICABLE LAW Unless prohibited by applicable state or local law that governs the operation of the Agency, this Agreement and all related disputes shall be construed and governed by the laws of the Commonwealth of Virginia, without reference to principles regarding conflict of laws. Unless prohibited by applicable state or local law that governs the operation of the Agency,all disputes related to this Agreement shall be heard in a Court of competent jurisdiction in the Commonwealth of Virginia, and the Parties consent to the jurisdiction of any such court in the Commonwealth of Virginia and agree that venue is appropriate there. 18.0 FORCE MAJEURE Neither Party shall be liable for delay or failure in performance of any of its obligations under this Agreement(other than payment obligations) when such delay or failure arises from events or circumstances beyond the reasonable control of such Party, including, without limitation, acts of God, fire, flood, war, explosion, pandemic, epidemic, sabotage, terrorism, embargo, civil commotion,acts or omissions of any government entity,supplier delays,communications or power failure that are not caused by IPMA- HR,equipment or software malfunction not caused by IPMA-HR,or labor disputes. 19.0 NO WAIVER No failure on the part of either Party to exercise,no delay in exercising, and no course of dealing with respect to any right, power or privilege under this Agreement shall operate as a waiver thereof, nor shall any single or partial exercise of any such right, power, or privilege preclude any other or further exercise thereof or the exercise of any other right, power, or privilege under this Agreement. 20.0 ASSIGNMENT Neither Party may assign, sublicense or otherwise transfer this Agreement, or any part thereof, without the prior written approval of the other Party,which approval shall not be unreasonably withheld. A copy of the proposed contract shall accompany any such request for approval of a proposed assignment between the Party and the proposed assignee/subcontractor. IPMA-HR may,without the necessity of Agency's consent,assign its rights and obligations under this Agreement to(a)any subsidiary or affiliate of IPMA-HR or(b)any successor in interest pursuant to merger or acquisition. 21.0 INTERPRETATION The masculine, feminine or neuter gender and the singular or plural number shall be deemed to include the other gender or numbers where the context so indicates or requires. Unless otherwise expressly provided, references to days,months or years are to calendar days,months or years. Person or persons include individuals,partnerships,corporations,government agencies or other entities. Section headings are included for convenience only and are not to be used to construe or interpret this Agreement. 22.0 ELECTRONIC SIGNATURES IPMA-HR shall be deemed to have signed and executed this Agreement upon Agency's acceptance of the Terms via click- through agreement as indicated below. Agency shall also be deemed to have signed and executed this Agreement upon Agency's acceptance of the Terms via electronic click-through agreement as indicated below. The Parties agree that these electronic signature mechanisms shall have the same meaning and force of law as ink signatures of their authorized representatives on a paper contract. 23.0 SURVIVAL BEYOND TERMINATION OR EXPIRATION It is mutually agreed that any and all obligations arising under the following Sections of the Agreement, including all subsections thereunder,shall survive any termination,cancellation,non-renewal or completion of this Agreement: 1.0,2.0,5.0,6.0,7.0, 9.0, 10.0, 12.0, 13.0, 14.0 16.0, 17.0, 18.0, 19.0,21.0,23.0,24.0,25.0,and 26.0. 10 24.0 SEVERABILITY The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of the other provisions of this Agreement,which shall remain in full force and effect. If any of the provisions of this Agreement shall be deemed to be unenforceable by reason of its extent, duration, scope or otherwise, then the Parties contemplate that the court making such determination shall enforce the remaining provisions of this Agreement,and shall reduce such extent,duration,scope,or other provision and shall enforce them in their reduced form for all purposes contemplated by this Agreement. 25.0 CHANGES TO THE TERMS AND CONDITIONS OF THE AGREEMENT IPMA-HR reserves the right to modify and update the terms and conditions of the Agreement. IPMA-HR will post the most current version of these Terms at[https://www.ipma-hr.org/mla]. If IPMA-HR makes material changes to the Agreement,IPMA-HR will notify the Agency via email to the email address of the Principal Signer of the TSA or may simply present the updated Agreement to the Agency upon login to the Agency's FastTEST account. If the Agency does not accept updated versions of the Agreement,the Agency must stop using the IPMA-HR Assessments. The Agency's continued use of the IPMA-HR Assessments after notice about changes to the Agreement and/or acceptance of the updated Agreement by clicking"I Agree"means that the Agency is consenting to and accepting the updated Agreement. 26.0 ENTIRE AGREEMENT This Agreement,including the Additional IPMA-HR Terms and Conditions incorporated herein by reference, constitutes and expresses the entire agreement and understanding between the Parties regarding all the matters herein referred to, and supersedes all previous discussions,promises,representations,and understandings relative thereto,if any,between the Parties. The Parties explicitly agree that any Purchase Order or other ordering document or payment authorization document required by Agency shall not alter the terms of this Agreement and shall have no legal effect on the rights and responsibilities of the Parties in relation to the topics covered by this Agreement. THIS AGREEMENT IS HEREBY ACCEPTED AND EXECUTED BY IPMA-HR UPON THE AGENCY'S ACCEPTANCE BELOW. BY CLICKING THE "I AGREE" BUTTON, ACCESSING OR UTILIZING ANY IPMA-HR ASSESSMENT, THE PERSON SIGNING ON BEHALF OF THE AGENCY IS REPRESENTING THAT (1) THEY HAVE THE LEGAL AUTHORITY TO BIND THE AGENCY TO THIS AGREEMENT AND(2)THE AGENCY AGREES TO BE BOUND BY THE TERMS OF THIS AGREEMENT AND ALL INCORPORATED POLICIES. IF THE AGENCY'S REPRESENTATIVE DOES NOT HAVE THE LEGAL AUTHORITY TO BIND THE AGENCY TO THIS AGREEMENT OR THE AGENCY DOES NOT ACCEPT THE TERMS OF THIS AGREEMENT AND ALL INCORPORATED POLICIES, DO NOT CLICK THE "I AGREE" BUTTON. ❑ I agree Signature: Date: Full Name: Kevin Shutty Position Title: Chairperson Mason County Commissioners Agency: Mason County 11 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Mark Neary Department: County Administrator Ext: 530 Briefing Date: 03/21/2022 Previous Briefing Dates: If this is a follow-up briefing, please provide only new information Item: Legislation wrap up presentation Executive Summary: (If applicable, please include available options and potential solutions): Debora Munguia will provide the commissioners with an overview of the 2022 legislative session. Budget Impact: None Public Outreach:(include any legal requirements, direct notice, website, community meetings, etc.) Recommended or Requested Action: No actions necessary — discuss possible legislative requests for 2023 legislative session Attachments: Mason County 2022 Legislative Wrap-up.pptx Briefing Summary 3/18/2022 2022 Legislative Session Wrap- Up Mason County Debora Mimguia March , i , zozz �`, Agenda aoza Legislative Session Overview ZozZ Budgets Key Policy Issues • Mason County Proj ects Looking Ahead and Next Steps 2023 Legislative Session -AIL w. 2022 Legislative Session Overview 6o-day session adjourned Sine Die on March 10 Operating, Capital and Transportation supplemental budgets adopted Move Ahead WA 16-year transportation package adopted Governor has Zo days to sign bills (minus Sundays) Once again, mostly remote session with major themes: • COVID relief and economic recovery • Reduce poverty and homelessness • Climate action • Focus on undennvested communities 2022 Budgets Operating • $64 billion NGF-O ($5.1 billion more than 202,1). • Projected $Z1ZM in NGF-O and $6o8M in BSA. • Projected 348M ending fund balance in 2023-25 Biennium, with $1.6B in total reserves. Capital • $1.5 billion capital budget ($6.3 billion appropriated in 2,02,1) Transportation • Supplemental (SB 5689) backfill Connecting WA projects, ferries, and preservation & maintenance • 16-year Move Ahead WA (SB 5975) $16.9 billion � ► ► c� _ ..-. ._..._. J....... 2022 Budget Cave rvie w Operating Budget ESSB 5693 $64.1 billion in NGF-O funds, $130.9 billion in total funds • $aB transfer to the transportation budget • $799M for K-ia public schools • $650M transfer to the capital budget • $513M for natural resources • $307M for housing and homelessness programs and services (including $iooM for utility assistance) • $244M for behavioral health programs and services • $ZoiM for children, youth and family programs and services • $165M for public health programs and services • $16oM for corrections and criminal justice programs and services ---------------- 2022 Budget Live rvi ew Capital Budget SSB 5651 $1.5 billion appropriated • $440M for affordable housing and homelessness • $300M for Rapid Capital Housing Acquisition • $114.5M in the Housing Trust Fund • $14.9M in homeless youth facilities • $72M to expand care for individuals in crisis, including 23-hour crisis triage, crisis stabilization and youth residential crisis triage and stabilization facilities. • $26.3M for a variety of behavioral health services (long-term civil commitments, triage, crisis diversion, detox and adolescent services) • $120M for Public Works Board • $40M for CERB • $iooM for broadband 2022 Budget Overview New Transportation Package SSB 5975 s16.9B, 16-year Move Ahead Washington package • $5.4B toward carbon reduction and multimodal expansion (CCA revenue) • $3B for maintenance and preservation • $3B for public transportation • 18 & Under Free Fare Policy on all public transportation • $2.4B for state fish passage barrier removals (intent language added to use a watershed app oac and jointly leverage federal $$) • $1B for I-5 Columbia River Bridge • $836M for 4 new hybrid-electric ferries • $50M for walking and biking infrastructure projects • $57M/year sweep from Public Works Assistance Account through 2,038 • $1oM/biennium for add'1 preservation funding allocations through County Arterial Preservation Program r KeyPolicy Issues Open Public Meetings Act - HB 1329 (HB 1056) Climate Change - HB 1o99 (HB 1157) Police Reform - HB 1719, 1735, 2037, SB 5919 Waste Management - HB 1663, HB 1799 Growth Management - HB 1Z41, 1717, SB 5275, 5818, 5042 Housing - HB 166o, 1782, 1866 Projects funded within Mason County� Capital • $550,000 Rustlewood Water System upgrades • $400,000 Port of Allyn well and water pump facility • $3.25 million Shelton Water Reclamation facility • $zoi,000 Mason County Housing Authority roof and electrical • $300,000 Allyn Community Center • $io3,000 Goldsborough Switching Station $250,000 Shelton HVAC upgrade with new system and heat pumps • $2o6,000 secure parking for Shelton Police • $50,000 Skokomish Water Line extension • $1.5 million increase for Shelton innovative affordable housing (Zoi8 HTF) • $500,000 PWAA for Belfair Water Reclamation Facility Projects funded within Mason County� Transportation - current law • $12 million increase for SR 3 Freight Corridor Transportation - new law (18th Amendment & Other Funding) • $74.3 million for SR 3/Gorst Area Widening • $35 million for SR 3/Belfair Area Widening and Safety Improvements Looking Ahead and Next Steps Legislative Delegation Meetings Develop 2023 Legislative Agenda 2023 Legislative Session • Tax Reform? State Tax Structure Work Group Recommendations • Legislators leaving: • Senator Tim Sheldon (Rep. Drew MacEwen) • Senator Sharon Brown (Rep. Matt Boehnke) • Senator Reuven Carlyle (Rep. Noel Frame) • Senator David Frockt (Rep. Javier Valdez) • Rep. Sharon Shewmake- Senate • Rep. Laurie Dolan (Beth Doglio?) • Rep. Pat Sullivan • Rep.Jesse Johnson (Kristine Reeves?) • Rep Mike Sells • Rep.Jeremy Dufault • Rep. Eileen Cody MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Paddy McGuire/Marie Stevenson DEPARTMENT: Auditor EXT: 468 BRIEFING DATE: 3/21/2022 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance . Human Resources ❑ Legal i Other— please explain ITEM: Adoption of new precinct maps including the creation of twelve new precincts. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) RCW 29A.16.040 provides that"The county legislative authority...shall divide the county into election precincts." Section (1) states"Precinct boundaries may be altered at any time"except"no precinct changes may be made during the period starting fourteen days prior to the first day for candidates to file." This year, that deadline is May 2"d. By law, no precinct may exceed 1500 registered voters. Following the new registrations brought on by the 2020 Presidential election, four precincts exceeded that limit. To avoid having to redo precincts again soon, we looked at all sixteen precincts that exceeded 1250 voters. Working with the county GIS staff, our office proposes an expansion from 43 to 55 precincts. We have attempted to minimize the number of precinct splits (where a precinct contains multiple districts) and follow natural and other geographic features. No precinct is split between Commissioner district and we maintain the numbering convention where the first digit of the precinct number is the Commissioner district. BUDGET IMPACT: None PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) We have shared the draft maps with the major political parties since Precinct Committee Officers are most impacted by this possible change. RECOMMENDED OR REQUESTED ACTION: Adopt the new precinct maps. ATTACHMENTS: Draft map and list of proposed precincts. 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We have adopted new rules, splitting into separate documents for districts and candidates to avoid confusion. BUDGET IMPACT: None PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) All jurisdictions to be included in the pamphlet were provided with the draft rules. RECOMMENDED OR REQUESTED ACTION: Receive the administrative rules. ATTACHMENTS: Adopted rules Briefing Summary 3/11/2022 Mason County Local Voters' Pamphlet Administrative Rules for Candidates (not for PCO candidates) Mason County Elections 1 l Mason County Elections 411 N 5t" St PO Box 400 Shelton, WA 98584 (360) 427-9670 ext. 470 Fax (360) 427-1753 elections@ masoncountywa.gov www.masoncountyelections.us Adopted March 16 , 2022 Page 114 r Purpose The purpose of these Administrative Rules is to establish the rules and requirements for candidates on the ballot for inclusion in the Mason County Official Local Voters' Pamphlet. Inclusion in the Local Voters' Pamphlet(RCW 29A.32.220) All districts with a race or measure on the ballot in an election will be included in the local voters' pamphlet unless exempted by the Board of County Commissioners. Submissions from federal, state and judicial candidates will not be published in the local voters' pamphlet,except Mason County District Court judge candidates will be included. Precinct committee officers are not eligible for inclusion in the pamphlet. General Provisions Each candidate may submit a biography, a statement, a photo and contact information. • The biography and statement should be carefully prepared, edited and spell checked before submission • Microsoft Word will be used to verify word counts • No changes will be allowed after submission • The same biography, statement,photo and contact information will be used for the Primary and General Election pamphlets • Candidates filing for an office that spans multiple counties must file in the lead county (the lead county has the largest number of registered voters) • Mason County will publish submissions for the Elma and McCleary School Districts as approved by the Grays Harbor County Auditor. The candidate biography, statement,photo and information must be received by 4:00pm the following Friday after the last day of the filing period. We recommended that the candidate contact the Elections Department to ensure that their voters' pamphlet material is received prior to the deadline. After the submission deadline, a candidate may not withdraw material submitted for the voters' pamphlet. Biography and Statement Format and Information • Only text is permitted, submitted electronically(.doc, .docx or .txt format)via online candidate portal, USB drive or email. A .pdf is not an acceptable format. • Bolding and ALL CAPS of more than ten percent of the word limit is not allowed. • Tables, lists,bullets, graphs, charts, cartoons, or caricatures are not allowed. The Auditor's Office, Elections Department reserves the right to edit the formatting, but will not correct errors in spelling, grammar or punctuation. If a biography or statement exceeds the word limit,the Elections Department will contact the candidate by phone or email giving the opportunity to amend the biography and/or statement to meet the word limit. If there is no response or amendment received within two business days of notification,the text at the end of the biography and/or statement will be deleted until the word limit is met. It is the candidate's responsibility to verify that their biography, statement, photo and contact information are complete, correct and meets the requirements before submitting. Adopted March 16 , 2022 Page 214 Biography Biography information shall not exceed 100 words and should be organized in accordance with the four subsection headings: • Elected Experience • Other Experience • Education • Community Service Subsection heading are not included in the word count. If a candidate does not submit information for a subsection heading, "No information submitted"will appear in the subsection space. Statement The candidate's statement shall not exceed 200 words and should only address campaign issues, plans, and ideas of the candidate. If a candidate does not submit a statement, "No statement submitted"will appear in the space. Photo One photograph of the candidate may be printed. The Auditor's Office, Elections Department has discretion to crop and/or adjust a photo or to accept an updated photo prior to the deadline. Photos will be rejected that do not meet the criteria outlined below: • A color(recommended) or black/white photo • Must be high resolution(recommend minimum of 600x600 pixels) in digital format (jpeg or .tif) • A head and shoulders portrait only—Cannot be an informal candid photo, cartoon, caricature of any other image that does not accurately portray the candidate or be a group photo • Must have been taken within 5 years • No uniforms,judicial robe, or anything suggesting candidate held public office • Hats (other than religious head coverings) are prohibited • Background cannot have scenery, flags or other identifiable background images. A plain, light-colored background is recommended • Photos shall be submitted(in a separate file,not part of the statement or biography) electronically via the Candidate Filing Portal, USB drive or by email If a candidate does not submit a photo or the photo is rejected, "No photo submitted"will appear in the appropriate space. Contact Information The candidate's campaign name, phone number, email address,website and address may be published in the local voters' pamphlet. If the candidate does not submit campaign information, the information on their Declaration of Candidacy Form or profile will be used as the contact information in the local voters' pamphlet. Contact information is not included in the 100-word biography or the 200-word statement word limits. Adopted March 16 , 2022 Page 314 r Public Inspection of Statements (RCW 29A.32.100) Candidate statements submitted for publication in the local voters' pamphlet shall not be available for release to the public until all statements pertaining to the race have been received or the deadline for submissions has passed. Requests for public inspection of candidate statements shall be made in the same manner as requests for public records. Candidate Submission Content Responsibility The contents of the candidate's biography, statement,photo and contact information are the sole responsibility of the author and does not represent the position of the Auditor or Mason County regarding any material contained therein; neither the Auditor nor Mason County is responsible for the validity or accuracy of the submission. Submissions should be edited and prepared carefully. Spelling, grammar and punctuation errors will not be corrected. Statement content will be printed exactly as received, so long as it complies with content, format and word limit specifications. Content Rejection and Appeal Process (RCW 29A.32.230) The Mason County Auditor reserves the right to reject any submission to the local voters' pamphlet. Submissions for publication may be rejected if: • It is obscene, libelous or otherwise inappropriate • Contains a commercial advertisement • Contains matter prohibited by law from distribution through the mail • Contains matter not limited to candidate themselves • Contains matter that is otherwise not germane to the candidate's qualifications nor to the office that is the subject of election • Contains matter that is otherwise inappropriate or does not comply with applicable law • Does not comply with formatting and other rules herein • Is received after the submission deadline If any material is rejected by the Mason County Auditor, a notice of rejection shall be sent to the submitter by email within two business days after receipt thereof and shall explain the specific grounds for rejection. The submitter will have until 4:00pm the next business day to submit an amended statement or information. The Auditor shall review the resubmitted material and will either accept or reject it and will inform the submitter of the decision within one business day. The submitter may appeal the decision to reject the resubmitted material to the Mason County Prosecuting Attorney, by 4:00pm on the next business day and shall explain the specific grounds for appeal. The Prosecuting Attorney shall issue a written decision granting or denying the appeal by email no more than five business days after receiving the notice of appeal. The decision of the Prosecuting Attorney to grant or deny an appeal shall be final. If the material submitted is rejected,the local voters' pamphlet will be printed without the rejected material and will include a notice that the material was rejected. Adopted March 16 , 2022 Page 4 14 Mason County Local Voters' Pamphlet Administrative Rules for Measures Mason County Elections 1 l Mason County Elections 411 N 5" St PO Box 400 Shelton, WA 98584 (360) 427-9670 ext. 470 elections@ masoncountywa.gov www.masoncountyelections.us Adopted March 16 , 2022 1 5 Purpose The purpose of these Administrative Rules is to establish the rules and requirements for inclusion in and production and distribution of the Mason County Official Local Voters' Pamphlet. Notice of Intent to Publish a Local Voters' Pamphlet(RCW 29A.32.220) The Auditor's Office, Elections Department shall prepare a local voters' pamphlet for all special, primary and general elections. The Auditor's Office, Elections Department shall notify all districts within the county prior to November 1 of the submission deadlines for the next year. Notification will be made via email or standard mail to the district's contact person. The deadlines and required documents for submissions will also be on the Mason County Election website. Process for Submitting Resolutions (RCW 29A.04.330) A Resolution calling for an election by a district shall be submitted to the Election Department on or before the deadline of sixty days prior to the election. Each Resolution must be submitted with: • A completed Mason County Resolution Cover Sheet • An Explanatory Statement • A letter or email from the attorney for the district approving the statement(if legal counsel was retained) • A completed Mason County Argument For/Against Committee Appointment Form. Complete resolution submissions shall be submitted to the Election Department via email, in person or by mail and must be received on or before the deadline. We recommend asking for confirmation of receipt to ensure the resolution is received by the Election Department in time. It is the district's responsibility to properly submit resolutions by the deadline. Inclusion in the Local Voters' Pamphlet(RCW 29A.32.220) All districts with a race or measure on the ballot in an election will be included in the local voters' pamphlet unless exempted by the Board of County Commissioners. Exclusion from the Local Voters' Pamphlet(RCW 29A.32.220) If a district believes that the costs of inclusion in the voters' pamphlet would create an undue financial hardship,the district may petition the Board of County Commissioners to exclude the district's measures and candidates from the pamphlet. The petition must be submitted to the Commission at least ninety days prior to the submission deadlines of the next pamphlet and will include all elections for the following two years. A district receiving a waiver for local voters' pamphlet costs will continue to be responsible for their remaining portion of the cost of the election. If a district has been granted a waiver, the Auditor's Office will note in the pamphlet that the district is not included at their request. The district must reapply to the Board of County Commissioners every two years. Costs associated with the Local Voters' Pamphlet(RCW 29A.32.270) The cost to produce,print and mail a local voters' pamphlet is an election cost that is billed to the district with a race or measure on the ballot for their portion of the cost in the same manner as other election costs. Adopted March 16 , 2022 Page 2 15 Local Voters' Pamphlet Content(RCW 29A.32.241) The local voters' pamphlet shall include at a minimum: • The words"Mason County Official Local Voters' Pamphlet"and the date of the election on the cover • A list of districts that have measures or candidates in the pamphlet. This may be in the form of a table of contents or index • Information on how a person may register to vote and obtain a ballot • The text of each measure and an explanatory statement prepared by the Prosecuting Attorney for any Mason County measure or by the attorney for the local district submitting the measure • Arguments `for' and `against' each measure submitted by committees • Statements and photos submitted by eligible candidates in races on the ballot. Mason County will publish submissions in reference to measures from the Elma or McCleary School Districts as approved by the Grays Harbor County Auditor Elections. Ballot Measure Explanatory Statements(RCW 29A.32.230, RCW 29A.32.241) The explanatory statement explains in common and neutral language the measure's purpose, the financial impact and the laws that will be affected by the measure's passage. The statement shall not exceed 200 words and should be prepared by the attorney for the district submitting the measure. A letter or email from the district's attorney confirming they prepared and approve the explanatory statement must be submitted with the statement, if legal counsel was retained. Once the statement is received, all statements are final and may not be amended. If there is not an approval from the district's attorney the statement will be submitted to the Mason County Prosecuting Attorney's Office for review and final approval. Explanatory Statement Submission and Formatting Rules All statements shall be submitted: • Electronically in .doc, .docx or .txt format, such as a Word document or the text of an email. A .pdf is not an acceptable submission format • Only text is permitted. Tables, lists, bullets, graphs, charts, photographs, cartoons, or caricatures are not allowed • Bolding or use of ALL CAPS of more than ten percent of the word limit is not allowed The Auditor's Office, Election Department reserves the right to edit the formatting, but will not correct errors in spelling, grammar or punctuation. Public Inspection of Statements (RCW 29A.32.100) Statements submitted for publication in the local voters' pamphlet shall not be released to the public until all statements pertaining to the specified ballot measure have been received,reviewed and approved. Requests for public inspection of statements shall be made in the same manner as requests for public records. Explanatory Statement Content Responsibility The contents of explanatory statements, `for' and `against' statements are the sole responsibility of the authors and do not represent the position of the Auditor or Mason County regarding the measure or of any material contained therein; neither the Auditor nor Mason County is responsible for the validity or Adopted March 16 , 2022 Page 3 15 accuracy of the statements. Statements should be edited and prepared carefully. Spelling, grammar and punctuation errors will not be corrected. Statement content will be printed exactly as received, so long as it complies with content, format and word limit specifications. Ballot Measure `For' and `Against' Committees (RCW 29A.32.280) It is the legal responsibility of the district placing a measure on the ballot to appoint committees to prepare the arguments. The district shall appoint a committee of not more than three people who are `for' the measure to prepare a statement advocating voters' approval of the measure AND a committee of not more than three people who are `against' the measure to advocate voters' rejection. Each committee shall identify a person to serve as the contact for the Auditor's Office, Elections Department. The deadline for the appointment of the committee is the resolution deadline. A diligent effort must be made by the district to appoint a committee `for' and a committee `against' the measure. Diligent effort is defined as attempting to solicit participation by at least three of the following means: • Posting the request on the district's website • Requesting volunteers to serve at any commissioner meeting when the proposal is being discussed • Making phone calls to potential committee members • Putting up flyers seeking volunteers on bulletin boards in schools, libraries, stores or other community gathering places • Submitting a news release to the newspaper and radio station requesting volunteers. A paid ad in the Legal Notices is not required • Posting on a reader board or sandwich board • Recruiting at any district events, i.e., monthly pancake feed or PTA meeting. If after a diligent effort is made, the district is unable to identify a `for' and/or `against' committee,the district must submit a list of efforts made to the Auditor's Office, Elections Department when submitting the measure. The Auditor will review the efforts, confirming at least three of the options were attempted. If the Auditor determines further attempts should be made,the Auditor will seek volunteers from among our county voters (or district residents in shared districts that are outside of our county) and appoint them to the committee. The district is responsible for providing committee members with copies of instructions, specifications and deadlines. The committee is solely responsible for submitting their statements to the Mason County Elections Department by the appropriate deadline. Ballot Measure `For' and `Against' Statements Submission and Formatting Rules Statements are written to support and oppose a ballot measure. The statements `for' and `against' a measure may not exceed 250 words. All statements shall be submitted: • Electronically in .doc, .docx or .txt format such as a Word document or the text of an email. A .pdf is not an acceptable submission format. • Only text is permitted. Tables, lists, bullets, graphs, charts,photographs, cartoons, or caricatures are not allowed. • Bolding or use of ALL CAPS of more than ten percent of the word limit is not allowed. The Auditor's Office, Elections Department will not edit or advise committees on statements. It is not the role of the Auditor's Office, Elections Department to coordinate between committee members. Once submitted, statements cannot be withdrawn or changed. Statements will become public record when Adopted March 16 , 2022 Page 415 both, `for' and `against' statements for each measure are received, reviewed and approved or at the deadline for receipt, whichever is later. Committee member names and contact information will be published in the voters' pamphlet and are not included in the 250-word count. At least one method of contact(phone or email) must be provided for each committee member. `For' and `Against' Statement Content Responsibility The content of the `for' and `against' statements is the sole responsibility of the authors and do not represent the position of the Auditor or Mason County regarding the measure or of any material contained therein; neither the Auditor nor Mason County is responsible for the validity or accuracy of the statements. Statements should be edited and prepared carefully. Spelling, grammar and punctuation errors will not be corrected. Statement content will be printed exactly as received, so long as it complies with content, format and word limit specification. Content Rejection and Appeal Process (RCW 29A.32.230) The Mason County Auditor reserves the right to reject any submission to the local voters' pamphlet. Such rejection will be to the entire submission; the Auditor will not edit the submission to remove inappropriate content. Content submitted for publication may be rejected if it: • Is deemed obscene, libelous or otherwise inappropriate • Contains a commercial advertisement • Contains matter prohibited by law from distribution through the mail • Contains matter not relevant to the measure • Contains matter that is otherwise inappropriate or does not comply with applicable law • Does not comply with formatting and other rules herein • Is received after the submission deadline. If any material is rejected by the Mason County Auditor, a notice of rejection shall be sent to the submitter by email within two business days after receipt thereof and shall explain the specific grounds for rejection. The submitter will have until 4:00pm the next business day to submit amended material. The Auditor shall review the resubmitted material and will either accept or reject it and will inform the submitter of the decision within one business day. The submitter may appeal the decision to reject the resubmitted material to the Mason County Prosecuting Attorney,by 4:00pm on the next business day and shall explain the specific grounds for appeal. The Prosecuting Attorney shall issue a decision granting or denying the appeal by email no more than five business days after receiving the notice of appeal. The decision of the Prosecuting Attorney to grant or deny an appeal shall be final. If the material submitted is rejected,the local voters' pamphlet will be printed without the rejected material and will include a notice that the material was rejected. Adopted March 16 , 2022 Page 5 ( 5 • Mason County Community Services — Briefing March 21, 2022 Briefing Items • Onsite Sewage Advisory Committee applications—Alex Paysse • Heritage Grant applications($8,700)—Malissa Paulsen MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EH EXT: 279 BRIEFING DATE: 3/21/2022 PREVIOUS BRIEFING DATES: 3/14/2022 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Onsite Sewage Advisory Committee applications EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Continuing discussion from last weeks briefing. Dave Killoran has provided additional information for commissioner review (see attached). Staff has also reviewed the OSAC bylaws and the county Boards and Commissions handbook. There were no clear requirements found for this specific position to reside in Mason County. The contractor's position was originally supposed to be an appointed position from the Mason County Homebuilders Association. It was the intent to have a contractor/builder perspective within the committee. The named association no longer exists, and staff have made various attempts to fill through other similar organizations and local contractors. While the applicant does reside in Thurston Co. they lived in Mason for over 40 years and primarily runs their contracting business in Mason Co. Staff believes this applicant meets the intent of the position requirements. BUDGET IMPACT: NA PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Recommend appointment of Dave Killoran to serve a 3-year term on the Onsite Sewage Advisory Committee. Approval to place on next available action agenda. ATTACHMENTS: Application and additional information provided by applicant Briefing Summary 3/15/2022 MASON COUNTY COMMISSIONERS 411 NORTH FIFTHSTREET SHELTON WA 98584 Fax 360-427-8437;Voice 360-427-9670, Ext.419;275-4467 or 482-5269 ji I AM SEEKING APPOINTMENT TO OSAC(On-Site Sewage Advisory Committee) NAME: Dave Killoran ADDRESS: PHONE: CITY2IP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU WE) E-MAIL: -------------------------------------------------------..----------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED.PREVIOUS EXPERIENCE) Olympia MasterTBuildersMEMReRSHIPs) COMPANY: Counter-Fit Construction, Inc./15 years YRS POSITION: Owner/General Contractor COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Observe,listen,learn,provide objective and common sense viewpoints What interests,skills do you wish to offer the Board,Committee,or Council? A builder's perspective regarding the integration of on-site septic systems within the overall scope of custom home development. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) None known Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? X Qu rly IV hthly Weekly Daily Office Use Only Appointment Bate Sig! Date Temi Expire Date Re:application 1 Odakitiol <counterfitconstruction@gmail.com> �j Repy Reply All Forward I To Alex Paysse Mon Y14,'M 10e30 AM Retention Policy f lascnCounty(90 days) Expires 6./121202' Caution:External Email Warning!This email has originated from outside of the Mason County Network.Do not click links or open attachments unless you recognize the sender,are expecting the email,and know the content is safe.If a link sends you to a website where you are asked to validate using your Account and Password,DO NOT DO SO!Instead,report the incident. Hi Alex, I lived in Shelton for over 40 years(minus a 4 year tour in the military),moving to west Olympia in September 2020. 1 entered the trade in 1997,incorporating and forming my own business in 2007. All of my contacts,subcontractors and,frankly,comfort of surroundings,still lie within Mason County. I have yet to take a job outside of Mason County since moving to Olympia,and I don't see that changing soon. Dave On Mon,Mar 14,2022 at 10:25 AM Alex Paysse<AIexP@masoncountywa.gov>wrote: Good morning,Dave. We wanted to double check your place of residence,primarily if you reside in Mason County or not. Looking at your application it appears you reside in Thurston Co.but offer construction services in Mason? Thanks for more information. Alex Paysse I Environmental Health Manager 360-427-9670,Extension 279 ) alexpgmasoncountywa.gov Mason County Community Services(Public Health) 41.5 N,_6th.Street._)_ShPiton,_WA 98584 www.masoncountywa.gov MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Malissa Paulsen DEPARTMENT: Community Development EXT: 282 (Planning) BRIEFING DATE: March 21, 2022 No previous briefing on this item ITEM: Approval of five 2022 Heritage Grant applications totaling $8,700.00 on the March 22nd BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions At their February 2022 monthly meeting the MCHPC voted to forward the following Heritage Grants to the BOCC for approval: Matlock Historical Society: $2,000.00 for the purchase paint and labor to update the look of the museums of stick-built outside storage shed. Great Peninsula Conservancy: $2,000.00 towards the organization and speaker fees for Walk and Talk events for sites of historical significance in Mason County. McReavy House Museum of Hood Canal: $2,000.00 towards reproduction millwork for restoration of the museum's front entry and walking porch. Peninsular Railway Et Lumbermen's Museum: $2,000.00 for patio pavers and other materials to assist in restoration and reassembly of the steel arena-type building donated by Pale Horse films of Shelton. Mason County Historical Society: $700 towards digital archive scanning of approximately 750 photograph negatives in the society's collection. BUDGET IMPACTS: The Historic Preservation Commission budgeted $10,000.00 for Heritage Grants for fiscal year 2022. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $8,700.00. This will leave a remaining balance of $1,300.00. RECOMMENDED OR REQUESTED ACTION: Approval of five 2022 Mason County Heritage Grants, as discussed above, for a total amount of $8,700.00 on the March 29th Action Agenda. ATTACHMENTS: Copies of the grant proposals from applicant, Mason County Heritage Grant Program Guidelines, Draft Contracts. 2022 Heritage Grant Briefing r = Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection, preservation, and interpretation of Mason County's heritage. About the Program: On behalf of the Board of County Commissioners, the Mason County Historic Preservation Commission (MCHPC) administers the Mason County Heritage Grant Program (HGP) to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that "promote historical preservation or historical programs, which may include preservation of historic documents" is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year, ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who can apply: Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3), government entities, including tribes, are eligible for consideration as long as they have a clear focus on heritage within Mason County. Projects sponsored by individuals are not eligible. 2. Project Categories: To qualify for assistance, projects must fall into one of the following categories: • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage, preservation and history in Mason County (25 pts. maximum) • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history (20 pts. maximum) • Applicant has the capacity to complete the project using professional standards (15 pts. maximum) • Immediate need or opportunity and relates to applicants mission and/or goals (15 pts. maximum) • Measurable outcomes (10 pts. maximum) • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 pts. maximum) • Economic benefit to Mason County (5 pts. maximum) Mason County Heritage Grant Program Guidelines March 14,2019 Page 1 Note- Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to $5,000. Total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with one proposal period during the calendar year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m. Projects to be completed within 6 months of grant award. Grant recipients can request a one time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four months from date of award. Applicants are allowed to submit one proposal per grant period. If a six-month time extension has been granted for a previously approved grant, the grant recipient will not be eligible to request grant funding until completion of the participants current grant. Grant recipients not completing projects within the initial six month period and do not have an approved time extension will not be eligible for grant funding for one year from the date of the completed grant. Only an authorized official for the organization is allowed to sign the proposal (i.e. city official, organization president, etc.). The application must also be signed by the organization's financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Rankin;Criteria. • Complete the grant proposal and submit one original signed proposal, one set of support materials (optional), and five additional copies of all materials to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton, WA 98584. Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period. Hand delivered proposals must be received no later than by 12:00 p.m. for the deadline dates established for each period. If proposal deadline dates fall on a non-county business day, proposals are due by 12:00 p.m. the next business day. Late or incomplete proposals will not be accepted. • Proposals will be reviewed for completeness by staff. After the proposal deadline closes, staff will forward completed proposals to the MCHPC Subcommittee for review and ranking using the MCHPC approved ranking criteria. The Subcommittee will forward a ranking report to the MCHPC for endorsement by a majority of the MCHPC. A recommendation will then be forwarded to the Board of County Commissioners (BOCC). The BOCC will make all final funding and approval decisions. 2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason County, and will provide a scope of work. The scope of work will be an attachment to the contract. 3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their projects and invoice the County for reimbursement of the approved expenditures. Grantees will allow at least 30 days for reimbursement after the invoice has been received by the County. A Mason County Heritage Grant Program Guidelines March 14,2019 Page 2 progress report and documentation of expenditures will be required for the advance of funds before the completion of a project. 4. Final Report: Upon completion of the granted project, a final report shall be submitted by the grantee to the MCHPC. The final report should briefly report the completion and the outcome of the granted project and shall be submitted to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice: Properties listed on the Mason County Register of Historic Places must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. 6. Compliance With Local, State and Federal Permits, Requirements, Ordinances, Regulations and Laws: Applicants are responsible for compliance with all local, state and federal permits, requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non- compliance can result in revocation of reimbursement of approved funds. ADDITIONAL INFORMATION: Proiect Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects.The examples listed below are not meant to be exclusive. Applicants unsure of a potential project's eligibility should contact the Mason County Historical Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton,WA 98584, 360-427-9670 for a determination. Projects may fall under more than one category. a Professional Development:This category provides support for activities, which enhance the capabilities of the board, staff and volunteers of non-profit organizations to collect, preserve and interpret history in Mason County. Examples: o Development or sponsorship of programs for the professional training of non- profit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non- profit heritage organizations. a Public Education: This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse. Examples: o Research, design, production, installation and promotion of permanent and semi-permanent exhibits, both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. o Original research that will result in publication, exhibit, public event, or some other product that places the outcome of the research before the public on a not for profit basis. Mason County Heritage Grant Program Guidelines March 14,2019 Page 3 o Production and distribution costs for books, articles, videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public. If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of substantive value/nature, i.e., more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant's project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections. Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management (For technology hardware, refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program (e.g., the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery, recording and reporting/presentations of Mason County heritage materials. Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes, within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County. o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County. Artifacts in this category can vary in scale, e.g., from barns/buildings down to projectile points and oxen shoes. • Historic Preservation: This category provides support for activities that directly result in the identification, evaluation and and protection of significant heritage resources. Examples: Mason County Heritage Grant Program Guidelines March 14,2019 Page 4 o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. o Other efforts that result in the protection of Mason County heritage. Enabling Legislation for this Program: RCW 36.22.170: The Revised Code of Washington can be viewed online at: http://apps.letz.wa.gov/rcw/. Professional Standards Guidelines for Applicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: https://www.aam-us.org/?s=standards Secretary of the Interior Standards for Rehabilitating, Restoring, and Reconstructing Historic Buildings: http://www.nps.gov/hi2s/tps/standp-uide/ Oral History Standards: http://www.oralhistoiy.org/?s=Standards Americans with Disabilities Act Guidelines: http://www.ada.gov/ Digital Project Standards Resources: http://content.lib.washing_ton.edu/cmpweb/project/prol-resources.html Mason County Historical Preservation Commission http://www.co.mason.wa.us/historic/index.php Mason County Heritage Grant Program Guidelines Mai-ch 14, 2019 Page 5 Mason County Heritage Grant Application Applicant: Great Peninsula Conservancy Datc. 1 /20/22 Mailing Address:423 Pacific Ave, Suite 300, Bremerton, Washington 98337 EmaiLclaire@greatpeninsula.org Phone:— 373-3500 Project Description Attached on Separate Page. Yes^ No Total Project Cost: $5 5 r 00 Grant Request Amount: $5,00 0 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: YesX No How many of the following categories does your project fall into?Please mark all that apply: Professional Development:Yes X No— Public Education: Yes No Smalt Capital Projects: Yes_NoX Collections Management: Yes_NoX Heritage Investigations: Yes NoX Historic Preservation: Yes NoX Does your organization have a current incomplete Heritage Grant project pending? Yes NoX Does your organization have a previously approved six month time extension for an incomplete approval project? Yes NoX Rev. 0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes NoX Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization(i.e.city official,organizational president,etc.): Date: . 1/2012022 .- ---� Signature of your organization's financial officer: ccrn ►a. {xIcc it or 1NOV,Milk:wm l IWA r. Date: 1/20/2022 Rev. 0210112018 �'r j Dap�ttment ordre'Pwasury f�''11//►► R hdmnnl Roveppv Is f1ia P.O. Qox 2508 In reply refer to : 0248358237 Cincinnati OH 45201 Apr. 06, 2015 LTR 4168C 0 91-1110978 000000 00 00019595 DODC: TE GREAT PENINSULA CONSERVANCY 423 PACIFIC AVENUE STE 401 BREMERTON WA 98357 059172 Employer Identification Number: 91-1110978 Person to Contact: Mr . Kammerer Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer : This is in response to your Mar . 26, 2015, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c) (3) of the Internal Revenue Code in a determination letter issued in January 2000 . Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a) ( 1) and 170(b) (1) (A) (vi) . Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs .gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011. 0248350237 Apr. 06 , 2015 L TR 4168C 0 91-1110978 000000 00 00019596 GREAT PENINSULA CONSERVANCY 423 PACIFIC AVENUE STE 401 BREMERTON WA 98337 If .you have any questions , please call us at the telephone number shown in the heading of this letter. Sincerely yours, ZLPzV-t Doris Kenwright , Operation Mgr . Accounts Management Operations 1 Great Peninsula Conservancy Ihrrl(r7�nrl cater tcrardx can( It+uirrsJbrgr(u•r•n!(rn(.v 1(ItSINI(' To: Mason County Historical Preservation Commission Mason County DCD 615 W.Alder Street Shelton,WA 98584 From: Great Peninsula Conservancy 423 Pacific Ave,Suite 300 Bremerton,WA 98337 Masan County I leritage Grzlnt Program Project overview. fubiic education and 111-oft'ssional Devvlopment Great Peninsula Conservancy(GPC)is a regional nonprofit land trust.Our mission is to protect and conserve the natural habitats,open spaces,and rural heritage of our working region in west Puget Sound.While environmental conservation is our primary focus, many of the lands that GPC protects also have historical significance.In Mason County,GPC has protected the former Boy Scout Camp at Hahobas,the Davis Family Farm,and the Klingel-Bryan-Beard Wildlife Refuge,all of which have significance for the social and natural history of Mason County.As part of our future plans for conservation,GPC intends to continue to expand our presence in northern Mason County and on the Tahuya Peninsula. With funding from the Mason County Heritage Grant,GPC will be able to expand our capacity to engage with the historical significance of the lands in Mason County and share this with GPC's staff,board,and the public.We intend to do this in three ways: i. We will organize Walk and Talk events for each of our three sites of historical significance in Mason County,to share the stories of the land from indigenous,non- indigenous,and natural history perspectives. 2. We will pay for a historian from Mason County to speak to GPC's board members at the upcoming board retreat,so that their strategic conservation,stewardship,and community engagement planning can be informed by the history of Mason County. 3. We will also install new signage at Hahobas Shoreline Preserve,so that any visitor can learn the history of the site.In this way GPC will be better able to serve the public of Mason County by protecting and sharing the historical significance of these lands. The following three GPC preserves have great potential for public engagement about Mason County history. Each one offers a unique perspective into the history of the area,all the way up through the present day. At the Davis Family Farm,there is a wealth of historical value both in the land and in the knowledge held by its owners. Historical features of the site include an orchard that was planted before Washington obtained statehood.The late Irene Davis,who donated the easement,wrote a history of Belfair and the Tahuya Peninsula.The current landowner,her son-in-law Ken VanBuskirk,continues to share her knowledge with the public,and his daughter is an archaeologist with a valuable perspective on the historical significance of the land. At the Hahobas Shoreline Preserve,there is a rich recent history of the site's use as a Boy Scout camp,from 1930E up to 2016. But its history reaches back further than that, as part of the 423 Pacific Avenue, Suite ;joo, Bremerton, WA 98337 (.,36o)373-3500` info«- ivaipeninsula.org• www.greatpenitisula.org iv Great Peninsula Conservancy Poti,rlurgrgn ruar/sruir uvrlrrs•(urprrrrrtti4yue14101a1n ancestral homeland of the Skokomish tribe.GPC hopes to reach out to Tribal Historical Preservation Officer Kris Miller,and Skokomish Tribal member Dr.Michael Pavel to learn more about the history of Hahobas's place-name and cultural significance to the indigenous peoples of Hood Canal. The history of Klingel-Bryan-Beard Wildlife Refuge tells the ecological story of Hood Canal's settlement,the impacts of agriculture on the shoreline ecosystem,and now the community's efforts to restore what was nearly lost.Throughout the loth century,the natural saltmarsh of this land on the shores of Hood Canal was diked off from the water and used as pastureland for grazing cattle.Since its protection by GPC,we have been working to restore the saltmarsh, removing the dike and replanting with native species.Most recently,the site has become part of an assisted migration study managed in cooperation with Western Washington University.The study will attempt to assess if careful restoration of the saltmarsh with native species from more southerly genotypes can strengthen the local ecosystem's resilience in the face of the longer and dryer summers that our region is expected to experience in the future. Funding from the Mason County Heritage Grant Program will allow GPC to expand our capacity to protect,study, and promote the heritage of Mason County,while also hosting several public engagement events in the process. hi omoling, Heritage, Preservation, .ind hisiory m Masciti t;cninty Great Peninsula Conservancy has already protected several pieces of land with historic significance in Mason County, including Hahobas Shoreline Preserve, the Davis Family Farm, and Klingel-Bryan-Beard Wildlife Refuge.As part of GPC's strategic planning,we expect future expansion of our conservation efforts in the southwestern part of our working region,in northern Mason County and on the Tahuya Peninsula. With the funding from the Mason County Heritage Grant,GPC will be able to expand our historical understanding of the northern Mason County area,expand our professional networks with regional experts,and increase our engagement with community members in Mason County. Three Walk and Talk events in Mason County will increase public awareness of the important heritage of this region,and the need to protect additional historical landscapes. Connecting with the experts and historians with the knowledge to lead these Walk and Talks will expand GPC's network in Mason County,and improve our capacity to practice informed decision-making as we continue to work to protect lands in northern Mason County and on the Tahuya Peninsula. Beiicfittiiig the public: hici-casing unLICI-stallding ol,Masoll C(ninty history With this project we will be able to make a lasting contribution to public understanding of Mason County history.With several Walk and Talk events,members of the public from Mason County and beyond will have the chance to access these protected lands and learn about their historical significance.This could spark continued enthusiasm far learning about the history of Mason County. The signage installed at Hahobas Shoreline Preserve will permanently serve as a resource for 423 Pacific Avenue, Suite 300, Bremerton, WA98337 (1360)373-3500• info @ Xreatpeninsuln.org• Avww.greatpeninsula.org .. r. Lr :,� Great Peninsula Conservancy 1'1 lltY'I N!f Ulll' !!If ti tlifl IIYIII•fY9,IU!"tIi'Ii{9YII7i111,1'In tYlliff. visitors to the site to be educated about Mason County history,and will allow this newly opened preserve to attract and engage with even more visitors. Great Peninsula Conservancy's capacity Every year, Great Peninsula Conservancy hosts an annual Walk and Talk series featuring the stories of GPO's preserves,connecting with experts from many different fields to educate the public and show them the land that we protect. Inviting community members out to the land, where they can learn about a site's importance while exploring it in person,is a hugely impactful mode of public engagement.This is evident in the popularity of these events in 2021 -although capped at 3o attendees in the COVID era,nearly every Walk and Talk in 2021 hit this limit within 48 hours of being announced. Additionally,GPC has considerable experience with the development of signage.Similar signage,using the same kiosk design,will be placed at Misery Point Preserve in April of 2022 at a volunteer event,where the preserve will be opened to public access.Likewise, Klingel-Bryan- Beard Wildlife Refuge alivady hosts a kiosk-type sign with information about the history and natural features of the protected lands.With proper funding,GPC will be able to successfully create similar signage for Hahobas Shoreline Preserve and incorporate the history of this amazing 16o-acre landscape into its future. GPC's annual board retreat is an opportunity for the decision making bodies of our conservation organization to gather and learn about the ecologically and historically valuable land preservation projects ahead.Mason County projects will be highly prioritized in future years, and creating the opportunity for a Mason County historian to speak to GPC's board at the upcoming board retreat will be an excellent opportunity to offer professional development that keeps our organization informed about this important area of our working region. Utri'Kraals III WISUrr t:{tMrty alit! tilt' IIV(- l for conservation In the last year,the housing market on the Kitsap Peninsula has heated up dramatically.GPC's Conservation Director observed last year that"Our geography is now squarely in the greater Seattle housing market,"and the need to protect our lands has increased correspondingly.GPC intends to continue protecting lands in northern Mason County as development pressure from expanding metropolitan areas threatens these landscapes. GPC also hopes to inform the public about the historical significance of some of the sites we already protect,and expand our networks with regional experts. tb vilstll-able Otltcolne`'. The success of this project will be measured in several ways. i. Successful installation of signage at Hahobas Shoreline Preserve,with relevant historical information about the site. 2. At least too community members engaged in Mason County Walk and Talks. 3. New partnerships formed with 1-3 Mason County historians including invitation to GPO's annual board retreat as an honored guest or keynote speaker. 423 Pacific Avenue, Suite 300, Bremerton, WA98337 (36o)373-3500- info a greatpe ninsulo.org, www.greatpeninsula.org Great Peninsula Conservancy tti'fllt't'ItBy UU!'i{BNIF ILti N4MC1'S.fnl Y,.Mlt lYlllltl�lt tvlllt• Budget Activity Cost Funding Source New kiosk sign at Hahobas Shoreline Preserve $3,000 Mason County Heritage Grant Speaker fees for walk-and-talk hosts $1,500 Mason County Heritage Grant Speaker fees for professional development host $Soo Mason County Heritage Grant Staff time for event coordination $40o Match(Great Peninsula Conservancy) Staff time for sign development $30o 1 Match (Great Peninsula Conservancy) l coiiomie benefit to Mason Comity Great Peninsula Conservancy has members from all across the peninsula,from Hansville to Gig Harbor,and beyond.With these Walk and Talk events,we could attract more visitors from outside of Mason County to visit for Walk and Talk events and for recreation,which would support those businesses in Mason County in the restaurant and hospitality industry. / 7 Nathan Daniel Executive Director,Great Peninsula Conservancy I 423 Pacific Avenue, Suite 300, Bremerton, WA98337 (36o)M-3500• info(iF)pi,eatpeiiinsula.org• %v rw.greatpeninsula.org Mason County Heritage Grant Application Applicant: Mason County Historical Society Date: 12 January 2022 Mailing Address: P.O. Box 1366 Email: mchsarbaugh@gmail.com Phone: 360-426-1020 Project Description Attached on Separate Page: Yes x No Total Project Cost. $1926 Grant Request Amount: $1926 Heritage grants are available to non-profits,government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes x No How many of the following categories does your project fall into'? Please mark all that apply: Professional Development: Yes— No— Public Education: Yes No Small Capital Projects: Yes x No Collections Management: Yes x No Heritage investigations: Yes—No— Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No x Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No x Rev.02/01/2018 His,rORICAL SOCIETY 1V[ i? S 14 i 7 1V1 Mason County Heritage Grant Proposal January 20,2022 Project Summary The Mason County Historical Society is requesting$1940 to professionally scan the approximately 750 6x8 inch negatives of photographer W.S. Heckman, purchase archival boxes to package the negatives for cold storage, and to purchase a freezer to store these and other negatives and photographs in the society's collection. Organization Description and History The Mason County Historical Society was formed In 1969 and became a 501 (c)(3)in 1971. The organization's mission is to preserve,share and publish the history of Mason County. The museum is located at 427 West Railroad Avenue in downtown Shelton and houses the majority of the society's collection of archives and photographs. Background The Mason County Historical Society is steward of many artifacts of early Mason County history.One of the most valuable from a historic perspective is the collection of photographs and negatives of the Shelton based professional photographer,W.5 Heckman, The museum has approximately 750 of his 6 x 8 inch negatives and several glass plates, taken between 1917 and 1930. Winfield Scott Heckman was born in Dixon, Illinois and moved to Shelton in 1917. Between then and his retirement in 1930, he recorded images of one of the most prosperous periods of development and growth in Mason County history. His photographs contain images of the construction of Rayonier Mill, the 'Mason County Courthouse,and people and places during the prosperous heyday of the county. They are a priceless resource and after 100 years the negatives are beginning to deteriorate. Museum staff recently discovered a package of Heckman negatives that had been separated from the rest, most likely due to them beginning to deteriorate. By the time they were rediscovered, 23 negatives had decayed beyond saving. Project Description In order to make the images available to future generations, the Mason County Historical Society requests funds to have the Heckman negatives scanned at Olympia Digital Services in Olympia,WA, to purchase 10 Negative and Cold Storage boxes from Gaylord Archival with additional plastic bags for archival safe storage,and to purchase an upright,frost-free freezer to store these and other negatives to extend their useful life. i' � 112 HISTORICAL SOCIETY This grant will allow the museum to also improve preservation of other photographic materials in the collection. With an available freezer to hold them,the museum will be able to purchase additional Cold Storage boxes over time for the preservation of other negatives In the museum's collection. Scanning by a vo'unteer has already begun on the roughly ten thousand additional negatives from other sources. Access to scanned negatives and photographs will be improved by the Capstone project of a UW library Science Masters student,Kayl Parker,who will be developing an in-house archival management structure to ensure future"findability,"with the long term goal of making images available online. Outcome At the completion of the grant,the museum will have the scanned negatives of images by W.S. Heckman and the original negatives packaged and stored in a freezer.These scanned images will be available to the public, and the negatives preserved for future generations. 2 2 HISTORICAL SOCIETY M U S B U M Mason County Heritage Grant Budget January 20,2022 Olympia Digital Imaging 750 scans at.75 per image+tax $612.00 Gaylord Archival-Cold Storage Kit 10 a?41.40+tax and shipping $530.00 Home Depot Frigidaire 16 cu.ft. Frost Free Freezer $719+tax $784.00 $1926.00 P a g e 3 3 Internal Revenue Service Department of the Treasury 1100 Commerce Street f� 'Dallas, TX 75242 Date* January 30, 2003 Person fir Contact: Ford Allen Badge Number: 52-03832 Masor County Histort©! Sodety-_ Contact Telephone Number: P.O. B:)x 1366 - (410) 962-2976 5heltDn, WA 98584 ��� Cont.aetAddress: 31 Hopkins Plate ®V -51-7.6074. Room 1.432 : . .13altimore, MD 21201 •C-ERTIFIEDVAIL- - LAST FOR FILNG A - PL ii I i7ON WITH THE TAX COURT. April 30; 2J03 Dear Sir or Madam: This.is a anal d rminEd0n re-,-,arding your prrvze foundation classification. This leir modifies our let be? dam, Demmber-1, 1974, in which we determined that you were an organt3tion described,in section 509.(a)(2) of the Int�mal Revenue Code (Code). �We hav e modified your foundation status to.that cf a public charity described in satons 509(a)(1) and 170(b)(1)(A)(A) of the Code,.efrec i for tax years beginning January 1, - 2000: Your tax exempt statLis under section,501(.c)(3) of the Code is not affected.._Grantors and contributors-may felt'cn this deternirabon unless the Intemal Revenue Service publishes a notice to the contaary.. Because this letter could help resolve agy questions about your private.foundation stat�,'please keep"it with your pu-rnanent records. If you decide to contest this determination in court, you must file a petition for declaratory judgment in the United States Tax Cburt,-the United States Court of Federal. ❑aims, or the United States Dlsb ict,Court of the-District of Columbia must be fled .before the 91� day after the date this determination was mailed to you. Please contact the Berk of be appropriate court for rules regarding.filing petitions For dedaratory judgments and_refer to the enclosed pubticabon-802, The last day for filing a petition Mason County Heritage Grant Application Applicant: Of I-IlS�ur►c zI cS0C14Z, .-y Date. UI /1 o JZ0 22 Mailing_Address: x 2_ (n loci NFL $VO t c�o _0 S-,a-a Si 7,n let) 4—V Email: Phone: 3 p • ti °l • t 1 y it-4 Project Description Attached on Separate Page: Yes No, ) �Total Project Cost: �OIbC)C: (1 601 d Ihz'tQ�IZIS� Grant Request Amount: ' °°O ?.s C>f Q f e,✓!n r n e Heritage grants are available to non-profits, government agencies and tribes. If your organization is a aon-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No_ Public Education: Yes 4, No� Small Capital Projects: Yes No Collections Management: Yes::_No Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending'? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No �' Re% 0210112018 -�' LAW OF � of � O• 4 s�� � INS `f state SeCrct ry 0 of Washington and custodian of its 1,KIM�VYMAN,Sccrelary of State of the State seal,hereby issue this i CERTIFICATE OF INCORPORATION to MATLOCK HISTORICAL SOCIETY atan WA Non-Profit Corporation.Charter documents are effective on the date indicated below. Date:4/18/2016 UBI Number:603-610-273 i Given under my hand and the Seat of the State of Washington at Olympia.the State Capital Kim Wyman,Secrel try of State i Date issued:• r® 4/20l2U 1 G NEED FACE LIFT a'f �7 Streetscape § '- «_1 Not Looking A ' as it Should 4 MATLOCK HISTORICAL SOCIETY vee want to shows Proposal for 2022 Mason County Heritage Grant Program Pride of ownership Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project Proposal Summary Our proposal directs attention toward an existing Small Capital Project. As Matlock Historical Society, we steward, collect, and share area history. In 2021 our non-profit board motioned to properly address the exterior of the museum building with a "prep and paint," to be completed before the close of 2022, It was 35 years ago when our group was given use of the former Rediska Schoolhouse. The building is now known as Mgtlogk Community Museum. Having proper exterior condition will serve this major anniversary. Thank you on the thought and time from your group, for this proposal round. Project Ranking Criteria Promotes Heritaae, Preservation, and History in Mason County: Our outcome is intended to be promotional ! What we propose are steps toward external preservation of a historical building exterior. The site is on a main artery in southwest Mason County. Ideal as to above criteria, Matlock Historical Society uses said building for storage of collections, plus exhibiting artifacts spanning this area's character and history. This building has recommendation for historical property listing, per 2015 county consultant SWCA.+ A recent Shelton-Mason County Journal compilation mentions the subject building! 1 Here is a 1924 extract from George Clifton's Story: '...George and two friends went to the Rediska School at Matlock where they helped clean up the school yard and had a swell dinner.' '[credit Jan Parker with MCHS, December 23'd 20211 Matlock Historical Society 1 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project Public Denefit, shoo public need and scope, and will increase public understanding, exposure, and experience of Mason County history: The public does have a need for this project on several levels. Visual result is one benefit. At this time, hand-size paint flakes and dated architecture portray this building as a true relic. The museum faces the main road of the vicinity, the road leading to school. Scope: To reflect pride of ownership. This project upgrades the exterior of the wood building and an adjoining metal storage room. This will be a through surface preparation, removal of debris, and application of professionally-selected pigments. i i 3 V [photo 2021] The candidate building belongs to School District #311. Theme is to be green walls and white trim, matching campus buildings. Stewarded by Matlock Historical Society since 1986, the museum was conceived for sharing and public understanding. Observation, those at the campus, word-of-mouth/social media, each promotes knowledge of Matlock Historical Society's renewed intentions and tours by appointment (usually via school office). There will be greater attraction to visiting researchers.2 2 As to an experiencing audience, here we have a potential student lab for Humanities, and/ar STEM, through area history. Matlock Historical Society 2 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project Ap lip cant gapacity to gomlete the project using professional standards: Cash assets allow timely completion of this project, by hire. We are able to coordinate in a professional manner. The school carnpus tie-in indicates stringent standards for contractors. Immediate need of opportunity and relates to applicant's mission and/or goals: • Immediate and urgent need for "paint" is self-explanatory, even when viewed from 50 feet. Representative image on cover page. MISSION: pLsRPOSE FOR W"ICH THE NONPKVr1 t 'a [2016 non-profit application snip; WA Secretary of State] • The project truly envelopes Matlock's large artifact collection. • Goal motioned 2021 is to properly address the exterior of the museum building with a "prep and paint," to be completed in 2022. Measurable Outcomes: Outcome will be visually and tangibly obvious. Matlock Historical Society expects to provide paid invoice(s) and timely images of our declared outcome. Indeed, the 2022 county grant opportunity is both a "win" and a contract. Matlock Historical Society 3 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project Well-Defined Budget: As well as effectively leveraged funding and support from other sources. (Total project costs, i.e. grant amount plus hard and soft match. Enhancing historic visibility.) Third Quarter 2021 our Matlock Historical Society Board passed motion to contract a complete facility exterior prep and paint, using accrued funds.3 In October we started queries to invite bids.4 With social / health concerns, one verbal bid was received before supply and labor conditions changed. The project remains up for bid as we seek a professional contractor. To compensate, pricing of materials and additional building option follows. Project Costs: In summary, the preparation labor and disposal of material, incoming pigments, and the application labor, far exceed the ceiling for this grant opportunity. Recent Exterior Acrylic Solid Color House Stain pricing shows Sherwin-Williams@ averaging $300 per 5 gallons.s Five Gallons covers 100 to 350 square feet. Taking the thirsty view, thus a 10x10 foot area per 5 gallon llon unit of stain. This product generally covers in one coat and has an 8-year lifespan. --- fail' but rough material estimates_follow_for project as one coill Museum and Metal Annex Room $ 4,310 materials + labor Optional Stick-Built Outside Storage $2,586 materials + labors 3 Mason County's annual historical preservation grant system gives opportunity to partially recoup a budgeted expenditure, ensuring solvency. 4 Paint Contractors will bid by job, to include materials, labor to prepare and apply topcoat, and site cleanup.The prospective hire may have experience with our School District##311, s 01/19/22 Price Check per 5 gallons: $317.45 their page. $2.87.37 after tax,Aberdeen Store per Matt. [soft match Aberdeen$30.08 per 5 gallons] 6 See Addendum One Matlock Historical Society 4 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project Project: Cosh (concluded): Matlock Historical Society is to pay this project in full, regardless. Though the county grant may look like `something for nothing,' community will be informed this is a reimbursement situation. All of this is lasting imUression of responsibility and accomplishment. And public education is also an aspect of publicity, such as social media, or county announcement through Shelton-Mason County Journal, etc. Our 2022 Budget would tentatively leave our assets with approximately $3,000 if a Mason County Historical Grant contract is not approved. Cash Assets: Non-profit account at Our Community Credit Union $13,203 ending 2021. Budgeted Expenses: Negligible, aside from this project. Intermittent honey bucket services at approximately $70 a month, reflecting courtesy discount from House Brothers of Elma. [soft match]? Soft Match Preparatory Aspects: The John Tornow Tour is invested with visitation and an interior improvement donation in 2021 and perpetual exhibit; utilities and liability insurance, paid by the school district; period-correct lumber for pre-project maintenance.$ Further, a split-air ductless system was installed for the museum in 2021; campus_ internet connectivity and pest control gratis. Artifacts added to museum: 2021 saw additional audio-visual, plus 25 items. Advertising for Old Timer's Fair gratis in Fjord (periodical on area tourism). Addendum Two is a 2021 P&L a Under consideration, student Community Service Hours, led bV MMK Construction Faculty. Matlock Historical Society 5 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project —NN the closer ——— Economic Benefit to Mason County : This "Small Cap" activity is also preparatory toward our potential 2024 Mary M Knight campus gen,tennial celebration! a' f dvs AYS.J - u� ['s Visualize the building segment as green with white trim, versus blotchy gray. Part of our story is an ongoing relationship with the John Tornow Tour*. We house Tornow memorabilia and artifacts. Here we see a tour portion at Matlock Community Museum / Rediska Schoolhouse, summer of 2021. The museum holds open house during Matlock Old Timers Fair (as hosted by Matlock Historical Society and Mary M Knight School District). Fair attendance usually ranges above 2,000 attendees and vendor displays. Mason County Historical Society, a Shelton tourism hub, directs people to us. Destination tourism benefits Matlock General Store (SW Mason County) commerce with sales of petrol, sundries, etc. * htt ;i w w eveiitbriLe com/e/iohn-tornow-tgUr-guaust-11-tickets-161969582381s Matlock Historical Society 6 Mason County Heritage Grant Program 2022 Proposal Overview Small Capital Project ADDENDUM ONE Measurements & Coverage Museum and Metal Annex Room $4,310 materials + labor close to 1,456 sf at 100 sq coverage 14.56 thus 15 units 5 gal tit , t [photo previous to ZOZ1 [see cover for current status] Basically 30'x45' with varying height within 6' walls north and south, 12' walls east and west, and we have a 20x8' apex estimate. Ontional Stick Built Outside Storage $2,586 materials / plus labor close to 850 sf at 100 sf coverage 8.5 thus 9 units 5 c7al s 15'x30' with 4' apex estimate [photo 2021] Matlock Historical society 7 Mason County Heritage Grant Application Applicant: McReavy House iMUSCUm Date: Of Hood Canal 1/12/22 Mailing Address: PO Box 388, Union"A 98592 Email: jayni@kaminpro.com Phone: 360-239-6790 Project Description Attached on Separate Page: Yes x No Total Project Cost: $2000.00 Grant Request Amount: $2000'00 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes x No How many of the following categories does your project fall into?Please mark all that apply. Professional Development: Yes_ No_ Public Education: Yes No Small Capital Projects:Yes x No Collections Management: Yes_._-No Heritage Investigations: Yes No Historic Preservation: Yes X No Does your organization have a current incomplete Heritage Grant project pending? Yes No x Does your organization have a previously approved six montn time extension for an incomplete approved project? Yes No x Rev.0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No x Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes x No noes your organization understand that this is a reimbursement grant not to exceed S5,000? x Yes No Does your organization have the funding ability to complete the project prior to reimbursement? Yes x No Signature of official for your organization(i.e.city official,organizational president,etc.): 1 - 7 �•i Date: r , Signature of your organization's financial officer: Date: i i Rev.0210112018 Mason County Heritage Grant Application Project Description: Reconstruct the Front Entry and Walking Porch to Original 1890 Appearance and Function This small capital project will consist of reconstructing the 1970's era entry porch with a new wooden structure consistent with original size and proportions. The current structure lacks historic integrity; the old shingles are falling off and the plywood sheeting is starting to fall down in places and needs replaced. Along with replacing the plywood sheeting, we will also be replacing the old dilapidated shingles with new rounded shingles and adding new running trim milled from original samples we discovered on site. With the grant funds we will purchase additional corbels, and brackets as the finishing touches to both the entry porch and the previously reconstructed walking porch. This will greatly aid our goal of restoring the exterior aesthetics back to the original 1890 appearance. Most of the materials we will be using have already been donated. Our primary cost is the purchase of the new 14 corbels and 12 brackets which will be milled by Mad River Millworks of Arcata, CA which mills vintage materials specifically for historic projects such as ours. Promotes heritage,preservation and historv_in Mason County-(25 points maximum)- Built in 1890, the McReavy House of Flood Canal stands as a monument to the pioneering spirit of John McReavy who founded Union City. He owned a mercantile and sawmill in Union City as well operated logging operations throughout the Hood Canal area. He was a member of the 1889 Washington State Constitutional Convention and a legislator in the Territorial and first state legislature for many years. He served as the school superintendent, postmaster, hotel and store owner, real estate agent during his time in Union. His home was the center of cultural, social, and business activities in the Hood Canal area for many years. Our organization has been working to preserve and renovate the historic McReavy House for the last 8 years with the goal of preserving the history of this pioneering family and also to provide a special place that celebrates the unique spirit of Hood Canal and its community. Public benefit, shows public need and scope and will increase public understanding, exposure and experience of Mason County history(20)Pts.Maxiumum)- We are hoping to offer weekly tours during the summer months to share the history of the home with local residents as well as the many tourists who frequent the area. The McReavy House is likely the oldest existing residential structure on the lower Hood Canal. Restoring and maintaining the house will help keep this history alive. Applicant has the capacity to complete the project using professional standards(IS points maximum) Several of our volunteers are experienced carpenters and handymen. Most of the actual construction which was minimal ) has already been done. We will be purchasing the reproduction millwork from a company which specializes in vintage millwork. Immediate need or opportunity and relates to applicants mis ion and&goals(15 points) We repainted the home several years ago using MCHP grant funds and have slowly been replacing the 1970 era windows with double hung wood windows.Our goal is to eventually restore the exterior to its original glory. We have funding to replace the final (7) windows on the north side (canal side) of the house and the walking porch has already been reconstructed-it lacks the decorative trim-corbels and brackets to complete this portion of the restoration. Our mission is to preserve and renovate the McReavy House and to create a special place providing for a variety of community and cultural activities.Our vision is that the restored home will be a place where the unique spirit of Union can be celebrated while connecting to the historical roots of its pioneer founder and visionary,John McReavy,We have done extensive renovation in the interior in the past few years and are almost ready to start using the house for events and tours. This grant will help us complete the exterior side of the house which is visible from Hwy 105 and where a trail will be restored to allow visitors access to tour the house. We plan to conduct weekly tours of the house and grounds this summer to further tell the history of this amazing area. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the completion of the reconstruction of the walking porch and entry porch as well as improved appearance of the house as seen from State Highway 106. Well-defined budget as well as effectively leveraged funding and support from other sources (total Protect costs, I.e. arant amount plus hard and soft match;, enhancing historic visibility) (10 Pts. Maximum)- The main purpose of this project is to enhance the historic visibility of the McReavy House by completing the walking porch and front entry porch with historical accuracy to tie in with the new historically accurate double hung windows we have installed. Most of the materials and labor have been donated. As previously stated, most of the labor and materials have already been donated.A rough bid from Mad River Millworks for the 14 corbels and 12 brackets came to$1542.00 without taxes and shipping.We are requesting up to the full$2000 to cover any other incidental costs.Unfortunately Mr.Tim Thornton,the owner of Mad River Millworks, has been going through cancer treatments and has been having trouble with his computer so we have only a rough estimate from him at this time.So our efforts to coordinate have met with some difficulty. He has assured us that he will be able to meet our order in a timely manger once we have secured the funds. Economic benefit to Mason County(5 ots.Maximum)- Union envisions itself as a gateway destination,a jumping off point for people traveling to the Olympic Peninsula. Local businesses and the Alderbrook Resort are positioning themselves to increase the draw to the area. Creating another cultural and community venue to attract tourists and businesses to Union and the lower Hood Canal will assist In these efforts and have a positive impact on the local area and the region. The restored McReavy douse will serve as the primary historical site of Union and Hood Canal, educating residents and visitors alike on the important historical role this region played in local and Washington state history. McReavy House Circa 1890 k _ jz. a • ' ••r r fC 'T too r" Maxon County Heritage Grant Application Applic€ant, Peninsular Railway R Lumbermen's Museum Date: 1/20/2022 Mailing Addayss: P.O. Box 1333, Sheltm Washington 98584 Email: contact(ct?simpson Phone:: railroad.org 360-589-9201 Project Description Attached on Separate Page: Yea No— Total Prc}iect Cost: $2400,00 $2400.00 Crant Retiuesl Amount: I le.ritage grants are available to non-prolits,government agencies and tribes. If your orgallizatitlll is it null-prolit, pleitsc jilt;ch prcxrf Owl your organization is cul7cn11y registered with the Washington Secretary of State ov is, 501(0.0)1. Proof 1►1'�a�l-ptolll stutus is attached: Yes X Nay I low many of the lolloNving categories does your project fall into? Please mark ail that apply: Proli;Ssional Development: Yeti— No— Public Education: Yes No Small Capital Projects: Yes x No Collections Management: Yes— NO--Heritage hlvestigatioms: Yc, No Historic Preservation: Yes No Does your organization have a current incomplete I leritage Cram project pending? Y es No x [)ties your organization have a previously approved six month lime extension for an inCnnllilcte appi-m eel project" Yes Na x Rev.02/0I/201B If your organization had a previously approved Six month time extension, has one year elapsed since the completion of the project? Yes No x Has the person completing this appiication read the; Heritage Grant Guidelines published on the Mason County website? Yes x No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes x No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization (i.e. city official, organizational president, etc.): 6 a �-- � � Date: Signature of your organization's financial officer: 1/20I2022 � Date: Paiinsukr Railway& A.11A1011101 S ML1 M11 P(v no 1-33. Sh#lwi. W mAiligU?r, ']t58a Simpson Railroad multi use & display building, Ova In June of 2021 PRLM received a donation of a 24' x 35' all steel arena -type building from Pale Horse films of Shelton. Built in the 1980s,the stricture was deemed surplus when new owners pur- chased the Shelton-area location. 'I'his building was disassembled and moved to our operations center in the Stillwater industrial park west of Shelton.Currently this building is being scheduled for reassembly in the next coming months. This multi-function structure will support a number of public and private events,in conjunction with our historic living history excursions aboard the Simpson Railroad from downtown Shelton, without concern for the weather. It will help with some covered restoration and support our mission to preserve and interpret the importance of logging and railroading on Washington's Olympic Peninsula. To date fundine and volunteer summery: After the donation was confirmed the museum held an initial fundraising event. On May 4th & 5th the PRLM participated in Give big which is a community-wide day of giving to raise awareness and philanthropic support for nonprofits in Washington state. The museum asked for donations in support of our new structure. A total $893 was raised to build a level gravel pad,disassembly,and moving the structure to our operations center. That gravel pad has been completed and all building part are on site. During the disassembled and gravel pad construction volunteers has donated in excess of an esti- mated 180 hours of labor, two days use of a tractor to clear brush and debris and the spreading of grav- el. What's next: With the gravel pad completed next phase of the project is building reassembly. Reassembly will be dependent on weather combined with volunteer availability.The estimated reassembly comple- tion is estimated to be sometime in April/May 2022. What we ar•e asking for: Once assembled a solid floor would be needed to make the building as usable as planned. A floor of concrete patio pavers would be very effective and fitting for its design and proposed use. Patios pavers and related materials is estimated expense of $2,400 dollars and completed by June 2022. See estimate next page P cnil7suh-ailmy& LwAx-mxf 5 Musetun P.O.Hoff i.3 . Sr►<}1,a, 11,40411101on PLSB{ Building use: Once the building is completed the structure will be a multi function structure supports Museum operations. Our current events such as our Easter,Halloween,and Chrishnas,which has seen a total of 1300 visitors in 2021 many outside Shelton Mason county area,will be able to have indoor activities and less weather dependent. Interruptive displays and artifact about the historic Simpson Railroad will be housed inside for non-event operations. Along with open rail cars will be an initial stop over when full scale excursions operate from downtown Shelton commences in the very near future. Future possible uses can include new events or private functions including a school ate educational experience,with train ride, that would include age appropriate curriculum offering history lessons in a living environment, Some small scale restoration activities would be able to be performed when visitor are not present in support of museum operations and restoration activities. Estimated cost: Concrete pavers: 860 12" x 12" patio pavers @ $1.75 each $ 1505.00 Joint Sand : 1 1401b bags @ $30 per bags $330.00 Sub base sand 1/2 depth subbase sand $100 Miscellaneous tools, deliver fees, sales tax and expenses: $465 Estimated total Project Cost $2400 Peninsular Railway & Lumbennen s Museum PO box 1333 Shelton Washington 98584 email@ contact@sitnpsonrailroad.org i HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract") is entered into as of March 16,2021 by and between Mason County(the "County"),and the Mason County Historical Society(the "Grantee"). Great Peninsula Conservancy Mason County Attn:Nathan Daniel do Mason County Historic Preservation Commission 423 Pacific Ave,Suite 300 615 W Alder Street Bremerton,WA 98337 Shelton,WA 98584 (360)373-3500 Attn:Malissa Paulsen (360) 427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$2,000 towards the organization and speaker fees for Walk and Talk events for sites of historical significance in Mason County. 2.The County is granting up to the$2,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 29,2021 to September 29,2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 29,2021). 2021 A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b)Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021A EXHIBIT A Great Peninsula Conservancy - $2,000.00 The Great Peninsula Conservancy will use the funds to provide for speaker fees and organization of Walk and Talk events at sites of historical significance in Mason County. The events will be organized to share the stories of the land from indigenous, non-indigenous, and natural historical perspectives of the Davis Family Farm, the Hahobas Shoreline Preserve, and the Klingel-Bryan-Beard Wildlife Refuge. 2021A HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract") is entered into as of March 16,2021 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Matlock Historical Society Mason County Attn:Rose Cloner/Susan Stanley c/o Mason County Historic Preservation Commission PO Box 276 615 W Alder Street Matlock,WA 98560 Shelton,WA 98584 (360) 490-9447 Attn:Malissa Paulsen (360) 427-9670 ext. 282 RECITALS 1.The Grantee has applied for a grant in the amount of$2,000 for the purchase of paint and labor to refresh the museums' stick-built outside storage shed. 2.The County is granting up to the$2,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 29,2021 to September 29,2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 29,2021). 2021A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b)Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed.Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021A EXHIBIT B Matlock Historical Society - $2,000.00 The Matlock Historical Society will use the funds to towards the purchase of paint and labor to refresh the museums' stick-built outside storage shed. The approximate cost of the Sherwin-Williams®house stain is approximately $300.00 for 5 gallons, with the shed needing approximately 42.5 gallons (9 — 5-gallon units) 2021A HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract") is entered into as of March 16,2021 by and between Mason County(the "County"),and the Mason County Historical Society(the "Grantee"). McReavy House Museum of Hood Canal Mason County Attn:Jaynt Kamin c/o Mason County Historic Preservation Commission PO Box 388 615 W Alder Street Union,WA 98592 Shelton,WA 98584 (360) 239-6790 Attn:Malissa Paulsen (360) 427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$2,000 towards reproduction millwork for restoration of the museums front entry and walking porch. 2.The County is granting up to the$2,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.En,gaiement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 29,2021 to September 29,2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 29,2021). 2021A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b)Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed.Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021A EXHIBIT C McReavy House Museum of Hood Canal - $2,000.00 The McReavy House Museum of Hood Canal will use the funds towards the purchase of reproduction millwork to restore the museums front entry and porch to appear more like the original 1890 appearance. The materials have been mostly donated, most of the funds will be used to purchase the new replacement corbels (14) and brackets (12) from a historic millwork company in California. 2021 A HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract") is entered into as of March 16,2021 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Elizabeth Arbaugh c/o Mason County Historic Preservation Commission PO Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360) 426-1020 Attn:Malissa Paulsen (360) 427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$700.00 towards digital archive scanning for approximately 750 photograph negatives in the society's collection. 2.The County is granting up to the$2,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 29,2021 to September 29,2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 29,2021). 2021A 3.Grantee's Obligations tions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b)Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed.Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021 A EXHIBIT E Mason County Historical Society The Mason County Historical Society will use the funds towards labor and other general costs to digitally archive the society's collection of approximately 750 photograph negatives from photographer W.S. Heckman. 2021A HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract") is entered into as of March 16,2021 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Peninsular Railway&Lumbermen's Museum Mason County Attn:Kevin Kesterson c/o Mason Co.Historic Preservation Comm. PO Box 1333 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360) 589-9201 Attn:Malissa Paulsen (360) 427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$2,000 for patio pavers and other materials to assist in restoration and reassembly of the steel arena-type building donated by Pale Horse films of Shelton. 2.The County is granting up to the$2,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 29,2021 to September 29, 2021 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 29,2021). 2021A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b)Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed.Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply with all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2021A EXHIBIT D Peninsular Railway & Lumbermen's Museum - $2,000.00 The McReavy House Museum of Hood Canal will use the funds towards the purchase of patio pavers and other materials to assist in the restoration and reassembly of the steel area-type building donated by Pale Horse films of Shelton. 2021A MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING March 21,2022 Briefing Items • Approval of repairs for Ultraviolet(UV)disinfection systems at the Belfair Water Reclamation Facilities—Part Purchase Sole Source from Trojan UV. • Submittals for County Road Administration Board Request the Board authorize the Chairperson to execute documents prepared by Public Works to be submitted to the County Road Administration Board: 1)Annual Certification for 2021 2) Certification of Expenditures for Traffic Law Endorsement—2021 3) Certification of Expenditures for Fish Passage Barrier Removal—2021 • Community Outreach for CRP 2023,Agate Loop Road—Uncle John Creek project Discussion Items • 2022 Annual Bridge Report Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson —Mark Neary _Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Justin Phelps, Water & Wastewater Manager — Public Works Utilities and Waste Management DEPARTMENT: Public Works EXT: 457 BRIEFING DATE: March 21, 2022 ITEM: Approval of repairs for Ultraviolet (UV) disinfection systems at the Belfair Water Reclamation Facilities EXECUTIVE SUMMARY: Mason County's Belfair Reclaimed Water Facility utilizes an Ultraviolet radiation disinfection system as the final treatment of effluent. UV disinfection is used to inactivate bacteria and viruses that may still be present in the effluent after it has gone through the treatment processes at the reclamation facility. In 2021, Belfair's Reclaimed Water Facility received a number of permit exceedances for effluent total coliform. On November 31 and 4th, a technical field specialist came out to inspect and review operations of our UV systems at Belfair. Upon inspection and review of Belfair's operations there were many deficiencies noted. A copy of the field service report is attached along with the quote from the manufacturer that corresponds to the recommendations from the field specialist. This order will replace the necessary components that the field specialist recommended. Cost Impact to the County: The Trojan UV quote is $31,146.72 and will require sole source approval by the Board. There are funds in the Belfair Wastewater Maintenance budget to cover the cost RECOMMENDED OR REQUESTED ACTION: Recommend the Board of Commissioners execute the resolution authorizing Public Works to purchase OEM parts as sole source from Trojan UV to repair the UV disinfections system at Belfair Water Reclamation Facility. Attachments 1) Field Service Report from Mike Hicken 2) Trojan UV Quote 3) Draft Sole Source Resolution 4) Sole Source Justification form Briefing Summary �3 TROJAN CERTIFIED SERVICE ' Field Service Report GET GENUINE. Technical Field Specialist: Mike Hicken Site Name: Belfair-WRF -MBR Service Order: 00141863 Project Number: 511573 Service Creator: Acacio Tsuru Site Contact: Justin Phelps (Facility manager) Equipment Type: UV3Plus Telephone: 360.427.9670, ext 457 PLC platform: ControlLogix L6x Cell: PLC Firmware: 4203 Email: Iphelps(a)masoncountrywa.gov PLC Software Required: RSLogix 500 Report Date: PLC VM Revision: Address: Belfair WRF Status: Invoicable 25200 NE SR-3, Belfair, WA Estimated Time On Site: 16 hours US Requested Service Date: November V, 2021 PO: 950799 Field Service Tasks Task Completed (Yes/No) 1. 446022-020 OIL,MINERAL HYDRAULIC 20L 2. 907384 FLTR ELEM, 1OMICRON ABS SYNTH 3. 914569-150 FUSE, 15A 600V CLASS CC ATQR 4. 005066 GREASE, FOOD GRADE CC LUBE 5. 914385 MODULE BOARD KIT, UV3+G2 6. 794447-ORD LAMP, GA64T6HE ANGLE BASE Parts and Tools Required 1. Field Service Dates Date onsite Time arrived Time departed Total Time 11/03/2021 8:15am 5:15 m 9hrs +.75 loc travel 11/04/2021 8am 4:30 m 8.5hrs+.5 to site Field Service Details 1. Worked on CCB/HSC comm errors. Nothing was communicating when I got there. I went through all connections and reset the PLC and communications returned. 2. All wiper seals were worn out. They had some on site and we ordered the rest so they could change out. I trained them how to do it. 3. The UVT analyzer does not work but they chose to leave for now. They would like a quote on a portable photometer. 4. They had several lamps and ballasts out. We changed them all and showed them how to change ballasts and to properly set addresses. TROJAN TECHNOLOGIES 3020 GORE ROAD. LONDON,ONTARIO,CANADA N5V 4T9 T 519.4573400 F 519.45R3030 WWW.TROJANUV.COM Pagel _ .3 TROJANUV �-- CERTIFIED SERVICE Field Service Report GET GENUINE. 5. There were several module comm errors. I polished the pins on the cable and communications returned. I showed them how to do this and suggested that they buy some Corrosion Zero product recommended by TAC to keep it from happening again. 6. Replaced 3 lamp holders and showed them how to do that. 7. None of the intensity sensors worked. I ordered all new sensors and a bunch of parts through Heather, along with new lamps sleeves. The are close to EOL and the sleeves are sketchy. Spare Parts on Site Descri Lion Expected Actual Parts Replaced 1. Outstanding Items What is remaining? Owner They would like a quote on a portable photometer. AMPS/Equipment Details Lamp Hours Bank Hours Not Genuine Component Manufacturer if available TROJAN TECHNOLOGIES 3020 GORE ROAD. LONDON,ONTARIO,CANADA N5V 4T7 T 518.457.3400 F 518.457.3030 WWW.TROJANUV.COM Page 2 TROJAN UV' QUOTE A THO_AN IVCHNO_JGItS 13U:NLSS A division of Trojan Technologies Group ULC 3020 GORE ROAD Original LONDON, ONTARIO,CANADA N5V 4T7 T 519.457.3400 F 519.457.3030 www.trojanuv.corn QUOTE FOR: BELFAIR WWTF SHIP TO: MASON COUNTY/BELFAIR WWTF 100 PUBLIC WORKS DRIVE BOB CHOATE 360-427-9670 ext457 SHELTON,WA 100 PUBLIC WORKS DRIVE 9 8 5 84-97 1 4 SHELTON,WA UNITED STATES 98584 UNITED STATES FOR CUSTOMER SERVICE, CONTACTAYUSH SINGH FORWARD AGENT: VOICE-1-800-291-0218 CUSTOMER#: 144830 FAX 1-800-291-0083 EMAIL mountainwestus@trojantechnolog QUOTE#: 125493 QUOTE DATE: 11-12-2021 REFERENCE: PJ511573JUSTINNOV24 LOB: W97 AFTERM ARK ET PARTS We thank you for your inquiry. QTY UNIT ITEM PRICE UNIT AMOUNT ** SHIP AS SOON AS POSSIBLE! ATTN: JUSTIN PHELPS 360-427-9670 Ext 457 ** 7.00 EA 331014-003 1733.50EA WAT 12134.50 LAMP SLEEVE KIT , ORD 3+ 4PKG 3.00 EA 015404-400 3871.00EA WAT 11613.00 SENSOR ASSY KIT, UV3+ NIST 4.0 ** INCLUDES UVI SENSOR 015393-s-158NB, sensor sleeves 015239, UVI SENSOR HARDWARE AND BRACKET (HOLD SENSOR TO MODULE),UVT sensor sleeve support bracket ** 3.00 EA 015509 162.50EA WAT 487.50 KIT, SENSOR CABLE W/GREASE 1.00 EA 015408 43.00EA WAT 43.00 RECEPTACLE, UV3+ SENSOR - PDC 1.00 CS 901507 218.50CS WAT 218.50 CLEANER, ACTICLEAN GEL 4X4L 12.00 EA 327795 7.00EA WAT 84.00 Page 1 TROJAN UY QUOTE A TRO-AN ILIIPIe_00 S[R,; VLSS A division of Trojan Technologies Group ULC 3020 GORE ROAD Original LONDON, ONTARIO,CANADA N5V 4T7 T 519.457.3400 F 519.457.3030 www.trojanuv.com QUOTE FOR: BELFAIR WWTF SHIP TO: MASON COUNTYlBELFAIR WWTF 100 PUBLIC WORKS DRIVE BOB CHOATE 360-427-9670 ext457 SHELTON,WA 100 PUBLIC WORKS DRIVE 98584-9714 SHELTON,WA UNITED STATES 98584 UNITED STATES FOR CUSTOMER SERVICE, CONTACTAYUSH SINGH FORWARD AGENT: VOICE-1-800-291-0218 CUSTOMER#: 144830 FAX-1-800-291-0083 EMAIL-mountainwestus@trojanlechnolog QUOTE#: 125493 QUOTE DATE: 11-12-2021 REFERENCE: PJ511573JUSTINNOV24 LOB: W97 AFTERMARKET PARTS We thank you for your inquiry. QTY UNIT ITEM PRICE UNIT AMOUNT ** SHIP AS SOON AS POSSIBLE! ATTN: JUSTIN PHELPS 360-427-9670 Ext 457 ** VENT KIT, UV3+07 P.RELIEF PLUG 3.00 EA 327125-180PLGTOP 82.50EA WAT 247.50 CANISTER ASSY,UV3+ LUG PLG TOP 1.00 EA 327125-180STDMID 82.50EA WAT 82.50 CANISTER ASSY,UV3+ LUG STD MID 1.00 EA 327125-025STDCYL 82.50EA WAT 82.50 CANISTER ASSY,UV3+ LUG STD CYL 1.00 EA 327125-180SNRCYL 77.00EA WAT 77.00 CANISTER ASSY,UV3+ LUG SNR CYL 4.00 EA 327125-180SNRMID 77.00EA WAT 308.00 CANISTER ASSY,UV3+ LUG SNR MID 1.00 EA 327125-180PLGBOT 82.50EA WAT 82.50 CANISTER ASSY,UV3+ LUG PLG BOT 1.00 EA 905107 2972.00EA WAT 2972.00 Page 2 TROJAN UV-, QUOTE A iRO;AN'I L'l}{VO_JC(_i CI:S:'JLiS A division of Trojan Technologies Group ULC 3020 GORE ROAD Original LONDON, ONTARIO, CANADA N5V 4T7 T 519.457.3400 F 519.457.3030 www.trojanuv.com QUOTE FOR: BELFAIR WWTF SHIP TO: MASON COUNTYlBELFAIR WWTF 100 PUBLIC WORKS DRIVE BOB CHOATE 360-427-9670 ext457 SHELTON,WA 100 PUBLIC WORKS DRIVE 98584-9714 SHELTON,WA UNITED STATES 98584 UNITED STATES FOR CUSTOMER SERVICE,CONTACTAYUSH SINGH FORWARD AGENT: VOICE-1-800-291-0218 CUSTOMER#: 144830 FAX-1-800-291-0083 EMAIL-mounlainwestus@lrojantechnolog QUOTE#: 125493 QUOTE DATE: 11-12-2021 REFERENCE: PJ511573JUSTINNOV24 LOB: W97 AFTERM ARK ET PARTS We thank you for your inquiry. QTY UNIT ITEM PRICE UNIT AMOUNT ** SHIP AS SOON AS POSSIBLE! ATTN: JUSTIN PHELPS 360-427-9670 Ext 457 ** PHOTOMETER KIT, 120-240V 50/60 1.00 EA FREIGHT 195.00EA WAT 195.00 FREIGHT GOODS COSTS TOTALTAX TOTALUSD 28432.50 195.00 2519.22 31146.72 DELIVERY TERMS: NO URGENCY FOR DELIVERY PAYMENT TERMS: FREIGHT MAY BE ADDED TO THE TOTAL OF THIS QUOTE ONLY IF REQUESTED. SUBJECT TO SALES TAX,WHERE APPLICABLE. Tax to be included if not tax exempt. GST#R105405385 THIS QUOTE EXPIRES: 04-11-2022 U.S.CUSTOMERS MUST PROVIDE SHIP TO'S FEDERAL I.D.#'s FOR SHIPPING PURPOSES UPON RECEIPT OF A FORMAL PURCHASE ORDER. SOLD: SHIP: Page 3 RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT OF REPLACEMENT PARTS AND REPAIRS FROM TROJAN UV WHEREAS, the Belfair and North Bay/Case Inlet Water Reclamation Facilities have ultraviolet treatment systems that provide necessary disinfection to the wastewater effluent, requiring replacement parts and services to ensure they operate properly and efficiently. WHEREAS,Trojan UV is the manufacturer of the Belfair and North Bay/Case Inlet ultraviolet systems and provides the replacement parts and repair services needed for the Belfair and North Bay/Case Inlet ultraviolet systems. WHEREAS, Trojan UV is the manufacturer of the UV systems and the only service provider of the Original Equipment Manufacturer (OEM) parts in the State of Washington. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. Trojan UV is a sole source supplier of the OEM manufactured parts for the Belfair and North Bay/Case Inlet Water Reclamation Facilities. 2. That the County is authorized to purchase without proceeding to secure competitive bids, estimated at $31,146.72 (includes sales tax). ADOPTED this day of , 2022 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Kevin Shutty, Chair ATTEST: Sharon Trask, Vice Chair McKenzie Smith, Clerk of the Board Randy Neatherlin, Commissioner APPROVED AS TO FORM: Tim Whitehead, Ch. DPA TO MASON COUNTY o: AU SOLE SOURCE JUSTIFICATION FORM SN = 2. Ny G °o 1864 Date: March 21, 2022 Department: Public Works/Utilities and Waste Contact:Justin Phelps Recommended Vendor:Trojan UV Address: 3020 Gore Road, London, Ontario, Canada Phone: 519-457-3400 Cost Estimate: $31,146 Describe the item requested and its function: UV bulbs Sleeves, Sensors, and Parts to repair UV system to maintain proper disinfection to meet Permit requirements established by Department of Ecology. 1. Check the reasons for the sole source request: ❑ Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ® Proprietary: Item is held under exclusive title,trademark or copyright ® Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ❑ Used item:The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the County(attached information on market price, availability, etc) 3. Is this product available from other sources? ❑ Yes ® No Other lamps exist, but provide— 1/3 the lamp life and cannot guarantee effectiveness. 4. What necessary features does the vendor provide which are not available from other vendors? Other lamp manufacturers cannot guarantee their systems will provide an output that kills. 5. Can your requirements be modified so that competitive products or services may be used? ❑ Yes ® No If yes, please explain modifications and potential costs: 6. How does the recommended vendor's prices or fees compare to the general market? More expensive 7. What steps were taken to verify that these features were not available elsewhere?Online research ® Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: UV Doctor Lamps, LLC 509-447-5800.They provide similar UV products but their product has proven to not be as effective in treatment.Trojan will also not guarantee that their UV system will provide adequate treatment with nonproprietary products. ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ❑ Other, please explain: My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities, favors or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. //� g Approval: /1 2 l iZlz Elected Official or Director Signature for A roval: .i - Date: 3 14 2022 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins P.E. County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 21, 2022 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Mason County Public Works Annual Certification for Calendar Year 2021 EXECUTIVE SUMMARY: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2021. Among those forms, the following require the Chair of the Board's signature. They are: 1) Annual Certification for - 2021 2) Certification of Expenditures for Traffic Law Enforcement — 2021 3) Certification of Expenditures for Fish Passage Barrier Removal — 2021 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board (CRAB). RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize the Chair to sign the Annual Certification for Calendar Year 2021; Certification of Expenditures for Traffic Law Enforcement — 2021; and Certification for Expenditures for Fish Passage Barrier Removal — 2021 to be included in the annual submittal to the County Road Administration Board by the Department of Public Works. ATTACHMENTS: 1. Draft Annual Certification — 2021 2. Draft Certification of Expenditures for Traffic Law Enforcement— 2021 3. Draft Certification of Expenditures for Fish Passage Barrier Removal - 2021 Mason County Annual Certification For Calendar Year 2021 WAC 136-04 MANAGEMENT AND ADMINISTRATION A. During 2021 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030. Yes Explanation: B. At anytime during 2021 was there a vacancy/change in the position of County Engineer?If so,were the procedures in WAC 136-12 followed? Explanation: C. The processing of County Road Accident Reports during 2021 complied with WAC 136-28. Yes Explanation: D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in 2021 per WAC 136-14-020. Yes Explanation: E. As of December 31,2021 the management of the county road department was in accordance with policies set by the county legislative authority including,but not limited to,the following specific policies required by WAC 136-50-050: *Has your agency sent the most recently adopted version to CRAB WAC 136-50-051? POLICY WAC DATE OF CURRENT VERSION Re:Organization 136-50-051 06/16/2020 Re:Personnel Practices 136-50-052 08/03/2021 Re:Complaint Handling 136-50-053 02/20/1990 Re:Work for Others 136-50-054 02/13/2018 Re:Utility Accommodation 136-50-055 11/14/2006 Re:Priority Programming 136-14-030 06/03/2001 Explanation: F. The following were submitted to CRAB in a timely manner: DOCUMENT WAC DUE DATE DATE OF ADOPTION/PREPARATION DATE SENT TO CRAB '21 Six-Year Program 136-15-050 31-DEC-20 11/03/2020 12/30/2020 '21 Annual Construction Program 136-16-040 31-DEC-20 11/03/2020 12/30/2020 '21 CAPP Program 136-300-060 31-DEC-20 12/26/2020 12/30/2020 121 Road Fund Budget 31-DEC-20 12/23/2020 12/30/2020 '21 Maintenance Management Work Plan 136-11-040 31-DEC-20 12/20/2020 12/30/2020 &Budget '21 Road Levy 136-150-021 01-FEB-21 02/02/2021 01/27/2021 '20 Certification of Diversion and Road 136-150-022 01-APR-21 03/30/2021 03/18/2021 Fund Exp.For Traffic Law Enforcement '20 Engineer's Certification of Fish 136-150-023 01-APR-21 03/30/2021 03/09/2021 Barrier Removal Costs '20 Certification of Road Fund Exp.for 136-150-025 01-APR-21 Marine Navigation and Moorage 120 Annual Construction Report 136-16-050 01-APR-21 03/19/2021 03/17/2021 '20 CAPP Report 136-300-090 01-APR-21 02/22/2021 02/25/2021 '20 Maintenance Management 136-11-050 01-APR-21 02/16/2021 02/23/2021 Certification '20 Annual Certification 136-04-030 01-APR-21 03/30/2021 03/18/2021 '20 Road Log Update 136-60-030 01-MAY-21 04/01/2021 04/07/2021 '21 PMS Certification for CAPA 136-70-070 31-DEC-21 12/07/2021 12/07/2021 Eligibility Explanation: Certification of Road Fund Exp.for Marine Navigation and Moorage is not required for Mason County. G. Projects to which construction expenditures were charged were all on the originally adopted 2021 Annual Program or as amended per WAC 136- Yes 16-042-Attach Amendments.(If No,please attach a brief explanation.) Explanation: H. The County's construction by county forces limit for 2021 computed in accordance with RCW 36.77.065: $1,269,483.75 1. The actual expenditure for construction by county forces as reported in the 2021 Annual Const.Report: $741,049.62 J. As required by WAC 136-20-060,a written Bridge and Inspection Report for 2021 was furnished to the legislative authority on(attach a copy): 03/22/2021 #of NBI Bridges as of December 31,2021:65 Mason County 2021 CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT WAC 136-150-022 Total Road Levy_ Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $9,048,298.00 Actual Road Levy revenue produced: $9,132,356.00 Road Lew Diversion: Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $1,080,000.00 Actual amount of Diverted Road Levy: $1,080,000.00 Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes Traffic Law Enforcement Paid by Road Fund Expenditures: Budgeted cost reimbursements and/or operating transfers from the Road Fund: $1,080,000.00 Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $0.00 Total Road Portion Traffic Law Enforcement Expenditures: $1,080,000.00 Total Traffic Law Enforcement Expense ALL COUNTY FUNDS)i $2,020,436.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes,including traffic law enforcement,as are allowed by Article II,Section 40 of the Washington State Constitution,are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified(on the"Engineer's Certification Form") by_ • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Chair,Board of County Commissioners OR County Executive FISH PASSAGE CERTIFICATION WAC 136-150-023 Submitting County:Mason Budget Year:2021 Fish Passage Barrier Removal Projects Project Name Total Project Cost Cost Outside of ROW %of Total Cost(25%Allowed by WAC) Dayton Highland Culvert $357,932.00 $5,603.00 1.57% Homer Adams Culvert $463,746.00 $0.00 0.00% Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of--Way Total Annual Road Construction Budget: $8,359,790.00 X 0.005 1/2%of Total Annual Road(Limit of"Outside of Right-of-Way"expense) =$41,798.95 Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $5,603.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes,including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070,as are allowed by Article Il,Section 40 of the Washington State Constitution,are eligible to receive funds from the Rural Arterial Trust Account. Mason County Reports for 2021 Digital Submittal Certification for Forms Due April 1st The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. 2021 RAP Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with NVAC 136. Signed: d44, County Sheriff Signed:_.f",. '`�f Date: County Auditor Signed: Date: Chair/Executive 2021 Certification of Road Fund Expenditures for Fish Passage Barrier Removal 2021 Annual Certification I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Signed: Date: Chair/Executive Signed: L�%r6r'`"� Date: County Enginee 2021 County Ferry System Operations Report 2021 Annual Construction Report 2021 County Arterial Preservation Report 2021 Certification of Road Fund Expenditures for Marine Navigation and Moorage 2021 Maintenance Management Annual Certification I hereby certify that the County Ferry System Operations Report,Annual Construction Report,County Arterial Preservation Report,Marine Navigation and Moorage Certification,and Maintenance Management Certification are true and accurate and that I have reviewed,approved,and submitted said reports to the County Road Admini ation Board in accordance with WAC 136. i ! Signed �. i Date: County ngirieer MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins RE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 21 2022 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: News Release: Public Comment is invited on County Road Project (CRP) 2023, Lower Uncle John Creek Lower Culvert EXECUTIVE SUMMARY: Public Works received funding from the Brian Abbott Fish Barrier Removal Board (FBRB) to design improvements to the Agate Loop Road crossing of Lower Uncle John's Creek. Two conceptual designs have been prepared: 1.) replace the culvert with a bridge, or 2.) terminate Agate Loop Rd at the stream crossing and completely remove the existing structure. Public Works proposes holding an open house on April 4 at the Agate Grange to share project information, design alternatives, and solicit public input. Community input and staff recommendation will then be presented to the Board on April 18 so a decision can be made on which alternative to pursue. Based on preliminary evaluation, a complete removal (Alternative 2) is preferred because of significantly lower cost and de minimis impact on the transportation system. The open house and public comments are intended to advance the project and meet grant application deadlines below. Key Dates: 3/21/2022— Briefing — News Release announcing open house 3/21/2002— Mail out project/open house mailer to locals in area (900+) 4/07/2022— Open House—Agate Grange 4/12/2022— Public Comment due by 4:30pm to Public Works 4/18/2022 — Public Works recommendation to BOCC 5/02/2022 —Grant application revision deadline (to amend application to show construction readiness) 5/31/2022 — Final design due, milestone under currently funded design only grant 7/30/2022 — Final report and billing due for design grant 8/16/2022 — FBRB-prioritized projects are sent to legislature for funding in 2023-2025 biennium 7/01/2023 — (2023-2025 Capita/Budget)— Grant funds available RECOMMENDED OR REQUESTED ACTION: Request the Board approve or provide additional guidance on community outreach. Recommend to move the News Release forward to March 29, 2022 Commission Meeting. ATTACHMENTS: 1. Alternative Evaluation Summary 2. Alternative Maps 3. News Release 4. Mailer Alternatives Evaluation Summary Agate Loop Road M.P. 0.64/ Uncle John Creek (Lower) Culvert Project—CRP 2023 Mason County Public Works evaluated alternatives for replacing or removing the Agate Loop Road culvert crossing at Uncle John Creek to restore fish passage. Evaluating various options culminated with two most viable alternatives: Alternative 1: Replace the culvert with abridge—Alternative is more expensive but maintains existing transportation system. Alternative 2: Remove the crossing—Alternative is less expensive but eliminates thru-traffic along Agate Loop Road. Road would terminate with turnarounds at the stream. Social, economic, and environmental impacts were evaluated. Table 1 is a summary of the two alternatives. Public Works recommends Alternative 2 (remove the crossing) as the preferred alternative. Evaluation Summary Alterative 2 would achieve the project goal at a significantly lower cost compared to Alternative 1. Alternative 2 will save an estimated $2.7 million over Alternative 1 in near term project costs and has additional benefits over a longer term.A second bridge (Campbell Creek) is a factor because it is an aging timber pile structure and works in tandem with the Uncle John Creek crossing to make Agate Loop Road a thru-traffic alternate route to Agate Road between Highway 3 and Crestview Drive. Removal of the Uncle John Creek crossing reduces the future replacement and maintenance needs associated with both crossings. The tradeoff for removing the Uncle John Creek crossing is a negligible effect on traffic patterns and travel times, which would increase by 77 seconds for residents along Sunset Road but remain the same for others.Terminating Agate Loop Road at the stream would exclude use of the road as an alternate route but would retain local access(see Figure 1). Environmental benefits are similar between alternatives but Alternative 2 provides more opportunity for restoration. Preferred Alternative and Next Steps Public Works selected Alternative 2 as the preferred alternative due to significant cost savings and de minimis impact to the transportation system. Local access will be maintained. Impacts on traffic patterns and the transportation system overall are negligible mainly because of similar travel times that exist between Agate Road and the alternate,Agate Loop Road. Next steps will be for Public Works to develop designs for the preferred alternative that will allow engagement of community and stakeholder participation through the State Environmental Policy Act process, and to obtain permits. Public engagement will include announcements, soliciting feedback, opportunities for public comment, and responding to comments in the final design. Mason County Public Works October 26, 2021 Table 1. Summary of Social, Economic, and Environmental Factors Related to Two Alternatives. Factors Considered Alternative 1—Bridge Alternative 2—Remove Crossing No change from existing Thru-traffic utilizing Agate Loop Road (<200 Transportation system, public access ADT) would shift to Crestview Drive and Agate to services, and community Road. The routes are equal length. cohesion are maintained as existing. Sunset Road traffic(94 ADT) that might typically use Agate Loop Road to the north (red line in Figure 1)would need to use Agate Loop Road to the south and Crestview Drive to connect with Agate Road (green line in Figure 1).The revision adds 0.90 mile (1 minute 17 seconds)for traffic Social originating or ending at Sunset Road. Emergency service routes would change to accommodate traffic revision. Shoreline public access/use would not change. No formal access is existing or proposed. Traffic revision does not reduce or alter public access to services, commerce, or affect community cohesion. Estimated$2.9 MM (near-term) Estimated $200 K(near-term) Possible 80% match from State grant Construction with County Road Fund or with in 2025. possible 80%State match funds in 2023. Utilizes State grant funds designated Conserves State grant funds for other fish for fish barrier corrections. barrier correction projects including projects Uncle John Creek bridge will need to identified in Mason County. be maintained. No long term bridge maintenance required at Campbell Creek bridge will continue Uncle John Creek. to be maintained for thru-traffic The need and cost for replacing/maintaining including replacement or major Campbell Cr. bridge in the foreseeable future Economic rehabilitation in the foreseeable would be reduced. Campbell Creek bridge would future (estimated $4 MM). be maintained for access to one private Estimated cost over 15-20 years: $7 residence or an alternative access identified to MM (includes projected future allow removal of the crossing. Campbell Creek bridge work). Estuary restoration could qualify as advance mitigation or mitigation banking for future projects. Estimated cost over 15-20 years: $300-$400 K (if Campbell Creek bridge is also eventually removed/replaced by alternative access to residence). Restores fish passage; improves Restores fish passage; improves stream and stream and estuary processes estuary processes; restores channel and banks in Environmental place of bridge and road approaches; potential future benefits related to Campbell Creek structure. Mason County Public Works October 26, 2021 st � v 2. Rd �0 302 IT a �Oe 0 ,C � GtG N E Agate Loop Rd�... f02 0 Mies in 02:32 Sunset North and East on Agate Loop Rd o Agate Rd Inter. bell C(1-e ADCamp146 VPD ADY94 126 VPD JL 51 VPD 1 AD 177 t 2.20 Mies in 03:49 E Crestview Dr E Crestview Ord on AGE Loop to Crestview VVood Ln East on Crestview to Agate Rd E Agate Rd then North to Agate Loop :7 trn Eli Leeds rn v R ose w Figure 1. Average Daily Traffic(ADT) and travel statistics along alternate routes between Sunset Road and the intersection of Agate Loop Road/Agate Road, Northern Route (Red Line) and Southern Route (Green Line). With Alternative 2 (Crossing Removal), Agate Loop Road would terminate at Uncle John Creek(Yellow Star). Mason County Public Works October 26, 2021 MASON COUNTY w DEPARTMENT OF PUBLIC WORKS UNCLE JOHN'S LOWER WER CULVERT REPLACEMENT CRP 2023, COUNTY ROAD NO. 23500, MP 1.02 c COUNTY COMMISSIONERS ` KEVIN SHUTTY SHARON TRASK PROPOSED PROJE s i I it, °'�', PM 1.02 � RANDY NEATHERLIN SR 102 f U �Q. op^Ash NO a cJ rl SHELT o°{ ... s • .,°' Z ` N G . m OP 4 SS/ONAL ECG` .«pw. SHEET INDEX Isabelln TD��FN'.,. Jp� Y' 1 COVER SHEET TfILE Lake a C,O 2 PLAN AND PROFILE sa VICINITY MAP OPTION 1 Rf&0kF ZWIS77NG CROSS—CUL 12rRT (NOT TO SCALE) PLACE 65' SPAN 00NCRE7F SR1,00E OPT/ON 1 S�tiIS' �AEW a r Ale.' /ENr REMOVE EX1SMO CROSS-CUL PLACE 65'SPAN CONCRETE 29R100E UNCLE JOHNS CREEK NORTH _...- 3+00 —�°° Loo pA� `, Exrsnuc iB•ow A / CONCREJF CULV£RJ _G OA1(LANO BAY 0+00 _ �� A . I.a?-Sr4 2f�7 ® r— /°YAGE G w SSRW RPE—S1R ypar ar.�,•p, ,Q YQMCS417E /NGYE SPAN BR/DCE ELEVA77ONS BASED ON NAM BB DA71/AM 20 28 - 20 OPr1ON 1 K �� 18 o EMOVE EX1 VIMG CROSS CUL VERT 18 o ---___ LACE 65'S AN CONCRE BR100E ry -- ------------ --------------- N N 16 ______________ 14 14 PY.16E CS' AN AW—S Lp1G%Y7F r s W 12 12 10--------- ————————— -------- ------- — --------- -- ----10 8 8 cur PART to r./esay A LY NP IMP aW A707FCXW 6 6 R14A7{£E.KfIMC Ie' cmafr7E cuLr7v �1 4 4 r701/a'NEW OW NEL f O' 2 ROAD PROFILE o 00 1f10 2f00 J-t00 DATE by Rmslols onTE 8r sKv moe PUN AND PROFILE MASON COUNTY PUBLIC WORKS COUNTY ROAD NO.2 3500 oeswirco 100 WEST PUBLIC WORKS DRIVE COUNTY ENGINEER AGATE LOOP ROAD MP 1.02 2 ' SHELTON,WASHINGTON 98584 — 'ya8 (360)427-9670 COUNTY ROAD PROJECT 8 X CULVERT REPLACEMENT or 2 MASON COUNTY wo DEPARTMENT OF PUBLIC WORKS UNCLE JOHN'S LOWER CULVERT REPLACEMENT Nc CRP 2023, COUNTY ROAD NO, 23500, MP 1.02 t COUNTY COMMISSIONERS KEVIN SHUTTY li SHARON TRASK O PROPOSED PROJE S Ef I IP M RANDY NEATHERLIN SR 102 a I �A�o ws"Cl SHELT byP r PO.n.R¢cisTeRe°`rvv { a .:... ...: .9� . i - p, SHEET INDEX Isabella 1 COVER SHEET TITLE a GO PLAN VIEW Lake wP ` SSOO 2 CROSS-SECTIONS �r SVL VICINITY MAP OPTION 2 REA�10W EXIS77NO CROSS—CUL INERT (NOT TO SCALE) OREA 7E A PERMANENT OPEN CHANNEL AND INSTALL 77/RN AROZINOS OPTION 2 'an view DEMO VE THE EXIST-INO CROSS-MI l/Ef?T CFi'EA TE A PEf?iVANENT OPEN CHANNEL AND INSTALL TUfFN ABOUNDS NOIFT� S/CIS 0 0 cL -ALIGN DRIVEVAY ACCESS TOP OF BANK IIA!*ER LEAD TIJRNARWND UNCLE �/OHNS CR EK 3+00 • J+80 PLACE HANIER HEAD q+0p A0 I+00 REMOVE EXISTING 48' DIA CONS. CLI CUT SLOPES BACK TO 2-1SEE SECTION DETAIL 0+0 , CUT LINE NEW TOP OF BANK 0.4KL ND BAY f►�OGE-iQS DATE by WASKM WTE •Y MASON COUNTY PUBLIC WORKS COUNTY ROAD NO.23500 PLAN VIEW 100 WEST PUBLIC WORKS DRIVE MP 1.02 2 COUNTY ENGINEER AGATE LOOP ROAD SHELTON,WASHINGTON 9H564 OF r,,.+' (360)427-9670 COUNTY ROAD PROJECT# 2023 CULVERT REPLACEMENT 3 OPT/ON 2 f�EMOVZ- THE EXIST1-NG' CF�OSS-CUL 1/Ef�T 21.9E CRZA TEA PERMANENT OPEN CHANNEL 17.04 AND INSTALL TURN AROUNOS &BO ExIST1N0 ON�UND --- --_ ri CUT 16.5E 24.57 SECTION A CREEK TRENCH DETAIL Iaoo to.00 9.69 EXISTING GROI1Np — — — — — rt 21.96 26.68 I7.48 SECTION D CREEK TRENCH DETAIL 1 — ' ' D� f-- END OF EXCAVATION SECTION B CREEK TRENCH DETAIL (i cxuTlNa ------------- 21.96 — 46.15 — 10.0o raoo — EX SECTION E CREEK TRENCH DETAIL 9.39 EL: 0 f0.00 EXISITING 4'DIA. CULVERT SECTION C CREEK TRENCH DETAIL SECTION DETAIL DATE BY REVISIONS DATE BY yRFT MASON COUNTY PUBLIC WORKS COUNTY ROAD NO.23500 CROSS-SECTIONS 100 WEST PUBLIC WORKS DRIVE ° COUNTY ENGINEER AGATE LOOP ROAD MP 1.02 3 SHELTON,WASHINGTON 98584 — "o) (360)427-9670 COUNTY ROAD PROJECT# 2023 CULVERT REPLACEMENT OF 3 NEWS RELEASE March 31, 2022 MASON COUNTY COMMISSIONERS 411 NORTH 5T"ST SHELTON,WA 98584 (360)427-9670 EXT.419 TO: KMAS, KRXY, SHELTON-MASON JOURNAL,THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Public Comment is invited on County Road Project (CRP) 2023, Uncle John Lower Culvert Mason County invites the public to comment on alternatives for the Uncle John Creek lower culvert fish barrier correction project on Agate Loop Road, CRP 2023 (information available on the County Website under Lower Uncle John Creek Fish Barrier Correction). An Open House is planned to present the alternatives on Thursday,April 7, 2022,at the following location: 6:OOpm—8:OOpm The Agate Grange#275 1631 Agate Loop Road Shelton,WA 98584 The Open House is for people to drop in,talk with Public Works team members about the design alternatives,get answers to questions, and provide comments. Comments received by the Public Works Department by 4:30pm on April 12,2022 will be considered in the Department's final recommendation to the Board of County Commissioners. Written comments(please identify as CRP 2023 Comments)may be mailed, emailed or submitted in person to Public Works at: Mason County Public Works 100 W. Public Works Drive Shelton,WA 98584 pwprojects@masoncountywa.gov Mason County considered various design alternatives including replacing the culvert with a bridge (Alternative 1) and removing the crossing (Alternative 2). Based on the evaluation Public Works selected Alternative 2 as the preferred alternative. Conceptual designs for two alternatives considered and additional information is available on the Mason County web site or at the Public Works Department BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Chair Vice Chair Commissioner Mason County invites the public to comment on alternatives for the Uncle John Creek lower culvert fish barrier correction project on Agate Loop Road, CRP 2023 (information available on the County Website under Lower Uncle John Creek Fish Barrier Correction).An Open House is planned to present the alternatives on Thursday,April 7, 2022, at the following location from 6:00pm—8:00pm: The Agate Grange#275-1631 Agate Loop Road, Shelton,WA 98584 The Open House is for people to drop in,talk with Public Works team members about the design alternatives,get answers to questions, and provide comments. Comments received by the Public Works Department by 4:30pm on April 12, 2022 will be considered in the Department's final recommendation to the Board of County Commissioners.Written comments(please identify as CRP 2023 Comments) may be mailed,emailed or submitted in person to Public Works at: Mason County Public Works-100 W Public Works Drive,Shelton,WA 98584. Email: pwprolects@masoncountywa.gov Mason County considered various design alternatives including replacing the culvert with a bridge(Alternative 1) and removing the crossing(Alternative 2). Based on the evaluation Public Works selected Alternative 2 as the preferred alternative. Conceptual designs for two alternatives considered and additional information is available on the Mason County web site or at the Public Works Department. Mason County assures that no person shall on the grounds of race,color,national origin or sex,as provided by Title VI of the Civil Rights Act of 1964 and related statues,be excluded from participation in,be denied the benefits of,or be otherwise subjected to discrimination under any Mason County program or activity. For more information,please contact Mason County Public Works at(360)427-9670,Ext.450 CRP 2023 - Uncle John Creek (Lower) project -.,_Y- E Ay�rn Loup Rrt E-Agate Loop Road Chapman Cove `t Cl MP 0-64 Fish Barrier Correction 1�(CRP 2023) - wr� l L.—I.—C I m ) Q' Q O_ o - 8 a F Crc:-:�cn Pe U) Scwr :Esri.HERE.G—m,USGS.Intarmap,INCREMENT P. E Crestview Dr NRCan,Esri Japan.METI,Esn China(Hong KCng).Esri Koran.Esri t,T.heHwn4).NUGCC.;C)OPcnStr—tMap Contributors.antl tha GIS Usar ComrSTiu�St}1' El condado de Mason invita al p6blico a comentar sobre las alternativas para el proyecto de correcci6n de la barrera de peces de la alcantarilla inferior de Uncle John Creek en Agate Loop Road, CRP 2023 (informaci6n disponible en el sitio web del condado bajo Correccion de la barrera de peces de la alcantarilla inferior de Uncle John Creek).Se planea una jornada de puertas abiertas para presentar las alternativas el jueves 7 de abril de 2022,en el siguiente lugar de 6:00 p.m. a 8:00 p.m.: The Agate Grange#275-1631 Agate Loop Road,Shelton,WA 98584 La Casa Abierta es para que la gente entre, hable con los miembros del equipo de Obras Publicas sobre las alternativas de diseno, obtenga respuestas a sus preguntas y proporcione comentarios. Los comentarios recibidos por el Departamento de Obras P6blicas antes de las 4:30 p. m. del 12 de abril de 2022 se consideraran en la recomendaci6n final del Departamento a la Junta de Comisionados del Condado. Los comentarios por escrito(identiffquelos como Comentarios de CRP 2023) pueden enviarse por correo, correo electr6nico o presentarse en persona a Obras P6blicas a: Mason County Public Works-100 W Public Works Drive,Shelton,WA 98584. Email: pwprolects@masoncountywa.gov El condado de Mason consider6 varias alternativas de diseno, incluido el reemplazo de la alcantarilla con un puente(Alternativa 1)y la eliminaci6n del cruce(Alternativa 2).Con base en la evaluaci6n, Obras P6blicas seleccion6 la Alternativa 2 como la alternativa preferida. Los disenos conceptuales para dos alternativas consideradas e informaci6n adicional estan disponibles en el sitio web del Condado de Mason o en el Departamento de Obras P6blicas. Conado de Mason y El Departamento de Obras Publicas del Condado de Mason garantiza que ninguna persona sera excluida de participar,no se le denegaran beneficios,ni estara de otra manera sujeta a discriminaci6n en cualquier programa o actividad de la Conado de Mason y El Departamento de Obras Publicas del Condado de Mason,por motivos de raza,color,origen nacional o sexo,segun to previsto en at Articulo VI de Ley Derechos Civiles de 1964 y los estatutos relacionados. 2022 ANNUAL BRIDGE REPORT REPORT OF ROAD BRIDGE CONDITIONS MASON COUNTY, WASHINGTON County Road Administration Board 2404 Chandler Ct SW Olympia, WA 98502 RE: 2022 Annual Bridge Report Dear Ladies and Gentlemen: We are pleased to provide the 2022 Annual Bridge Report. This report is required under (WAC) 136-20-060, and the reporting period is from mid-2021 to mid-2022, as required by WAC. The report highlights the components of the County bridge inspection program, and includes the following information: • County Bridge Map • Bridge Inventory • Bridge Inspections Discussion • Bridge Findings • Deficient Bridges • Posted Bridges • Scour Evaluation Discussion The report summarizes the Mason County Bridge Programs efforts to maintain and preserve the county's bridges. The Board of County Commissioners has this report available to them during the preparation of the Six Year Transportation Improvement Program. Please contact us if you have questions about this report. Approved By: ike ollins, PE., S. Cou Engin r Reviewed By: 76 ave Smith, PE. MASON COUNTY 2022 ANNUAL BRIDGE REPORT This annual bridge report is prepared by Mason County Public Works Engineering Bridge Team each year to fulfill the requirements of the Washington Administrative Code (WAC) 136-20-060. This WAC requires the County Engineer's report of bridge inspections as follows: "Each county engineer shall furnish the county legislative authority with a written report of the findings of the bridge inspection effort. This report shall be made available to said authority and shall be consulted during the preparation of the proposed six year transportation program revision. The report shall include the county engineer's recommendations as to replacement, repair or load restriction for each deficient bridge. The resolution of adoption of the six year transportation program shall include assurances to the effect that the county engineer's report with respect to deficient bridges was available to said authority during the preparation of the program. It is highly recommended that deficient short span bridges, drainage structures, and large culverts be included in said report." Mason County Public Works 12022 Annual Bridge Report I Page 1 Table of Contents WAC 136-20-060 and Signature Page ......................................................... 1 TableOf Contents ................................................................................... 2 Acronyms .............................................................................................. 3 BridgeLocation Map ................................................................................ 4 Introduction ........................................................................................... 5 BridgeInventory ..................................................................................... 6 BridgeInspections .................................................................................. 7 BridgeFindings ...................................................................................... 8 DeficientBridges .................................................................................... 9 PostedBridges ....................................................................................... 10 ScourEvaluation .................................................................................... 11 Emergency Repairs & Inspections .............................................................. 12 Maintenance Activities ............................................................................. 12 CompletedProjects ................................................................................. 12 CurrentProjects ..................................................................................... 12 Programmed Projects .............................................................................. 12 RecommendedProjects ........................................................................... 14 AppendixA ............................................................................................ 17 Glossary of Bridge Terminology ................................................................. 19 Cloquallurn Creek, built 1994 Mason County Public Works 12022 Annual Bridge Report I Page 2 Acronyms The Following is a list of common acronyms widely used in the bridge inspection field: FADT Average Daily Traffic FC Fracture Critical FHWA Federal Highway Administration FO Functionally Obsolete NBIS National Bridge Inspection Standards SD Structurally Deficient SID Structure Identification Number SR Sufficiency Rating UBIT Under Bridge Inspection Truck WAC Washington Administrative Code WSBIS Washington State Bridge Inventory System WSDOT Washington State Department of Transportation Eddy Evers, built 1996 Mason County Public Works 12022 Annual Bridge Report Page 3 4• COUNTY BRIDGE MAP FCpm:an ek 26 Mary 6f.Knight 51 Malaney Creek eek Pipe Arch 27 Mill Creek 52 Toanerville 'C'"i pit Bridges 2B Mission Creek 1 53 Bear Creek Dewatto ove 29 Mission Creek 2 54 McLane Cove d Schoolhouse 31)Mission Creek 3 55 Schafer Park 8 Herrnans Cloquallum Creek 31 No-Fk Goldsborvugh 56 Skookum Creek 7 Cloqualum Creek 32 Plug Mill Bridge 57 Tahuya River 2 8 Cranberry Creek Pipe Arch 33 Purdy Canyon 58 Rabbit Creek Culvert 9 Crisman 34 Rendsland 59 Rock Creek Bridge i 10 Dayton Box Culverts 35 Rossmaier 60 Danny Walker P 11 Decker Creek 36 Satcloq Bridge 61 Boling Rd Fj 12 Eich Bridge 37 Schumocher Creek 62 Eltendah[Pass 13 Little Skookum 1 38 Stretch Island 63 Blanton Comer 1 14 Little Skookum 2 39 Tahuya Estuary 64 Portman 15 Ever's 40 Tahuya Post Office 65 Deegan Pipe Arch a 16 Finch Creek N 2 41 Union River - 17 Finch Creek N 1 42 Up Gokisboraugh �� r 18 Goldsborough 2 43 Vance Creek Div • 19 Goldsborough 1 44 Hunter Creek t , 20 Gosnell Creek Bridge 45 Weaver Greek 2 • 21 Harstine Island Bridge 46 Weaver Creek 1 • 22 Hliboki Bridge 47 Bch Road 1 • 23 Kennedy Creek 49 Lower Vance Creek. 24 Lower Dewatto Creek 49 Webber r • -� g�J 25 Upper Vance Creek 50 Railroad t' F Je r • . r � r 1 1 rq A 4 � Bridges posted for loads Bridges posted for width • • • �-r t Scour Critical Bridges �r��ti•o rW I.�IX7 C3u1"YGS Deparbrert �w.ati • .ram..r yap pmOducftwLMA"M la-6 5'nR IYamftn Data:r-eb%wy 2t715 Mason County Public Works 2022 Annual Bridge Report Page 4 Introduction This report summarizes Mason County's 2022 Bridge Program. This program forms an integrated and comprehensive strategy to maintain and preserve the county's bridges and road network continuity. The three main goals of the Bridge Program are: ➢ Keep the bridges open and safe for public use. ➢ Preserve the bridge infrastructure by having a formal bridge report for each bridge which contains: inspection history documentation, condition evaluation, and bridge summary data used to maximize bridge life span via maintenance and rehabilitation. ➢ Replace bridges with reliable new structures when repair and/or rehabilitation are not economical or physically feasible. This Bridge Report contains additional information concerning the county's bridge system. For each bridge listed in Appendix A, a report has been submitted to WSDOT for the Washington State Bridge Inventory Systems (WSBIS). As required by WAC 136-20-060, each county engineer in Washington State must submit a written report of findings to the legislative body concerning the county's bridge inspection effort by June 1 of each year. We have compiled a variety of information in the annual update of the Bridge Report to serve the 2022 report requirements. Before adoption of the annual budget, the Board of County Commissioners is required to adopt a Six-Year Plan for Transportation Improvements. WAC136-20-060 also requires that the resolution adopting the Six-Year Program state that this engineer's summary with respect to deficient bridges was available to the Board during preparation of the plan. Rendsland Creek, built 1950 Mason County Public Works 12022 Annual Bridge Report Page 5 Bridge Inventory Mason County Public Works inspects and inventories 69 roadway bridges located within Mason County. (Note: 54 require reporting and 13 are short span). These bridges consist of: • 68 bridges owned by Mason County • 1 bridge owned by the City of Shelton Classified by substructures, the bridges inspected by Mason County are categorized as follows: • 47 Concrete Bridges • 9 Timber Bridges • 5 Timber Composite Bridges • 7 Culverts (Steel — classified as bridges) • 1 Concrete Bridge (City of Shelton) Mason County Bridges by Material a ■Concrete i ❑ ■Timber El Timber Composite 47 ■Culverts(>20') ■Concrete(City of Shelton) 67 ❑1 Mason County Public Works 2022 Annual Bridge Report Page 6 Bridge Inspections Bridge Inspection is performed in accordance with the National Bridge Inspection Standards (NBIS) to conform to 23 CFR 650.3. The NBIS mandates that public agencies inspect and report on all bridges, except short span bridges, at least once every two years. Under these standards, the county is required to document and report the current condition of each bridge, determine the degree of wear and deterioration, and recommend repairs or required service. Mason County Public Works department has been able to inspect and rate each bridge at a minimum inspection frequency of two years, with certain bridges being inspected more frequently. The more frequent inspection and evaluation schedule is established for bridges that are aging, have a long maintenance history, or with high environmental exposure. This program has served the citizens of Mason County with early identification of maintenance needs, resulting in economical repair costs. The inspectors use the NBIS standards to document the current condition of each bridge element listed. The deficiencies are coded to NBIS standards and show the degree of deterioration in various elements—the three primary elements being: • deck, • superstructure, and • substructure As deterioration occurs, the coding values drop and repair order forms are issued to the Mason County Operations & Maintenance (MCOM) group to conduct the proposed repair. In cases where the coding factors drop significantly, recommendations are made for repair, replacement, or rehabilitation by a qualified structural engineer. Bridges with identified deficiencies may be inspected more often. Updated inspection results are forwarded to the WSDOT's Highway and Local Programs Bridge Division, which in turn verifies compliance with the NBIS and reports to the Federal Highway Administration (FHWA). A copy of the Inspection Report is kept in the bridge file at Mason County Public Works. Mason County Public Works 12022 Annual Bridge Report I Page 7 Bridge Findings New bridge deficiencies are found during routine inspections each year. Work items are identified and sent to MCOM group. Some work items are urgent and are repaired quickly, while others are prioritized lower as longer-term maintenance items that will help extend the bridge's service life. MCOM crews concentrate on repairs that will help preserve the service life of the inventory, with an emphasis on safety. Approximately half the bridges are inspected bi-annually. If the underside of the bridge deck cannot be given close or adequate inspection from the ground, then a special inspection using a UBIT is required. During these bridge inspections, inspectors make an in-depth condition evaluation of the bridge structure and document any observable defects. In addition, bridge maintenance crews observe, report, and suggest repairs to bridges. See our list of special inspections (Exhibit A), for details on inspection frequencies and schedules for all UBIT, underwater bridge (UW), and fracture critical inspections (FC). 1 j4 Stretch Island — 2020 Exhibit A Structure ID Bridge Name 2020 UBIT 2021 UBIT 2022 UBIT 2023 UBIT 2024 UBIT Special Insp 08169800 Chapman Cove Mar 28 Mar 28 r 25 2021 FC •00 Harstine Island a . See Bridge Map page 4 for locations Mason County Public Works 12022 Annual Bridge Report I Page 8 Deficient Brides A measure that helps provide a condition overview of each bridge is a rating factor known as the Sufficiency Rating (SR). The SR for the entire inventory provides a comparative look at the health of the bridge inventory from one year to the next. The SR is a score calculated from a multitude of ratings the inspector assigns to the bridge, which are based on the condition of the various components of the bridge. The geometric layout, safety, and importance of the bridge to the traveling public are also factored into the SR. The SR ranges from zero (a bridge that is closed and cannot carry traffic loads) to 100 (a new bridge with no deficiencies). The following chart shows an overview of Mason County's bridge Sufficiency Ratings. 40 35 30 25 ■SR>80 ■80>SR>50 20 ■50>SR>25 15 SR< 25 10 5 AIV-1 0 0 SR>80 80>SR>50 50>SR>25 SR< 25 Mason County Public Works 12022 Annual Bridge Report Page 9 y Posted Brides There is one load restricted bridge in Mason County (Exhibit B). This bridge is posted for load limits, because the standards it was designed to do not meet standards currently in use. The remaining five bridges that require restrictions, per resolution, are due to their narrow width (also known as functionally obsolete). ?4 •' 1F. :A Stretch Island Bridge Exhibit B- Load Restricted Bridges Structure ID Bridge Name Comments Posted For 08072500 _I Stretch Island Girder Flexure-S pan 8 Interior SU4 thru SU7 Exhibit C- Functionally Obsolete Bridges Structure ID Bridge Name Comments ADT / No. of Residences Served ii Carlson One lane Bridge 08619500 Eich Road One lane Bridge 22/ 1 Mason County Public Works 12022 Annual Bridge Report I Page 10 Scour Evaluation In 1988, federal requirements for bridge inspections were updated to include mandatory scour evaluations for all bridges that cross water. Scour Evaluations examine bridge abutments and piers that may be damaged as a result of debris build up or water surging around the structure and eroding foundation soils. The purpose of a scour evaluation is to determine the susceptability of a bridge's foundation to the erosive action of flowing water, excavating and carrying away material from the bridge foundation. A bridge is considered scour critical if it's foundation is unknown or determined to be unstable for observed or calculated scour. The implementation of the mandated scour evaluation program in Washington requires all agencies responsible for bridges to complete scour evaluations. All bridges designated as scour critical require a scour Plan of Action. Mason County has 12 bridges that are determined to be scour critical (Exhibit D). These bridges are monitored during or immediately after high water events. Exhibit D Scour Critical Bridges Structure ID Bridge Name Year Built Scour Codes 1,8149500 Bingham Crook 1960 U—Unknown Foundation an Cave 1950 18369800 • • • . • Elevations kA111111111111111011111111116 EL f8332000 Eich - . . . 1968 U—Unknown Foundation EL 1 : 11 . .ki 1961 U— Unknown Foundation EL ou WIL ori;8803700 Toonerville Bridge . Foundation Elevations IV -10MIN, EL mt8312400 Lower Dewatto Ck 1967 U —Unknown Foundation None of the scour critical bridges have any known issues with scour at this time. Mason County Public Works 12022 Annual Bridge Report I Page 11 EmeLgency Repairs & Inspections No emergency repairs were conducted from mid-2021 to mid-2022. Bridge Maintenance Activities Maintenance and repairs are sometimes necessary to prevent further deterioration of structures to extend their useful life, and to reduce major repair costs in the future. During bridge inspections, maintenance needs are identified and documented. Minor bridge repair work is completed by county road operations and maintenance crews, with major repairs being completed by contract. Typical annual maintenance includes brush cutting, deck and drain cleaning, sign repairs, and guardrail repairs. This year, general maintenance was performed by the leveling of roadway approaches, cleaning decks and drains, brush removal, and crack sealing. Completed Bridge ELoLects Homer Adams Pipe Arch, 30 feet span half pipe with concrete foundations was constructed with county forces in 2021. Highland Dayton Box Culvert 19 feet span was also constructed with county forces in 2021. :k r r - Homer Adams Pipe Arch Mason County Public Works 12022 Annual Bridge Report Page 12 .ra ,A` y I Il � U 'l ' Highland Dayton Box Culvert Current Bridge Projects Both North Shore Road Cady Creek and Great Bend box culverts are planed for 2022. Programmed Bridge Programmed Bridge ELoj'ects Programmed projects are projects that are included in the Six-Year Transportation Improvement Program. Mason County has one programmed bridge projects at this time. Harstine Island - 07996900 This is a 1466 ft long 12 span concrete structure supported by concrete columns, built in 1969. This bridge provides the only roadway access to Harstine Island. The island is home to numerous shellfish operations, residential neighborhoods, 2 state parks, and many acres of timberland; therefore, it is necessary to move overweight equipment across this structure. The structure has deck delamination and spalling in the deck and on the columns with rebar showing. Mason County Public Works 12022 Annual Bridge Report I Page 13 i •. �. .- axis+s- { p. rh i The county obtained a nearly $3 million dollar grant to rehabilitate the bridge deck with a polyester overlay. Work is expected to be completed by 2023. Appendix A 2021— 2022 Mason Count Brid e Inventory rn c Z 3 c 2 0 w tM tM rn a 2 c V � m c. c. F- '% d d M N N m in m cCO) U cn d o 0 5 1 08149500 BINGHAM CREEK 78 24 68 1960 8/2021 24 1437 2 08600900 CAMPBELL CK PIPE ARCH 26 35 98 1993 5/2020 24 3036 3 08369200 CARLSON 31 16 77 FO 1984 4/2020 24 16 4 08169800 CHAPMAN COVE 93 25 69 1950 3/2021 12 257 5 08619600 1 HERMANS OLD SCHOOLHOUSE 69 33 98 1996 4/2020 24 627 Mason County Public Works 2022 Annual Bridge Report Page 14 6 08619700 HERMANS CLOQUALLUM CR BR 73 33 98 1996 4/2020 24 627 7 08614700 CLOQUALLUM CREEK 64 34 98 1994 5/2021 24 627 8 08601100 CRANBERRY CK PIPE ARCH 25 40 94 1993 4/2020 24 1783 9 08369800 CRISMAN 24 25 87 1954 7/2021 24 86 10 08564000 DAYTON BOX CULVERTS 40 36 98 1988 10/2020 24 1777 11 08080600 DECKER CREEK 26 24 68 1949 4/2020 24 149 12 08332000 EICH BRIDGE 29 16 59 FO 1968 7/2021 12 22 13 08230300 L'TE SKOOKUM 1 23 * 22 69 1925 5/2021 24 296 14 08233000 UTE SKOOKUM 2 20 * 22 69 1925 5/2021 24 296 15 08619500 EVER'S 354 32 88 1996 4/2021 24 588 16 08803800 FINCH CREEK 2-2009 31 28 99 2009 11/2020 24 184 17 08120600 FINCH CREEK N 1 20 * 19 71 1956 4/2021 24 245 18 08192400 GOLDSBOROUGH 2 122 24 73 1956 5/2021 24 1777 19 08321900 GOLDSBOROUGH 1 100 30 79 FO 1977 3/2021 24 6167 20 08709800 GOSNELL CREEK BRIDGE 40 18 94 2003 5/2020 24 36 21 07996900 HARSTINE ISLAND BRIDGE 1466 24 1 27 1969 4/2021 24 1 2155 22 08169100 HLIBOKI BRIDGE 52 14 71 FO 1961 7/2021 12 62 23 08438600 KENNEDY CREEK 136 20 81 1917 4/2020 24 72 24 08312400 LOWER DEWATO CK 55 24 73 FO 1967 11/2020 24 50 25 08132500 UPPER VANCE CR. 140 26 88 1986 4/2020 24 110 26 08279900 MARY M. KNIGHT 30 18 77 FO 1970 4/2020 24 148 27 08340800 MILL CREEK 180 28 90 1971 3/2021 24 879 28 08588400 MISSION CREEK 1 59 28 78 1991 11/2020 24 827 29 08486200 MISSION CREEK 2 30 29 76 1968 9/2021 24 671 30 08588500 MISSION CREEK 3 59 28 72 FO 1990 3/2020 24 950 31 08232300 NO FK GOLDSBOROUGH 40 19 62 FO 1958 7/2021 12 191 32 08614800 PLUG MILL BRIDGE 53 29 92 1994 4/2020 24 37 .0 d C E J >, N a> v U = O O v 7 C J O d 41 d V v d m p d d w Q Q CrF- m (n m cn U fn LL Q 33 08292200 PURDY CANYON 20 * 27 69 1959 5/2020 24 494 34 08259500 _ RENDSLAND 53 24 62 1950 8/2021 12 526 35 08108000 ROSSMAIER 60 24 80 1963 4/2020 24 149 36 08717700 SATCLOQ BRIDGE 22 28 99 2000 4/2020 24 132 37 08709700 SCHUMOCHER CR BRIDGE 63 40 99 2002 3/2021 24 490 38 08072500 STRETCH ISLAND 361 24 43 FO 1920 9/2020 24 385 39 08303700 TAHUYA ESTUARY 125 24 65 1961 11/2020 24 513 40 08304300 TAHUYA POST OF. 20* 24 74 1963 8/2021 24 513 41 08268300 UNION RIVER 65 38 96 1987 11/2020 24 3440 42 08252600 UP GOLDSBOROUGH 49 19 60 FO 1966 11/2020 24 191 Mason County Public Works 2022 Annual Bridge Report I Page 15 43 08161500 VANCE CREEK DIV 70 23 64 1959 6/2021 12 494 44 08882900 HUNTER CREEK 137 31 90 2016 5/2020 24 494 45 08185100 WEAVER CREEK 2 49 24 80 1966 4/2020 24 73 46 08839500 WEAVER CREEK 12012 70 34 99 2012 3/2020 24 494 47 08717800 EICH ROAD 1 29 15 81 2004 7/2021 24 22 48 08239700 LOWER VANCE CR. 103 24 73 1963 11/2020 24 494 49 08404300 WEBBER 145 24 79 1967 4/2020 24 376 50 08379000 RAILROAD 125 38 97 1978 3/2021 24 4134 51 08740400 MALANEY CREEK 20 * 35 95 2005 11/2020 24 3844 52 08803700 TOONERVILLE BRIDGE 30 20 66 SD 1995 8/2021 12 1050 53 08770900 BEAR CREEK/ DEWATTO 33 30 100 2008 8/2021 24 79 54 08760400 MCLANE COVE 2008 110 36 99 2008 4/2020 24 835 55 08608000 SCHAFER PARK BRIDGE 160 28 98 1993 11/2020 24 376 56 08799100 SKOOKUM CREEK 83 45 99 2006 9/2020 24 2034 57 08803900 TAHUYA 2 2009 116 40 95 2009 8/2021 24 2558 58 08823700 RABBIT CREEK CULVERT 25 28 95 2010 10/2020 24 32 59 08863500 ROCK CREEK 18 * 26 76 1952 6/2021 24 897 60 08857700 DANNY WALKER 18 * 22 91 1954 8/2021 24 84 61 08863600 BOLING RD 18 * 28 94 1971 6/2021 24 36 62 08857800 ELFENDAHL PASS 38 32 99 2013 8/2021 24 65 63 08863400 BLANTON CORNER 18 * 30 94 1971 6/2021 24 132 64 08857600 PORTMAN 16 22 96 1954 8/2021 24 86 65 08918500 DEEGAN PIPE ARCH 60 22 100 2020 1/2021 24 187 66 SHELTON VALLEY BOX CULV 17* 22 2020 24 67 HOMER ADAMS PIPE ARCH 31 20 2021 24 68 HYLAND DAYTON BOX CULV 19* 24 2021 24 69 08493300 7T" &GOLDSBOROUGH CR 61 28 78 FO 1978 5/2020 24 6000 Note: * - Short Span Bridges FO — Functionally Obsolete Glossary of Bridge Terminology Abutment—a substructure supporting the end of a single span, or the extreme end of a multi- span super-structure and, in general, retaining or supporting the approach fill. Backwall—the top-most portion of an abutment functioning primarily as a retaining wall to contain approach roadway fill. Bent—a supporting unit of the beams of a span made up of one or more column or column -like members connected at their top-most ends by a cap, strut, or other horizontal member. Bracing—a system of tension or compression members, or a combination of these, connected Mason County Public Works 12022 Annual Bridge Report I Page 16 3. to the parts to be supported or strengthened by a truss or frame. It transfers wind, dynamic, impact, and vibratory stresses to the substructure and gives rigidity throughout the complete assemblage. Cap—the horizontally-oriented, top-most piece or member of a bent sewing to distribute the beam loads upon the columns and to hold the beams in their proper relative positions. Chord—in a truss, the upper-most and the lower-most longitudinal members, extending the full length of the truss. Compression—a type of stress involving pressing together; tends to shorten a member; opposite of tension. Culvert—a pipe or small structure used for drainage under a road, railroad or other embankment. A culvert with a span length greater than 20-feet is included in the National Bridge Inventory and receives a rating using the NBI scale. Deck—portion of a bridge that provides direct support for vehicular and pedestrian traffic. Elastomeric pads—rectangular pads made of neoprene, found between the substructures and superstructure, that bears the entire weight of the superstructure. Elastomeric pads can deform to allow for thermal movements of the superstructure. Endwall—the wall located directly under each end of a bridge that holds back approach roadway fill. The endwall is part of the abutment. Fracture critical member—a member in tension or with a tension element whose failure would probably cause a portion of or the entire bridge to collapse. Pier—a structure comprised of stone, concrete, brick, steel, or wood that supports the ends of the spans of a multi-span superstructure at an intermediate location between abutments. A pier is usually a solid structure as opposed to a bent, which is usually made up of columns. Pile—a rod or shaft-like linear member of timber, steel, concrete, or composite materials driven into the earth to carry structure loads into the soil. Pinpile—a series of two-inch-diameter pipes driven in a line into the ground to support the timber planks of a small retaining wall, typically used to prevent erosion under a bridge abutment. Plan of Action—a detailed plan outlining actions needed to be taken by monitoring crews after a high-water event. Post or column—a member resisting compressive stresses, in a vertical or near vertical position. Scour—erosive action of removing streambed material around bridge substructure due to water Mason County Public Works 12022 Annual Bridge Report I Page 17 M _ _ ___= I flow. Scour is of particular concern during high-water events. Short span bridge—these bridges span less than 20 feet. Soffit—the underside of the bridge deck or sidewalk. Spall—a concrete deficiency wherein a portion of the concrete surface is popped off from the main structure due to the expansive forces of corroding steel rebar underneath. This is especially common on older concrete bridges. Stringer—a longitudinal beam (less than 30' long) supporting the bridge deck, and in large bridges, framed into or upon the floor beams. Sufficiency rating—the sufficiency rating is a numeric value from 100 to 0. The sufficiency rating is the summation of four calculated values: Structural Adequacy and Safety, Serviceability and Functional Obsolescence, Essentiality for Public Use, and Special Reductions. Substructure—the abutment, piers, grillage, or other structure built to support the span or spans of a bridge superstructure, and distributes all bridge loads to the ground surface. Includes abutments, piers, bents, and bearings Superstructure—the entire portion of a bridge structure which primarily receives and supports traffic loads and in turn transfers the reactions to the bridge substructure; usually consists of the deck and beams or, in the case of a truss bridge, the entire truss. Tension—type of stress involving an action which pulls apart. Trestle—a bridge structure consisting of beam spans supported upon bents. Trestles are usually made of timber and have numerous diagonal braces, both within each bent and from bent to bent. Wingwall—walls that slant outward from the corners of the overall bridge that support roadway fill of the approach. Mason County Public Works 12022 Annual Bridge Report I Page 18