HomeMy WebLinkAbout2021/09/13 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
September 13, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of Health 20-
03.3, in-person attendance is restricted.
Our Commission meetings are live streamed at http://masonwebtv.com/and we will accept public comment
via email dlz(cDco.mason.wa.us; or mail to Commissioners Office,411 North 5'h Street, Shelton,WA 98584;
or call 360-427-9670 ext.419. If you need to listen to the Commission meeting via your telephone, please
provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the
meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 13, 2021
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
Monday and Thursday
8:00 A.M. Area Command Meeting*
Public Works Meeting Room A
100 Public Works Way
`This is being noticed as a Special Commission Meeting because a quorum of the Mason County
Commission may attend this event and notification is provided per Mason County Code Chapter
2.88.020 - Special Meetings
Monday, September 13, 2021
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Veterans Advisory Board Interviews
9:15 A.M. Support Services — Frank Pinter
10:00 A.M. Auditor's Office — Leo Kim
10.15 A.M. Community Services — Dave Windom
10A5 A.M. BREAK
10:50 A.M. WSU Extension Office — Dan Teuteberg
Commissioner Discussion — as needed
Tuesday, September 14, 2021
10:00 A.M. Executive Session — RCW 42.30.110 (1)(g) County
Administrator Interviews
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 09/10/21 at 8:10 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
°pvti Mason County Support Services Department Budget Management
Street 411 North 5 th Commissioner Administration
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
�xcf Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
September 13, 2021
• Specific Items for Review
o ARPA funding- Frank
o Disposition of two Public Works parcels (Highway 101/102)— Frank
o Review of lobbyist contract— Frank
o Discuss replacement of DEM/IT/Parks Manager- Frank
o PUD privilege tax resolution —Diane
o Contract with Mason Health —Nichole
o August Financial Report—lenn
• Commissioner Discussion
J:\DLZ\Briefing Items\202I\2021-09-13.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: September 13, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Public Utility District Privilege Tax
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The state collects a 2% excise tax, plus .02% per kilowatt-hour of self-generated
energy, on all PUDs in lieu of property taxes. The unrestricted revenue is distributed
from the state to counties. The county treasurer further distributes to cities or towns
within the county according to the manner the county legislative body deems "most
equitable" (RCW 54.28.090). However, the statute specifies that each city and town
within the county must receive an amount equal to at least .75% of the PUD's gross
revenues received from the sale of electricity within that city or town.
The County adopts a resolution annually for distribution of the tax and staff is
recommending a resolution be adopted directing the Treasurer to distribute the tax, in
accordance with the above formula, on an on-going basis.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION: Place the resolution on the September
28 agenda directing the Treasurer to distribute the PUD Privilege Tax.
Briefmg Summary 8/30/2021
PUBLIC UTILITY DISTRICT (PUD) PRIVILEGE TAX
i
Quick Summary i
• The state imposes a 2%excise tax,plus 0.02%per kilowatt-hour of self-generated energy,on all
public utility districts(PUDs)in lieu of property taxes.
Revenues are shared with counties,cities,and towns.
• Revenues are unrestricted and may be used for any lawful government purpose. j
I
RCW:54.28.020(1)
{
All property owned by public utility districts (PUDs), like all other government-owned property, is exempt
from property taxes. However,since 1941 public utility districts (PUDs) have been subject to an excise
tax in lieu of property taxes. This tax is levied for the privilege of operating facilities for generating and
distributing electricity.
The state imposes an excise tax rate of 2%of the gross revenue derived from the sale of distribution of power,
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plus 0.02%per kilowatt-hour67 of the wholesale value of self-generated energy for resale or distribution to
consumers by a district(RCW 54.28.020(1)).These revenues are shared with counties and other local taxing
districts as described below. j
There is also an additional 0.14%excise tax on the PUD's gross revenue(RCW 54.28.020(2)),but those
revenues are deposited to the state general fund and are not shared with local governments.
This tax is computed and collected by the Department of Revenue. Of the portion under RCW 54,28,020(1) i
that is shared with local governments,41.6%of the revenues are deposited to the state general fund,
primarily for the benefit of public schools(RCW 54.28.040 and RCW 54.28.050(1)).The remainder of the 2%
base excise tax is distributed to the county or counties in proportion to the gross revenue from sales made i
within each county,while the 0.02%kilowatt-hour tax is distributed to the county or counties in which the
generating facilities are located. j
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The county treasurer,in turn, must further distribute those funds to the county general fund,county road
district,and each city or town within the county62 according to the manner the county legislative body deems
most equitable"(RCW 54,28.090). However,the statute specifies that each city and town within the county
must receive an amount equal to at least 0.75%of the PUD's gross revenues received from the sale of ;
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electricity within that city or town. j
There is a separate excise tax for certain thermal electric generating facilities located on a federal reservation }
under RCW 54.28.025,which has a different population-based revenue-sharing formula under RCW 54.28.055.
The thermal generating facilities tax is distributed to counties,cities,library districts,and fire protection districts.
I
61 Rather than"0.02%per kilowatt-hour,"the statute actually reads"five percent of the first four mills per kilowatt-hour."
A"mill"is an older term referring to 1/1,000th of a currency unit.Four mills is equivalent to 4/1,000,or.004.Five percent
(05)of.004 equals 0.0002 or 0.02%.
62 The statute says the county must distribute the money to"each taxing district in the county,other than school
districts."RCW 54.28.010 defines"taxing district"to mean counties,titles,towns,school districts,and road districts. i
Revenue Guide for Washington Cities and Towns I NOVEMBER 2020 138
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Nichole Wilston
DEPARTMENT: Support Services EXT: 643
BRIEFING DATE: 9/13/21
PREVIOUS BRIEFING DATES: NA
If this is a follow-up briefing, please provide only new information
ITEM: Approval to renew contract with Mason General Hospital with an end date of
December 31, 2026. Services provided are Hepatitis B vaccinations, Respirator FIT
Medical Reviews, associated supplies. The Hepatitis B Vaccination per dose will cost
$144.90. For an employee to receive the entire series of three (3) doses is $434.70 per
employee. For services involving Respirator Fit Testing it will cost $21 per employee for
the Respirator FIT Testing Administration and Review and $4 for Fit Testing Supplies.
EXECUTIVE SUMMARY: WAC 296-823-13005 and WAC 296-823-17005 require Mason
County to provide hepatitis B vaccinations, respirator FIT medical reviews and annual
testing, blood borne testing and documentation. The contract with Mason General
Hospital covers requirements that cannot be done by county staff. Employees needing
this are, but not limited to, Deputies, Corrections Deputies, Detention Officers, Utilities
& Waste Landfill Attendants & CS&W Operators, Facilities & Parks, and Environmental
Health Septic Tank Inspectors. Special Funds will be billed for their employees.
BUDGET IMPACTS: This is budgeted in the Human Resources budget.
RECOMMENDED OR REQUESTED ACTION: Approval to renew the Mason General
contract with an end date of December 31, 2026 for hepatitis B vaccines and respirator
FIT medical reviews, and supplies and authorize the Chair to sign the contract.
ATTACHMENTS: Mason General Hospital Contract
MASON COUNTY
and
MASON GENERAL HOSPITAL and FAMILY OF CLINICS
PROFESSIONAL SERVICES CONTRACT
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as"COUNTY" and Public Hospital District No. 1 of Mason County dba Mason Health, referred
to as"CONTRACTOR."
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Hepatitis
B vaccinations and Respiratory Fit medical reviews for County employees; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid
services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be
made by COUNTY, the parties agree to the following:
SPECIAL CONDITIONS
Safeguarding Personal Information:
1. Personal information collected, used or acquired in connection with this CONTRACT shall
be used solely for the purposes of this CONTRACT. The CONTRACTOR agrees not to
release, divulge, publish, transfer, sell or otherwise make known personal information
without the express written consent of COUNTY or as provided by law.
2. CONTRACTOR agrees to implement physical, electronic and managerial safeguards to
prevent unauthorized access to personal information maintained by CONTRACTOR. The
COUNTY reserves the right to monitor, audit or investigate the use of personal information
collected, used or acquired by the CONTRACTOR through this CONTRACT to the extent
required by law, the CONTRACTOR shall certify the return or destruction of all personal
information upon expiration of this CONTRACT.
3. Any breach of this condition may result in termination of the CONTRACT pursuant to
"Termination for Default" as set forth below and the demand for return of all records in
connection with this CONTRACT. The CONTRACTOR agrees to indemnify and hold the
COUNTY harmless for any damages related to the CONTRACTOR'S unauthorized use
or disclosure of personal information.
4. The provisions of this Section shall be included in any of CONTRACTOR'S subcontract(s)
relating to the services provide under this CONTRACT.
5. "Personal Information" shall mean non-publicly available information identifiable to any
person, including, but not limited to, information that relates to a person's name, health,
finances, education, business, use or receipt of governmental services or other activities,
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addresses, telephone numbers, social security numbers, driver's license numbers, other
identifying numbers, and any financial identifiers. Personal Information includes "Protected
Health Information"as set forth in 45 CFR §160.103 as currently drafted and subsequently
amended or revised and other information that may be exempt from disclosure to the public
or other unauthorized persons under either Chapter 42.56 RCW, 42 USC §§1320 et seq.,
42 CFR Part 2, Chapters 70.02, 70.24. 70.96A and 71.05 RCW or other state and federal
statutes and regulations governing confidentiality or disclosure.
GENERAL CONDITIONS
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
The performance period for this CONTRACT will start on the date of last signature and will end
December 31, 2026
Services Outside of Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties.
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for a
period of up to one year, and for a total of no longer than four years.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of employer-
employee. All payments made hereunder and all services performed shall be made and
performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits,
or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR
represents that he/she/it maintains a separate place of business, serves clients other than
COUNTY, will report all income and expense accrued under this CONTRACT to the Internal
Revenue Service, and has a tax account with the State of Washington Department of Revenue
for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs,
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attorneys' fees or costs incurred by reason of claims or demands because of breach of the
provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State
income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY
to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by
the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar
year in accordance with the applicable IRS regulations. It is the responsibility of the
CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and
the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise
Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest
any employment rights whatsoever and shall not be deemed to guarantee any employment of
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of
any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth
in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment
shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the month,
and the total dollar payment requested, so as to comply with municipal auditing requirements.
Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit"B" or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee(hereinafter referred to as the"Administrative
Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by
the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall,
upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than
monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set
forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within
the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from
amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to
perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a
breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly
gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and
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in no case more than ten (10) days after it determines to withhold amounts otherwise due. A
determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action
required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord
with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance
with any determination of the Administrative Officer which has become conclusive under this
clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the
following actions: (1) cure any failure or default, (2)to pay any amount so required to be paid and
to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or
incurred from amounts due or to become due the CONTRACTOR. In the event the
CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages
shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but
not limited to those pertaining to payment of wages and working conditions, in accordance with;
the Americans with Disabilities Act of 1990; and the Contract Work Hours and Safety Standards
Act providing for weekly payment of wages, minimum overtime pay, and providing that no laborer
or mechanic shall be required to work in surroundings or under conditions which are unsanitary,
hazardous, or dangerous to health and safety as determined by regulations promulgated by the
Federal Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop an
interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's
interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of
COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed
judgment as to whether or not COUNTY's interest may be compromised in any manner by the
existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR
to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this
CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race,color, creed, religion, national origin,sex,sexual
orientation, age, marital status, disability, or veteran status, except where such constitutes a bona
fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR
shall take affirmative action to insure that applicants are employed, and treated during
employment, without regard to their race, color, creed, religion, national origin, sex, age, marital
status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide
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occupational qualification. Such action shall include, but not be limited to: advertising, hiring,
promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection
for training including apprenticeship, and participation in recreational and educational activities.
In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY, as required
by law or an order entered by a court after having acquired jurisdiction over COUNTY.
CONTRACTOR shall immediately give to COUNTY notice of any public records request orjudicial
proceeding seeking disclosure of such information. CONTRACTOR agrees that upon receiving
any request pursuant to the Public Records Act for public access to or disclosure of any
confidential information as defined by this agreement of COUNTY's in CONTRACTOR's
possession or control, CONTRACTOR will notify COUNTY of such request and provide at least
5 days written notice of such request prior to public disclosure of the documents. CONTRACT
may take such efforts to assert or exercise any rights available to COUNTY under the Act to
prevent or limit such public disclosure or access at COUNTY's sole and exclusive expense.
CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees
from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys'
fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's
Auditor's Office. Such review may occur with or without notice and may include, but is not limited
to, on-site inspection by COUNTY agents or employees, inspection of all records or other
materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and
all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6)years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
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notice is given to CONTRACTOR,then CONTRACTOR agrees to notify the Administrative Officer
as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of
evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5)days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this
paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR
liable for damages to COUNTY.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs,for any personal injury,for any bodily injury, sickness,disease
or death and for any damage to or destruction of any property(including the loss of use resulting
therefrom)which 1)are caused in whole or in part by any act or omission, negligent or otherwise,
of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors
and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting
from, or in connection with performance of this CONTRACT; or 3) are based upon
CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of
COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the negligence of the
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to the COUNTY to
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enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation shall
not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Human
Resources Manager and his or her designee, as COUNTY's representative, hereinafter referred
to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any
auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Nichole Wilston,
Risk & Safety Compliance Manager
Mason County Human Resources
411 N 5tn Street
Shelton, WA 98584
Phone: 360-427-9670 x643
E-mail: nwilston@masoncountywa.gov
CONTRACTOR's Primary Contact's Information:
Primary Billing Contact: Tina Brown
Director, Business Office
Mason General Hospital & Family of Clinics
901 Mountain View Drive
PO BOX 1668
Shelton, WA 98584
Phone: 360-427-9573
Fax: 360-427-9597
Email: tibrownpmasongeneral.com
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Primary Operations Contact: Mark Batty
Chief Operations Officer
Same Address
Phone: 360-427-9560
Fax: 360-427-1921
Email: mbatty@masongeneral.com
Primary Contract Signer: Rick Smith
Chief Financial Officer
Same Address
Phone: 360-432-3260
Fax: 360-427-1921
Email: rsmith@masongeneral.com
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except
service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer
under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery
services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations'of the CONTRACT or
becomes insolvent or Is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR
shall not be entitled to receive any further payments under the CONTRACT until all work called
for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s)
shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased
costs for completing the work, and all damage sustained, or which may be sustained by COUNTY
by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as
if the notice of termination had been Issued pursuant to the Termination for Public Convenience
paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion that such termination is in the interests of COUNTY. Whenever the CONTRACT
is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for
actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B
8
Compensation. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during
the term, whether for default or convenience, shall not constitute breach of CONTRACT by
COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion,that such termination is necessary due to a decrease in available funding including
State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this
paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall. be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or.other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entified to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has given
COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the
act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written
Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes
additional compensation or extension of time is due, the nature of the cost involved, and insofar
as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily
records of the work performed, labor and material used, and all costs and additional time claimed
to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given
COUNTY a detailed written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting documents
evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any
other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief(including specific performance), or any other remedy
available from a judge, including expenses, costs and attorney fees to the prevailing party and
pre-award interest, but shall not have the power to award punitive damages. The decision of the
arbitrator shall be final and binding and an order confirming the award or judgment upon the award
may be entered in any court having jurisdiction. The parties agree that the decision of the
9
arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented
or pled before the arbitrator. At the request of either party made not later than forty-five(45)days
after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation,
which shall not delay the arbitration hearing date; provided, that either party may decline to
mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of
the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the
State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT.
shall be governed by the laws of the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid,such invalidity shall not affect other terms, conditions or applications
which can be given effect without the invalid term, condition or application. To this end, the terms
and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget(OMB)circulars and federal and state executive orders.
B. Exhibit C Insurance Requirements
C. Special Conditions
D. General Condition
E. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
Public Hospital District No. 1 BOARD OF COUNTY COMMISSIONERS
10
MASON COUNTY,WASHINGTON
Rick Smith, Chief Financial Officer `��-Keyii4 Shutty, Chai;
Dated: f�8 1.S' ��Zl Dated:
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
11
EXHIBIT A
SCOPE OF SERVICES
CONTRACTOR will provide the following occupational health medical services to COUNTY
Employees:
1. Hepatitis B Series Vaccination as required by WAC 296-823-13005.
2. A copy of the employee's hepatitis B vaccination status, including the dates of all
the hepatitis B vaccinations shall be sent to Mason County Human Resources in
a confidential marked envelope to be put in the employee's medical file, as
required by WAC 296-823-17005.
3. Confidential mail should be clearly marked and mailed to:
Mason County Human Resources
411 N 5th Street
Shelton, WA 98584
4. Employee Respirator Fit Medical Review including written recommendation to
employer and employee in accordance with WAC 296-842-14005.
5. Employee Respirator Fit Testing and provide appropriate testing supplies in
accordance with WAC 296-842-15005.
COUNTY'S Human Resources will provide employees with the Hepatitis B Vaccination
Consent/Declination Form as well as the Medical Screening Form for Respirators prior to
employees arriving at Mason General Hospital to receive their vaccination and/or Respirator Fit
Test.
COUNTY'S Human Resources will provide CONTRACTOR with the names of the employees that
need a Hepatitis B Series Vaccination, an Employee Respirator Fit Medical Review and or Fit
Testing.
No other COUNTY Department may schedule or obtain copies of employee's records on behalf
of COUNTY'S Human Resources.
Should there be a staff change in COUNTY'S Human Resources, COUNTY will promptly notify
CONTRACTOR. The current Staff is:
Mason County Support Services
Human Resources
Frank Pinter, Support Services Director 360-427-9670 x530 fpinter@masoncountywa.gov
Dawn Twiddy, HR Manager 360-427-9670 x422 dawnt@masoncountywa.gov
Nichole Wilston, Risk& Safety-Compliance Manager 360-427-9670 x643 nwilston@masoncountywa.gov
Meghan Andrews, Personnel Analyst 360-427-9670 x290 meghana cDmasoncountywa.gov
12
EXHIBIT B
COMPENSATION
A. Compensation:
CONTRACTOR will be compensated for actual services rendered.
CPT 90746 Hepatitis B Vaccination (each dose) $105.00
CPT 90471 Immunization Administration (per injection) $ 39.90
CPT 94799 Respirator Fit Testing —Administration & Review $ 17.00
Fit Testing Supplies $ 4.00
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; a list of employees with CPT
code or description and any associated supply charge for each amount being billed per employee;
invoice total; and any additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Mason County Human Resources
Nichole Wilston, Risk &Safety Compliance Manager
411 N 51h Street
Shelton, WA 98584
Phone: 360-427-9670 ext 643
Fax: 360-427-8439
Email: nwilston@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice
13
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office"Commercial General
Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent.
Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must
be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and
property damage, including without limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
4. Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain
professional liability insurance that covers the services to be performed in connection with this
CONTRACT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy
inception date, continuity date, or retroactive date must be before the effective date of this
agreement and Consultant agrees to maintain continuous coverage through a period no less than
three years after completion of the services required by this CONTRACT.
5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall
provide coverage at least as broad as specified for the underlying coverages. Such policy or
policies shall include as insureds those covered by the underlying policies, including additional
insureds. Coverage shall be"pay on behalf',with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to COUNTY for injury to employees of
CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided
is subject to approval of COUNTY following receipt of proof of insurance as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5)days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20
10 with an edition date prior to 2004. CONTRACTOR also agrees to require all subcontractors,
and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter
"indemnifying parties") to comply with these provisions.
14
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior
to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5 CONTRACTOR agrees upon request by COUNTY to provide complete, certified copies of any
policies required within 10 days of such request. COUNTY has the right, but not the duty,to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall
be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR.
Any actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party to
self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-
insured retention,the self-insured retention must be declared to the COUNTY. The COUNTY may
review options with CONTRACTOR,which may include reduction or elimination of the self-insured
retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this CONTRACT.
This obligation applies whether or not the CONTRACT is canceled or terminated for any reason.
Termination of this obligation is not effective until COUNTY executes a written statement to that
effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance
with limits of liability that exceed the required limits or coverage that is broader than as outlined
above, those higher limits and broader coverage shall be deemed to apply for the benefit of any
person or organization included as an additional insured and those limits shall become the
required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
15
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements
shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating
of A-:VI 1.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of cancellation of
any required policy or of any material alteration or non-renewal of any such policy, other than for
non-payment of premium. CONTRACTOR shall assure*that this provision also applies to any of
its employees, agents or subcontractors engaged by or on behalf of CONTRACTOR in relation to
this CONTRACT.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety(90)days advance
written notice of such change. If such change results in substantial additional cost to the
CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Speck
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
16
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: September 13, 2021
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: August 2021
EXECUTIVE SUMMARY: Review of Cash Balances, and Budget to Actual Revenues and
Expenditures for all County Funds through August 2021.
BUDGET IMPACTS: Budget to Actual Comparison of 2020 & 2021
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: August 2021
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\202 I\Briefmg Summary 9.13.2021 -August 2021
Financial Report.doc
�P�oN coUNr
A
MASON COUNTY MONTHLY
,,Yil J FINANCIAL REPORT AUGUST 2021
J:\Financi2ls\2021 Financials\2021 August Financial Report.xlsx 1
1
MASON COUNTY MONTHLY FINANCIAL
,xs, REPORT AUGUST 2021
2020 vs 2021 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2020 Budget Collected Uncollected %2020 2021 Budget Collected Uncollected %2021 Actual dif 2020
Through End Through End vs 2021
of Month Revenue of Month Revenue
WSU Extension 20,500 11,937 (8,563) 58% 23,500 15,122 (8,378) 64% 3,185
Assessor 7,000 17,085 10,085 244% 7,000 12,688 5,688 181% (4,397)
Auditor 1,198,700 1,012,067 (186,633) 84% 1,130,017 770,205 (359,812) 68% (241,863)
Emergency Management 64,648 4,968 (59,680) 8% 121,585 1,020 (120,565) 1% (3,948)
Facilities&Grounds - 5,275 5,275 0% 767 767 0% (4,508)
Human Resources - - - 0% 850 850 0% 850
Clerk 328,058 144,432 (183,626) 44% 366,348 162,485 (203,863) 44% 18,052
Commissioners - - - 0% 725 725 0% 725
Support Services 700 460 (240) 66% 700 2,487 1,787 355% 2,027
District Court 978,652 627,943 (350,709) 64% 1,036,026 806,425 (229,601) 78% 178,482
Community Development 1,790,810 1,517,827 (272,983) 85% 2,177,600 2,193,909 16,309 101% 676,082
Historical Preservation - 0% 76,000 66,725 (9,275) 88% 66,725
Parks&Trails 44,000 7,308 (36,692) 17% 44,000 15,913 (28,087) 36% 8,605
Juvenile Court Services 1,161,972 807,963 (354,009) 70% 1,161,438 941,684 (219,754) 81% 133,721
Prosecutor 192,951 114,738 (78,213) 59% 248,575 120,353 (128,222) 48% 5,616
Child Support Enforcement 209,515 120,972 (88,543) 58% 159,126 60,507 (98,619) 38% (60,465)
Coroner 35,000 24,640 (10,360) 70% 35,000 41,440 6,440 118% 16,800
Sheriff 1,126,875 738,178 (388,697) 66% 1,000,835 708,553 (292,282) 71% (29,626)
Indigent Defense 204,767 140,573 (64,194) 69% 260,423 177,506 (82,917) 68% 36,933
Superior Court 68,927 28,560 (40,367) 41% 78,656 89,383 10,727 114% 60,823
Family Court 2,500 1,824 (676) 73% 2,500 2,016 (484) 81% 192
Therapeutic Court 610,884 278,090 (332,794) 46% 720,875 214,055 (506,820) 30% (64,035)
Murder Expenditures - - - 0% - - 0% -
Treasurer 26,348,450 16,637,453 (9,710,997) 63% 26,206,041 19,243,913 (6,962,128) 73% 2,606,460
Non Departmental 3,956,682 2,019,192 (1,937,490) 51% 4,303,486 2,933,941 (1,369,545) 68% 914,749
Motor Pool 0% 447,202 1 314,145 (133,057) 70% 314,145
Totals $ 38,351,591 1 $ 24,261,487 1 $ (14,090,104) 63% 1 $ 39,606,933 1 $ 28,896,817 $ (10,710,116) 73% 4,636,330
Unaudited "Benchmark for Month is 66.67%
J:\Financials\2021 Financials\2021 August Financial Report.xlsx 2
MASON COUNTY MONTHLY FINANCIAL
REPORT UGUS�/ 2021
Treasurer Department Receipts
Treasurer#001-260-000 2020 Budget 2020 YTD This Month %2020 2021 Budget 2021 YTD This Month %2021
REAL&PERSONAL PROPERTY TAXES 10,383,385 5,929,729 84,984 57% 11,546,496 6,730,786 84,995 58%
SALES TAX TITLE PROPERTY - - 0 0% - 1,656 1,656 0%
LOCAL RETAIL SALES&USE TAX 6,000,000 4,202,715 702,582 70% 6,250,000 5,413,218 800,707 87%
LOCAL PUBLIC SAFETY-CITY 37,000 31,948 4,263 86% 37,000 33,835 4,382 91%
CRIMINALJUSTICE 600,000 518,050 81,377 86% 750,000 632,239 91,730 84%
LEASEHOLD EXCISE TAX 35,000 20,331 7,323 58% 26,000 22,873 7,606 88%
FOREST EXCISE TAX 225,000 222,449 197,662 99% 100,000 183,617 33,892 184%
FRANCHISE FEES 520,000 363,279 79,579 70% 500,000 359,286 44,518 72%
PAYMENT IN LIEU OF TAX/B OF L 289,000 314,361 0 109% 315,000 331,886 0 105%
PUD PRIVILEGE TAX 725,000 734,058 0 101% 735,000 768,144 0 105%
DNR OTHER TRUST 2 100 104 0 104% 100 265 0 265%
LE&CJ LEG 1 TIME COSTS 0% - 255,892 0 0%
CITY-COUNTY ASSISTANCE 1,415,000 638,597 0 45% 1,415,000 966,506 0 68%
DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0%
CRIMINALJUSTICE-COUNTIES 680,000 562,062 0 83% 700,000 577,015 0 82%
ADULT COURT COST-JUVENILE OFFE 5,000 3,273 402 65% 5,000 2,773 382 55%
CRIMINAL JST-MARIJUANA ENFORCE 85,000 42,474 0 50% 85,000 42,820 0 50%
DUI-OTHER CRIMINAL JUSTICE A 15,400 11,490 0 75% 14,500 12,972 0 89%
LIQUOR/BEER EXCISE TAX 116,920 105,483 0 90% 125,000 122,563 0 98%
LIQUOR CONTROL BOARD PROFITS 205,000 100,365 0 49% 200,000 100,141 0 50%
IN LIEU OF-CITY OF TACOMA 190,000 31,951 0 17% 190,000 137,659 0 72%
TREASURER'S FEES - 23 0 0% - 38 0 0%
PAYMNT FOR SRVCS-MASON LK DIST 475 360 360 76% 360 360 0 100%
PAYMNT FOR SRVCS-SPENCER LK FND - 145 0 0% 100 145 145 145%
PAYMNT FOR SRVCS-ISLAND LK FND 120 290 0 242% 100 100 0 100%
CHARGES FOR SRVCS-MACECOM 1,300 1,324 0 102% 1,325 1,372 0 104%
RETURNED REMITTANCE(NSF)FEES 2,400 1,560 80 65% 2,500 1,400 80 56%
REET COLLECTION FEES 100,000 79,979 15,123 80% 100,000 123,146 24,568 123%
REET COLLECTIONS COSTS 9,000 5,483 773 61% 9,000 6,588 880 73%
TREAS.FIRE PROTECTION ASSESSM 15,000 9,985 167 67% 15,000 10,248 133 68%
3
Treasurer Department Receipts
Treasurer#001-260-000 2020 Budget 2020 YTD This Month 'A 2020 2021 Budget 2021 YTD This Month %2021
TREAS OTHER WORD PROCESSING 575 84 2 15% 425 83 1 19%
PUBLIC DISCLOSURE CHGS SRVCS 5 - 0 0% 5 - 0 0%
DATA PROCESSING SERVICES - 106 0 0% - 100 0 0%
GAMBLING TAX PENALTY - 200 100 0% - 450 150 0%
REAL&PERSONAL PENALTY 350,000 261,415 17,174 75% 350,000 228,777 18,147 65%
PERSONAL PROP FILING PEN 5,000 14,146 574 283% 20,000 22,548 2,772 113%
PENALTY ON REAL&PERSONAL PRO - 4,501 1,272 0% - 4,565 0 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 19 0 0%
INTEREST&OTHER EARNINGS 800,000 375,744 20,374 47% 500,000 82,995 12,690 17%
INVESTMENT SERVICE FEES(TREAS. 25,000 11,142 833 45% 20,000 3,566 638 18%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 9,819 943 116% 8,500 6,180 666 73%
LEASEHOLD EXCISE TAX INTEREST - 7 2 0% - 4 1 0%
EXCISE INTEREST 50 221 30 443% 50 151 117 302%
INV PURCHASED INT - (45) 0 0% - (962) (125) 0%
INTEREST ON DELINQUENT PR TAX 650,000 443,526 32,691 68% 600,000 417,382 43,278 70%
RENTS/LEASES-DNR TRUST 1,000 16,311 3,758 1631% 10,000 23,211 1,439 232%
RENTS/LEASES-DNR TMBR TRUST 1 500,000 150,735 4,789 30% 250,000 700,817 35,839 280%
UNCLAIMED MONEY/PROCEEDS-SALES 60,000 60,945 0 102% 225,000 177,935 0 79%
TREASURER TAX FORECLOSURE TRUST 64,000 - 0 0% - - 0 0%
CASH ADJUSTMENTS/OVER-UNDER 20 90 (69) 448% 10 (345) (26) -3445%
TAX DISTRIBUTION ROUNDING - - 0 0% 10 5 6 52%
MISCELLANEOUS-OTHER REVENUE 100 - 0 0% 100 26 0 26%
ROAD DIVERSION 2,160,000 1,270,842 17,396 59% 1,080,000 657,142 9,461 61%
SALE OF TAX TITLE PROPERTY - (1,514) 0 0% - 80 80 0%
LEASEHOLD EXCISE TAX 5,000 2,659 1,690 53% 2,000 (21) 781 -1%
TIMBER EXCISE TAX 53,000 52,497 46,638 99% 10,000 19,442 3,589 194%
DNR PILT NAP/NRCA 0 0% 900 (915) (915) -102%
DNR OTHER TRUST 2 50 (955) 0 -1910% 50 28 943 56%
OTHER INT-DNR INTEREST 50 69 5 138% 10 34 (19) 338%
RENTS&LEASES/DNR OTHR TRST 1 2,500 33,055 2,020 1322% 2,500 2,462 (54,658) 98%
SPACE AND FACILITIES LEASES 4,500 - 0 0% - 58,611 58,611 0%
Grand Total $26,348,450 $16,637,454 1,324,895 63% $26,206,041 $19,243,913 1,229,140 73%
Unaudited *Benchmark for Month is 66.67%
4
CUUN
MASON COUNTY MONTHLY FINANCIAL AUGUST 2021
Y REPORT
2020 vs 2021 Current Expense Expenditure Comparison
Expenditures Expenditures Unexended
2020 Budget through End of Unexended °/2020 2021 Budget through End of Budget %2021 °�tual 0 1
2020
Department Name g g g g g vs 2a2t
Month Budget Authority Month Authority
WSU Extension 293,274 174,566 $ 118,708 60% 319,520 176,821 $ 142,699 55% 2,255
Assessor 1,433,285 887,662 545,623 62% 1,420,286 891,208 529,078 63% 3,547
Auditor 1,738,549 1,160,544 578,006 67% 1,757,620 1,032,256 725,364 59% (128,287)
Emergency Management 232,009 200,014 31,995 86% 313,592 195,755 117,837 62% (4,260)
Facilities&Grounds 1,309,792 699,436 610,356 53% 1,383,584 791,050 592,534 57% 91,613
HR/Risk Mngt 592,660 384,548 208,112 65% 608,086 371,719 236,367 61% (12,829)
LEOFF 100,044 44,169 55,875 44% 100,044 41,898 58,146 42% (2,272)
Clerk 1,037,808 695,095 342,713 67% 1,126,730 736,430 390,300 65% 41,335
Commissioners 348,669 227,204 121,465 65% 355,610 228,401 127,209 64% 1,197
Support Services 716,397 461,121 255,276 64% 750,933 485,263 265,670 65% 24,142
District Court 1,291,480 803,527 487,953 62% 1,376,288 872,214 504,074 63% 68,687
Community Development 2,458,927 1,402,712 1,056,215 57% 2,801,269 1,759,074 1,042,195 63% 356,361
Historical Preservation - 0% 16,000 3,883 12,117 24% 3,883
Parks&Trails 547,442 294,945 252,497 54% 568,121 411,116 157,005 72% 116,171
Juvenile Court Services 1,943,451 1,205,060 738,391 62% 2,009,280 1,196,429 812,851 60% (8,630)
Prosecutor 1,668,998 951,620 717,378 57% 1,876,838 1,055,341 821,497 56% 103,721
Child Support Enforcement 210,658 123,370 87,288 59% 160,462 71,740 88,722 45% (51,630)
Coroner 321,934 195,337 126,597 61% 345,276 243,415 101,861 70% 48,078
Sheriff 11,233,473 7,148,311 4,085,162 64% 13,475,735 7,734,966 5,740,769 57% 586,655
Traffic Policing 2,160,000 1,432,633 727,367 66% 1,080,000 1,360,694 (280,694) 126% (71,939)
Courthouse Security 170,740 115,182 S5,SS8 67% 259,587 156,872 102,715 60% 41,690
Indigent Defense 1,127,136 708,966 418,170 63% 1,280,757 794,199 486,558 62% 85,234
Superior Court 986,175 627,470 358,705 64% 1,081,638 711,460 370,178 66% 83,990
Family Court 2,500 1,070 1,430 43% 2,500 - 2,500 0% (1,070)
Therapeutic Court 617,849 313,521 304,328 51% 724,863 360,767 364,096 50% 47,246
Murder Expenditures 50,000 620 49,380 1% 50,000 23,916 26,084 48% 23,296
Treasurer 823,053 536,183 286,870 65% 872,579 546,185 326,394 63% 10,002
Non Departmental 4,328,914 2,047,397 2,281,517 47% 4,889,779 2,242,634 2,647,145 46% 195,237
Motor Pool 37,438 19,033 18,405 51% 49,538 23,350 26,188 47% 4,317
Transfers Out to Other Funds 913,913 714,322 199,592 78% 91,339 79,993 11,346 88% (634,329)
Totals $ 38,696,568 $ 23,575,638 $ 15,120,930 61% $ 41,147,854 $ 24,S99,052 $ 16,548,802 60% 1,023,413
Unaudited'Benchmark for Month is 66.67%
J:\Financialsl2021 Financials\2021 August Financial Report.xlsx 5
Six Year Specific Revenue Streams Comparison
8/31/2016 8/31/2017 8/31/2018 8/31/2019 8/31/2020 8/31/2021
Community Development Revenues 1,355,288 1,111,140 1,239,801 1,362,025 1,517,827 2,193,909
Detention &Correction Services 125,840 33,439 44,467 97,080 74,411 82,924
Current Expense Property Taxes 6,428,687 5,665,627 5,644,328 5,923,592 5,929,729 6,730,786
Road Diversion Property Tax 704,828 884,907 1,248,629 1,282,933 1,270,842 657,142
County Road Property Tax 3,885,672 4,836,777 4,982,812 5,256,400 5,320,327 5,511,235
Current Expense Sales Tax 2,887,461 3,163,710 3,413,077 3,874,272 4,202,715 5,413,218
Criminal Justice Taxes/Entitlements 896,742 928,161 999,256 1,066,933 1,137,349 1,267,820
Rural Sales & Use Tax Fund 378,253 411,671 441,127 525,238 546,956 668,929
800,000 - ---
600,000
400,000 - - -
200,000
Com Srvcs-Homelessess Preven Filings 255,220 295,015 358,731 449,943 530,948 670,732
800,000
600,000 - -----
400,000
200,000 �-1
Lodging (Hotel/Motel)Tax 212,891 214,452 250,862 309,959 235,050 513,173
600,000
400,000
200,000
REET 1 Excise Tax Only 519,558 730,442 846,883 823,788 972,355 1,357,538
REET 2 Excise Tax Only 519,558 730,442 846,883 823,788 972,355 1,357,538
1,200.000 - - _ -- - -- --- - -
oo,000 -
:00.00*0 F71 ---
J:\Financials\2021 Financials\2021 August Financial Report.xlsx 6
AUGUST
MASON COUNTY MONTHLY
ixsd
FINANCIAL REPORT 2021
REVENUE MONTH 12020 REVENUE 1 2021 REVENUE DIFFERENCE
JANUARY $ 455,733.71 $ 571,994.75 $ 116,261.04
FEBRUARY $ 590,257.14 $ 705,713.58 $ 115,456.44
MARCH $ 449,177.66 $ 554,356.28 $ 105,178.62
APRIL $ 427,572.82 $ 561,429.19 $ 133,856.37
MAY $ 487,803.83 $ 740,012.36 $ 252,208.53
J U N E $ 460,999.44 $ 724,550.39 $ 263,550.95
JULY $ 628,587.98 $ 754,454.16 $ 125,866.18
AUGUST $ 702,582.07 $ 800,707.00 $ 98,124.93
SEPTEMBER $ 671,554.81 $ (671,554.81)
OCTOBER $ 653,529.82 $ (653,529.82)
NOVEMBER $ 703,295.80 $ (703,295.80)
DECEMBER $ 652,599.03 $ (652,599.03)
TOTAL COLLECTED REVENUE $ 6,883,694.11 $ 5,413,217.71 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 6,000,000.00 $ 6,250,000.00 $ 7,470,087.95
YET TO BE COLLECTED $ (836,782.29)
ANTICIPATED INCREASE $ 1,220,087.95
12 MONTH ROLLING AVERA 17.7%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 16.5%
J:\Financials\2021 Financials\2021 August Financial Report.xlsx 7
Y AUGUST 2021
/XW
Six Year Financial
Recap
Current Expense Recap 8/31/2016 8/31/2017 8/31/2018 8/31/2019 8/31/2020 8/31/2021
Account Receivable from Belfair Sewer 1,200,000
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540
Contingency Reserve 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 264,295
Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475
Accrued Leave Reserve 520,000 530,805 347,742
Current Expense Unreserved Cash 1,844,606 3,888,511 8,067,853
This Month Current Expense Cash 5,576,937 4,094,449 6,292,812 10,610,397 12,961,918 20,656,905
Adopted Budget on December 31st 40,787,973 38,545,163 36,930,990 41,404,349 49,581,229 53,464,511
Supplemental Appropriations 4,950 654,840 1,035,267 250,106 407,320 142,422
Total Budget including Supplementals 40,792,923 39,200,003 37,966,257 41,654,455 49,988,549 53,606,933
Budgeted Beginning Fund Balance 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 14,000,000
Budgeted Ending Fund Balance 4,019,489 4,801,241 3,729,495 5,523,921 11,291,981 12,459,079
Revenue Budgets 32,773,195 31,890,059 34,904,507 35,867,736 38,351,591 39,606,933
Revenues thru This Month of each year 20,888,944 21,789,134 23,011,531 24,477,523 24,261,487 28,896,817
Budgeted Revenues Received 64% 68% 66% 68% 63% 73%
Expenditure Budgets 36,773,434 34,434,450 34,236,762 36,130,534 38,696,568 41,147,854
Expenditures thru This Month of each year 22,479,055 21,356,172 20,970,181 21,919,481 23,575,638 24,599,052
Budgeted Expenditures Expended 61% 62% 61% 61% 61% 60%
8
J:\Financials\2021 Financials\2021 August Financial Report.xlsx
Special Fund Cash Balances 8/31/2016 8/31/2017 8/31/2018 8/31/2019 8/31/2020 8/31/2021
Rural County Sales&Use Tax Fund(.09) 407,929 407,194 440,214 598,752 806,106 1,155,095
Auditor's 0&M 256,386 251,127 283,650 291,027 322,180 420,570
County Roads Fund 10,398,474 10,169,753 9,575,427 10,547,630 11,553,691 13,009,527
Paths&Trails 228,081 240,685 254,797 266,459 277,351 285,401
Election Equipment Holding 255,183 268,636 163,177 170,061 228,678 242,937
Crime Victims 224,821 229,919 212,392 196,639 206,766 218,738
Victim Witness Activities 91,635 51,889 26,740 27,063 27,636 21,951
Historical Preservation Fund 35,710 38,740 48,176 33,605 39,916
Community Support Services Fund 462,855 500,860 682,897 800,557 1,123,090 922,312
Abatement/Repair/Demolition Fund 266,062 267,860 272,257 277,234 279,400 278,106
Reserve for Technology Fund 318,599 165,684 172,582 92,812 -
REET&Property Tax Admin Asst 64,875 75,806 70,628 75,111 70,747 81,858
National Forest Safety 92,610 40,529 51,304 39,652 37,244 11,381
Trial Court Improvement Fund 63,053 75,545 100,483 106,656 120,337 82,428
Sheriff Special Funds 260,784 252,289 276,328 248,488 -
Sheriff's Boating Program 124,525 117,709
Narcotics Investigation 85,987 92,738
Public Health Fund 325,582 286,572 294,792 314,395 881,217 1,523,725
American Rescue Plan Act 6,134,164
Law Library 80,246 85,883 78,388 73,255 65,084 51,442
Lodging(Motel/Hotel)Tax Fund 330,739 336,636 477,113 657,149 772,365 1,002,717
Mental Health Tax Fund 1,425,418 1,576,993 1,482,814 1,421,649 1,454,494 1,790,686
Treasurer's M&O Fund 81,894 129,910 129,508 174,904 197,320 133,845
Veterans Assistance 116,804 190,398 85,650 63,420 86,016 132,252
Skokomish Flood Zone 235,958 166,322 191,571 25,730 78,686 17,611
Mason Lake Management District 83,456 94,600 130,951 157,157 129,780 90,271
Spencer Lake Management District 7,630 2,365
Island Lake Management District 12,871 18,811 22,008 25,801 33,508 24,902
Capital Improvement/Reet 1 Fund 730,567 1,153,054 1,743,019 2,021,032 2,150,231 1,555,326
Capital Improvement/Reet 2 Fund 2,230,741 2,663,894 2,750,233 2,878,027 3,186,368 3,956,552
Mason County Landfill 842,008 547,967 776,500 654,182 1,383,026 1,584,491
N.Bay/Case Inlet Utility 605,818 799,805 818,232 876,506 1,506,298 1,747,059
N. Bay/Case Inlet Utility Reserve 716 720 729 362 -
Wastewater System Development 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 45,722 356,938 235,797 170,842 102,520 188,948
Beards Cove Water 272,369 338,028 417,465 453,577 533,277 594,304
Belfair WW&Water Reclamation 787,358 389,182 369,930 601,268 775,295 1,760,788
Reserve Landfill 509,340 512,637 490,633 470,283 447,857 443,843
Reserve Beards Cove Ulid 323,678 336,689 352,625 198,081 207,002 212,758
Storm Drain System Development 161,374 56,174 217,203 184,086 180,739 179,174
Information Technology 230,649 15,283 343,089 416,509 268,902 86,991
Equipment Rental&Revolving Fund 1,736,853 2,777,543 3,056,104 3,760,505 2,221,304 1,757,234
Unemployment Fund 171,828 180,211 176,605 162,241 192,551 201,380
TOTALS $24,773,035 $26,054,756 $27,275,996 $29,536,693 $32,169,113 $42,113,578
j:\F-jnancia1sTU21 inancia sAugust Financial epo .x sx
MONTHLY
'max coGN�� FINANCIAL AUGUST
REPORT 2021
2021 Current Expense and Health Fund Motor Pool Budget to Actual Expenditures
FUND OR DEPARTMENT ORIGINAL REVISED YTD MP AVAILABLE % USED
APPROP BUDGET EXPENDED BUDGET
ASSESSOR 34,908 34,908 23,378 11,530 66.97%
EMERGENCY MANAGEMENT 0 0 144 -144 0%
FACILITIES& GROUNDS 10,377 21,307 13,920 7,387 65.33%
COMMUNITY SERVICES 46,151 46,151 29,782 16,369 64.53%
PARKS&TRAILS 3,555 8,055 6,938 11117 86.13%
JUVENILE COURT SERVICES 8,480 8,480 4,466 41014 52.66%
PROSECUTOR 6,646 6,646 4,265 2,381 64.18%
CORONER 25,717 25,717 29,073 -31356 113.05%
SHERIFF ADMIN 1,078,726 1,078,726 820,662 258,064 76.08%
MOTOR POOL 55,968 49,538 23,350 26,188 47.14%
Total 001 GENERAL FUND 1,270,5281 1,279,528 955,978 323,550 74.71%
SHERIFF'S BOATING PROGRAM 817 -817 0%
COMMUNITY SERVICES HEALTH 59,360 59,360 33,948 25,412 57.19%
TOTAL SPECIAL FUNDS 59,360 59,360 34,764 241596 58.57%
Total GENERAL FUND &SPECIAL FUNDS 1 1,329,888 1,338,8881 990,742 348,1461 74.00%
TOTAL MOTOR POOL EXPENDITURES BY ORIGINAL REVISED YTD MP AVAILABLE
OF TOTAL
OBJECT CODE APPROP BUDGET EXPENDED BUDGET
MOTOR POOL SALARIES & BENEFITS 38,672 38,672 22,910 15,762 59.24%
MOTOR POOL SUPPLIES 10,300 10,300 62,375 -52,075 605.59%
MOTOR POOL FUEL 216,250 225,250 169,535 55,715 75.27%
MOTOR POOL LEASE 100 100 292,192 -292,092 292191.99%
MOTOR POOL MAINT-MONTHLY 6,234 6,234 16,355 -101121 262.34%
MOTOR POOL REPAIRS 79,836 79,836 39,702 40,134 49.73%
MOTOR POOL INSURANCE 45,719 45,719 5,435 401284 11.89%
MOTOR POOL CAPITAL LEASE 559,158 559,158 13,537 545,621 2.42%
MOTOR POOL CAP UPFIT 373,619 373,619 368,701 41918 98.68%
Total GENERAL FUND& HEALTH FUND 1,329,888 1,338,888 990,742 348,146 74.00%
Unaudited *Benchmark for month is 66.67% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT AUGUST 2021
2020 vs 2021 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund 2020
Fund Name 2020 Budget Collected Uncollected %2020 2021 Budget Collected Uncollected %2021 Actual
No. 9 Through End Revenue 9 Through End Revenue vs 200 211
of Month of Month
103 Sales&Use Tax 703,500 551,560 (151,940) 78% 728,500 669,681 (58,819) 92% 118,121
104 Auditor's 0&M 118,500 110,470 (8,030) 93% 127,500 148,989 21,489 1 117% 38,519
105 lCounty Road 1S,862,898 8,252,463 (7,610,435)1 52% 17,402,782 10,809,461 (6,593,321) 62% 2,556,997
106 Paths&Trails 12,695 7,404 (5,291)1 58% 12,695 6,723 (5,972) 53% (681)
109 Election Equipment Holdings 38,500 67,427 28,927 175% 65,850 16,616 (49,234) 25% (50,811)
110 Crime Victims 41,910 49,226 7,316 117% 41,910 68,507 26,597 163% 19,281
114 Victim Witness Activities 55,683 37,484 (18,199) 67% 55,683 1,608 (54,075) 3% (35,876)
116 Historical Preservation 16,000 14,382 (1,618) 90% - - 0% (14,382)
117 ICommunity Support Services 2,002,005 1,553,751 (448,254) 78% 4,695,483 2,822,983 (1,872,500) 60% 1.269,232
118 Abatement 8,100 1,868 (6,232) 23% 7,920 295 (7,625) 4% (1,573)
120 REET&Property Tax Admin 20,800 14,905 (5,895) 72% 20,250 17,935 (2,315) 89% 3,030
134 National Forest Safety 23,092 21,466 (1,626) 93% 21,457 20,996 (461) 98% (470)
135 Trial Court Improvements 22,800 11,336 (11,464) 50% 22,672 11,326 (11,346) 50% (10)
140 Sheriff Special Funds 102,200 - (102,200) 0% - - 0% -
141 Sheriff's Boating Program 208,947 141,468 (67,479) 68% 38,979 31,212 (7,767) 80% (110,256)
142 Narcotics Investigation Fund 96,797 90,524 (6,273) 94% 7,500 6,499 (1,001) 87% (84,025)
150 Community Services Health 2,238,822 1,947,614 (291,208) 87% 2,644,630 3,376,562 731,932 128% 1,428,948
155 American Rescue Plan Act - - 0% 6,484,451 6,485,346 1 895 100% 6,48S,346
160 Law Library 25,373 12,051 (13,322) 47% 24,900 15,372 (9,528) 62% 3,320
163 Lodging Tax(Hotel/Motel) 392,000 235,888 (156,113) 60% 392,000 513,269 121,269 131% 277,382
164 Mental Health 1,224,328 918,701 (305,627) 75% 1,231,968 988,794 (243,174) 80% 70,093
180 Treasurer's M&O Fund 195,025 180,748 (14,277)1 93% 199,210 111,828 (87,382) 56% (68,920)
190 Veterans Assistance 145,060 85,201 (59,859) 59% 140,060 93,441 (46,619) 67% 8,240
192 Skokomish Flood Zone 80,500 84,647 4,147 105% 20,500 864 (19,636) 4% (83,783)
194 Mason Lake Mngmt Dist#2 36,000 1 21,743 (14,257) 60% 36,SOO 20,915 (15,585) 57% (827)
195 Spencer Lake Mngmt Dist#3 14,500 9,770 (4,730) 67% 14,500 9,152 (5,348) 63% (618)
199 Island Lake Mngmt Dist#1 10,000 5,808 (4,192) 58% 10,000 5,776 (4,224) 58% (32)
3S0 I REET 1 Capital Improvements 1,220,000 985,842 (234,158) 81% 1,220,000 1,360,601 140,601 112% 374.759
351 FEET 2 Capital Improvements 1,535,000 991,639 (543,361)1 65% 1,210,000 1,571,255 361,255 130% 579,615
402 Mason County Landfill 4,209,280 3,236,792 (972,488) 77% 4,694,521 3,500,138 1 (1,194,383) 75% 263,347
403 N.Bay/Case Inlet Utility 1,835,584 1,438,820 (396,764) 78% 2,197,857 1,532,662 (665,195) 70% 93,842
404 N.Bay/Case Inlet Utility Res 1 - (1) 0% - - 0% -
411 Rustlewood Sewer&Water 320,200 167,057 (153,143) 52% 376,725 290,904 (85,821) 77% 123,848
412 Beards Cove Water 227,560 151,300 (76,260) 66% 232,793 147,368 (85,425) 63% (3,932)
413 Belfair WW&Water Reclamation 4,294,500 1,459,904 (2,834,596) 34% 7,475,158 5,419,037 (2,056,121) 72% 3,959,133
428 Reserve Landfill 6,000 3,048 (2,952) 51% 6,000 343 (5,657) 6% (2,705)
429 Reserve Beards Cove ULID 11,500 8,182 (3,318) 71% 11,500 7,330 (4,170) 64% (852)
480 Storm Drain System Development 500 - (500) 0% 500 - (500) 0%
500 Information Technology Dept 751,746 751,305 (441) 100% 962,574 482,452 (480,122) 50% (268,853)
501 Equipment Rental&Revolving 3,520,491 1,056,453 (2,464,038) 30% 4,272,791 147,176 (4,125,615) 3% (909,277)
502 1 Unemployment Fund 73,150 73,073 (77) 100% 73,805 73,906 101 100% 833
Totals $41,701,547 $ 24,751,320 $ (16,950,227) 59% $ 57,182,124 i 40,787,322 $ (16,394,802) 71% 16,036,002
J:\Financials\2021 Financials\2021 August Financial Report.xlsx 11
MASON COUNTY MONTHLY FINANCIAL REPORT AUGUST 2021
2020 vs 2021 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures Actual dlf 2020
NO. Fund Name 2020 Budget through End of Unexpended %2020 2021 Budget through End of Unexpended %2021 vs 2021
Month Budget Authority Month Budget Authority
103 Sales&Use Tax 639,379 485,734 153,645 76% 663,051 501,241 161,810 76% 15,507
104 Auditor's 0&M 138,104 70,925 67,179 51% 88,667 58,744 29,923 66% (12,181)
105 County Road 20,704,939 7,950,151 12,754,788 38% 21,570,530 8,832,142 12,738,388 41% 881,991
106 Paths&Trails 1,903 829 1,074 44% 2,238 1,428 810 64% 599
109 Election Equipment Holdings 30,615 983 29,632 3% 52,040 1,371 50,669 3% 388
110 Crime Victims 93,234 51,694 41,540 55% 98,649 55,630 43,019 56% 3,936
114 Victim Witness Activities 60,234 33,623 26,611 56% 63,345 3,796 59,549 6% (29,827)
116 Historical Preservation 15,753 3,950 11,803 25% 60,000 48,147 11,853 80% 44,197
117 Community Support Services 2,309,031 1,192,014 1,117,017 52% 4,807,444 3,252,195 1,555,249 68% 2,060,181
118 Abatement 54,518 713 53,805 1% 54,336 863 53,474 2% 150
120 REET&Property Tax Admin 64,283 16,412 47,871 26% 64,672 13,379 51,293 21% (3,034)
134 National Forest Safety 88,092 21,238 66,854 24% 41,457 25,646 15,811 62% 4,408
135 Trial Court Improvements 50,650 2,560 48,090 5% 51,380 413 50,968 1% (2,147)
140 Sheriff Special Funds 597,682 247,346 350,336 41% - - 0% (247,346)
141 Sheriff's Boating Program 38,187 27,712 10,475 73% 38,890 33,917 4,973 87% 6,206
142 Narcotics Investigation Fund 6,043 4,550 1,493 75% 8,204 4,711 3,493 57% 161
150 1 Community Services Health 2,306,857 1,435,669 871,188 62% 3,060,733 1,906,925 1,153,808 62% 471,256
155 American Rescue Plan Act - - 0% 6,484,451 351,182 6,133,269 5% 351,182
160 Law Library 36,365 19,938 16,427 55% 36,272 22,051 14,221 61% 2,113
163 Lodging Tax(Hotel/Motel) 637,791 219,538 418,253 34% 762,548 276,830 485,718 36% 57,292
164 Mental Health 1,439,941 651,404 788,537 45% 1,500,623 604,484 896,139 40% 1 (46,920)
180 Treasurer's M&O Fund 269,649 78,788 190,861 29% 293,195 73,135 220,060 25% (5,653)
190 Veterans Assistance 187,060 71,276 115,784 38% 191,422 60,798 130,624 32% (10,478)
192 Skokomish Flood Zone 108,543 27,919 80,624 26% 1 53,319 7,385 45,934 14% (20,534)
194 Mason Lake Mngmt Dist#2 129,000 3,997 125,003 3% 145,500 4,290 141,210 3% 293
195 Spencer Lake Mngmt Dist#3 14,500 8,738 5,762 60% 19,650 13,580 6,070 69% 4,842
199 Island Lake Mngmt Dist#1 29,000 9,414 19,586 32% 40,650 11,142 1 29,508 27% 1,728
350 REET 1 Capital Improvements 2,304,898 1,130,958 1,173,940 49% 2,912,161 2,090,453 821,708 72% 959,495
351 REET 2 Capital Improvements 2,687,427 630,683 2,056,744 23% 2,090,995 761,988 1,329,007 36% 131,305
402 1 Mason County Landfill 4,333,969 2,496,886 1,837,083 58% 4,876,235 3,321,270 1,554,965 68% 824,385
403 N.Bay/Case Inlet Utility 2,124,568 957,744 1,166,824 45% 2,217,382 1,209,827 1,007,555 55% 252,084
404 N.Bay/Case Inlet Utility Res 654 - 654 0% - - 0% -
405 Wastewater System Development - - 0% 3,986 1 3,986 (0) 100% 3,986
411 Rustlewood Sewer&Water 459,233 234,888 224,345 51% 482,065 178,489 303,576 37% (56,399)
412 Beards Cove Water 216,877 90,208 126,669 42% 218,444 98,226 120,218 45% 8,018
413 Belfair WW&Water Reclamation 4,166,524 1,033,224 3,133,300 25% 7,768,406 4,067,902 3,700,504 52% 3,034,678
428 Reserve Landfill 26,168 16,906 9,262 65% 301,780 1,335 300,445 0% (15,571)
429 Reserve Beards Cove ULID 3,754 1,877 1,877 50% 4,286 3,215 1 1,072 75% 1,338
480 Storm Drain System Development 1,850 852 998 46% 1,029 597 432 58% (255)
500 Information Technology Dept 999,366 683,254 316,112 68% 961,722 601,859 359,863 63% (81,395)
501 Equipment Rental&Revolving 4,128,801 2,055,719 2,073,082 50% 5,219,823 2,573,535 2,646,288 49% 517,816
502 1 Unemployment Fund 242,484 46,984 1 195,500 19% 230,005 52,914 177,091 23% 5,930
Totals $51,747,926 $22,017,296 1 $ 29,730,630 43% S 67,541,586 $31,131,021 $ 36,410,564 46% 9,113,725
J:\Financials\2021 Financials\2021 August Financial Report.xlsx 12
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Leo Kim, CPA
DEPARTMENT: Auditor's Office Financial Services EXT: 472
Mason County Audit Committee
BRIEFING DATE:
PREVIOUS BRIEFING DATES: n/a
If this is a follow-up briefing, please provide only new information
ITEM:
• SAO Yearly Audit
• Internal Control Assessment
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
• This year we decided to do an informal Entrance Conference. The Entrance
materials have been sent out but no formal meeting by SAO will be done. A
formal Exit Conference will still be done. I will briefly present the materials and
answer any questions the BOCC may have.
• The Entrance materials include a SAO email, Entrance Conference document and
the SAO 2020 Annual Report. The email may have indicated there would be a
formal meeting but that was probably just a miscommunication.
• Also, included is the standard Engagement Letter.
• The Audit Committee continues to focus on improving internal controls. Our
outside CPA performed an internal control assessment on several departments.
The report is attached. It was a long reporting period. Some information may
be outdated. We are working on updating this information.
• We recently updated the assessment for the cash receipting in the Jail. In
addition, SAO will audit the Jail as part of the accountability audit.
BUDGET IMPACTS:
None
RECOMMENDED OR REQUESTED ACTION:
Review Attachments
ATTACHMENTS:
1. SAO-Email
2. SAO-Entrance Conference
3. SAO-Annual Report
4. SAO-Engagement Letter
5. TDJ, CPA Internal Control Assessment
6. TDJ, CAP Draft Update Jail Internal Control Assessment
1
SAO
Email
Leo Kim
From: Lane,Tammy(SAO) <lanet@sao.wa.gov>
Sent: Thursday,August 26, 2021 9:53 AM
To: Leo Kim
Subject: Audit Entrance
Attachments: 2020_Annual_Report.pdf; Entrance Conference.docx
Leo,
I have attached the entrance document as well as the 2020 Annual Report for the Auditor Office. If you can send out to
Board and any additional members of management. If you can please cc me in the distribution of this so I can put it in
the audit file showing the communication I would appreciate it.
Tammy
Dear Board of Commissioners:
We are pleased to notify you regarding the beginning of our audit of Mason County for fiscal year 2020.The State
Auditor's Office is committed to maintaining positive relationships and open communication with the governments we
audit. As a member of the governing body, we believe you should be fully informed about our audit work.
If you or County staff have any areas of concern that you would like us to include in the scope of our audit, please
contact us so we can consider it.The attached document also discusses the timing and cost of the audit.
After we finish our audit work,we plan to contact you again to invite you to attend an exit conference, in which we will
share the results of the audit.This is an opportunity for you to hear directly from us about what we found and to ask any
questions you may have about the audit process or results.
Please note that if a quorum of Board members attend the exit conference,the County will be responsible for ensuring
requirements of the Open Public Meetings Act are met.
We take very seriously our responsibility of serving citizens by promoting accountability,fiscal integrity and openness in
state and local government. We believe it is critical to citizens and the mission of the County that we work together as
partners in accountability to prevent or constructively resolve issues.
We look forward to meeting with management and the governing body. If you have any questions or matters that you
would like to discuss with us,feel free to contact me by email at lanet@sao.wa.gov.
Tammy Lane
Assistant State Auditor, Office of the Washington State Auditor
n ,.
(360)895-6134 message only I www.sao.wa.gov
Sign up here to be the first to know when we release news &alerts.
1
2
SAO
Entrance
Conference
��ex oFsT
0 e of the Washington State Auditor
Pat McCarthy
Entrance Conference: Mason County
The Office of the Washington State Auditor's vision is increased trust in government. Our mission is to provide
citizens with independent and transparent examinations of how state and local governments use public funds,and
develop strategies that make government more efficient and effective.
The purpose of this meeting is to share our planned audit scope so that we are focused on the areas of highest risk.
We value and appreciate your input.
Audit Scope
Based on our planning,we will perform the following audits:
Accountability audit for January 1,2020 through December 31,2020
We will examine the management, use and safeguarding of public resources to ensure there is protection from
misuse and misappropriation. In addition, we will evaluate whether there is reasonable assurance for adherence
to applicable state laws,regulations and policies and procedures.
We plan to evaluate the following areas:
• Payroll—gross wages, overtime, bonus and incentive payments
• Procurement—may include public works,purchases, cooperative purchases,purchasing exemptions,
and professional services
• County Jail—may include prisoner accounts and property,cash receipting,booking fees, medical
reimbursements, inventory, and theft sensitive assets
• Monitoring of contracts for housing assistance and tourism
• Use of restricted funds—hotel/motel taxes
Financial statement audit for January 1,2020 through December 31,2020
We will provide an opinion on whether your financial statements are presented fairly, in all material respects, in
accordance with the applicable reporting framework.The audit does not attempt to confirm the accuracy of every
amount, but does search for errors large enough to affect the conclusions and decisions of a financial statement
user.
Federal grant compliance audit for January 1,2020 through December 31,2020
This audit is required by federal law when a local government spends $750,000 or more annually in federal
financial assistance.We will provide an opinion on compliance with federal requirements that could have a direct
and material effect on your major federal programs.
We plan to test the following federal program:
• COVID 19 Coronavirus Relief Fund, CFDA 21.019
This report must be submitted, along with the Data Collection Form,to the federal clearinghouse within 30 days
after receipt of the report or nine months after the end of the audit period,whichever is earlier.
Engagement Letter
We have provided an engagement letter that confirms both management and auditor responsibilities, and other
engagement terms and limitations. Additionally the letter identifies the cost of the audit, estimated timeline for
completion and expected communications.
Levels of Reporting
Findings
Findings formally address issues in an audit report. Findings report significant results of the audit, such as
significant deficiencies and material weaknesses in internal controls; misappropriation; and material abuse or
non-compliance with laws, regulations or policies. You will be given the opportunity to respond to a finding and
this response will be published in the audit report.
Management Letters
Management letters communicate control deficiencies, non-compliance, misappropriation, or abuse that are less
significant than a finding, but still important enough to be formally communicated to the governing body.
Management letters are referenced, but not included, in the audit report.
Exit Items
Exit items address control deficiencies, non-compliance with laws or regulations, or errors that have an
insignificant effect on the audit objectives. These issues are informally communicated to management.
Important Information
Confidential Information
Our Office is committed to protecting your confidential or sensitive information. Please notify us when you give
us any documents,records,files,or data containing information that is covered by confidentiality or privacy laws.
Audit Costs
The cost of the audit is estimated to be approximately $90,000.
Expected Communications
During the course of the audit, we will communicate with Leo Kim, Chief Financial Officer, on the audit status,
any significant changes in our planned audit scope or schedule and preliminary results or recommendations as
they are developed.
Please let us know if, during the audit, any events or concerns come to your attention of which we should be
aware. We will expect Mr. Kim to keep us informed of any such matters.
Audit Dispute Process
Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or concerns you
have during the performance of our audit.At the conclusion of the audit,we will summarize the results at the exit
conference. We will also discuss any significant difficulties or disagreements encountered during the audit and
their resolution.
Loss Reporting
State agencies and local governments are required to immediately notify our Office in the event of a known or
suspected loss of public resources or other illegal activity. These notifications can be made on our website at
www.sao.wa. og v/report-a-concem/how-to-report-a-concem/fraud-pro rg_am/.
Peer Reviews of the Washington State Auditor's Office
To ensure that our audits satisfy Government Auditing Standards,our Office receives external peer reviews every
three years by the National State Auditors Association(NSAA). The most recent peer review results are available
online at www.sao.wa.gov/about-sao/who-audits-the-auditor/. Our Office received a "pass" rating, which is the
highest level of assurance that an external review team can give on a system of audit quality control.
Emerging Issues
Some of the emerging issues affecting local governments are the following:
• 2020 Annual Report—Office of the Washington State Auditor—see attached
Working Together to Improve Government
Audit Survey
When your report is released, you will receive an audit survey from us. We value your opinions on our audit
services and hope you provide us feedback.
Government Support Team
This team provides support services to local governments through the Budget,Accounting,and Reporting System
(BARS) and annual online filing technical assistance, provides accounting, reporting and BARS training. Our
website and client portal offers many resources,including a client Help Desk that answers auditing and accounting
questions, updated BARS manuals, access to resources and recorded trainings, and additional accounting and
reporting resources. Additionally this team assists with the online filing of your financial statements.
The Center for Government Innovation
The Center for Government Innovation of the Office of the Washington State Auditor offers services designed to
help you, help the residents you serve at no additional cost to your government. What does this mean? They
provide expert advice in areas like building a Lean culture to help local governments find ways to be more
efficient, effective and transparent. The Center also provides financial management technical advice and best
practices and resources. These can be accessed from the "Improving Government"tab of our SAO website and
help you act on accounting standard changes, comply with regulations, protect public resources, minimize your
cybersecurity risk and respond to recommendations in your audit.The Center also offers the Financial Intelligence
Tool, better known as FIT, to help you assess and monitor your finances and compare your financial operations
to other local governments like you. You can email the Center for a personal training session to learn all the
benefits using the FIT tool can provide. The Center understands that time is your most precious commodity as a
public servant, and wants to help you do more with the limited hours you have. If you are interested in learning
how the Center can help you maximize your effect in government, call them at(564) 999-0818 or email them at
Center@sao.wa.gov.
Audit Team Oualifications
Tammy Lane,Assistant State Auditor—Audit Lead—Tammy has been with the State Auditor's Office since
April 2015. She earned her Associates in Technical Arts in Accounting from Olympic College and has
Bachelor's Degree in Business Management from University of Phoenix. Since starting with Team Port
Orchard, she has led many audits including housing authorities, cities, PUDs, and school districts.Phone: (360)
895-6133 or Tammy.Laneaa,sao.wa.gov
Samuel Campidilli,Assistant State Auditor—Samuel has worked for the State Auditor's Office since March
2021. He graduated from Western Washington University with a Bachelor's Degree in Accounting and
Operations Management. Phone: (360) 895-6133 or samuel.campidilliasao.wa.gov
Elizabeth Perez,Assistant State Auditor—Liz has worked for the State Auditor's Office since February 2021
and has a Bachelor's Degree in Accounting from the Southern New Hampshire University. (360) 895-6133 or
Elizabeth.Perez cgsao.wa.gov
Cheryl Friesen,Assistant Audit Manager—Cheryl has a Master's Degree in Business Administration and has
worked for the State Auditor's Office since 2014. She has served as a fraud specialist for Team Port Orchard
and is currently one of SAO's County Subject Matter Experts. She has been the lead auditor for many local
governments including Cities and Counties. Phone: (360) 810-0432 or Cheryl.Friesen(a�sao.wa.g_ovv
Amy Strzalka,CPA,Audit Manager—Amy has worked for the State Auditor's Office since 2013. Before
becoming the Audit Manager in 2021, she worked on Team Port Orchard as an Assistant Audit Manager and on
Team Audit Support and Quality Assurance as SAO's Reporting Specialist. Amy has a Master's Degree in
Accounting and is a Certified Public Accountant. Phone: (564) 999-0875 or Amy.Strzalkaasao.wa. og_v
Tina Watkins, CPA,Assistant Director of Local Audit—Tina has been with the Washington State Auditor's
Office since 1994. In her role as Assistant Director, she assists with statewide oversight and management of all
the audits for local government. She served as an Audit Manager for six years prior to becoming an Assistant
Director of Local Audit. Phone: (360)260-6411 or Tina.Watkinsasao.wa.gov
Kelly Collins,CPA,Director of Local Audit—Kelly has been with the Washington State Auditor's Office since
1992. In her role, she oversees the audit teams that perform the audits for over 2,200 local governments. She
serves on the Washington Finance Officers Association Board and is a member of the Washington Society of
Certified Public Accountants' Government Auditing and Accounting Committee. Phone: (564) 999-0807 or
Kelly.Collins(&sao.wa.gov
3
SAO
Annual
Report
EST. 1889 2020 Annual Report
# ROUTEDURi
ems Office of the Washington State Auditor
V11,
���9
A MESSAGE FROM THE AUDITOR
The public expects government transparency and accountability,especially as a health crisis puts
unprecedented pressure on public resources.
During the COVID-19 pandemic,the Office of the Washington State Auditor has met the moment.
When the pandemic hit in early March,years of investment in technology paid off,as our 400 —
auditors and professional staff had had the equipment they needed to immediately begin
working from home.We froze non-essential hiring and suspended contracts.And we got creative
in how we obtained the information we needed for ongoing audits.
ti
Our auditors usually work exclusively with governments near their homes,from one of 15 offices
across the state.But as local staff adapted to lockdown,employees based in King County helped
h
with audits of governments near Wenatchee and Pullman,while specialists in Olympia crossed
teams to keep essential state audit work moving forward.
The role of the State Auditor's Office is to shine a light on how public money is spent.We did so
before the crisis,during the crisis,and we'll continue to fulfill this essential role through our future
recovery.It's work we've done for more than a hundred years—that's how you know we're Rooted
in Good Government.
2
Audits and findings, by the numbers - ••• - • -• - • • • - •
Every year,we issue thousands of reports, reflecting the results of many different kinds of • - • •- •
audits.Just a small percentage of the audits find a significant problem—in other words,a
"finding"Here's what we did on the public's behalf in fiscal year 2020: • •• •
Accountability audits Financial audits
Accountability audits determine f Financial audits determine whether
1,343 whether public funds are accounted 735 " the financial statements present an
audits for and controls are in place to audits accurate picture of a government's
21649 109findings protect public resources from loss, 69findings finances.
au itsmisappropriation and abuse.
-
E Federal audits Whistleblower investigations
July1 2019 - -
344 Federal audits determine whether Whistleblower investigations are the result
audits federal money is being used properly of state employees sounding the alarm on
June 30, 2020 148findings according to federal regulations. 23 possible waste,fraud or abuse.The Office
issued 23 reports,and seven of them
revealed improper action by state workers.
Audits and findings, by the numbers (continued) . . - - .
.
Fraud investigations Unauditable Governments Other engagements
A fraud investigation results in a State law requires local governments This covers a variety of topics,
written report if we find significant to be audited and to submit annual includingcompliance with h
to
29 misuse or theft of public money.In 2 financial reports.In fiscal year 161 Energy Act,assurance for National
FY2020,29 of our 61 investigations met 2020,we issued two reports on Transit Database reporting,reviewing
this standard,identifying $7,288,125 governments that could not be and publishing the reports of private
of misappropriated public funds and audited.On Slide 13,we discuss our CPA firms,or verifying alternative
$309,803 of questionable transactions. first capstone report on this issue, learning experience enrollment
covering all of calendar year 2020. reported by school districts.
Performance audits Cybersecurity audits
Performance audits evaluate Cybersecurity audits are a type of
the efficiency and effectiveness of performance audit that examine
6 government programs with the goal 6 the security posture of specific state
of making them work better.These agencies and local governments.
audits improve public services and These audits look for weaknesses and
provide valuable information to propose solutions to help strengthen
the public, program leadership and those systems.Cybersecurity audits
elected officials. are provided at no cost to the client.
Special investigations: • t�•
Here are highlights of our • for 1 1
Click the links to read the full report and related material. 378 received;236
merited further
consideration
An unauditable government opens its books: Personal purchases and missing revenues:
From 2011 through 2017,the Camas Washougal Economic Develop- The Washington Beef Commission noticed certain cattle
ment Association did not file required annual financial reports assessments totaling $12,120 were not deposited into the
with our Office.Ultimately the City of Washougal prepared the Commission's bank account but were instead deposited into
Association's financial statements.The City noted unexplained the Office Manager's personal bank account.In addition,the
purchases made by the Executive Director,and asked us to investigate. Office Manager made$22,877 in personal purchases on a
Our investigation showed the Executive Director spent$19,311 Commission credit card.Our fraud investigation found that
on personal purchases including an advanced home air system no one reconciled credit card transactions using original
and vehicle repairs. He also used bought items including a computer, statements obtained directly from the bank,or reconciled
hotel accommodations,fuel and meals.Another$45,029 was spent expected revenues to actual receipts,in a timely manner.
on items that we couldn't tie to a clear business purpose.
Special investigations: • •
Click the links to read the full report and related material.
Here are highlights of our work in these areas for FY2020.
I
Granting special privileges by hiring Poor working relationships threaten
family members effective IT support services
An Assistant Secretary of the Department of Social and Health The Division of Child Support(DCS, part of the Department of
Services--a member of upper management--granted a special Social and Health Services)was contracted to provide IT system
privilege by hiring her daughter for a position inside the Assistant support to county prosecuting attorneys at the Washington
Secretary's own reporting structure.The Assistant Secretary also Association of Prosecuting Attorneys-Support Enforcement
oversaw the hiring of a nephew,a relationship not classified Program.Between March 2017 and April 2019,we received
as"a relative"by the agency and thus permissible, but doing so multiple complaints that DCS was unable to provide adequate
presented an appearance of privilege.Following our investigation, tech support.The Whistleblower investigation found the DCS
the agency clarified its hiring policies. employee failed to correct IT security vulnerabilities that were
the state agency's responsibility to correct.
6
Ilk
Where does SAO's funding come from? i. Where does the money go?
0 $32.4 million aid for
p $44.8 million in salaries and
by local governments benefits
$5.3 million from the • $1.4 million in contracting
legislature for state
$5.4 million in goods,
agency audits
1 ' • services,equipment&travel
• $13.3 million from
sales tax for performance
audits,cybersecurity
audits,and school
apportionment audits
• • • • • I • • • rK_, ^�� .fit;_
r f;
or ILI
Comprehensive Annual Financial Report(CAFR)-This report is the result of our independent audit of the state
of Washington's financial statements.The outcome of this audit affects the state's credit and bond ratings.The audit
report for the state's financial statements for a given year is published in December of that year.The 2020 CAM will
be released in December 2020,and will cover state expenditures of more than $116 billion.
State of Washington Single Audit report(SWSA):This audit determines whether the state has properly ✓
accounted for the federal money it spends and has complied with federal requirements.The audit report for a V
given year is published the following spring.The 2020 SWSA will be released in spring 2021,and will examine
$26 billion in federal funds.This is $8 billion more than Washington spent last year,mostly due to CARES Act
funding to help the state cope with the pandemic.
Accountability audits-These audits ensure public funds are accounted for and internal controls are in place to
protect public resources from misappropriation or misuse. Notable recent findings at state agencies include issues
with contract monitoring at the departments of Fish and Wildlife, Natural Resources and Ecology.
1-900 Fund
' • portion of • 1 1 funding helps state
• local governments21 *1
million
In 2005,Washington voters passed -IFY2020
Initiative 900,which gave our Office
authority to conduct performance SAO' $13.3 million*,
audits.To pay for them,the initiative $7*8
established the Performance Audits
which primarily funds:
of Government Account and set aside million
a dedicated portion of the state sales EQ
Performance audits
tax as a funding stream.Several years $ 13.3
ago,the PAGA account began funding
other priorities as well.SAO currently million
receives just a portion of the fund. C Cybersecurity audits
We use our portion of this fund to help
state and local governments be fiscally
accountable and high-performing Center for Government
organizations. )1 )
Innovation
• Joint Legislative Audit&Review Committee
• Legislative Evaluation and Account Program Committee *Also pays for school
• Office of Financial Management,Office of the Superintendent for apportionment audits
Public Instruction,and the Department of Natural Resources
1 1fundinghelps • • • local governments (continued)
}
4Zqm
Traditional performance audits evaluate the efficiency and effectiveness of
government programs with the goal of making them work better. Here are a
�Wz
few highlights from the past year.
Sound Transit Project Planning University of Washington Child Support Payments
and Design School of Dentistry
(September 2020)—The state has a
(June 2020)—This audit found Sound Transit could (March 2020)—The School has long number of tools it can use to collect
improve project planning and design with more struggled financially,and by the end past-due child support from non-custodial
upfront work to minimize costly change orders, of fiscal year 2019 had accumulated parents, including a program to intercept
particularly changes that address design deficiencies almost$40 million in debt.We identified insurance claim payments.Participation in
and unexpected soil and groundwater conditions. a number of ways the School could make the program by insurance companies is
Sound Transit could also benefit from a formal better financial decisions,as well as ways currently voluntary,but we found making
lessons-learned process,which would likely result in I the University of Washington could improve this program mandatory would increase
consistent use of best practices and fewer repeated I its fiscal monitoring to reduce the risk of collections of past-due child support by
mistakes on future projects. similar situations in other schools. about$1 million to $3 million a year.
1 1fundinghelps • • • local governments (continued)
0` Specialized cybersecurity audits
examine state and local governments'IT systems tt
to identify weaknesses and propose solutions to
strengthen those systems against threats to confidential
data and critical systems.Cybersecurity audits are a special
type of performance audit that aim to help improve a government's I
security posture through a detailed assessment of its security controls
and real-time penetration tests of their systems.Since the program's ( pb-
28inception in 2014 through the end of this fiscal year,we have published ���
audits addressing IT security issues at both state and local levels. C1 O
-0a
The expertise of our auditors and specialists also help local governments 1S e
\je
protect their IT assets through the Center for Government Innovation
(more on the next slide).Our#BeCyberSmart campaign uses social
media to point governments to our website,where we have tip sheets
and more for the different roles in government. ..
r
1 1fundinghelps • • local governments td
The Center for Government Innovation expands
i the reach of 1-900 by providing best practices and key
results from performance audits in a manner tailored
to local governments. Here are some examples of the
services the Center offers:
• The Resource Database Library is a one-stop The award-winning Financial Intelligence
shop for checklists,tips and much more. Tool(FIT) is based on the annual financial
information local governments are required
• Lean training and facilitation services help by law to report to us. FIT repackages the data
local government employees analyze existing so they can conveniently analyze it for trends,
processes to identify innovative ways to make or to benchmark themselves against other
existing work more efficient.This can lead to local governments. In 2019,we made FIT
better customer service and cost savings. available to the public.
12
■
Transparency for special purpose districts
Special Report on unauditable governments:In June 2020,the Legislature passed
a law establishing consequences for special purpose districts that do not comply
with basic accountability requirements and therefore cannot be audited.The law '
requires us to notify the legislative authority of a county and the State Treasurer
of any special purpose districts in their jurisdiction that we determine to be
"unauditable governments" In late December 2020,we will have issued the first
capstone report required by this state law that showed only a few unauditable
governments remain after a year-long outreach and education effort by the State
Auditor's Office.
Good government
trainingComing in 2021COVID-1 9 prevented in-person
i
gs but it . . . .. .- 1 ® 0e
enthusiasm.From .- to ..
toTeams toWebEx,we met our Coronavirus relief funding
T
clients where they
were:Online!Here _ The significant influx of federal money to address the COVID-19 pandemic 41
numbers our
• will be a central focus of our auditing efforts in 2021 and beyond.The need
' for fast distribution of funds—almost$3 billion to date—meant both local
governments and state agencies sought much-needed guidance to ensure
events ' they spent the money appropriately for pandemic relief.That guidance is
important to us,too:It is what we audit.SAO representatives joined forces with
other states to encourage the federal government to make that guidance clear.
And in Washington,we created a COVID-19 GuidanceToolkit,a webpage we
update regularly with the latest information on the use of pandemic funding.
attendees
emme
In-depth look at Medicaid
1,307
We are participating in a national effort to take a more holistic look at how states
Helpdesk requestsaccount for Medicaid funding.The three-fold goal is to increase transparency into
answered the single largest source of federal funding in Washington,to inform policymakers
about our work,and to make recommendations on how to improve program
management and operation.We will issue the first in a series of annual reports
on Medicaid in the first quarter of 2021.
14
Coming in 2021 (continued)
Unemployment insurance fraud Innovative audit on agency culture
Cybercriminals targeted the state Employment Security In 2021,we will publish an in-depth analysis on the internal culture at the
Department in the spring of 2020,stealing hundreds of Department of Fish and Wildlife.Several incidents of sexual harassment,
millions meant to help those suffering from unemployment as well as concerns of stakeholders,suggested problems existed within
because of the pandemic.We are conducting a series of the agency's workplace culture.This audit,using the flexibility and rigor
audits to address three main areas of concern: of performance auditing,will identify how agency leaders can promote
• The large-scale benefits fraud a more respectful and productive workplace so its employees can better
serve the public.
• Delays in benefits payments
• The agency's lack of responsiveness to people's inquiries
about their benefits
The last of five audits addressing these issues is scheduled ,7;
for release in spring 2021.
15
I appreciated the consistent professionalism and communication from audit staff;
and the flexibility and understanding during the shutdown (which scrambled all
of our plans).Never once did the audit team seem to be unable or unwilling to
flex to the new reality of remote working as it applied to our audit.
—Department ofAgriculture
How to .
Any Washington resident can contact us
to report concerns of government waste Move your mouseto the bottom of • browser
or abuse.We examine all reports and open window.A bar will appear with several ic•
full investigations when appropriate. "download, ' button.
Call:866-902-3900 R Open the downloaded PDF,and choose the"print"option
from your PDF reader.
Send mail to:
Washington State Auditor's Office Be sure to check"landscape"orientation and, if possible,
ATTN:Hotline at leastlegal-sized paper forbetterofreading.
P.O.Box 40031,Olympia,WA 98504 Consider"Printing on both sides,flip on short edge"to
save paper.file the report at our website:
https://www.sao.wa.gov/report-a-concern/v/report-a-concern/ decide whether youll or ' '
how-to-report-a-concern/the-citizen-hotline/ we knowfolks rooted #GoodGovernment are judicious
with printer ink.
16
4
SAO
Engagement
Letter
/1
Office of the Washington State Auditor
Pat McCarthy
August 25, 2021
Board of County Commissioners
Mason County
411N5thSt
Shelton,WA 98584
We are pleased to confirm the audits to be performed by the Office of the Washington State Auditor,
in accordance with the provisions of Chapter 43.09 RCW, for Mason County. This letter confirms the
nature and limitations of the audits, as well as responsibilities of the parties and other engagement
terms.
Office of the Washington State Auditor Responsibilities
Financial Statement Audit
We will perform an audit of the financial statements of Mason County as of and for the fiscal year
ended December 31, 2020, prepared in accordance with the cash basis Budgeting, Accounting and
Reporting System Manual(BARS). Our audit will be conducted with the objective of our expressing
opinions on these financial statements.
We will perform our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the
financial statements are free from material misstatement. Since we do not review every transaction,
our audit cannot be relied upon to identify every potential misstatement. Because of the inherent
limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk
exists that some material misstatements may not be detected,even though the audit is properly planned
and performed in accordance with the standards identified above.
A financial statement audit involves performing procedures to obtain audit evidence about the amounts
and disclosures in the financial statements.The procedures selected depend on the auditor's judgment,
including the assessment of the risks of material misstatement of the financial statements,whether due
to fraud or error. In making those risk assessments,the auditor considers relevant internal controls in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
Insurance Building,P.O.Box 40021 •Olympia,Washington 98504-0021 •(564)999-0950•Pat.McCarthy(dsao.wa.gov
expressing an opinion on the effectiveness of the County's internal control. Accordingly, we will
express no such opinion.
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
financial reporting, we are required to report any identified significant deficiencies and material
weaknesses in controls. We are also required to report instances of fraud and noncompliance with
provisions of laws, regulations, contracts, and grant agreements that could have a direct and material
effect on the accuracy of financial statements.
A financial statement audit also includes evaluating the appropriateness of accounting policies used
and the reasonableness of significant accounting estimates made by management,as well as evaluating
the overall presentation of the financial statements.
All misstatements identified by the audit will be discussed with management. Material misstatements
corrected by management and all uncorrected misstatements will be communicated at the exit
conference, as required by professional auditing standards.
Our responsibility is to express in a written report an opinion on the financial statements based on the
results of our audit. We cannot guarantee an unmodified opinion. We may modify or disclaim an
opinion on the financial statements if we are unable to complete the audit or obtain sufficient and
appropriate audit evidence supporting the financial statements.If our opinion is other than unmodified,
we will fully discuss the reason with you prior to issuing our report. Further, in accordance with
professional standards, we may add emphasis-of-matter or other-matter paragraphs to our report to
describe information that,in our judgment, is relevant to understanding the financial statements or our
audit.
We will also issue a written report (that does not include an opinion) on issues identified during the
audit related to the County's internal control over financial reporting and on compliance with the
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could
have a material effect on the financial statements as required by Government Auditing Standards.
The County prepares supplementary information that accompanies the financial statements, which is
required by the BARS Manual (for Schedule of Liabilities). We agree to perform auditing procedures
on this information,with the objective of expressing an opinion as to whether it is fairly stated, in all
material respects, in relation to the financial statements taken as a whole.
Federal Single Audit
We will also perform a federal single audit on compliance with, and report on internal control over
compliance for,each major program for the fiscal year ended December 31, 2020, in accordance with
auditing standards generally accepted in the United States of America; the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the County's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. Because of the
inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk exists that some material noncompliance may not be detected, even though the audit
is properly planned and performed in accordance with these standards and the Uniform Guidance.
In planning and performing the compliance audit, we will consider the County's internal control over
compliance in order to determine the appropriate auditing procedures necessary for opining on
compliance with each major program,and for testing and reporting on internal control over compliance
in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we will express no such opinion.
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
compliance,we are required to report any identified significant deficiencies and material weaknesses
in controls.
We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly
stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal
year ended December 31, 2020.
We estimate the federal single audit will cover one federal grant programs,which will be identified at
the audit entrance conference. If additional grant programs are audited to satisfy the requirements of
the Uniform Guidance, the audit budget discussed below will increase by approximately $5,650 per
additional major program.
Upon completion of our audit we will issue a written report containing our opinion on the County's
compliance for each major program and a written report on internal control over compliance. We
cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in
which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis-
of-matter or other-matter paragraph(s)to the report.
Accountability Audit
We will perform an accountability audit of compliance with applicable state laws, regulations, and
policies,and of controls over the safeguarding of public resources for the fiscal year ended December
31, 2020. The audit will be conducted in accordance with provisions of RCW 43.09.260 and the
Office's audit policies, which include policies specific to these types of audits and general audit
policies. Our general audit policies apply to all our engagements and incorporate the requirements of
Government Auditing Standards, as applicable, on topics such as communications with auditees,
independence, audit evidence and documentation, and reporting.
An accountability audit involves performing procedures to obtain audit evidence about compliance
and controls in areas selected for audit. In keeping with general auditing practices,we do not examine
every transaction, activity, policy, internal control, or area. The areas examined and procedures
selected depend on the auditor's judgment, including the assessment of the risks of fraud, loss, abuse,
or noncompliance.
Upon completion of our audit, we will issue a written report describing the overall results and
conclusions for the areas we examined.
Data Security
Our Office is committed to appropriately safeguarding the information we obtain during the course
of the audit. We have entered into a data sharing agreement with the County to ensure compliance
with legal requirements and Executive Directives (Executive Order 16-01, RCW 42.56 and OCIO
Standard 141.10) in the handling of information considered confidential.
Reporting levels for audit issues
Issues identified through the auditing process will be communicated as follows. Failure to
appropriately address audit issues may result in escalated reporting levels.
• Findings formally address issues in an audit report. Findings report significant results of the
audit, such as significant deficiencies and material weaknesses in internal controls;
misappropriation; and material abuse or non-compliance with laws, regulations, contracts or
grant agreements.You will be given the opportunity to respond to a finding,and this response,
or a synopsis of it,will be published in the audit report. Professional auditing standards define
the issues we must report as findings with regard to non-compliance with a financial statement
effect and internal controls over financial reporting. The Uniform Guidance defines the issues
we must report as findings with regard to non-compliance and internal controls over
compliance with federal grants.
• Management letters communicate control deficiencies, non-compliance, misappropriation,
abuse, or errors with a less-than-material effect on audit objectives. Management letters are
referenced, but not included, in the audit report.
• Exit items address control deficiencies, non-compliance, abuse, or errors that have an
insignificant effect on audit objectives. These issues are informally communicated to
management and are not referenced in the audit report.
Client's Responsibilities
Management is responsible for the accuracy and completeness of information provided to the auditor
and will provide the Office of the Washington State Auditor with:
• Unrestricted access to people with whom the auditor wishes to speak.
• All information that is requested or relevant to auditor requests.
• Notification when any documents,records,files,or data contain information that is covered by
confidentiality or privacy laws, such as HIPAA.
• Adequate workspace and conditions, including interacting with auditors professionally and
respectfully and promptly communicating about any issues and concerns.
Moreover, our audit does not relieve management or the governing body of their responsibilities.
Management's responsibilities,with oversight from the governing body, include:
• Selecting and applying appropriate administrative and accounting policies.
• Establishing and maintaining effective internal controls over financial reporting, compliance,
and safeguarding of public resources.
• Designing and following effective controls to prevent and detect fraud,theft, and loss.
• Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud
involving management, employees or others, in accordance with RCW 43.09.185.
• Ensuring compliance with laws,regulations and provisions of contracts and grant agreements.
• Preparation and fair presentation of these financial statements in accordance with the cash basis
Budgeting, Accounting and Reporting System Manual(BARS).
• Preparing the following supplementary information and providing us with certain written
representations concerning the supplementary information:
o Schedule of Expenditures of Federal Awards (including notes and noncash assistance
received) that includes all expenditures from federal agencies and pass-through
agencies in the form of grants,contracts, loans, loan guarantees,property,cooperative
agreements, interest subsidies, insurance, food commodities, direct appropriations,
and other assistance in accordance with Uniform Guidance 2 CFR § 200.510
requirements
o Schedule of Liabilities in accordance the BARS Manual
• Including the auditor's report on the supplementary information in any document that both
contains the supplementary information and indicates that the auditor reported on the
supplementary information.
• Either presenting the supplementary information with the audited financial statements or, if
the supplementary information will not be presented,making the audited financial
statements readily available to users of the supplementary information no later than the date
the supplementary information and auditor's report thereon are issued.
• Identifying all federal awards received and government programs.
• Understanding and complying with the provisions of laws, regulations,contracts, and grant
agreements, including applicable program compliance requirements.
• Internal control over compliance, including establishing and maintaining effective controls
that provide reasonable assurance that the County administers government programs in
compliance with the compliance requirements.
• Evaluating and monitoring the County's compliance with the compliance requirements.
• Informing us of the County's relationships with significant vendors who are responsible for
program compliance
• Submitting the reporting package and data collection form through the Federal Audit
Clearinghouse.
Responsibilities at the conclusion of the audit
At the conclusion of our audit, the County will provide us with a letter to confirm in writing certain
express and implied representations made during the course of the audit. This letter includes
representations regarding legal matters. A separate letter may be needed from the County's legal
counsel.
Management and the governing body are also responsible for following up and taking corrective action
on all audit findings,including,when applicable,preparing a summary schedule of prior audit findings
and a corrective action plan on the County's own letterhead.
Estimated Audit Costs and Timeline
We estimate the cost of the audit work to be $90,000, plus travel costs, and other expenses, if any.
Invoices for these services will be prepared and presented each month as our audit work progresses.
We anticipate our reports, which will be addressed to the County's governing body and published on
our website www.sao.wa.gov to be available to you and the public as outlined below. These estimates
are based on timely access to financial information and no significant audit reporting issues. The
estimated cost and completion date may change if unforeseen issues arise or if significant audit issues
are identified necessitating additional audit work. We will promptly notify you if this is the case.
Report Date*
Independent Auditor's Report on Financial Statements September
2021
Independent Auditor's Report on Internal Control over Financial Reporting September
and on Compliance and Other Matters Based on an Audit of Financial 2021
Statements Performed in Accordance with Government Auditing Standards
Independent Auditor's Report on Compliance for Each Major Program and on September
Internal Control over Compliance in Accordance with Uniform Guidance 2021
Independent Auditor's Report on Accountability October
2021
*Report Issuance Dates Are Estimates Only
The audit documentation for this engagement, which may contain confidential or sensitive
information,is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject
to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be
made available upon request and in a timely manner to appropriate auditors and reviewers, County's
management and governing body, and federal agencies, for purposes of a public records request, a
quality review of the audit,to resolve audit findings, or to carry out oversight responsibilities.
The audit documentation for this engagement will be retained for a minimum of five years after the
report release (publish) date in accordance with the public records retention schedule established by
the Washington Secretary of State.
Expected Communications
During the course of the audit, we will communicate with the County's selected audit liaison, Leo
Kim, Chief Finance Manager, on the audit status, any significant changes in our planned audit scope
or schedule and preliminary results or recommendations as they are developed. The audit liaison is
responsible for regularly updating the County's management and the governing body on these matters.
We may also provide direct communication of these matters to management and the governing body
as needed or at the County's request.
Please contact us if, during the audit, any events or concerns come to your attention of which we
should be aware. We will expect the audit liaison to keep us informed of any such matters.
Audit Dispute Process
Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or
concerns you have during the performance of our audit. At the conclusion of the audit, we will
summarize the results at the exit conference. We will also discuss any significant difficulties or
disagreements encountered during the audit and their resolution.
By signing and returning this letter, you acknowledge that the foregoing is in accordance with your
understanding. Please contact us with any questions.
We appreciate the opportunity to be of service to you and look forward to working with you and your
staff.
Sincerely,
Amy alka, tj dit Manager 8/25/21
Offic f the ashington State Auditor
County Response:
This letter correctly sets forth our understanding.
Randy Neatherlin Date Leo Kim Date
Chair,Board of Commissioners Chief Financial Manager
Paddy McGuire Date
Auditor
5
TDJ,, CPA
Internal Control
Assessment
CPA
INCORPORATED
Teresa D.Johnson CPA-Inc.
TO: LEO KIM, CPA, CHIEF FINANCE OFFICER
FROM: TDJ CPA, INC
SUBJECT: INTERNAL CONTROL REVIEW
DATE: FEBRUARY 3, 2021
TDJ CPA, Inc.was engaged to conduct an internal control review and assessment for Mason County
focusing on the following areas:
• Sheriff's Office
• Jail Operations
• Auditor's Office
• Treasurer's Office
• Public Works
• Public Health
The interviews were conducted with department staff in these areas during the time range of
September 2020 and February 2021. TDJ CPA has developed recommendations for areas, except for the
Auditor's Office and the Treasurer's Office.Attached to this memo are the recommendations resulting
from those interviews.
There are no specific recommendations requiring documentation for the Auditor's Office and the
Treasurer's Office. Both offices by the inherent nature of their work operating within a closely
controlled environment with forethought being given to internal controls and safeguarding of public
assets that are required by the Washington State Auditor's BARS Manual and multiple state statutes.
TDJ CPA supports the ongoing work of Mason County for constant assessment of internal controls,
specially within small work groups and the sometime constant reassignment of job tasks. The ability to
Page 1 of 11
complete tasks while providing oversight may create incompatible job responsibilities. As new duties
are assigned, continued consideration should be given in assessing incompatibility to current
assignments so as not to create internal control weaknesses.
Every government in Washington, no matter how wide-ranging or narrow its responsibilities, has a
primary duty to safeguard the resources entrusted to it. Internal Controls play an essential role in every
government's success in achieving this duty. Each government, and sometimes the departments within
them, can have an internal control structure that is unique; one size does not fit all.
Internal controls provide reasonable assurance about achieving objectives regarding:
■ Effectiveness and efficiency of operations
■ Reliability of financial reporting
■ Safeguarding of assets
■ Compliance with applicable laws and regulations
The internal control framework consists of five key components:
1. Control environment —the processes in place to carry out internal controls;
2. Risk assessment—the process for identifying risks;
3. Control activities — activities that mitigate risks;
4. Information and communication —the process of sharing internal and external
information;
5. Monitoring— evaluating the effectiveness of internal controls;
The parts are interrelated and integrated with the managing process.
There are multiple benefits to an effective internal control environment.
• Establishing Processes
• Reducing Fraud and Theft
• Producing Timely and Accurate Financial Statements
• Reducing Errors
The internal control recommendations attached are not meant to document what is being done
"wrong"within each department but meant as a starting point for conversation to strengthen the
internal controls through compensating controls and help ensure efficient and effective operations that
accomplish the goals of the County and its departments and still protect employees and assets.
TDJ CPA would like to express our sincerest thanks for the time and commitment of the various
departmental staff that spent time with us to complete the project.
Page 2 of 11
Mason County Internal Audit Assessment
Sheriff's Office
Item: Grant Management
Comment: These are more reminder recommendations than noted concerns. The Sheriff's office has
state&/or federal grants.
Concern: Why: Recommendation:
Concern: CFR§200.303 states Documenting the internal Written procedures and
in part that the non-federal control system strengthens documentation for internal controls
entity must, "Establish and a grantee's ability to assert, are no longer"best practice" but a
maintain effective internal with reasonable assurance, requirement.
control over the Federal that their grant is being
award that provides managed in compliance The County has multiple countywide
reasonable assurance that with federal statutes, documents that can be linked
the non-Federal entity is regulations, and the terms together as evidence of compliance
managing the Federal and conditions of with written requirements; however,
award in compliance with the grant award. the links between the documents may
Federal statutes, regulations, not be a strong as the could be and
and the terms and conditions individuals responsible for compliance
of the Federal award." at the Department levels may not be
firmly aware of the documents.
Additionally, County
Resolution 2020-72, Part VII, The County must ensure that written
paragraph 3, reflects, procedures exist and are current for:
"The responsibility for • Federal payment/Cash
understanding and adhering Management-§200.302(b)(6)
to County, State and Federal • Allowability of Costs-
regulations, policies and §200.302(b)(7) (Also subpart
procedures belongs to the E)
managing department of that • Equipment Management
particular grant." Requirements-§200.313
Note:The CFR's also require written
procedures for Conflict of Interest-
§200.318(c)(1-2) * and General
Procurement Standards-§200.318-
.326 **. The County does have
written evidence of these items.
*See County Resolution, 2020-72, Part VII, Section 3, paragraph 3 and County Code Chapter 2.24
** See County Code Chapter 2.21
Item: Internal Controls
Comment: The recommendation is more a reminder than a noted concern.
Concern: Why: Recommendation:
Page 3 of 11
Within a small office, it is The ability to complete tasks As new duties are assigned,
important to continuously while providing oversight may continued consideration should be
assess internal controls. create incompatible job given in assessing incompatibility
responsibilities. to current assignments so as not
to create internal control
weaknesses.
Page 4 of 11
Mason County Internal Audit Assessment
Jail
Item: Cash Receipting
Comment: Incompatible roles for Jail receipts and disbursements.
Concern: Why: Recommendation:
The individual that is responsible When the same employee can If not practical to separate these duties
for preparing the bank deposit prepare a bank deposit and issue the following compensating control
should not be the same person to checks from the system,the should be implemented:
issue checks from the system. opportunity exists to short
deposits,especially the cash • Thorough review of all
portion, into the bank account and accounts payable payments
cover the deposit shortage with issued from the system.
the government's own check.
• Periodically review the
In addition,the deposit shortage composition of a deposit
can be covered by overpaying a right before it is taken to
vendor and using the refund to the bank. For example, look
cover up the missing amount. for checks other than those
from known customers.
• Verify the cash and checks
in the deposit agree with
the payments accepted in
cash receipting.
Page 5 of 11
Mason County Internal Audit Assessment
Public Works
Item:Accounts Receivable and Cash Receipts
Concern: Risk: Recommendation:
The responsibility to generate • Lapping Schemes • Periodically spot check how payments are applied to accounts.
invoices, adjusting accounts, . Write off Schemes. • Monitor employees regularly working late hours or not taking vacations.
handle customer concerns, . Concealing stolen • Require daily balancing of all deposits, including mode of payment,to
initial process for customer deposits or delayed cash-receipting system reports.
refunds and accept cash deposits • Develop and enforce a collection policy that includes monitoring all
payments are the same . When the same collection efforts.
employees employee is responsible • Monitor accounts receivable aging reports for changes from past history.
for billing, has access to . Require supporting documentation for all customer account adjustments.
cash or deposits, and This is being done. However,this is only provided after the fact. Require
can also adjust approval before the write off is complete.
customer accounts, . Periodically review account adjustments for reasonableness and the
adjustments can be presence of supporting documentation.
used to conceal theft. . Independently send customers detailed statements reflecting all activity
on their account. Ask them to call management directly with questions
about their bills.
• Periodically review invoices before they are mailed.
Concern: Risk: • Another employee or manager reviews a deposit before it goes to the
Only one employee prepares Concealing stolen deposits or bank to ensure cash/check composition agrees with what is recorded in
bank deposits with no delayed deposits the cash-receipting system.
additional review.This Borrowing schemes • Ask the bank to periodically return the deposit for review and analysis by
individual can also receipt cash. (substituting a person check or management.
This person at times may also a check from a later deposit for . Conduct a surprise cash count to look for personal checks in the deposit.
be the person to take the borrowed cash) . Independently reconcile the deposit to ensure it was intact and timely.
deposit to the bank.
Page 6 of 11
• Establish a policy that sets out the frequency of deposits. State law(RCW
43.09.240) calls for deposit within 24 consecutive hours of receiving the
money. If this is not practical for your government,you can apply for a
waiver from the county treasurer's office, but you must comply with the
24-hour rule until you receive it.
• Monitor to ensure the deposit is done daily or as expected.
Item: Grants Management
Concern:There is one new Risk:There is an operational Recommendation:
employee involved in the risk,that an untrained
processes related to grants. individual could create exposure Training:
This employee has received to process breakdowns, A recent survey by ecivics.com indicates that 69%of staff taking on grant
little to no formal training in inaccurate information, non- management activities are never trained. In many business disciplines such as
process for the grant. compliance and incomplete finance, management and human resources,there are decades of best practice,
data. theory and education focused on improving the practices in their respective
fields. Grant management does not benefit from the same history of well-
established standards. Fortunately,training is not a complex problem to solve.
There are multiple organization that provide training for Grants management.
The County should ensure that training is being sought after and provided to staff
responsible for grants management.
• Washington State Auditor's Office
• Washington Finance Officers Association
• Association of Government Accountants
• National Grants Management Association
• Grants Management USA
• Department of Ecology
Item: County Issued Cell Phones
Concern: Plans are unlimited Risk: No way to monitor Recommendation:
minutes,and the billing personal use of a County issued
information does not contain
Page 7 of 11
data related to usage. The bills cell phone or unproductive Local governments are responsible for the usage of their cellular telephones.
only contain information on time. They should decide what type of phone service package (call minutes,texting,
total charges/fees, number of internet, etc.)to purchase and whether to allow personal use by employees. If
lines. personal use is allowed, a policy should be established identifying the parameters
for the allowable use of the phone and its service features. In addition,the local
government should be monitoring employee compliance with the policy and
whether there are non-public related costs incurred that would require
reimbursement from employees.
Item: County Issued credit cards
Concern:An employee new to Risk: Noncompliance with Recommendations:
the position of responsibility for County policy and State
the Department Credit card has requirements related to credit • Regularly review the credit card policy an ensure that it provides clear
inherited the card responsibility card purchase. guidance for custodians and users of the cards.
and has not received formal • Require a detailed cardholder agreement signed by the custodian and
training on County policies users of the cards.
related to roles and • Provide mandatory training on the applicable policies, program controls,
responsibilities for the credit security and card use.
card. The individual is • Conduct a period inventory of the cards, at least annually, including
attempting to use"sound visibly seeing where the card is secured.
judgement" related to monitor
credit card usage.
Page 8 of 11
Mason County Internal Audit Assessment
Health Department
Item: New Inventory of PPE
Comment:These are more reminder recommendation than noted concerns.The Public Health Department has handled inventory in the past.
Concern: Why: Recommendation:
The individual that will be When the same employee can If not practical to separate these duties the following compensating control
responsible for issuing the record items as received and should be implemented:
inventory out of the stocks, manage the quantity of stock, it
should not be the sole person to is easier to disguise quantities • Periodically conduct independent spot-checks that the items received are
receive and record the by not recording them upon recorded in inventory records and that the disbursement of the inventory
inventory. receipt, in turn making theft is documented with records that are both reasonable and valid.
easier to hide.
The individual that will be Inventory might be missing with If not practical to separate these duties the following compensating control
responsible for issuing the no one being alerted. should be implemented:
inventory out of the stocks,
should not conduct inventory • It is highly recommended that these two roles are not combined at all.
counts or audits.
• If unavoidable, at a minimum management must review the inventory
and spot-check some items.
• Periodically conduct independent surprise inventory counts, especially of
valuable or high-risk items.
Item: Grants Management
Comment:These are more reminder recommendation than noted concerns.The Public Health Department has a significant number of grants with the
Finance Manager playing a critical role in the administration and monitoring of the grants.
Concern: Why: I Recommendation:
Page 9 of 11
The Finance Manager is the While others have roles in the Cross Training:
central point of contact for process,the Finance Manager is The County should think of cross training as a disaster recovery
grants with little to no back up. the main individual assigned the plan. Implemented correctly, it will help the County to run smoothly in the event
responsibility of there is an absence of one or more key players. With cross training,
managing/monitoring more organizations are better equipped to recover quickly from disruptions and handle
than 32 active grants.There is transitions gracefully. To be specific, employees will be able to easily step into
an operational risk,that other roles to make sure the job gets done especially if a key employee is no
essentially have all the "eggs in longer available,for any reason.
one basket" could create
exposure to process Training:
breakdowns, in accurate A recent survey by ecivics.com indicates that 69%of staff taking on grant
information, non-compliance
and incomplete data should the management activities are never trained. In many business disciplines such as
Finance Manager be finance, management and human resources,there are decades of best practice,
unexpectedly removed from the theory and education focused on improving the practices in their respective
process. fields. Grant management does not benefit from the same history of well-
established standards. Fortunately,training is not a complex problem to solve.
There are multiple organization that provide training for Grants management.
The County should ensure that training is being sought after and provided to staff
responsible for grants management.
• Washington State Auditor's Office
• Washington Finance Officers Association
• Association of Government Accountants
• National Grants Management Association
• Grants Management USA
Inventory of Grants:
Ensure that a complete inventory of grants exist. Consider using Grant
information form for each grant and share it within the Department managing
the grants but also the County Auditor's Office as an external backup. (See
Attachment)
CFR§200.303 states in part Documenting the internal Written procedures and documentation for internal controls are no longer"best
that the non-federal entity control system strengthens a practice" but a requirement.
Page 10 of 11
must, "Establish and maintain grantee's ability to assert,with
effective internal control over reasonable assurance,that The County has multiple countywide documents that can be linked together as
the Federal award that provides their grant is being managed in evidence of compliance with written requirements; however,the links between
reasonable assurance that compliance with federal the documents may not be a strong as the could be and individuals responsible
the non-Federal entity is statutes, regulations, and the for compliance at the Department levels may not be firmly aware of the
managing the Federal award in terms and conditions of documents.
compliance with Federal the grant award.
statutes, regulations, and the The County must ensure that written procedures exist and are current for:
terms and conditions of • Federal payment/Cash Management- §200.302(b)(6)
the Federal award." • Allowability of Costs-§200.302(b)(7) (Also subpart E)
• Equipment Management Requirements-§200.313
Additionally, County Resolution
2020-72, Part VII, paragraph 3, Note:The CFR's also require written procedures for Conflict of Interest-
reflects, §200.318(c)(1-2) * and General Procurement Standards-§200.318-.326 **. The
"The responsibility for County does have written evidence of these items.
understanding and adhering to
County,State and Federal
regulations, policies and
procedures belongs to the
managing department of that
particular grant."
*See County Resolution, 2020-72, Part VII, Section 3, paragraph 3 and County Code Chapter 2.24
** See County Code Chapter 2.21
Page 11 of 11
6
TDJ,, CPA
Draft Update Jail
Internal Control
Assessment
Mason County Internal Audit Assessment- DRAFT
Jail
Item: Cash Receipting
Comment: Incompatible roles for Jail receipts and disbursements.
Concern: Why: Recommendation:
The "Accountant" role within When the same employee can receipt Because the rolls of In-take and
"Banker",the cash receipting and cash and issue checks,there is an Disbursement are segregated in the
disbursement system has both opportunity to issue unauthorized Banker system,those that are
the ability to handle intake (cash payments. Assigned the "Accountant" system
receipting)and disbursement. role should not be assigned the In-
take responsibility.To ensure
appropriate level of segregation of
duties,these incompatible roles
should be eliminated immediately.
Comment: Incompatible roles for inmate receivable transactions and disbursements.
The individual that is responsible Banker does not have a limitation If not practical to separate these
for creating "receivable" process to establish preapproved duties the following compensating
transactions within Banker, vendors only for payments of the control should be implemented
impacting inmate accounts, receivable transactions. When the immediately; a thorough review of
should not be the individual to same employee can create all "Receivable"transactions
issue payments for the receivable adjustment/receivable transactions on entered into the system and
transactions. inmate accounts and issue checks, payments issued from the system.
there is an opportunity to issue This can include, but limited to,
Additionally,there is no approval unauthorized payments. ensuring that every transaction
or additional review of receivable requires supporting documentation
transactions created within and having a secondary individual
Banker;the individual creating review and approve that the
the transactions and transactions were entered correctly
subsequently disbursing the into Banker;generating system
payment for the transaction is the receivable reports to ensure
only individual to be a party to payments made are appropriately
the process. supported and the payee is
reasonable for the transaction.
There is an extremely limited
number of payees that should be
receiving disbursements through
the "Receivable transactions" in
Banker.
Comment: Incompatible roles for bank reconciliations and system administration
The individual that is responsible When the same employee has full If not practical to separate these
for bank reconciliation should not administrative rights to the system duties the following compensating
be the same person with access and performing from the bank control should be implemented:
with administrative reconciliation process,the
responsibilities in the Banker opportunity exists to create fictious Identify an independent level of
System. Other than sending the vendors, using a personal address management, without Banker
bank reconciliation, once and/or bank account and direct System responsibilities to review
completed to the Treasurer's payments to that account. and approve bank reconciliations,
Office,there appears to be no with periodic and random review of
additional review of the bank support for payments.
reconciliation.
Every bank reconciliation should be
supported with report evidence of
all receivable transactions. This is a
system generated report that can
accompany the bank reconciliation
for another individual to review.
Periodically have an independent
person perform the reconciliation in
its entirety.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: Community Services, EXT: 260
Environmental Health
BRIEFING DATE: 9/13/2021
PREVIOUS BRIEFING DATES: NA
If this is a follow-up briefing, please provide only new information
ITEM: Storage of Public Health Covid-19/emergency supplies.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Public health needs storage space for various equipment and supplies related to
COVID-19 and emergency response. Examples of these supplies include alternate
care facilities, isolation and quarantine facilities, mass vaccination facilities, and PPE.
Currently, the county utilizes 4 cargo trailers parked in various locations, space at old
Mell Chevrolet, space at Building 10, county space at Port of Shelton, Mason General
Hospital space at Port of Shelton, space at MCRA, and space at Building 8. Not all of
these spaces are supported for long term use and we will need to find a more
sustainable storage solution. There is funding available for storage of PPE in response
to COVID-19.
PUBLIC OUTREACH: (Include any legal requirements, direct notice,
website, community meetings, etc.) —
BUDGET IMPACTS:
TBD
RECOMMENDED OR REQUESTED ACTION:
Discussion of needs and possible solutions.
ATTACHMENTS: none
Briefing Summary 9/7/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EH EXT: 279
BRIEFING DATE: 9/13/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Li Human Resources
Cl Legal ❑ Other — please explain
ITEM: Clean Water District Advisory Committee vacancies.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
On 8/31/2021 the commission approved a resolution creating the CWD advisory
committee. This committee includes three citizen positions that will need to be filled ahead
of formalizing initial meetings. A news release has been drafted to notify public of the
opportunity to sit and serve on this committee.
BUDGET IMPACT: NA
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
Approval of the attached news release dated 9/14/2021, reading on 9/28 Action Agenda
ATTACHMENTS:
News Release
Briefing Summary 9/7/2021
NEWS RELEASE
September 14th, 2021
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5T" ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Clean Water District Advisory Committee Vacancy
Mason County is seeking three citizen representatives, residing within district
designated boundary, to serve on the Mason County Clean Water District
Advisory Committee.
This committee will provide oversight on the surface water quality program under
the county health department. Members will work with county staff on program
objectives and reduction of non-point pollution sources within district boundaries.
The committee will likely meet 2-6 times a year depending on program needs.
Meetings are expected to be 1-2 hours in length. Citizen members will serve 1-3
years initially to stagger expirations.
Applications to serve on this committee are now being accepted until filled and
should be submitted to Mason County Health Department, 415 N. 6th Street,
Shelton, WA 98584.
Application forms may be obtained from the Commissioner's Office, (360) 427-
9670 ext. 419 or visit our website at www.co.mason.wa.us.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EXT: 279
Environmental Health
BRIEFING DATE: 9/13/2021
PREVIOUS BRIEFING DATES: NA
If this is a follow-up briefing, please provide only new information
ITEM: Request to post and fill upcoming vacancy for Environmental Health Specialist
(EHS)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Kayla Hamme has resigned from MC and her last day with will be on September 17"
We will need to post and fill her position. This is a permanent full-time position with
community services.
PUBLIC OUTREACH: (Include any legal requirements, direct notice,
website, community meetings, etc.) - none
BUDGET IMPACTS:
None. This position is paid for by food establishment fees.
RECOMMENDED OR REQUESTED ACTION:
Approval to post and fill vacant EHS.
ATTACHMENTS: none
Briefing Summary 9/3/2021
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom/ Lydia Buchheit
DEPARTMENT: Community Services-Public Health EXT: 404
BRIEFING DATE: 9/13/21
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Add temporary full-time PHN/RN position for COVID Response.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Need additional temporary Covid PHN/RN position to be on COVID Team to allow
current RN's to return to regular CD and grant programs that have fallen behind.
BUDGET IMPACTS:
Currently have funding from funds to cover COVID response until 2023.
PUBLIC OUTREACH: (Include any legal requirements, direct notice, website,
community meetings, etc.)
None
RECOMMENDED OR REQUESTED ACTION:
Move to Action Agenda
ATTACHMENTS:
Draft Job Announcement
Briefing Summary 9/7/2021
Public Health Nurse
Full-Time 1.0 FTE
Posting #21-
MASON COUNTY EMPLOYMENT OPPORTUNITY
Opening Date: September 20, 2021 External Closing Date: Until Filled
Department: Community Services- Public Health Internal Closing Date: Congruent
Monthly Salary:
Job Summary
Performs public health nursing services with a current focus in Covid response and other duties as
assigned.
Examples of Duties
Provides professional public health nursing and case management services to individuals, and
families, with or exposed to COVID, via phone. Public Health office is primary worksite. Completes
COVID assessments via phone to determine family health status, needs and strengths to enable joint
implementation and evaluation of appropriate interventions and referrals to appropriate community
resources. Responsible for disease investigation, monitoring, treatment and reporting. Will work with
other public health COVID team to track case statistics, educate the public and community, schools
and workplaces. Works closely with community providers and public, to ensure compliance with state
and federal communicable disease compliance and reporting. Coordinates and evaluates services, to
ensure consistency with departmental and community objectives.
Minimum Requirements
BSN with 1 yr nursing experience and preferably two years of public health experience. Will consider
new BSN graduates. Valid Registered Professional Nurse License in the State of Washington and
Washington State Driver's License. Spanish proficiency highly desired.
Application & Selection Process
Applicants are required to submit a Mason County Application. The completed application may include
additional pages of employment history using the application format, and a resume may be attached. The
completed application will be used as the primary document to determine if minimum qualifications are met for
this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection,
removal from the employment list, or discharge from county service. Applicants will be screened base upon
education and experience, and the top candidates will be scheduled for interviews. Selection factors will include
demonstrated knowledge and abilities for the particular position. Only candidates selected for interviews will
be notified of final selection. Please read the reverse side for additional information. This selection process
may be subject to change.
Submit Applications to:
Mason County Human Resource Department
411 North Fifth Street, Shelton, WA 98584 360 427-9670 Ext 268 or Job Line 427-7265
Equal Opportunity -Affirmative Action Employer Drug-free Work Environment
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom/Lydia Buchheit
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 8/13/21
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: Temporary Full-time COVID Response Community Health Specialist Positions
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The continued COVID response has created a need to add additional temporary
staffing so regular staff can return to do normal duties and fulfill other grant
deliverables.
BUDGET IMPACTS:
Funding for additional positions is available from new COVID and Public Health funding
through 2023.
PUBLIC OUTRACH: (Include any legal requirements, direct notice, website,
community meetings, etc.)
None
RECOMMENDED OR REQUESTED ACTION:
Move to Action Agenda
ATTACHMENTS:
Draft job description
Briefing Summary 9/7/2021
Community Health Specialist I, II or III
Covid Education/Response Specialist
Temporary Full-Time 1.0 FTE
Posting #21-
MASON COUNTY EMPLOYMENT OPPORTUNITY
Note: Internal posting with Teamsters Community&Family Health is concurrent with posting to the public.
Therefore if a qualified candidate from within the bargaining unit applies, that person could be selected for the
position.
Opening Date: Sept 15, 2021 or ASAP External Closing Date: Until Filled
Department: Community Services- Public Health Internal Closing Date: Congruent
Monthly Salary:
Job Summary
Performs public health COVID related educational and guidance services, in an office setting. Plans,
organizes, coordinates, implements and monitors COVID related tasks in COVID response.
Examples of Duties
Provide professional services including answering public and business/agency phone calls on COVID
services, follow up on positive case reports and contact tracing needing special assistance, conduct
outbreak investigations, enter and update COVID case data into state database, monitor's COVID
data for community, communication and coordination of services with state Department of Health and
other monitoring entities. Research current Department of Health and Center for Disease Control
information on COVID and prepare information and reports for leadership and community release.
Keep website and social media information current. Work closely with community providers to ensure
compliance with state and federal guidance. Coordinate and evaluates services, to ensure
consistency with departmental and community objectives. Work with our public health team.
Ability to quickly learn through reading and minimal training, needed information to disseminate.
Proficient in use of MS software, especially Excel. Communicate clearly and concisely, both orally and
in writing, establish and maintain effective working relationships with community partnering agencies,
program participants, other employees, County officials, and the public.
Minimum Requirements
Bachelor's degree in health education, social services, or related degree preferred. Washington
State Driver's License. Spanish proficiency highly desired.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen
DEPARTMENT: Planning EXT: 286
BRIEFING DATE: September 13, 2021
PREVIOUS BRIEFING DATES: June 28, 2021 and July 12, 2021
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources
❑ Legal X Other: Public Works
ITEM: Update on the Planned Action EIS for Belfair.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Mason County Community Development and BERK Consultant Team are preparing a
Planned Action EIS for Belfair. The consultant team has been working on supplemental information
based on comments received on the Draft. This briefing is an update on where we are at in the
process and next steps.
BUDGET IMPACT: None
RECOMMENDED OR REQUESTED ACTION: Update and discussion only.
ATTACHMENTS:
None
Briefing Summary 9/3/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen
DEPARTMENT: Community Development EXT: 286
BRIEFING DATE: 9/13/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Discussion regarding the addition of a Building Official and full-time Fire Marshal to
the Community Development Department.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Department of Community Development is proposing to reestablish the Building
Official (non-union) and the full-time Fire Marshal back to its team. The current and expected growth,
especially in the commercial sector, is demanding these positions of high-level expertise are
reestablished and filled.
BUDGET IMPACT: None currently. For discussion only.
PUBLIC OUTREACH:(include any legal requirements, direct notice, website, community
meetings, etc.) None
RECOMMENDED OR REQUESTED ACTION: Discussion and direction for next steps.
ATTACHMENTS: None.
Briefing Summary 9/3/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Casey Bingham
DEPARTMENT: Public Health EXT: 562
BRIEFING DATE: 9/13/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Consolidated Contract CLH18253 Amendment 23
Adds Statement of Work for: -
1. Emergency Preparedness & Response PREP: 29,605 funds for Emergency
Preparedness
2 Foundational Public Health: 202,891 in funding for Foundational Public
Health Services
3. Injury &Violence Prevention Overdose Data to Action: 50,000 funding for
Overdose Prevention
Amends Statements of Work for:
1. Covid-19 Coordinated Response: Extends ending date to 12/31/2021
2. Maternal &Child Health Block Grant: 16,924 in funding for Maternal
Child Health.
3k OnSite Septic LMP Implementation: 15,000 in funding for work in
Wastewater Management
BUDGET IMPACTS: 202,891 in new funding for 2021 and 111,529 in ongoing
,funding that has already been budgeted.
RECOMMENDED OR REQUESTED ACTION: Move Amendment 23 CLH18253
Consolidated Contract to the Action Agenda.
Briefmg Summary 9/8/2021
MASON COUNTY PUBLIC HEALTH
2018-2021 CONSOLIDATED CONTRACT
CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 23
PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as"DOH",and
MASON COUNTY PUBLIC HEALTH,a Local Health Jurisdiction,hereinafter referred to as"LHJ",pursuant to the
Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments
thereto.
IT IS MUTUALLY AGREED: That the contract is hereby amended as follows:
1. Exhibit A Statements of Work,attached and incorporated by this reference,are amended as follows:
® Adds Statements of Work for the following programs:
• Emergency Preparedness&Response PHEP-Effective July 1,2021
• Foundational Public Health Services(FPHS)-Effective July 1,2021
• Injury&Violence Prevention Overdose Data to Action-Effective September 1,2021
® Amends Statements of Work for the following programs:
• COVID-19 Coordinated Response-Effective July 1,2020
• Matemal&Child Health Block Grant-Effective January 1,2018
• OSS LMP Implementation-Effective July 1,2019
❑ Deletes Statements of Work for the following programs:
2. Exhibit B-23 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-22 Allocations as follows:
® Increase of 31$ 4,420 for a revised maximum consideration of$5,372,467.
❑ Decrease of for a revised maximum consideration of
❑ No change in the maximum consideration of
Exhibit B Allocations are attached only for informational purposes.
3. Exhibit C-19 Schedule of Federal Awards,attached and incorporated by this reference,amends and replaces Exhibit C-18.
Unless designated otherwise herein,the effective date of this amendment is the date of execution.
ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect.
IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof.
MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON
DEPARTMENT OF HEALTH
Date Date
APPROVED AS TO FORM ONLY
Assistant Attorney General
Page 1 of 43
AMENDMENT#23
2018-2021 CONSOLIDATED CONTRACT
EXHIBIT A
STATEMENTS OF WORK
TABLE OF CONTENTS
DOH Program Name or Title: COVID-19 Coordinated Response-Effective July 1,2020.............................................................................................................3
DOH Program Name or Title: Emergency Preparedness&Response-PHEP-Effective July 1, 2021........................................................................................... 16
DOH Program Name or Title: Foundational Public Health Services (FPHS) -Effective July 1,2021........................................................................................... 26
DOH Program Name or Title: Injury&Violence Prevention Overdose Data to Action-Effective September 1, 2021................................................................ 31
DOH Program Name or Title: Maternal&Child Health Block Grant-Effective January 1,2018................................................................................................ 34
DOH Program Name or Title: OSS LMP Implementation-Effective July 1, 2019....................................................................................................................... 41
Exhibit A, Statements of Work Page 2 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: COVID-19 Coordinated Response- Local Health Jurisdiction Name: Mason County Public Health
Effective July 1.2020
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 4 Funding Source Federal Compliance 'IyPe of Payment
®Federal Subrecipient (check if applicable) IZSI Reimbursement
❑ State ❑Other ®FFATA(Transparency Act) ❑Fixed Price
Period of Performance: July 1.2020 through December 31,2021 ®Federal*Contractor ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide supplemental funding for the LHJ to ensure adequate culturally and linguistically responsive
testing,investigation and contact tracing resources to limit the spread of COVID-19
NOTE: Pending execution of a new consolidated contract term or an extension to the 2018-2021 consolidated contracts which currently end December 31,2021,DOH plans to
continue the task activities and funding as noted in the task(s)below in a new or revised statement of work effective January 1,2022.
Revision Purpose: The purpose of this revision is to update the MI code for FFY20 ELC EDE LHJ ALLOCATION in the Payment Information column,revise language and add
new deliverable in Task 2.Lh,and revise program specific language for DCHS COVID-19 Response-Tasks 1 and 2;and extend the funding period for MASS VACCINATION
FEMA 100%from July 20,2021 to December 31,2021 for Mass Vaccination Clinics—Task 4.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration None Consideration
Code Code Start Date End Date
BITV-COVID ED LHJ ALLOCATION-CARES 21.019 333.21.01 1897129V 07/01/20 12/31/21 351 672 0 351,672
FEMA-75 COVID LHJ ALLOCATION 97.036 333.97.03 1897129W 07/01/20 12/30/20 0 0 0
FFY21 COVID19 VACCINE SERVICES-CARES 93.268 333.93.26 74310209 07/01/20 12/31/21 14,582 0 14,582
FFY21 COVID GFS LHJ REGIONAL N/A 334.04.92 1897211G 12/31/20 06/30/21 0 0 0
FFY20 ELC EDE LHJ ALLOCATION 93.323 333.93.32 1897120E 01/15/21 12/31/21 657 521 0 657,521
FFY19 ELC COVID ED LHJ ALLOCATION 93.323 333.93.32 1897129G 01/01/21 12/31/21 294,029 0 294,029
*MASS VACCINATION FEMA 100% 97.036 333.97.03 934VO200 01/21/21 12/31/21 0 0 0
COVID 19 VACCINES 93.268 333.93.26 1 74310229 07/01/20 12/31/21 354,803 0 354,803
TOTALS 1,672,607 0 1,672 607
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
Participate in public health emergency preparedness and response activities for COVID-19.This may include surveillance,epidemiology,laboratory capacity,infection control,
mitigation,communications and or other preparedness and response activities for COVID-19.
Examples of key activities include:
• Incident management for the response
• Testing
Exhibit A,Statements of Work Page 3 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures Amount
• Case Investigation/Contact Tracing
• Sustainable isolation and quarantine
• Care coordination
• Surge management
• Data reporting
NOTE:The purpose of this agreement is to supplement existing funds for local health jurisdictions to carry out surveillance, epidemiology,case investigations&contact tracing,
laboratory capacity,infection control mitigation, communications,community engagement,and other public health preparedness and response activities for COVID-19.
DCHS COVED-19 Response-Tasks 1 and 2—Unspent ELC funding can be carried forward into new contract term effective January 1,2022.
1 Establish a budget plan and narrative to be submitted to the Submit the budget plan Within 30 days of Reimbursement of
Department of Health(DOH)Contract Manager. DOH will and narrative using the receiving any new actual costs
send the"Budget narrative Template","Budget Guidance" template provided. award for DCHS incurred,not to
and any other applicable documents that may be identified. COVID-19 Response exceed$1,303,222
tasks. total.
DOH does recognize the public health response goes
BITV-
beyond December 2021 and authorizes local health COVI 72D ED
jurisdictions the ability to maximize funding streams OVI LHJ
ALLOCATION-
available to them by using short term funding first to ALLOCATION-
have longer term funding available to continue to CARES Funding
support the local health jurisdiction response activities (MI 1897129V)
beyond December 2021 as applicable.
$657,521 FFY20
2 1) LHJ Active monitoring activities. In partnership with Data collected and Enter performance ELC EDE LHJ
WA DOH and neighboring Tribes,the LHJ must ensure reported into DOH metrics daily into DOH ALLOCATION
adequate culturally and linguistically responsive testing, systems daily. identified systems Funding
investigation and contact tracing resources to limit the (MI 1897120DE)
spread disease.LHJs must conduct the following Quarterly performance Funding end date
activities in accordance with the guidance to be provided reporting updates 7/31/2023
by DOH.
$294,029 FFY19
a. Allocate enough funding to ensure the following ELC COVID ED
Contact Tracing and Case Investigation Support: LHJ
Hire a minimum of 1.0 data entry FTE to assure ALLOCATION
system requirements for task 2.1.a. Funding
i. Contact tracing Enter all contact tracing (MI 1897129G)
1. Strive to maintain the capacity to surge a data in CREST following Funding end date
minimum of five(5)contact tracers for guidance from-DOH. 10/18/2022
every 100,000 people in the jurisdiction,as
needed,based on disease rates.DOH
centralized investigations will count
towards this minimum.
Exhibit A,Statements of Work Page 4 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
2. Have staff that reflect the demographic
makeup of the jurisdiction and who can
provide culturally and linguistically
competent and responsive services.In
addition,or alternatively,enter into an
agreement(s)with Tribal,community-
based and/or culturally-specific
organizations to provide such services.
DOH centralized investigations will count
towards this minimum.
3. Ensure all contact tracing staff are trained
in accordance with DOH investigative
guidelines and data entry protocols.
4. Coordinate with Tribal partners in
conducting contact tracing for Tribal
members.
5. Ensure contact tracing and case
investigations activities meet DOH case
and Contact Tracing Metrics. (Metrics to
be determined collaboratively by DOH,
LHJs and Tribes.)Work with DOH to
develop a corrective action plan if unable
to meet metrics.
6. Perform daily monitoring for symptoms
during quarantine period of contacts
ii. Case investigation
1. Strive to maintain the capacity to surge a Enter all case
minimum of five(5)case investigators and investigation data in
contact tracers for every 100,000 people in WDRS-following
the jurisdiction,as needed,based on guidance from-DOH.
disease rates.DOH centralized
investigation will count toward this
minimum.
2. Enter all case investigation and outbreak
data in WDRS following DOH guidance.
a) Strive to enter all case investigation
and outbreak data into CREST as
directed by DOH.
b) Ensure all staff designated to utilize
WDRS have access and are trained in
the system.
Exhibit A,Statements of Work Page 5 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PRAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
c) Include if new positive cases are tied
to a known existing positive case or
indicate community spread.
d) Conduct case investigation and
monitor outbreaks.
e) Coordinate with Tribal partners in
conducting case investigations for
tribal members.
3. Ensure contact tracing and case
investigation activities meet DOH Case
and Contact Tracing Metrics.(Metrics to
be determined collaboratively by DOH,
LHJs,and Tribes.)Work with DOH to
develop a corrective action plan if unable
to meet metrics.
b. Testing
i. Work with partners and Tribes to ensure
testing is available to every person within the
jurisdiction meeting current DOH criteria for Maintain a current list of
testing and other local testing needs. entities providing
ii. Work with partners and Tribes to ensure COVID-19 testing and at
testing is provided in a culturally and what volume.Provide
linguistically responsive manner with an reports to DOH Contract
emphasis on making testing available to manager on testing
disproportionately impacted communities and locations and volume as
as a part of the jurisdiction's contact tracing requested.
strategy.
iii. Maintain a current list of entities providing
COVID-19 testing and at what volume.
Provide reports to DOH on testing locations
and volume as requested.
c. Surveillance FTE support at a minimum of.5 FTE
Epidemiologist to support daily reporting needs
below.
i. Ensure all COVID positive lab test results from
LHJ are entered in to WDRS by 1)entering data
directly in to WDRS,2)sending test results to
DOH to enter,or 3)working with DOH and
entities conducting tests to implement an
electronic method for test result submission.
Exhibit A,Statements of Work Page 6 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures
Amount
ii. Maintain records of all COVID negative lab test
results from the LHJ and enter into WDRS when
resources permit or send test results to DOH.
iii. Collaborate with Tribes to ensure Tribal entities
with appropriate public health authority have
read/write access to WDRS and CREST to
ensure that all COVID lab results from their
jurisdictions are entered in WDRS or shared
with the LHJ or DOH for entry.
d. Tribal Support. Ensure alignment of contact tracing
and support for patients and family by coordinating Quarterly performance
with local tribes if a patient identified as American updates related to
Indian/Alaska Native and/or a member of a WA culturally and linguistic
tribe. competency and
responsiveness,tribal
e. Support Infection Prevention and control for high- support,infection
risk populations prevention and control for
i. Migrant and seasonal farmworker support. high-risk populations,
Partner with farmers,agriculture sector and community education and
farmworker service organizations to develop regional active monitoring
and execute plans for testing,quarantine and activities. Performance
isolation,and social service needs for migrant update should include
and seasonal farmworkers. status of all projects
ii. Congregate care facilities: In collaboration listed.
with the state licensing agency(DSHS),
support infection prevention assessments,
testing.Infection control and isolation and
quarantine protocols in congregate care
facilities.
iii. High risk businesses or community-based
operations. In collaboration with state
licensing agencies and Labor and Industries,
partner with food processing and
manufacturing businesses to ensure adequate
practices to prevent COVID-19 exposure,
conduct testing and respond to outbreaks.
iv. Healthcare: Support infection prevention and
control assessments,testing,cohorting,and
isolation procedures.Provide educational
resources to a variety of healthcare setting
Exhibit A,Statements of Work Page 7 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures
Amount
types(e.g.,nursing homes,hospitals,dental,
dialysis).
v. Non-healthcare settings that house vulnerable
populations:In collaboration with state
corrections agency(DOC)and other state
partners,support testing,infection control,
isolation and quarantine and social services
and wraparound supports for individuals living
or temporarily residing in congregate living
settings,including detention centers,prisons,
jails,transition housing,homeless shelters,
and other vulnerable populations.
vi. Schools:In collaboration with OSPI and local
health jurisdictions,support infection
prevention and control and outbreak response
in K-12 and university school settings.
f. Ensure adequate resources are directed towards
H2A housing facilities within communities,fishing
industries and long-term care facilities to prevent
and control disease transmission.Funds can be used
to hire support staff,provide incentives or facility-
based funding for onsite infection prevention
efforts,etc.
g. Community education. Work with Tribes and
partners to provide culturally and linguistically
responsive community outreach and education
related to COVID-19.
h. Establish sustainable isolation and quarantine
measures.
i. Have at least one(1)location identified and Quarterly performance
confirmed through contract/formal agreement updates to include name,
that can support isolation and quarantine address and capacity of
adequate to the population for your jurisdiction identified location that
with the ability to expand;alternatively, can support isolation and
establish with an adjacent jurisdiction a formal quarantine,daie ef'
agreement to provide the isolation and to be"enduei a
quarantine capacity adequate to the population and confirmation of
for your jurisdiction with the ability to expand. appropriate planning and
coordination as required.
Exhibit A,Statements of Work Page 8 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description "May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
ii. Genduef .r in
the identified iselation and quafflnfime site#e
Maintain ongoing census data for isolation Maintain ongoing census
and quarantine for your population. data for isolation and
iii. Planning must incorporate transfer or receipt of quarantine for your
isolation and quarantine patients to from population.
adjacent jurisdictions or state facilities in the
event of localized increased need.
iv. Planning must incorporate triggers and
coordination to request state isolation and
quarantine support either through mobile teams
or the state facility to include site identification
and access
COVID-19 Vaccine Services-Task 3—will be extended through June 30,2022 in new contract term effective January 1,2022.Any unspent funds may be carried
forward.
3.A Identify activity/activities to support COVID vaccine Summary of the January 31,Annually Reimbursement of
actual costs
response in your community,using the examples below as a engagement strategies to
guideline. be used with health care incurred,not to
Example 1:Develop and implement communication providers and other exceed:
strategies with health care providers,community,and/or partners,and the locally
other partners to help build vaccine confidence broadly and identified population to be $14,582
among groups anticipated to receive early vaccination,as reached. FFY21 COVIDI9
well as dispel vaccine misinformation.Document and VACCINE
provide a plan that shows the communication strategies used SERVICES-CARES
with health care providers and other partners and the locally Funding
identified population anticipated to reach. (MI 74310209)
Example 2:Engage in other vaccination planning activities $354,803 COVID
such as partnership development,provider education, 19 VACCINES
vaccination point of dispensing(POD)planning,tabletop Funding(NU
exercises,engagement with communities,leaders,non- 74310229)
traditional provider,or vulnerable populations to develop
strategies to ensure equitable access to vaccination services
Exhibit A,Statements of Work Page 9 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PFIAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
3.B Implement the communication strategies or other activities, Mid-term written report June 30,Annually
working with health care providers and other partners to describing
reach the locally identified population, support providers in activity/activities and
vaccination plans, and support equitable access to progress made to-date and
vaccination services. strategies used(template
to be provided
3.0 Catalog activities and conduct an evaluation of the strategies Final written report, December 31,Annually
used showing the strategies
used and the final
progress of the reach
(template to beprovided)
Regional Incident Management Team(1MT)Mass Vaccination Clinics—Task 4
*NOTE: Task 4 activities for Mass Vaccination Clinics *Reimbursement of
in this statement of work are NOT CONSIDERED eligible costs.
SUBRECIPIENT but are as a CONTRACTOR of DOH.
MASS
DOH reimbursement provided for local mass VACCINATION
vaccination clinic(see definition below)planning, FEMA 100%
implementation and operations in coordination between Funding
Unified Command and the Regional IMT to administer (MI 934V0200)
the vaccine as efficiently,quickly,equitably,and safely
in all regions of Washington State. State Supported, (See Program
Regionally Coordinated,Locally Implemented. Specific
Requirements for
Definition:Mass vaccination clinics defined as those Mass Vaccination
outside of the usual healthcare delivery.method such as Task 4 below)
pop-up clinics,mobile clinics,non-clinical facility
(fairgrounds,arenas,etc.).
Leaders Intent about this work from DOH is included as an
attachment.
Guidance on vaccination protocols must be followed as
provided by DOH and CDC.
Exhibit A,Statements of Work Page 10 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description7p�l�atnnm�g�and
*May Support PFiAS Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
4.A Local health jurisdiction(LHJ)will coordinate Submit to DOH a mass Within 30 daysimplementation of mass vaccination clinics/sitpd vaccination plan contract amendment
within the county(s)with a regional incident management including: execution.
team/organization as approved by DOH. • type of site,
• site locations,
Request for regional IMT should be submitted through the . throughput,
normal process through WebEOC. • considerations
made to ensure
Local health jurisdiction is the coordinating agency for the equity to
mass vaccination plan within the county. historically
marginalized
Regional IMT will be under the delegation authority of populations,
DOH and they are to provide support and coordination for and to the extent
all efforts around vaccine planning,resource support and possible a
general guidance and information sharing in order to regional map of
regionally coordinate efforts. Local jurisdictions will sites/locations.
maintain all decisional authority around vaccination
planning and execution within their jurisdiction/district.
Provide any information as requested by the regional IMT.
4.B Funding for eligible Mass Vaccination activities are Submit estimated budget Within 30 days of
reimbursed on actual costs as outlined in the DOH guidance for the mass vaccination contract amendment
to provide the services and to carry out the mission.Funding plan. execution.
will be dependent on full participation in the LHJ and IMT
processes and all documentation will be required to be Monthly Cost Summary Monthly
provided to fully close out funding requests by the end of Spreadsheet to the
the mission period of performance. IMT/IMO by the fifth of
the following month.
Allowable costs include expenses such as facility rentals,
staff to conduct planning,management,support and
operation of the site,medical personnel for vaccinations,site
security personnel,wrap around services for staff(meals,
travel,lodging),equipment(which must be pre-approved by
IMT/DOH if it exceeds$5,000 each),supplies for
vaccinations and site operation.LHJs should provide
narratives to help assist IMT and DOH finance know what
expenditures were necessary to carry out the mission.
Exhibit A,Statements of Work Page 11 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures
Amount
4.0 Vaccination data—will be maintained according to current Submission of vaccine Daily
state and federal requirements. use into WA IIS database
within 24hrs of use.
Vaccine Registration Systems—If a local jurisdiction or Jurisdiction/Regions will
region does not have a registration system(s)the include ensure a fair and equitable
internet based,phone option and other methods to ensure process for registration of
equitable registration,the state PrepMod system and tools eligible Washingtonians
will be available for use. across all available
modalities.
4.1) Regularly report on vaccinations sites and operational Provide monthly situation Monthly
activities(number of vaccinations,personnel to operate the report to IMT/IMO on
site,challenges,successes to share for learning across the status of implementation
public health system). of mass vaccination plan,
or more frequently if that
is the LHJ procedure.
Sites operating for the
time period,vaccines
administered by site for
the time period, estimated
costs for the time period,
any challenges/successes
of note,including
assistance re uested.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB) Standards/Measures that may apply can be found at:
http•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282.
Exhibit A,Statements of Work Page 12 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Program Specific Reguirements/Narrative
BITV-COVID ED LHJ ALLOCATION-CARES
DCHS COVID-19 Response-Tasks 1 and 2 FFY19 ELC COVID ED LHJ ALLOCATION
FFY20 ELC EDE LHJ ALLOCATION
FFY21 COVID 19 VACCINE SERVICES-CARES
COVID-19 Vaccine Services-Task 3 COVID 19 VACCINES
Regional Incident Management Team(IMT)Mass Vaccination Clinics—Task MASS VACCINATION FEMA 100%
4
DCHS COVID-19 Response-Tasks 1 and 2
Restrictions on Funds:Indirects are NOT allowable for CARES funding from September 2,2020 forward—LHJ can charge administrative activities as direct costs but not
incur indirects from September 2,2020 through December 30, 202 31, 2021 for activities funded with CARES funds(COVID LOCAL CARES -COVID LHJ OFM
ALLOCATION-CARES,BITV-COVID ED LHJ ALLOCATION-CARES,FEMA-75 COVID LHJ ALLOCATION)
o Since the federal guidance was not updated until September 2,2020,DOH understands that indirects could be charged from March—August 2020.
Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of
the budget will not be accepted or approved.
Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-1 A invoice vouchers for amounts billable under this statement of work to DOH by the 25`f'of the
following month or on a frequency no less often than quarterly.
COVID-19 Vaccine Services-Task 3—allowable activities htTss•//www doh wagov/Portals/l/Documents/9240/AllowableUseFedOpsFunds.pdf
Mass Vaccination—Task 4
Program Manual,Handbook,Policy References
Emergency Response Plan(or equivalent)
Medical Countermeasure/Mass Vaccination Plan
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.):
Non-mass vaccination efforts are not allowable through this funding stream.
Duplication of billing(sending request for reimbursement)to entities outside of this agreement is prohibited.
Indirect rates are not applicable to these funds.
Special References(RCWs,WACs,etc.)
County Health Emergency Documentation if applicable
Monitoring Visits(frequency,type):
Occasional visits from DOH or IMT/IMO personnel for the purpose of monitoring and surveillance of mass vaccination activities may be expected.
Definitions
Mass vaccination clinic are those outside of the usual healthcare delivery methods such as pop-up clinics,mobile clinics,non-clinical facility clinics(i.e.,fairgrounds,arenas,etc.).
Exhibit A, Statements of Work Page 13 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Special Billing Requirements:
Monthly invoices must be submitted timely to the regional IMT/Organization for review/approval prior to submission to DOH for reimbursement.
Contract(MI)Code: 934VO200 General Mass Vaccination
BARS Revenue Code:333.97.03 Mass Vaccination Reimbursement
Special Instructions:
The LHJ is considered a CONTRACTOR of DOH not a subrecipient for this portion of the statement of work.An allocation of funds is not provided as these FEMA funds are only
available as reimbursement of costs associated with implementation of the mass vaccination plan.
Detailed documentation must be maintained as directed by the regional IMT/Organization and DOH to substantiate costs associated with these activities for submission to FEMA
upon request by DOH.
Eligible costs from the timeframe of January 21,2021 through July 20, 2021 December 31, 2021 include facility rentals,medical and support staff for planning,management,
support,and operations;as well as wrap-around services for staff(i.e.,meals,travel,lodging).Regular and overtime pay associated with this project is allowable for all staff
working under this project and must be billed as a direct charge;timesheets are required documentation and must be available upon request by DOH.Indirect rates are not
applicable to these funds.Eligible equipment includes facility infection control measures,personal protective equipment(PPE),storage equipment,coolers,freezers,temperature
monitoring devices,portable vaccine units for transportation,supplies such as emergency medical supplies(for emergency medical care needs that may arise in the administration
of the vaccine),containers for medical waste,as well as proper storage as needed for canisters of liquid nitrogen or dry ice.Eligible equipment purchase costs should not exceed
$5,000 per piece.Equipment over$5,000 a piece must be preapproved by the IMT and should be leased rather than purchased.Any diversion from the list of pre-approved
expenses will require a narrative on the purchase rationale and will be subject to IMT approval prior to reimbursement.Timesheets are required documentation for all activities
related to this project.Staff time-in/time-out must be recorded,as well as a brief description of their activities.A general description of activities is acceptable for those working
at the vaccine site;more detailed/specific description is required for those not working at the vaccine site.
DOH Program Contact
Alyssa Lavin,LHJ Contract Manager
DOH,PHOCIS
1610 NE 150"St,Shoreline,WA 98155
alyssa.lavinCa,doh.wa.gov/360-236-3273
DOH BITV-COVID ED LHJ Allocation-CARES and DOH ELC Allocation Fiscal Contact(Tasks 1 and 2)
Christie Durkin
DOH,Office of Program Financial Management
PO Box 47840,Olympia,WA 98504-7841
Ph:360-236-4235/-christie.durkinadoh.wa.gov
DOH COVID19 Vaccine Services Program Contacts(Task 3)
Tawney Harper,MPA Sonja Morris,COVID-19 Operations Supervisor
Deputy Director I Operations Manager Enhanced Influenza and COVID-19 Response
Office of Immunization and Child Profile Office of Immunization and Child Profile
Department of Health Department of Health
PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia,WA 98504-7843
tawney.haiRer(@doh.wa.gov/360-236-3525 sonja.morris(@-doh.wa.gov/360-236-3545
Exhibit A,Statements of Work Page 14 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
DOH General Mass Vaccination Program and Fiscal Contact(Task 4)
Patrick Plumb Janice Baumgardt
COVID FEMA Project Management Analyst Financial Operations Manager
Washington State Department of Health Washington State Department of Health
Office of Financial Services Office of Financial Services
111 Israel Road SE,Tumwater,WA 98501 111 Israel Road SE,Tumwater,WA 98501
patrick.plumb(a)doh.wa.gov/(360)236-4291 ian ice.baumgardt(-,doh.wa.eov/(360)236-4505
Exhibit A, Statements of Work Page 15 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Emergency P=aredness&Response-PHEP- Local Health Jurisdiction Name: Mason CoOU Public Health
Effective July 1,2021
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance e of Payment
T
®Federal Subrecipient (check if applicable) Reimbursement
Period of Performance: July 1,2021 through December 31,2021 El state ®FFATA(Transparency Act) El Fixed Price
❑Other
❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks to support and sustain LHJ public health emergency preparedness as part of
statewide public health emergency preparedness and response.
Revision Purpose: NA
NOTE: The current consolidated contract ends December 31,2021.Once a new contract is in place,January 1,2022,the program plans to submit a new statement of work
through June 30,2022.Deliverable due dates after December 31,2021 are referenced for informational purposes only and will be updated in the January-June 2022 statement of
work.
This statement of work(ending 12/31/21)includes 60%of the total allocation of these funds.The January-June 2022 statement of work will reflect the remaining 40%.Once all
invoices have been submitted and balances are reconciled for this statement of work(ending 12/31/21),any remaining funds will be added to a revised January-June 2022
statement of work.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration crease(+) Consideration
Code Code Start Date End Date
FFY21 PHEP BP3 LHJ Funding 93.069 333.93.06 31102380 07/O1/21 12/31/21 0 29,605 29,605
TOTALS 0 29,605 29,605
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
1 Across Domains and Capabilities Mid-year report on template December 31,2021 Reimbursement for
provided by DOH. actual costs not to
Complete reporting templates as requested by exceed total funding
DOH to comply with program and federal grant End-of-year report on template June 30,2022 consideration amount.
requirements,including mid-year and end-of-year provided by DOH.
reports.
Additional reporting may be
required if federal requirements
change.
Exhibit A,Statements of Work Page 16 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
2 Across Domains and Capabilities Submit information by August 1, August 1,2021
2021 and any changes within 30
2.1 Submit names,position titles,email addresses days of the change.
and phone numbers of key LHJ staff responsible
for this statement of work, including management, Mid-year report on template December 31,2021
Emergency Response Coordinator,and accounting provided by DOH.Note any
and/or financial staff. changes or no change.
2.2 Submit emergency contacts to be published in End-of-year report on template June 30,2022
the confidential Yellow Book,including but not provided by DOH.Note any
limited to Administrator,Health Officer,and changes or no change.
Emergency Response Coordinator.For each
contact include name,role,email,daytime phone
number and after hours phone number.
3 Across Domains and Capabilities DOH will maintain documentation Upon request from
of site visit participation. DOH.
Participate in a site visit with DOH staff to discuss
LHJ response capabilities,upon request from
DOH. Site visit may be held virtually due to
pandemic restrictions.
4 Across Domains and Capabilities Budget,using template provided Upon request from
by DOH. DOH.
Develop a budget demonstrating how the LHJ
plans to spend funds during this period of
performance,using a budget template provided by
DOH.
Note: 20%of the LHJ's annual allocation will be
withheld until this requirement is met.Failure to
meet this requirement may result in DOH
redirecting funds from the LHJ.
5 Across Domains and Capabilities Mid-year report on template December 31,2021
provided by DOH.
Review and provide input to DOH on public health
emergency preparedness plans developed by DOH, End-of-year report on template June 30,2022
upon request from DOH. provided by DOH.
Input provided to DOH upon
request from DOH.
Exhibit A,Statements of Work Page 17 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
6 Domain 1 Community Resilience Mid-year report on template December 31,2021
Capability 1 Community Preparedness provided by DOH.
Participate in emergency preparedness events(for End-of-year report on template June 30,2022
example,trainings,meetings,conference calls,and provided by DOH.
conferences)to advance LHJ,regional,or
statewide public health preparedness. Documentation of training
available upon request.
7 Across Domains and Capabilities Mid-year report on template December 31,2021
provided by DOH.Note training
DOH/EPR anticipates many changes in the next and briefly describe key learning
months to years as we incorporate lessons learned and any resulting changes in
from the COVID-19 response.In preparation for practice and/or policy.
these changes,the LHJ may use PHEP funding to
participate in training and/or learning discussions End-of-year report on template June 30,2022
in the following areas: provided by DOH.Note training
• Adaptive Leadership and briefly describe key learning
• Change Management and any resulting changes in
• Trauma-Informed Change Management practice and/or policy.
• Outward Mindset
• Growth Mindset
• Racial Equity and/or Social Justice
• Community Resilience
• Related topics—prior approval from EPR
required.
Note:Prior approval from DOH/EPR is required
for any out-of-state travel.
8 Domain 1 Community Resilience Mid-year report on template December 31,2021
Capability 1 Community Preparedness provided by DOH.Briefly
Connect with new and/or existing partners in order describe connections,lessons
to develop working relationships that promote learned,and any changes made.
capabilities,capacity and community resilience,
including,but not limited to: End-of-year report on template June 30, 2022
• Local and/or Emergency Manager(s). provided by DOH.Briefly
• Local and/or regional hospitals. describe connections,lessons
• Local and/or regional elected officials. learned,and any changes made.
• Local and/or regional organizations that
work with vulnerable populations.(For
RERCs,this may include some or all of
Exhibit A,Statements of Work Page 18 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
* Due Date/Time Payment
Task Task/Activity/Description May Support PHAB Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
the primary groups identified in Activity 6
—All Hazards Plan—Vulnerable
Populations.)
9 Domain 2 Incident Management Mid-year report on template December 31, 2021
Capability 3 Emergency Operations Coordination- provided by DOH.
Training&Exercise
End-of-year report on template June 30,2022
Based on availability of training,participate in at provided by DOH.
least one Foundational Public Health Emergency
Preparedness Training provided by region,DOH,
DOH-contracted partner,or DOH-approved trainer
in person or via webinar.
Notes:
• For some LHJs this training won't be available
until the next Statement of Work period,
January 1—June 30,2022.DOH will work with
regions and LHJs to customize and schedule
training(s).
• This is one or more specific trainings
coordinated by DOH.DOH will work with LHJ
to implement.
• Participation in an activation,exercise or real-
world event may be considered additional
training,but does not take the place of the
requirement to participate in at least one
training as described above.
10 Domain 2 Incident Management Mid-year report on template December 31,2021
Capability 3 Emergency Operations Coordination- provided by DOH.
Training&Exercise
End-of--year report on template June 30,2022
10.1 Review LHJ public health preparedness and provided by DOH.
response capabilities and identify gaps,priorities,
and training needs. 10.2 Input into Regional Integrated 10.2 As requested by
Preparedness Plan and Integrated RERCs.
10.2 Provide input to Regional Emergency Preparedness Planning Workshop
Response Coordinators(RERCs)for Regional Guide provided to RERCs.
Integrated Preparedness Plan and Integrated
Preparedness Planning Workshop Guide.
Notes:
Exhibit A,Statements of Work Page 19 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
*Ma Support PHAB Due Date/Time Payment
Task Task/Activity/Description y Pp Deliverables/Outcomes Information and/or
Number Standards/Measures Frame Amount
• Integrated Preparedness Planning Workshop
is planned for January 2022.LHJs will be
required to participate in next statement of
work.
• LHJ may opt to develop,update and maintain
a local Integrated Preparedness Plan.They
still need to participate in regional process
described above.
11 Domain 2 Incident Management Mid-year report on template December 31,2021
Capability 3 Emergency Operations Coordination provided by DOH.Indicate that
this was done or that no response
11.1 Provide immediate notification to DOH Duty incident occurred.
Officer at 360-888-0838 or hanalert@,doh.wa.gov
for all response incidents involving use of End-of-year report on template June 30,2022
emergency response plans and/or incident provided by DOH.Indicate that
command structures. this was done or that no response
incident occurred.
11.2 Produce and provide situation reports(sitreps)
documenting LHJ activity during all incidents. 11.1 Notification to DOH Duty
Sitrep may be developed by the LHJ or another Officer within 60 minutes of
jurisdiction that includes input from LHJ. activation.
11.2 Sitreps submitted to DOH
Duty Officer
12 Domain 2 Incident Management Mid-year report on template December 31,2021
Capability 3 Emergency Operations Coordination provided by DOH.Briefly
describe key lessons learned and
Complete or participate in After Action Reports changes made and/or planned—or
(AARs)after each incident or exercise. note that no AARs were
completed. Submit AAR(s).
Note:An AAR may be completed part-way
through an extended response,for example, End-of-year report on template June 30,2022
COVID-19. provided by DOH.Briefly
describe key lessons learned and
changes made and/or planned—or
note that no AARs were
completed. Submit AAR(s).
13 Domain 2 Incident Management Mid-year report on template December 31,2021
Capability 3 Emergency Operations Coordination provided by DOH.Briefly
describe key lessons learned and
changes made and/or planned—or
Exhibit A,Statements of Work Page 20 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
*M Due Date/Time Payment
Task Task/Activity/Description ay Support PHAB Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
Convene a county Emergency Support Function note that no AARs were
(ESF) 8 AAR for COVID-19.Participants include, completed. Submit AAR(s).
but not limited to:
• Local Health Officer End-of--year report on template June 30,2022
• Public Health Official(s) provided by DOH.Briefly
• Emergency Manager describe key lessons learned and
• Regional Health Care Coalition changes made and/or planned—or
• Local and regional hospitals note that no AARs were
• Federally Qualified Health Center(s)if completed. Submit AAR(s).
they are in your county
• Accountable Community of Health
Notes:
• Follow Homeland Security Exercise and
Evaluation Program(HSEEP)guidelines
for process and documentation.
• Include name,title,and organization of
each participant in documentation(AAR).
• Outreach may need to be conducted to
gather input from entities not able to
participate in an AAR meeting.
• This may be completed part-way through
the COVID-19 response
• This AAR may be used to meet the
requirement above as well(Task#12).
14 Domain 3 Information Management Mid-year report on template December 31,2021
Capability 4 Emergency Public Information and provided by DOH.
Warning-Communication
End-of--year report on template June 30,2022
14.1 Participate in Monthly Public Health provided by DOH.
Communicator Call/Webinar by joining
call/webinar and/or following information on the
public health communicator online collaborative 14.3 and 14.4 Hotwash or After
workspace(e.g. Basecamp). Action Review(AAR)OR
14.2 Participate in at least one risk communication summary of communication
drill offered by DOH between July 1,2021 and activities and one sample.
June 30,2022.Drill will occur via webinar,phone
and email.DOH will offer one in July 1 —
December 31,2021 and one drill between
January 1—June 30,2022.
Exhibit A, Statements of Work Page 21 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
*May Support
Due Date/Time Payment
Task Task/Activity/Description PHAB Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
14.3 Conduct a hot wash evaluating LHJ
participation in the drill.
14.4 Identifying and implementing communication
strategies in real world incident will satisfy need to
participate in drill.Conduct a hot wash or After
Action Review(AAR)evaluating LHJ
participation in communication strategies during
the incident.
If,the real-world event response is ongoing,LHJ
may opt to conduct a hot wash or AAR evaluating
communication strategies to date OR include a
summary of communication activities in mid-year
and/or end-of year reports and one sample of
communication.
Note:Participation in a real world event may meet
the requirement for 14.2, 14.3 and 14.4.
15 Domain 3 Information Management Mid-year report on template December 31,2021
Capability 6 Information Sharing provided by DOH.
15.1 Maintain Washington Secure Electronic End-of-year report on template June 30, 2022
Communications,Urgent Response and Exchange provided by DOH.
System(WASECURES)as primary notification
system.
15.2 Participate in DOH-led notification drills.
15.3 Conduct at least one LHJ drill using LHJ-
preferred staff notification system.
Notes:
• Registered users must log in quarterly at a
minimum.
• DOH will provide technical assistance to LHJs
on using WASECURES.
• LHJ may choose to use another notification
system in addition to WASECURES to alert
staff during incidents.
• 15.3 doesn't need to be completed until
June 30,2022.LHJs may begin work in this
Exhibit A,Statements of Work Page 22 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
*M Due Date/Time Payment
Task Task/Activity/Description ay Support PHAB Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
Statement of Work period or may opt to do all
the work in the next Statement of Work period.
16 Domain 3 Information Management Provide EEIs upon request. Upon request.
Capability 6 Information Sharing
Note in the mid-year and end-of- December 31,2021
Provide Essential Elements of Information(EEIs) year reports that EEIs were
during incident response upon request from DOH. provided or none were requested. June 30,2022
Note:DOH will request specific data elements
from the LHJ during an incident response,as
needed to inform decision making by DOH and
state leaders,as well as federal partners when
requested.
17 Domain 4 Countermeasures and Mitigation Report progress and/or plans in December 31,2021
Capability 8 Medical Countermeasures Dispensing mid-year report on template
Capability 9 Medical Countermeasures provided by DOH.
Management and Distribution
End-of--year report on template June 30, 2022
Update and maintain Medical Countermeasure provided by DOH.
(MCM)Plans for LHJ and/or Region.
If there is a regional plan,provide
Notes: input to the RERC.
• MCM plans include number of local
distribution sites and number for which a Updated MCM plans will be due
detailed point-to-point distribution plan from June 30,.2022.
RSS to distribution site has been jointly
confirmed by LHJ and DOH.
• MCM plans include number of local points of
dispensing(PODs)and number for which a
detailed point-to-point distribution plan from
local distribution site to dispensing site has been
jointly confirmed by LHJ and POD operator
(nursing home,local agency,public POD,and
independent pharmacy).
• LHJs are not required to maintain a hub.LHJs
may partner with other organizations to
centralize distribution.If LHJs opt to maintain a
hub,this should be included in the MCM plan.
• DOH will provide technical assistance to LHJs
on core elements of an MCM plan.
Exhibit A,Statements of Work Page 23 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Due Date/Time Payment
*
Task Task/Activity/Description May Support PHAB Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
18 Domain 5 Surge Management Mid-year report on template December 31,2021
Capability 10 Medical Surge provided by DOH.
Engagement with regional Health Care Coalition End-of-year report on template June 30, 2022
(HCC) provided by DOH.
Participate in:
- Health Care Coalition(HCC)district meetings
and/or inform RERC of jurisdictional input
(district meetings can be attended via webinar
or in person),as requested by HCC Lead and
deemed appropriate by LHJ.
- Information sharing process during incidents
and at least one planning process or exercise
conducted to inform on the roles and
responsibilities of public health.
- Development of Disaster Clinical Advisory
Committee(DCAC)meetings as appropriate.
May include identifying local clinical
participants,attending meetings via webinar
and reviewing planning efforts.
- Reviewing HCC plans for alignment with
local ESF8 plans.
Note:This task doesn't need to be completed until
June 30,2022.LHJs may begin work in this
Statement of Work period or may opt to do all the
work in the next Statement of Work period.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
]iUp://www.phaboard.ory/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.0.pdf
Program Specific Reg uirements/Narrative
Any subcontracts must be approved by DOH prior to executing the contract/s.
Deliverables are to be submitted to the ConCon deliverables mailbox at concondelivemblesadoh wagov unless otherwise specified.
Exhibit A, Statements of Work Page 24 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USApending.gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc)
Please reference the Code of Federal Regulations:
https//www ecfr gov/cei bin/retrieveECFR?gp—I&SID=58ffddb5363a27f26e9d]2ccec462549&ty=HTML&h=L&mc=true&t=PART&n=pt2.1.200#se2.1.200 1439
DOH Program Contact
Tory Henderson,Contracts and Finance Specialist
Emergency Preparedness and Response
Department of Health
P O Box 47960,Olympia,WA 98504-7960
Mobile 360-789-7262
tory.henderson@doh.wa.gov
Exhibit A, Statements of Work Page 25 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Foundational Public Health Services Local Health Jurisdiction Name: Mason County Public Health
(FPHS)-Effective July 1,2021
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance T pe of Payment
❑Federal<Select One> (check if applicable) Reimbursement
®State ❑FFATA(Transparency Act) ®Periodic
Period of Performance: July 1,2021 through December 31.2021 ❑Other Distribution
❑Research&Development
Statement of Work Purpose: The purpose of this statement of work(SOW)is to specify how state funds for Foundational Public Health Services(FPHS)will be used for the
period of performance. Per RCW 43.70.512,these funds are for the governmental public health system to deliver FPHS services statewide in the most effective,efficient and
equitable manner possible with the funds available.
The FPHS Steering Committee with input from FPHS Subject Matter Expert(SME)Workgroups and the Tribal Technical Workgroup is the decision making body for FPHS
funds. For the 2021 —2023 biennium,the Steering Committee is using an iterative approach to decision making. Determining investments first for SFY22(July 1,2021—
June 30,2022),then for SFY23(July 1,2022—June 30,2023). That means that additional tasks and/or funds may be added to an LHJ's FPHS SOW as these decisions are made.
These funds are to be used as directed and allocated by the FPHS Steering Committee. As the global COVID-19 pandemic and the public health response to it continues and
begins to abate,these FPHS funds can be used to supplement other short-term pandemic response funding as needed during this period of performance(07/01/21-12/31/21).
Responding to pandemics,epidemics and public health emergencies are foundational services of the governmental public health system.
Note: The total biennial funding allocation is for the period of July 1,2021 through June 30,2023. 2021-2023 biennial funding allocations will be divided into four six-
month lump sum amounts that will be disbursed at the beginning of each six month period as follows: July 1,2021;January 1,2022;July 1,2022;January 1,2023.
The disbursement of funds scheduled for January 1,2022,July 1,2022 and January 1,2023 and deliverable due dates after December 31,2021 are included in this
statement of work for informational purposes only and will be carried forward into a new statement of work in the new consolidated contract term beginning January 1,
2022.
FPHS funds must be spent in the state fiscal year(SFY)in which they are disbursed: SFY22 07/01/21-06/30/22 and SFY23 07/01/22-06/30/23.Unspent funds must be
returned to DOH by July 15"'of each year.
2021-2023 Biennial Allocation: $405,782
SFY22 Allocation: $202,891
SFY23 Allocation: $202,891
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FPHS-LHJ-PROVISO 1 -REINFORCING CAPACITY N/A 336.04.25 99202111 07/01/21 1 12/31/21 0 100,000 100,000
FPHS-LHJ-PROVISO 1 -HEPATITIS C N/A 336.04.25 99202111 07/01/21 1 12/31/21 0 102,891 102,891
TOTALS 0 202,891 202.991
Exhibit A,Statements of Work Page 26 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Due Payment Information and/or
Task Task/Activity/Description Deliverables/Outcomes Date/Time Amount
Number Task
0 FOUNDATIONAL PUBLIC HEALTH FUNDING—ALL Increased delivery of FPHS services Funds are available beginning July 1,
in each jurisdiction and statewide as 2021. Half of the annual allocation
measured via FPHS annual reporting will be disbursed each July upon
from all agencies receiving FPHS receipt of the Annual Report for the
funds,metrics and other data previous year and the second half
compiled and analyzed by DOH and will be disbursed each January.
Subject Matter Expert(SME)
Workgroups. All of which is Note: Funds must be spent in the
included as part of the annual FPHS state fiscal year(SFY)in which
Investment Report. they are disbursed.Unspent funds
must be returned to DOH by
FPHS annual reporting(template By 08/15/22 July 15'of each year.
provided by DOH)for SFY22
(07/01/21—06/30/22)
FPHS annual reporting(template By 08/15/23
provided by DOH)for SFY23
(07/01/22-06/30/23)
1 FPHS—REINFORCING CAPACITY SFY22 Allocation: $100,000
Funds to deliver FPHS in each jurisdiction. These funds are for SFY23 Allocation:$100,000
delivering ANY,or ALL,of the FPHS communicable disease, 21-23 Biennial Allocation: $200,000
environmental public health or assessment service and can also be
used for any of the other FPHS capabilities that support these FPHS
as defined in the most current version of FPHS Definitions.
2 FPHS-HEPATITIS C The priorities for SFY21 SFY22 Allocation:$102,891
Address Hepatitis C cases in the jurisdiction per guidance developed (July 2020—June 2021)are: SFY23 Allocation:$102,891
by the statewide FPHS Communicable Disease Workgroup, • Surveillance—entering labs into 21-23 Biennial Allocation: $205,782
including,but not limited to:shared priorities,standardized Washington Disease Reporting
surveillance,minimum standards of practice,common metrics and System(WDRS),enter acute Recommended BARS Expenditure
staffing models. The allocation of these funds is based on burden of cases into WDRS. Code:562.24
disease using the most current Hepatitis C data.Allocations will be . Investigation—focus on acute
revised biennially using updated data cases: people aged 35 or
younger,newly diagnosed,
pregnant women,people seen in
the ED/inpatient,Black,
Indigenous and People of Color
or other historically
marginalized population and
incorporate Hepatitis B work.
Exhibit A,Statements of Work Page 27 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Tasks/Activities/Description Impact Measures
Control of Communicable Disease and Other Notifiable Conditions Percent of toddlers and school age children that have
1. Provide timely,statewide,locally relevant and accurate information statewide and to communities on
completed the standard series of recommended vaccinations.
prevention and control of communicable disease and other notifiable conditions. Percent of new positive Hepatitis C lab reports that are
2. Identify statewide and local community assets for the control of communicable diseases and other received electronically which have a completed case report.
notifiable conditions,develop and implement a prioritized control plan addressing communicable
diseases and other notifiable conditions and seek resources and advocate for high priority prevention and percent of new positive Hepatitis C case reports with
control policies and initiatives regarding communicable diseases and other notifiable conditions. completed investigations.
3. Promote immunization through evidence-based strategies and collaboration with schools,health care
providers and other community partners to increase immunization rates. Percent of Gonorrhea cases investigated.
4. Ensure disease surveillance,investigation and control for communicable disease and notifiable
conditions in accordance with local,state and federal mandates and guidelines. Percent of Gonorrhea cases investigated that are receiving dual
5. Ensure availability of public health laboratory services for disease investigations and response,and treatment(treatment for both Gonorrhea and Chlamydia at the
reference and confirmatory testing related to communicable diseases and notifiable conditions. same time)
6. When Additional Important Services(AIS)are delivered regarding prevention and control of
communicable disease and other notifiable conditions,ensure that they are well coordinated with Percent of newly diagnosed syphilis cases that receive partner
foundational services. services interview.
Environmental Public Health TBD
1. Provide timely,state and locally relevant and accurate information statewide and to communities on
environmental public health issues and health impacts from common environmental or toxic exposures.
2. Identify statewide and local community environmental public health assets and partners and develop and
implement a prioritized prevention plan to protect the public's health by preventing and reducing
exposures to health hazards in the environment,seek resources and advocate for high priority policy
initiatives.
3. Conduct environmental public health investigations,inspections,sampling,laboratory analysis and
oversight to protect food,recreational water,drinking water and liquid waste and solid waste systems in
accordance with local,state and federal laws and regulations.
4. Identify and address priority notifiable zoonotic conditions(e.g.those transmitted by birds,insects,
rodents,etc.),air-borne conditions and other public health threats related to environmental hazards.
5. Protect the population from unnecessary radiation exposure in accordance with local,state and federal
laws and regulations.
6. Participate in broad land use planning and sustainable development to encourage decisions that promote
positive public health outcomes
7. When Additional Important Services(AIS)are delivered regarding environmental public health,assure
that they are well coordinated with foundational services.
Assessment(Surveillance and Epidemiology) TBD
1. Ability to collect sufficient,statewide and community level data and develop and maintain electronic
information systems to guide public health planning and decision making at the state,regional and local
level.
2. AhilibLLo access analyze,use and interpret data.
Exhibit A,Statements of Work Page 28 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Tasks/Activities/Description Impact Measures
3. Abilily to conduct a comprehensive community or statewide health assessment and identify health
priorities arising from that assessment,including analysis of health disparities and the social determinants
of health.
Emergency Preparedness(All Hazards). TBD
1. Ability to develop emergency response plans for natural and man-made public health hazards;train public
health staff for emergency response roles and routinely exercise response plans.
2. Ability to lead the Emergency Support Function 8—Public Health&Medical and/or a public health
response for the county,region,jurisdiction and state.
3. Ability to activate and mobilize public health personnel and response teams;request and deploy resources;
coordinate with public sector,private sector and non-profit response partners and manage public health
and medical emergencies utilizing the incident command system.
4. Ability to communicate with diverse communities across different media,with emphasis on populations
that are disproportionately challenged during disasters,to promote resilience in advance of disasters and
protect public health during and following disasters.
Communication.
1. Ability to engage and maintain ongoing relations with local and statewide media.
2. Ability to develop and implement a communication strategy,in accordance with Public Health
Accreditation Standards,to increase visibility of public health issues.This includes the ability to provide
information on health risks,healthy behaviors,and disease prevention in culturally and linguistically
appropriate formats for the various communities served.
Policy Development and Support
1. Ability to develop basic public health policy recommendations.These policies must be evidence-based,
or,if innovative/promising,must include evaluation plans.
2. Ability to work with partners and policy makers to enact policies that are evidence-based(or are
innovative or promising and include evaluation plans)and that address the social determinants of health
and health equity.
3. Ability to utilize cost-benefit information to develop an efficient and cost-effective action plan to respond
to the priorities identified in a community and/or statewide health assessment.
Community Partnership Development
1. Ability to create and maintain relationships with diverse partners,including health-related national,
statewide and community-based organizations;community groups or organizations representing
populations experiencing health inequity;private businesses and health care organizations;Tribal Nations,
and local,state and federal government agencies and leaders.
2. Ability to select and articulate governmental public health roles in programmatic and policy activities and
coordinate with these partners.
Business Competencies—Leadership Capabilities;Accountability and Quality Assurance Capabilities;Quality TBD
Improvement Information;Technology Capabilities;Human Resources Capabilities;Fiscal Management,
Contract and Procurement Capabilities;Facilities and Operations;Legal Capabilities.
Exhibit A,Statements of Work Page 29 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Program Specific Requirements/Narrative
Special References(RCWs,WACs,etc)
Link to RCW 43.70.512—RCW 43 70 512•Public health system—Foundational p lic health services—Intent. (wa.gov)
Link to RCW 43.70.515—RCW 43 70 515•Foundational public health services—Funding.(wa.gov)
FPHS Definitions
https://wsalpho.box.com/s/gb6ssl Omxbraix0fla742lw6zcfxzohk
All FPHS Resources
www.doh.wa.gov/fphs or FPHS I Powered by Box
Special Instructions
There are two different BARS Revenue Codes for"state flexible funds"to be tracked separately and reported separately on your annual BARS report. These two BARS Revenue
Codes and definitions from the State Auditor's Office(SAO's)are listed below along with a link to the BARS Manual. 336.04.25 is the new BARS Revenue Code to use for the
Foundational Public Health Services(FPHS)funds included in this statement of work.
336.04.24—County Public Health Assistance
Use this account for the state distribution authorized by the 2013 2ESSB 5034,section 710.The local health jurisdictions are required to provide reports regarding expenditures
to the legislature from this revenue source.
336.04.25—Foundational Public Health Services
Use this account for the funding designated for the local health jurisdictions to provide a set of core services that government is responsible for in all communities in the WA
state. This set of core services provides the foundation to support the work of the broader public health system and community partners.At this time the funding from this
account is for delivering ANY or all of the FPHS communicable disease services(listed above)and can also be used for the FPHS capabilities that support FPHS communicable
disease services as defined in the most current version of FPHS Definitions.
Public Health Budgeting,Accounting and Reporting System(BARS)Resources
www.doh.wa.gov/lhjfunding
Deliverables are to be submitted to Marie Flake at marie.flakeadoh.wa.goy
DOH Program Contact
Marie Flake, Special Projects,Foundational Public Health Services
Washington State Department of Health
PO Box 47890,Olympia,WA 98504-7890
Mobile Phone 360-951-7566
Fax 360.236.4024/marie.flake(a-)doh.wa.gov
Exhibit A,Statements of Work Page 30 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Iniury&Violence Prevention Overdose Data to Local Health Jurisdiction Name: Mason County Public Health
Action-Effective September 1,2021
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance e of Payment
®Federal Subrecipient (check if applicable) T Reimbursement
[1 State ®FFATA(Transparency Act) ❑Fixed Price
Period of Performance: September 1,2021 through December 31,2021 ❑Other Research&Development
Statement of Work Purpose: Mason County Public Health(MCPH)will support strategies 5,6,and 7.MCPH will collaborate and coordinate among public health partners to
establish seamless linkages to care via"warm hand-offs"between the various entities.MCPH will use existing partnerships and systems to engage the community,including
emergency medical services,emergency departments,jails,public safety,mental health and substance use treatment providers, diversion programs,courts,and syringe exchange.
It will build both client and agency awareness of existing resources,enhance those resources,and deploy technology to facilitate successful care linkage and coordination.
Note: The total funding consideration in this statement of work is for the period of September 1,2021 through August 31,2022. Deliverable due dates after December
31,2021 are for reference only. Unspent funds and deliverables due after December 31,2021 will be carried forward to a new statement of work in the new consolidated
contract term beginning January 1,2022.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration crease(+) Consideration
Code Code Start Date End Date
FFY21 OVERDOSE DATA TO ACTION PREV 93.136 333.93.13 77520271 09/01/21 1 12/31/21 0 50,000 50,000
TOTALS 10 50,000 50,000
Task *May Support PHAB Payment Information
Number
Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/'IYme Frame and/or Amount
1. Strategy 5:Collect and analyze opioid response Progress Report:Report data, Quarterly progress reports Monthly invoices for
plan data.Conduct continuous quality improvement findings and analysis. to DOH for all tasks. actual cost
on the opioid response plan and system.Data is Demonstrate how data informs reimbursement will be
collected on all response activities in Mason Mason County linkages to Due Dates: submitted to DOH.
County.This includes outreach events,trainings, care and opioid response plan September-November due
naloxone distribution,overdoses,provider reports activities.Demonstrate how December 10,2021. Total of all invoices
etc.This data is utilized to inform quality work aligns with Overdose will not exceed
improvement for the community referral and Data to Action(OD2A)logic December-February due $50,000 through
linkage system. model. March 10,2022. August 31,2022.A
new consolidated
Exhibit A,Statements of Work Page 31 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Task *May Support PAAB Payment Information
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame and/or Amount
2. Strategy 6:Conduct continuous community Progress report:list training March-May due June 10, contract will begin
education on opioid and other substance use risks dates,locations,attendance 2022. January 1,2022 with
and treatment resources through group and and objective of trainings; funds left from this
individual trainings,outreach activities at transit lessons learned and successes June-August final report contract.
center,shelters,jail,syringe exchange,mobile with outreach,education and for this funding period
outreach,Quick Response Team,to link individuals linkages to care.Are there due September 30,2022. (See Special Billing
to care. procedures or policies that Requirements below.)
MCPH has developed?
Demonstrate how work aligns
with OD2A logic model.
3. Strategy 7:Facilitate academic detailing Progress report:list
opportunities for primary care providers on safe opportunities,#of trainings,
opioid prescribing,overdose prevention and outcomes,changes in
buprenorphine-based medication-assisted treatment prescribing and any new
(MAT).Academic detailing will also include waivered prescribers as an
education on hepatitis C virus(HCV)treatment or outcome of these
other drug user health complications. opportunities. Demonstrate
how work aligns with OD2A
logic model.
4. Participate in quarterly calls with DOH and grant Collaboration with grant
partners. Share lessons learned and successes.More partners and DOH to improve
frequent one on one calls with DOH when needed. statewide efforts to address the
opioid/all drug epidemic.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
htip•//wwwphaboard or /g_wp-content/gploads/PHAB-Standards-and-Measures-Version-l.O.pdf
Special Requirements
Federal Fundina Accountability and Transnarency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending:gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.)
• Subrecipients may not use funds for research.
• Subrecipients may not use funds for clinical care except as allowed by law.
Exhibit A,Statements of Work Page 32 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
• Subrecipients may use funds only for reasonable program purposes,including personnel,travel,supplies,and services.
• Generally,subrecipients may not use funds to purchase furniture or equipment.
• No funds may be used for:
o Publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any
legislative body the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment
of legislation,appropriations,regulation,administrative action,or Executive order proposed or pending before any legislative body.
o In accordance with the United States Protecting Life in Global Health Assistance policy,all non-governmental organization(NGO)applicants acknowledge that
foreign NGOs that receive funds provided through this award,either as a prime recipient or subrecipient,are strictly prohibited,regardless of the source of funds,
from performing abortions as a method of family planning or engaging in any activity that promotes abortion as a method of family planning,or to provide financial
support to any other foreign non-governmental organization that conducts such activities. See Additional Requirement(AR)35 for applicability
(h!Ws://www.cdc.gov/Lyrants/additional-requirements/ar-35.htm1).
• Program funds cannot be used for purchasing naloxone,implementing or expanding drug"take back'programs or other drug disposal programs(e.g.drop boxes or disposal
bags),or directly funding or expanding direct provision of substance abuse treatment programs.Such activities are outside the scope of this Notice of Funding Opportunity
(NOFO).
Monitoring Visits(frequency,type)
DOH program staff may conduct site visits up to twice per funding year.
Special Billing Requirements
Billing on an A19-1A invoice voucher must be received by DOH monthly.
Special Instructions
The following funding statement must be used for media(publications,presentations,manuscripts,posters,etc.)created using OD2A funding:
This publication(journal article,etc.)was supported by the Grant or Cooperative Agreement Number,NU17CE925007,funded by the Centers for Disease Control and Prevention.
Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the Centers for Disease Control and Prevention or the Department of
Health and Human Services.
DOH Program Contact DOH Program Contact DOH Fiscal Contact
Rachel Meade Jennifer Alvisurez Tami Davidson
Opioid Overdose Prevention Specialist Opioid Overdose Prevention Project Manager Contracts Coordinator
Rachel.Meade(a)doh.wa.gov Jennifer.Alvisurez@doh.wa.gov Tami.Davidson(a)doh.wa.gov
360-236-2846 360-236-2845
Exhibit A,Statements of Work Page 33 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Maternal&Child Health Block Grant- Local Health Jurisdiction Name: Mason County Public Health
Effective January 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 6 Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
❑ State ® FFATA(Transparency Act) ❑ Fixed Price
Period of Performance: January 1,2018 through December 31,2021 ❑ Other ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to support local interventions that impact the target population of the Maternal and Child Health Block
Grant.
Revision Purpose: The purpose of this revision is to provide additional funding,add activities and deliverable due dates,and extend the period of performance and funding from
September 30,2021 to December 31,2021 for continuation of MCHBG-related activities.
otal
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Consideration
Consideration
Revenue Index (LHJ Use Only) Increase(+)
Code Code Start Date End Date
FFY18 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120281 01/01/18 09/30/18 56,115 0 56,115
FFY19 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120291 10/01/18 09/30/19 67,694 0 67,694
FFY20 MCHBG LHJ CONTRACTS 93.994 333.93.99L781012921
022 10/O1/10 09/30/21 67,694 0 67,694
FFY21 MCHBG LHJ CONTRACTS 93.994 333.93.990293 01/20/20 09/30/21 67,694 0 67,694
FFY22 MCHBG LHJ CONTRACTS 93.994 333.93.99 10/O1/21 12/31/21 0 16,924 16,924
259,197 16,924 276,121
TOTALS
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures Amount
Maternal and Child Health Block Grant(MCHBG)Administration
la Participate in calls,at a minimum of every Designated LHJ staff will participate September 30,2018 Reimbursement for
quarter,with DOH contract manager.Dates and in contract management calls. September 30,2019 actual costs,not to
time for calls are mutually agreed upon between September 30,2020 exceed total funding
consideration.
DOH and LHJ
lb Report actual expenditures for October 1,2017 Submit actual expenditures using the May 26,2018 Action Plan and
p p MCHBG Budget Workbook to DOH Progress Reports
through March 31,2018 must onlyreflect
contract manager
Exhibit A,Statements of Work Page 34 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Task/Activity/Description Standards/Measures
Amount
lc Develop 2018-2019 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 5,2018 activities paid for
for October 1,2018 through September 30,2019 to DOH contract manager with funds provided
using DOH provided template. in this statement of
work for the
specified funding
ld Report actual expenditures for October 1,2018 Submit actual expenditures using the May 24,2019 period.
through March 31,2019 MCHBG Budget Workbook to DOH
contract manager. See Program
Specific
Requirements and
le Develop 2019-2020 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 5,2019 Special Billing
for October 1,2019 through September 30,2020 to DOH contract manager Requirements.
using DOH provided template.
if Report actual expenditures for October 1,2017 Submit actual expenditures using the November 30,2018
through September 30,2018 MCHBG Budget Workbook to DOH
contract manager.
lg Participate in DOH sponsored MCHBG fall Designated LHJ staff will attend September 30,2020
regional meeting. regional meeting.
lh Report actual expenditures for October 1,2018 Submit actual expenditures using the December 6,2019
through September 30,2019 MCHBG Budget Workbook to DOH
contract manager.
I i Develop 2020-2021 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 6,2020
for October 1,2020 through September 30,2021 to DOH contract manager
using DOH provided template.
Submit actual expenditures using the May 22,2020
lj Report actual expenditures for the six month
period from October 1,2019 through March 31, MCHBG Budget Workbook to DOH
2020 contract manager.
Exhibit A, Statements of Work Page 35 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
lk Report actual expenditures for October 1,2019 Submit actual expenditures using the December 4,2020
through September 30,2020 MCHBG Budget Workbook to DOH
contract manager
11 Report actual expenditures for the six month Submit actual expenditures using the May 21,2021
period from October 1,2020 through March 31, MCHBG Budget Workbook to DOH
2021. contract manager.
I Develop 2021-2022 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 10,2021
for October 1,2021 through September 30,2022 to DOH contract manager
using DOH provided template.
In Report actual expenditures for October 1, 2020 Submit actual expenditures using the December 3, 2021
through September 30,2021 MCHBG Budget Workbook to DOH
contract manager
10 Participate in DOH sponsored MCHBG fall Designated LHJstaff will attend December 31,2021
regional meeting, either virtually or in person regional meeting.
MCHBG Assessment and Evaluation
2a Participate in project evaluation activities Documentation using report September 30,2018 Reimbursement for
developed and coordinated by DOH,as template provided by DOH September 30,2019 actual costs,not to
requested. September 30,2020 exceed total funding
September 30 2021 consideration.
2b Report program level strategy measure data Documentation using report January 15,2018
(CSHCN,UDS,ACEs). template provided by DOH April 15,2018 See Program
July 15,2018 Specific
October 15,2018 Requirements and
2c Conduct a Maternal and Child Health(MCH) Submit Needs Assessment May 24,2019 Special Billing
Needs Assessment. documentation to DOH contract Requirements.
manager using templates provided
by DOH
Exhibit A,Statements of Work Page 36 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
2d Explore health equity approaches to maternal and Include health equity plan in 2020- Draft August 16,2020
child health and develop implementation plan 2021 MCHBG Action Plan using Final September 6,2020
DOH-provided template.
MCHBG Implementation
3a Develop 2018-2019 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 17,2018 Reimbursement for
October 1,2018 through September 30,2019 DOH contract manager Final-September 5, actual costs,not to
using DOH-provided template. 2018 exceed total funding
3b Report activities and outcomes of 2017-2018 Submit Action Plan monthly reports Monthly,on or before consideration.
MCHBG Action Plan using DOH-provided to DOH contract manager the 15''of the following Action Plan and
template. month Progress Reports
3c Develop 2019-2020 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 17,2019 must only reflect
October 1,2019 through September 30,2020 DOH contract manager Final-September 5, activities paid for
using DOH-provided template. 2019 with funds provided
3d Report activities and outcomes of 2018-2019 Submit Action Plan monthly reports Monthly,on or before in this statement of
MCHBG Action Plan using DOH-provided to DOH contract manager the 151 of the following work for the
template. month specified funding
3e Develop 2020-2021 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 16,2020 period.
October 1,2020 through September 30,2021 DOH contract manager Final September 6,2020
usingDOH-provided template. See Program
before Specific
3f Report activities and outcomes of 2019-2020 Submit Action Plan monthly reports Monthly,on or
MCHBG Action Plan using DOH-provided to DOH contract manager the 150'of the following Requirements and
month Special Billing
template.
3g Report activities and outcomes of 2020-21 Submit Action Plan reports to DOH October 15,2020 Requirements.
MCHBG Action Plan using DOH-Provided contract manager January 15,2021
template. April 15,2021
July 15,2021
October 15, 2021
3h Develop 2021-2022 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 20,2021
October 1,2021 through September 30,2022 DOH contract manager Final September 10,
using DOH-Provided template. 2021
3i Develop 2022 MCHBG Action Plan for Submit MCHBG Action Plan to Draft November 19,
January 1, 2022 through September 30,2022 DOH contract manager 2021
using DOH-provided template. Final-December 20,
2021
Exhibit A,Statements of Work Page 37 of 43 Contract Number CLH 18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number
Task/Activity/Description Standards/Measures Amount
Children and Youth with Special Health Care Needs(CYSHCN)
4a Complete Child Health Intake Form(CHIF) Submit CHIF data into Secure January 15,2018 Reimbursement for
using the CHIF Automated System on all infants Access Washington website: April 15,2018 actual costs,not to
and children served by the CYSHCN Program as https:Hsecureaccess.wa.gov July 15,2018 exceed total funding
referenced in CSHCN Program guidance.Ensure October 15,2018 consideration.
client data is collected on all children served by January 15,2019 Action Plan and
CYSHCN contractors,regional maxillofacial April 15,October 15,019 must only reflect
Progress Reports
coordinators,and the DOH Newborn Screening July 15, 15,2019 activities paid for
Program. January 15,2020 with funds provided
April 15,2020 in this statement of
July 15,2020 work for the
October 15,2020 specified funding
January 15,2021 period.
April 15,2021
July 15,2021 See Program
October 15, 2021 Specific
4b Identify unmet needs for CYSHCN on Medicaid, Submit completed Health Services 30 days after forms are Requirements and
and refer to DOH CYSHCN Program for Authorization forms and Central completed. Special Billing
Treatment Fund requests directly to Requirements.
approval to access Diagnostic and Treatment q
the CYSHCN Program as needed.
funds to meet the need.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
hU://www.phaboard.orgLwn content/uuloads/PHAB-Standards-and-Measures-Version-1.0.ydf
Program Specific Reguirements/Narrative
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpendine.eov by DOH as required by P.L. 109-282.
Exhibit A,Statements of Work Page 38 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Program Manual,Handbook,Policy References
Children and Youth with Special Health Care Needs Manual-
hgps//www doh wa gov/ForPublicHealthandHealthcareProviders/PublicHealthSystemResourcesandServices/LocalHealthResourcesandTools/MatemalandChildHealthBlockGrant/
ChildrenandYouthWithSpecialHealthCareNeeds
Health Services Authorization(HSA)Form
http•//www doh wa gov/Portals/l/Documents/Pubs/910-002-Api2rovedHSA.docx
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.)
1. At least 30%of federal Title V funds must be used for preventive and primary care services for children and at least 30%must be used services for children with
special health care needs. [Social Security Law,Sec. 505(a)(3)].
2. Funds may not be used for:
a. Inpatient services,other than inpatient services for children with special health care needs or high risk pregnant women and infants,and other patient services approved by
Health Resources and Services Administration(HRSA).
b. Cash payments to intended recipients of health services.
c. The purchase or improvement of land,the purchase,construction,or permanent improvement of any building or other facility,or the purchase of major medical
equipment.
d. Meeting other federal matching funds requirements.
e. Providing funds for research or training to any entity other than a public or nonprofit private entity.
f. payment for any services furnished by a provider or entity who has been excluded under Title XVIII(Medicare),Title XIX(Medicaid),or Title XX(social services block
grant).[Social Security Law,Sec 504(b)].
3. If any charges are imposed for the provision of health services using Title V(MCH Block Grant)funds,such charges will be pursuant to a public schedule of charges;will not
be imposed with respect to services provided to low income mothers or children;and will be adjusted to reflect the income,resources,and family size of the individual
provided the services. [Social Security Law,Sec.505(1)(D)].
Monitoring Visits(frequency,type)
Telephone calls with contract manager as needed.
Special Billing Requirements
Payment is contingent upon DOH receipt and approval of all deliverables and an acceptable A19-IA invoice voucher. Payment to completely expend the"Total Consideration"
for a specific funding period will not be processed until all deliverables are accepted and approved by DOH.Invoices must be submitted quarterly by the 30th of each month
following the quarter in which the expenditures were incurred and must be based on actual allowable program costs. Billing for services on a monthly fraction of the"Total
Consideration"will not be accepted or approved.
Special Instructions
Contact DOH contract manager below for approval of expenses not reflected in approved budget workbook.
MCHBG funds may be expended on COVID-19 response activities that align with maternal and child health priorities.Examples may include:
• Providing support in educating the MCH population about COVID-19 through partnerships with other local agencies,medical providers,and health care organizations.
• Working closely with state and local emergency preparedness staff to assure that the needs of the MCH population are represented.
• Funding infrastructure that supports the response to COVID-19.For example,Public Health Nurses who are routinely supported through the Title V program may be able
to be mobilized,using Title V funds or separate emergency funding,to support a call center or deliver health services.
Exhibit A,Statements of Work Page 39 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
• Partnering with parent networks and health care providers to provide accurate and reliable information to all families.
• Engaging community leaders,including faith-based leaders,to educate community members about strategies for preventing illness
Restrictions listed above continue to apply.
DOH Program Contact
Mary Dussol,Community Consultant
Office of Family and Community Health Improvement
Washington State Department of Health
Street Address:310 Israel Rd SE,Tumwater,WA 98501
Mailing Address:PO Box 47848,Olympia,WA 98504
Telephone: 360-236-3781 /Fax:360-236-3646
Email: Mary Dussol(a)doh.wa.gov
Exhibit A,Statements of Work Page 40 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: OSS LMP Implementation-Effective July 1,2019 Local Health Jurisdiction Name: Mason County Public Health
Contract Number: CLH18253
F
unding ederal Compliance Type of Payment
SOW Type: Revision Revision#(for this SOW) 2 ®Reimbursement
heck if applicable)
FFATA(Transparency Act) ❑Fixed Price
Period of Performance: July 1,2019 through December 31,2021 Research&Development
Statement of Work Purpose: The purpose of this statement of work is to fund implementation of the on-site sewage system(OSS)local manamgenet plan(LMP).
Revision Purpose: The purpose of this revision is to extend the period of performance from June 30,2021 to December 31,2021 and add additional funding
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change otal
Revenue Index (LHJ Use Only) Consideration Increase Consideration
(+)
Code Code Start Date End Date
N/A 334. 44.93 26701100 07/01/19 06/30/20 30,000 0 0 30,000
Wastewater Management-GFS 30,000
Wastewater Management-GFS N/A 334.04.93 26701100 07/01/20 06/30/21 30,000
N/A 334.04.93 26701100 155 01/0V21 06/30/21 30,000 0 3 ,000
Wastewater Management-GFS 0 15,000 ,000
Wastewater Management-GFS N/A 334.04.93 26701100 07/01/21 12/31/21
90,000 15,000 105,000
TOTALS
Payment
Task *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information
Number Task/Activity/Description Standards/Measures and/or Amount
1 Meet reporting requirements and Report Due Date: �
Administration B
LHJ will participate in all grant-related meetings attend DOH-sponsored meetings January 15,2020 $8,750
and conference calls sponsored by DOH. Final June 15, ,
2020
report will be submitted including documents used Decemberr 3 311,
or produced for grant activities. June 15,
Decemberr 31 31,, 2021
Task is ongoing throughout
the project period.
2 On-Site Education Educational Presentations Attended by greater than 10,000 Report Due Date: 00
2A.Mason County Public Health(MCPH) staff people. January 15,2020 $43,750
will host a booth the first full weekend in October June 15,2020
December 31,2020
for Oysterfest. June 15,2021
2B.Modify and print maintenance manuals to be December 31, 2021
handed out to all news stem owners,hand out at
Exhibit A,Statements of Work Page 41 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information
Number Standards/Measures and/or Amount
educational presentations and are available to Task is ongoing throughout
professional providers to give to their customers. the project period.
3B.Twenty-five(25)$200 rebates for pumping or
maintenance or$200 rebates for retro-fitting tanks
with risers and/or effluent filter.Each resident
would be able to"ify for two 2 rebates
00
3 Operation and Maintenance(O&M) Track contacts and increase in Report Due Date: ?-
Notification to Homeowners maintenance.Progress will be January 15,2020 $26,250
3A.Follow up on unsatisfactory maintenance reported on the report form. June 15,2020
reports and complaints(75 unsatisfactory reports December 31,2020
and 20 complaints per month). June 15,2021
December 31, 2021
Task is ongoing throughout
the project period.
4 O&M Database Management Progress will be reported on the Report Due Date: $4 00
4A.Continue truthing and creating record drawings report form. January 15,2020 $17,500
June 15,2020
4B.Maintenance of the O&M database. December 31,2020
June 15,2021
December 31, 2021
Task is ongoing throughout
the project period.
5 Enhance GIS On-site Sewage Data Layer Mapping data as outlined in the Report Due Date: $7-,398
LHJ will continue to develop and update on-site "Marine Recovery Area(MRA) January 15,2020 $8,750
sewage system(OSS)and O&M data to enhance OSS Data Reporting Requirement" June 15,2020
the Geographic Information Systems(GIS)OSS form. December 31,2020
Layer. Work will be done by GIS staff. June 15,2021
December 31, 2021
Task is ongoing throughout
the vroiect period.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
bap•//www pbaboard orgwp-contept/uplloads/PHAB-Standards-and-Measures-Version-l.O.pdf
Exhibit A,Statements of Work Page 42 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
AMENDMENT#23
Program Specific Requirements/Narrative
Restrictions on Funds(what funds can be used for which activities, not direct payments,etc)
These funds can NOT be used for local match to federal grants.
Special References(RCWs,WACs,etc)
WAC 246-272A and RCW 70A.110
State funds from the Aquatic Lands Enhancement Account must be used to implement elements and activities of the local on-site sewage management plans that do not conflict
with and are consistent with the goals,strategies,objectives,and actions of the Puget Sound Action Agenda.
Definitions
Failure: A condition of an on-site sewage system or component that threatens the public health by inadequately treating sewage or by creating a potential for direct or indirect
contact between sewage and the public.Examples of failure include: (a)Sewage on the surface of the ground;(b)Sewage backing up into a structure caused by slow soil
absorption of septic tank effluent;(c)Sewage leaking from a sewage tank or collection system;(d)Cesspools or seepage pits where evidence of groundwater or surface water
quality degradation exists;(e)Inadequately treated effluent contaminating ground water or surface water; or(f)Noncompliance with standards stipulated on the permit.
Maintenance and Monitoring: The actions necessary to keep the on-site sewage system components functioning as designed.Periodic or continuous checking of an on-site sewage
system,which is performed by observations and measurements,to determine if the system is functioning as intended and if system maintenance is needed.Monitoring also
includes maintaining accurate records that document monitoring activities.
Special Billing Requirements
Billing Information
1. Billings are submitted on an A19-IA form,which is provided by DOH.
2. A19-IA forms maybe submitted monthly and must be submitted bi-monthly at minimum.
Special Instructions
mapping data,are due to DOH via email ieremy simmonsndoh.wa.�ov and taylor.warrenCa�doh.wa.eov.
Semiannual progress reports,including marine recovery area(MRA)
Progress Report Due Dates: January 15,2020,June 15,2020,-December 31,2020,-aff1 June 15,2021 and December 31, 2021.
The report format will be provided by DOH and may be modified throughout the contract period via email announcement.
DOH Program Contact:ier_e�nnugns Roger Parker Office of Environmental Health and Safety,PO Box 47824,Olympia WA 98504-7824; 360-236 3346 3379;
_ roger.parker(cbdoh.wa.gov
DOH Fiscal Contact:Taylor Warren,Office of Financial Services,PO Box 47820,Olympia WA 98504-7820,360-236-3348,taylor.warren@doh.wa.gov
Exhibit A, Statements of Work Page 43 of 43 Contract Number CLH18253-23
Revised as of July 15,2021
EXHIBIT B-23
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: July 15,2021
Indirect Rate as of January 2018:13.71%
Indirect Rate as of January 2019:14.53% DOH Use Only
BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
BITV-CO+AI0:L29VID Ed LHJ Allocation-CARES NGA Not Received Amd 19,22 21.019 333.21.01 07/01/20 12/31/21 07/01/20 12/31/21 $263,754 $351,672 $351,672
BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 17,19,22 21.019 333.21.01 07/01/20 12/31/21 07/01/20 12/31/21 $87,918
COVID LHJ OFM Allocation-CARES NGA Not Received Amd 17,19,22 21.019 333.21.01 03/01/20 12/31/21 03/01/20 12/31/21 $1,389,600 $1,389,600 $1,389,600
SS Community Outreach PN NGA Not Received Amd 18,21 21.019 333.21.01 07/01/20 06/30/21 07/01/20 06/30/21 $20,000 $20,000 $20,000
NEP 5-6 Onsite Sewage Management. OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330
NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/I8 06/30/19 10/01/14 08/31/19 $74,426
PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541
PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979
FFY17 EPR PHEP BPI LHJ Finding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917
FFY18 EPR PHEP BPI Supp LHJ Funding NTJ90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341
FFYI8 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453
FFY21 PHEP BP2 LHJ Funding NU90TP922043 Amd 23 93.069 333.93.06 07/01/21 12/31/21 07/O1/21 06/30/22 $29,605 $29,605 $128,289
FFY20 PHEP BP2 LHJ Finding NU90TP922043 Amd 18 93.069 333.93.06 07/01/20 06/30/21 07/01/20 06/30/21 $19,737 $49,342
FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 17,18 93.069 333.93.06 07/01/20 06/30/21 07/01/20 06/30/21 $29,605
FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 07/O1/19 06/30/20 $49,342 $49,342
FFY21 Overdose Data to Action Prev NGA Not Received Amd 23 93.136 333.93.13 09/01/21 12/31/21 09/01/21 08/31/22 $50,000 $50,000 $150,000
FFY20 Overdose Data to Action Prev NU17CE925007 Amd 17,19 93.136 333.93.13 09/01/20 08/31/21 09/01/20 08/31/21 $50,000 $50,000
FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 09/O1/19 08/31/20 $50,000 $50,000
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 09/O1/18 08/31/19 $75,000
FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027
FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400
FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600
FFY22 PPHF Ops NGA Not Received Amd 22 93.268 333.93.26 07/01/21 12/31/21 07/01/21 12/31/21 $500 $500 $2,000
FFY21 PPHF Ops NH23IP922619 Amd 18 93.268 333.93.26 07/01/20 06/30/21 07/01/20 06/30/21 $250 $500
FFY21 PPHF Ops NH231P922619 Amd 16,18 93.268 333.93.26 07/01/20 06/30/21 07/01/20 06/30/21 $250
FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $500 $500
FFY17 PPHF Ops NH23IP000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500
FFY17 317 Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/19 $1,423 $1,423 $1,423
Page I of 4
EXHIBIT B-23
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: July 15,2021
Indirect Rate as of January 2018:13.71
Indirect Rate as of January 2019:14.53% DOH Use Only
BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
FFY17 AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/O1/17 06/30/18 $4,293 $4,293 $4,293
FFY21 COVID19 Vaccine Services-CARES NE231P922619 Amd 22 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 ($354,803) $14,582 $14,582
FFY21 COVID 19 Vaccine Services-CARES NH23IP922619 Amd 20 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $354,803
FFY21 COVID 19 Vaccine Services-CARES NH23IP922619 Amd 19,20 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $14,582
COVID19 Vaccines NGA Not Received Amd 22 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $354,803 $354,803 $354,803
FFY21 VFC Ops NH23IP922619 Amd 16 93.268 333.93.26 07/01/20 12/31/20 07/01/20 06/30/21 $2,800 $2,800 $10,628
FFY20 VFC Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600
FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228
FFY19 COVID CARES NTJ50CK000515 Amd 16,19 93.323 333.93.32 06/01/20 12/31/21 06/O1/20 12/31/21 $65,595 $65,595 $65,595
FFY19 ELC COVID Ed LHJ Allocation NU50CK000515 Amd 20 93.323 333.93.32 01/01/21 12/31/21 -O1/01/21 12/31/21 $294,029 $294,029 $294,029
FFY20 ELC EDE LHJ Allocation NUSOCK000515 Amd 20 93.323 333.93.32 01/15/21 12/31/21 01/15/21 12/31/21 $657,521 $657,521 $657,521
FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14,19,20 93.354 333.93.35 01/20/20 12/31/21 01/01/20 12/31/21 $130,871 $130,871 $130,871
FFY22 MCHBG LHJ Contracts NGA Not Received Amd 23 93.994 333.93.99 10/01/21 12/31/21 10/01/21 09/30/22 $16,924 $16,924 $276,121
FFY21 MCHBG LHJ Contracts B0440169 Amd.18 93.994 333.93.99 10/01/20 09/30/21 10/01/20 09/30/21 $67,694 $67,694
FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/01/19 09/30/20 $67,694 $67,694
FFY19 MCHBG LHJ Contracts B04MC32579 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/O1/18 09/30/19 $67,694 $67,694
FFY18 MCHBG LHJ,Contracts B04MC31524 Arad 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115
FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771
FEMA-75 COVID LHJ Allocation NGA Not Received Amd 19 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20 ($263,754) $0 $0
FEMA-75 COVID LHJ Allocation NGA Not Received Amd 17 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20 $263,754
FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30119 ($272) $4,728 $4,728
FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/O1/17 06/30/19 $5,000
GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07/01/19 06/30/21 $2,500 $2,500 $7,500
GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 07/01/19 06/30/21 $2,500 $2,500
GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500
Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272
Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) $0 $0
Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370
Page 2 of 4
EXHIBIT B-23
ALLOCATIONS Contract Number: CLH18253
Mason County Public Health Date: July 15,2021
Contract Term:2018-2021
Indirect Rate as of January 2018:13.71% DOH Use Only
Indirect Rate as of January 2019:14.53% Funding Chart of
BARS Statement of Work Chart of Accounts g
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend#
CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
FY20/21 COVID-19 Disaster Response Acct Amd 14,19 N/A 334.04.92 01/20/20 06/30/21 01/01/20 06/30/21 $119,129 $119,129 $119,129
FFY21 COVID GFS LHJ Regional
Amd 20 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 ($175,000) $0 $0
FFY21 COVID GFS LHJ Regional Amd 19 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 $175,000
FPH Lead Case Mgmt-FPH Amd12 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/20 $1,370 $1,370 $1,370
SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500
SFY2 Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $1,500 $3,000
Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500
SFYI Lead Environments of Children
Rec Shellfish/Biotoxin Amd 22 N/A 334.04.93 07/01/21 12/31/21 07/01/21 12/31/21 $1,750 $1,750 $16,250
Rec Shellfish/Biotoxin Amd 19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750 $7,000
Amd 16,19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750
Rec Shellfish/Biotoxin
Rec Shellfish/Biotoxin Amd.9,16,19 N/A 334.04.93 07/01/19 06/30/21 07/01119 06/30/21 $3,500
Rec Shelifish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500
Wastewater Management-GFS Amd 23 N/A 334.04.93 07/01/21 12/31/21 07/01/21 06/30/23 $15,000 $15,000 $165,000
Wastewater Management-GFS Aind 19 N/A 334.04.93 01/01/21 06/30/21 07/01/19 06/30/21 $30, $30,000
000
Wastewater Management-GFS Amd9,19 N/A 334.04.93 07/01/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000
Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/01/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000
Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274
Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726
N/A,Amd 5 N/A 334.04.93 Ol/01/18 06/30/18 07/01/17 06/30/19 $60,000
Wastewater Management-GFS
FPIIS-LHJ-Proviso(YRI) Amd 23 N/A 336.04.25 07/01/21 12/31/21 07/01/21 06/30/23 $202,891 $202,891 $650,673
FPHS Funding for LHJs Amd
17,19 N/A 336.04.25 07/01/20 06/30/21 07/01/19 06/30/21 $160,891 $202,891
FPHS Funding for LHJs Amd 10,19 N/A 336.04.25 07/01/20 06/30/21 07/01/19 06/30/21 $42,000
FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $160,891 $202,891
FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $42,000
Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000
FPHS Funding for LHJs Dir
YR 20 SRF-Local Asst(15/o
° )(FS)-SS Atnd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/19 ($12,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000
YR2I SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200
YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800
YR 21 SRF-Local Asst(15%)(FS)-SS Amd.6,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000
YR 21 SRF-Local Asst(I S%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000
Page 3 of 4
EXHIBIT B-23
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: July 15,2021
Indirect Rate as of January 2018:13.71
Indirect Rate as of January 2019:14.53% DOH Use Only
BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
YR 23 SRF-Local Asst(15%)(FO-SW)SS Amd 22 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 ($11,200) $11,800 $11,,800
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 ($1,800)
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $11,200
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600
YR 23 SRF-Local Asst(15%)(FO-SW)SS Amd 22 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 $12,000 $34,400 $34,400
YR 23 SRF-Local Asst(15%)(FO-SW)SS Amd 20 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 $22,400
Sanitary Survey Fees(FO-SW)SS-State Amd 22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $23,200 $57,400 $57,400
Sanitary Survey Fees(FO-SW)-SS State Amd 15,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 ($1,800)
Sanitary Survey Fees(FO-SW)-SS State Amd 12,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $11,200
Sanitary Survey Fees(FO-SW)-SS State Amd 7,12,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $800
Sanitary Survey Fees(FO-SW)-SS State Amd 6,12,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $12,000
Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $12,000
YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/19 07/01/17 12/31/18 $2,000
YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 ($4,000) $0 $0
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 22 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 ($4,000) $0 $0
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000
YR 23 SRF-Local Asst(15%)(FO-SW)TA Amd 22 N/A 346.26.66 01/01/21 12/31/21 09/01/20 12/31/21 $6,000 $8,000 $8,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 20 N/A 346.26.66 01/01/21 12/31/21 09/01/20 12/31/21 $2,000
TOTAL $5,372,467 $5,372,467
Total consideration: $5,058,047 GRAND TOTAL $5,372,467
$314,420
GRAND TOTAL $5,372,467 Total Fed $4,280,245
Total State $1,092,222
*Catalog of Federal Domestic Assistance
**Federal revenue codes begin with"333". State revenue codes begin with"334".
Page 4 of 4
Exhibit C-19 Schedule of Federal Awards AMENDMENT#23
Date:July 15,2021
MASON COUNTY HEALTH SERVICESSWV0001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01/0 112 01 8-1 213112 0 21
DOH Total Amt Allocation Period
Federal Federal Start End Federal Award Federal Grant Award Name
Chart of Accounts Program Title BARS Award Date Award Date Date Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number
SS COMMUNITY OUTREACH PN 333.21.01 NGA Not NGA Not 07/0120 06/30l21 $20,000 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA Not NGA Not 0310120 12/31/21 $1,389.600 21.019 Coronavlrus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
BIN-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not 07/01/20 12/31/21 $351,672 21.019 Coronavlrus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH
PS SSI 1-5 OSS TASK 4 333.66.12 08/02/16 $5,000,0D0 01/01/18 06/30/19 $86,541 66.123 Technical Investigations and Region 10 01J18001 STRATEGIC INITIATIVE LEAD
Implementation Assistance Program
Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND RESTORATION
NEP 5.6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06/30/19 $85,330 66.123 Technical Investigations and Region 10 OOJ8B801 PROJECT
Implementation Assistance Program
Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY21 PHEP BP2 LHJ FUNDING 333.93.06 0512721 $11,574.298 07/01/21 12/31/21 $29,605 93.069 Public Health Emergency Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PREP)
Preparedness and Prevention COOPERATIVE AGREEMENT
Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY20 PHEP BP2 LHJ FUNDING 333.93.06 06/12/20 $11,365,797 07/01/20 06/30121 $49,342 93.069 Public Health Emergency Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PREP)
Preparedness and Prevention COOPERATIVE AGREEMENT
Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY19 PHEP BPI LHJ FUNDING 333.93.06 0629/19 $11,307.904 07/01/19 06/30120 $49,342 93.069 Public Health Emergency Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP)
Preparedness and Prevention COOPERATIVE AGREEMENT
- - HOSPITAL PREPAREDNESS PROGRAM
Department of Health and Human AND PUBLIC HEALTH EMERGENCY
Public Health Emergency
FFY18 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/18 $11,062,782 07/01/18 06/30/19 $49,341 93.069 Preparedness Services Centers for Disease Control NU90TP921889-Ot PREPAREDNESS COOPERATIVE
end Prevention AGREEMENT
Department of Health and Human HPP AND PHEP COOPERATIVE
FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07118/17 $11,062,782 01/01/18 O6/30118 $28,979 93.069 Public Health Emergency Services Centers for Disease Control NU90TP921B89-01
Preparedness AGREEMENT
and Prevention
NGA Not NGA Not Injury Prevention and Control Department of Health and Human
FFY21 OVERDOSE DATA TO ACTION PREV 333.93.13 Received Received 09/01/21 12/3l/21 $50,000 93.136 Research and State and Community-Services Centers for Disease Control NGA Not Received NGA Not Received
Based Programs and Prevention
Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT
FFY20 OVERDOSE DATA TO ACTION PREV 333.93.13 1110620 $4,390,240 0910120 OM1121 $50,000 93.136 Research and State and Community-Services Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO
Based Programs and Prevention ACTION
Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT
Services-Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO
FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4,390,240 09/01/19 OB/31120 $50,000 93.136 Research and State and Community-and Prevention-National Center for
ACTION
Based Programs
Injury Prevention and Control
Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY18 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6,223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES
Based Programs and Prevention
Page 1 of 3
Exhibit C-19 Schedule of Federal Awards AMENDMENT#23
Date:July 15,2021
MASON COUNTY HEALTH SERVICESSWV0001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01/01/2018-12/31/2021
DOH Total Amt Allocation Period
Federal Federal Start End Federal Award Federal Grant Award Name
Chart of Accounts Program Title BARS Award Date Award Date Date Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number
Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY17 PRESCRIPTION DRUG ODSUPP 333.93.13 03/16/16 $4,031,632 01/01/18 08/31118 $63,027 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES
Based Programs and Prevention
... _ _
NGA Not NGA Not Immunizaton Cooperative Department of Health and Human
FFY22 PPHF OPS 333.93.26 07/0121 12/31/21 $500 93.268 Agreements Services Centers for Disease Control NGA Not Received NGA Not Received
Received Received g and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY21 VFC Ops 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $2.800 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY21 PPHF OPS 333.93.26 0710120 $9,082,252 07/01/20 06/30/21 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY21 COVID19 VACCINE SERVICES-CARES 333.93.26 01/1521 $68.807.053 07/0120 12/31/21 $14,582 93.268 Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
Agreements and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY20 VFC OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/3020 $5,600 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/30120 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 VFC OPS 333.93.26 03/03/17 $1.201,605 01/01/18 06/30/18 $2,228 93.268 Agreements Services Centers for Disease Control SNH231P000762-05-00 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 PPHF OPS 333.93.26 0629/18 $3,634,612 07/01/18 06/30119 $500 93.268 Agreements Services Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 INCREASING IMMUNIZATION RATES 333.93.26 0629/18 $1,722,443 07/01/18 06/30/19 $5,600 93.268 Agreements Servlces Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 AFIX 333.93.26 03/03/17 $1,672.289 01/01/18 06/30/18 $4,293 93.268 Agreements Services Centers for Disease Control SNH231P000762-05-00 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM
and Prevention
NGA Not NGA Not p Department of Health and Human
COVID19 VACCINES 333.93.26 07/01/20 12/31/21 $354,803 93.268 Immunization Cooperative Services Centers for Disease Control NGA Not Received NGA Not Received
Received Recelved Agreements and Prevention
Epidemiology and laboratory EPIDEMIOLOGY AND LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS DISEASES
FFY20 ELC EDE LHJ ALLOCATION 333.93.32 0111421 $438,300,928 0111521 1213121 $657,521 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 (ELC)-BUILDING AND STRENGTHENING
Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY,AND
Page 2 of 3
Exhibit C-19 Schedule of Federal Awards AMENDMENT#23
Date:July 15,2021
MASON COUNTY HEALTH SERVICESSWVD001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01/01/2018-12/31/2021
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Stale End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
-- Epidemiology and Laboratory - EPIDEMIOLOGY&LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS DISEASES
FFY19 ELC COVID ED LHJ ALLOCATION 333.93.32 01/01/21 $177,231,546 01/01/21 12/31/21 $294,029 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 (ELC}BUILDING&STRENGTHENING
Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY&
EPIDEMIOLOGY&LABORATORY
- - - Epidemiology and laboratory
Capacity for Infectious Diseases Department of Health and Hunan CAPACITY FOR INFECTIOUS DISEASES
FFY19 COVID CARES 333.93.32 042320 $22,581,799 06/01/20 12/31/21 $65,595 93.323 (ELC)-Bullding and Strengthening Services Centers for Disease Control NU50CK000515 (ELC)-BUILDING&STRENGTHENING
Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY&
Public Health Emergency CDC COOPERATIVE AGREEMENT FOR
Response:Cooperative Agreement Department of Health and Human EMERGENCY RESPONSE:PUBLIC
FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13.230.799 0112020 12/3121 $130,871 93.354 for Emergency Response:Public Services Centers for Disease Control NU90TP922069 HEALTH CRISIS RESPONSE CDC-RFA-
Health Crisis Response and Prevention TP18-1802
NGA Not NGA Not Maternal and Child Health Services Department of Health and Human
FFY22 MCHBG LHJ CONTRACTS 333.93.99 Received Received 10/01/21 12/31/21 $16,924 93.994 Block Grant to the States Services Health Resources and NGA Not Received NGA Not Received
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY21 MCHBG LHJ CONTRACTS 333.93.99 02/0821 $2,662,201 10/01/20 09/30/21 $67,694 93.994 Block Grant to the States Services Health Resources and B0440169 SERVICES BLOCK GRANT
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY20 MCHBG LHJ CONTRACTS 333.93.99 11114/1 B $2,225,977 10/01/19 D9/30/20 E67,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY19 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/Ot/18 09/30/19 $67,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY18 MCHBG LHJ CONTRACTS 333.93.99 102D/17 E1,650,528 01/01/18 09/30118 $56,115 93.994 Block Grant to the States Services Health Resources and B04MC31524 SERVICES
Services Administration
TOTAL $4,280,245
Page 3 of 3
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dan Teuteberg, Director
DEPARTMENT: WSU Extension EXT: 686
BRIEFING DATE: September 13, 2021
PREVIOUS BRIEFING DATES: N/A
If this is a follow-up briefing, please provide only new information
ITEM: Summer 2021 Report on accomplishments of Washington State University Extension
Mason County.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): N/A
BUDGET IMPACT: N/A
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.) N/A
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: - Summer 2021 Report — Washington State University Extension Mason
County
Briefing Summary 9/7/2021
11�u_oov Extension
Mason County Summer
i
.ram
® tI�
Summer 2021 Report
0
Serving Mason County for more than •/ years
Washington State University Extension Mason County helps people put research-based knowledge to work, improving their
lives,communities,and the environment.
To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs
to improve the lives of Mason County residents.
WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides
access to the resources available at Washington State University and the National Land Grant University Extension System.
Partnerships
R-
.# Dan Teuteberg,County Director& Mason County and Washington State University have a
4-H Youth Development Specialist co long-standing partnership in providing educational
dan.teuteberg@wsu.edu programs and research-based information to residents
36G427-9670 Ext.686 throughout the county.This partnership ensures that
resources are committed from Federal allocations and
1854 University funds to keep important educational programs
WSU Extension Mason County available in Mason County.
303 N 4th Street,Shelton,WA 98584
360-427-9670 Ext.680 Other Mason County partnerships include:
http://extension.wsu.edu/
♦ United Way of Mason County ♦ School Districts—Shelton,
mason Pioneer and Hood Canal
♦ Early Learning Coalition
♦ Community Services Offices
♦ Shelton Timberland Library
Facebookpages: ♦ Saints Pantry Food Bank
♦ Mason Conservation District
Mason County4-H ♦ Behavioral Health Resources
Mason County Noxious Weeds ♦ Mason County Health Department
♦ Mason General Hospital
Mason County Master Gardeners ♦ The Salmon Center
♦ Washington Conservation Corps
Mason County Small Farms ♦ Hood Canal Coordinating Council
♦ South Sound Reading Foundation
• 4 ar,�a -� ..�
• 1 1 1 1 �
BY THE NUMBERS �► � ' -'� �' ���
2020/2021
• 416 youth engaged
in 4-H Youth
Development 't
activities
• 31 trained adult
volunteers
10 trained youth 4- H Youth Development
volunteers
• Make the Best Better"
• 285 families engaged 4-H YOUTH EXHIBIT AT GRAYS HARBOR COUNTY FAIR
through community
outreach programs This summer over 150 4-H youth members - r
TT' "
and at-home learning proudly shared their 4-H project accomplishments
kits at the Grays Harbor County Fair from August 4- T1
4•H IS HAPPENING!IERE!
in Elma. Project entries included photography, r • T h..k Y.
gardening,fine arts,woodworking,educational
• displays,and creative arts. O :.
WED
In addition to the exceptional still life exhibits,
many members attended with their project animals p� a
and participated in educational workshops and
classes. Animal projects included horses,goats, y. -
i
.. il poultry, rabbits, pigs and more.
h
Dedicated adult 4-H volunteers from Mason County
and Grays Harbor County played a significant role in
S the success of this partnership by contributing their �, �•:'•�:'• •'
time and talents to support hands-on learning member,
Fair photography and
poster display opportunities throughout the week for 4-H youth poster
and community members alike. deficiencies.
empowers • to reach their full potential,
working • learning in partnership
caringwith . •
u
I � 4-H Still Life Display at the
- Grays Harbor County Fair
So
A
QUOTES •, �.,
"'%just love 4-H because it 4-H RESILIENCE
gives my daughter a
Nance to explore so many { Many thanks to the Mason County 4-H members who have
rojects and discover what 4-H shown us their impressive resilience this year! 4-H members
she really loves." GROWS HERE have been sharing their perspectives of what they are most
proud of from their time in 4-H, including:
Carly, 4-H mom
L7 my public presentation"
'What I have overcome"
`l have purchased supplies "raising pigs for the first time"
for my own continued "I'm proud of being able to stand in front of judges during my
speeches"
learning. We will (Cards 4-H members shared were placed on a display board at
collaborate on projects - the 2027 Grays Harbor County Fair).
and the usefulness as an
offer to 4-H youth." Congratulations 4-H'ers! You have so much to be proud of!
Michael, 4-H volunteer ROCK PAINTING
On July 13th,youth were invited to participate in Art on the
"We are grateful for any ,� Rocks,a free,virtual rock painting workshop for all youth ages 5-
support you guys provide _- 18.The event was planned and delivered by 4-H volunteers who
for us to keep our kids' guided participants through the process of creating unique
minds active!" painted rock art with basic supplies.
II
�n
Kisako, community parent
Supply kits containing items to complete the projects were
provided to all participants ahead of time. Interactive virtual
"This is too fun!Miss projects are a great way to keep families engaged in the 4-H
program and provide a sense of belonging during the restrictions
Maddie and her creativity {
brought on by the pandemic.
are hard at work."
Crystal, parent
Mason countyloyalty, my HANDS to larger service and my HEALTH to better
livingEXTENSION for my club, my community, my country and
S-
I
Grams
BY THE NUMBERS
2021
r
Indirect contacts through
online learning and
resource sharing: Myp�a
• Schools: 847
• Tribes: l,lo5
• Adults: (CSO, BHR, SNAP- Ed Nutrition
Food Bank, Senior Supplemental Nutrition Assistance Program
Center): 1,951
SNAP-Ed CHAMPIONS FOOD ACCESS AND FRESH, LOCAL PRODUCE
Fist Saturday AT SHELTON FARMERS MARKET
he�h
�ths. Y Shelton Farmers Market has been thriving since opening May 1 st. Working under pandemic
Berard SaI. protocols,WSU SNAP-Ed provided bi-weekly resources to low-income Mason County
KIDS DAY residents who visited the Market.The self-serve SNAP-Ed brochure holder was stocked with
Husk.Tibet°
both.""" Oregon State University Food Hero Family newsletters which included recipes and how to
Third Saturdayselect, prepare and store information on late spring and early summer,farm fresh produce.
ARTS& These vegetables included peas, snap beans, beets, peppers,tomatoes, berries, and summer
CRAFTS.
«° t;n°s squash.SNAP-Ed also provided Food Hero coloring sheets matching the vegetables listed
above,as well as Eating WeiiforLess recipe booklets.
,,.. Washington Department of Health(WA DOH)and Washington State
SHAG!"Se,1ce1 Mete Makes
na
Farmers Market Association(WSFMA)flyers were also provided for
Fr••"°`� %+ shoppers on how to use Pandemic-EBT at Farmers Markets and the WA
�Nrrq °QtUW`
DOH poster:SNAP EBT at Farmers Markets and Market Match.WA DOH&
WSFMA farm vendor flyers regarding Pandemic-EBT and Market Match
were again supplied to the Market manager,JenieLynn Wilkinson,to
" r 4 distribute to the farm vendors to keep them up to date with food access
benefits and incentives.
�K
CoordinatorJulie Guyton
-Ed Nutrition Programs focus on providing
SNAP
Ext.684 dietary quality, • food
jguytonCct)wsu.edu resource A
t management
Aag
Quotes Continued from previous page...
Lastly, Mason SNAP-Ed staff conducted a brief 2-minute survey with
`%t's so important for my SNAP-eligible visitors to the market on Saturday,july 24th. Participants
students to learn how were surveyed if and how long they've used SNAP fruit and vegetable
to eat healthy. This o sNV ed matching incentives such as Market Match.Are they eating more fruits
information is very " and vegetables because of the SNAP Market Match incentive,and have
valuable for our families. they seen the adapted Market
What you (SNAP-Ed)are Match/Make Half Your Plate Fruits&Vegetables
doing is having a big posters that WSU Extension Grays Harbor& Mason
impact on their lives. Counties SNAP-Ed designed (M. Floch). Posters If
Thank you for al/you do!" were distributed for display throughout the areas
Eva Lorberfeld, Mountain where low-income residents frequent. Survey rsNAP-ed
View 1 st grade teacher. respondents received a thank you bag filled with �-
nutrition education incentives for their time. Adult
bags included WSU Extension SNAP-Ed Add Color to Your Life recipe cards,a set of
measuring cups, My Plate bookmarks,WA SNAP-Ed Live We//green smoothie recipes&
healthy living tips,SNAP-EBT Market Match at farmers markets brochures, Eat Together,
r� Eat Better refrigerator magnets and coasters,and physical activity and nourishment tips.
Adults,and children in tow,were offered My Plate take-home activity bags(developed by
_ P.Bish) including "Growing Healthy Habits-Let's Grow Peas"activity kit with directions,
coloring sheet,and supplies,assorted nutrition message stickers, Eat Together, Eat Better
refrigerator magnets,and Make Half YourP/ate Fruits& Vegetables ruler bookmarks.
Survey r es.. .-n t s re ce i ved WSU SNAP-Ed will continue to provide materials highlighting how to best prepare, enjoy
educationnutrition and preserve the bounty of locally-grown fruits and vegetables as produce is ready for
market throughout the season. Our next planned SNAP-eligible shopper survey regarding
SNAP Market Match will be on Saturday,September 11 th. Thank you incentive bags for
}r adults and take-home"Growing Healthy Habits-Let's Grow Beans"for children will be
featured,along with a repeat guest appearance of SNAP-Ed nutrition educator Pamela
Bish's favorite summer fruit friend -Wally Watermelon!
My Plate take-home activity bags(developed by P. Bish)
l r �— 1r a_• .�
Pamela Bish's
favorite
summer fruit friend,
Wally Watermelon!
Pamela Bish
J
MWASHINGason SNAP-Ed `
EXTENSION . ,'
PARTNERSHIPS EXPAND TO BRING FRESH
QUOTES LOCAL PRODUCE TO SENIORS
"[I'm]super excited to be Right before the pandemic hit, Mason SNAP-Ed partnered
able to bump up our fruits • with Mason Senior Nutrition Program and the Shelton
and veggies. Joaquin is a • a Farmers Market to find a solution to low redemption of
fruit bat. Helovesfruit/it Senior Farmers Market Nutrition Program(SFMNP)
was so hard to tell him no vouchers.Of the $12,000 worth of vouchers mailed,only
at the store, but now/ 1 $612 vouchers were redeemed at Shelton Farmers
learned l can let him shop Market. Inadequate transportation was deemed the main
WW_
for his own and he gets issue when SNAP-Ed,with assistance via Senior Services
doubles for free!And so for South Sound, surveyed local SFMNP applicants.One
do/, and he loves _ immediate solution the Seniors indicated would help was
salad. He'll eat just about to bring the farmer to the seniors.SNAP-Ed contacted the Mason County Senior Activities
any veggie/toss in, so Center(MCSAC)to see if they would be willing to host a farmer every two weeks who
this[SNAP Market Match] would bring fresh fruits,vegetables and other produce to the Center for client choice.All
is a big help to keep us seniors would be able to buy from the farmer, but those with Market vouchers could also
eating good. We're redeem them without having to go to the market. Many low-income seniors rely on
probably going to eat caregivers or Dial-A-Ride to drive them, usually Monday through Friday.This strands
more[fruits and many seniors on the weekends when the Shelton Farmers Market is open.Partnering with
vegetables]now than MCSAC will provide a workaround to that obstacle. MCSAC also generously offered to
before!" -- Maria B.-R., promote/advertise the events in its newsletter and on Facebook, so as many seniors as
mom of kindergartener possible will partake in the opportunity.With this new partnership developed,currently
Joaquin the tiger, who SNAP-Ed staff are working with Shelton Farmers Market manager JenieLynn Wilkinson,to
loves strawberries explore viable options to plan on bringing approved mobile farm vendors(minimum of 3
required)to the MCSAC next market season in 2022. This is an exciting opportunity to be
able to provide seniors access to more fresh, local produce and be able to redeem their
vouchers so they can enjoy eating more fruits and vegetables.
WALK WITH EASE
SNAP-Ed staff are being trained as group walking facilitators.
Walk With Ease Low-income adults can look for early autumn recruitment for Walk
e WIth Ease participation,getting physically active one step and
stretch at a time, building comfort,confidence,and stamina to
enjoy walking and being active.
A ..
Pamela Bish
�f SNAP-Ed
EXTENSION -. Cc I Drat uiq yc.,i: •.
•
BY THE NUMBERS
2021
• 32 new contacts rr
• Facebook page has ��-
96 followers
• 3 Home Horticulture small Farms
participants
• 28 Cultivating Supporting Local Agriculture . Natural Resources
SuccessT"" participants
(tri -county area) CULTIVATING SUCCESSTM: IS A SMALL FARM IN YOUR FUTURE?
• 10 Septic System On August 3,d,the statewide cohort of WSU Extension Coordinators
Workshop as well as the WSU Food Systems team, helped put on a free 3 hour
participants .�� Zoom workshop.This workshop was designed to help those
interested in exploring the development of a small farm enterprise.
QUOTES We had over 200 registrants statewide, and 90 people in
CULTIVATING° attendance.Some of the highlights of the night included a farmer
`My wife and/enjoyed S U C C E S S
interview panel and breakout sessions where small groups
the entire course/ the discussed topics such as obtaining reliable information,common farming concerns,and the
especially enjoyed the
early focus on the next steps in developing a successful small farm operation.
creation of a holistic farm
This course is a precursor to the upcoming fall workshop of Cultivating Success:Whole
plan and sustainabi/ity. Farm Planning.This 1 1-week course will include a field trip to a local farm.
Kendall and Kiley were
Participants will work each week on different topics including:the basics of soils, crop
both excellent facilitators
production, livestock,weeds and pests,and much more. Resource providers, including
and we hope to work with Natural Resource Conservation Service(NRCS),Conservation Districts,Washington State
them again in the future." Department of Agriculture(WSDA)as well as WSU Faculty and Staff,will present as well as
Benjamin S., Cultivating
different farmers from around the state that have developed a successful small farm.
Success Whole Farm
Planning participant
frti
KendallIlk
•rking with Mason County • •
fosterCoordinator
profitable • and water
Ext. 682
4stewardship, and access to healthy food
kendall.carmanCawsu.edu r; +.
I �
Quotes N Comments on Cultivating Success:
"Cultivating Success is a great ; We signed up for the Cultivating Success course in order to learn how we might best
manage and sustain a long held family property. Our experience was profoundly positive. ,
class to take if you are %
, The course offered a wide-ranging collection of subjects presented by series of lecturers;
thinking about taking that
I who were always interesting, informative and inspiring. ,
leap from home gardener to a ;
market gardener or if you ` ;
The instructors and ourgroup breakout leaders pro vided guidance while offering ,
have already taken that leap it ,
can help you get where you encouragement and preparation to cultivate success on our wonderful Washington farm.
We are grateful to have taken the course,as we have learned lots and developed ,
want to be by pointing you in % invaluable connections in our community. Thank you to the Cultivating Success team and ;
the right direction with all the
many resources available in % WSU for nurturing the journey. ,
your county. The Agricultural ;
Entrepreneurship class will Sincerely, ,
,
help you figure out your Erin&Heidi J. ;
business plan and give you
some of the tools to make SEPTIC WORKSHOP
your business dreams viable.
Brandy H.,Cultivating On June 24th the WSU Extension hosted a free online Septic Maintenance workshop over
Success,Agricultural Zoom for Mason County residents.With 10 registrants,a total of 4 showed up to the
Entrepreneurship and Home meeting where our regional Water Resources Specialist Bob Simmons gave a presentation
Horticulture class on the importance of septic maintenance and general information about the different
participant types of septic systems. Rhonda Thompson was also able to attend to provide
information from the Mason County
"Learning about integrated Public Health team and some ONSITE SEPTIC SYSTEMS
management systems has information on some of the rebate How they work
me actively mindful of the opportunities that different How to care for them
When to get help
interconnectedness of organizations have for Mason County. And more....
everything;like, from the
Given common COVID-19 concerns,
perspective of one's own having online workshops is the best I
option in bringing these presentations I I
realm, panning out further � }
and further until it's just a to the community throughout the _ I
dot. Connected, whole county.We will be working on p Mason coL,nt%'
inextricably woven, a setting up a late fall workshop as well.
tapestry."
Mari L., Home Horticulture
participant
Mason County • •
•
BY THE NUMBERS -
r-r
• 46 active Master
-
Gardener Volunteers
• 59 questions
q _
I..
.1
answered during
2021 clinic
Master Gardeners
• 1 1 8 community
members educated at Cultivating Plants, Peopleand Communities
Through the Garden
Gate online CATALYST PARK WSU MASTER GARDENER
workshops in 2021 DEMONSTRATION GARDEN
r=m _.
2021 marks the twelfth year Master Gardeners have been
• 717 pounds of Fresh
p growing and harvesting fresh produce for Saints' Pantry Food
Organic Bank in Shelton.The last two years have been challenging due
Produce donated to I to the pandemic with many protocols and guidelines about
Saint's Pantry Food .,, ;.1+ " ' `' working in a community garden safely. In past years,there have
Bank in 2021 been ten to twenty volunteers working on aweekly basis during
_ the growing season.This year started out that only ten Master Gardeners were allowed to
111���1���� ""' work at Catalyst, masked and socially distanced. In July,the garden was opened up to
Foundation members also.
To date, 717 pounds of produce has been harvested and delivered to Saints' Pantry.The
variety includes beans, beets, Bok Choy,cabbage,carrots,cucumbers,garlic,onions,
peppers- both green peppers and jalapenos, parsnips,
Patty Pan squash,zucchini, spinach,Swiss Chard, } �'•'"
,.: tomatoes,turnips, lettuce, parsnips,apples, plums, pears
_ ems,
and a variety of herbs.Pumpkins are growing now for
our anticipated annual Pumpkin Fundraiser Sale *
mid-October.
Kendall Carman k
Engaging university-trained volunteers to empower
Master Gardener Coordinator and sustain diverse
• 4._ unbiased, • • •communities •
f
!, environmental stewardship education
EWA* a
Continued from previous page...
This year has been challenging due to the extremes in weather.Several vegetables had to be
replanted two and three times due to the heat which caused some to bolt and others to never
germinate.This has also challenged our watering schedule.The planting rows are equipped
with a drip system on timers.The raised beds, normally rented out to community gardeners in a
non-pandemic time,are filled with produce for the food bank and must be hand watered.
Volunteers have been hand watering four times a week during the heat.
Every year is different,every year has its challenges.We are hoping that in 2022 we return to a
more `normal'and have community gardeners once again that are able to rent a raised bed and
attend our workshops during the growing season.We also look forward to having community I Patty Pan squash
events to showcase this hidden gem at 8th and Harvard.
CONIC
The Master Gardener Clinic is still primarily being operated with phone calls and emails coming into our Master Gardeners.
We are still getting back to a place where we can staff the open office hours on Mondays at the Extension Office.The most
common questions coming in are about pest management/ID,trees,fruit trees and soil management.Have some
questions about plants, insects,soils and more?Make sure to contact our local WSU Master Gardeners at
masonmastergardener@gmail.com!
BECOME A MASTER GARDENER
We are working through some changes to provide training to people who are interested in becoming a certified WSU
Master Gardener!We will be accepting applications from the public soon.The training will be held from
January-March 2022 using a hybrid approach with an in-person classroom setting for trainees, hands on activities,and
outings to our demonstration garden! Bringing in WSU faculty and staff via Zoom may be an available option for us as well
as having our more experienced Master Gardeners help with bringing content to the trainees. If you are interested please
contact Kendall at kendall.carmanC@wsu.edu.
CONGRATS TO OUR INTERNS!
We have 4 wonderful Master Gardener Interns who have gone above and beyond in the time of COVID-19 to complete
their training to become certified Master Gardeners!They have worked with us while having the training turn into a virtual
training over Zoom while also giving their final presentations over Zoom.As the Master Gardeners were able to gather in
person for limited activities such as the plant sale and working at Catalyst,these interns have stepped up to help.Thank
you Fran,Glenn, Laurie and Rena!
GardenerMaster Office
�1 Mason County
WAWINGMNSTAnUNMPSnY
EATENSION E-mail: • •
_ Extension
Mason County Summer
ok
�a
1854
BY THE
NUMEERS 2021
. 68.15 USDA Forest Service infested Noxious Weed Prog ram
acres treated
• 1.9 Private infested Mason •unty Noxious Weed Control Board
acres treated EARTH CORPS CREW
• 4.5 Public infested In mid June, Mason County Noxious Weed Control hosted a six-person Earth Corps crew
acres treated
provided by the DNR Aquatics Invasive Species program.The crew,which camped at Belfair
• 23 Properties State Park,assisted Noxious Weed Control staff with a variety of ongoing noxious weed
inspected or
landowners control projects on public,
communication for private,and tribal lands.These
presence/absence projects included treatment of
of giant hogweed perennial pepperweed at Belfair
and subsequent State Park and several
treatment properties at the mouth of
• 21 Property owners Rendsland Creek;Scotch
assisted with broom removal at the
noxious weed Skokomish Estuary;watercress,
control yellow archangel,and
F"
• 28 Property owners Himalayan blackberry removal ±
assisted with plant at Potlatch State Park;and an
identification, experimental knotweed control
noxious weed project at a farm in the Belfair
control, and area. Earth Corps members and Pat Grover manually remove
disposal perennial pepperweed from around native plants at Belfair
information State Park.
Patricia • _ - �, Responsible for identifying • • • weeds thatare
Coordinator
Ext. 592 impacting our county resources,including agriculture,
' • • • • wforestry, •c •. i• • native habitats.
m
_."AAAiWM
BY THE PERENNIAL PEPPERWEED
NUMBERS 2021 With funding from a Washington State Department of
42 Weed wrench Agriculture(WSDA)grant and support from the Earth
rentals Corps crew, MCNWC initiated treatment on two newly
160 Native Seed discovered infestations of perennial pepperweed along
packets distributed the shores of Hood Canal.This species is uncommon in
western Washington and control is required by property
61 Citizen contacts via owners in Mason county.The infestations extend across
phone, email, social j multiple jurisdictions and occupy media or in-person p � several acres of
shoreline at Belfair State Park and properties at the Kela Hall-Wieckert sprays bundled
mouth of Rendsland creek, including DNR lands.Several perennial pepperweed. Priorto
treatment,staff bundled the plants
treatment methods were utilized to treat this noxious in order
weed which outcompetes native shoreline vegetationnon-target damage.. ; such as Puget Sound gumweed and Douglas aster.We
plan to continue treatment of these infestations in the fall.
r
STATE PARKS AGREEMENT
An agreement with Washington State Parks
funded noxious weed control efforts at several state
Quotes parks in June. MCNWC staff worked with the Earth
%appreciate you Corps Crew to control noxious weeds at Belfair and
answering my Potlatch State parks.This funding further supportedr_ ,
questions and giving me a
continued treatment of meadow knapweed,a class
course of action to take if B-designate noxious weed in Mason County at Lake
/have any future Isabella State Park.
concerns."J W FOREST SERVICE T wt
Our work continues in the Olympic ;
"We lost a lot of leaves, / National Forest. Despite record heat,and dust,
have great hope of them noxious weed control has continued along
all dying. /will send multiple roads and rock sources. Rock source
pictures this evening. / inspections, including a local private quarry,
want to thank you so continue t0 be a high priority. An geranium growing Corps member pulls shiny
geranEarth under snowberry at
much. /owe you a day of Belfair State Park.The-detection of shiny
geranium occurred during a site visit with
free labor let me know." State Parks Park Planner,Linda Kunze.This
MK site is a good example of the Early
Detection,Rapid Response strategy of
noxious weed control.
availableWe are 1 help landowners and land
managersMason County 1 and resources to deal
.i,
�C'rl
NN
GIANT HOGWEED GRANT WORK
Control of giant hogweed continues to be a high priority for the program.A WSDA grant is
' providing funds necessary to make repeat contacts at two known sites where obtaining
permission for treatment has been difficult.We continue to survey and treat giant hogweed
at known sites in the County.
IN ILI
h Mom`
Quotes
"Thank you so much for
coming out the other day. '
l so enjoyed your ;
knowledge//" .
KJ
"You did an amazing job
to eradicate that nasty ,
weed outside of me
pulling 1 or 2 they are I
completelygone thank
you. • • deadheads giant hogweed along HWY 3.o6 in order to prevent the
plant from • seed. After receiving reports from
Mike, a neighbor of a program ,. noxious
property owner with tansy ROW and on •
ragwort
NEW EQUIPMENT
With funding from the WSDA, safety equipment and
I several tools were purchased to support various noxious
weed control methods. wry
' ry►
NOXIOUS WEEDS DAMADE
oua RESOURCES
Mason County Weare available to help landowners and land
• resources / deal
managers
EXTENSION with invasive,non-native plant species.
•
p C
TANSY RAGWORT MAILERS WELCOME, SARAH!
Several Mason County property owners have received Please welcome the Mason County Noxious Weed Control
information regarding the impacts of tansy ragwort and Board's newest hire:Sarah!
control methods for infestations on their property. Sarah Croston has joined the Noxious Weed Control team
Education and outreach about noxious weeds required for filling our noxious weed control assistant position. Her first
control continues to be a focus for the Mason County day was July 19 and she hit the ground running.She has
Noxious Weed Control Board. Below is a template letter that greatly helped in our ongoing control efforts this season.
is sent to property owners: Sarah recently graduated with her Masters of Environmental
Studies from the Evergreen State College.She previously
worked for WSDOT in their habitat connectivity branch. In
her spare time,Sarah enjoys hiking and volunteering at
Mason County Noxious Weed Control Board
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P.trKi.Grover Coordn.tor
Sarah Croston with herfiance, Lucas Marin,and
their dog,Nootka.
la, Mason County We are available to help landowners and land
Mason County Nauous Weed COMfCI Boar)
. "NGTN STATE UNIVERSITY 1 I • 1 1 deal
EXTENSION/ with invasive,non-nativespecies.