HomeMy WebLinkAbout2021/08/16 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
August 16, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
CO
1854
°pUN Mason County Support Services Department Budget Management
Street 411 North 5 th Commissioner Administration
a° rp
WA 98584 Emergency Management
Shelton
Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
I Labor Relations
Jxt1 Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
August 16, 2021
• Specific Items for Review
o Review of ARPA projects— Frank
o Funding for Housing Authority— Frank
o Update on County Administrator search — Frank
o July Financial Statements—Jenn
o Chart of Accounts Redesign Statement of Work—Jenn
o WCRP Crime Policy— Nichole
• Commissioner Discussion
J:\McKenzie\2021-08-16 (003).docx
Mason County ARPA Prioritization List of Projects Review 8/2/2021
Priority# Proposed Revenue Recipients
Use in Use in Use in Mason
Mason County Project Name Reference# EDC ST RN KS Source Revenue Expense Total Use in 2021 2022 2023 2024 County Mason GF EDC CEDS HCC PUD 1 PUD 3
Support Public Health Response PH ARPA 3,000,000
To contain and mitigate the spread of COVID-19 -
Behavioral Health Care Services -
Payroll and Covered Benefits
Subtotal
ESSB 5092,Section 115(5-6)Blanket ADD
Assist with one-time costs relat@Wio law enforcement and criminal justice
related legislation enacted between January 1,2020,and June 30,2021. -
Mason County - -
District Court - -
Mason County - -
Subtotal 929,365 - - - -
IS�Orit 740 County Assistance Fund State Leg 255,893
Assist with one-time costs related to law enforcement and criminal justice
reiaS Legislation enacted between January 1,2020,and June 30,2021. -
ing Bonus for Corrections Deputies X 20,000 40,000 60,000
Subtotal 255,893 60,000 20,000 40,000 - -
GF ARPA 12,000,000
Replace Public Sector Revenue Loss
Ensure Continuity of vital government services by filling budget shortfalls -
Public Records Software GOVOA X 22,700 7,700 15,000 22,700
Temp County Staffto address COVID X 250,000 250,000 250,000
Public Health Message Board 20,000 20,000 20,000
MC5O Body Cameras BOCC Approved X X 700,000 700,000 700,000
Revenue Loss Calculated -
Mason County Fee Recovery Low General Fund 500,000 (500,000) 500,000 (500,000)
Mason County Gas Tax Revenue Low General Fund 1,500,000 (1,500,000) 1,500,000 (1,500,000)
Mason County Treasurer Property Tax Reimbursements BOCC Approved X 200,000 200,000 200,000
Design for 2nd floor PA,MCSO General Fund 100,000 100,000 100,000
DCD Records Archival Image Medium General Fund 500,000 100,000 150,000 150,000 100,000 500,000
Prosecutors Office 2nd floor expansion General Fund 700,000 300,000 400,000 700,000
MCSO 2nd floor expansion General Fund 800,000 400,000 400,000 800,000
Ballot sorter machine B of A Bldg Low General Fund 1,200,000 1,200,000 1,200,000
Recipients may re-calculate lags In revenue loss
Subtotal 14,000,000 2,492,700 5,277,700 965,000 150,000 100,000
Water and Sewer Infrastructure -
Includes improvements to infrastructure -
PUD 1 Agate Beach Water System Mainline BOCC Approved X X 559,000 559,000 559,000
PUD 1 Vuecrest Storage Upgrade BOCC Approved X X 158,284 158,284 158,294
EDC Water line from 101 to Prison 1,OD0,000 1,000000 1,000,000
CEDS Belfair Water BOCC Approved X X 450,000 450:000 450,000
EDC Sewer line extensiont from High School to Basin High 2,500,000 2,500,000 2,500,000
EDC Wallace Kneeland Substation High 3,200,000 3,200,000 3,200,000
PUD 3 Beffair Substation BOCC Approved High X 1,500,000 1,500,000 1,500,000
CEDS Belfair Substation Phase 1 Ring-Bus High X 3000000k3 ,,2000 3,000,000
CEDS Belfair Substation Phase 2 Transmission Une Clifton Ridge 30000000003,000,000
CEDS Belfair Substation Phase 3 Clifton Ridge Water Tower Substation 3 000 0000003,000,000
Subtotal - ,84 - - -
Mason County ARPA Prioritization List of Projects Review 8/2/2021
Priority# Proposed Revenue Recipients
Usein Usein Use Mason
Mason County Project Name Reference# EDC ST RN KS Source Revenue Expense Total Use in 2021 2022 2023 2024 County Mason GF EDC CEDS HCC PUD 1 PUD 3
Broadband Infrastructure -
Focus on Households and Business -
HCCColonySurfFiberBulldout X X 313,556 313,556 313,556
HCC Eldon Fiber Buildout X X 501,932 501,932 501,932
PUD 3 Rural Broadband Cloquallum Community X 500,000 500,000 500,000
Fund projects that deliver reliable service
Maw_nCoun_3ycture B„_ 250,000
Complements Broadband investments
Subtotal - 1,565,498 1,565,488 - - -
Premium pay for Essential Workers -
Provide premium pay to essential workers(must be fully additive) -
OPD Blake Grant funding AOC 19,656 19,656 9,828 9,828 19,656
Prioritize low and moderate Income workers -
Key sectors include Healthcare,grocery,food,education,childcare,sanitation and transit
Subtotal 19,656 19,656 9,828 9,828 - -
Address Negative Economic Impacts -
Deliver assistance to workers and families -
PUD 1 Customer Arrearages due to COVID BOCC Approved Medlum X X 125,000 125,000 125,000
HCC Customer Arrearages due to COVID Medium X X 110,000 110,000 110,000
Mason County Utilities Arrearages Medium x 154,000 154,000 154,000
Childcare Support Medium 7??? -
Support Small Business -
EDC Small Business Grants BOCC Approved High X X 500,D00 500,000 500,000
Speed the recovery of Impacted industries -
Mason County Courts Building 10 X 750,000 750,000 750,000
Rebuild public sector capacity -
Shelton Gateway Medium X 250,000 250,000 ZLLJLLO-0-0,O-OOJ
Shelton Springs/Wallace Kneeland Roundabout Medium
Subtotal - 1,889,000 1,889,000Grand total 17,019,656 24,334,128 27,109,30E 974,828 150,00E 100,00E 1,916,356 1,500,00E 500,00E
Approved 5,117,772
Available 1,336,679
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: County Administration EXT: 530
BRIEFING DATE: 8/16/2021
PREVIOUS BRIEFING DATES: 11/23/2020, 12/7/2020
If this is a follow-up briefing, please provide only new information
ITEM:
Housing Authority analysis update
Background:
The Mason County Housing Authority (MCHA) has approached the Mason County
BOCC for assistance in addressing some of the logistical issues they are facing. The
county under authority of RCW 35.83.050 can "lend or donate monies"to the Housing
Authority. The county also has authority under RCW 35.83.080 "for the purpose of
aiding the board of commissioners of a housing authority in carrying out the board's
duties or powers under any applicable law, any state public body may with or without
consideration provide monetary, in-kind, or other support to the board of
commissioners of a housing authority.
Previously the BOCC indicated they may want to put a non-voting "ex officio" delegate
member on the board of the housing authority whom is a Mason County Commissioner
which the BOCC and MCHA Board had authorized.
Additional financial assistance needed by the MCHA Board is as follows:
Contract Executive Director and replace Cascade Management in 2 yrs. $ 66,000
Contract with Teresa D. Johnson CPA $ 29,000
Clerical assistance to MCHA Board Meetings from MCPH $ 3,696
In-Kind use of laptop computer, monitor, printer and phone
Total
RECOMMENDED ACTION:
Authorize Funding to MCHA to support their development of a new management
structure.
Attachment:
None
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: August 16, 2021
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: July 2021
EXECUTIVE SUMMARY: Review of Cash Balances, and Budget to Actual Revenues and
Expenditures for all County Funds through July 2021.
BUDGET IMPACTS: Budget to Actual Comparison of 2020 & 2021
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: July 2021
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2021\13riefing Summary 8.16.2021 -July 2021
Financial Report.doc
MASON COUNTY MONTHLY
Y FINANCIAL REPORT JULY 2021
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 1
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MASON COUNTY MONTHLY FINANCIAL
1854lw REPORT DULY 2021
2020 vs 2021 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2020 Budget Collected Uncollected %2020 2021 Budget Collected Uncollected %2021 Actual dif 2020
Through End Revenue g Through End Revenue vs 2021
of Month of Month
WSU Extension 20,500 11,937 (8,563) 58% 23,500 11,925 (11,575) 51% (12)
Assessor 7,000 17,085 10,085 244% 7,000 12,688 5,688 181% (4,397)
Auditor 1,198,700 902,941 (295,759) 75% 1,130,017 698,536 (431,481) 62% (204,405)
Emergency Management 64,648 4,968 (59,680) 8% 121,585 1,020 (120,565) 1% (3,948)
Facilities&Grounds 5,225 5,225 0% 767 767 0% (4,458)
Human Resources - - 0% - - 0% -
Clerk 328,058 116,533 (211,525) 36% 366,348 150,484 (215,864) 41% 33,951
Commissioners - - 0% 725 725 0% 725
Support Services 700 66 (634) 9% 700 5 (695) 1% (61)
District Court 978,652 542,500 (436,152) 55% 1,036,026 722,929 (313,097) 70% 180,429
Community Development 1,790,810 1,344,034 (446,776) 75% 2,177,600 1,854,178 (323,422) 85% 510,143
Historical Preservation - - 0% 76,000 64,474 (11,526) 85% 64,474
Parks&Trails 44,000 7,258 (36,742) 16% 44,000 15,250 (28,750) 35% 7,992
Juvenile Court Services 1,161,972 678,149 (483,823) 58% 1,161,438 822,203 (339,235) 71% 144,054
Prosecutor 192,951 94,830 (98,121) 49% 248,575 100,196 (148,379) 40% 5,366
Child Support Enforcement 209,515 120,972 (88,543) 58% 159,126 60,507 (98,619) 38% (60,465)
Coroner 35,000 11,200 (23,800) 32% 35,000 21,280 (13,720) 61% 10,080
Sheriff 1,126,875 616,528 (510,347) 55% 1,000,835 574,184 (426,651) 57% (42,344)
Indigent Defense 204,767 77,069 (127,698) 38% 240,767 112,245 (128,522) 47% 35,176
Superior Court 68,927 19,332 (49,595) 28% 75,665 82,608 6,943 109% 63,276
Family Court 2,500 1,448 (1,052) 58% 2,500 1,640 (860) 66% 192
Therapeutic Court 610,884 191,980 (418,904) 31% 720,875 198,655 (522,220) 28% 6,675
Murder Expenditures - - 0% - - 0% -
Treasurer 26,348,450 15,312,559 (11,035,891) 58% 26,206,041 18,014,773 (8,191,268) 69% 2,702,215
Non Departmental 3,956,682 1,773,897 (2,182,785) 45% 4,303,486 2,123,226 (2,180,260) 49% 349,328
Motor Pool - - 0% 447,202 314,145 (133,057) 70% 1 314,145
a
$ 38,361,591 $ 21,850,609 $ (16,501,082) 57% $ 39,584,286 $ 25,958,641 $ (13,625,645) 66% 4,108,132
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 2
MASON COUNTY MONTHLY
JULY 2021
y FINANCIAL REPORT
Treasurer Department Receipts
Treasurer#002-260-000 2020 Budget 2020 YTD This Month /2020 2021 Budget 2021 YTD This Month %2021
REAL&PERSONAL PROPERTY TAXES 10,383,385 5,844,745 125,974 56% 11,546,496 6,645,791 54,008 58%
SALES TAX TITLE PROPERTY - - 0 0% - - 0 0%
LOCAL RETAIL SALES&USE TAX 6,000,000 3,500,133 628,588 58% 6,250,000 4,612,511 754,454 74%
LOCAL PUBLIC SAFETY-CITY 37,000 27,685 4,474 75% 37,000 29,453 4,417 80%
CRIMINAL JUSTICE 600,000 436,673 76,171 73% 750,000 540,509 86,566 729,o
LEASEHOLD EXCISE TAX 35,000 13,008 5,603 37% 26,000 15,267 0 59%
FOREST EXCISE TAX 225,000 24,787 0 11% 100,000 149,725 0 150%
FRANCHISE FEES 520,000 283,700 41,462 55% 500,000 314,768 74,977 63%
PAYMENT IN LIEU OF TAX/B OF L 289,000 314,361 0 109% 315,000 331,886 0 105%
PUD PRIVILEGE TAX 725,000 734,058 734,058 101% 735,000 768,144 768,144 105%
DNR OTHER TRUST 2 100 104 92 104% 100 265 241 265%
LE&CJ LEG 1 TIME COSTS - 255,892 255,892 0%
CITY-COUNTY ASSISTANCE 1,415,000 638,597 0 45% 1,415,000 966,506 0 68%
DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0%
CRIMINAL JUSTICE-COUNTIES 680,000 562,062 191,748 83% 700,000 577,015 193,832 82%
ADULT COURT COST-JUVENILE OFFE 5,000 2,872 402 57% 5,000 2,391 383 48%
CRIMINAL JST-MARIJUANA ENFORCE 85,000 42,474 0 50% 85,000 42,820 0 50%
DUI-OTHER CRIMINAL JUSTICE A 15,400 11,490 4,278 75% 14,500 12,972 4,421 89%
LIQUOR/BEER EXCISE TAX 116,920 105,483 70,090 90% 125,000 122,563 38,716 98%
LIQUOR CONTROL BOARD PROFITS 205,000 100,365 20,186 49% 200,000 100,141 0 50%
IN LIEU OF-CITY OF TACOMA 190,000 31,951 0 17% 190,000 137,659 34,415 72%
TREASURER'S FEES - 23 0 0% - 38 8 0%
PAYMNT FOR SRVCS-MASON LK DIST- 475 - 0 0% 360 360 360 100%
PAYMNT FOR SRVCS-SPENCER LK FND - 145 145 0% 100 - 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 120 290 290 242% 100 100 100 100%
CHARGES FOR SRVCS-MACECOM 1,300 1,324 0 102% 1,325 1,372 0 104%
RETURNED REMITTANCE(NSF)FEES 2,400 1,480 40 62% 2,500 1,320 160 53%
REET COLLECTION FEES 100,000 64,856 17,162 65% 100,000 98,578 19,878 99%
REET COLLECTIONS COSTS 9,000 4,710 835 52% 9,000 5,708 928 63%
3
Treasurer Department Receipts
Treasurer#001-260-000 2020 Budget 2020 YTD This Month %2020 2021 Budget 2021 YTD This Month %2021
TREAS.FIRE PROTECTION ASSESSM 15,000 9,817 347 65% 15,000 10,115 134 67%
TREAS OTHER WORD PROCESSING 575 82 1 14% 425 82 1 19%
PUBLIC DISCLOSURE CHGS SRVCS 5 - 0 0% 5 - 0 0%
DATA PROCESSING SERVICES - 106 0 0% - 100 0 0%
GAMBLING TAX PENALTY - 100 0 0% - 300 100 0%
REAL&PERSONAL PENALTY 350,000 244,241 95,444 70% 350,000 210,630 20,823 60%
PERSONAL PROP FILING PEN 5,000 13,572 1,329 271% 20,000 19,776 1,208 99%
PENALTY ON REAL&PERSONAL PRO - 3,229 (45,235) 0% - 4,565 64 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 19 0 0%
INTEREST&OTHER EARNINGS 800,000 355,370 20,359 44% 500,000 70,305 4,975 14%
INVESTMENT SERVICEFEES(TREAS. 25,000 10,310 937 41% 20,000 2,928 325 15%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 8,876 1,094 104% 8,500 5,515 640 65%
LEASEHOLD EXCISE TAX INTEREST - 5 2 0% - 3 0 0%
EXCISE INTEREST 50 191 159 383% 50 34 0 67%
INV PURCHASED INT - (45) (89) 0% - (837) (26) 0%
INTEREST ON DELINQUENT PR TAX 650,000 410,835 69,577 63% 600,000 374,104 40,575 62%
RENTS/LEASES-DNR TRUST 1,000 12,553 8,020 1255% 10,000 21,773 17,138 218%
RENTS/LEASES-DNR TMBR TRUST 1 500,000 145,946 21,213 29% 250,000 664,977 177,042 266%
UNCLAIMED MONEY/PROCEEDS-SALES 60,000 60,945 0 102% 225,000 177,935 0 79%
TREASURER TAX FORECLOSURE TRUST 64,000 - 0 0% - - 0 0%
CASH ADJUSTMENTS/OVER-UNDER 20 159 (176) 794% 10 (319) (55) -3187%
TAX DISTRIBUTION ROUNDING - - 1 0% 10 (1) (1) -8%
MISCELLANEOUS-OTHER REVENUE 100 - 0 0% 100 26 0 26%
ROAD DIVERSION 2,160,000 1,253,446 27,786 58% 1,080,000 647,681 6,189 60%
SALE OF TAX TITLE PROPERTY - (1,514) 0 0% - - 0 0%
LEASEHOLD EXCISE TAX 5,000 968 1,266 19% 2,000 (802) 0 -40%
TIMBER EXCISE TAX 53,000 5,849 0 11% 10,000 15,854 0 159%
DNR OTHER TRUST 2 50 (955) 0 -1910% 900 (915) 0 -102%
OTHER INT-DNR INTEREST 50 64 30 127% 50 52 30 105%
RENTS&LEASES/DNR OTHR TRST 1 2,500 31,035 6,908 1241% 10 57,120 20,593 571195%
SPACE AND FACILITIES LEASES 4,500 - 0 0% 2,500 0 0%
Grand Total $26,348,450 $15,312,559 2,13o,569 58% $26,206,041 $18,014,773 2,581,654 69%
Unaudited*Benchmark for Month is 58.33%
4
MASON COUNTY MONTHLY FINANCIAL JULY 2021
A, REPORT
2020 vs 2021 Current Expense Expenditure Comparison
Expenditures Expenditures Unexended
2020 Budget through End of Unexended %2020 2021 Budget through End of Budget %2021 Actual 0 1
2020
Department Name g g g g g vs 2o2i
Month Budget Authority Month Authority
WSU Extension 293,274 155,723 $ 137,551 53% 319,520 136,192 $ 183,328 43% (19,531)
Assessor 1,433,285 765,279 668,006 53% 1,420,286 791,962 628,324 560% 26,682
Auditor 1,738,549 976,598 761,951 56% 1,757,620 901,859 855,761 51% (74,739)
Emergency Management 232,009 160,400 71,609 69% 313,592 165,110 148,482 53% 4,710
Facilities&Grounds 1,309,792 620,513 689,279 47% 1,383,584 698,760 684,824 51% 78,248
HR/Risk Mngt 592,660 348,633 244,027 59% 608,086 315,673 292,413 52% (32,960)
LEOFF 100,044 41,118 58,926 410% 100,044 39,490 60,554 39% (1,628)
Clerk 1,037,808 597,288 440,520 58% 1,108,730 652,305 456,425 59% 55,017
Commissioners 348,669 198,901 149,768 57% 355,610 199,841 155,769 S6% 940
Support Services 716,397 408,467 307,930 57% 745,933 420,687 325,246 56% 12,221
District Court 1,291,480 694,111 597,369 54% 1,376,288 776,794 599,494 56% 82,682
Community Development 2,458,927 1,245,223 1,213,704 51% 2,743,159 1,539,919 1,203,240 56% 294,696
Historical Preservation - - 0% 16,000 3,883 12,117 24% 3,883
Parks&Trails 547,442 256,939 290,503 470% 568,121 346,569 221,552 61% 89,630
Juvenile Court Services 1,943,451 1,057,528 885,923 54% 2,028,280 1,055,190 973,090 52% (2,338)
Prosecutor 1,668,998 836,009 832,989 50% 1,876,838 920,021 956,817 49% 84,012
Child Support Enforcement 210,658 106,895 103,763 51% 160,462 62,495 97,967 39% (44,400)
Coroner 321,934 176,431 145,503 55% 345,276 209,748 135,528 61% 33,318
Sheriff 11,233,473 6,317,181 4,916,292 56% 13,475,735 6,870,248 6,605,487 51% 553,066
Traffic Policing 2,160,000 1,283,674 876,326 59% 1,080,000 1,202,955 (122,955) 111% (80,718)
Courthouse Security 170,740 99,931 70,809 59% 170,740 134,086 36,654 79% 34,155
Indigent Defense 1,127,136 617,316 509,820 55% 1,261,101 699,682 561,419 55% 82,366
Superior Court 986,175 550,364 435,811 56% 1,024,647 689,434 335,213 670% 139,070
Family Court 2,500 1,070 1,430 43% 2,500 - 2,500 0% (1,070)
Therapeutic Court 617,849 279,299 338,550 45% 724,863 357,772 367,091 49% 78,474
Murder Expenditures 50,000 - 50,000 0% 50,000 21,363 28,637 43% 21,363
Treasurer 823,053 471,716 351,337 57% 872,579 487,663 384,916 56% 15,946
Non Departmental 4,328,914 1,489,332 2,839,582 34% 4,889,779 1,868,600 3,021,179 38% 379,267
Motor Pool 37,438 8,282 29,156 22% 49,538 20,912 28,626 42% 12,629
Transfers Out to Other Funds 913,913 714,322 199,592 78% 91,339 79,993 11,346 88% (634,329)
Touls $ 38,696,569 $ 20,478,544 $ 18,218,024 1 53% $ 40,920,250 $ 21,669,206 $ 19,251,044 53% 1,190,662
Unaudited 'Benchmark for Month is 58.33%
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 5
JULY 2021
Six Year Specific Revenue Streams Comparison
7/31/2016 7/31/2017 7/31/2018 7/31/2019 7/31/2020 7/31/2021
Community Development Revenues 1,197,605 962,856 1,062,570 1,134,537 1,245,223 1,854,178
Detention &Correction Services 125,840 14,683 15,277 10,222 63,779 148,610
Current Expense Property Taxes 6,355,060 5,575,339 5,582,024 5,855,589 5,844,745 6,645,791
Road Diversion Property Tax 696,576 871,123 1,234,864 1,267,573 1,253,446 647,681
County Road Property Tax 3,840,313 4,761,533 4,926,951 5,193,575 5,248,244 5,443,820
Current Expense Sales Tax 2,407,380 2,639,820 2,878,449 3,259,442 3,500,133 4,612,511
Criminal Justice Taxes/Entitlements 834,359 865,599 935,981 991,204 1,055,570 1,175,708
Rural Sales & Use Tax Fund 319,152 345,590 374,590 445,371 460,827 571,731
600,000 --
a0o,000
200.000 -
Com Srvcs-Homelessess Preven Filings 214,292 252,521 292,329 361,124 448,370 588,746
600'000
a00,o00
200.000 -
Lodging (Hotel/Motel)Tax 169,917 173,066 200,271 248,682 173,723 414,489
600,000
a00,000
200,000 ® - --
REET 1 Excise Tax Only 425,347 604,674 701,597 709,789 794,113 1,123,845
REET 2 Excise Tax Only 425,347 604,674 701,597 709,789 794,113 1,123,845
1,200,000 _-- -
111110
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 6
*IS54
MASON COUNTY MONTHLY
FINANCIAL REPORT JULY 2021
REVENUE MONTH 12020 REVENUE 1 2021 REVENUE DIFFERENCE
JANUARY $ 455,733.71 $ 571,994.75 $ 116,261.04
FEBRUARY $ 590,257.14 $ 705,713.58 $ 115,456.44
MARCH $ 449,177.66 $ 554,356.28 $ 105,178.62
APRIL $ 427,572.82 $ 561,429.19 $ 133,856.37
MAY $ 487,803.83 $ 740,012.36 $ 252,208.53
JUNE $ 460,999.44 $ 724,550.39 $ 263,550.95
JULY $ 628,587.98 $ 754,454.16 $ 125,866.18
AUGUST $ 702,582.07 $ (702,582.07)
SEPTEMBER $ 671,554.81 $ (671,554.81)
OCTOBER $ 653,529.82 $ (653,529.82)
NOVEMBER $ 703,295.80 $ (703,295.80)
DECEMBER $ 652,599.03 $ (652,599.03)
TOTAL COLLECTED REVENUE $ 6,883,694.11 $ 4,612,510.71 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 6,000,000.00 $ 6,250,000.00 $ 7,386,640.51
YET TO BE COLLECTED $ (1,637,489.29)
ANTICIPATED INCREASE $ 1,136,640.51
AVERAGE CH 16.5%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 25.1°°
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 7
14 COUN�A
y JULY 2021
Six Year Financial Recap
Current Expense Recap 7/31/2016 7/31/2017 7/31/2018 7/31/2019 7/31/2020 7/31/2021
Account Receivable from Belfair Sewer 1,200,000
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540
Contingency Reserve 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 264,295
Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475
Accrued Leave Reserve 520,000 530,805 347,742
Current Expense Unreserved Cash 2,319,865 4,444,947 8,006,353
This Month Current Expense Cash 6,514,565 4,747,969 6,856,706 11,085,657 13,518,355 20,595,405
Adopted Budget on December 31st 40,787,973 38,545,163 36,930,990 41,404,349 49,581,229 53,464,511
Supplemental Appropriations 4,950 654,840 1,035,267 250,106 407,320 119,775
Total Budget including Supplementals 40,792,923 39,200,003 37,966,257 41,654,455 49,988,549 53,584,286
Budgeted Beginning Fund Balance 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 14,000,000
Budgeted Ending Fund Balance 4,019,489 4,801,241 3,729,495 5,523,921 11,291,981 12,664,036
Revenue Budgets 32,773,195 31,890,059 34,904,507 35,867,736 38,351,591 39,584,286
Revenues thru This Month of each year 19,330,645 19,934,282 21,044,948 22,365,776 21,850,509 25,958,641
Budgeted Revenues Received 59% 63% 60% 62% 57% 66%
Expenditure Budgets 36,773,434 34,434,450 34,236,762 36,130,534 38,696,568 40,920,250
Expenditures thru This Month of each year 19,869,576 18,679,105 18,454,434 19,249,360 20,478,544 21,669,206
Budgeted Expenditures Expended 54% 54% 54% 53% 53% 53%
8
J:\Financials\2021 Financials\2021 July Financial Report.xlsx
Special Fund Cash Balances 7/31/2016 7/31/2017 7/31/2018 7/31/2019 7/31/2020 7/31/2021
Rural County Sales&Use Tax Fund (.09) 365,716 340,873 390,191 518,013 719,821 1,059,847
Auditor's O&M 260,393 249,332 281,055 289,198 320,589 417,975
County Roads Fund 11,213,354 10,728,732 11,396,994 10,074,449 11,907,801 13,588,126
Paths&Trails 226,992 239,578 253,428 265,162 276,467 284,875
Election Equipment Holding 241,035 268,449 162,952 169,771 228,641 243,373
Crime Victims 226,815 227,675 215,530 201,146 204,852 220,123
Victim Witness Activities 91,635 57,678 26,740 31,247 32,446 21,951
Historical Preservation Fund 39,956 37,933 39,610 36,867 37,602
Community Support Services Fund 532,442 482,668 640,912 823,171 1,044,648 1,289,063
Abatement/Repair/Demolition Fund 265,958 267,628 271,829 276,682 279,330 278,274
Reserve for Technology Fund 84,315 173,859 172,335 92,691
REET&Property Tax Admin Asst 65,254 74,582 69,074 73,062 68,328 80,604
National Forest Safety 92,610 40,529 51,306 42,052 43,504 18,890
Trial Court Improvement Fund 57,386 69,682 94,687 109,156 120,337 82,566
Sheriff Special Funds 256,181 236,320 262,472 233,835
Sheriff's Boating Program 125,638 123,000
Narcotics Investigation 85,801 93,648
Public Health Fund 212,191 254,756 264,041 264,735 774,912 1,337,370
American Rescue Plan Act 6,133,304
Law Library 78,656 84,053 78,273 74,699 63,701 53,211
Lodging(Motel/Hotel)Tax Fund 314,566 331,107 448,063 617,530 711,007 944,356
Mental Health Tax Fund 11436,274 1,582,920 1,380,829 1,432,203 1,522,870 1,840,038
Treasurer's M&O Fund 114,490 133,926 137,617 168,603 195,290 100,352
Veterans Assistance 122,963 196,257 189,193 66,434 82,054 141,616
Skokomish Flood Zone 241,186 193,866 198,489 25,679 68,639 19,954
Mason Lake Management District 83,686 99,100 131,114 156,730 129,490 93,621
Spencer Lake Management District 7,511 14,056
Island Lake Management District 14,631 21,484 22,835 25,490 33,407 28,048
Capital Improvement/Reet 1 Fund 692,126 1,030,381 1,669,290 1,969,482 2,014,560 1,358,629
Capital Improvement/Reet 2 Fund 2,139,031 2,535,983 2,657,096 2,761,240 3,196,347 3,837,862
Mason County Landfill 790,287 590,400 965,539 368,182 1,122,850 1,914,399
N.Bay/Case Inlet Utility 722,729 920,153 932,006 723,669 1,563,282 1,859,598
N. Bay/Case Inlet Utility Reserve 716 720 728 361
Wastewater System Development 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 44,662 351,727 236,949 162,405 100,462 75,502
Beards Cove Water 261,696 329,770 408,051 443,478 526,283 593,642
Belfair WW&Water Reclamation 775,806 230,392 389,426 596,634 819,164 1,809,083
Reserve Landfill 509,140 512,194 489,902 472,222 447,745 444,224
Reserve Beards Cove Ulid 322,521 335,492 351,282 196,771 206,178 212,845
Storm Drain System Development 166,706 57,069 194,225 184,086 180,739 179,354
Information Technology 528,285 89,283 383,299 455,891 506,253 174,172
Equipment Rental&Revolving Fund 2,186,750 3,173,154 3,175,940 3,863,942 2,358,264 1,911,522
Unemployment Fund 179,015 192,060 185,369 189,423 192,551 201,938
TOTALS $25,962,1411 $26,745,7511 $29,222,657 $28,460,3781 $32,323,349 $43,081,012
j:\FnancialS\2U21 inancia s July jnancial Keport.xlsx
MONTHLY
�oury�t
FINANCIAL
Y REPORT DULY 2021
ixsr
2021 Current Expense and Health Fund Motor Pool Budget to Actual Expenditures
FUND OR DEPARTMENT ORIGINAL REVISED YTD MP AVAILABLE % USED
APPROP BUDGET EXPENDED BUDGET
ASSESSOR 34,908 34,908 20,798 14,110 59.58%
EMERGENCY MANAGEMENT 0 0 137 -137 0%
FACILITIES&GROUNDS 10,377 21,307 12,755 8,552 59.86%
COMMUNITY SERVICES 46,151 46,151 26,469 19,682 57.35%
PARKS&TRAILS 3,555 8,055 6,918 1,137 85.89%
JUVENILE COURT SERVICES 8,480 8,480 3,939 4,541 46.45%
PROSECUTOR 6,646 6,646 3,766 2,880 56.66%
CORONER 25,717 25,717 28,268 -2,551 109.92%
SHERIFF ADMIN 1,078,726 1,078,726 769,871 308,855 71.37%
MOTOR POOL 55,968 49,538 20,912 28,626 42.21%
Total 001 GENERAL FUND 1,270,528 1,279,528 893,833 385,695 69.86%
SHERIFF'S BOATING PROGRAM 810 -810 0%
COMMUNITY SERVICES HEALTH 59,360 59,360 30,569 28,791 51.50%
TOTAL SPECIAL FUNDS 59,3601 59,3601 31,3791 27,9811 52.86%
Total GENERAL FUND&SPECIAL FUNDS 1,329,8881 1,338y8881 925,2121 413,676 69.10%
Unaudited *Benchmark for month is 58.33%
TOTAL MOTOR POOL EXPENDITURES BY ORIGINAL REVISED YTD MP AVAILABLE
OF TOTAL
OBJECT CODE APPROP BUDGET EXPENDED BUDGET
MOTOR POOL SALARIES & BENEFITS 38,672 38,672 20,520 18,152 53.06%
MOTOR POOL SUPPLIES 10,300 10,300 59,550 -49,250 578.16%
MOTOR POOL FUEL 216,250 225,250 151,056 74,194 67.06%
MOTOR POOL LEASE 100 100 252,702 -252,602 252702.08%
MOTOR POOL MAINT-MONTHLY 6,234 6,234 15,297 -9,063 245.39%
MOTOR POOL REPAIRS 79,836 79,836 40,065 39,771 50.18%
MOTOR POOL INSURANCE 45,719 45,719 4,687 41,032 10.25%
MOTOR POOL CAPITAL LEASE 559,158 559,158 13,537 545,621 2.42%
MOTOR POOL CAP UPFIT 373,619 373,619 367,798 5,821 98.44%
Total GENERAL FUND& HEALTH FUND 1,329,888 1,338,888 925,212 413,676 69.10%
Unaudited *Benchmark for month is 58.33% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT JULY 2021
2020 vs 2021 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2020 Bud et Collected Uncollected %2020 2021 Budget Collected Uncollected %2021 Actual dif 2020
NO. g Through End Revenue g Through End Revenue vs 2021
of Month of Month
103 Sales&Use Tax 703,500 465,275 (238,225) 66% 728,500 572,354 (156,146) 79% 107,079
104 Auditor's O&M 118,500 102,496 (16,004) 86% 127,500 141,178 13,678 111% 38,683
105 County Road 15,862,898 71742,306 (8,120,592) 49% 17,402,782 10,314,164 1 (7,088,618) 59% 2,571,858
106 Paths&Trails 12,695 6,521 (6,174) 51% 12,695 5,720 (6,975) 45% (801)
109 Election Equipment Holdings 38,500 67,390 28,890 175% 65,850 16,595 (49,255) 25% (50,795)
110 Crime Victims 41,910 41,405 (505) 99% 41,910 61,897 19,987 148% 20,492
114 Victim Witness Activities 55,683 37,484 (18,199) 67% 55,683 1,608 (54,075) 3% (35,876)
116 Historical Preservation 16,000 12,068 (3,932) 75% - - 0% (12,068)
117 Community Support Services 2,002,005 1,444,073 (557,932) 72% 1,675,600 2,664,492 988,892 159% 1,220,420
118 Abatement 8,100 1,798 (6,302) 22% 7,920 175 (7,745) 2% (1,623)
120 REET&Property Tax Admin 20,800 12,486 (8,314) 60% 20,250 15,360 (4,890) 76% 2,875
134 National Forest Safety 23,092 21,466 (1,626) 93% 21,457 20,996 (461) 98% (470)
135 Trial Court Improvements 22,800 11,336 (11,464)l 50% 22,672 11,326 (11,346) 50% (10)
140 Sheriff Special Funds 102,200 - (102,200) 0% - - 0% -
141 Sheriff's Boating Program 208,947 141,468 (67,479) 68% 38,979 1 31,212 (7,767) 80% (110,256)
142 Narcotics Investigation Fund 96,797 90,257 (6,540) 93% 7,500 6,783 1 (717) 90% (83,475)
150 Community Services Health 2,238,822 1,652,162 (586,660) 74% 2,340,630 2,944,482 603,852 126% 1,292,320
155 American Rescue Plan Act - - 0% 6,484,451 6,484,486 35 100% 6,484,486
160 Law Library 25,373 10,238 (15,135) 40% 24,900 13,382 (11,518) 54% 3,144
163 Lodging Tax(Hotel/Motel) 392,000 174,529 (217,471) 45% 392,000 414,568 22,568 106% 240,039
164 Mental Health 1,224,328 817,210 (407,118) 67% 1,231,968 878,522 (353,446) 71% 61,311
180 Treasurer's M&O Fund 195,025 168,355 (26,670) 86% 199,210 68,063 (131,147) 34% (100,292)
190 Veterans Assistance 145,060 81,185 (63,875) 56% 140,060 91,432 (48,628) 65% 10,247
192 Skokomish Flood Zone 80,500 67,897 (12,603) 84% 20,500 862 (19,638) 4% (67,035)
194 Mason Lake Mngmt Dist#2 36,000 21,453 (14,547) 60% 36,500 20,847 (15,653) 57% (607)
195 Spencer Lake Mngmt Dist#3 14,500 9,651 (4,849) 67% 14,500 9,012 (5,488) 62% (639)
199 Island Lake Mngmt Dist#1 10,000 5,707 (4,293) 57% 10,000 5,712 (4,288) 57% 5
350 1 REET 1 Capital Improvements 1,220,000 807,126 (412,874) 66% 1,220,000 1,126,722 (93,278) 92% 319,596
351 REET 2 Capital Improvements 1,535,000 812,661 (722,339) 53% 1,210,000 1,337,070 127,070 111% 524,409
402 Mason County Landfill 4,209,280 2,790,264 (1,419,016) 66% 4,694,521 3,279,351 (1,415,170) 70% 489,087
403 N.Bay/Case Inlet Utility 1,835,584 1,320,492 (515,092) 72% 2,197,857 1,376,260 (821,597) 63% 1 55,769
404 N.Bay/Case Inlet Utility Res 1 - (1) 0% - 0% -
411 Rustlewood Sewer&Water 320,200 149,472 (170,728) 47% 376,725 153,181 (223,544) 41% 3,709
412 Beards Cove Water 227,560 131,278 (96,282) 58% 232,793 127,856 (104,937) 55% (3,422)
413 Belfair WW&Water Reclamation 4,294,500 1,420,007 (2,874,493) 33% 4,307,203 5,376,564 1,069,361 125% 3,956,557
428 Reserve Landfill 6,000 2,936 (3,064) 49% 6,000 280 (5,720) 5% (2,656)
429 Reserve Beards Cove ULID 11,500 7,357 (4,143) 64% 11,500 1 6,345 (5,155) 55% (1,012)
480 Storm Drain System Development 500 - (500) 0% 500 - (500) 0%
500 Information Technology Dept 751,746 751,305 1 (441) 100% 962,574 482,452 (480,122) 50% (268,853)
501 I Equipment Rental&Revolving 3,520,491 1,048,665 (2,471,826) 30% 4,272,791 127,001 (4,145,790) 3% (921,664)
502 1 Unemployment Fund 73,150 73,073 (77) 100% 73,805 73,906 1 101 100% 1 833
Totals $ 41,701,547 $ 22,520,852 $ (19,180,695) 54% $ 50,690,286 $ 38,262,217 1 $ (12,428,068) 75% 1 15,741,365
JAFinancials\2021 Financials12021 July Financial Report.xlsx 11
' MASON COUNTY MONTHLY FINANCIAL REPORT JULY2021
2020 vs 2021 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures Actual dlf 2020
Fund
Fund Name 2020 Budget through End of Unexpended %2020 2021 Budget through End of Unexpended %2021 vs 2021
Month Budget Authority Month Budget Authority
103 Sales&Use Tax 639,379 485,570 153,809 76% 663,051 499,161 163,891 75% 13,590
104 Auditor's O&M 138,104 64,338 73,766 47% 88,667 51,566 37,101 58% (12,772)
105 County Road 20,704,939 7,139,317 13,565,622 34% 21,570,530 1 7,758,107 13,812,423 36% 618,790
106 Paths&Trails 1,903 788 1,115 41% 2,238 1 952 1,286 43% 164
109 Election Equipment Holdings 30,615 959 29,656 3% 52,040 914 51,126 2% (45)
110 Crime Victims 93,234 45,765 47,469 49% 98,649 47,635 51,014 48% 1,870
114 Victim Witness Activities 60,234 28,813 31,421 48% 63,345 3,796 59,549 6% (25,017)
116 Historical Preservation 15,753 3,944 11,809 25% 60,000 48,147 11,853 80% 44,203
117 Community Support Services 2,309,031 1,094,349 1,214,682 1 47% 1,787,561 2,421,032 (633,471) 135% 1,326,683
118 Abatement 54,518 673 53,845 1 1% 54,336 575 53,761 1% (98)
120 REET&Property Tax Admin 64,283 16,403 47,880 26% 64,672 12,058 52,614 19% (4,344)
134 National Forest Safety 88,092 3,148 84,944 4% 41,457 18,136 23,321 44% 14,989
135 Trial Court Improvements 50,650 2,560 48,090 5% 51,380 275 51,105 1% (2,285)
140 Sheriff Special Funds 597,682 247,346 350,336 41% - - 0% (247,346)
141 Sheriff's Boating Program 38,187 15,830 22,357 41% 38,890 27,676 11,214 71% 11,846
142 Narcotics Investigation Fund 6,043 4,457 1,586 1 74% 8,204 1 4,084 4,120 50% (372)
150 Community Services Health 2,306,857 1,248,958 1,057,899 54% 2,756,733 1,628,484 1,128,249 59% 379,525
155 American Rescue Plan Act - - 0% 6,484,451 351,182 6,133,269 5% 351,182
160 Law Library 36,365 17,869 18,496 49% 36,272 18,292 17,980 50% 424
163 Lodging Tax(Hotel/Motel) 637,791 196,477 441,314 31% 762,548 236,489 526,059 31% 40,012
164 Mental Health 1,439,941 464,891 975,050 32% 1,500,623 434,783 1,065,840 29% (30,108)
180 Treasurer's M&O Fund 269,649 68,609 201,040 1 25% 293,195 1 62,508 230,687 21% (6,102)
190 Veterans Assistance 187,060 62,802 124,258 34% 191,422 49,425 141,997 26% (13,376)
192 Skokomish Flood Zone 108,543 27,360 81,183 25% 53,319 5,039 48,280 9% (22,321)
194 Mason Lake Mngmt Dist#2 129,000 3,975 125,025 3% 145,500 871 144,630 1% (3,105)
195 Spencer Lake Mngmt Dist#3 14,500 2,140 12,360 15% 19,650 1,750 17,900 9% (390)
199 Island Lake Mngmt Dist#1 29,000 1,950 27,050 7% 40,650 7,931 32,719 20% 5,981
350 REET 1 Capital Improvements 2,304,898 988,000 1,316,898 43% 2,027,776 2,072,783 (45,007) 102% 1,084,783
351 I REET 2 Capital Improvements 2,687,427 501,121 1 2,186,306 19% 2,090,995 1 646,494 1,444,501 31% 145,372
402 Mason County Landfill 4,333,969 2,319,574 2,014,395 54% 4,876,235 1 2,770,522 2,105,713 57% 450,949
403 N.Bay/Case Inlet Utility 2,124,568 801,481 1,323,087 38% 2,217,382 940,862 1,276,520 42% 139,381
404 N.Bay/Case Inlet Utility Res 654 - 654 0% - - 0% -
405 Wastewater System Development - - 0% 3,986 3,986 (0) 100% 3,986
411 Rustlewood Sewer&Water 459,233 220,480 238,753 48% 482,065 154,205 327,850 32% (66,276)
412 Beards Cove Water 216,877 77,734 139,143 36% 218,444 79,369 139,075 36% 1,635
413 Belfair WW&Water Reclamation 4,166,524 952,563 3,213,961 23% 4,548,656 3,977,121 571,535 87% 3,024,557
428 Reserve Landfill 26,168 16,906 9,262 65% 301,780 890 300,890 0% (16,016)
429 Reserve Beards Cove ULID 3,754 1,877 1,877 50% 4,286 1 2,143 2,143 50% 266
480 Storm Drain System Development 1,850 828 1,022 45% 1,029 417 612 41% (411)
500 Information Technology Dept 1 999,366 1 424,734 574,632 1 43% 961,722 518,778 442,944 54% 94,043
501 Equipment Rental&Revolving 4,128,801 1,951,329 2,177,472 47% 5,219,823 2,399,164 2,820,659 46% 447,835
502 1 Unemployment Fund 242,484 36,431 206,053 15% 230,005 52,356 177,649 23% 15,925
Totals ;51,747,926 ;19,542,351 ; 32,205,576 38% ;60,113,567 ;27,309,957 ; 32,803,610 45% 7,767,606
J:\Financials\2021 Financials\2021 July Financial Report.xlsx 12
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: August 16, 2021
PREVIOUS BRIEFING DATES: August 2, 2021
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ✓ Other- Audit Committee & IT Steering Committee
ITEM: Chart of Accounts Redesign Statement of Work
EXECUTIVE SUMMARY: At the time of Munis Financial System implementation back in
2014, the Chart of Accounts (COA) was rewritten and went from a 7 segment, 20 digit
structure to an 8 segment, 32 digit structure. Since that time, the County has researched and
realized that one of the segments and the 12 extra digits are not necessary. The Audit
Committee is recommending going back to the original 7 segment, 20 digit account code,
while also simplifying the numbering system of the account codes. The new account code
rewrite will bring us into compliance with the State Auditor's Office (SAO) Budgeting,
Accounting and Reporting System (BARS) and simplify our accounts, while also enabling the
County to utilize current modules in Munis, not currently available due to duplicate
department and program numbering throughout the County's funds.
Tyler Technologies (Munis) has provided Mason County with a Chart of Accounts Redesign
Statement of Work for this conversion project.
BUDGET IMPACT: $28,000 for COA Redesign Statement of Work
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and the
Chair sign the agreement with Tyler Technologies for the Chart of Accounts Statement of
Work in the amount of$28,000
ATTACHMENTS:
Chart of Accounts Redesign Statement of Work
Chart of Accounts Redesign email from Munis
Current and Proposed Fund Structure
Briefing Summary 8/11/2021
•.:;:•• tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
TechnologiesTyler Development Sign-Off
Client Name Mason County, WA
Modification Description Chart of Accounts Redesign
Reference# MUN-418485
Service/Modification Cost $28,000
Delivery Version and/or Date 2019.1 by TBD
Document Date August 4, 2021
Sign-Off Required By September 4, 2021
Following this Tyler Technologies Development Client Sign Off is a Statement of Work for your review and
approval.This will be entered into our Work Order system with the noted delivery date if approved by the
above date. If the modification is not approved within this timeframe, the delivery date will be adjusted
to fit into the development schedule at a later date as determined by the Product Manager.
In order to schedule and begin work on the described services, Tyler requires your authorization. For
authorization please print, sign and date the bottom of this letter and return to Kathy Thompson at
Kathy.thompson@tylertech.com. Please provide a purchase order if needed along with your specification
sign-off.
Tyler will invoice the Client fees for this modification 50% upon sign-off and 50% upon execution in the
client's live environment.
Printed Name
Signature Date
••::•. tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
Munis Professional Services
Chart of Accounts Redesign
Statement of Work(SOW)
Objective
The objective of this project is to redesign the client's current chart of accounts.This process will change
all associated history that reference an org/abject/project combination to the new chart based upon a
crosswalk developed under this Statement of Work.
Approach
The approach is collaboration between the client, Munis Business Analyst (BA), and the Munis
Professional Services team. Each party has specific responsibilities under this agreement. Detailed
division of responsibilities is listed in this SOW.The overall responsibilities can be categorized as follows:
• The Munis BA is responsible for education of the processes necessary to implement the new
chart in Munis and the technical processing of the chart.
• The client is responsible for development, cross-walking, conversion proofing and establishment
of the new chart. It is required that the client remain at a constant Munis version from the start
to completion of the conversion project.
• Our Munis Professional Services team is-responsible for error checking and creating a
customized data conversion utility to be used in processing the test and live conversion passes.
This statement of work provides up to 4 conversion passes.Additional conversion passes
beyond 4 will be chargeable at$1,400 per additional pass.
• A Live Conversion Pass date will be determined once the project has begun.That will be shown
in the Proposed Timeline chart,to be completed at a later date, and shown at the end of this
document.Tyler and Professional Services requires that an actual completion of the conversion
in live must occur no later than 180 days from the stated Live Conversion Pass date.
Terms of Payment
Upon acceptance of the statement of work,Tyler will bill 50%of the total project with the remaining 50%
due upon delivery of the final "live" Conversion pass.
•.:;0 tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
Deliverable Phases
1. First Deliverable Phase: This phase consists of providing the COA Conversion Interface tables and programs.
The BA will provide MUN numbers for the necessary package installation.These must be installed in Live.
Note: these are separate tables and any data entered or updated here will not affect the Live COA or any
transactions in Munis.
2. Second Deliverable Phase: This phase consists of the initial completion of the new chart of accounts. The
BA will schedule status calls to review set up,as well as conversion errors found during the Validation steps.
It is the responsibility of the client to make changes to the COA segment and accounts if issues relate to
the data; the BA and developer will work with the client to resolve program related errors. The BA will
coordinate a time with the client to run the first conversion pass in the client's test/train environment.The
client will refresh Train or Test for the first COA pass prior to the designated date.
3. Third Deliverable Phase: The BA will conduct a status call with the client to review conversion errors found
in the first conversion run. It is the responsibility of the client to correct errors in the set up tables; should
deleting records be necessary the BA or developer will assist. The BA or Professional Service
Representative will coordinate a time with the client to run the 2nd conversion pass in the client's test/train
environment. This project scope includes four conversion passes, after which the BA will review any
resulting error reports. If additional conversion passes are required,the client will be charged for each.
4. Final Deliverable Phase: The BA will coordinate a time with the client to run the final conversion pass into
the client's test/train environment. A status call will be scheduled with the BA, client and Professional
Service Representative to review the final pass.
The client will sign off on the conversion data that will give Professional Service the authority to run the
final conversion in the client's LIVE environment.
Division of Responsibilities:
Client Responsibilities BA Responsibilities Professional Services(Development)
• Load the COA • The BA cannot provide design Develop and customize a
Conversion Interface recommendations on any conversion utility to convert
tables and custom new chart settings. If that is the GL Accounts, orgs, objects
conversion program required, a Tyler Implemen- and projects as needed in all
tation consultant service Munis modules used by the
• Using the COA should be arranged. client.
Conversion Interface,
crosswalk all old 0 Provide COA Conversion • Convert old to new chart in
accounts to new Interface documentation. Train or Test environment.
accounts (Orgs, Objects,
Projects, and segments). • Provide project plan
•
.,::•. tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
within one week of analysis Convert old to new chart in
session. LIVE environment.
• Remain at a constant
Munis version from the
start to completion of • Provide feedback to
the conversion project. questions related to
functionality and best
• Proof Conversion practice setup in Munis
• Development and • Review validation errors prior
execution of testing to conversion.
plan (with items listed
in this SOW as post- • Review conversion errors
conversion as a with client.
minimum)
• Assist client in developing
• Sign-off on redesign set testing plan.
up, test conversion, and
final conversion. • Establish and monitor
project schedule.
• Manually update tables
that only reference org • Provide 15-30 minute
or object such as weekly or biweekly
Security and Payroll status calls.
tables. Note:these are
tables that store only a
portion of the Account
(such as Object).
• Educate users on new
chart of accounts
format
• Archive any historical
reports ensuring all
reporting requirements
are satisfied prior to live
conversion.
••::•. tyler
.•
NOMENNE1 .
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
Pre-Conversion Tasks
(Client responsibility)
• All funds must be in balance.
• All revenues and expenses must be reconciled before the conversion.
• All encumbrances must be reconciled before the conversion.
• All batches should be posted in all modules when the conversion is run.
• A clean table validation report must be run prior to conversion. If there are any errors,they
must be cleaned up prior to the conversion.
Before the conversion is run the following tasks must be completed:
• Clean Table validation report
• YTD Budget report for all accounts
• Trial balance for balance sheet accounts only for all funds
• Trial balance for all accounts for all funds
• PO's by GL account report
• AR Charge code list with GL accounts
Post Conversion Testing
(Both for training conversion and live conversion)
(Client responsibility)
Once the conversion has been run the following module-specific processes should be tested.
General Ledger
• GL Table Validation—This will list all errors found between GI-tables.The Validation Table
must be clean before proceeding with tests within other modules.
••:0 tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
• Trial Balance—Run this to make sure the fund is in balance,that all accounts correctly had
their balances moved/merged.
• Year to Date budget report—Run this to make sure all budgets were converted correctly.
• Fund Attribute Table—Verify that every fund has an attribute table with complete control
accounts.
• Due to/Due From Table—Verify that all new funds have been added to the DT/DF table with
a relationship between the appropriate funds.
• Journal Entry—Enter a journal entry that crosses funds. Confirm the proper control
accounts and balancing DT/DF entries are created.
Purchase Orders
• PO by GL Account—Run this report to make sure all accounts were correctly
converted/merged. Best to run this report before conversion with old accounts&then again
with new.
• PO Maintenance—Choose a sampling of Purchase Orders (some with multiple lines,
multiple accounts, etc.) and perform PO Maintenance as well as posting the journal to the
G L.
• Requisition processing—run through the entire requisition processing using different id
codes(if possible) or change the 'munis' defaults to test the requisition dept/loc defaults
and the posting of requisitions.
• Commodity Codes-Update the GL object code if applicable
Accounts Payable
• Invoice Maintenance—Run several invoices through invoice maintenance changing
amounts and accounts.
• Void Check—Void several checks and run the cash disbursement journal
• Invoice Processing—run the entire invoice process, liquidating Purchase orders both
partially and fully.
•
••::•. tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
Contract Management
• Contract Maintenance—Update GL segments for"Amounts by Segments"or"Items
w/Account Segments" enforcement methods.
Project Ledger
• Default GL and Budget Accounts-Update default GL and Budget accounts on PL strings if the
default is not a full account. (Just a segment, org, or object.)
Payroll
• Manually update payroll tables that reference only org or object codes such as Employee
Master, Deduction Master etc.
o Control File—if currently defining default orgs but not partial accounts
o Pay Types
o Deduction Master
o Job Class
• Run Payroll and Post to General Ledger, note errors in Payroll Proof and those listed when
posting to the GL
Accounts Receivable
• Review Charge Codes Report
Role Based Security
• Manually update General Ledger Account Restrictions
Workflow Business Rules
• SEG or SOA Business rules
•
••::•• tyler
1 Tyler Drive,Yarmouth,ME 04096 Phone 800.772.2260 www.tylertech.com
Proposed Timeline
Note: The timeline will be built after project startup and collective review of necessary steps and
mutual schedules. If a Yd (or 4th) pass is not needed, developer availability will be reviewed at that
time to determine if an earlier Live run can be scheduled.
Task Date
Redesign Analysis Upon signoff
COA Conversion Interface set up TBD
completed in Live
1st Test Conversions Pass TBD
2nd Test Conversions Pass TBD
3rd Test Conversions Pass TBD
41h Test Conversions Pass TBD
Approve Live COA Conversion TBD
Live Conversion Pass TBD
Jennifer Beierle
From: Fenderson,Jason <Jason.Fenderson@tylertech.com>
Sent: Thursday,July 22, 2021 10:05 AM
To: Young, Christina; Mehlhorn,Greg P.;Jennifer Beierle
Subject: Chart of accounts redesign - Mason County,Wa
Attachments: COA Overview- Mason County,WA.xlsx
Hello everyone,
Jennifer, her co-workers and myself were able to meet this morning to discuss the restructuring of their chart of
accounts segments. As a group we went over the current design,which includes all 8 segments with an overall length of
32 characters. This will be reduced to not only 7 segments and 20 characters in length but certain segments will have
different functions going forward. Also some segments will be moved from their current segment position to a new
segment position. For example,the current segment"element",which is currently on the 6'segment will be moving to
the 5th segment in the redesign.
In total there are between 11,000 and 12,000 accounts in Production. The folks at mason County have already started
the translation and have spreadsheets with the proposed segments filled out to assist with the cross reference from old
to new segment structure. The goal is to have this fully implemented no later than January 15t of 2022.
The next step would be getting on Professional Services radar and getting a formal quote for the time needed for this
conversion. Jennifer has added that anything that can be done in advance by the folks at Mason County to assist can be
set up ahead of time as we wait to be assigned to Professional Services calendar. Mason County plans to devote an
employee to this project exclusively.
I've attached the spreadsheet that Jennifer had sent along with the current and future structure. The attached
screenshot(also found on the spreadsheet)is a condensed version of the revised structure that is being proposed that
we came up with as a group this morning.
Thank you,
Jason
1
FUND STRUCTURE
General Ledger Settings
NOW: 001.000000.030.031.514.23.542020.0000.00
REVISED: 001.030.031 514.23.42.0002 Current Proposed
Set Number Description Length See Number Description Length
FUND: 1 Fund 3 1 Fund 3
2 Special 6 2 Department 3
Position in current fund structure:Sea 1 3 Department 6 3 Program 3
Current:XXX.000000.000.000 4 Program 3 4 Base Sub 3
Proposed:XXX.000.000 s Basub 2 s Element 2
6 Element 6 6 object 2
7 Object 4 7 Local index 4
SPECIAL PURPOSE DISTRICTS(NON-COUNTY FUNDS): B Local 2 B Do Not use N/A
Position in current fund structure:Seq 2 Total length 32 Total length 20
C urrent:000.XXX XXX.000.000
Proposed:000.XXX.XXX Currently between 11,000 and 12,000 accounts
Will use period as delimter
COUNTY DEPARTMENTS: Time frame-to be completed for use by1/1/22
Position in current fund structure:Sea 3
C urrent:000.000000.XXX.000
Proposed:000.XXX.000
COUNTY PROGRAMS:
Position in current fund structure:Sea 4
Current:000.000000.000.X X X
Proposed:000.000.XX X
BARS BASUB:
Position in current fund structure:Sea 5
Current:XXX.00.000000.0000.00
Proposed:XXX.00.00.0000
The BASUB portions of a BARS line will be assigned per
the current SAO BARS manual.
BARS ELEMENT:
Position in current fund structure:Seq 6
Current:000.X X.000000.0000.00
Proposed:000.X X.00.0000
The element portions of a BARS line will be assigned per
the current SAO BARS manual.
BARS OBJECT CODE:
Position in current fund structure:Sep 7
Current:000.00.X X X X X X.0000.00
Proposed:000.00.XX.0000
Going forward,Object codes will follow the standard BARS manual
format using two digits. Within those two digits,past practice of
separation of 31;32;33;34,etc will be used.
BARS LOCAL INDEX:
Position in current fund structure:Sea 8
Current:000.00.000000.X X X X X X
Proposed:000.00.00.XXXX
If a local index is requested,it will be assigned on an as needed ba:
A standard format will be assigned by Financial Services.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Nichole Wilston
DEPARTMENT: Support Services EXT: 643
BRIEFING DATE: 8/16/21
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
ITEM: The Washington Counties Risk Pool (WCRP) Board of Directors approved the
Fiscal Year 2021-2022 coverages and rates for the Liability, Property, Cyber and Crime
programs. Approval is needed to participate in the WCRP optional $5 Million excess of
$20 Million policy that puts Mason County's Liability program coverage at $25 Million.
Additionally, requesting for approval to cancel the current independent Crime Policy
and join the WCRP Group-Purchased Crime Policy. The group Crime Policy under the
WCRP will provide coverage that the current Crime Policy does not cover.
BUDGET IMPACTS: Should the BOCC approve the Group-Purchased Crime Policy,
Mason County will receive reimbursement of a portion of the premium for cancelling
the current 4/1/21 — 4/30/22 Crime Policy. Additionally, the anticipated annual
premium for the Group-Purchased Crime Policy will be about $3.324 per County
employee, which will come out to about half of the current annual premium of $3,786
and is budgeted in Non-Departmental. The optional excess $5 Million is expected to
increase by 130% from the previous year's premium and is budgeted in Non-
Departmental.
RECOMMENDED OR REQUESTED ACTION: Approval to continue optional $5
Million excess of $20 Million coverage provided through the WCRP at a rate of a 130%
increase from the previous year, or to select an independent insurance agency for $5
Million Excess coverage, or elect not to carry the optional coverage in excess of the
$20 Million. Approval to cancel the current Crime Policy held with Harford Fire
Insurance Company and select to participate in the Group-Purchased Crime Policy with
WCRP.
ATTACHMENTS:
Group-Purchased Crime Policy: Mason County's current Crime Policy purchased directly from Arthur J
Gallagher has a premium of$3,786 annually, and has been the same premium for at least the last three
(3)years.The current crime policy does not provide coverage that is being offered as part of the WCRP
Group Crime Policy.The Group Policy provides a critical coverage that fills the gap left when a liability,
property and cyber policy do not cover loss or theft of County money. If, for example, a County
employee steals from the County over the course of time, the County would be uninsured for this if they
do not have a crime policy in place. If all counties participate, which we strongly recommend that they
do,the premium of$38,000 for this came to about$3.324 per county employee. If any county decides
not to participate,the same$38,000 is still charged, but because it will be shared by fewer counties, the
cost per County employee will go up. Mason County has an average of about 460 employees, which
would calculate out to be about a $1,529 premium for Mason County, if all WCRP Member Counties
participate.
Optional $5M excess of$20M coverage: I reached out recently to the 16 counties who have
participated in this optional $5M excess policy to let them now that the cost for this has now gone up
substantially. I just yesterday learned that the final cost is$280,775,which includes all taxes and fees as
well. To determine your cost, this is a 130% increase over what you paid last year. For the FY 2020-
2021, Mason County paid a $4,299 premium for the$5M Excess coverage. With the anticipated 130%
increase, Mason County will be paying around a $5,588 premium to continue the$5M Excess coverage
through the WCRP.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom / Lydia Buchheit
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: August 9, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM:
House Bill 1590
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The challenges of subsidized, affordable housing are to secure an owner with capital to
purchase or develop the property and an organization to provide services, where applicable.
House Bill 1590 provides the capital and allows use for operational expenses for new units
created. HB1590 further requires 40% of the funds to address housing needs for individuals
facing challenges with mental illness and substance use disorders.
Housing is considered one of the social determinants of health. Providing a mechanism such
as HB 1590 to add new units of subsidized, affordable housing will have a positive impact on
the lifelong health and well-being of Mason County residents.
BUDGET IMPACT:
Estimated revenue same as mental health fund
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Survey, letters of support. Possible public hearing.
RECOMMENDED OR REQUESTED ACTION:
Approval to write ordinance to adopt HB 1590
ATTACHMENTS:
HB 1590
Letters of support
Ordinance
Briefing Summary 7/20/2021
CERTIFICATION OF ENROLLMENT
HOUSE BILL 1590
Chapter 222, Laws of 2020
66th Legislature
2020 Regular Session
AFFORDABLE HOUSING SALES AND USE TAX--COUNCILMANIC AUTHORITY
EFFECTIVE DATE: June 11, 2020
Passed by the House March 9, 2020 CERTIFICATE
Yeas 52 Nays 44
I, Bernard Dean, Chief Clerk of the
House of Representatives of the
LAURIE JINKINS State of Washington, do hereby
Speaker of the House of certify that the attached is HOUSE
Representatives BILL 1590 as passed by the House of
Representatives and the Senate on
the dates hereon set forth.
Passed by the Senate March 6, 2020
Yeas 27 Nays 21 BERNARD DEAN
Chief Clerk
CYRUS HABIB
President of the Senate
Approved March 31, 2020 10:44 AM FILED
March 31, 2020
Secretary of State
JAY INSLEE State of Washington
Governor of the State of Washington
HOUSE BILL 1590
AS AMENDED BY THE SENATE
Passed Legislature - 2020 Regular Session
State of Washington 66th Legislature 2019 Regular Session
By Representatives Doglio, Dolan, Macri, Cody, Gregerson, Wylie,
Appleton, Robinson, Ormsby, Frame, and Davis
Read first time 01/24/19. Referred to Committee on Housing,
Community Development & Veterans .
1 AN ACT Relating to allowing the local sales and use tax for
2 affordable housing to be imposed by a councilmanic authority; and
3 amending RCW 82 . 14 . 530.
4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:
5 Sec. 1. RCW 82 . 14 . 530 and 2015 3rd sp. s . c 24 s 701 are each
6 amended to read as follows :
7 (1) (a) (i) A county legislative authority may submit an
8 authorizing proposition to the county voters at a special or general
9 election and, if the proposition is approved by a majority of persons
10 voting, impose a sales and use tax in accordance with the terms of
11 this chapter. The title of each ballot measure must clearly state the
12 purposes for which the proposed sales and use tax will be used. The
13 rate of tax under this section may not exceed one-tenth of one
14 percent of the selling price in the case of a sales tax, or value of
15 the article used, in the case of a use tax.
16 _(ii) As an alternative to the authority provided in (a) (i) of
17 this subsection, a county legislative authority may impose, without a
18 proposition approved by a majority of persons voting, a sales and use
19 tax in accordance with the terms of this chapter. The rate of tax
20 under this section may not exceed one-tenth of one percent of the
P. 1 HB 1590 . SL
1 selling price in the case of a sales tax, or value of the article
2 used, in the case of a use tax.
3 (b) (i) If a county ( (with ptrlat-i ear—ems--e n e ffilli-e n f d:��
4 ) ) does not impose the full
5 tax rate authorized under (a) of this subsection ( (wi
6 of Getem r 9, 2G15) ) by September 30, 2020, any city legislative
7 authority located in that county may
8 (A) Submit an authorizing proposition to the city voters at a
9 special or general election and, if the proposition is approved by a
10 majority of persons voting, impose the whole or remainder of the
11 sales and use tax rate in accordance with the terms of this chapter.
12 The title of each ballot measure must clearly state the purposes for
13 which the proposed sales and use tax will be used;
14 (B) Impose, without a proposition approved by a majority of
15 persons voting, the whole or remainder of the sales and use tax rate
16 in accordance with the terms of this chapter.
17 ii The rate of tax under this section may not exceed one-tenth
18 of one percent of the selling price in the case of a sales tax, or
19 value of the article used, in the case of a use tax.
20 ( ( (ii) if a ) ) (iii) A county with a population of greater than
21 one million five hundred thousand ( (has net ifftpesed the full) ) mav
22 impose the tax authorized under (a) ii of this subsection ( (�•�n
23 f f-4etebei—9, 291S, any eity legislative ) ) only
24 if the county plans to spend at least thirty percent of the moneys
25 collected under this section that are attributable to taxable
26 activities or events within any city with a population greater than
27 sixty thousand located in that county ( (
28 pre-pes±ti-en to the eity veteics at a speeial er ffeneral eleetien anei,
29 ,
30 impe : h, .h ie—er- LaeffiaAmneleic of the sales and idse tax=��i
31 aeee-Lcei-ar7ee witl=i the terffis---e-f t-h3s--ehapteic. The title ez eaeh JaaT e t
32 ffteasure fftust e-ie Y,y state the purpeses fei� wl=lieh the prepesc-razes
33 and use to E will: be useek —The—rate—ef tam der this eetie
t ,
34 ��i ce-ccr-eir�t��rt-
- �1-e �t-�-6e--pe-r-e �3-et-6f , rFirg-p-ri-ee—rr` the ease--vnr
35 sales ��, e 3 v a 1ide—efhe—art ie le idseei, in the ease e fa a use tax)
)
36 within that city' s boundaries .
37 (c) If a county imposes a tax authorized under (a) of this
38 subsection after a city located in that county has imposed the tax
39 authorized under (b) of this subsection, the county must provide a
40 credit against its tax for the full amount of tax imposed by a city.
p. 2 HB 1590 . SL
1 (d) The taxes authorized in this subsection are in addition to
2 any other taxes authorized by law and must be collected from persons
3 who are taxable by the state under chapters 82 . 08 and 82 . 12 RCW upon
4 the occurrence of any taxable event within the county for a county' s
5 tax and within a city for a city' s tax.
6 (2) (a) Notwithstanding subsection (4) of this section, a minimum
7 of sixty percent of the moneys collected under this section must be
8 used for the following purposes :
9 (i) Constructing affordable housing, which may include new units
10 of affordable housing within an existing structure, and facilities
11 providing housing-related services; or
12 (ii) Constructing mental and behavioral health-related
13 facilities; or
14 (iii) Funding the operations and maintenance costs of new units
15 of affordable housing and facilities where housing-related programs
16 are provided, or newly constructed evaluation and treatment centers .
17 (b) The affordable housing and facilities providing housing-
18 related programs in (a) (i) of this subsection may only be provided to
19 persons within any of the following population groups whose income is
20 at or below sixty percent of the median income of the county imposing
21 the tax:
22 (i) Persons with ( (mental illness) ) behavioral health
23 disabilities;
24 (ii) Veterans;
25 (iii) Senior citizens;
26 (iv) Homeless, or at-risk of being homeless, families with
27 children;
28 (v) Unaccompanied homeless youth or young adults;
29 (vi) Persons with disabilities; or
30 (vii) Domestic violence survivors .
31 (c) The remainder of the moneys collected under this section must
32 be used for the operation, delivery, or evaluation of mental and
33 behavioral health treatment programs and services or housing-related
34 services .
35 (3) A county that imposes the tax under this section must consult
36 with a city before the county may construct any of the facilities
37 authorized under subsection (2) (a) of this section within the city
38 limits .
39 (4) A county that has not imposed the tax authorized under RCW
40 82 . 14 . 460 prior to October 9, 2015, but imposes the tax authorized
p. 3 HB 1590 . SL
1 under this section after a city in that county has imposed the tax
2 authorized under RCW 82 . 14 . 460 prior to October 9, 2015, must enter
3 into an interlocal agreement with that city to determine how the
4 services and provisions described in subsection (2) of this section
5 will be allocated and funded in the city.
6 (5) To carry out the purposes of subsection (2) (a) and (b) of
7 this section, the legislative authority of the county or city
8 imposing the tax has the authority to issue general obligation or
9 revenue bonds within the limitations now or hereafter prescribed by
10 the laws of this state, and may use, and is authorized to pledge, up
11 to fifty percent of the moneys collected under this section for
12 repayment of such bonds, in order to finance the provision or
13 construction of affordable housing, facilities where housing-related
14 programs are provided, or evaluation and treatment centers described
15 in subsection (2) (a) (iii) of this section.
16 (6) (a) Moneys collected under this section may be used to offset
17 reductions in state or federal funds for the purposes described in
18 subsection (2) of this section.
19 (b) No more than ten percent of the moneys collected under this
20 section may be used to supplant existing local funds .
Passed by the House March 9, 2020 .
Passed by the Senate March 6, 2020 .
Approved by the Governor March 31, 2020 .
Filed in Office of Secretary of State March 31, 2020 .
--- END ---
p. 4 HB 1590. SL
Ordinance No.
An ordinance imposing an additional sales and use tax of one-tenth of one percent for
housing and related services as authorized by RCW 82.14.530, to fund affordable
housing, housing-related services, the operations and maintenance costs of affordable
housing and facilities where housing related programs are provided, behavioral health-
related facilities, the operation, delivery or evaluation of behavioral health treatment
programs and services and eligible expenditures, adding to county code????; and
establishing an effective date.
WHEREAS, in the 2020 Regular Session, the Washington State Legislature approved and the
Governor signed, House Bill 1590 (Chapter 222, Laws of 2020), which amended RCW
82.14.530 Sales and Use Tax for Housing and Related Services; and
WHEREAS, as amended, RCW 82.14.530 authorizes the governing body of a city or county to
impose a local sales tax for affordable housing and related services; and
WHEREAS, pursuant to RCW 82.14.530(2)(a), at least 60% of the revenue must be used for:
i) Constructing affordable housing or facilities providing housing-related services,
where the housing or facilities providing services are provided to people whose
income is 60% or less of the county median income and who are within specified
population groups listed in RCW 82.14.530(2)(b);
ii) Constructing mental and behavioral health-related facilities; or
iii) Funding the operation and maintenance costs of new units of affordable housing, or
facilities where housing-related programs are provided, or of newly constructed
evaluation and treatment centers; and
WHEREAS, pursuant to RCW 82.14.530(2)(c), the remaining revenue from the sales and use
tax must be used for the operation, delivery, or evaluation of mental and behavioral health
treatment programs and services or housing-related services; and
WHEREAS, pursuant to RCW 82.14.530(6)(b), no more than 10% of the revenue may be used
to supplant existing local funds; and
WHEREAS, as referenced in RCW 82.14.530(4), Mason County imposed a sales and use tax to
establish therapeutic courts and support coordinated treatment efforts of chemical dependency
or mental health treatment services to include housing related costs pursuant to RCW
82.14.460 in 2011, which is before October 9, 2015, and the City of Shelton did not impose the
tax authorized in RCW 82.14.460 prior to October 9, 2015; and
WHEREAS the Washington Housing Policy Act (RCW 43.185B.007) of 1993 states, "it is the
goal of the State of Washington to coordinate, encourage, and direct, when necessary, the
efforts of the public and private sectors of the state and to cooperate and participate, when
necessary, in the attainment of a decent home in a healthy, safe environment for every resident
of the state"; and
WHEREAS the intent of the Growth Management Act (RCW 36.70A.020) of 1990 is to
"encourage the availability of affordable housing to all economic segments of the population of
this state, promote a variety of residential densities and housing types, and encourage
preservation of existing housing stock".
WHEREAS there is an urgent need for affordable housing in Mason County, especially studio
and singe units, placing a strain on the homeless crisis response system when there are not any
housing units to move people into; and
WHEREAS one-room settings of affordable housing with supportive services, are shown to
improve health outcomes and housing stability and reduce crisis system use; and
WHEREAS people experiencing chronic homelessness experience more negative physical
health, lower behavioral health outcomes and victimization; and
WHEREAS the Housing and Behavioral Health Advisory Board recommends that the Board of
County Commissioners to consider imposing the sales and use tax for housing and related
services authorized by RCW 82.14.530 guided by the draft housing strategy in the Mason
County 5-year plan developed with community stakeholders; and
WHEREAS the Mason County Board of Commissioners held a duly noticed Public Hearing on
to take testimony for and against a proposed ordinance to levy a one-tenth of one
percent sales and use tax for housing and related services as authorized by RCW 82.14.530
and deliberated on the hearing record; and
WHEREAS Mason County has determined that the tax should be imposed and that the
proceeds will be used solely for the purposes authorized by RCW 82.14.530;
NOW, THEREFORE, Mason County Board of Commissioners has determined that imposing the
sales and use tax to improve Mason County's health outcomes and address the housing
affordability crisis will benefit the county's residents and herby ordains as follows:
Section 1. Additional Sales and Use Tax Imposed. A new Chapter is hereby added to
the Mason County Code imposing the one-tenth of one percent sales and use tax authorized by
RCW 82.14.530, and shall read as follows:
Chapter
ADDITIONAL SALES AND USE TAX - HOUSING AND RELATED SERVICES
(1) Tax Imposed. There is hereby imposed an additional sales and use tax, separate and
apart from any other sales and use tax imposed by this title, upon every taxable event
occurring in the County, to be used for housing and related services as authorized by
RCW 82.14.530.
(2) Applicability of Tax. As used in this section, the term "taxable event" has the same
meaning as in RCW 82.14.020(3), as it now exists or may be amended.
(3) Rate of Tax. The rate of the sales and use tax imposed by this chapter shall be one-tenth
of one percent of the selling price, in the case of a sales tax, or the value of the article
used, in the case of a use tax.
(4) Administration and Collection. The tax shall be imposed upon and collected from those
persons from whom the state sales tax or use tax is collected pursuant to Chapter 82.08
RCW and Chapter 82.12 RCW.
(5) Use of Funds. Moneys collected from the tax shall be used solely for those housing and
related services authorized by RCW 82.14.530, as it now exists or may be amended.
(6) Administration of Funds. The Funds shall be collected in a Mason County fund dedicated
to affordable housing and shall be administered by the Board of County Commissioners
or the Board's designee.
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be
held to be invalid or unconstitutional by a court, board or tribunal of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,
sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance or a summary thereof consisting of the title shall take
effect and be in full force , provided, that pursuant to RCW 82.14.055 the additional sales
and use tax imposed by Section 1 shall apply only to taxable events occurring on and after
month, day, year.
Section 4. Code Reviser. The Code Reviser shall codify this ordinance as a separate chapter in
Revenue And Finance of the Mason County Code, namely as Chapter
ADOPTED this _day of (month and year)
ATTEST: SEAL:
MASON COUNTY BOARD OF
COMMISSIONERS
McKenzie Smith Date
Deputy Clerk of the Board
Randy Neatherlin, Chair
APPROVED AS TO FORM:
Sharon Trask, Member
Tim Whitehead Date
Chief Prosecuting Attorney
Kevin Shutty, Member
\a�pf SH£,TO
v �
LASH I N GAO
March 4, 2021
Mason County Board of Commissioners
411 N. 51h Street
Shelton, WA 98584
Board of County Commissioners:
This letter is in support of House Bill 1590 that allows local government to implement by a vote of the council
or commission a 1/10th of 1% sales tax increase to fund affordable housing and behavioral health.
The market rate and affordable housing is under-stocked in Mason County with housing instability an on-going
issue. An urgency exists in Mason County go preserve and develop more affordable housing. RCW 36.70A.070
Section (2) part (d) in the Comprehensive Plans, a housing element ensuring the vitality and character of
established residential neighborhoods that: (d) makes adequate provisions for existing and projected needs of
all economic segments of the community. In Mason County, 67% of the jobs pay under 80%Area Median
Income making housing that is affordable to all economic segments a necessary pursuit. Providing access to
safe, affordable housing is a priority.
According to Coordinated Entry data from July 1, 2019 through June 30, 2020,there were 292 households
making up 591 individuals that experienced a housing crisis within Mason County. Of the 292 households, 172
were literally homeless, consisting of 378 individuals sleeping outdoors, in a vehicle or a place not meant for
habitation. 88%or 152 households were from the Shelton area. Only 7% of the funding for the Homeless
Crisis Response System is for affordable housing development, acquisition, renovation, or preservation. A
commitment to ending homelessness is a commitment to providing sufficient housing stock. There are very
limited studio or single bedroom units available throughout Mason County. HB1590 specifically targets
subpopulations such as the elderly and veterans that benefit the most from smaller units that can be
affordable and require less maintenance efforts and costs.
HB1590 allows for the construction of affordable housing, construction of mental and behavioral health-
related facilities, and/or funding the operations and maintenance costs of newly constructed affordable
housing, facilities providing housing-related services, or evaluation and treatment centers. Money collected
under HB1590 can provide the leverage to attract private developers by lowering barriers such as upfront
costs, and various fees that can make building attractive in rural communities, and support types of affordable
housing projects such as a recently identified "workforce housing". Housing Trust Fund projects often require
substantial "seed" money to launch the project and make it feasible. HB1590 makes Housing Trust Fund
projects more attractive to affordable housing developers by providing these means as incentives. Affordable
housing and homelessness are multi-faceted problems and so are the solutions. The lack of housing stock
remains one the single largest barriers to ending homelessness.
The benefits to finding solutions to increase affordable housing in our community are many and will lead to a
stronger tax base, stabilized utility rates and provide increased opportunities for people to invest in Shelton
and Mason County for years to come. By providing a continuum of housing options that are affordable, it
keeps people and spending in Mason County, so people do not have to make substantial investments in
commuting or eventually move out of County for work. Housing development can spur economic
development with a greater population base to favor market analyses and make a business viable.
Sincerely,
Jeff Niten, City Manager
City of Shelton
itLeague of Women Voters@ of Mason County
P.0.Box 2465•Shelton,WA98584•info@lwvmasoncounty.org •www.lwvmasoncounty.org
https:llwww.facebook.com/LWVMasonCounty
BOARD OF March 4, 2021
DIRECTORS
Amy Davis Dear Mason County Commissioners,
Karen Herr
Co-Presidents The League of Women Voters of Mason County appreciates this
Bobbie Stady
Carole Butkus opportunity to advocate for the use of funds made available by passage
Vice Presidents of HB 1590 which allows county government to raise the local sales tax
Pat carpenter by .1% and dedicate those dollars to both building new low-income
Treasurer
Polly Hankin housing units and providing services in those units.
Jonnel Fagergren
Linda Steffen Several years ago, in an effort to inform our membership and to
Secretaries generate citizen interest in solutions to the condition of poverty and
COMMITTEES the affordable housing crisis, our League presented a series of
Programs programs highlighting local service groups and organizations focused
Membership on longstanding economic issues. And recently, we hosted a program
Voter Services on Housing and Homelessness in Washington State pinpointing the
Climate Change indicators of where we are in providing housing to our most vulnerable
Centennial populations.
As a result, we've come to these simple conclusions: a significant
number of people in Mason County experience various levels of
housing insecurity, the challenge of Covid-19 makes the situation more
dire than ever, housing is a basic need which when met will actually
lead to economic growth, we can monitor our jurisdiction's
comprehensive plans to provide adequate housing, we can take action
in support of policy changes at the legislative level to ensure housing
for all.
But right now, we can take advantage of another source of revenue
made available to local government with the passage of HB 1590. This
would be a positive step toward addressing our housing needs. Please
consider doing what other cities in our state have already started. Use
these dollars to invest in our neighbors.
Sincerely,
Amy Davis
LWVMC Co-President
3350 Mottman Rd SW
Olympia,Washington 98512
0:(360)338-0451
info@quixotecommunities.org
Quixote=1NI UNITIES www.quixotecommunities.org
Mason County Board of County Commissioners
411 N. Sth St.
Shelton, WA 98584
Dear Commissioners: It is our understanding that you are considering implementing a 1/10th of 1
percent tax to help address the growing housing crisis for those most vulnerable.As you know,the
legislature passed HB1590 allowing this tax to be implemented directly by city and county elected
bodies,saving valuable time and resources for local governments.
We at Quixote Communities are committed to providing permanent supportive housing for people
experiencing homelessness. We create and manage tiny home villages that foster community,
encourage personal growth, and promote access to the care and services residents need. And, as
you know, we are very excited about building a new Veterans Village in Shelton providing
permanent supportive housing for 30 veterans.
We deliver a trauma-informed approach that meets each individual's needs as they pursue their
goals, whether that be getting a driver's license, obtaining benefits, reuniting with family
members, getting health issues under control and seeking employment and/or additional
education.
Phase 1 of the Shelton Veterans Village is complete. We have the money in hand to build the
village through grants from the Washington State Housing Trust Fund, Federal Home Loan Bank,
and Mason County.
We are currently in Phase 2 of the project development: obtaining sufficient operating funds to
ensure long-term sustainability and high-quality support services for our veterans. This type of
funding would help ensure our village's sustainability for years to come. With the successful
completion of Phase 2, the project will break ground in mid-2021 and 30 currently homeless
veterans will have a permanent place to call home.
We are in a housing crisis and the eviction moratorium lifting at the end of March will make it
worse. It is projected that 60,000— 140,000 people in the state are at risk of eviction, a big jump
from 17,000, the annual average of evictions. This tax amounts to 1 penny on a $10.00 purchase,
excluding food, and would provide the county with approximately $870,000 annually with an
option to bond.
The system is at risk of being overrun. Local governments can use this new tool right now to help
respond to this crisis.
Thank you for your consideration.
Sincerely,
(� Jaycie Osterberg
�.� . 17,
J
Executive Director
Quixote Communities
O
th e FOR YOUTH DEVELOPMENT
),:F
FOR HEALTHY LIVING
FOR SOCIAL RESPONSIBILITY
March 9, 2021
Commissioners
411 N. 51h Street
Shelton WA 98584
Dear Commissioners,
Since the YMCAs founding in 1844, safe, affordable housing has been central to our
mission. Building, maintaining and strengthening communities cannot occur without
expanding the diversity of housing options. As you know the legislature passed HB1590
allowing taxes to be implemented directly by city and county elected bodies, saving
valuable time and resources for local governments. I encourage you to utilize this tool as
it offers an important response to the housing affordability crisis in throughout our
region.
At the Y, we believe all people should be housed. Our focus of healthy living, developing
youth and being socially responsible drives us to meet communities' in their greatest
need. As the hosing crisis continues people are suffering unnecessarily, communities are
not living up to their full potential and too many divisions are being drawn. Affordable,
safe and stable housing is a driver for economic growth and can both retain as well as
attract new businesses and employee to the area.
Up to 80% of job growth comes from existing business and they need more employees
who can live near where they work. The more household spend on housing, the less they
can have to spend on everything else. Potential new employees and new businesses for
the region often examine migration and commuting patterns prior to making their
important decisions on where to live or locate their business. Data discovered when we
built the Shelton Family YMCA showed that Mason County is largely a commuter county
with 43% of the workforce working outside of the county. Offering in-county, living wage
jobs AND affordable housing provides strong incentive for the labor force to make their
economic contributions locally.
You can help lead us out of the regional housing crisis! As the Y we are here for good
and willing to assist with this critical issue.
Sincerely,
Kyle Cronk
President/CEO
South Sound YMCA
Peninsula
C R E D I T U N I O N
March 29,2021
Mason County Commissioners
411 N. 51h Street
Shelton,WA 98584
In 2019, Peninsula Credit Union and Mason County signed a Memorandum of Understanding that
recognized the benefits our respective organizations can pursue to preserve our community's health,
safety, and welfare by addressing the challenges of housing availability and affordability.
We know there is a housing crisis across the United States.Mason County is not immune to this
challenge, far under producing the number of housing stock necessary for the growing number of
families.
Along a housing option continuum, homelessness cannot move to emergency shelters or transitional
housing options if the funding necessary to operate those options is not available.This places additional
pressure on mental and behavioral health providers to support growing populations.The capacity of
public housing in Mason County is "full"and the inventory for affordable rental housing or
homeownership is insufficient to meet the demand.This leaves market rate rental housing and market
rate home ownership which both are seeing the prices for each escalate due to lack of inventory.
As a Community Development Financial Institution (CDFI),we work with many of the 41%of Mason
County Households who are living at or below a household survival budget of$50,000 or less.The
largest pressure on household budgets at any level is the cost of housing(i.e. rent/mortgage payments,
utilities, and property taxes).We see this every day when working with our members to improve their
financial lives.
Improving housing affordability by increasing inventory and,thereby,decreasing the cost burden of
housing will open up transitional and public housing options,thereby lessening the increase of growing
social service costs to the County.
To this end,there are many benefits that can result from your positive consideration of HB 1590.
Utilizing the tolls provided for in HB 1590 for additional revenue,and sharing a portion with the City of
Shelton,can help provide funding to address housing affordability as well as mental and behavioral
health services.
:Sinc �e y,
/ Jim Morrell
President/CEO
P.O.Box 2150 • 521 W.Railroad • Shelton,\NA 985134 • 360.426.1601 Fax 360.427.7174
Toll Free 1.800.426.1601 •%vww.pc(cu.org
NCUA
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom/Lydia Buchheit
DEPARTMENT: Community Services-Housing EXT: 260
BRIEFING DATE: 8/16/21
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Temporary FT Housing Community Health Specialist Position in Community
Services to handle additional housing grants deliverables.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
With the continual addition of housing grants from Federal and State resources,
Community Services needs additional help to handle the coordination of these grants
with subcontracting, tracking, monitoring, and assuring deliverables are being met
through community organizations.
BUDGET IMPACTS:
Position will be paid through these additional grant funds for operations and
administration.
PUBLIC OUTRACH: (Include any legal requirements, direct notice, website,
community meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
Approve recruitment of temporary position in Community Services.
ATTACHMENTS:
Draft position description
Briefing Summary 8/11/2021
Community Health Specialist I, II or III
Housing
Temporary Full-Time 1.0 FTE
Posting #21-
MASON COUNTY EMPLOYMENT OPPORTUNITY
Note: Internal posting with Teamsters Community&Family Health is concurrent with posting to the public.
Therefore if a qualified candidate from within the bargaining unit applies, that person could be selected for the
position.
Opening Date: August 13, 2021 External Closing Date: Until Filled
Department: Community Services- Public Health Internal Closing Date: Congruent
Monthly Salary: xx
Job Summary
Housing funding program development for various funding sources received by Mason County to
address housing needs.
Examples of Duties
Develop policies and procedures to receive, RFP, sub-contract, distribute, monitor, and track various
housing funding sources and program implementation by various community sub-recipients.
Examples include the Treasury Rent Assistance Program (T-RAP); Emergency Solutions Grant,
COVID (ESG-CV). Other duties as assigned.
Minimum Requirements
Bachelor's degree in health education, social services, or related degree preferred. Washington
State Driver's License.
JOB POSTING - RECRUITMENT REQUEST
,.0
Department:Community Services Position Title:Community Health Specialist 111 or III
New Position Yes If so, date approved by CMMRS
Existing Position Who formerly held this position
MUNIS BARS#
*"New positions,please attach a copy of the action agenda approving this position and a completed Job Class Set-Up/Change Form"
Please check off that the following are attached: Agenda Action Sheet Elob Class Set-Up/Change Form
Human Resources use: Action Agenda sheet attached Job Class Set-Up/Change Form HR verified
Send new position and job class request information to Financial Services Assigned Job Posting #
Exempt on-Exempt ORegular FT Regular PT Extra Help easonal ✓ emporary
Posting requirements for bargaining unit?_Yes No If yes, Concurrent with external OR: from to
Opening Date: 8/10/21 Closing Date:until filled Salary Range: current rantge Salary Range No.
Requested Advertisements and Date(s)of Publication
[ ] Shelton Journal-20 words or less$10.35. Additional $0.15 per word. Price is per week. (Thursday)
Date(s): 1) 2)
[ ] Kitsap Sun-$130-Government Special-2 print ads- 14 days on Monster, 4 days on Kitsap sun.com, one posting with after
college.com (Sundays)
Date(s): 1) 2)
[ ] Mason County Life-Average price$14-$20 per Friday Date(s): 1) 2)
[ ] The Olympian- Prices vary-Please request a quote from HR.Average price is$350-$400-Online only options available upon
request. Date(s): 1) 2)
[ ] Other-specify publication: Dates: 1) 2)
Note: Each Department is responsible for their advertisement payments.
Standard Recruitment Sources (HR posts/free of charge):
WorkSource/Monster _AWC _Indeed.com _Olympic College _SPSCC _Evergreen State College_County Website
Squaxin Island HR _Skokomish HR _Building 9 _Internal E-mail group _PacMnt/Camo2Commerce Work of Honor
Other recruitment agencies:
Notes:Please put into all regular sources for recruitment
Requested by: Lydia Buchheit Date: 6/26i21
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: Aug 16, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal x❑ Other— please explain Frank Pinter
ITEM: Contract for Health Officer Services
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Dr. Keri Gardner was initially selected has our Health Officer Candidate by the selection
committee. She has signed the attached contract for a start date of September 1, 2021. Dr. Gardner
will replace Dr. Stein who has moved out of state. Dr Gardner will work primarily remotely with
occasional in-person dates as her travel allows.
BUDGET IMPACT: Continuation of the same fiscal impact
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Briefing and action agenda
RECOMMENDED OR REQUESTED ACTION: Approve proposed contract
ATTACHMENTS: Health Officer Contract
Briefing Summary 8/11/2021
MC Contract #21-
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT ID
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Keri Gardner, hereinafter referred to as "CONTRACTOR.''
Contracted Entity__ Keri Gardner, MD, MPH, FACEP ,
------------------- ---- ----
Address 2730 Daybreaker Drive
City, State, Zip Code Park City, UT 84098
Phone 310-903-2079
Primary Contact: Name, Title Keri Gardner, MD, MPH, FACEP _
Primary Contact: E-mail myerdoctor@yahoo.com
Special Conditions
Funding Source: County Expense through Community Services budget.
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services;" during the CONTRACT period.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties: provided, however. that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT shall begin on date signed and shall continue in effect until
terminated by either party with (6) days written notice of such termination.
Independent Contractor
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor ; and nothing herein contained shall be construed to create a relationship of
employer-employee All payments made here under and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor .
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay. holiday pay, sick leave pay. medical.. dental. or other insurance
benefits. or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business. serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service.. and has a tax account with the State of Washington Department of
I
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers. agents or
employees from any loss or expense. including, but not limited to, settlements, judgments..
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to.
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit A". Where Exhibit "A" requires payments by the COUNTY, payment shall be
based upon written claims supported, unless otherwise provided in Exhibit "A," by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "A" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR , no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit "A"
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT. then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive. except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT . to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR. (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act, the Americans with Disabilities Act of 1990, the
Davis-Bacon Act: and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages. minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual . firm or entity without the express and prior written approval of COUNTY.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict. actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin; sex. sexual orientation . age. marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex.
sexual orientation , age, marital status. disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated
during employment, without regard to their race, color.. creed, religion, national origin. sex, age,
marital status, sexual orientation , disability, or veteran status except where such constitutes a
bona fide occupational qualification. Such action shall include. but not be limited to: advertising,.
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities . In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor. provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials. or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race. color.. creed. religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status: or deny an
individual or business any service or benefits under this CONTRACT: or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT, or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise , to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY.. and CONTRACTOR further promises that it
will not in the future. directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans. data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action. cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon thefollowing:
A CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right. hereunder, at its option and expense. to obtain for
COUNTY the right to continue using the information. in the event such claim of infringement,is
made, provided no reduction in performance or loss results to COUNTY.
4
Confidentiality:
CONTRACTOR. its employees. sub-contractors . and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials.. agents
or employees from all loss or expense including, but not limited to, settlements. judgments.
setoffs. attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal. State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six(6) years after CONTRACT termination. and
shall make them available for such review.within Mason County. State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections. audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR. then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
Activities by the health officer authorized under this CONTRACT and conducted within the
scope of work as herein provided are covered under the county insurance pool.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees. CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington.. the Industrial Insurance Act. for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR. unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments. elected and appointed
officials, employees, agents and volunteers . harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury. sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR , its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly arising out of,
resulting from.. or in connection with performance of this CONTRACT, or 3) are based upon
CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of
COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim. damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation. and have been
mutually negotiated by the parties.
Participation by County - No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT. CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal. State. County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals .
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Community Services Director and his or her designee, as COUNTY's representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY's right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
6
The Administrative Officer for purposes of this CONTRACT is:
David Windom
Mason County Community Services Director
415 N. 6th Street
Phone: 360-427-9670 Ext. 260
Fax: 360-427-7787
E-mail:dwindom@co.mason.wa.us
Financial Contact:
Casey Bingham. Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@co.mason.wa.us
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT , and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained. or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default. the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
7
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT byCOUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation,
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable. or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY. or (2) the happening of any event or occurrence , unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure.. or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of thework
from which the claim arose. and before final payment by COUNTY. the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance shall be determined by
arbitration in Shelton. Washington.. under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not. by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief. equitable relief(including specific performance). or any other
remedy available from a judge.. including expenses costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
8
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pied before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date: provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim. dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein. this
CONTRACT shall be governed by the laws of Mason County and the State of Washington
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid. such invalidity shall not affect other terms. conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable .
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived..
modified or deleted except by an instrument. in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such.. or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies. procedures federal Office
of Management and Budget (OMB) circulars and federal and state executive orders
B. Funding source agreement(s) including attachments
C. Exhibit B Insurance Requirements
D. Special Conditions
E. General Conditions
F. Exhibits A Scope of Service
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
9
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year written below.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
v MASON COUNTY, WASHINGTON
/1
Randy Neatherlin , Commissioner Chair
Dated 8-7-21
Sharon Trask, Commissioner
Kevin Shutty, Commissioner
ATTEST:
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead
Chief Deputy Prosecuting Attorney
EXHIBIT A
SCOPE OF SERVICES & COMPENSATION
Contractor's responsibilities
Working in collaboration with the Community Services Director, and Mason County Board of
Health, the health officer responsibilities include the enforcement of local and state publichealth
laws. serving as the chief medical officer for the local health jurisdiction with responsibility for
the control and prevention of disease. The health officer enforces the public health statutes of
the state and the rules promulgated by the State Board of Health and the Secretary of Health.
The position is a contracted position for 0.2 FTE (8 hours weekly) and on-call via phone or email
for consultation and staff guidance
The Health Officer may provide similar services to other local health jurisdictions under shared
services agreement(s) between Mason County Public Health and those local health
jurisdiction(s) Under policy direction from the local Board(s) of Health, the Health Officer is
responsible for and empowered to enforce the provisions of RCW 70.05.070, RCW 70.58.020
and other applicable state laws. Duties require innovative leadership and active collaboration
with a wide range of strategic partners and stakeholders to address public health issues in a
rapidly changing environment.
The Health Officer provides medically accurate, scientifically proven advice or guidance to the
Board of Health, the Director agency staff, the local medical community, internal and/or external
advisory counsel(s). local. state, tribal and federal public health partners, the media and the
public.
Additionally. the Health Officer is required to help identify priorities and emerging trends.
communicate health data and information in a variety of settings, and assist with planning for
and response to bioterrorism and other public health emergencies In coordination with
communications personnel. the Health Officer will often act as spokesperson and media contact
for the local health jurisdiction. The Health Officer is also expected to work closely and
communicate regularly with the medical community and other community groups to build
credibility for public health.
Director and Board of Health provide direction in terms of broadly defined missions. functions
and policy direction. Candidate has total responsibility for their work. Results of work are
considered to be technically authoritative and are normally accepted without significant change.
Work may be reviewed for fulfillment of provisions set forth under state law for local health
officers, as well as organizational and policy objectives, effect/advice. influence. and
contribution to meeting the community's needs.
Essential Job Functions
• Provides medical/clinical oversight in the investigation of community concerns. reported or
suspected cases or perceived clusters of diseases or conditions considered a threat to public
health.
• Provides medical/clinical oversight in the investigation of reported or suspected cases or
perceived clusters of communicable (infectious) diseases or conditions considered a threat to
public health Determines appropriate action including initiating disease prevention and
infection control. Provides professional and technical assistance and/or direction in
surveillance activities unusual or particularly sensitive cases.
• Develops and issues time-sensitive Health Officer Orders and enforces public health
statutes, rules and regulations of the State Board of Health and State Department of Health
and local health rules, regulations and ordinances. Emphasis is on communicable disease
control and environmental health.
• Provides guidance on infectious diseases with community physicians and medical providers,
infection control practitioners, agency staff and other providers for the purpose of enhancing
surveillance of communicable disease and optimizing timelyresponse.
• Develops and issues public health advisories to medical providers, hospitals,community
agencies, and the public.
• Serves as the Local Registrar for registering births and deaths in Mason County.
• Designs, performs and/or oversees studies of potential threats to public health and presents
findings and recommendations to the Board of Health.
• Identifies emerging medical and environmental issues and confers with and
makes recommendations to appropriate staff on health-related issues.
• Participates in assessing the health status of the community. Provides oversight on
comprehensive studies of potentially systemic threats to public health; researches, analyzes ,
compiles. prepares and presents conclusions, reports and recommended actions. Evaluates
the causes of communicable diseases; determines appropriate evaluation and intervention
strategies.
• Participates in the regular and systematic review of unexpected deaths among infants and
children and actively participates to identify risk factors and preventive strategies.
• Writes, reviews, and/or revises standing orders and protocols and provides advice for clinical
services such as tuberculosis treatment.
• Participates in administrative appeals regarding environmental health permit denials.
• Provides medical direction during public health emergencies: assures public is protected from
diseases assures isolation, quarantine and other control measures are ordered and
implemented in accordance with state RCWs and WACs.
• Acts as a visible public voice in the community for sound medical practices, emerging
infectious diseases, emergency preparedness, and local public health policy, and promotes
optimum public health/preventive efforts through presentations to professional.. civic and lay
groups.
• Responds to public inquiries and requests regarding public health practices, policies,
emergencies, recommendations, and guidance.
• In close coordination with the Board and the Administrator, works with legislators, interest
groups (e.g.. Washington State Medical Association), and others on regulatory and financial
initiatives.
• Performs other duties as assigned.
Compensation:
1. Agreement Amounts
The contracted agreed upon amount is $4000 per month, $32,000 per year .
2. Requests for Payment:
A. At a minimum a monthly invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
B. Submit via e-mail or hard copy as preferred to: Casey Bingham, Finance Manager
caseyb(a)co.mason.wa us
C. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a
complete and accurate invoice
12
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
August 16,2021
Briefing Items
• Set Hearing for September 28,2021 @ 9:15am to consider establishing a 25-mph speed
limit on Boyer Road.
Discussion Items
• County Road Restriping beginning August 231d through September(weather permitting).
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
• Hearing set for August 31,2021 @9:15am to consider Franchise Agreement with Clifton
Pebble Beach Water District for water system along North Shore Road.
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins P.E, County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: August 16, 2021
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal C I Other— please explain
ITEM: Establish Speed Limit on Boyer Road
EXECUTIVE SUMMARY:
Boyer Road, a county-maintained road, was recently upgraded with a BST
surface (also known as chip seal). Before the upgrade, the roadway was gravel
at the beginning from MP 0.000 to MP 0.5050, changed to BST at MP 0.5050 to
MP 0.7970 and reverted back to gravel from MP 0.7970 to MP 1.0460.
The road was classified as a primitive road, according to RCW 36.75.300 and
signed as primitive, which do not require speed limit or warning signs to be
posted. With the paving improvements on this road, an engineering and traffic
investigation was completed and the County Engineer is recommending the
Board establish a speed limit by setting a hearing to consider changing the speed
limit to the following:
Existing Recommended
Road No. Road Name Speed Speed M.P. — M.P. Comment
03630 Boyer Road N/P 25-mph 0.000 -1.046 All
PUBLIC OUTREACH:
Notice of hearing will be published two (2) consecutives weeks and will be listed
under "What's New" on the County webpage.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board set a hearing for September 28, 2021 at 9:15am to
consider establishing a 25-mph speed limit on Boyer Road from M.P. 0.000 —
M.P. 1.046.
Attachment:
1. Notice of Hearing
2. Engineering and Traffic Investigation
3. Map
NOTICE OF HEARINGS
SPEED LIMITS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a live stream public hearing at http://masonwebty.com/ on Tuesday, September 28, 2021
at 9:15am.
SAID HEARING is to consider changing the speed limit on the county-maintained
portion of the following Mason County road:
COUNTY COUNTY EXISTING RECOMMENDED APPROX.
ROAD NO. ROAD SPEED SPEED M.P. — M.P.
03630 Boyer Road N/P 25 0.000 - 1.046
A traffic investigation has been prepared and all related material reviewed by the Board
and found appropriate for further proceedings.
Pursuant to Proclamation by the Governor 20-28.9, in-person attendance to
Commission meetings is temporarily restricted and during this time we will accept public
testimony using Zoom. The URL is available on the County website —
www.co.mason.wa.us to sign into the meeting. Please use the "raise hand" feature to
be recognized by the Chair to provide your testimony.
You can also email testimony to msmithCabco.mason.wa.us or mail to Commissioners
Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office,
(360) 427-9670 (Shelton), (360) 482-5269 (Elms) or (360) 275-4467 (Belfair), Ext. 419
DATED this 31st day of August 2021.
DEPARTMENT OF PUBLIC WORKS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
cc: Commissioners
Engineer
Publish: Shelton Journal-2t: 9/9/21 &9/16/2021
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton, Washington 98584
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: August 11, 2021
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Establish Speed Limit on Boyer Road
Boyer Road was recently converted from a gravel road to a paved road. Before it was paved, it
was classified as a primitive road according to RCW 36.75.300. Statutorily defined primitive
roads, such as this, are not posted with speed limit or warning signs.
With the new paved surface, Boyer Road no longer qualifies as a primitive road by State law, and
therefore, it is appropriate to establish a speed limit.
RECOMMENDATION
Boyer Road is classified as a low volume residential road. A review of Boyer Road was done after
it was paved and Public Works recommends the speed limit be set at 25 mph. The road will be
evaluated for any additional warning signs that are needed.
Boyer Road Speed Limit Change - 25 MPH
Milepost 0.00 to Milepost 1 .046
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