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HomeMy WebLinkAbout2021/06/28 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF June 28, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. co 1854 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Superior Court Judge Renee Cullop, Program Manager DEPARTMENT: Therapeutic Courts EXT: 296 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new informationx__ ITEM: 1) Presentation of Amendment CJTA Contract July 1, 2021 to June 30, 2023 for Signature EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): 1) Mason County received an amendment CJTA funding contract for the 2021- 2023 contract year in the amount of $181,196. Annual Contract for Washington State Health Care Authority and Mason County's CJTA Funded Treatment and Recovery Support Services Amendment . Needs approval and signature of County Commissioner BUDGET IMPACTS: Additional $181,196 revenue RECOMMENDED OR REQUESTED ACTION• 1) Approval of plan 2) Signature ATTACHMENTS: 2021-2023 CJTA Amendment Contract Briefing Summary 6/23/2021 DocuSign Envelope ID:516F15CA-F53A-4750-B784-54C12752E138 Washington State .,"" CONTRACT HCA Contract No.: K3964 Amendment No.: 2 Health Care kuthority AMENDMENT THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below. CONTRACTOR NAME CONTRACTOR doing business as (DBA) Mason County CONTRACTOR ADDRESS CONTRACTOR CONTRACT MANAGER 419 N 4" Street Name: Renee Cullop Shelton, WA 98584-1037 Email: reneec@co.mason.wa.us Amendment Start Date _ Amendment End Date Contract End Date July 1, 2021 June 30, 2023 June 30, 2023 Prior Maximum Contract Amount Amount of Increase Total Maximum Compensation $141,010 $181,196 $322,206 WHEREAS, HCA and Contractor previously entered into Contract for Criminal Justice Treatment Act (CJTA) Funded Treatment and Recovery Support Services, and; WHEREAS, HCA and Contractor wish to amend the Contract pursuant to Section 4.3 to: 1) extend the term; 2) update the total maximum compensation; and 3) update Deliverables Tables; NOW THEREFORE, the parties agree the Contract is amended as follows: 1. The Term of the Contract is amended to extend the end date from June 30, 2021 to June 30, 2023. 2. Section 3.3 Compensation, subsection 3.3.1 is amended to include the following new section: 3.3.1.3 Schedule A-1, Statement of Work (2021-2023) is $181,196, and includes any allowable expenses. The Maximum Compensation includes $98,260 CJTA funding, $82,936 Supplemental CJTA funding, and $0 State Drug Court funding. 3. Section 3.3 Compensation, subsection 3.3.2, Deliverables Tables for July 1, 2021 through June 30, 2023 are added as follows: HCA Contract No. K3964 Page 1 of 3 Amendment No. 2 DocuSign Envelope ID:516F15CA-F53A-4750-B784-54C12752E138 Deliverables Table July 1�2021 through June 30, 2022 # Deliverable T Due Date (Quarterly) Maximum Amount 1 Submit an updated county Criminal October 1, 2021 $22,649.50 Justice Treatment Account (CJTA) Plan that was approved by the local CJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will be utilized. 2 Submit quarterly progress reports January 1, 2022 $22,649.50 3 Submit quarterly CJTA Revenue and April 1, 2022 $22,649.50 Expenditure Reports 4 Submit monthly and/or quarterly July 1, 2022 $22,649.50 Programmatic Treatment Reports through Secure File Transfer(SFT) process State Fiscal 2022 Total Maximum Compensation - -------T- $90,598 Deliverables Table July 1 2022 through June 30, 2023 # Deliverable Due Date (Quarterly) Maximum Amount 1 Submit an updated county Criminal October 1, 2022 $22,649.50 Justice Treatment Account (CJTA) Plan that was approved by the local CJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will be utilized. 2 Submit quarterly progress reports January 1, 2023 $22,649.50 3 Submit quarterly CJTA Revenue and April 1, 2023 $22,649.50 Expenditure Reports 4 Submit monthly and/or quarterly July 1, 2023 $22,649.50 Programmatic Treatment Reports through Secure File Transfer (SFT) process State Fiscal Year 2023 Total Maximum Compensation $90,598 4. This Amendment will be effective July 1, 2021 ("Effective Date"). HCA Contract No. K3964 Page 2 of 3 Amendment No. 2 DocuSign Envelope ID:516F15CA-F53A-4750-B784-54C12752E138 5. All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Contract. 6. All other terms and conditions of the Contract remain unchanged and in full force and effect. The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by both parties. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Docuftned by: " Rachelle Amerine, Contracts Administrator �/l 8/2021 71E17FEBBC774E7.,. HCA Contract No. K3964 Page 3 of 3 Amendment No. 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge Amber Finlay, Judge Monty Cobb, Judge Jim Madsen Chief Administrator DEPARTMENT: Superior Court EXT: 206/332 BRIEFING DATE: 6/28/21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: County Program Agreement and Terms and Conditions between DCYF and Mason County for the Consolidated Contract and Evidence Based Expansion grants in Juvenile Court Services for SFY 2022 and 2023. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Consolidated Contract: As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to County Juvenile Courts throughout the State of Washington to support Juvenile Court Block Grant programs for juvenile offenders. Mason County Juvenile Court uses the following: Consolidated Juvenile Services At-Risk (CJS), Special Sex Offender Disposition Alternative (SSODA), and Community Juvenile Accountability Act/Evidence Bases Programs (CJAA) such as Functional Family Therapy (FFT) and Aggression Replacement Training (ART). The Consolidated Contract also includes a statement of work for Detention Services that includes DCYF's use of Mason County Juvenile Detention for secure detention services. DCYF utilizes this service for youth pending transportation to a Juvenile Rehabilitation residential facility due to court commitment, state juvenile parole revocation or state community facility transfers. Evidence Based Expansion: As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to expand evidence based treatment and training programs administered by local juvenile courts. Mason County Juvenile Court uses these funds to expand the Functional Family Therapy (FFT) program for youth and their families BUDGET IMPACT: These contracts provide revenue to the county to provide program services and pay portions of staff salaries and benefits. PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) Briefing Summary 6/23/2021 N/A RECOMMENDED OR REQUESTED ACTION: Approve the DCYF Contract Number 2183-22425 — DCYF and County Agreement on General Terms and Conditions; DCYF Agreement Number 2163-22211 — County Program Agreement Consolidated Contract; and DCYF Agreement Number 2163-21948 — County Program Agreement Evidence Based Expansion. ATTACHMENTS: Copies of Agreements Cc: Tim Whitehead Briefing Summary 6/23/2021 DCYF and COUNTY DCYF Contract Number AGREEMENT ON GENERAL 2183-22425 TERMS AND CONDITIONS These General Terms and Conditions are between the state of Washington County Contract Number Department of Children Youth & Families (DCYF) and the County identified below. These General Terms and Conditions govern work to be performed under any Program Agreement between the parties. These General Terms and Conditions supersede and replace any previously executed General Terms and Conditions as of the start date below. TERM OF AGREEMENT: The term of this Agreement on General Terms and Conditions shall start and end on the following dates, unless terminated sooner as provided herein. START DATE: 07/01/2021 END DATE: 06/30/2022 COUNTY NAME DCYF INDEX NUMBER Mason County 1229 COUNTYADDRESS PO Box 368 Shelton, WA 98584 COUNTYTELEPHONE COUNTY FAX (360)427-9670 DCYF CONTRACTS DEPARTMENT ADDRESS DCYF CONTRACTS DEPARTMENT TELEPHONE DCYF CONTRACTS DEPARTMENT (360)688-6803 PO Box 40983 Olympia, WA 98504-0983 By their si natures below,the parties agree to this Agreement on General Terms and Conditions. COUNTYSIGNATURE(S) DATE(S) PRINTED NAME(S)AND TITLE(S) TELEPHONE NUMBER (INCLUDE AREA CODE) DCYF SIGNATURE DATE PRINTED NAME AND TITLE TELEPHONE NUMBER (INCLUDE AREA CODE) Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Pagel DCYF/County General Terms & Conditions 1. Definitions. The words and phrases listed below, as used in the Agreement, shall each have the following definitions: a. "Agreement" means this Department of Children Youth & Families (DCYF) County Agreement on General Terms and Conditions and any exhibits and other documents attached or incorporated by reference. Unless plainly inconsistent with context, the term "Agreement" includes and refers to all such agreements collectively. b. "CFR" means the Code of Federal Regulations. All references in this Agreement and any Program Agreement to CFR chapters or sections shall include any successor, amended, or replacement regulation. c. "County" means the political subdivision of the state of Washington named above performing services pursuant to this Agreement and any Program Agreement. d. "County Representative" means an individual in the position of County Manager, County Administrator, County Executive, or other similar position which reports to the highest governing body responsible for the subject matter of the Agreement or applicable Program Agreement(s). e. DCYF Contracts Administrator" means the individual in the DCYF Contracts Department with oversight authority for the Department of Children Youth & Families statewide agency contracting procedures, or their appropriate designee. f. "DCYF Contracts Department" means the Department of Children Youth & Families statewide agency headquarters contracting office, or successor section or office. g. "DCYF Representative" means any DCYF employee who has been delegated contract- signing authority by the DCYF Secretary or his/her designee. h. "Department of Children, Youth & Families" or"DCYF" means the Washington agency devoted exclusively to serve and support Washington state's youth and their families. i. "Debarment" means an action taken by a federal official to exclude a person or business entity from participating in transactions involving certain federal funds. j. "General Terms and Conditions" means the contractual provisions contained within this Agreement,which govern the contractual relationship between DCYF and the County, under the Program Agreements subsidiary to and incorporating therein by reference this Agreement. k. "Program Agreement"or"County Program Agreement" means a written agreement between DCYF and the County containing special terms and conditions, including a statement of work to be performed by the County and payment to be made by DCYF. This term may also refer to an agreement between DCYF and the County, which was transferred to DCYF by operation of law. I. "RCW" means the Revised Code of Washington. All references in this Agreement and any Program Agreement to RCW chapters or sections shall include any successor, amended, or replacement statute. Department of Children,Youth&Families 2081 CIF County Agreement-General Terms and Conditions(8-1-2019) Page 2 DCYF/County General Terms & Conditions m. "Secretary" means the individual appointed by the Governor, State of Washington, as the head of DCYF, or his/her designee. n. "Subcontract" means a separate Agreement between the County and an individual or entity("Subcontractor")to perform all or a portion of the duties and obligations that the County shall perform pursuant to any Program Agreement. o. "USC" means the United States Code. All references in this Agreement and any Program Agreement to USC chapters or sections shall include any successor, amended, or replacement statute. p. "WAC" means the Washington Administrative Code. All references in this Agreement and any Program Agreement to WAC chapters or sections shall include any successor, amended, or replacement regulation. 2. Amendment. This Agreement, or any term or condition thereof, may be modified only by a written amendment signed by both parties. Only personnel authorized to bind each of the parties shall sign an amendment. 3. Assignment. Except as otherwise provided herein in Section 21, the County shall not assign rights or obligations derived from this Agreement or any Program Agreement to a third party without the prior, written consent of the DCYF Contracts Administrator and the written assumption of the County's obligations by the third party. 4. Billing Limitations. Unless otherwise specified in a Program Agreement, DCYF shall not pay any claims for services submitted more than twelve (12) months after the calendar month in which the services were performed. 5. Compliance with Applicable Law. At all times during the term of this Agreement and any Program Agreement, the County and DCYF shall comply with all applicable federal, state, and local laws, regulations, and rules, including but not limited to, nondiscrimination laws and regulations and the Health Insurance Portability and Accountability Act of 1996 (HIPAA). 6. County Certification Regarding Ethics. By signing this Agreement, the County certifies that the County is in compliance with Chapter 42.23 RCW and shall comply with Chapter 42.23 RCW throughout the term of this Agreement and any Program Agreement. 7. Debarment Certification. The County, by signature to this Agreement, certifies that the County is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement or any Program Agreement by any federal department or agency. The County also agrees to include the above requirement in all subcontracts into which it enters. 8. Disputes. Both DCYF and the County ("Parties") agree to work in good faith to resolve all conflicts at the lowest level possible. However, if the Parties are not able to promptly and efficiently resolve, through direct informal contact, any dispute concerning the interpretation, application, or implementation of any section of the Agreement or applicable Program Agreement(s), either Party may reduce its description of the dispute in writing, and deliver Department of Children,Youth&Families 2081CF County Agreement-General Terms and Conditions(8-1-2019) Page 3 DCYF/County General Terms & Conditions it to the other Party for consideration. Once received, the assigned managers or designees of each Party will work to informally and amicably resolve the issue within five (5) business days. If the managers or designees are unable to come to a mutually acceptable decision within five (5) business days, they may agree to issue an extension to allow for more time. If the dispute cannot be resolved by the managers or designees, the issue will be referred through each Agency's respective operational protocols, to the Secretary of DCYF ("Secretary") and the County Representative or their deputy or designated delegate. Both Parties will be responsible for submitting all relevant documentation, along with a short statement as to how they believe the dispute should be settled, to the Secretary and the County Representative. Upon receipt of the referral and relevant documentation, the Secretary and County Representative will confer to consider the potential options for resolution, and to arrive at a decision within fifteen (15) business days. The Secretary and County Representative may appoint a review team, a facilitator, or both, to assist in the resolution of the dispute. If the Secretary and County Representative are unable to come to a mutually acceptable decision within fifteen (15) days, they may agree to issue an extension to allow for more time. Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under the Agreement or applicable Program Agreement(s) that are not affected by the dispute. The final decision will be put in writing and will be signed by both the Secretary and County Representative. If the Agreement is active at the time of resolution and amendment of the Agreement is warranted for ongoing clarity, the Parties will execute an amendment to incorporate the final decision into the Agreement. If this dispute process is used, the resolution decision will be final and binding as to the matter reviewed and the dispute shall be settled in accordance with the terms of the decision. Notwithstanding the foregoing, each Party reserves the right to litigate issues de novo in court. 9. Entire Agreement. This Agreement and any Program Agreement, including all documents attached to or incorporated by reference into either, shall contain all the terms and conditions to be agreed upon by the parties. Upon execution of any Program Agreement, this Agreement shall be considered incorporated into that Program Agreement by reference. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement or any Program Agreement shall be deemed to exist or bind the parties. 10. Governing Law and Venue. The laws of the state of Washington govern this Agreement. In the event of a lawsuit by the County against DCYF involving this Agreement or a Program Agreement, venue shall be proper only in Thurston County, Washington. In the event of a lawsuit by DCYF against the County involving this Agreement or a Program Agreement, venue shall be proper only as provided in RCW 36.01.050. 11. Responsibility. Each party to this Agreement shall be responsible for the negligence of its officers, employees, and agents in the performance of any Program Agreement. No party to this Agreement or any Program Agreement shall be responsible for the acts and/or omissions of entities or individuals not party to this Agreement and any Program Agreement. DCYF and the County shall cooperate in the defense of tort lawsuits, when Department of Children,Youth&Families 2081CF County Agreement-General Terms and Conditions(8-1-2019) Page 4 DCYF/County General Terms & Conditions possible. Both parties agree and understand that such cooperation may not be feasible in all circumstances. DCYF and the County agree to notify the attorneys of record in any tort lawsuit where both are parties if either DCYF or the County enters into settlement negotiations. It is understood that the notice shall occur prior to any negotiations, or as soon as possible thereafter, and the notice may be either written or oral. 12. Independent Status. For purposes of this Agreement and any Program Agreement, the County acknowledges that the County is not an officer, employee, or agent of DCYF or the state of Washington. The County shall not hold out itself or any of its employees as, nor claim status as, an officer, employee, or agent of DCYF or the state of Washington. The County shall not claim for itself or its employees any rights, privileges, or benefits which would accrue to an employee of the state of Washington. The County shall indemnify and hold harmless DCYF from all obligations to pay or withhold federal or state taxes or contributions on behalf of the County or the County's employees. 13. Inspection. Either party may request reasonable access to the other party's records and place of business for the limited purpose of monitoring, auditing, and evaluating the other party's compliance with this Agreement, any Program Agreement, and applicable laws and regulations. During the term of any Program Agreement and for one (1) year following termination or expiration of the Program Agreement, the parties shall, upon receiving reasonable written notice, provide the other party with access to its place of business and to its records which are relevant to its compliance with this Agreement, any Program Agreement, and applicable laws and regulations. This provision shall not be construed to give either party access to the other party's records and place of business for any other purpose. Nothing herein shall be construed to authorize either party to possess or copy records of the other party. 14. Insurance. DCYF certifies that it is self-insured under the State's self-insurance liability program, as provided by RCW 4.92.130, and shall pay for losses for which it is found liable. The County certifies that it is self-insured, is a member of a risk pool, or maintains insurance coverage as required in any Program Agreements. The County shall pay for losses for which it is found liable. 15. Maintenance of Records. During the term of this Agreement and for six(6)years following termination or expiration of this Agreement, both parties shall maintain records sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Demonstrate accounting procedures, practices, and records that sufficiently and properly document the County's invoices to DCYF and all expenditures made by the County to perform as required by this Agreement. 16. Operation of General Terms and Conditions. These General Terms and Conditions shall be incorporated by reference into each Program Agreement between the County and DCYF in effect on or after the start date of this Agreement. These General Terms and Conditions govern and apply only to work performed under Program Agreements between the parties. 17. Order of Precedence. In the event of an inconsistency in this Agreement and any Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Page 5 DCYF/County General Terms & Conditions Program Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence, in the following order,to: a. Applicable federal and state of Washington statutes and regulations; b. This Agreement; c. The Program Agreement(s). 18. Ownership of Material. Material created by the County and paid for by DCYF as a part of any Program Agreement shall be owned by DCYF and shall be"work made for hire" as defined by 17 USC§ 101. This material includes, but is not limited to: books; computer programs; documents;films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the County uses to perform a Program Agreement but is not created for or paid for by DCYF is owned by the County and is not "work made for hire"; however, DCYF shall have a perpetual license to use this material for DCYF internal purposes at no charge to DCYF, provided that such license shall be limited to the extent which the County has a right to grant such a license. 19. Severability. The provisions of this Agreement and any Program Agreement are severable. If any court holds invalid any provision of this Agreement or a Program Agreement, including any provision of any document incorporated herein or therein by reference, that invalidity shall not affect the other provisions this Agreement or that Program Agreement. 20. Subcontracting. The County may subcontract services to be provided under a Program Agreement, unless otherwise specified in that Program Agreement. If DCYF, the County, and a subcontractor of the County are found by a jury or other trier of fact to be jointly and severally liable for personal injury damages arising from any act or omission under this Agreement or any Program Agreement, then DCYF shall be responsible for its proportionate share, and the County shall be responsible for its proportionate share. Should a subcontractor to the County pursuant to a Program Agreement be unable to satisfy its joint and several liability, DCYF and the County shall share in the subcontractor's unsatisfied proportionate share in direct proportion to the respective percentage of their fault as found by the trier of fact. Nothing in this section shall be construed as creating a right or remedy of any kind or nature in any person or party other than DCYF and the County. This provision shall not apply in the event of a settlement by either DCYF or the County. 21. Subrecipients. a. General. If the County is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the County will: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; (2) Maintain internal controls that provide reasonable assurance that the County is managing federal awards in compliance with laws, regulations, and provisions of Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Page 6 DCYF/County General Terms & Conditions contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the County and its Subcontractors who are subrecipients; (5) Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) Circular or regulation; and (6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non- Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. b. Single Audit Act Compliance. If the County is a subrecipient and expends $750,000 or more in federal awards from all sources in any fiscal year, the County will procure and pay for a single auditor a program-specific audit for that fiscal year. Upon completion of each audit, the County will: (1) Submit to the DCYF contact person the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor; (2) Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of all audit findings included in the prior audit's schedule of findings and questioned costs. c. Overpayments. If it is determined by DCYF, or during the course of a required audit, that the County has been paid unallowable costs under this or any Program Agreement, DCYF may require the County to reimburse DCYF in accordance with 2 CFR Part 200. 22. Survivability. The terms and conditions contained in this Agreement or any Program Agreement which, by their sense and context, are intended to survive the expiration of a particular Program Agreement shall survive. Surviving terms include, but are not limited to: Disputes, Responsibility, Inspection, Maintenance of Records, Ownership of Material, Subcontracting,Termination for Default, Termination Procedure, and Title to Property. 23. Termination Due to Change in Funding, Agreement Renegotiation or Suspension. If the funds DCYF relied upon to establish any Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, after the effective date of this Agreement but prior to the normal completion of any Program Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Page 7 DCYF/County General Terms & Conditions Agreement: a. At DCYF's discretion, the Program Agreement may be renegotiated under the revised funding conditions. b. Upon no less than fifteen (15) calendar days' advance written notice to County, DCYF may suspend County's performance of any Program Agreement when DCYF determines that there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow the County's performance to be resumed prior to the normal completion date of the Program Agreement. For purposes of this sub- section, "written notice" may include email. (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. (2) When DCYF determines that the funding insufficiency is resolved, it will give the County written notice to resume performance. Upon the receipt of this notice, the County will provide written notice to DCYF informing DCYF whether it can resume performance and, if so, the date of resumption. (3) If the County's proposed resumption date is not acceptable to DCYF and an acceptable date cannot be negotiated, DCYF may terminate the Program Agreement by giving written notice to the County. The parties agree that the Program Agreement will be terminated retroactive to the effective date of suspension. DCYF shall be liable only for payment in accordance with the terms of the Program Agreement for services rendered through the retroactive date of termination. c. DCYF may terminate the Program Agreement by providing at least fifteen (15) calendar days' advance written notice to the County. DCYF shall be liable only for payment in accordance with the terms of the Program Agreement for services rendered through the effective date of termination. No penalty shall accrue to DCYF in the event the termination option in this section is exercised. 24. Termination for Convenience. The DCYF Contracts Administrator, or appropriate designee, may terminate this Agreement or any Program Agreement in whole or in part for convenience by giving the County at least thirty (30) calendar days'written notice addressed to the County at the address shown on the cover page of the applicable agreement. The County may terminate this Agreement and any Program Agreement for convenience by giving DCYF at least thirty (30) calendar days' written notice addressed to: DCYF Contracts Department, PO Box 45710, Olympia, Washington 98504-5710. 25. Termination for Default. a. The DCYF Contracts Administrator,or appropriate designee, may terminate this Agreement or any Program Agreement for default, in whole or in part, by written notice to the County, if DCYF has a reasonable basis to believe that the County has: (1) Failed to meet or maintain any requirement for contracting with DCYF; Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Page 8 DCYF/County General Terms & Conditions (2) Failed to perform under any provision of this Agreement or any Program Agreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement; or (4) Otherwise breached any provision or condition of this Agreement or any Program Agreement. b. Before the DCYF Contracts Administrator,or their appropriate designee, may terminate this Agreement or any Program Agreement for default, DCYF shall provide the County with written notice of the County's noncompliance with the agreement and provide the County a reasonable opportunity to correct the County's noncompliance. If the County does not correct the County's noncompliance within the period of time specified in the written notice of noncompliance, the DCYF Contracts Administrator,or appropriate designee, may then terminate the agreement. The DCYF Contracts Administrator may terminate the agreement for default without such written notice and without opportunity for correction if DCYF has a reasonable basis to believe that a Client's health or safety is in jeopardy. c. The County may terminate this Agreement or any Program Agreement for default, in whole or in part, by written notice to DCYF, if the County has a reasonable basis to believe that DCYF has: (1) Failed to meet or maintain any requirement for contracting with the County; (2) Failed to perform under any provision of this Agreement or any Program Agreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement; and/or (4) Otherwise breached any provision or condition of this Agreement or any Program Agreement. d. Before the County may terminate this Agreement or any Program Agreement for default, the County shall provide DCYF with written notice of DCYF's noncompliance with the agreement and provide DCYF a reasonable opportunity to correct DCYF's noncompliance. If DCYF does not correct DCYF's noncompliance within the period of time specified in the written notice of noncompliance, the County may then terminate the agreement. 26. Termination Procedure. The following provisions apply in the event this Agreement or any Program Agreement is terminated: a. The County shall cease to perform any services required by the Program Agreement as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination which are related to the transfer of clients, distribution of property, and termination of services. b. The County shall promptly deliver to the DCYF contact person (or to his or her Department of Children,Youth&Families 2081CF County Agreement-General Terms and Conditions(8-1-2019) Page 9 DCYF/County General Terms & Conditions successor) listed on the first page of the Program Agreement, all DCYF assets (property) in the County's possession, including any material created under the Program Agreement. Upon failure to return DCYF property within fifteen (15)working days of the Program Agreement termination, the County shall be charged with all reasonable costs of recovery, including transportation. The County shall take reasonable steps to protect and preserve any property of DCYF that is in the possession of the County pending return to DCYF. c. DCYF shall be liable for and shall pay for only those services authorized and provided through the effective date of termination. DCYF may pay an amount mutually agreed by the parties for partially completed work and services, if work products are useful to or usable by DCYF. d. If the DCYF Contracts Administrator terminates any Program Agreement for default, DCYF may withhold a sum from the final payment to the County that DCYF determines is necessary to protect DCYF against loss or additional liability occasioned by the alleged default. DCYF shall be entitled to all remedies available at law, in equity, or under the Program Agreement. If it is later determined that the County was not in default, or if the County terminated the Program Agreement for default,the County shall be entitled to all remedies available at law, in equity, or under the Program Agreement. 27. Treatment of Client Property. Unless otherwise provided in the applicable Program Agreement, the County shall ensure that any adult client receiving services from the County under a Program Agreement has unrestricted access to the client's personal property. The County shall not interfere with any adult client's ownership, possession, or use of the client's property. The County shall provide clients under age eighteen (18)with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination or completion of the Program Agreement, the County shall promptly release to the client and/or the client's guardian or custodian all of the client's personal property. This section does not prohibit the County from implementing such lawful and reasonable policies, procedures and practices as the County deems necessary for safe, appropriate, and effective service delivery (for example, appropriately restricting clients' access to, or possession or use of, lawful or unlawful weapons and drugs). 28. Title to Property. Title to all property purchased or furnished by DCYF for use by the County during the term of a Program Agreement shall remain with DCYF. Title to all property purchased or furnished by the County for which the County is entitled to reimbursement by DCYF under a Program Agreement shall pass to and vest in DCYF. The County shall take reasonable steps to protect and maintain all DCYF property in its possession against loss or damage and shall return DCYF property to DCYF upon termination or expiration of the Program Agreement pursuant to which it was purchased or furnished, reasonable wear and tear excepted. 29. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. No waiver shall be construed to be a modification of the terms and conditions of this Agreement unless amended as set forth in Section 2, Amendment. Only the DCYF Contracts Administrator or designee has the authority to waive any term or condition of this Agreement on behalf of DCYF. Department of Children,Youth&Families 2081 CF County Agreement-General Terms and Conditions(8-1-2019) Page 10 TAT COUNTY DCYF Agreement Number PROGRAM AGREEMENT 2163-22211 Consolidated Contract This Program Agreement is by and between the State of Washington Administration or Division Department of Social and Health Services (DCYF) and the County identified Agreement Number below, and is issued in conjunction with a County and DCYF Agreement On County Agreement Number General Terms and Conditions, which is incorporated by reference. DCYF ADMINISTRATION DCYF DIVISION DCYF INDEX NUMBER CCS CONTRACT CODE Department of Children, Youth, Children, Youth and 1229 2072CS-63 and Families Families DCYF CONTACT NAME AND TITLE DCYF CONTACT ADDRESS Karena McGovern 1115 Washington St SE Contract Specialist Olympia, WA 98504 DCYF CONTACT TELEPHONE DCYF CONTACT FAX DCYF CONTACT E-MAIL 360 870-5727 Click here to enter text. karena.mcgovern@dcyf.wa.gov COUNTY NAME COUNTY DBA COUNTY ADDRESS Mason County PO Box 368 Shelton,WA 98584 COUNTY UNIFORM BUSINESS IDENTIFIER(UBI) COUNTY CONTACT NAME 232-002-101 Jim Madsen COUNTY CONTACT TELEPHONE COUNTY CONTACT FAX COUNTY CONTACT E-MAIL 360 427-9670 jamesma@co.mason.wa.us IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS AGREEMENT? No PROGRAM AGREEMENT START DATE PROGRAM AGREEMENT END DATE MAXIMUM PROGRAM AGREEMENT AMOUNT 07/01/2021 06/30/2023 1 See Exhibits EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this County Program Agreement: ® Exhibits (specify): ® Exhibit A: Consolidated Contract Term, Reimbursement Procedures, and Program Responsibilities; ® Exhibit B: Juvenile Court Block Grant; ® Exhibit C: Detention Services The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DCYF only upon signature by DCYF. COUNTY SIGNATURE(S) PRINTED NAME(S)AND TITLE(S) DATE(S)SIGNED DCYF SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 1 1. Definitions The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Contractor" means the County. b. "DCYF" means the Department of Children, Youth, and Families. c. "Emergency Health Care" means care, services, and supplies for an acute or unexpected health need that requires immediate evaluation or treatment by a health care practitioner. d. "JR means the Juvenile Rehabilitation which is under the DCYF. e. "JR Bulletins/Policies" means the JR Administrative Policies, which direct JR expectations. f. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's regularly scheduled activities or work duties. g. "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of time that is the result of the person's regularly scheduled activities or work duties. 2. Background Checks a. This requirement applies to any employees, volunteers and subcontractors who may have unsupervised access to children served under this Contract. b. In accordance with Chapters 388-700 WAC (JR-Practices & Procedures), 72.05 RCW(Children & Youth Services), and by the terms of this Contract, Contractor and each of its employees, subcontractors, and/or volunteers who may or will have regular access to any client/juvenile must be cleared through a JR approved criminal history and background check. In addition, Contractor, each of their employees, subcontractors, and/or volunteers, who may or will have limited access to any client/juvenile, may be required to be cleared through a JR approved criminal history and background check. c. By execution of this Contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers, who may or will have regular access have not been convicted of any of the following: (1) Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions) and 9A.44.130 RCW (Sex Offenses); (2) Any crime specified in Chapter 9A.44 RCW(Sex Offenses) when the victim was a juvenile in the custody of or under the jurisdiction of JR; or (3) Any violent offense as defined in 9.94A.030 RCW(Sentencing Reform Act-Definitions). d. Contractor must require that current employees, volunteers, and contracted service providers who are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the above offenses. The report must be made to the person's supervisor within seven (7) days of conviction and any person who have reported a guilty plea or conviction for one or more of these offenses must not have regular access to any offender. Contractor shall also document background checks/criminal history clearances for monitoring purposes. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 2 3. Sexual Misconduct a. Sexual Misconduct- 13.40.570 RCW(Sexual misconduct by state employees, contractors) states that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact between the employee of a Contractor and an offender has occurred, the Secretary shall require the employee of a Contractor to be immediately removed from any employment position which would permit the employee to have any access to any offender. b. By execution of this Contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers are knowledgeable about the requirements of 13.40.570 RCW (Sexual misconduct by state employees, contractors) and of the crimes included in 9A.44 RCW (Sex Offenses). c. In addition, the Secretary shall disqualify for employment with a Contractor in any position with access to an offender, any person: (1) Who is found by the department, based on a preponderance of the evidence, to have had sexual intercourse or sexual contact with the offender; or (2) Convicted of any crime specified in chapter 9A.44 RCW(Sex Offenses)when the victim was an offender d. If any actions are taken under 13.40.570 RCW, subsections (3) or(4), the Contractor must demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender. The Contract shall not be renewed unless the Secretary determines significant progress has been made. 4. Subcontractor If the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractor must notify JR in writing and maintain sufficient documentation to verify that the subcontractors meet all the requirements under this Contract. In no event shall the existence of a subcontract release or reduce the liability of the County for any breach of performance. 5. Monitoring The County shall assist the JR to perform reviews of sites where services are delivered at regular intervals using agreed upon forms and methods. 6. Billing and Payment a. If reports required under this Contract are delinquent, DCYF, JR may stop payment to the Contractor until such required reports are submitted to JR. b. The Contractor agrees to accept this payment as total and complete remuneration for services provided to offenders under this agreement. This does not preclude the Contractor from seeking other funding sources. No indirect costs are allowed. c. The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, and local funds otherwise expended for the services provided under this agreement. d. Under no circumstance shall the Contractor bill twice for the same services. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 3 e. The Contractor shall maintain backup documentation of all costs billed under this contract. f. If the Contractor bills and is paid fees for services that JR later finds were either 1) not delivered or 2) not delivered in accordance with this contract or contract attachments, JR shall recover fees and the Contractor shall fully cooperate. 7. Compliance with JR Policies and Standards a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply with all DCYF and JR Rules and Policies as applicable to the services provided. b. In case of conflict or inconsistency between the aforementioned, the higher standard of compliance shall prevail. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 4 EXHIBIT A Consolidated Contract Term, Reimbursement Procedures, and Program Responsibilities 1. Purpose The purpose of this Agreement is to fund and support the program services described in the attached Statements of Work. The contract term begins July 1, 2021 and expires June 30, 2023. 2. Funding As of July 1, 2021 the rates paid to the County will be the rate calculated for State Fiscal Year(SFY) 2022-2023. If by July 1, 2021 the County does not have a completed written application for funding approved by JR and signed by both parties, JR will temporarily reimburse the county according to the rates from the State Fiscal Year Consolidated Contract 2020-2021 (DCYF No. 1963-59133) until September 1, 2021 to provide for continuity of services. Once the County's application is signed and approved, the SFY 2022-2023 funding rate shall apply retroactively to July 1, 2021 and the County is responsible for adjusting its expenditures during the remainder of the agreement term to account for any discrepancies. If the County has not properly accounted for the difference between the two rates by April 30, 2022, JR may adjust the amount reimbursed to the County for the final two months of the agreement to account for these discrepancies. 3. Statements of Work As of July 1, 2021, the County is responsible for adhering to the Statements of Work described in the Exhibit B: Statement of Work—Juvenile Court Block Grant and Exhibit C: Statement of Work— Detention Services. If by July 1, 2021 the County does not have a completed written application for funding approved by JR and signed by both parties, the statements of work from the State Fiscal Year Consolidated Contract 2020-2021 (DCYF No. 1963-59133) shall apply to all work performed under this agreement until September 1, 2021 to provide for continuity of services. Once the County's application is signed and approved, the County shall be responsible for providing services in accordance with the SFY 2022-2023 Statements of Work from that date forward. 4. Late Applications If the County does not have a completed written application for funding approved by JR and signed by both parties by September 1, 2021, JR may discontinue reimbursement until the application is completed and approved. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 5 EXHIBIT B STATEMENT OF WORK Juvenile Court Block Grant 1. Purpose As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to County Juvenile Courts throughout the State of Washington to support Block Grant programs for juvenile offenders. These programs include, but are not limited to the following: • Consolidated Juvenile Services At-Risk (CJS); • Special Sex Offender Disposition Alternative (SSODA); • Chemical Dependency and Mental Health Disposition Alternative (CDMHDA); • Suspended Disposition Alternative (SDA), • Community Juvenile Accountability Act (CJAA)/Evidence Based Programs (CJAA); and • Promising Programs. Program descriptions and requirements are outlined in the Block Grant Contract SFY 2022/23 Application, Budget, and Monitoring Instructions provided by the Juvenile Rehabilitation (JR). 2. General Requirements The County Juvenile Court shall: a. Provide projects and services in compliance with the County's Block Grant Contract SFY 2022/23 Application, Budget, and Monitoring Instructions (herein referred to as the "Application") and the County's Approved Response (herein referred to as the "Application Response"); b. Administer the Washington State Juvenile Court Prescreen Assessment or full Risk Assessment to all youth on probation supervision in accordance with the timeline specified in the County's Application Response; c. Administer a Washington State Juvenile Court Risk Assessment to all youth who are moderate to high risk on the prescreen assessment, and a reassessment to all moderate to high risk youth at the end of probation, in accordance with the timeline specified in the County's Application Response; d. Establish programs designed to impact the outcomes statewide by: (1) Decreasing recidivism; (2) Decreasing commitments to the JR; and (3) Maintaining or increasing the number of committable youth receiving services in their community. e. Upon JR's request, provide JR and the Washington State Institute of Public Policy (WSIPP), with statistical risk assessment data necessary to determine program impacts on the statewide outcomes as agreed upon between JR and the County Juvenile Court; f. Consistent with RCW, provide JR with information necessary for the JR to provide oversight of the Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 6 County Juvenile Court Block Grant, consistent with the responsibilities and duties of JR; g. Comply with all applicable local, state, and federal licensing and accreditation requirements and standards necessary in the performance of this Contract; and h. When licensing or other statutory requirements differ from contract requirements, meet whichever requirement imposes the higher standard. Any variance from licensing requirements shall require a licensing waiver. 3. Supervision and Programs All supervision and program services performed by the County Juvenile Court under the terms of this Agreement shall be in conformance with the County's Application and the County's Application Response. The County shall provide all services in compliance with applicable RCW, WAC, and Appellate case law for the following programs within available resources: a. Consolidated Juvenile Services (CJS) At-Risk Programs- The County Juvenile Court shall provide services pursuant to RCW 13.06, Chapter 388-710 WAC. b. Special Sex Offender Disposition Alternative (SSODA) - The County Juvenile Court shall provide services pursuant to RCW 13.40.162 and the following standards: (1) In a timely manner, pursuant to RCW 4.24.550, provide local law enforcement officials with all relevant information about offenders placed on the SSODA program. Additionally, for the purpose of risk level classification, provide Juvenile Rehabilitation with all relevant information for the End of Sentence Review Juvenile Subcommittee in accordance with RCW 72.09.345 for youth adjudicated for any registerable sex offense. This includes SSODA offenses and any other sex offenses that require registration. The Juvenile Risk Level Classification Process and Contact Information is hereby incorporated by reference. (2) Provide a combination of services identified in the Sex Offender Treatment Provider assessment and the Washington State Juvenile Court Risk Assessment, deemed most effective to decrease recidivism, increase youth protective factors, and decrease youth risk factors. Specifics of family, group, or individual sessions shall be identified in the provider treatment plan provided during assessment and shall be updated quarterly Document in the case record reductions in the levels of supervision and support for such reductions. c. Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) (1) The county shall provide services pursuant to RCW 13.40.165 and the following standards: (a) Utilize a Division of Behavioral Health and Recovery (DBHR) approved chemical dependency assessment as detailed in Attachment A of the County's Application; (b) Include family service strategies and components; and (c) Include random urinalysis testing. (2) Courts may utilize deferred or stipulated order of continuance with CDMHDA eligible youth. d. Suspended Disposition Alternative (SDA) Services (1) The County shall provide services pursuant to RCW 13.40.0357. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 7 e. Community Juvenile Accountability Act/Evidence Based Programs (CJAA) The County will comply with the statewide Evidence Based Quality Assurance plans and the following program standards: (1) For Functional Family Therapy (FFT): (a) General precepts/practices contained in FFT, Inc. Initial 3-Day Training; (b) Assessment/Reporting Standards contained in FFT, LLC. 1-Day Systems Training; (c) Clinical feedback from FFT, LLC in on-going consultation and site visits; (d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going consultation and site visits; and (e) Precepts/practices of FFT contained in Blueprints for Violence Prevention. (2) For Multi-Systemic Therapy (MST): (a) Precepts/practices of MST contained in Blueprints for Violence Prevention; and (b) General precepts/practices contained in training, consultation, and clinical oversight as provided by the University of Washington. (3) For Coordination of Services (COS): (a) General precepts and practices contained in the COS Statewide Manual. (b) Feedback from designated COS statewide Quality Assurance Specialist in on-going consultation and site visits. (4) Family Integrated Transitions (FIT): (a) Precepts/practices of FIT contained in University of Washington Program Manual; and (b) General precepts/practices contained in training, consultation, and clinical oversight as provided by the University of Washington. (c) Clinical guidance as supplied by the University of Washington. (5) Employment Education and Training (EET): (a) General precepts and practices contained in the EET Statewide Manual. (b) Feedback from designated EET statewide Quality Assurance Specialist in on-going consultation and site visits. f. Promising Programs County Juvenile Courts may utilize their funding to implement a Promising Program when they have met the criteria developed by the Washington State Institute for Public Policy and approved by the CJAA Advisory Committee. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 8 4. Performance-Based Contracting Implementation DCYF is strategically implementing quality and outcome performance measures in contracts that provide services to children and families as required by House Bill 1661. The purpose of this change is to help achieve DCYF's long-term outcome goals, with a focus on building partnerships, using data to learn and improve, and advancing racial equity. a. DCYF Outcome Goals supported by Juvenile Courts' EBPs include: (1) Parents and caregivers are supported to meet the needs of children and youth; (2) Youth school engagement; (3) High school graduation; and (4) Youth mental/behavioral health. b. Quality Measures The quality measures below only apply to Juvenile Court EBPs, which are described in Exhibit B: Statement of Work- Juvenile Block Grant. The Contractor shall participate in ongoing reporting, monitoring, and discussion with DCYF for the following quality measures (Program Starts): Program Starts Goal Youth access needed Evidence-Based Programs (EBPs) Metric Number of youth who start an EBP Target 100% of youth identified in contractor's application to start an EBP Reporting Contractors will continue to report program starts in PACT (See Section 2.b & c) Requirement Performance N/A; informational only. DCYF will collect baseline data during the contract Management period to validate the target and identify a performance management tool the following contract period. Continuous DCYF will support continuous improvement by establishing a performance Improvement feedback loop to share and review performance data with contractors at least annually. 5. Consideration a. The maximum consideration for this agreement is identified in the "County Juvenile Court Pass through Distribution SFY 2022/23", hereby incorporated by reference. A revenue sharing process shall be made available during the latter part of the fiscal year for all counties participating in the Block Grant, provided funding is available or unless otherwise agreed upon by the JR and the Juvenile Court Administrators. The full list of priorities for revenue sharing will be provided by the JR and developed in Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 9 collaboration with the County Juvenile Courts. The County Juvenile Court shall submit their "Revenue Sharing Requests/Returns Form"to their respective Regional Administrators no later than May 15th or as agreed upon by the JR and Juvenile Court Administrators. Late submittals shall not be considered. Revenue sharing increases and decreases will be awarded by distribution of an updated "County Juvenile Court Pass through Distribution SFY 2022/23". The total maximum consideration for this contract may increase or decrease, depending on the results of revenue sharing distributions and changes in appropriations as directed by the legislature. b. The Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) reimbursement rates for treatment shall be based on the approved Managed Care Organization (MCO) reimbursement rates for treatment. The Juvenile Rehabilitation suggests that the courts request and receive a copy of the approved MCO reimbursement rates for treatment. c. The County Juvenile Courts shall not be reimbursed for youth placed on consecutive or combined CDMHDA sentences that exceed 12 months active supervision. UNLESS the offense date of an additional CDMHDA sentence occurs after the termination date of the preceding CDMHDA disposition OR the youth begins as a CDMHDA Local Sanction and then is sentenced to CDMHDA Committable for a new offense. 6. Billing and Payment a. Monthly invoices (A-19) are to be submitted to JR each month for services provided. JR retains the right to withhold payment for incomplete or delinquent reimbursement packages. Invoices shall include the following documents provided by the JR and completed by the County: (1) Required sentencing worksheets and Disposition Orders for SSODA, CDMHDA, and SDA Committable youth; (2) Monthly Program Updates for each Evidence Based Program and Promising Program; (3) Roster Reports for local sanction and committable youth for all Disposition Alternatives, and (4) Monthly Business Intelligence Tool (BIT) Summary Report for evidence-based programs. b. The County Juvenile Court may utilize their funding to implement a Promising Program when they have met the criteria developed by the Washington State Institute for Public Policy and approved by the CJAA Advisory Committee. c. Costs related to risk assessment may be billed in the formula of three (3) hours of the provider's time for each moderate to high-risk youth assigned to a probation caseload. Reassessment costs are not billable. Risk Assessment costs will be billed separately. d. Costs incurred for direct treatment services may be billed for youth residing out of state whom are on a SSODA, CDMHDA, or SDA. e. Costs incurred for supervision of youth on a SSODA, CDMHDA, or SDA may be billed for the actual time spent providing supervision at the rate of the probation counselor providing the supervision. f. Detention costs, for up to 30 days per period of confinement and consistent with RCW 13.40.200, Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 10 for SSODA, CDMHDA, and SDA committable offenders will be reimbursed at a rate no higher than that charged to other courts purchasing beds. g. For SSODA, CDMHDA, and SDA programs, the County shall be eligible for reimbursement for supervision costs for up to 14 days following a youth being placed on absconder status and a warrant being issued. Program payment will be reinstated when the youth is apprehended. h. Reimbursement for SSODA expenses may be for up to two years. If a youth is extended beyond two years, the juvenile court must provide JR with a court order documenting the extension. The court may continue to be reimbursed for SSODA expenses throughout the extension. i. For CDMHDA programs, a chemical dependency inpatient treatment provider shall be reimbursed for services up to 72 hours following discharge, if a committable youth has been discharged from a subcontracted inpatient facility on a temporary basis and is expected to return, and/or if a committable youth has left the program against clinical advice and the bed is being held for readmission. j. For CDMHDA programs, in the event of a revocation, the County shall be eligible for reimbursement for treatment services until the youth is committed to JR. k. For CDMHDA programs, the County shall be eligible for reimbursement in the event of a new offense for up to 14 days from arrest. Payment is reinstated when the youth is placed back to active CDMHDA status. I. Reimbursement for administrative and equipment costs shall not exceed 15% of the original annual allotment. Administrative costs shall remain with the agency providing services paid under this contract, include discrete, assignable activities, and cost necessary for overall management and support of a program. m. The County must maintain backup documentation of all costs billed under this Block Grant Contract and provide this information as requested by the JR. 7. Racial and Ethnic Disparity Reporting a. Juvenile Courts shall continue to build on work to address Racial and Ethnic Disparities (RED) as it relates to RCW 13.06.050. This RCW applies to conditions for counties to receive state funds and includes a requirement to annually review and analyze racial disproportionality information. b. Juvenile Courts shall review their own data and processes to see if barriers are present regarding equity in access to juvenile court services. Juvenile Courts will identify areas in need of improvement. They will then create and implement an action-oriented plan to include strategies that will result in measurable improvements of the identified inequities in the Response to Application. 8. Items Incorporated by Reference a. County Juvenile Court Pass through Distribution SFY 2022/23 b. Block Grant Contract SFY 2022/23 Application, Budget, and Monitoring Instructions and the County's Approved Application Response; c. Consolidated Juvenile Services Programs: Chapter 388-710 WAC; d. RCW's 13.06; 13.40.162; 13,40.165; 70.96A.520; 13.40.500; Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 11 e. Juvenile Offender Sentencinq Standards (13.40.0357); f. Evidence-Based Public Policy Options to Reduce Future Prison Construction (October 2006); and g. Juvenile Risk Level Classification Process and Contact Information. 9. JR Program Contact Information The primary program contact for Juvenile Court Block Grant for DCYF shall be: Cory Redman Juvenile Court Programs Administrator Juvenile Rehabilitation 1115 Washington St. SE 98504-4570 360.902.8079 Cory.red man(a)dcyf.wa.gov Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 12 EXHIBIT C STATEMENT OF WORK Detention Services 1. Purpose To provide secure detention services to youth pending transportation to a JR residential facility that are: 1) state committed; 2) parole revoked; or 3) community facility transfers. 2. Contractor Obligations a. The Contractor shall provide secure detention center services including care, custody, supervision, education, and recreation to the following JR youth while in detention: (1) For youth who are committed to the State, the Contractor shall: (a) Make direct contact with the JR designated staff of commitment (b) Provide and make available to JR with the following information for each youth committed to JR: i. Court Order ii. Complete Sentencing Worksheet iii. Contact Information for Youth's Parents/Guardian (c) Detention stays become billable upon notification and receipt of the above documentation by JR (except when information is received after 4:00 pm on a Friday). (2) Make available the following information for each youth committed to JR: (a) Information to the Court on the Offense (b) Police Reports on the Offense (c) Victim Witness Interviews (when completed for sex offenders) (d) Previous Reports to the Court (if available) (e) Incidents Reports from Current Detention Stays (if applicable) (f) Other Social File Materials (e.g., mental health reports, school information, etc.) (3) For youth who are on parole revocation or, if applicable, a community facility transfer due to threats of health or safety of others. 3. Consideration The Contractor shall be reimbursed at the rate of$125.00 per day, per youth for detention services. The Contractor shall be guaranteed the first day of detention services. Department of Children,Youth,and Families 2072CS County Consolidated Program Agreement 6-20-2019 13 a. For youth who are committed to the State, Billable days will be those days that the youth spends the night in the detention facility providing: (1) JR staff is notified and receives the required information identified in 2.a. (2) above and shall end upon release of the youth to a JR staffs custody; and (2) Notification and receipt of required information received prior to 4:00 pm on a Friday is billable. (3) However, notification and receipt of required information received after 4:00 pm Friday through the weekend is not billable until the following Monday (excluding holidays). b. For youth who are on parole revocation or a community facility transfers due to threats to health or safety of others, Billable days will be those days that the youth spends the night in the detention facility. c. Medical Cost of JR Detained Youth (1) In addition to the per day bed rate, JR shall be responsible for medical costs other than the routine medical attention provided in detention incurred by the County. Except for emergency health care JR shall not pay for non-routine medical care unless the County obtains pre- approval from JR that the care is necessary. (2) JR shall be responsible for any security costs for correctional staff required to safely transport and supervise the juvenile to necessary and approved off-site health care for further treatment. The County will coordinate with JR if a health care stay exceeds 24-hours so JR can make arrangements for ongoing security and custody. 4. Payment and Billing The Contractor shall submit monthly A-19 Invoice Vouchers with supporting documentation to the JR Regional Office each month for services provided, which shall include: a. Name of youth; b. Date of admission to detention; c. Date and time of release from detention; and d. Number of billable days. Department of Children,Youth, and Families 2072CS County Consolidated Program Agreement 6-20-2019 14 COUNTY DCYF Agreement Number r4rF. 2163-21948 ray. PROGRAM AGREEMENT Evidence Based Expansion This Program Agreement is by and between the State of Washington Administration or Division Department of Social and Health Services (DCYF) and the County identified Agreement Number below, and is issued in conjunction with a County and DCYF Agreement On County Agreement Number General Terms and Conditions, which is incorporated by reference. DCYF ADMINISTRATION DCYF DIVISION DCYF INDEX NUMBER DCYF CONTRACT CODE Department of Children, Youth, Children, Youth and Families 1229 2073CS-63 and Families DCYF CONTACT NAME AND TITLE DCYF CONTACT ADDRESS Karena McGovern 1115 Washington St SE Contract Specialist Olympia,WA 98504 DCYF CONTACT TELEPHONE DCYF CONTACT FAX DCYF CONTACT E-MAIL 360 870-5727 Click here to enter text. karena.mcgovern@dcyf.wa.gov COUNTY NAME COUNTY ADDRESS Mason County PO Box 368 Shelton, WA 98584 COUNTY UNIFORM BUSINESS IDENTIFIER(UBI) COUNTY CONTACT NAME 232-002-101 Jim Madsen COUNTY CONTACT TELEPHONE COUNTY CONTACT FAX COUNTY CONTACT E-MAIL 360 427-9670 1 jamesma@co.mason.wa.us IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS AGREEMENT? No PROGRAM AGREEMENT START DATE PROGRAM AGREEMENT END DATE MAXIMUM PROGRAM AGREEMENT AMOUNT 07/01/2021 06/30/2023 See Exhibit B EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this County Program Agreement by reference: ® Exhibits (specify): Exhibit A: Evidence-Based Expansion Contract Term, Reimbursement Procedures, and Program Responsibilities; Exhibit B: Statement of Work; Exhibit C: Monthly Project Update Form; Exhibit D: Monthly Reimbursement Request Form; and Exhibit E: Quarterly Target Update Form The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements,writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DCYF only upon signature by DCYF. COUNTY SIGNATURE(S) PRINTED NAME(S)AND TITLE(S) DATE(S)SIGNED DCYF SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 1 EXHIBIT A Evidence-Based Expansion Contract Term, Reimbursement Procedures, and Program Responsibilities 1. Contract Purpose The purpose of this Agreement is to fund and support the program services described in the attached Statement of Work. The contract term begins July 1, 2021 and expires June 30, 2023. 2. Funding As of July 1, 2021 the rates paid to the County will be the rate calculated for State Fiscal Year (SFY) 2022-2023. If by July 1, 2021 the County does not have a completed written application for funding approved by JR and signed by both parties, JR will temporarily reimburse the county according to the rates from the EBE Contract SFY 2020-2021 (DCYF Contract No. 1963-59032) until September 1, 2021 to provide for continuity of services. Once the County's application is signed and approved, the SFY 2022-2023 funding rate shall apply retroactively to July 1, 2021 and the County is responsible for adjusting its expenditures during the remainder of the agreement term to account for any discrepancies. If the County has not properly accounted for the difference between the two rates by April 30, 2022, JR may adjust the amount reimbursed to the County for the final two months of the agreement to account for these discrepancies. 3. Statement of Work As of July 1, 2021, the County is responsible for adhering to the requirements described in Exhibit B: Statement of Work - Evidence Based Expansion. If by July 1, 2021 the County does not have a completed written application for funding approved by JR and signed by both parties, the statements of work from the EBE Contract SFY 2020-2021 (DCYF Contract No. 1963-59032) shall apply to all work performed under this agreement until September 1, 2021 to provide for continuity of services. Once the County's application is signed and approved, the County shall be responsible for providing services in accordance with the SFY 2022-2023 Statement of Work from that date forward. 4. Late Applications If the County does not have a completed written application for funding approved by JR and signed by both parties by September 1, 2021, JR may discontinue reimbursement until the application is completed and approved. Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 2 EXHIBIT B STATEMENT OF WORK Evidence Based Expansion 1. Definitions The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Client" means any child or adult who is authorized services by DCYF. b. "County" means the Contractor. c. "DCYF" means the Department of Children, Youth, and Families. d. "JR means Juvenile Rehabilitation, a program under DCYF. e. "JR Bulletins/Policies" means the JR Administrative Policies, which direct JR expectations. f. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's regularly scheduled activities or work duties. g. "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of time that is the result of the person's regularly scheduled activities or work duties. 2. Purpose As mandated by the Washington State Legislature, the purpose of this Contract is to provide funding to expand evidence based treatment and training programs administered by local juvenile courts. The expanded programs include: • Functional Family Therapy (FFT); • Multi-Systemic Therapy (MST); • Coordination of Services (COS); and • Education and Employment Training (EET). 3. General Requirements Upon approval of the County Juvenile Court's Approved Evidence Based Expansion Application Response, the County Juvenile Court shall: a. Provide projects and services in compliance with the County Juvenile Court's Approved Evidence Based Expansion Application Response to the Rehabilitation Administration's Juvenile Rehabilitation (JR) Evidence Based Expansion Solicitation; b. Administer a Washington State Juvenile Court prescreen or full risk assessment to participating youth. Youth who are moderate to high risk on the prescreen assessment must receive a full assessment. All moderate to high risk youth must receive a reassessment at the end of probation, in accordance with the timeline specified in the County Juvenile Court's Approved Evidence Based Application Response; and c. Ensure compliance with existing Community Juvenile Accountability Act (CJAA) State Quality Assurance Programs for the following programs: Functional Family Therapy; Multi-systemic Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 3 Therapy, Coordination of Services; and Education and Employment Training. 4. Intervention Programs a. Functional Family Therapy, Multi-systemic Therapy, Coordination of Services, and Education and Employment Training. b. The County Juvenile Court must serve the number of youth at the cost budgeted and as detailed in the County Juvenile Court's Approved Evidence Based Application Response. If the County Juvenile Court anticipates a deviation from any aspect of its Application Response, it must submit a written request for prior approval to the JR Juvenile Court Treatment Programs Administrator. Service delivery must be based on and adhere to the following specifications: (1) For Functional Family Therapy (FFT): (a) General precepts/practices contained in FFT, LLC Initial 3-Day Training; (b) Assessment/Reporting Standards contained in FFT, LLC 1-Day Systems Training; (c) Clinical feedback from FFT LLC in on-going consultation and site visits; (d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going consultation and site visits; and (e) Precepts/practices of FFT contained in Blueprints for Violence Prevention. (2) For Multi-systemic Therapy (MST): (a) Precepts/practices of MST contained in Blueprints for Violence Prevention; and (b) General precepts/practices contained in training, consultation, and clinical oversight as provided by the University of Washington. (3) For Coordination of Services (COS): (a) Precepts and practices contained in Coordination of Services Statewide Manual; and (b) General Precepts and practices contained in the Coordination of Services initial training. (4) Employment Education and Training (EET): (a) General precepts and practices contained in the EET Statewide Manual; and (b) Feedback from designated EET statewide Quality Assurance Specialist in on-going consultation and site visits. c. For the interventions listed above, the Juvenile Court shall comply with: (1) The Washington State Institute for Public Policy (WSIPP) evaluation design for CJAA (see CJAA: Program Evaluation Design WSIPP November 1998). WSIPP will evaluate recidivism effects as well as the costs and benefits of the programs. The County Juvenile Court shall participate with all parties to ensure effective program evaluation. (2) RCW 13.40.500 through 13.40.550 which requires County Juvenile Courts to collect the name, date of birth, gender, social security number, and Juvenile Information System (JUVIS) number for each juvenile enrolled in the Evidence Based Expansion Program (EBP). Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 4 5. Performance-Based Contracting Implementation DCYF is strategically implementing quality and outcome performance measures in contracts that provide services to children and families as required by House Bill 1661. The purpose of this change is to help achieve DCYF's long-term outcome goals, with a focus on building partnerships, using data to learn and improve, and advancing racial equity. a. DCYF Outcome Goals supported by Juvenile Courts' EBPs include: (1) Parents and caregivers are supported to meet the needs of children and youth; (2) Youth school engagement; (3) High school graduation; and (4) Youth mental/behavioral health. b. Quality Measures (1) The quality measures below only apply to Juvenile Court EBP's which are further described in this Statement of Work. (2) The County shall participate in ongoing reporting, monitoring, and discussion with DCYF for the following quality measures (program starts): Program Starts Goal Youth access needed Evidence-Based Programs (EBPs) Metric Number of youth who start an EBP Target 100% of youth identified in County's application to start an EBP Reporting Contractors will continue to report program starts in Requirement the PACT reporting system Performance Contract Size /Term: County's future allocation will be Management based on percentage of target achieved in the current contract cycle. Continuous DCYF will support continuous improvement by Improvement establishing a performance feedback loop to share and review performance data with the County annually, at a minimum. 6. Consideration The maximum consideration for the Evidenced Based Expansion program for SFY22-23 is identified in the "Juvenile Court Evidence Based Expansion Funding Awards SFY22-23" list, incorporated by Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 5 reference below in Section 11 of this Statement of Work. a. Under expenditures in SFY22 may not be carried forward to the subsequent fiscal year. A revenue sharing process may be made available during the latter part of SFY22 and SFY23 for all counties participating in Evidence Based Expansion contracts, provided funding is available. b. The full list of priorities is detailed in the "County Juvenile Court's Washington State Juvenile Court Evidence Based Expansion Application". County Juvenile Courts shall submit the JR provided "Revenue Sharing Requests/Returns Form" to the JR Juvenile Court Treatment Programs Administrator no later than May 15th of each fiscal year. Late submittals shall not be considered, unless otherwise mutually agreed upon. Revenue sharing increases and decreases will be awarded by distribution of a revised "Juvenile Court Evidence Based Expansion Funding Awards SFY22-23" list. The total maximum consideration for this contract may increase or decrease, depending on the results of revenue sharing distributions and changes in appropriations as directed by the legislature." c. JR will review utilization by January 1st each fiscal year. If the County Juvenile Court has significantly exceeded their proposed cost per participant as detailed in their"County Juvenile Court's Washington State Juvenile Court Evidence Based Expansion Application", the Juvenile Court Treatment Programs Administrator and CJAA Advisory Committee shall intervene and a develop a work plan with the County Juvenile Court to maintain compliance with their proposed cost per participant. d. The cost per participant is determined in the "County Juvenile Court's Washington State Juvenile Court Evidence Based Expansion Application", incorporated herein by reference." e. Reimbursable costs include staff salaries, staff benefits, training, fees, quality assurance where appropriate, and local expenditures on administration. f. Reimbursement for administrative and equipment costs shall not exceed 15% of the original annual allotment. Administrative costs include discrete, assignable activities and cost necessary for overall management and support of a program. 7. Payment and Billing a. DCYF shall pay the County upon acceptance by DCYF of a properly completed Invoice Voucher(A- 19), or other JR pre-approved invoice document, and the required monthly project forms. JR retains the right to withhold payment for incomplete or delinquent reimbursement packages. b. The following Deliverables must be attached with the Invoice Voucher(A-19) and completed before payment will be made by JR: (1) Monthly Project Update Form. Use Exhibit C—Monthly Project Update Form. Submit a separate Update Form for each intervention program (FFT, MST, COS and EET); (2) Monthly Reimbursement Request Form. Use Exhibit D— Monthly Reimbursement Request Form. Submit a separate Update Form for each intervention program (FFT, MST, COS and EET); (3) Quarterly Target Update Form. Use Exhibit E —Quarterly Target Update Form. Submit a separate Target Update Form for each intervention program (FFT, MST, COS and EET) to JR within 15 days following each fiscal quarter being reported on. This form does not need to be submitted with the monthly Invoice Voucher(A-19); and (4) Completed Monthly Business Intelligence Tool (BIT) EBP Summary Report. Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 6 c. The County Juvenile Court agrees to accept payment as outlined in this Billing and Payment Section of the Contract as total and complete remuneration for services provided to offenders under this Contract. This does not preclude the County from seeking other funding sources. No indirect costs are allowed. d. The County Juvenile Court shall use these funds to supplement, not supplant, the amount of federal, state, and local funds otherwise expended for the services provided under this Contract. e. Under no circumstance shall the County Juvenile Court bill twice for the same services. f. The County Juvenile Court shall maintain backup documentation of all costs billed under this Contract. g. Stop Payment. If reports required under this Contract are delinquent, JR may stop payment to the County Juvenile Court until such required reports are submitted to JR. 8. County Compliance a. Subcontractors If the County Juvenile Court utilizes subcontractors for the provision of services under this Contract, the County Juvenile Court must notify the JR Juvenile Court Treatment Programs Administrator in writing and maintain sufficient documentation to verify that the subcontractors meet all the requirements under this Contract. In no event shall the existence of a subcontract release or reduce the liability of the County Juvenile Court for any breach of performance. b. Other Provisions The County Juvenile Court shall comply with the following other provisions for all services provided under this Contract. (1) Background Check/Criminal History (a) This requirement applies to any employees, volunteers and subcontractors who may have unsupervised access to children served under this Contract. (b) In accordance with Chapters 388-700 WAC (JR-Practices & Procedures), 72.05 RCW (Children & Youth Services), and by the terms of this contract, the County and each of its employees, subcontractors, and/or volunteers who may or will have regular access to any client/juvenile must be cleared through a JR approved criminal history and background check. In addition, the County, each of their employees, subcontractors, and/or volunteers, who may or will have limited access to any client/juvenile, may be required to be cleared through a JR approved criminal history and background check. (c) By execution of this contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers, who may or will have regular access have not been convicted of any of the following: i. Any felony sex offense as defined in 9.94A.030 RCW(Sentencing Reform Act- Definitions) and 9A.44.130 RCW(Sex Offenses); ii. Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in the custody of or under the jurisdiction of JR; or iii. Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions). Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 7 Contractor must require that current employees, volunteers, and contracted service providers who are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the above offenses. The report must be made to the person's supervisor within seven (7) days of conviction and any person who have reported a guilty plea or conviction for one or more of these offenses must not have regular access to any offender. Contractor shall also document background checks/criminal history clearances for monitoring purposes. (2) Sexual Misconduct (a) Sexual Misconduct- 13.40.570 RCW(Sexual misconduct by state employees, contractors) states that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact between the employee of a Contractor and an offender has occurred, the Secretary shall require the employee of a Contractor to be immediately removed from any employment position which would permit the employee to have any access to any offender. (b) By execution of this Contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers are knowledgeable about the requirements of 13.40.570 RCW(Sexual misconduct by state employees, contractors) and of the crimes included in 9A.44 RCW(Sex Offenses). (c) In addition, the Secretary shall disqualify for employment with a Contractor in any position with access to an offender, any person: (d) Who is found by the department, based on a preponderance of the evidence, to have had sexual intercourse or sexual contact with the offender; or (e) Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) when the victim was an offender (f) If any actions are taken under 13.40.570 RCW, subsections (3) or(4), the Contractor must demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender. The Contract shall not be renewed unless the Secretary determines significant progress has been made. 9. Compliance with JR Policies and Standards a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply with all DCYF and JR Rules and Policies as applicable to the services provided. b. In case of conflict or inconsistency between the aforementioned, the higher standard of compliance shall prevail. 10. Monitoring The County shall assist the JR to perform reviews of sites where services are delivered at regular intervals using agreed upon forms and methods. 11. Items Incorporated by Reference a. RCW 13.40.500— 13.40.550; b. Juvenile Disposition Sentencing Standards; c. Evidence-Based Public Policy Options to Reduce Future Prison Construction (October 2006); Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 8 d. Providing Evidence-Based Programs with Fidelity in Washington State Juvenile Courts: Cost Analysis; and e. The County's SFY 2022-2023 Washington State Juvenile Court Evidence Based Expansion Application. 12. JR Program Contact Information The primary program contact for this Contract for DCYF shall be: Robert Leonard Program Administrator Juvenile Rehabilitation 1115 Washington St. SE 98504-4570 206.639.6009 Robert.Leonardna.dcyf.wa.gov Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 9 EXHIBIT C Juvenile Court Evidence Based Expansion MONTHLY PROJECT UPDATE FORM SFY22-23 The following information must be submitted on the Monthly Project Update Form, as provided by JR, for each type of intervention (FFT, MST, COS and EET) and attached to an Invoice Voucher Form A- 19 when submitting requests for payment to JR: a. County Name b. Month/Year of Service c. The court's projected number of youth who will start the program for the current fiscal year d. The number of youth who started the program during this month (Youth shall only be counted as a starter one time per evidence based program per probation obligation) e. The total number of youth who started the program since the beginning of the current fiscal year f. The number of youth who have successfully completed the program during this month g. The number of youth who have successfully completed the program since the beginning of the current fiscal year h. The total number of youth who are still active in the program and have not completed as of the end of this month i. The Total Reimbursement for the program since the beginning of the current fiscal year j. The County's current cost per youth for the program k. Program Comments (include barriers to getting youth to start the programs and/or any opportunities to expand the programs) Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 10 EXHIBIT D Juvenile Court Evidence Based Expansion MONTHLY REIMBURSEMENT REQUEST FORM SFY22-23 Attach completed Form(s) to an Invoice Voucher Form (A-19) when submitting requests for payment to JR. Note: Complete a separate MONTHLY REIMBURSEMENT REQUEST FORM for each type of intervention (FFT, MST, COS and EET). COUNTY MONTHNEAR INTERVENTION PROGRAM (FFT, MST, ETC.) COSTS THIS MONTH Administrative (not to exceed 15no $ TOTAL COST $ Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 11 EXHIBIT E Juvenile Court Evidence Based Expansion QUARTERLY TARGET UPDATE FORM SFY22-23 Submit completed Form(s) to JR within 15 days following each fiscal quarter being reported on. Note: Complete a separate QUARTERLY TARGET UPDATE FORM for each type of intervention (FFT, MST, COS and EET). COUNTY QUARTER YEAR INTERVENTION PROGRAM (FFT, MST, ETC.) PROPOSED QUARTERLY TARGETS FIRST QUARTER: SECOND QUARTER: THIRD QUARTER: FOURTH QUARTER: JUL — SEP OCT— DEC JAN — MAR APR — JUN ACTUAL QUATERLY TARGETS 1. is the number of youth who participated in the project for the quarter being reported. 2. is the number of youth who completed the project for the quarter being reported. BARRIERS/ISSUES TO MEETING QUARTERLY PARTICIPATION IDENTIFIED OPPORTUNITIES TO EXPAND PARTICIPATION Department of Children,Youth,and Families 2073CS County Evidence Based Expansion Program Agreement 6-21-2019 Page 12 Mason County Support Services Department Budget Management °pv1+�f Street 411 North 5 th Commissioner Administration WA 98584 Emergency Management Shelton Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services x Labor Relations Jxu Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES June 28, 2021 • Specific Items for Review o Recommendation to pay off the interfund loan from Current Expense to County Road for the lower half of Building 8 -Jenn o MCRA Irrigation Project RCO/YAF Grant Project Update- Ross o Hood Canal School District #404 RCO/YAF Grant Project Update—Ross o Continued discussion of the possible purchase of R-ZERO Arc and R-Zero Air machines for Mason County— Ross o ARPA update— Frank o Prothman executive search status update - Frank • Commissioner Discussion J:\DLZ\Briefing Items\202 1\2021-06-2 8.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: 3ennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: 3une 28, 2021 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ✓ Other — Audit Committee & Finance Committee ITEM: Recommendation to pay off the interfund loan from Current Expense to County Road for the lower half of Building 8, Resolution No. 65-10 EXECUTIVE SUMMARY: In 2010, Resolution No. 65-10 was adopted by the Board for the purchase of the lower floor of Building 8 from County Road to Current Expense. The total sales price was set at $664,263.30, with a total interfund loan principle balance of $609,197.30, interest rate of 2.27% (State Pool rate plus 2%), and a twenty-year term. We are currently eleven years into the twenty-year loan. Through June of 2021, payments of $300,752.10 principle and $116,411.60 interest, have been made from the REET 1 Fund to the County Road Fund. The principle balance due on the loan is currently $308,445.20. There are several reasons to pay off this interfund loan early: • The cash for the principle payoff amount of $308,445.20 is available and unobligated in the REET 1 Fund • The payoff will save the County approximately $32,000 in interest over a nine-year period • SAO states interfund loans must be"temporary" and that anything over a three-year interfund loan term is considered a permanent diversion; the pay-off of this loan will bring the County into compliance with this standard BUDGET IMPACT: $308,445.20 principle, and small amount of interest, depending on the 2021 pay-off date PUBLIC OUTREACH:(include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Recommend the Board agrees to pay off the principle balance of the interfund loan and move to Board Action ATTACHMENTS: Resolution No. 65-10 SAO BARS Cash Manual — Loans Briefmg Summary 6/23/2021 RESOLUTION NO. A U CURRENT EXPENSE PURCHASE OF THE ROAD FUND'S INTEREST IN THE PROPERTY KNOWN AS MASON COUNTY BUILDING 8 PARCEL NUMBER 32019-51-04001 WHEREAS,RCW 36.32.120 states "the board of county commissioners...have the care of the county property and the management of the county funds and business";and, WHEREAS,the Mason County Public Works has vacated all office space located on the first floor of Mason County Building 8,tax parcel#32019-51-04001 as acquired by Mason County Resolution#07-04;and, WHEREAS,the Mason County Board of Commissioners wishes to transfer said Road Fund interest in said office space back to the Current Expense Fund and to reimburse the Road Fund#105-000-000 the sum of $664,263.30,of which$55,066.00 has been paid as a down payment; NOW THEREFORE BE IT RESOLVED,that the Mason County Board of County Commissioners does hereby agree to pay the balance of the purchase price of$609,197.30 from the Capital Improvement BEET 1 Fund #350-000-000 as follows and as shown on Attachment"A"of this document,reserving the right to pay off the purchase price earlier with no penalty should Capital Improvement REET I funds become available to do so. TERMS Balance $609,197.30 Interest Rate 2.27% (State Pool+2%) Annual Payment Date June 1st Duration 20 Years,beginning June 2011 APPROVED this 7"' day of September 2010. BOARD OF COUNTY COMMISSIONERS MASON CO TY, WASHINGTON ss Gallagher, hair i L a Ring Ericks ,Commissioner Tim Sheldon,Commissioner TTEST: 5SGou y,Clerk oAdYt oard APP -OVED AS TO FO 1: Mobty eo b, see for C: Accou ing,Treasurer,County Road Fund ATTACh...ENT"A" General Fund Purchase of Lower Floor of Building #8 - Amortization Program Principal $ 609,197.30 From the County Road Fund APR 2.27 Years 20 Payment $38,234.29 Year No. Beg Ball Month Int Acc Int Principal Acc Prin End Bal 1 $609,197.30 $13,576.50 $13,576.50 $24,347.47 $24,347.47 $584,849.83 2 $584,849.83 $13,018.03 $26,594.53 $24,905.94 $49,253.41 $559,943.89 3 $559,943.89 $12,446.74 $39,041.27 $25,477.22 $74,730.63 $534,466.67 4 $534,466.67 $11,862.35 $50,903.62 $26,061.61 $100,792.24 $508,405.06 5 $508,405.06 $11,264.56 $62,168.18 $26,659.41 $127,451.65 $481,745.65 6 $481,746.65 $10,653.06 $72,821.24 $27,270.90 $164,722.56 $454,474.76 7 $454,474.75 $10,027.53 $82,848.77 $27,896.45 $182,619.00 $426,678.30 8 $426,578.30 $9,387.65 $92,236.42 $28,536.31 $211,155.31 $398,041.99 9 $398,041.99 $8,733.09 $100,969.51 $29,190.88 $240,346.19 $368,851.11 10 $368,851.11 $8,063.52 $109,033.03 $29,860.45 $270,206.64 $338,990.66 11 $338,990.66 $7.378.59 $116,411.62 $30,545.37 $300,752.01 $308,445.29 12 $308,445.29 $6,677.95 $123,089.57 $31,246.02 $331,998.03 $277,199.27 13 $277,199.27 $5,961.24 $129,050.81 $31,962.73 $363,960.76 $245,236.54 14 $245,236.54 $5,228.09 $134,278.90 $32,695.87 $396,656.63 $212,540.67 15 $212,540.67 $4,478.12 $138,757.02 $33,445.85 $430,102.48 $179,094.82 16 $179,094.82 $3,710.95 $142,467.97 $34,213.01 $464,315.49 $144,881.81 17 $144,881.81 $2,926.19 $145,394.16 $34,997.78 $499,313.27 $109,984.03 18 $109,884.03 $2,123.42 $147,517.58 $35,800.55 $535,113.82 $74,083.48 19 $74,083.48 $1,302.24 $148,819.82 $36,621.73 $571,735.55 $37,461.75 20 $37,461.75 $462.22 $149,282.04 $37,461.75 $609,197.30 $0.00 Totals $149,282.04 $609,197.30 $758,479.34 Total Interest Total Principal Total Loan Payments 6/23/2021 Loans-Office of the Washington State Auditor Breach 2021 The Audit Connection Blog Coronavirus Public Records Client Login © ® 0 ce ofthe as m on a e udifor-- Pat McCarthy Search SAO SEARCH V ports & D;EAe Performance Audits About Audits Irnp-oving Government BARS ! Annual Filing Report a Concern .About � F Breach 2021 The Audit Connection Biog Coronavirus Public Records Client Login 91 13 IM SAO HOME / BARS&ANNUAL FILING / BARS Cash Manual / Loans a n i-i a " ARS ucisi; i N/', BARS Download this manual as a PDF GAAP - ^^Manual To add your own notes - and bookmarks, Client Search the BARS Cash Manual SEAR B-Q BARS Login or create an Cash account MF ival Accounting Charts of Budgeting Accounting Reporting Delays Accounts COVID- Table of Contents Alerts&Changes 19 Accounting and Reporting ACCOUNTING PRINCIPLES Loans Leases AND INTERNAL CONTROL ASSETS ,w Cash Basis CAPITAL ASSETS w 3.9 Interfund Activities Other Postemploym LIABILITIES w https://sao.wa.gov/bars_cash/accounting/interfund-activities/loans/ 1/5 6/23/2021 Loans-Office of the Washington State Auditor Benefits REVENUES w 3.9.1 Loans (OPEB) GRANTS ,w Looking 3.9.1.10 This section does not attempt to Forward EXPENDITURES to Cash determine which moneys of a local BARS INTERFUND ACTIVITIES government may or may not be available for BARS Equipment Rental and Re- interfund lending, since the special character volving (ER&R) Fund Reporting of some moneys involves commitments and Templates Interfund Activities restrictions which would require individual Overview BARS & consideration. As a rule of thumb, however, it Annual �'�'�`� Report may be considered permissible to make Filing Overhead Cost Allocation interfund loans of those moneys which are FAQs Property Transfers clearly inactive or in excess of anticipated Training Reimbursements cash needs throughout the duration of the and all loan and le available for investment. Workshops Utility Surplus Transfers legally Local COMPLIANCE 3.9.1 .20 The minimum acceptable Government SPECIAL TOPICS Advisory procedures for making and accounting for Committee interfund loans are as follows: 1. The legislative body of a local government must, by ordinance or resolution, approve all interfund loans, indicating the lending and borrowing funds, and provide in the authorization a planned schedule of repayment of the loan principal as well as setting a reasonable rate of interest (based on the external rate available to the local government) to be paid to the lending fund. The planned schedule of repayment should specify the due date(s) of payment(s) needed to repay the principal and interest on the loan. 2. Interest should be charged in all cases, unless: a. The borrowing fund has no other source of revenue other https:Hsao.wa.gov/bars_cash/accounting/interfund-activities/loans/ 2/5 6/23/2021 Loans-Office of the Washington State Auditor than the lending fund; or b. The borrowing fund is normally funded by the lending fund. 3. The borrowing fund must anticipate sufficient revenues to be able over the period of the loan to make the specified principal and interest payments as required in the authorizing ordinance or resolution. 4. The loan status should be reviewed annually by the legislative body at any open public meeting. 5. The term of the loan may continue over a period of more than one year, but must be "temporary" in the sense that no permanent diversion of the lending fund results from the failure to repay by the borrowing fund. A loan that continues longer than three years will be scrutinized for a permanent diversion of moneys. (Note: these restrictions and limitations do not apply to those funds which are legally permitted to support one another through appropriations, transfers, advances, etc.) 6. Appropriate accounting records should be maintained to reflect the balances of loans in every fund affected by such transactions. 3.9.1.30 No debt instrument issued by one fund and held by another fund can be considered an investment. Such activity should be accounted for and reported as an https://sao.wa.gov/bars_cash/accounting/interfund-activities/loans/ 3/5 6/23/2021 Loans-Office of the Washington State Auditor interfund loan. Although the accounting treatment for such situations is not specified within a source of authoritative pronouncements, GAAP standards require transactions to be with an external party in order to classify them as other than interfund. 3.9.1 .40 For reporting interfund loan transactions, see 3.9.8, Interfund Activities Overview, paragraph 3.9.8.30. This section was last edited by SAO on 08/21/20 prev next» back to top REPORTS & PERFORMANCE ABOUT IMPROVING BARS & REPORT A DATA AUDITS AUDITS GOVERNMENT ANNUAL CONCERN FILING Report Types Featured Anatomy of an The Center for About the Perfowrfi-;>.,nb;_- Audit Government BARS GAAP Accellion data Explore Audit Report Innovation Manual security Governments About Staa breach That Serve About Government Learn to be BARS Cash You Performance Audits Lean Manual How to Report Audits a Concern Audit Reports About Local Access Advice Accountinci Search Governmer:f Delays The Citizen Tinancial Performance Audits #BeCyberSma Hotline Intelligence Reports rl COVID-19 Tool(FIT) About IT Accounting Fraud Performance Audits #Gov101 and Reporting Program Tracker Audits in About Resources I-eases Whistleblower Performance Performance Database Program Reports Audits Cash Basis Improvement Other tjVhistIebIf,+TaE:r Whistleblower Find Your Training Postemploym FAQs &Fraud Audit Team Videos ent Benefits Reports (OPEB) The Audi! -'sting Other Annual Dispute Fraud Looking Reports Process Forward to https://sao.wa.gov/bars_cash/accounting/interfund-activities/loans/ 4/5 6/23/2021 Loans-Office of the Washington State Auditor COVID-`i g Cash BARS Guidance Toolkit BARS Reporting Templal.— BARS& Annual Report Filing FAQs Training ai0 Workshops Local Government Advisory Committee ABOUT CAREERS PUBLIC CONNECT EMPLOYEE LEGAL SAO RECORDS LOGINS Careers at The Audit Sitemap What We Do SAO About Public Connection For Records Blog Employees: Privacy Policy S,10,v Auditor Current rc Pat McCarthy Openings and Pui:l;- -'=yn Up for Internships Records dews&Alerts Leadership at Request SAO Benefits and Responses Client Login Job Office Descriptions Locations Contract for Sign Up fo;° the State News&Alerts Auditor Contact SAO Who Audi the Auditor Careers at SAO https://sao.wa.gov/bars_cash/accounting/interfund-activities/loans/ 5/5 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: MCRA Irrigation Project RCO / YAF Grant Project #18-1269 Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Parks and Trails Department received approval for the RCO grant of$325,000 with a match of $325,000 for replacing the old ball fields irrigation system in the Mason County Recreational Area (MCRA). A request for proposal (RFP) was written and a contractor was selected for the irrigation system project. The MCRA irrigation project ("the Project") was started on August 6, 2020 with a Kick-off meeting and Pre-construction Conference which was held outside due to the COVID-19 restrictions. On August 6, 2020 the Mason County Community Development Department determined that no special permits were needed for this project due to it being a replacement of a current failed irrigation system. On August 17, 2020 the Puget Sound Landscaping (PSL) started the ground breaking of the project. With the COVID-19 pandemic going on, additional crew members were able to assist on this project due to other civilian projects being shut down by the Governor. PSL began with locating the current irrigation system main valves with the assistance of the MCRA maintenance staff one field at a time. PSL started trenching the fields for the new irrigation pipe. The pipe and irrigation heads were ordered but due to COVID-19 the supplies were slow to arrive. The existing Pump Station at MCRA was stripped of all of the old wiring and pumps. The new pump was found to need 3-phase electric and the pump house was single phase electric. Alternatives were given to upgrade the electric and we chose to purchase a converter that would change single phase to 3-phase electric that can be used with the new pump. PSL continued to progress field by field with trenching and replacing all pipe and connections. The pump house was modified to house the new booster pump with updated power (the single phase to 3 phase converter) and the additional WiFi connection needed for the wireless operating system. Briefing Summary 6/17/2021 MCRA maintenance staff requested a meeting with Robert Droll to request an additional portion of the interior park be placed on the irrigation system being installed. A quote was given and accepted to provide irrigation to the area of the park core. The additional cost savings from not installing the 3-phase power and using the converter covered most of the cost for the additional irrigation coverage in the park core. PSL crew continued to complete the installation field by field and the interior of the park core with irrigation pipe, connectors and sprinkler heads. The crew were able to complete the trenching and pipe installation by the end of December 2020. The system was charged and tested for leaks and for coverage. Once completed to satisfaction the system was winterized and considered 100% completed. The top soil with seeded grass started to grow due to the light winter weather in late December 2020 and early January 2021. The system was tested and MCRA staff were instructed on the use of the cellphone WiFi application for operating the new irrigation system by PSL. In short, the project was successfully completed to a very high-quality system and the grass looks absolutely great. BUDGET IMPACT: None at this time PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) None at this time RECOMMENDED OR REQUESTED ACTION: Informational only ATTACHMENTS: Before — After Photos of MCRA Irrigation System Briefing Summary 6/17/2021 Before • tiK1.a ► w f� , �q r j } MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Hood Canal School District #404 RCO / YAF Grant Project #16-1929 Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Hood Canal School District #404 — Multipurpose field and Track, RCO Grant 16-1929 Project Status: completed, final report accepted, all grant funding received and considered closed out. The project was completed with the entire project costing $966,130 with RCO grant funding of$250,000 of the project. See attached photos of before and after project completion. This project was successfully completed in the January of 2021. Robert Droll, Landscape Architect, inspected the work throughout the construction process to assure contract compliance and grant fulfillment. The track asphalt and the final track surfacing was tested for planarity compliance and it passed. Robert Droll tested the irrigation coverage and it passed. Robert Droll also inspected the field grade prior to sod installation and found the grade and sod to meet contract requirements. ADA compliant parking and ramp met requirements. The RCO Funding sign was installed in March 2021. In short, the project was successfully constructed to a very high quality and it looks absolutely great. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Informational only ATTACHMENTS: Before —After Photos of Hood Canal School District #404 Briefing Summary 6/17/2021 Before Photos of Hood Canal School #404 Multipurpose Field and Track .b 1 v4 _ _ ---_._. _ _.•ems _ MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: June 7 &June 21, 2021 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources Legal ❑ Other— please explain ITEM: R-ZERO Arc UV light disinfection machine EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County is attempting to keep the health and safety of our staff and visitors a top priority. With the COVID-19 virus we need to clean public and staff spaces. This can be a daunting task using existing staff or contracted cleaners using chemicals to wipe down common areas. The UV light disinfecting Arc machines can be placed in any room and uses the UV lights to kill all air-borne viruses in the room on all surfaces. Since there are no chemicals, the Arc machine is not harmful to computers, paperwork or any other work surfaces. The Arc can clean 1000 square feet in 7 minutes and the ARC Air purifies the air in a room using the same technology. Larger rooms like 3500 square feet would take 12 minutes to complete the disinfecting. The Arc eliminates Human Coronavirus, MRSA, and E.Coli on the surfaces and in the air. I contacted Capital Business Machine (CBM) to set up a demo and discuss the R ZERO Arc machine. On June 21, 2021, representatives from CBM came to the BOCC Briefing to demonstrate the R-ZERO Arch machine and the R-Zero ARC Air for the board and everyone on the Zoom Briefing Meeting. The R-ZERO Arc machine is made of aircraft aluminum and is very light. The motor is in the bottom of the machine so it is not top heavy. The wheels are large enough that they go over cracks and electrical cords with ease. Each machine operates with eight UV light tubes. No special electrical needed, runs of 3-pronged wall outlet. The controls are very simple with an on/off switch and a timer with an up/down for minutes of illumination and LED display. The start button has a 30 second timer which gives the operator time to exit the room for the R-ZERO Arc to start its disinfecting. Briefing Summary 06/27/2021 The machine has safety built into its operation. The machine will not start a cycle if there is anyone present and if one of the four long range sensors registers movement in the room, it will automatically stop. If the machine was in the middle of a cycle it will not start up again until the start button is pushed again and the 30 second timer reactivated. The machine generates and emits data to a cloud-based dashboard. You will be able to see details such as usage (where, when and how long) and monitor compliance in real time. These R-ZERO Arc machines (ARC R-Zero and R-Zero Air) are being used locally at North Mason School District buildings, Kitsap School District, and are being considered for Mason General Hospitals. BUDGET IMPACT: See the R-ZERO Arc estimate attached for both purchase and lease options (see pricing sheets attached). This purchase could be made with FEMA Grant funding for COVID-19. PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Continued discussion of the possible purchase of R-ZERO Arc and R-Zero Air machines for Mason County. ATTACHMENTS: R-ZERO Air purchase & lease estimate R-ZERO Arc purchase & lease estimate YouTube videos links: https://www.youtube.com/watch?v=KxZIogPLrWU&t=15s "R-Zero Arc — How it Works" https://www.youtube.com/watch?v=xiMlAaUWG74 "Higher level of safety on set at Dr.Phil" https://www.youtube.com/watch?v=ORM7Ew5ifSI "Meet R-Zero —A New Standard" Briefing Summary 06/27/2021 Equipment Configuration rzero ..., ARC Air Hospital-grade filterless air disinfection system FDA cleared Class II Medical Device Destroys 99.9%of airborne viruses and bacteria r Ideal for rooms up to 50011 Same proven, R-Zero Arc UV-C disinfection technology Three lamps 8,800 hrs (automatically shuts down when bulbs are depleted) On/Off Button • Adjust Speed [i.l•J� Power cord with standard 3 prong grounded plug Qty Model Description Investment 1 ea ARC AIR R-Zero Arc Air—Hospital Grade $1,898.00 BuyBoard Discount 475.00 BuyBoard Cooperative Contract#579-19 Price $1,423.00 (add applicable taxes) Leasing Information • Please add applicable taxes 36 Months 60 Months $42.69 $28.46 LM Capital Business Machines Equipment Configuration rzero ARC Made in the USA 78"high for floor to ceiling coverage 24"base with 4 legs for maximum stability LED status light to communicate state of operation Aircraft-grade aluminum construction • Arctic White, antimicrobial, UV-C resistant paint Eight maximum output UV-C lamps • Up to 16,000 hrs. lamp life • Eight aluminum parabolic reflectors for intense,uniform 360' coverage • 12 ft.power cord with standard 3 prong grounded plug • Web-based user portal • Real-time status tracking Location based cleaning validation Lamp life and cycle counter 4 PIR sensors for intrusion detection and auto-off zero Built-in delay start timer p LED siren to signal when a cycle is about to start -W i Full warranty for duration of lease Qty Model Description Investment 1 ea ARC R-Zero Arc—Hospital Grade $34,950.00 CBM Discount 8,738.00 Total Price $26,212.00 (add applicable taxes) Leasing Information • Please add applicable taxes 36 Months 60 Months $786.36 $524.25 Maintenance Information • Full Year Included Maintenance Information: o All Parts, Labor, Supplies(Bulbs),and Software o After 2nd Year Annual Maintenance Cost-$2,512.50 LgWU Capital Business Machines 0 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 6/28/2021 PREVIOUS BRIEFING DATES: 2/22, 3/8, 3/22, 3/29, 4/5, 4/15 If this is a follow-up briefing, please provide only new information ITEM: Review timeline for recruitment of the new County Administrator. Background: The current Support Services Director noticed his retirement this year. The BOCC has decided to utilize Prothman Executive Search Services to hire a County Administrator. Prothman has put forward the following time line for the execution of those services. June 28 or 29,2021 Post Profile&Start Advertising July 6, 2021 Send Direct Mail August 1,2021 Application Closing Date Weeks of August 2&9,2021 Prothman screens applications& interviews top 8- 15 candidates Meet via Zoom or travel to Mason County for Week of August 16 -20,2021 Work Session to review semifinalists and discuss/design final interview process Week of August 30 or September 7, 2021 Travel to Mason County for Final Interview Process Anticipating a two week, to possibly 4 week, notice by the successful candidate to prior employer would put the new County Administrator's first day available to work as September 27, to October 11, 2021. The Interim County Administrator will be available through the end of October for transition activities RECOMMENDED ACTION: Attachment: Briefing Summary 6/23/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Marissa Watson DEPARTMENT: Community Services EXT: 367 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: None ITEM: Place on July 6, 2021 Action Agenda a Notice of Hearing for August 17, 2021 to consider a Correction to the Future Land Use Map and Official Development Areas (Zoning) Map 3 of 10. EXECUTIVE SUMMARY: Parcel number 22335-44-00000, in private ownership since at least the mid 80s, is shown on the Future Land Use Map and the Development Areas (Zoning) Map Panel 3 of 10 as Long Term Commercial Forest (LTCF), although it was not designated Long Term Commercial Forest Land (LTCF) on any of the working maps. Based on the absence of the subject parcel from LTCF designation on any of the working maps (mid 90s) and the communication with a senior planner (Michael MacSems) which indicated that the parcel would not have qualified to be classified as LTCF, the County believes that the subject parcel was mistakenly assigned the Long Term Commercial Forest designation when the working map information was translated to the zoning excel spreadsheets and then to GIS when the Comprehensive Plan update was approved. The parcel should have been zoned Rural Residential, which is also the zoning of adjacent parcels. This request is to approve the correction to the official maps, by designating the parcel Rural Residential 5 which is the zoning of the adjacent parcels. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to place on July 6, 2021 Action Agenda a Notice of Hearing for August 17, 2021 to consider a Correction to the Future Land Use Map and Official Development Areas (zoning) Map Panel 3 of 10. ATTACHMENTS: Map Error Correction Future Land Use Map Working map(s) designating Long Term Commercial Forest lands (mid 90's with subject parcel circled) Briefing Summary 6/23/2021 Map Error Correction - 22"21335-44-00000 : � l 4 - 1 F,7 • I Ivir \ -1- � r ,t' ❑ �.. ^ s IA i rl lUN. d _ ' ~,Tacoma �" Currently Zoned: Long Term Commercial Forest I Proposed Zoning: Rural Residential 5 (RR5) ❑ p z i L ak,tWood a0 2.75 5.5 11 i»i county 6oE81dary Inhvb fingLatins Rural Residential10 Acres Long Ten»Commerdl F.)f eI 0 --. -- Develol nr:nt-i eas ! _ 0 425 8.5 17 1 m Puial Feadenthl Acres Rural Residential_0 Aox es Rual T uist Err wnnn JSGs vasnno wrRs%ran Baca FutA llultiFanily — %rr, ❑�cnn. hw,g K.,nt fv: Kaw, E3 cTmr,nar L. Fual ResidentiaH 4-tes AgricUtLxA Resctn-r Lands FUIaI Tc.0 I-C at»Fjaour:l Absm Cw*xr WA{it$'.Ykb Afab Aoac-san r6am,a Onw E—tt qE G.r YGA JSW Future Land Use Map r r`- T—u PTA LA V. June 15, 2021 1:12,236 y 0 0.1 0.2 0.4 mi d U La nd an Use County Boundary FutureLong Term Commercial Forest Inholding Lands ❑ No Filled Olympic National Forest Indian Owned Lands 0 0.15 0.3 0.6 km ■ Sources Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, ❑ Tax Parcels(Zoom in to 1:30,000) Olympic National Park Rural Area Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), Mason County WA GIS Planning Map Application County of Kitsap,Bureau of Land Management,Esri,HERE,Garmin,INCREMENT P,NGA,USGS i y vp L017 drs W -- P STATPIE: �°-►- FOREST 8 8 0 A R 0 � !ss/QN 4 ' / o A R o 2 ¢9SAAA T � RE5T BOfo- AR ¢ cc W GAO JK vi t:, F N t LLvi A icw►w E ?` \f% 35 UKA a L Chr ORES O ���^ STATE OREST OARD H.A►KEN• • w A.FLEW R CHAS. RYA J a C, ..r eQcK l To Belf qir ,vT� vya ,� 300 Go,�E �' MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Marissa Watson DEPARTMENT: Planning EXT: 367 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Place on the July 6, 2021 Action Agenda to set a public hearing for August 3, 2021 to consider rezone of a 9.77-acre parcel from Rural Commercial 1 (RC1) to Rural Industrial (RI) within the Rural Development Areas. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This request by the property owner is to rezone approximately 9.77 acres from Rural Commercial 1 (RC1) to Rural Industrial (RI). Parcel 42018-14-00030. Address 7431 W. Shelton Matlock Road; Shelton, Wa 98584. If the rezone is approved the applicant, Bruce Lund/Lund Custom Machining, Inc., will be proposing to build a machine shop in the same approximate footprint as the former Loggers Bar and Grill. No additional land disturbance on the parcel is proposed. The Planning Advisory Commission voted to approve the recommendation of the application request to the BOCC after review of staff report and hearing testimony at their scheduled meeting on June 21, 2021. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Public Hearing notice required for Planning Commission and Board. Residents within 300 feet of the proposed rezone were also notified by mail. Posted on-site and posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas. RECOMMENDED OR REQUESTED ACTION: Place on the July 6, 2021 Action Agenda to set a public hearing for August 3, 2021. ATTACHMENTS: Map of rezone request and Future Land Use Map (showing Dayton Hamlet) Briefing Summary 6/23/2021 Future Land Use Map (Dayton Hamlet in Blue) . J i 1 June 3, 2021 1-.6,141 �.-1 0 0.05 0.1 0.2 mi t , County Boundary Future Land Use Long Term Commercial Forest Inholding Lands ❑ No Filled Olympic National Forest Indian Owned Lands 0 0.07 0.15 0.3 km - Source: Esri, Max ar, GeoEye, Earthslar Geographics, CNES/Airbus DS, Olympic National Park USDA, USGS,AeroGRID,IGN,and the GIs User Community,Esri, HERE, El Tax Parcels(Zoom in to 1:30,000) Rural Area Mason County WA GIS Planning Map Application Maxar I Esri,HERE.Garmin,iPC 1 Lund Rezone Request (42018-14-00030) Current Zoning- Rural Commercial 1 (RC1 ) Proposed Zoning: Rural Industrial (RI) VOP 6/3/2021, 3-.53-.20 PM 1-.6,142 0 0.05 0.1 0.2 mi 0 0.07 0.15 0.3 km Source Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN,and the GIS User Community,Esri, HERE, Mason County WA GIS Web Map Application Richard Diaz i Earthstar Geographics I Esri,HERE,Garmin MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Planning EXT: 286 BRIEFING DATE: June 28, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other ITEM: Contract: Planned Action EIS for Belfair Subarea Plan EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Community Services is working with BERK Consulting to assist in preparing a Planned Action EIS for the Belfair Urban Growth Area. The County received several comments regarding the published Draft of the Planned Action EIS. After review, it has been determined that the County and Consultant Team need additional time and information to adequately address all comments prior to selecting a preferred alternative. BUDGET IMPACT: Not known at this time. Will brief again once project amendment is received by the Consultant Team. RECOMMENDED OR REQUESTED ACTION: Discussion of contract extension and budget increase for Planned Action EIS. ATTACHMENTS: None Briefing Summary 6/23/2021